HomeMy WebLinkAbout1996-08-21 Packet CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
Councilmembers Present: Mastin, CiViC CENTER COUNCIL CHAMBERS
Malone, Shoemaker, Mayor Schneiter 300 Seminary Avenue
Wattenburger 8:30 arrival for Closed Ukiah, CA 95482
Session August 21, 1996
6:30 p.m.
RESUME
Presentation Given By
Mr. ~line
1. Roll Call
2. Invocation/Pledge of Allegiance
3. Special Order of Business
a. Introduction of Century Communications Management Staff, Including Michael Ciine,
General Manager
.Approved As Submitted
4. Approval of Minutes
i. Regular Meeting - August 7, 1996
~Mayor Read
.
RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the fight to a review of that
decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure which
generally limits to ninety (90) days the time within which the decision of the City Boards and Agencies may
be judicially challenged.
Mayor Read
Ordinance No. 970
Ordinance No. 971
Approved
All AYE Vote
Wattenbur~er Absent
,
(continued on next page)
CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by
the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or
a citizen in which event the item will be considered at the completion of all other items on the agenda. The
motion by the City Council on the Consent Calendar will approve and make findings in accordance with
Administrative Staff and/or Planning Commission recommendations.
a. Adoption of Ordinance Amending Sections 2580 and 2581 of the Ukiah City Code to
Require Drug and Alcohol Testing of Taxi Cab Drivers
b. Adoption of Ordinance Amending {}101 of the Ukiah Municipal Code Relative to City
Manager Residency
c. Approval of Dispatch Service Agreement Between the City of Ukiah and the City of
Ft. Bragg
Approval of Agreement with Morton/Phillips for Plan Checking Services
Acceptance of Resignation from Planning Commissioner Cheryl Baker and Authorize
City Clerk to Advertise Vacancy
Receive Report Regarding Award of Contract to Hendrix, C/O C. Stephens &
Associates for 7,500 Feet of #2 AWG Aluminum, 15 KV, XLPE Insulated, Non-
Jacketed, Concentric Neutral, Single Conductor Cable
Receive Report of Acquisition of Portable Surface Grinding Machine
Receive Report of Acquisition of Consultant Services for the Design of the Alternative
Leachate Containment System for the Ukiah Solid Waste Facility.
Award Construction Contract to Parnum Paving, Inc. For the Construction of the
Gobbi Street Storm Drain From Waugh Lane to Leslie Street, Specification No. 96-04,
In the Amount of $32,489.
Award of Bid for 2-Wheel Drive Utility Vehicle to Lasher Auto Center For the Amount
of $20,347.47
Receive Report of Recreational Brochure Publication Costs and Approve Budget
Amendment
d,
g,
The City of Ukiah complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request
Continuation of Consent
Calendar
Receive Report Regarding Award of Contract to Taylor Made Associates for Rental
of Canon Copy Machine in an Amount Not to Exceed $8,314.08 at 20,000 Copies per
Month.
Mayor Read
.
AUDIENCE COMMENTS ON NON-AGENDA ITEMR
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you
are interested in, you may address the Council when this mat'ter is considered. If you wish to speak on a
matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit
your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown
Act regulations do not allow action to be taken on audience comments in which the subject is not listed on
the agenda.
.
Adopted Res.No. 97-13 --
(Unanimous)
Adopted Res.No. 97-14 __ b.
(Unanimous) w/changes C.
Adopted Res.No. 97-15 .....
(Unanimous)
*See below-d.
Voted 4-0 To
Discontinue Negotiations
UNFINISHED BUSINESS
a. Discussion of Airport Commission Composition and Adoption of Resolution Filling One
Airport Commission Vacancy
Adoption of City of Ukiah Landscaping and Streetscape Design Guidelines
Adoption of Resolution Approving Joint Powers Agreement for the Formulation and
Implementation of the Mendocino County Inland Water and Power Commission and
Authorizing Mayor to Execute Agreement
Discussion Regarding Annual Funding for Non-Profit Groups
Approval of Agreements Between the City of Ukiah and Redwood Business Park
Owns. rs, et al/for Extension of Airport Park Boulevard
A~proved w/changes
Wattenburger Abstain. cJ~EW BUSINESS
a. Discussion of Preliminary Draft AB939 "Mendocino County Siting Element" Prepared
by Mendocino Solid Waste Management Authority
b. Invoke Provisions of Section 1530 of the UkJah Municipal Code and Award a
Consultant Service Agreement to Dames and Moore for the Implementation of the
Limited Action Alternative and Risk Assessment Related to VOC Impact to On-Site
Groundwater at the Ukiah Landfill At a Maximum Compensation of $50,995
Approved
10.
11.
12.
CITY COUNCIL/REPORT~
CITY MANAGER/DEPARTMENT HEAD REPORTS
CLOSED SESSION
a. Conference with Legal Counsel Regarding Anticipated Litigation - Significant
Exposure to Litigation Pursuant to Subdivision (b) of Section 54956.9 (1 case)
b. Conference with Labor Negotiator, Candace Horsley, Pursuant to G.C. Section
54957.6
13. ADJOURNMENT
8d.* Motion Carried To Bring the Item BacK for Discussion Following Budget Cuts
The City of Ukiah complies with ADA requirements and will attempt to
reasonably accommodate Individuals with disabilities upon request
MINUTES OF THE CITY COUNCIL
OF THE CITY OF UKIAH - August 7, 1996
The City Council convened in a regular meeting, of which the agenda was legally noticed and
posted, at 6:34 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah,
California. Roll was taken and the following Councilmembers were PRESENT: Mastin (with a
7:15 p.m. arrival), Malone, Shoemaker, and Mayor Schneiter. Absent: Councilmember
Wattenburger. Staff Present: Public Utilities Director Barnes, Finance Director Elton, Assistant
City Manager Harris, City Manager Horsley, Personnel Officer Revheim, Planning Director
Sawyer, Deputy Public Works Director Seanor, and Executive Assistant Yoast. '
2. Invocation/Pledge of Allegiance
Assistant City Manager Harris gave the invocation, and Mayor Schneiter led the Pledge of
Allegiance.
Special Order of Business
Introduction of Chamber of Commerce Executive Director, Eli~_~_beth Brazil
City Manager Horsley introduced the new Chamber of Commerce Director Elizabeth Brazil, who
was selected by the Chamber from a pool of several candidates. She advised that Ms. Brazil
has an excellent grasp of the position, is doing a superb job, and will be updating the Council on
Chamber activities on a regular basis.
Elizabeth Brazil, 200 South School Street, thanked the Council for inviting her, and stated she
is looking forward to taking the Chamber forward. One of her goals will be to develop a Chamber
data base for the benefit of the community, visitors, or referrals.
4. Al~l~roval of Minutes
4i. Regular.Adjourned Meeting of June 25-27, 1996 (continued)
MIS Malone/Shoemaker to approve the Minutes of the June 25-27, 1996 regular adjourned
meeting, as submitted, carded by the following roll call vote: AYES: Councilmembers Malone,
Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT:
Councilmembers Mastin and Wattenburger.
4ii. Special MeetinQ of July 17, 1996
MIS Malone/Shoemaker to approve the Minutes of the July 17, 1996 special meeting, as
submitted, carded by the following roll call vote: AYES: Councilmembers Malone, Shoemaker,
and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmembers Mastin and
Wattenburger.
4iii. Re_~ular Meeting of July 17, 1996
MIS MalonelSchneiter to approve the Minutes of the July 17, 1996 regular meeting, as
submitted, carded by the following roll call vote: AYES: Councilmembers Malone, Shoemaker,
and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmembers Mastin and
Wattenburger.
5. RIGHT TO APPEAL DECISION
Mayor Schneiter explained the appeal process.
6. CONSENT CALENDAR
Ms. Horsley explained that on Item 6f, the amount should be amended to $51,824.38, and noted
that the insurance company is reviewing the claim due to a question regarding the timeliness of
the claim's submittal.
Councilmember Shoemaker requested that Item 61 be pulled, thereby making it Item 9e under
New Business.
MIS Shoemaker/Malone to approve the consent calendar as follows:
Regular Meeting - August 7, 1996
Page 1
e.
g.
mo
Received Report of Disbursements for the Month of July 1996.
Adopted Ordinance No. 967 Amending City Treasurer Compensation.
Adopted Ordinance No. 968 Amending Chapter 3 of Division 8 of the City of Ukiah City
Code Regulating Parking in Municipal Parking Lots.
Approved Project Change Orders and Release of Retention to Pacific Mechanical
Corporation and Authorized the City Clerk to Publish a Notice of Completion Relative to
Work Performed During the Construction of the Advanced Wastewater Treatment Facility.
Approved Budget Amendment for Expenditures Relative to Tree Tdmming Services.
Authorized Payment to Freightliner Enterprise Corporation/American LaFrance Fire
Apparatus, in the Amount of $51,824.38 for Repair to Fire Department Aedal Ladder
Truck.
Declared Surplus Property and Authorized the Purchasing Officer to Solicit Bids and
Dispose of Property if No Bids are Received.
Received Report of the Acquisition of Cataphote Powder for Traffic Marking Applications.
Awarded Consultant Service Contract to Lawrence and Associates, in the Amount of
$25,764, to Construct Five Gas Monitoring Wells.
Received Notification Regarding Purchase of Liquid Aluminum Chlorhydroxide.
Authorized the Mayor to Execute Service Schedule No. One to the Member Resource
Marketing Project Agreement Relating to the Identified Power Sale to Shelter Cove
Resort Improvement District No. One.
Approved Legal Publishing Services as Submitted by Ukiah Daily Journal for Fiscal Year
1996/97.
Adopted Resolution No. 97-12 Authorizing Application for Federal Excess Property in
Accordance with Title IV, Rural Development Act 1972.
The motion carded by the following roll call vote: AYES: Councilmembers Malone, Shoemaker,
and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmembers Mastin and
Wattenburger.
7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No one came fonvard.
8. UNFINISHED BUSINESS
8a. Adoption of Ordinance Rezoning Various Properties in and Around the Wagenseller
Neighborhood, Pursuant to Implementation of the Adopted General Plan
Councilmember Shoemaker excused himself from this discussion as he owns property within
300 feet of the subject properties.
Mayor Schneiter noted this leaves only two Councilmembers present to consider this item and,
therefore, it will be postponed until there are sufficient Councilmembers present to offer a vote.
Bb. Approval of Agreements Between the City of Ukiah and Redwood Business Park
Owners, et. al, for Extension of Airport Park Boulevard
Mayor Schneiter advised that if this item is to be acted upon, it will occur after Closed Session.
9. NEW BUSINESS
9a. Introduction of Ordinance Amending Sections 2580 and 2581 of the Ukiah City Code
to Reclui,.re Drug and Alcohol Testing of Taxi Cab Drivers
Ms. Horsley introduced Personnel Officer Revheim, and explained the City does currently permit
taxi cab drivers within the City limits. This Ordinance will add a new requirement for the permits.
Personnel Officer Revheim explained that currently the Director of Public Safety is authorized to
issue permits; however, there are new California Government Code requirements requiring him
to perform drug tests when the ddvers apply for the permit, and upon recertification. The City
Attorney has prepared the Ordinance, and it is provided for introduction by the City Council.
MIS Shoemaker/Malone to introduce, by title only, the Ordinance Amending Section 2580 and
2581 of the Ukiah City Code to Require Drug and Alcohol Testing of Taxi Cab Ddvers, carded by
an all AYE vote.
Executive Assistant Yoast read the ordinance by title only.
Regular Meeting - August 7, 1996
Page 2
MIS MalonelSchneiter to introduce the Ordinance Amending Section 2580 and 2581 of the
Ukiah City Code to Require Drug and Alcohol Testing of Taxi Cab Drivers, carded by the
following roll call vote: AYES: Councilmembers Malone, Shoemaker, and Mayor Schneiter.
NOES: None. ABSTAIN: None. ABSENT: Councilmembers Mastin and Wattenburger.
9b. Presentation of Final Report for Traffic Signal Coordination Feasibility Study
Ms. Horeley introduced Deputy Public Works Director Seanor and gave a bdef biography of his
background before being hired by the City of Ukiah.
Mr. Seanor commented he was pleased to be working for the City of Ukiah. He explained the
Traffic Signal coordination Feasibility Study, prepared by W-Trans, Whitlock and Weinberger,
which came about from MCOG funding for 1995/96. He noted the report looked at the feasibility
of interconnecting, with physical wiring, the 11 different traffic signals along State Street, and
how it would affect traffic flow conditions. He further explained specific Tables regarding Floating
Car Results, Travel Time/Travel Speed comparisons, and comparison of Intersection Level of
Service Calculations, and commented on alternatives recommended by the Study, including one
involving the intersection of Standley and Perkins.
Discussion followed relative to the critical need for parking in this area, the possibility of having a
single center lane that would turn either way, and that the Report is only looking at traffic flow
and not taking parking into consideration.
Mr. Seanor noted Table 7, Comparison of Altematives, and explained staff is requesting
direction from Council regarding application for MCOG funds for alternatives listed in the Report.
Discussion followed relative to the high cost of implementing a time coordination of signals
versus other alternatives at other intersection locations. It was noted the City has some detector
loops which are not fully operational. Further discussion followed relative to the replacement
cost of $2,000 per detector loop.
Mr. Seanor discussed Table 8 of the Report, Cost/Benefit Comparison, and explained staff"s
recommendations, including: 1) Not installing hardwire interconnect due to the high cost relative
to the anticipated benefit; 2) Not implementing the time-based coordination recommended in the
report; and 3) Council recommending to staff to proceed with a Hazard Elimination Safety project
to return to Council dudng a public headng.
Discussion followed relative to costs associated for each of the alternatives, and Council wanting
an analysis, for comparison purposes, of what it would cost to repair the detector loops.
Mayor Schneiter commented he could not see eliminating any parking in the downtown area,
and the slight increase in traffic flow would not be worth the loss of parking. He would prefer to
thank MCOG for the study and not make the recommended changes.
Councilmember Mastin ardved at 7:15 p.m.
Councilmember Malone concurred with Mayor Schneiter and noted there are some other
solutions worth exploring that would not eliminate parking.
MIS Malone/Shoemaker to receive the report only, carded by the following roll call vote: AYES:
Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN:
None. ABSENT: Councilmember Wattenburger.
9c. Adopt Resolution Establishing No Parking Zone on Both Sides of South State Street
from 200 Feet North of Mill Street to 300 Feet South of Hastings Avenue
Ms. Horsley explained the proposal, which would create a middle lane on State Street, between
Mill and Hastings, for turning left in both directions. Parking would be eliminated; however, there
are parking lots at other locations, and this area is past the main downtown district. ^ public
hearing would be held, so the businesses in that area could offer their comments on the
proposal. In order for staff to seek funds from Caltrans, Council must approve pursuing the
project.
Mr. Seanor advised that staff was notified that the City was a successful candidate for the
Caltrans Hazard Elimination Safety Project, and therefore Caltrans would fund 90% of the
project, including engineering design. It is a good project and the City has identified the match in
Regular Meeting -August 7,1996
Page 3
the budget. There would be a small transition at either end of the lane and there would be the
need to remove parking at points along the stretch of road. Also, as part of this project, the City
would be able to construct the improvements at the State and Talmage intersection, as
illustrated in the Final Report for Traffic Signal Coordination Feasibility Study considered earlier
by Council. Staff is requesting Council direct staff to proceed with design of the proJect, and the
resolution would not be effective until the date the project is awarded.
Ms. Horsley advised it was appropriate to hold the public headng pdor to the adoption of the
resolution. If Council authorizes staff to apply for the funds, the necessary process can proceed.
Discussion followed relative to transition of the lanes at the beginning and end of the turning
lane, and options for preserving the on-street parking.
Councilmember Shoemaker noted that he had a concern relative to the time frame for funding
from Caltrans; however, the City Manager and City Engineer do not feel there is a problem.
Ms. Horsley advised that Council could approve the concept and not pass the resolution until the
public headng is held.
MIS ShoemakerlMastin to approve the request for funding from Caltrans and take the necessary
steps to conduct a public hearing, carded by an all AYE vote.
9d. Introduction of Ordinance Amending Section 101 of the Ukiah Municipal Code
Relative to City Manager Position
Ms. Horsley advised that the City Attorney provided a memo which states that imposing a time
limit on when the City Manager shall reside within the City Limits is illegal, although a mileage
limit is legally acceptable. Therefore, the proposed change to the Ordinance stipulates that the
City Manager must reside within 15 read miles of the City Limits of the City of Ukiah.
MIS MalonelMastin to introduce the ordinance, by title only, amending section 101 of the Ukiah
Municipal Code relative to the City Manager position, as submitted by the City Attorney, carded
by an all AYE vote.
Executive Assistant Yoast read the ordinance by title only.
MIS MalonelMastin to introduce the ordinance amending section 101 of the Ukiah Municipal
Code relative to the City Manager position, as submitted by the City Attomey, carded by the
following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor
Schneiter. NOES: None. ABSTAIN: None. ABSENT: CouncilmemberWattenburger.
Adoption of Policy Resolution Amending Policy Resolution No. 25 Declaring Policy
Re~arding Reimbursement of Expenses for Elected and/or Appointed City Officials,
Officers, and Employees
Councilmember Shoemaker questioned whether the $45 was pertaining to meals or parking,
tolls, and other miscellaneous expenses.
Ms. Horsley explained it is a meal reimbursement only, and that for shorter partial day tdps she
will determine eligibility for the meals when a travel reimbursement form is processed.
MIS MalonelMastin to approve Policy Resolution No. 29 Amending Policy Resolution No. 25
Declaring Policy Regarding Reimbursement of Expenses for Elected and/or Appointed City
Officials, Officers, and Employees, carded by the following roll call vote: AYES:
Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN:
None. ABSENT: Councilmember Wattenburger.
Item 8a was reconsidered at this time since a sufficient number of Councilmembers were present
for discussion.
Councilmember Shoemaker excused himself from the meeting at 7:35 p.m.
Sa. Adoption of Ordinance Rezoning Various Properties In and Around the Wagenseller
Neighborhood, Pursuant to Implementation of the Adopted General Plan
Regular Meeting - August 7, 1996
Page 4
Planning Director Sawyer explained that on July 17, the Council approved on a 4-0 vote to
introduce an ordinance amending the City Zoning Map to rezone 51 lots in and around the
Wagenseller neighborhood. The ordinance is now before the Council for adoption.
M/S Malone/Mastin to adopt Ordinance No. 969 Amending the Official Zoning Map for the City of
Ukiah, California, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone,
and Mayor Schneiter. NOES: None. ABSENT: Councilmembers Wattenburger and
Shoemaker. ABSTAIN: None.
Councilmember Shoemaker returned to the meeting at 7:40 p.m.
10. cn'Y COUNCIL REPORTS
Councilmember Mastin reported on the recent Chautauqua program. He further explained the
reason he was late to this evening's meeting was due to his attending an EDFC meeting in
Laytonville, where he toured the Harwood Mill. Funding for EDFC appears positive.
Councilmember Malone reported he attended the recent NCRA meeting. They have just taken
on a new operations person. The steering committee met and a letter will be drafted for a
request for funding, as recommended by Bruce Richards. Presently everything looks favorable.
Councilmember Shoemaker advised the City was successful in securing the Landfill Permit
from the State Solid Waste Management Board at their meeting in Ukiah.
Mayor Schneiter advised he received a copy of a FEMA letter by John Eldridge, which is
reporting some deficiencies. He noted a few of the items are tagged as serious, and confirmed
that staff is working on this item and will provide a response for the Council's information. He
also brought attention to an article "Roll Call" which he distributed to Council.
11. CITY MANAGER/DEPARTMENT HEAD REPORTR
Ms. Horeley advised that the City will be entertaining the wives of visitors to Ukiah associated
with the Rotary program, and that she views this as the beginning of good communications
between different organizations in the City.
The City Council recessed to the Ukiah Redevelopment Agency meeting at 8:39 p.m.
Council reconvened from the Ukiah Redevelopment Agency meeting at 8:45 p.m. and entered
Closed Session at 8:50 p.m.
12. CLOSED SESSION
a. Conference with Le_~al Counsel Re_~ardin_~ Antici.rmted Lifl~ation. Si~_nificaqt
Ex.rmsure to Liti_~aflon Pursuant to Subdivision (b) of Section 54956.9 (1
Council recessed from Closed Session to the Ukiah Redevelopment Agency meeting at 9:00
p.m.
Council reconvened from the Redevelopment Agency meeting at 9:02, to take action on Item 8b.
8b.
Approwl of A_oreernents Between the City of Uklah end Redwood Busin_A~= Park
Owners. eLal. for Extension of Nmort Park Boulevard
M/S Malone/Masfln, for the Mayor to authorize the City Attorney to enter a letter agreement with
the Attorney for Redwood Business Park owners, extending the date of the tolling period in the
Agreement to provide additional time to negotiate the remaining agreements so that the City
Council will have time to consider whether they can approve the Agreements at the next meeting
of August 21; and authorize the City negotiators to adjust the dates in the two remaining
agreements appropriately to account for that delay in approving those agreements, if they can be
approved, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone,
Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember
Wattenburger.
13. ADJOURNMENT
There being no further business, the meeting was adjourned at 9:04 p.m.
Marge Giuntoli, City Clerk
Regular Meeting. August 7, 1996
Page 5
MINUTES OF THE CITY COUNCIL
OF THE CITY OF UKIAH - August 7, 1996
The City Council convened in a regular meeting, of which the agenda was legally noticed and
posted, at 6:34 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah,
California. Roll was taken and the following Councilmembers were PRESENT: Mastin (with a
7:15 p.m. arrival), Malone, Shoemaker, and Mayor Schneiter. Absent: Councilmember
Wattenburger. Staff Present: Public Utilities Director Barnes, Finance Director Elton, Assistant
City Manager Harris, City Manager Horsley, Personnel Officer Revheim, Planning Director
Sawyer, Deputy Public Works Director Seanor, and Executive Assistant Yoast.
2. Invocation/Pledge of Allegiance
Assistant City Manager Harris gave the invocation, and Mayor Schneiter led the Pledge of
Allegiance.
.
Special Order of Business
Introduction of Chamber of Commerce Executive Director, Elizabeth Brazil
City Manager Horsley introduced the new Chamber of Commerce Director Elizabeth Brazil, who
was selected by the Chamber from a pool of several candidates. She advised that Ms. Brazil
has an excellent grasp of the position, is doing a superb job, and will be updating the Council on
Chamber activities on a regular basis.
Elizabeth Brazil, 200 South School Street, thanked the Council for inviting her, and stated she
is looking forward to taking the Chamber forward. One of her goals will be to develop a Chamber
data base for the benefit of the community, visitors, or referrals.
.
Approval of Minutes
Re_clular Adjourned Meeting of June 25-27~ 1996 (continued)
MIS Malone/Shoemaker to approve the Minutes of the June 25-27, 1996 regular adjourned
meeting, as submitted, carried by the following roll call vote: AYES: Councilmembers Malone,
Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT:
Councilmembers Mastin and Wattenburger.
4ii. Special Meetinq of July 17, 1996
MIS Malone/Shoemaker to approve the Minutes of the July 17, 1996 special meeting, as
submitted, carried by the following roll call vote: AYES: Councilmembers Malone, Shoemaker,
and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmembers Mastin and
Wattenburger.
4iii. Re_qular Meetinq of July 17~ 1996
MIS MalonelSchneiter to approve the Minutes of the July 17, 1996 regular meeting, as
submitted, carried by the following roll call vote: AYES: Councilmembers Malone, Shoemaker,
and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmembers Mastin and
Wattenburger.
5. RIGHT TO APPEAL DECISION
Mayor Schneiter explained the appeal process.
6. CONSENT CALENDAR
Ms. Horsley explained that on Item 6f, the amount should be amended to $51,824.38, and noted
that the insurance company is reviewing the claim due to a question regarding the timeliness of
the claim's submittal.
Councilmember Shoemaker requested that Item 61 be pulled, thereby making it Item 9e under
New Business.
MIS Shoemaker/Malone to approve the consent calendar as follows:
Regular Meeting - August 7, 1996
Page I
a.
d.
e.
g.
m.
n.
Received Report of Disbursements for the Month of July 1996.
Adopted Ordinance No. 967 Amending City Treasurer Compensation.
Adopted Ordinance No. 968 Amending Chapter 3 of Division 8 of the City of Ukiah City
Code Regulating Parking in Municipal Parking Lots.
Approved Project Change Orders and Release of Retention to Pacific Mechanical
Corporation and Authorized the City Clerk to Publish a Notice of Completion Relative to
Work Performed Dudng the Construction of the Advanced Wastewater Treatment Facility.
Approved Budget Amendment for Expenditures Relative to Tree Trimming Services.
Authorized Payment to Freightliner Enterprise Corporation/American LaFrance Fire
Apparatus, in the Amount of $51,824.38 for Repair to Fire Department Aerial Ladder
Truck.
Declared Surplus Property and Authorized the Purchasing Officer to Solicit Bids and
Dispose of Property if No Bids are Received.
Received Report of the Acquisition of Cataphote Powder for Traffic Marking Applications.
Awarded Consultant Service Contract to Lawrence and Associates, in the Amount of
$25,764, to Construct Five Gas Monitoring Wells.
Received Notification Regarding Purchase of Liquid Aluminum Chlorhydroxide.
Authorized the Mayor to Execute Service Schedule No. One to the Member Resource
Marketing Project Agreement Relating to the Identified Power Sale to Shelter Cove
Resort Improvement District No. One.
Approved Legal Publishing Services as Submitted by Ukiah Daily Journal for Fiscal Year
1996/97.
Adopted Resolution No. 97-12 Authorizing Application for Federal Excess Property in
Accordance with Title IV, Rural Development Act 1972.
The motion carried by the following roll call vote: AYES: Councilmembers Malone, Shoemaker,
and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmembers Mastin and
VVattenburger.
7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No one came forward.
.
UNFINISHED BUSINESS
Adoption of Ordinance Rezoning Various Properties in and Around the Waqenseller
Neiqhborhood, Pursuant to Implementation of the Adopted General Plan
Councilmember Shoemaker excused himself from this discussion as he owns property within
300 feet of the subject properties.
Mayor Schneiter noted this leaves only two Councilmembers present to consider this item and,
therefore, it will be postponed until there are sufficient Councilmembers present to offer a vote.
8b.
Ar)r)roval of Aqreements Between the City of Ukiah and Redwood Business Park
Owners, et. al, for Extension of Airport Park Boulevard
Mayor Schneiter advised that if this item is to be acted upon, it will occur after Closed Session.
.
NEW BUSINESS
Introduction of Ordinance Amending Sections 2580 and 2581 of the Ukiah City Code
to Require Drug and Alcohol Testing of Taxi Cab Drivers
Ms. Horsley introduced Personnel Officer Revheim, and explained the City does currently permit
taxi cab drivers within the City limits. This Ordinance will add a new requirement for the permits.
Personnel Officer Revheim explained that currently the Director of Public Safety is authorized to
issue permits; however, there are new California Government Code requirements requiring him
to perform drug tests when the drivers apply for the permit, and upon recertification. The City
Attorney has prepared the Ordinance, and it is provided for introduction by the City Council.
MIS Shoemaker/Malone to introduce, by title only, the Ordinance Amending Section 2580 and
2581 of the Ukiah City Code to Require Drug and Alcohol Testing of Taxi Cab Drivers, carried by
an all AYE vote.
Executive Assistant Yoast read the ordinance by title only.
Regular Meeting - August 7, 1996
Page 2
MIS MalonelSchneiter to introduce the Ordinance Amending Section 2580 and 2581 of the
Ukiah City Code to Require Drug and Alcohol Testing of Taxi Cab Drivers, carried by the
following roll call vote: AYES: Councilmembers Malone, Shoemaker, and Mayor Schneiter.
NOES: None. ABSTAIN: None. ABSENT: Councilmembers Mastin and Wattenburger.
9b. Presentation of Final Report for Traffic Signal Coordination Feasibility Study
Ms. Horsley introduced Deputy Public Works Director Seanor and gave a brief biography of his
background before being hired by the City of Ukiah.
Mr. Seanor commented he was pleased to be working for the City of Ukiah. He explained the
Traffic Signal Coordination Feasibility Study, prepared by W-Trans, Whitlock and Weinberger,
which came about from MCOG funding for 1995/96. He noted the report looked at the feasibility
of interconnecting, with physical wiring, the 11 different traffic signals along State Street, and
how it would affect traffic flow conditions. He further explained specific Tables regarding Floating
Car Results, Travel Time/Travel Speed Comparisons, and Comparison of Intersection Level of
Service Calculations, and commented on alternatives recommended by the Study, including one
involving the intersection of Standley and Perkins.
Discussion followed relative to the critical need for parking in this area, the possibility of having a
single center lane that would turn either way, and that the Report is only looking at traffic flow
and not taking parking into consideration.
Mr. Seanor noted Table 7, Comparison of Alternatives, and explained staff is requesting
direction from Council regarding application for MCOG funds for alternatives listed in the Report.
Discussion followed relative to the high cost of implementing a time coordination of signals
versus other alternatives at other intersection locations. It was noted the City has some detector
loops which are not fully operational. Further discussion followed relative to the replacement
cost of $2,000 per detector loop.
Mr. Seanor discussed Table 8 of the Report, Cost/Benefit Comparison, and explained stafF's
recommendations, including: 1) Not installing hardwire interconnect due to the high cost relative
to the anticipated benefit; 2) Not implementing the time-based coordination recommended in the
report; and 3) Council recommending to staff to proceed with a Hazard Elimination Safety project
to return to Council during a public hearing.
Discussion followed relative to costs associated for each of the alternatives, and Council wanting
an analysis, for comparison purposes, of what it would cost to repair the detector loops.
Mayor Schneiter commented he could not see eliminating any parking in the downtown area,
and the slight increase in traffic flow would not be worth the loss of parking. He would prefer to
thank MCOG for the study and not make the recommended changes.
Councilmember Mastin arrived at 7:15 p.m.
Councilmember Malone concurred with Mayor Schneiter and noted there are some other
solutions worth exploring that would not eliminate parking.
MIS Malone/Shoemaker to receive the report only, carried by the following roll call vote: AYES:
Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN:
None. ABSENT: CouncilmemberWattenburger.
SC.
Adopt Resolution Establishing No Parkinq Zone on Both Sides of South State Street
from 200 Feet North of Mill Street to 300 Feet South of Hastings Avenue
Ms. Horsley explained the proposal, which would create a middle lane on State Street, between
Mill and Hastings, for turning left in both directions. Parking would be eliminated; however, there
are parking lots at other locations, and this area is past the main downtown district. A public
hearing would be held, so the businesses in that area could offer their comments on the
proposal. In order for staff to seek funds from Caltrans, Council must approve pursuing the
project.
Mr. Seanor advised that staff was notified that the City was a successful candidate for the
Caltrans Hazard Elimination Safety Project, and therefore Caltrans would fund 90% of the
project, including engineering design. It is a good project and the City has identified the match in
Regular Meeting - August 7, 1996
Page 3
the budget. There would be a small transition at either end of the lane and there would be the
need to remove parking at points along the stretch of road. Also, as part of this project, the City
would be able to construct the improvements at the State and Talmage intersection, as
illustrated in the Final Report for Traffic Signal Coordination Feasibility Study considered earlier
by Council. Staff is requesting Council direct staff to proceed with design of the project, and the
resolution would not be effective until the date the project is awarded.
Ms. Horsley advised it was appropriate to hold the public hearing prior to the adoption of the
resolution. If Council authorizes staff to apply for the funds, the necessary process can proceed.
Discussion followed relative to transition of the lanes at the beginning and end of the turning
lane, and options for preserving the on-street parking.
Councilmember Shoemaker noted that he had a concern relative to the time frame for funding
from Caltrans; however, the City Manager and City Engineer do not feel there is a problem.
Ms. Horsley advised that Council could approve the concept and not pass the resolution until the
public hearing is held.
MIS ShoemakerlMastin to approve the request for funding from Caltrans and take the necessary
steps to conduct a public hearing, carried by an all AYE vote.
9d.
Introduction of Ordinance Amending Section 101 of the Ukiah Municipal Code
Relative to City Manager Position
Ms. Horsley advised that the City Attorney provided a memo which states that imposing a time
limit on when the City Manager shall reside within the City Limits is illegal, although a mileage
limit is legally acceptable. Therefore, the proposed change to the Ordinance stipulates that the
City Manager must reside within 15 road miles of the City Limits of the City of Ukiah.
MIS MalonelMastin to introduce the ordinance, by title only, amending section 101 of the Ukiah
Municipal Code relative to the City Manager position, as submitted by the City Attorney, carried
by an all AYE vote.
Executive Assistant Yoast read the ordinance by title only.
MIS MalonelMastin to introduce the ordinance amending section 101 of the Ukiah Municipal
Code relative to the City Manager position, as submitted by the City Attorney, carried by the
following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor
Schneiter. NOES: None. ABSTAIN: None. ABSENT: CouncilmemberWattenburger.
Se.
Adoption of Policy Resolution Amending Policy Resolution No. 25 Declaring Policy
Re_clarding Reimbursement of Expenses for Elected and/or Appointed City Officials~
Officers, and Employees
Councilmember Shoemaker questioned whether the $45 was pertaining to meals or parking,
tolls, and other miscellaneous expenses.
Ms. Horsley explained it is a meal reimbursement only, and that for shorter partial day trips she
will determine eligibility for the meals when a travel reimbursement form is processed.
MIS MalonelMastin to approve Policy Resolution No. 29 Amending Policy Resolution No. 25
Declaring Policy Regarding Reimbursement of Expenses for Elected and/or Appointed City
Officials, Officers, and Employees, carried by the following roll call vote: AYES:
Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN:
None. ABSENT: CouncilmemberWattenburger.
Item 8a was reconsidered at this time since a sufficient number of Councilmembers were present
for discussicn.
Councilmember Shoemaker excused himself from the meeting at 7:35 p.m.
aa.
Adoption of Ordinance Rezoning Various Properties In and Around the Wagenseller
Nei~hborhood~ Pursuant to Implementation of the Adopted General Plan
Regular Meeting - August 7, 1996
Page 4
Planning Director Sawyer explained that on July 17, the Council approved on a 4-0 vote to
introduce an ordinance amending the City Zoning Map to rezone 51 lots in and around the
Wagenseller neighborhood. The ordinance is now before the Council for adoption.
M/S Malone/Mastin to adopt Ordinance No. 969 Amending the Official Zoning Map for the City of
Ukiah, California, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone,
and Mayor Schneiter. NOES: None. ABSENT: Councilmembers Wattenburger and
Shoemaker. ABSTAIN: None.
Councilmember Shoemaker returned to the meeting at 7:40 p.m.
10. CITY COUNCIL REPORTS
Councilmember Mastin reported on the recent Chautauqua program. He further explained the
reason he was late to this evening's meeting was due to his attending an EDFC meeting in
Laytonville, where he toured the Harwood Mill. Funding for EDFC appears positive.
Councilmember Malone reported he attended the recent NCRA meeting. They have just taken
on a new operations person. The steering committee met and a letter will be drafted for a
request for funding, as recommended by Bruce Richards. Presently everything looks favorable.
Councilmember Shoemaker advised the City was successful in securing the Landfill Permit
from the State Solid Waste Management Board at their meeting in Ukiah.
Mayor Schneiter advised he received a copy of a FEMA letter by John Eldridge, which is
reporting some deficiencies. He noted a few of the items are tagged as serious, and confirmed
that staff is working on this item and will provide a response for the Council's information. He
also brought attention to an article "Roll Call" which he distributed to Council.
11. CITY MANAGER/DEPARTMENT HEAD REPORT~
Ms. Horsley advised that the City will be entertaining the wives of visitors to Ukiah associated
with the Rotary program, and that she views this as the beginning of good communications
between different organizations in the City.
The City Council recessed to the Ukiah Redevelopment Agency meeting at 8:39 p.m.
Council reconvened from the Ukiah Redevelopment Agency meeting at 8:45 p.m. and entered
Closed Session at 8:50 p.m.
12.
CLOSED SESSION
Conference with Legal Counsel Regarding Anticinated Litigation -Significant
Exposure to Litigation Pursuant to Subdivision (b) of Section 54956.9 (_1 case)
Council recessed from Closed Session to the Ukiah Redevelopment Agency meeting at 9:00
p.m.
Council reconvened from the Redevelopment Agency meeting at 9:02, to take action on Item 8b.
8b.
Approval of Agreements Between the City of Ukiah and Redwood Business Park
Owners, et.al, for Extension of Airport Park Boulevar,~
M/S Malone/Mastin, for the Mayor to authorize the City Attorney to enter a letter agreement with
the Attorney for Redwood Business Park owners, extending the date of the tolling period in the
Agreement to provide additional time to negotiate the remaining agreements so that the City
Council will have time to consider whether they can approve the Agreements at the next meeting
of August 21; and authorize the City negotiators to adjust the dates in the two remaining
agreements appropriately to account for that delay in approving those agreements, if they can be
approved, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone,
Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember
Wattenburger.
13. ADJOURNMENT
There being no further business, the meeting was adjourned at 9:04 p.m.
cc080796
Marge Giuntoli, City Clerk
Regular Meeting - August 7, 1996
Page 5
CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CiViC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
August 21, 1996
6:30 p.m.
1. Roll Call
2. Invocation/Pledge of Allegiance
3. Special Order of Business
a. Introduction of Century Communications Management Staff, Including Michael Cline,
General Manager
4. Approval of Minutes
i. Regular Meeting - August 7, 1996
.
RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that
decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure which
generally limits to ninety (90) days the time within which the decision of the City Boards and Agencies may
be judicially challenged.
.
CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by
the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or
a citizen in which event the item will be considered at the completion of all other items on the agenda. The
motion by the City Council on the Consent Calendar will approve and make findings in accordance with
Administrative Staff and/or Planning Commission recommendations.
a. Adoption of Ordinance Amending Sections 2580 and 2581 of the Ukiah City Code to
Require Drug and Alcohol Testing of Taxi Cab Drivers
b. Adoption of Ordinance Amending §101 of the Ukiah Municipal Code Relative to City
Manager Residency
c. Approval of Dispatch Service Agreement Between the City of Ukiah and the City of
Ft. Bragg
d. Approval of Agreement with Morton/Phillips for Plan Checking Services
e. Acceptance of Resignation from Planning Commissioner Cheryl Baker and Authorize
City Clerk to Advertise Vacancy
Receive Report Regarding Award of Contract to Hendrix, C/O C. Stephens &
Associates for 7,500 Feet of #2 AWG Aluminum, 15 KV, XLPE Insulated, Non-
Jacketed, Concentric Neutral, Single Conductor Cable
Receive Report of Acquisition of Portable Surface Grinding Machine
Receive Report of Acquisition of Consultant Services for the Design of the Alternative
Leachate Containment System for the Ukiah Solid Waste Facility.
i. Award Construction Contract to Parnum Paving, Inc. For the Construction of the
Gobbi Street Storm Drain From Waugh Lane to Leslie Street, Specification No. 96-04,
In the Amount of $32,489.
Award of Bid for 2-Wheel Drive Utility Vehicle to Lasher Auto Center For the Amount
of $20,347.47
Receive Report of Recreational Brochure Publication Costs and Approve Budget
Amendment
g.
j.
The City of Ukiah complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request
Receive Report Regarding Award of Contract to Taylor Made Associates for Rental
of Canon Copy Machine in an Amount Not to Exceed $8,314.08 at 20,000 Copies per
Month.
.
AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you
are interested in, you may address the Council when this matter is considered. If you wish to speak on a
matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit
your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown
Act regulations do not allow action to be taken on audience comments in which the subject is not listed on
the agenda.
.
UNFINISHED BUSINESS
a. Discussion of Airport Commission Composition and Adoption of Resolution Filling One
Airport Commission Vacancy
b. Adoption of City of Ukiah Landscaping and Streetscape Design Guidelines
c. Adoption of Resolution Approving Joint Powers Agreement for the Formulation and
Implementation of the Mendocino County Inland Water and Power Commission and
Authorizing Mayor to Execute Agreement
cl. Discussion Regarding Annual Funding for Non-Profit Groups
e. Approval of Agreements Between the City of Ukiah and Redwood Business Park
Owners, et al, for Extension of Airport Park Boulevard
9. NEW BUSINESS
a. Discussion of Preliminary Draft AB939 "Mendocino County Siting Element" Prepared
by Mendocino Solid Waste Management Authority
b. Invoke Provisions of Section 1530 of the Ukiah Municipal Code and Award a
Consultant Service Agreement to Dames and Moore for the Implementation of the
Limited Action Alternative and Risk Assessment Related to VOC Impact to On-Site
Groundwater at the Ukiah Landfill At a Maximum Compensation of $50,995
10.
11.
12.
CITY COUNCIL/REPORTS
CITY MANAGER/DEPARTMENT HEAD REPORTS
CLOSED SESSION
a. Conference with Legal Counsel Regarding Anticipated Litigation - Significant
Exposure to Litigation Pursuant to Subdivision (b) of Section 54956.9 (1 case)
b. Conference with Labor Negotiator, Candace Horsley, Pursuant to G.C. Section
54957.6
13. ADJOURNMENT
The City of Ukiah complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request
ITEM NO. 3a,
DATE: August 21; 1996
AGENDA SUMMARY REPORT
SUBJECT: INTRODUCTION OF CENTURY COMMUNICATIONS MANAGEMENT STAFF AND
PRESENTATION BY MICHAEL CLINE, GENERAL MANAGER
Michael S. Cline, General Manager, Century Communications, will be introducing the new
management staff members and giving the Council a brief overview of Century Communication's
operations.
RECOMMENDED ACTION: N/A
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. N/A
Acct. No. (if NOT budgeted): N/A Acct. No.:
Appropriation Requested: N/A (if budgeted)
Citizen Advised: N/A
Requested by: N/A
Prepared by: Candace Horsley, City Manager
Coordinated with: N/A
Attachments: N/A
aPPROVEi~_ _~~ ~
Candace anager
4:/Can/asrcntry.com
ITEM NO. 6a
DATE: AUGUST 21, 1996
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF ORDINANCE AMENDING SECTIONS 2580 AND
2581 OF THE UKIAH CITY CODE TO REQUIRE DRUG AND
ALCOHOL TESTING OF TAXI CAB DRIVERS
At its meeting of August 7, 1996, the City Council introduced by
title only an ordinance requiring drug and alcohol testing of taxi
cab drivers permitted to operate within the City limits. This
ordinance is necessary to comply with State regulations.
Staff recommends that the City Council adopt the ordinance in order
to comply with Government Code Section 53075.5.
RECOMMENDED ACTION:
Adopt the ordinance amending Sections 2580 and 2581 of
the Ukiah City Code.
ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do Not Adopt Ordinance.
2. Amend and Adopt Ordinance.
3. Refer to Staff for further information.
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by- N/A
Prepared by- Kari Revheim, Personnel Officer~W~'
Coordinated with: David Rapport, City Attorney
Fred Keplinger, Director of Public Safety
Candace Horsley, City Manager
Attachments:
1. Proposed Ordinance for adoption.
2. Appendix B.
APPROVED:
3:PER~ASR.T~X~ Candace Hors , City Manager
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF UKIAH AMENDING ARTICLE 5,
CHAPTER 5, DIVISION 2 OF THE UKIAH
CITY CODE TO REQUIRE DRUG AND
ALCOHOL TESTING OF TAXI CAB DRIVERS
In order to comply with the requirements of Government Code
Section 53075.5, effective January 1, 1996, the City Council of the
City of Ukiah hereby ordains as follows.
SECTION ONE. Article 5 of Chapter 5, Division 2 of the Ukiah City
Code is hereby amended by amending section 2580 and 2581 to read as
follows:
2580:
DRIVERS' BADGES REQUIRED
It shall be unlawful for any person to drive any vehicle for
hire, taxicab, or sightseeing automobile within the City of Ukiah,
except as provided in section 2530, without first having obtained
a driver's badge from the Director of Public Safety or his or her
designee.
1. Application. Within fifteen (15) days of receiving
a completed application on a form approved by resolution of the
City Council and all information required to be submitted with the
form, the Director of Public Safety shall include the driver on the
For Hire Vehicle Permit issued pursuant to section 2533 and issue
a drivers' badge as described by resolution of the City Council,
unless he or she finds any of the following:
a. The applicant is under the age of eighteen (18);
b. The applicant does not possess a valid
California driver's license of the class required for the vehicle
he or she will operate;
c. The applicant is an undocumented or illegal
alien;
d. The applicant tests positive for controlled
substances or alcohol, where:
(1) "Controlled substance" means marijuana,
cocaine, opiates, amphetamines and phencyclidine.
(2) "Tests positive" means:
(a) with respect to alcohol, an alcohol
screening test showing a breath alcohol concentration of 0.02
percent or more; and
s:\u\ords96\taxi.drg
August 8, 1996 1
(b) with respect to a controlled
substance means the cutoff levels for the initial and confirmatory
tests as provided in 49 C.F.R. §40.29 (e) and (f) .
~(3) Ail tests for alcohol and controlled
substances shall be conducted by the applicant's employer in
conformity with Appendix B to the City of Ukiah Drug and Alcohol
Testing Policy for Employees with Commercial Driver's Licenses and
49 C.F.R. Parts 40 (commencing with Section 40.1) and 382. The
employer must certify as part of the application that it has
conducted the required tests and must report any positive test
results to the Police Department as part of the application. Self-
employed independent drivers shall provide a copy of the laboratory
report of the test results directly to the Police Department.
(4) Ail controlled substance and alcohol test
results shall be treated as confidential information and shall not
be disclosed without the driver's consent, except as authorized or
required by law. No evidence derived from positive test results
shall be admissible in a criminal prosecution concerning unlawful
possession, sale or distribution of controlled substances.
(5) If a driver received a license based on a
negative test result from another city or county within the state
within a period of one year prior to the date of applicaton, the
applicant's employer or self-employed independent driver may submit
the license or test result in lieu of a new test; provided, the
test from the other jurisdiction was part of a controlled substance
and alcohol testing certification program meeting the requirements
of Government Code Section 53075.5.
(6) If a license application is denied based
on this section, requirements for rehabilitation, reapplication,
follow-up testing and other requirements shall be as provided in 49
C.F.R. Part 382 (commencing with Section 382.101). In other words,
an applicant may be eligible for a driver's badge after referral to
a substance abuse professional, compliance with a recommended
rehabilitation program, follow-up random drug and/or controlled
substance testing, and negative test results. All such conditions
shall be set forth in writing by the Police Department as
preconditions to obtaining and keeping a driver's badge issued
subsequent to a postive test result.
(7) The driver and/or his or her employer
shall pay all costs of testing and any referrals, rehabilitation
counselling and follow-up testing that may be required.
e. Within five (5) years of the date of
application, the applicant has been convicted by any state or
federal court of a crime (whether designated a felony, misdemeanor
or infraction) involving serious or persistent and improper
s:\u\ords96\taxi.drg
Au~us~ 8, 1996 2
operation or maintenance of a motor vehicle, violence or the
threatened use of violence or force, dishonesty, theft, destruction
of property, pandering, sexual misconduct or the use, sale or
possession of alcohol or controlled substances;
f. Within five (5) years of the date of
application, the City or another jurisdiction has revoked a
drivers' permit required by this Chapter or a similar permit issued
to the applicant;
g. Within five (5) years of the date of
application, a state or federal court judgment has been rendered
against the applicant rendering him or her liable (other than
vicariously or strictly liable) in money damages for personal
injury or property damage or restraining him or her from acts of
personal harassment, assault or battery; or
h. Within five (5) years of the date of
application, the applicant has violated any provision of this
Chapter or committed any other act which the Director of Public
Safety determines creates a serious risk of harm to the public
health, safety or welfare, if the permit is granted.
2. Appeal of denial. Any person whose application is
denied shall have the right to appeal that decision to the City
Manager and City Council in accordance with the procedure provided
in section 2534.
2581:
SUSPENSION OR REVOCATION OF BADGE
1. Immediate Suspension or revocation. The Director of
Public Safety may immediately suspend or revoke a driver's badge on
any of the following grounds:
a. A suspension or revocation of his or her driver's
license;
b. The driver caused a motor vehicle accident causing
more than $500 in property damage or bodily injury or death; or
c. The Director receives notice that the driver is no
longer covered by liability insurance.
d. The driver tests positive for alcohol or controlled
substances during an annual recertification test. Annual
recertification tests for controlled substances and alcohol shall
be required on or after the anniversary date for each driver issued
a driver's badge. The Police Department will issue a notice to the
driver specifying the date, time and place of the annual
recertification test. If the driver was subject to a test meeting
the requirements of this section within a period of one year from
s:\u\ords96\taxi.drg
August 8, 1996 3
the date of recertification as part of a driver recertification
program in another California city or county, the test from that
other jurisdiction will satisfy the requirements of this
subsection, unless the earlier test yielded a positive test result.
In the event of an immediate suspension or revocation under this
subsection 1 the Director of Public Safety shall immediately
provide the notice and opportunity for a hearing provided in
subsection 3, except that the suspension or revocation shall remain
in effect unless or until reversed by decision of the City Manager
or City Council. It shall be unlawful and constitute a violation
of this Chapter for any driver to operate a For Hire motor vehicle
after notice of the suspension or revocation has been given.
2. Suspension or revocation with opportunity for prior notice
and opportunity for a hearing.
The Director of Public Safety may suspend or revoke a driver's
badge with prior notice and opportunity for a hearing based on any
of the following grounds:
a. Any misrepresentation or omission of a material fact
on the application for the badge;
b. Any of the grounds for denying a badge as stated in
section 2580;
c. Any violation of any provision of this Chapter; or
d. Any act which tends to endanger the public health or
safety, if the driver is allowed to continue operating a vehicle
for which a driver's badge is required.
3. Procedure. Five (5) working days prior to the effective
date of the suspension or revocation under subsection 2, the
Director of Public Safety shall serve a copy of a notice of
suspension or revocation on the badge holder. The notice shall be
personally served or sent by first class mail to the address on
file with the Director of Public Safety. The notice shall be
deemed served when personally delivered to the badge holder or when
deposited in the United States mail. The notice shall state the
grounds for the suspension or revocation, the facts supporting the
decision and the dates when the suspension will begin and end or
the effective date of revocation. The notice shall inform the
badge holder that the decision will not become effective, if he or
she files with the Director of Public Safety an appeal of the
decision prior to the effective date. The badge holder has no
right of appeal unless he or she files the request for an appeal
prior to the effective date of the suspension or revocation. The
City Manager or City Council shall hear the appeal in accordance
with section 2534. After hearing the appeal the City Manager or
s:\u\ords96\taxi.drg
August 8, 1996
City Council may suspend, revoke or impose conditions on the use of
the badge and shall specify the effective dates of the suspension,
revocation or conditions.
SECTION TWO. The amendments herein requiring controlled substance
and alcohol testing shall apply to all applications for a driver's
badge received after the effective date of this Ordinance. Annual
recertifications shall be required of all drivers, commencing one
year after they were first issued a driver's badge.
SECTION THREE. This Ordinance shall be published as required by
law and shall become effective 30 days after its adoption.
Introduced by title only on
following roll call vote:
Auqust 7
, 1996, by the
AYES: Councilmembers Malone, Shoemaker, and Mayor Schneiter.
NOES: None.
ABSENT: Councilmembers Mastin and Wattenburger.
Adopted on
vote:
, 1996, by the following roll call
AYES:
NOES:
ABSENT:
ATTEST:
Fred Schneiter, Mayor
Marge Giuntoli, City Clerk
s:\u\ords96\~axi.drg
August 8, 1996 5
APPENDIX B
ALCOHOL AND CONTROLLED SUBSTANCES
TESTING PROCEDURES AND POLICY
INTRODUCTION
The City of Uklah shall Implement and enforce the procedures for transportation workplace testing
as set forth in 49 CFR Part 40. These procedures Include, but are not limited to the following
Information. In all cases, the requirements of 49 CFR Part 40 shall be followed.
CONTROLLED SUBSTANCES TESTING
APPLICABLE DRUGS
1. Employees subject to controlled substances testing shall be tested for the following
substances:
Marijuana
Opiates
Phencyclidine (PCP)
Cocaine
Amphetamines
2. Although the specimen will not be analyzed specifically for adulterants, the lab may
conduct adulteration checks (PH, specific gravity or creatlnine). The test may be cancelled if
adulterants are detected. The lab is permitted to check for adulterants as per Federal Department
of Transportation (DOT) guidelines.
SPECIMEN COLLECTION PROCEDURES,
1. The collection shall take place in a secure location to prevent unauthorized access during
the collection process.
2, The specimen shall be kept in sight of the employee and the collection site person until
It Is sealed and ready for shipment.
3. Employees shall have individual privacy when providing a specimen except when:
a. The employee presents a specimen that is outside the accepted
temperature range and he/she refuses to have an oral body temperature measurement, or the
body temperature measurement varies more than loc or 1.8oF from the specimen temperature.
b. The collector observes the employee attempting to adulterant or substitute
the specimen.
c. The employee's last provided specimen was determined to be diluted,
d. The employee has previously had a verified positive test.
In a and b above, the employee must provide a specimen under direct observation. In c
and d above, the Employer may require a direct observation c.~llection.
4. The following specific procedures will be followed during the collection process:
a. The employee must submit identification to the collector. The collection
shall not proceed until a positive Identification is made.
b. The employee will not be required to undress, or to change into an
examination gown. Only outer garments should be removed, i.e., jackets, etc.
c. The donor shall be required to wash his/her hands prior to urination, and
shall not have access to any water sources until the specimen has been collected.
d. A bluing agent shall be added to the toilet bowl and the donor may flush
the toilet only after releasing the specimen to the collector.
e. The specimen must be at least 45 mi to be acceptable.
f. The collector must measure the specimen temperature within four (4)
minutes of urination to determine sample acceptability.
5. If the donor cannot provide a sufficient volume of urine, he/she shall remain at the
collection site and be provided not more than twenty-four (24) ounces of fluids to drink. The
donor shall have a period of up to two (2) hours to produce an acceptable sample. If the donor
Is unable to produce a sample without a valid medical reason, the City shall consider the
circumstance to be a refusal to test.
6. The specimen shall be divided into two (2) parts. The collector shall pour 30 mi of urine
from the specimen bottle Into a second bottle, to be used as the primary specimen. The
remainder of the urine, at least 15 mi, shall be poured Into another container to be used as the
split sample.
7. Both samples shall be shipped In a single shipping container with the appropriate chain
of custody forms.
..8. The collector and donor must be present together to complete the following process:
a.
Seal and label the specimen bottle.
Donor initials the bottle label or seal.
The chain of custody forms must be signed and dated.
9. If an employee refuses to cooperate with the collection process, the collector shall notify
the employer representative and note the non-cooperation on the custody and control form,
SPLIT SAMPLE
1. If the test result of the pdmary specimen is positive, the employee may, no later than
seventy-two (72) hours, request that the MRO direct that the split specimen be analyzed.
2. The split sample analysis will be conducted by a DHHS-certifled laboratory who will
analyze the sample for presence of the drug(s) for which a positive result was obtained in the
primary sample,
3. If the result of the test of the split sample fails to reconfirm the presence of the drug(s) or
drug metabolite(s) in the pdmary specimen, the MRO shall' cancel the test and report the
cancellation to the City.
4. All costs associated with the analysis of the split sample shall be the responsibility of the
employer, unless the test confirms a positive result, in which case the employee shall pay for the
second test.
ALCOHOL TESTING
TESTING PROCEDURES
1. The test shall take place in a secure location that affords visual and aural privacy to
prevent unauthorized persons from seeing or hearing test results.
2. When an employee enters the testing location, the Breath Alcohol Technician (BAT) will
require him/her to provide positive Identification. The test shall not proceed until positive
Identification of the employee is made.
3. An IndividuallY-sealed mouthpiece shall 'be opened in view of the employee and then
attached to the testing unit.
4. The employee shall be required to blow forcefully into the mouthpiece for at least six (6)
seconds or until an adequate amount of breath has been obtained.
5. The employee shall be shown the result both on the testing unit and the recording forml
The employee shall verify both results are the same. If a result printed by the testing unit does
not match the displayed result, the BAT shall declare the test invalid.
6. If the result of the screening test is less than 0.02 breath alcohol concentration, no other
testing will be conducted.
7. If the result of the screening test reflects an alcohol concentration of 0.02 or greater, a
· confirmation test shall be performed.
8. Prior to conducting the confirmation test, the employee may not eat, drink, or place
anything in his/her mouth. If possible, the employee should not belch during the waiting period.
The confirmation test shall be conducted no less than fifteen (15) minutes and no more than
twenty (20) minutes from the screening test.
The fifteen (15) minutes waiting period is provided for the employee's benefit. This time
period allows for the dissipation of any mouth alcohol, thereby helping to prevent an artificially
high reading.
9. In the event the screening and the confirmation test results do not match, the confirmation
results will be considered the final results.
10. If the employee refuses to sign the breath alcohol testing form or falls to provide an
adequate amount of breath without a valid medical reason, the City shall determine the
circumstance to be a refusal to test.
t
INABILITY TO PROVIDE ADEQUATE BREATH
1. If the employee fails to provide an adequate amount of breath, he/she shall provide the
City with an evaluation from a licensed physician, who is acceptable to the City, concerning the
employee's medical ability to provide adequate breath.
2. If the physician determines them is a valid medical reason precluding the employee from
providing adequate breath, then the employee's failure shall not be deemed a refusal to test.
3. If the physician is unable to determine a valid medical reason, the employee's failure to
provide adequate breath shall be considered a refusal to test.
ITEM NO. 6b
DATE: AUGUST 21, 1996
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF ORDINANCE AMENDING SECTION 101 OF THE UKIAH
MUNICIPAL CODE RELATIVE TO CITY MANAGER RESIDENCY
At the August 7, 1996 City Council meeting the ordinance amending the regulations
regarding residency for the City Manager was introduced by a unanimous vote of the four
members in attendance. Adoption of the ordinance is now appropriate.
Staff recommends that the City Council adopt the ordinance.
RECOMMENDED ACTION:
Adopt the ordinance amending Chapter 3, Article 1, Section
101 of the Ukiah City Code relative to City Manager residency.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Determine this matter need not be addressed in the City Code and do not adopt
ordinance.
2. Determine ordinance requires modifications, identify necessary changes, and adopt
revised ordinance.
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Acct. No.: N/A
NA
Michael F. Harris, AICP, Assistant City Manager
Candace Horsley, City Manager
1. Ordinance for adoption, pages 1-2.
APPROVED' ~--~~~ ~
Cand e Horsley, ~itylManager
rnfh:asrcc
82196crnord
ORDINANCE NO. 97-
ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF UKIAH AMENDING SECTION 101
OF THE UKIAH CITY CODE CONCERNING
THE RESIDENCY REQUIREMENT FOR CITY
MANAGER.
The City Council of the City of Ukiah hereby ordains as
follows:
Findings: The City Council finds as follows:
1. The City Manager is the chief administrative officer of
the City.
2. The City Manager is responsible for the effective
performance of City employees, including in emergencies.
3. The City Manager represents the City after regular
business hours and on week ends through his or her participation in
community organizations and events.
4. In order to effectively perform these duties and carry out
these responsibilities the City Manager must be in constant contact
with the City and available on short notice in the event of
emergencies.
5. The residency requirement set forth herein is intended to
insure that the City Manager lives in sufficient proximity to the
City that he or she can respond to emergencies, maintain sufficient
personal contact with City staff and community members and
organizations, and maintain familiarity with the physical
circumstances and conditions in the City and its immediate
surroundings.
SECTION ONE
Section 101 of the Ukiah City Code is hereby amended to read
as follows:
§101: RESIDENCE: The City Manager must reside within fifteen
road miles of the city limits of the City of Ukiah. The City
Manager must establish such residence within ninety days of his or
her first appointment to the position by the City Council.
SECTION TWO
This Ordinance shall be published as required by law and shall
become effective thirty (30) days after it is adopted.
s:\u\ords96\manager.res
August 8, 1996
Introduced by title only on August 7, 1996, by the following
roll call vote:
AYES: Council Members Malone, Shoemaker, and Mayor Schneiter
NOES: None
ABSENT: Council Members Mastin and Wattenburger
ABSTAIN: None
Adopted on August 21, 1996, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Fred Schneiter, Mayor
Marge Giuntoli, City Clerk
s:\u\ords96\manager.res
August 13, 1996
ITEM NO. 6c
DATE: AUGUST 21, 1996
AGENDA SUMMARY REPORT
SUBJECT: APPROVAL OF DISPATCH SERVICE AGREEMENT BETWEEN THE CITY OF
UKIAH AND THE CITY OF FORT BRAGG
Since 1992 the City of Ukiah has provided dispatch services to the City of Fort Bragg on
a contractual basis. Fort Bragg continues to be satisfied with the program's operation and desires
to utilize our resources during 1996-97. The relationship with Fort Bragg is advantageous to
Ukiah and staff recommends the association be sustained. The annual contract has been
executed by the City of Fort Bragg and is presented for approval by the City Council. The
contract amount, $111,000, was included in the adopted 1996-97 budget.
Staff recommends approval of the agreement and authorization of the City Manager to sign
the agreement.
RECOMMENDED ACTION: Approve Dispatch Services Agreement with the City of Fort
Bragg and authorize City Manager to execute agreement.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Determine agreement requires modifications, identify necessary changes, and
approve revised agreement.
2. Determine dispatch services should not be provided to Fort Bragg and do not
approve agreement.
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Acct. No.: N/A
NA
Michael F. Harris, AICP, Assistant City Manager
Fred Keplinger, Director of Public Safety and Candace Horsley, City
Manager
1. Dispatch Services Agreement, page 1.
APPROVED:~1 ' ~
Candace Horsley, City ~/lanager
mfh:asrcc
82196dispagr
THIRD ADDENDUM
DISPATCH AGREEMENT
THIS AGREEMENT AND THIRD ADDENDUM is entered into this
day of July, 1996, by and between the City of Fort Bragg, hereinafter referred to as "Fort
a "
Br gg and the City of Ukiah, hereinafter referred to as "Ukiah".
,
.
.
Fort Bragg and Ukiah hereby agree as follows:
That Certain Second Addendum to the Agreement is hereby repealed in its entirety
and shall no longer be of any force or effect.
Page 1, Paragraph 2 under "NOW THEREFORE, IT IS AGREED BY AND
BETVVEEN THE PARTIES HERETO, AS FOLLOWS:" is hereby amended to read
as follows:
In consideration of said service, FORT BRAGG shall pay UKIAH the
sum of $9,250.00 per month, beginning July 1, 1996 and ending when
said contract is renewed, on June 30, 1997. Any increase in said fee
shall be based only upon a demonstrable increase in the workload
resulting in a need for additional personnel, or direct personnel costs
(increases in compensation to personnel providing dispatch services
to Fort Bragg)."
Except as expressly amended herein, the Dispatch Agreement, between Fort Bragg
and Ukiah dated September 28, 1992 is hereby reaffirmed.
IN WITNESS WHEREOF, the parties have executed this Agreement pursuant
to Council approval at their meeting of July ,1996.
~ITY OF FORT BRAGG:
GARY~D. MILLIMAN,
City Administrator
CITY OF UKIAH
CANDACE HORSLEY,
City Manager
ATTEST:
DeeL~~yn~~rpe~nt~~
City Clerk
ATTEST:
. _-
Ma'ge Giuntoli,
City Clerk
mfh:o~fioe
~F:BDISPAGR
AGENDA
SUMMARY
ITEM NO. 6d
DATE: August 21, 1996
REPORT
SUBJECT: AGREEMENT WITH MORTON/PHILLIPS INC. FOR PLAN CHECKING
SERVICES
SUMMARY: The attached professional services agreement establishes the "scope of
service" and "standards of payment" to which Morton/Phillips Inc. and the City of Ukiah
will adhere when plan check services (structural engineering and energy review) are
provided as part of the City's building inspection function. At the current time, the City
exclusively uses Morton/Phillips Inc. for such plan checking services, but without the
benefit of a contract, and without the desired degree of accountability.
(Continued on page 2)
RECOMMENDED ACTION: Approve the "Agreement for Plan Checking and Building
Inspection Services" between the City of Ukiah and Morton/Phillips Inc., and authorize
the City Manager to sign this "Agreement" on behalf of the City of Ukiah.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Do not approve the subject "Agreement," and maintain the current system of paying
for structural and energy plan checking services on a time and material (T & M) basis.
2. Modify the terms of the "Agreement" as may be directed by Council.
Citizen Advised: N/A
Requested by: Planning Department
Prepared by: Robert Sawyer, Planning Director
Coordinated with: Candace Horsley, City Manager; David Rapport, City Attorney, Daryl
Phillips, President, Morton / Phillips Inc.
Attachments: Agreement for Plan Checking and Building Inspection Services
APPROVED: -
Cand--ace Horsley, CitylManager
While we are totally satisfied with the quality and efficiency of service provided by
Morton/Phillips, we currently pay this company on a "Time and Materials (T&M)" basis,
and all too often, through no fault of theirs, the bill exceeds the desirable percentage of
the amount we collect from the applicant for plan checking services. Correlated to this
method of billing is the City's inability to predict the amount any given plan check will
cost, thereby putting us in a reaction-mode once the bill is received. This disparity has
been historically due to the Iow building permit fee schedule utilized by the City (until
recently) in contrast to the T&M cost arrangement, and the City's traditional and
unwritten policy to have costs incurred for re-checks of building plans come out of the
original (and Iow) fee collected.
To correct this cost-to-revenue condition, staff has developed a two-phase proposal.
First, we have negotiated a contract with Morton/Phillips (attached) which establishes a
finite percentage of the fee collected for structural and/or energy plan checking
services. As the contract indicates, the amount acceptable to both parties is 60% of the
plan check fee collected for both structural engineering and energy review; 50% of the
plan check fee for structural engineering only; 25% of the fee for energy review only;
and in all cases one re-check is provided at no additional cost to the City or the
applicant.
This change alone means that, for the vast majority of permits processed, the bill from
Morton/Phillips will never exceed the amount the City has collected for such services,
and the bill will always be a known and finite amount from permit to permit. It should be
noted that this arrangement has only been made possible by the Council's recent
decision to increase the Building Permit fees (and building valuation table), such that
the amount of fees now collected is a reasonable reflection of the plan checking work
required. Beforehand, our building fees were so Iow and out of date that no
engineering firm would be willing to take a percentage of the plan check fee collected,
which necessitated the T&M system we've been working with until now.
Second, staff proposes to administratively change the traditional City policy of not
charging for excessive plan re-checks, and, instead, require that the applicant be
charged, on a "T&M" basis, for all additional work needed by Morton/Phillips, beyond
the first (and free) re-check. In the past, the City has allowed building plans which need
numerous structural plan re-checks and/or energy reviews, either due to design
modifications, or ineffective plan preparation, to be re-checked under the fee "umbrella"
of the one and only permit fee assessed. While not an overly frequent problem, plans
are submitted from time to time which need a great deal of work to achieve building
code compliance, and, unless the project architect, engineer, or draftsman is
conscientious and knowledgeable about making the necessary corrections, the plan
review process can get protracted. This scenario, typically created by poorly drafted
plans, unduly depletes the plan check fee and will result in impacts to the general fund.
Under the proposed system, intended to preclude general fund impacts, any set of
plans needing to be re-checked and corrected a third time, beyond the original and one
free re-check, will require that the applicant pay for the service. In these cases, the City
would simply pass the Morton/Phillips supplemental bill on to the applicant, and
withhold issuing the Building Permit until the bill is paid. Building Division personnel
would inform applicants of this change in practice, and an information bulletin would be
passed out with each and every Building Permit application, so that there would be no
misunderstanding if the plans do not meet minimum standards.
If the Council approves the subject "Agreement," and instructs the City Manager to sign
it on behalf of the City, staff will forward the requisite number of copies to
Morton/Phillips for their signature. Thereafter, the conditions of the "Agreement" will
prevail, and the bills we receive from Morton/Phillips will be based only on the
prescribed percentage of the plan check fees we collect from applicants.
In conclusion, staff believes that entering into a contractual arrangement with the City's
structural plan checking consultant would be beneficial in that it would establish an
accountability framework by which costs would never exceed money collected for such
services. Staff also believes that any financial burden to the plan review process
caused by ineffective and/or deficient plan preparation should be borne by the
applicant. Thus, staff recommends that the City Council approve the subject
"Agreement" and affirm that in the future applicants will be charged for repetitive plan
checking services.
AGREEMENT FOR PLAN CHECKING AND BUILDING INSPECTION SERVICES
This agreement is made this day of 1996, between the City of Ukiah
("CITY"), and Morton / Phillips, Inc. ("CONSULTANT").
RECITALS
A,
CITY is mandated to review building plans to determine whether they comply with the
City of Ukiah Municipal Code.
Bo
CONSULTANT represents that he is qualified to provide the services required by CITY,
and
Ce
The parties have negotiated upon the terms pursuant to which CONSULTANT will
provide such services and have herein reduced such terms to writing.
-,
AGREEMENT
NOW, THEREFORE, CITY and CONSULTANT do hereby agree as follows:
I. Scope of Service
CONSULTANT shall provide CITY with the following services:
A,
CONSULTANT shall perform the following services as requested from time to
thne by CITY's Chief Building Official:
.
Conduct full service or partial review of plans and documents for building
projects in the City of Ukiah to determine whether such plans and
documents are in substantial compliance with Building Regulations of the
Ukiah City Code and with the California Building Code. A full service
review is defined as a non-structural, structural, and energy conservation
plan check. A structural review is defined as a structural only plan check.
An energy review is defined as an energy only plan check.
e
When such determination has been made, CONSULTANT shall notify the
originator of the documentation as to any lack of compliance found.
,
CONSULTANT will review re-submission of corrected documentation and
repeat the process, if necessary, until compliance is obtained.
II.
.
CONSULTANT will then return all plans and documents, corrected by the
originator as necessary, to CITY's Chief Building Official with a statement
that co~npliance has been determined.
.
CONSULTANT agrees to perform initial plan check within 10 working
days and subsequent re-checks within 5 working days.
B.
In addition, CONSULTANT shall be responsible and shall be readily available to
CITY's Chief Building Official for the handling and answering of any and all
questions, inquiries, and correspondence referred to CONSULTANT by the Chief
Building Official regarding services performed under this agreement.
Ce
CONSULTANT shall 'provide building inspection services to the CITY if
requested. Inspections will be performed to verify compliance with the CITY's
Building Regulations, in accordance with CITY's policies and procedures.
CONSULTANT will provide appropriate vehicle for Inspector at no cost to the
CITY. '
D.
CONSULTANT shall stand ready to begin to perform services required by this
agreement immediately upon execution of this agreement, and shall perform such
services diligently until this agreement is terminated according to the procedures
herein.
Payments
A. CITY shall pay CONSULTANT for plan review services as follows:
.
Full service review including first re-check: 90% of the City's plan check
fee.
e
Structural only review including first re-check: 50% of the City's plan
check fee.
3,
Structural and energy review including first re-check: 60% of the City's
plan check fee.
.
,
Energy only review including first re-check: 25 % of the City's plan check
fee.
Other services: On an hourly basis.
The CONSULTANT schedule of hourly rates entitled "Exhibit A", is attached
hereto and by this reference incorporated herein.
III.
IV.
V~
Be
CITY shall pay CONSULTANT for building inspection services as follows: On
an hourly basis except CITY agrees to pay a four-hour minimum per day of
requested services. Any requested overtime must be authorized in advance by the
CITY. Overtime is charged at 1.33 times the hourly rate.
C.
Payments prescribed herein shall constitute all compensation to CONSULTANT
for all costs of service, including but not limited to, direct costs of labor of
employees engaged by CONSULTANT, travel expenses, telephone charges,
typing, duplication, ' computer time, and any and all other costs, expenses, and
charges of CONSULTANT, his agents and employees.
Ownership of Documents
Ae
CONSULTANT agrees that all designs, drawings, specifications, and other
technical data produced in' the performance of this agreement shall be the sole
property of the CITY including.all rights therein of whatever kind and whether
arising from co~mnon or civil lav~ or equity. CONSULTANT agrees that CITY
shall have access at all reasonable times to inspect and make copies of all notes,
designs, drawings, specifications and other technical data pertaining to the Work.
Upon termination of this agreement for any reason or by either party, and upon
completion of this agreement, all notes, designs, drawings, specification and other
technical data produced under this agreement shall be transferred to and become
property of CITY upon its request without additional compensation.
Be
CONSULTANT shall maintain the aforementioned records and any other records
related to the performance of this agreement, and shall allow CITY access to such
records, for a period of three (3) years.
Conflict of Interest
CONSULTANT covenants that he presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of his services hereunder. Consultant further covenants that in the
performance of this Agreement, no persons having any such interest shall be employed.
Indemnity
CONSULTANT shall assume the defense of, indemnity, and hold harmless CITY, its
officers and employees from all other claims, loss, damages, injuries, and liabilities
(including attorney's fees and all other expenses of defense), arising directly or indirectly
out of its performance under this agreement, excluding only liabilities due to or arising
from the sole active negligence or willful misconduct of CITY, its officers and employees.
VI.
Liability Insurance
Without limiting CONSULTANT'S obligations arising under Paragraph 6.2,
CONSULTANT shall not begin work under this Agreement until it procures and maintains
for the duration of this Agreement insurance against claims for injuries to persons or
damages to property, which may arise from or in connection with its performance under
this Agreement.
A. Minimum Scope of Insurance
Coverage shall be'at least as broad as:
.
Insurance Services Office CISO") Commercial General Liability Coverage
Form No. CG 00 01 11 85.
.
ISO form number CA 0001 (Ed. 1/78) covering Automobile Liability, code
1 "any auto" or Code 8, ~ if no owned autos and endorsement CA 0025.
3,
Worker's Compensation insurance as required by the Labor Code of the
State of California and Employers Liability insurance.
.
Professional Liability Insurance covering damages which may result from
errors, omissions or acts of professional negligence by CONSULTANT.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
.
General Liability: $2,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage. If Commercial
General Liability Insurance or other form with a general aggregate limit is
used, the general aggregate limit shall apply separately to the Agreemented
premises.
e
Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
e
Workers' Compensation and Employers Liability: Workers' compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
e
Professional liability coverage' $500,000 combined single limit per
occurrence. If the coverage is an aggregate limit, the aggregate limit must
apply separately to the Agreement premises.
Ce
De
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the
CITY. At the option of the CITY, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects the CITY, its officers, officials,
employees and volunteers; or the CONSULTANT shall procure a bond
guaranteeing payment of losses and related investigations, claim administration and
defense expenses.
Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a.
The CITY, its officer, officials, employees and volunteers are to be
covered as insureds as respects; liability arising out of activities
performed by or on behalf of the CONSULTANT, products and
completed operations of the CONSULTANT, premises owned,
occupied or used by the CONSULTANT, or automobiles owned,
Agreemented, hired or borrowed by the CONSULTANT. The
coverage shall contain no special limitations on the scope of
protection afforded to the CITY, its officers, officials, employees
or volunteers.
be
The CONSULTANT'S insurance coverage shall be primary
insurance as respects the CITY, its officers, officials, employees
and volunteers. Any insurance or self-insurance maintained by the
CITY, its officers, officials, employees or volunteers shall be
excess of the CONSULTANT'S insurance and shall not contribute
with it.
Ce
Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the CITY, its officers, officials,
employees or volunteers.
de
The CONSULTANT'S insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with
respect to the limits of the insurer's liability.
.
Workers' Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the CITY,
its officers, officials, employees and volunteers for losses arising from
CONSULTANT's possession of the Agreemented Premises, pursuant to
this Agreement.
E,
F.
3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend to and
including the date two years following the termination of this Agreement
or CONSULTANT shall purchase an Extended Reporting Period
Endorsement to cover a period two years following the termination of this
Agreement.
4. All Coverages
Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced
in coverage or in limits except after thirty (30) days' prior written notice
by certified mail, return receipt requested, has been given to the CITY.
Acceptability of Insurers
Insurance is to be placed with insurers with a Best's rating of no less than A:VII
and who are admitted insurers in the State of California.
Verification of Coverage
CONSULTANT shall furnish the CITY with certificates of insurance and with
original endorsements effecting coverage required by this Agreement. Tile
certificates and endorsements for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The certificates
and endorsements are to be on forms provided by the CITY. Where by statute, the
CITY'S workers' compensation-related forms cannot be used, equivalent forms
approved by the Insurance Commissioner are to be substituted. All certificates and
endorsements are to be received and approved by the CITY before
CONSULTANT takes possession of the Agreemented Premises. The CITY
reserves the right to require complete, certified copies of all required insurance
policies, at any time. If CONSULTANT fails to provide the coverages required
herein, the CITY shall have the right, but not the obligation, to purchase any or
all of them. In that event, the cost of insurance becomes part of the rent which
shall be due and payable within fifteen (15) days after notice to CONSULTANT
that CITY has paid the premium.
Subcontractors
If CONSULTANT uses subcontractors or subconsultants, it shall cover them under
its policies or require them to separately comply with the insurance requirements
set forth in the Paragraph 6.1.
VII.
VIII.
IX.
CONSULTANT shall not assign any rights or duties under this agreement.
Termination
A,
This agreement may be terminated by either party by giving ten (10) days notice
to the other in writing of its intent to terminate the agreement.
Be
Upon such termination, CONSULTANT shall submit to CITY and itemized
statement of services performed to the date of termination in accordance with
Paragraph II of this agreement. Said services may include both completed work
and work in process at the time of termination. CITY shall pay CONSULTANT
for any such work for which com'~ensation has not previously been made by CITY.
ComPliance with Civil Rights
During the performance of this contract, CONSULTANT agrees as follows'
A. Equal Employment Opportunity
In connection with the execution of this agreement, CONSULTANT shall not
discriminate against any employee or applicant for employment because of race,
religion, color, sex or national origin.
Such actions shall include, but not be limited to, the following: employment,
promotion, upgrading, demotion, or transfer; recruitment for recruitment
advertising; layoff or termination; rate of pay or termination; rate of pay or other
forms of compensation; and selection for training including apprenticeship.
a.
Nondiscrimination Civil Rights Act of 1964
CONSULTANT will comply with all federal regulations relative to
nondiscrimination to federally-assisted programs.
C,
Solicitations for Subcontractors including Procurement of Materials and Equipment
In all solicitations, either by competitive bidding or negotiations, made by
CONSULTANT for work to be performed under a subcontract including
procurement of materials or leases of equipment, each potential subcontractor,
supplier, or lessor shall be notified by CONSULTANT of CONSULTANT'S
obligations under this agreement and the regulations relative to nondiscrimination
on the ground of race, religion, color, sex or national origin.
X. Notices
Except as otherwise specifically provided in this agreement, any notice submittal or
communication required or permitted to be served on a party hereto, may be served by
personal delivery to the person or the office of the person identified below. Service may
also be made by mail, by placing the notice, submittal or communication in an envelope,
with the proper first-class postage affixed thereto, and addressed as indicated below, and
depositing said envelope in the United States Mail to:
CITY:
CONSULTANT:
City of Ukiah
Building Division
300 Seminary Drive
Ukiah, CA 95482
Morton / Phillips, Inc.
420-A Tesconi Circle
Santa Rosa, CA 95401
Attn: Bob Sawyer
,.
' Attn: Daryl A. Phillips
XI.
Independent Contractor
It is specifically agreed that in providing the services and in rendering its performance
under this agreement, CONSULTANT is an independent contractor and is not and shall
not be construed to be an officer or employee of the CITY.
IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this agreement
upon the terms, conditions, and provisions above stated, the day and year first above written.
MORTON / PHILLIPS, INC.
CITY OF UKIAH
By: By:
Name: Daryl A. Phillips Name:
Title: President Title:
Address: 420A Tesconi Circle Address:
Santa Rosa, CA 95401
300 Seminary Avenue
Ukiah, CA 95482
APPROVED AS TO FORM:
ATTEST:
CITY ATTORNEY
Date ,1996
CITY CLERK
HOURLY RATES
CLASSIFICATION
RATE PER HOUR
President
$125.00
Principal
$125.00
Building Official
95.00
Plan Check Manager
90.00
Plan Check Engineer
85.00
Senior Plans Examiner
80.00
Project Manager
75.00
Plans Examiner
73.00
Building Inspector
60.00
Permit Technician
60.00
Word Processing/Clerical
45.00
Outside Services are charged at 120%
ITEM NO. 6e
DATE: August 21, 1996
AGENDA SUMMARY REPORT
SUBJECT: PLANNING COMMISSION RESIGNATION (BAKER) - AUTHORIZE CITY
CLERK TO ADVERTISE VACANCY; SET DATE FOR INTERVIEWS AND APPOINTMENT
SUMMARY: A letter of resignation from Planning Commissioner Cheryl Baker was received
on August 12, 1996, effective immediately, and the Council must now direct the City Clerk to
advertise the vacancy, review applications, and establish a date for interviews and
appointment. Staff would recommend that the advertisement be placed in the Daily Journal
on Sunday, August 25, 1996, and that the interviews and appointment be held the second
Council meeting day in September (Sept. 18th).
Commissioner Baker's present term expires on June 30, 1998, and has a final expiration
date of June 30, 2001. Commissioner Baker's letter of resignation is attached, as is the list
of term limits for City of Ukiah Commissions and Boards.
RECOMMENDED ACTION: Receive Commissioner Baker's resignation letter; provide City
Clerk with direction on advertising date; and establish date for interviews and appointment.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised: N/A
Requested by: Marge Giuntoli, City Clerk
Prepared by: Robert Sawyer, Planning Director
Coordinated with: Candace Horsley, City Manager; Mike Harris, Assistant City Manager
Attachments: Cheryl Baker letter of resignation
Terms of Commissions and Boards
Planning Commission Application Questionnaire
Candace Horsley, City ~anager
August 12; 1976
Mayor Fred Schneiter
City of Ukiah
300 Seminary Ave.
Ukial~, CA 954~82
Dear Fred,
In tile best ~nterests ofthe City and' the citizens ofUkiah, I am
hereby rendering my resignation from. the Planning_ Commission..At
the- present time my-business-requires-that I-travel- three to four
days per week and I am no longer able to attend the Commission
meeting as necessary.
I will truly miss the work and the wonderful people , both staff and
fellow Commissioners, with whom I have had this oppor~nity to
serve. While my tenure on the Commission was short, I have spent
seven consecutive years advising the City on planning for the
Redevelopment Agency and the new general plan and hope that the
total of this contribution will serve the City well.
In closing I would-lille to state tharit is my opinion that a five
member Planning_Commission works better than a seven member
Commission, I believe that the five member.model gives the public
quicker and more cost effective decisions. -
,.
Best of luck to all-and-thank you for the opportunity to serve on the
Commission. '
~~Sincerely yours,
Cheryl A: Balker
cc: Phih'p Ashiku, Planning Commission Chairperson
Candice Horsley, Ci_ty Manager
I
TERMS OF CITY OF UKIAH BOARD AND COMMISSION MEMBERS - JULY 17, 1996
Airport - 3 year term * - Mastin
Present Term
Expires
Last Date
to Serve
Howard Henley
Ken Fowler
Matthew Froneberger
Allan Hunter
Bob Webb
Mark Davis* (expired)
6/30/97 6/30/00
6/30/98 6/30/01
6/30/98 6/30/01
6/30/98 6/30/98
6/30/98 6/30/01
6/30/96 6/30/99
Planning - 3 year term - Mastin
Eric Larson
Philip Ashiku
Cheryl Baker
Judy Pruden
John McCowen
6/30/98 6/30/01
6/30/98 6/30/01
6/30/98 6/30/01
6/30/99 6/30/02
6/30/97 6/30/03
Parks and Recreation - 3 year term * Malone
Angela Hooper
Allen Carter
John W. Meier
Jeffery Anderson
Susan Johnson
Donald Rones
Michael Woskow*
6/30/98
6/30/98
6/30/98
6/30/99
6/30/99
6/30/99
6/30/99
6/30/98
6/30/98
6/30/98
6/30/02
6/30/02
6/30/02
6/30/02
*Two Commissioners may reside within City's sphere of influence
Civil Service Board
Albert Beltrami (reappointed by Council 9/6/95)
Gary Bruchler (appointed by employees 1991/reapplied 8/31/95)
Dan Saylor (appointed by two other members)
City Representative on the Library Advisory Commission
Ann Fatch 6/30/92
Cultural Arts Advisory Board - Wattenburger
Currently Inactive
Golf Course Committee - 2 year term
- Parks and Recreation
Perry Ramsey - Public Member
Elsie Nielson - Public Member
Faye Hefte - Women's Golf Club
Don Crawford - Men's Golf Club
6/30/97
6/30/97
6/30/98
6/30/98
6/30/97
6/30/01
6/30/97
6/30/02
6/30/02
6/30/99
Demolition Permit Review Committee - 2 year term
Thom Parducci - Design Review Comm Chr. 6/30/97
Clif Shepard - Building official 6/30/97
M. Giuntoli resigned 9/94 - Hist. Soc. 6/30/95
Judy Pruden - Resident 6/30/97
Director of Public Works/City Engineer
6/30/97
6/30/97
6/30/97
6/30/97
CITY OF UKIAH
APPLICATION FOR PLANNING COMMISSION
Date
I am applying for an appointment to the City of Ukiah's Planning Commission.
1. Name
2. Residence Address
3. Business Address
4. Employer
Job Title
Res. Phone
Bus. Phone
Employed Since
5. How long have you resided in Ukiah?__years; Mendocino County__.years
6. Please list community groups or organizations you are affiliated with
and indicate any offices held
Please answer the following questions on separate sheets of paper an4
attach.
7. Why are you applying to serve on the City of Ukiah's Planning
Commission?
8. What is your understanding of the purpose, role and responsibility of
the Planning Commission?
9. What is, or should be the relationship between the City's Planning
Commission and the City Council, and between the Commission and Staff?
10. How do you believe your own skills, experience, expertise and
perspective will be beneficial to the work of the Planning Commission?
11. What do you believe is the most important land use related issue
presently facing our community? .....
12. As a member of the Planning Commission, how would you attempt to
address this priority issue?
13. In your opinion what type or types of growth, if any, should the City
encourage?
14. In your opinion, what type or types of growth should the City
' 9
dlscourage.
15. Are there any changes to the City's current planning review process that
you would like to see implemented?
16. What kind of ideal community do you envision for Ukiah?
Please return this application and attachments to the City Clerk by Noon
on , 199,'.
ITEM NO. 6f
DATE: August 21, 1996
AGENDA SUMMARY REPORT
SUBJECT: RECEIVE REPORT REGARDING AWARD OF CONTRACT TO, HENDRIX,
C/0 C. STEPHENS & ASSOCIATES FOR 7,500 FT. OF #2 AWG ALUMINUM, 15 KV,
XLPE INSULATED, NON-JACKETED, CONCENTRIC NEUTRAL, SINGLE
CONDUCTOR CABLE
In compliance with the Section 1522 of the City of Ukiah Municipal Code, this report is being
submitted to the City Council for the purpose of reporting the acquisition of material costing
more than $5,000 but less than $10,000.
This material is replacement for standard warehouse stock cable as requested by the Electric
Department.
A Request for Quotation (RFQ) through the informal bid process was sent to fifteen (15)
suppliers. The bids were opened by the Electric Department on July 30, 1996, at 1:00 p.m.
The bids were evaluated by Staff and the low evaluated bidder was Hendrix, C/O C. Stephens
& Associates, with a total bid of $6,869.36. A Purchase Order has been issued.
RECOMMENDED ACTION: Recieve and Fill Report
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Acct. No. (if NOT budgeted):N/A Acct. No.: 696-131-002
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by: Stan Bartolomei, Electrical Supervisor
Prepared by' Sharlene Kaye, Electrical Technician/~~
Coordinated with: Candace Horsley, City Manager
Attachments: Bid results
Candace Horsley, City~anager
sk:asrinf#2
QUOTES
FOR
REQUISITION NO. E-9973
Bid Opening: July 30, 1996
Time: 1:00 P.M.
Description: 7,500 ft. #2 AWG Aluminum, 15KV, XLPE insulated, non-jacketed, concentric
neutral, single conductor cable
Vendors:
1. C. Stephens & Associates
$6,869.36
2. Pirelli Cable North America
$7,810.48
3. Wesco $9,845.55
4. King Wire Inc. $7,751.25
Disqualified did not meet specifications
5. Manco Wire & Cable $16,216.20
Disqualified quote for minimum 15,000 ft.
6. Maydwell & Hartzell
NO QUOTE
7. Champion Wire & Cable
NO QUOTE
ITEM NO. F,a
DATE: August 21, 1996
AGENDA SUMMARY REPORT
SUBJECT:
REPORT OF THE ACQUISITION OF PORTABLE SURFACE GRINDING
MACHINE
SUMMARY: In compliance with Section 1522 of the City of Ukiah Municipal Code, this
report is being submitted to the City Council for the purpose of reporting the acquisition of
equipment costing more than $5,000 but less than $10,000. The City Street Department
worked with the Purchasing Department to obtain quotes for the acquisition of a portable
surface grinding machine. This equipment, also known as a concrete planer, is used to level
out uneven joints and surfaces on sidewalks, thus reducing the City's liability exposure.
Fourteen companies received requests for quotations. Five companies responded with quotes.
This purchase amount of $5,979.19 is less than the amount of $6,000.00 identified for this
item (concrete planer) in the approved FY 1996/1997 street maintenance budget.
RECOMMENDED ACTION: Receive and file report. Report is submitted pursuant to
Municipal Code.
ALTERNATIVE COUNCIL POLICY OPTIONS: None.
Acct. No. (if NOT budgeted): N/A Acct. No.: 100.3110.800
Appropriation Requested: N/A (if budgeted)
Citizen Advised: N/A
Requested by: Rick Kennedy, Director of Publi ~_
c Works/City Engineer ~
Prepared by: Rick Seanor, Deputy Director of Public WorkshOp-
Coordinated with: Candace Horsley, City Manager
Rick Kennedy, Director of Public Works/City Engineer
Attachments: 1. Bid tabulation 2. FY 1996/1997 budget sheet
APPROVED
Candace Horsley, City~anager
RJS:AGPLARFQ.SUM
PAGE 2
ITEM NO.
DATE: August 21, 1996
Portable Surface Grinding Machine Bid Tabulation
Vendor
Bid Amount
SASE Company
Seattle, WA
$5,979.19
PPS
Benicia, CA
$6,699.49
Stevenson Supply & Tractor Co.
Santa Rosa, CA
$3,362.31
(did not meet specification)
Cresco Equipment Rentals
Martinez, CA
$3,324.75
(did not meet specification)
Nixon-Egli Equipment Co.
Hayward, CA
No Bid
Westco Tractor & Equipment Co.
Santa Rosa, CA
No Bid
ITEM NO. 6h,
DATE' Auaust 21. 1996
AGENDA SUMMARY REPORT
SUBJECT:
RECEIVE REPORT OF ACQUISITION OF CONSULTANT SERVICES FOR THE
DESIGN OF THE ALTERNATIVE LEACHATE CONTAINMENT SYSTEM FOR THE
UKIAH SOLID WASTE FACILITY
At their regular meeting of July 17, 1996, the City Council took the following actions concerning the
Proposed Alternative Leachate Containment System for the Ukiah Solid Waste Facility:
,
.
.
.
.
Adopted the Report of the Alternative Leachate Containment System prepared by Boyle
Engineering Corporation as recommended by Staff.
Authorized the Director of Public Works to submit the report to Regional Water Quality Control
Board for consideration and approval.
Authorized the implementation of the accelerated construction schedule presented on pages
29 and 30 of the report subsequent to the approval of the Report by Regional Water Quality
Control Board.
Authorized the City Manager to negotiate a design contract with Boyle Engineering
Corporation, approve the design plans on behalf of the City Council, and authorize advertising
for bids.
Authorized the City Manager to negotiate contracts with a Geotechnical Consultant and
Surveying Consultant for the preparation of supporting geotechnical field work and report, and
topographic surveys for the project.
(Continued on Page 2)
RECOMMENDED ACTION:
Receive and File Report
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. N/A
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A (if budgeted)
Citizen Advised: N/A
Requested by: Rick Kennedy, Director of Public Works/City Engineer
Prepared by: Rick Kennedy, Director of Public Works/City Engineer
Coordinated with: Candace Horsley, City Manager
Attachments: N/A
Acct. No.' 660.7301.250.011
Candace Horsley, Manager
4 ~pw/asrleach
Consultant Services for Design of Alternative
Leachate Containment System
Page 2
Items 3 through 5 above were placed on the Council's agenda as urgency items and were verbally
presented to City Council by the Public Works Director.
The following actions have been taken by Staff subsequent to receiving Regional Water Quality Board
Staff's approval of the Project Report on July 23, 1996:
,
An amendment to Boyle Engineering Corporation's Contract dated May 1,1996 was executed
on July 26, 1996 for the design of the Alternative Leachate Containment System.
Compensation for the design work is to be made on a time and expense basis, not to exceed
a maximum total compensation of $36,000. This dollar amount for the design is the amount
shown in the Project Estimate presented to Council on July 17, 1996. A 50% design review
will be performed between Boyle and City Staff on either Monday, August 19 or Tuesday,
August 20, 1996 at Boyle's Santa Rosa offices.
.
A contract was executed on July 31, 1996 between Kleinfelder, Inc. and the City of Ukiah for
the performance of geotechnical consulting services related to the design of the Alternative
Leachate Containment System. Compensation for the work of this contract is to be made on
a time and expense basis not to exceed a maximum total compensation of $6,000. A cost of
$5,000 was estimated for this work as shown on the Project Cost Estimate presented to
Council on July 17, 1996. The work of the Kleinfelder's Contract has been completed and the
Final Geotechnical Investigative Report is on file with the Public Works Director.
.
A work authorization was executed by the Public Works Director on July 23, 1996 authorizing
Rau and Associates to provide a topographic survey, electronic disk file of the topo collected,
and base sheets depicting the topographic information to the City for use by Boyle Engineering
in the design of the Alternative Leachate Containment System. The work as authorized was
completed on August 2, 1996. Subsequent information has been provided by Rau to Boyle.
Compensation for the work authorized is to be made on a time and expense basis not to
exceed a maximum total compensation of $7,200. A cost of $7,000 was estimated for this
work as shown on the Project Cost Estimate presented to Council on July 17, 1996.
.
A request for power extension to the proposed work site was made by the Public Works
Director to PG&E on August 8, 1996. A PG&E Installation Option was exercised by the Public
Works Director on August 8, 1996 requesting PG&E to install the required power line extension
from the east side of the landfill to the west side adjacent to the proposed project site based
on their standard provisions of PG&E's extension rules. A deposit of $2,000 was provided to
PG&E to initiate the design and subsequent installation of the power extension. The estimated
cost for the power extension has been revised to $56,000 from the estimated cost of $50,000,
which was previously reported to Council, because of the need to provide 3 phase (4 wire
service) from a point on Vichy Springs Road to the existing power pole on the east side of the
landfill from which the power to the project area will be extended.
Funds for this project, including the above items, have been budgeted in Account No. 660-7301-
250.011 in the amount of $329,000.
ITEM NO. 6i,
DATE: August 21; 1996
AGENDA SUMMARY REPORT
SUBJECT:
AWARD CONSTRUCTION CONTRACT TO PARNUM PAVING, INC., FOR THE
CONSTRUCTION OF THE GOBBI STREET STORM DRAIN FROM WAUGH LANE TO
LESLIE STREET, SPECIFICATION NO. 96-04, IN THE AMOUNT OF $32,489.00
In response to the City's Notice Inviting Bids, dated July 19, 1996, the City Clerk received and opened
six (6) sealed bid proposals on August 13, 1996, for the Construction of the Gobbi Street Storm Drain
from Waugh Lane to Leslie Street. The results of the bid opening are presented in the attached bid
Tabulation Sheet. The lowest responsible bidder is Parnum Paving, Inc. with a bid of $32,489.00.
The Engineer's cost estimate is $35,292.50. Funds in the amount of $40,000 are approved for this
project in the 96/97 fiscal year budget under the 2107 Gas Tax Fund, fund number 301.
This construction project provides for the installation of catch basins at the corner of Leslie Street and
a 12" storm drain connection to the large storm drain in Waugh Lane. Because of the minimal amount
of fall in the gutter along the north side of Gobbi Street between Leslie and Waugh Lane, storm water
run-off from Leslie Street and properties north of Gobbi Street pond into the westbound traveled lane
during normal rainfall events. The completed project will collect storm water run-off at the northwest
corner of Gobbi Street and Leslie Street thereby reducing the amount of run-off within the gutter along
the north side of Gobbi. This project has been a carry over from previous fiscal year budgets since
1991.
(Continued on Page 2)
RECOMMENDED ACTION: Award the Construction Contract to Parnum Paving, Inc. For the
Construction of the Gobbi Street Storm Drain from Waugh Lane to Leslie Street, Specification No. 96-
04, in the Amount of $32,489.00.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Do not award contract.
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by:
Prepared by:
Coordinated with:
Attachments:
Acct. No.: 301-9827-250
(if budgeted)
Rick Kennedy, Director of Public Works/City Engineer
Rick Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
1. Bid Summary Sheet
2. Bid Proposal from Parnum Paving, Inc.
4:/pw/asrparnm Candace Horsley, Cit~Manager
Award of Construction Contract
to Parnum Paving
Page Two
If awarded, compensation for the performance of the work will be based on unit prices bid for contract
item quantities actually installed. Bid totals are based on unit prices bid for contract items at estimated
quantities and, therefore, the actual total paid to the Contractor may be lower or higher than the bid
total indicated.
As with all construction projects, there are cost overruns by reason of unforseen work and/or because
actual quantities installed exceed estimated quantities. Policy Resolution No. 13 authorizes the
responsible Department Head, with approval of the City Manager, to issue change orders not
exceeding 10% of the odginal contract sum or $5,000, whichever is greater provided that no change
exceeds the amount budgeted for the Project. The difference between the bid amount of $32,489 and
the budgeted amount of $40,000 exceeds the 10% or $5,000 limit.
OF UKIAH, ENGINEERING DIVISION
TABULATION OF BIDS FOR
GOBSI STREET STORM ORAIN
,~P~CIFICATION NO. 9~-04
ENGINEI~'8 E~TIMATECONTRACTOR m I C~'RACTOR ml, CONTRACTOR 4'3
BIO OPSNING: AUGUST 13,1SN Pimum Paving, Ine. YMley PaMng IWIpf Co~ltnJctkm
P.O. Box 970 2B01 Rued E P.O. Box 234
Uldeh, CA 95482 Redwoml Vlieyo CA 95470 Ulddl, CA ~482
Item No. (2u~nttty Unit ~ UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
I 60 Ur Remove FCC Cu~ Ind Guam' $9.00 $540.00 $5.70 $342.00 sg.00 $540.00 $5.00 $300.00
2 295 SOFT Remove PCC Sidevvllk 13.00 S885.D0 Sl.20 S354.00 $3.45 $1.017.75 S3.50 11.O32.SO
3 340 *- Ur S~w Cut ~ Concrete Pavement 13.00 11.020.00 11.50 S510.00 11,75 S598.00 11.50
4 1085 SOFT Remove Aaldwlt Concrete Pavement13.00 13.255.00 10.40 $434.00 tl.00 $1.085.00 $1.00 11.085.00
5 I LS FI Existing 12' RCP with 2 Sack Red S~nd Sluny S300.00 $300.00 14.61 $.00 $4.81S.O0 $300.00 S300.00 $250.00 1250.00
6 I LS Restore 72' X 44' CMP Arc~ Cu4v~t .nd rou~ 12,500.00 S2,500.00 $5.47B.00 $$,475.00 $3.800.00 $3.800.00 03,600.00 13,500.00
Con.ere ~ a~xJnd C/dP ~ and 72' X 42"
B~ck a~d Minter Arch
7 308 Ur Instell 18' O~,~ ADS N,-12 Stom~ Of Mn end 860.00 818,480.00 839.00 012,O12.00 050.15 i
$I$,44S.20
B 2 ~A~ k~III 1214AC Cud~ Inter,, 1 I.,100.00 I2,S00.00 I1.37~.00 12o750.00 I2.200.00: I4,400.00 11,4S0.00 12.900.00
9 1 EACH Rm~ove a~d Reinst~fl Sto~/Street Sign end Post $100.00 $1OO.OO $128.00 S126.00 $100.00 $100.00 $100.00 $1OO.00
10 BO t.F Instill ~e Curb and Gutter' 621.00 $1,2B0.OO $ 31.00 4~ 1,860.00S 19.00
11 140 SOFT InstMI PCC SkMwMk 84.50 S630.00 $8.18 t1,141.00 16.14 $1,139.60 $4.60 t630.00
12 123 SOFT In~ PCC ~ Rlmo 67.60 8922.50 64.00 S492.00 69.26 Sl ,136.96 66.50 6070.60
13 26 TON9 Inltll Typl ! AII~ Concrete 6100.00 62,600.00 691.60 62,379.00 898.00 $2,$48.00 8150.00 83,900.00
TOTAL S36,292.50 832,489.00 $33,250.53 834.572.00
C~CTOR m4 C~ 4'~ CUN~CTOR mB ~CTOR 47
BIO OIR~J~G: AUGUST 13, lIN ~ Co.~,
P.O. Box 452
LwI Lake. CA 9~57 R~, ~ 9G~3 ~ V~. ~ 95470 SI~. ~ 9~7Z
H~ NO. ~mfl~ ~t DII~ UNIT PR~E AMOUNT UNIT PR~ AMOUNT ~IT P~E AMOUNT UNIT PRICE AM~T
I ~ ~ Remove ~ ~ I~ Gutt~ ~5.85 1351.~ t7.~ 1420.~ 19.~ 1540.~ 129.~ ~1,740.~
2 295 SQ~ R~e ~C ~w~k 12.15 t634.25 t2.~ 15~.~ 12.20 S649.~ 19.~ ~2,655.~
3 · - 340 ~ Stw ~ ~ ~tl ~ 15.55 ~1,887.~ 11.~ t340.~ 12.~ ~680.~ 13.~ t1,020.~
4 1085 S~ R~ve A~ ~e ~v~ 10.95 '~1,030.75
S I ~ ~ ~ 12' R~ ~ 2 ~k R~ ~ ~ 1138.~ 1136.~ ll,S~.~ 61,5~.~ 1380.~ 4380.~ 81,5~.~ 11,5~.~
8 I ~ Re~ 72' X ~' ~P A~ ~ ~ ~ 12.405.~ 12.406.~ 12,5~.~ '
~ ~ ~ ~P ~ ~ 72" X 42'
7 308 ~ ~eN 18' ~ADS ~12 Sto~ O~ ~ 145.60 t t4,~.80 17~.40 124,456.20 I~2.~ 119,09~.~ 173.~ 12~4.~
8 2 ~ ~efl {2) 4AC C~ ~ 11.882.~ 13.7~4.~ 18.O.~ 11,760.~ 12.~.~ 84.~.~ 13,5~.~ ~ 17.~.~
11 140 S~ ~ ~C hw~ 110.80 11,512.~ 14;~ 16~.~ 13.80 t632.~ 18.~ 11,120,~
12 123 S~ ~d KC ~ ~K t19,90 12,435.40
13 26 TONS ~ Ty~ ~ A.~ ~e 1197.40 16,132.40
~T~ 135,184.60 139.985.18 140.1~.~ 169.255.~
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
PROPOSAL
FOR
CONSTRUCTION OF
GOBBI STREET STORM DRAIN
FROM WAUGH LANE TO LF~ STREET
SPECIFICATION NO. 96-04
The undersigned, as bidder, declares that he or she has examined thoroughly all of the contract documents herein
contained, that this proposal is made without collusion with any other person, firm or corporation and that all laws
and ordinances relating to the interest of public officers in this contract have been complied with in every respect.
AND he or she proposes and agrees, if this proposal is accepted,
1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the
copy of the agreement herein contained
a) to provide all necessary machinery, tools, apparatus and other means of coustruction;
·
b) to furnish all materials;
c)
to provide all superintendence, overhead expenses and all labor and expenses of whatever nature
necessary to complete the job in conformity with the specifications and drawings and other
contract provisions herein or reasonably implied hereby or as necessary to complete the work in
the manner and within the time named herein and according to the requirements and to the
reasonable satisfaction of the City Engineer;
2)
d) to pay all charges of freight transportation and hauling;
that he or she indemnifies the City against any loss or damage arising from any act of the undersigned
as Contractor; and
3) that he or she will accept as full payment therefor the following sums:
R:gobbi_st.dm
45
Sp=c. No. 96-04
BIDDING SCHEDULE
In case of discrepancy between words and figures, the words shall prevail.
,
ITEM QUANTITY DESCRIPTION AND UNIT PRICE BID AMOUNT FOR
NO. , ITEM
1. 60 LF Remove Pcc Curb and Gutter for a price per
linear foot of
.
--
/
.... s J ¥~°~
2. 295 SQFT Remove PCC Sidewalk for a price per square
foot of
_
/
3. 340 LF Saw Cut Asphalt Concrete for a price per linear
foot of
/
4. 1085 SQFT Remove Asphalt Concrete Pavement for a price
per square foot of
/ -
Spec. No. 96-04 46 R:gobbi_$t.dm
5. Lump Sum Fill Existing 12" RCP with 2 Sack Red Sand
Slurry for the lump sum price of
·
6. Lump Sum Restore 72" X 44" CMP Arch Culvert and Pour
Concrete Collar around CMP Arch and 72" X
42" Brick and Mortar Arch for the lump sum
price of
J%//A~ ~ ~cL
?. 30~ LF Ins~ll l~" Diameter ADS ~-12 Storm Drain
for a price per linear foot of
8. 2 EACH Install Curb Inlet~ for a price each of
price each of
R:gobbi_st.drn 47 Spec. No. 96-04
10. 60 LF Concrete Curb and Gutter for a price per linear
foot of
11. 140 SQFT PCC Sidewalk for the price per square foot of
/ ~gl
foot of
·
13. 26 TONS Type B Asphalt Concrete for the price per ton
of
/
,
In case of discrepancy between words and figures, the words shall prevnH.
',
We, the undersigned, further agree, if this proposal shall be accepted, to sign the agreement and to furnish the
required bonds with satisfactory surety, or sureties, within fifteen (15) calendar days after written notice that the
contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that
he or she ha~ abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty
Spec. No. 96-04 48 R:gobbi_scdm
accompanying this proposal, or the amount of said guaranty, shall be forfeited to and become the property of the City.
Otherwise, the proposal guaranty accompanying this proposal shall be returned to the undersigned.
Wimess our hands this day of ~e)g4'/O/./.5~ ,/~..~, 19~
Licensed in accordance with an act providing for the registration of Contractor's License No. ,~ ~/ff~ ~, expiration
date /gov. ~0 /~q~.
THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER
PENALTY OF PERJURY.
Signature of bidder or bidders, with business addresses:
PARNUM PAVING CO. INC.
P.O. BOX 97O
UKIAH, CA 95482
Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses
of the President, Secretary, Treasurer.
R:gobbi_st.dm 49
Spec. No. 96-04
TO:
FAIR EMPLOYMENT PRACTICES CERTIFICATIO~
/
The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she
has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the
Special Provisions contained herein.
/
Construction
'S, ,, ~ ~...,,.,.~e~V. Mcc;ra~ey
t 'gnaru~c of Bidder) .... _ ,, ~. ~-.
BusineSs Ad~iress.~.~--~''~ President
PA~:NUM PAVING CO. INC.
P.O. BOX 970
UKiAH, ~;^ ~482
Place of Residence:
(The bidder shall execute the certification of this page prior to submitting his or her proposal.)
R:gobbi_st.dm
51
Spec. No. 9604
WORKER'S COMPENSATION CERTIFICATI~,
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against
liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and
I will comply with such provisions before commencing the performaace of the work of this contract.
Wimess my hand this //~.~ day of /~? g/~/~ , 199 ~
$ o
President
PARNUM PAVING CO. INC.
P.O. BOX 970
UKIAH, CA 95482
R:gobbi_st.dm
53
Spec. No. 96-04
CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT
The bidder represents that he or sh~_ as not, participated in a previous contract or subcontract subject to either
the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she
has/has not, fried all required compliance reports; and that representations indicating submission of required
compliance pr: or to subcontract awards.
P^RNUivi F'AviNG ~O. iNC,.
P.O. BOX 970
UKiAH, CA
(This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the
President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.)
R:gobbi_st.drn 55
Spec. No. 96-04
LIST OF PROPOSED SUBCONTRACTOILe.
In compliance with the provisions of Sections 4100-4108 of the State Government Code and any amendments thereof,
each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform
work or labor or render service to the Contractor in or about the construction site in an amount in excess of one-half
of I percent of the total bid and (b) the portion of the work to b~ done by each subcontractor.
R:gobbi_st.dm
$7
Spec. No. 96-04
STATEMENT OF EXPERIE~NCE OF BIDDEI~
The bidder is required to state below what work of similar magnitude or character he or she has done and to give
references that will enable the City Council to judge of his or her experience, skill and business standing and his or
her ability to conduct work as completely and rapidly as required under the terms of the contract.
//7'
? gOO, ~0o~
R:gobbi_st.dm 59
Spec. No. 96-04
/o ~
$IGNATUREfS) OF BIDDER
Accompanying this proposal is _~/'.~&~/~ ~ ~)~
(insert the words "cash ($)", "cashier's check or "bidder's bond", as the case may be) in an amoun! equal to at least
10 percent of the bid.
The names of all persons interested in the foregoing proposal as principals are as follows:
IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of
corporation and also the names of the president, secretary, treasurer and manager thereof. If a co-
parmership, provide the true name of fu-m and also the names of all individual co-partners composing the
firm. If bidder or other interested person is an individual, provide the first and last names in full.
Licensed in accordance with an act proving for the registration of Contractors:
Signature(s) of Bidder
~ Robert W. McCrale¥
President
·
NOTE: If bidder is a corporation, the legal name of the corporation sl~ll be set forth above together with
the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is
a co-partnership, the true name of the firm shall be set for~ above together with the signature of the partner
or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or
her signature shall be placed above. If a member of a parmership, a Power of Attorney must be on file with
the Department prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as
irregular and unauthorized.
Business address:
Place of residence.
Dated
;'
R:gobbi_st.drn
Spec. No. 9604
// d/
,
CNA INSURANCE COMPANIES
BID BOND
KNOW ALL MEN BY THESE PRESENTS: That we
PARNUM PAVING, INC. ,
, Principal,
and NATIONAL FIRE INSURANCE COMPANY OF HARTFORD, Surety, are held and firmly bound unto
the City of Ukiah
in the sum of TEN PERCENT (10%) OF AMOb~T OF BID'
, Obligee,
Dollars ($ )
for the payment of which we bind ourselves, our legal representatives, successors and assigns,
jointly and severally, firmly by these presents.
for
WHEREAS, Principal has submitted orls aboutto submit a proposalto Obllgee on a contract
#96-04, construction of Gobbi Street storm drain from Waugh Lane to.,
Leslie Street
NOW, THEREFORE, if the said contract be awarded to Principal and Principal shall, within
such time as may be specified, enter into the contract in writing and give such bond or bonds as
may be specified in the bidding or contract documents with surety acceptable to Obligee; or if
Principal shall fail to do so, pay to Obligee the damages which Obligee may suffer by reason of
such failure not exceeding the penalty of this bond, then this obligation shall be void; otherwise to
remain in full force and effect.
Signed, sealed and dated August 13, 1996 PARNUM P~,JlNC.
(Princi
. McCmlw
coMp
G.23054-C
Nanc; Hamilton, w · Attorney-in-Fact
CNA
All the Commlt. m~U You MAke*
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY~-IN-FACT
Know All Men By These Presents, That CONTINENTAL CASUALTY COMPANY, an Illinois corporation, NATIONAL FIRE INSURANCE
COMPANY OF HARTFORD, a Connecticut corporation, AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA, a Pennsylvania
corporation (herein collectively called "the CNA Surety Companies"), are duly organized and existing corporations having their principal offices in
the City of Chicago, and State of Illinois, and that they do by virtue of the signature and seals herein affixed hereby make, constitute and appoint
Stanley D. Loar, Chades R. Shoemaker, Donna Ellis, Nancy Hamilton, J. Craig Bedell, Ro~ler C. Dickinson, Individually
of San Francisco, Califomia
their true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on their behalf bonds,
undertakings and other obligatory instruments of similar nature
- In Unlimited Amounts -
and to bind them thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of their corporations
and all the acts of said Attorney, pursuant to the authority hereby given are hereby ratified and confirmed.
This Power of Attorney is made and executed pursuant to and by au~ority of the By-Laws and Resolutions, printed on the reverse hereof, duly
adopted, as indicated, by the Boards of Directors of ~e corporations.
In Witness Whereof, the CNA Sureties Companies have caused these presents to be signed by their Group Vice President and
their corporate seals to be hereto affixed on this 18th day of March , 1996
State of Illinois, County of Cook, ss:
CONTINENTAL CASUALTY COMPANY
NATIONAL FIRE INSURANCE COMPANY OF HARTFORD
AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA
M.C. Vonnahme
Group Vice President
On this 18th day of March , 1996 , before me personally came
M. C. Vonnahme , to me known, who, being by me duly swom, did depose and say: that he resides in the Village of Darien , State of Illinois;
that he is a Group Vice President of CONTINENTAL CASUALTY COMPANY, NATIONAL FIRE INSURANCE COMPANY OF HARTFORD,
and AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA described in and which executed the above instrument; that he
knows the seals of said corporations; that the seals affixed to the said insl~ument are such corporate seals; that they were so affixed pursuant to
authority given by the Boards of Directors of said corporations and that he signed his name thereto pursuant to like authority, and acknowledges
same to be the act and deed of said corporations.
My Commission Expires October 19, 1
CERTIFICATE
Linda C. Dempsay
Notary Public
I, John M. Littler , Assistant Secretary of CONTINENTAL CASUALTY COMPANY, NATIONAL FIRE INSURANCE COMPANY OF
HARTFORD, and AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA do hereby certify that the Power of Attorney herein
above set forth is still in force, and further certify that the By-Law and Resolution of the Board of Directors of each corporation printed on the
reverse hereof are still in force. In testimony whereof I have hereunto subscribed my name and affixed the seals of the said corporations
this 13th dayof August , 1996.
CONTINENTAL CASUALTY COMPANY
NATIONAL FIRE INSURANCE COMPANY OF HARTFORD
AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA
(Rev.7114195)'
John M. Littler
Assistant Secretary
Authorizing By-Laws and Resolutions
ADOPTED BY THE BOARD OF DIRECTORS OF CONTINENTAL CASUALTY COMPANY:
This Power of Attorney is made and executed pursuant to and by authority of the following By-Law duly adopted by the Board of Directors
of the Company.
"Article IXuExecution of Documents
Section 3. Appointment of Attorney-in-fact. The Chairman of the Board of Directors, the President or any Executive, Senior or
Group Vice President may, from time to time, appoint by written certificates attorneys-in-fact to act in behalf of the Company in the
execution of policies of insurance, bonds, undertakings and other obligatory instruments of like nature. Such attorneys-in-fact, subject
to the limitations set forth in... their respective certificates of authority, shall have full power to bind the Company by their signature and
execution of any such instruments and to attach the seal of the Company thereto. The Chairman of the Board of Directors, the President
or any Executive, Senior or Group Vice President or the Board of Directors, may, at any time, revoke all power and authority previously
given to any attorney-in-fact.
This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board
of Directors of the Company at a meeting duly called and held on the 17th day of February, 1993.
"Resolved, that the signature of the President or any Executive, Senior or Group Vice President And the seal of the Company may
be affixed by facsimile on any power of attorney granted pursuant to Section 3 of Article IX of the By-Laws, and the signature of the
Secretary or an Assistant Secretary and the seal of the Company may be affixed by facsimile to any certificate of any such power and
any power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company. Any such power so executed
and sealed and cerlffied by certificate so executed and sealed shall, with respect to any bond or undertaking to which it is attached,
continue to be valid and binding on the Company."
ADOPTED BY THE BOARD OF DIRECTORS OF AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA:
This Power of Attomey is made and executed pursuant to and by au~ority of the following By-Law duly adopted by the Board of Directors
of the Company.
"Article W--Execution of Obligations and Appointment of Attorney-In-Fact
Section 2. Appointment of Attorney-in-fact. The Chairman of the Board of Directors, the President or any Executive, Senior or Group
Vice President may, from time to time, appoint by written certificates attorneys-in-fact to act in behalf of the Company in the execution of
policies of insurance, bonds, undertakings and other obligatory instruments of like nature. Such attorneys-in-fact, subject to the limitations
set forth in their respective certificates of authority, shall have full power to bind the Company by their signature and execution of any such
instruments and to attach the seal of the Company thereto. The President or any Executive, Senior or Group Vice President may at any time
revoke all power and authority previously given to any attorney-in-fact."
This Power of Attomey is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board
of Directors of the Company at a meeting duly called and held on the 17th day of February, 1993.
"Resolved, that the signature of the President or any Executive, Senior or Group Vice President and the seal of the Company may
be affixed by facsimile on any power of attomey granted pursuant to Section 2 of Article VI of the By-Laws, and the signature of the
Secretary or an Assistant Secretary and the seal of the Company may be affixed by facsimile to any cer'dfioate of any such power and any
power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company. Any such power so executed and
sealed and certified by certificate so executed and sealed shall, with respect to any bond or undertaking to which it is attached, continue
to be valid and binding on the Company."
ADOPTED BY THE BOARD OF DIRECTORS OF NATIONAL FIRE INSURANCE COMPANY OF HARTFORD:
This Power of Attomey is made and executed pursuant to and by authority of the following Resolution duly adopted on February 17, 1993
by the Board of Directors of the Company.
"RESOLVED: That the President, an Executive Vice President, or any Senior or Group Vice President of the Corporation may, from time
to time, appoint, by written certificates, Attorneys-in-Fact to act in behalf of the Corporation in the execution of policies of insurance, bonds,
undertakings and other obligatory instruments of like nature. Such Attorney-in-Fact, subject to the limitations set forth in their respective
certificates of au~ority, shall have full power to bind the Corporation by their signature and execution of any such instrument and to attach
the seal of the Corporation thereto. The President, an Executive Vice President, any Senior or Group Vice President or the Board of Directors
may at any time revoke all power and au~ority previously given to any Attomey-in-Fact."
This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board
of Directors of the Company at a meeting duly called and held on the 17th day of February, 1993.
"RESOLVED: That the signature of the President, an Executive Vice President or any Senior or Group Vice President and the seal of the
Corporation maY be affixed by facsimile on any power of attorney granted pursuant to the Resolution adopted by this Board of Directors on
February 17, 1993 and the signature of a Secretary or an Assistant Secretary and the seal of the Corporation may be affixed by facsimile to
any certificate of any such power, and any power or cerltficate beadng such facsimile signature and seal shall be valid and binding on the
Corporation. Any such power so executed and sealed and certified by certificate so executed and sealed, shall with respect to any bond or
undertaking to which it is attached, continue to be valid and binding on the Corporation."
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of
County of
California
San Francisco
On August 13, 1996 before me,
DATE
Dena Mitchel, Notary Public
NAME, TITLE OF OFFICER - E.G.. 'JANE DOE, NOTARY PUBLIC'
personally appeared Nancy Hamilton
!
NAME(S) OF SIGNER(S)
I-"l personally known to me - OR - 1'-] proved to me on the basis of satisfactory evidence
to be the person(s) whose name(s) is/are
subscribed to the within instrument and ac-
knowledged to me that he/she/they executed
the same in his/her/their authorized
capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s),
or the entity upon behalf of which the
person(s) acted, executed the instrument.
COMM. #1021762
NOTARY PUBLIC-CN. IFORNIA
SAN FRANCISCO COUNTY ..,
My Cornm Expires May 2~.6, 1998'F
SIGNATURE OF NOTARY
OPTIONAL'
·
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
[-"] INDIVIDUAL
E~ CORPORATE OFFICER
DESCRIPTION OF ATTACHED DOCUMENT
TITLE(S)
r--] PARTNER(S) [--] LIMITED
['-] GENERAL
r-x-] A'I-I'ORNEY-IN-FACT
~ TRUSTEE(S)
['-'] GUARDIAN/CONSERVATOR
[-] OTHER:
TITLE OR TYPE OF DOCUMENT
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER IS REPRESENTING:
NAME OF PERSON(S) OR ENTITY(lES)
SIGNER(S) OTHER THAN NAMED ABOVE
ITEM NO.
DATE:
August 21, 1996
AGENDA SUMMARY REPORT
SUBJECT: AWARD BID FOR 2-WHEEL DRIVE UTILITY VEHICLE TO LASHER AUTO
CENTER FOR THE AMOUNT OF $20,347.47.
REPORT: Included in the 1996/97 budget are funds to purchase a utility vehicle to
replace a 1 979 Ford sedan now in service with the Water and Sewer Division.
Specifications were written (including a lower cost alternate option) and Requests
for Quotations were sent to thirteen auto and truck dealers. Three bids were
recieved on August 13, 1996. The lowest quotation was the alternate bid from
Lasher Auto Center for the sum of $20,347.47. Lasher Auto Center also offers an
additional $500 discount if paid in twenty days.
Staff recommends that bid be awarded to Lasher Auto Center for the sum of
920,347.47.
RECOMMENDED ACTION: Award the bid to Lasher Auto Center for the sum of
920,347.47.
ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids.
Acct. No. (if not budgeted): N/A Acct. No.:
Appropriation Requested: N/A 612-3505-800 50%
Citizen Advised: N/A 820-3901-800 50%
Requested by: Darryl L. Barnes, Director of Public Utilities
Prepared by: George Borecky, Water/Sewer Operations Superintendent'~.l~
Coordinated with' Candace Horsley, City Manager
Attachments: Tabulation of Bids
APPROV ED: .. n(~~ ,-
Ca dac~ Horsley, Cit~
Manager
(D
-n
0
~
ITEM NO. 6k,
DATE: Auoust 21,1996
AGENDA SUMMARY REPORT
SUBJECT: RECEIVE REPORT REGARDING PUBLICATION COSTS OF RECREATION
BROCHURE AND APPROVE BUDGET AMENDMENT.
In compliance with City of Ukiah Purchasing Policy requesting a report to be filed with the Council for
purchases between $5,000 and $10,000, this report is being submitted for the purpose of reporting
the acquisition of material and services relating to the production of the Recreation Brochure. The
purchase of these materials will also require a budget amendment adjusting revenues and
expenditures.
A Request for Quotation (RFQ) for publication of the three annual Recreation Brochures was sent
through the informal bid process to five (5) suppliers of which two (2) suppliers responded. The bids
were opened by the Community Services Department on July 29, 1996, at 1:00 p.m. The bids were
evaluated by Staff with only one of the bidders meeting the specified requirement of being able to sell
advertisements which would offset production cost of the brochure. That bidder was the Ukiah Daily
Journal, with a publication bid of $7,745.31. An additional $990 was bid separately for advertisement
sales, for a total bid of $8,735.
(Continued on Page 2)
RECOMMENDED ACTION: 1) Receive and file Report
2) Adopt budget amendment to increase: a) the Recreation
Brochure advertising revenues, Account No. 100.0700.521.002, from $3,620 to $6,600, b) Recreation
Brochure expenditures Account No. 100.6120.690.001 from $6,500 to 7,745 and c) Recreation
Contractual Services Account No. 100.6120.250.001 from 0 to $990.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Deny budget amendment.
2. Determine modifications are necessary and adopt revised amendment.
Acct. No. (if NOT budgeted): 100.6120.250.001
Appropriation Requested: $990
Citizen Advised: N/A
Requested by:
Prepared by:
Coordinated with:
Attachments:
Acct. No. (if budgeted) :100.0700.521.002 and
100.6120.690.001
Tammi Weselsky, Community Services Supervisor~/__
Tammi Weselsky, Community Services Supervisor'-~
Larry DeKnoblough, Director Community Services, Mike Harris, Assistant City
Manager and Candace Horsley City Manager
1. Bid Tabulation Worksheet
2. Budget Amendment Worksheets
APPROVED' ~ ~,~;~~y~
Candace Horsl anager
i
Recreation Brochure
Page 2
Council may wish to refer to the bid tabulation sheet which reflects bids on 16, 20 and 24 page
brochures. Staff is recommending the 24 page brochure as increasing the number of pages in the
brochure will increase revenue by $2,980. The odginal budget authorized $6,500 in brochure
production costs and $3,620 in ad sales revenues. The proposed budget amendment reflects
production cost expenditures of $7,745 and an additional $990 for contractual services for advertising
sales. On the revenue side, the budget will reflect an increase from $3,520 to $6,600. By increasing
the number of available advertising pages to 24 the net cost of producing the brochure is reduced to
$1,735. Should fewer advertising sales be realized a smaller brochure will be produced with
correlating revenues and expenditures. The budget amendment is required to authorize the increased
revenues and expenditures and allow the program to proceed as recommended.
Staff recommends approval of the budget amendment.
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ITEM NO. ~-
--
DATE: August 21, 1996
AGENDA SUMMARY REPQRT
SUBJECT: RECEIVE REPORT REGARDING AWARD OF CONTRACT TO TAYLOR
MADE ASSOCIATES FOR RENTAL OF CANON COPY MACHINE IN AN AMOUNT NOT
TO EXCEED $8,314.08 AT 20,000 COPIES PER MONTH.
In compliance with the City of Ukiah Purchasing Policy this report is being submitted to the City
Council for the purpose of reporting the acquisition of material costing more than $5,000 but less
than $10,000.
This copy machine will be located in the Department of Public Safety and will be utilized primarily
by both the Police and Fire Departments. Significant use of the copier will be generated by the
Dispatch/Communication Center, the Parking District, and the Abandoned Vehicle Abatement
Enforcement Program.
A request for quotation was made with six vendors. All of the vendors responded personally to
our request but not all vendors submitted proposals. The proposals that were submitted were
evaluated by members of both Police and Fire Staff. (Details of evaluation process and proposals
are attached). Based on the evaluation process and the recommendations of staff the vendor
chosen for the rental contract was Taylor Made Office Systems with a proposal of $8,314.08. A
purchase order has been issued. This purchase exceeds the budgeted amount of $8,094.00. The
remaining balance will be charged to acct. # 100-2002-300.
RECOMMENDED ACTION: Receive and File Report.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Acct. No. 100-2001-255 ~ 38.75%
100-2101-255-005 ~38.75%
678-2040-300 ~ 18.%
220-4601-300 ~ 4.5%
Appropriation Requested: N/A
Citizen Advised: N/A
Prepared by: Wayne McBride, Police Department
Coordinated with: Candace Horsley, City Manager
Attachments: Proposals and Evaluation Process.
Candace Horsley, City h/ignager
DEPARTMENT OF PUBLIC SAFETY
MEMORANDUM
August 2, 1996
To: The Director
From: Sgt. McBride
Subject: Selection of Copy Machine for Front Office
The 1996\97 budget included the funding to obtain a replacement for the present copy machine.
During the past six months we have had the opPortunity to work with the following vendors in
our local area in an attempt to identify the copy machine appropriate for our use and funding
ability:
Discovery Office Systems
Taylor Made Office Systems
Systems Network
Advanced Xerographics
Eastman Kodak
We requested that each of the each of companies provide equipment for us to use on a trail basis.
The specifications we provided each company were identical:
Mixed size originals must be fed through machine easily.
Offer a wide variety of features so that maximum paper efficiency could be realized.
Collation, stapling, duplex coping capability.
Quality copies produced.
Ease of operation for all employees from clerical to line staff.
Ability to copies a variety of manuals, books, maps, and transparencies.
Reliability and consistency of performance with minimal down time.
Fast response time for any repairs needed.
In-house training for all employees that might use the copier.
Estimates of costs to include ali equipment service, parts, and labor.
Agreement to contain an out clause in the event of loss of funding.
After comparing the features of each machine and the service that each company provides we
weighed these factors in with the costs. It is the collective opinion of the front office staff that the
Department should rent the Canon Copy machine from Taylor Made Office Systems. I have listed
the features that make this machine stand-out:
s.
DEPARTMENT OF PUBLIC SAFETY
MEMORANDUM
The staff all felt that the Canon made the best quality copy from the original.
It accepts mixed size originals better than the competition.
It offers most all of the copy features that the others have plus it will allow us to put up to
16 pages of originals onto a single page which would reduce storage and copy costs. The
image combination can then be enlarged to produce full size documents at a later date.
This feature is also a cost saver in that the cost will be for 1 copy and not 16.
It has the largest capacity for paper stock (six reams).
The document feeder will hold up to 100 pages.
It has a 40 bin staple-sorter that is easier to remove copies from than the others.
It staples in four positions which include a center staple, book stapling feature for
pamphlets (like the domestic violence resource booklet).
Unlike some of the others, It is a single component machine which has less moving parts
and less chance of down time.
The Vendor for the Eastman Kodak Co. (our current copier), Guy Lawrence, was contacted and
he would rent us a copier on a trial basis but would not loan it to us. Without a trail loan of the
equipment it was not considered any further.
The Vendor for the Systems Network was kind enough to loan a copy machine to us however
was not able to provide a collator/sorter for the clerical staff to try. The lack of the necessary
attachments made it difficult to evaluate however the clerical staff explained that the machine was
not as user friendly to them as the Canon.
Both Advanced Xerograohics and Discovery_ Office Systems provided copy machines for staff
to work with along with much of their time explaining their equipment and attempting to make as
many modifications as possible to suit our needs. All of the sales representatives were very
courteous and understanding of the unique problems encountered by staff. The proposals from
both are attached.
The Clerical Staff as well as the Fire and Police Personnel overwhelmingly agreed that the Canon
was the copy machine of their choice. Based on the recommendations of staff I am submitting the
appropriate requisition to rent the Canon from Taylor Made Office Systems.
Respectfully Submitted,
Wayne~. McBride
Administrative Sergeant
fl~l~L.m -- ~ OFFIC~
An ALCO STANDARO Compan~i
CMP PROGRAM
*TAYLOR MADE GUARANTEES
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COMMITMENT
60 MONTHS GUARANTEE-PRICE
EQUIPMENT, SERVICE. ALL SUPPLIES
(EXCEPT PAPER)
FULL ON-SITE SERVICE AVERAGE 2-4 HOURS
RESPONSE
II
MONTHLY MINIMUM COPIES
COST PER COPY
OVERAGE CHARGE
0fDown 20,000 .0326 .0228 ~
1/Down 20,000 .0325 .0228
2/Down 20,000 .0323 .0228 '-'
*CONTRACT INCLUDES ALL EQUIPMENT, ACCESSORIES, FULL ON SITE SERVICE.
INCLUDES ALL PARTS, LABOR AND SUPPLIES (EXCEPT PAPER) FOR ENTIRE TERM OF
THE CONTRACT. OVERAGES ARE BILLED QUARTERLY BASED ON MONTHLY VOLUME.
*ABOVE COPY PRICES ARE FOR THE CANON NP 6050 AND STAPLER SORTER E-I. COPY
VOLUME OF 20,000 A MONTH AVERAGE.
120 B West Standley Street
Ukiah, CA 95482
C/~IIOll '~
NP Copiers, Facsimile · Color Laser Copiers
Tel: (707) 462-0772
Fax: (707) 462-0879
,J6 l'lON 1 O: 02 P, 02
/,w C,
' /
PROPOSAL FOR CITY OF UKIAH POLICE/FIRE
Based on my understanding of the requirements of CITY OF UKIAH POLICE/FIRE, I
recommend the following Xerox Solution:
XEROX 5352C
* 50 Copies per Minute
* Zoom Reduction/Enlargement, 50% to 200%
* Very Fast First-Copy Time: 3.2 seconds
* Long-Term Reliability
* Automatic Document Feeder
* Automatic Two-Sided Copying up to 11X17
* Highlight Color, Single or Overlay Color
* Front-Loading Paper Drawers, 1050-sheet supply
* 2,500-Sheet High Capacity Feeder
* Large-Capacity 50-sheet Bypass Tray
* 20-Bin 50-sheet Sorter-Stapler
* 300-account Electronic Auditron
XEROX $352C ................................................................................. ;~ $13885. 00~
36 MONTH TERM LEASE .................................................................. $382.19
(OPTION TO PURCHASE $1500.00)
48 MONTH TERM LEASE ................................................................. $312.34
(OPTION TO PURCHASE $2000.00)
60 MONTH TERM LEASE .................................................................. $ 271.43
(OPTION TO PURCHASE $1000.00)
Price includes
Delivery and Installation
Training
Trade in of IBM III Copier
Removal of IBM III Copier
ADVANCED XEROGRAPHICS
AGENDA
SUMMARY
ITEM NO. 8a,
DATE: August 21, 1996
REPORT
SUBJECT:
DISCUSSION OF AIRPORT COMMISSION COMPOSITION AND ADOPTION OF RESOLUTION
FILLING ONE AIRPORT COMMISSION VACANCY
On July 17, 1996, the City Council authorized the City Clerk to re-advertise for the two vacancies on the Airport
Commission. Advertising took place, and two applications were received; one from incumbent Mark Davis and
another from Tim Liesenfelder. Incumbent Mark Davis is eligible to sit on the Commission until June 30, 1999.
Both applicants reside outside the City limits, and the present Municipal Code stipulates that only two of the
seven members may live outside City limits. Since Ken Fowler, who's term does not expire until 1998, is already
filing one of those seats, only one of the applicants may be appointed at this time. In light of this situation, staff
is requesting Council discussion and direction regarding the options noted here:
A.
Reduce the size of the Airport Commission from seven to five members. This option has worked very
well for the Planning Commission and is also endorsed by the Airport staff. Modifications to the City
Code would be required and an ordinance would be presented to Council at the next meeting. The
current two vacancies have created a five member Commission; no nomination is necessary if this
position is taken.
a.
Make one nomination and adopt resolution appointing one Commissioner to the Airport Commission, and
direct staff to return with an ordinance modifying the residency requirements for the Airport Commission
to allow three or more members to reside outside the City limits.
C.
Make one nomination and adopt resolution appointing one Commissioner to the Airport Commission, and
authorize the City Clerk to re-advertise to fill the remaining vacancy with a City of Ukiah resident.
If Council opts for Options B or C, Councilmember Mastin is to make the nomination.
RECOMMENDED ACTION: State policy to reduce Airport Commission membership from seven to five and direct
staff to prepare necessary Ordinance.
ALTERNATIVE COUNCIL POLICY OPTIONS: Noted above in Staff Report.
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by:
Prepared by: Karen Yoast, Executive Assistant
Coordinated with: Candace Horsley, City Manager
Marge Giuntoli, City Clerk
Attachments: 1. Resolution Nominating One Member to Airport Commission
2. Applications of Mark Davis and Tim Liesenfelder
3. Current List of Terms for City of Ukiah Boards and Commissions
4. Chapter 4, Article 3, Airport Commission
4~,~r~o~.~ Candace Horsley, Cit~ Manager
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RESOLUTION NO. 97-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
MAKING APPOINTMENT TO THE AIRPORT COMMISSION
WHEREAS, the expiration of two terms on the Ukiah Airport
Commission occurred on June 30, 1996; and
WHEREAS, the annual term expirations and vacancies for City
Boards and Commissions were duly advertised with a closing date to
receive applications established of July 10, 1996; and
WHEREAS, after no applications were received by the deadline,
the City Clerk readvertised the vacancies, with a revised deadline
of August 14, 1996; and
WHEREAS, two submitted applications were timely received and
submitted to Council for consideration.
NOW, THEREFORE, BE IT RESOLVED that the Ukiah City Council
approved the nomination submitted as per procedures outlined in
Resolution No. 95-48, and do hereby appoint to
one 3-year term (June 30, 1996 to June 30, 1999)on the Ukiah
Airport Commission:
PASSED AND ADOPTED this 21st day of August, 1996, by the
following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Fred Schneiter, Mayor
Marge Giuntoli, City Clerk
4: Res: Terms. Air
CITY OF UKIAH
APPLICATION FOR AIRPORT COMMISSION APPOINTMENT
Date ~--- //- ?~
I am applying for an appointment to the City of Ukiah's Airport Commission
2. Residence Address
3. Business Address
4 Employer ,~,~'
. ~ Employed since
5. How long have you resided in Ukiah?
California? . ~
Res. Phone
Bus. Phone
6. Please list communit~groups or organizations you are affiliated with·
Indicate office held ~ 6'~_~% 6~_~~ ~'_5/~ ~ ~//~ ~ ~{' ~
Please answer the following questions on separate sheets of paper and
attach.
·
Why are you applying to serve on the City of Ukiah's Airport
Commission?
·
What is your understanding of the purpose, role and responsibility
of the Airport Commission?
·
How do you believe your own skills, experience, expertise and
perspectives will be beneficial to the work of the Airport
Commission?
10.
What do you believe is the single most important Airport related
issue facing our community? and why?
11.
In your opinion, what type of Airport programs or Airport
development should the City encourage?
12.
In your opinion, what type of Airport programming or Airport
development should the City discourage?
13.
What kind of ideal community do you envision for Ukiah?
Please return this application anQ attachments to the City Clerk by Noon on
Thursday, June 27, 1996.
CITY OF UKIAH
APPLICATION FOR AIRPORT COMMISSION APPOINTMENT
.t-!t PV [7
I am applying for an appointment to the City of Okiah's ~zrpO~~~ss~on
1. Name
2. Residence Address
3. Business Address
4. Employer ~{~ Job title ~'~o~^~Employed since ~.~ ~7'0'
5. How long have you resided in Ukiah? "~-years; Mendocino County?~~'~-
California? ~
6. Please list community groups or organizations you are affiliated with.
Indicate office held
Please answer the following questions on separate sheets of paper an4
attach.
·
Why are you applying to serve on the City of Ukiah's Airport
Commission?
What is your understanding of the purpose, role and responsibility
of the Airport Commission?
·
How do you believe your own skills, experience, expertise and
perspectives will be beneficial to the work of the Airport
Commission?
10.
What do you believe is the single most important Airport related
issue facing our community? and why?
11.
In your opinion, what type of Airport programs or Airport
development should the City encourage?
12.
In your opinion, what type of Airport programming or Airport
development should the City discourage?
13.
What kind of ideal community do you envision for Ukiah?
Please return this application an4 attachments to the City Clerk by Noon on
Thursday, June Z?, 1996.
commapc.wpd
o
I would like to help the City of Ukiah in any way that I could to prepare for the
future. Air transport will take on an increasing importance as we move into the
next century and Ukiah should be prepared for the same.
.
The Airport Commission would seem to be an organization that studies the
operation of the Airport and makes recommendations concerning those airtraffic
concerns.
.
I possess both a bachelors and juris doctorate degree. Having flown airplanes in
my life (and jumped out of them) I feel familiar with many issues concerning
airport operations. I have been involved organizational frameworks in my life and
I recognize the requirements they involve.
10.
Money, pure and simple! Fiscal constraints will hamper those communities who
do not recognize the importance of sound monetary policy whether it be public
parks, or as here, airport operations.
11.
The City should encourage more active participation of youth in all aspects of
the airport. Provided this is done responsibly it can be a great windfall for a
community to have its' youth involved in flying.
12. The City must avoid airport operations which become "elitist" in nature. The City
needs to have the entire citizenry feel it is a part of "the big picture" when it
comes to the future of this airport.
13. One where all feel the promise that tomorrow will include them.
T.A. Liesenfelder
TERMS OF CITY OF UKIAH BOARD AND COMMISSION MEMBERS - JULY 17, 1996
'Airport - 3 year term * - Mastin
Present Term
Expires
Last Date
to Serve
Howard Henley
Ken Fowler
Matthew Froneberger
Allan Hunter
Bob Webb
Mark Davis* (expired)
6/30/97 6/30/00
6/30/98 6/30/01
6/30/98 6/30/01
6/30/98 6/30/98
6/30/98 6/30/01
6/30/96 6/30/99
P lanninq - 3 year term - Mastin
Eric Larson
Philip Ashiku
Cheryl Baker
Judy Pruden
John McCowen
6/30/98 6/30/01
6/30/98 6/30/01
6/30/98 6/30/01
6/30/99 6/30/02
6/30/97 6/30/03
Parks and Recreation - 3 year term * Malone
Angela Hooper
Allen Carter
John W. Meier
Jeffery Anderson
Susan Johnson
Donald Rones
Michael Woskow*
6/30/98
6/30/98
6/30/98
6/30/99
6/30/99
6/30/99
6/30/99
6/30/98
6/30/98
6/30/98
6/30/02
6/30/02
6/30/02
6/30/02
*Two Commissioners may reside within City's sphere of influence
Civil Service Board
Albert Beltrami (reappointed by Council 9/6/95)
Gary Bruchler (appointed by employees 1991/reapplied 8/31/95)
Dan Saylor (appointed by two other members)
City Representative on the Library Advisory Commission
Ann Fatch 6/30/92
Cultural Arts Advisory Board - Wattenburqer
Currently Inactive
Golf Course Committee - 2 year term
- Parks and Recreation
Perry Ramsey - Public Member
Elsie Nielson - Public Member
Faye Hefte - Women's Golf Club
Don Crawford - Men's Golf Club
6/30/97
6/30/97
6/30/98
6/30/98
6/30/97
Demolition Permit Review Committee - 2 year term
6/30/01
6/30/97
6/30/02
6/30/02
6/30/99
Thom Parducci - Design Review Comm Chr. 6/30/97
Clif Shepard- Building Official 6/30/97
M. Giuntoli resigned 9/94 - Hist. Soc. 6/30/95
Judy Pruden - Resident 6/30/97
Director of Public Works/City Engineer
6/30/97
6/30/97
6/30/97
6/30/97
7: terms
§1100
CHAPTER 4
COMMISSIONS AND BOARDS
ARTICLE 3. AIRPORT COMMISSION
§1102
SECTION:
§1100:
§1101:
§1102:
§1103:
.61104:
§1105:
§1106:
§1107:
Creation
Members; Appointment; Term of Office
Expenses of Members; No Compensation
Chairman; Officers
Meetings; Rules; Record
Commission to Act in Advisory Capacity
'Selection of Personnel; Advice
Purchase of Supplies for Airport; Advise
§1100:
CREATION: There is hereby created an Airport Commission for the City.
(Ord. 512, §1, adopted 1956)
§1101: MEMBERS; APPOINTMENT; TERM OF OFFICE: Said Commission shall
consist of seven (7) members, five (5) of whom shall be residents of the City
and two (2) of whom may reside outside of the City but within the City's sphere of
influence as established by the Local Agency Formation Commission. All members shall
be appointed by the Mayor with the approval of the City Council. The members shall be
appointed for a term of three (3) years which terms shall be staggered. (Ord. 512, §1,
adopted 1956; amd. by Ord. 633, §1, adopted 1973; Ord. 718, §4, adopted 1978; Ord.
935, §2, adopted 1993)
§1102:
EXPENSES OF MEMBERS; NO COMPENSATION: The members of the
Commission shall receive no compensation, except such expenses as are
authorized by law. (Ord. 512, §1, adopted 1956)
1033
4/93
§1103 §1107
§1103: CHAIRMAN; OFFICERS: The Commission shall elect a chairman from
among the appointed members for a term of one year and, subject to other
provisions of law, may elect such other officers as it may determine. (Ord. 512, §2,
adopted 1956)
§1104: MEETINGS; RULES; RECORD: The Commission shall hold at least one
regular meeting each month. It shall adopt rules for the transaction of
business and shall keep a record of its transactions, findings and recommendations,
which record shall be a public record. (Ord. 512, §2, adopted 1956)
§1105:
COMMISSION TO ACT IN ADVISORY CAPACITY: Such Commission shall
act in an advisory capacity to the City Council in all matters pertaining to the
operations of the Municipal airport. (Ord. 512, §3, adopted 1956)
§1106: SELECTION OF PERSONNEL; ADVICE: Such Commission shall aid and
advise the City Manager in the selection of personnel for the operation of the
Municipal Airport in keeping with the provisions of the Civil Service Ordinance. (Ord. 512,
§4, adopted 1956)
§1107: PURCHASE OF SUPPLIES FOR AIRPORT; ADVISE: Such Commission shall
recommend and advise regarding the purchase of supplies, materials and
service required for the operation and maintenance of the Municipal Airport. (Ord. 512,
§5, adopted 1956)
4/93
1034
ITEM NO. 8b.
DATE: August 21, 1996
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF THE CITY OF UKIAH LANDSCAPING AND STREETSCAPE
DESIGN GUIDELINES
SUMMARY: On July 3, 1996, the City Council continued consideration of the Ukiah
Streetscape and Landscaping Design Guidelines to the August 21, 1996 meeting to allow
more time for review.
The preparation of the Uldah Streetscape and Landscaping Design Guidelines has evolved
from many work efforts and has involved many people. Over the years, the City has
commissioned studies, adopted policies, revised the Municipal Code, and endorsed a
wealth of information related to the protection and enhancement of the local trees.
Decisions haVe been made on development projects by different Planning Commissions
and City Councils after considerable discussion concerning the preservation of existing
trees and the need for new landscaping treatments, and through it all, no single source of
standards and criteria has existed for reference and guidance purposes. Accordingly, the
subject "Guidelines" consolidate into one, user-friendly document the policies established
in several past works, thereby providing the staff, public, and project applicants clear and
comprehensive direction on what constitutes acceptable and approvable landscape
treatment. Moreover, staff believes that gaining Council adoption of these "Guidelines",
despite past actions spread over various resource documents, will establish a clear and
concise message as to the importance of landscaping in the project approval process.
(continued on page 2)
RECOMMENDED ACTION: Adopt the Resolution adopting the Landscaping and
Streetscape Design Guidelines
ALTERNATIVE COUNCIL POLICY OPTION- Do not adopt the guidelines and provide
direction to staff.
Requested by: Planning Department
Prepared by: Charley Stump, Senior Planner
Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director
Attachments:
.
.
Resolution adopting the Landscaping and Streetscape Design
Guidelines
City of Ukiah Landscaping and Streetscape Design Guidelines
(distributed on June 13, 1996)
APPROVED:
Candace Horsley, dity Manager
These guidelines, which were distributed to the City Council for review on June 13, 1996,
are not mandatory standards that will be imposed on development projects, but rather a
compilation of the many studies, plans, and policies adopted by the City. They provide
critical guidance for both private and public development projects involving landscaping
treatments.
It is also a flexible tree planting and landscaping blueprint for key streetscapes within the
City. The Guidelines provide a framework to assist the orderly development and
conservation of the community, and to enhance the natural form and ecological setting of
the city.
In September of 1994, the City Planning Commission concluded a series of discussions
regarding the Landscape and Streetscape Design Guidelines, and voted to approve the
document and send it to the City Council for final adoption.
Subsequent to the Planning Commission's action, the City Manager made the decision to
present the document to the City Council after adoption of the new General Plan.
Staff was directed to eventually incorporate any relevant changes to the document
resulting from the new General Plan, and either take it back through the Planning
Commission if major changes occurred, or straight to the City Council if the changes were
minor.
After the new General Plan was adopted in December of 1995, staff reviewed the elements
relating to landscaping and streetscape design, and has determined that no major changes
to the Guidelines are necessary. Basically, the new General Plan builds on many of the
previous policies and studies adopted by the City regarding landscaping, and reinforces
the directives in the Guidelines.
The Guidelines are intended to be used by decision makers, staff, developers, and the
general public. Staff believes that they will benefit a wide range of people in the
community both directly and indirectly. Increased vegetation within the urban environment
enhances the aesthetics for all citizens and local businesses. It retains a semblance of
rural character and maintains a sense of pride in the community. Carefully located trees
and a dedication to maintenance of landscaping enhances the quality of life, which in turn
can assist local economic development goals and strategies. Tourists and visitors find a
lush natural environment within the urban setting; tree. lined streets, flowering shrubbery,
and green open spaces. Implementation of these Guidelines will produce comforting
images that will leave a positive impression reminding the visitor of a special and unique
community.
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RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
ADOPTING THE UKIAH LANDSCAPING AND STREETSCAPE
DESIGN GUIDELINES
WHEREAS, in 1988, the City Council unanimously adopted the Ukiah Streetscape
Guidelines Study prepared by the firm of EDAW; and
WHEREAS, in 1991, the City conducted a number of "visioning" workshops with
the community as the initial step in revising the City General Plan, and the primary
product generated from these workshops was a vision statement, which envisioned the
responsible use of resources, protection of the City's natural beauty, and the evolution
into an ecologically sustainable community; and
WHEREAS, in November of 1993, the City Council adopted a Tree Preservation
and Enhancement Policy, which established a clear commitment for the protection of
indigenous and mature trees within the City; and
WHEREAS, in 1994, the City Council adopted the Community Forest Management
Plan, providing a long-range, comprehensive approach to producing a more healthy and
extensive urban forest; and
WHEREAS, in December of 1995, the City adopted the new Ukiah Valley General
Plan, which included the vision statement and a number of goals and policies intended
to preserve trees, increase the urban forest, enhance riparian corridors, and increase
landscaping treatments throughout the urbanized area of the city; and
WHEREAS, the City Planning Commission determined that a document should
be produced that assembled all the studies, plans and policies relative to tree
preservation, landscaping and streetscape treatments, and that such a document could
be used by developers, staff, decision makers, and the general public; and
WHEREAS, in 1994, the City Planning Commission reviewed, discussed, and
approved the City of Ukiah Landscaping and Streetscape Design Guidelines, and
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recommended final adoption by the City Council; and
WHEREAS, on August 21, 1996, the City Council discussed the Ukiah
Landscaping and Streetscape Design Guidelines; and
WHEREAS, the City Council finds the Ukiah Landscaping and Streetscape Design
Guidelines to be an appropriate and reasonable tool for assisting developers, staff,
decision makers, and the general public to preserve and enhance the local urban forest,
streetscapes, and landscaping treatments throughout the City;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah
hereby adopts the City of Ukiah Landscaping and Streetscape Design Guidelines,
included as attachment "A".
PASSED AND ADOPTED this 21st day of August 1996, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Fred Schneiter, Mayor
ATTEST:
Marge Giuntoli, City Clerk
ITEM NO. 8c
DATE' August 21, 1996
AGENDA SUMMARY REPORT
SUBJECT:
ADOPTION OF RESOLUTION APPROVING JOINT POWERS AGREEMENT FOR THE
FORMULATION AND IMPLEMENTATION OF THE MENDOClNO COUNTY INLAND
WATER AND POWER COMMISSION AND AUTHORIZING THE MAYOR TO
EXECUTE THE AGREEMENT
Attached is the final draft of the Joint Exercise of Powers Agreement (JPA) for the formation and
implementation of the Mendocino County Inland Water and Power Commission. Copies have been
sent to all of the public agencies which are part of the joint powers. These agencies include the
Mendocino County Water Agency, the Mendocino County Russian River Flood Control and Water
Conservation Improvement District, Redwood Valley County Water District, the Potter Valley Irrigation
District, and the City of Ukiah.
The JPA document recognizes that all of the parties are united and agree to assist in the acquisition
of water works and power plants, and related assets and rights; to undertake any act necessary for
preservation of the continued Eel River diversion into the Russian River watershed; to undertake any
act necessary for the maintenance of the viability of the PG&E Potter Valley project; to purchase or
otherwise acquire the same; and to conduct negotiations respecting Eel River and Russian River
waters.
The initial investment by each agency will be $2,000, with an annual budget to be prepared and
submitted to each party by February 1st of each year. At this time there is no estimate of what the
annual budget will be, as the actual operational plan for the JPA has not been determined.
Resolution for adoption is attached for COuncil action.
RECOMMENDED ACTION: Adopt Resolution Approving Joint Powers Agreement For the Formulation
and Implementation of the Mendocino County Inland Water and Power Commission and Authorizing
Mayor to Execute the Agreement
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Determine changes to the agreement are necessary, identify modifications, and include revised
agreement with resolution.
2. Determine JPA is not appropriate and do not adopt resolution.
Acct. No. (if NOT budgeted): N/A Acct. No.: N/A
Appropriation Requested: N/A (if budgeted)
Citizen Advised: N/A
Requested by: Candace Horsley, City Manager
Prepared by: Candace Horsley, City Manager
Coordinated with:
Attachments: 1. Resolution for Adoption
2. Uoi,,n,t~xercise of Powers Agreement
APPROVED: ~'~'~
4JCarvasrjtpwr Candace Horsley, City I~anager
RESOLUTION NO. 97-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
APPROVING JOINT POWERS AGREEMENT FOR THE FORMULATION AND
IMPLEMENTATION OF THE MENDOCINO COUNTY INLAND
WATER AND POWER COMMISSION
WHEREAS, the Russian River watershed and the Eel River diversion are significant
resources upon which the City of Ukiah relies upon for continued prosperity; and
WHEREAS, the City of Ukiah has joined with the Mendocino County Water Agency,
Mendocino County Russian River Flood Control and Water Conservation Improvement
District, Redwood Valley County Water District, and Potter Valley Irrigation District, to
preserve and enhance these resources; and
WHEREAS, the City of Ukiah has determined the best method to address the issues
surrounding the watershed and division is to create a joint exercise of powers agreement
to establish an inland power and water commission.
NOW, THEREFORE, BE IT RESOLVED that the Ukiah City Council approves the
Joint Exercise of Powers Agreement for the Formulation and Implementation of the
Mendocino County Inland Water and Power Commission, attached as Exhibit A, and
authorizes the Mayor to execute the agreement.
PASSED AND ADOPTED this 21st day of August, 1996 by the following roll call
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Fred Schneiter, Mayor
ATTEST:
Marge Giuntoli, City Clerk
mfh: re$ord
JPARES
ME~OCI~O 00~
AND WATER
RUSSIAN RIVER FLOOD CONTROL DISTRICT
July 29, 1996
Dear Ad Hoc Committee Member:
Enclosed you will find a copy of the proposed JPA Agreement. It is the consensus
of the committee that this document is ready for signature. Copies have also been
sent to your attorneys. We ask that you present the agreement to your boards for
approval by resolution and subsequent signature. The original agreement will be
circulated for signature after each Board has approved the documem.
Please contact me when you are ready to sign the agreement and I will make it
available.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Barbara Spazek
District Secretary
/bs
425 TALMAGE ROAD
UKIAH, CALIFORNIA 95482
* (70V) 462-1961
JOINT EXERCISE OF PO~.,RS A~RE~ FOR THE
FOI~UL~T'rON ~ ~'I,~PLEI~ENT~,T~'ON OF THE
~IENDOC~NO COUNTY 'r~ ~ATER ~ POWER
COI~ZSSZON (COI.~?SSZON)
THIS JOINT EXERCISE OF POWERS AGREEMENT, is made and
entered into by and between the following Public Agencies within
the State of California, that is, Mendocino County Water Agency,
(Water Agency), Mendocino County Russian River Flood Control &
Water Conservation Improvement District (Flood Control), Redwood
Valley County Water District (Redwood), the Potter Valley
Irrigation District (PVID), and City of Ukiah (Ukiah). The
foregoing parties are collectively referred to herein as "the
signatories".
RECITALS: This Agreement is made with reference to the
following facts:
A. WHEREAS, the Russian River and its tributaries are
valuable resources vital to economic development, environmental
quality and general well being of the signatories and their
constituents.
B. WHEREAS, the Eel River diversions into the Russian
River Watershed are absolutely vital to that economic development,
environmental quality and general well being;
C. WHEREAS, the signatories recognize that a united
voice is required of all of the signatories when it comes to issues
relating to (1) the continued Eel River Diversion; and (2) the
viability of the PG&E Potter Valley Project; and (3) the potential
sale by Pacific Gas & Electric (PG&E) of the Potter Valley Project;
and (4) to conduct negotiations and enter into agreements with
agencies and entities located outside Mendocino County and with the
State and Federal Government respecting Eel River and Russian River
Waters.
D. WHEREAS, this Commission will require financial
resources to pay the costs of administration thereof and the cost
of acquisition of water works, power works and related assets, as
may from time to time become necessary.
E. WHEREAS, Title I, Division 7, Chapter 5 (commencing
with Section 6500) of the Government Code of the State of
California authorizes the joint exercise by agreement of two or
more public agencies of any power common to them.
F. WHEREAS, pursuant to Section 25680 et seq. of the
Government Code, the parties hereto possess in common the power to
study, discuss, formulate and recommend policies, action plans, and
procedures for (1) the acquisition of water works and power plants
and related assets and rights; and (2) to undertake any act
necessary for preservation of the continued Eel River diversion
into the Russian River watershed; and (3) to undertake any act
necessary for the maintenance of the viability of the PG&E Potter
Valley Project; and (4) to purchase or otherwise acquire the same;
and (5) to conduct negotiations and enter agreements with persons,
agencies and entities located outside of Mendocino County and with
State and Federal Governmental agencies respecting Eel River and
Russian River Waters.
G. WHEREAS, the parties hereto recognize that the
exigencies of the problems in this area and within their respective
jurisdictions require that they unify and coordinate their efforts
in solving said problems by entering into this agreement to provide
for the joint exercise of their said powers in aiding and assisting
in (1) the acquisition of water works and power plants and related
assets and rights; and (2) to undertake any act necessary for
preservation of the continued Eel River diversion into the Russian
River watershed; and (3) to undertake any act necessary for the
maintenance of the viability of the PG&E Potter Valley Project; and
(4) to purchase or otherwise acquire the same; and (5) to conduct
negotiations and enter agreements with persons, agencies and
entities located outside of Mendocino County and with State and
Federal Governmental agencies respecting, Eel River and Russian
River Waters; and (6) to formally establish a joint powers
agreement to formulate, implement and execute such a plan, and to
officially establish and structure the Board of Directors of said
Joint Powers Agency;
NOW, THEREFORE, in consideration of the mutual benefits,
covenants and agreements set forth herein, the parties hereto agree
as follows:
ARTICLE I - AUTHORITY
SECTION 1.01. Legal Authority. This Joint Exercise of
Powers Agreement is made under the authority of Title I, Division
7, Chapter 5 (commencing with Section 6500) of the Government Code
of the State of California.
ARTICLE II - DEFINITIONS
SECTION 2.01. General. Unless the context otherwise
requires, the words and terms defined in this Article II shall, for
the purposes hereof, have the meaning specified below:
SECTION 2.02. Act. "Act" means Title I, Division 7,
Chapter 5 (commencing with Section 6500) of the Government Code of
the State of California.
SECTION 2.03. Commission. "Commission" means the
Mendocino Inland Water and Power Commission created pursuant to
this agreement.
SECTION 2.04. Fiscal Year. "Fiscal Year" means the
period from July 1 to and including the following June 30.
SECTION 2.05. Board of Directors. "Board of Directors"
means the governing board of the Commission established pursuant to
this agreement.
SECTION 2.06.
California.
SECTION 2.07. Administrative Expense. "Administrative
Expense" means those sums of money required to be expended by the
Commission from an administrative expense fund, to be established
and maintained by the Commission, to finance those costs of
administering this agreement and for carrying out the powers and
functions authorized in this agreement which are not payable from
the proceeds of either State or Federal grants.
SECTION 2.08. Member. "Member" means a member of the
Board of Directors of the Commission and includes an alternate
State. "State" means the State of-
member.
SECTION 2.09. Eel River and Russian River Waters. "Eel
River and Russian River Waters" means any water originating in, or
flowing through the territory of this commission in the Eel River
or Russian River watersheds.
SECTION 2.10, Potter Valley Proiect. "Potter Valley
Project" means all of the real and personal property and other
assets and works operated by Pacific Gas & Electric Company in
connection with Federal Energy Regulatory Commission, Project No.
77.
SECTION 2.11. NEW WATER. "New Water" means the
development of additional water for appropriation either by
diverting or storing water not already subject to a valid water
right.
SECTION 2.12. MEMBER AGENCY. "Member Agency" means an
agency which has signed and become a party to this Agreement.
SECTION 2.13. SURPLUS FUNDS. "Surplus funds" means
funds of the Commission which are not needed for its current
operations (existing monthly expenses or expenses it will incur
within ninety (90) days), to satisfy short term debt (debts due and
payable within ninety (90) days), or obligated under the terms of
project specific participation agreements as authorized by Section
6.02(A)(5) or other valid agreements of the Commission.
SECTION 2.14. RIGHT OF FIRST REFUSAL. "Right of first
refusal" means the right set forth in Sections 602(A)(5)(A) and
602A(6). The Commission shall have the exclusive right to apply
for additional water rights or otherwise develop new water on its
own behalf or on behalf of its Member Agencies, unless:
a. A Member Agency has undertaken an investigation of a
Project before the effective date of this Agreement; or
b. Subject to the Commission protecting the
confidentiality of the information provided by the Member Agency to
the maximum extent permitted by law, a Member Agency has presented
a written proposal to the Commission which contains, at a minimum:
(1) The amount of water the agency wishes to apply
for or develop;
storage;
required;
(2) The point or points of diversion and/or
(3)
(4)
The dates of diversion and/or storage;
A description of the physical improvements
(5) An estimate of project cost;
(6) A schedule for making application and
constructing the improvements; and
(7) Such additional information as the Commission
may reasonably request in order to evaluate the merits of the
proposal (provided the information is reasonably available to the
Member Agency without undue cost); and
c. Within the time required by this subsection (b), the
Commission has failed to notify the Member Agency that it will make
application and construct the improvements in accordance with the
proposal. The Commission must provide said notice to the Member
Agency within six months after submission of the proposal, or
within a shorter period specified by the Member Agency, if the
Member Agency can demonstrate that a shorter response time is
reasonably required to comply with the proposed schedule and the
Member Agency has submitted the proposal within a reasonable time
after it first began to consider it; or
d. After providing such notice, the Commission fails to
make application or construct the improvements in accordance with
the proposal.
SECTION 2.15. GENDER: Where the masculine gender is
used in this document it shall be interpreted as referring to both
masculine and feminine gender.
ARTICLE III - PURPOSE
SECTION 3.01. purpose. It is the purpose of this
agreement to provide a united, coordinated, orderly, positive and
.
more effective means for the following purposes: (1) the
acquisition of water works and power plant and related assets and
rights; and (2) to undertake any act necessary for preservation of
the continued Eel River diversions into the Russian River
watershed; and (3) to undertake any act necessary for the
maintenance of the viability of the PG&E Potter Valley Project; and
(4) to purchase or otherwise acquire the same; and (5) to conduct
negotiations and enter agreements with persons, agencies and
entities located outside of Mendocino County and with State and
Federal Governmental agencies respecting Eel River and Russian
River Waters; and (6) to create sinking funds, and; (7) to raise
the funds necessary to support the administration of the commission
by taxes, bonds, benefits of assessment, user fees and by all other
legal means and to otherwise support the purposes of this agreement
for the general benefit of all the citizens of the signatories by
(8) establishing a separate Mendocino Inland Water and Power
Commission; and (9) by vesting this Commission with power (a) to
effectively coordinate the formulation, administration and
implementation of the purposes of this agreement; and (10) to
establish appropriate operating and advisory committees to conduct
public hearings, to assist the Commission in carrying out the
foregoing purposes and to assist the Commission in the
implementation of projects and programs to carry out the purposes
of this agreement.
ARTICLE IV - FORMATION AND ORGANIZATION
SECTION 4.01. Creation of Commission. Pursuant to the
Act, there is hereby created a public entity to be known as the
"Mendocino Inland Water and Power Commission", herein called
"Commission." The Commission is a public entity, separate and
apart from the parties to this agreement and said Commission shall
administer this agreement.
SECTION 4.02. Governinq Board. The Commission shall be
governed by a Board of Directors composed of members from the
governing board of each of the following public entities (1) the
Water Agency one member, (2) PVID one member, (3) Redwood one
member, and (4) Flood Control one member, and (5) Ukiah one member.
SECTION 4.03 Alternates. The Water Agency, PVID,
Redwood, Flood Control and the City shall also appoint from its
respective governing board, one alternate member of the Board of
Directors. The alternate may attend and participate in, but not
vote, at any meeting of the Board of Directors of the Commission.
The alternate may take the seat of the regular member at the
commission table and may vote at any meeting of the Board of
Directors of the Commission at which the regular member from the
alternate's public entity is absent.
SECTION 4.04 Membership.
A. Each member (and alternate member) shall serve at the
pleasure of the appointing public entity. If a person serving as
a member (or alternate) ceases to be a member of the governing
board of the public entity that appointed such person to serve as
a member (or alternate) on the Board of Directors of the
Commission, he or she shall at the same time cease to be a member
(or alternate) of the Board of Directors of the Commission. Such
public entity shall proceed without undue delay to appoint a new
member (or alternate) as the case may be.
B. All voting power of the Commission shall reside in
the Board of Directors.
C. A member of the governing board of the public entity
that appointed such person as a member of the Board of Directors of
the Commission may serve simultaneously as a member of the
governing board of such appointing public entity and as a member of
the Board of Directors of the Commission.
D. No person while serving as a member of the Board of
Directors of the Commission shall be eligible to be appointed to
any salaried office or employment in the service of the Commission
nor shall he or she become eligible for such appointment within
three years after he or she has ceased to be a member of the Board
of Directors of the Commission.
E. The members of the Board of Directors of the
Commission shall serve without compensation. This shall not affect
in any way remuneration received by a local public official who, in
addition to his/her responsibilities as a local public official,
serves as a member of the Board of Directors of the Commission.
Ail members of the Board of Directors of the Commission may be
reimbursed for reasonable and necessary expenses incurred in the
performance of their duties as such members. Reimbursement of
expenses shall be subject to approval of the Board of Directors of
the Commission.
SECTION 4.05. Regular Meetings. The Board of Directors
shall provide for its regular meetings. The date, hour, and place
of the holding of regular meetings shall be fixed by resolution of
the Board of Directors, and a copy of such resolution shall be
filed with each party hereto.
SECTION 4.06. RalDh M. Brown Act. All meetings of the
Board of Directors, including, without limitation, regular,
adjourned regular and special meetings, shall be called, noticed,
held and conducted in accordance with the provisions of the Ralph
M. Brown Act (commencing with Section 54950 of the Government Code
of the State of California).
l0
SECTION 4.07. Minutes. The secretary of the Commission
shall cause to be kept minutes of the meetings of the Board of
Directors and shall, as soon as possible after each meeting, cause
a copy of the minutes to be forwarded to each member of the Board
of Directors and to each public entity that is a party to this
agreement for approval at the next regular meeting of the
Commission.
SECTION 4.08. Ouorum. Three (3) members of the Board of
Directors shall constitute a quorum for the transaction of
business, except that less than a quorum may adjourn, from time to
time. An affirmative vote of at least three (3) members of the
Board of Directors shall be required to take action on all matters.
SECTION 4.09. Rules. The Board of Directors of the
Commission may adopt, from time to time, such by-laws, rules and
regulations for the conduct of its meetings and affairs as are
necessary for the purposes hereof.
SECTION 4.10. Office. The Board of Directors of the
Commission may establish and maintain an office, within the
territory encompassed by the Commission as it deems will best
facilitate the accomplishment of the objectives and purposes of the
Commission.
SECTION 4.11. Boundaries. The Commission shall
encompass (1) all of the territory within and between the
geographical boundaries of PVID, Redwood and Flood Control; and (2)
it shall include all real property located in Mendocino County
within the watershed of Eel River from the Mendocino County/Lake
11
County Line on the East to the toe of Cape Van Horn Dam on the
West; and (3) the Potter Valley Project tunnel from Van Arsdale
Reservoir on the North to the PG&E Power House in Potter Valley on
the South. Immediately after the Commission is created and the
first Board appointed the Board shall instruct an engineer to
prepare a metes and bounds legal description and a map showing the
exterior boundaries of the Commission boundaries if it is required
by law to do so or if the Commission deems it appropriate. The
Commission may expand those boundaries as the Commission may from
time to time see fit. If the boundaries of a signatory (other than
the County) expand by annexation or merger beyond the original
boundaries of the Commission boundaries then the Commission
boundaries will automatically extend to the signatories new
boundary.
ARTICLE V - OFFICERS AND EMPLOYEES
SECTION 5.01. Chairman. v~ce-Chairman a~d secretary.
The Board of Directors shall elect a Chairman and Vice Chairman
from among its members at its first meeting. Thereafter at its
first meeting in each succeeding calendar year, the Board of
Directors shall elect a Chairman and Vice Chairman. Each officer
shall assume the duties of his/her office upon election. If either
the Chairman or the Vice Chairman ceases to be a member, the
resulting vacancy shall be filled at the next regular meeting of
the Board of Directors held after such vacancy occurs. The
Chairman shall preside at and conduct all meetings of the Board of
Directors.
12
A. The Board of Directors shall select a Secretary who
may, but need not, be a member of the Board of Directors. The
Secretary shall serve at the pleasure of the Board of Directors and
shall perform those duties and functions customary to the office of
Secretary of a public entity.
B. The Chairman shall sign all contracts on behalf of
the Commission and perform such other duties as may be imposed by
the Board of Directors.
C. The Vice Chairman shall act, sign contracts, and
perform all of the Chairman's duties in the absence from the County
of Mendocino of the Chairman and in the event the Chairman is not
able to so act due to reasons of illness, disqualification, or
conflict of interest.
SECTION 5.02. Treasurer. The Treasurer-Tax Collector of
the County of Mendocino is hereby designated as the Treasurer of
the Commission and as the depositary to have custody of all the
money of the Commission from whatever source. The Auditor-
Controller of the County of Mendocino is hereby designated as the
Auditor-Controller of the Commission. The Treasurer-Tax Collector
and the Auditor-Controller shall have the duties and obligations
set forth in Section 6505 and 6505.5 of the Act and shall assure
that there shall be strict accountability of all funds and report
of all receipts and disbursements of the Commission. The governing
board may select another treasurer or auditor controller after
adoption of this Joint Powers Agreement.
The Board of Supervisors of the County of Mendocino shall
13
determine the reasonable charges to be made against the Commission
for the services of the Treasurer-Tax Collector and Auditor-
Controller, such charges not to exceed the actual cost to the
County of such services.
SECTION 5.03.' Bonding Persons Having Access to Property.
From time to time, the parties hereto shall designate the public
officers or persons, in addition to the Treasurer-Tax Collector and
Auditor-Controller, having charge of handling or having access to
any property of the Commission, and shall further designate the
respective amounts of the official bonds of the Treasurer and
Auditor-Controller and such other persons pursuant to Section
6505.1 of the Act.
SECTION 5.04. Engineering and Legal Advisors. The Board
of Directors may select, appoint, employ and retain engineering and
legal advisors of the Commission, who shall perform such duties as
may be prescribed by the Board of Directors. The Board may select
an engineer or legal advisor of one of the signatories to serve in
these capacities.
SECTION 5.05. Other Employees. The Board of Directors
shall have the power to appoint and employ such other officers,
employees, and may contract with consultants and other professional
persons or firms as it considers necessary for the purposes hereof.
SECTION 5.06. Compensation. The Board of Directors
shall determine the compensation of, and pay from Commission funds
(including payment from funds which the Commission may receive from
time to time in the form of federal and state grants) the salaries,
14
wages, fees and other compensation of such planning, engineering,
legal, financial, or other technical and professional personnel,
consultants, and other employees of the Commission.
SECTION 5.07. Non-Civil Service. Nothing herein
contained shall be construed as making the Commission a department
of any party to this agreement or as placing any of the officers,
counsel, personnel, or employees of the Commission under any other
form of specially protected employment right or status.
ARTICLE VI - POWERS
SECTION 6.01. Subject to the limitations on the
commissions powers set forth in Section 7.01 of this agreement, the
Commission is hereby authorized, in its own name, to do all acts
necessary for the exercise of the foregoing powers to accomplish
the purposes of this agreement including, but not limited to, any
or all of the following:
A. As provided in the Act, the Commission shall be a
public entity separate from the parties hereto. The Commission
shall have the power to aid and assist in the formulation,
administration and imglementation of:
(1) to acquire water works and power plants and
related assets and rights;
(2) to undertake any act necessary for the
preservation of the continued Eel River diversion into the Russian
River watershed;
(3) to undertake any act necessary for the
maintenance of the viability of the PG&E Potter Valley Project;
15
(4) to purchase or otherwise acquire the same;
(5) to conduct negotiations and enter agreements
with persons, agencies and entities located outside of Mendocino
County and with State and Federal Governmental agencies respecting
Eel River and Russian River Waters;
(6) to develop other sources of water for the
benefit of the commission,s constituents either alone or in
conjunction'with other agencies;
(7) to raise the funds necessary to support the
administration of the Commission and the purpose of this agreement
by (a) imposing taxes, (b) incurring bonded indebtedness and
issuing bonds, (c) by levying benefits of assessment, (d) by
imposing user fees, and (e) by securing grants and loans from
government agencies and others;
(8) to establish appropriate operation and advisory
Committees to conduct public hearings, to assist the Commission in
carrying out the purposes of the Commission, and to assist the
Commission in the implementation of projects and programs to carry
out the purposes of the Commission; and
(9) to further administer, coordinate, promote,
carryout and implement the purposes of this agreement as referred
to in Section 3.01 of Article III hereof.
B. To make and enter into contracts;
C. To employ agents, employees, consultants, and
independent contractors;
D. To acquire, hold or dispose of real, personal and
16
intangible property, or any interest therein, by deed, purchase,
lease, contract, gift, devise, or otherwise;
E. To sue and be sued in its own name, except as
otherwise provided by law. An action to determine the validity of
any contract may be brought pursuant to Chapter 9 (commencing with
Section 860) Title 10, Part 2 of the Code of Civil Procedure of the
State of California;
F. To incur debts, liabilities or obligations, provided
that no debt, liability or obligation shall constitute a debt,
liability or obligation of any of the separate public entities that
are parties to this agreement; provided that the total debts,
liabilities or obligations incurred in any fiscal year do not
exceed the revenue received in the same fiscal year, unless in the
form of a bond properly issued by the Commission;
G. To apply for, accept, receive and disburse grants,
loans and other financial assistance from any agency of the United
States of America or of the State of California, or from any other
public agency or from other sources, public or private, and expend
such funds for the purposes set forth in this agreement;
H. To invest any money, that is not required for the
immediate necessities of the Commission, as the Commission
determines is advisable, in the same manner and upon the same
conditions as apply to local agencies, pursuant to Section 53601 of
the Government Code of the State of California;
I. To carry out and enforce all the provisions of this
agreement;
17
J. To contract for and obtain insurance against any
insurable risk reasonably anticipated to result from the exercise
of any powers or functions of the Commission or the performance of
any duties by the officers and employees of the Commission;
K. To make, adopt, amend, and repeal its by-laws,
rules, ordinances, resolutions and procedural regulations not
inconsistent with, and to carry into effect, the powers granted in
and purposes of this agreement;
L. To perform such duties and functions as may be
necessary or appropriate for the coordination of federal or state
assisted programs and projects within the geographical boundaries
of the Eel and Russian River watersheds;
M. To do and perform any and all acts necessary to
participate in federal or state assisted projects within, or
without, the jurisdictional boundaries of the Commission,
including, without limitation, applying for, accepting and
administering grants or other financial assistance from the federal
government, the state, or other public agencies, or from any other
sources, public or private, for such projects; to sue and expend
such funds for any of the purposes as described or referred to in
this agreement; and to enter into and carry out contracts or
agreements in connection therewith which are not inconsistent with
the purposes and powers of the Commission as set forth in this
agreement;
N. To aid and assist member entities and other public
agencies in the application for economic support of appropriate
18
projects and programs;
O. To adopt a seal and alter it at its pleasure; and
P. To acquire property through the power of eminent
domain.
SECTION 6.02(A). Delegated Powers. The signatories
delegate to the Commission the right to act on behalf of any and
all of the signatories in the following areas:
(1) to negotiate for and to purchase or otherwise
acquire the Potter Valley Project from PG&E;
(2) to undertake any act necessary for the
preservation of the continued Eel River diversion into the Russian
River watershed;
(3) to undertake any act necessary for the
maintenance of the viability of the PG&E Potter Valley Project;
(4) to undertake any act necgssary for and
negotiate and otherwise deal with persons, agencies, and entities
located outside of Mendocino County and with State and Federal
Agencies respecting Eel River and Russian River Water supply issues
(as defined in §2.09).
(5) to apply for and otherwise develop water and
water rights ("a Project") for the benefit of the territory of the
Commission, subject to:
(a) the Commission's right of first refusal; and
(b) a participation agreement among those Member
Agencies participating in the Project that sets forth the terms of
that participation, including, but not limited to, each Agency's
19
participation in financing the Project, its share of project
benefits and debts and its rights and duties, if the participating
Member Agency seeks to terminate its participation in the Project
or its membership in the Commission.
(6) All future water applied for by the various
agencies will be applied for by the Commission subject to an
agency's right to pursue a project if the Commission does not
exercise its right of first refusal, and apportioned upon
withdrawal.
SECTION 6.03 Claims. All claims and actions for money
or damages against the Commission and its officers and employees
are governed by Division 3.6 (commencing with Section 810) of Title
I of the Government Code of the State of California. The
Commission shall be deemed a "public entity" within the meaning of
Division 3.6 of Title I of said Government Code.
SECTION 6.04. Interests in Contracts. The provisions of
Article 4 (commencing with Section 1090), Article 4.5 (commencing
with Section 1100), and Article 4.6 (commencing with Section 1120),
Chapter 1, Division 4, Title I, and Sections 87100 et seq. of the
Government Code of the State of California prohibiting certain
financial interests in public contracts and pertaining to conflicts
of interest shall apply to the officers, directors, and employees
of the Commission.
SECTION 6.50. Enforcement by Commission. The Commission
is hereby authorized to take any or all legal actions necessary and
permitted by law to enforce this agreement.
2O
ARTICLE VII - RESTRICTIONS ON pOWERS
SECTION 7.01. Specific Restrictions. The following
specific restrictions on the powers and functions of the Commission
shall apply and be observed by the Commission:
A. The Commission shall not interfere in the internal
affairs of a member entity.
B. The Commission shall have no veto power over grant
applications submitted to state or federal agencies by a member
entity.
C. The Commission shall not have the power to acquire,
by eminent domain or otherwise, the water or water rights of a
signatory hereto nor of any private water rights owners within the
Commission,s territory.
D. The signatories do not delegate to the Commission
their respective water, water rights, contracts with third parties
or between signatories, nor the right to perform, enforce or
negotiate with respect to the same.
E. No tax will be imposed upon the citizens of the
Commission without prior approval of the Boards of the respective
signatories, and compliance with State law.
F. The Commission shall not have the power to
participate, by intervention or otherwise, in litigation or
administrative hearings, between one of the members and any other
party respecting that members water right or contract rights
relating to its water, without the consent of that member.
....ARTICLE VIII - METHOD OF PROCEDURR
21
SECTION 8.01. Assumption of Responsibilities. Upon
completion of the initial organization of the Commission and the
selection of a Chairman and Vice Chairman, and the appointment of
the Secretary and Engineering and Legal Advisor, the Commission
shall proceed to carry out its duties and responsibilities as set
forth in this agreement.
ARTICLE IX - FINANCIAL AND INSURANC~ PROVISIONS
SECTION 9.01. .Fiscal Year. The fiscal year of the
commission shall be from July 1 of each year to and including June
30 of the following year.
SECTION 9.02 Insurance . The Commission shall secure and
maintain insurance for personal injury in the minimum amount of
$1,000,000 per person and $3,000,000 per incident, or more, and for
damage to property of the Commission and others in the minimum
amount of $1,000,000 per incident, or more.
SECTION 9.03. Contributions. The parties hereto shall
each contribute to the Commission within 30 days of approval of
this agreement by all five member agencies the sum of $2,000.00.
Any financial contributions other than set forth above shall be
made only upon approval of the board of the Commission and
ratification by the boards of the member agencies.
The expenditure of funds contributed to the Commission by
the parties hereto shall be used only for ordinary administrative
and operating expenses of the Commission and for payment of fees
and costs incurred or to be incurred by the Commission in
connection with the execution of its purpose.
22
SECTION 9.04. Annual Budqet.
A. The Board of Directors of the'Commission shall, on or
before February 1 of each year, prepare and submit to each party
hereto a budget estimate of the expenses of conducting the
Commission for the ensuing year.
B. The budget estimate shall be in such form as the
Board of Directors may prescribe using the guidelines of the
California State Controller. The budget estimate shall contain a
summary of the fiscal policy of the Commission for the budget year
and shall include data showing the relation between the total
proposed expenditures and the total anticipated income or other
means of financing the budget for the ensuing year, contrasted with
the corresponding data for the current year. The budget estimate
may include an unappropriated balance item to be available for
appropriation in the ensuing fiscal year to meet contingencies
other than contingencies resulting from temporary insufficiencies
in the revenues of the Commission.
C. After submission of the budget estimate, the Board of
Directors shall fix a time and a place for hearing by the Board of
Directors thereon.
At the budget hearing the Board of Directors may increase
or decrease any item in the budget estimate and may delete any item
therefrom or add any new item thereto.
Upon the conclusion of the budget hearing and not later
than March 1 of each year the Board of Directors shall approve the
budget estimate as submitted to the parties hereto or as revised by
23
the Board of Directors, and thereupon the same shall constitute the
final budget for the ensuing fiscal year.
The several items of the final budget shall be deemed
appropriated for the ensuing fiscal year in the amounts and for the
purposes specified in the final budget.
SECTION 9.05. Records and Accounts. The Commission
shall cause to be kept accurate and correct books of account,
showing in detail the costs of administration, bond interest, bond
redemption, operation and maintenance, and all financial
transactions of the Commission. Said books of account shall be
open to inspection at all time during normal working hours by the
public or any representative of any of the parties hereto, or by
and accountant or other person authorized by any party hereto to
inspect said books of account. The Auditor-Controller shall, in
accordance with Section 6505 of the Act, cause the books of account
and other financial records of the Commission to be audited
annually.
.ARTICLE X - TERMINATION
SECTION 10.01. Term. This agreement shall be effective
30 days after this agreement is approved by each of the member
agencies, and shall continue until rescinded or terminated by
agreement of all the parties hereto, provided that termination
shall not occur less than six months before the end of the fiscal
year.
SECTION 10.02. (A) Disposition of Assets. On the
termination of this Agreement, and subject to project specific
24
participation agreements, as provided in Section 6.02(A)(5),
surplus money of the Commission shall be distributed to the Member
Agency in the same proportion that the contribution paid by each
Member Agency bears to the total contributions by the Member
Agencies. All other assets of the Commission, both real and
personal, tangible and intangible, shall be disposed of in such
manner as the Member Agencies shall agree. Until the Member
Agencies have agreed, the Commission shall hold the assets in trust
for them.
(B) Disposition of Liabilities: To the extent
permissible by law the debts and liabilities of the Commission
shall not become the debts and liabilities of the member agencies.
(C) Any debt incurred pursuant to a specific
participation agreement shall be disposed of upon termination of
this agreement or withdrawal of a member as provided for in that
agreement.
ARTICLE XI - MISCELLANEOUS PROVISIONS
SECTION 11.01. Notices. Notices hereunder shall be
sufficient if delivered to: The Chief Administrative Officer of
each party hereto or to such other person and address as a party
hereto may request in writing to the Commission from time to time.
Notice to the Commission shall be sufficient if delivered to the
Office of the Secretary of the Commission.
SECTION 11.02. Amendment of Agreement. This agreement
may be amended only by an agreement, in writing, approved by all of
the then participating public entities. Approval of the Board of
25
Director's of the Commission shall not be required for amendment of
this agreement.
SECTION 11.03. Partial Invalidity. If any one or more
of the terms, provisions, sections, promises, covenants, or
conditions of this agreement shall to any extent be adjudged
invalid, unenforceable, void or voidable for any reason whatsoever,
by a court of competent jurisdiction, each and all of the remaining
agreement shall not be affected thereby, and shall be valid and
enforceable to the fullest extend permitted by law.
SECTION 11.04. Withdrawal of Member. A Member Agency
may terminate its membership in the Commission at any time after
first providing the Commission with six months notice of its intent
to terminate ("a termination notice"). Subject to project specific
participation agreements as authorized by Section 10.02(A),(B) and
(C), upon termination, the Commission shall provide the Member
Agency with its pro rata share of surplus funds of the Commission
as of the date when the Member Agency first provided the Commission
with a termination notice.
SECTION 11.05. Notice to Secretary of State. The
Secretary of the Commission shall be responsible for preparing and
filing the notice to the Secretary of State of this joint exercise
of powers agreement, pursuant to the provisions of Section 6503.5
of the Government Code of the State of California.
IT WITNESS WHEREOF, the parties hereto have caused this
agreement to be executed and attested by their proper officers
thereunto duly authorized, and their official seals to be hereto
affixed, as of the date and year first above written.
26
(SEAL)
ATTEST:
MENDOCINO COUNTY WATER AGENCY OF THE
COUNTY OF MENDOCINO
BY
Chairman of the Mendocino County
Water Agency
County Clerk and ex officio Clerk of
the Board of Supervisors of the
County of Mendocino, State of California
BY
Deputy Clerk
POTTER VALLEY IRRIGATION DISTRICT
(SEAL)
ATTEST ·
·
Chairman of the Board of the
Potter Valley Irrigation District
County Clerk and ex officio Clerk of
the Board of Supervisors of the
County of Mendocino
BY
Deputy Clerk
REDWOOD VALLEY COUNTY WATER DISTRICT
(SEAL)
ATTEST. ·
Chairman of the Board of the
Redwood Valley County Water District
County Clerk and ex officio Clerk of
the Board of Supervisors of the
County of Mendocino, State of California
BY
Deputy Clerk
27
MENDOCINO COUNTY RUSSIAN RIVER FLOOD
CONTROL AND WATER CONSERVATION
IMPROVEMENT DISTRICT
(SEAL)
ATTEST:
Chairman of the Board of the
Mendocino County Russian River Flood
Control and Water Conservation
Improvement District
County Clerk and ex officio Clerk
of the Board of Supervisors of the
County of Mendocino, State of California
BY
Deputy Clerk
CITY OF UKIAH'
(SEAL)
ATTEST:
Mayor of the City of Ukiah
City Clerk
28
EXHIBIT "A"
County of Mendocino
Potter Valley Irrigation District
Redwood Valley County Water District
MCRRFC&WCID
City of Ukiah
29
ITEM NO, 8d
DATE: August 21, 1996
AGENDA SUMMARY REPORT
SUBJECT: DISCUSSION REGARDING ANNUAL FUNDING FOR NON-PROFIT GROUPS
In the 1996-97 Council approved budget $20,000 were reserved under Fund 100-1945 Community
Outreach/Public Information Service Fund for support to community non-profit group activities or a
special economic development program. These funds were held for release until a later date due to
the fiscal restraints of the current budget. Upon adoption of the budget the Council requested that
staff return in August to the Council to discuss the use of the funds and when, or if, they would be
released for use.
Possible Council actions include holding the Community Outreach/Public Information Service Funds
until a future date in order to determine how staff's proposed changes to the budget will affect the
overall General Fund; authorizing release of the funds at this time and directing staff to send out
applications; or, directing staff to recommend other projects for the funds.
RECOMMENDED ACTION' Discuss Annual Funding for Non-Profit Groups and when funds will be
released.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Hold the Community Outreach/Public Information Service Funds to a future date to determine
how staff's proposed changes to the budget will affect the overall General Fund.
2. Release the funds at this time and direct staff to send out applications.
3. Direct staff to recommend other projects for the funds.
Acct. No. (if NOT budgeted): N/A Acct. No.: 100-1945
Appropriation Requested: N/A (if budgeted)
Citizen Advised: N/A
Requested by: Candace Horsley, City Manager
Prepared by: Candace Horsley, City Manager
Coordinated with:
Attachments:. N/A
APPROVED!' C__n(~ .~~
a dace Horsley, Cit~Manager
4:/Can/nonprof.asr
ITEM NO. 8e
DATE: AUGUST 21, 1996
AGENDA SUMMARY REPORT
SUBJECT:
APPROVAL OF AGREEMENTS BETWEEN THE CITY OF UKIAH AND
REDWOOD BUSINESS PARK OWNERS, ET AL, FOR EXTENSION OF AIRPORT
PARK BOULEVARD
This item will be considered after the scheduled closed session. Information relative to the
matter will be presented by the City Attorney.
RECOMMENDED ACTION:
A recommendation will be presented at the meeting.
ALTERNATIVE COUNCIL POLICY OPTIONS: Not applicable at this time.
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Acct. No.: NA
(if budgeted)
N/A
N/A
Michael F. Harris, AICP, Assistant City Manager '~~,..~~
Candace Horsley, City Manager
None
Candace Horsley, City I~anager
rnfh:asrcc
82196rbpagr
ITEM NO. 9a.
DATE: August 21; 199R
AGENDA SUMMARY REPORT
SUBJECT:
DISCUSSION OF PRELIMINARY DRAFT AB939 "MENDOCINO COUNTY SITING
ELEMENT" PREPARED BY MENDOCINO SOLID WASTE MANAGEMENT
AUTHORITY
Pursuant to Public Resources Code Section 41700-41721.5, Mendocino County is required to
prepare a county wide Siting Element which ensures that future solid waste disposal needs will be met
in an environmentally and fiscally sound manner. The Siting Element is part of the County Integrated
Waste Management Plan, which also includes the Source Reduction and Recycling Element, the
Household Hazardous Waste Element, and the Nondisposal Facility Element.
The Preliminary Draft Siting Element has been prepared by the Mendocino Solid Waste Management
Authority (MSWMA) on behalf of Mendocino County. The Preliminary Draft Siting Element was
noticed, a public hearing held and draft element approved by the MSWMA Board on July 17, 1996.
Copies of the initial draft were distributed to participating jurisdictions on July 18, 1996.
(Continued on Page 2)
RECOMMENDED ACTION: Council review and comment on draft Mendocino County Siting Element.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. N/A
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by:
Prepared by:
Coordinated with:
Acct. No.:
(if budgeted)
Mendocino Solid Waste Management Authority
Sue Gooddck, Compliance/Customer Service Officer .~.~c";'
Rick Kennedy, Director of Public Works/City Engineer and
Candace Horsley, City Manager
Attachments: 1. Draft Siting Element
2. LTF Comments on Siting Element
3. ..C, IWMB Planning Guidelines and Procedures
Candace Horsley, City Manager
4:~cc~asrsitel ~'
Mendocino County Siting Element
Page 2
The AB 939 Local Task Force (LTF) completed its review of the Preliminary Draft Siting Element at
its July 25, 1996 meeting. The LTF's comments (attachment 2) have been submitted to the California
Integrated Waste Management Board (ClWMB), as required and the revised draft incorporating the
LTF's comments forwarded to each of the participating jurisdictions.
Within 45 days of receipt, each participating jurisdiction in the County is required to review the draft
and send written comments on its adequacy to the MSWMA. A copy of the city's comments will also
be submitted to the LTF.
Staff Comments to Preliminary. Draft
Staff has reviewed the Preliminary Draft Siting Element and suggests the following comments be
forwarded to the MSWMA:
-Page 4, Table 2. Funding Sources. Identified as the "franchise" hauler, should be
"~ hauler.
-Page 4, Table 2.
South Coast Landfill. Implementation Date. States: "undetermined". LTF
recommended change: give more detailed explanation.
-Page 5, Table 3.
Projected Disposal Tonnage from SRRE. SRRE tonnage projections were
made a few years ago. Disposal tonnage should be revised to reflect most
recent estimates. City of Ukiah approximate tonnage for 1994 was 27,400
tons and 1995 was 26,330 tons. Estimates on the remainder of the
county waste stream should also be reevaluated, and the projected
disposal tonnage appropriately revised.
-Page 8, Item 7.
Local landfill expansion options. Ukiah Landfill acreage currently landfilled
is 40 acres not 80.
Although the Siting Element should identify specific export information - with whom contracted, terms
of contract, destination of waste, etc., Mendocino County is not that far along in its planning process.
The Element does identify possible waste export destinations (Page 9), thus appearing to meet State
requirements based on current available information.
Siting Element Adoption Proces.~
After review of the Preliminary Draft Siting Element by the participating jurisdictions, all comments and
concerns are to be returned to the MSWMA and addressed in the final draft document. MSWMA will
then send the final draft to the LTF for review and comment. If the LTF determines the document is
adequate, the Task Force will submit written comments to the MSWMA and ClWMB.
Following receipt of all comments, MSWMA will revise the Preliminary Draft and produce a Final Draft.
A public hearing, which has had at least thirty days' advanced noticing in a newspaper of general
circulation, needs to be held to allow comments from the public and members of the governing body
on the Final Draft.
Mendocino County Siting Element
Page 3
Upon considering all comments regarding the Final Draft Siting Element, the City shall, by resolution,
approve or disapprove the Siting Element, establishing it as a part of the City of Ukiah's Solid Waste
Management Plan. A copy of the resolution will be given to the MSWMA for submittal to the ClWMB,
along with the document and resolutions from the other participating jurisdictions. It is anticipated that
the Final Draft Siting Element and Resolution will be submitted for public and City Council review
within the next six (6) months.
The specific state regulations for the preparation and review of the Siting Element are defined in
Attachment 3.
Staff recommends Council review and comment on the Preliminary Draft Siting Element which will be
returned to MSWMA for incorporation into the Final Draft for Council adoption.
Mendocino County Siting Element
1. Introduction
Public Resources Code Section 41700-41721.5 require each county to prepare
a countywide Siting Element' which identifies areas to be used for disposal capacity for
solid waste which cannot be reduced, recycled, or composted.
The Siting Element is intended to be a planning document which ensures that
the need for future solid waste disposal will be met in an environmentally and fiscally
sound manner.
Following review by the Local Task Force and public hearings, the Siting
Element must be approved by the County of Mendocino and a majority of the cities
within the county that contain a majority of the population of the incorporated area
[Public Resources Code Section 41721].
2. Background
Mendocino County covers a large geographical area and has a widely-
dispersed population. Historically, the County used many small landfills for municipal
solid waste. By 1995, there were only three landfills remaining in operation:
Table 1--Mendocino County municipal landfills, 1995
Landfill
Willits
Ukiah
South Coast
Operator
City of Willits
City of Ukiah
County of
Mendocino
Annual tonnage of
solid waste
Projected closure
date
19,000 199 7
25,000 1998-99
1,150
undetermined*
* Official projected closure date is 2026, but County may seek earlier closure if possble.
The Ukiah and South Coast landfills are operating on the "footprint" of
previously-landfilled areas. The Willits landfill is operating on a 2.5 acre expansion
PRELIMINARY DRAFT- SITING ELEMENT- PAGE 1
Corrected July 28, 1996
area with a Title 23, Chapter 15 liner that was constructed next to the older, unlined
landfill.
The need to secure additional disposal capacity has been recognized for many
years. In 1990, the county and the three largest cities formed a joint powers agency
known as the Mendocino Solid Waste Management Authority(MSWMA). One of its
purposes was to address the disposal problem. In 1992, MSWMA commissioned
Anderson Consulting Group to survey the entire county to identify and evaluate
possible locations for new landfill development. After reviewing 450 sites, the study
concluded in 1992 with a finding that construction of a new landfill, conforming to the
latest federal and state regulations, would be most feasible at either the existing
282-acre Ukiah landfill property, or at the Guntly Ranch near Potter Valley. Anderson
Consulting Group also noted that. capital costs of a new landfill would be high in
comparison to the small Mendocino COunty wastestream.
Since 1993, MSWMA has been investigating the alternative of export of solid
waste to some larger, out-of-county landfill.
'3. Goals & Policies
Mendocino County seeks to minimize the amount of solid waste which requires
disposal, and has set forth a strategy for achieving this in the Source Reduction &
Recycling Element jointly adopted by the County of Mendocino and cities of Ukiah,
Fort Bragg and Willits.
Solid waste which does require disposal should be handled in the least costly
method which complies with environmental regulations. There are six key factors
which determine the choice of disposal system:
(1)
(2)
(3)
(4)
(5)
(6)
the size of the county disposal wastestream
the availability of in-county landfill sites
the cost of in-county landfill development &operation
the economics of long-haul transportation
the availability of out-of-county landfill destinations
the tipping fee at out-of-county landfill destinations
As discussed further in this Siting Element, these factors currently weigh against
new landfill development in Mendocino County.
PRELIMINARY DRAFT- SITING ELEMENT- PAGE 2
Corrected July 28, 1996
,The central policy of this Siting Element is that solid waste will be
exported out of county following closure of the principal remaining
landfill (Ukiah & Willits), which is projected to have occurred by 1998-99.
A system of small-volume transfer stations and a large-volume
transfer station will be completed to provide infrastructure for waste
export. Proposals from out-of-county landfills will be sought to achieve
the lowest cost.
Small-volume self-haul transfer stations already exist at Albion, Boonville,
Caspar, Covelo and Potter Valley. The hauler in the Fort Bragg area uses a modular
collection vehicle that provides a shOrt-to-medium range transfer capability.
In order to implement the siting goals, additional infrastructure development is
necessary. MendOcino County's local jurisdictions will cooperate to implement the
policies listed in Table 2 below.
PRELIMINARY DRAFT- SITING ELEMENT- PAGE 3
Corrected July 28, 1996
Table 2--Mendocino Count' Sitin~ Poi''
-- ~ · V I I ~/I ~;~,I
Implementation Responsible' Funding Sources
Po/icy Date Agency
Acquire site in Ukiah area
for large-volume transfer 1996 MSWMA MSWMA surcharge
station
MSWMA borrowing
Select site in Will,ts area fo'"-~- r
small-volume self-haul 1996 City of Willitsfranchise hauler
transfer station
Construct very small-volume
transfer station at site of 1996 County of permitted hauler
former Laytonville landfill in Mendocino
conjunction with recycling
center
Cease landfilling at Willits '
landfill. Construct small- 1997 City of Willitsfranchise hauler
volume self-haul transfer
station in Willits area
Construct very small-volume
transfer station in Leggett in 1997 County of franchise hauler
conjunction with recycling Mendocino
center
Receive proposals from '
solid waste operators for 1997 MSWMA MSWMA surcharge
transportation & disposal
of waste at out-of-county
landfill
Construct large-volume .
transfer station in Ukiah 1998 or 1999 MSWMA MSWMA borrowing
area or solid waste
operator's funds
Cease landfilling at Ukiah
landfill. Begin out-of-county1998 or 1999 City of Ukiah, Tipping fee at
waste export. MSWMA transfer station
funds export cost
Cease landfilling at South
Coast landfill. Construct undetermined County of permitted hauler
small-volume transfer Mendocino
station and send waste to
Ukiah transfer station or
Annapolis transfer station, if
available
PRELIMINARY DRAFT- SITING ELEMENT- PAGE 4
Corrected July 28, 1996
5. Disposal Capacity Requirements
The joint Source Reduction & Recycling Element of the Mendocino County
jurisdictions made the following projections for solid waste disposal, assuming the
recycling programs outlined in the Element were fully implemented:
Table 3--Projected disposal tonnage from SRRE
~ear
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
Disposal Tons
52,416
48,322
44,716
40,969
37,340
36,012
36,373
36,718
37,070
37,717
38,587
39,285
39,986
40,722
41,459
As of 1994, these goals had not been met. The estimated disposal for 1994
was 44,596 tons. A conservative estimate of disposal needs for the future would be
45,000 tons per year, based on the assumption that increased waste diversion efforts
will balance the inherent growth of the wastestream due to population increase.
Over a 15 year period, this equals 675,000 tons.
As noted earlier, the Willits landfill will close in 1997 and the Ukiah landfill in
1998 or 1999. At that time, an export destination will be required for the entire county
wastestream, except for the relatively small volume landfilled at South Coast. Closure
of the South Coast landfill could also occur in upcoming years, meaning that disposal
capacity will have to be found for the entire county disposal wastestream.
6. Criteria for Establishing .New or Expanded Solid Waste Facilities
PRELIMINARY DRAFT- SITING ELEMENT- PAGE 5
Corrected July 28, 1996
The 1993 landfill siting study by Anderson Consulting 'Group used basic criteria
approved by MSWMA. These constitute the landfill siting criteria specified in Section
18756 of the California Code of Regulations for purposes of the Siting Element. These
included:
· Avoid floodplains. No siting within 100-year floodplain.
· Earthquake faults. No siting within 200 feet of known Holocene fault.
· Precipitation. No siting where annual rainfall exceeds 55 inches.
· Biological resources. No siting in areas designated as Biological Reserve in
County' General Plan.
· Cultural resources. No siting with 200 feet of archaeological resource site.
· Airport proximity. No siting within 10,000 feet of airport with jet aircraft use.
· Incompatible land use. No siting within California Coastal Commission land,
incorporated city boundaries, or RR-1 or greater density zones.
· Groundwater aquifer recharge. No siting on known acquifer
'recharge zone or area having groundwater within 5 feet of surface.
· Depth to groundwater. Comparative evaluation of sites with greater depth
to groundwater desired.
· Groundwater usage. Comparative evaluation of sites with absence of nearby
wells desired.
· Water facility proximity. Comparative evaluation of sites with greater distance
from water supply facilities desired.
· Surface water runoff. Comparative evaluation of sites with less on-site surface
runoff desired.
· Precipitation. Comparative evaluation of sites with lower precipitation desired.
· Floodplains buffer. Comparative evaluation of sites with greater separation to
100-year floodplains desired.
· Permeability. Comparative evaluation of sites with lower soil permeability
desired,
· Faulting. Comparative evaluation of sites with greater distance from
earthquake faulting desired.
· Capacity. Comparative evaluation of sites with greater solid waste capacity
desired.
· Landslides. Comparative evaluation of sites with lower potential for landslides
desired.
PRELIMINARY DRAFT- SITING ELEMENT- PAGE 6
Corrected July 28, 1996
· Seismic impact. Comparative evaluation of sites with lower potential for
ground acceleration from earthquake desired.
· Topography. Comparative evaluation of sites with 'moderate slopes desired.
· Natural setting. Comparative evaluation of sites with lack of undisturbed
natural habitat desired.
· Sensitive species. Comparative evaluation of sites with absence of rare,
threatened, or endangered species desired.
· Cultural resources. Comparative evaluation of sites with greater distance from
cultural resource sites, archaeologically significant sites, or known
sacred sites desired.
· Nearby land uses. Comparative evaluation of sites with less sensitive land
uses like range land or forest land desired.
· Buffer areas. Comparative evaluation of sites with greater distance from
closest residences desired.
· Land ownership. Comparative evaluation of sites with greater ease in
acquiring land desired.
· Land costs. Comparative evaluation of sites with lower potential land costs
desired.
· Supplemental water sources. Comparative evaluation of sites with presence
of on-site water supply for operations desired.
· Telephone and electricity. Comparative evaluation of sites with access to
telephone and electricity desired.
· Existing road improvements. Comparative evaluation of sites with less need
for improvement of existing access roads desired.
· Bridges. Comparative evaluation of sites with less need for improvement of
existing bridges on access routes desired.
· Site access costs. Comparative evaluation of sites with lesser cost for new
road access development desired.
· Traffic. Comparative evaluation of sites with lower, number of intersections on
access route between site and nearest highway and lesser potential for
congestion desired.
· Haul distance. Comparative evaluation of sites with closer proximity to major
cities desired.
· Access road gradient. Comparative evaluation of sites with lower access road
gradient desired.
PRELIMINARY DRAFT- SITING ELEMENT- PAGE 7
Corrected July 28, 1996
· Lighting & visibility. Comparative evaluation of sites with lack of visibility from
nearest sensitive land use desired.
· Noise. Comparative evaluation of sites with separation of 1,600 feet or more
from nearest sensitive land use desired.
· Emissions & dust. Comparative eValuation of sites with lesser impact on air
quality desired.
· Odor. Comparative evaluation of sites with absence of sensitive receptors
within 1 mile desired.
The above criteria were presented at meetings of a locally-appointed technical
advisory task force, at public workshops in Fort Bragg and Ukiah, and at noticed
meetings of the Mendocino Solid Waste Management Authority. Written public
comment was solicited, and accepted by the Board of Directors of the Mendocino
Solid Waste Management Authority.
7. Local landfill expansion options
The Anderson Consulting Group study, and the associated hearings and
meetings, confirmed that siting a new landfill in Mendocino County would be difficult
and costly.
Anderson concluded its study by identifying two sites as most promising for
construction of a new landfill- the Guntly Ranch near Potter Valley, and the surplus
acreage on the existing 282-acre Ukiah landfill property, only 80 acres of which has
been used for landfilling so far.
Since 1993, part of the Guntly Ranch has been developed as a composting
facility in the same area that was identified as a potential landfill site. The Ranch
owners are unwilling to sell for landfill purposes.
The City of Ukiah, owner of the Ukiah landfill property, has no plans to continue
disposal operations there following closure of the historical landfill footprint.
8. Options for waste export
A strong competitive market has developed among regional landfills in northern
California and nearby western states. MSWMA has identified the following landfills
that may be possible export destinations for Mendocino County solid waste:
PRELIMINARY DRAFT- SITING ELEMENT- PAGE 8
Corrected July 28, 1996
Table 4--Possible waste
Facility
Altamont landfill
export destinations
Location
Livermore, CA
Anderson, CA
Anderson landfill
Arlington landfill Gillam County, Oregon
B&J landfill
Butterfield Station landfill
East Carbon City landfill
Vacaville, CA
Butterfield Station, AZ
East Carbon City, UT
Owner
Waste Management
Republic Waste Industries
Waste Management
Norcal
Eastlake landfill Clearlake, CA County of Lake
Keller Canyon landfill
Waste Management
East Carbon Development
Corporation
Pittsburg, CA
LaPaz County, AZ
Story County, NV
LaPaz County landfill
..Lockwood Regional landfill
Potrero Hills landfill
Redwood landfill
Roosevelt Regional landfill
Yolo County landfill
Browning-Ferris Industries
County of LaP_~?
Disposal Services
Suisun, CA Richmond Sanitary
Novato, CA Sanifill
Roosevelt, WA Rabanco
Yolo County, CA
County of Yolo
The advantage of these landfills results from economies of scale in operation
that occur when 1,000 to 10,000 tons per day of solid waste are received. In addition,
the landfills are generally sited in favorable terrain with Iow rainfall and abundant
cover soil. By comparison, the total daily waste output of all of Mendocino County is
only about 150 tons per day.
Through the Mendocino Solid Waste Management Authority, a request for
proposals will be issued to determine costs of transportation and disposal at all
qualifying out-of-county landfills. By this competitive bidding process, the lowest cost
of disposal for all Mendocino County waste will be achieved.
9. Transfer Station network
To export Mendocino County's solid waste to an out-of-county landfill, a
comprehensive transfer networks required. This is projected to include seven small
volume transfer stations, one modular collection-transfer truck system, and one large-
volume transfer station.
A summary of the facilities appears in Table 5 below:
PRELIMINARY DRAFT- SITING ELEMENT- PAGE 9
Corrected July 28, 1996
Tabl~e 5--Transfer Station network
,..,,....,,,...,~.. ~
Albion transfer
station
Boonville transfer
· station
Caspar transfer
station
Covelo transfer
station
Fort Bragg Disp--0-'~'
modular transfer
system
Potter Valley
transfer station
South Coast
transfer station
Ukiah transfer
station
Willits transfer
station
Location
Albion Ridge Road,
Albion
Mountain View Road,
Boonville
Prairie Way, Caspar
Covelo Refuse Road,
Covelo
Central coast area
Main Street, Potter
Valley
South Coast landfill
or other site
3401 N. State Street,
Ukiah
undetermined
~ of User
self-haul
self-haul
self-haul
self-haul
commercial compactor
collection
self-haul
self-haul and commercial
self-haul, commercial,
and modular transfer
self-haul
Status
existing
existin~
existing
existin_L
existing
existing
projected
planned
planned
The implementation tasks and schedule for waste export are set forth above in
the Goals & Policies Section.
Waste will be transferred out of county. South Coast waste may go to the
Annapolis transfer station in Sonoma County, for eventual transfer to the Sonoma
County Central Landfill, if future agreements are made.
Waste received at the Ukiah transfer station will be exported by truck or rail to
an out-of-county landfill to be determined. Export contracts with a duration of 7 to 10
years are anticipated.
PRELIMINARY DRAFT- SITING ELEMENT- PAGE 10
Corrected July 28, 1996
§ 18776 BARCLAYS CALWORNIA CODE OF REGULATIONS
Title 14
stes that the criteria specified in PRC section 41781.:2 have been met.
Within 60 days of receipt of the additional information, the Board shah
determine whether diversion of all or a portion of the excluded waste will
be allowed for the purposes of compliance with the diversion require-
meats of PRC section 41780.
(c) Based on the Board's determination in subsection (b), the jurisdic-
tion shall revise its SRRE to correct any inadequacy and shah resubmit
it to the Board within 120 days of the Board's determination. Ifa jurisdic-
lion is unable to resubmit its revised SRRE within 120 days. the Board
may, on a case by case basis, extend the deadline for resubmittal. Upon
receipt of a resubmitted element, the Board shall follow the procedures
specified in section 18770 of this article.
NOT~ Authority cited: Section 40:502, Public Resources Code. Reference: Sec-
lions 41780, 41781.2, 41801.5 and 41811.:5, Public Resources Code.
HISTORY
I. New section filed 1-3-94 as an emergency: operative 1-3-94 (Register 94, No.
48). A Certificate of Compliance must be transmitted to OAL by 1-3-97 or
emergency language will be repealed by operation of law on the following day.
2. Editorial correction adding section and ~STO~Y I (Register 94, No. 48).
al
Article 8. Procedures for Preparing and
Revising Siting Elements, Summary Plans,
and Countywide and Regional Agency
Integrated Waste Management Plans
§ 18776. Procedures for the Preparation and Submittal of
the 81ting Element and Summary Plan.
(a) Except as provided in subsection Co)(3)(B) of this section, each
county shall prepare and adopt a Siting Element and a Summary Plan
which shall be part of the Countywide Integrated Waste Management
Plan (C1WMP), pursuant to Public Resources Code sections 41700
through 41826.
(b) Where a regional agency has been formed, the following require-
merits shah apply:
(1) Each regional agency composed of member agencies that do not
extend beyond the boundaries of a single county and does include the
unincorporated area of the county, shall prepare and submit to the Board
a Siting Element and a Summary Plan which shah be part of the CIWMP.
(2) Each regional agency composed of member agencies that do not
extend beyond the boundaries of a single county, but does not include the
unincorporated area of the county, shall be included in the documents
prepared pursuant to subsection (a) of this section for the preparation and
submittal of the Siting Element and Summary Plan.
(3) Each regional agency composed of two or more counties and all ci-
ties within those counties, shall prepare and submit to the Board one of
the following as part of the Regional Agency Integrated Waste Manage-
ment Plan (RAIWMP):
(A) a countywide Siting Element and Summary Plan for each county
within the regional agency: or
(B) a regionwide Siting Element and Summary Plan for the regional
agency.
(4) Each regional agency composed of more than one county, but
which does not include all of the cities within those counties, shah be in-
cluded in the documents prepared pursuant to subsection (a) of this sec-
tion for the preparation and submittal of the Siting Element and Summary
Plan for each county of the regional agency.
(5) Each regional agency composed of more than one county, and
which includes all of the cities and the unincorporated area within at least
one of those counties, but not all of the cities within the other county(ies),
shall prepare and submit to the Board a Siting Element and Summary Plan
as part of the RAIWMP for each county that is wholly encompassed in
the regional agency.
(c) Each county and regional agency shah designate the agency re-
sponsible for preparing its Siting Element and Summary Plan; and shah
notify the Board, in writing, within 30 days of the effective date of this
article or the formation of a regional agency. Each county and regional
agency shah notify the Board, in writing, of any change in the desilgnation
of a responsible agency within 30 days of the change.
(d) For the purposes of this article, "countywide" shall be del'mad as
including the incorporated cities within the county and the unincorpo-
rated areas of the county. For purposes of this article, "county" shall in-
clude the Board of Supervisors as the legislative and executive body of
county government, and any designated agency responsible for solid
waste management.
(e) For the purposes of this article, "regionwide" shall be def'med as
including the member agencies cfa regional agency. For the purposes of
'this article, "regional agency" shall be the governing entity created by a
voluntary agreement between cities and/or counties to carry out the man -
dates of Public Resources Code section 41780. A city or county which
is a party to such an agreement shah be considered a "member agency"
of the regional agency.
Nor~ Authority cited: Section 40502, Public Resources Code. Reference: Sec-
tions 40051, 40970 - 40975, 41700, 41701, 41702, 41703, 41704, 41750,
41750.1, 41751 and 41791. Public Resources Code.
l-hs~'o~v
1. New section filed 3-19-90 as an emergency: operative 3--19-90 (Register 90,
No. 14). A Certificate of Compliance must be transmitted to OAL within 120
days or emergency language will be repealed on 7-17-90.
2. New section raffled 7-6-90 as an emergency; operative 7-17-90 (Register 90,
No. 37). A Certificate of Compliance must be transmitted to OAL by 11-14-90
or emergency language will be repealed by operation of law on the following
day.
3. Editorial correction of Certificate of Compliance due date in FIIs~oR y 2 (Regis-
tar 91, No. 13).
4. Request for readoption of 7-6-90 emergency regulations approved by OAL
11-6-90 but never filed with Secretary of State. Section repealed by operation
of Government Code section 11346.1(e) (Register 91, No. 13).
5. New section reft led 2-15-91 as an emergency: operative 2-15-9 i (Register 91,
No. 13). A Certificate of Compliance must be transmitted to OAL by6-17-91
or emergency language will be repealed by operation of law on the following
day.
6. Certificate of Compliance as to 2-15-91 order, including amendment of sub-
sections (b) and (c), transmitted to OAL 4-29-91 and Fried 5-29-91 (Register
91, No. 37).
7. Change without regulatory effect amending subsection (c) filed 7-11-91 put-
suant to section 100, title !, California Code of Regulations (Register 92, No.
12).
8. Amendment of article heading, section heading and subsection (a}. repealer of
subsection (b) and new subsections (b)-(b)(5), amendment of subsection (c),
repealer of subsection (d) and new subsections (dF(e) and amendment of NOT~
filed 7-22-94; operative 8-22-94 (Register 94, No. 29).
§ 18777. Role of the Lock Task Force.
(a) The role of the Local Task Force (LTF) shall be to assist and advise
the agency(ies) responsible for preparation of the Siting Element and the
Summary Plan. The LTl: shall guide the preparation and review of these
documents prior to their circulation to reviewing agencies and to the
Board, to aid in ensuring that the county or regional agency adequately
plans for meeting future solid waste handling and disposal needs.
(b) Within 30 days of its establishment, the LTF shah determine and
verify the remaining permitted combined disposal capacity of existing
solid waste disposal facilities in the county or regional agency.
(c) ffthe county and the cities within the county determine that the re-
presentation of the current LTF is not adequately addressing the needs of
the county, cities, or public, anew LTF rnaybe established. The new LTF
membership shah be approved as descn'bed in Public Resources Code
Section 40950. Within 30 days of the establishment of the new LTl:, a
membership roster containing the names, phone numbers, and member
representation shall be sent to the Board.
No~ Authority cited: Section 40502, Public Resources Code. Reference: Sec-
lions 40001. 40950. 41751 and 41791. Public Resources Code.
HIS?CRy
1. New section filed 3-19-90 as an emergency: operalive 3-19-90 (Register 90,
No. 14). A Certificate of Compliance must be Iransmitted to OAL within 120
days or emergency language will be repealed on 7-17-90.
2. New section refiled 7--6-90 as an emergency: operative 7-17-90 (Register 90,
No. 37). A Certificate of Compliance must be lransmined to OAL by 11-14-90
or emergency language will be repealed by operation of law on the following
day.
Page 806.150
Regifer 96, No. 1 l: 3-1~-96
Mendocino Solid Waste Local Task Force (A.B. 939)
c/o Clerk of the Board of Supervisors
County of Mendocino
501 Low Gap Road
Ukiah, Ca 95482
Comments of the Local Task Force on
Preliminary Draft of .Siting Element, Mendocino County
The Local Task Force has reviewed the Preliminary Draft of the Siting Element for
Mendocino County and has the following comments:
We concur with the policy of the Siting Element that the remaining landfill capacity
should be used up, followed by an orderly changeover to waste export.
Since Mendocino County is distant from potential export destinations, it is essential that
waste export be well planned in order to minimize costs. Economies of scale can be
realized if our entire wastestream is available as a unit to negotiate for the lowest
transportation costs, the lowest tipping fee, and the most secure and environmentally-
sound landfill destination.
Realizing these objectives requires that:
1. The Ukiah landfill be available as an interim disposal site for the entire
Mendocino County wastestream following the closure of the Willits landfill in mid-
1997.
2. Waste export will begin following closure of the Ukiah landfill.
3. A transfer station be developed at the MSWMA site on North State Street,
Ukiah, following a vigorous competitive proposal process to determine the most
qualified private industry contractor. This will allow future export by either truck or
rail, with rail export having the coincidental benefit of supporting the rail line between
Schellville and Eureka.
Adopted by roll call vote on July25, 1996.
AYES:
Madrigal.
NOES' None.
ABSTAIN: None.
July 30, 1996
Altaras, Galli, Copeland, Goodrick, Ward, Cayler, Steffen, and
Darrell Galli, Chairman
Title 14 California Integrated Waste Management Board § 18784
environmental documentation verifying compliance with CEQA, pur-
suant to Public Resources Code sections 21000 et seq.
(1) Each incorporated city in the county, and each county, shall con-
duct a public hearing for the purpose of adopting the final draft Siting Ele-
ment and Summary Plan. After considering all public comments, each
county and each city within the county shall, byresolution, either approve
or disapprove the/-mai draft Siting Element and Summary Plan.
(2) If the/-mai draft Siting Element and Summary Plan are not ap-
proved by each county and the cities within each county as described in
Public Resources Code sections 41721 and 41760, then the county re-
sponsible for preparing the/-real draft Siting Element and Summary Plan
shall revise the deficient areas within 90 days of the close of the local ju-
risdiction review period specified in PRC section 41721 and re, circulate
them for local approval, pursuant to sections 18780 through 18785 of this
article.
(c) Local adoption of the RAIWMP for a regional agency preparing
documents pursuant to section 18776(b)(3)(B) of this article will occur
when the final draft Siting Element and Summary Plan have been ap-
proved by the regional agency and by a majority of the member agencies
within the regional agency except in those regional agencies which have
only two member agencies, in which case the Siting Element and Sum-
mary Plan are subject to approval of the member agency which contains
a majority of the population of the member agencies of the county. Each
member agency shall act upon the Siting Element and the Summary Plan
within 90 days after receipt of the documents. If a member agency fails
to act upon the Siting Element and Summary Plan within 90 days after
receipt of the element and plan, the member agency shall be deemed to
have approved the Siting Element and Summary Plan as submitted. A fi-
nal draft Siting Element and Summary Plan submitted for local adoption
shall be accompanied by environmental documentation verifying com-
pliance with CEQA, pursuant to Public Resources Code sections 21000
et seq.
(1) Each member agency, and the regional agency, shall conduct a
public hearing for the purpose of adopting the/-mai draft Siting Element
and Summary Plan. After considering all pubhc comments, the regional
agency and each member agency within the regional agency shall, by res-
olution, either approve or disapprove the/-mai draft Siting Element and
Summary Plan.
(2) If the/-real draft Siting Element and Summary Plan are not ap-
proved as provided in subsection (c) of this section, then the regional
agency responsible for preparing the/'mai draft Siting Element and Sum-
mary Plan shall revise the deficient areas within 90 days of the close of
the local jurisdiction review period specified in PRC section 41721 and
recirculate them for local approval, pursuant to sections 18780 through
18785 of this article. These revised documents shall be approved as de-
scribed in subsection (c) above.
(d) Local approval of the RAIWMP for a regional agency formed pur-
suant to section 18776Co)(4) of this article will occur when the/'mai draft
Siting Element and Summary Plan for each county where the regional
agency exists have been adopted by the cities and each county. The/'mai
draft Siting Element and Summary Plan shall be approved as described
in Public Resources Code sections 41721 and 41760. A/'mai draft Siting
Element and Summary Plan submitted for local adoption shall be acc, om-
partied by environmental documentation verifying compliance with
CEQA, pursuant to Public Resources Code sections 21000 et seq.
(1) Each incorporated city in each county, and each county, shall con-
duct a public hearing for the purpose of adopting the/'mai draft Siting Ele-
ment and Summary Plan. After considering aH public comments, each
county and city within each county shall, by resolution, either approve or
disapprove the Final draft Siting Element and Summary Plan.
(2) If the/'mai draft Siting Element and Summary plan ate not ap-
proved by each county and cities within each county, then each county
shall revise the deficient areas within 90 days of the close of the local ju-
risdiction review period specified in PRC section 41721 of this article and
recirculate them for local approval, pursuant to sections 18780 through
18785 of this article. These documents shall be approved a~ described in
Public Resources Code section 41721 and 41760. These revised docu-
ments shall be approved as described in this subsection (d) above.
(e) If a jurisdiction or member agency disapproves the Siting Element
or the Summary Plan, the jurisdiction or member agency shall give writ-
ten notification to the LTF, the County Board of Supervisors and the
Board of the deficient areas in the Siting Element or the Summary Plan
within 30 days of disapproval.
NoG Authority cited: Section 40502, Public Resources Code. Reference: Sec-
tions 40950, 40971,41000, 41720, 41721, 41751 and 41760, Public Resources
Code.
l-hstoRv
1. New section filed 3-19-90 as an emergency; operative 3-19-90 (Register 90,
No. 14). A Certificate of Compliance must be Iransmitted to OAL wilhin 120
days or emergency language will be repealed on '/-1'/-90.
2. New section refiled 7-6-90 as an emergency, operative 7-17-90 (Register 90,
No. 37). A Certificate of Compliance must be transmitted to OAL by 11-14-90
or emergency language will be repealed by operation of law on the following
day.
3. Editorial correction of Certifw. ate of Compliance due date in FasTO~Y 2 (Regis-
ter 91, No. 13).
4. Request for readoption of 7-6-90 emergency regulations approved by OAL
11--6-90 but never fded with Secretary of State. Section repealed by operation
of Govemrnent Code section 11346.1(e) (Register 91, No. 13).
5. New section reft]ed 2-15-91 as an emergency, operative 2-15-91 (Register 91,
No. 13). A Certificate of Compliance must be Iransmitted to OAL by 6-17-91
or emergency language will be repealed by operation of law on the following
day.
6. Certificate of Compliance as to 2-15-91 order, including amendment of sub-
section s (a), Co ) an d (c), Iran smitted to O AL 4-29-91 and filed 5 -29-91 (Regis-
ter 91, No. 37).
7. Change wilhout regulatory effect amending subsection (c) and reference cites
filed 7-11-91 pursuant to section 100, title l, California Code of Regulations
(Register 91, No. 37).
8. Amendment of section heading and subsection (a), new subsections (a)(1)-(2),
repealer of subsections Co)-(b)(l) and new subsections Co)--(b)(2), repealer and
new subsection (c), redesiguation and amendment of subsection (c)(1) to sub-
section (e), new subsections (c)(l)-(d)(2) and amendment of No~ t-fled
7-22-94; operative 8-22-94 (Register 94, No. 29).
§ 18784. ~ubmlttal of Countywide and Regional Agency
Integrated Waste Management Plan to the
Board for Approval.
(a) Within 30 days of the local adoption of the CIWMP, as provided
in section 18783 of this article, the county shall submit, unless any of
these documents have been submitted pursuant to the requirements of
this chapter, three hardcopies, or two hardcopies and two magnetically
coded disks in a format approved by Board staff, of the following to the
Board:
(1) for a county with no regional agency within its boundaries, a
C1WMP consisting of the Source Reduction and Recycling Elements
(SRRE's), Household Hazardous Waste Elements (HHWE's), and Non-
disposal Facility Elements (NDFE's) for the county and each city within
the county, and the Siting Element and Summary Plan.
(2) for a county which contains one or more regional agencies the
CIWMP shall include:
(A) a SRRE, HHWE, and NDFE for each city that is not a member
agency of the regional agency and for the county ff it is not a member
agency of the regional agenc~
(B) a SRRE, HHWE, and NDFE for each city that is a member agency
of the regional agency and for the county if it is a member agency of the
regional agency, or the SRRE, HHWE, and NDFE for the regional
agency, if the regional agency has elected to prepare one or more of these
documents as a regional agency,
(C) a countywide Siting Element and Summary Plan.
(3) a copy of the agreement forming a regional agency pursuant to Pub-
lic Resources Code section 40975;
(4) a copy of each jurisdiction' s resolution adopting its SRRE. HHWE,
and NDFE, and approving or disapproving the Siting Element and Sum-
mary Plan;
P~e 806.153 ~,,s~,, 96, No. Il; 3-15-96
§ 18785 BARCLAYS CALIFORNIA CODE OF REGULATIONS Title 14
(5) a copy of the public notices for each jurisdiction's public hearings
on the SRRE, HHWE, NDFE, Siting Element and Summary Plan;
(6) a copy of the Notice of Determination, for the project's CEQA doc-
ument(s), which has been Filed with the State Clearinghouse in the Office
of Planning and Research;
(7) a tabulation showing that the Siting Element and Summary Plan
were approved by the county and the cities within the county in accor-
dance with sections 41721 and 41760 of the Public Resources Code.
(b) Within 30 days of the local adoption of the RA1WMP, as provided
in section 1878:5 of this article, the regional agency shall submit, unless
these documents have already been submitted pursuant to the require-
merits of this chapter, three hardcopies, or two hardcopies and two mag-
.netically coded disks in a format approved by Board staff, of the follow-
mg to the Board:
(1) for a regional agency composed of two or more counties and all of
the cities within those counties, the RAIWMP shall include either:
(A) a SRRE, HHWE, and NDFE for each city and county which are
member agencies of the regional agency and the Siting Element and Sum-
mary Plan for each county, or
(B) a SRRE, HHWE, NDFE, Siting Element, and Summary Plan for
the regional agency.
(2) for a regional agency composed of more than one county, but which
does not encompass all of the cities within those counties, a RAIWMP
consisting ora SRRE and HHWE, and a NDFE for the regional agency,
(3) for a regional agency composed of more than one county, and
which includes all of the cities and the unincorporated area within at least
one of those counties, but not all of the cities within the other county(ies),
the RAIWMP shall include a SRRE and HHWE for the regional agency,
a NDFE for each city and the county that is a member agency of the re-
gional agency, and a Siting Element and Summary Plan for each county
that is wholly encompassed by the regional agency.
(4) a copy of the agreement forming a regional agency pursuant to Pub-
Itc Resources Code section 40975;
(5) a copy of each jurisdiction's resolution adopting its SRRE, HHWE,
and approving or disapproving the Siting Element and Summary Plan;
(6) a copy of the public notices for each jurisdiction's public hearing
on the applicable preliminary draft and £mal draft SRRE, HHWE, and
Siting Element and Summary Plan;
(7) a copy of the Notice of Determination, for the project's CEQA doc-
ument(s), which has been £ded with the State Clearinghouse in the Office
of Planning and Research;
(8) a tabulation showing that the Siting Element and Summary Plan
were approved by the county and the cities within the county in accor-
dance with sections 41721 and 47160 of the Public Resources Code or
by each member agency ora regional agency in accordance with section
18783(c) of this article.
(c) The Board's 120 day review period for consideration of approval
of the Siting Element and the Summary Plan will commence upon deter-
ruination by the Board that the accompanying documents required in sec-
tion 18784 of this article have been submitted and are included or refer-
enced by the submitting jurisdiction.
(1) Within 30 days of receipt of the Siting Element and the Summary
Plan submitted for approval, the Board shall indicate to the submitting ju-
risdiction whether all requirements in section 18784 of this article have
been fulfdled, ff the jurisdiction is notified that the required documents
have not been submitted, the jurisdiction shall submit the remaining doc-
ument(s) within 30 days of notification.
Ncrr~ Authority cited: Section 40502, Public Resources Code. Reference: Sec-
lions 40975, 41720, 41721. 41760, 41790, 41791 and 41793, Public Resources
Code.
H~sTo~v
1. New section fried 3-19-90 as an emergency; operative 3-19-90 (Register 90,
No. 14). A Certificate of Compliance must be lransmitted to OAL within 120
days or emergency language will be repealed on 7-17-90.
2. New section refiled 7-6-90 as an emergency; operative 7-17-90 (Register 90,
No. 37). A Certificate of Compliance must be Iransmitted to OAL by 11-14-90
or emergency language will be repealed by operation of hw on the fOllowing
day.
3. Editorial correction of Certificate of Compliance due date in HISTORY 2 (Regis-
ter 91, No. 13).
4. Request for readoption of 7-6-90 emergency regulations approved by OAL
11-6-90 but never filed with Secretary of State. Section repealed by operation
of Government Code section 11346.1(e) (Register 91, No. 13).
5. New section refiled 2-15-91 as an emergency, operative 2-15-91 (Register 9 I,
No. 13). A Certifwate of Compliance must be U'ansmiUed to OAL by 6-17-91
or emergency language will be repealed by operation of law on the following
day.
6. Certificate of Compliance as to 2-15-91 order, including amendment of sub-
re. ctions (a)(1), (a)(2), (a)(3). (a)(5) and section heading Iransmitted to OAL
4-29-91 and filed 5-29-91 (Register 91, No. 37).
7. Change without regulatory effect amending subsection (a) filed 7-I 1-91 pur-
suant to section 100, title 1, California Code of Regulations (Register 92, No.
12).
8. Amendment of section heading and subsection (a). repealer of subsection (a)( 1 )
and new subsections (a)(l)-(3), redesignation and amendment of subsections
(a)(2)-(5) to subsections (a)(4)-(7), new subsections (b)-(c)(1) and amend-
ment of NOT~ filed 7-22-94; operative 8-22-94 (Register 94, No. 29).
§ 18785. Board Approval of Countywide and Regional
Agency Integrated Waste Management Plan.
(a) Following submittal of a locally adopted C1WMP or RAIWMP to
the Board, the Board shall have at least 90 days, but not more than 120
days, with a median of 105 days, to review and act upon the CIWMP or
RA1WMP. The Board, at a public hearing, shall determine whether the
CIWMP or RAIWMP meets the requirements of the California Inte-
grated Waste Management Act of 1989 as amended. After considering
public testimony, input from the LTl=, and written comments, the Board
shall approve, conditionally approve, or disapprove the CIWMP or
RAIWMP. The Board shall either adopt a resolution approving or condi-
tionally approving the CIWMP or RAIWMP, or issue a Notice identify-
ing deficiencies in the C1WMP or RAIWMP.
(b) Within 30 days of approval, conditional approval, or disapproval
of a C1WMP or RAIWP, the Board will send a copy of the resolution of
approval or conditional approval, or a Notice identifying the deficiencies
to the jurisdiction(s) responsible for preparation of the CIWMP or
RA1WMP and any Element containing deficiencies.
(1) In a Notice of Deficiency, the Board shall identify the deficient
areas in a CIWMP or RA1WMP and provide a writte~ analysis of why
these areas are deficient and provide recommendations to correct defi-
cient areas.
NoT~: Authority cited: Section 40502, Public Resources Code: and Section
15736, Government Code. Reference: Sections 41790, 41800, 41801 and 41810,
Public Resources Code.
HssTo~Y
1. New section filed 3-19-90 as an emergency; operative 3-19-90 (Register 90
No. 14). A Certifmate of Compliance must be lran~nitted to OAL within 12~J
days or emergency language will be repealed on 7-17-90.
2. New section refiled 7-6-90 as an emergency; operative 7-17-90 (Register 90,
No. 37). ^ Certifmate of Compliance must be ~'ansmitted to OAL by 11-14-90
or emergency language will be repealed by operation of law on the following
day.
3. Editorial correction of Certificate of Compliance due date in HISTORY 2 (Regis-
ter 91, No. 13).
4. Request for readoption of 7-6-90 emergency regulations approved by OAL
11-6-90 but never filed with Secretary of State. Section repealed by operation
of Government Code section 11346.1 (e) (Register 91, No. 13).
5. New section refiled 2-15-91 asan emergency, operative 2-15-91 (Register 91,
No. 13). A Certificate of Compliance must be Iransmitted to OAL by 6-17-91
or emergency language will be repealed by operation of law on the following
day.
6. Certificate of Compliance as to 2-15-91 order, including amendment of sub-
section (a). new subsection (b)(l) and new section heading. ~ransmitted to OAL
4-29-91 and filed 5-29-91 (Register 91, No. 37).
7. Amendment of section heading, text and NOTE filed 7-22-94; operative
8-22-94 (Register 94, No. 29).
Page 806.1.54
Regi~ 96, No. 11; 3-15-9~
Title 14 California Integrated Waste Marmgement Board
§ 18780
3. Editorialcorrection of Certificate of Compliance due date in HISTORY 2 (Regis-
ter 91, No. 13).
4. Request for readoption of 7-6-90 emergency regulations approved by OAL
11-6-90 but never filed with Secretary of State. Section repealed by operation
of Government Code section 11346.1(e) (Register 91, No. 13).
5. New section refiled 2-15-91 as an emergency; operative 2-15-91 (Register 91,
No. 13). A Certificate of Compliance must be Iransmitted to OAL by6-17-91
or emergency language will be repealed by operation of law on the following
day.
6. Certificate of Compliance as to 2-15-91 order, including amendment of sub-
sections (a), transmitted to OAL 4-29-91 and filed 5-29-91 (Register 91, No.
37).
7. Change without regulatory effect amending subsection (a) filed 7-11-91 pur-
suant to section 100, title 1, California Code of Regulations (Register 92, No.
12).
8. Amendment of section heading and subsections (a)-(b). repealer of subsections
(b)(1)-(2), new subsection (c) and amendment of NOTE filed 7-22-94; opera-
tire 8-22-94 (Register 94. No. 29).
§ 18778. Public Participation in the Preparation of the
Preliminary Draft 81ting Element and
8umrnary Plan.
(a) The general public, affected governmental entities, and private in-
clustries shall be given an opportunity to comment on the development
and implementation of the preliminary Siting Element and Summary
Plan at informative meetings and public hearings.
(1) The agency(ies) responsible for preparing the preliminary Siting
Element and Summary Plan shall hold at least one public meeting to re-
ceive public comment on these preliminary draft documents. Notice of
the public meeting shall be provided pursuant to section 18782 of this ar-
ticle.
NOTE: Authority cited: Section 40502. Public Resources Code. Reference: Sec-
lions 40900 and 41793, Public Resources Code.
l-hs~:~v
1. New section filed 3-19-90 as an emergency; operative 3-19-90 (Register 90,
No. 14). A Certificate of Compliance must be transmitted to OAL within 120
days or emergency language will be repealed on 7-17-90.
2. New section refiled 7-6-90 as an emergenc~ operative 7-17-90 (Register 90,
No. 37). A Certificate of Compliance must be transmitted to OAL by 11-14-90
or emergency language will be repealed by operation of law on the following
day.
3. Editorial correction of Certificate of Compliance due date in HISTORY 2 (Regis-
ter 91, No. 13).
4. Request for re. adoption of 7-6-90 emergency regulations approved by OAL
11-6-90 but never filed with Secretary of State. Section repealed by operation
of Government Code section 11346.1(e) (Register 91, No. 13).
5. New section re filed 2-15-91 as an emergency: operative 2-15-91 (Register 91,
No. 13~. A Certificate of Compliance must be transmitted to OAL by6-17-91
or emergency language will be repealed by operation of law on the following
day.
6. Certificate of Compliance as to 2-15-91 order transmitted to OAL 4-29-91
and filed 5-29-91 (Register 91. No. 37).
7. Change without regulatory effect amending subsection (a)(l) filed 7-11-91
pursuant to section 100, title 1, California Code of Regulations (Register 92,
No. 12).
8. Amendment of section heading, text and NOTE fried 7-22-94; operative
8-22-94 (Register 94, No. 29).
§ 18779. Procedures for the'Preparation and Review of the
Preliminary Draft Siting Element and 8umrnary
Plan.
(a) Preparation of the Peeliminary Draft Siting Element and Summary
Plan. Each county and regional agency shall prepare a preliminary draft
of its Siting Element and Summary Plan. The agency(ies) responsible for
preparation of the preliminary draft(s) shall consider LTF re, commenda-
tions and public input during the development and revision phases. Tae
preliminary draft(s) shall be sent to the LTF, incorporated cities within
the county, member agencies within the regional agency, and the Board.
(b) Review byLTF. The preliminary draft Siting Element and Summa-
ry Plan shall be reviewed by the LTF. Within 45 days of receipt of each
preliminary draft, the LTF shall send writlen comments to the Board and
to the agency preparing each lymliminary draft document.
(c) Review by Incorporated Cities. Within 45 days of receipt of the pre-
liminary draft Siting Element and Summary Plan, each incc~rporated city
within the county and regional agency, shall review each preliminary
draft and send written comments to the agency responsible for preparing
each preliminary draft document.
(d) Review by Member Agencies. Within 45 days of receipt of the pre-
liminary draft Siting Element and Summary Plan, each member agency
within the regional agency, shall review each preliminary draft and send
written comments to the agency responsible for preparing each prelimi-
nary draft document.
(e) Review by the Board. Three hardcopies of the the preliminary draft
Siting Element and Summary Plan or two hardcopies and two magneti-
cally coded disks in a Board approved format shall be submitted to the
Board. Within 45 days of receipt of the required copies of the the prelimi-
nary draft Siting Element and Summary Plan, the Board shall send writ-
ten comments on the adequacy of each preliminary draft to meet the re-
quirements of the Integrated Waste Management Act of 1989, as
amended, to the agency responsible for preparing each draft document.
A copy of the Board's preliminary draft Siting Element and Summary
Plan comments shall be simultaneously sent to the LTF.
(f) Other Agencies. A copy of the the preliminary draft Siting Element
and Summary Plan shall be submitted to all associations of governments
and to any Local Enforcement Agency located within the boundaries of
the county or regional agency. Within 45 days of receipt of the the prelim-
inary draft Siting Element and Summary Plan, each of those agencies re-
ceiving a copy may send written comments to the agency responsible for
preparing the preliminary draft document.
No'm Authority cited: Section 40502, Public Resources Code. Refenmce: Sec-
lions 40900, 40950, 41700, 41701, 41703, 41704, 41710, 41750, 41751 and
41791, Public Resources Code.
1. New section filed 3-19-90 as an emergency: operative 3-19-90 (Register 90,
No. 14). A Certificate of Compliance mint be Uansmitted to OAL within 120
days or emergency language will be repealed on 7-17-90.
2. New section refiled 7-6-90 as an emergenc~ operative 7-17-90 (Register 90,
No. 37). ^ Certificate of Compliance must be ~ansmitted to OAL by 11-14-90
or emergency language will be repealed by operation of law on the following
day.
3. Editorial correction of Certificate of Compliance due date in HISTORy 2 (Regis-
ter 91, No. 13).
4. Request for readoption of 7-6-90 emergency regulations approved by OAL
11-6-90 but never filed with Secretary of State. Section repealed by operation
of Government Code section 11346.1(e) (Register 91, No. 13).
5. New section refiled 2-15-91 asan emergency:, operative 2-15-91 (Register 91.
No. 13). A Certificate of Compliance must be transmitted to OAL by 6-17-91
or emergency language will be repealed by operation of law on the following
day.
6. Ce .r.tificate of_Compliance as to 2-15-91 order, including amendment of sub-
secUons (a). (b) and (c), transmitted to OAL 4-29-91 and filed 5-29-91 (Regis-
ter 91, No. 37).
7. Change without regulatory effect amending subsection (a} filed 7-11-91 pur-
suant to section 100, title 1, C. alifomia Code of Regulations (Register 92, No.
12).
8. Amendment of section heading and subsections (a)-(c), new subsections
(d)-(f) and amendment of NOTE filed 7-22-94; operative 8-22-94 (Register
94, No. 29).
§ 18780. Proc-~dum~ for the Preparation of the Final Draft
81ting El~mant and ~ummary Plan.
No later than 105 days after the close of the 45 day review period for
the preliminary draft Siting Element and Summary Plan, the agency re-
spons~le for preparing each draft document shall respond in writing to
each comment received on each preliminary draft, and prepare the final
draft Siting Element and Summary Plan.
(a) A copy of the final draft countywide Siting Element and Summary
Plan, including a copy of the written responses to comments received,
shall be sent to the LTF, each incorporated city in the county, each Local
Enforcement Agency (LEA) in the county, applicable associations of
governments, and any regional agencies in the county.
(b) A copy of the final draft regionwide Siting Element and Summary
Plan, including a copy of the written responses to comments re~:eived,
Page 806.151
96. No. 11; 3-1~-96
§ 18781 BARCLAYS CALIFORNIA CODE OF REGULATIONS Title 14
shah be sent to each member agency of the regional agency formed pur-
suant to section 18776CO)(3) of this chapter, each LTF and LEA in the re-
gional agency, and applicable associations of governments.
NOT~: Authorily cited: Section 40502, Public Resources Code. Reference: Sec-
lions 40900, 40950, 41700, 41701, 41703, 41704, 41710, 41750 and 41751, Pub-
itc Resources Code.
HISTORY
1. New section filed 3-19-90 as an emergency: operative 3-19-90 (Register 90,
No. 14). A Certificali of Compliance must be Iransmitlid to OAL within 120
days or emergency language will be repealed on 7-17-90.
2. New section refiled 7--6-90 as an emergency, operative 7-17-90 (Register 90,
No. 37). A Certificate of Compliance must be lransmitlid to OAL by 11-14-90
or emergency language will be repealed by operation of law on the following
day.
3. Editorial con'ection of Certificate of Compliance due dali in I-hSTORY 2 (Regis-
lit 91, No. 13).
4. Request for readoption of 7-6-90 emergency regulations approved by OAL
! 1-6-90 but never filed with Secrelary of Stali. Section repealed by operation
of Government Code section 11346.1(e) (Regislir 91, No. 13).
5. New section refiled 2-15-91 as an emergency: operative 2-15-91 (Register 91,
No. 13). A Certificate of Compliance must be IransmiUed to OAL by 6-17--91
or emergency language will be repealed by operation of law on the following
day.
6. Certificate of Compliance as to 2-15-91 order lransmitled to OAL 4-29-91
and filed 5-29-91 (Register 91. No. 37).
7. Amendment of section heading and first paragraph, new subsections (a)--(b)
and amendment of NoT~ filed 7-22-94; operative 8--22-94 (Register 94, No.
29).
§ 18781. Local Task Foro® Review Process.
(a) Within 45 days of receipt of the final draft Siting Element and Sum-
mary Plan, the LTl: shah provide written comments to the following:
(1) the county or regional agency responsible for the preparation of the
final draft Siting Element and Summary Plan;
(2) each incorporated city within the county or each member agency
within the regional agency;
(3) each regional agency within the county; and
(4) the Board.
NOT~ Authority cilid: Section 40502, Public Resources Code. Reference: Sec-
tions 40950 and 41751, Public Resources Code.
HISTOry
1. New section filed 3-19-90 as an emergency; operative 3-19-90 (Register 90,
No. 14). A Certificate of Compliance must be wansmitlid to OAL within 120
days or emergency language will be repealed on 7-17-90.
2. New section refiled 7-6-90 as an emergency, operative 7-17-90 (Register 90,
No. 37). A Cenificali of Compliance must be transmit~'~d to OAL by 11-14--90
or emergency language will be repealed by operation of law on the following
day.
3. Editorial correction of Certificate of Compliance due dali in I-hSTORY 2 (Regis.
lit 91, No. 13).
4. Request for readoption of 7-6-90 emergency regulations approved by OAL
11-6-90 but never filed wi~h Secretary of Stale. Section repealed by operation
of Government Code section 11346.1(e) (Register 91, No. 13).
5. New section refiled 2-15-91 as an emergency: operative 2-15-91 (Regislir 91.
No. 13). A Certificate of Compliance must be Wansmitlid to OAL by 6-17-91
or emergency language will be repealed by operation of law on the following
day.
6. Cerlificali of Compliance as to 2-1 5-91 order, including amendment of sub-
sections (a) and (b), Iransmitted to OAL 4-29-91 and filed 5-29-91 (Regislir
91, No. 37).
7. Change without regulatory effect amending subsection (a) filed 7-11-91 pur-
suan! to section 100, title 1, California Code of Regulations (Regislir 92, No.
12).
8. Amendment of section heading, repealer of subsections (a)-(c), new subsec-
lions (a)-(a)(4) and amendment of NOTE filed 7-22-94; operative 8-22-94
(Regislir 94, No. 29).
§ 18782. Notic® R~quimrrmnis ~or Public Hintings.
(a) At least 30 days in advance of the scheduled public hearing to take
comments on the preliminary draft Siting Element and Summary Plan as
specified in CCI/section 18778 of this article, the county shah publish
a notice of the public hearing in a local newspaper of general circulation.
(b) At least 30 days in advance of the scheduled public hearing for the
purposes of adopting the final draft Siting Element and Summary Plan,
as specified in CCR section 18783 of this article, each incorporated city
within the county and the county or designee shah publish a notice of the
public hearing in a local newspaper of general circulation. ~,
(c) At least 30 days in advance of the scheduled public heating to take
comments on the preliminary draft Siting Element and Summary Plan,
as specified in CC~ section 18778 of this article, the regional agency
formed pursuant to section 18776CO)(3) of this article shall publish a no-
tice of the public hearing in a local newspaper of general circulation.
(d) Al least 30 days in advance of the scheduled public hearing for the
purpose of adopting the final draft Siting Element and Summary Plan, as
specified in CCR section 18783 of this article, each member agency with-
in the regional agency and the regional agency shah publish a notice of
the public hearing in a local newspaper of general circulation.
NOTE: Authority cited: Section 40502, Public Resources Code. Reference: Sec-
tion 41793, Public Resources Code.
HISTORY
1. New section filed 3-19-90 as an emergency: o~rative 3-19-90 (Register 90,
No. 14). A CerlLficate of Compliance must be tran~rnitlid to OAL within 120
days or emergency language will be repealed on 7-17-90.
2. New section refiled 7-6-90 as an emergency: operative 7-17-90 (Register 90,
No. 37). A Certificate of Compliance must be tran~nitt~l to OAL by 11-14-90
or emergency language will be repealed by operation of law on the following
day.
3. Editorial correction of Cortificate of Compliance due date in I~STORY 2 (Regis-
ter 91, No. 13).
4. Request for readoption of 7-6-90 emergency regulations approved by OAL
11-6-90 but never flied with Seore~ of Stali. Section repealed by operation
of Govemmont Code section 1134~.1(e) (Register 91, No. 13).
5. New section refiled 2-15-91 asan emergency, operative 2-15-91 (Regislir 91,
No. 13). A Certificali of Compliance must be tran~nitted to OAL by 6-17-91
or emergency language will be repealed by operation of law on the following
day.
6. Certiflcali of Compliance as to 2-15-91 order, including amendment of first
paragraph, tran~nitlid to OAL 4-29-91 and filed 5-29-91 (Regislir 91, No.
37).
7. Amendment of section heading, desiguation and amendment of subsection (a),
new subse~ztions (b)--(c) and amendment of NOTE f'ded 7-22-94; operative
8-22-94 (Regislir 94, No. 29).
§ 18783. Local Adoption of the Final Draft Siting Element
and Summery Plan, and the Countywide and
Regional Agency Integrated Waste
Management Plans.
(a) Local adoption of the CIWMP will occur when the final draft Siting
Element and Summary Plan are adopted by the county and the cities with-
in the county as described in Public Resources Code section 41721 and
41760. A final draft Siting Element and Summary Plan submitted for lo-
cal adoption shah be accompanied by environmental documentation ver-
ifying compliance with the California Environmental Quality Act
(CEQA), pursuant to Public Resources Code sections 21000 et seq.
(1) Each incorporated city in the county, and the county, shall conduct
a public hearing for the purpose of adopting the final draft Siting Element
and Summary Plan. After considering all public comments, the county
and each city within the county shall, by resolution, either approve or dis-
approve the final draft Siting Element and Summary Plan. Failure by a
city to take action on the Siting Element or Summary Plan shall be
deemed an approval of the Siting Plan or Summary Plan by that city.
(2) If the final draft Siting Element and Summary Plan are not ap-
proved by the county and the cities within the county, pursuant to PRC
sections 41721 and 41760, then the county shall revise the deficient areas
within 90 days of the close of the local jurisdiction review period speci-
fied in PRC section 41721 and recirculate them for local approval, pur-
suant to sections 18780 through 18785 of this article. These revised docu-
ments shall be approved as descn'bed in Public Resources Code sections
41721 and 41760.
Co) Local adoption of the RAIWMP for a regional agency preparing
documents pursuant to section 18776Co)(3)(A) and (5) of this article will
occur when the final draft Siting Element and Summary Plan from each
county that makes up the regional agency have been adopted by the
county and cities within the county. These revised documents shall be ap-
proved as de scn'bed in Public Resources Code sections 41721 and 41760.
A final draft Siting Element and Summary Plan shall be accompanied by
Page 806.152
R~j~ 96, No. 11; 3-15-96
AGENDA
SUMMARY
ITEM NO. 9b.
DATE: AUGUST 21, 1996
REPORT
SUBJECT:
INVOKE PROVISIONS OF SECTION 1530 OF THE UKIAH MUNICIPAL
CODE AND AWARD A CONSULTANT SERVICE AGREEMENT TO DAMES
AND MOORE FOR THE IMPLEMENTATION OF THE LIMITED ACTION
ALTERNATIVE AND RISK ASSESSMENT RELATED TO VOC IMPACT TO
ON-SITE GROUNDWATER AT THE UKIAH LANDFILL AT A MAXIMUM
COMPENSATION OF $50,995
At their regular meeting of January 17, 1996, the City Council approved the Engineering
Feasibility Study of Corrective Action Measures related to the mitigation of VOC impacts to on-
site groundwaters at the Ukiah Landfill which was prepared by Dames and Moore. The Council
authorized the Public Works Director to submit the Study to Regional Water Quality Control
Board for their approval with a recommendation that the alternative described as The Limited
Action Alternative be implemented to monitor the VOC plume, the alternative described as the
small pond option be implemented for the reconstruction of the leachate ponds, and that a risk
assessment be performed. On January 19, 1996, the City's proposed Corrective Action Plan was
submitted to Regional Water Quality Control Board (RWQCB).
CONTINUED ON PAGE 2
RECOMMENDED ACTION:
1. Determine that an emergency situation exists for the implementation of the Limited
Action Alternative and waive the informal bid (proposal) procedure pursuant to UMC
Section 1530.
2. Award a Consultant Service Contract to Dames and Moore for the Implementation of the
Limited Action Alternative related to the mitigation the VOC Impacts to on-site
groundwaters at the Ukiah Landfill. Consultant's compensation for the performance of
this work shall be on a time and expense basis not to exceed a maximum total
compensation of $50,995 for the five (5) Tasks identified in the Consultant's proposal.
ALTERNATIVE COUNCIL POLICY OPTIONS: Not award contract and direct Staff to seek
other consultant proposals.
Appropriation Requested: N/A Acct. No.: 660-7301-250-014
Citizen Advised: N/A
Requested by: Rick H. Kennedy, Director of Public Works/City Engineer
Prepared by' Rick H. Kennedy, Director of Public Works/City Engineer ~
Coordinated with: Candace Horsley, City Manager
Attachments: 1. Dames and Moore Proposal
2. Request for Proposal
3. Correspondence to RWQCB dated August 8, 1996
4. Written Notice from RWQCB dated July 29, 1996
5. Written comments from RWQCB dated April 9, 1996
6. Proposed Corrective Action Program dated January 19, 1996
APPROVED: ~) 'L/~ '(-~
Candace Horsley, City Maqager
R: I \LAN DFILL: irk: ADAM ES .2
Invoke Provisions of Section 1530 of the Ukiah Municipal Code and Award a Consultant
Service Agreement to Dames and Moore for the Implementation of the Limited Action
Alternative and Risk Assessment related to VOC Impact to On-site Groundwater at the Ukiah
Landfill at a maximum compensation of $50,995
August 21, 1996
Page 2
On April 9, 1996, the RWQCB issued written comments to the various components of the
Corrective Action Plan. Board staff disapproved the Small Pond Option which included a
reconfigured leachate pond with a single liner without leak detection and a leachate force main
and gravity line connected directly to the public sewer in Vichy Springs Road. However, Board
staff did approve the Limited Action Alternative which incorporates a passive system or
containment approach to the VOC impact to groundwaters along the northerly toe of the landfill.
Board staff determined that this alternative was acceptable for three reasons.
o
Historical data do not indicate that the VOC plume is expanding or moving off-site nor
does there appear to be receptors which would be affected in the immediate vicinity of
the plume. Staff noted that a risk assessment would be appropriate to provide absolute
confirmation.
.
Improved monitoring capabilities (the addition of approximately 6 wells) will enable
tracking of any changes in the character and location of the plume with a reasonable
degree of confidence.
o
There are several effective Active Corrective Measures referenced in the Feasibility
Report which could be implemented quickly if evidence is found that the containments
are moving from the containment zone.
Included in the Regional Board staff's written authorization to proceed with the Limited Action
Alternative for the purpose of supporting the use of the containment approach was a request that
the work plan for additional groundwater monitoring wells and the risk assessment be submitted
for review on or before July 15, 1996. The Director of Public Works immediately directed his
attention to an alternative leachate containment system because of the Board's disapproval of the
previously submitted "Small Pond Option." Boyle Engineering Corporation was hired to prepare
a report of an Alternative Leachate Containment System. City Staff's attention and resources
were also directed to other immediate projects such as the re-permitting for the landfill and the
mitigation of migrating landfill gas.
On July 29, 1996, the Regional Water Quality Control Board issued a Notice that the submittal
of the Work Plan for the proposed Limited Action Alternative and the Risk Assessment were
overdue and requested a revised schedule for the performance of these items within two (2)
weeks of the Notice.
On August 5, 1996, the Director of Public Works submitted a Request for Proposal (RFP) to
Invoke Provisions of Section 1530 of the Ukiah Municipal Code and Award a Consultant
Service Agreement to Dames and Moore for the Implementation of the Limited Action
Alternative and Risk Assessment related to VOC Impact to On-site Groundwater at the Ukiah
Landfill at a maximum compensation of $50,995
August 21, 1996
Page 3
Dames and Moore for the performance of the Work Plan, risk assessment, and the installation
of the additional groundwater monitoring wells. The RFP was submitted to a single consultant
source because the time constraints did not permit the implementation of a formal proposal
process and review period. It is also logical to retain Dames and Moore for the performance
of the work because of their familiarity with the alternative which they developed and proposed
in the Engineering Feasibility Study.
On August 8, 1996, a request was made to the RWQCB for a delay in submitting a revised
schedule no later than August 19, 1996, in-lieu of two (2) weeks from the date of the Boards
Notice. As explained in this letter of request, this project was derailed because of Staff's
workload and the considerable amount of effort expended in our re-permitting, including the
City's new efforts towards mitigating high levels of methane gas migration and the completion
of the gas monitoring system. Much of the progress made to date has been accomplished by
working overtime.
Submitted for the Council's consideration is a proposal from Dames and Moore for the
Implementation of the Limited Action Alternative and Risk Assessment. Dames and Moore
proposes to perform the work identified in the Scope-of-Work on a time and expense basis not
to exceed a guaranteed maximum cost for each of five (5) Tasks. The total maximum
compensation proposed is $50,995. This amount corresponds to the preliminary cost estimate
of $50,900 for the Limited Action Alternative presented in the Engineering Feasibility Study of
Corrective Action Measures and discussed with City Council on January 17, 1996. Funds in
the amount of $51,000 have been budgeted and approved in the Fiscal Year 1996/97 budget for
the work proposed in the Disposal Site Fund under Account Number 660-7301-250-014,
"Additional Groundwater Monitoring Wells - Design and Construction".
Dames and Moore also proposes to complete the first four (4) Tasks within nine (9) weeks from
contract execution which is assumed to occur by September 6, 1996, based on a contract award
of August 21. Task 5, Construction of the Groundwater Monitoring Wells, can be completed
within four (4) weeks after receiving approval of the Work Plan by RWQCB.
Pursuant to Section 1522C.2 of the Ukiah Municipal Code (UMC), the work proposed would
be performed under a Personal Service Contract. In accordance with the UMC, personal service
contracts exceeding $10,000 in cost are to be awarded based on the receipt of a minimum of
three (3) proposals or pursuant to Section 1540 of the UMC or Section 22032 of the State Public
Contracts Code (PCC). Section 1540 of the UMC pertains to the Informal Bidding Process and
Section 22032 of the PCC pertains to Contracting Procedures for public projects set by dollar
Invoke Provisions of Section 1530 of the Ukiah Municipal Code and Award a Consultant
Service Agreement to Dames and Moore for the Implementation of the Limited Action
Alternative and Risk Assessment related to VOC Impact to On-site Groundwater at the Ukiah
Landfill at a maximum compensation of $50,995
August 21, 1996
Page 4
amount limitations. Public Projects of $75,000 or less may be let to contract by informal
procedures which still requires the publication of a Notice to Prospective Consultants.
Section 1530 of the UMC empowers the City Manager to authorize the Purchasing Officer to
secure by open market procedures at the lowest obtainable price contractual services regardless
of the amount of expenditure in cases of an apparent emergency. A full report of the
circumstances of the emergency acquisition is to be filed by the Purchasing Officer with the City
Council and shall be entered in the minutes of the Council and shall be open to public
inspection.
Time is of the essence and further delays in the implementation of the Limited Action
Alternative for the mitigation of VOC impacts could result in a violation of the City's Waste
Discharge Requirements. The Director of Public Works considers this to be an emergency
situation and seeks the City Council's concurrence. The Director requests that the Council
waive the informal proposal process because of this emergency situation and award a Consultant
Service Agreement to Dames and Moore in the amount of $50,995 for the implementation of
the Limited Action Alternative related to the mitigation of VOC impacts to on-site groundwaters
at the Ukiah Landfill.
This emergency situation has been caused by Public Work's tremendous work load. The
progress made to date on the several landfill projects currently underway have been
accomplished by working overtime. Staff has made every effort to observe project deadlines and
proper acquisition procedures for consulting services.
R:I \LANDFILL:kk
ADAMES.2
DAMES & MOORE
8801 FOLSOM BOULEVARD, SUITE 200, SACRAMENTO, CALIFORNIA 95826
(916) 387-8800 FAX: (916) 387-0802
Department of Public Works
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Attention: Rick H. Kennedy, P.E.
August 15, 1996
Re:
Proposal
Implementation of Limited Action
Alternative
Ukiah Solid Waste Facility
Ukiah, California
Dear Mr. Kennedy:
Dames & Moore is pleased to present this proposal to implement the Limited Action Alternative
addressing volatile organic impacts to groundwater at the Ukiah Solid Waste Facility. This
proposal has been prepared in response to your August 5, 1996 request for proposal.
Implementation of the Limited Action Alternative consists of the following three general tasks:
Completion of an assessment of the potential pathways to human and ecological
receptors;
Development of a work plan for installing additional groundwater monitoring wells
to demonstrate that the VOC plume is not migrating off site and to track changes
in the plume's characteristics and location; and
Installation and construction of up to six additional groundwater monitoring wells.
This letter proposal is organized into five sections. Section 1.0 includes the introduction and
background information on the proposed project. Section 2.0 presents the scope of work, while
Sections 3.0 and 4.0 present information on the schedule and estimated costs, respectively.
Section 5.0 includes information on the consulting agreement and conditions.
1.0 Introduction and Background
In the fall 1995, Dames & Moore assisted the City of Ukiah in complying with the Waste
Discharge Requirements (WDRs) issued by the North Coast Regional Water Quality Control
Board (North Coast RWQCB). The work performed by Dames & Moore included an
Department of Public Works
City of Ukiah
August 15, 1996
Page 2
engineering feasibility study for corrective action measures to address existing VOC groundwater
impacts along the northern toe of the landfill. In January 1996, Dames & Moore prepared a
report entitled "Engineering Feasibility Study of Corrective Action Measures" (Corrective Action
Report). The report included an assessment of the geology and hydrogeology, the nature and
extent of groundwater impacts, and an assessment of groundwater corrective measures. Of the
ten corrective action alternatives evaluated in the report, a decision was made to pursue
Alternative 2 (Limited Action Alternative). The Limited Action Alternative included three
essential elements:
Further definition of the extent of groundwater impacts by installing additional
monitoring wells;
Assessment of pathways and exposures to humans and the environment based on
existing site conditions and potential for migration; and
Development and implementation of a monitoring program to ensure that
significant impacts do not develop in the future.
The North Coast RWQCB responded to the Corrective Action Report on April 9, 1996. The
North Coast RWQCB reportedly agreed to the implementation of Alternative 2 based on the
following reasons:
Historic data did not indicate that the plume was expanding or moving off site;
Monitoring capabilities would enable tracking of the plume in the future; and
Several active corrective active measures referenced in the Corrective Action
Report could be implemented quickly if evidence is found that contaminants are
moving from the landfill.
2.0 SCOPE OF WORK
This section presents the scope of work which consists of five tasks that are generally consistent
with your August 5, 1996 Request for Proposal. The same five tasks were presumably reviewed
by the North Coast RWQCB as a result of a letter from the City ofUkiah to the North Coast
RWQCB on April 9, 1996.
RSSAC\GP130\9608 03.WPD ::~ /
_
D^~s & Moo~
Department of Public Works
City of Ukiah
August 15, 1996
Page 3
Task I
Task 2
Task 3
Task 4
Define the Extent of VOC Impacts Based on Existing Data
Task 1 will consist of using all available information to define the extent of VOC
impacts to groundwater quality. Specifically, Dames & Moore will upgrade of the
previous information database and evaluate the data to determine if the recent quarterly
monitoring conducted by the City of Ukiah is in agreement with the historic data.
Dames & Moore will upgrade summary tables and, as necessary, upgrade VOC
time/concentration graphs presented in the January 1996 Corrective Action Report
(Dames & Moore, 1996).
Assess Potential for VOCs to Impact Unnamed Seasonal Creek
Dames & Moore will review information available on the groundwater level
measurements in combination with available seasonal creek elevation data. This
information will be used to develop a conceptual model that describes the hydraulic
conditions that exist between the landfill and the unnamed creek. A conceptual model
will be used to evaluate gradient, flow, and the potential for VOC contaminant
transport.
Assess Potential Pathways to Human and Ecological Receptors
A screening level risk assessment (SLRA) will be performed as a preliminary screening
tool to evaluate potential human and ecological health risks associated with chemicals
identified at the Ukiah Landfill. The objective of this SLRA is to examine the routes of
exposure and qualitatively evaluate the potential risks posed by the Site. More
specifically, this SLRA describes the site and its environs to provide an initial
understanding of the contaminants present, their potential routes of migration, and their
potential impacts on human and ecological receptors.
Prepare Report of Evaluation and Assessment/Work Plan
Task 4 will include a report that presents an evaluation and assessment of the current
VOC impacts in groundwater. The report will also include the SLKA that evaluates
potential pathways and exposures to human and ecological receptors. Dames & Moore
will prepare a draft and final version of the report. The draft version will be formally
presented to the City of Ukiah. Appropriate comments received will be incorporated
into the final report that will be submitted to the North Coast RWQCB.
The Task 4 report will also include the work plan which defines the installation and
development of up to six additional groundwater monitoring wells. The work plan will
specify the monitoring well location and the well construction details. If reques'~ed by
the City of Ukiah, this workplan can be prepared at the completion of Task 2.
R:\SAC\GP130\9608 03.WPD ~ ~'
--
DAMES & MOORE
Department of Public Works
City of Ukiah
August 15, 1996
Page 4
Task 5
Groundwater Monitoring Well Construction
Dames & Moore will arrange for and supervise the installation of up to six groundwater
monitoring wells located along the northern toe of the landfill. The groundwater
monitoring wells are assumed to be installed to a maximum depth of approximately 35
feet. Following installation, Dames & Moore will prepare logs of boring and an
accompanying letter report defining the methods of groundwater well installation and
construction.
In completing Task 5, it is assumed that Dames & Moore will coordinate the
procurement of permits for the wells. Permits will be required from the Mendocino
Health Department, and it is assumed that the City of Ukiah will pay for the permits
directly. Dames & Moore has obtained drilling estimates and has selected Weeks
Drilling (Sepastopol, California) to install the wells. Weeks Drilling has a working
knowledge of the site, as they have installed the majority of existing wells.
It is assumed that all well locations are easily accessible and completable by truck-
mounted hollow-stem auger drilling rig. The wells will be installed using 4-inch-
diameter PVC casing with perforations extending from slightly above the water table to
a depth of approximately 35 feet.
Dames & Moore will provide an engineering geologist to be present at the site at all
times while drilling of the groundwater monitoring wills is in progress for purposes of
constructing drilling logs, describing soils using the ASTM D-2488-84 method, and for
providing general instructions to the driller. The field engineering geologist will be
supervised by a State of California-certified engineering geologist or professional
engineer. Construction will include development of the wells by sparging and pumping.
3.O SCHEDULE
Dames & Moore's proposed schedule is shown below.
Task 1 -- Define the Extent of VOC Impacts Based on Existing Data .............. 2 weeks
Task 2 -- Assess Potential for VOCs to Impact Unnamed Seasonal Creek ........... 2 weeks
Task 3 -- Assess Potential Pathways to Human and Ecological Receptors ........... 2 weeks
Task 4 -- Prepare Report of Evaluation and Assessment/Work Plan ............... 3 weeks
Task 5 ~ Groundwater Monitoring Well Construction ......................... 4 weeks
The schedule is contingent upon a contract award of date August 23 and a contract execution
date of September 6, 1996. The project deliverables to the City of Ukiah are as follows:
RSSAC\GP130\9608 03.WPD "~ ~
--
DAMES & MOORE
Department of Public Works
City of Ukiah
August 15, 1996
Page 5
Evaluation and Assessment Report and Work Plan (Task 4) ... October 18, 1996
Report of Groundwater Monitoring Well Installation
and Construction (Task 5) .......................... November 22, 1996
4.0 COST ESTIMATE
Dames & Moore proposes to perform the work outlined above on a time-and-expenses basis with
a guaranteed maximum price for each task. Costs have been estimated for each of the project
tasks, and are summarized below.
Task 1 - Define the Extent of VOC Impacts Based on Existing Data 3,628.00
Task 2 - Assess Potential for VOCs to Impact Unnamed Intermittent Creek 3,557.00
Task 3 - Assess Potential Pathways to Human and Ecological Receptors 9,308.00
Task 4 - Prepare Report of Evaluation and Assessment/Work Plan 13,578.00
Task 5 - Groundwater Monitoring Well Construction 20,924.00
Project Total: $50,995.00
Individual cost tables are provided in Appendix A. The cost tables include information on the
hourly rates for each individual involved in the work, and estimated fees for expenses. Also
attached is the cost estimate for well installation supplied by Weeks Drilling and Pump Company.
It is understood that any adverse field or weather conditions such as rain delays may have an
affect on the total cost of the project. Dames & Moore will use the proprietary JRS job reporting
system to track budgets and to prepare progress payments.
Dames & Moore has all the resources to complete the tasks outlined in scope of work, with the
exception of the drilling subcontractor. Our drilling subcontractor will be Weeks Drilling and
Pump Company of Sebastopol, California.
5.0 CONSULTING AGREEMENT AND CONDITIONS
Dames & Moore has negotiated a mutually agreeable contact with the City of Ukiah for previous
work performed at the Landfill. We have assumed that the previous terms and conditions are
acceptable for the scope of work discussed above.
R:\SAC\GP130\9608 03.WPD /
--
DAMES & MOORE
Department of Public Works
City of Ukiah
August 15, 1996
Page 6
Dames & Moore sincerely appreciates the opportunity to assist the City of Ukiah. Should you
have any questions or require additional information, please contact us at (916) 387-8800.
Sincerely
DAMES & MOORE
John D. Fawcett, P.E.
~/~:: ~~, ~Associate Engineer ~~
William R. Short, C~;, CHG
Senior Engineering Geologist
Attachments: Cost Spreadsheets
R:~SAC\GP130\9608 03.WPD "~ ~'
- /.:
DAMES & MOORE
fTASK I: Define Extent of VOC Impacts
LABOR
PEIe, SONNEI_, CHARGES [ Rate [ Hours [ Amount [ CJCC [ Estimate TOTALS
Project Manager - Fawcett $112.00 6 $672 $0 $672
Associate - Short $108.00 5 $540 $0 $540
Associate - Wallace $108.00 $0 S0 $0
Project Geologist - Zuber $80.00 6 $480 $0 $480
Project Hydrogeologist - Eisen $76.00 0 $0 $0 $0
Ecologist - Hedlgecoek $90.00 0 $0 $0 $0
Toxicologist - Hoffrnan $85.00 $0 $0 $0
Staff Oeologist - Thomason $51.00 $0 $0 $0
Project Hydrogeologist - Mindling $82.00 16 :1;1,312 $0 $1,312
~utoCAD $65.00 $0 $0 $0
l'echnical Illustration :1;60.00 $0 $0 $0
gtaffDatabase Technician $52.00 12 $624 $0 $624
~,dmin. Assistant $45.00 $0 $0 $0
Word Processing $55.00 $0 $0 $0
gupport $35.00 $0 $0 $0
Subtotals 45 1 $3,628} $0 [ $3,628 $3,628.00
EXPENSES
REBILLABLES Units Rate Amount 2.5% [ 10.0% [ 15.0% Costs
Vehicle (X-tr) $10.00 $0 $0 S0
Mileage (Mi). $0.300 $0 $0 ::::::::::::::::::::::::::::: :!.:i:!:!~ i::;:::!:::::! :: :i: :! i : i::: i! $0
Vehicle (rental/day) :I;35.00 :1;0 $0 $0 i::.::!:i::i:: $0
Aarfare $0.oo So SO So :!!. So
Per Diem : ":": S0 $0 $0 :::i :::: ::: i S0
Phone/fax $0 $0 $0 ' $0
shipping $0 $0 $0 S0
Miscellaneous $0 $0 $0 $0
Other $0 $0 $0 .:i;; 2::;.: $0
Subtotals $01 $01 $01 SOI $0 $0.00
~.qun,]vnm'r
Word Processing (Hr) $10 $0 $0 ,,, $0
Xerox (Copies) $0.10 $0 $0 $0
Computer (Hr) $10 $0 $0 $0
CADD $30 $0 S0 $0
P?E (day) S0 S0 :' ~ ~ i S0
Sampler (Ed Time) $5 $0 $0i $0
Samples (Ed) $5 S0 $0 . $0
Subtotals $0
I [ ,0[ ,01 ,01 ,0 ,0.o0
OUTSIDE SERVICES/SUBCONSULTANTS
Driller $0 $0 :: : $0 0
Other $0 $0 $0 0
Analytical Lab Testing $0 $0 $0 0
.:: :... ::
Oeophysies $0 $0 :::; ~ $0 0
Construction Equipment $0 $0 1;0 0
Equipment Rental $0 $0 $0 0
Reproduction $0 $0 $0 : :i:i:::::i' 0
Miscellaneous Supplies $0 $0 $0 ' :i ::: 0
Landscape $0 $0 $0 :: ~ ' 0
Subtotals $0] $01 $0[ $0[ $0[ $0.00
TOTAL EXPENSES $0
[
TASK TOTAL [ $3,628.001
tASK 1I: Potential for voc Impact/Hydrologic Model
LABOR
PERSONNEL CHARGES I Rate [ Hours t Amount ] CJCC [Estimate TOTALS
Project Manager - Fawcett $112.00 6' $672 $0 $672
Associate - Short $108.00 6 1 $648 $0 $648
Associate - Wallace $108.00 $0 $0 $0
Project Oeolo$ist - Zuber $80.00 $0 $0 $0
Project Hydrogeologist - Eisen $76.00 10 $760 $0 $760
Project Engineer - Olson $80.00 $0 $0 $0
StaffEnginecr - Blair $74.00 $0 $0 $0
Staff Cmologist - Thomason $51.00 $0 $0 $0
Project Hydrogeologist - Mindlinl~ $82.00 10 $820 $0 $820
AutoCAD $65.00 $0 $0 $0
Technical Illustration $60.00 $0 $0 $0
StaffDatabase Technician $52.00 $0 $0 $0
Admin. Assistant $45.00 $0 $0 $0
Word Processing $55.00 $0 $0 $0
Support $35.00 15 $525 $0 $525
Subtotals 47t $3,4251 $0 { $3,425 $3,425.00
EXPENSES
I N°'°f I ] CJCC ~sandlin8 Charge I Estimated
R.EBILLABLES Units Rate Amount 2.5% [ 10.0% ] 15.0% Costs
Vehicle (Hr) $10.00 $0 $0 ::: ::ii:'::" ::i:i $0
Mileage (Mi) $0.300 $0 $0 ::::iiii:!::::,i: i S0
Vehicle (rental/day) $35.00 $0 $0 $0 $0
~iffare $0.00 $0 $0 $0 :: ~' $0
Per Diem : : ::::: ! $0 $0 $0 $0
: :i
Phone/fax : ii:: $20 $0 $2 ::: $22
~hippin8 $0 $0 $0 $0
Miscellaneous $100 $0 $10 $110
Other $0 $0 $0 $0
Subtotals $1201 $01 $121 $0 1 $132 $132.00
EQUmMENT
Word Processing (Hr) $10 $0 $0 : : :: t $0
Xerox (Copies) $0.10 $0 $0 $0
Eomputer (]-h') $10 $0 $0 $0
CADD $30 $0 $0 : :: : :::: ::! ~ $0
PrE (day) $0 $0: : ii $0
Sampler(EsTime) $5 $0 $0 , !i:~::. $0
Samples (Fa) $5 $0 $0 ii::il ::ii i:-i: $0
OUTSIDE SERVICES/SUBCONSULIANTS
Driller $0 $01 $0 0
Other $0 $01 $0 0
Analytical Lab Testing $0 $0 $0 0
Geophysics $0 $0 $0 0
Construction Equipment $0 $0 i!,' .. :.:' ! $0 0
Equipment Rental $0 $0 $0 .::. :i! 0
Reproduction $0 $0 $0 :: ..... ' 0
Miscellaneous Supplies $0 $0 $0 : 0
0
Landscape $0 $0: $0
Subtotals S01 $0[ S01 $01 $01 $0.00
TOTAL EXPENSES $132
I
TASK TOTAL ] $3,557.00
/3
I'ASK 111 - Pathway/Screening Level Risk Assessment
LABOR
?ERSONNEL CHARGES I Rate I Hours [ Amount [ CJCC [ Estimate TOTAl.g
Project Manager - Fawcett $112.00 18 $2,016 $0 $2,016
Associate - Short $108.00 12 $1,296 $0 $1,296
Associate - Wallace $108.00 $0 $0 $0
Project Geologist - Zuber $80.00 6 $480 $0 $480
Project Hydrogeologist - Eisen $76.00 6 $456 $0 $456
Ecologist - Hedgecoek $90.00 18 $ 1,620 $0 $ 1,620
Toxicologist - Hoffman $85.00 18 $1,530 $0 $1,530
Staff Geologist - Thomason $51.00 5 $255 $0 $255
Project Hydrogeologist - Mindling $82.00 5 $410 $0 $410
AutoCAD $65.00 $0 $0 $0
Technical Illustration $60.00 $0 $0 $0
StaffDatabasc Technician $52.00 10 $520 $0 $520
Admin. Assistant $45.00 2 $90 $0 $90
Word Processing $55.00 $0 $0 $0
Support $35.00 8 $280 $0 $280
Subtotals 1081 $8,9531 $01 $8,953 $8,953.00
EXPENSES
I N°-°f I I CJCC Handling Charge I Estimated
REBILLABLES Units Rate Amount 2.5% I 10.0% [ 15.0% Costs
Vehicle (I-Ir) $10.00 S0 $0 i $0
Mileage (Mi) $0.300 $0 $0 $0
Vehicle(rental/day) 2 $50.00 $100 $0 ............................ :~:~:~:;: ii:::.::: $ll0
~rfarc $0.00 $0 $0 $0 ....... :: $0
?er Diem : : .... $100 $0 $10 $1 lO
?hone/fax I ' ;i $50, $0 $5 ............. ~:::i : .... $55
~hippin8 i: :. $0 $0 $0 $0
Miscellaneous $0 $0 $0 !: ::: $0
Other $0 $0 $0 $0
Subtotals $250[ $01 $25[ $01 $275 $275.00'
EQUIPMENT
Word Processing (Hr) $10 $0 $0 :::~:.:~ :: $0
Xerox (Copies) $0.10 $0 $0 , $0
Computer (Hr) 8 $10 $80 $0 $80
CADD $30 $0 $0 $0
PPE (day) $0 $0 $0
Sampler (Ea Time) $5 $0 $0 $0
Samples (Fat) $5 $0 $0 $0
Subtotals $80 $0I
OUTSIDE SERVICES/SUBCONSULIANTS
Driller $0 $0 $0 0
Other $0 $0 $0 0
Analytical Lab Testing $0 $0 $0 0
~reophysics $0 $0 $0 0
Construction Equipment $0 $0 $0 0
Equipment Rental $0 $0 $0 ::: 0
Reproduction $0 $0 $0 0
Miscellaneous Supplies $0 $0 $0 ::::;~ 0
Landscape $0 $0 $0 ::iii 0
Subtotals $01 $01 $01 $01 $3$055 $0.00
.... TOTAL EXPENSES
TASK TOTAL I $9~308.00
~[rASK IV: Assessment/Evaluation Report/Workplan (2 retmrts)
LABOR
PERSONNEL CHARGES ] Rate [Hours I Amount I CJCC I Estimate TOTALS
~roject Manager - Fawcett $112.00 36 $4,032 $0 $4,032
Associate - Short $108.00 20 $2,160 $0 $2,160
Associate - Wallace $108.00 0 $0 $0 $0
Project Cmoloaist - Zuber $80.00 10 $800 $0 $800
Project Hydrogcologist - Eiscn $76.00 8 $608 $0 $608
Ecologist - Hexlgecock $90.00 8 $720 $0 5720
toxicologist - Hoffman 585.00 8 $680 $0 $680
Staff Geologist - Thomason $51.00 4 $204 $0 $204
Project Hydrogcologist - Mindling 582.00 6 $492 $0 $492
AutoCAD $65.00 10 $650 $0 $650
Technical Illus'uation $60.00 15 $900 $0 $900
Staff Database Technician $52.00 15 5780 $0 5780
Admin. Assistant $45.00 6 $270 $0 $270
~ord Processing $55.00 12 $660 $0 $660
Support $35.00 8 1;280 $0 $280
Subtotals 1661 $13,2361 $0 1 $13,236 $13,236.00
EXPENSES
I N°'°f I I IcJcC [-Iandling charge IEstimated
REBILLABLES Units Rate Amount 2.5% I 10.0% [ 15.0% Costs
Vehicle (Hr) $10.00 $0 $0 :~i: iI :':.$0
Mileage (Mi) $0.300 $0 $0 ii:.i $0
Vehicle (rental/day) $35.00 $0 $0 $0 $0
A/flare $0.00 $0 $0 $0 50
Per Diem ': ::: :'~"~ :~:: ~:'::~:~ $0 $0 $0 $0
Phone/fax : :: $20 $0 $2 :::: $22
shipping ! :: :i $0 $0 $0 ..... $0
Miscellaneous $0 $0 $0 $0
Dthcr :::..: : ' $0 $0 $0 i $0
Subtotams 5201 501 $21 $01 $22 $22.00
Word Processing (I-Ir) $10 $0 $0 : $0
Xerox (Copies) 200 $0.10 $20 $0 : : $20
CADDC°mputer(Hr) 10 $30510 $30050 $050 i:i L" $30050
PPE (day) $0 $0 : ' $0
Sampler (Fa Time) $5 $0 $0 i i "' $0
Samples 0ga) $5 $0 $0 $0
Subtotals $320
OUTSIDE SERVICES/SUBCONSULTANTS
Driller $0 $0 $0 0
Other $0 $0 $0 0
Analytical Lab Testing $0 $0 $0 0
Geophysics $0 $0 $0 0
Construction Equipment $0 $0 : ..... :: $0 0
Equipment Rental $0 $0 ............ $'0 : ..- 0
Reproduction $0 $0 $0 ' 0
Miscellaneous Supplies SO $0 SO : : i 0
,Landscape $0 $0 $0 :: '" 0
Subtotals $0l $0l $01 50 I $0l $0.00
TOTAL EXPENSES $342I
[ TASK TOTAL I 513,578.0011
tASK V: Groundwater Monitoring Well Installation/Report
LABOR
?ERSONNEL CHARGES [ Rate ] Hours [ Amount [ CJCC I Estimate TOTALS
Project Manager - Fawcett $112.00 6 $672 $0 $672
Associate - Short $108.00 18 $1,944 $0 $1 oA~4
Associate - Wallace $108.00 $0 $0 $0
Project G-eoiogist - Zuber $80.00 $0 $0 $0
Project Hydrogeologist - Eisen $76.00 $0 $0 $0
Project Engineer - Olson $80.00 $0 $0 $0
StaffEngine~r - Blair $74.00 $0 $0 $0
Staff Geologist - Thomason $51.00 80 $4,080 $0 $4,080
Project Hydrogeologist - Mindling $82.00 $0 $0 $0
AutoCAD $65.00 $0 $0 $0
Technical Illustration $60.00 10 $600 $0 $600
Staff'Database Technician $52.00 $0 $0 $0
Admin. Assistant $45.00 2 $90 $0 $90
Word Proc, easing $55.00 5 $275 $0 $275
Support $35.00 2 $70 $0 $70
Subtotals 123[ $7,731 ] SOI $7,731 $7,731.00
EXPENSES
I No. of { [ CJCC [Handling Charge I Estimated
REBILLABLES Units Rate Amount 2.5% [ 10.0% [ 15.0% Costs
Vehicle (Hr) $10.00 $0 $0 ,, ' i ' · .; $0
Mileage (Mi) $0.300 $0 $0 $0
Vehicle (rental/day) 5 $50.00 $250 $0 $25 $275
Ah'fare $0.00 $0 $0 $0 . .i $0
Per Diem i'" :":'::'::: ::: ============================== $400 $0 $40 $440
Phone/fax $40 $0 $4 i:::'ill :?il.: -':.: :. ~ '!.~!:: '.iii ' $44
shipping " $0 $0 $0 ':.::.:.::i ~.':~:: :'- :':':, $0
Miscellaneous $300 $0 $30 ..-. '.' ::..-' i' $330
Other - ::..ii.i :i : :: . .!../ :! i 'iii i $0 $0 $0 :.::,.i :::!:;:j:..i.: $0
Subtotals $9901 $01 $991 $0 1 $1,089 $1,089.00
EqurP~n~rr
Word Processing (Hr) $10 $0 $0 $0
Xerox (Copies) 40 $0.10 $4 $0 $4
Computer (Hr) $10 $0 $0 · · $0
CADD $30 $0 $0 ~ $0
PPE (day) $0 $0 $0
Sampler (Fa Time) $5 $0 $0 $0
Samples (Fat) $5 $0 $0 $0
OUTSIDE SERVICES/SUBCONSULTANTS
Driller $10,850 $0 $1,085 11935
Other $0 $0 $0 0
Analytical Lab Testing $0 $0 $0 0
Geophysics $0 $0 $0 0
Construction Equipment $0 $0 $0 0
Equipment Rental $0 $0 ' $0 ' .. . 0
Reproduction $0 $0 $0 .. 0
Miscellaneous Supplies $150 $0 $15 :: :ii: i~.:="i 165
Landscape $0 $0 $0 . :: ::'~' ::::!/~ii:i 0
Subtotals $11,0001 $01 $151 $1,085 [ $12,100 $12,100.001;
TOTAL EXPENSES $13,193 }!
TASK TOTAL [ $20,924.00 I1
Task 1 3628.00
Task 2 3557.00
Task 3 9308.00
Task 4 13578.00
Task 5 20924.00
Total 50,995.00
~s[hl:mft $l]eet
· Since ! 006.
.I/VEEKS
R O. Box J76'~ 6100 Seba:toPo/Rd. · Seb~stopof, CA 9S473
f707/S4Zq3272 · FAX (707/8Z3.4ZS8
Tot~ ~ Ot'Pa~es (Including Cover Sheet)'., ~
(Ir'you do not receive the tota~ number ctfpa~es, Call 707-$~2-3272)
From: ,,,Chris Tho_m~_s_on
_
¢lient Name: ..~_.._, +
Job Location:
Scop~ Of Work:
co=,=m:
Disclaim~. Estima~ dots not iar. tu~ a~ --4~:~rouad ulilitie, s ~eak, permits, fluids or
~dnia~ disposal o:thite, sample custody or tnal),~is, or cost for safety ~uipment
if require.
Pk #: __~/g - 3g-7- .a-8oo --__
Fax #: .?1~ - $ ~-7 - o ~--o 2.
--
__~_Hrs~
/~, Hrs.
~NightS
~Hrs.
3 Days/Weeks
__.__Days/Weeks
Days/Weeks
Oays/Weeks
-Days/Weeks
_Days/Weeks
Days
Ft.
~Sacks
/__Sacks
--
Sets
~ : ~ / Ar4 I- ~UM
P. 2
u,l,l.,y a e'ump ~ompany
Estimate Sheet
M.opiil,~t. lon, O.eMob~31zatlon at /~0 -/hr. ,.~
.[Y~,~./e /5' 5"3 driJI rig & ~., man crew & equipment at /..~O--/hr.
Oventme for .2-. ' '
man crew at 2~--~/hr,
Subsistence for 3.. man crew at_..~.~.~nig~
Load & Travel to & From jobsite w/j._ crew & .se,~rvice truck at ,5'0 £'~/hr.
Rental for hot water washer and generator at ~day,week
RentaJ for portable shaker pit at /day, week
Rental dump or flatbed truck at - /day. week
Rental for ~ 500 gal. fluids hauling truck at _/day, week
Rental for generator at .....~day, week
Rental for grout pump at /day, week
SmeaJ development rig & operator at ~ ~,/hr.
Rental on clevelopment equipment at ~day
Rental for ~ility trailer al /day
!
,.
·
Materials Ust
J"2,j'. Oo
'7 990. oo
x wall steel conductor casing at
2'x10' threaded flush PVC casing, blank az ~2/ft.
2'x10' threaded flush PVC casing, slotted screen at $3/ft
4'x10' threaded flush PVC casing, blank at $4.50/ft.
4'X10' threaded flush FVC casing, slotted screen at $7/ft.
_ water tight locking well covers at /ea.
2' PVC slip caps at X/ea. --
4" PVC slip caps al $7/ea.
. z~ · locking test plugs at_2.0.~ /ea.
50~ pails bentonite pellets at $36/pail
Cement at $8.50/sack
sand at ST/sack
Pre-mix concrete at $6/SaCk
50,~ sacks bentonite at S6/sack
50# sacks high-yield bentonite at $7.50/sack
50~ sacks bentonite chips at $10/sack
· casing centralizers at /set
it' BrainardOCilman TC-240 water tight traffic box at
12' Em,co Whealon water tight traffic box al $ ' '
~._C/~. x ,t~.~ · steel sleeves with loc. able lids at
D.O.T. drums at ~36/ea.
6 mil Visqueen al $1/ft.
· 2 1/2' x 6' brass sample tube with caps at $3.2S/ea.
2' x 6' brass sample tube with caps at r~l/ea.
/ea.
State sales tax on materials at ,2.~'~. '7,~
· !
/~o,o0
___
J'lO. oO
Approximate Total
300 UKI^H, CA 95482-5400
· ADMIN. 707/463-6200 · PUBLIC SAFELY 463-6242/6274
·
· FAX # 707/463-6204 ·
August :5, 1996,
John Fawcett, P.E.
Project Manager
DAMES AND MOORE
8801 Folsom Boulevard, Suite 200
Sacramento, California 95826
RE:
REQUEST FOR PROPOSAL FOR THE IMPLEMENTATION OF THE LIMITED
ACTION (CONTAINMENT ZONE) ALTERNATIVE DESCRIBED IN THE
ENGINEERING FEASIBILITY STUDY OF CORRECTIVE ACTION MEASURES TO
MITIGATE VOC IMPACT TO ON-SITE GROUNDWATERS AT UKIAH SOLID
WASTE FACILITY
Dear. John'
Your cost proposal to implement the Limited Action Alternative (containment zone) as this
alternative is described in the Engineering Feasibility Study of Corrective Action Measures
related to tile ~nitigation of VOC impa,ct to on-site groundwaters at the Ukiah Landfill and
prepared by your firm is requested.
The Engineering Feasibility Study of Corrective Action Measures was completed in January of
this year and on January 17 tile Report was presented to and approved by the Ukiah City
Council. On January 19, the City submitted a proposed Corrective. Action Plan to Regional
Water Quality. On April 9, 1996, the North Coast Regional Water Quality Control Board issued
written comments concerning various components of the Feasibility Study and Corrective Action
Plan. Regional Board staff presented three (3) reasons why a passive system designated as the
lilnited action alternative would be an acceptable means for the protection of water quality
regarding VOC impact at the Ukiah Landfill.
I,
Historical data do not indicate that the contaminant plume is expanding or moving
off-site nor does there appear to be receptors which would be affected in the
immediate vicinity of the plume. Staff noted that a risk assessment would be
appropriate to provide absolute confirmation.
'We Are Here To Serve"
· j ,?
Mr. John Fawcett
August 5, 1996
Page 2
,
Improved monitoring capabilities (the addition of approximately 6 wells) will
enable tracking of any changes in the character and location of the plume with a
reasonable degree of confidence.
e
There are several effective active Corrective Alternatives referenced in the
Feasibility Report which could be implemented quickly if evidence is found that
the contaminants are moving from the containment zone.
Regional Board staff and the Feasibility Report noted that the concept of containment zones is
becoming increasingly acknowledged as a means of acceptable protection of water quality.
There is a current draft document for the revision of State Board Policy No. 92-49 which has
incorporated a proposed Section "H" which applies directly to the use of containment zones in
appropriate circumstances.
Included in Regional Board staffs written authorization to proceed with the limited action
alternative (containment zone) for the purpose of supporting the use of the containment zone
approach, was a request that the work plan for additional groundwater monitoring wells and the
risk assessment be submitted for review on or before July 15, 1996.
Because of our workload and the considerable amount of effort expended in our re-permitting
efforts, including our new efforts towards mitigating high levels of methane gas migration, I
have not been able to address this issue until now. I have received a notice from Regional
Water Quality that the ?ork plan and risk assessment are due as soon as possible and a request
for a time schedule for the completion and submittal of the documents has been made. In light
of this, I request that your written cost proposal be submitted no later than August 16, 1996,
with time· schedules for each task identified below including any other task you may deem
appropriate.
I have identified the following tasks which I believe are appropriate on the completion of the
required work:
TASK I -
Evaluation of the extent of VOC Impacts from a review of existing
groundwater monitoring well data.
TASK II-
Assessment of the potential for VOC's to impact the unnamed
interinittent creek.
TASK III -
Assessment of the potential pathways to human and ecological
receptors.
Mr. John Fawcett
August 5, 1996
Page 3
TASK IV -
Preparation of Report of Evaluation and Assessment (Task I to III)
and Work Plan for the installation and development of additional
groundwater monitoring wells (approximately 6 wells).
TASK V-
Construction of Groundwater Monitoring Wells (6 wells
maximum) and Preparation of Report of Groundwater Installation
and Construction.
I ask that your cost proposal provide budget amounts for each task. I also ask that your cost
proposal be based on a time and expense basis not to exceed a guaranteed maximum total
compensation of the completion of all Tasks. I trust that this cost proposal will be in the range
of $50,900 as estimated in the Feasibility Report.
As you are aware, time is of the essence and I request your most immediate attention to this
RFP. If your current work load would prevent you from expediously completing the identified
work, I ask that you give me a call as soon as possible. I sincerely hope that Dames and Moore
can assist us on this important project. I look forward to hearing from you.
~ Engineer
Rick H. Kennedy . _~. ~
cc:
Candace Horsley
City Manager
David J. Rapport
City Attorney
David Evans
CRWQCB
RHK:kk
R: I XLAN DFILL
LFAWCE-'1'T.5
300 UKI^H, CA 95482-5400
· ADMIN. 707/463-6200 · PUBLIC .~EIY 463-6242/6274
· FAX # 707/463-6204 · ~
August 8, 1996
Mr. David EVans
Associate Water Resource Control Engineer
REGIONAL WATER QUALITY CONTROL BOARD
North Coast Region
5550 Skylane Boulevard, Suite A
Santa Rosa, California 95403
RE:
UKIAH SOLID WASTE DISPOSAL SITE/NOTICE REQUIRING THE SUBMITTAL
OF A NEW TIME SCHEDULE FOR THE COMPLETION OF A RISK ASSESSMENT
AND REVISED MONITORING PROPOSAL
Dear Mr. Evans:
In response to your Notice dated July 29, 1996, for the referenced time schedule, I am enclosing
a copy of my Request for Proposal (RFP) to Dames and Moore for the performance of the work
required to complete a Risk Assessment (Assessment of the potential pathways to human and
ecological receptors), a work plan for the addition of groundwater monitoring wells to the
existing system for the purpose of demonstrating that the VOC plume is not migrating off-site
and for the purpose of tracking any changes to the plume's character and location, and the
construction of the additional groundwater monitoring wells after the Regional Board's approval
of the work plan.
To expedite matters, I have sent this RFP to a single source. I spoke with John Fawcett
yesterday to confirm that Dames and Moore can quickly perform the work required with a
completion date for the Assessment, work 'plan, and well construction prior to the end of
November of this year. Their proposal which is to include a time schedule for five (5) identified
tasks is due August 16, 1996. Mr. Fawcett has confirmed that he can meet this deadline. In
light of the above, I request an extension of ti~ne for the submittal of the requested work
schedule. I propose to fax you the schedule on Monday, August 19, 1996.
As I discussed with you last week, we were "derailed" on our forward progress with this project
because of our workload and the considerable amount of effort expended in our re-permitting,
including our new efforts towards mitigating high levels of methane gas migration and the
completion of our gas monitoring system. As you are aware we are moving right along with
'We ,~'e Here To Serve"
Mr, David Evans
August 8, 1996
Page 2
the Alternative Leachate Containment System and with the unnamed creek re-alignment to
accommodate the required expansion of the east sedimentation basin. We have been very busy.
Again, I ask for your understanding of our failure to meet the July 15 deadline. Staff and the
City Council are committed to this project as well as the others I have described above. As
stated previously, I seek your approval of my proposal to submit the required Schedule no later
than Monday, August 19, 1996, in-lieu of two weeks from the date of your Notice.
Sincerely, '
Rick H enne y
Director of Public Works/City Engineer
cc: Candace Horsley
City Manager
John Morley
." John Fawcett
I~.: I ~LAN DFILL
I..~AN3.8
STATE OF CAI_'~FORNIA - CALIFORNIA ENVIRONMENTAL PROTECTION AGENCY
,,
CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD
NORTH COAST REGION
5550 SKYLANE BLVD. SUITE A
SANTA ROSA, CA 95403
PHONE: (707) 576-2220
PETE WILSON, Governor
July 29, 1996
Mr, Rick Kennedy, Director
Department of Public Works
City of Ukiah
300 Seminary Avenue
Uktah, CA 95482
Subject: Ukiah Solid Waste Disposal Site
Dear Mr. Kennedy:
,,
This letter is to notify you that the "Risk Assessment" and "Revised
Monitoring Proposal" for the Ukiah landfill were due on July 15, 1996. In
order to proceed with corrective action at the Ukiah landfill these reports
need to be submitted as soon as possible.
Please provide a time schedule for completing and submitting both documents
within two weeks of your receipt of this letter. Failure to comply with this
request may result in enforcement action by the Regional Water Board.
Please give me a call if you have any questions.
Sincerer) (~
Associate Water Resource Control Engineer
DSE: lmf/ukviol .doc
CC:
John Morley, Mendocino County Health Department
Gilbert Ashoff, Vichy Springs Resort
Jeffery Roy, Heller Ehrman White & McAuliffe, 333 Bush Street, San
Francisco, CA 94104-2878
STATE OF ,CAL'~FC~RNIA - ,CALIFOR, NIA ENVIRONMENTAL PROTECTION AGENCY
CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD
NORTH COAST REGION
5550 SKYLANE BLVD. SUITE A
SANTA ROSA, CA 95403
PHONE: (707) 576-2220
April 9, 1996
PETE WILSON~ Governor
Mr. Rick Kennedy, Director
Department of Public Works
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Subject- Ukiah Solid Waste DispOsal Site
Dear Mr. Kennedy'
This letter responds to the "Technical Feasibility Study of Corrective Action
Measures" for the Ukiah landfill. The report is dated January 1996 and was
prepared by Dames and Moore. The report contains several recommendations and
our response is as follows'
Leachate Extraction
The three test extraction wells installed in the landfill have been either dry
or have had only small quantities of water present throughout 1995/96. We
also note that pump test data indicates that any attempt to extract leachate
would produce such small quantities that it would not be worth the effort. We
concur with the report recommendation that leachate extraction does not appear
to be a promising alternative for corrective action.
Lining the Leachate Pond
The report recommends a single synthetic liner. The'report notes that Class
II surface impoundments'normally require a double liner system with leak
detection capabilities between the liners but that due to the temporary and
short life of the pond Regional Board staff would allow a single liner design.
This is not entirely accurate. My discussion with the design engineer
referenced Table 4.1 in Article 4 in Chapter 15 land disposal regulations
which provides that a single liner system can be allowed if there is a
substantial thickness of natural geological conditions with a permeability of
10 -6 cm/sec or less. I suggested that soil testing may be necessary if no
soil tests had been performed previously on geologic materials underlying the
pond. We talked about this in your office on March 8, 1996 and you provided
me with data from a cover source investigation performed last summer.
Mr. Rick Kennedy
April 9, 1996
Page 2
Unfortunately, the data you provided were the results of tests performed on
samples collected on the back side of the cover pit which is too far from the
leachate pond to be representative of local geologic conditions. I cannot
find any site specific permeability testing for the geologic materials beneath
the leachate pond in our files but I did look at pump test results for
monitoring wells along the landfill toe and I also looked at the drillers log
for MW 92-1 which is immediately adjacent to the leachate pond. The
transmissivity figures for nearby monitoring wells do not look promising in
terms of corresponding to percolation rates less than 10 -6 cm/sec. Further,
the drill log for 92-1 leads me to believe that the leachate pond overlies
recent alluvial material rather than the much less permeable continental
basins deposits.
The bottom line is that soils tests data on geologic materials underlying the
leachate pond are necessary to support the use of a single liner pond. If the
required permeabilities are not met then either a double lined system is
necessary or alternative leachate storage~facilities may need to be
considered.
Corrective Action for VOC Contaminated Groundwater
The report reviewed ten alternatives for abating VOC (volatile organic
compounds) groundwater contamination including two passive systems and eight
active pump and treat systems. The report recommends Alternative 2 which is a
passive system with increased monitoring capabilities to make sure that the
extent of VOC contamination does not go beyond what is termed the "containment
zone" at the toe of the landfill. The report also recommends completion of a
"risk assessment" to show that the contamination does not present a
significant risk to down stream water users. The report makes reference to
State Board Resolution No. 92-49 regarding the acceptability of the
containment zone concept in lieu of more expensive and perhaps unnecessary
active pump and treat systems.
The monitoring data which has been collected to date indicates that the
horizontal and vertical extent of VOC groundwater contamination has been
defined. Monitoring data has been compiled since the mid 1980's with the
majority being provided from analyses performed on samples collected from
wells installed in 1990, 1992, and 1994.
Mr. Rick Kennedy
April 9, 1996
Page 3
We find three reasons to be present which could make a passive system an
acceptable means for protection of water quality. The first is the fact that
historical data do not indicate that the contaminant plume is expanding or
moving off site, nor (pending completion of a risk assessment) do there appear
to be receptors to be affected in the immediate vicinity of the plume.
Second, improved monitoring capabilities will enable tracking of any changes
in the character and location of the plume with a reasonable degree of
confidence. Third, there are several effective active corrective action
systems referenced in the feasibility study which could be implemented quickly
if evidence is found that the contaminants are moving from the containment
zone.
The concept of containment zones is becoming increasingly acknowledged as a
means of acceptable protection of water quality. The current draft document
for the revision of State Board Policy No. 92-49 has a new "Section H" which
applies directly to the use of containment zones in appropriate circumstances.
However, this latest draft of the Policy is still under review and not
formally adopted yet. At this time it is appropriate to pursue an interim
course of action.
The current Waste Discharge Order for the landfill, Regional Water Board Order
No. 94-123, contains Provision No. D.1. which required the City of Ukiah to
prepare the Feasibility Study for Corrective Actions. The next order of
business would normally be to commit to an engineered design of specific
corrective action measures and a time schedule for constructing and
implementing those measures. However, in the case of the Ukiah landfill a
passive system is recommended contingent on improved monitoring capabilities,
results of a risk assessment which shows that the plume is expected to have no
significant affect on water users, and the overall acceptability of using a
containment zone to protect water quality. At this time we feel it is
appropriate for the City to proceed with preparing a revised monitoring
proposal to describe improvements to the existing monitoring network and to
proceed with preparation of a risk assessment to support the use of a
containment zone approach at the Ukiah landfill. We request that these
documents be prepared and submitted for review on or before July 15, 1996.
Upon receipt of a revised monitoring proposal, a risk assessment, and a final
design for laechate management facilities, revised Waste Discharge
Requirements will be prepared for consideration by the Regional Water Board.
The revised requirements will contain a time schedule for implementing
corrective action measures at the Ukiah landfill.
Mr. RiCk Kennedy
April 9, 1996
Page 4
Please give me a call if you have questions regarding this matter.
Sincerely ,
David S. Evans
Associate Water Resource Control Engineer
DSE'tab/ukfeas
cc- John Morley, Mendocino County Health Department
Gilbert Ashoff, Vichy Springs Resort, 2605 Vichy Springs Road, Ukiah, CA
95482
Jeffery Roy, Heller Ehrman White & McAuliffe, 333 Bush Street, San
Francisco, CA 94104-2878
Margie Youngs, SWRCB
300 AVE., UKI^H, CA 95482-5400
· ADMIN. 707/463-6200 · PUBLIC SAFETY 463-6242/6274
· FAX # , 707/463-6204 · i
.lanuary 19, 1996 '~
Mr. David Evans
Associate Engineer
REGIONAL WATER QUALITY CONTROL BOARD
North Coast Region
5550 Skylane Boulevard, Suite A
Santa Rosa, California 95403
RE:
ENGINEERING FEASIBILITY STUDY OF CORRECTIVE ACTION MEASURES,
AND PROPOSED CORRECTIVE ACTION PROGRAM
Dear Mr. Evans:
Enclosed with this letter is the Engineering Feasibility Study for Corrective Action Measures for
the Ukiah Landfill. This Study was prepared by Dames and Moore, a multi-disciplinary earth
science and engineering consulting firm, under contract with the City and was presented to our
City Council on January 17, 1996, for their consideration and authorization to forward the City's
proposed corrective action program to the Regional Water Quality Control Board.
The Feasibility Study for corrective action measures was prepared as required pursuant to the
City's current Waste Discharge Requirements, Order No. 94-123, in particular, Paragraph D,
"Provisions", for the purpose of identifying corrective action measures which can be
implemented to mitigate VOC impacts to groundwaters within the landfill property. As a part
of this Study, the feasibility of extracting leachate from the landfill mass at the toe of the landfill
was investigated as required pursuant to provision D. 1, Item d. Also included, is an engineering
analysis and feasibility of reconstructing and lining the leachate ponds as required pursuant to
Paragraph B, "Discharge Requirements", Item 5. As mentioned in Paragraph 4 of your letter
dated October 27, 1994, which responded to my comments presented in a letter dated October
13, 1994, the lining of the leachate ponds or the use of above-ground tanks for leachate storage
is to be considered as a component of an overall Corrective Action Program.
Based on the findings contained in the Study and as authorized by our City Council, the City of
Ukiah proposes to implement the following CorrectiVe Action Program related to the mitigation
of VOC impacts:
'We Are Here To Serve"
.' David Evans
January 19, 1996
Page 2
CORRECTIVE ACTION PROGRAM FOR
GROUNDWATERS
V.O.C. IMPACT TO ON-SITF.
A. Reconstruction and Lining of Leachate Pond
The City proposes to reconstruct and line the primary leachate pond and retain the secondary
unlined leachate pond as an emergency backup as depicted in Figure 4-5 of the Study, and as
described in Section 4.4 of the Study. This is the Small Pond Option or Option B. The project
would include a lift station and approximately 5,000 L.F. of a 2 inch force main and gravity
main traversing the Landfill and Gun Club properties and connected to the public sewer in Vichy
Springs Road. The route for the force/gravity leachate main is depicted in Figure 4-1 of the
Study and is within property owned by the City. The direct sewer connection will most likely
require an industrial connection permit and approvals from Regional Water Quality Control
Board. As indicated on Figure 4-5, the pond capacity with a 3 foot free board is estimated at
28,500 C.F. and the quantity of leachate generation from a 24 hour 100 year storm event is
estimated at 11,000 C.F. based on a 10,000 S.F. or 100 feet x 100 feet refuse cell and tipping
area, and a 10,000 pond surface area. Pump rate would be in the vicinity of 27 gpm and would
pump, under normal climatic conditions, during off peak sewer system periods. We propose
an alternative engineered lining system consisting of a one layer 60 mil high density polyethylene
liner over a non-woven cushion geotextile over 8 inches of compacted subgrade consisting of on-
site clay soils. We recognize that regulations require double containment features with leak
detection, however, we propose using the above engineering lining system because of the
remaining life of the landfill. The landfill is projected to close by October 1999 given today's
daily average waste input.
The budget cost estimate for the Small Pond Option is $329,000 which includes engineering,
permitting, construction management, and CQA. Although more costly than the Evaporation
Pond Option (large pond) described in Section 4.2 of the Study, the Small Option Pond provides
future options for the City should we be required to pump and treat impacted on-site
groundwaters. The Small Pond Option also eliminates the need to haul leachate with water
tenders as we currently do, thereby reducing heavy truck traffic to and from the landfill which
is a concern to the landfill neighbors and the County Public Works Department.
GROUNDWATER CORRECTIVE ACTION MEASURES
The City proposes to implement the 'Limited Action" alternative as the corrective action
measure for VOC impacted, on-site groundwaters as this alternative is described in Section
6.2.2, "Alternative 2 - Limited Action~, of the Study.
Mr. David Evans
~January 19, 1996
Page 3
Under the measure, the City would
le
Further define the extent of groundwater impacts by installing additional groundwater
monitoring wells, approximately 6.
0
Perform an assessment of the pathways of exposure to humans and the environment based
on existing site conditions and the potential for impacts to migrate off-site and affect
public and private water supply wells and cause water degradation to the unnamed
seasonal creek.
e
Develop and implement a monitoring program to ensure that significant impacts do not
develop in the future and that current levels of impact do not increase.
In consideration of the State of California Water Resources Control Board's evolving
containment zone policy (amendments to Resolution No. 92-49) and current information which
suggests that VOC impacts are limited to on-site groundwater and, in some cases, show a
decreasing trend over time, we believe that the Limited Action Corrective Measure is
appropriate.
Should groundwater on-site impacts prove to be an endangerment to human health, the
environment and to the beneficial uses of waters of the State after the implementation of the
Limited Action Corrective Measure, the City would most likely propose the implementation of
Alternative 3, "Discrete Extraction/POTW Treatment and Discharge", as this alternative is
described in Section 6.2.3 of the Study.
Under this Alternative, six (6) groundwater 'extraction wells placed strategically along the north
toe of the landfill would be developed and the extracted groundwater would be discharged to the
lined primary leachate pond or directly to the lift station via the existing leachate collection
main.
The Small Pond Option and this alternative share the same infrastructure. With the
implementation of the Small Pond Option, the budget cost estimate of $300,000 for Alternative
3 would be reduced to approximately $188,000.
We have proposed an alternative engineered lining system for the leachate pond because of the
short remaining life of the landfill (October 1999). Should it be necessary that Alternative 3 be
implemented and should the Regional Water Quality Control Board be concerned that the
proposed lining system does not provide a double containment and leak detection features, the
extracted impacted groundwater could be discharged directly to the lift station or a companion
concrete sump connected to the lift station.
David Evans
January 19, 1995
Page 4
FEASIBILITY OF LEACHATE EXTRACTION FROM THE REFUSE MASS
Our efforts and the results of the investigation of extracting leachate from the refuse mass are
described in Section 3 of the Study.
The slow leachate recovery rates within the extraction wells developed under this Study suggest
that there is minimal leachate within the landfill at this time, and, therefore, leachate extraction
is not practical at the present time. The City proposes to continue with the seasonal monitoring
of the leachate extraction wells and nearby groundwater monitoring wells and stream gauges.
The monitoring would consist of measuring the liquid levels within the extraction wells,
groundwater levels within Monitoring Wells 90-3, 90-4, 90-5, 90-6 and 92-1 and the surface
water levels at four stream gauges installed in the unnamed creek on a bi-weekly basis. This
monitoring program will be helpful in determining if any hydraulic interaction exists between
leachate, at the toe, groundwater, and surface water. Leachate extraction feasibility will be re-
evaluated after sufficient monitoring data have been obtained.
This concludes our proposed Corrective Action Program to mitigate VOC impacted on-site
groundwaters. Your most earliest review and consideration of our proposed program is
requested. It is necessary that we begin the design and preparation of the contract documents
for the lining of the leachate pond in the very near future to accomplish a completed project
before October 1, 1996. Please call me at your earliest convenience should you have questions
concerning our proposed program.
Sincerely,
~~Directo~ of Public Works/City ~in. eer
Candace Horsley
City Manager
John Fawcett
Dames and Moore
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