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HomeMy WebLinkAbout2004-09-15 Packet CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 September 15, 2004 6:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES a. Regular Meeting of September 1,2004 4. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. Sm CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Approval of Disbursements for Month of August 2004 b. Award of Bid to Hoblit-Haynes in the Amount of $18,456.09 for a 2005 Jeep Liberty c. Authorization Of Expenditure Of $23,638 For Environmental Compliance Services At The Ukiah Solid Waste Disposal Site d. Authorization to Execute Amendment No. 8 To The Agreement With EBA Engineering In An Amount Not To Exceed $53,868 For Environmental Services At The Corporation Yard e. Adoption of Ordinance Adding New Article 18 to the City of Ukiah Municipal Code Entitled Sewer Lateral Testing f. Adoption of Ordinance Rezoning Assessor Parcel Number 003-2-302-55 (Woodbury Main Street Garden Apartments) From R-2 (Medium Density Residential) to R-2/P-D (Medium Density Residential- Planned Development) g. Notification to Council Regarding the Purchase of 2,884 ft. of 4/0 AWG Aluminum, 15 KV, EPR Insulated, Jacketed, Concentric Neutral, Single Conductor Cable to Champion Wire and Cable in the Amount of $9,897.89 h. Report to Council Regarding the Purchase of a Triplex 16HP Vanguard Mower for the Ukiah Municipal Golf Course From the Ukiah Men's Golf Club in the Amount of $7,500 i. Report to City Council Regarding the Purchase of Anderson's 19-3-19 Green Fertilizer From Target Specialty Products for the Ukiah Municipal Golf Course in the Amount of $5,705.70 j. Adoption of Ordinance Creating New Article 17 of the Ukiah City Code, Entitled Grease Interceptors: Installation and Disposal of Waste k. Approval of Low and Moderate Income Down Payment Assistance Loan and Reimbursement to Community Development Commission of Mendocino County 6. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 1 UNFINISHED BUSINESS a. Update Regarding the Value Engineering Review of the Wastewater Treatment Plant Design b. Update Regarding the Recent Internal Inspection of Lake Mendocino Hydro Plenum Chamber, Tainter Valve, and Other Operational Components Approval of Agreement Extension with Jarvis and Fay in the Amount of $30,000 For Legal Fees Related to Litigation by River Watch Approval of Budget Amendment in the Amount of $236,756 to Provide for Extra Earthwork Relative to Unforeseen Soil Conditions at the Reservoir Construction Site Co d. 8. COUNCIL REPORTS 9. CITY MANAGER/CITY CLERK REPORTS 10. CLOSED SESSION a. G.C. §54957.6 - Conference with Labor Negotiator Employee Negotiations: Electrical Unit Negotiator: Candace Horsley 11.ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. MINUTES OF THE UKIAH CITY COUNCIL REGULAR MEETING WEDNESDAY, SEPTEMBER 1, 2004 The Ukiah City Council met at a Regular Meeting on September 1, 2004, the notice for which had been legally noticed and posted, at 6:32 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Rodin, Andersen, Smith, Baldwin, and Mayor Larson. Staff present: Utilities Project Manager Burck, Commu~,::,: Services Supervisor DeKnoblough, Finance Director Elton, Wastewater Treat ?'~lant Supervisor Gall, City Manager Horsley, Water Treatment Plant Manage[::::~:,~i~i:Son, Planning Associate Lohse, Accounting Manager McCann, City Attorney~,,,,~i~, '~i?~:Deputy Public Works Director Seanor, Planning Director Stump, Public,. :~ies '~:~=~ tor Ziemianek, and Deputy City Clerk Ulvila. ' "~::ii!ii~'iii~ii!iii!!i!~i?~i?~,~ .... Associate Planner Lohse led the Pledge ':~"'~/~i~i?~~: City Manager Horsley advised Council that "Approval of Application to Helen Avenue" has notified staff th. to with, for agenda item "8a" titled, 50 Years Old Located at 1080 Iheir application. 3. PROCLAMATION 3a. Proclamation: Mayor Larson Afternoon Club C, and cong civic and cultural Ms of th( irday the irday ation ~ial an ;d the the Aftern and ~accepted the Proclamation. ~d. ing Se ;mber 2004 as the Saturday ;ns of Ukiah to convey their appreciation Club for its valuable contributions to the f. Rolzinski of the Board of Directors The Board of Directors of 4. AP 4a. Re¢ Deputy "Katerzyna OF MIN ~S 2004 a spelling error on page 7, second paragraph, for Her name should be spelled "Katarzyna Rolzinski". Councilmember n noted corrections to page 7, third paragraph; that the first sentence should read "City Attorney Rapport discussed enforcement of the Noise Ordinance and possible changes to violations so they could be considered an infraction". The last sentence in the sixth paragraph on that page should read, "It was her opinion that the District Attorney dropped the ball in this situation, not the Police Department." M/S Rodin/Baldwin approving the Regular Meeting Minutes of July 21, 2004, as amended, and carried by unanimous consent, with Councilmember Smith abstaining. Regular City Council Meeting September 1,2004 Page 1 of 10 4. APPROVAL OF MINUTES 4b. Re.qular Meetin_cl of Au.qust 4, 2004 Councilmember Andersen referred to page 4, first paragraph listing speakers, and corrected the spelling of Greg Giusti. M/S Baldwin/Andersen approving the Regular Meeting Minutes of August 4, 2004, as amended, and carried by unanimous consent. 4. APPROVAL OF MINUTES 4c. Re.qular Meeting of August 18~ 2004 M/S Andersen/Smith approving the Regular Meeting presented, and carried by unanimous consent, with 5. RIGHT TO APPEAL Mayor Larson read the appeal process. of August 18, 2004, as ber Rodin abstaining. 6. CONSENT CALENDAR Deputy City Clerk Ulvila requested item "6d can review the files more thorouc ,. The Council. to the next g so staff ~roved by a consensus of M/S Rodin/Smith approving items Calendar as follows: a. Rejected Pro for b. Received Report $9,560 for SIo Wo the c. Received Noti on of Put ;e of $6,542.25 from e. Rej~ P~ f. Pi go SI h. Awarded Basis, to Rau Concrete Testing Contra, ~n with n the Amou ntract to and c ue item "d" of the Consent a Card System; Narvaez in the Amount of Solid Waste Disposal Site; le Drive Cutterhead in the Amount of Continued es Received ~m Arvagene Rabano and Referred to Joint !mpire Municipal Insurance Fund; and Bonsignore for Engineering Services in Documentation to Support the City Water Right $30,000; Striping Service, Inc. for Street Striping 2004, in the Amount of $18,071.02; ;onsulting Services Agreement on a time-and-Expense Inc. to Conduct Soil Compaction Testing and Construction of the New Water Storage Tanks. Motion carried by the following roll call vote: AYES: Councilmembers Rodin, Andersen, Smith, Baldwin, and Mayor Larson. NOES: None. ABSTAIN: None. 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward to address Council. 9. UNFINISHED BUSINESS 9a. Status Report Concerning the Community Design Forum Event Regular City Council Meeting September 1,2004 Page 2 of 10 Planning Director Stump discussed his status report to Council with regard to the Community Design Forum Event. He explained its purpose and goal, listed possible events that have been identified, and explained the Planning and Community Development Department projects that the Committee determined these events could lead to. 8. PUBLIC HEARING (6:45 P.M.) 8a.A[~[~roval of Application to Demolish a Structure Over 50 Years Old Located at 1080 Helen Avenue As previously announced, the applicant has withdrawn their Council is needed at this time. :ation and no action by City Manager Horsley advised that, due to time for Council to hear item "8c" next on the agenda. Council consented to take item "8c" out of 8. PUBLIC HEARING (6:45 P.M.) 8c. Adoption of Resolution Establ Garbage and .~c~ Finance Director Elton discusse~ Systems, Inc. which requires an recycling collection rates. He explain, in the Ukiah Daily Jour lUSt the ~est has been made Fees and Rates for franch reement with Solid Wastes ,ade to the garbage and Hearing was published He advised that Systems submitti reviewed the requ~ Councilme initial cont~ the ne~ recomm, is subji !86 custom~ additional I a( and 18.75% request with increasing costs, Solid Waste a 21.64' crease which staff has reduced. Staff subcommittee, consisting of staff and fiew the proposed increase after staff's He discu~ ;d the various sizes of garbage disposal )% of the business customers in the City have toter/can 6.9% increase. Only the largest generator of ect to the larger increase. It was his opinion that ;nue was substantiated by Solid Waste Systems and he a resolution adjusting fees of 6.9% for toter/can service listed in attachment "A" of the Resolution. Councilmember initiated discussion with regard to the rates for commercial and residential users and how those rates were listed in the published public hearing notice. It was his opinion that the notice did not clearly explain the proposed rate increase. Councilmember Baldwin inquired if the notice was distributed in the City's utility bills, and staff responded that it was not included in the utility billing. However, the notice and report were available on the City's web site and at the counter in City Hall. City Attorney Rapport explained that the notice meets the legal requirement of the Ukiah City Code. Regular City Council Meeting September 1,2004 Page 3 of 10 City Manager Horsley responded that staff understood the concern and would increase awareness of the rate adjustment. Public Hearing Opened: 7:02 p.m. Members of the audience that spoke to the issue were: Jeryln Harris (representing the Mendocino County Employers Council) and John McCowen. Tape lb Emmett Jones, City of Ukiah financial consultant, advise three years ago to review the rate schedule at that t situation. He detailed the subcommittee's meetin~ noted that full explanations were given to the que'asked by continued to discuss the value of recyclables commodities his opinion that the proposed rate schedu able prol the City's commercial or residential sut Id ize the Public Hearing Closed: 7:32 p.m. ~,~ ...... he was hired by the City very familiar with the Systems, and ubcommittee. He It was that neither Tape 2a-2b Considerable discussion ensued containers (inserts) and informing th available to the publ man's increases that would percentage goal ~d Council meeting ~w for furt noticin~ ~e p~ hearing notice, 10-gallon other size containers and health insurance /stems, meeting the City's to continue the Public Hearing to the next public of the proposed rate increase. Councilmember An concern,, O felt member of the subcommittee, he has and exl: his concern with the past business ~ms in other cities and have the subsidiaries interest. He more time for consideration. Coum Smil analysis costs involi I. i' was his opinion that staff has made a thorough Councilml 'esponded by stating that businesses are being hit hard by inflation and it nion that the City should stay with its current hauler. He recommended the i/ic hearing be continued to the next Council meeting to allow for the public to obtain further information since, in his opinion, many people do not subscribe to the local newspaper or have computers or internet service to access the City's web site to obtain further information. He stated that the City should strongly encourage the public to obtain 10-gallon inserts for their garbage containers. He felt the rates had been analyzed properly. City Manager Horsley explained that Mr. Jones was hired by the City to conduct an audit of Solid Waste Systems and he has a great deal of expertise. Ukiah Solid Waste Regular City Council Meeting September 1,2004 Page 4 of 10 has been very responsive to the City's concerns and to staff's knowledge; the company has not been dishonest with the City. For the record, she stated that the garbage collection discussed only concerns regarding collection within the City limits. Mayor Larson stated that it is his opinion the proposed rates are justified. In the future, staff should prepare a public notice that more clearly clarifies the costs of the containers and include notification to the public in the utility billing and to the media. Councilmember Rodin voiced her support for the proposed~e increase and noted that in the future staff should better notify the public. It wa.~i~'°pinion that the City's rates are lower than most other cities ..... ~=:~iiii~iiiiiiii!i ..... M/S Baldwin/Andersen to continue the Public Hea~i~:'~:to ~iii~ when staff can be present and to solicit public input on the matter. ~ ~n failed e following roll call vote: AYES: Councilmembers Baldwin and in. NOES: Co~~embers...~.~.~ Rodin, Smith and Mayor Larson. ABSTAIN: None. ENT: None. .::~:~,,,~:~,,,,~,~,~::~.,~:,,,,~, M/S Smith/Rodin adopting Resolution the schedule':~of fees and rates for garbage and recycling collection 004-2005 Fiscal Year and for Staff to make a stronger effort to n~ public types of matters in the future. A brief discussion of the motion by M/S Rodin/Smith ame~ to customers regard the ility e can in., ~cil followed. educational materials Motion carried and Mayor Larson. ABSENT: call AYES: Council members Rodin, Smith, ;rsen and Baldwin. ABSTAIN: None. 8. P Juction of No. Assoc[ to Council noted the owners to and a 1.9-acre storage lockers, a~ Isor Parcel Number 002-302-55 ect Manager for this project, discussed his Staff Report of the PD Combining Zone will allow the property ;nt complex into 38 individually-owned townhouse lots contain common use areas, including the access driveways, recreation facilities. He provided background information concerning the proje~[ which was originally constructed in the late 1980's. The property is located on South Main Street. The Planning Commission met on June 23, 2004 and voted 4-0 to recommend that the City Council approve both the Negative Declaration prepared for the project and the rezone to R-2 PD zoning. It was staff's opinion that the proposed townhouses will fill a housing ownership gap in Ukiah and will provide an opportunity to buy a smaller, more affordable residential unit with lower maintenance requirements. Regular City Council Meeting September 1, 2004 Page 5 of 10 Planning Director Stump discussed the General Plan as it applies to condominium conversions and noted that this project does not raise displacement issues. This is the first conversion in Ukiah. Public Hearing Opened: 8:27 p.m. Members of the audience that spoke in support of the project were: Shoemaker, Jim Mulheren, John McCowen, and Judy Pruden. Richard Public Hearing Closed: 8:31 p.m. M/S Smith/Rodin Adopting Negative Declaration 56; carried by the following roll call vote: AYES: Smith, Baldwin, and Mayor Larson. NOES: N( N~ ect Rezone No. 03- Rodin, Andersen, None. M/S Smith/Baldwin Introducing Ordinance vote: AYES: Council members Rodin, NOES: None. ABSTAIN: None. ABSENT: only; carried by roll call and Larson. Councilmember Baldwin stated demand in the Ukiah valley for ab~ taking government action. will not other hz this project because there is a and it's not the rationale for Motion carried by the Smith, and Mayor ABSENT: None. roll cai )ES: Imeml aldwin. Rodin, Andersen, ABSTAIN: None. Deputy City Council of Californ ,Ordinance, "An Ordinance of the City Zoning Map for the City of Ukiah, M C( Rodi~ B N: N~ ; carried by the following roll call vote: AYES: and Mayor Larson. NOES: Councilmember ENT: None. Councilm, next. uested Council take item "10d" out of order and discuss it Recessed: 8:35 p.m; Reconvened: 8:40 p.m. 10d. Consideration and Possible Approval of Revised Road Improvement ana Land Use Agreement- 8/25/04 with Mendocino County City Attorney Rapport discussed his Staff Report to Council regarding a revised Road Improvement and Land Use Agreement dated 8/25/04 with Mendocino County which addresses the two issues identified by the City Council at the February 2, 2004 meeting. The subcommittees met on July 17, 2004 and agreed to the changes made on the use of City design guidelines and on the issue of excusing some projects from paying their Regular City Council Meeting September 1,2004 Page 6 of 10 proportional share of mitigation costs. He discussed these changes in further detail and noted that, with these two changes, the subcommittee and City Staff recommend approval of the agreement. The Mendocino County Board of Supervisors is scheduled to consider a similar recommendation of the County subcommittee and staff at its next regular meeting following the City Council's meeting. Council discussed with the City Attorney and City Manager various aspects of the agreement. It was noted that Councilmember Rodin and Mayor Larson attended the subcommittee meeting. .~'~::~'~'~::~ .... Public comment opened' 8:55 p.m. Members of the audience that spoke to the issue City of Ukiah's Paths, Open Space, and Creeks Iph (member of the Pruden. Councilmember Rodin thanked Ms. Prud~ should be a narrative document involvim parties and for the Council to send this docL Supervisors asking them to be suppgrtive the Cou~ I that there interested Board of Public Comment closed: 9:04 Discussion followed with City's Master Plan, does not address th~ that developmenl County. ard to noted ;only' ~ntil an' ,nt"~ld be compatible with the that the agreement i'g to pay mitigations. He also noted linance is adopted by the City and the M/S provide ~nt and Land Use Agreement and ~ Mendocino County. Di: followed the o ions of the g that are~ the County. :he power the agreement gives to a governing body, CEQA review, the possibility of the City annexing ;a, and of the City establishing a better relationship with the M/S Baldwin failed by the foi Andersen, Smith, on the matter before continuing with discussion. Motion roll call' AYES: None. NOES: Council members Rodin, and Mayor Larson. ABSTAIN: None. ABSENT: None. Discussion continued with regard to the document and future planning, traffic impacts, the feasibility of Caltrans installing hook ramps. It was noted by the City Attorney that the agreement tries to balance the City and County as separate jurisdictions. Tape 3b Motion carried on motion Smith/Rodin by the following Councilmembers Rodin, Andersen, Smith, and Mayor Larson. Baldwin. ABSTAIN: None. ABSENT: None. Regular City Council Meeting September 1,2004 Page 7 of 10 roll call vote: AYES: NOES: Councilmember 10. NEW BUSINESS 10a. Adoption of Resolution Making Appointment to the Parks~ Recreation~ and Golf Commission Deputy City Clerk Ulvila advised that the City Clerk's office provided a News Release extending the deadline for applications for one vacancy on the Parks, Recreation, and Golf Commission, and the only application received was submitted by Mr. Jonah Freedman. M/S Rod,n/Baldw,n nom~nabng Johan Freedman to the "i=~==~=~Recreat~on, and Golf carried by the following roll call vote: A~~~ouncil members Rodin, Commission; Andersen, Smith, Baldwin, and Mayor Larson. NQ~?~e. ABSTAIN: None. M/S Baldwin/Smith adopting Resolution 0, Making :tment (Johan Freedman) to the Parks, Recreation, and '; carried by~::~tollowing roll call vote' AYES: Council members , BaldWi~and Mayor Larson. NOES: None. ABSTAIN: None. 9:30 p.m.: Mayor Larson 9:30 p.m.: Vice Mayor Baldwin a: 10. NEW BUSINESS 10b. Introduction of Entitled Public Utilities explained that to the City sewer maintenan, permitti~ signi uantiti Di~ e Eliminati( Ior Zie O elf from chair ce ~rs: In~ ~nek 7 to the Ukiah City Code~ ~on and oosal of Waste ~ssed his Staff Report to Council and Is the discharge of fats, oils and grease It requires the installation and ptors and/or traps, and allows for the )n using fats, oils, and grease in requirements anticipated in the National Pollutant It was and staff notify the bui time. The goal months. Director in mianek that a survey was sent to all businesses in the City with many of the establishments on this matter. Staff will ~rk with them to enact a grease interceptor over a period of of the businesses comply with the new ordinance within 36 Jerry Gall, Wastewater Treatment Plant Supervisor, explained that in order to ensure the interceptors are property maintained on a regular basis, staff will guide the business and address issues of the establishments as they arise. M/S Rodin/Smith introducing Ordinance by title only, carried by the following roll call vote: AYES: Council members Rodin, Andersen, Smith, and Vice-Mayor Baldwin. NOES: None. ABSTAIN: None. ABSENT: Mayor Larson. Regular City Council Meeting September 1,2004 Page 8 of 10 Deputy City Clerk Ulvila read the title of the Ordinance, An Ordinance of the City Council of the City of Ukiah Renumbering Article 17 of Chapter 2 of Division 3 of the Ukiah City Code, as Article 18, and adopting a new Article 17, entitled: Grease Interceptors, Installation and Disposal of Waste, as amended. M/S Rodin/Andersen introducing Ordinance as amended; carried by the following roll call vote: AYES' Council members Rodin, Andersen, Smith, and Vice-Mayor Baldwin. NOES: None. ABSTAIN: None. ABSENT: Mayor Larson. 10. NEW BUSINESS 10c. Introduction of Ordinance Addi New Article Munici Code Entitled Sewer Lateral Testi Public Utilities Director Ziemianek discussed his inflow and infiltration (l&l), the introduction of Wastewater Treatment Plan (WWTP) via tht significant cost increases to the WWTP O of I&l for the City system were com conclusions state that as much as 50% I&l privately owned connection latera!~... The tested and repaired as necessary the dwelli undergo significant remodeling. Re and ,ction (sewer) and 1977, of Ukiah Council concerning to the City's resulting in et. Studies and reports i'ly attributed to ::~problems in requires laterals be sold, transfer of ownership, or Jerry Gall, Wastewater Treatment that it is aimed at real options for staff to to insI the the program and noted ..~. of homes. He discussed Discussion ith Council noted the M/S call d Ordinance and the cost of the project. ~blic with regard to this matter. Or( by title only, carried by the following roll Rodin, Andersen, Smith, and Vice-Mayor Baldwin. ~BSENT: Mayor Larson. Deputy Council Ukiah City Testing. Clerk of ead the title of the Ordinance, An Ordinance of the City Renumbering Article 18 of Chapter 2 of Division 3 of the 9, and adopting a new Article 18, entitled' Sewer Lateral M/S Smith/Rodin Ordinance, carried by the following roll call vote: AYES: Councilmembers Rodin, Andersen, Smith, and Vice-Mayor Baldwin. NOES: None. ABSTAIN: None. ABSENT: Mayor Larson. 10. NEW BUSINESS 10e. Discussion Regarding Amendment to the Russian River Watershed Association Memorandum of Understanding City Manager Horsley discussed her Staff Report to Council and advised that the Russian River Watershed Association has been meeting for over one year and has re- finalized the MOU Ukiah uses, based on a the North Bay Watershed Association's. The Regular City Council Meeting September 1, 2004 Page 9 of 10 City Attorney has worked closely with the attorneys from the other agencies and agrees with the revised language. City Attorney Rapport briefly discussed the equitable sharing of any liability. M/S Smith/Baldwin approving amendment to the Russian River Watershed Association (RRWA) Memorandum of Understanding (MOU), carried by the following roll call vote: AYES: Councilmembers Rodin, Andersen, Smith, and Vice-Mayor Baldwin. NOES' None. ABSTAIN' None. ABSENT: Mayor Larson. 11. COUNCIL REPORTS Councilmember Smith attended an NCPA meeting in Murphys, Californi facilities there. At the NCPA commission m~ extending the power of sale agreement wi' expiring this year. He noted that D meetings with NCPA staff and made im reported that he and Pul s dealt ter Cover an, ~ngaged Tape 4a Director Ziemianek reported on Army Corps of Engineers wants he also met with FERC last week Corps of Engineers plans to shut inspection. They have r of stn as well. ;eting ity's Director Ziemianek d toured the hydro resolutions contract e important Corps of Engineers. The again. He reported that September 15th the Army River and will do their will inspect the City's plant 12. CITY MANG ITY City Manager She explai~ hear th~ hat movie is scheduled for Friday night. the Plaza so outlying residents didn't Sh~ gallo Deputy the archival various de that She lerk Ulvila major water main blow up and we lost one million reservoir water is so important. the City Clerk's Department is currently working with for destruction. Itemized lists have been distributed to will be submitted to Council at subsequent meetings. 13. CLOSED SE~ None 14. ADJOURNMENT There being no further business, the City Council meeting was adjourned at 10:25 p.m. Marie Ulvila, City Clerk Regular City Council Meeting September 1,2004 Page 10 of 10 MEMO Agenda Item: 3a TO: FROM: Honorable Mayor and City Councilmembers Deputy City Clerk Marie Ulvila SUBJECT: City Council Minutes: September 1, 2004 DATE: September 8, 2004 Due to the short work week and holidays, the draft minutes of the September 1, 2004 Council meeting are not complete. Every effort will be made to provide Council with a copy of the Draft minutes on Tuesday, September 13, 2004. Memos: CC090104 - minutes ITEM NO.: .Sa DATE: September 15, 2004 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF AUGUST 2004 Payments made during the month of August 2004, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 56705-56793, 56795-56923, 57046-57143, 57146-57246 Accounts Payable Manual check numbers: 54491-54492 Payroll check numbers: 56579-56704, 56924-57045 Payroll Manual check numbers: 56794, 57144, 57145 Void check numbers: none This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of August 2004. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with:Gordon Elton, Director of Finance and Candace Horsley, City Manager Attachments: Report of Disbursements APPROVED: - Candace Horsley, City rv~nager KRS:WORD/AGEN DAPAUG04 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF AUGUST 2004 Demand Payments approved: 56705-56793, 56795-56923, 57046-57143, 57146-57246, 54491-54492 FUNDS: 100 General Fund $180,225.90 600 131 Equipment Reserve Fund 611 140 Park Development 612 141 Museum Grants $7,125.67 615 143 N.E.H.1. Museum Grant $1,756.47 620 150 Civic Center Fund 640 200 Asset Seizure Fund $836.00 650 201 Asset Seizure (Drug/Alcohol) 652 203 H&S Education 11489 (B)(2)(A1) 660 204 Federal Asset Seizure Grants 661 205 Sup Law Enforce. Sty. Fund (SLESF) $2,509.81 664 206 Community Oriented Policing 670 207 Local Law Enforce. BIk Grant $1,666.66 678 220 Parking Dist. #10per & Maint $2,428.11 679 230 Parking Dist. #1 Revenue Fund 695 250 Special Revenue Fund $4,708.28 696 260 Downtown Business Improvement 697 290 Bridge Fund 698 301 2107 Gas Tax Fund 699 310 Special Aviation Fund 800 315 Airport Capital Improvement 805 330 Revenue Sharing Fund 806 332 Federal Emerg. Shelter Grant $18,931.35 820 333 Comm. Development Block Grant 840 334 EDBG 94-333 Revolving Loan 900 335 Community Dev. Comm. Fund 910 340 SB325 Reimbursement Fund 920 341 S.T.P. 940 342 Trans-Traffic Congest Relief 950 345 Off-System Roads Fund 960 410 Conference Center Fund $10,147.64 962 550 Lake Mendocino Bond 965 575 Garage $1,950.13 966 975 PAYROLL CHECK NUMBERS 56579-56704 DIRECT DEPOSIT NUMBERS 21275-21414 PAYROLL PERIOD 7/18/04-7/31/04 PAYROLL CHECK NUMBERS: 56794, 56924-57045, 57144-57145 DIRECT DEPOSIT NUMBERS 21415-21558 PAYROLL PERIOD 8/1/04-8/14/04 VOID CHECK NUMBERS: NONE Airport Sewer Construction Fund City/District Sewer City/District Sewer Replace Special Sewer Fund (Cap Imp) San Dist Revolving Fund Spec San Dist Fund (Cap Imp) REDIP Sewer Enterprise Fund Sanitary Disposal Site Fund Landfill Corrective Fund Disposal Closure Reserve U.S.W. Bill & Collect Public Safety Dispatch MESA (Mendocino Emergency Srv Auth) Golf Warehouse/Stores Billing Enterprise Fund Fixed Asset Fund Special Projects Reserve Electric Street Lighting Fund Public Benefits Charges Water Special Water Fund (Cap Imp) Special Deposit Trust Worker's Comp. Fund Liability Fund Payroll Posting Fund General Service (Accts Recv) Community Redev. Agency Redevelopment Housing Fund Redevelopment Cap Imprv. Fund Redevelopment Debt Svc. Russian River Watershed Assoc TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS $31,385.48 $385,019.17 $137,826.17 $13,358.70 $5,403.35 $23,721.32 $1,276.23 $47,137.17 $23,666.27 $4,215.61 $4,926.66 $5,534.43 $1,822.00 $1,111,348.37 $12,240.29 $4,405.39 $95,109.10 $19,500.91 $13,887.44 $55,599.43 $43,148.02 $382,920.14 $1,774.88 $11,840.98 $10,000.00 $1,873.50 $10,213.26 $2,691,440.29 $65,413.01 $152,439.69 $346,175.23 $3,255,468.22 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on Deputy City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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LO L~D kD ~ ("q C~1 o °© ~ o o~ ,---I o D~ 0 (J rJ D~ H H o ~ ~ o o o ~o~ 00000000 000 ~0 O~ 0 0 ~ ~ H~ ~00 0 ~ 0 c~o~ o o o ~~o o o r-i ~0 o H~HH~HH~H~ OOOOOOOOOO O O O r--i la~ [13 ~o~ o o o oo · 0 · 0 0 ~o r..-t ~-q · 0 c~c~ ~ ~oo~ oo o o ~oo~ 0 O0 O0 0 0000000000 ..... .... . o~oo~oo~o .......... o~ooo~~ ~~oo~~ .......... ~oo~oo§o ~0 O0 0 o o o · o · o o ~q · o o o o o o · . o o · . ,-~ o o 0~ · . o o o o 0 o o I...q ~ HHHH o~~ ~0 1.1'3 i r~ o,~ rD · o > o o o o o 0 0 0 0 0 0 0 0 0 0 0 0 0 o © S ~ '":' o o H 0 ~ ~r,j 0 r~ 0 O~ ~ ~ H~ H ~ m 0 H [-,f.-] [-.~] 000 oh C~ g§ o o oog , , 888~ oggo oog o o o o o · , r"-q ~--I ~--I · · · , C~ t~ 000~ ~0 0000 o o 0 H ~ r~ ~000 0~ ~000 u~ u~ o o o o o o o o o o o o 0 0 ~ c~1 o o o o . . o o ~ o ~ c~ . . o o · . o'~ o~ ~ [.-.. ko kg, O~ © 0 0 CJ i > °~ 0 HCJ i 0 0 0 ~ H~ 0 ~ ~ ~ 0000 ~0000 000000 000000 0 0 O0 ~~0 oo ooo . . , , o o ~0 E~ H ~ 0 H 000 r.J O r.J 0 H H~ ~0 r.j ~ i o o o o o o o ~q 0000000 O0 O0 0000 0000 ~ ~00 0 000~~ o~oo~o 0 O0 0 0 0 0 0 00 · · · lDO ~o LC}LC'lO oossooS O0 O0 0000000 0000000 ~0 °°S2°°~ O0 O~ 0000000 oossooSo O0 O0 0 ~oo~ oo oooo oooo oo os~ooso 0 O0 0 0000000 °~°° ~o~o~ O~ O~ 0~0~ o~o~ 0 O~ ~ o o 0 0 0 ~H~ ~NO © :z:o 0 O~ rj · o > o o o c~ c~ oo o 00000000 HHNNNNNH 00000000000000 00000000000000 H HHHH H HH OOOOOOOOOOOOOO 0 0 ooo o o o . °~ c~ ~-~ · o o rj 0,,< o o o o o o · · o o ~ o ¢4 00 · 0 ,ri o o ~ o 00 · o o ,r-i 00 i oo~ o oSSOOSOO oo OO OO oo ~ OOOOOOOOOOOOOO o~oo~o ~ ~°° ~OO~OOO~O~OO ~OO~O~OO~ . · · · .... . . · · 0 OOOOOOOOOO~O~ OOOOOOOO~O~ HHHHHHHHHHHHHH O O ~ O r~c0 ~,rj O~ H i ~~oo ~~o~ r~o H ~ ~HHHHHHHHHHHHHH O~ E~o rJ . o > o oooooooooo oooooooooo 0000000000 oooo o ooo oo~oo~o O0 O0 O0 00000000 ~° 00000000 0 0 0 o~Oo~oO~oo oo o~oo~oo~ © 0 HHHHH~HHHHO ~o°° o~ o ooo · 0 · 0 0 0 HO 121 O HO 0 O~ © 0 ~00000000 o o o oo oooooooooooooooooooooooooooooooooooo o o 0 0 o oo~oo§~oo~oo~oo~oo~oo~oo~oo~oo~o 000000000000000000000000000000000000 oo~oo~oo~o~oo~o~oo~oo~oo~oo~ 0.,,, .... 00..00.0,00.,.0 .... . o oo o~ ~o o~ ~ ~o o o~ o~ o 0...,.0..0,...,...0... ...... oooooooooooooooooooooooo~o~o~~ooo °~°° ~ ~oo~oo~oo~ o O~ O~ o o oo o o oo oo oo oo ooooooooooooo o~ oo8 o o 0 0 , oo~o~o O0 O~ 0 O0 00000000 000 oo~oo~o ~oo .0,0...00...0 oo~oo~~oo~ HHHHOHHH~HHH~0 H H ~ 0 000 o o · . 0o 00 o o · ~° ~ ,.-] 0 r./'} rj'} 0 o o t~ o O~ H~H ~1 H O~ ~0000000000000 0 D o O~ ~J . o o o o o 0 0 o o o , o o ,<o Or~ O~ 0~: 0 0 o o o ~ o o ~ o t~ ~ °~ ~ ~ AGENDA SUMMARY REPORT ITEM NO. 5b DATE: September 15, 2004 SUBJECT: AWARD OF BID TO HOBLIT-HAYNES IN THE AMOUNT OF $18,456.08 FOR A 2005 JEEP LIBERTY Submitted for the City Council's consideration and action is staff's recommendation to award a bid of $18,456.08 for one Jeep Liberty to Hoblit-Haynes Dodge in Woodland, CA. Bid requests were sent to dealers with six bids returned. The lowest response, Hansel Ford with a Ford Escape, did meet specifications because of engine configuration. The difference between the bid price and the award of bid amount is due to the fact that cruise control was inadvertently omitted from the specifications and this option is $297.00 plus tax ($318.54) over the quoted price and the dealer will provide a $500 discount if the vehicle is paid for within 20 days from the delivery date. The extra does not affect the outcome of the bid, as it is actually $181.46 less than the quoted amount. This vehicle will replace a 1990 Izusu with 81,000 miles. The vehicle is necessary due to the poor reliability of the Izusu and the anticipated travel necessary for the water treatment and distribution education and regulation compliance. This vehicle will be purchased through funds budgeted in account 820.3908.800.000. RECOMMENDED ACTION: Award bid to Hoblit-Haynes Dodge for one Jeep Liberty in the amount of $18,456.08. ALTERNATIVE COUNCIL POLICY OPTION: Reject the bids and provide direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Bernie Ziemianek, Public Utilities Director Alan Jamison, Water Treatment Plant Supervisor Candace Horsley, City Manager Bid Tabulation APPROVED: ~~~Ci M Candace Horsley, anager CITY OF UKIAH 300 SEMINARY AVENUE UKIAH, CA 95482-5400 (707) 463-6217 (City Clerk-s Office) Attachment ~ [ -- .i BID OPENING FOR:.. Compact SUV SPECIFICATION NO. E23848 DATE: Auqust 11,2004_ TIME: 2:00 p.m. COMPANY HOBLIT HAYNES CENTURY FLT GROUP 801 MAIN STREET WOODLAND, CA 95695 ,AMOUNT HARPER MOTORS 4800 HIGHWAY 101 NORTH EUREKA, CA 95503 NORTHLAKE FORD MERCURY. 2575 S. MAIN STREET LAKEPORT, CA 95453 MANLY OLDSMOBILE/CMC TRUCKS CORBY AVENUE MALL SANTA ROSA, CA 95401 HANSEL FORD 30-75 CORBY AVENUE SANTA ROSA, CA 95407 Marie Uivila, Deputy City Clerk Bids: Compact SUV AGENDA SUMMARY ITEM NO. 5c DATE:September 15, 2004 REPORT SUBJECT: AUTHORIZATION OF EXPENDITURE OF $23,638 FOR ENVIRONMENTAL COMPLIANCE SERVICES AT THE UKIAH SOLID WASTE DISPOSAL SITE SUMMARY: EBA Engineering (EBA) submitted a proposal (Attachment 1) to the City of Ukiah for annual environmental compliance services at the Ukiah Solid Waste Disposal Site. This work involves preparation of required quarterly and annual reports which will be submitted to the Regional Water Quality Control Board (RWQCB). EBA will prepare the necessary reports for storm water, surface water, leachate, groundwater, and landfill gas monitoring. In addition, EBA will perform the quarterly testing of landfill gas. Alpha Analytical Laboratories will collect and analyze storm water, surface water, leachate, and groundwater samples. Alpha will then forward the sample results to EBA in an electronic format to be incorporated into the reports. EBA has performed this same work for the last few years. Both the City and the RWQCB continue to be satisfied with the quality of EBA's reports. Funds are available for this work and are identified in the Fiscal Year 2004 / 2005 budget as shown in Attachment 2. Staff recommends authorization of this expenditure for environmental compliance services with EBA Engineering. RECOMMENDED ACTION: Authorize expenditure of $23,638 for environmental compliance services at the Ukiah Solid Waste Disposal Site. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct staff to seek proposals from other firms and report back to Council. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Diana Steele, Director of Public Works / City En.g!neer~-7~.)Yi ~ Rick Seanor, Deputy Director of Public Works ~J~- Candace Horsley, City Manager 1. Proposal and Cost Estimate from EBA Engineering 2. Fiscal Year 2004 / 2005 budget sheet APPROVED:?--~:~"~% Candace Horsley, Cih(, RJS: AGebaProfSvcs-12 Manager August 25, 2004 Ms. Diana Steele, P.E. Director of Public Works City of Ukiah 300 Seminary Avenue Ukiah, CA 95482-5400 Proposal for Environmental Compliance Services City of Ukiah Landfill Mendocino County, California Dear Ms. Steele: RECEIVED AUG 3 0 2004 CITY OF UKIAH DEPT. OF PUBLIC WORKS Per your request, EBA Engineering (EBA) is pleased to present this Proposal to amend the original "Agreement for Professional Services" dated October 9, 2002 to incorporate an additional one (1) year of environmental compliance services at the City of Ukiah Landfill. Whereas the original agreement encompassed four (4) primary tasks (Tasks 1 through 4), three of which represented one-time services (Tasks 1, 3 and 4), this Proposal corresponds exclusively to the extension of Task 2 for annual environmental compliance monitoring. Services associated with Task 2 under the existing agreement will be completed by October 15, 2004 upon submittal of the 2004 Third Quarter Detection Monitoring Report. EBA proposes to implement the Task 2 services for the same fee included in the Original agreement. An itemized breakdown of costs for the specific services is provided below. The q0rresponding cost table is attached at the end of this Proposal. Task 2A - Stormwater Monitoring: $ 1,594 Task 2B - Surface Water/Leachate/Groundwater Monitoring: $14,596 Task 2C - Landfill Gas Monitoring: $ 7,448 Total Cost Estimate: $ 23,638 As part of the amended agreement, EBA will perform the same Task 2 scope of services and generate the same number and quality of deliverables as outlined in the original agreement. Furthermore, the corresponding services will be subject to the same conditions and limitations stipulated in the original agreement. LAprojecA958MmendmentsXamend2.DOC 825 Sonoma Avenue, Suite C Santa Rosa, California 95404 (707) 544-0784 FAX (707) 544-0866 Also in Southern California EBA appreciates the opportunity to present this Proposal for the City's consideration. If you should have any questions regarding the information contained herein, please do not hesitate to cont', ct our office at (707) 544-0784. Sincerely, EBA ENGINEERING Mike Delmanowski, C.E.G., C.Hg. Senior Hydrogeologist on F. Bro w~~ President Enclosures: Table 1 (Cost Proposal). LAp r oj e c t~9 5 8M me ndme nt sXame nd 2 .D O C z~ < < < < Attachment ¢'3 ',q' 0 0 0 I~._~ LII IIII ii i _ I AGENDA SUMMARY ITEM NO. 5a DATE:September 15, 2004 REPORT SUBJECT: AUTHORIZATION TO EXECUTE AMENDMENT NO. 8 TO THE AGREEMENT WITH EBA ENGINEERING IN AN AMOUNT NOT TO EXCEED $53,868 FOR ENVIRONMENTAL SERVICES AT THE CORPORATION YARD SUMMARY: In October 2003, the City of Ukiah executed Amendment No. 7 with EBA Engineering (EBA) to complete Interim Remedial Action Work Plan at the Corporation Yard as required by the North Coast Regional Water Quality Control Board (NCRWQCB). Some of this work was completed last fall, however, due to the pending rainy season, the excavation and removal of approximately 670 cubic yards of soil located at the site of the former fueling island was postponed with the concurrence of the NCRWQCB. Funding for this work was carried forward to the Fiscal Year 2004-2005 budget. Staff recently obtained a revised estimate from EBA Engineering for expenses anticipated in Fiscal Year 2004-2005 including quarterly groundwater monitoring and work postponed from last fall (Attachment 2). An Amendment is needed to cover the cost of additional items not included in the previous cost estimate as well as the cost for quarterly groundwater monitoring and reporting. Funds are available for this work and are identified in the Fiscal Year 2004-2005 budget (Attachment 3). Staff has filed a claim for insurance coverage with the City's insurance provider, Great American Custom Insurance Services, Inc. In addition, staff has filed a claim with the State of California Underground Storage Tank Cleanup Fund for reimbursement of expenses related to this project. Staff recommends authorization of Amendment Number 8 with EBA Engineering. RECOMMENDED ACTION: Authorize Execution of Amendment No. 8 to the Agreement with EBA Engineering in an amount not to exceed $53,868 for Environmental Services at the Corporation Yard. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct staff to seek proposals from other firms and report back to Council. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Diana Steele, Director of Public Works / City Engin. eer~ Rick Seanor, Deputy Director of Public Works,~ ~ Candace Horsley, City Manager 1. Amendment No. 8 to the Agreement 2. Cost Estimate from EBA Engineering 3. Fiscal Year 2004/2005 budget sheets RJS: AGebaProfSvcsl 1 y C~ Manager CITY OF Ukiah Attocllme.t ~t AMendMent NO. 8 tO AgREeMENT fOR PROfeSSiONal CONSULTING SERVICES DATED AUGUST 26, 1998 I I~II Iii ! I I TERMS AND CONDITIONS All terms and conditions of the Agreement for Professional Consulting Services dated August 26, 1998; the Amendment dated December 15, 1998; the Second Amendment dated May 5, 1999; the Third Amendment dated July 5, 2000; the Fourth Amendment dated August 23, 2001; the Fifth Amendment dated September 23, 2002 the Sixth Amendment dated February 27, 2003; and the Seventh Amendment dated October 20, 2003 shall remain in force and effect except as modified by this eighth amendment. AUTHORIZATION Upon execution of this amendment, service provider is authorized to provide the service described under the Scope of Additional Work identified in this Amendment NO. 8. SCOPE OF ADDITIONAL WORK Work authorized by this amendment shall include that work described in the September 2, 2004 letter from EBA Engineering. A copy of said letter is included in this eighth amendment. COMPENSATION Compensation for the performance of the additional work shall be made on a time and expense basis at Consultant's customary fees. Expenses shall not exceed a maximum total cost of $53,868. EBA ENGINEERING CITY OF UKIAH BY: BY: PRINT NAME: TITLE: CANDACE HORSLEY City Manager DATE DATE Amendment No. 8 to Agreement for Professional Consulting Services Cost Estimate for Environmental Services - Through June 30, 2005 Project l~ocation: 1320 Airport Road~ [;kiah, CA Attaohmont Client Name: City of Ukiah Department of Public Works . ,, i~ ~,~. __ EBA Project #: 98-621 Date: August 24, 2004 Task Class Bucl~etexl Hours/Units Rate Line ImmTotal Task Sub-Total Task Total 17 Excavation Oversi,e, ht - soil removal Environmental Specialist 80S 60.00 $ 4,800.00 Project Manager 30$ 70.00 $ 2,100.00 Subcontractor 1 $ 67,168.00 S 67,168.00 Fill Material(*l) $ 27,76800$ 27,768.00 Mileage 480 $ 0.36$ 172.80 PID Rental 2 $ 70.00 $ 140.00 En Core Sampling Apparatus 84$ 9.00 $ 756.00 Field Supplies 2 $ 80.00$ 160.00 45 LaboratoryAna¥ical TPH-g, TPH-d, BTEX, FuelOxygenates 28$ 247.25 $ 6,923.00 TotalLead lC$ 20.00$ 200.00 $ 110,187.80 $110,187.80 29 Soil Disposal Project Manager 2 $ 70.00 $ 140.00 Forward Landfill, Stockton 1175 tons 15/ton $ 17,625.00 45 Laboratory Anal~aical TPH-g, TPH-d, BTEX, Lead 12 $ 149.50 $ 1,794.00 $ 19,559.00 $19,559.00 42 Compaction Testing Environmental Specialist 6 S 60.00 $ 360.00 Subcontractor 1 $ 1,421.40 $ 1,421.40 $ 1,781.40$1,781.40 42 Site Restoration - Paving Environmental Specialist 16 $ 60.00 $ 960.00 Project Manager 2 S 70.00 $ 140.00 Subcontractor 1 S 19,587.95 $ 19,587.95 Mileage 240 $ 0.36 S 86.40$ 20,774.35 $20,774.35 ¢2 Site Restoration - Canopy re-assembly Environmental Specialist 12 $ 60.00 $ 720.00 Subcontractor 1 S 6,000.00 $ 6,000.00 Mileage 120 S 0.36 $ 43.20$ 6,763.20 $6,763.20 5 Quarterly Groundwater Sampling - Four quarters (*21 Environmental Specialist 10 $ 60.00 ~ $ 600.00 EnvironmentalTech I0 S 45.00 $ 450.00 Project Manager 2 $ 70.00 $ 140.00 Field Supplies 20 $ 10.00 S 200.00 iMileage 240 $ 0.365 $ 87.60 ~Storage Drum 2 $ 50.00 $ 100.00 $ 1,577.60$6,310.40 45 Laboratory Analytical TPH-g 10 $ 63.25 $ 632.50 TPH-d 10 $ 63.25 $ 632.50 BTEX/5 Fuel Oxygenates/Lead Scavengers 10 S 138.00 S 1,380.00 $ 2,645.00SI0,580.00 30 Water Disposal Environmental Specialist 4 $ 60.00 S 240.00 Project Manager 2 $ 70.00 $ 140.00 Disposal Subcontactor 1 S 725.00 $ 725.00 Mileage 120 $ 0.365 $ 43.80 $ 1,148.80 $1,148.801 8 Subsurface Investigation Report Prep Environmental Specialist 40 $ 60.00 $ 2,400.00 Project Manager 4 $ 70.00 $ 280.00 Principal 2 S 125.00 $ 250.00 Design Drafter 8 $ 65.00 S 520.00 Clerical 2 $ 42.00 $ 84.00 Supplies/mailing $ 15.00 $ 15.00 S 3,549.00 $3,549.0G 31 Quarterly Monitoring Report - Four Quarters Environmental Specialist lC S 60.00 $ 600.00 Project Manager 2 $ 70.00 S 140.00 Principal 0.5 $ 125.00 S 62.50 Design Drafter 2 $ 65.00 $ 130.00 Clerical 2 S 42.00 $ 84.00 Supplies/mailing 1 $ 10.00 $ 10.00 $ 1,026.50 $4,10600 53 GeoTracker Electronic Data Submission Environmental Specialist 8 $ 60.00 S 480.00 Design Drafter 4 $ 65.00 $ 260.00 $ 740.00 $740.00 Co~t g~tinmte Total $185~499.95 Notes: Grand Total $I S5~499,95 (*1) Fill Material = $18.60/ton, Drain Rock = 24.40/ton. (*2) Includes July 2004 sampling event and reporting. Affachment # 3 IA! o o o 0~ o o o ~o~ ~ ooo ~o~ oooo o ~ ~o oo o ITEM NO. .se DATE: SEPTEMBER 15, 2004 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF ORDINANCE ADDING NEW ARTICLE 18 TO THE CITY OF UKIAH MUNICIPAL CODE ENTITLED SEWER LATERAL TESTING At its September 1,2004 meeting, the City Council unanimously (4-0, Mayor Larson absent) introduced the ordinance adding a new article to the Ukiah City Code pertaining to sewer lateral testing. The ordinance has been prepared in final form and is presented here for adoption by the Council. RECOMMENDED ACTION: Adopt Ordinance Adding New Article 18 To The City Of Ukiah Municipal Code Entitled Sewer Lateral Testing. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine ordinance must be revised, do not adopt, and remand to Staff with direction. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Bernie Ziemianek, Public Utilities Director Candace Horsley, City Manager 1. Ordinance for adoption. APPROVED:. Candace Horsley, City'~anager mfh:asrcc04 0915SewerLateralAdoption ORDINANCE NO. Affachment ~ I AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH RENUMBERING ARTICLE 18 OF CHAPTER 2 OF DIVISION 3 OF THE UKIAH CITY CODE, AS ARTICLE 19, AND ADOPTING A NEW ARTICLE 18, ENTITLED: SEWER LATERAL TESTING The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE. Article 18 of Chapter 2, Division 3 of the Ukiah City Code is hereby renumbered as Article 19. SECTION TWO. A new Article 18 is hereby added to Chapter 2, Division 3 of the Ukiah City Code to read as follows: ARTICLE 18. SEWER LATERAL TESTING SECTION: §3798.05A §3798.05B §3798.05C §3898.05D §3798.05E Purpose, Policy and Administration Applicability Sewer Lateral Testing Sewer Lateral Testing Upon Change in Ownership Severability ARTICLE 18. LATERAL TESTING REQUIRED 3798.05A: PURPOSE, POLICY, AND ADMINISTRATION: A. The purpose of this Article is to reasonably insure the soundness of the sewer collection system in order to prevent infiltration, exfiltration and to insure that both new and existing sewer laterals comply with the provisions of this Chapter, to better protect the City of Ukiah Sewage Treatment Plant ("Plant") and the environment. The City Engineer has the authority to alter the testing methods prescribed herein, if such methods are impractical, because of the nature or physical location of the lines to be tested. e. This Article shall apply to the City of Ukiah and to persons outside the City who, by contract or agreement with the City, are users of the City's Plant. §3798.05B: APPLICABILITY: ORDINANCE NO. PAGE 1 OF 4 A. All new connections to the public sewers shall be tested in accordance with the provisions of this section, to include gravity and pumped sewer services. No person shall use or introduce wastewater into the public sewer until the service lateral has passed a test as specified in Section 3798.05C. B. No existing service lateral shall be allowed to remain connected to the public sewer which is incapable of passing a test as specified in Section 3798.05C. C. All service laterals connected to a sanitary sewer, including laterals serving residential, multi-family residential, commercial or industrial uses, shall be cleaned and tested in accordance with Section 3798.05C, upon the occurrence of any of the following: . Remodeling of the house, building or property served, where the cost of the improvements exceeds fifty percent (50%) of the assessed value of the property, as determined by Mendocino County Assessor, or 2. Installation of additional toilet facilities in the house, building or property served, or . Change of use of the house, building or property served from residential to commercial, or from non-restaurant commercial to restaurant commercial, or . Upon repair or replacement of all or part of the sewer lines connecting the building or property to the sewer main, or . In connection with a change of ownership of any house, building or property served and prior to the recordation of any deed or other conveyance document, or . Upon the determination of the Director that the cleaning and testing is required for the protection of the public health, safety and welfare. D. Testing and inspection of the building sewer, lateral sewer and connections shall be conducted using one or more of the following methods' . 2. 3. 4. 5. 6. 7. Inspector. TV inspection Smoke testing Flow monitoring Air pressure testing Exfiltration testing Visual Other similar inspection or testing methods as approved by the City Engineer / §3798.05C: SEWER LATERAL TESTING: A. Testing shall be performed by a licensed plumber and or contractor under the supervision of the City Engineer/Inspector. ORDINANCE NO. PAGE 2 OF 4 B, . The property owner or his/her contractor shall obtain a sewer lateral inspection/testing permit from the City Planning Department, prior to commencing with the testing procedure. The applicant shall use an application form adopted by the Director and shall pay any application fee in accordance with a resolution of the City Council. The fee may reimburse the City for the cost of administering this ordinance, including the cost of conducting and supervising and reviewing the results of inspections and tests required by this Ordinance. The application and permit forms adopted by the Director shall require such information and agreements from the applicant as will insure compliance with the inspection/testing requirements of this ordinance. 2. Access to the sewer lines to be tested and conditions necessary to conduct the test shall be made ready prior to scheduling a Sewer Lateral test. Failure of Test. 1. Responsibility for Repair/Replacement of Buildinq Sewers, Lateral Sewers and Connections. a. It shall be the responsibility of the property owner to repair and/or replace any building sewer which has been found through testing and/or inspection to exhibit conditions which would permit infiltration to enter the sewer system. b. A permit shall be obtained from the City Planning Department and work initiated to repair and/or replace any building sewer found to be a source for infiltration pursuant to this ordinance within thirty (30) days of initial testing, unless a written extension is granted by the City Engineer/Inspector. . Inspection and Retestinq of Buildinq Sewers. Upon completion of the repair and/or replacement of the building sewer, a re-inspection shall be conducted by the City Engineer/Inspector. Retesting of the sewer lateral shall be at the discretion of the City Engineer/Inspector. This process shall continue until the lateral passes the required test. 3. Lateral Certification. Once the lateral has successfully passed the testing procedure, the City Inspector witnessing the test will sign the appropriate form adopted by the Director. §3798.05D: LATERAL TESTING UPON CHANGE IN OWNERSHIP: A. Change in Ownership and Testing. 1. Whenever any property is subject to a change in ownership, and the property includes any buildings or structures constructed more than one (1) year prior to change of ownership of the property, the sewer lateral(s) to the property shall be tested for infiltration and all necessary repairs or replacements performed to prevent infiltration shall be completed prior to the recordation of the instrument causing the change in ownership. ORDINANCE NO. PAGE 3 OF 4 2. An inspection certification signed by an authorized City Inspector must be filed with the Mendocino County Recorder before the recorder may accept the conveyance document for recordation. It is the responsibility of the seller or grantor to repair or replace or otherwise remedy infiltration of inspected sewer lines and laterals prior to transfer of property connected to the city sewer system. 3. A "change in ownership" means a transfer of a present interest in real property, including the beneficial use thereof, the value of which is substantially equal to the value of the fee interest, where any consideration is paid to the grantor for the conveyance or transfer. B. Exceptions: This section shall not apply to: 1. Any condominium or cooperative apartment building; 2. Any building where the Director, or his or her authorized representative, determines that testing and/or repairs have been performed to City standards within the last five (5) years. §3798.05E: SEVERABILITY: If any part or parts of this Article shall be held to be invalid, such invalidity shall not affect the remaining parts of this Article. The City Council declares that it would have passed the remaining parts of this Article, if it had known that such part or parts thereof would be declared invalid. AYES: NOES: ABSENT: ABSTAIN: SECTION THREE This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on September 1,2004, by the following roll call vote: Councilmembers Rodin, Andersen, Smith, and Baldwin None Mayor Larson None Adopted on September 15, 2004 by the following roll call vote' AYES: NOES: ABSENT: ABSTAIN: ATTEST: Gordon Elton, City Clerk ORDINANCE NO. PAGE 4 OF 4 Eric Larson, Mayor ITEM NO: sf DATE: September 15, 2004 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF ORDINANCE REZONING ASSESSOR PARCEL NUMBER 003-302-55 (WOODBURY MAIN STREET GARDEN APARTMENTS) FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO R-21P-D (MEDIUM DENSITY RESIDENTIAL- PLANNED DEVELOPMENT) SUMMARY: On September 1,2004, the City Council conducted a public hearing, and voted 5-0 to adopt a Mitigated Negative Declaration and introduce an Ordinance rezoning the Woodbury Main Street Garden Apartment property from R-2 (Medium Density Residential) to R-2/P-D (Medium Density Residential - Planned Development). The purpose of the rezoning is to facilitate the conversion of the apartments into for-sale townhouses/condominiums. The Ordinance has been prepared in final form and is ready for adoption. RECOMMENDED ACTION: Adopt the Ordinance rezoning the Woodbury Main Street Garden Apartment property (APN 003-302-55) from R-2 (Medium Density Residential) to R-2/P-D (Medium Density Residential - Planned Development). ALTERNATIVE COUNCIL POLICY OPTION: Do not adopt the Ordinance and provide direction to Staff. Citizen Advised: Publicly noticed according to the requirements of the Ukiah Municipal Code. Requested by: Steven Woodbury, Property Owner Prepared by: Dave Lohse, Associate Planner Coordinated with: Candace Horsley, City Manager and Charley Stump, Director of Planning and Community Development Attachments: 1. Ordinance for Adoption APPROVED: Candace Horsley, City M~ager ORDINANCE NO. Altachment # AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE OFFICIAL ZONING MAP FOR THE CITY OF UKIAH, CALIFORNIA The City Council of City of Ukiah does hereby ordain as follows: SECTION ONE Pursuant to the procedures set forth in Section 9009 of the Ukiah Municipal Code, the Official Zoning Map for the City of Ukiah is amended to change the zoning on a 2.99-acre property at 541-571 South Main Street (Assessor Parcel Number 002-302-55) in the City of Ukiah from the R-2 (Medium Density Residential) Zoning District to the R-2 P-D (Medium Density Residential-Planned Development) Combining Zoning District. SECTION TWO This rezoning action and amendment to the Official Zoning Map of the City of Ukiah is necessary to establish more flexible development standards for lot size, lot width, and yard areas, which will allow the 38 apartment units located at the existing Main Street Gardens apartment complex to be converted into individually-owned townhouses. SECTION THREE This ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION FOUR This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on September 1,2004 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Councilmembers Rodin, Andersen, Smith, Baldwin, and Mayor Larson None None None Adopted on AYES: NOES: ABSENT: ABSTAIN: ,2004, by the following vote: Eric Larson, Mayor ATTEST: Marie Ulvila, City Clerk Ordinance No. Page 1 of 1 Item No. 58 Date: September 15, 2004 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO COUNCIL REGARDING THE PURCHASE OF 2,884 FT. OF 4/0 AWG ALUMINUM, 15KV, EPR INSULATED, JACKETED, CONCENTRIC NEUTRAL, SINGLE CONDUCTOR CABLE TO CHAMPION WIRE AND CABLE IN THE AMOUNT Of $9,897.89 In compliance with Section 1522 of the City of Ukiah Municipal Code, this report is being submitted to the City Council for the purpose of reporting the acquisition of material costing more than $5,000 but less than $10,000. A Request for Quotation (RFQ) through the informal bid process was sent to three suppliers. Three bids were received and opened by the Electric Department on August 26, 2004. Champion Wire & Cable was issued a purchase order in the amount of $9,897.89 including tax and freight. This cable will be used for the water treatment plant project and is budgeted in Account Number 800.3646.690.000. Sufficient funds are available for this purchase. RECOMMENDED ACTION: Receive and file report regarding purchase of 2,884 Ft. Of 4/0 AWG Aluminum, 15kv, EPR Insulated, Jacketed, Concentric Neutral, Single Conductor Cable From Champion Wire & Cable For The Sum Of $9,897.89. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Stan Bartolomei, Electrical Supervisor Prepared by: Judy Jenney, Purchasing & Warehouse Assistant Coordinated with: Candace Horsley, City Manager Attachment: Bid results APPROVED: Candace Horsley, City Mar~ger BID RESULTS Attachment · ~, , 2,884 FT.4/0 AWG ALUMINUM, 15 KV, EPR INSULATED CABLF Champion Wire & Cable American Wire Group (bidding 3,000') Hendrix % Stephens, McCarthy & Lancaster (bidding 5,000')* $9,897.89 $11,447.87 $14,157.00 *Delivery 8-10 weeks, needed cable for the water treatment plant project AGENDA SUMMARY REPORT ITEM NO. 5t~ DATE: September 15, 2004 SUBJECT: REPORT TO CITY COUNCIL REGARDING THE PURCHASE OF A TRIPLEX 16HP VANGUARD MOWER FOR THE UKIAH MUNICIPAL GOLF COURSE FROM THE UKIAH MEN'S GOLF CLUB IN THE AMOUNT OF $7,500 Pursuant to the requirements of Section 1522 of the Ukiah Municipal Code, Staff is filing with the City Council this report regarding the purchase of equipment valued between $5,000 and $10,000. A Triplex 16HP Vanguard Mower for the Ukiah Municipal Golf Course was purchased from the Ukiah Men's Golf Club in the amount of $7,500. The Ukiah Men's Golf Club submitted a proposal to assist in replacing a mower at the Ukiah Municipal Golf Course by acquiring the mower and transferring ownership to the City. In addition, the proposal called for the Men's Club to subsidize any amount over $7,500. In consultation with City staff, the Men's Club located a 1984 Triplex 16HP Vanguard mower in excellent condition. The mower was purchased by the Men's Club for $10,805.44 from Carter Company, Inc. On July 30, 2004, the Men's Club transferred ownership to the City of Ukiah for use at the Ukiah Municipal Golf Course. Funds for the replacement mower were approved in the Fiscal Year 2004/05 budget and are available in account 695.6120.800.000 (Golf Course Machinery and Equipment) in the amount of $7,5oo. RECOMMENDED ACTION: Receive And File Report To City Council Regarding The Purchase Of A Triplex 16HP Vanguard Mower For The Ukiah Municipal Golf Course From The Ukiah Men's Golf Club In The Amount Of $7,500. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Ukiah Men's Golf Club N/A Sage Sangiacomo, Community Services Supervisor and Jim Hughes, Golf Course Supervisor Larry W. DeKnoblough, Community Services Director and Candace Horsley, City Manager 1. Ukiah Men's Golf Club Invoice 2. Carter Company, INC Invoice 3. Excerpt of the 2004/05 budget. A p p ROVE D.~~m~'~'~~_ Candace Horsley, Cit¥'~anager Attachment 1 UKIAH MEN'S GOLF CLUB 599 Park Blvd. Ukiah, California 95482 707-467-2832 I;o, ~ IDATE: ~ I)DREssz CITY. STATE, ZIP r :.:+: :.: i i iii ii i i i .:.:,:.:.: :::::::::: .........,. ::::::::::: ,:::::::::: ,, "' ..... , , :.?:!!............... ~, ::::::::: ..... · ,:.:.:.:+ , .......... , , , ,:. :... :.:.:+:.: :':'.::::::: ,:.:.:.:.:. ~.:,:.:.:.: ..... ~:~:~:~:~: .......... .,...,.... ~..,..... .. -...... · ...... :c.:+: ::.::::::: ::::2:::: ..... ::::::::::: :::::::::: ::::::2::: :,:.:,:,:.: .......~..~ ::::::::::: :::::2::: ::::::::::,, ....... , ,~ , , ::::::::::: ..~.,.,.... ::::::::::: : ~ ' ' ~i~!!:?:~i~ .......... .... :.:.:.:.:.: --.. MAIN OFFICE ~PLt~AF.F h! f) P.O. BOX 2248, t. IVERMOt .A 9455~ 2248 I OCAftONS ,1771 ARRO ¢O VlSi A ~f:. I IVERMOllE. CA 94F~Bl*4R'J/ 2309 LEXINGTON SI.. SACI1AMENFO C:A ¢5815 PHC' ~q$78 AVENJF 304. ,:& ViSALIA CA )3291 FAX (559 FAX (925) 44;)-52 Attachment 2 ,',,,i ,;I ]imq re,rd t~? m }de wdhln 10 ,~;lyg ,)f receipl ol r')r'[~}r At~ reJuH~s ~le s~[ject to a 2(J% leslock clmrge N,) lehllf}S ,lliowf~d ;dtoJ 30 days, ~ , ' ', · ;d; condihol~s of Ihh; OlCj(~r ;~r~; Pl~OV.,n Io ;!rlfJ accepled by buyer, Signed ;1nd acceplod by ~ ............................. Z ITEM NO. DATE: September 15, 2004 AGENDA SUMMARY REPORT SUBJECT: REPORT TO CITY COUNCIL REGARDING THE PURCHASE OF ANDERSON'S 19-3-19 GREEN FERTILIZER FROM TARGET SPECIALTY PRODUCTS FOR THE UKIAH MUNICIPAL GOLF COURSE IN THE AMOUNT OF $5,705.70 Pursuant to the requirements of Section 1522 of the Municipal Code, Staff is filing with the City Council this report regarding the purchase of equipment or material valued between $5,000 and $10,000. Staff purchased Anderson's 19-3-19 Green Fertilizer for the Ukiah Municipal Golf Course in the amount of $5,705.70. Requests For Quotation (RFQ) were sent to all qualified bidders who stock this brand of specialty fertilizer. Bids were returned by Target Specialty Products and Sierra Pacific Turf Supply. Target Specialty Products was the Iow bidder. This item is budgeted in the 695.6120.690.000 account. The bids were: I Target Specialty Bid Summary Table I Anderson's 19-3-19 Green Fertilizer Products $5,320.00* $5,686.80* Sierra Pacific Turf Supply *Tax Not Included RECOMMENDED ACTION: Receive and file report regarding the purchase of Anderson's 19-3-19 Green Fertilizer from Target Specialty Products for the Ukiah Municipal Golf Course in the amount of $5,705.70. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Sage Sangiacomo, Community Services Supervisor and Jim Hughes, Golf Supervisor Candace Horsley, City Manager, Larry W. DeKnoblough, Services Director and Mary Horger, Purchasing Supervisor None Community APPROVED: Candace Horsley, City Ma'~.er ITEM NO. 5 i DATE: SEPTEMBER 15, 2004 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF ORDINANCE CREATING NEW ARTICLE 17 TO THE UKIAH CITY CODE, ENTITLED GREASE INTERCEPTORS: INSTALLATION AND DISPOSAL OF WASTE At its September 1,2004 meeting, the City Council unanimously (4-0, Mayor Larson absent) introduced the ordinance creating a new article to the Ukiah City Code pertaining to grease interceptors. Minor wording changes to §3798F(c) were noted and the paragraph has been revised. The ordinance has been prepared in final form and is presented here for adoption by the Council. RECOMMENDED ACTION: Adopt Ordinance Creating New Article 17 To The City Of Ukiah Municipal Code Entitled Grease Interceptors: Installation And Disposal Of Waste. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine ordinance must be revised, do not adopt, and remand to Staff with direction. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Bernie Ziemianek, Public Utilities Director Jerry Gall, Wastewater Treatment Plant Supervisor Candace Horsley, City Manager 1. Ordinance for adoption. APPROVED: ~. Candace Horsley, City Man~ger mfh:asrcc04 0915GreaselnterceptorAdoption Aflachment # ~,., ,/ I I ! IIII I ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH RENUMBERING ARTICLE 17 OF CHAPTER 2 OF DIVISION 3 OF THE UKIAH CITY CODE, AS ARTICLE 18, AND ADOPTING A NEW ARTICLE 17, ENTITLED: GREASE INTERCEPTORS, INSTALLATION AND DISPOSAL OF WASTE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE. Article 17 of Chapter 2, Division 3 of the Ukiah City Code is hereby renumbered as Article 18. SECTION TWO. A new Article 17 is hereby added to Chapter 2, Division 3 of the Ukiah City Code to read as follows: ARTICLE 17. GREASE INTERCEPTORS, INSTALLATION AND DISPOSAL OF WASTE SECTION: §3798A §3798B §3798C §3798D §3798E §3798F §3798G §3798H §37981 §3798J §3798K §3798L §3798M §3798N §378NO §3798P §3798Q §3798R §3798S §3798T §3798U Purpose, Policy and Administration Administration Definitions Specialized Definitions Applicability Compliance date Discharge criteria Requirements of Grease Interceptors Grease Interceptor Construction Service/Inspection Ports and Monitoring Ports Under the Sink Grease Interceptors Interceptor Maintenance Permit Requirements Required Reporting Grease Interceptor Treatment Products Mobile Treatment Processes Facility Closure Monitoring, Inspection and Entry Timing Fees Violation ORDINANCE NO. PAGE 1 OF 22 PAGES §3798V Authorization §3798W Severability §3798A: PURPOSE, POLICY, AND ADMINISTRATION: (a) The purpose of this Article is the regulation of the generation and disposal of grease interceptor waste for the protection of the City of Ukiah Sewage Treatment Plant ("Plant") and the environment. (b) The objective of this Article is to reduce the operational and maintenance costs of maintaining the PLANT and ensure compliance of its' NPDES permit by preventing the accumulation of grease within the collection system lines. (c) This Article shall apply to the City of Ukiah and to persons outside the City who, by contract or agreement with the City, are users of the City's PLANT. §3798B: ADMINISTRATION: (a) Except as otherwise provided herein, the Superintendent under the authority and supervision of the Director shall administer, implement, and enforce the provisions of this Article. (b) The Superintendent, the City Manager, the Director, and the Director of Planning, and persons designated and under the instruction and supervision of any of them, may investigate compliance with this Article. §3798C: DEFINITIONS: Unless a provision explicitly states otherwise, terms and phrases as defined in Section 3700.0 of this Code shall apply to the extent that they are not in conflict with the provisions of this Article. §3798D: SPECIALIZED DEFINITIONS: Unless otherwise expressly stated or the context clearly indicates a different intention, the following terms shall, for the purpose of this Article, have the meanings indicated in this section: "Adequately sized grease interceptor" shall mean an interceptor that does not allow a discharge of Oil and Grease, or otherwise has not been found by the Director to be contributing grease in quantities sufficient to cause PLANT line stoppages or necessitate increased maintenance on the PLANT in order to keep line stoppages from occurring. "Approved" shall mean accepted as satisfactory under the terms of this Article and given formal and official sanction by the Director. "Biological pretreatment service" shall mean the application of any additive or enzyme or the use of any other biological means to digest waste in an interceptor that discharges into a public sewer system within the City. ORDINANCE NO. PAGE 2 OF 22 PAGES "Director" shall mean the Director of the Public Utilities Department, his duly authorized deputy, agent or representative, or another person designated by the City Manager. "Discharge" shall mean the introduction of waste into a PLANT. "Disposal" shall mean the discharge, deposit, injection, dumping, spilling, leaking or placing of any solid or semi-solid grease interceptor waste, grit interceptor waste, and/or sewage into or on any land or water so that such waste or any constituent thereof may enter the environment or be emitted into the air or discharged into any waters, including ground waters. ,, "Emulsifiers" and/or "De-emulsifiers'' shall mean any substance or substances which, when added or placed into a grease trap or grease interceptor, will form an oily substance to a milky fluid in which the fat globules are in a very finely divided state and are held in suspension, giving it the semblance of a solution; as the homogenization of milk emulsifies the fat with the whey forming a smooth milk product. "Existing facility" shall mean any building, structure, facility, or installation from which there is or may be a discharge of pollutants, the construction of which started before the adoption of this Article. "Fats" shall mean substances that are primarily fatty acid esters of the alcohol glycerol, also called acylglycerols, neutral fats, natural fats, or glycerides. They are the major components of depot, or storage, fats in plant and animal cells, especially in the adipose (or fat) cells of vertebrates. This term may include any synthesized substance of a like nature. "Food courts" shall mean areas predominantly found in shopping centers or amusement parks and festivals where several food preparation establishments having different owners may be sharing seating space and/or plumbing facilities. "Food service facility" shall mean any nonresidential establishment that uses or generates grease when preparing food. Food service facility does not include any facility that prepares food for off-site cooking and consumption, or any facility that does not use, generate or dispose of grease in cooking or preparing food. "Garbage grinder" shall mean a device, which shreds or grinds up solid or semisolid waste materials into smaller portions for discharge into the PLANT. "Generator" shall mean a facility that causes, creates, generates, stores, or otherwise produces waste from on-site process operations, whether domestically or commercially generated, or as a byproduct of some domestic or non-domestic activity. The generator is responsible for assuring that the produced waste is disposed of in accordance with all Federal, State and local disposal regulations. "Grease" shall mean fats, waxes, free fatty acids, calcium and magnesium soaps, mineral oils and certain other non-fatty material from animal or vegetable sources, or from hydrocarbons of petroleum origins, commonly found in wastewater from food preparation and food service. Grease may originate from, but not be limited to, discharges from scullery sinks, pot and pan sinks, dishwashing machines, soup kettles and floor drains located in areas ORDINANCE NO. PAGE 3 OF 22 PAGES where grease-containing materials may exist. "Grease interceptor" or "interceptor" shall mean a water-tight receptacle utilized by commercial or industrial generators of liquid waste to intercept, collect, and restrict, the passage of grease and food particles into the PLANT to which the receptacle is directly or indirectly connected, and to separate and retain grease and food particles from the wastewater discharged by a facility. "Grease interceptor waste" shall mean any grease, food particles, or organic or inorganic solid or semisolid waste collected and intercepted by a grease interceptor, usually in layers of floatable, suspended, and settleable substances, which are ultimately removed from a grease interceptor for proper disposal. All layers must be removed for disposal. "Incompatible wastes" shall mean wastes that have different processing, storage or disposal requirements, or whose mixture would inhibit the proper disposal or treatment of each type of waste, or wastes that if mixed may cause a dangerous chemical or physical reaction, including, but not limited to, grease interceptor waste and grit interceptor waste, grease interceptor waste and septic tank waste, seepage and hazardous waste, or any combination or combinations thereof. "Inspection port" shall mean openings, with easily opened covers, designed to allow inspectors quick access to the inlet flow control device, each compartment of the grease interceptor, and the effluent from the interceptor. A monitoring port is an inspection port large enough to allow temporary installation of monitoring devices such as samplers, strip recorders, flow meters, or other such measuring and/or monitoring devices. "Inspector" shall mean the Superintendent, the Director of Public Works, the Director of Planning and person or persons designated and under the instruction and supervision of any of them, who are assigned to investigate compliance and detect violations of this Article. "Manager" shall mean the person, regardless of actual title, immediately on-site at a location conducting, supervising, managing, or representing the activities of a Food service facility "May not" shall mean prohibit. "New facility" shall mean: (1). Any building, structure, facility, or installation from which there is (or may be) a discharge of pollutants, the construction of which commenced after the adoption of this Ordinance, provided that: ao bo c. The building structure, facility, or installation is constructed at a site at which no other source is located; or The building, structure, facility, or installation totally replaces the process or production equipment that causes the discharge of pollutants at an existing course; or The production processes or wastewater generating processes of the building, structure, facility, or installation are substantially independent of ORDINANCE NO. PAGE 4 OF 22 PAGES d. an existing source at the same site. In determining whether these are substantially independent, factors such as the extent to which the new facility is integrated with the existing plant, and the extent to which the new facility is engaged in the same general type of activity as the existing source, should be considered; or Any remodeling or modification that results in a new facility as determined by the Inspection Division of the Department of Planning (2) Construction on a site at which an existing source is located results in a modification rather than a new source if the construction does not create a new building, structure, facility, or installation meeting the criteria of subsection (1) above, but otherwise alters, replaces, or adds to existing process or production equipment. (3) Construction of a new source as defined under this paragraph has commenced if the owner or operator has: a. Begun, or caused to begin, as part of a continuous on-site construction program any placement, assembly, or installation of facilities or equipment; or significant site preparation work including clearing, excavation, or removal of existing buildings, structures, or facilities which is necessary for the placement, assembly, or installation of new source facilities or equipment; or b. Entered into a binding contractual obligation for the purchase of facilities or equipment, which are intended to be used in its operation within a reasonable time. Options to purchase or contracts which can be terminated or modified without substantial loss, and contracts for feasibility, engineering, and design studies do not constitute a contractual obligation under this paragraph. "NPDES" shall mean National Pollutant Discharge Elimination System as administered by the North Coast Regional Water Quality Control Board for the United States Environmental Protection Agency. "Oil and grease" shall mean any material, but particularly biological lipids and mineral hydrocarbons, recovered as a substance soluble in an organic extracting solvent using an appropriate analytical method approved under 40 CFR §136. It also includes other material extracted by the solvent from an acidified sample and not volatilized during the extraction procedure. "Permittee" shall mean a person issued a permit under this article, including any agent, servant, or employee of the permittee. "PLANT" shall mean publicly-owned treatment works of the City, a treatment works as defined by Section 212 ofthe Clean Water Act (33 U.S.C. 1292), including the entire facilities for collecting, transporting, pumping, treating, and disposing of domestic and industrial wastewaters, located within and outside the City limits and either owned, operated, maintained, or controlled by the City. ORDINANCE NO. PAGE 5 OF 22 PAGES "Reasonable hours" shall mean any time during which a facility is open for business to the public. It shall also include those times when a facility is closed to the public when a manager, employees, and/or contractors are present at the facility and involved in cleanup or food preparation, or any other business activity. "Sewage" shall mean the liquid and water-carried domestic or industrial wastes from dwellings, commercial establishments, industrial facilities and institutions, whether treated or untreated. The terms "waste" and "wastewater" shall be deemed as sewage by definition. "Shall not" shall mean prohibit. "Spill" shall mean the unpermitted, accidental or intentional loss or unauthorized discharge of grease interceptor waste, grit interceptor waste, seepage, any other liquid waste, a chemical (hazardous or non-hazardous), or any other material that has the potential to contaminate any surface or ground water or in any other manner such that the waste is not duly and legally disposed of. "Superintendent" shall mean the manager / supervisor of the city PLANT or his or her designee or such other person as may be designated by the Director of Public Utilities. "Under the sink grease interceptor" shall mean a device placed under or in close proximity to sinks or other fixtures likely to discharge grease in an attempt to separate, intercept or hold grease waste to prevent its entry into the PLANT. The Inspection Division of the Department of Planning shall approve such "under the sink grease interceptors" and documentation shall be provided for the disposal of waste. Refer to Section 37981 below for applicability of this form of grease interceptor. "Waste" shall mean the liquid and water-carried domestic or industrial wastes from dwellings, commercial establishments, industrial facilities and institutions, whether treated or untreated. The term's "sewage" and "wastewater" shall be deemed waste. §3798E: APPLICABILITY: (a) Waste, which contains grease, shall be discharged into the PLANT only under the conditions of this Article. The following facilities shall discharge all waste from sinks, dishwashers, drains, and any other fixtures through which grease may be discharged, into an adequately sized, properly maintained and functioning grease interceptor before the discharge enters the PLANT, as well as providing a grease interceptor inlet flow control device inspection port and a grease interceptor effluent monitoring port: , , Every commercial food preparation and food service facility, including but not limited to bakeries, boardinghouses, butcher shops, cafes, clubhouses, commercial kitchens, delicatessens, ice cream parlors, hospitals, restaurants, schools, and similar facilities, especially where meat, poultry, seafood, dairy products or fried foods are prepared or served, All shopping centers that have food processing facilities, All food courts, ORDINANCE NO. PAGE 6 OF 22 PAGES , All other facilities discharging grease in amounts that will, alone or in concert with other substances from the discharges of other facilities, have a reasonable chance to impede or stop the flow in the PLANT. (b) All new areas of intensified dwelling, including, but not limited to, adult day care facilities, assisted living facilities, convalescent homes, day nursing and childcare facilities, in which food preparation occurs, homes for the mentally challenged, hotels, maternity homes, motels in which there is a commercial food preparation service, nursing homes, retirement and life care communities and homes, and truck stops with commercial food service, shall be required to have grease interceptors. Modifications to existing facilities that add new buildings or new grease generating activities are included in this requirement. All such existing facilities may be so required, as determined by subsection (a)4, of this section. (c) Interceptors shall not be required for single-family residences, duplexes, triplexes, quadplexes, or apartment complexes, unless the City first determines there are discharges from the property that will create problems in the PLANT. The determination shall be made based upon an investigation of the property, and a comparison of the content and amount of discharge from the property with the discharges of other properties similar in size and use. Upon a determination that the discharges will create problems in the PLANT, the Director shall require the installation of a sufficiently sized grease interceptor to treat the discharges. §3798F: COMPLIANCE DATE: (a) On or after the effective date of the ordinance enacting this Article, an existing facility shall be required to install an approved, adequately sized, and properly operated and maintained grease interceptor when any of the following conditions exist: . . It is found to be contributing grease in quantities sufficient to cause sanitary sewer line stoppages or necessitate increased maintenance on the sanitary sewer collection system (PLANT)in order to keep main line stoppages from occurring. It is remodeling the food preparation or kitchen waste plumbing facilities in such a manner to be subject to a permit issued by the Department of Planning. (b) Existing facilities required by this or other applicable Ordinance to maintain a grease interceptor presently equipped with an undersized or improper grease interceptor shall, within 36 months of the effective date of this Ordinance, install an adequately sized grease interceptor in accordance with the specifications of this Ordinance. (c) Existing facilities required by this or other applicable ordinances to maintain a grease interceptor that are not currently equipped with a grease interceptor shall, within 18 months of the effective date of this Ordinance, install an appropriate and adequately sized grease interceptor in accordance with the specifications of this Ordinance. (d) New facilities required by this or other applicable ordinances to maintain a grease interceptor shall install such a unit prior to commencement of discharge to the PLANT. ORDINANCE NO. PAGE 7 OF 22 PAGES (e) Any requests for extensions to installation dates must be made in writing to the Director, at least thirty (30) days in advance of the compliance date. The written request shall include the reasons for the grease generator's failure or inability to comply with the compliance date set forth, the additional time needed to complete the remaining work, and the steps to be taken to avoid future delays. The Director shall determine the date for compliance. Requests based solely on monetary considerations will not be accepted. Section 3798G: DISCHARGE CRITERIA: Grease disposal prohibited. No person shall dispose of any grease, or cause any grease to be disposed, by discharge into any drainage piping, by discharge into any public or private sanitary sewer, by discharge into any storm drainage system, or by discharge to any land, street, public way, river, stream or other waterway (a) Where oil and grease are a byproduct of food preparation and/or cleanup, reasonable efforts shall be made to separate waste oil and grease into a separate container for proper disposal. Except as contained in byproducts of food preparation and/or clean up, waste oil and grease shall not be discharged to any drains or grease interceptors. Such waste shall be placed in a container designed to hold such waste and either utilized by industry or disposed of at suitable locations. This also applies to single family residences. (b) None of the following agents shall be placed directly into a grease interceptor, or into any drain that leads to the interceptor: 1. Emulsifiers, de-emulsifiers, surface active agents, enzymes, degreasers, or any type of product that will liquefy grease interceptor wastes, 2. Any substance that may cause excessive foaming in the PLANT, or 3. Any substance capable of passing the solid or semi-solid contents of the grease interceptor to the PLANT. The influent to interceptors shall not exceed 140 degrees Fahrenheit (140° F). Toilets, urinals, and other similar fixtures shall not discharge through a grease (c) (d) interceptor. (e) discharge directly into interceptor. Where food-waste grinders are installed, the waste from those units shall the building drainage system without passing through a grease §3798H: REQUIREMENTS FOR GREASE INTERCEPTORS: (a) All commercial and industrial facilities dealing with grease shall, at the permittees' expense and as required by the City: 1. Provide an adequately sized grease interceptor. Requirements for grease trap sizing and the design criteria are provided in Section 4. 2. Locate the interceptor in a manner that provides immediate and easy accessibility for cleaning and inspection. 3. Obtain a written interceptor service agreement with a licensed transporter for a term of at least one (1) year, or for the duration of the operation of the establishment, whichever is less, to maintain the interceptor in ORDINANCE NO. PAGE 8 OF 22 PAGES (b) effective operating condition. A service agreement must be in effect as long as the facility has a Grease Trap Permit. 4. Unless otherwise specified by the Director, service the interceptor every 90 days and maintain backup copies of receipts for service as well as a service log, on the premises of the facility, for at least five (5) years. 5. Allow inspection of the facility and of records by inspectors during reasonable hours. Requirements for Grease Trap Sizing and Design Criteria . Introduction: Information contained within this subsection (b)is based on standard industry practices and guidance found in both the 1997 International Plumbing Code (IPC) Commentary and the Uniform Plumbing Code (UPC), Appendix H. Size, type, and location of grease traps shall be in accordance with the manufacturers instructions and the requirements of City of Ukiah Ordinance. 2. Applicability: These requirements are applicable to all commercial food service establishments, including those that are undergoing: a. New construction b. Interior remodeling to accommodate expansion modifications c. Changes of ownership/occupancy d. Facilities which may be experiencing compliance with maintenance and/or limitations. or operational difficulty in achieving wastewater discharge 3. Sizing Requirements: Sizing methods described herein are intended as guidance in determining grease trap/interceptor sizes that will afford the PLANT a minimum degree of protection against grease and other obstructing materials. Sizing determinations are based on operational data provided by business owners or their contractors. In approving a customer's plumbing or grease interceptor design, the City does not accept liability for the failure of a system to adequately treat wastewater to achieve effluent quality requirements specified under this Ordinance. It is the responsibility of the generator and/or contractors to insure the appropriate level of treatment necessary for compliance with environmental and wastewater regulations. Minimum acceptable grease trap/interceptor sizing shall be accomplished as follows: a. Sizing according to formulas found in Section 4 below. Where sizing formulas result in determination of a grease trap less than 750 gallons in capacity, this minimum size is to be used. ORDINANCE NO. PAGE 9 OF 22 PAGES Co In the circumstance of "single service kitchens" with no food preparation (heat/serve only), and which use only paper service items, a minimum 50 gallon per minute (gpm) flow rated, or 100 pound grease retention, mechanical grease trap may be used. In these instances, the grease trap is to be installed in an area separate from food handling area, and the trap must be readily accessible for cleaning and maintenance. (See Section 6, below) 4. Grease Trap Sizing Formulas: It is the responsibility of the generator and his/her contractors to ensure that the wastewater discharged from their facility is in compliance with the City's discharge limitations. For the purpose of plans review, a general assessment of grease trap/interceptor design and size will be performed using the following formulas. (These formulas have been demonstrated as industry standards capable of achieving the City's discharge criteria when systems are maintained in proper conditions.) Method 1: Uniform Plumbing Code, Appendix H Numberof meals x waste flow x retention x storage - Size Requirement Per Peak hour (1) rate (2) time (3) factor (4) (liquid capacity) Factors: 1) Number of meals served at peak operating hour (Seating Capacity) x Peak Factor a. Where Peak Factor for Fast Food Restaurant is... 1.33 b. And, Peak Factor for all other food service types is 1.00 2) Waste Flow Rate: a. With Dishwasher ..................................... 6 gallon flow b. Without Dishwasher ............................... 5 gallon flow c. Single Service kitchen ........................... 2 gallon flow d. Food waste disposer .............................. 1 gallon flow 3) Retention Times a. Commercial kitchen waste/dishwasher ......... 2.5 hours b. Single service kitchen/single serving ............ 1.5 hours 4) Storage Factors a. Fully equipped commercial kitchen 8 hr operation = 1 b .............................................. 16 hr operation = 2 c .............................................. 24 hr operation - 3 d. Single Service Kitchen .................................... = 1.5 ORDINANCE NO. PAGE 10 OF 22 PAGES The Uniform Plumbing code includes a built-in safety factor that can yield very large grease trap size specifications. At this time, the City is not requiring traps larger than 4000 gallons. Method 2: Five (5) Hour Detention/Peak Flow Ao B. C. D. Gallons of water used per hour of operation A x 0.75 = average "gray water" flow per hour B x 1.9 peak flow factor C x 5 hours detention = volume trap Required volume of trap - A x B x C x D 5. Alternate Sizing Formulas/Proposals Facilities that propose the use of alternate sizing techniques and/or procedures that result in specifications that differ from calculated requirements (or are less than the MINIMUM 750 gallon recommendation), must submit formulas and other bases to support proposed grease trap size/installation. Submission should also provide documentation of ability to meet effluent quality requirements. . Construction/Installation: All permitting, construction, and inspection activities must be completed in accordance with the Uniform Plumbing Code. Additionally, the following specifications must be incorporated into grease trap design. a. The grease interceptor shall be constructed with a minimum of two chambers or shall have a minimum of two tanks in series. If two chambered, the dividing wall must extend to the bottom of the tank and within two (2) inches of the top and be securely fastened to both sides. b. There must be inlet and outlet tees made of schedule 40 PVC installed. The inlet tee should extend down approximately one- third the depth of the trap from the top and the outlet tee should be located twelve to eighteen inches off of the bottom of the trap. c. Grease traps are to be installed at a minimum distance of 10 ft. from sinks and dishwashers to allow for adequate cooling of wastewater. Water temperatures must be less than 140 degrees F. prior to entering grease trap. All grease bearing waste streams should be routed through an appropriate grease trap/inceptor, including: three-compartment sinks, pot/pan sinks, soup kettles, hand-washing sinks, dishwashers, mop sinks and floor drains. do Notable Exceptions: Drains that receive "clear waste" only, such as from ice machines, condensate from coils and drink stations, may be plumbed to the sanitary system without passing through the grease interceptor with the condition that the receiving drain is a "hub" type that is a minimum of two inches above the finished floor. ORDINANCE NO. PAGE 11 OF 22 PAGES e, All exterior or recessed Grease Traps and Interceptors are to be installed with an Effluent Sampling Well, equivalent to: a. Parks Equipment Services Sample Well SWB-9; b. American Industrial Pre-Cast Products Test Well; Or c. Uopnor Sample Weft. Sample wells will have a 15" diameter access Cover and a minimum 4" drop from inlet to outlet piping through the sampling well. Mechanical Grease Traps and Interceptors that are installed above ground must be equipped with an influent flow regulator and an effluent valve assembly that allows for sample collection. 7. Customer (Generator) Responsibilities: It is the responsibility of the customer (waste generator) to insure compliance with the City of Ukiahs' discharge limitations. Hazardous wastes, such as acids, strong cleaners, pesticides, herbicides, paint, solvents, or gasoline shall not be disposed of into the sanitary sewer. If commercial dishwashers are discharged through a grease interceptor, care must be taken in system design. Dishwashers use detergents and elevated water temperatures that will melt grease. If the interceptor is either too small or too close to the commercial dishwasher, grease may pass through the interceptor and into the collection system. Generators are responsible for maintaining grease traps in continuous proper working condition. Further, generators are responsible for inspecting, repairing, replacing, or installing apparatus and equipment as necessary to ensure proper operation and function of grease traps and compliance with discharge limitations at all times. The generator must have a grease trap/grease interceptor service contract (for pumping, cleaning, and inspection), at a minimum frequency of every 90 days to ensure proper function. The trap shall be maintained more frequently if needed to meet the City's discharge criteria. Records of maintenance are required to be maintained on site for five (5) years. (90-day maintenance frequency assumes proper sizing and installation consistent with this guidance). Enzymes, solvents, Biological treatment, and emulsifiers are not permitted, as they will only change the form of grease, allowing it to be carried out of the trap with the wastewater and deposited in the collection system (PLANT). §37981: GREASE INTERCEPTOR CONSTRUCTION: (a) Any person responsible for discharges requiring a grease interceptor shall, at his own expense and as required by the City, provide plans and specifications for equipment and facilities of a design type and design capacity approved by the City. The grease interceptor must be in compliance with the current applicable Uniform Plumbing Codes. The person shall ORDINANCE NO. PAGE 12 OF 22 PAGES locate the interceptor in a manner that provides easy accessibility for cleaning and inspection and maintain the interceptor in effective operating condition. The City shall inspect the interceptor during construction and upon completion. The City shall make a final inspection before any service connections are made. (b) Construction of items listed herein in accordance herewith or in accordance to the City's specifications shall not constitute a defense to unlawful discharge and shall not limit the generator's liability for any surcharge stated in this division. (c) If the Inspector determines that there is a need for installation or upgrading of sample ports or grease interceptors on an existing establishment, the Director may order the installation or upgrading of such interceptors on that existing establishment. If the Director orders such installation, then the Director shall serve notice of such order upon the grease generator. Within ten (10) days of receipt of such order, the grease generator may demand a hearing to review such order, in which case the Director shall schedule a hearing to review such order within thirty (30) days of receiving the demand for review from the grease or grit generator. If a hearing to review the order is scheduled, the Director shall serve notice of the hearing to review such order upon the grease generator at least ten (10) days before the date of such hearing. At the hearing to review the order, the grease generator may present evidence, and the Director may make new findings and issue new orders concerning the subject of the original hearing. After receiving notice of the order to install or upgrade pods or interceptors on an existing establishment, it shall be unlawful for a grease generator to allow or cause any discharge into the sanitary sewer not in compliance with such order. (d) Where the process wastewaters are generated in only part of the facility, the process wastewaters may, at the option of the Director, discharge into a grease interceptor servicing only those areas that provide a suitable sampling port. (e) The Director may waive the requirement for a grease interceptor provided the grease generator can verify that only domestic sewage is being discharged, and no floor drains or process water are present. The Director may require testing by the user in connection with this request, with all costs for this testing being borne by the generator. §3798J: SERVICE/INSPECTION PORTS AND MONITORING PORTS: (a) Except for "under the sink grease interceptors", each interceptor shall be located outside of a building or structure in an area accessible for service, and so installed and connected that it shall be at all times easily accessible for inspection, and for cleaning and removal of the intercepted waste. Inlet flow control inspection ports, interceptor inspection ports, and effluent monitoring ports shall be in areas where vehicles may not temporarily block access to inspection. The use of ladders or the removal of bulky equipment or stored materials in order to inspect inlet flow control devices, inspect or service interceptors, or sample interceptor effluent shall constitute a violation of accessibility. Inspection ports and monitoring pods shall be located so as to allow inspectors quick and easy access to the inlet flow control device, each compartment of the interceptor, and the effluent from the interceptor. An interceptor shall not be installed in any part of a building where food is handled. The location of all interceptors, inspection pods, and monitoring ports shall meet the approval of the City and shall be shown on the approved building plans. ORDINANCE NO. PAGE 13 OF 22 PAGES (b) An inspection port shall be provided for the flow control device regulating flow into the interceptor. (c) A one-piece removable metal plate covering the entire interceptor shall be preferred as an interceptor inspection port, though at the discretion of the City, standard manhole ports may be installed over each divider in the interceptor, but in either case all parts of the interceptor shall be easily accessible for cleaning and visual inspection. (d) A monitoring port shall be provided for ease in sampling the treated effluent from the interceptor and shall be as close as possible to the connection with the City PLANT within the bounds of the facility property. The port shall be installed according to the specifications of the City. The port shall be installed and maintained at the user's expense. A generator shall properly place, monitor, and maintain the monitoring port so that wastewater samples taken from the monitoring port are representative of wastewater leaving the interceptor. It shall be unlawful for a grease generator to divert sewage around a monitoring point into the PLANT. §3798K' UNDER THE SINK GREASE INTERCEPTORS: (a) In the event that an outside grease interceptor is not technically practicable, an "under the sink grease interceptor" may be installed subject to the approval of the Director. In addition to the regular requirements of grease interceptors, "under the sink grease interceptors" are subject to the additional requirements. (b) General requirements. . . . , . . The location of such interceptors shall be in as close proximity to the source of wastewater as physically possible. The lid shall be secured to the body with a single bolt. No wing nuts or screws shall be permitted. Baffle systems and all other internal pieces shall be removable to facilitate cleaning and replacement, but must be in place at all other times. The lid shall cover the deep seal trap. The deep seal trap shall be constructed so as to eliminate the possibility of sewer gas entering the kitchen area. The interceptors shall be constructed with bottom supports so that the body of the interceptor does not corrode by coming into contact with the floor. The interceptor shall be coated with a powder coated electrostatically applied cathodic epoxy coating so as to be resistant to corrosion. 7. The interceptor shall be equipped with a flow control fitting. (c) Installation requirements. . . The interceptor may be set on the floor, partially recessed in the floor with top flush with the floor, or fully recessed below the floor to suit piping and structural conditions, as acceptable by the Planning Department. There shall be sufficient clearance for the removal of the interceptor cover for cleaning. ORDINANCE NO. PAGE 14 OF 22 PAGES (d) §3798L: (a) . . o . . . Unless specifically approved by the Planning Department, runs of pipe exceeding 25 feet between fixture and interceptor shall not be permitted. The interceptor shall not be installed in a waste line from a garbage grinder. Any garbage grinder waste shall bypass the interceptor. A suitable flow control fitting shall be installed ahead of the interceptor in the waste line beyond the fixture and as close as possible to the underside of the lowest fixture. When wastes of two or more sinks or fixtures are combined to be used by one interceptor, a single flow control fitting shall be used. Air intake for flow control either shall terminate under the sink drain board as high as possible to prevent overflow, or shall terminate in a return bend at the same height and on the outside of the building. To retain water and prevent siphoning, all interceptors shall have a vented waste, sized in accordance with the Universal Plumbing Code. With the approval of the Inspection Division of the Department of Community Development, one interceptor may be used to serve multiple fixtures if the fixtures are located close together and the interceptor is sized to meet the combined flow of all the fixtures. Maintenance requirements. · . . Interceptors shall be serviced at least every week. After accumulated grease and waste has been removed, the interceptor shall be thoroughly inspected to make certain that inlet, outlet, and air relief ports are clear of obstructions. Grease and other waste removed from the interceptor shall not be introduced into any drain, sewer, or natural body of water. The waste shall be placed in proper containers for proper disposal. It shall not be mixed with "edible" grease. Grease and waste removed from an interceptor shall not be disposed of in such a matter so as to become food for animals or humans. The grease generator shall maintain adequate documentation that the interceptor is appropriately cleaned and inspected. INTERCEPTOR MAINTENANCE' Interceptor Maintenance Service Contract o All grease generators having interceptors shall perform all business transactions relating to interceptor pumping, cleaning, and servicing, and to liquid waste collection, transportation and/or disposal on a contractual basis via a written contract having a duration of no less than one year, and provide copies of all such contracts to the inspector upon request. Any modifications or changes to the contract must be submitted to the City within ten (10) working days of the change or modification. It is a violation for a grease generator to discharge through an interceptor without a service contract. 2. A Contract shall at a minimum' ORDINANCE NO. PAGE 15 OF 22 PAGES a. From the customer b. (1). (2). (3). (4). (5). (6). (7). Contain the customer name, address and telephone number, and the name, address, and telephone number of the facility to be serviced if different. Contain the name of a primary and secondary contact person for the facility. Contain the Grease Interceptor Permit number of the facility. Indicate the size of each interceptor. Indicate the precise and unambiguous location of the interceptor or interceptors to be serviced, including a diagram if necessary. Indicate the frequency of pumpage required. Be signed and dated by an authorized representative indicating acceptance of the terms of the contract. From the Cleaning Service (1). (2). (3). (4). Contain the company name, address, and telephone number. Contain the name of a primary and secondary contact person. Be signed and dated by an authorized representative indicating acceptance of the terms of the contract. The name, address, and telephone number of the disposal site. c. Other (b) Contain a statement of the duration of the contract, to be not less than one year, or for the duration of the operation of the facility, whichever is less. Required Pumping Frequency o Unless otherwise specified by the Director, each interceptor in active use shall be cleaned at least once every 90 days or more frequently as needed to prevent carry over of grease into the PLANT, unless it can be demonstrated to the Director that the pumping frequency can be performed at greater intervals. The Director may specify cleaning more frequently when 90 day pumping is shown to be inadequate. Additional pumping may be required during time periods where increased loading is anticipated. Any grease generator desiring a schedule less frequent than quarterly shall submit a request to the Director along with testing (as required by the Director) and copies of the cleaning records for the last four (4) interceptor cleanings, including measurements of the thickness of the surface scum/grease layer. ORDINANCE NO. PAGE 16 OF 22 PAGES , At any time if an inspection finds the interceptor to be full, immediate steps shall be taken by the grease generator to pump out and clean it as soon as is practicable. In no case longer than 48 hours. The inspector shall make an evaluation of the advisability of allowing discharge to continue, and may at his or her discretion order an immediate cessation of all discharge from the facility. In any case, the Wastewater Discharge Permit of the facility may be amended so as to compel more frequent pumping and cleaning of the interceptor. (c) All interceptors shall be maintained by the grease generator at the grease generator's expense. (d) Requirement for Increased Pumpage or Servicing If the Director finds that a change in pumpage or servicing of an interceptor is necessary for an establishment to meet the discharge limits stated in this Ordinance, the Director may order a change in pumpage or servicing of an interceptor. If the Director orders a change in the pumpage or servicing, then the Director shall serve notice of such order upon the generator. Within ten (10) days of receipt of such order, the generator may demand a hearing to review such order, in which case the Director shall schedule a hearing to review such order within thirty (30) days of receiving the demand for review from the generator. If a hearing to review the order is scheduled, the Director shall serve notice of the hearing to review such order at least ten (10) days before the date of such hearing. At the hearing to review the order, the generator may present evidence, and the Director may make new findings and issue new orders concerning the subject of the original hearing. After receiving notice of an order by the Director to change the frequency and/or methods of pumpage or servicing, it shall be unlawful for a generator to allow or cause any discharge into the sanitary sewer (PLANT) not in compliance with such order. (e) Interceptor Maintenance Log. , Every generator having an interceptor shall maintain an Interceptor Maintenance Log indicating each pumping for the previous twelve (12) months. This log shall include the date, time, amount pumped, hauler and disposal site, and shall be kept in a conspicuous location on the premises of the facility for inspection. Said log shall be made immediately available to any authorized City inspector. (f) Cleaning Procedures , o The owner or an employee of the facility shall supervise the interceptor cleaning, and shall be physically present and observe the entire cleaning operation. A generator shall cause the liquid waste hauler, transporter, or any other person cleaning or servicing an interceptor to completely evacuate all contents, including floating materials, wastewater, and bottom sludges and solids, of all grease and/or grit interceptors and other interceptors during servicing. Skimming the surface layer of waste material, partial cleaning of the interceptor or use of any method that does not remove the ORDINANCE NO. PAGE 17 OF 22 PAGES , , entire contents of the collection device is prohibited. The suction of the floating materials shall be done prior to removal of other contents. After complete evacuation, the walls, top, and bottom of the interceptor shall then be thoroughly scraped and the residue removed. Upon completion of the servicing, the manager of the facility shall make an inspection of the interior of the interceptor and then personally sign the trip ticket. The manager shall make an appropriate entry in the facility Interceptor Maintenance Log, and post the generator section of the trip ticket in a conspicuous place with the log on the premises. It shall be unlawful for a generator to allow, the discharge of liquid, semi- solids, or solids back into an interceptor during and/or after servicing. Decanting or discharging of removed waste back into the interceptor from which the waste was removed or any other interceptor, for the purpose of reducing the volume to be disposed, is prohibited. Each interceptor pumped shall be fully evacuated unless the interceptor volume is greater than the tank capacity on the vacuum truck in which case the transporter shall arrange for additional transportation capacity so that the interceptor is fully evacuated within a twenty four (24) hour period following the transporter's inability to fully evacuate the interceptor. (g) Disposal of Interceptor Pumpage. All waste removed from each interceptor shall be disposed of at a facility permitted and authorized to receive such waste in accordance with all applicable Federal, State, and local regulations. In no way shall the pumpage be returned to any private or public portion of the PLANT. ORDINANCE NO. PAGE 18 OF 22 PAGES §3798M: PERMIT REQUIREMENTS: (a) It is unlawful for any facility to discharge effluent from a grease interceptor without authorization from the Director. Authorization shall be given in the form of a "Grease Interceptor Permit." Application for a permit shall be made to the Director. If, after examining the information contained in the grease interceptor permit application, it is determined by the Director that the proposed discharge does not conflict with the provisions of this Article, or any other Federal, State, or local requirement or regulation, and the permit fee is paid, a permit shall be issued allowing the facility to discharge into the PLANT. Each grease interceptor permit shall be issued for a time not longer than one year from the date of the permit. The grease generator shall apply for permit reissuance prior to the expiration of the grease generator's existing permit. The terms and conditions of the permit may be subject to modification by the Director at any time during the term of the permit as limitations or requirements as identified in this chapter are modified or other just causes exist. The grease generator shall be informed of any proposed changes in the issued permit at least thirty days prior to the effective date of the change(s). Any changes or new conditions in the permit shall include a reasonable time schedule for compliance. (b) As a condition precedent to the granting of a permit, the permittee under this section will agree to hold harmless the City and the City's employees from any liabilities arising from the permit holder's operations under this permit. §3798N: REQUIRED REPORTING: All permitted interceptor waste generators shall, at the time of permit renewal, submit to the Superintendent (a) Copies of all manifests made by liquid waste transporters servicing their grease interceptor during past year; (b) A copy of the Interceptor Maintenance Log; (c) A copy of the Interceptor Service Contract; and (d) Any other information required by the Grease Interceptor Permit, including analysis of the discharge to the PLANT of such pollutants as the Superintendent may require. §37980: MOBILE TREATMENT PROCESSES: Any person wishing to make use of a mobile treatment process or of an on-site process to clean or service grease interceptors or grit interceptors shall derflonstrate the process to the satisfaction of the Director. Included with the demonstration shall be a written explanation of the treatment process. The person seeking approval of any such process shall pay, prior to any decision by the Director, any costs to the City associated with the demonstration, such as, but not limited to, sampling and analysis. Complete descriptions of the chemical composition of all products must be disclosed to the Director. §3798P: FACILITY CLOSURE: When a facility with a grease interceptor closes for business, and is subsequently: (a) be either: Razed or demolished, then any grease interceptor or interceptors or traps shall ORDINANCE NO. PAGE 19 OF 22 PAGES 1. Physically removed, or 2. Have all effluent pumped out, a straight line plumbed from the inlet to the outlet, and the remainder of the tank filled with soil or sand. (b) Remodeled such that the grease interceptor will not be used, then the grease interceptor or interceptors or traps may be left in place, however: 1. The grease interceptor or interceptors or traps shall have all effluent pumped out, the trap cleaned thoroughly, and the grease interceptor or interceptors or traps left dry and empty, and 2. Be re-plumbed as to bypass the existing grease interceptor or interceptors or traps, either by straight through or by bypassing methods, while leaving the empty trap and in place for possible future utilization by another business, or (c) Replaced with a type of business that will not utilize the grease interceptor, then that business may have any existing grease interceptor or interceptors or traps: 1. Physically removed, or 2. Re-plumbed as to bypass the existing grease interceptor or interceptors or traps, either by straight through or by bypassing methods, while leaving the empty trap and in place for possible future utilization by another business, or 3. Re-plumbed with a straight line plumbed from the inlet to the outlet, and the remainder of the grease interceptor or interceptors or traps filled with soil or sand. In all instances, the owner of the premises shall appropriately inform the City and perform the closure at such a time so as to permit an inspector to be physically present during the removal or filling of the interceptor. §3798R: MONITORING, INSPECTION AND ENTRY: (a) It shall be unlawful for a grease generator, whether or not the grease generator possesses a Grease Interceptor Permit, to refuse to allow inspectors to enter their premises during reasonable hours to determine whether the grease generator is complying with all of the requirements of this Ordinance and permit or order issued hereunder. A grease generator shall allow the inspectors access to all parts of the premises for purposes of inspection, sampling, records examination and copying, and the performance of additional duties. Arrangements for the immediate access of the Inspector shall have been made ahead of time, and such failure to make adequate arrangements shall not be considered a legitimate reason to refuse admittance of the Inspector. (b) In cases where a facility includes private living quarters, the right of access shall extend to all common areas, and any other area or areas a facility employee, including the manager and/or owner, may enter without expressed permission of the residents of such a facility. §3798S: REPORTING: All written reports, applications, and any other such material required of those regulated under this Article will be deemed to have been submitted on the date postmarked. For material which is not deposited, postage prepaid, into a mail facility serviced by the United States Postal Service, the date of receipt shall govern. §3798T: FEES: ORDINANCE NO. PAGE 20 OF 22 PAGES The City may adopt and amend charges, surcharges, and fees for application, operation, enforcement, administration, and reimbursement of costs incurred pursuant to this Article. Fees: (a) (b) The Director, with the approval by resolution of the City Council, shall establish permit fees under this Article. The fees for such permits shall be for a permit issued for a period of one year. The Director may prorate the amounts for permits with shorter durations. All permits will expire at 12:00 midnight on the date specified on the permit as determined by the Director. §3798U: VIOLATION. (a) It is unlawful for any grease generator to discharge into the PLANT in any manner that is in violation of this Article, or of any condition set forth in this Article. Additionally, a person commits an offense if the person causes or permits the plugging or blocking of, or otherwise interferes with or permits interference with a grease interceptor or the PLANT, including alteration or removal of any flow constricting devices so as to cause flow to rise above the design capacity of the interceptor. (b) No person, and/or facility shall discharge grease to the PLANT, except as expressly authorized by this Article. If such discharge occurs, the person or facility shall be considered in violation of this Article and subject to the remedies described herein. This includes non-permitted facilities. (c) The Director and/or City may suspend water or sewer service when such suspension is necessary, in the opinion of the Director, in order to stop an actual or threatened discharge which: o . . Presents or may present an imminent or substantial endangerment to the health or welfare of persons or the environment; Causes stoppages or excessive maintenance to be performed to prevent stoppages in the sanitary sewer collection system; Causes interference to the PLANT; or Causes the City to violate any condition of its NPDES permit. (d) Any person notified of a suspension of the water or sewer service shall immediately stop or eliminate the discharge. In the event of a failure of the person to comply voluntarily with the suspension order, the City shall take such steps as it deems necessary, including immediate termination of water or sewer service, to prevent or minimize damage to the PLANT system or sewer connection or endangerment to any individuals. The City shall reinstate the water or sewer service when such conditions causing the suspension have passed or been eliminated. A detailed written statement submitted by the grease generator describing the cause(s) of the harmful discharge and the measure(s) taken to prevent any future occurrence shall be submitted to the City within fifteen (15) days of the date of occurrence. (e) In addition to prohibiting certain conduct by natural persons, it is the intent of this ORDINANCE NO. PAGE 21 OF 22 PAGES Article to hold a corporation, association, LLC, LLP, PS or other entity or organization legally responsible for prohibited conduct performed by an agent acting on behalf of such an entity and within the scope of his office or employment. (f) A permittee is liable to the City for any expense, loss, or damage incurred or suffered by the City for reason of appropriate clean-up and proper disposal of said waste materials. Additionally, an administrative fee equal to one-half (1/2) of assessed clean-up costs shall be levied by the City against the guilty party. (g) The City may recover the fees and costs imposed by this Section in a civil action and may pursue any other remedy available at law or inequity to address a violation of this Article or to enforce compliance with it. §3798V: AUTHORIZATION' The Director is authorized to promulgate such rules and regulations as shall be reasonable and necessary to carry out the provisions of this chapter according to its terms and intent. §3798W: SEVERABILITY: If any part or parts of this Article shall be held to be invalid, such invalidity shall not affect the remaining parts of this Article. The City Council declares that it would have passed the remaining parts of this Article, if it had known that such part or parts thereof would be declared invalid. SECTION THREE This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on September 1, 2004, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Councilmembers Rodin, Andersen, Smith, and Baldwin None Mayor Larson None Adopted on September 15, 2004 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Eric Larson, Mayor Gordon Elton, City Clerk ORDINANCE NO. PAGE 22 OF 22 PAGES ITEM NO. 5k. DATE: SEPTEMBER 15, 2004 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF LOW AND MODERATE INCOME DOWN PAYMENT ASSISTANCE LOAN AND REIMBURSEMENT TO COMMUNITY DEVELOPMENT COMMISSION OF MENDOCINO COUNTY Over the last few years the Community Development Commission of Mendocino County (CDC) has administered a first time homebuyer/downpayment assistance program for qualified Iow and moderate residents within the corporate limits of Ukiah. The HOME grant program, in conjunction with Community Development Block Grant (CDBG) goals and objectives, was the primary funding source for this worthwhile home ownership activity. Last November, in an effort to extend this program, City Staff worked with CDC to process and temporarily underwrite a $30,000 loan to be funded from the City's Community Development Commission Fund (Fund #335). The 30 year payment deferred, three percent annual interest, loan is secured by a deed of trust on the property and meets all of the repayment and income requirements and criteria of the HOME and CDBG programs. It is now time to reimburse CDC for its financial commitment and administer the loan within the City. The City utilizes Fund 335 for Iow and moderate income housing purposes and has been repaid for several housing rehabilitation loans made in the mid 1980s also administered by CDC. Loans have also been made to Rural Communities Housing Development Corporation for targeted income project land purchases and project gap financing. The current cash balance in the fund exceeds $160,000. Loans such as these will provide future funding for targeted housing as repayments are made. Staff recommends the City Council approve the loan of $30,000 for property at 803 West Clay and authorize reimbursement of the same amount to CDC. This expense is included in the 2004-05 budget in account 335.4710.683.000. RECOMMENDED ACTION: Approve $30,000 Low And Moderate Income Down Payment Assistance Loan And Reimbursement To Community Development Commission Of Mendocino County. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine loan is not appropriate and provide direction to Staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Community Development Commission of Mendo. cino~Courj~t Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Promissory Note, pages 1-3; 2. Excerpt from 2004-05 budget, page 4. APPROVED: Candace Horsley, Cit~Manager mfh:asrcc04 0915CDCLoan $ 30~000 WE HEREBY CERTIFY THIS TO BE A TRUE AND CORRECT-COPY OF THE ORIGINAL DOCUMENT COMMUNI~ DEVELOPMENT BL /"-" DOWN PAYMENT ASSISTANCE LOAN PROMISSORY NOTE Attachment # UIGAH, CALIFORNIA FOR VALUE RECEIVED, THE UNDERSIGNED, Borrower Alea Waters promises to pay, on order, to THE CITY OF UKIAH, Lender, the principal sum off Thirty Thousand Dollars and no cents ($30,000), with interest from the date of execution on the unpaid principal at the simple interest rate of Three % (3%) per annum, until paid or upon the sale of the property located at: 803 West Clay Street, Ukiah, California 95482 which secures this promissory note on all that certain real property situated in the City of Ukiah, State of California and being more particularly described as follows: I I ii . i Legal Description, Mendocino County Records. All that certain real property situate, lying and being in the City of Ukiah, County of Mendocino, State of California, more particularly described as follows: Commencing at the Southeast comer of the intersection of Clay and Spring Streets in said town of Ukiah and running thence West, along the South line of Clay Street, fifl:y (50) feet to the land now or formerly owned by Mrs. A. M. Smith; thence Southerly along the East line of the land now or formerly owned by said Mrs. Smith, ninety-five (95) feet, more or less, to the land now or formerly owned by Mrs. Deering; thence Easterly, along the North line of the land now or formerly owned by said Mrs. Deering, filly (50) feet to the West line of Spring Street; and thence Northerly, along the West line of Spring Street to the place of beginning. Being a portion ofliber 72 of Deeds at page 243 Records of Mendocino County. APN # 1-263-03 All notices shall be sent to the following agency which shall provide service on this loan: Community Development Commission of Mendocino County 1076 North State Street Ukiah, CA 95482 Maturity date on this Note includes sale of property; change of title; or when properly ceases to be primary residence of loan recipient. Payment of both principal and accrued interest is deferred until the earlier of (1) The expiration of 30 years from the date of execution of this note by the Borrower(s), or (2) The voluntary or involuntary transfer of title to or any interest in the real property that is the security for this Note, except a transfer to a Borrower's surviving spouse, or (3) Borrower and his or her immediate family are no longer occupants of the Property, at which time the whole of the unpaid principal and interest, plus applicable fees, charges and penalties, is immediately due and payable in full, unless otherwise approved by the City in its absolute discretion. The City may approve loan assumption, at its option, only if subsequent purchasers or transferee of the property meet the eligibility requirements then in effect per the Community Development Block Grants Program (CDBG) regulations (24 C.F.R. Part 570). Should loan assumption be approved the new purchaser must execute an assumption agreement confirming the agreement with the terms of the DAP loan. The whole of the unpaid principal and interest, plus applicable fees, charges and penalties, shall also become immediately due and payable in full, at the option of the City should the real property described above be refinanced or further encumbered without' the City's written consent. Failure of the City to exercise such option shall not constitute a waiver of such default, regardless of subsequent acceptance of any payment hereunder'by the City. The undersigned reserves the right to prepay at any time all or any part of the principal amount of this Note, without the payment of penalties or premiums. All payments shall be credited first on interest then due, then on principal. Interest shall thereupon cease on principal so crediteck This NOTE is secured by a Deed of Trust given to as trustee, and duly filed for record in Mendocino County. Any notice to Borrower.provided for in this Note shall be given by mailing such notice by certified mail addressed to Borrower at the Property Address stated, or to such other address as Borrower may designate by notice to the Lender. Any notice to the Lender shall be given by mailing such notice by certified mail, remm receipt requested, to the Lender at the address stated in the first paragraph of this Note, or at such other address as may have been designated by notice to Borrower. This indebtedness evidenced by this Note is secured by a Deed of Trust and reference is made to the Deed of'Trust for rights as to acceleration of the indebtedness evidenced by this Note, including Section 17, which provides as follows: "Transfer of the Property; Assumption. If all or any part of the Property or an interest therein is sold or transferred by Borrower, excluding permitted transfers to a spouse or other person signing the Note in the manner described in Section 3 of the Deed of Trust, all the sums secured by this Note shall be immediately due and payable. In the event of such acceleration, Lender shall mail Borrower notice of acceleration in accordance ';vith Section 15 thereof. Such notice shall provide a period of not less than 30 daySfi.om the date the notice is mailed within which Borrower may pay the sum declared due. If Borrower fails to pay such sums prior to the expiration of such period, Lender may, without further notice or demand on Borrower, invoke any remedies permitted by law, including but not limited to power of sale." IN WITNESS WHEREOF, this note has been duly executed by the undersigned as of its date. Alea Waters Dated: AGENDA ITEM NO: 7a MEETING DATE: September 15, 2004 SUMMARY REPORT SUBJECT: UPDATE REGARDING THE VALUE ENGINEERING REVIEW OF THE WASTEWATER TREATMENT PLANT DESIGN During the week of August 30th a Value Engineering (VE) Review of the engineering details and design of the proposed Wastewater Treatment Plant commenced. The VE Team was led by a certified Value Engineering Consultant with engineering experts in all phases of design, construction, contracting, and project management. The VE Team met for a full week and focused on Brown and Caldwell's proposed design for the City of Ukiah and specifically reviewed all aspects of the plant operational needs. At the September 15 City Council meeting Staff will present an update relative to some of the findings and discuss the next steps in the review process. RECOMMENDED ACTION: Receive Update Regarding The Value Engineering Review Of The Wastewater Treatment Plant Design. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Bernie Ziemianek, Public Utilities Director Bernie Ziemianek, Public Utilities Director Candace Horsley, City Manager None Approved: Candace Hor~le~y, y Manager AGENDA ITEM NO' 7b MEETING DATE: September 15, 2004 SUMMARY REPORT SUBJECT: UPDATE REGARDING THE RECENT INTERNAL INSPECTION OF LAKE MENDOCINO HYDRO PLENUM CHAMBER, TAINTER VALVE AND OTHER OPERATIONAL COMPONENTS On Wednesday September 15th an internal inspection of the Hydro Plant plenum, Tainter Valve, and various control valves will have been completed in coordination with the Army Corp of Engineer's annual dam inspection process. Staff will present an update of the City's inspection to Council regarding the condition of various plant operational components relating to a potential plant restart. RECOMMENDED ACTION: Receive Update Regarding The Condition Of Various Plant Operational Components Relating To A Potential Hydro Plant Restart. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Bernie Ziemianek, Public Utilities Director Bernie Ziemianek, Public Utilities Director Candace Horsley, City Manager None Approved' ~__ ¢'~'~-~~ Candace Horsley, Ci~Manager AGENDA SUMMARY REPORT ITEM NO: 7c DATE: September 15, 2004 SUBJECT: APPROVAL OF AGREEMENT EXTENSION WITH JARVIS AND FAY IN THE AMOUNT OF $30,000 FOR LEGAL FEES RELATED TO LITIGATION BY RIVER WATCH Submitted for the City Council's consideration and action is staff's request for approval of budgeted operational expenses of $30,000 within the Sewer and Wastewater Treatment Utility Administration and General Budget Fund. Spending approval authorization is required to pay for legal fees which are being incurred as a result of continuing litigation by River Watch. Legal representation services continue to be provided on an as needed basis and expenses exceeding the previous authorizations totaling $20,000 approved by City Council during the last two quarters of fiscal year 2004 have and continue to be incurred. Staff is requesting the 2004/05 budgeted amount of $30,000 be approved to pay for incoming legal invoices. The extension of the litigation was anticipated and these funds were set aside in account number 612.3850.250.000 during the 04/05 Budget process. RECOMMENDED ACTION: Approve Agreement Extension With Jarvis And Fay In The Amount Of $30,000 For Legal Fees Related To Litigation By River Watch. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject the request and provide direction to staff. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Bernie Ziemianek, Public Utilities Director Bernie Ziemianek, Public Utilities Director Candace Horsley, City Manager 1. Excerpt of 2004/05 Budget Approved: ~~ .--. Candace HorsleyTC~5~Manager ::D I'" Z Z 0 (:3 (:3 E E ~ 0 ~ O~ ~ CD ~¢hfnm~ ~ 0 0 0 AGENDA SUMMARY REPORT ITEM NO: DATE' September 15, 2004 SUBJECT: APPROVAL OF BUDGET AMENDMENT IN THE AMOUNT OF $236,756 TO PROVIDE FOR EXTRA EARTHWORK RELATIVE TO UNFORESEEN SOIL CONDITIONS AT THE RESERVOIR CONSTRUCTION SITE BACKGROUND In order to meet State requirements for additional water storage, the City approved plans for the construction of water reservoir tanks to be sited on the hillside adjacent to the existing reservoirs above the Golf Course. Basically the tanks had to be built similar to the existing tanks where the hillside directly under the tanks has to be leveled. The topography and geology in developing these sites has resulted in a surplus of approximately 26,000 cubic yards of earthen material. The project Design Engineer (SPH Associates), in conjunction with the City's Utility Department, examined numerous ways of disposing of the material. Options included trucking the material to the airport, use on the Golf Course, and mounding it in a spoil pile close to the tank. After the initial analysis, it was clear all options, except for the on-site spoil embankment, would cost in excess of $500,000 more due to hauling costs. In addition, the other options included significant disruption to the Golf Course, as well as the disturbance of traveling though the City. This material represents over 2,600 truckloads of hauling or 5,200 trips over residential streets. (continued on page 2) RECOMMENDED ACTION' Approve An Amendment To The 2004/05 Budget Authorizing $236,756 Of Additional Construction Expense To Account 840.3850.250.000 To Pay For Earthwork Stabilization At The Reservoir Construction Site. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject the request and provide direction to Staff. Citizens Advised: Requested by: Prepared by: Coordinated with' Attachments: N/A Bernie Ziemianek, Public Utilities Director Bernie Ziemianek, Public Utilities Director Candace Horsley, City Manager 1. Change Order Proposal, page 1; 2. Budget Amendment Worksheet, page 2. Approved:~ "Candace Horsley,~ty Manager APPROVAL OF BUDGET AMENDMENT IN THE AMOUNT OF $236,756 TO PROVIDE FOR EXTRA EARTHWORK RELATIVE TO UNFORESEEN SOIL CONDITIONS AT THE RESERVOIR CONSTRUCTION SITE September 15, 2004 Page 2 The spoil site was chosen to be adjacent to the tank site and it was believed that with minor construction of a keyway and some additional blending, the material could be stockpiled. There was no visual indication any special foundation requirements would be necessary before the project was bid and awarded. Also, it was clear from the start this work is on the critical path to completion of the Tank Storage Project. In fact, any significant delay could cause work to be performed during the wet season that would further complicate and delay the completion and could add costs to the project. FINDINGS The construction work started the week of August 9th and by August 20th the Earth Contractor (CATS4U) was beginning to excavate for the keyway. It was immediately noted that at the bottom of the hill the soil conditions were different. The geotechnical consultant, Miller Pacific, was contacted at once and on August 23rd made a field observation that a significant amount of added preparation work was necessary prior to placing the spoils or the entire embankment would be unstable and subject to a potential major landslide failure. It was also apparent that additional exploration was necessary to fully understand the extent of extra work requests. Throughout the procedure General Contractor, SPH Associates, and Miller Pacific researched options to mitigate extra costs. Discussions were held with the Golf Course to determine if some spoils could be placed at other locations on the Golf Course. Four significant changes are necessary to accommodate the excess spoils: 1. The keyway must be dug to a depth of 18 feet versus the 3 feet originally anticipated. Related is the fact that the amount of material needing to be excavated is much more and there is no place to locate it. The solution is to place it on the rough at Hole No. 2. 2. The blending has to move approximately 16,000 cubic yards extra to key into the hill to avoid a slippage. 3. A geotechnical grid is necessary at the top of the embankment to control erosion and surface land-sliding. It should be noted that some surface sliding will be expected and tolerated in any event, due to the fact that it is not in an area that will jeopardize people or structural safety. 4. Subsurface drainage piping is necessary to eliminate water from causing the embankment to weaken. COSTS The General Contractor prepared a number of options and related costs estimates and analysis to show what the extra work entails. Estimates ranged from $230,000 to $310,000. After negotiations and discussions with the various construction and design personnel, City Staff recommends Council proceed with the above stated changes in the amount of $236,756. Approval of this budget amendment request will authorize additional expenses of $236,756 in account number 840.3850.250.000. ii I I I I [ II l WESTERN WATER, INC. HOME OFFICE * 3345 INDUSTRIAL DRIVE, SUITE 10 SANTA ROSA, CA 95403 ' TELEPHONE 707-570-3920 CITY OF UK|AH WATER SYSTEM IMPROVEMENTS PROJECT CHANGE ORDER PROPOSAL -Option A- REVISED TO: Owen ]~ngineerin~ 33'/'/Coaeh L~ne, Suite 1~ Cmaeron t~ark, Ca. 95682 Attm~ion: Web.mr Owen Attachment PROPOSAL NO. .!A REVISED DATE * , .... 9/7/200~ PROPOSAL FOR OWNER RFP # 1- DATED · 8/27/2004 REFERENCE' DATED ' DE8CRIPTION: Option A REVISED - A~. per the phone conference held on Friday afternoon, (g/3/04), the following revisions in price are Im'oposed. The description of ~ese mvi~'ons am e~. per the attached letlmr from Clay Green of CAT$4U, dated 9/~/04. Item ~ is based on the revision ;n Ifle recommenc~at~on from Miller Pacific. ~m #4 is a unit prtoe proposal, ff quantlUes are Increased ~e unit prlc, e will be applied/billed. CATS4U ts asking for l~e Stand-by/Delay on hie D8 only. There are other pieces o! equipment, however, he is not asking for any reimbursement for them, Our prlc, e 1'or labor, material and equipment to provide the wark d#atbed above i~ as follows; Conb'act Changes have been found to impac~ the progress and effidenc,,/of a=heduled work. The impact of addlOonel costs for thie ch ,aflge am goVered by this proposal. De imr.~'t to the c, ommot aBe ~r fill chart_aa is estimated to be a==mxlmate~y 49 =alefldar. daw This is based on..our b~ir~l~ll~ t~} ~.~[l~ tO w~k by Thursday g/~4. It ir, understood that, when accepted, the above taMI quote amount and the additional days will be included in a futura change order. ,. SUBMITTED BY DATE APPROVED BY' DATE · iqd £'t 'L 'dss uJ t~ >. ILl z Z 0 0 0 C eeeeeeeeeeeeeeeeel eeeeee®eee eel®e®e®eee®e®eeeeeee®eee®eeee · · ~,~ · · : ~ (30 "~ : : (.~ .i~ C) .: · eeeeeeeeeeeeeeeeeeeeeeeeeee · el · ~ < ~ · eeeeeeeeeeeeeeeeeeee~®®®ee®e ~ C~ m 0 (D 0 ~mm 0 IT! Z Z mm m m X -0 mm 0 · · (D O~ 0 Z II 0 (1) 0 0 0 O0 --~ m O~