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1996-09-04 Packet
CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 September 4, 1996 6:30 p.m. RESUME , Roll Call Invocation/Pledge of Allegiance Proclamations - Pollution Prevention Week , Approved w/Corrections .... Approved As Submitted Approval of Minutes a. Special Joint Meeting of City Council and Golf Course Committee - August 21, 1996 .... b. Regular Meeting - August 21, 1996 Mayor Read . RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure which generally limits to ninety (90) days the time within which the decision of the City Boards and Agencies may be judicially challenged. Mayor Read , Res.No.97-17 , Approved. Mastin/Malone/ Shoemaker/Schneiter Wattenburger Absent CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Adoption of Resolution Waiving the 60-Day Notification Requirement for Establishing a County Facility in the City b. Denial of Claims Received from Carl Barker; Nancy Lee; Steven Grams; Michelle McKay; and Pacific Bell; and Refer to City Insurance Carrier, REMIF c. Notification to Council Regarding the Annual Purchase of Non-Ionic Dry Polymer Product d. Receive Report Regarding Tree Stump Removal at Todd Grove Park Performed by Timber Lake Tree Service, and Authorize Budget Amendment in the Amount of $5,040 e. Authorize Month to Month Service From Reuser, Inc., for the Removal of Yardwaste and Woodwaste at the Ukiah Landfill Until November 7, 1996 f. Approve Budget Amendment for Special Legal Counsel for Ashoff, et al, v. City of Ukiah Mayor Read . AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience, ff there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request Adopted ....... o PUBLIC HEARING a. Adopt Negative Declaration of Environmental Impact for the Realignment/Relocation of an Intermittent Creek to Accommodate the Enlargement of the East Sedimentation Basin at the Ukiah Landfill Adopt Resolution Approving Fee Schedule for Various City of Ukiah Parks and Facilities Adopted Res. No. 97-18 .... b. Mast in/Malone/Wattenbur~er/ Shoemaker/Schneiter Adopted , UNFINISHED BUSIN____RS a. Adopt Report of the Amended Gas Mitigation Corrective Action Plan for Perimeter Gas Migration at the Ukiah Landfill, Prepared by Lawrence and Associates, and Authorize the Director of Public Works to Submit Report to the Local Enforcement Agency and the California Integrated Waste Management Board .. 10. NEW BUSINESS Consensus Not To ......... a. Discussion and Adoption of Resolution in Support of Proposition 217 Take Action 11. 12. 13. 14. CITY COUNCIL/REPORTS CITY MANAGER/DEPARTMENT HEAD REPORTS CLOSED SESSION (None) ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request for its residents; and Pollution prevention is an approach to environmental protection that . is protective and therefore a preferable strategy for enhancing our environment; and Pollution prevention can increase industrial efficiency and save businesses money; and By focusing attention on pollution prevention, Ukiah will be better able to meet the challenges of the 1990's for economic competitiveness, environmental protection, and environmental regulation; and Pollution Prevention Week is an opportunity for government, industry, . and environmental organizations to recognize the potential of this . worthwhile effort and to work together to plan for a prosperous and sustainable future. . NOW, THEREFORE, I, Fred Schneiter, Mayor of the City of Ukiah, on _ beha{f of my fellow. City Councilmembe~s, Richa. rd Shoemaker, Jam. es Wattenburger, Sheridan Malone, and Jim Mastin, do hereby proclaim September 16 - 22, 1996 to be ?o. llution Prevention Week" and urge all community members and businesses of the City of Ukiah to partlclpate--- in local and regional celebratory and educational activities. l~red Sc~leiter, Mayor CITY OF UKIAH CITY COUNCIL MINUTES JOINT CITY COUNCIL/UKIAH GOLF COURSE COMMITTEE MEETING August 21, 1996 5:30 p.m. The City Council and the Ukiah Golf Course Committee convened in a joint meeting, of which the agenda was legally noticed and posted, at 5:32 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, Califomia. The meeting was called to order by Mayor Schneiter. Roll was taken with the following Councilmembers present: Mastin, Malone, Shoemaker, and Mayor Schneiter. Absent: Councilmember Wattenburger. Golf Course Committee Members present: Crawford, Hefte, Nielson, and Chairman Ramsey. Absent: None. Staff present: Golf and Parks Superintendent Carpenter, Community Services Director DeKnoblough, Finance Director Elton, Assistant City Manager Harris, City Manager Horsley, Golf Pro McMillian, and City Clerk Giuntoli. II. AUDIENCE COMMENTS ON NON-AGENDA ITEMS None III. NEW BUSINESS a. Discussion of Fiscal Year 1996197 Budget Mayor Schneiter explained a workshop format would be used for the meeting, thereby enabling each group to understand the issues before them. The Council would not be making decisions at this meeting, other than to provide a direction to staff to work on and bdng back recommendations at another regularly scheduled meeting. City Manager Horeley explained that at budget time there was a $105,057 deficit in the Golf Enterprise Fund. She subsequently asked Community Services Director DeKnoblough to meet with the Golf Course Committee and discuss possible options for eliminating the deficit. Recommendations from both staff and the committee will be presented for discussion. Community Services Director DeKnoblough presented a summary of the recommendations from the Golf course committee, including salary reductions, a split of the debt service between the General Fund and Golf Enterprise Fund, the sale of excess City properties with the monies applied to the outstanding debt, refinancing of the remaining balance, elimination of several line item expenditures, and a review of the support services provided to the Golf Course by other City Departments. He further advised that while the Committee's recommendations did resolve the current budget deficit, $38,500 of the cuts were to essential maintenance programs which, if carried over from year to year, would have a detrimental impact on the Course condition. He further advised that staff did not support recommendations which would eliminate essential programs, such as cart path improvements and deep core aedfication, but would consider other options, including salary reductions, reducing the committee's recommended cuts by 50%, the adoption of an additional $1 per round fee for pdvate carts and memberships as identified in Member Crawford's August 8, 1996 letter, and the elimination of the $5 out-of-County fee. At this point, Mayor Schneiter relinquished the chair to Golf Course committee Chairman Ramsey. Chairman Ram;my gave a brief history of the purchase of the Back Eight, and stated he believed that purchase to be the reason for the deficit position of the Golf Enterprise Fund. He further stated he felt a great deal of help was necessary from the City to reduce the debt service, and that he preferred not to 'whittle away' at Course programs and maintenance. Member Crewford stated he had observed inconsistency in the treatment of the Golf course by the City council, staff, and management, but that the one thing that has remained consistent is the commitment the golfing community has made to the City of Ukiah in upgrading the Golf Course. He asked that the Council share that commitment. City Council/Ukiah Golf course Committee Meeting August 21, 1996 Page 1 Member Nielson spoke to her concerns relative to senior citizens' ability to pay increased fees, and reviewed the budget figures, suggesting the City help with the $25,000 annual debt service payment. She stated she felt the condition of the Course made it unfeasible to raise fees at this time. Discussion followed relative to the purchase of the Back Eight, wherein the Council explained the rationale and circumstances surrounding the purchase, and reinforced their past and present commitment to the Course. Further discussion followed regarding potential fee increases, and the revenue and costs associated with the Todd Grove Room and Clubhouse remodel. Several members of the audience spoke to their concerns and offered suggestions relative to eliminating the budget deficit. Discussion followed regarding debt service, interest expense, and allocation costs. Further discussion followed regarding the possible sale of City property, with a description provided of the differences between General and Enterprise Funds. It was explained the City's General Fund supports, from different sources of revenue, Police, Fire, Ambulance, Planning, certain Public Works, and certain Recreational Facilities. Member Crawford stated that it would be difficult to encourage the Men's Club to spend money improving the City's facility if there was no visible compromise from the Council. He further stated that he felt whatever had been done with volunteer effort and money was being disregarded. Councilmember Malone replied that many recreational and organizational things in the community had been accomplished with volunteer effort; people pitch in and work together for good causes. He stated he was proud of the effort the golfing community had put forth; however, the effort was put forward on County property, and the City wanted control of one of its main assets. Mayor Schneiter stated the City cannot afford to let an asset that was created from bare ground turn into someone else's hands; the City bought the property. He further stated Council will ask staff to find ways to relieve the debt without any deterioration in maintenance or programs, and bring back solid proposals based on the evening's discussion and what the Committee brought to Council. Councilmember Malone stated he was committed to the maintenance of the Course, and would be open to reviewing salades and restructuring the debt. He further stated Council was not doing the Course a favor by holding the line on golf fees, because at some point in the future costs will escalate. Ms. Homley stated staff will meet with Finance Director Elton and the Golf Course Committee to explore options. Councilmember Shoemaker offered a personal comment, encouraging those present not to leave the meeting and tell other members of the community that Council has insulted the volunteers, thus doing both them and the council a disservice. The staff and volunteer Councilmembers are a highly dedicated group of people, and none of them need to have their persons defamed or attacked about the efforts they have all put in on this. Member Cmwford assured him that was not the case; he merely wanted recognition of the volunteer effort of the golfing community. There being no further business, the meeting was adjourned at 6:32 p.m. to the regular scheduled City Council Meeting of August 21, 1996. b:cc/ccgolfsp.mtg Marge Giuntoli, City Clerk City Coun¢ilAJkiah Golf Course Committee Meeting August 21, 1996 Page 2 MINUTES OF THE CITY COUNCIL OF THE CITY OF UKIAH - August 21, 1996 The City Council convened in a regular meeting, of which the agenda was legally noticed and posted, at 6:40 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were PRESENT: Mastin, Malone, Shoemaker, and Mayor Schneiter. ABSENT: Councilmember Wattenburger. Staff Present: Director of Public Utilities Barnes, Director of Community Services DeKnoblough, Compliance/Customer Service Officer Goodrick, Assistant City Manager Harris, City Manager Horsley, Public Works Director Kennedy, City Attorney Rapport, Planning Director Sawyer, Senior Planner Stump, Executive Assistant Yoast, and City Clerk Giuntoli. 2. InvocationlPledqe of Alleqiance Mayor Schneiter gave the invocation, and Councilmember Mastin led the Pledge of Allegiance. . Special Order of Business Introduction of Century Communications Manaqement Staff~ Including Michael Cline~ General Manager Michael Cline, General Manager, Century Communications, introduced the new management staff members and gave a brief overview of Century Communication's operations. . Approval of Minutes Regular Meeting - August 7, 1996 MIS Malone/Mastin to approve the Minutes of the Regular Meeting of August 7, 1996, as submitted, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: CouncilmemberWattenburger. 5. RIGHT TO APPEAL DECISION Mayor Schneiter explained the appeal process. 6. CONSENT CALENDAR MIS Mastin/Malone to approve the Consent Calendar as follows: ao b. co g. j. Adopted Ordinance No. 970 Amending Sections 2580 and 2581 of the Ukiah City Code to Require Drug and Alcohol Testing of Taxi Cab Drivers; Adopted Ordinance No. 971 Amending Section 101 of the Ukiah Municipal Code Relative to City Manager Residency; Approved Dispatch Service Agreement Between the City of Ukiah and City of Ft. Bragg; Approved Agreement with Morton Phillips Inc. for Plan Checking Services; Accepted Resignation from Planning Commissioner Cheryl Baker and Authorized City Clerk to Advertise Vacancy; Received Report Regarding Award of Contract to Hendrix, C/O C. Stephens & Associates for 7,500 Feet of #2 AWG Aluminum, 15 KV, XLPE Insulated, Non-Jacketed, Concentric Neutral, Single Conductor Cable; Received Report of Acquisition of Portable Surface Grinding Machine; Received Report of Acquisition of Consultant Services for the Design of the Alternative Leachate Containment System for the Ukiah Solid Waste Facility; Awarded Construction Contract to Parnum Paving, Inc. for the Construction of the Gobbi Street Storm Drain From Waugh Lane to Leslie Street, Specification No. 96-04, in the Amount of $32,489; Awarded Bid for 2-Wheel Drive Utility Vehicle to Lasher Auto Center for the Amount of $20,347.47; Received Report of Recreational Brochure Publication Costs and Approved Budget Amendment; Received Report Regarding Award of Contract to Taylor Made Associates for Rental of Canon Copy Machine in an Amount Not to Exceed $8,314.08 at 20,000 Copies per Month. Councilmember Mastin inquired regarding Item 6k, whether in the past the City had tried to accomplish the same results in one annual publication instead of three separate publications. Regular Meeting - August 21, 1996 Page I City Manager Horsley explained that several years ago the recreation brochure was published twice a year, supplemented with flyers announcing new classes. The result was a decrease in the number of people enrolling in classes. Also, City residents previously received a brochure in the mail; however, this proved to be a costly process. This advertising format will offset the production costs of the brochure. Councilmember Malone inquired regarding Item 6d, whether there are no local firms available still that could provide the plan checking services. Planning Director Sawyer confirmed that was still the case. The motion carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember Wattenburger. 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward. . UNFINISHED BUSINESS Discussion of Airport Commission Composition and Adoption of Resolution Filling One Airport Commission Vacancy Executive Assistant Yoast reviewed the three options to be considered by Council, and advised Councilmember Mastin was next in rotation to nominate should the Council choose that option. Councilmember Shoemaker stated another option, which would be a six-member commission. Councilmember Malone stated he preferred to keep the Commission composition at seven members. Mayor Schneiter also stated his preference for the seven-member Commission, and suggested one of the applicants be appointed at this time, and advertising occur to fill the remaining vacancy with a City of Ukiah resident. MIS Shoemaker/Malone to designate Commission membership to remain at seven members and to readvertise for the vacant position, was withdrawn following discussion regarding proper procedure. MIS MastinlSchneiter to nominate Mark Davis as a member of the Airport Commission carried by an all AYE voice vote. MIS MastinlShoemaker to adopt Resolution No. 97-13 Appointing Mark Davis to a three year term on the Airport Commission, with direction to readvertise for the remaining vacancy to be filled with a City of Ukiah resident, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember Wattenburger. 8b. Adoption of City of Ukiah Landscaping and Streetscape Design Guidelines Senior Planner Stump bdefly outlined the Landscaping and Streetscape Design Guidelines, stating that the document provides a consolidation of policies previously established, thereby providing the staff, public, and project applicants clear and comprehensive direction of what constitutes acceptable and approvable landscape treatment within the City. Mayor Schneiter commented that the amount of time the Planning Commission spent on discussing landscaping issues concerned him. Mr. Stump stated staff believed the proposed Guidelines would help alleviate that situation. A handout regarding landscaping design will be provided to individuals during the planning application process. Council queried staff regarding several items in the proposed Guidlines, including irrigation under oak trees, Planning Director determination of "superior quality" landscaping, percent of landscaping on new development, landscaping theme, lawns, street trees, planting strips, and indigenous plant materials. Regular Meeting - August 21, 1996 Page 2 Council suggested the following changes to the Guidelines: Page 3, Chapter 1, A. 1. Delete the language "unless the landscaping design is of superior quality, as determined by the Planning Director." Page 3, Chapter 1, A.2.a. and g. Delete from Guidelines. Page 4, Chapter 1, C.5 Eliminate the word "emitters." Page 5, Chapter 1, E.7 Delete from Guidelines. Page 7, Chapter 2, 1.1.A.4 Revise language to resolve conflict with street tree list for existing School Street trees. Discussion followed regarding where street trees are to be located by Ordinance and Resolution and where they are by actual installation. It was noted the current Ordinance states street trees should be installed between the curb and sidewalk; however, it is not being enforced. It was further noted that either the trees should be installed according to Ordinance, or the Ordinance should be changed. Councilmember Shoemaker recommended the following changes to Appendix F, Master Tree List. Page 3, change the spelling of "Crepe Myrtle" to "Crape Myrtle." Page 8, relative to the Chinese Tallow Tree, note in the Comments column that an annual pruning is recommended. He further recommended the Strawberry Tree and the Eucalyptus be eliminated from the Master Tree List. He referred to Chapter 5, Article 2, Section 5421, B. and E. of the Ukiah Municipal Code relative to the definitions of "Planting Strip" and "Tree," and suggested revisions be made to incorporate the City Engineer's guidelines. He further referred to Section 5424, C., describing street trees, and commented there were many trees listed on the street tree list that do not meet that description. He suggested the modification of the Master Tree List and elimination of those trees which do not meet Ordinance requirements. Discussion followed regarding planting street trees on private property rather in the public right-of- way, and the use of plants indigenous to Mendocino County. Council suggested the following change to the Guidelines: Page 3, Chapter 1, A.5. Delete from Guidelines. City Manager Horsley suggested an option would be to approve the Resolution adopting the Landscaping Guidelines with the suggested changes, and then change the Ordinance at a later date. MIS MalonelMastin to adopt Resolution No. 97-14 Adopting the Ukiah Landscaping and Streetscape Design Guidelines, with the changes as previously proposed by Council, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: CouncilmemberWattenburger. SC. Adoption of Resolution Approving Joint Powers Agreement for the Formulation and Implementation of the Mendocino County Inland Water and Power Commission and Authorizinq Mayor to Execute Aqreement Mayor Schneiter explained the Redwood Valley County Water Distdct is now a member of the group considering the Commission, and advised that each of the five entities have been asked to contribute $2,000 startup funds. When the Board is selected and the members in place, the plan for financing will be determined at that point. Discussion followed regarding from which account in the budget the $2,000 would be drawn. MIS MastinlMalone to adopt Resolution No. 97-15 Approving Joint Powers Agreement for the Formulation and Implementation of the Mendocino County Inland Water and Power Commission and Authorizing the Mayor to Execute the Agreement, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: CouncilmemberWattenburger. 8d. Discussion Regarding Annual Funding for Non-Profit Groups City Manager Horsley reviewed the staff report and outlined the possible actions Council could take. Councilmember Mastin stated he was a strong supporter of these funds, but recommended the funds be held for the time being and see how things progress during the course of the fiscal year. Councilmember Shoemaker stated he agreed that the funds should be held. Regular Meeting - August 21, 1996 Page 3 Mayor Schneiter stated for the first time since he has been a member of the Council he supports returning these funds to the General Fund. MIS SchneiterlMalone to return the funds to the General Fund. Discussion followed with concerns expressed regarding what City employees facing potential layoffs would say relative to the City giving money to various community groups, and the message many non-profits with limited resources may receive relative to their worthiness to the community should the funds be eliminated. It was noted that the various recipient agencies had been informed every year that the funding might be discontinued in the future. The motion failed by the following roll call vote: AYES: Councilmember Malone and Mayor Schneiter. NOES: Councilmembers Mastin and Shoemaker. ABSTAIN' None. ABSENT: Councilmember Wattenburger. Councilmember Mastin moved to hold the funds for review until February, 1997. The motion died for lack of a second. MIS Shoemaker/Malone to hold the funds and bring the item back for review and discussion after Council makes some concrete budgetary alteration decisions as part of the strategic plan, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, and Shoemaker. NOES: Mayor Schneiter. ABSTAIN: None. ABSENT: CouncilmemberWattenburger. Se. Approval of Agreements Between the City of Ukiah and Redwood Business Park Owners, et al, for Extension of Airport Park Boulevard Mayor Schneiter advised that if this item is to be acted upon, it will occur after Closed Session. Sm NEW BUSINESS Discussion of Preliminary Draft AB939 "Mendocino County Siting Element" Prepared by Mendocino Solid Waste Management Authority Compliance/Customer Service Officer Goodrick explained the Preliminary Draft Siting Element and reviewed the comments which staff suggests be forwarded to the Mendocino Solid Waste Management Authority (MSWMA), which include: 1) Page 4, Table 2, relative to the transfer station in Leggett, the Funding Sources identified as the "franchise" hauler should be "permitted" hauler; 2) Page 4, Table 2, South Coast Landfill Implementation Date be changed from "undetermined" to reflect a more detailed explanation; 3) Page 5, Table 3, Projected Disposal Tonnage from SRRE should be revised to reflect most recent estimates; and 4) Page 8, Item 7, Ukiah Landfill acreage currently landfilled is 40 acres, not 80. Discussion followed regarding the above comments and the use of "franchise" versus "permitted." It was suggested the comment be noted that the City Council of Ukiah had a question of whether the column that reads "hauler" is intended to be "permitted" or "franchise," and specifically so. If that is the case, at the public hearing the appropriate language can be determined and inserted and the Council will support that language as determined at that time. It was further noted it should be cladfied whether the waste output figures, as stated on Page 9, of 150 tons per day for Mendocino County, were for a five or seven day week. MIS Shoemaker/Malone to approve, with comments, the Preliminary Draft AB939 "Mendocino County Siting Element" prepared by Mendocino Solid Waste Management Authority, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: CouncilmemberWattenburger 9b. Invoke Provisions of Section 1530 of the Ukiah Municipal Code and Award a Consultant Service Aqreement to Dames and Moore for the Implementation of the Limited Action Alternative and Risk Assessment Related to VOC Impact to On-Site Groundwater at the Ukiah Landfill At a Maximum Compensation of $50~995 Public Works Director Kennedy gave a brief review of the staff report and explained why this project has become an emergency situation. Mayor Schneiter asked City Attorney Rapport if the Council could take the recommended action. City Attorney Rapport replied in the affirmative. Regular Meeting - August 21, 1996 Page 4 MIS Malone/Shoemaker to waive the informal bid (proposal) procedure pursuant to Ukiah Municipal Code Section 1530, and award a Consultant Service Agreement to Dames and Moore for the Implementation of the Limited Action Altemative and Risk Assessment related to VOC Impact to on- site groundwater at the Ukiah Landfill at a maximum compensation of $50,995, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: CouncilmemberWattenburger. 10. CITY COUNCIL/REPORTS Councilmember Malone reported he had attended the NCRA meeting during which the operating policy was approved; there is now a working policy draft with copies to be forwarded to all of the cities along the railroad line. Councilmember Shoemaker reported the Solid Waste Authority set the date of Saturday, October 19, for the "Garbage Circus," which will be held in Willits. There will be a joint meeting on August 24-25, in Eureka, between the North Bay Division and the Redwood Empire Division of League of California Cities. The guest speaker will be Congressman Riggs. He encouraged support of Proposition 217, and suggested the City Manager and City Attorney consult on whether it would be appropriate to consider a resolution in support of the Proposition. 11. CITY MANAGER/DEPARTMENT HEAD REPORTS Ms. Horsley advised she will be contacting the candidates for City Council and offering an orientation on the budget and a departmental overview. The Council recessed to the Ukiah Redevelopment Agency meeting at 8:05 p.m. Council reconvened from the Ukiah Redevelopment Agency meeting at 8:18 p.m and entered Closed Session at 8:25 p.m. Councilmember Wattenburger arrived at the meeting at 8:30 p.m. 12. 12a. CLOSED SESSION Conference with Leqal Counsel Regarding Anticipated Litiqation - Significant Exposure to Litiqation Pursuant to Subdivision (b) of Section 54956.9 (1 case) 12b. Conference with Labor Negotiator, Candace Horsley, Pursuant to G.C. Section 54957.6 Council recessed from Closed Session to the Ukiah Redevelopment Agency meeting at 10:10 p.m. Council reconvened from the Redevelopment Agency meeting at 10:12 p.m., to take action on Item Se. Se. Approval of A_qreements Between the City of Ukiah and Redwood Business Park Owners~ et al~ for Extension of Airport Park Boulevard MIS MastinlShoemaker that the City and Ukiah Redevelopment Agency shall discontinue negotiations with the owners of the Redwood Business Park to share the cost of constructing Airport Park Boulevard and to proceed with providing access to the Mendocino Brewing Company property along Airport Road with only the 12 inch water main constructed within the City's easement across the Redwood Business Park, carded by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: Councilmember Wattenburger. ABSENT: None. 13. ADJOURNMENT There being no further business, the meeting was adjourned at 10:14 p.m. Marge Giuntoli, City Clerk b:cc/82196min Regular Meeting - August 21, 1996 Page 5 CITY OF UKIAH CITY COUNCIL MINUTES JOINT CITY COUNCIL/UKIAH GOLF COURSE COMMITTEE MEETING August 21, 1996 5:30 p.m. The City Council and the Ukiah Golf Course Committee convened in a joint meeting, of which the agenda was legally noticed and posted, at 5:32 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. The meeting was called to order by Mayor Schneiter. Roll was taken with the following Councilmembers present: Mastin, Malone, Shoemaker, and Mayor Schneiter. Absent: Councilmember Wattenburger. Golf Course Committee Members present: Crawford, Hefte, Nielson, and Chairman Ramsey. Absent: None. Staff present: Golf and Parks Superintendent Carpenter, Community Services Director DeKnoblough, Finance Director Elton, Assistant City Manager Hards, City Manager Horsley, Golf Pro McMillian, and City Clerk Giuntoli. II. AUDIENCE COMMENTS ON NON-AGENDA ITEMS None III. NEW BUSINESS a. Discussion of Fiscal Year 1996197 Budget Mayor Schneiter explained a workshop format would be used for the meeting, thereby enabling each group to understand the issues before them. The council would not be making decisions at this meeting, other than to provide a direction to staff to work on and bdng back recommendations at another regularly scheduled meeting. City Manager Horsley explained that at budget time there was a $105,057 deficit in the Golf Enterprise Fund. She subsequently asked Community Services Director DeKnoblough to meet with the Golf Course Committee and discuss possible options for eliminating the deficit. Recommendations from both staff and the Committee will be presented for discussion. Community Services Director DeKnoblough presented a summary of the recommendations from the Golf Course Committee, including salary reductions, a split of the debt service between the General Fund and Golf Enterprise Fund, the sale of excess City properties with the monies applied to the outstanding debt, refinancing of the remaining balance, elimination of several line item expenditures, and a review of the support services provided to the Golf Course by other City Departments. He further advised that while the Committee's recommendations did resolve the current budget deficit, $38,500 of the cuts were to essential maintenance programs which, if carded over from year to year, would have a detrimental impact on the Course condition. He further advised that staff did not support recommendations which would eliminate essential programs, such as cart path improvements and deep core aedfication, but would consider other options, including salary reductions, reducing the committee's recommended cuts by 50%, the adoption of an additional $1 per round fee for pdvate carts and memberships as identified in Member Crawford's August 8, 1996 letter, and the elimination of the $5 out-of-County fee. At this point, Mayor Schneiter relinquished the chair to Golf course Committee Chairman Ramsey. Chairman Ramsey gave a brief history of the purchase of the Back Eight, and stated he believed that purchase to be the reason for the deficit position of the Golf Enterprise Fund. He further stated he felt a great deal of help was necessary from the City to reduce the debt service, and that he preferred not to 'whittle away' at Course programs and maintenance. Member Crewford stated he had observed inconsistency in the treatment of the Golf Course by the City council, staff, and management, but that the one thing that has remained consistent is the commitment the golfing community has made to the City of Ukiah in upgrading the Golf Course. He asked that the council share that commitment. City Council/Ukiah Golf course Committee Meeting August 21, 1996 Page 1 Member Nielson spoke to her concerns relative to senior citizens' ability to pay increased fees, and reviewed the budget figures, suggesting the City help with the $25,000 annual debt service payment. She stated she felt the condition of the Course made it unfeasible to raise fees at this time. Discussion followed relative to the purchase of the Back Eight, wherein the Council explained the rationale and circumstances surrounding the purchase, and reinforced their past and present commitment to the Course. Further discussion followed regarding potential fee increases, and the revenue and costs associated with the Todd Grove Room and Clubhouse remodel. Several members of the audience spoke to their concerns and offered suggestions relative to eliminating the budget deficit. Discussion followed regarding debt service, interest expense, and allocation costs. Further discussion followed regarding the possible sale of City property, with a description provided of the differences between General and Enterprise Funds. It was explained the City's General Fund supports, from different sources of revenue, Police, Fire, Ambulance, Planning, certain Public Works, and certain Recreational Facilities. Member Crswford stated that it would be difficult to encourage the Men's Club to spend money improving the City's facility if there was no visible compromise from the council. He further stated that he felt whatever had been done with volunteer effort and money was being disregarded. Councilmember Malone replied that many recreational and organizational things in the community had been accomplished with volunteer effort; people pitch in and work together for good causes. He stated he was proud of the effort the golfing community had put forth; however, the effort was put forward on County property, and the City wanted control of one of its main assets. Mayor Schneiter stated the City cannot afford to let an asset that was created from bare ground turn into someone else's hands; the City bought the property. He further stated council will ask staff to find ways to relieve the debt without any deterioration in maintenance or programs, and bdng back solid proposals based on the evening's discussion and what the Committee brought to Council. Councilmember Malone stated he was committed to the maintenance of the Course, and would be open to reviewing salades and restructuring the debt. He further stated council was not doing the course a favor by holding the line on golf fees, because at some point in the future costs will escalate. Ms. Horsley stated staff will meet with Finance Director Elton and the Golf Course Committee to explore options. Councilmember Shoemaker offered a personal comment, encouraging those present not to leave the meeting and tell other members of the community that Council has insulted the volunteers, thus doing both them and the Council a disservice. The staff and volunteer Councilmembers are a highly dedicated group of people, and none of them need to have their persons defamed or attacked about the efforts they have all put in on this. Member Crswford assured him that was not the case; he merely wanted recognition of the volunteer effort of the golfing community. There being no further business, the meeting was adjourned at 6:32 p.m. to the regular scheduled City Council Meeting of August 21, 1996. b:cc/ccgolfsp.mtg Marge Giuntoli, City Clerk City Council/Ukiah Golf Course committee Meeting August 21, 1996 Page 2 CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 September 4, 1996 6:30 p.m. . le Roll Call Invocation/Pledge of Allegiance Proclamations- Pollution Prevention Week m Approval of Minutes a. Special Joint Meeting of City Council and Golf Course Committee - August 21, 1996 b. Regular Meeting - August 21, 1996 , RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure which generally limits to ninety (90) days the time within which the decision of the City Boards and Agencies may be judicially challenged. . CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Adoption of Resolution Waiving the 60-Day Notification Requirement for Establishing a County Facility in the City b. Denial of Claims Received from Carl Barker; Nancy Lee; Steven Grams; Michelle McKay; and Pacific Bell; and Refer to City Insurance Carrier, REMIF c. Notification to Council Regarding the Annual Purchase of Non-Ionic Dry Polymer Product d. Receive Report Regarding Tree Stump Removal at Todd Grove Park Performed by Timber Lake Tree Service, and Authorize Budget Amendment in the Amount of $5,040 e. Authorize Month to Month Service From Reuser, Inc., for the Removal of Yardwaste and Woodwaste at the Ukiah Landfill Until November 7, 1996 Approve Budget Amendment for Special Legal Counsel for Ashoff, et al, v. City of Ukiah AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request . , 10. 11. 12. 13. 14. PUBLIC HEARING a. Adopt Negative Declaration of Environmental Impact for the Realignment/Relocation of ,an Intermittent Creek to Accommodate the Enlargement of the East Sedimentation Basin at the Ukiah Landfill b. Adopt Resolution Approving Fee Schedule for Various City of Ukiah Parks and Facilities UNFINISHED BUSINESS a. Adopt Report of the Amended Gas Mitigation Corrective Action Plan for Perimeter Gas Migration at the Ukiah Landfill, Prepared by Lawrence and Associates, and Authorize the Director of Public Works to Submit Report to the Local Enforcement Agency and the California Integrated Waste Management Board NEW BUSINESS a. Discussion and Adoption of Resolution in Support of Proposition 217 CITY COUNCIL/REPORTS CITY MANAGER/DEPARTMENT HEAD REPORTS CLOSED SESSION (None) ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request ITEM NO. 6a DATE: September 4, 1996 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION WAIVING THE 60-DAY NOTIFICATION REQUIREMENT FOR ESTABLISHING A COUNTY FACILITY IN THE CITY SUMMARY: The Mendocino County Social Services Department has requested a waiver from the 60-day notification requirement, as established by Government Code [}25351, to lease and use office space within the City limits. Government Code [}25351 provides for such a waiver if the City Council adopts a Resolution to this effect. The County intends to lease the existing and currently vacant office building located at 631 Orchard Avenue ("Blue Shield Building") in order to operate a job-readiness (Continued on page 2) RECOMMENDED ACTION: Adopt the Resolution waiving the 60-day noticing requirement pursuant to the provision contained in Government Code [}25351. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not adopt the waiver Resolution, thereby require the County to wait 60 days to lease 631 South Orchard Avenue. Citizen Advised: N/A Requested by: Allison Glassey, Mendocino County Social Services Director Prepared by: Robert Sawyer, Planning Director Coordinated with: Candace Horsley, City Manager; Mike Harris, Assist. City Manager Attachments: Resolution Glassey Letter APPROVED:~ ~ /~"'~~ ~an~-aceVH'0rsley, Cit Manager RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH WAIVING THE 60-DAY NOTIFICATION REQUIREMENT FOR ESTABLISHING A COUNTY FACILITY WITHIN THE CITY LIMITS, AS REQUIRED BY GOVERNMENT CODE §25351. WHEREAS, 1. Government Code §25351 requires that a County notify a City in advance of its intent to locate a County facility in the incorporated area; and 2. Government Code {}25351 further requires that said advance notification occur at least 60 days prior to use and occupation of the County facility, unless the City Council waives the notification requirement by Resolution; and 3. The Mendocino County Department of Social Services has requested a waiver of the 60-day notification requirement to locate a job-readiness training program in an existing building located at 631 South Orchard Avenue, Ukiah, California; and 4. The job-readiness training program consists of classroom exercises intended to teach unemployed citizens the skills necessary to apply for a job; and 5. The property located at 631 South Orchard Avenue is zoned for commercial use, lies amidst a commercial district, and has previously been developed with a commercial office building, thereby making the site compatible with the intended County use. NOW, THEREFORE, BE IT RESOLVED that the City of Ukiah grants the County of Mendocino a waiver of the 60-day notification requirement so as to immediately establish the job-readiness training facility at 631 South Orchard Avenue. PASSED AND ADOPTED on September 4, 1996, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Fred Schneiter, Mayor Marge Giuntoli, City Clerk for its residents; and . Pollutton preventton' is an approach to environmental protection that _ . ~s' protectwe and therefore a preferable strategy for enhancing our environment; and Pollution prevention can increase industrial efficiency and save businesses money; and By focusing attention on pollution prevention, Ukiah will be better able to meet the challenges of the 1990's for economic competitiveness, environmental protection, and environmental regulation; and andu. rgeallcommunitymembersandbusinessesoftheCityofUklahto participate in local and regional celebratory and educational actiwties. Fred Schnetter, Mayor Pollution Prevention Week is an opportunity for government, industry, and enmronmental' organizations to recognize the potential of this . worthwhde effort and to work together to plan for a prosperous and sustainable future. · . NOW, THEREFORE, I, Fred Schne~ter, Mayor of the City of Ukiah, on _ behalf of my fellow. C, ty Councilmembe~s, Richa. rd Shoemaker, Jam. es Wattenburger, Sheridan Malone, and Jim Mast~n, do hereby proclaim September 16 - 22, 1996 to be . ' ollut on Prevention Week" Mendocino County Department of Social Services Alison Glassey, Director Adult Services Family & Children's Services Employment & Family Assistance Services 737 South State Street · PO Box 8508 · Ukiah · California · 95482 · (707) 463-7700 · FAX (707) 463:7859 I August 21, 1996 Ukiah City Council Attention: Candace Horsley, City Manager 300 Seminary Avenue Ukiah, California 95482 Honorable Mayor and Council: Please accept this letter as a request for a waiver of the 60 day notification requirement. We wish to utilize space at 631 So. Orchard Avenue (formerly the "Blue Shield" building). This facility will be used by the County Social Services Department for Employment Services Programs. (GAIN, Job Alliance, Job Start and Cai-Learn). These programs provide job-readiness training to families who currently receive aid to Families with Dependent Children (AFDC). It is the intent of the Employment Development Department (EDD) to co-locate with Social Services by January 1997 to better provide our residents with employment related services. We hope to begin installing phones and moving furniture into this location on September 10, 1996. Training classes are scheduled to begin on September 23, 1996. Please accept this as a request to obtain a resolution from the City Council which would provide a waiver of the 60 day notification requirement as cited in Government Code 25351. If there are any concerns or additional requirements, please contact Christine Webb at 463-7725. Sincerely, Alison Glassey (z_.) Director ITEM NO. 6b DATE: SEPTEMBER 4, 1996 AGENDA SUMMARY REPORT SUBJECT: DENIAL OF CLAIMS FOR DAMAGES RECEIVED FROM CARL BARKER; NANCY LEE; STEVEN GRAMS; MICHELLE MCKAY; AND PACIFIC BELL; AND REFER TO CITY INSURANCE CARRIER, REMIF The claim from Carl Barker was received by the City of Ukiah on August 6, 1996 and alleges damages related to a tree trimming and power interruption incident at 14 Henderson Lane, #1 on July 3, 1996. The claim from Nancy Lee, Econographics, was received by the City of Ukiah on August 12, 1996 and alleges damages related to a power outage on June 9, 1996 at 950 Waugh Lane. The claim from Steven Grams was received by the City of Ukiah on August 14, 1996 and alleges damages related to an electrical incident at 611 W. Standley St., Apt B, on August 12, 1996. The claim from Michelle McKay was received by the City of Ukiah on August 20, 1996 and alleges damages related to an electrical incident at 611 W. Standley St., on August 12, 1996. The claim from Pacific Bell was received by the City of Ukiah on July 16, 1996 and alleges damages related to a controlled burn exercise at 470 Observatory Avenue on June 2, 1996. Pursuant to City policy it is recommended the City Council deny the claims as stated and refer them to REMIF, the City of Ukiah's insurance carrier. RECOMMENDED ACTION: Deny Claims for Damages received from Carl Barker; Nancy Lee; Steven Grams; Michelle McKay; and Pacific Bell; and Refer them to REMIF, the City's Insurance Carrier. ALTERNATIVE COUNCIL POLICY OPTIONS' Alternative action not advised by the City's Risk Manager. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: APPROVED' mfh:asrcc 9496CLAIM Acct. No.' N/A Yes Claimants Michael F. Harris, AICP, Assistant City Manager Candace Horsley, City Manager 1. Claim of Carl Barker, pages 1-2. 2. Claim of Nancy Lee, pages 3-6. 3. Claim of Steven Grams, pages 7-8. 4. Claim of Michelle McKay, pages 9-10. 5. Claim of Pacific Bell, pages 11-21. Cand"~ace Horsley, ~tylManager NOTICE OF CLAIM AGAINST ~ CITY OF UKIAH, CALIFORNIA This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the Government Code of the State of California, by t~ claimant or by a person acting on his/her behalf.Ictr ;. "¢~'~.4H RETURN TO: City Clerk's Office City of Ukiah 300 Seminary Avenue Ukiah, California 95482 i · CLAIMANT ' S NAME: Number/Street and Post .office¢'Box City / State Zip Code q&3-a/ 75'- Home Phone Number Work Phone Number . NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): . · . . DATE OF THE ACCIDENT OR OCCURRENCE. 7~,'~'~ · GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach .- additiona.'.~,ages if___more space is needed): ~/~ ~' ~/~/~ , NAMES, IF KNOWN, OF ANY PUBLIC. EMPLOYEES CAUSING THE INJURY OR · · NAMES AND ADDRESSES OF WITNESSES (optional): NAME ADDRESS A. TELEPHONE B· NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: A· NAME ADDRESS TELEPHONE Be 10. 11. TOTAL AMOUNT CLAIMED: 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medi~!/hos~9{~--a/--c-ar~: $ Loss of earnings: $ Special damages for: _ Gb~eral d~ages ~/~L~/' ~' ~' $.. ~~,. c~ ~ ' Estimated prospective damages as as known: Future expenses for medical and hospital care: ~~t~__ $ Future loss of e'a~:1~~ Other prospective specia damages: $ P r o s p e c t i v e g e n e r a 1 d am.~e s:. ~7/~/~$. / ~7, / 7 The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after.the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. DATED: SIGNATURE OF CLAI~4IYNT (S) Received in city Clerk's Office this 19 . day of , SIGNATURE , NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any~way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3: FORM~CLA IM Rev: 3110195 NOTICE OF CLAIM AGAINST ~ CITY OF UKIAH, CALIFORNIA · This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. , CITy OF UKtAH RETURN TO: City Clerk's Office ' ' City of Ukiah /lO01 £ 1996 300 Seminary Avenue Ukiah, California 95482 CII'~'CL£Rt~ D£PARI'M£IVT Number/Street andOst Offzce Box City State Zip Code Home Phone Number Work Phone Number · NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): · · · I P~CE OF THE ACCIDENT OR OCCU~ENCE: ~~C~~~ GENE~L DESCRIPTION OF THE ACCIDENT OR OCCU~ENCE (Attach additional pages if mpre space is needed): · NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR LOSS: QL!~ · · NAMES AND ADDRESSES OF WITNESSES (optional): NAME ADDRESS TELEPHONE NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: NAME ADDRESS TELEPHONE 10. GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED: 11. 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: pecial damages for: General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective. general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. DATED: Co -I '"'1 -q Lc, SIGNATURE OF (~LA'IMAN-T (S) Received in City Clerk's Office this 19 . day of , SIGNATURE ~ ,.' NOTE: This form of claim is for your convenience only, and any other type of form may ~e used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3:FORM%CLAIM Rev: 3110195 · ... Description · ...: '.' .* .:;..~ Keyboard Layout Calculators Key [] G! m Ig [] Manufacturer ~ ~ ~ SHA~J~. ~ ~ No. SHR-EL-1611H SHR-EU1801A SHR-EU2192G SHR-EL-2197GII SHR-EL-2615 SHR-! SHR-VX2652B SHR-QS2760A S39.99 $54.99 S74.99 S109.99 S 109.99 $129.99 S149.00 S209.00 General General General Heavy-Duty Heavy-Duty Professional Professional Professional Handheld Minidesk Desktop Desktop Desktop Desktop Desktop Desktop Portable Portable Printing Printing Printing Pdnting Printing Pdnting Pdntin0 Printing Compact Standard Standard Standard Standard Standard Small Flat Raised Sculpted Sculpted Sculpted Sculpted Sculpted 10 10 12 12 12 12 12 12 · :. '. ~ '. '. ;' '.' .:splay Digits :...:.... i.'..:-..?. '"~play Type LCD LCD LED LED LED LED LED LED Large Xlarge Large Large Fluorescent Fluorescent Fluorescent Fluorescent Fluorescent Fluorescent 1-Color 1-Color 2-Color 1-Color 2-Color 2-Color 2-Color 1-Color 1.4 1.5 2.0 3.0 3.6 3.6 3.6 4.1 4 Key 4 Key 4 Key 4 Key 4 Key 4 Key 4 Key 4 Key Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes ".' ::.'.: "' .' ::, .']emory Keys !":'; .: .*.* .. ':' ?'::: !, Switch Key i ~.:~* '. ~ ".: '. :.'. ". .',r'kuplOown Key .'...':i**'. '' :'..':'....~d Total Key Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 3.8xSx1.5 6xS.Sx2 7.6xg.1x2.4 8.6x10.Sx2.6 8.Sxllx2.8 9.3x11.gx2.9 9.1x12.1x2.9 9.4x13.3x3.1 0.9 2.1 2.9 4.4 5.5 7.1 6.0 7.1 · ."i'..'::.:..: "...' .i'..'C :. ~nlRoller (Key)* EA-732R (10) NR-40 (12) EA781RRDIBK (16) EA-741R (6) FUB Ribbon (17) · R/B Ribbon (17) R/B Ribbon (17) R/B Ribbon (17) .":';'i:i":: :'.".:'.'i~"'i".:.: :" .'aper (Key)* (28) (28) (28) (28) (28) (28) (28) (28) .: ':::.'i ..~/.':.':'::.'::':*'i~r~ Included Yes/4AA Yes/4AA . '::.::!'.:,:: :. ".'".':, :- ~*':.':".." :: ower Op~onal Induded AC Only AC Only AC Only AC Only AC Only AC Only '~ ~!':" ;i."i-'::':".":.;.i':;~nal AC Adapter SHR-EA-28A ..~:,~':.'.:.'..:.:::.::.'i:'..~.'~. $7.99 ' - "!~ii!~ i..::!."'-')'::'~::i! ~git VersiOn :.: :-~.'-:, :.-'~_~:,~¥~:~'i~,;~,~;~.!. :::..-!:~??~.;!:?~?.-: :-.:: ?: SHR-EL-1192G ~;.':~ ~HR~EU1197G~!.:~r`.~:~:`::~:~`¥.~:...~.:~:~?~:~`.~:~.~:~E~HR~VX1~2B~? SHR-QS1760A~ ;'::.:;'i':':i.:":;'~'::':::'i:'I- US FOR CURRENT PRICE$ / /1111 I ~l~,.qu,~! ~ ,11 !'~:::::.'.:::..-'.:..':.:-:...; ~ -,-,, , ' -- -- "-,-,, I~, ~...4~ I!1 ?:iii?:'i'~!i'~:::i.i.::?'::.:. :: . ....:....' .....:- .... ,~ ,. . ....:...: . ..... ".~-:'~i:'$:;:,':i'::'.':'.::.::','.::'" .'.' " .' ."'.' · , "', . ' - · . .... ' · F.".":: ':"? . -....-.'..: :.. ;. · .':'.':' ::.':':'.',i NAME :' 'PAOLI MORTGAGE 'CO. ADDRESS :~' 950.~'WAUGH LN. , .. DATE: 6/10/96 TIME: PROBLEM'REPORTED: LIGHTS FLICKERING. CALCULATORS AND PHONE POWER SUPPLYS BURNING OUT. LOST POWER SUPPLY TO ONE COMPUTER. PROBLEM FOUND: POSSIBLE BAD SPLICE;POSSIBLE BAD CONN. IN XFMR; LOW VOLTAGE 115/203 V. WORK DONE: REPLACED CONN. IN XFMR.;REPLACED SPLICE WITH FINGERS;RAISED TAPS FROM 1 TO 3. VOLTAGE 122/213V. SET RVM ON 7 DAY CHART ON 6/12/96. REMOVED ON 6/19.SET 24 HR CHART AND REMOVED ON 6/20. DISCUSSED CHART WITH BUSINESS. CALL #: 32E13 TRUCK #: 2221 TIME ON JOB: 5 HR CALL RC'D FROM: 32E17 DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD SVCCAL.DTF Retrieved ~orm 1 o~ -- Total Forms: 83 PaGe 1 ot 1 Esc-Exit Fl-How to uDdate F6-Table FT-Search FS-Calc F10-Continue NOTICE OF CLAIM AGAINST TUE CITY OF UKI,~I, CALIFORNIA This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the ~overnment Code of the State of California, by the claimant or ~,¥. ~,..:.o..c~::~.~ o. ,,~./.,.,: b..,.~. /:I~CEivED RETURN TO: City Clerk's Office City of Ukiah i · · 300 Seminary Avenue Ukiah, California 95482 AUG 1 4 1996 CITy CLERK DEPARIM£N7 Number/Street and ~Post Offi'ce Box cd, city State ¢ z-c775 Home Phone Number Zip Code ¥(. Work Phone Number · NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE/.SENT (if different than above): . . · · P~CE OF THE ACCIDENT OR OCCU~ENCE: GENE~L DESCRIPTION OF THE ACCIDENT OR ~CC~ENCE ~tt~cn additional pa~es if more space is needed),:~---~ o~b'dv. 5 bacg~e ~zct~ toq b~.~c~b't'.al ~,l,'f't'¢ke~'[. N~ES, IF KNOWN, OF ~Y PUBLIC EMPLOYEES CAUSING THE INJURY OR LOSS: -- · · NAMES AND ADDRESSES OF WITNESSES (optional): N E ADDRE~ NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: NAME ADDRESS TELEPHONE a. B. o, 10. GENERAL DESCRIPTION OF THE L, OSS, INJURY, OR DAMAGE SUFFERED: elec't~ic 51e,.eo ~odio , I IZ" Nit~cht blacl~- felev~,s~o~, ~ 7~ ~ott /;~A3 ho,th. 5'. 11. 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for: ..General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. / SIGNATURE OF CLAIMANT (S) Received in city Clerk's Office this 19 . day of , SIGNATURE NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3:FORI~CLAIM Rev: 3/10/95 NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIFORNIA This claim must be presented, as prescribed ~ Par~s ~ an~4 of;DivSs[on.73.6, of Title 1, of the Government Code of the kate O3 ' ~ " ' .Calx~ornxa~.~ the-'b~a~mant or by a person acting on his/her behalf· RETURN TO: City Clerk's Off'ice City of Ukiah 300 Seminary Avenue Ukiah, California 95482 I · · RECEIVED CITY OF UKIAH 1996 CHY CLERK L)EPAR IMENI Number/Stree~ a~d PostO~fice City State Home Phone Number Box qLqx%. Zip Code Work Phone Number · NAME AND ADDRESS OF 'PERSON TO WHOM NOTICES REGARDING CLAEM.'.SHOULD BE .SENT (if different than above): THIS · · · w~. ov ~. ~cczv~.~ o~ occ~.~c~.: 6u~. ~~. I%, v~c~ o~ ~ ~cczw~ o~ occ~~c~: I~ t~ U]. ~,~ GENE~L DESCRIPTION OF THE ACCIDENT OR OCCU~ENCE (Attach additional pages if more space is Deeded): ~~f6 ~ ~u6~. __ _,... .... , · · · NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR Loss: NAMES AND ADDRESSES OF WITNESSES (optional): NAME ADDRESS TELEPHONE NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: A· NAME ADDRESS TELEPHONE Be 10. GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED: ~¢ ~- ~" ~.~ %",V. ~ ;;1 c[~) 11. TOTAL AMOUNT CLAIMED: 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: , · Special damages~f6~: , ' , , -.,General damages EStimated prospective damages~'as'~f~r as known: . ~u~ure expenses fo~ medical and "~. 'Hospital care: -' ", ' Future loss of earnings: Other prospective special damages: Prospective. general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim ~.elating to a cause of action for death or for inj6~y'to~?the,pe.fson'L~r to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days afte~Tth~'.~c~fual o~ the cause of action, whichever is longer. Claims relating ~o any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. .., ,,, . D~ED:., ' .., ',. ','.,~,'., . ' ,, SIGNATURE OF CLAIMANT(S) Received in City Clerk's Office this c:~ 6> day of ...... , . . .... ,-,..~ ~r~ .,.:; ... , . ~ ~ , ' ..... . .... ).,;,. '~' - :.~ · . ' ,9' '' '1 '" "' "' ~'","' " "/" NOTE: This form of claim i~ ~or Your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3:FORM~CLAIM Rev: 3/10/95 --tO- Claims 3235 North Texas Street Fairfield, California 94533 (707) 428-2426 PACIFIC~:~BELL ~ A Pacific Telesis Company July 05, 1996 CITY OF UKIAH 300 Seminary Avenue Ukiah, CA 95482 RECEIVED Cl'l'y OF UKIAH JUl. 1 ,6 1996' CITY C~ ........... , ....... , ~VlENT RE: PROPERTY DAMAGE CLAIM Gentlemen: /, We are sending you the attached claim notice pursuant to Section 910 of the Government Code. Very truly yours, K. A. Seger Claims Manager (707) 428-2426 enclosure file: KN65-6011 Cia,ms 3235 Nedh Texas Street Fairfield. California 94,533 (707) 428-2426 PACIFICrJBELL. A Pacific Telesis Company CLAIM AGAINST THE: CITY OF UKIAH Pacific Bell presents a claim for damages against the above-named entity as provided in Government Code section 900 et. seq. Claimant's Address Date of Occurence Location Circumstances of Incident Description of Damage Person(s) Causing Damage Amount of Claim ~.. Date of Claim Pacific Bell's Case-File Pacific Bell- Claims 3235 North Texas Street Fairfield, CA 94533 June 2, 1996 (noon) : 470 Observatory Avenue, Ukiah A 200 pair, aerial telephone cable was bumed during a controlled bum exercise being conducted by the City of Ukiah Fire Department. The damaged section of the telephone cable was cut out, and a new piece was spliced in to replace the damaged portion. · Fire Dept. Supervisor. Roe Sandelian Repair costs = $1,257.76 /, : July 5, 1996 KN65-6011 K. A. Seger Claims Manager (707) 428-2426 --- t 'Z.. -' Claims 3235 Nenh Texas Street Fairfield. Calif0mia 94,533 17071428-2426 PACIFICEtBELL. A Pacific Telesis Company CLAIM AGAINST THE: CITY OF UKIAH Pacific Bell presents a claim for damages against the above-named entity as provided in Government Code section 900 et. seq. Claimant's Address Date of Occurence Location Circumstances of Incident Description of Damage Person(s) Causing Damage Amount of Claim ~.. Date of Claim Pacific Belrs Case-File K. A. Seger claims Manager (707) 428-2426 Pacific Bell- Claims 3235 North Texas Street Fairfield, CA 94533 June 2, 1996 (noon) 470 Observatory Avenue, Ukiah A 200 pair, aedal telephone cable was bumed dudng a controlled bum exercise being conducted by the City of Ukiah Fire Department. The damaged section of the telephone cable was cut out, and a new piece was spliced in to replace the damaged portion. · Fire Dept. Supervisor:. Roe Sandelian Repair costs = $1,257.76 : July 5, 1996 : KN65-6011 Clafm$ 3235 No~h Texas Street Fairfield, California 94533 (707) 428-2426 PACIFICEJBELL, A Pacific Telesis Company CLAIM AGAINST THE: CITY OF LJKIAH Pacific Bell presents a claim for damages against the above-named entity as provided in Govemment Code section 900 et. seq. Claimant's Address Date of Occurence Location Circumstances of Incident Description of Damage Person(s) Causing Damage Amount of Claim ~.. Date of Claim Pacific Bell's Case-File K. A. Seger Claims Manager (707) 428-2426 Pacific Bell- Claims 3235 North Texas Street Fairfield, CA 94533 June 2, 1996 (noon) : 470 Observatory Avenue, Ukiah A 200 pair, aerial telephone cable was burned during a controlled bum exercise being conducted by the City of Ukiah Fire Department. The damaged section of the telephone cable 'was cut out, and a new piece was spliced in to replace the damaged portion. · Fire Dept. Supervisor:. Roe Sandelian Repair costs = $1,257.76 July 5, 1996 KN65-6011 06/27/96 REPORT deW014 19:55 ARC-RPT NOCAL PAGE 1 PROGRAM dOF710 WORK DETAIL FOR CWBO CITY OF UKIAH 300 SEMINARY AVENUE UKIAH, CA ~5482 45CR166011 FOR THE COST OF REPAIR TO PACIFIC CABLE DAMAGED AT LOCATION: 470 OBSERVATORY AVENUE, UKIAH DATE OF DAMAGE: 06/02/96 BELL · DATE 06/02/96 RC/FC 42Xd LABOR/ENGINEERING REGULAR AND EXTRA HRS HOURLY RATE 16.00 $78.61 LABOR/ENGINEERING TOTAL TOTAL AMOUNT DUE SUB-TOTAL $1,257.76 $1,257.76 $1,257.76 TOTAL P. 84 Al 103P1,4- 8 21 Mail Payment to: C PACIFIC BELL ROOM 209 L PAC I F I C e'a B E L L A Pacific Telesis Group Company - CLAIMS 140 NEW MONTGOMERY STREET SAN FRANCISCO, CA. 94105 Onte CWBO No. CUSTOMER COPY O6/27/96 45CR166011 KS656011 Total Amount Due: F CITY OF UKIAH 300 SEMINARY AVENUE UK ! AH, CA q 5482 L 1591 PLEASE RETURN THIS PORTION OF BILL WITH PAYMENT 1,257.76 DO NOT PAY __ WITH PHONE Payment Due By:. DUE UPON RECEIPT For Questions Cell CWBO No. JAN RAO DATE 415-542-0269 45CR166011 159 06/27/96 FOR THE CABLE D LOCATIO 470 0 DATE OF COST OF REPAIR TO PACIFIC BELL AMAGED AT N: BSERVATORY AVENUE, UKIAH DAMAGE: 06/02/g6 ADDITIONAL INFORMATION CONTACT' KEVIN SEGER 707 428-2426 BC 045 CHARGES' PACIFIC BELL LABOR 16.00 HOURS TOTAL AMOUNT DUE Pacific Bell IRS FEDERAL TAX ID #94-0745535 AC 000 , CALIFORNIA TAX ID #D-00012'34 $1:,, 257. ~6 $1,257.76 ,,A,,CKNOWLEDGMENT OF RECEIPT Date Mailed · July 5, 1996 CITY OF UKIAH 300 Seminary Avenue Ukiah, CA 95482 I, the undersigned, acknowledge the receipt of this claim presented to the City of Ukiah by Pacific Bell. Date Acknowledgment Signature Please return this form to: Pacific Bell-Claims 3235 North Texas Fairfield, CA 94533-9714 File: KN65-6011 FIRE DE 3O0 ENT UKIAH, CA 95482 FRED W. KEPLINGER DIRECTOR OF PUBUC SAFETY SOoTHERSO MAY LIVE FIRE 707/4&3-6274 FAX 707/462-6068 August 12, 1996 Pacific Bell Claims Dept. 3235 North Texas St. Fairfield, CA 94533 Dear K.A. Seger: I am in receipt of your claim dated July 05 of this year regarding an aerial phone cable burned during a training bum at 470 Observatory Ave. in Ukiah (Pacific Bell case-File #KN65-6011). As the Training Officer in charge of this exercise I would like to offer the following information. During the month prior to this training bum, extensive preplanning was conducted on site. The purpose of this planning was to eliminate potential hazards and lessen the possibility of damage to surrounding properties. The close proximity of your phone line was noted early in the process. Beginning on or around May 10 several phone contacts were made with Lou Bertorelli of your local office by myself and Morey McCLoud. Mr. McCLoud is a retired employee of the phone company as well as a long-time volunteer firefighter. During these conversations we offered to provide the insulation as well as the labor to wrap the exposed cable. We suggested an inside layer of fiberglass insulation wrapped with foil fire shelters, both of which we would provide. Another alternative which was suggested was to drop the cable for the duration of the training bum. On or about the 30th of May I was contacted by your local representative who told me that they had placed some conduit around the cable and asked us to provide a water curtain during the bum and that this should adequately protect the cable from radiant heat. Although we were somewhat skeptical that this would suffice we did as requested and dedicated a fire hose to this process, applying a constant protective stream during the entire course of the operation. Near the end of the burn, a resident adjoining the burn site advised us that phones were out for at least a block. We continued to cool the cable for the rest of the exercise to minimize further damage. As I stated, we contacted your office well before the bum suggesting plans for protecting the . I _ III IIII I ] IIIIII I ~_.l ~LL." ~r ......~1 IIIII I IIIII Illlllll cable as well as offering materials and personnel to accomplish this. Subsequently, your repair crew took what they reported would be adequate steps to protect the line, offering us instructions which we followed. Therefore, we feel that the financial responsibility for damage to this line rests with you. If we can provide further information please contact me at the above address or call (707)463- 6275. Very Truly yours, Bill Webster CCi Ops Chf Sandelin Trainning Officer Simi City Clerk~' ITEM NO. 6c MEETING DATE: September 4, 1996 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO COUNCIL REGARDING THE ANNUAL PURCHASE OF NON-IONIC DRY POLYMER PRODUCT REPORT: Non-ionic dry polymer is a filter aid used at the water treatment plant. This product has proven to provide the most efficient and cost-effective aid to the filter process. Small quantity orders will be placed throughout the year on an as needed basis. Requests for Quotations through the informal bid process were sent to four suppliers. The bids were opened by the Purchasing Department on August 19, 1996. Two bids were returned and evaluated by staff. The Iow bidder is Jenchem with a total bid of $5,070 plus sales tax. A purchase order has been issued to Jenchem. Based on our purchasing policies, we are giving the City Council the required notification of this action. RECOMMENDED ACTION: Receive and File report regarding the purchase of non- ionic dry polymer product. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Acct. No. (if not budgeted): Acct. No.: 820-3908-520 Appropriation Requested: N/A Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Nora Kennedy, Purchasing Supervisor Attachments: 1. Bid Tabulation APPROVED[__~ ~Ci~l y_~.nager Candace Horsley, Z Z Z -H C -H 0 0 0 0 m AGENDA SUMMARY ITEM NO. 6d DATE: September 4, 1996 REPORT SUBJECT: RECEIVE REPORT REGARDING TREE STUMP REMOVAL AT TODD GROVE PARK PERFORMED BY TIMBER LAKE TREE SERVICE, AND AUTHORIZE BUDGET AMENDMENT IN THE AMOUNT OF $5,040 As required by Section 1522 of the Municipal Code, staff is filing with the City Council this report regarding the purchase of tree stump removal services from Timber Lake Tree Services. Six Requests For Quotations (RFQ) were issued, with Timber Lake being the only responding bidder. Staff has attached the RFQ distribution list for Council's information. The total amount of the contract is $5,040. The need for these services was a result of storm damage during the 1995/96 winter. The work has been included in the documentation submitted to the California Office of Emergency Services (OES) for reimbursement. Since this occurred during a State Disaster, 75% ($3,780) of the expenses should be covered. Neither the expenditures nor potential reimbursement was budgeted and thus a Budget Amendment is required. Both revenue and expenditures are addressed in the amendment action. Staff recommends receipt and file of the report and approval of the Budget Amendment. RECOMMENDED ACTION: 1) Council receive and file report; 2) authorize Budget Amendment of $3,780 in new revenue to Account #100.0600.493.000 "Storm Reimbursements" and $5,040 in expenditures from ending General Fund balance to Account 100.6001.250.000, "Parks, Contractual Services." ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not approve Budget Amendment as proposed and direct staff as to other account from which to transfer funds. Acct. No. (if NOT budgeted): 100.6001.250.000 Appropriation Requested: $5,040 Citizen Advised: N/A Requested by: Prepared by: Larry Coordinated with: Attachments: W. DeKnoblough, Community Services Director Candace Horsley, City Manager Michael Hards, Assistant City Manager Nora Kennedy, Purchasing Supervisor 1. Request For Quotation Mailing List 2. Timber Lake Bid Sheet 3. Budget Amendment Work Sheets Canc~ace Horsily;, (~ity M~i~ager 4/I_D:.~.~ ~ Phone TO: DAVEY TREE SURGERY COMI P.O. BOX 5015 Livermore, CA 94551-5015 TO: MARVINS GARDEN 238 Madden Lane Willits, CA 9,5490 CI'fY of UKIAH 1320 Aitpon Road Uldah CA. 95482 Phone 707-463-6233 Fax 707-46t-4281 REQUEST FOR QUOTATION THIS IS NOT AN ORDER DATE: 5/17/96 REq. NO. E 14984 IBIDS WILL BE RECEIVED UNTIL 1:00 p.m. Ma), 24, 1996 AT THE OFFICE OF THE PURCHASING IAGENT. crrv of monH IBY: Nora Ktamcdy Phone 707 I CITY of UKIAH Ukiah CA. 95482 Phone 707-463-6233 Fax 707-462-4281 REQUEST FOR QUOTATION TO: FAMILY TREE SERVICE P.O. Box 1325 Laytonvllle, CA 95454 I, TO: LAKE TREE DESIGN P.O. BOX 604 Nice, CA 95464 QUOTATIONS'ARB REQ~ FOR TH~ FOLL( ~A' ~!~ ~ · · Tree Stump Removal and CI ~elow: 5 Stumps - Todd 4 Stumps - Vinm 1 Stump - Carp~ Please contact Bruce Weseh COMPLIANCE WTITI LA equipment shall be in eomplia California and OSHA. LEGAL REOUIREMENT comply with all local, City, S governing performance of thc of the conlractor to obtain an' ances, inc! .db 'Basts incum LICENS~ _& :~SURAN( a current: .aue u~, :alifomia City of Uk~ah business Lice Before any work is perform, on City forms covering full' Siam of Caldomia. and Con naming the City as addition with a Beat's rating of no TO: NORTHCOAST TREE CARE JOHN PHIllIPS 26010 String Creek Rd. VVllllts, CA 96490 THIS IS NOT AN ORDER DATE: 5/17/96 _REQ. NO. E 14984 QUOTATIONS AR~ REQUESTED FOR TH~ FOLLOWING ITEMS: J"" BIDS WILL BE RECEIVED UNTIL 1:00 p.m. Ma), 24, 1996 IAT Tt~ OFFICE OF TH~ PURCHASING AGENT. CITY of UK1AtI BY: Nora F~nn~y Al.l_. QUOTATIONS SHALL BE F.O.B. UKIAH, CA, CITY of UKIAH 1320 Airport Road Ukiah CA. 95482 Phone 707-463-6233 ~OTFax 707'462-4281 iisi~ ATION TO: TIMBER LAKE TREE 930 Knob Hill Rd. Ukiah. CA 95482 ]'Ills IS NO]' AN ORDER QUOTATIONS ARE REQUESTED FOR THE FOLLOWING ITEMS: QUANTITY DESCRIPTION 10 DATE: 5/17/96 ~REQ. NO. E 14984 J 1 BIDS WmL a~ ~C~V~ UNT~ [!:.'00 p.m. May 24, 1996 JAT 'l'l~ OFFICH OF THE PURCHASING AGENT. CITY of UKIAH Nora KaaaMy ALL QUOTATIONS SHALL BE F.O.B. UKIAH, CA. UNIT TOTAL Tree Stump Removal and Clean-up at City Park locations designated below: 5 Stumps - Todd Grove Park 4 Stumps - Vinewood Park ' 1 Stump - Carpenter Park Bruce Weselsky, Parks Supervisor, Phone: 972-2063 pans & equipment shall be in compliance with the laws & regulations of the State of California and OSHA. LEGAL REQUIREMENTS ~ The contractor agrees to fully comply with all local, City, State & Federal laws, regulations & ordinances governing performance of the service provided, and it will be the responsibility of the contractor to obtain any & all necessary licenses, permits and/or clear- ances, including costs incurred. LICENSE & INSURANCE REOUIREMENT~.[Contractor must possess a current State of California Contractors License Class C61 Tree Service and a City of Uldah business License. Contractor LicaNo. Before any work is perfimno? :T]i,:h C,'riiFh, ~,. r, . TO: CITY of UKIAH 1320 Airport Road Ukiah CA. 95482 Phone 707-463-6233 Fax 707-462-4281 REQUEST FOR QUOTATION THIS IS NOT AN ORDER TIMBER LAKE TREE 930 Knob Hill Rd. Ukiah, CA 95482 I DATE: 5/17/96 REQ. NO. E 1498~ BIDS WILL BE RECEIVED UNTIL 1:00 p.m. May 24, 1996 AT THE OFFICE OF THE PURCHASING AGENT. CITY of UKIAH BY: Nora Kennedy QUOTATIONS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL QUOTATIONS SHALL BE F.O.B. UKIAH CA. Ill QUANTITY DESCRIPTION UNIT PRICE TOIAL ,,10/ Tree Stump Removal and Clean-up at City Park locations designated ~, '-~ !below: 'q .&~Stmnps - Todd Grove Park 4 Stumps - Vinewood Park 1 Stump - Carpenter Park Please contact Bruce Weselsky, Parks Supervisor, Phone: 972-2063 COMPLIANCE WITH LAWS & REGULATIONS; All materials, parts & equipment shall be in compliance with the laws & regulations of the State of California and OSHA. 'LEGAL REQUIREMENTS & PERMITS: The contractor agrees to fully comply with all local, City, State & Federal laws, regulations & ordinances governing performance of the service provided, and it will be the responsibility !of the contractor to obtain any & all necessary licenses, permits and/or clear- ances, including costs incurred. LICENSE & INSURANCE REQUIREMENTS;Contractor must possess a current State of California Contractors License Class C61 Tree Service and a City of Ukiah business License. Contractor Lic.No. Before any work is performed, contractor shall furnish Certificates of Insurance on City forms covering full liability under Worker's Compensation laws of the State of California, and Comprehensive General Liability Insurance of $1,000,000 naming the City as additional insured. Insurance is to be placed with insurers with a Best's rating of no less than A:VII. TERMS: DEL. TO: DEl. DATE: TERMS: 1. Right Is reserved to reject any and all bids. 2. flight is reserved to accept separate Items unless spedflc, all¥ denied by bidder. 3. In CASE OF DEFAULT, the City of Uklah may procure the Items quoted on from other sources and hold the original bidder liable for any Increased costs. 4. Substitutions shall show manufacturer's name, catalog number and comparable specs. 5. The price, terms, delivery point, and delivery date may Individually or collectively be the basis of the awarding of the bid. 6. ALL QUOTATIONS MUST BE SIGNED. 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Z < i:::::::::: -4 m .......... .:.:.:.:.: .:<.:.:. :::5::::: >:.:>:'.'.'.'. :::::::::: :::::::.:: .... !:i:i:i:i:' ..... ..... .......... ::::::::.: ......... ...... ,......... .......... :::::::::: .:.:.:.:.: ......... ........~ ......,.. ..... :;5::::: ~....... ~ ......... 0 .~. ......... ......... ..... ::;:::5::: .... ........., : :.:.:.: ~ .:.:.:.1-: .:.:.:.:.: :.:.:.:.:. .:.:.:,:.. ..... :.:.:.:.:. :::::5:::: :::::5:::: --~. 0 0'~ -~ "..J ......... ..... ..... ~00~ . 0000 ~0000 00 00 m--Z0 ~m __ AGENDA SUMMARY ITEM NO. 6e DATE: SElYI'EMBER 4, 1996 REPORT SUBJECT: AUTHORIZE MONTH TO MONTH SERVICE FROM REUSER, INC., FOR THE REMOVAL OF YARDWASTE AND WOODWASTE AT THE UKIAH LANDFILL UNTIL NOVEMBER 7, 1996 Reuser's Inc., contract with the City for the removal of yardwaste and woodwaste at the Ukiah Landfill was to expire on June 30, 1996, but was extended for an additional one year period on May 1, 1996, by action of the City Council based on a recommendation of Staff. Because of incorrect information provided by Staff in their report to City Council concerning available service providers, it was necessary that the contract award be rescinded. On May 15, 1996, the City Council rescinded the award and directed Staff to solicit bids for the yardwaste and woodwaste removal pursuant to the Municipal Code. On June 13, 1996, after a draft Request for Proposals was prepared, discussions between the City Attorney and Director of Public Works occurred concerning the appropriateness of a Proposal process or a bid process for this type of service. Discussions continued the week of August 26, 1996, and it was determined that either a bid or proposal process was appropriate pursuant to the provisions of Section 4483 of the Ukiah Municipal Code (UMC) pertaining to the collection of recyclable materials. It is also noted, that this Code Section permits the City Council to award exclusive contracts with any responsible individual, association, firm, organization or other business entity for the collection of some or all recyclable materials within the City without inviting bids or proposals or without giving notice either prior to or after the expiration of any such contract, if Council determines that the service provider has performed satisfactorily in the past. Continued on Page 2 RECOMMENDED ACTION: Authorize month to month service from Reuser, Inc., for the removal of yardwaste and woodwaste at the Ukiah Landfill until November 7, 1996. ALTERNATIVE COUNCIL POLICY OPTIONS: Not'authorize month to month service, but authorize payment to Reuser in the amount of $8,775 for services already rendered during the month of July. It may be necessary to landfill yardwaste and woodwaste if quantity stored at landfill exceeds allowed quantity until a recommendation of award is presented to City Council. Appropriation Requested: Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A $59,250 Rick H. Kennedy, Director of Public Works/City Engineer Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager None Acct. No.: 660-3401-250-006 APPROVED: Candace Horsley, City ager R: I \LAN DFILL:kk AREUSER.6 Authorize Month to Month Service from Reuser, Inc., for the Removal of Yardwaste and Woodwaste at the Ukiah Landfill until November 7, 1996 Of previous concern to the Director of Public Works, was inviting bids pursuant to Sub-section C of Section 1522 of the UMC. This Section pertains to the contracting for services, either as a Public Works contract (C.1.B.) or Personal Services contract (C.2.b.). Since the collection of recyclable materials does not apply to the Personal Services contract provisions, it would default to the Public Works contract provisions. The Director of Public Works was concerned that if the proposed contract was advertised and awarded pursuant to Section 1522, the selected service provider would be required to pay prevailing wages. If bids or proposals are requested pursuant to the provisions of Section 4483 of the UMC, it is the Director's opinion that prevailing wages would not be an issue. Staff is requesting Council's authorization to utilize Reuser's services for the removal of yardwaste and woodwaste until November 7, 1996, on a month to month basis at the unit cost of $3.75 per cubic yard of waste removed. This unit cost is the same amount charged by Reuser, Inc., for their services under their previously expired contract. This extension will allow Staff to complete the proposal process and submit a recommendation of award no later than City Council's first regular meeting in November. There are current outstanding invoices from Reuser, Inc., for services performed after June 30, 1996, that cannot be paid until Council's authorization is provided. R: 1 \LANDFILL:kk AREUSER.6 U.I Z Z ITEM NO. 6f MEETING DATE: 9/04/96 AGENDA SUMMARY REPORT SUBJECT: Budget adjustment for special legal counsel for Ashoff et al v. Ukiah SUMMARY: On October 11, 1995, the City retained Rick Jarvis of Meyers, Nave, Riback, Silver & Wilson to represent the City in the above-referenced federal court action brought by the Ashoffs et al against the City's landfill under the federal Resource Conservation and Recovery Act (RCRA) and the Clean Water Act. The City originally approved a budget amendment of $20,000 to City Attorney account number 100-1401-250-003 to cover the costs of this contract. This amendment was approved before the federal court law suit was filed, after the City received from the Ashoffs the required 60-day notice letter of their intent to file a citizen's suit under RCRA and the Clean Water Act. Since that time, the plaintiffs filed in the federal district court in San Francisco. They recently filed their second amended complaint. In the ten months since retaining the firm, the City has exhausted the $20,000 budgeted amount for outside legal counsel. In order to continue the use of special legal counsel to represent the City in this litigation, the City Council must approve another budget adjustment. I have worked closely with Rick Jarvis. I have reviewed all of his written work and I observed him during a recent hearing on the City's motion to dismiss. His work has been excellent. He has expertise in Clean Water Act and RCRA suits and his hourly rate is only $35 per hour higher than my rate, if I handled the defense. (Continued to page 2) RECOMMENDED ACTION: Approve budget amendment to transfer $30,000 from fund 115, general fund reserve, to account number 100-1401- 250-002, City Attorney contractual services. ALTERNATIVE COUNCIL POLICY OPTIONS: Refuse to approve Acct. No. (if NOT budgeted): Acct. No.: 100-1401-250-003 Appropriation Requested: $20,000 (if budgeted) Citizens Advised: N/A Requested by: City Attorney Prepared by: David J. Rapport, City Attorney Coordinated with: Candace Horsley, City Manager Attachments: Copy of Engagement Letter with~ers, Nave etc. Approved: t~ ']~J~. ~ _ [~ SUMMARY (Continued from page 1) I continue to recommend that Rick Jarvis defend the City in this, I have carefully reviewed each of his billings, and in my opinion, he has been more than fair in reporting his time and expenses. I recommend a budget adjustment of $30,000. If expenditures on the litigation reach $50,000, the City Council should review the litigation once again. s:~u\agenda96~jarvis August 30, 1996 MICHAEL ~ ~'~AVE STEVEN R MEYERS ELIZABETHH `SILVER MICHAEL £ RIBACK KENNETHA WILSON CLIFFORD F CAMPBELL MICHAEL F RODRIOUEZ KATHLEEi~I FAUBION AICP WENOY A ROBERTS DAVID W SKINNER STEVEN T MA]-TAS RICK W JARVIS LARISSA M SETO OF COUNSEL ANDREAj SALTZMAN ~'VlEYERs, NAVE, RXB^CK, SILVER & V~rlLSON A P~©FESS[OI',~AL LAW CORPORA'rlGI'i GATEWAY PLAZA 777 DAVIS STREET, SUITE 300 SAN LEANDRO. CALIFORNIA 94577 TELEPHONE: (510) 351-4300 FACSIMILE: (510) 351-4481 October 1 I, 1995 SANTA ROSA CFI'ICE 555 F~FTH S:=~--- ;tJiTE 230 SANTA ~C,~,t ~4. 95401 TELEPHONE '707~ 545-8009 FACSIMILE ?C,", 545-6617 PERSONAL AND CONFIDENTIAl. David J. Rapport, Esq. City Attorney City of Uldah P. O. Box 488 Ukiah, CA 95482 RE: Engagement Letter Dear Dave: REPLY TO San Leandro We appreciate the opportunity to act as your legal counsel in connection ~vith the 60-day notice threatening litigation against the City of Uldah under the Clean Water Act. It is the policy of our firm that clients receive and execute an engagement letter. The purpose of this engagement letter is to set forth the basic terms upon ~vhich you have engaged our fi.~,~, to represent you including flze anticipated scope of our services and the billing policies and practices that ~vill apply to our engagement. 1. ~Scope of Engagement. In general, you have requested that we represent the City of Uldah in connection ~vith the 60-day notice threatening litigation under the Clean Water Act, including settlement negotiations and litigation services if a la~vsuit is filed. We understand that xve ~vould be serving as co-counsel ~vith you. The engagement may be terminated by either of us at any time by notice to the other. We also understand that ~ve must discuss with you specific tasks before we undertake and bill for those tasks. This ~vill give the City some control over its litigation expenses. STEVEtj R MEYERS ELIZABETH H SILVER MICHAEL S ;IBACK KENNETH A ,VILSO~'J CLIFFORD F CAMPBELL MICHAEL F RODRIQUEZ KATHLEEN FAUBION AICP WENDY A ROBERTS DAVIO W SKINNER STEVEI~I T MA]FAS RICK W JARVIS LARISSAM SETO OF COUNSEL ANDREA j SALTZMAN · VI~I£YI£P,S, NAVE, RIBACK, SiI.VISR ~.' WILSON' · ~ PROF-ESSi©NA£ LA'."V CORPORAT~C~, GATEWAY PLAZA 777 DAVIS STREET. SUITE 300 SAN LEANDRO. CALIFORNIA 94577 TELEPHONE: (510) 351-4300 FACSIMILE: (510) 351-4481 October 11, 1995 SANTA I~OSA CF~'tCE 555 F~T. ST:z_E- S~i'E 7.22 SANTA ~O~.A ~.,: ~5401 TELEPHONE 707~ 545.8009 t:ACS:MILE , ,"S7, REPLY San I.,candro PERSONAL AND CONFIDENTIAl. David J. Rapport, Esq. City Attorney City of Uldah P. O. Box 488 Ukiah, CA 95482 Dear Dave: Engagement Letter We appreciate the opportunity to act as your legal counsel in connection with the 60-day notice threatening litigation against the City of Uldah under the Clean Water Act. It is the policy of our firm that clients receive and execute an engagement letter. The purpose of this engagement letter is to set forth the basic terms upon xvhich you have engaged our fi~,,-m~ to represent you including the anticipated scope of our services and the billing policies and practices that xxdll apply to our engagement. 1. Scope of Engagement. In general, you have requested that xve represent the City of Uldah in connection xvith the 60-day notice threatening litigation under the Clean Water Act, including settlement negotiations and litigation services if a lawsuit is filed. We understand that xve ~vould be serving as co-counsel with you. The engagement may be terminated by either of us at any time by notice to the other. We also understand that we must discuss ~Sth you specific tasks before xve undertake and bill for those tasks. This xvill give the City some control over its litigation expenses. David J. Rapport, Esq. October 11, 1995 Page 2 2. Billing Policies and Procedure.~. Our charges for legal services are based on the hourly rates of our laxvyers and other professionals. Rids Jarvis will be the primary associate responsible for working on the case. His hourly rate is $135. I will be the supervising partner consulting with Ridc on this matter. My hourly rate is $175. Our hourly rate for attorney travel time is $50 per hour. When appropriate, we will be assisted by more associates and paralegals to maximize cost efficiencies. Our paralegal rate is $80. Staffing decisions will be made in consultation with you and with the objective of providing high quality legal services to you on a basis that is efficient and cost-effective. We reassess our rates annually in January. You will not be charged for costs of normal secretarial assistance, use of conference rooms, local telephone service, or long distance telephone expenses. You ~vill be charged for the out-of-pocket expenses we incur on your behalf such as filing fees, photocopying charges, courier charges, travel expenses of attorneys and other disbursements customarily charged to our clients (see Attachment "A" Fee and Billing Information). We will ask you to pay any substantial expenses directly to the vendor or provider of the service, unless you have advanced the payment to us. Our firm ~vill pay minor expenses and bill you for the advances made on your behalf. We bill for our legal services and disbursements on a monthly basis and expect payrnent of bills within 30 days of receipt. It is understood that the firm may terminate its legal services and xvithdraxv from this engagement in the event a conflict review determines that there is a prior, actual or potential conflict or our fees and other charges are not promptly paid. In the event our engagement is terminated for any reason, you ~vill continue to be obligated for our services and other charges incurred before the termination date. 3. General Res~bilities of Attomev an~d Client. We svill provide services of a strictly legal nature of the type generally described above. You will provide us with such factual information and materials as ~ve require to perform the foregoing services, and xvill make such business or technical decisions and determinations as are appropriate. It is understood that you are not relying on us David J. Rapport, Esq. October 11, 1995 Page 3 for business, investment or accounting derisions or to investigate the character or credit of persons xvith ~vhom you may be dealing. We svill keep you apprised of developments as necessary to perform our services and will consult with you as necessary to ensure the timely, effective and efficient completion of our worlc 4. Insurance. During the term of this engagement, this law finn shall take out and maintain general liability and property damage insurance in the amount of one million dollars ($1,000,000); professional errors and omissions insurance, in an amount of $500,000 per occurrence; and one million dollars ($1,000,000) aggregate, which insurance may not be canceled or reduced in required limits of liability unless at least ten (10) days advance ~vritten notice be given to you. While ordinarily we ~vould prefer to confirm the terms of our engagement svith a less formal method than a written statement such as this, in certain instances the firm is required by California law or firm policy to memorialize these matters in writing. We ~vould request that you revimv this letter carefully and, if it is consistent with your understanding of our respective responsibilities, please so indicate by returning a signed copy of this letter to me at your earliest convenience. Enclosed is an additional copy of this letter xvhich you should retain for your records. We are looking fonvard to ~vorking with you on this engagement. Please do not hesitate to call me if you have any questions concerning these matters. Very truly yours, MEYERS, NAVE, RIBACK, SILVER &. WILSON /. "Steven R. Meyers / So agreed: Dated: October , 1995 SRM:RWJ/kag Enclosure David J. Rapport, Esq. City Attorney, City of Ulciah 1 :'5~,TD~ATTW'X'~,T,~ US D E\'xUKL&H. E NG MEYERS, NAVE, RIBACK, SILVER &. WILSON STATEMENT OF FEE AND BILLING INFORMATION The following is a general description of our fee and billing policies. These general policies may be modified by the specific engagement letter or agreement to which this summary is attached. Professional Fees: Our fees for professional services are based on the fair value of the services rendered. To help us determine the value of our services, our lawyers and paralegals maintain time records for each client and matter. Our attorneys and paralegals are assigned hourly rates xvhich are based on years of experience, specialization, training and level of professional attainment. We adjust our rates periodically (usually at the beginning of each year) to take into account inflation and the increased experience of our professional personnel. To reduce costs, legal work that does not require more experienced attorneys will be performed, where feasible, by la~vyers with lower billing rates. Of course, the quality of the ~vork is paramount, and ~ve do not sacrifice quality to economy. Before undenMcing a particular assignment, we will, if requested, provide you ~vith a fee estimate to the extent possible. Estimates are not possible for some matters, however, and cannot be relied on in many others because the scope of our work will not be clear at the outset. When a fee estimate is given, it is only an estimate; it is not a maximum or minimum fee quotation. The actual fee may be more or less than the quoted estimate. Billing and Payment Procedures. Unless other arrangements are made at the time of the engagement, bills ~vill be sent monthly. When ~ve foresee substantial costs, ~ve may ask you to pay certain of them directly or to fund them in advance. Our statements contain a brief narrative description of the work done and the date performed. The statement also includes expenses and out-of-pocket costs. We will be happy to break dox~qq the charges among the various projects or matters covered by the billing if requested. If requested, the initials of the attorney who performed the work will appear on the statement, and you should feel free to contact the partner in charge of your ~vork or the office manager ~vith any questions or comments you may have. We are happy to ansxver inquiries about the bill. 06r2g/94 The finn ~vill be reimbursed for all costs incurred in the course of providing legal services to the client. Costs ~vill include, but are not limited to, all third-party expenses, duplicating, facsimile charges, postage charges, delivery charges, travel time and expenses, computerized legal research, and filing fees. Costs or third-party expenses under $100 will be paid by the finn and reimbursed by the client; any cost or third-party expense that exceeds $100 will automatically be sent to the client for direct payment. If you feel that a bill is not fair, we are always willing to discuss it. If we are unable to reach agreement, the Bar Association has an arbitration mechanism that can be used to resolve such matters. Late Payments. 'Statements for services are payable upon presentation and, in all events, within thirty (30) days after receipt. Occasionally a client has difficulty in making timely payments. To avoid burdening those clients who pay their statements promptly with the added costs we incur as a result of late payments, a late charge will be assessed on statements not paid within thirty (30) days. The monthly late payment charge will be maximum of 1.5% per month. In the unlikely event we are required to institute legal proceedings to collect fees and costs, the prevailing party will be entitled to reasonable attorneys' fees and other costs of collection. J:\WPD~TTY~WJ~BUS DEVkFEEINFO 06/28/94 GENERAL FUND #100 Budgeted amounts: Beginning fund balance 7/1/96 Revenue budgeted Expenses budgeted Loans received (made) Transfers In (Out) Budgeted ending fund balance 6~30/97 $ 471,911 $ 5,971,344 $ (6,820,401) $ (216,511) $ 673,064 $ 79,407 Adjustments made during the fiscal year: Date Approved 7/1/96 Change in beginning fund balance per audit 8/22/96 Rec. brochure revenue increase 8/22/96 Rec. brochure printing cost increase 8/22/96 Rec. brochure ad sales commission 9/4/96 Stump grinding expense - storm damage 9/4/96 Reimbursement for storm expense (75%) 9/4/96 Additional landfill legal expense 9/4/96 Transfer from General Fund Reserve - Landfill legal Account No. To be determined 100.0700.521.002 $ 100.6120.690.001 $ 100.6120.250.001 $ 100.6001.250.000 $ 100.0600.493.000 $ 100.1401.250.002 $ 100.281.115 $ 2,980 (1,245) (990) (5,040) 3,780 (30,000) 30,000 Revised ending fund balance 6/30/97 $ 78,892 RESRV97.XLS 8/30/96 Page 1 Funds 100;110;115;130;131 GENERAL FUND RESERVE - FUND # 115 IBud.qeted amounts: Beginning fund balance 7/1/96 Transfers In (Out) Budgeted ending fund balance 6/30/97 $ 82,796 $ 82,796 Adjustments made durinq the fiscal year: Date Approved 7/1/96 Change in beginning fund balance per audit 9/4/96 Transfer to General Fund - Landfill legal expense Account No. To be determined $ (30,00O) Revised ending fund balance 6/30/97 $ 52,796 Pursuant to Resolution 90-7, adopted 8/2/89, four (4) votes are required to approve expenditure of funds from the General Fund Reserve (Fund #115) RESRV97.XLS 8/30/96 Page 3 Funds 100; 110; 115; 130; 131 :.. :.: ::::..;. · .:: :: : ::..:.:::.: · .':~ .:.. :.;::::.. ..... ~1: :i:i:: i . ' :.:..'- c.:.: ..:.:.:..:. .:.: :.:.:.:....:.: +..: · .: :: ~.:: :..:.:.:.:.:.::: .:.;...: :.:.:.:.::: :.:....:. ::::::::::::::::::::::::::::::::::: :-:':':'T':':':':: :': F '- · .: ::.:: :.:....-: :.~ :: ::::::::::::::::::::::. :::::::::::::::::::::::::::::::: . .::.;:...::..:.:...::::;:::::... : i' i:::i:~: ::i:i:::: ri.. :':!:: · ::::: :T:.: ~ :FT, ::: :.;;:::N :i' :! :i:; ~: :; :::: i1~-.:..:: ~ i ! i:i,C: : i!:!:;::et iT':: · i::i.! !: f,O' i:i:!iii:i!;:i!:ii::i:: ,,,.~, i! ii:::i ~,.: -211: i ::::::::::::::::::::: ,~ i:: II1:.::3 .... · .-... , :T:::: :::'::::.; .: ·.: ::.TI ~:::01 I,~I .. ! 0 0 _<. 0 0 · I'rl Z -.-.I -I 0 I ITl AGENDA SUMMARY ITEM NO. 8a DATE: September 4, 1996 REPORT SUBJECT: ADOPTION OF THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR THE REALIGNMENT/RELOCATION OF AN INTERMITTENT CREEK TO ACCOMMODATE THE ENLARGEMENT OF THE EAST SEDIMENTATION BASIN AT THE UKIAH LANDFILL Pursuant to the City's current Waste Discharge Requirements (WDR Order No. 94-123, paragraph B.9.), it is necessary that the east sedimentation basin, located north of the landfill gatehouse and south of the primary borrow area, be enlarged to accommodate a 100-year, 24-hour storm event. Storm water runoff from the eastern portion of the landfill containing sediment and colloidal soil particles is directed to this pond for detention and settling of the soil particles. To accommodate the required enlargement of the pond, it is necessary to realign approximately 500 linear feet of an adjacent, unnamed, and intermittent creek located along its north side (The Project). (Continued on Page 2) RECOMMENDED ACTION: After taking public testimony concerning the project, adopt the "Negative Declaration of Environmental Impact" for the Relocation/Realignment of an Existing Intermittent Unnamed Creek to Accommodate the Required Enlargement of the East Sedimentation Basin Located with the Ukiah Solid Waste Facility. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Not adopt the Negative Declaration and refer back to staff. Appropriation Requested: N/A Acct. No: 660-7301-250-02 (if budgeted) Citizen Advised: Mr. and Mrs. Ashoff Requested by: Rick Kennedy, Director of Public Works/City Engineer Prepared by: Rick Kennedy, Director of Public Works/City Engineer F--~1~--' Coordinated with: Candace Horsley, City Manager Attachments: 1. Notice of Completion 2. Negative Declaration of Environmental Impact 3. Initial Study with Project Description 4. Mitigation Monitoring Checklist 5. Response to Comments 6. Notice of Public Hearing 7. Agreement Regarding Proposed Stream Alteration, Notification No. 111-314-96, Executed May 22, 1996 8. Notice from Army Corps of Engineers, Dated June 26, 1996 9. Request for Certification Pursuant to Clean Water Act Section 401 10. Correspondence from City to LEA, Dated September 24, 1993 11. Correspondence from City to Department of Fish and Game 12. LEA Memorandum, Dated October 31, 1994 Candace Horsley, City I~lanager 4~W:ASREIR,1 In the fall of 1993, the east sedimentation pond as it is configured today, was constructed as Phase I without disturbing the existing intermittent creek. As noted in staff's correspondence to Fish and Game, dated September 10, 1993, the Phase II enlargement would occur after obtaining permits from the Department of Fish and Game and the Army Corps of Engineers. On May 22, 1996, the City entered into an "Agreement Regarding Proposed Stream Alteration," Notification No. 111-314-96, for the realignment of the creek, and on June 26, 1996, the Army Corps of Engineers authorized the realignment of the creek under the Nationwide Permit, subsequent to the City receiving a Section 401 Water Quality Certification or Waiver from the North Coast Regional Water Quality Control Board (RWQCB). On August 5, 1996, the City submitted its request for a 401 Certification to RWQCB. The 401 Certification can be issued after evidence of conformance with CEQA is submitted. An Initial Study of Potential Environmental Impacts was prepared by City staff, which identified a number of potentially significant environmental impacts resulting from the proposed project. Mitigation measures were developed, including measures required by the Department of Fish and Game and the Army Corps of Engineers and incorporated into the project that will eliminate or reduce the identified impacts to a level of insignificance. After appraisal of the possible impacts of the project, City staff has determined that there is no substantial evidence that the project, as mitigated, will have a significant effect on the environment and that a Negative Declaration constitutes compliance with the requirements for environmental review and analysis required by CEQA. A Notice of Completion was filed with the State Clearinghouse (SCH No. 96072102) on July 30, 1996, and the 30-day review period expired on August 29, 1996. A "Response to Comments" has been prepared, which responds to all written comments received during the public review period. The creek realignment and the enlargement of the sedimentation basin has been budgeted in the 1996-97 Fiscal Year Budget under Account 660-7301-250-02 "Phase II Enlargement of Easterly Sedimentation Pond," at a cost of $24,210. '-- otice Completion S.m NOTE b~lo~, sc.# landf~]l _S~_d~m~nt ga~n Fn]a co.~c~B~m: R~ ck Kenned~ P~.: ~707) 463-6200 ... ~ 95'482 Co~ Mendo~i~o mm ,m~ mmm~m~mmmmmmmmmmmm Mail to: State Clearinghouse, 1400 Tenth Street, Sacramento, CA 95814 916/445-0613 Project Title: Street Address: City: greeE Re-Alignm~-nt - City of Ukiah 3NO qemin_nry Aven,]e Ukiah~ CA Project Location County:. Mendoci ri0 CmssSueem: Vichy Sprinss Road Assessors P~-cei No. 17 R- ! ~0-0 ~ Wi~ 2 Mii~: Sm. H~ · 101 ~~: Ukiah C'~//N~ Community: U k i a h zip cod= 95482 To~ ~ S~m T~. ~ R~sc !7W B~ Warmers:' Russian River · Railways: Sclmols: . m mm mmmm mmm mm m mm mm mmm mm mmmm mm mmm m m mm [~ Supplemmt/Subsaquent m mm m mm mm mmm mm mm mm m m mmm mm mm Do~.me.t T¥1~ CE(A: 0 NOP NEPA: E] NOI Other: [~ Ioint Docmnent Early Cons [-] EIR (Prior SCH No.)_ 0 EA El Fm~l Docum~t N,s Dec El Oth~ I-! D~t ~s I-I omer, OmNSZ Local A~tion Type 0 General Pla Update [-] General Plan Amendment I-'] General Plan Element 0 Community Plan mm mm mm m mm mm mmm m mm m I'=] Specific Plan f'=] Rezona ["] Annexation I"I Mu~ Pla I-'1 Pmzono f"l Red~velopmmt J'=] Planned Unit Development I-] Use Permit . ['=] Co.lai Permit [~ Sim Pisa El Land Division (Subdivision, [~] Other Parcel Map, Tract Map, etc..) Development Type I--] Residgnfial: U~ _ Acrs' I"l Office: Sq,lt _ Acre~ F'] Commen:iai: Sq j~. Acre.~ F'l hdustrial: Sqlh____.__ Acre~ Fl Educational F"] Recreational mm mm mm m m m mmm mm mm m mm mm mmm mm mm mmm mmm mm Project Issues DIm~umeecl In bument {~esthefic/Visual El A~c. lm~l Land 0 Archeolo¢c~/Hhtmical [~out~l Zone ain,,~e]Absorption [-] Economic/lobs C] Fiscal [~~ Hain/Flooding eolo~idSeismic I"l Minerals ~oisa ["] Population/Houdng Balmco El Public Services/Fmilities · I-i Rec~ationd'nks El Water FaciUfies: Type i-] Transportsdon: Type I"l Mining: Mineral F1 Power:. Type ~]WumTreatmcnt: Type goli d Fl Haurdous Wum: Type. MGD Waits mm mmm mmm mm m mm mm m mm mmm mm mm mm m mm m mm mm m I--] SchoolsAIniversifies ' F'I Septic Systems S:ewer Capacity . il Erosion/Compaction/Grading lid Waste Fl Toxic/Hazardous Vesefic/cizcuhtion tation ate~ Supply/Groundwalgr ipmrim Growdt Inducing Cumulative Effects Other Present Land Ume/Zonlngfl2enefal Plan U~e "' . .:.'L" LANDFILL ZONING' PUBLIC FACILITY: GENERAL PLAN· PUBLIC mmmmm mmmm m m m mmm m mmmmm~mmm m mm m mmmmm m mm mm mm m m Proi-ct Description' Re-alignment of a 500'L';F,-P°rti°n of a..n g.x.!.s.t~j..ng, unnamed, and--i~termi, tter creek/drainage swale l~cated within the City of Ukiah's Solid Waste'Facility. The purpose of the project is to accommodate the required· exPansion of an existing sedimentation'pond-:tocater on the east side and north of the existing refuse footprint. · · · ' ' umberabead existsfora 'mt(e. fmmaNodc~ofPrepasmflon NOTE: Cleafinghouse will,udgmdenuficaaon numb~ for .ll new lnojectL I~ a SCH n y grOl g. or previous draft docmnen0 please fill it in. CITY OF UKIAH PLANNING DEPARTMENT NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT DATE: APPLICANT: PROJECT: LOCATION: July 26, 1996 City of Ukiah Creek Relocation / Re-alignment for the Landfill Sediment Basin Enlargement Project Ukiah Solid Waste Facility - Mendocino County, Yokayo Rancho, Township 18N, Range 17W. DESCRIPTION OF PROPOSAL: The proposed project involves the relocation / re-alignment of a 500 L.F. portion of an existing, unnamed, and intermittent creek/drainage swale located within the City of Ukiah's Solid Waste Facility. The purpose of the project is to accommodate the required expansion of an existing sedimentation pond located on the east side and north of the existing refuse footprint (see detailed project description in the Initial Study). ENVIRONMENTAL SETTING: The project site is situated in a topographic "bowl" area bounded by the existing refuse deposit area, soil borrow area, and open grassy hillside. The setting has been disturbed by past grading and soil borrow activities, and is devoid of any significant plant or wildlife habitat values. ENVIRONMENTAL ANALYSIS: The Initial Study of potential environmental impacts prepared by City staff identifies a number of potentially significant environmental impacts resulting from the proposed project. However, mitigation measures have been developed that will eliminate or reduce these impacts to a level of insignificance. Topics evaluated include earth, air, water, plant & animal life, noise, land use, natural resources, risk of upset, population, housing, transportation, public services, energy, and recreation. FINDINGS SUPPORTING A NEGATIVE DECLARATION: Based upon the analysis, findings, and conclusions contained in the Initial Study, the project does not have the potential to degrade the quality of the local or regional environment. , Based upon the analysis, findings, and conclusions contained in the Initial Study, the project will not result in short-term impacts that Will create a disadvantage to long-term environmental goals. . Based upon the analysis, findings, and conclusions contained in the Initial Study, the project will not result in impacts that are individually limited, but cumulatively considerable. o Based upon the analysis, findings, and conclusions contained in the Initial Study, the project will not result in environmental impacts which will cause substantial adverse effects on human beings, either directly or indirectly. STATEMENT OF DECLARATION: After appraisal of the possible impacts of this project, the City of Ukiah has determined that there is no substantial evidence that the project, as mitigated, will have a significant effect on the environment, and further, that this Negative Declaration constitutes compliance with the requirements for environmental review and analysis required by the California Environmental Quality Act. This document, and all supporting documentation may be reviewed at the City of Ukiah Planning Department, Ukiah Civic Center, 300 Seminary Avenue, Ukiah, California. (707) 463-6200. nmental Coordinator INITIAL STUDY OF POTENTIAL ENVIRONMENTAL IMPACTS BACKGROUND INFORMATION 1 m t e g 1 Name of Project Proponent Address of Project Proponent Name of Project Assessors Parcel Number(s) Date of Initial Study Preparation Name of Lead Agency ~--~//~.Y/' Address and Phone Number of Lead Agency el Brief Project Description ~-----~,~,.a Si Person Responsible for Preparing Initial Stud~ ENVIRONMENTAL :CHECKLIST WILL THE PROJECT RESULT No Not Significant Significant Cumulative IN THE FOLLOWING 6igniflcant Unless No Impacts Mitigated Apparent ENVIRONMENTAL EFFECTS: Mitigation ,, 1, EARTH: a. Unstable earth conditions or changes [~ [~ in geologic structures. b. Disruptions, Displacements, Compaction, or overcovering of soil. c. Change in topography or ground surface relief features. d. The destruction, covering, or modification of any unique geologic or physical features. e. Any increase in wind or water erosiort I~ [~1 [~ [~1 [~l of soils, either on or off the site. f. Changes in deposition or erosion of beach sands, or changes in siltation, deposition, or erosion that may modify the channel of a river, stream, inlet, or bay? g. Exposure of people or property to earthquakes. , 2, AIR: a. Substantial air emissions or deterioration of ambient air quality. b. The creation of objectional odors. c. Alteration of air movernent, moisture, or temperature, or any change in climate, either locally or regionally? 3, WATER: a. Changes in the currents, or the-- course of water movements, in either fresh or marine waters. b. Changes in the absorption rates, drainage patterns, or the rate and r'-I1 amount of surface runoff. c. Alterations to the course orflow of flood waters. d. Change in the amount of surface water in any water body. e. Discharge into surface water, or any alteration of surface water quality, including but not limited to temperature, dissolved oxygen or turbidity. ,. Alteration of the direction or rate of flow of ground water. g. Change in the quantity of ground water, either through direct additions or withdrawals, or through interception of an aquifer by cuts or excavations. h. Change in the quality of ground water. i. Substantial reduction in the amount of water otherwise available for public water supplies. J. Exposure of people or property to [~' water related hazards such as flooding or tsunamis. 4. PLANT LIFE: a. Change in the diversity of species, or including trees, shrubs, grass, crops, and aquatic plants. b. Reduction of the numbers of any unique, rare, or elldangered species of plants. c. Introduction of new species of plants into an area, or in a barrier to the normal replenishment of existing species. d. Reduction in acreage of any agricultural crop. 5. ANIMAL LIFE: a. Change in the diversity of species, or Including birds, land antmais, reptiie$, f~h, insects, and I~thnl¢ organisrm. unique, rare, or endangered species of animals. animals into an area, or in a barrier to the migration or movement of animals' d. Deterioration of existing fish or wildlife habitat. 6. NOISE: a.. Increase in existing noise .vels. b. Exposure of people to severe noise 7. LIGHT AND GLARE: a. Production of new light and glare. b. Reduction of solar exposure or adverse impacts ,o existing solar collection facilities. 8. LAND USE: a. Substantial alteration of the present or planned land use of a given area. 9. NATURAL RESOURCES: a. Increase in the rate of use of any natural resources. 10. RISK OF UPSET: a. A risk of an explosion or the release of hazardous substances, (including oil, pesticides, chemicals, or radiation) in the event of an accident or upset conditions. b. Possible interference with an emergency response plan or evacuation plan. 11. POPULATION: .. Alterations in the location, distribution, density, or growth rate of human populations, 12. HOUSING: a. Will the proposal effect existing housing or create a demand for new housing? 13. TRANSPORTATION: a. Generation of substantial additional vehicular movement? b. Effects on existing parking facilities, or demand for new parking facilities? c. Substantial impact upon existing transportation systems? d. Alterations to present patterns of and/or goods? traffic? vehicles, bicyclists or pedestrians? 14. PUBLIC SERVICES: a. Will the proposal have an effect upon, or result in a need for new or altered government services in any of the following areas: 4. Parks & recreation facilities? 5. Maintenance of public facilities? 6. Other governmental services? '1S. ENFRG¥: energy? B. Substantial increase in demand upon existing sources of energy, or require the development of new energy sources? t6. UTILITIES: a. Will the project result in a need for new systems or substantial alterations Io the following: =. s.w.r.oe? 3. Transmission lines? 17. HUMAN HEALTH: ,. potential health h~ard? b. fi~posure of people to any existing 18. AESTHETICS: ¥i~w open to the public, or aesthetically offensive site open to public view? 19. RECREATION: .. ,.,~c, upon,~e,u.,~ o~ existing recreational opportunities? 20. CULTURAL RESOURCES: prehistoric or historic site? to a prehistoric or h~todc bui~ing or structure? c. Cause a physi~l change that would ~ct th~ un~u~ ~thnie values? o MANDATORY FINDINGS OF SIGNIFICANCE: Potential to degrade: Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal species, or eliminate important examples of the major pedods of California history or prehistory? YES [~ NO bi Short Term: Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? (A short-term impact on the environments one which occurs in a relatively, brief, definitive period of time. Long-term impacts will endure well into the future). YES [~ NO CJ Cumulative: Does the project have impacts which are individually limited, but cumulatively considerable? (A project may impact on two or more separate resources where the impact on each resource is relatively small, but where the effect on the total of those impacts on the environment is significant). YES [~ NO dl Substantially Adverse: Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? YES [~ NO 5. DETERMINATION: On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described within the initial study have will be incorporated into the design of the project or required by the City of Ukiah. A NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT shall be required. //S~l~natur 'Title Print Name Date PROJECT DESCRIPTION PROJECT NAME: RELOCATION/RE-ALIGNMENT OF A PORTION OF AN UNNAMED, INTERMITTENT CREEK WITHIN THE CITY OF UKIAH SOLID WASTE FACILITY, MENDOCINO COUNTY FILE NUMBER: 22017N84 PROJECT DESCRIPTION: The proposed project involves the relocation/re-alignment of a portion of an existing, unnamed, and intermittent creek located within the City of Ukiah's Solid Waste Facility which is located at the terminus of Vichy Springs Road in Mendocino County. The purpose of the relocation is to accommodate the required expansion of an existing sedimentation pond located on the east side and north of the existing refuse footprint. The portion of the existing intermittent creek, to be relocated, approximately 500 L.F. of stream bed, is situated between the existing primary borrow area to the north and the east sedimentation basin to the south. The new creek alignment will occur within the existing borrow area and will be approximately 400 L.F. as measured along the streambed or approximately 100 L.F. less in length than the existing creek segment. The width of the new creek bed will be 12 feet and erosion control matting will be placed within the new bed and long the banks above the anticipated high water line which is less than four (4') feet above the creed bed. Seed mix consisting of 50 percent Mendocino Special erosion mix and 50 percent Blando Brome will be applied to the surfaces of the new creek banks and sedimentation ber~n and other soil surfaces disturbed by the project including those areas covered by the erosion control matting. The seed areas will be irrigated to promote and sustain plant establishment until the inception of the winter rains. If the City is successful in obtaining a revision to its NPDES Permit for the Landfill, the project will include the placement of a perforated drain line with rock chips within a portion of the new creek alignment. This subsurface drain line will be a minimum of 30 inches down from the new surface of the creek bed and connected to the discharge pipe from the east sedimentation basin. Filtered storm water from the east sedimentation basin will be discharged into the subsurface percolation drain for further removal/filtration of colloidal clay particulars which are suspended in the detained storm waters. The rock chips and adjacent soil matrix will naturally filter out the colloidal matter not removed by the pond filters. The quantity of filtered storm waters discharged into the subsurface percolation drain will be controlled by an existing valve installed on the pond discharge line. The discharge will be controlled to prohibit any spring action at the creek bed surface. The discharged storm waters within the subsurface filter medium (rock chips) will primarily move laterally under the creek bed within the coarse subsurface soil particulars. These waters will eventually daylight to the creek bed surface at some point downstream from the existing culvert under the borrow area access road. These waters should be free of colloidal clay particles because of the filtering action of the subsurface course soil particulars. Because the landfill site is underlain with continental deposits, percolation of the storm waters into deep groundwater aquifers will not occur. under the existing creek. RIIK:kk R:I'~J:'W MSAWYER.5 These waters will remain within the shallow groundwaters The following environmental effects are deemed to be significant by reason of the project unless mitigated 1. EARTH 1.b. loeo 1.f. Disruptions, Displacements, Compaction, or Overcovering of Soil. The project will involve the removal of earth to accommodate the relocation of an intermittent creek bed and bank adjacent to the borrow pit and it will involve the placement and compaction of on-site soils for the construction of the south creek bank in combination with the sedimentation pond berm along portions of the project. Portions of the existing pond berm will be removed and the removed soils will be used for soil cover over refuse. On-going soil displacement within the borrow pit north of the existing creek occurs on a daily basis by reason of permitted landfill operations and this operation is no__~t a part of the project. It is noted that continued displacement of soils north of the existing intermittent creek will continue under permitted borrow operations with or without the project. Increase in Wind or Water Erosion of Soils, either on or off the Site. The newly constructed creek bank on the north, the combination creek bank and sedimentation pond berm on the south, and the new stream bed would be subject to erosion by water and wind forces without mitigation. The project includes the placement of seed mix on the exposed earthen banks and an erosion control blanket along the new creek bed and along the banks above the anticipated high water line in the creek. The seed mix will consist of 50 percent Mendocino special erosion mix and 50 percent Blando Brome applied at 20 pounds per acre. The seeded areas will be watered to establish and sustain growth until the inception of the winter rains. The erosion control blanket will further protect bank erosion from water velocity and any turbulence. the Channel of the Creek. As described in 1.e. above, potential erosion of the newly constructed creek bank and bed will be mitigated by the placement of erosion control blanket on the contact surfaces between bank/bed and stream flow and by the establishment of vegetation on all newly exposed areas draining into the realigned intermittent creek. The length of the realigned creek will be less than the length of the existing meandering creek and, therefore, the gradient of the realigned creek will be slightly greater than the existing gradient. Since the existing creek alignment will not change beyond the existing culvert under the borrow pit access road located north of and just slightly west of the east sedimentation basin, stream flow velocity will not be increased within the newly aligned creek under stabilized flow conditions (downstream channel flow control). A slight increase in the initial runoff flow within the newly aligned creek may result, however, as described above, the erosion control matting and vegetation will mitigate any potential stream erosion and subsequent siltation of the creek downstream. ge B.a. o 5.d. o .a° WATER As explained in 1.f. above, there may be a slight increase in water flow velocity within the newly aligned creek under initial runoff conditions. However, under stabilized flow conditions where downstream conditions affect flow along the entire creek regime, flow velocity within the newly aligned creek will not be different under existing conditions. Flow quantity and velocity downstream of the culvert under the borrow access road will not be changed by reason of the realigned portion of the creek. ANIMAL LIFE Deterioration of Existing Fish or Wildlife Habitat. As described above, the potential for the deposition of soil sediments within downstream water courses by reason of the realigned creek will be mitigated by the erosion control features of the project. That portion of the intermittent creek which is to be realigned does not support a wildlife habitat. NOISE Increase in Existing Noise Levels. There may be a slight increase in ambient noise levels during the construction of the realigned creek. It is to be noted that the proposed project area is just south of the existing borrow area and just north of the entrance to the Landfill and recycling area. It is doubtful that the noise from the construction equipment will be discerned from that of the existing traffic to and from the Landfill and the current scraping operations being performed within the borrow area. Earthwork operations for the project will be performed during the normal working hours for the Landfill, Monday through Saturday. The Landfill is open to the public from Tuesday through Saturday with early morning hours open to commercial haulers at 6:00 a.m. on Tuesdays and days following Holidays observed at the Landfill and at 7:00 a.m. from Wednesday through Saturday. Operational work by Landfill personnel are performed on Mondays from 7:00 a.m. to 3'30 p.m. The work of the project will be performed during the above permitted hours. This concludes those environmental effects which are deemed to be or have the potential to be considered significant by reason of the project unless the effects are mitigated. R:I\LANDFILL BORROW.PlY !il :;',' '7' ,¢" CITY OF UKIAH A CITY OF UKIAH. /,,1 I '"' ""'-+--I Z~(~/I~ /'/' ~ iii i CITY OF UKIAH s,....'~.,~,v !:,,r,.( l~ .,: ~ ~ Creek Re-alignment for the Landfill Sediment Basin Enlargement Project at the Ukiah Solid Waste Facility MITIGATION MONITORING CHECKLIST Mitigation Measure The project shall include the placement of a specialized seed mix and fabric to form an erosion control blanket along the new creek bed and creek banks above the anticipated high water line of the creek. All work shall be performed according to the approved engineered plans. The seeded areas shall be routinely watered to establish and sustain growth until the inception of the winter rains. Monitoring Responsibility Ukiah Public Works Department Ukiah Public Works Department Ukiah Public Works Department Monitoring Schedule and Timing The seeding and erosion control blanket shall be placed on all exposed soil at the conclusion of the ect and prior to November 15th of the construction year. City Public Works staff shall perform routine inspections to ensure that all work is consistent with the approved engineered plans. City public works staff shall perform periodic inspections after the seeding and erosion control blanket are installed to ensure that regular watering treatments are sustaining the growth and vitality of the seed mix. Implementation Verification Signature/Date Site preparation, grading, and all construction activities associated with the project shall be limited to Monday through Saturday, 7:00 a.m. to 3:30 p.m. Ukiah Public Works Department The City Public Works Director or designee shall perform regular inspections to ensure that all site preparation, grading and construction activities are performed during the prescribed times. Page 2 RESPONSE TO COMMENTS NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR THE RELOCATION/RE-ALIGNMENT OF AN EXISTING INTERMITTENT CREEK WITHIN THE UKIAH LANDFILL SUMMARY The City of Ukiah has proposed the relocation/re-alignment of approximately 500 linear feet of an existing, unnamed, and intermittent creek or drainage course within the Ukiah Solid Waste Facility tbr the purpose of accommodating tile required expansion of an existing sedimentation pond located on the east side and north of the existing refuse footprint. An Initial Study of potential environmental impacts were prepared by City Staff which identified a number of potentially significant environmental impacts resulting from the proposed project. Mitigation measures have been developed and incorporated into the project that will eliminate or reduce these impacts to a level of insignificance. Environmental topics evaluated include earth, air, water, plant and animal life, noise, land use, natural resources, risk of upset, population, housing, transportation, public services, energy and recreation. After appraisal of possible i~npacts of the project, the City of Ukiah has determined that there is no substantial evidence that the project, as mitigated, will have a significant effect on the environment and that a Negative Declaration constitutes compliance with the requirements for environmental review and analysis required by CEQA. A Notice of Completion was filed with the State Clearinghouse, SCH No. 96072102, on July 30, 1996 and the 30-day review period expired on August 29, 1996. This document responds to all written com~nents received during tile public review period. Comments from the following agencies and individuals were received: me Marcia Kiesse Environmental Review Section Permits Branch Permitting and Enforcement Division California Integrated Waste Management Board Correspondence dated August 20, 1996 ENVIRONMENTAL REVIEW SECTION CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD Al. A2. A3. A4. How does the existing stream bed width compare with the 12-foot width proposed in the re-alignment? The existing width of that portion of the intermittent creek to be realigned varies from 12 feet at the westerly end to 5 feet at the easterly end. A uniform width of 12 to 14 feet for the new realignment is needed to accommodate the construction equipment which will be utilized in the earthwork operations. The new width will not restrict winter flows nor increase the flow velocity. Depth of flow will be decreased during upstream control conditions which occur during initial runoff. What will be the source of water and method of irrigation for the seeded areas? The water source for irrigation will be retained storm waters within the sedimentation basin located in the borrow area. This source of water is currently used for dust control. There will be one of two methods of irrigation utilized depending upon the time of year this project is completed with the application of seed and erosion control blankets. If seed is applied several months before the winter rains become consistent (December) an irrigation system consisting of a pump, piping and sprinkler heads will be installed along the top of bank. The City currently has a gasoline powered pump installed at the east end of the east sedimentation basin which is used to land dispose by irrigation means detained storm waters within this basin. If the last phases of this project are completed in late fall, irrigation of the seeded areas will be accomplished with a water truck with water being applied in the same manner as for dust control. The Lead Agency has proposed four (4) mitigation measures to be monitored by tile Ukiah Public Works Department. How would these measures be enforced. The work of the project will be performed under an agreement with Fish and Game (Notification No. III - 314-96) executed May 22, 1996 and under written authorization by the Corps of Engineers dated June 26, 1996. These docu~nents require the ilnplementation of three (3) of the four (4) initigation measures and these measures will be enforced by tile two agencies mentioned. The fourth mitigation, hours of construction activities, are controlled tinder the provisions of the City's Solid Waste Facilities Permit which provisions are enforced by the Local Enforcement Agency. What will be the new capacity of the expanded sedimentation basin? Pursuant to Section B, "Discharge Requirements", Paragraph 9, of the City's Waste Discharge Requirements, Order No. 94-123, isstied by the California Regional Water A5. Quality Control Board, North Coast Region, drainage control systems shall be designed, constructed and maintained to accommodate for surface runoff under 100 year, 24 hour duration precipitation conditions. Such a storm event will produce 6.79 inches of rainfall at the Ukiah Landfill (Reference Item 11, Description of Site, WDR No. 94-123). As indicated in Appendix D of the approved Preliminary Closure Plan dated August 1994, the capacity of the east sedimentation basin needs to be at least 2.94 ac-ft with an initial storage of 0. It has been the City's experience that some pond capacity has been utilized from the lighter rains which come prior to the heavier rains of January to March. The capacity of the existing pond is approximately 2.1 ac-ft which is approximately 0.9 ac-ft undersized. Since the pond must be enlarged, Staff is recommending that maximum capacity be achieved while at the same time accomplishing a reasonable realignment of that portion which must be displaced. The re-alignment as proposed will accommodate a pond having the capacity of approximately 6.0 ac-ft. It is noted that the reach to be re-aligned has banks that have collapsed over time and are almost vertical. The new re-aligned creek will have bank slopes of 2 horizontal to 1 vertical which will be more stable than existing banks. Reduction of creek bank collapse will reduce sediment load to downstream waters. The larger pond capacity will provide additional time for the land and percolation disposal of retained storm waters in preparation of forthcoming rain events. Does the Lead Agency anticipate that a significant quantity of subsurface flow may continue to follow the old stream course and into the pond? As evidence by the existing exposed creek bottom located approximately 250 feet upstream of the culvert located tinder the borrow area access road, the permeable creek bottom materials are very shallow in much of the portion of the creek to be re-aligned (less than 1 foot). The permeable ~naterials within the old creek bottom under the new pond/creek embankment and tinder the enlarged pond will be removed prior to the placement of on-site clay soil materials. The existence of shallow permeable materials within the creek prompts fi~rther explanation as it relates to the proposed subsurface discharge drain. As discussed in the project description, discharged storm waters to the subsurface filter medium of the proposed subdrain system will primarily move laterally under the creek bed in the downstrealn direction. It is planned that the rock chip filter medium be connected to the permeable stream bed materials located just upstream of the culvert inlet previously mentioned above. As noted, these permeable materials are shallow in this section of the creek. Under an on-going program, the City of Ukiah continues to construct check dams within various reaches of the creek with the approval of Fish and Game for purposes of raising the elevation of the creek bed to reduce bank failures and subsequent silt loading. This program has been successful in causing gravels and other permeable materials to be deposited within the creek. The City plans to construct a check dam a few hundred feet downstream of the culvert previously mentioned for purposes of causing the deposition of permeable lnaterials over the location of the subsurface drain. R: 1 \LAN DI:ILL NDEI.CRK State of California California Environmental Protection AGency M EM ORANI) UM To: Dana Lidster State Clearinghouse 1400 Tenth Street Sacramento, CA 95814 (916) .%45-0613 Date: August 20, 1996 Rick Kennedy City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 From: Marcia Kiesse Environmental Review Section Permi~ Branch Permitting and Enforcement Division CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD Subject: SCH~ 96072102 - Proposed Negative Declaration for Re- Alignment of a Portion of an Unnamed Creek within the City o~ Ukiah Solid Waste Facility (23-AA-0019), County of Mendocino California Integrated Waste Management Board (CIWMB) staff thank the City of Ukiat~, Public Works Department (Lead Agency) for the opportunity to comment on the proposed Negative Declaration. The following represents CIWMB staff's understanding of the scope of the proposed project based on the project description provided by the Lead Agency. PROJECT DESCRIP'f.~ON BackGround The City of Ukiah owns and operates a municipal solid waste facility on City-owned property located at the end of Vichy Springs Road in Mendocino County. The proposed project under consideration iS!'~situated in a topographic "bowl" area bounded by the existing ref~ise deposit area, the soil borrow area, and an open grassy hillside. The setting has been disturbed by past grading and soi~Cborrow activities, and is devoid of any significant pla~{~j- or wildlife habitat values. Proposed Action The proposed pro')ect involves re-alignment of a portion of an existing unnamed intermittent creek located within the City of Ukiah's Solid Wa,~te Facility. The purpose of the relocation is to accommodate a required expansion of an existing sedimentation~j SCH# 96072102 - Proposed Negative Declaration Creek Re-alignment at Ukiah Landfill August 20, 1996 Page 2 of 3 pond located on the east side and north of the existing refuse footprint. The segment to be relocated, approximately 500 linear feet of intermittent stream bed, is situated between the existing primary borrow area to the north and the east sedimentation basin to the south. The new creek alignment will occur within the existing borrow area and will be approximately 100 L.F. shorter than the existing creek segment (or approximately 400 L.F. as measured along the stream bed), thus the gradient of the realigned creek will be slightly greater than the existing gradient. The width of the new creek bed will be 12 feet. Erosion control matting will be placed within the new bed and along the banks above the anticipated high water line (less than four feet above the creek bed). A seed mix of 50 percent Mendocino Special erosion mix and 50 percent Blando Brome will be applied to the surfaces of the new creek banks, sedimentation berm and other soil surfaces disturbed by the project, including those areas covered with erosion control matting. The seeded areas will be irrigated to promote plant establishment and sustain growth until the beginning of the rainy season. If the City obtains a revision to its NPDES Permit for the Landfill the project will include placement of a perforated drain line with rock chips within a portion of the new creek alignment. This subsurface drain line will be a minimum of 30 inches below the new surface of the creek bed and connected to the discharge pipe from the east sedimentation basin. Filtered storm water from the east sedimentation basin will be discharged into the subsurface percolation drain for further colloidal clay filtration. The quantity of filtered storm waters discharged into the subsurface percolation drain will be controlled by an existing valve installed on the pond discharge line. The discharge will be controlled to prohibit any spring action at the creek bed surface. The discharged storm waters within the subsurface filter medium (r,)ck chips) will move laterally and eventually daylight into the creek bed farther downstream. These waters are expected to be relatively free of colloidal clay and would remain within the shallow groundwater under the existing creek. COMMENTS CIWMB staff have reviewed the project description and proposed Negative Declaration and find that, pursuant to AB 1220, CIWMB has no discretionary authority over the proposed activity. However, CIWMB staff request that the following information be included in the final document for completeness. /7/" How does the existing stream bed width compare with the 12 foot width proposed in the realignment? What will be the source of water and method of irrigation for the seeded areas? SCH# 96072102 - Proposed Negative Declaration Creek Re-alignment at Ukiah Landfill August 20, 1996 Page 3 of 3 The Lead Agency has proposed four mitigation measures to be monitored by the Ukiah Public Works Department. How would these measures be enforced? What will be the new capacity of the expanded sedimentation basin? Does the Lead Aqency anticipate that ~ s~gDifica_=nt quantity of subsurface flow may continue to follow the old stream course and into the pond? If there are questions regarding these comments, or if I can be of further assistance, please contact me at (916)255-3880. cc: John Morley, LEA for Mendocino County Russ Kanz, CIWMB - Permits Laura Niles, CIWMB - Enforcement NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Ukiah City Council will conduct a public hearing on a proposed Negative Declaration of Environmental Impact associated with the following project: Creek re-alignment of a 500 L.F. portion of an existing, unnamed, and intermittent creek/drainage swale located within the City of Ukiah's Solid Waste Facility. The purpose of the project is to accommodate the required expansion of an existing sedimentation pond located on the east side and nodh of the existing refuse footprint. NOTICE IS HEREBY FURTHER GIVEN that the public review period for the Negative Declaration is from August 1, 1996 throuqh Auqust 30, 1996. All written comments must be received within the review period and should be directed to Mr. Rick Kennedy, Director of Public Works, Civic Center, 300 Seminary Avenue, Ukiah, CA. NOTICE IF HEREBY FURTHER GIVEN that the public hearing will be conducted on Wednesday, September 4, 1996 at 7:00 p.m., or as soon thereafter as the same may be heard, and continued from time to time as the same may require, in the City Council Charnbers, Civic Cenler, 300 Seminary Avenue, Ukiah. The City Council will receive public comment, discuss the proposed Negative Declaration, and take action on the document. A previous notice indicated that the public hearing was to be conducted on September 18, 1996. The meeting has been moved up to September 4, 1996, to provide additional construction days prior to the rainy season. The formal review period for the proposed Negative Declaration has not been changed. NOTICE IS HEREBY FURTHER GIVEN that the project site is located at the Ukiah Landfill Facility at the terminus of Vichy Springs Road. The proposed creek relocation site is situated in a topographic "bowl" area bounded by the existing refuse deposit area, soil borrow area, and open grassy hillside. NOTICE IS HEREBY FURTHER GIVEN that the Negative Declaration may be reviewed at the City Public Works Department, Civic Center, 300 Seminary Avenue, Ukiah. Please pass this notice on to your neighbors, friends, or other interested parties. You are encouraged to discuss the proposed Negative Declaration, and express any views you may have, or request additional information from the City Staff at the City of Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, (707) 463-6200. TO: Mr. Gilbert Ashoff, Proprietor Vichy Springs Resod 2605 Vichy Springs Road Ukiah, CA 95482 20, 1996, ATTACHED: Copy of proposed Negative Declaration and Initial Study (distributed with August 1, 1996 notice) CONTACT PERSON: Rick Kennedy, Public Works Director / 463-6200 NOTICE OF PUBLIC IIEARING NOTICE IS HEREBY GIVEN lhal Ihe Ukiah City Council will conducl a public hearing on n prr)pn~ nd r,lnrlntivr,~ l)nr:lnr nlinJ~ of Erlvironmenlnl Impncl a,~soctatad wilh lhe following project: Creek re-alignmenl of a 500 LF. podion of en exisllng, unnamed, end Intermillent creek/drainage swale located within Ihe City of Ukiah's Solid Waste Facilily. The purpose of the project is lo accommodate the required expnn'~lon of en exl'~ling s ndimnr',lnlion pnnfl Iocalnd Iho nnsl side mid norlh el exlsllncl refuse foolprlrlt. NOTICE IS ItEREBY FURTItER GIVEN Ihat Ihe public review period for Ihe Negative Declaration is from Augusl 1, 1996 through Augusl 30, 1996 All wrillen comments must be received wilbtn Ihe review period and shotJId be directed lo Mr. Rick Kennedy, Director Of Public Works, Civic Center, 300 Seminary Avenue, Ukiah, CA. NOTICE IF HEREBY FURTHER GIVEN thai Ihe public hearing will be conducted on Wednesday?, ~aptember, 4, ' 1996, no~' Seplember :' 18',' 1996 '~3[evi6uely nottCed.'~ The hearing will be conducted et 7:00 p.m., or es soon Ihereafler as Ihe same may be heard, and continued from lime !o time as the same may require, In Ihe Cily Council Chambers, Civic Cenler, 300 Seminary Avenue, Ukiah The City Council will receive public comment, discuss the proposed Negative r)e¢Inrnllon, nnd ndnpl Ibc dacumet~l NOTICE IIEREBY FURTItER GIVEN Ihat Ihe projecl silo is located al Ihe Ukiah Landfill Facility al Ihe lerminus of Vichy Springs Road, The proposed creek relocation site ts silualed in topographic "bowl" area bounded by lhe existing refuse deposil area, soil bor~ow area. and open grassy hillside. NOTICE IS HEREBY FURTHER GIVEN that lhe Negative Declaration may be reviewed al Ihe Cily Public Work~ D~pnrtment, Civic Cenler, 300 Semlnnry Avenue, Uklah. Please pass this notice on to your neighbors, friends, or olher tnleresled parties. You ere encouraged 1o discuss the proposed Negative Declaration, end express any views you may have, or requasl addillonal Information from the City Staff et Ihe City of Ukiah Civic Center, 300 Seminary Avenue. Ukiah, CA 95482, (707) 463-6200. SIGNED: Rick Kennedy, Public Works Direclor PUBLISH: Augus1:25, 1996 PUBLIC NOTICE "OTI~E OF POBUC HEARING NOTICE IS HEREBY GIVEN that the Ukiah City Council will conduct a public hearing on a proposed Negative Declaration iof Environmental Impact !associated with the following ~project: Creek re-alignment of · 500 LF. portion of an existing, [Jnnemed, and Intermittent creek/drainage awale located within the City of ,Ukli~h'~ 8olld Waste Facility. 'The purpose of the project is 'to accommodate the required expansion of an existing ~edlmentation pond located on the east side and north of the ~xiatlng refuse footprint. NOTICE IS HEREBY FURTNER GIVEN that the -.~-pu~lic review period for the Negative Declaration is from _~ug~st.~. ~JS through August 30, 1996. All written cornments must be received w~in the review period and should be directed, to Mr. Rick Konr~ody, DJractor Of PubJic (~Wo~_s., Civic Center, 200 ~,emina~ Avonuo, Ukieh, CA. '~'~OTICE IF HEREBY ~..F.URTHER GIVEN that the [l~lic hearing will be conducted on Wednesday, S,e~.ember 4, 1996, not ~amber ~996 .s time to time as the same may ~eciulre, irt the City Council 4~l~imbel1-, Civic Center, 300 (]Bd~ninery Avenue, Uktah. The ..~i~ Council will receive public .leOj~nmant, dlscu~ the .iPr~O p o ~ · d Negative Def:laratior~'and edolX lhe document. NOTICE IS ~tHEREBY FURTHER GIVEN he~ the project site is located ~ .~l~e_ Ukiah Landfill Facility at ~ terminus of Vichy Springs ~,o,~. 'r~ p.~osed oreak '~lOcatiO~ site is situated in a ~3<ographic ~ "bowl" area. bounded by the existing refuse t'flePosit area, .soil borrow ama, ~ar~i epen grassy hillside. I~I~TICE IS HEREBY FURTHER GIVEN that the ~Negative Declaration may be reviewed at the City Public tLINl~'ks · Department, Civic Center, 300 Seminary Avenue, Ukiah. Please pass this notice on to your neighbors, friends, or other interested parties. discuss the proposed Negative Declaration, and expres~ any views you may have, or request additional Information from the City Staff at the City of Ukiah Civic Center, ':~X) Seminary Avenue, Uklah, CA tE,.'(707~ 463-6200...':' D: Rick Kennedy, ic Wod<s Director LISH: August 25, 1996 ., Notification No. 111-314-96 AGREEHENT REGARDING PROPOSED STREAH ALTERATION THIS AGREFkffiNT, entered into between the State of California, Department of Fish and Game, hereinafter called the Department, and the City of Ukiah, of Ukiah, State of California, hereafter called the Operator, is as follows: WHEREAS, pursuant to Division 2, Chapter 6 of California Fish and Game Code, the Operator, on the 23rd day of April, 1996, notified the Department that he intends to substantially divert or obstruct the natural flow of, or substantially change the bed, channel, or bank of, or use material from the streambed of, the following water: an Unnamed tibutary of the Russian River, the County of Mendocino, State of California, Yokayo Rancho, Township 18N, Range 17W. WHEREAS, the Department represented by Gerald Irwin has made an inspection of subject area on the 24th day of April, 1996 and has determined that such operations may substantially adversely affect existing fish and wildlife resources including: Salmonid fish habitat downstream, water quality, aquatic and terrestrial plant and wildlife species. THEREFORE, the Department hereby proposes measures to protect fish and wildlife during the Operator's work. The Operator hereby agrees to accept the following recommendations as part of his work: 1. The time limit for completing the work within the 100 year flood plain of the unnamed tributary of the Russian River, hereafter called the stream zone, shall be confined to the period of April 15th to November 15th. 2. This project pertains to the re-alignment of the exsisting channel to allow for the expansion of the adjacent settling pond. 3. The re-alignment of the channel will be done according to the engineered plans submitted to the Department by the applicant. 4. The sides of the new channel will be sloped at the degree designated in the plans and the newly exposed banks will be stabilized using, but not limited to the fabric system proposed by the applicant. Additional seeding, mulching, the use of rock rip rap and re vegetation may be utilized to stabilize erodible areas where necessary. 5. Re-vegetated areas will be watered to start the regrowing process once the areas are seeded or replanted before the onset of rain in the Fail. 6. This agreement also includes additional stream bank protection and stream bank stabilization that may be necessary along the stream in the general area of the landfill operation. This work would include 1) the use of rock weirs to stabilize down cutting along the length of the stream, 2) the use of rock rip rap in areas of bank erosion, 3) the use of rock rip rap at the exsisting culvert crossings to stabilize bank fills on both the inlet and outlet sides of the fills, 4) additional grass seeding and mulching as required to stabilize areas of erosion adjacent to the stream channel and 5) any other erosion protection measures deemed necessary to prevent or lessen erosion at the land fill site. Failure to comply with the provisions of this agreement and with other pertinent Code Sections, including but not limited to Fish and Game Code Sections 5650, 5652 and 5948, may result in prosecution. Nothing in this agreement authorizes the Operator to trespass on any land or property, nor does it relieve the Operator'of responsibility for compliance with applicable federal, state, or local laws or ordinances. THIS AGREEMENT IS NOT INTENDED AS AN APPROVAL OF A PROJECT OR OF SPECIFIC PROJECT FEATURES BY THE DEPARTMENT OF FISH AND GAME. INDEPENDENT REVIEW AND RECOMMENDATIONS WILL BE PROVIDED BY THE DEPARTMENT AS APPROPRIATE ON THOSE PROJECTS WHERE LOCAL, STATE, OR FEDERAL PERMITS OR OTHER ENVIRONMENTAL REPORTS ARE REQUIRED. This agreement becomes effective on receipt of signed agreement by ali parties. This agreement terminates on October 15, 1997 for project construction activities only. This agreement shall remain in effect for that time necessary to satisfy the terms/conditions of the agreement including--mitigation measures. Operat Gerald Irwin Department Representative Title /~/~//~ /~//~~C' ~/~~/Title Fish and Game ~arden Organization ~~ ~ ~~/~~ Department of Fish and Game / State of California Date .~ ~/~& Date Say 22, 1996 Page 2 of 2 pages. REPLY TO ATTENTION OF: Regulatory Branch DEPARTMENT OF THE ARMY SAN FRANCISCO DISTRICT, CORPS OF ENGINEERS 333 MARKET STREET SAN FRANCISCO, CALIFORNIA 94105-2197 SUBJECT: File Number 22017N84 Mr. Rick Kennedy Director of Public Works City of Ukiah 300 Seminary Avenue Ukiah, California 95482 Dear Mr. Kennedy: This is in reference to your submittal of April 16, 1996, concerning Department of the Army authorization to re-locate a small segment of an un-named tributary to the Russian River. This re-location will allow you to increase the size of the sedimentation basin at the City's sanitary landfill, in order to comply with the requests of the State Department of Fish and Game to reduce the discharge of colloidal material into said stream. Based on a review of the information you submitted on April 16, and the additional information submitted on May 13, 1996, your project is authorized under 33 CFR 330 ADpendix A, Department of the Army Nationwide Permit 26 pursuant to Section 404 of the Clean Water Act (33 U.S.C. 1344), since the stream to be re-located is above the headwaters, and the impacts will be minimal. This authorization will not be effective until Section 401 water quality certification or a waiver of certification has been obtained from the North Coast Regional Water Quality Control Board. To ensure compliance with the nationwide permit, the following special conditions shall be implemented: 1. You will seed all areas disturbed by construction with 50% Mendocino Special Erosion Mix and 50% Blando Brome, at 20 pounds per acre. The seed mix will be planted within 5 days of the completion of construction. 2. You will water the seeded areas at least once per week, or often enough to sprout the seed mix and to sustain growth, until the inception of the winter rains. 3. You will report to the Corps on or before October 15, 1996, regarding your compliance with the above stated conditions. You will provide a simple map of the seeded area, a statement of the amounts of seed used, a description of the application techniques, and a record of the watering done. This authorization will remain valid until January 22, 1997, at which time all nationwide permits are scheduled to be modified, reissued, or revoked. If you commence or are under contract to commence work before the date the nationwide permit is modified or revoked, you will have twelve months from the date of the modification or revocation to complete the project under the present conditions of this nationwide permit. The project must be in compliance with the General Conditions cited in Enclosure 1 and all Special Conditions that may be specified above for the nationwide permit to remain valid. Non-compliance with any condition could cancel the nationwide permit authorization for your project, thereby requiring you to obtain an individual permit from the Corps. The nationwide permit authorization does not obviate the need to obtain other State or local approvals required by law. You may refer all questions to Sharon L. Moreland of our Regulatory Branch at 415-977-8440. All correspondence should be addressed to the Regulatory Branch, Room 813, and should reference file number 22017N84. Sincerely, Calvin C. Fong Chief, Regulatory Branch Enclosure Copies Furnished: US F&WS, Sacramento, CA US EPA, San Francisco, CA CD F&G, Yountville, CA CA RWQCB, Santa Rosa, CA 300 UKIAH, C~ 95482-5400 · ADMIN. 707/463-0200 · ?UBUC :.S,~ETY 463-6242/6274 · FAX # 707/463-6204 August 5, 1996 Mr. Scott A. Gergus Associate Water Resource Control Engineer CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD North Coast Region 5550 Skylane Boulevard, Suite A Santa Rosa, California 95403 RE: REQUEST FOR CERTIFICATION PURSUANT TO CLEAN WATER ACT SECTION 401 FOR CREEK RELOCATION/REALIGNMENT TO ACCOMMODATE THE ENLARGEMENT OF EXISTING SEDIMENTATION BASIN WITHIN THE UKIAH SOLID WASTE DISPOSAL FACILITY FILE NUMBER: 22017N84 Dear Mr. Gergus: Enclosed for your action is the referenced request and the following supporting documents to the City's application: , Confir,nation from the Corps of Engineers dated June 26, 1996, that the proposed project is authorized under 33 CFR 330, Nation-wide Permit 26 pursuant to Section 404 of the Clean Water Act since the intermittent creek to be relocated is, above the headwaters and impacts will be minilnal. The Corps authorization will not be effective until a Section 401 Water Quality Certification or a waiver of Certification has been obtained from Regional Water Quality Control Board. . A copy of an executed agreement with State Fish and Game regarding proposed stream alternation, Notification No. I11-314-96. This agreement terminates on October 15, 1997. . Notice of Completion of a Negative Declaration of Enviromnental hnpact which has been submitted to the State Clearinghouse. The review period is currently underway and we will notify your office of State Clearing House nu~nber for this project as soon as we are notified, if that is necessary. Attached to the notification is the Initial Study, Environmental Che.cklist, Project Description, and Mitigation Monitoring Checklist. Are Here To Serve" Mr. Scott A. Gergus August 5, 1996 Page 2 4. A filing fee in the amount of $500 payable to State Water Resources Control Board. The project includes the placement of a perforated drain line with rock chips within a portion of the new creek alignment. This subsurface drain line will be a minimum of 30 inches down from the new surface of the creek bed and connected to the discharge pipe frown the east sedimentation basin. Filtered storm water frown the east sedimentation basin will be discharged into the subsurface percolation drain for further removal/filtration of colloidal clay particulars which are suspended in the detained storm water. The rock chips and adjacent soil matrix will naturally filter out the colloidal matter not removed by the pond filters. The quantity of filtered storm water discharged into the subsurface percolation drain will be controlled by an existing valve installed on the pond discharge line. The discharge will be controlled to prohibit any springing action at the creek bed surface. To ilnplement this part of the project, it will be necessary to revise our NPDES for discharge of detained storm waters or issue permission for it's temporary usage as a pilot program. Please advise. Working through the regulatory process has been time consuming and our construction window for this project is rapidly decreasing. I respectfully request your most earliest review and issuance of a 401 Ceriification for this project. Please call me at 463-6280 should you have questions concerning this project. (~~erely, Director of Public Works/City Engrneer CC: Candace Horlsey City Manager David J. Rapport City Attorney Dave Evans CRWQCB R:I\PW LGERGUS CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD NORTH COAST REGION 5550. Skylane Boulevard. Suite A Santa Rosa. CA 95403 REQUEST FOR CERTIFICATION PURSUANT TO CLEAN WATER ACT SECTION 401 In accordance 'with regulations applicable to obtaining'Section 401"Certification: Name of applicant: ~/~/~-~i/ df /_/,~/,~,-./, ~/~i'~/'/~ ~~~ ~~ address ~~ ~~-~~ ~~ Name of project" ~~~ ~ - ~~~~ ~ ~~~/~ ~~~~ Affected waterbody /~~~/~~~ ~~~~ ~~ ~~~~ ~ has attached to this form the following documentation: 1. ~~-m~ Information'describing the proposed project which is to be permitted by the U.S. Army Corps of Engineers. (A co~y of the Corps' Public Notice or your submittals for such notice will suffice.) 2. ~7~,4~//~z~ Evidence of conformance with California Environmental Quality Act. ~,' (A copy of. or reference to a completed Negative Declaration. EIR or f~~,,~,~, Statement of Categorical Exemption will suffice.) " SCH # . 3. ~z~z',~x-/'~-z~ Evidence of conformance with Californ'ia Fish and Game Code pr, ovisions regarding stream/lake alteration ("1601-1603"). (A copy or. or references to a completed agreement will suffice.) 4. ~_/~/~.r~_~ A filing fee in the amount o.:[~$500 in the form of a check made ~ ~ payable to STATE WATER RESOURC~NTROL ~OARD. Signature of person responsible for application~''-~ Upon receipt, theses documents will be reviewed for completeness; then the Regional Board will notifythe applicantl Corps and EPA of'it§' disposition 6f the application' ' The proposed project will prev6nt waste discharge and pollution in conformance with provisions of the Regional Board's Basin Plan and the State will not act further on the application. (Corps may promptly issue Permit.) · After Public Notice and opportunity for comment on staff's initial recommendation for action on the application, the Board will either: ' · " _ Find that the activity is covered by Resolution No. 87-113 and further r?gulatiqn~may be waived. (This finding is equivalent to certi'fica[]on an~ borp may promptly issue permit.); or Regulate any waste discharges (Corps may promptly issue Permit); or Recommend State Board issue (or deny) certification (Corps must wait for State Board action) ,Fc ,, ? ¢ 300 SEdatiVE., UKIAH, CA 95482-5400 · ADMIN. 707/463.6200 · PUBLIC SAFELY 463-6242/6274 · · FAX # 707/463-6204 · September 24, 1993 Mr. David Koppel Local Enforcement Agency MENDOCINO COUNTY ENVIRONMENTAL HEALTH DEPARTMENT 890 North Bush Street Ukiah, California 95482 RE: UKIAH LANDFILL FACILITY Dear Mr. Koppel: I apologize for not responding earlier to your letter of August 30, 1993, in which you requested a written response summarizing our winterization efforts and a timeline for completion. I am pleased to report the following: 2. The existing sedimentation pond just west of the new pond, and the most westerly sedimentation pond on the site, are currently being cleaned of the sediment which was collected last winter. I anticipate a completion date of September 24 for this work. · The large piles of yardwaste and woodwaste observed during the August 18, 1993 field inspection have been chipped and removed from the site. · The seeding of bare slopes began September 23. We anticipate assistance from the CCC on Monday, September 27, and I estimate that the re-seeding work will be completed the week of October 11. · The grading of two benches along the north face of the south ridge where slip outs and subsequent erosion occurred last winter began on Thursday, September 23. I anticipate that this grading work and corresponding down drains will be completed and installed no later than Friday, October 8. 'We Are I-Icrc To Serve" Mr. David Koppel September 24, 1993 Page 2 · Down drains and cross drains at various locations will be ready for installation the week of October 18, 1993. · Cover material for winter use is being stock piled near the working face. We are seriously considering the use of an approved fabric cover for placement on the working face during those periods of high precipitation. · The placement of gravel on critical access roads within the landfill facility should begin no later than the week of October 11. Should you have any questions or comments regarding our winterization efforts, please call me at your most earliest convenience. Sincerely, Rick H. Kennedy ~/. Director of Public Works/City Engineer cc: George Borecky Don Richardson RtiK:kk R: I ~NDFILL LKOPPEL 300 SE.~.~ N~RY.,.~.VE., UKI^H, CA 95482-5400 · · ADMIN. 707/463-6200 · PUBLIC S/~ETY 463-6242/6274 · ~ · FAX # 707/463-6204 · September 10, 1993 Brian Hunter Region 3 Manager DEPARTMENT OF FISH AND GAME Post office Box 47 Yountville, California 94599 RE: CITY OF UKIAH LANDFILL FACILITY, MENDOCINO COUNTY Dear Mr. Hunter: In response to your concerns that were communicated in your correspondence dated April 9, 1993, and referenced in subsequent letters dated August 3 and August 12, 1993, we are transmitting herewith the following documents which were prepared by EBA Wastechnologies on our behalf: 1. Report of Disposal Site Information dated May, 1993. 2. Storm Water Pollution Prevention Plan dated January, 1993. These documents outline provisions, plans and programs which are being implemented to facilitate the mitigation of on-site soil erosion and to prohibit the placement of silt into the waters of the State and private lands. I believe the programs outlined in these documents address your concerns la through id and 2a through 2c. The upper an e, entr~nce'to the landfill is under construction. Please refer to~ drawing No. 6, "Proposed Erosion Control Plan - East Half" Z contained in the RDSI for the approximate configuration of this new . basin. Since time is of the essence and considerable time will be~ needed to obtain the necessary permits which would allow the ~ proposed realignment of the existing water course, we have elected ~ to construct the basin in two stages. Under Stage 1, the basin will take a kidney shaped configuration and a 15 foot clear zone will be maintained between the south bank line of the watercourse and the north bank of the basin. Upon obtaining the permits to , realign the.watercourse, we will enlarge the basin as it is shown '%Ve Are Here To Serve" Mr. Brian Hunter September 10, 1993 Page 2 If I can be of further assistance or should you have questions regarding our erosion prevention programs, please call me at your earliest convenience. Sincerely, Director of Public Works{City Engineer cc: David Evans, R.W.Q.C.B. Dennis Larkson, Mendocino Water Agency George Borecky Don Richardson RIIK:Illi R:I\I.ANDFILI. I.IIUNI'ER UKIAH OFFICE 880 NORTH BUSH STREET UKIAH, CA 96482 fTOT1463-4466 FORT BRAGG OFFICE 120 WEST FIR STREET FORT BRAGG. CA B6437 1707} 964-4713 COUNTY OF MENDOCINO DEPARTMENT OF PUBLIC HEALTH DIVISION OF ENVIRONMENTAL HEALTH TO.' Ukiah City Landfill File 23-AA-0019 FROM: David Koppe~ DATE= October 31, 1994 SUBJECT: Ukiah City and LEA meeting of 10/20/94 The City was notified by their CEQA legal counsel that they need to prepare a supplement (to address base year and alternatives) to their EIR. It will require a 45 day delay in the EIR process. The City will get back to the LEA regarding new dates for the compliance chart. Sedimentation control structures just about completed. City to contact Fish and Game about an inspection of the work. City will send the Department of Fish and Game a letter notifying them the work is done and ready for inspection. City to "cc" the LEA on the Department of Fish and Game letter. , City is taking actions to stop the cows from grazing at the tipping area. Jim Looney is now the supervisor in charge of the Landfill. Final gas evaluation report will be in shortly and submitted to the LEA and CIWMB by November 1, 1994. Ash taken in last year will be worked into the waste and gone from the storage area by the end of October. Approval of the Closure and Postclosure Plan is near. Still need letter from North Coast Regional Water Quality control Board. Closure and Postclosure Plan fund balance has been verified and accepted by the California Integrated Waste Management Board (Bob Anderson) . CLZ to contact Russ Kahn and find out where the requirement for traffic numbers in the permit come from. Can we just reference the EIR in the permit rather than restating the numbers again in the solid waste facility permit? Next meeting November 10, 1994 at 1=30 p.m. ITEM NO. 8b DATE: September 4, 1996 AGENDA SUMMARY REPORT SUBJECT: ADOPT RESOLUTION ADJUSTING USER FEE SCHEDULE FOR VARIOUS CITY OF UKIAH PARKS FACILITIES The Community Services Department, through its Recreation Division, currently rents several facilities within the Parks system on an hourly basis. A fee schedule was adopted in 1993, and as the City's costs for providing this service have increased since that time, staff is requesting an increase in the fees. The facilities currently available for rent include the Todd Grove Room, Grace Hudson Museum Meeting Room, Council Chambers, and barbecue areas in Todd Grove, Vinewood, and Oak Manor Parks. Hudson-Carpenter, McGarvey, and Giorno Parks are also rented occasionally for weddings and picnics. Anton Stadium is also available for rent, however, staff is currently conducting discussions with community groups that utilize the facility to determine a feasible fee structure. The current fee schedule for all these facilities is attached for the Council's review. Staff has also provided a survey of rental rates for comparable facilities within the Ukiah area which indicates the proposed rates for City facilities are within the current market range. (Continued on Page 2) RECOMMENDED ACTION: Adopt Resolution Approving Fee Schedule for Use of Various City of Ukiah Parks Facilities. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine Fee Schedule Requires Revision and Adopt as Revised. 2. Determine Proposed Fees Are Inappropriate and Do Not Adopt. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Acct. No.: (if budgeted) Larry DeKnoblough, Community Services Director Candace Horsley, City Manager Tammi Weselsky, Community Services Supervisor Kathy Kinch, Administrative Secretary Attachments: 1. Current Fee Schedule 2. Rental Rates for Comparable Facilities 3. Resolution AP ~'~" PROVED:~_ ~ ~--~,.~ ~_~ la.., ,'1 ~D:ASRFEES.1 Candace Horsley, CityManager CITY OF UKIAH COMMUNITY SERVICES DEPARTMENT 300 SEMINARY AVENUE UKIAH, CA 95482 463-6236 GRACE HUDSON MUSEUM MEETING ROOM 431 SO. MAIN STREET USE OF FACILITY AND REI~TAL INFORMATIOI~ MAXIMUM CAPACITY - ASSEMBLY/DINING - 49 EQUIPMENT AVAILABLE - 43 CHAIRS (APPROXIMATELY} 6 TABLES (5 SIX-FOOT AND I EIGHT-FOOT) KITCHEN AVAILABLE AT ADDITIONAL COST RENTAL RATES - City of Ukiah sponsored activities - no charge Sun House Guild or Endowment Fund sponsored activities - no charge ***City policy does not allow for weddings or wedding receptions to be held in the Hudson Museum Meeting Room. 1. PRIVATE ORGANIZATIONS, BUSINESSES, AND INDIVIDUALS RESIDENT 050.00 {FIRST TWO HOURS) $20.00 {EACH HOUR THEREAFTER) NON-RESIDENT $60.00 (FIRST TWO HOURS} $25.00 (EACH HOUR THEREAFTER) 035.00 KITCHEN USE 2. NON-PROFIT ORGANIZATIONS AND LOCAL GOVERNMENT AGENCIES RESIDENT 035.00 (FIRST TWO HOURS} $15.00 (EACH HOUR THEREAFTER} NON-RESIDENT 045.00 (FIRST TWO HOURS) $10,00 (EACH HOUR THEREAFTER) $35.00 KITCHEN USE INSURANCE Before approval can be granted for use of the facility, renters must provide the City of Ukiah with a copy of their certification for liability insurance naming the City of Ukiah as additionally insured. The certificate must be in the amount of: a. $500,000 {five hundred thousand) - no alcohol b. $1,000,000 (one million) if alcohol is to be served or sold DEPOSITS A $100.00 DEPOSIT IS REQUIRED FOR USE OF THE MEETING ROOM. A $50.00 DEPOSIT IS REQUIRED FOR USE OF THE KITCHEN FACILITIES. PARKING - No parking in curbed red zone or in spaces marked "Museum Parking Only" CLEAN-UP The meeting room and kitchen area must be left in the same condition as you found them. Part or all of your deposit may be withheld for cleaning and/or repair of the meeting room and/or kitchen. If you have more than one can or bag of refuse, arrangements must be made to have it removed from the , premises. -3- UKIAH COMMUNITY SERVICES DEPARTMENT GRACE HUDSON MUSEUM MEETING ROOM HOUSE RULES It shall be the responsibility of each individual, group, or organization using this meeting room to observe the following house rules: . 2. 3. 4. . . No smoking is allowed. No candles or open flames are allowed in the meeting room. Nothing will be attached to the walls using pins, tacks, or tape. Flowers are allowed on the tables only. Plants must be in containers with protective bases (to prevent damage to the carpet). Be sure trash (if you have any) is placed in the trash cans behind the Sun House. Since these containers are small, you will need to make arrangements for removal of large amounts of refuse from the premises. Keys to the meeting room may be picked up from Museum Staff at the Grace Hudson Museum by appointment only. At that time, Staff will go over the opening and closing procedures of the meeting room. Below is a check list for opening and closing the meeting room. OPENING PROCEDURE A, . C. D. E. Turn off alarm before entering (make sure alarm light is of__[f before opening or unlocking door). Open back door to building. Do not leave door unlocked. Unlock interior doors to meeting room. Check condition of meeting room. The french doors to the meeting room are locked from the outside. If you happen to be locked out, contact Museum Staff (during Museum hours) or the watch commander at the Ukiah Police Department (463-6250 after hours). CLOSING PROCEDURE Ao E. Empty trash containers. Close french doors to patio. Turn off lights (remember bathrooms and kitchen) and lock interior doors. Exit through the back exterior door and be certain that it is locked. All doors must be closed for the alarm system circuit to be complete. Turn the alarm system on (the light will come o__~n). Deposit keys in the drop slot located below the alarm switch. PERSONS TO CONTACT DURING REGULAR HOURS: . Community Services Department at City Hall - 463-6237 Museum Assistant at Grace Hudson Museum - 462-3370 THANK YOU FOR YOUR INTEREST IN THE CITY OF UKIAH'S GRACE HUDSON MUSEUM MEETING ROOM. WE LOOK FORWARD TO THE MUTUAL COOPERATION NECESSARY IN MAKING YOUR PROGRAM OR EVENT A SUCCESS. B:\MEETING ' CITY OF UKIAH COMMUNITY SERVICES DEPARTMENT 300 SEMINARY AVENUE UKIAII, CALIFORNIA 95482 (707) 463-6236 PARK FACILITIES USE OF FACILITY POLICIES AND RENTAL INFORMATION TODD GROVE PARK - HUDSON-CARPENTER PARK MCGARVEY PARK - OAK MANOR PARK - VINEWOOD PARK RESERVATIONS FOR EXCLUSIVE USE OF AREAS WITHIN CITY PARKS MUST BE MADE IN ADVANCE TO GUARANTEE A SPACE FOR YOUR EVENT. AREAS WILL NOT BE MARKED RESERVED SO YOU WILL NEED TO BRING YOUR APPROVED RESERVATION APPLICATION COPY WITH YOU. WE ALSO RECOMMEND THAT YOU DESIGNATE AN INDIVIDUAL TO ARRIVE EARLIER THAN YOUR PLANNED EVENT. TODD GROVE PARK VINEWOOD PARK OAK MANOR PARK - Swimming Pools - Trash receptacles - Horseshoe Pit - Barbecues - Large barbecue pit - Picnic tables - Restrooms facilities - Play equipment (Tiny tot/older kids) - Barbecues - Picnic tables - Basketball Court - Trash receptacles - Play equipment - Restroom facilities - Barbecues - Picnic tables - Tennis courts - Trash receptacles - Play Equipment NOTE: Hudson-Carpenter, McGarvey and Giomo Parks are also available for rent to reserve a space for your event. RENTAL RATES PARK RENTAL RATE - $25.00 WEDDING RESERVATION & PARK USE RATE - $35.00 REFUNDABLE KEY DEPOSIT - $25.00 required only if key is issued. Tables and chairs are'available for rent depending on availability. $5.00 PER TABLE AND .75C PER CHAIR PER DAY. Pickup, set-up and returning of equipment is your responsibility. (Please See Reverse Side) INSURANCE REQUIREMENT If alcohol is to be sold, renters must provide the City of Ukiah with a Certificate of Insurance naming the City of Ukiah as additionally insured in the amount of $1,000,000 (one million dollars). City forms will be provided.- No alcohol is allowed at lludson-Carpenter Park without a permit. RENTER'S RESPONSIBILITIES 1. All papers, glass bottles or any other trash must be placed properly in receptacles by the participants. . If applicable, BBQ Pit at Todd Grove Park must be locked and left in the condition it was received. (Key required). 3. If applicable, all gates must be closed and locked upon the groups' departure. (Key required). 4. All equipment used must be replaced in the proper location. Must be requested in advance - see below. . Applicants and users of the facility assume full responsibility for any damage to the facility and/or equipment. A $100 fee will be charged if the City is required to spend an excessive amount of time or use extra materials in cleaning or repairing any part of the facility or equipment following your groups' departure. Any additional 'City' responsibilities or requested services (i.e., access to electrical usage, chairs, tables, etc.) related to the renters use of the facility must be received in writing and approved in advance of the scheduled dates by the City of Ukiah. . No confetti or colored rice may be used at weddings. Please use bird seed or any other biodegradable product to help with the animals and birds. o Restroom facilities located at the Municipal Clubhouse are for use by Golf patrons and/or Todd Grove Room renters only. Renters of Park facilities must use restrooms located in the Park for which they have rented. . Renters having events with an attendance of more than 500 people must provide port-a-lets at their own expense. If a key and/or additional equipment is necessary for use at any facility, it is the renters responsibility to make arrangements to pick-up the key and/or equipment well in advance of the event. AMERICANS WITIt DISABILITIES ACT If you have a special need regarding accessibility to any facility, please call the Community Services Department at 463-6236. We will be happy to assist in accommodating you. THANK YOU FOR YOUR INTEREST IN TIlE CITY PARKS. WE LOOK FORWARD TO THE MUTUAL COOPERATION NECESSARY IN MAKING YOUR PROGRAM OR EVENT A SUCCESS. B:PR PARKS -7- Z © 1 2 3 4 § 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING POLICIES AND RENTAL FEES FOR CITY PARK FACILITIES WHEREAS, The City of Ukiah owns, manages, and maintains facilities for public use; and WHEREAS, local community groups and private organizations request the use of these facilities; and WHEREAS, the use of these facilities necessitates a need for rental fees which have been established to provide for maintenance, repairs, utilities, and other operational expenses; and WHEREAS, the City Council noticed the public hearing and it has heard public comment on these issues. NOW, THEREFORE, that the City Council adjusts rental rates and policies for City facilities as attached in Exhibit "A", which is incorporated herein. PASSED AND ADOPTED this 4th day of September, 1996 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Fred Schneiter, Mayor Al-rEST: Marge Giuntoli, City Clerk 4:Res:ParkFees CITY OF UKIAH COMMUNITY SERVICES DEPARTMENT 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 463-6214 THE TODD GROVE ROOM 599 PARK BOULEVARD USE OF FACILITY POLICY AND RENTAL INFORMATION MAXIMUM CAPACITY 225 Dancing (Assembly) 125 (Dining) EQUIPMENT AVAILABLE RENTAL USE RATES: 150 Chairs 12 - 60" Round Folding Tables - Seats 8 6 - 6' Tables - Seats 8 4 - 8' Tables Full Kitchen Facilities (no utensils) Portable Podium 1. PUBLIC MEETINGS, SEMINARS, WORKSHOPS, PRIVATE PARTIES, DINNERS A, PRIVATE ORGANIZATIONS/BUSINESSES/INDIVIDUALS: $110.00 (First Two Hours) $167.00 (First Two Hours Including Insurance - Attendance 1 - 50) $198.00 (First Two Hours Including Insurance -Attendance 51 - 500) $30.00 (Each Hour Thereafter) B. $260.00 (All Day Use) $317.00 (All Day Use Including Insurance - Attendance 1 - 50) $348.00 (All Day Use Including Insurance - Attendance 51 500) NON-PROFIT ORGANIZATIONS AND GOVERNMENT AGENCIES $ 90.00 (First Two Hours) $147.00 (First Two Hours Including Insurance - Attendance 1 - 50) $178.00 (First Two Hours Including Insurance- Attendance 51 -500) 20.00 (Each Hour Thereafter) . $170.00 (All Day Use) $227.00 (All Day Use Including Insurance - Attendance 1 - 50) $258.00 (All Day Use Including Insurance - Attendance 51 - 500) WEDDINGS, PUBLIC SOCIAL GATHERINGS, PUBLIC DANCES - (EVENTS OF 100 OR MORE ATTENDING) Ao PRIVATE ORGANIZATIONS/BUSINESSES/INDIVIDUALS $285.00 (First Four Hours) $342.00 (First Four Hours Including Insurance - Attendance 1 - 50) $373.00 (First Four Hours Including Insurance - Attendance 51 - 500) 30.00 (Each Hour Thereafter) $375.00 (All Day Use) $432.00 (All Day Use Including Insurance - Attendance 1 - 50) $463.00 (All Day Use Including Insurance - Attendance 51 - 500) -I -- B. DEPOSITS: A $100.00 refundable deposit for Public Meetings, Seminars, and Workshops. A $200.00 refundable deposit for Private Parties, Dinners, Weddings, Public Social Gatherings and Public Dances. Part or all of your deposit may be withheld if the facility is left unclean or damage is found following your group's departure. C. INSURANCE REQUIREMENT' All insurance requirements must be complied with prior to use of the facility. If the Renter elects to provide their own insurance, the Renter must provide the City of Ukiah with a Certificate of Insurance and Additional Insured Endorsement naming the City of Ukiah as additionally insured. The certificate must be in the amount of: a, $500,000 (five hundred thousand) - no alcohol $1,000,000 (one million) if alcohol is to be served or sold HOUSE RULES TODD GROVE ROOM ALL CLEANING SUPPLIES CAN BE FOUND IN STORAGE AREA WHERE THE TABLES/CHAIRS ARE LOCATED TO THE REAR OF FRONT DOOR. ALL RENTERS ARE EXPECTED TO USE THE RECYCLING BINS PROVIDED AT THE FACILITY. , . 3. 4. 5. 6. 7. 8. 9. 10. Children must be kept under Adult supervision at all times and should not be in the Pro-Shop or out on the Golf Course at any time. Return ALL tables, chairs and equipment used to storage area. (DO NOT DRAG ANYTHING ACROSS THE FLOOR). Sweep and dust mop entire room floor. Staples, tacks, and pins can be used to adhere items to the walls. No candles or open flames are allowed in the Todd Grove Room. ALL trash must be removed from facility and taken to dumpsters located in North Parking lot. Make sure all items used as decorations, etc., are completely removed. Check the Courtyard, outside deck, and patio areas for items and/or belongings. Make sure facility is left in the condition in which you found it. Keys to the Todd Grove Room may be picked up from Staff at the Civic Center, 300 Seminary Avenue, between the hours of 8:00 a.m. to 5:00 p.m. The renter must show their approved yellow copy of the Use of Facility application. Keys must be returned the next working day. KITCHEN , 2. 3. 4. 5. Sweep and wet mop floor. Clean counters, sinks, stove, etc. Remove all items from refrigerator. ALL trash must be removed from the facility and taken to dumpsters located in North Parking lot. Reline trash receptacles with liners provided under cutting board counter. BEFORE LEAVING , 2. 3. 4. Make sure all lights, appliances, etc., are turned off. Make sure all windows and doors are closed and locked. Make sure facility is left in the condition in which you found it. If you find any condition upon your arrival that is "questionable" - you must advise Staff immediately by the next business day so that your group will not be held responsible. REVISED: 06/23/96 R:FACILITIES TODD.96 CITY OF UKIAH COMMUNITY SERVICES DEPARTMENT UKIAH, CALIFORNIA 95482 (707) 463-6214 GRACE HUDSON MUSEUM MEETING ROOM 431 SOUTH MAIN STREET USE OF FACILITY POLICY AND RENTAL INFORMATION MAXIMUM CAPACITY EQUIPMENT AVAILABLE RENTAL USE RATES - 49 Assembly/dining 43 Chairs (approximately) 6 Tables (5 six foot and 1 eight foot) Full Kitchen Facilities (no utensils) City of Ukiah Sponsored - No Charge Sun House Guild or Endowment Fund Sponsored activities - No Charge . PUBLIC MEETINGS, SEMINARS, WORKSHOPS, PRIVATE PARTIES, DINNERS Ao PRIVATE ORGANIZATIONS/BUSINESSES/INDIVIDUALS: $ 85.00 (First Two Hours) $142.00 (First Two Hours Including Insurance - Attendance 1 - 50) $30.00 (Each Hour Thereafter) $235.00 (All Day Use) $292.00 (All Day Use Including Insurance - Attendance 1 - 50) B. NON-PROFIT ORGANIZATIONS AND GOVERNMENT AGENCIES $ 70.00 (First Two Hours) $127.00 (First Two Hours Including Insurance - Attendance 1 - 50) $ 20.00 (Each Hour Thereafter) $150.00 (All Day Use) $207.00 (All Day Use Including Insurance - Attendance 1 - 50) WEDDINGS, PUBLIC SOCIAL GATHERINGS, PUBLIC DANCES Ao PRIVATE ORGANIZATIONS/BUSINESSES/INDIVIDUALS $150.00 (First Four Hours) $207.00 (First Four Hours Including Insurance - Attendance 1 - 50) $ 30.00 (Each Hour Thereafter) $240.00 (All Day Use) $297.00 (All Day Use Including Insurance - Attendance 1 - 50) B. DEPOSITS: A $100.00 refundable deposit for Public Meetings, Seminars, and Workshops. A $200.00 refundable deposit for Private Parties, Dinners, Weddings, Public Social Gatherings and Public Dances. PARKING - No parking in curbed red zone or in spaces marked "Museum Parking Only" CLEAN-UP - The meeting room and kitchen area must be left in the same condition as you found them. Part or all of your deposit may be withheld for cleaning and/or repair of the meeting room and/or kitchen. If you have more than one can or bag of refuse, arrangements must be made to have it removed from the premises. ALL RENTERS ARE EXPECTED TO USE THE RECYCLING BINS PROVIDED AT THE FACILITY. C. INSURANCE REQUIREMENT: All insurance requirements must be complied with prior to use of the Facility. If the Renter elects to provide their own insurance, the Renter must provide the City of Ukiah with a Certificate of Insurance and Additional Insured Endorsement naming the City of Ukiah as additionally insured. The certificate must be in the amount of: $ 500,000 (five hundred thousand) - no alcohol is to be served or sold $1,000,000 (one million) if alcohol is to be served or sold HOUSE RULES GRACE HUDSON MUSEUM MEETING ROOM It shall be the responsibility of each individual, group, or organization using this Meeting Room to observe the following house rules: o 2. 3. 4. , . No smoking is allowed. No candles or open flames are allowed in the Meeting Room. Nothing will be attached to the walls using pins, tacks, or tape Flowers are allowed on the tables only. Plants must be in containers with protective bases (to prevent damage to the carpet). Be sure trash (if you have any) is placed in the trash cans behind the Sun House. Since these containers are small, you will need to make arrangements for removal of large amounts of refuse from the premises. Keys to the Meeting Room may be picked up from Staff at the Civic Center, 300 Seminary Avenue, between the hours of 8:00 a.m. to 5:00 p.m., Monday thru Friday. Please contact Betti Fairburn at the Grace Hudson Museum to go over opening and closing procedures of the Meeting Room. You can reach Betti Fairburn at 462-3370. OPENING PROCEDURE A. Turn off alarm before entering (make sure alarm light is of__~f before opening or unlocking door). B. Open back door to building. Do not leave door unlocked. C. Unlock interior doors to Meeting Room. D. Check condition of Meeting Room. E. The french doors of the Meeting Room are locked from the outside. If you happen to be locked out, contact Museum Staff (during Museum hours) or the Watch Commander at the Ukiah Police Department (463-6250 after hours). CLOSING PROCEDURE A. B. C. D. Empty trash containers. Close french doors to patio. Turn off lights (remember bathrooms and kitchen) and lock interior doors. Exit through the back exterior door and be certain that it is locked. All doors must be closed for the alarm system circuit to be complete. Turn the alarm system on (the light will come fl_Q). Please return keys to Staff at the Civic Center the next working day. If your event is held on the weekend, please deposit keys in the drop slot located below the alarm switch before leaving. REVISED: O5/23/96 B:FACILITES:M USEUM.96 CITY OF UKIAH COMMUNITY SERVICES DEPARTMENT 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 (707) 463-6214 CIVIC CENTER COUNCIL CHAMBERS USE OF FACILITY POLICY AND RENTAL INFOMRATION MAXIMUM CAPACITY 141 (Council Chambers) 96 (Foyer) EQUIPMENT AVAILABLE - RENTAL USE RATES 120 Fixed Chairs 2 Large Staff Tables 1 Central P.A. System 1 Fixed Podium with Microphone 1 10' x 10' Screen CITY OF UKIAH SPONSORED ACTIVITIES: NO CHARGE GOVERNMENT AGENCIES/NON-PROFIT: $ 75.00 (For First Four Hours) $132.00 (For First Four Hours Including Insurance - Attendance of 1 - 50) $163.00 (For First Four Hours Including Insurance - Attendance of 51 - 500) $ 25.00 (Each Additional Hour) $135.00 $192.00 $223.00 (All Day Use) (All Day Use Including Insurance - Attendance of 1 - 50) (All Day Use Including Insurance - Attendance of 51 - 500) PRIVATE ORGANIZATIONS/BUSINESSES/INDIVIDUALS: $100.00 (First Four Hours) $157.00 (For First Four Hours Including Insurance - Attendance of 1 - 50) $188.00 (For First Four Hours Including Insurance - Attendance of 51 - 500) $ 30.00 (Each Additional Hour) $160.00 (All Day Use) $218.00 (All Day Use Including Insurance - Attendance of 1 - 50) $248.00 (All Day Use Including Insurance - Attendance of 51 - 500) SATURDAY USE ONLY (ALL USERS) 8:00 A.M. TO 5:00 P.M. $ 35.00 (Additional Per Day) EQUIPMENT RENTAL 15% CHARGE OF FACILITY RENTAL FEE TV and VCR, Overhead Projector, Slide Project, and Flipcharts. DEPOSIT A $100.00 cleaning/security deposit is required for use of the Civic Center Council Chambers. Within 30 days of your request, the Use of Facility Application and Security Deposit must be received by this office to confirm your reservation. Part or all of your deposit may be withheld if the facility is left unclean or damage is found following your group's departure. INSURANCE REQUIREMENT All insurance requirements must be complied with prior to use of the facility. Renters must provide the City of Ukiah with a Certificate of Insurance and Additional Insured Endorsement naming the City of Ukiah as additionally insured in the amount of $1,000,000 (one million dollars). City forms will be provided. CIVIC CENTER COUNCIL CHAMBER USER RESPONSIBILITIES 1. Food and beverages are never allowed in the Council Cha~nbers, but may be used in the Foyer area. Upon Departure: If your event is after 5:00 p.m. on a weekday or a weekend, please turn off all lights in the Council Chambers, Foyer area, and both restrooms. Please notify Police Dispatch (Night Entrance) upon your departure, for the Facility to be closed and locked. . All aisles and corridors must be maintained clear and unobstructed. Standing in aisles for purposes of viewing events or activities is not permitted. 3. This is a "Non-Smoking" facility. 4. Please do not attach anything to the walls using pins, tacks or tape. . It shall be the duty of the chairperson, moderator, leader, director or person in charge to monitor exits, aisles, corridors and general safety conditions during all aspects of the event or meeting to assure compliance with user responsibilities. Said person/persons in charge shall be identified on the User Agreement Form and shall be held directly accountable for compliance with conditions stated in the agreement. Where City representatives are required to enforce compliance with the guidelines, a charge shall be applied based on established costs. o Each user of the Council Chambers shall provide at least one responsible adult to monitor the occupant load of the Council Chambers and Foyer. Upon reaching posted occupant loads, this person shall deny entry to any additional persons wishing to attend the planned event or meeting. This person shall stay at the door until relieved by another responsible adult. An adult monitor is required at other exit door allowing access to the Council Chambers when it is desired to maintain said door(s) in an open position. . Signs, banners, and placards are not permitted in the Council Chambers, as these items can create a trip problem and obstruct the view of others. 8. No candles or open flames are allowed in the Foyer and Council Chambers. 9. The renter is responsible/'or turning on the air blowers if the room becomes stuffy or too warm. 10. Please leave the thcility as you tbund it. All individuals, groups or organizations using this meeting room will be responsible tbr any damage to the room, building or equipment. Users will be charged an additional fee if there is an unusual amount of maintenance to the Council Chambers after their function. 11. Media representatives are not allowed to place equipment in any aisle, which in any way compromises the exit system. Cords and cables crossing these elements of the exit system shall be taped to the floor continuously so there is no trip hazard. Refer to the attached diagram for acceptable locations of media equipment. 12. All equipment used for City Council and Planning Commission meetings will remain in the Council Chambers. This equipment is not to be used or moved by anyone using the facility without prior authorization. 13. Flowers and plants must be in containers with protective bases to prevent damage to the carpet. 14. The City Council Chambers is prohibited from being used for religious or partisan political purposes.** 15. City policy does not allow ibr weddings or wedding receptions to be held in the Council Chambers. ** The City has on file a statement of intent regarding this policy. If you are interested in reviewing this statement, please contact the Community Services Department at 463-6214 to obtain a copy. REVISED: 05/23/96 B: FACILITIES:CHAM BERS.96 --6- CITY OF UKIAH COMMUNITY SERVICES DEPARTMENT 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 (707) 463-6214 PARK FACILITIES USE OF FACILITY POLICIES AND RENTAL INFORMATION TODD GROVE PARK - HUDSON-CARPENTER PARK MCGARVEY PARK - OAK MANOR PARK - VINEWOOD PARK RESERVATIONS FOR EXCLUSIVE USE OF AREAS WITHIN CITY PARKS MUST BE MADE IN ADVANCE TO GUARANTEE A SPACE FOR YOUR EVENT. AREAS WILL NOT BE MARKED RESERVED SO YOU WILL NEED TO BRING YOUR APPROVED RESERVATION APPLICATION COPY WITH YOU. WE ALSO RECOMMEND THAT YOU DESIGNATE AN INDIVIDUAL TO ARRIVE EARLIER THAN YOUR PLANNED EVENT. TODD GROVE PARK VINEWOOD PARK OAK MANOR PARK - Swimming Pools - Barbecues - Trash receptacles - Picnic tables - Horseshoe Pit - Basketball Court - Barbecues - Trash receptacles - Large barbecue pit - Play equipment - Picnic tables - Restroom facilities - Restrooms facilities - Volleyball: Net may be - Play equipment rented from City (Tiny tot/older kids) - Barbecues - Picnic tables - Tennis courts - Trash receptacles - Play Equipment NOTE: Hudson-Carpenter, McGarvey and Giorno Parks are also available for rent to reserve a space for your event. RENTAL RATES PARK AND BBQ RENTAL RATE $25.00 FOR 2 HOURS $40.00 FOR 4 HOURS VOLLEYBALL NET RENTAL - $10.00 WEDDING RESERVATION PARK USE RATE $35.00 FOR 2 HOURS $50.00 FOR 4 HOURS REFUNDABLE KEY DEPOSIT $25.00 required only if key is issued. CONCERTS OR OUT DOOR MUSIC - The City of Ukiah has an ordinance regulating out door amplified music. Prior to approval of your reservation, you must submit in writing the type and size of performance, amplified or acoustic, the number attending, and length of your event. Staff may request Insurance must be provided. If we do not receive this information, your event will not be approved. INSURANCE REQUIREMENT If alcohol is to be sold, renters must provide the City of Ukiah with a Certificate of Insurance and Additional Insured Endorsement (Form CG 20 26 11 85) naming the City of Ukiah as additionally insured in the amount of $1,000,000 (one million dollars). No alcohol is allowed at Hudson-Carpenter Park without a permit. RENTER'S RESPONSIBILITIES 1. All papers, glass bottles or any other trash must be placed properly in receptacles by the participants. , If applicable, BBQ Pit at Todd Grove Park must be locked and left in the condition it was received. (Key required). 3. If applicable, all gates must be closed and locked upon the groups' departure. (Key required). 4. All equipment used must be replaced in the proper location. Must be requested in advance - see below. . Applicants and users of the facility assume full responsibility for any damage to the facility and/or equipment. A $100 fee will be charged if the City is required to spend an excessive amount of time or use extra materials in cleaning or repairing any part of the facility or equipment following your groups' departure. , Any additional "City" responsibilities or requested services (i.e., access to electrical usage, chairs, tables, etc.) related to the renters use of the facility must be received in writing and approved in advance of the scheduled dates by the City of Ukiah. . No confetti or colored rice may be used at weddings. Please use bird seed or any other biodegradable product to help with the animals and birds. , Restroom facilities located at the Municipal Clubhouse are for use by Golf patrons and/or Todd Grove Room renters only. Renters of Park facilities must use restrooms located in the Park for which they have rented. o Renters having events with an attendance of more than 500 people must provide port-a-lets at their own expense. If a key and/or additional equipment is necessary for use at any facility, it is the renters responsibility to make arrangements to pick-up the key and/or equipment well in advance of the event. AMERICANS WITH DISABILITIES ACT If you have a special need regarding accessibility to any facility, please call the Community Services Department at 463-6214. We will be happy to assist in accommodating you. THANK YOU FOR YOUR INTEREST IN THE CITY PARKS. WE LOOK FORWARD TO THE MUTUAL COOPERATION NECESSARY IN MAKING YOUR PROGRAM OR EVENT A SUCCESS. REVISED: 05/23/96 B:FACILITIES:PARKS ITEM NO. qa DATE: SEPTEMBER 4, 1996 AGENDA SUMMARY REPORT SUBJECT: ADOPT REPORT OF THE AMENDED GAS-MITIGATION CORRECTIVE ACTION PLAN FOR PERIMETER GAS MIGRATION AT THE UKIAH LANDFILL, PREPARED BY LAWRENCE AND ASSOCIATES AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SUBMIT REPORT TO THE LOCAL ENFORCEMENT AGENCY AND THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD Presented for the City Council's adoption is the Amended Gas Mitigation Corrective Action Plan for Perimeter Gas Migration at the Ukiah Sanitary Landfill (the Plan) dated August 27, 1996, and prepared by Lawrence and Associates under contract with the City. The Plan has been prepared pursuant to the conditions (Paragraph C.I.) of the Stipulated Order of Compliance and Agreement No. 96-01 (Agreement) entered into between the City of Ukiah and the Local Enforcement Agency (LEA) on June 21, 1996. The Agreement requires the City to submit the plan to the LEA by September 13, 1996. Continued on Page 2 RECOMMENDED ACTION: Adopt the Report of the Amended Gas Mitigation Corrective Action Plan for Perimeter Gas Migration at the Ukiah Landfill, dated August 27, 1996 and prepared by Lawrence and Associates and authorize the Director of Public Works to submit the Plan to the Local Enforcement Agency and the California Integrated Waste Management Board. ALTERNATIVE COUNCIL POLICY OPTIONS: Select the Infill Extraction System as the measure to control gas migration levels and adopt a revised Report of Amended Gas Mitigation Corrective Action Plan and authorize the Director of Public Works to submit the Plan to the LEA and California Integrated Waste Management Board. Appropriation Requested: Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: 1. N/A N/A Rick H. Kennedy, Director of Public Works/City Engineer Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager Report of the Amended Gas Mitigation Corrective Action Plan for Perimeter Gas Migration at the Ukiah Landfill dated August 27, 1996, and Prepared by Lawrence and Associates. Candace Horsley, City Ma{)ager R:I \LANDFILL:kk ALAWRENCE.2 Adopt Report of the Amended Gas-Mitigation Corrective Action Plan for Perimeter Gas Migration at the Ukiah Landfill, prepared by Lawrence and Associates and authorize the Director of Public Works to submit report to the Local Enforcement Agency and the California Integrated Waste Management Board September 4, 1996 Page 2 The purpose of the Plan is to present measures or conceptual designs which can be implemented for the purpose of reducing migrating methane gas at the perimeter of the landfill boundary to levels below the compliance level of 5 percent by volume. Currently, methane gas levels at Gas Monitoring Well Nos. 3 and 4 which are located along the western half of the southern boundary of the landfill exceed compliance levels (gas violation area). The Plan presents two (2) conceptual designs for controlling gas migration within the gas violation area, a perimeter extraction system and an in fill extraction system. Advantages and disadvantages as well as budgetary level cost estimates are provided in the Plan for each system. The Perimeter System consists of gas extraction wells placed between the refuse footprint and the perimeter of the landfill property and buffer zone. The extraction wells are connected to a header pipe which is connected to a blower at the lowest elevation of the landfill (adjacent to the leachate ponds). The blower creates a vacuum in the header pipe which draws the landfill gas from the soil through the extraction well to the blower via the header pipe. It is proposed that the extracted gas be vented directly into the atmosphere without flaring or combusting because tests on extracted gas from Gas Monitoring Well No. 4 indicate the presence of a limited number of trace gas constituents. An analysis performed by Air Toxics Limited on August 11, 1996, indicated the presence of only Freon 12 and Freon 114 out of 56 compounds which were tested for. Test results are contained in Appendix A of the Plan. Other control devices are included in the system such as condensate sump and pump, monitoring devices, concrete blower slab, and shed type structure for the blower unit, all as depicted on Sheet G2 contained in the Plan. Should the Perimeter Extraction System be selected and approved by the LEA, it is recommended that nine (9) deep extraction wells be constructed as the initial phase. Should these deep wells not succeed in extracting the landfill gas from the shallower regions of the earth mass, then it is recommended that the system be expanded as Phase II with the construction of approximately eight (8) additional shallow wells. The budgetary level cost estimate for Phase I of the Perimeter System is $230,000 including system design, construction, inspection, testing, permitting, and a 20 percent contingency. Phase II, if needed, is estimated at $23,000. Annual cost of operation of the complete system is estimated at $9,100. The Infill System consists of deep gas extraction wells placed directly into the waste. Because of the sloped configuration of the landfill surface, it is necessary that these wells be located along the benched surfaces. The wells are connected to a series of header pipes which are Adopt Report of the Amended Gas-Mitigation Corrective Action Plan for Perimeter Gas Migration at the Ukiah Landfill, prepared by Lawrence and Associates and authorize the Director of Public Works to submit report to the Local Enforcement Agency and the California Integrated Waste Management Board September 4, 1996 Page 3 connected to a blower assembly and enclosed ground flare located at the lowest elevation of the landfill. As in the perimeter system, the blower creates a vacuum in the header pipes thereby drawing the extracted landfill gas to the flare for combustion. Regulation requires that the gas extracted be combusted at a destruction efficiency of non-methane organic compounds (NMOC) of 98 percent or a reduction of NMOC's to less than 20 ppm by volume. Other control devices are included in the system such as condensate sump and pump, propane tank, backup blower, air compressor, various sensors and control equipment, and awning, all as shown on Sheet G1 of the Plan. Propane availability is needed as a backup fuel for the flare system during periods when the methane level drops below combustion needs. Should the Infill Extraction System be selected by the City, it has been recommended that approximately 21 deep extraction wells be installed given the amount of extraction needed to be effective in reducing methane gas migration without causing overdraft conditions which may lead to underground landfill fires. The budgetary level cost estimate for an Infill System consisting of 21 extraction wells shown on Sheet G1 is $984,000 which includes system design construction, inspection, testing, permitting and a 20 percent contingency. Annual cost of operation of this system is estimated at $47,300. Should it be necessary to extract gas within the eastern portion of the landfill, it is estimated that the system could be expanded by the addition of 20 wells at an additional cost of $391,000. The annual operational cost for an Infill System for the entire landfill is estimated at $70,720. It has been recommended by the Consultant that the City consider other gas control regulations recently enacted prior to selecting a gas extraction system for the purpose of lowering methane gas levels at the landfill perimeter to within compliance levels. On March 12, 1996, the Federal Environmental Protection Agency (EPA) promulgated regulations that pertain to infill gas control. The new EPA regulations require that for landfills exceeding a capacity of 3 million cubic yards, not more than 55 tons per year of non-methane organic compounds (NMOC's) can be discharged from the landfill surface into the environment. As explained on Pages 7 and 8 of the Plan, the NMOC emissions rate is determined using a three tiered approach and, if infill gas control system is required, it must be operated on a continuous basis under specific guidelines. Mr. David Suder of Precise Environmental Consultants, Landfill EIR sub-consultant for the preparation of the Estimation of Landfill Gas Emissions, estimated about 3 to 4 tons per year of non-methane hydrocarbon emissions at the time of landfill closure (Page 28 of Report and Tables 9 and 10). As noted in the Plan, the testing of gas emissions at the surface of the landfill was performed in March of 1994. During the winter and spring when the cover of the landfill Adopt Report of the Amended Gas-Mitigation Corrective Action Plan for Perimeter Gas Migration at the Ukiah Landfill, prepared by Lawrence and Associates and authorize the Director of Public Works to submit report to the Local Enforcement Agency and the California Integrated Waste Management Board September 4, 1996 Page 4 becomes saturated, less gas escapes through the cover and lateral gas migration increases. During the summer when the landfill cover is dry more gas escapes through the landfill surface and lateral gas migration decreases (Page 11 of the Plan). Since gas surface testing was conducted in March, NMOC Gas Surface emissions may be higher than what was estimated by Mr. Suder. It is unknown at this time if the City will be required to implement infill gas control. If infill gas control is required for the Ukiah Landfill, then the City may want to consider implementing an infill extraction system at this time for the purpose of lowering methane gas levels to below compliance levels. Advantages and disadvantages of both the Perimeter and Infill Extraction Systems are summarized on Page 2 of the Plan and a recommendation to implement a Perimeter Extraction System in presented on Page 3 of the Plan. Because of its low cost and immediate results in reducing methane levels at the perimeter and because of the uncertainty of whether a high cost infill gas control system will be required under the newly promulgated Federal EPA regulations concerning NMOC's emissions, the Director of Public Works is recommending that the City select the Perimeter Extraction System option as its recommended measure to reduce migrating methane gas levels at the perimeter of the landfill. By adopting the plan unchanged, the City Council will be concurring with this recommendation. R:I \LANDFILL ALAWRENCE.2 LAWRENCE & ASSOCIATES Civil Engineering · Engineering Geology · Ground-Water Hydrology C96.06.08A AMENDED GAS-MITIGATION CORRECTIVE ACTION PLAN FOR PERIMETER GAS MIGRATION AT THE CITY OF UKIAH SANITARY LANDFILL MENDOCINO COUNTY, CALIFORNIA August 27, 1996 Prepared for: City of Ukiah Department of Public Works 300 Seminary Avenue Ukiah, California 95482 2001 Market Street, Room 523, Redding, California 96001 Phone: (916) 244-9703 Fax: (916) 244-5021 Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 1 of 2 Table of Contents Text Page Introduction .............................................................................................................. 1 Summary .................................................................................................................. 1 Perimeter-gas control ..................................................................................... 1 Other regulations to consider ......................................................................... 2 Recommendation ........................................................................................... 3 Background .............................................................................................................. 3 Related site geology ................................................................................................. 5 Regulation ................................................................................................................ 6 State regulation ............................................................................................ 6 Federal regulation ........................................................................................ 7 Local regulation ........................................................................................... 9 Likelihood of regulations affecting the Ukiah landfill ................................. 10 Mechanisms of gas migration .................................................................................. 10 Calculation of gas generation and migration ........................................................... 12 General ......................................................................................................... 12 Generation rate by approximation ................................................................ 12 Generation rate by EPA method .................................................................. 13 Flux through cap .......................................................................................... 14 Lateral gas migration ................................................................................... 15 Overview of methods of gas control ........................................................................ 18 Specific gas-control options ..................................................................................... 18 Infill system ................................................................................................. 18 Perimeter system .......................................................................................... 22 Evaluation of construction and maintenance costs .................................................... 25 Tables 1. Summary of gas-well probe information in affected area ................................... 6 2. Measured transmissivity values from other sites ................................................ 16 3. Measured landfill-gas convection rates and associated intrinsic permeabilities for various soil types ..................................................... 17 4. Measured landfill-gas dispersion rates and associated intrinsic permeabilities for various soil types ..................................................... 17 5. Cost of construction and operations .................................................................... 25 Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 2 of 2 Table of Contents Figures 1. Site-location map 2. Gas-migration rate (with worksheet showing variables) 3. Velocity during system shutdown (with worksheet showing variables) 4. Velocity during system operation (with worksheet showing variables) 5. Estimation of anticipated discharge concentration from Eastern Regional Landfill 6. Estimation of anticipated discharge concentration from City of Ukiah Landfill GAS- 4D Plan Sheets (pocket) 1. Conceptual site plan and details, infill gas-extraction alternative 2. Conceptual site plan and details, perimeter gas-extraction alternative 3. Geologic cross sections for Ukiah Sanitary Landfill 4. Geologic cross sections for Ukiah Sanitary Landfill Appendices A. Laboratory report and chain-of-custody form for GAS-4D sample B. Cost-estimation spreadsheets Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of UMah Sanitary Landfill August 27, 1996 Page I of 25 INTRODUCTION This Report is an Amended Gas-Migration Corrective Action Plan for the City of Ukiah Sanitary Landfill, located at the end of Vichy Springs Road, approximately 2 miles east of the City of Ukiah (Figure 1). This report has been written to meet the requirements of Stipulated Agreement No. 96-01. The purpose of this report is to describe the proposed method of correcting perimeter-gas migration in excess of the regulatory limit of 5%, along the southwest boundary of the landfill. SUMMARY Perimeter Migration At present, the landfill is in violation of the requirements of Title 14 CCR, Section 17783, which prohibits migration of landfill gas in excess of 5% methane at the property boundary. Because of the configuration of the landfill (canyon fill), approximately 120 vertical feet of soil is in contact with the waste, thereby increasing the potential for gas migration. The most migration occurs adjacent to the thickest section of waste, in gravelly zones. Migration also occurs in clayey zones, although at lower concentrations. Conceptual designs were developed for both infill (Plan Sheet 1) and perimeter methods (Plan Sheet 2) of controlling gas migration. Because of the configuration of the landfill, 5 to 21 (probably closer to 21) vertical infill gas wells would be required to adequately extract gas and prevent perimeter migration, without causing overdraft (which may lead to landfill fires). Because the edge of the waste is close to the property line (leading to little nonwaste surface area for exchange of soil and atmospheric gases) and the depth of migration is so great, controlling perimeter migration with an infill system while preventing overdraft Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 2 of 25 will require considerable management of the system. An infill system would require a totally enclosed ground flare, continuously recording sensors, telemetry, fully testable wellheads and other infrastructure. The advantage of the infill system is that it will be suitable for meeting Federal Regulations for future gas control, if needed. The disadvantages include: 1. The difficulty in controlling perimeter migration without causing landfill fires. 2. A cost from $500,000 for a 5-well system to $1,000,000 for a 21-well system. 3. Biannual stack testing. 4. Monthly wellhead measurement and adjustment. 5. Flare maintenance. 6. Alarm and controls maintenance. 7. Continual adjustment. A perimeter system would control perimeter migration by extracting the gas from the soil near the perimeter. A conceptual design, including 9 wells and one blower with rudimentary controls, was developed as shown on Plan Sheet 2. The advantages of a perimeter system are: 1. Simple, reliable design. 2. Approximately $230,000 price, including inspection and design. 3. Little maintenance. 4. Ability to adjust the system once and then let it run unattended. 5. Possibility of discontinuous operation. 6. Low cost of operation. 7. The header piping and blower could possibly be used later for a portion of the infill extraction. The chief disadvantage of a perimeter system is that the wells cannot be used as part of an infill system, if such is required. Other Regulations to Consider Based on the volume of waste in place, and a preliminary nonmethane-organic-compound (NMOC) generation estimate, the landfill may need an infill gas-control system per the Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 3 of 25 newly promulgated 40 CFR, Part 60, Articles WWW and Cc, and per the suggested control measure by the CARB (California Air Resource Board). Therefore, a future need for an infill system should be considered in selecting a method of controlling perimeter migration. Recommendation It has been suggested by Mr. Rick Kennedy of the City of Ukiah Department of Public Works that the final cover of the landfill may include a synthetic membrane cover for cost effectiveness, and that under-cover gas extraction may be used to control surface emissions. This type of infill extraction system probably would affect only the upper zone of the landfill, and perimeter migration might still be experienced (although at a lower rate). Installation of this type of an infill system would not be cost effective at this time. A perimeter control system, however, would be appropriate and would be complimentary to a future under-cover infill control system. If a conventional clay cap is installed, the only practical and effective means of controlling perimeter migration would be through vertical wells. If an infill control system is not required (based on no surface leaks or low NMOC concentration), a perimeter control system would be necessary. If an infill system is required, then a previously installed perimeter system probably will not be used, except as a back-up system. Based on the above discussion, the low cost and immediate results of a perimeter gas- control system will best meet the needs of the City of Ukiah. A perimeter control system would prove useful in combination with a synthetic cover and under-cover infill-gas control for closure. Therefore, it is recommended to proceed with design and construction of a perimeter system. BACKGROUND The City of Ukiah Landfill is an unlined, Class III municipal solid waste disposal facility, owned and operated by the City of Ukiah. The landfill occupies 40 acres of a 283-acre parcel. The landfill is a canyon-fill type in which one side of a canyon has been filled (Plate 2). The landfill is located on the north-facing slope of an unnamed tributary to the Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Uiciah Sanitary Landfill August 27, 1996 Page 4 of 25 Russian River. Slopes range from 2 to 1 to 2-1/2 to 1 (horizontal-to-vertical), with one bench at the toe of the landfill, one or two at midslope, and one at the top of the landfill. The total design volume is reported to be 3.4 million cubic yards. The records presented in the Report of Disposal Site Information~ (RDSI) extend back to 1992, and indicate that the landfill has accepted an average of approximately 24,000 tons per year over the past 5 years. The waste stream falls into the following categories: Waste Category_ % Waste Residential 27 Commercial 32 Industrial 14 Self-haul 27 Assuming an average compacted-waste density of 1,200 pounds per cubic yard, the landfill accepts 40,000 cubic yards of waste per year. At a cover-soil to waste ratio of 3 to 1, 50,000 cubic yards of air space is filled per year. The landfill is anticipated to reach capacity in October 1999. The landfill was operated as a bum dump from mid 1951 to 1971; therefore, a large volume of the waste from this period is likely to be substantially inert. After 1971, the landfill was operated as a sanitary landfill, providing substantial amounts of degradable waste. Air photos and maps of the site indicate that bum-dump activities were limited to the area east of the power lines. This area subsequently was covered with nonbumed waste. Thus, the area of concern for perimeter-gas migration consists of those areas underlain by waste placed after 1972, primarily in the south portion of the landfill. This is substantiated by observations from gas-monitoring wells GAS-3 and GAS-4, located in the southern part of the site, in which greater than 5% methane has been observed. Control of methane migration in this area is regulated because there are property lines in close proximity to the waste, and the facility boundary in this area cannot be expanded to enclose the area of migration. I EBA Waste Technologies, Report of Disposal Site Information, Ukiah Disposal Site, Mendocino County, California, May 1993. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page $ of 25 RELATED SITE GEOLOGY Site geology is described in the preliminary closure plan2 for the site. The site is underlain by "continental basin deposits" consisting of poorly sorted, highly consolidated, partially indurated, silt-dominated conglomerates, clayey sands, and silty clays. Gas-well logs along the southern boundary show deposits consisting chiefly of clay with occasional layers of sand and gravel. The well logs for gas-monitoring wells GAS-2, GAS-3, and GAS-4 were plotted on cross sections of the landfill (Plan Sheet 3). They show the Unified Soil Classification System (USCS) symbol for each strata . encountered. Zones with higher permeability are noted with an asterisk. The gravel- packed interval and highest recorded methane concentrations are shown for each well. It is apparent from the sections that the probes with the highest concentrations correspond to the areas with the most permeable zones. Probes adjacent to low-permeability zones also have had substantial methane readings, however, which demonstrates that low- permeability soil also can transmit gas. The probe with the highest concentration is adjacent to the greatest thickness of waste. This is in an area where approximately 100 vertical feet of subgrade surface is exposed to gas migration (on the south sideslope). Vertical (downward) migration is controlled by a piezometric surface or water table at a depth of approximately 140 feet in this area (along the south property line). Table 1 summarizes the data for wells GAS-3 and GAS-4. Table 1 shows that the probes are gravel packed over a large vertical distance, and therefore, will provide an approximation to the average concentration over the entire probe depth. Depending upon the method of purging the wells, the concentration in the more-permeable zones may be higher. 2 EBA Wastechnologies, Revised Preliminary Closure Plan, Ukiah Slid Waste Disposal Site, Mendocino County, California, August 1994. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 6 of 25 Table 1 Summary of Gas-Well Probe Information in Affected Area Probe GAS-3S Maximum Methane (percent) 9.15 Minimum Methane (percent) Gravel Pack Interval (feet, bgs) 4to 15 Screened Interval (feet, bgs) 5to 15 Soil Type (USCS)~ ML, SM GAS-3I 4.2 0 20 to 66 35 to 64 ML. CL, SM ..................................... , ............................... · .................................. ~ ........................................ ., ................................... , .............................................. GAS-3D 11.0 0 84 to 135 85 to 135 SM, CL, SP, GM I I I I I GAS-4S 5.7 0.1 5 to 11 5 to 10 SM GA$-4I 6.5 0 15 to 76 52 to 72 CL, CH ...................................... ~ ............................... · .................................. ~ ........................................ .i ................................... ~. .............................................. GAS-4D 30.4 1 85 to 145 113 to 143 GL, SC, ML, GM Listed in order of predominance; most common to least common REGULATION State Regulation Perimeter gas migration is enforced under Title 14 of the California Code of Regulations, Section 17783, which requires that methane concentration not exceed 5% at the "facility" boundary. The facility boundary may correspond to the property line, but alternatively may be closer to the edge of the waste. At the City of Ukiah landfill, the southern boundary in the vicinity of wells GAS-2, GAS-3 and GAS-4 is critical because the property boundary is within 100 feet of the waste. In other areas of the site, the property line is a substantial distance from the waste, and will be less likely to experience migration of greater than 5%. The method of "controlling" perimeter migration is regulated by the California Integrated Waste Management Board (CIWMB). The CIWMB requires that the control method must reduce methane to below 5% at the property line while minimizing overdraft (introduction of oxygen into the waste, potentially causing landfill fires). Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 7 of 25 Federal Regulation The Federal Environmental Protection Agency (EPA) recently (March 12, 1996) promulgated Chapter 40 of the Code of Federal Regulations (40 CFR), Part 60, Subparts WWW and Cc. This regulation deals strictly with infill gas control, with only cursory references to perimeter migration. By Federal regulation, the local Air Districts are required to demonstrate that their infill-control regulations are equivalent to the Federal Standard, or else allow the Federal EPA to enforce the Federal regulation. The Federal regulation will be important to the City of Ukiah because, if they choose to control perimeter migration with infill technologies, the regulations will apply to the method of operation of the system. Additionally, the landfill may fall within the scope of the regulation by virtue of its design capacity (more than 3 million cubic yards); therefore, any infill system installed to control perimeter migration should be constructed to meet the Federal regulation. The Federal regulation requires the following: . . If the landfill design capacity exceeds 2.5 million cubic meters (3 million cubic yards), or the mass exceeds 2.5 million megagrams (2.76 million tons), it is not categorically exempt. Nonexempt landfills cannot discharge more than 50 megagrams (55 tons) per year of nonmethane organic compounds (NMOCs). The NMOC emissions rate is determined using a three-tiered approach: 2.1. Tier 1- Use a prescribed equation to estimate the quantity of emissions based on fill volume, inert fraction, acceptance rate, age of waste, and other factors. If the equation shows that the landfill exceeds the 50 Mg (megagrams) emissions rate, the owner can either install a gas-control system or go to Tier 2: 2.2. Tier 2 - Install two sample probes per hectare (2.471 acres) of landfill surface, with a maximum of 50 samples, and specifically determine the NMOC concentration. Using the measured NMOC concentration, use the Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 8 of 25 equation from Tier 1 to calculate the NMOC emissions rate. If the 50 Mg emissions rate is exceeded, the owner can either install a gas-control system or proceed to Tier 3. If the emissions are below the 50 Mg limit, an annual emissions report must be submitted, and testing must be performed every 5 years to demonstrate continued compliance. 2.3. Tier 3 - Install three to five gas-extraction wells, a gas exhauster, and temporary controls and flare, then perform a gas-extraction test, and measure a specific NMOC generation rate. If the NMOC generation rate exceeds 50 Mg, a gas-control system must be installed. If not, the owner must submit a periodic NMOC emissions rate, and perform an NMOC test annually. If a gas-extraction system is installed, the regulations require that gas be collected under the following conditions: 1. Maintain a negative pressure at each wellhead. Wellhead pressure must be measured monthly. 2. Minimize perimeter migration. 3. Collect as much gas as is being generated. This is demonstrated by measuring methane concentrations at the landfill surface by walking a serpentine grid with each leg 30-meters (100-feet) apart. This must be performed quarterly. Repeatable methane concentrations shall not exceed 500 parts per million. 4. Take steps to assure overdraft is not occurring. This is demonstrated by measuring oxygen or nitrogen content at each wellhead monthly. Oxygen must remain below 5%. Nitrogen must remain below 20%. 5. Take steps to assure landfill fires are not occurring. This is demonstrated by measuring temperature at the wellhead monthly. Temperature shall not exceed 55 degrees C (131 degrees F) in the interior of the landfill. 6. The landfill gas must be combusted using a ilar'e, boiler, or internal-combustion engine. For a flare, the destruction efficiency of NMOC's must be 98% or reduce NMOCs to less than 20 ppm by volume. 7. The flare temperature and flow must be measured a minimum of every 15 minutes. A thermocouple or infrared sensor must be in place to confirm continuous operation. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of UMah Sanitary Landfill August 27, 1996 Page 9 of 25 8. Shutdowns shall not exceed 5 days for the collection-system and shall not exceed 1 hour for the control system. 9. Reporting includes an initial design-capacity report, initial performance test within 180 days of startup, NMOC emissions report within 180 days of initial start-up and annually thereafter, records of operations annually, and closure report within 30 days of landfill closure. 10. Records shall be kept for no less than 5 years and be kept on site or retrievable within 4 hours. Local Regulation The method of discharge and treatment of gas removed from the soil is enforced by each individual Air District, in this case the Mendocino Air Quality Management District. The California Air Resources Board (CARB) has developed a suggested control measure for use by local Air Authorities, which is intended to meet the intent of the Federal Regulation. The suggested control measure is a recommended method for local Air Boards to enforce landfill-gas control. The method does not address perimeter migration. The suggested control measure is different from the Federal standard in that: o . o o Landfills with more than 500,000 tons of waste are not exempt. There is no three-tiered requirement. The requirement for installation of a gas-extraction system is based on a grid walkover using a serpentine pattern with legs spaced 50-feet apart. If repeatable readings exceeding 500 ppm at the landfill surface are detected, then the leak must either be repaired or a gas-extraction system installed. Overdraft is prevented by continuously monitoring oxygen and flow rate at the system discharge point. The owner must establish a "baseline" gas-flow rate which prevents leaks through the cap. The system must collect at least 90% of the baseline gas-flow rate per any quarter. In addition to the 98% destruction efficiency, NOx emissions shall not exceed 0.06 pounds per million BTU, and CO emissions shall not exceed 0.20 pounds per million BTU. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of UMah Sanitary Landfill August 27, 1996 Page 10 of 25 , Reporting requirements include: 7.1. Submitting an operations plan prior to implementation. 7.2. Immediately report any malfunction resulting in a reduction in gas- collection rate that the owner determines may result in a health hazard. 7.3. If any shutdown results in a flow rate of less than 80% of baseline for longer than 24 hours the APCD (local Air Pollution Control District) must be notified within 24 hours with a written follow-up report within 14 calendar days. As can be seen above, there are significant differences between the two methods of enforcement. The USEPA and the CARB are currently in the process of reconciling their differences. Likelihood of Regulations Affecting the Ukiah Landfill Based on the Tier 1 equation from the Federal Regulations (see calculations of gas generation and migration below), the Ukiah Landfill will require either a Tier 2 study or implementation of infill gas-control. Additionally, under the suggested control measure of CARB, there is a possibility that sufficient cover leakage may occur to require installation of an infill-control system regardless of perimeter migration. At present, the landfill clearly is not in compliance with the Title 14 CCR regulation of less than 5% at the property boundary. Gas control for this exceedence will be required. MECHANISMS OF GAS MIGRATION Landfill-gas migration is caused by two mechanisms -- (1) convection (flow from high pressure to low pressure) and (2) dispersion (flow from high concentration to low concentration). Convection is by far the greatest contributor to migration, although even with a zero pressure gradient, migration will occur. Gas migration will follow the path of least resistance, e.g. gravel and sand lenses. Generally, gas preferentially will migrate laterally because stratification of soils typically causes the horizontal permeability to be two orders of magnitude faster than vertical permeability. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 11 of 25 Gas will migrate through clay, although more slowly than through sand or gravel. The highest concentrations Lawrence & Associates have observed (80% by volume, at the Benton Landfill site in Redding, California) have been found in clay. Rate of migration is determined by the permeability of the formation and the pressure gradient. Permeability can be determined by gas-drawdown testing, sample testing, or can be assumed by using values for similar soils. Pressure gradient is determined by installing wells in the refuse and measuring the pressure in the landfill versus the pressure in perimeter wells. The pressure difference, divided by the distance between the bottom or side of the landfill and the perimeter is the pressure gradient - the higher the gradient, the higher the flow. Prior to closure, a considerable amount of gas escapes through the cover, as opposed to migrating away from the waste in the subsurface. This is particularly true during summer months because the cover soil is dry (the pores in the cap are open) and the moisture content in the waste is lower (gas generation is lower). During these periods, the pressure gradient is lower and migration diminishes. During the winter, the cap becomes saturated and the waste more moist, increasing both gas generation and retention. The result is increased pressure and increased flow, generally peaking in the spring. Installation of the closure cap will mimic wintertime conditions, dramatically increasing the pressure gradient. This will result in increased lateral migration unless an infill system is installed. Infiltration of air into the soil surrounding the landfill, because of changes in atmospheric pressure, causes dilution of landfill gas as it migrates away from the waste in the subsurface. The farther the gas moves away from the landfill, the more dilute it becomes. Air infiltration diminishes with depth, and the deeper the migration is, the longer the distance that will be required for dilution to below 5%. During the winter when the surface soil is saturated, less exchange of surface air will occur, and migration is greater than during the summer. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of UMah Sanitary Landfill August 27, 1996 Page 12 of 25 CALCULATION OF GAS GENERATION AND MIGRATION General Gas is generated by decay of organic wastes. Within a few years after waste is buried, microbial action gradually changes from aerobic to anaerobic, and the oxygen content in the waste gradually decreases to below 1 or 2%, while the methane content increases to 45 to 55%. Assuming an available source of moisture, the fuel supply will be used up over time, and methane generation will decline until it is negligible. The period of time for methane generation to cease will vary with the quality of the organic food supply and, to a great extent, on moisture. In landfills with a high moisture content, decay will run its course rapidly, perhaps in less than 30 years, with an associated high methane output. In landfills with synthetic liners and covers, where virtually no water enters the fill, methane generation proceeds at a very slow rate. Additionally, gas-extraction systems will cause a net loss of moisture through removal of condensate. In the latter cases, the end of decay will require many decades, if it ends at all. Generation Rate by Approximation Gas generation may range from 0.04 cfm to 0.15 cfm per pound of waste per year. Theoretically, a pound of refuse can produce 3.9 cubic feet of methane and 2.7 cubic feet of carbon dioxide3. At 50% methane, total gas production from 1 pound of waste would be 7.8 cubic feet. For the City of Ukiah site, Suder4 reports that the final cumulative mass of waste will be 1,548,000 tons as of closure. Because the site was operated as a bum dump for 21 years and because a typical value of inert waste is 15% to 25%, it is assumed that 1/3 of the volume is inert. Assuming roughly 1,000,000 tons in place, the gas-generation rate would be expected to range from 140 cfm to 400 cfm. 3 Winston-Salem, City of. An evaluation of Landfill Gas Migration and a Prototype Gas-Migration Barrier, 1975, EPA PB No. 239 357. 4 Suder, David R. Table 1, Estimation of Landfill Gas Emissions andAssociated Concentrations of Toxic Air Contaminants in Ambient Air, Ukiah Disposal Site, Mendocino County, California, May 9, 1994 Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of UMah Sanitary Landfill August 27, 1996 Page 13 of 25 Generation Rate by EPA Method The new Federal regulations regarding landfill emissions5 require the following equation and criteria be used in determining the maximum gas-generation rate: Qm = 2LoR(1-e'kty) where, Qm-' e ~ maximum expected gas-generation rate, m3/year refuse methane-generation potential, m3/Mg of refuse average annual acceptance rate, Mg/year -1 methane generation rate constant, year age of landfill plus the gas-mover equipment life or active life of the landfill, whichever is less, years 2.71828 and, 1 megagram (Mg)= 1.1025 tons 1 m3= 35.31 ft3 The following values can be used for specified variables to provide a conservatively high "peak" flow rate: LO = 170 m'3/mg -1 k = 0.05 yr ty = age of landfill plus 15 years The peak gas-generation rate is calculated to be 673 cfm, based on the above equation and constants, and the following volume of waste: Total waste = 1,545,800 tons Inert portion of the above waste = 33 percent or 515,215 tons Degradable waste = 1,545,800 - 515,215 = approx. 1,000,000 tons ~ US EPA, Federal Register, Vol. 61, No. 49, March 12, 1996. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 14 of 25 = 907,029 Mg Life of the landfill after burn dump = 27 years R = 907,029 Mg/27 years = 33,593 Mg/year then, Qm~- 2 x 170 m3/mg x 33,593 Mg/year x (1-(2.71828.0.05 x 42 years)) 10,022,967 m3/year = 19.07 m3/min = 673.34 cfm An acceptance rate of 33,593 Mg/year (37,036 tons per year) seems high because recent recorded acceptance rates are approximately 24,000 cubic yards per year. It is unknown, however, what the previous fill rates were, and the higher value should be used to provide a high-end generation rate. It should also be understood that the EPA method provides a conservatively high methane-generation rate. The above value (in cubic meters per year) multiplied by Cnmoc (concentration of NMOCs) times a 3.6 x 10.9 conversion factor equals the estimated NMOC generation rate. Using the default value provided by the Federal Regulations of 4,000 parts per million, a NMOC generation rate of 144.03 Mg/y is predicted. In light of the data from Suder (330 ug/m2s at the highest point), this value seems excessively high. Under the Federal Regulations, however, it is likely that either a Tier 2 study must be performed or the Owner will be required to install an infill extraction system. Flux Through Cap Suder calculated a methane emissions rate through the cap of 192 tons per year (5.5 g/s). At 0.7168 grams per liter at standard temperature and pressure (STP), the methane generation rate would be 7.67 liters per second or 32.5 cfm. This is less than 1/10 of the anticipated generation rate as calculated above (673 cfm). The flux-box test used to determine this value was performed in March of 1994. If the cap was saturated at this time, the results may represent less than maximum emissions. If the cap was dry, it is likely that the value represents maximum emissions. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 15 of 25 Lateral Gas Migration Velocity of perimeter gas migration is a function of the pressure gradient between the waste and the surrounding soil, and the permeability of the soil. Gas flow away from the landfill is the velocity times the vertical surface area at the landfill boundary. Velocity of gas is defined by the Darcy Equation: V = ki or Q = kiA where, V~ Q~ velocity, ft/sec coefficient of permeability, in feet/sec pressure gradient between landfill and soil in feet of water at x distance gas flow rate per unit area, cfm per area being considered area being considered, ft2 also, k = T+b where, T gas transmissivity gas-well pumping interval Transmissivity has been measured by Lawrence & Associates at several sites, with the following results: Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 16 of 25 Table 2 Measured Transmissivity Values for Other Sites Site Soil Type Transmissivity (cfm/ft) ASWI Silty, gravelly clay 3.42 cfm/ft Simpson Dersch Road Gravelly, clayey silt 4.92 cfm/ft Benton Gravelly clay 1.92 cfm/ft Benton Landfill probably has the soil most similar to the Ukiah site. The transmissivity value for the Benton site was used to develop the graph shown in Figure 2. Figure 2 shows that a substantial proportion of the gas generated is capable of migrating into the soil, because the waste is in contact with such a large surface area. Another method of determining gas migration is by using intrinsic permeability in the Darcy equation: where, V= (Ki/~t)/6 VK= I= ~t= 6= velocity, ft/sec intrinsic permeability, ft2 pressure gradient over distance x dynamic viscosity of landfill gas lb-sec/ft2 = 3.3 x 10-7 density of gas at STP, lb/cf = 9 x 10's Intrinsic permeability values have been measured on air-dried samples in the laboratory, by the U.S. Department of Health Education & Welfare6 for various types of soil: 6 US Depth of Health Education & Welfare. Development of Construction Use Criteria for Sanitary Landfills, 1969, p IV-11. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of UMah Sanitary Landfill August 27, 1996 Page 17 of 25 Table 3 Measured Landfill-Gas Dispersion Rates and Associated Intrinsic Permeabilities for Various Soil Types Flow rate~ Intrinsic Permeability~ Soil Type (cfs) (ft2) Sand 1,153.0 1.71 X 10'12 Sandy silt 340.6 1.47 X 10'13 Silty clay 29.1 3.46 x 1045 Kaolin clay 1.3 1.93 x 10'15 Gas migration by dispersion will play a significant role without the presence of convection. The U.S. Department of Health & Welfare also developed velocities for dispersion and measured the following values: Table 4 Measured Landfill-Gas Convection Rates and Associated Intrinsic Permeabilities for Various Soil Types Flow rate~ Intrinsic Permeability~ Soil Type (els) (ft2) Sand 47 3.28 x 10'12 Sandy silt 2.32 1.60 X 10'~3 Silty clay 0.90 6.28 X 10'14 Kaolin clay 0.12 x 10.3 8.38 x 10'18 Comparing Table 3 to Table 4, it can be seen that migration by dispersion is two to three orders of magnitude less than by convection. 7 Pressure gradient of 12-inches over a distance of 5 feet, 100,000 square feet (landfill gradients will be two orders of magnitude less). 8 ((Q in ft3/sec / 100,000 sf) * 3.3 x 10.7 lb-sec/ft * 9 x 10.5 lb/cf ~ STP) / (lft / 5ft). Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 18 of 25 OVERVIEW OF METHODS OF GAS CONTROL To eliminate migration, either (1) the pressure gradient must be reduced enough so that migration can be eliminated by natural diffusion within the property limits, or (2) gas must be extracted before reaching the property line. The first method utilizes wells installed within the waste. This method has the added benefit of helping control releases from the surface of the landfill. The disadvantage is that gas-extraction must be great enough so that the pressure gradient is reduced, but not so great as to cause air infiltration. Excessive air infiltration may lead to landfill fires through spontaneous combustion. These fires can be extremely expensive to extinguish. This method also requires a considerable expenditure for safety and emissions controls. The second method utilizes wells installed between (and/or under) the landfill and the property boundary. Gas is collected after it leaves the waste but before it reaches the property boundary. The advantages of this system are that it can be operated with a minimum of management and with minimal hazard of landfill fires. It is a tested methodology, and is sure to eliminate migration. This method typically allows discharge of the collected gas directly to the atmosphere, eliminating the need for a flare and much of the expensive control equipment. The disadvantage of this system is that it will draw some gas out of the waste. Also, after an infill system is installed, the perimeter system may be reduced to a back-up capacity. Both of these methods will require active extraction to perform reliably. SPECIFIC GAS-CONTROL OPTIONS Infill System Conceptual Design An infill system, under the current cap configuration, would require vertical wells installed in the waste to collect gas effectively while minimizing overdraft. Typically, the well spacing needed to achieve gas-control without overdraft is 200 to 300 feet. To minimize overdraft from the surface or bottom of the landfill, the screened interval should Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 19 of 25 occupy the middle 60 percent of the waste thickness, with the top of the screen no shallower than 7 to 10 feet. Because the landfill has been constructed on a sideslope, well locations will be limited to the benches where drilling access can be obtained. Because (1) the thickness of waste ranges from 30 to 80 feet, forming a relatively thin veneer over the canyon wall, and (2) 300 feet of slope length of waste is in contact with the subgrade, it is anticipated that wells will be required on each bench, spaced 200-feet apart. To be effective, the gas system must collect all of the gas generated without causing overdraft. It is anticipated that the affected portion of the landfill will generate 200 to 300 cfm, which equates to 10 to 15 cfm per well. It is likely that this will be the minimum spacing required to adequately control migration over the full vertical thickness of affected soil. To reduce cost, a minimum number of wells could be installed initially, with more wells added later if the first were ineffective. Infill gas contains numerous trace gases and will require treatment prior to discharge. As an example, Figure 5 shows trace-gas concentrations for a landfill of similar size and waste characteristics (Eastern Regional Landfill in Truckee, California). Figure 5 also shows the reduction in concentration typically expected from a flare. The Califomia Air Resources Board's suggested control measure for landfill-gas emissions requires that the gas-collection method meet several requirements: 1. The system must be operated continuously with any shutdown over two hours reported to the local air board or other enforcement agency. Any shutdown exceeding two hours must be reported in writing. 2. The system must collect 90% of the "baseline gas-generation rate." The baseline gas-generation rate is defined as the rate of gas collection which prevents leaks exceeding 500 ppm repeatable readings at 2-inches above the landfill surface. 3. The system must be operated so as to minimize overdraft. 4. Discharged gas must be treated using best achievable control technology (BACT). BACT is typically defined as 98% destruction efficiency using an enclosed-type ground flare with automated, self adjusting dampers. The flare must not exceed 0.6 tons per million BTU of NOx and 0.02 tons per million BTU of CO. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 20 of 25 5. Flare temperature, oxygen content, and flow rate must be measured and recorded every 15 minutes, which is essentially continuously. 6. The landfill must be tested for leaks every 6 months and the baseline gas- extraction rate reestablished to eliminate leaks if necessary. 7. The flare stack must be tested every 2 years to demonstrate adequate destruction efficiency. From a practical standpoint, to provide for these requirements the gas-extraction system must have controls for automated operation and alarming. Plan Sheet 1 shows a conceptual design for an infill gas-extraction system. The system requires several basic elements including: 1. Extraction wells including wellhead assembly capable of measurement of gas flow and concentration. Gas-transmission piping and valving to meter gas. Condensate-collection sumps to collect condensate. Vacuum exhauster to apply vacuum to the system to collect the gas. Enclosed-type flare with automated controls. Electrical service for the blowers, flare, sump, lighting, and controls. Sensors: Methane (not legally required, but a must) Oxygen Flow Flare Temperature Chart Recorder 8. Controls which allow automated operation and shutdown alarms. 9. Motor Control Center with disconnects for the blowers and sumps. 10. Auto dialer to automatically notify of a shutdown. 11. If an enclosed building is used, in-room methane sensor, with automatic venting, and underfloor gas-extraction are required (not proposed). , 3. 4. 5. 6. 7. The conceptual infill control system includes 21 gas-extraction wells, an open blower pad with two blowers (primary & backup), a flare, condensate sump, and controls. Condensate is typically nonhazardous and it is assumed that it can be discharged into the leachate-collection tank (proposed under separate report). Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 21 of 25 Runtime Current regulations require that infill systems be run continuously. To control perimeter gas migration, the system would be operated at as high a flow rate as possible to create a slight negative pressure in the fill, while keeping the oxygen concentration below 3 to 5% (higher oxygen content is an indicator of overdraft). This would draw the high-concentration gas from the surrounding soil back into the landfill. After the methane concentration in the perimeter wells drops well below 5%, the flow would be backed-off to try and extract exactly as much gas as is generated. The difficulty in this is that gas-generation rate varies seasonally with moisture conditions and daily with atmospheric pressure conditions. Controlling perimeter migration while preventing overdraft will require a diligent effort on the part of the operator. Furthermore, experience has shown that each well has its own "personality" and the operator must a develop a feel for the well field for efficient operation. Discharge Concentration A Calderon Act SWAT Report was performed for the landfill, but was not reviewed for this report. Suder determined trace-gas emissions from the surface of the landfill (Appendix A), but did not sample infill gas. Figure 5 shows trace-gas analyses from a landfill similar to the City of Ukiah in its rural setting and similar waste stream. Maintenance Maintenance required during start-up will be at least 24 hours a week for one or two months. After start-up this type of system typically requires the following maintenance: 1. 8-hours of technical time per week for maintenance and shutdowns. 2. 8-hours of technical time per week for well adjustment. 3. Replace flare thermocouple once a year. 4. Clean and/or replace flame check element once a year. 5. Replace or repair UV sensor once every two years. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of UMah Sanitary Landfill August 27, 1996 Page 22 of 25 6. Fill propane tank once every 6 months. 7. Perform stack test every two years. 8. Overhaul flare every 5 years. 9. Overhaul blowers every 10 years. 10. Overhaul condensate pumps every two years. Performance Monitoring Typical performance monitoring includes: 1. Monthly wellhead adjustment to check oxygen, temperature, pressure and flow to assure that the well is extracting adequately, overdraft is not occurring, and landfill fires are not imminent. 2. Quarterly or semiannual (depending on which regulation is followed) site walkovers and leak detection. 3. Quarterly or annual determination of NMOC generation, depending upon method. 4. Biannual stack testing to demonstrate performance. 5. Reporting of any shutdowns and maintenance. Reporting Reporting frequency will be determined based on the method of enforcement. At a minimum, however, any shutdown exceeding 2 hours must be reported in writing, and a summary report should be submitted quarterly in conjunction with other reporting activities. Perimeter System Conceptual Design. To be effective, the perimeter system must collect all of the gas that leaves that landfill. Figure 2 shows the rate of gas migration along the 1,800-foot length of perimeter affected by migration. A typical pressure value within an uncapped landfill is between 0.5 and 5 inches of water pressure. This would result in a flow rate of 5 to 60 cfm along the barrier. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of UMah Sanitary Landfill August 27, 1996 Page 23 of 25 Experience has shown that wells spaced 200-feet apart and producing 20 cfm each easily can control gas migration 100 feet from a large municipal landfill (Western Regional Landfill, Placer, County California). It is proposed to use the same spacing and flow at the City of Ukiah Landfill. Because the perimeter system collects gas from both sides of the header, it must discharge 2 times the anticipated gas-migration rate. At a 200-foot spacing and 20 cfm per well, 9 wells would collect 180 cfm, roughly triple the maximum anticipated migration rate. To control all of the gas leaving the landfill, yet prevent excessive draw, the wells must be placed at least 100 feet from the waste. Because the edge of the waste is closer than 100 feet to the property boundary, the 100-foot gap will be a normal to the slope, not horizontal. This will be accomplished by installing the wells with the top of the screen at a sufficient depth to allow a 100-foot spacing between the bottom of the fill and the top of the screen. Plan Sheet 3 shows this configuration. If not enough vertical pressure gradient can be created to cause a vacuum along the soil above the probe, additional shallow probes may be required. The effectiveness of the perimeter system can be evaluated by monitoring the vacuum and methane concentration in the adjacent gas-monitoring wells. It is anticipated that a significant vacuum will be observed within two weeks after system start-up. A reduction of methane to below 5% is typically seen within 30 to 60 days. Run Time Because landfill gas has reached the facility boundary, it must be drawn back to the gas- extraction system. The perimeter gas-extraction system will draw approximately 20 inches of water vacuum at the wellheads. Figure 4 shows that the velocity towards the gas-extraction system would be 2.5 feet per day. At this rate, 20 days would be required for the gas at the perimeter to reach the gas-extraction system. After the system is turned off, gas will seep to the property line at a velocity determined by the pressure gradient between the landfill and the perimeter. Figure 3 shows this velocity. Assuming 5 inches of water pressure in the fill (conservatively high), it is anticipated that the velocity will be 0.4 feet per day. To cover the 50-foot distance to the property line, 125 days is required. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 24 of 25 Because, after turning on the system, several days to a week will be required for the vacuum to reach out from the wells to create an adequate barrier, it is recommended that the system be operated a minimum of two weeks at a time. To be conservative, a two-to- three-week on/off cycle would be appropriate. Discharge Concentration A gas sample was collected from the perimeter-gas probe with the highest methane concentration, GAS-4D. Freon was the only trace gas detected in the sample (Figure 6). Based on Suder's detection of several trace gases in his surface-flux investigation, the current analysis suggests that a considerable number of trace-gas constituents present in the waste do not reach the perimeter of the site. If this is the case, it would be anticipated that trace-gas concentrations would be higher closer to the waste, and that shallower probes closer to the waste will have higher trace-gas concentrations. Figure 6 presents the results of the current analyses and shows the anticipated discharge. It is anticipated that the trace-gas concentrations will be somewhat higher for the entire system. The laboratory reports are included in Appendix A. Methane concentration was 16 percent, consistent with previous observations. Confirmation Monitoring To evaluate whether or not methane exceeding 5% has reached the facility boundary, it is recommended that wells GAS-2, GAS-3, and GAS-4 be monitored monthly for the first few months of control-system operation. If discontinuous operation is initiated, perimeter probe monitoring should be performed weekly after shutdown and start-up for the first few on/off cycles, and then quarterly thereafter. Reporting If a perimeter system is selected, it is recommended that start and stop times and methane readings be reported quarterly in conjunction with other sampling activities. Lawrence & Associates Amended Gas-Mitigation Corrective Action Plan City of Ukiah Sanitary Landfill August 27, 1996 Page 25 of 25 EVALUATION OF OPTIONS Cost of Construction and Maintenance The costs of both perimeter and infill options were developed on the spreadsheets shown in Appendix B. The cost for the infill system was developed assuming 21 infill wells, two blowers (main and back-up), and a flare designed for approximately 300 cfm. A per- well cost also was developed to allow determination of various configurations. Cost of operations was developed using the criteria listed above for required maintenance. Much of the maintenance cost for an infill system is prescribed by regulation. The cost for the perimeter system was developed assuming 9 wells and a rudimentary blower system with one blower. Additional cost was developed for addition of 8 shallow wells, should deep wells prove ineffective for control of shallow migration. Cost of maintenance is minimal for the perimeter system. Table 5 compares the cost of both options. These values are preliminary in nature and should be used as rough budgetary estimates, not for construction costs. Table 5 shows that an infill system would cost three times more than a perimeter system to construct and operate, even under the most conservative estimate for the number of wells. Table 5 Cost of Construction and Operations Item Construction Cost ($) Annual Operation Cost ($) lnfili System .........................................................................................Assuming 5 wells . .$...6..7..!..,..0...0..0. ................................................................................ , $35,900 Assuming 21 wells $984,000 $47,300 Additional to complete rest of $391,000 $70,720 (total) system Perimeter System Assuming 9 deep wells $230,000 $9,100 Assuming 8 shallow wells $23,000 No additional cost Lawrence & Associates ,'~, · .~--'"" "' - -?'-~',~-.' ,'.:-'~--'" :.~' '"-" ,',~:',,"" .:--II ~' ,v',".~ c~ I- -' ~1 "' ~ -" ' "- '~:': ~ '~' "::'" .I ,_:- ,,?~? ',' ..--.'"i~, ~k-: ~-'~,. ~. :., , ~'.': '~- ~" ~' "~" ~' ' ' ~~ ~~' ~' ~x ~ '~ ~ ~ _~ , ~: ~q,~=~,' , ,..c~..-',-- ~ . ~~-c'~'~'~v: .'.~ ~ ',.'~hj~;,',=, ",~'.~~ ~:'=---': .... ~,~ ~ ~ ~ ~ ' ' ' ~-~ ..... '~X' ., ~_ '~ ~-',' / ~ · .,, , ~ q ,.. .... ~/~¥.:..., , ~ g .... : ~' [ ~, ..._"/' ¢~:~ . ~ =, _.__-...:.. .~,r k-':r..~ ~ :;_~,.., , .-- .- /~ , I, - --~ ,.. · · ... . ~ -~ -.. ~, ~.~ .-'.~ :. ,., ~ ~ .., ~ ~ , ~' , . ~ - .... ) .. ~ . %~ ~--.~ ........ :~:' ..~: ~,~. ~.. ~ .~. ..... ~ ..~. = ', , . .~1 ..- , ~= ..... . ..... :~ - . ~ '. . zZ.._.~ -- , '~: x .~:c-,,~__ · ~ L¢ ,: _.'~.~'~, ' . i · ' ' '" '-. '~' '~0~ z~.-' . .... z < , q .~~~?~:. ~ .-' ~,..,'.' ,,-v'-~...~' _ <. ~E~,~--'..'~<;,'.~/~ - · .. , . , :~ ~ ~ , . ., · . .. · -,q~., ~X.,0 ~/ ~ ' /', '~ '~ · /I ~ ~-' .:z_~ - . ~ '. -~ h' ~-'- ~-';: ' -.',~ '"'~' -~'?"' ' ~ :"~~ Z 0 / :~ 1~ .' '. ....... /~n . ~' ~.~ ' ~.:: .......... .. ~. ,, ~,.~ ~., -y~~_~: ~ o .......... '", · "~~~ h ~~ ~~ i ~ :'.:::~.. ~ II ~ ~ ' ' O~ ..... "" · ~ L~ ..: .. ,tl ....... p.. ~ i , ~. . ..= .. ..I , ..... , . ,, · . . ....... . . . ',, .~; ~.~ ~ .... ~,.~ ~ ..... . .... ;.. ~.: ,,./~'.. '~F~ ~~ ~' .... ~. , ( ) , 4 / i ·'~, -~'. ~ /~ II1 :~ .' ~ '' . ~; · , ~ ~"1; ~ o ~ ' ' .~":~' ~ ~ ~1' · ~I q " .. ... ---"~ ~,~ '~ . . . ,, , , ~; - 0 ~'~"i;t!(.=..= :~ , ~'- .....,,a-:: :~ -~=R~' .............. -~5::~':L:4:~'5~~ .... :- , , .,-~,.-"':~':'~ ,:."' '-",~ ~ "-?'s ,,:. .... 'h~" : ..... ..... -'~ ,, . . ~. _B ':':',:. ....~~~~_~~j~~~ ~ ........ , ,~ . ...,:~. ~ d mm 0 0 0 0 0 0 Oq 0 ~0 q~) wi" Oq (wjo) elE~l uo!leJ§!!Ai Gas-Flow Velocity Between Landfill and Facility Boundary City of Ukiah Landfill calculated: August 21, 1996 Velocity by Convection Using Trasmissivity: Q = K ( delta p / delta d)A where: Q= 32.73231 V = 0.21822 K = 0.0303 delta d = 0.50 delta h = 100.00 A = 216000.00 Gas rate, cfm Gas-mgration velocity ff/dy Coefficient of permeability, fi/min Diff'erence in gas pressure from landfill to barrier, ft of water Distance to barrier, ff Area of miration along boundary, sf and: K=T/b where: K = 0.03031 T= 1.97 b= 65.00 Coefficient of permeability, fi/min Transmissivity, measured during gas-drawdown test, cfm/ff Depth of gas-aquifer, ff where: V= 5.1E-06 V = 0.000304 Q = 65.56952 K =* 3.0E-14 i - 0.005 u = 3.3E-07 rho 0.00009 A = 216,000 Gas-migration velocity, fi/sec Gas Velocity, fi/rain Gas migration rate cfm over boundary area Approximate gas permeability, in fi^2 Pressure gradient; delta p / delta h from above Dynamic viscosity of gas, lb--sec/ft^2 Density of air at STP, Ib/cu ft Area of perimeter, sq ff *: Average of silty clay and kaolinite clay for air-dried samples p IV-11, Development of Construction Use Criteria for Sanitary Landfills, US Dept. Health, Education & Welfare, 1969 CC:C:~CTIVEV~SW FIGURE 2A ..c:: § o')3 -, I E ~ E > > 0 0 0 0 (~P/1.J) fq!OOlaA Gas-Flow Velocity Between Landfill and Facility Boundary City of Ukiah Landfill calculated: August 21, 1996 Velocity by Convection Using Trasmissivity: V = K ( delta p / delta d) where: V = 0.00007 K = 0.0685 delta d = 0.10 delta h = 100.00 Gas velocity, ft/min Coefficient of permeability, ff/min Difference in gas pressure from landfill to barrier, fi of water Distance to barrier, ff and: K=T/b where: K = 0.06846 T= 4.45 b= 65.00 Coefficient of permeability, ff/min Transmissivity, measured during gas-drawdown test, cfm/ff Depth of gas-aquifer, ff Velocity by Convection Using Permeability & Viscosity V = (Ki/u)/rho where: V= 1.0E-06 V = 0.000061 K =* 3.0E-14 i = 0.001 u = 3.3E-07 rho 0.00009 Gas Velocity, fi/sec Gas Velocity, tUmin Approximate gas permeability, in fi^2 Pressure gradient; delta p / delta h from above Dynamic viscosity of gas, lb--sec/fi^2 Density of air at STP, lb/cu ff *' Average of silty clay and kaolinite clay for air-dried samples p IV- 11, Development of Construction Use Criteria for Sanitary Landfills, US Dept. Health, Education & Welfare, 1969 CC:C:~,CTIVE~,SW FIGURE 3A C E ~> E > > I q~ (~P/:I.J) fq!OOlaA Gas-Flow Velocity Between Landfill and Facility Boundary - System On City of Ukiah Landfill calculated: August 21, 1996 Velocity by Convection Using Trasmissivity: V = K ( delta p / delta d) where: V = 0.00228 K = 0.0685 delta d = 1.67 delta h = 50.00 Gas velocity, fi/min Coefficient of permeability, fi/min Difference in gas pressure from landfill to barrier, fi of water Distance to barrier, fi and: K= T/b where: K = 0.06846 T= 4.45 b= 65.00 Coefficient of permeability, fi/min Transmissivity, measured during gas-drawdown test, cfm/It Depth of gas-aquifer, It Velocity by Convection Using Permeability & Viscosity V = (Ki/u)/rho where: V= 0.000034 V = 0.002024 K =* 3.0E-14 i = O.O3334 u = 3.3E-07 rho 0.00009 Gas Velocity, fi/sec Gas Velocity, fi/min Approximate gas permeability, in It^2 Pressure gradient; delta p / delta h from above Dynamic viscosity of gas, lb--sec/It^2 Density of air at STP, lb/cu It *: Average of silty clay and kaolinite clay for air-dried samples p IV-11, Development of Construction Use Criteria for Sanitary Landfills, US Dept. Health, Education & Welfare, 1969 CC:C:~ACTIVE~,SW FIGURE 4A Eastern Regional Landfill Estimation of Anticipated Discharge Concentrations (Inflll) Analyte Units SWAT Constituents Vinyl chloride ppbv Methylene chloride ppbv Carbon tetrachioride ppbv Chloroform ppbv 1,1,1 Trichloroethane ppbv 1,2 Dichtoroethane ppbv Trichloroethyiene ppbv Benzene ppbv Tetrachloroethyiene ppbv 1,2 Dibromoethane ppbv Prior to A/ter Molecular Mass Combus- Combus- Weight per liter Mass Trace-gas Mass Mass Mass per sci' Flow Flow Flow Flow tion(1) tion (2) gm/mol gm/l_ (3) Ib/scf (4) cfm (5) Ib/min (6) lb/day Ib/yr 590 11.8 62.5 2.79E+00 1.76E-01 8.50E-06 1.49E-06 2.15E-03 7.84E-01 2.3 0.006 84.94 3.79E+00 2.39E-01 3.31E-08 7.90E-09 1.14E-05 4.15E-03 ND 0 153.84 ND 0 119.39 0.45 0.009 133.42 5.95E+00 3.75E-01 6.48E-09 2.43E-09 3.50E-08 1.28E-03 ND 0 98.96 27 0.54 131.4 5.86E+00 3.69E-01 3.89E-07 1.44E-07 2.07E-04 7.54E-02 100 2 78.11 3.48E+00 2.19E-01 1.44E-06 3.16E-07 4.55E-04 1.66E-01 19 0.38 167.86 7.49E+00 4.72E-01 2.74E-07 1.29E-07 1.86E-00 6.78E-02 NS 0 187.66 EPA Method TO-14 Constituents Freon 12 ppbv Freon 114 ppbv Chloromethane ppbv Vinyl chloride ppbv Bromomethane ppbv Chloroethane ppbv Freon 11 ppbv 1,1 Dichloroethene ppbv Freon 113 ppbv Methylene chloride ppbv 1,1 Dichloroethane ppbv cis-1,2-Dichloroethene ppbv Chloroform ppbv 1,1,1 Trichloroethane (7) ppbv Carbon tetrachioride ppl:)v Benzene ppbv 1,2 Dichioroethane ppbv Trichloroethene ppbv 1,2 Dichloropropane ppbv cis 1,3 Dichloropropene ppbv Toluene ppbv trans 1,3 Dichlroropropene ppbv 1,1,2 Trichloroethane ppbv Tetrachlroethene ppbv Ethylene dibromide ppbv Chlorobenzene ppbv Ethylbenzene ppbv m ,p-Xylene ppbv o-xylene ppbv Styrene ppbv 1,1,2,2 Tetrachloroethane ppbv 1,3,5 Trimethylbenzene ppbv 1,2,4 Trimethylbenzene ppbv 1,3 Dichlorobenzene ppbv 1,4 Dichlorobenzene ppbv Chlorotoluene ppbv 1,2 Dichlorobenzene ppbv 1,2,4 Trichlorobenzene ppbv Hexchlorobutadiene ppbv Hydrogen sulfide (8) ppmv NMOC (8) ppmv ND 100 ND 27 ND ND 1,400 ND ND 19 ND ND 1,600 1,200 420 33 ND 120 220 ND ND 0 120.92 40 0.8 170.93 7.62E+00 4.80E-01 5.76E-07 2.77E-07 3.98E-04 1.45E-01 ND 0 50.49 590 11.8 62.5 2.79E+00 1.76E-01 8.50E-06 1.49E-06 2.15E-03 7.64E-01 ND 0 95.95 34 0.66 64.52 2.88E+00 1.81E-01 4.90E-07 8.66E-O8 1.28E-04 4.67E-02 25 0.5 137.38 6.13E+00 3.86E-01 3.60E-07 1.39E-07 2.00E-04 7.30E-02 2.7 0.054 98.95 4.32E+00 2.72E-01 3.89E-08 1.08E-08 1.53E-05 5.57E-03 ND 0 (7) 2.3 0.006 64.94 3.79E+00 2.39E-01 3.31E-08 7.90E-09 1.14E-05 4.15E-03 5.2 0.100 98.96 4.41E+00 2.78E-01 7.49E-08 2.08E-08 3.00E-05 1.09E-02 170 3.4 98.98 4.41E+00 2.78E-01 2.45E-06 6.81E-07 9.80E-00 3.58E-01 ND 0 119.39 0.45 0.009 133.42 5.95E+00 3.75E-01 6.48E-09 2.43E-09 3.50E-06 1.28E-03 0 153.64 2 78.11 3.48E+00 2.19E-01 1.44E-06 3.16E-07 4.55E-00 1.66E-01 0 98.96 0.54 131.4 5.66E+00 3.69E-01 3.89E-07 1.44E-07 2.07E-04 7.54E-02 0 112.99 0 110.98 28 92.13 4.11E+00 2.59E-01 2.02E-05 5.22E-06 7.52E-03 2.74E+00 0 110.98 0 133.42 0.38 165.85 7.40E+00 4.66E-01 2.74E-07 1.27E-07 1.64E-O4 6.70E-02 0 187.88 0 112.58 32 106.16 4.73E+00 2.98E-01 2.30E-05 6.87E-06 9.90E-03 3.61E+00 24 106.16 4.73E+00 2.98E-01 1.73E-05 5.15E-06 7.42E-03 2.71E+00 8.4 106.16 4.73E+00 2.98E-01 6.05E-06 1.80E-06 2.60E-03 9.48E-01 0.66 104.14 4.64E+00 2.93E-01 4.75E-07 1.39E-07 2.00E-00 7.31E-02 0 167.86 2.4 120.19 5.36E+00 3.38E-01 1.73E-06 5.84E-07 8.40E-00 3.07E-01 4.4 120.19 5.36E+00 3.38E-01 3.17E-06 1.07E-06 1.54E-03 5.62E-01 0 147.01 5.3 0.106 147.01 6.58E+00 4.13E-01 7.63E-08 3.15E-08 4.54E-05 1.66E-02 ND 0 126.58 ND 0 147.01 ND 0 181.46 ND 0 (7) 0.19 0.0038 34.08 1.52E+00 9.58E-02 2.74E-06 2.62E-07 3.77E-00 1.38E-01 250 5 16.00 7.15E-01 4.51E-02 3.60E-03 1.62E-04 2.34E-01 8.53E+01 Atmoshperic Gases Oxygen % I ND Nitrogen % 25 33 Carbon Monoxide % ND ND Methane % 50 ND Carbon Dioxide % 14 66 NOx (9) Ib/Mbtu 0.08 CO (10) Ib/Mbtu 0.2 1.97E-02 2.64E+01 1.04E+04 6.57E-02 9.47E+01 3.46E+00 Discharge cfm 720 Heat output (11 ) MBTU/hr 19.72 Notes: (1) Based on analyses of landfill gas sampled by L&A, 9/7./94, LFG-1 (2) Assuming 98% destruction efficiency from flare (3) Molecular weight times 0.0446 moles per liter at STP (4) Grams per liter times 0.063 lb/scl per grn/I (5) Discharge times trece-ges concentration times I x 10-9 ppb/volume unit (6) Trace-gas discharge times weight of trace gas per cf (7) Not listed in Merck Index, Eleventh Edition, 1989 (8) From sample collected by L&A 10/13/93, 'Old Fill' (9) Assuming less than 0.06 lb/million BTU of heat (flare-design criterion) (10) Assuming less than 0.2 lb/million BTU of heat (flare-design criterion) (11) Assuming 9.13 BTU per % methane per scl (discharge x methane conc. x 9.13 x 60 / 1,000,000) FIGURE 5 City of Ukiah Landfill - GAS-4D Estimation of Anticipated Discharge Concentrations (infill) Analyte Un~ Prior to Alter Molecular Dilution Dilution Weight (1) (2) grWmol EPA Method TO-14 Consfituent~ Freon 12 ppbv 320 160 120.92 Frecn 114 ppbv 590 295 170.93 Chloromethane ppbv ND 0 50.49 Vinyl chloride ppbv ND 0 62.5 Bromomethane ppbv ND 0 95.95 Chloroethane ppbv ND 0 64.52 Freon 11 ppbv ND 0 137.38 1,1 Dichloroe{hene ppbv ND 0 96.95 Frecn 113 ppbv ND 0 (7) Methylene chloride ppbv ND 0 64.94 1,1 Dichloroethane ppbv ND 0 98.96 cis-1,2-Dichloroethene ppbv ND 0 98.96 Chloroform ppbv ND 0 119.39 1,1,1 Trichloroethane (7) ppbv ND 0 133.42 Carbon tetrachloride ppbv ND 0 153.64 Benzene ppbv ND 0 78.11 1,2 Dichloroethana ppbv ND 0 98.96 Trichloroe{hene ppbv ND 0 131.4 1,2 Dichloropropane ppbv ND 0 112.99 cis 1,3 Dichioropropene ppbv ND 0 110.98 Toluene ppbv ND 0 92.13 trans 1,3 Dichlroropropene ppbv ND 0 110.98 1,1,2 Trichloroethane ppbv ND 0 133.42 Tetrachlroethene ppbv ND 0 165.85 Ethylene dibromide ppbv ND 0 187.88 Chlorobonzene ppbv ND 0 112.56 Ethylbenzene ppbv ND 0 106.16 m,p-Xylene ppbv ND 0 106.16 o-xylene ppbv ND 0 106.16 Styrene ppbv ND 0 104.14 1,1,2,2 Tetrachloroethane ppbv ND 0 167.86 1,3,5 Trimethylbenzene ppbv ND 0 120.19 1,2,4 Trimethylbenzene ppbv ND 0 120.19 1,3 Dichlorobenzene ppbv ND 0 147.01 1,4 Dichlorobertzene ppbv ND 0 147.01 Chlorotoluene ppbv ND 0 126.56 1,2 Dichlorobenzene ppbv ND 0 147.01 1,2,4 Trichlorobonzene ppbv ND 0 181.46 Hexchlorobutadiena ppbv ND 0 (7) Hydrogen sulfide ppmv NS 0 34.08 NMOC ppmv ND 0 16.04 per liter gm/t. (3) Mass Trace-gas Mass Mass per scl Flow Flow Flow Ib/scf (4) cfm (5) Ib/min (6) lb/day 5.39E+00 7.62E+00 3.40E-01 2.88E-05 9.79E-06 1.41E-02 4.80E-01 5.31E-05 2.55E-05 3.67E-02 Atmoshperic Gases Oxygen % 1.3 10 Nitrogen % 81 81 Carbon Monoxide % ND ND Methane % 16 8 Carbon Dioxide % 1.5 I NOx (8) Ib/Mbtu ND CO (9) Ib/Mblu ND 0.00E+00 0.00E+00 0.00E+00 0.00E+00 Discharge cfm 180 Heat output (10) MBTU/hr N/A Notes: (1) Based on analyses of landfill gas sampled by L&A, 8/8/99, GAS-4D (2) Assuming 50% dilution when mixed with clean gas from no landfill side. (3) Molecular weight times 0.0446 moles per liter at STP (4) Grams per liter times 0.063 lb/scl per gm/! (5) Discharge times trace-gas concentration times 1 x 10-9 ppb/volume unit (6) Trace-gas discharge times weight of trace gas per cf (7) Not listed in Merck Index, Eleventh Edition, 1989 (8) Assuming less than 0.08 lb/million BTU of heat (flare-design criterion) (9) Assuming less than 0.2 lb/million BTU of heat (flare-design criterion) (10) Assuming 9.13 BTU per % methane per scf (discharge x methane conc. x 9.13 x 60 11,000,000) 5.14E+00 1.34E+01 0.00E+00 0.00E+00 FIGURE 6 AIR TOXICS LTD. SAMPLE NAME: Lab Blank ID#: 9608111B-02A Atmospheric Gases by Modified ASTM D-3416 GC/TCD/FID Compound Oxygen Det. Limit (%) 0.010 Amount (%) 0.012 Nitrogen Carbon Monoxide Methane Carbon Dioxide Total Non-Methane Hydrocarbons* *Referenced to Propane 0.010 0.001 0.001 0.001 0.010 Total (%) 100 Not Detected Not Detected Not Detected Not Detected 100 Container Type: NA Page 3 AIR TOXICS LTD. SAMPLE NAME: GAS-4C ID#: 9608111A-01A EPA METHOD TO-14 GC/MS Full Scan Compound Det. Limit (ppbv) Amount (ppbv) Freon 12 3.6 320 Freon 114 3.6 590 Chloromethane 3.6 Not Detected Vinyl Chloride 3.6 Not Detected Bromomethane 3.6 Not Detected Chloroethane 3.6 Not Detected Freon 11 3.6 Not Detected 1,1-Dichloroethene 3.6 Not Detected Freon 113 3.6 Not Detected Methylene Chloride 3.6 Not Detected 1,1-Dichloroethane 3.6 Not Detected cis-1,2-Dichloroethene 3.6 Not Detected Chloroform 3.6 Not Detected 1,1,1-Trichloroethane 3.6 Not Detected Carbon Tetrachloride 3.6 Not Detected Benzene 3.6 Not Detected 1,2-Dichloroethane 3.6 Not Detected Trichloroethene 3.6 Not Detected 1,2-Dichloropropane 3.6 Not Detected cis- 1,3-Dichloropropene 3.6 Not Detected Toluene 3.6 Not Detected trans-1,3-Dichloropropene 3.6 Not Detected 1,1,2-Trichloroethane 3.6 Not Detected Tetrachloroethene 3.6 Not Detected Ethylene Dibromide 3.6 Not Detected Chlorobenzene 3.6 Not Detected Ethyl Benzene 3.6 Not Detected m,p-Xylene 3.6 Not Detected o-Xylene 3.6 Not Detected Styrene 3.6 Not Detected 1,1,2,2-Tetrachloroethane 1,3,5-Trimethylbenzene 1,2,4-Trimethylbenzene 1,3-Dichlorobenzene 1,4-Dichlorobenzene 3.6 Not Detected 3.6 Not Detected 3.6 Not Detected 3.6 Not Detected 3.6 Not Detected Chlorotoluene 1,2-Dichlorobenzene 1,2,4-Trichlorobenzene Hexachlorobutadiene 3.6 Not Detected 3.6 Not Detected 3.6 Not Detected 3.6 Not Detected Page 2 AIR TOXICS LTD. SAMPLE NAME: GAS-4C IDg: 9608111A-01A EPA METHOD TO-14 GC/MS Full Scan Compound Det. Limit (ppbv) Amount (ppbv) Propvlene 15 Not Detected 1,3-Butadiene 15 Not Detected Acetone 15 Not Detected Carbon Disulfide 15 Not Detected 2-Propanol 15 Not Detected trans-1,2-Dichloroethene 15 Not Detected Vinyl Acetate 15 Not Detected Chloroprene 15 Not Detected 2-Butanone (Methyl Ethyl Ketone) 15 Not Detected Hexane 15 Not Detected Tetrahydrofuran 15 Not Detected Cvclohexane 15 Not Detected 1,4-Dioxane 15 Not Detected Bromodichloromethane 15 Not Detected 4-MethvI-2-pentanone 15 Not Detected 2-Hexanone 15 Not Detected Dibromochloromethane 15 Not Detected Bromoform 15 Not Detected 4-Ethyltoluene 15 Not Detected Ethanol 15 Not Detected Methyl tert-Butyl Ether 15 Not Detected Heptane 15 Not Detected Container Type: 6 Liter Summa Canister Page 3 AIR TOXICS LTD. SAMPLE NAME: Lab Blank ID#: 9608111A-02A EPA METHOD TO-14 GC/MS Full Scan Compound Freon 12 Freon 114 Chloromethane Vinyl Chloride Bromomethane Det. Limit (ppbv) 0.50 0.50 0.50 0.50 0.50 Amount (ppbv) Not Detected Not Detected Not Detected Not Detected Not Detected Chloroethane Freon 11 1,1-Dichloroethene Freon 113 Methylene Chloride 0.50 0.50 0.50 0.50 0.50 Not Detected Not Detected Not Detected Not Detected Not Detected 1,1 - Dichloroethane cis-l,2-Dichloroethene Chloroform 1,1,1-Trichloroethane Carbon Tetrachloride 0.50 0.50 0.50 0.50 0.50 Not Not Not Not Not Detected Detected Detected Detected Detected Benzene 1,2-Dichloroethane Trichloroethene 1,2-Dichloropropane cis- 1,3-Dichloropropene 0.50 0.50 0.50 0.50 0.50 Not Not Not Not Not Detected Detected Detected Detected Detected Toluene trans-1,3-Dichloropropene 1,1,2-Trichloroethane Tetrachloroethene Ethylene Dibromide 0.50 0.50 0.50 0.50 0.50 Not Not Not Not Not Detected Detected Detected Detected Detected Chlorobenzene Ethyl Benzene m,p-Xylene o-Xylene Styrene 0.50 0.50 0.50 0.50 0.50 Not Not Not Not Not Detected Detected Detected Detected Detected 1,1,2,2-Tet rachloroethane 1,3,5-Trimethylbenzene 1,2,4-Trimethylbenzene 1,3-Dichlorobenzene 1,4oDichlorobenzene 0.50 0.50 0.50 0.50 0.50 Not Not Not Not Not Detected Detected Detected Detected Detected Chlorotoluene 1,2-Dichlorobenzene 1,2,4-Trichlorobenzene Hexachlorobutadiene 0.50 0.50 0.50 0.50 Not Not Not Not Detected Detected Detected Detected Page 4 AIR TOXICS LTD. SAMPLE NAME: Lab Blank ID#: 9608111A-02A EPA METHOD TO-14 GC/MS Full Scan Compound Det. Limit (ppbv) Amount (ppbv) Propylene 2.0 Not Detected 1,3-Butadiene 2.0 Not Detected Acetone 2.0 Not Detected Carbon Disulfide 2.0 Not Detected 2-Propanol 2.0 Not Detected trans- 1,2-Dichloroethene 2.0 Not Detected Vinyl Acetate 2.0 Not Detected Chloroprene 2.0 Not Detected 2-Butanone (Methyl Ethyl Ketone) 2.0 Not Detected Hexane 2.0 Not Detected Tetrahydrofuran 2.0 Not Detected Cyclohexane 2.0 Not Detected 1,4-Dioxane 2.0 Not Detected Bromodichloromethane 2.0 Not Detected 4-Methyl-2-pentanone 2.0 Not Detected 2-Hexanone 2.0 Not Detected Dibromochloromethane 2.0 Not Detected Bromoform 2.0 Not Detected 4-Eth¥1toluene 2.0 Not Detected Ethanol 2.0 Not Detected Methyl tert-Butyl Ether 2.0 Not Detected Heptane 2.0 Not Detected Container Type: NA il ii~i::::.i iii:.i ::! ::i::iii!i ;:~ :: ~ ~ ~ ~ ii !i Page 5 o ~ APPENDIX B Cost Estimation Spread Sheets 0 0 0 0 0 0 c~ ~ ~'~ o ~ ' 0 0 0 ~ .,..,,, ......... o. o. o. o. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ooooo 0 0 0 o°o°o°°o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o o o o o o o o o 00 o o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 AGENDA SUMMARY ITEM NO. 10a DATE: September 4, 1996 REPORT SUBJECT: DISCUSSION AND ADOPTION OF RESOLUTION IN SUPPORT OF PROPOSITION 217 Councilmember Shoemaker asked that the information available on Proposition 217 be brought back to the City Council for discussion. In 1991, the state imposed a temporary income tax rate increase on taxpayers with joint taxable income over $230,000, to help balance the shortfalls in the State Budget. The state further reduced its expenditures by lowering the share of school funding paid by the state and raising the share paid by local property taxes. To do this, the state shifted property tax revenues from counties, cities, and special districts, to schools. Overall, the state shifted about $3.6 billion in property tax revenues, reducing the amount of property tax going to local governments each year by 25%. Proposition 217 would reinstate, beginning with the 1996 tax year, the two higher income tax bracket tax rates, and allocate this additional money to schools and local governments. The total dollar estimate would be $800 million, with the City of Ukiah receiving an estimated $22,936. Opponents to the proposition argue that 80% of California businesses pay personal, not corporate, income taxes, and that this proposition would hurt the economic recovery and job growth of our state. The Coalition of Taxpayers is asking that the Council endorse Proposition 217 and a resolution is attached for Council review and discussion. RECOMMENDED ACTION: Council to discuss Proposition 217 and determine if approval of the Resolution is appropriate. ALTERNATIVE COUNCIL POLICY OPTIONS- 1. Request additional information on Proposition 217; 2. Determine modifications to the resolution are necessary, identify changes, and adopt revised resolution; 3. Not adopt resolution. Acct. No. (if NOT budgeted): N/A Acct. No.: Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: Richard Shoemaker, Vice-Mayor Prepared by: Candace Horsley, City Manager Coordinated with: Attachments: 1. Resolution 2. Background information received from A Coalition of Taxpayers 4/Can:ASR217 Candace Horsley, City IVl~nager 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH IN SUPPORT OF PROPOSITION 217 FOR CITIES AND COUNTIES WHEREAS, the citizens of Ukiah have the right to see their property tax dollars controlled locally and spent for the local services they need; and WHEREAS, the citizens of Ukiah have seen that right eroded by the property tax shifts from local governments to state government over the last several years; and WHEREAS, the loss of property tax revenue has severely hampered the ability of the City of Ukiah to provide basic local services such as police, fire, parks, libraries, child protection and infrastructure needs; and WHEREAS, to replace the funds taken by the state government, ordinary taxpayers have had to bear the burden of increased sales taxes, other taxes, and increased fees at the local level even as local services have been cut; and WHEREAS, instead of reversing this tax shift from the state back to local governments, the State Legislature plans to give an $800 million ($800,000,000) tax break to the wealthiest 1.2% of Californians by letting the top two income tax brackets expire in 1996; and WHEREAS, Proposition 217 will reverse these two actions of the Legislature - the property tax shift and the tax cut for the wealthy - and thereby provide approximately $23,000 in fiscal relief for the City of Ukiah; and WHEREAS, Proposition 217 will prevent the state from further shifting away local property taxes; NOW, THEREFORE, BE IT RESOLVED, that the City of Ukiah hereby endorses the passage of Proposition 217 and urges its citizens to vote YES on this proposition when it comes before the voters at the November 5, 1996 election. PASSED AND ADOPTED this 4th day of September, 1996, by the following roll call vote: AYES: NOES: ABSENT: ATTEST: Fred Schneiter, Mayor Marge Giuntoli, City Clerk 4:Res:Prop217 AU~-28-1996 11:14 d LOCAL 250 S.F. 415 5639914 P.02×08 [ A C~it~n~f~x~ayers~achers~F~refighter&~Seni~rs~L~wEnf~fcemenL~axRef~m~r~n~zati~ns~ Labor.i 2500 Wilshire Blvd., Suite 508, Los Angeles, CA 900'~7 Telephone: 213/3$6-4036; Fax; 2~.3/386-5878 ID No, 960200 ~e,~ YES ON 217 973 Market St., 7th Floor San Francisco, CA 94103 (415) 284-7529 WHICH WOUI, D YOU CHOOSE? A) GIVING THE RICHEST 1% OF CALIFORNIA TAXPAYERS AN $800 MILLION TAX CUT; OR B) GIVING SB00 MILLION TO LOCAL SERVICF..S SUCH AS SCHOOLS AND LIBRARIES, POLICE AND FIRE PROTECTION, PARKS AND RECREATION, SACRAMENTO'S TAX CUT FOR THE WEALTHY MEANS CUTTING FUNDS FOR SCHOOLS AND PUBLIC SERVICES Did you know California's wealthiest 1% of taxpayers are due to receive an $800 mi/lion dollar tax cut -- a tax cut the rest if us won't be getting. Thc result will be $800 million less for schools and community services such as libraries, child protection, public safety and parks. You can prevent this from happening by voting YES on PROPOSITION 217 on November 5th. What is Proposition 2177 Proposition 217 is a simple initiative which cancels the tax cut for the richest 1 percent of taxpayers and directs those funds to schools, public safety, parks, child protection, libraries and community services that benefit ail taxpayers. Without Prop 217, the top two tax brackets for the richest 1% will be wiped out. These tax brackets have been in effect virtually ever year since 1973 when they were signed into law by Governor Ronald Reagan. Why Do We Need Proposition 2177 Since 1993, Sacramento has balanced the state budget by taking billions of dollars in property tax reve,mes away from cities, counties and special districts, thereby reducing the amount available for local services. At the same time, the state dramatically slowed spending on education and took funds from communities. The result for California communities has been dramatic -- overcrowded classrooms, crumbling roads and streets, inadequate police and fire protection services, loss of libraries and deterioration of parks. Prop 217 provides $800 million for communities and prcvcnts Sacratnento from taking fl~rther r~venues away from cities and counties. Witt~out Prop 217, the wealthiest 1% get a tax cut (.'.urrenrty, there are two top state tax rates: 10 percent for individuals with taxable incomes (aft. er deductions) of $115,000 and up and families with taxabte incomes of $230,000 and up; and 11 percent for individuals with taxable, incomes of $230,000 and up and families with taxable inet)roes of 5460,000 and abovc. A-'G-2B-1996 11:28 LOCAL 250 S.F. 415 5639914 P.04/08 2500 Wllshlre BI~., Suite .608, ~ Angete$, CA 90057 Telephone; 213/3864036; lax: 2!3/386-587B Alameda County Board o£ Supervisors Alameda County Taskforce (AC~J on the Callforma Budget Alice B. ?oklas I.~sbta~/C~my Democratic Club American Federation of Stat~, County arid Municipal Eulp]~ (AFSCME) Americans for Democratic Action Asian ~c~c ~~ Berna] Helght~ Democratic Club Berkeley City Council California Chtki, Youth and Family Coalition California Church Impact Oalifornia Federation of Teachers California Independent Public Employees Legislative Council California Labor Federation, AFL. CIO California Legislative Council for California Professional Flreflghters Callfomia Rainbow Coalition Calfforma Schoal Employees A~sociatton Oalfforma School Nurses Orgamzatlon California State As~Satlon of Counties California State Parent-Teachers A~soc. ~YrA) Calffarnla Tax Reform A~sociatlon CalffomM Teache.~ A~soclatlon (CTA) Calfforniarm for Justlce Campmgn to Abolish Poverty Campaign for Budget F~-nes8 Child Development Policy institute Children and Familie~ Action Network of Alameda County City of San Berna~mo Coleman Advocates for Children and Youth Communities Umted for Equality Cougress of Calfforrfla Senior~ C~ntra Costa County Central labor Council Del Notre County Democratic Cenh'al Comm. Democratic Party, California El Cerrlto Democratic Club Emergency Services Network of Alameda County Gray Panther~ of Berkeley, ~ Francisco and We~t Contra Costa Hayw~d Democratic Club Health Acc~s Califom/a Jewish Labor Committcc League of Women Voters Lesblan/Osy Labor AI]/ance Los Angeles Ooalitton to End Homelessl~ess Los Angeles County Board of Su~sors Matra-hal and Ohfld Health .tu~es~ Project Me~ldoelno County Yotath ProJ~t Napa-Solano Cent~ Iabor Council National Lawyers (lurid, San Francisco and Los Angeles Chapters Ne~,hbor to Neighbor, Los Angeles and San Francisco Chapters Pea~e Officers Research Association of California People First Through Economic Justice Progressive Alliance of Alameda County Religious Witness with Homeless People San Bernardino County Board o£ Supervisors San Franciscans for Tax Justice San Francisco Bom-d of Superetsors ~n Franc~o Labor Council San Francisco Peace & Freedom Party San l~-anctseo Tenants Union San Francisco Tomorrow' S~ne Alternatives Coalition Santa Clara Fire Fighters Local 117 Save Our Safety N=t Campmgn Senior Action Network $ervi~ Employees International Union. SEIU State Council Slste~ of Divine Providence $onoma. Mendoctno and IAke Counties Central Labor Council Tenderloin Hou~ng Clinic United Educator~ of San Frano~co Untted Teachers of Los Angeles Urban Coun~es Caucus Violence Prevention Coalition Vote Health Unitm of Amertoan Physicians and Dentists West Contra Costa Conservation League West Hollywood City Council These two top brackets were first signed into law by Governor Ronald Reagan. They have been in effect ever since, except for a brief period from 1987-1991. Healthy communities need to provide a basic level of services in order to attract and keep businesses that provide jobs and income for their residents. LOcal services have been hard hit since 1992, when the state began shifting billions of dollars of property taxes away from local communities. This is money that historically funded local services such as schools, police, fire protection and children's programs. Over $2 billion is now shifted away from cities and counties every year. The vast majority of taxpayers will benefit from the passage of Proposition 217 with an infusion of funds for vital, local services, red,icing the need for increased local taxes, fees and assessments. Proposition 217 is supported by organizations such as: · League of Women Voters · Congress of California Seniors · California State Parent-Teacher Association (PTA) · California Professional Firefighters · Police Officers Research Association of California (PORAC) · California State Association of Counties (CSAC) · Alameda County Board of Supervisors · Los Angeles County Board of Supervisors · San Francisco Board of Supervisors · California Labor Federation, AFL-CIO · Service Employees International Union (SEIU) State Council · California Teachers Association (CTA) · San Francisco Labor Council · California Tax Reform Association · California Democratic Party and dozens of others... Let's support our schools, police, fire fighters, libraries and children's programs - and stop the unfair tax cut for the rich - by passing PROPOSITION 21 7. YES on 217! A Coalition of Taxpayers, Teachers, Firefighters, Seniors, Law Enforcement, Tax Reform Organizations, arid Labor. 2500 Wilshire Blvd., Suite 508, Los Angeles, CA 90057 Telephone: 213/386-4036; Fax: 213/386-5878 ID NO. 960200 ~23 YES on 217! Endorsement List (partial) August 7, 1996 Alameda County Board of Supervisors Alameda County Taskforce (ACT) on .the California Budget American Federation of State, County and Municipal Employees (AFSCME) Americans for Democratic Action Asian Pacific Planning Council Bemal Heights Democratic Club Berkeley City Council California Child, Youth and Family Coalition California Church Impact California Federation of Teachers California Independent Public Employees Legislative Council (CIPELC) California Labor Federation, AFL-CIO California Legislative Council for Older Americans California Professional Firefighters California Rainbow Coalition California School Employees Association California School Nurses Organization California State Association of Counties California State Parent-Teachers Assoc. (PTA) California Tax Reform Association California Teachers Association (CTA) Californians for Justice Campaign to Abolish Poverty Child Development Policy Institute Children and Families Action Network of Alameda County City of San Bemardino Coleman Advocates for Children and Youth Communities United for Equality Congress of California Seniors Democratic Party, California E1 Cerrito Democratic Club Emergency Services Network of Alameda County Gray Panthers of Berkeley, San Francisco and West Contra Costa Green Party of California Haight Ashbury Neighborhood Council Hayward Democratic Club Health Access Calit0rnia Jewish Labor Committee League of Women Voters Lesbian/Gay Labor Alliance Los Angeles Coalition to End Homelessness Los Angeles County Board of Supervisors Maternal and Child Health Access Project Mendocino County Youth Project National Lawyers Guild, San Francisco and Los Angeles Chapters Neighbor to Neighbor,. Los Angeles and San Francisco Chapters People First Through Economic Justice Police Officers Research Association of California (PORAC) Progressive Alliance of Alameda County San Franciscans for Tax Justice San Francisco Board of Supervisors San Francisco Labor Council San Francisco Peace & Freedom Party San Francisco Tenants Union Sane Alternatives Coalition Save Our Safety Net Campaign Senior Action Network Service Employees International Union, SEIU State Council Tenderloin Housing Clinic United Educators of San Francisco United Teachers of Los Angeles Urban Counties Caucus Violence Prevention Coalition Vote Health Union of American Physicians and Dentists West Contra Costa Conservation League West Hollywood City Council San Mateo County Atherton $ 47,755 Belmont $ 57,582 Brisbane $ 25,769 Burlingame $ 132,452 Colma $ 508 Daly City $ 308,941 East Palo Alto $ 35,577 Foster City $ _ Half Moon Bay $16,408 Hillsborough $105,684 Menlo Park $ 123,715 Millbrae $ 60,521 Pacifica $ 146,098 Portola Valley $ 8,837 Redwood $ 411,052 San Bruno San Carlos San Mateo South San Francisco Woodside $ 89,960 $ 97,075 $ 273,981 $ 239,957 $ 15,290 Sola_no County Ben/cia $ 223,525 Dixon $ 69,177 Fairfield $ 398,763 Rio Vista $ 16,405 Su/sun $ 43,073 Vacaville $ 318,387 Vallejo $ 460,173 San Bonito County Hollister $ 41,328 Santa Clara County Campbell $ 119,217 Cupertino $ 42,324 Gilroy $ 91,096 Los Altos $ 147,906 Los Altos Hills $ 20,546 LOs Gatos $ 135,898 M/lpitas $ 282,881 Monte Sereno $ 1,063 Morgan Hill $ 92,319 Mountain $ 398,453 View Palo Alto $ 331,633 San Jose $ 2,377,629 Santa Clara $ 337,315 Saratoga $ 42,798 Sunnyvale $ 674,841 Santa Cruz County Capitola $ 18,159 Santa Cruz $ 182,486 Scotis Valley $ 24,450 Watsonville $ 115,574 Sonoma County Cloverdale $ 26,239 Cotati $ 17,215 Healdsburg $ 37,860 Petaluma $ 168,010 Rohnert Park $ 96,669 Santa Rosa $ 434,738 Sebastopol $ 27,911 Sonoma $ 42,451 Annual benefit to cities is 22.5% of the yearly reduction to cities from property tax shift (calculated on '92-'93 and '93-'94 reductions). A Coalition of Taxpayers, Teachers, Firefighters, Seniors, Law Enforcement, Tax Reform Organizations, and Labor. 2500 Wilshire Blvd., Suite 508, Los Angeles, CA 90057 Telephone: 213/386-4036; Fax: 213/386-5878 ID No. 960200 ~i~" Official Endorsement Form YES on 217 Proposition 217 stops an unfair state income tax cut for the wealthiest 1% of state taxpayers, and restores $800 million-a-year to local control for vital services such as schools, police, fire protection, libraries, parks and children's services. I/we endorse the campaign, and the campaign can use my/our name. ~ I am signing on behalf of my organization. ~ I am signing as an individual. Call so I/we can get involved in the campaign. ORGANIZATION P~TN~E SIGNATURE Date Title Street Address City Zip Day phone Evening phone Fax E-mail Please return to: YES on 217 973 Market Street, 7th Floor San Francisco, CA 94103 Voice: (415) 284-7529 Fax: (415) 563-9914