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Home My WebLink About2004-08-18 PacketRESUME CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 August 18, 2004 6:30 p.m. M/RC(4-0) Continued 1. ROLL CALL- Absent: Councilmember Rodin 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES a. Regular Meeting of July 7, 2004 b. Regular Meeting of July 21,2004 Mayor Read 4. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City's Boards and Agencies may be judicially challenged. Mayor Read 5. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. M/RC (4-0) Approving Consent Calendar Items "a" through "e" as follows: a. Approval of Disbursements for Month of July 2004 b. Notification of Bid Award to Rogers Machinery Company for One Air Compressor in the Amount of $6,318.10 c. Award of Bid for Purchase of Patrol Car Vehicle in the Amount of $26,356.15 to Harper Ford Country d. Award of Bid for Purchase of Body Armor Vests in the Amount of $10,543.34 to Sierra Police Supply e. Award of Bid for Replacement Telephone System to Telecom Services Co. of Ukiah, Authorization for City Manager to Sign Contracts, and Approval of Budget Amendment Mayor Read 6. m Rec. Report AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. UNFINISHED BUSINESS a. Discussion and Update Regarding Skate Park Project Rec. Report bo Report Regarding Necessary Improvements To The Community Swimming Pool And Consideration Of Use Of Special Projects Reserve Funds To Secure Pool Assessment Consultant Services 8. NEW BUSINESS a. Approval of Application to Demolish a Structure Over 50 Years Old Located at 1080 Helen Avenue, Ukiah Continued to September 17 2004 Rec. Report b. City of Ukiah Lake Mendocino Hydroelectric Project Update Rec. Report c. Underground vs Overhead Electric System Costs Rec. Report d. Update and Possible Action Regarding Fund 699-"Special Projects Reserve" e. Discussion and Scheduling of Annual Joint City Council- Planning Commission Meeting Consensus of Council set September 297 2004 from 5:00 - 6:30 p,m. at the Ukiah Valley Conference Center for a City Council-Planning Commission joint meetin.q f. Approval of Settlement Agreement in Ukiah v. Cox/Mayfield M/RC (4-0) A~provin_q Settlement A_~reement in the Ukiah v. Cox/Mayfield case 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. CLOSED SESSION a. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION (Government Code Section 54956.9(a).) Ukiah v. Cox/Mayfield, Mendocino County Superior Court, Case No. 04-92104 9:26 p.m. 12. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. RESUME UKIAH REDEVELOPMENT AGENCY REGULAR MEETING CiViC CENTER COUNCIL CHAMBERS 300 SEMINARY AVENUE August 18, 2004 8:00 P.M.* 1. ROLL CALL- Absent: Commissioner Rodin Chairman Read Chairman Read 3. 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The Ukiah Redevelopment Agency welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. APPEAL PROCESS Persons who are dissatisfied with a decision of the Redevelopment Agency may have the right to a review of that decision by a court. The Agency has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety (90) days the time within which the decision of the City Boards and Agencies may be judicially challenged. 4. APPROVAL OF MINUTES M/RC (4-0) a. Regular Meeting of July 21,2004 5. UNFINISHED BUSINESS None. 6. NEW BUSINESS a. Approval of Performance Agreement with the Greater Ukiah Chamber of Commerce and Authorization for Executive Director to Execute Agreement M/RC (4-0) Approving Performance A.qreement with the Greater Ukiah Chamber of Commerce in the amount of $25~000 and authorize the Executive Director to execute the agreement Rec'd Report b. Ukiah Redevelopment Agency Financial Projections c. Discussion and Possible Action Regarding Commissioner Term Extensions on the Design Review Board M/RC (4-0) Directing staff to extend existing Design Review Board Commissioner terms for one year 8:58 p.m. 7. COMMISSIONERS REPORTS 8. EXECUTIVE DIRECTOR REPORTS 9. CLOSED SESSION 10. ADJOURNMENT *Or as soon as the meeting may be held in conjunction with the City Council meeting. CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 August 18, 2004 6:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES a. Regular Meeting of July 7, 2004 b.. Regular Meeting of July 21,2004 4. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City's Boards and Agencies may be judicially challenged. 1 CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Approval of Disbursements for Month of July 2004 b. Notification of Bid Award to Rogers Machinery Company for One Air Compressor in the Amount of $6,318.10 c. Award of Bid for Purchase of Patrol Car Vehicle in the Amount of $26,356.15 to Harper Ford Country d. Award of Bid for Purchase of Body Armor Vests in the Amount of $10,543.34 to Sierra Police Supply e. Award of Bid for Replacement Telephone System to Telecom Services Co. of Ukiah, Authorization for City Manager to Sign Contracts, and Approval of Budget Amendment 6. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. g UNFINISHED BUSINESS a. Discussion and Update Regarding Skate Park Project b. Report Regarding Necessary Improvements To The Community Swimming Pool And Consideration Of Use Of Special Projects Reserve Funds To Secure Pool Assessment Consultant Services 8. NEW BUSINESS a. Approval of Application to Demolish a Structure Over 50 Years Old Located at 1080 Helen Avenue, Ukiah b. City of Ukiah Lake Mendocino Hydroelectric Project Update c. Underground vs Overhead Electric System Costs d. Update and Possible Action Regarding Fund 699- "Special Projects Reserve" e. Discussion and Scheduling of Annual Joint City Council- Planning Commission Meeting f. Approval of Settlement Agreement in Ukiah v. Cox/Mayfield 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. CLOSED SESSION a, CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION (Government Code Section 54956.9(a).) Ukiah v. Cox/Mayfield, Mendocino County Superior Court, Case No. 04-92104 12. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. MEMO Agenda Item: 3a TO: FROM: Honorable Mayor and City Councilmembers Deputy City Clerk Marie Ulvila~/~//~.. SUBJECT: City Council Minutes: July 7, 2004 DATE: August 12, 2004 Every effort will be made to provide Council with a copy of the Draft minutes for the July 7, 2004 meeting no later than Tuesday, August 17th. Memos: CC070704 - minutes MEMO Agenda Item: 3b TO: FROM: Honorable Mayor and City Councilmembers Deputy City Clerk Marie Ulvila ~'~..~',,~', ~z~,~,:.--,' ¢~' ~: ~::~,~-~:: ~-~ SUBJECT: City Council Minutes: July 21,2004 DATE: August 12, 2004 Every effort will be made to provide Council with a copy of the Draft minutes for the July 21, 2004 meeting no later than Tuesday, August 17th. Memos: CC072104 - minutes MINUTES OF THE UKIAH CITY COUNCIL REGULAR MEETING WEDNESDAY, JULY 7, 2004 3a The Ukiah City Council met at a Regular Meeting on July 7, 2004, the notice for which had been legally noticed and posted, at 4:15 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Rodin, Andersen, Smith, Baldwin, and Mayor Larson. Staff present: Community Services Director DeKn( Director Elton, City Manager Horsley, Water Treatment Plant mison, Police Officer Johnson, Fire Chief Latipow, City Attorney Rapport, Chief Williams, Public Utilities Director Ziemianek, and Deputy City Clerk Ulvi 4:15 to 6:00 p.m.: INTERVIEW OF APPLICANTS FOR AIRP~ RECREATION AND GOLF COMMISSION The Mayor and City Councilmembers applications they had previously reviewed. meeting that Mr. Robert Beltrami would be unal: getting married this week. Commission: Eric Crane, Mark Hunter. Council interviewed the Commission: Chamise Cubbison, Club representative) IMISSION ANI S. ~ssed th~ De( on the was informed to the nd his interview because he is individuals for the Airport ter, Ken Fowler, and Allan Recreation, and Golf (Ukiah Men's Golf Recessed: 6:00 Reconvened: 6:: 2. PL Phil D~ lance. 3. OF 3a. R r Mayor ,n referred t~ e 8, third paragraph, under "City Manager Reports". City Manag. Councilmemb~ had requested retained a copy of 1 sed that the sentence should read, "She inquired if any of a document that the Operating Engineers Union he City and it was determined that no Councilmember ,e document." M/S Rodin/Smith approving the Regular Meeting Minutes of June 2, 2004, as amended, and carried by unanimous consent. 4. RIGHT TO APPEAL Mayor Larson read the appeal process. Regular City Council Meeting July 7, 2004 Page 1 of 9 5. CONSENT CALENDAR Councilmember Baldwin requested that item "5e" be removed from the Consent Calendar and discussed later in the meeting. Mayor Larson advised that item "5e" would be heard as item "8f" under New Business on the agenda. M/S Smith/Rodin approving items "a" through "h" of the Consent Calendar a. Rejected Claim for Damages Received from Marie Steini: Referred to Joint Powers Authority, Redwood Empire Municipal b. Adopted Resolution 2005-01 Setting the Limitation Year 2004-2005; c. Authorized Acquisition of traffic Signal Repair Amount of $24,755 and Approved Budget d. Received Report of Payment to Cre~ Voluntary/Water Conservation Program ; Expenditures for Fiscal Electric in the )p for Copying of in the Amount of 8.61; f. Awarded Bid to Northwest Industrial for the Digester at the Wastewater Treatment Pla~ g. Authorized Amendment to Agreement for SHN Consulting Engineers, to ~ Land SL to Exceed $10,000; h. Awarded Bid to Ukiah Ford in t Wheel Drive Respons~ of th~ 3t of $21,750; ~al Consulting Services with Services, in an Amount Not to Purchase a used 4- Suitable Equipment. Motion carried by t Smith, Baldwin, a~ II call NOE~ Co~ Rodin, Andersen, one. ABSTAIN: None. 6. AUDIENCE COl Michael D ITEMS of agricultural lands. Brl Hopland Alex las Plaza, th people ~. to the City using local money to help Caltrans ~commended that, instead of installing a fountain at front of City Hall could be utilized as an area for Jennifer P~ regarding chan requested Counci ~g Senator Chesbro's office, discussed Senator Bill 1648 anagement of Jackson State Demonstration Forest. She )ort of the bill. Ana Araiza stated that, as a bilingual committee member, she was disappointed with the recent immigration sweeps in Mendocino County. When she contacted local agencies, she was informed that they did not know anything about the situation. Susan Knoff addressed the issue of noise in the City and expressed her opinion that the loud July 4th music intruded on the lives of many people in Ukiah. City Manager Horsley explained that the next City newsletter will have an article concerning noise. Regular City Council Meeting July 7, 2004 Page 2 of 9 Police Chief Williams explained that the procedures than an officer must follow when responding to a call. He advised that he is unaware of any immigration sweeps in the Ukiah area, other than what Ms. Araiza told him. Richard Johnson discussed recent immigration sweeps that occurred in Ukiah. Two other people spoke concerning the immigration sweeps. An unidentified man expressed his concern with the imm~ them to stop. sweeps and wanted 7. UNFINISHED BUSINESS 7a. Adoption of Resolution Calling an EI~ reement with the of Mend Services at the Election to Be General Election Deputy City Clerk Ulvila advised that with Mendocino County. A proposed 2004, consolidating the election with the County of Mendocino consideration. The election is nece of two Council terms, the term of any ballot measures. Auth Execution of for the Pr, of Election lidated with the R~ Statewide Statewi service consoli( Is elections an election on November 2, :neral Election and contracting s :1 to Council for created by the expiration Treasurer, as well as M/S Andersen County Board Election of the election wi call vote NOEl adoptir ,ervisors 2005-02, Requesting the Mendocino Clerk to conduct the Municipal 2, 2004, and to consolidate said same day, carried by the following roll Rodin, Jersen, Smith, Baldwin, and Mayor Larson. ABSENT: None. 1 7b. the City Manag~ Council ~HED BI · and :mber 21 ordinance verbia~ approval. of Revised Public Sales Tax Ordinance for ~n ised that at the June 16, 2004 Council meeting, the City safety sales tax draft ordinance and made revisions to the revised version is presented to the Council for review and It was the consensus of Council that they are satisfied with the redline version of the Ordinance and directed Finance Director Elton to make other revisions, as discussed by Council and staff, and return later in the meeting with those revisions. 11 UNFINISHED BUSINESS Discussion and Possible Action Regarding Hopland Bypass Fundin_q- Vice-Mayor Baldwin Regular City Council Meeting July 7, 2O04 Page 3 of 9 Councilmember Baldwin requested Council formally oppose any City of Ukiah, County of Mendocino, or Mendocino Council of Governments (MCOG) funding for the Hopland bypass. He felt there are far more critical transportation projects in Mendocino County and that it is a project that will induce auto dependent, sprawling subdivisions in Ukiah and in Lake County by cutting commute time to Santa Rosa and San Francisco. Phil Dow, Executive Director of MCOG, discussed the way in which funding works for state highway projects in California, the State Management Capital Improvement Program, the Regional Transportation Planning Agency, a funds to Mendocino County jurisdictions. He went on Hopland bypasses and noted that these two projects as very important major highway projects. The Ho project; making the Willits bypass #2 on the list of ~ow MCOG allocates iscuss the Willits and been in MCOG's plan is now Caltrans' #1 Tape lb Mr. Dow discussion the importance of th~ congestion during peak hours and safety in this area. He stated that 60% more traffi years. He noted that the state is looking to land bypass with to relieving that a h have ~ute is ex in next 20 these projects. Michael Deckard spoke in su for the nd bypass. Members of the audience speaking William French and ~be. Hopland bypass were: Discussion folll th re~ to communities, of Hil 20 congested during I: st of the project and funding for rural Lake County was noted as being very Tape 2a Motio fail~ ity's MCOG delegate to oppose funding for the Hopland on the motion. Col Ander will induc, along .sed concern that once Highway 101 is widened, it ~way 20 toward Lake County and Fort Bragg. Councilml the City's dele¢ his support of the project and did not agree to direct vote on funding for the Hopland project. Councilmember Rodin expressed concern with safety and response times for medical personnel to respond to accidents on a two-lane road. Councilmember Baldwin reiterated his views, as contained in his letter to Council. By a consensus of four to one, Council directed its MCOG representative to take no action with regard to the issue of funding the Hopland bypass. Recessed: 8:36 p.m. Regular City Council Meeting July 7, 2OO4 Page 4 of 9 Reconvened: 8:45 p.m. 7. UNFINISHED BUSINESS 7b. Discussion and Adoption of Revised Public Safety Sales Tax Ordinance for ,the November 2004 Election - Continued. Discussion ensued with regard to three revisions prepared by Finance Director Elton. It was the consensus of the City Council to delete the second to last sentence in revised version 2. City Manager Horsley noted a typographical error in the the Ordinance. M/S Smith/Andersen adopting Ordinance 1056. the City of Ukiah adopting Chapter 8C of Divisio Transactions and Use Tax to be admini: amending the title of the Ordinance, and to the Ordinance., carried by the following Andersen, Smith, Baldwin, and Mayor ABSENT: None. the City Council of the Ukiah Code Imposing a the State Bc Equalization, ~= revised version 2, into vote: : Coun. Rodin, None. ABI .IN: None. 8. NEW BUSINESS 8d. Award of Contract for Fin~ Finance Director Elton discussed hi phases of the financial servi~ water utilities im and explained the three the wastewater and the Douglas Dove, provided backgrou for fundin~ Ih the firm of Bartle Wells Associates, ,. He discussed financing alternatives Ta Ass( Report, Smith, Ba not to exce~ ;d by the fo and ;ity Manager to sign and agreement with Bartle Wells reimbursable expenses as outlined in the Staff call vote: AYES: Councilmembers Rodin, Andersen, NOES: None. ABSTAIN: None. ABSENT: None. 8. NEW BI 8a. Ado ution M =nts to the Ai Commission Den~olition view Committee~ Investment Oversi.qht Committee~ and thc parks~ Recreation~ and Golf Commission Deputy City Clerk Ulvila advised that earlier in the evening, Council had an opportunity to interview applicants for the Airport Commission and the Parks, Recreation, and Golf Commission. Currently the Airport Commission has two vacancies (one in Sphere of Influence and one City resident), the Demolition Permit Review Committee has two vacancies, the Investment Oversight Committee has one vacancy, and the Parks, Recreation, and Golf Commission has three vacancies (one of which is the Men's Golf Club representative). Regular City Council Meeting July 7, 20O4 Page 5 of 9 M/S Smith/Baldwin nominating Ken Fowler to the Airport Commission, carried by an all AYE vote. M/S Larson/Baldwin nominating Dottie Deerwester to the Airport Commission, carried by an all AYE vote. M/S Baldwin/Smith nominating William French to the Demolition Permit Review Committee, carried by an all AYE vote. M/S Smith/Baldwin nominating Judy Pruden to the Committee, carried by an all AYE vote. Permit Review M/S Baldwin/Andersen nominating Monte Hill to ti carried by an all AYE vote. ht Committee, M/S Baldwin/Andersen nominating Chami Golf Commission, carried by an all AYE bbison to the Park: :reation, and M/S Smith/Larson nominating Robert Beltra~ Commission, carried by an all AYI Parks, Recreation, and Golf M/S Larson/Smith nominating Commission, as the Men's Golf Club Recreation, and Golf all AYE vote. M/S Smith/Anders~ Airport Comm' si Committee, and roll call vote: AYE: Larson. NI ~emolitil arks, RE Resol Permit , an 2005-03 g appointments to the Committee, Investment Oversight Commission, carried by the following , Smith, Baldwin, and Mayor NT: None. ! Ri ect Bonds Public ies refinancin~ (NCPA) H' commission, th and the ability to that were prevailing Million of NCPA's HI ~iemianek provided the Council with an update on the $238 million of Northern California Power Association's Bonds. At the June 16th meeting of the NCPA resolution providing NCPA with the authority to go ahead he existing bonds. It is expected, based on the interest rates ~round June 14th of about 4.25%, that this will typically yield a present value of 7%. The overall total savings in terms of refinancing is estimated at $276,379 through 2032. 8. NEW BUSINESS 8c. Adoption of Resolution Authorizing Northern California Power Agency (NCPA) to Apply Payments Due from P.G. &E. Public Utilities Director Ziemianek discussed his Staff Report to Council and noted that the Resolution has been requested by NCPA in order that "all right, title, and interest in and to any payments that PG&E may make to NCPA arising from the PG&E Regular City Council Meeting July 7, 2004 Page 6 of 9 Obligations were hereby pledged and authorized to be applied as a set-off against the alleged PG&E claim." M/S Rodin/Smith adopting Resolution 2005-04, Authorizing the Northern California Power Agency (NCPA) to apply payments due from Pacific Gas and Electric Company (PG&E) to set off the alleged PG&E Claim, carried by the following roll call vote: AYES: Councilmembers Rodin, Andersen, Smith, Baldwin, and Mayor Larson. NOES: None. ABSTAIN: None. ABSENT: None. 8. NEW BUSINESS 8e. A~3~3roval of Improvements to the Civic Cent~ Placement of Portable Fire Fire Equipment Community Development Director DeKm directed staff to prepare for demolition of located on the Dora Street frontage of the lathe fence and extensive landscaping screening for the Fire Department equipment the Civic Center. Street Front and for advised 1 ouncil previously bicycle evide~ e building Staff is pro to install a as provide aterials storedthe rear of Fire Chief Latipow discussed the miscellaneous fire equipment from the area will be well screened. e facilities and the storage of re Station. He noted that M/S Smith/Rodin a apparatus covers orage i~ impro' 9nts and placement of fire ,ortion of the Civic Center property, Chief Latipow ad, will be im on this project and that the area a Site Development Permit. Cou uested a copy of the proposed diagram for the structure. Counci fence ~ber Rodin Ihetically Igested that vines be planted over the fence to make the lsing. It was the cons ~uncil directing Staff to plant vines along the fence. Motion carried by following roll call vote: AYES: Councilmembers Rodin, Andersen, Smith, Baldwin, and Mayor Larson. NOES: None. ABSTAIN: None. ABSENT: None. 8f. (5e) Adopted Resolution 2005- Amending Procedure for Filling Vacancies On City Commissions and Boards Councilmember Baldwin wondered if the Council, after interviewing candidates today, would still like to conduct personal interviews for the Parks, Recreation, and Golf Commission and the Airport Commission, and if it still serves a valid purpose. Regular City Council Meeting July 7, 2004 Page 7 of 9 Councilmember Rodin was of the opinion that the City should research how this works in other cities and then review those options. Councilmember Andersen was supportive of striking the sentence on page one, item "b" of "The City Council has determined that interviews will be conducted for applicants of the Parks, Recreation and golf Commission, and the Airport Commission." He felt it should be left to the City Council to determine if they want to conduct interviews. He then discussed "Section 2. Exceptions" and felt that Council should be more involved in those appointments and that all commissions and boards sh, treated equally. Councilmember Baldwin requested this matter be have staff and Councilmembers submit other be to wait a year and see how the Planning Com process about a month and alternative would Councilmember Baldwin was of the opini~ with all commissions. He suggested that th~ the commission appointment, other than the periodic meetings Council ~lution b~ ~ht back prior to · 9. COUNCIL REPORTS Councilmember Rodin reported attended some of their meeting. Today she was involved with a grou~ smart growth. a mem the Main Street Board and draft circulation study. has a film concerning Tape 3a Councilmember and they will meet will be one is to e~ circul~ reporte~ the g ~e Main St met today about planning communities IP with specific dates for forums. There till be shown. The purpose of the group Board, on circulation issues prior to the On she hel the Fai ~ds and it of Commerce sponsored fireworks display at Councilme~ input as to wh ~nquired if it would be possible for the City Council to have ~own at the Plaza that series. Councilmember :h reported that on June 24th he attended a NCPA Commission meeting. On June 17th he filled in for Councilmember Baldwin at the Inland Water and Power Commission (IWPC) meeting. The Commission voted to ask the Board of Supervisors to withdraw their letter of intent for the Coyote Dam Feasibility Study. The Russian River Flood Control District also decided to rescind their letter. He reported that on June 22nd the Board of Supervisors sent a letter to the Army Corps of Engineers rescinding their letter of June 13th. The IWPC will now assume the full sponsorship of the Coyote Dam Feasibility Study. Regular City Council Meeting July 7, 2004 Page 8 of 9 Councilmember Baldwin advised that he would like to ask for public service announcements on the radio regarding water conservation days. City Manager Horsley explained that it will appear in the City's August newsletter. Mayor Larson reported that he attended the picnic on 4th of July at Todd Grove Park and it went well. He's invited to meet with the Mendocino County Employers Council Policy Committee on Tuesday. 10. CITY MANGER/CITY CLERK REPORTS City Manager Horsley reported she received email ab and it looks as if the Chamber is going forward with Truckers Light Parade Deputy City Clerk Ulvila reported that the City Clerk's Department is ready to distrib published on July 11th announcing the vari November 2004 election. The filing date Friday, August 6, 2004 at 5:00 p.m. Should extension period for candidates other than inc~ 11th assembled and ~ckets. A will be and one for the Monday, through not run for r6 ~lection, the is August 7th through August 11. CLOSED SESSION 12.ADJOURNMENT There being no further the Cil adjourned at 10:10 p.m. Marie Ulvila, Regular City Council Meeting July 7, 2004 Page 9 of 9 ITEM NO.: ,.~. DATE: August 18, 2004 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF JULY 2004 Payments made during the month of July 2004, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the five (5) individual payment cycles within the month. Accounts Payable check numbers: 55829-55920, 56047-56354, 56493-56578 Accounts Payable Manual check numbers: none Payroll check numbers: 55921-56045, 56355-56491 Payroll Manual check numbers: 56492 Void check numbers: 56046 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of July 2004. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with:Gordon Elton, Director of Finance and Candace Horsley, City Manager Attachments: Report of Disbursements APPROVED: '~~' ~~~~ naoer CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF JULY 2004 Demand Payments approved: 55829-55920, 56047-56169, 56170-56265, 56266-56354, 56493-56578 FUNDS: 100 General Fund $168,317.00 600 Airport 131 Equipment Reserve Fund $5,905.89 611 Sewer Construction Fund 140 Park Development $2,668.74 612 City/District Sewer 141 Museum Grants $7,180.88 615 City/District Sewer Replace 143 N.E.H.1. Museum Grant $4,153.53 620 Special Sewer Fund (Cap Imp) 150 Civic Center Fund 640 San Dist Revolving Fund 200 Asset Seizure Fund 650 Spec San Dist Fund (Cap Imp) 201 Asset Seizure (Drug/Alcohol) 652 REDIP Sewer Enterprise Fund 203 H&S Education 11489 (B)(2)(A1) 660 Sanitary Disposal Site Fund 204 Federal Asset Seizure Grants 661 Landfill Corrective Fund 205 Sup Law Enforce. Srv. Fund (SLESF) $50,524.02 664 Disposal Closure Reserve 206 Community Oriented Policing 670 U.S.W. Bill & Collect 207 Local Law Enforce. BIk Grant $1,666.66 678 Public Safety Dispatch 220 Parking Dist. #10per & Maint $1,272.26 679 MESA (Mendocino Emergency Srv Auth) 230 Parking Dist. #1 Revenue Fund 695 Golf 250 Special Revenue Fund 696 Warehouse/Stores 260 Downtown Business Improvement $3,116.24 697 Billing Enterprise Fund 290 Bridge Fund 698 Fixed Asset Fund 301 2107 Gas Tax Fund 699 Special Projects Reserve 310 Special Aviation Fund 800 Electric 315 Airport Capital Improvement 805 Street Lighting Fund 330 Revenue Sharing Fund 806 Public Benefits Charges 332 Federal Emerg. Shelter Grant $25,022.77 820 Water 333 Comm. Development Block Grant ($82,722.00) 840 Special Water Fund (Cap Imp) 334 EDBG 94-333 Revolving Loan 900 Special Deposit Trust 335 Community Dev. Comm. Fund 910 Worker's Comp. Fund 340 SB325 Reimbursement Fund $23,288.00 920 Liability Fund 341 S.T.P. 940 Payroll Posting Fund 342 Trans-Traffic Congest Relief 950 General Service (Accts Recv) 345 Off-System Roads Fund 960 Community Redev. Agency 410 Conference Center Fund $12,328.20 962 Redevelopment Housing Fund 550 Lake Mendocino Bond $1,673.75 965 Redevelopment Cap Imprv. Fund 575 Garage $1,148.21 966 Redevelopment Debt Svc. 975 Russian River Watershed Assoc PAYROLL CHECK NUMBERS 55921-56045 DIRECT DEPOSIT NUMBERS 20980-21116 PAYROLL PERIOD 6120104-713104 PAYROLL CHECK NUMBERS: 56355-56491 DIRECT DEPOSIT NUMBERS 21117-21274 PAYROLL PERIOD 714104-7117/04 VOID CHECK NUMBERS: 56046 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS $80,413.84 $335,755.12 $78,138.45 $2,500.00 $640.42 $102.50 $47,768.90 $11,712.77 $37,351.48 $16,157.74 $89.42 $4,454.04 $25,857.15 $49,708.72 $17,579.78 $12,240.29 $10,834.02 $130,791.18 $11,079.52 $26,940.76 $129,486.80 $318,592.00 $279,731.39 $679.17 $3,971.05 $24,843.92 $43,662.40 $352.50 $1,926,979.48 $64,612.74 $167,576.66 $350,033.33 $2,509,202.21 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on Deputy City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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The unit, due to age and internal damage, could not be repaired and replacement was required. Pursuant to the requirements of Section 1522 of the Municipal Code, Staff is filing with the City Council this report regarding the purchase of the replacement equipment. Quotations for a replacement were received from three suppliers. Kobelco Northwest: $6,583.00; Quincy Centralia: $6,996.00; and Rodgers Machinery: $6,318.10. The purchase was made from Rodgers Machinery, the lowest bid.. Funds for this replacement are available in maintenance account 612.3580.302.000. RECOMMENDED ACTION: Receive and file notification. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Bernie Ziemienek, Director of Public Utilities Jerry Gall, Wastewater Treatment Supervisor Candace Horsley, City Manager None APPROVED:,_~~'~_ __ Candace Horsley, City'~Vlanager AGENDA SUMMARY ITEM NO. ,.~ DATE: August 18 2004 REPORT SUBJECT: AWARD OF BID FOR PURCHASE OF PATROL CAR VEHICLE IN THE AMOUNT OF $26,356.15 TO HARPER FORD COUNTRY. Included in the fiscal year 2004/2005 budget is the purchase of one patrol vehicle for the Police Department at an estimated cost of $27,000. In July of this year staff submitted bids to nine vehicle vendors, including all local car dealers for the purchase of a new patrol car according to State of California Specifications for Police Vehicles with preferred additional optional items desired by the Ukiah Police Department. Bids were opened August 6th, 2004, with two responses. Harper Ford Country met the specifications provided for in the RFP at $26,356.15. Northlake Ford Mercury was the second response with a bid of $26,408.24. Staff recommends that Harper Ford Country be awarded the bid for the one budgeted Police Vehicle in the amount of $26,356.15. RECOMMENDED ACTION: Award Bid To Harper Ford Country For One Patrol Vehicle In The Amount Of $26,356.15 From Account 100.2001.800.000. ALTERNATIVE COUNCIL POLICY OPTION: Reject bids and provide staff with alternative action. Citizen Advised: N/A Requested by: Ukiah Police Department Prepared by: Chris Dewey, Police Captain Coordinated with: Candace Horsley, City Manager and John Williams, Police Chief Attachments: None APPROVED: Candace Horsley, City'l~nager AGENDA SUMMARY ITEM NO. LS"d DATE: August 18 2004 REPORT SUBJECT: AWARD OF BID FOR PURCHASE OF BODY ARMOR VESTS IN THE AMOUNT OF $10,543.34 TO SIERRA POLICE SUPPLY Included in the fiscal year 2004~2005 budget is the purchase of 23 Body Armor Protective Vests for the Police Department at an estimated cost of $18,400. In July of this year staff submitted Requests for Proposals (RFP) to five vendors for 19 Vests, the first phase of vest replacements. The second phase of vest replacement will be conducted later this year. Bids were opened August 6th, 2004, with two responses. Sierra Police Supply met the specifications provided for in the RFP, at $10,543.34. Santa Rosa Uniform was the second response with a bid of $13,849.82. Staff recommends that Sierra Police Supply be awarded the bid for the 19 budgeted Body Armor Protective Vests in the amount of $10,543.34. RECOMMENDED ACTION: Award Bid For 19 Body Armor Protective Vests To Sierra Police Supply In The Amount Of $10,543.34 From Account 698.2001.800.000. ALTERNATIVE COUNCIL POLICY OPTION: Reject bids and provide staff with alternative action. Citizen Advised: N/A Requested by: Ukiah Police Department Prepared by: Chris Dewey, Police Captain Coordinated with: Candace Horsley, City Manager and John Williams, Police Chief Attachments: APPROVED: Candace Horsley, City AGENDA SUMMARY ITEM NO...~ -- DATE: August 18, 2004 REPORT SUBJECT: AWARD OF BID FOR REPLACEMENT TELEPHONE SYSTEM TO TELECOM SERVICES CO. OF UKIAH, AUTHORIZATION FOR CITY MANAGER TO SIGN CONTRACTS, AND APPROVAL OF BUDGET AMENDMENT Summary In response to the City's current telephone system vendor withdrawal from maintenance and support of the existing system and the overdue need to replace the Grace Hudson Museum telephone system, a Request for Proposals (RFP) was issued for the purchase of a replacement telephone system. RFP Goals There were two main goals to be accomplished by this RFP. The first was replacement of the Civic Center/Conference Center telephone system with a fully featured and flexible system at a cost less than what the City is paying currently in maintenance alone, maintenance that is scheduled to be discontinued December 31,2004. By awarding this bid to Telecom Services Co., this goal will be accomplished. The Civic Center/Conference Center portion of the total system cost plus the cost of maintenance for the term of the internal lease nets a total savings to the City of $835. (Continued on Page 2) RECOMMENDED ACTION: 1. Award Bid For Replacement Telephone System To Telecom Services Co. Of Ukiah In The Amount Of $79,162.18 Utilizing Internal Lease Financing To Fund The Purchase At A Rate Of 2.7% For A Period Of Seven Years. 2. Authorize The City Manager To Sign The Required Contracts. 3. Approve Amendment To The 2004-05 Budget Authorizing Expenditure Of $79,162 In Account 131.1965.800.000 (Equipment Replacement Fund) For The Purchase Of The Phone System, Authorizing A Loan Of $79,162 From The Liability Reserve Fund (920.1990.683.000) To The Equipment Replacement Fund (131.0900.970.000), And Creating Revenue From The Operating Departments (131.0700.550.004) And Loan Payments (131.1965.255.001) Of $7,322. ALTERNATIVE COUNCIL POLICY OPTIONS: Approve Amendment To The 2004-05 Budget Authorizing Outright Purchase Of Telephone System At $79,162 By The General Fund, Account 100.1965.800.000. Citizen Advised: Prepared by: Coordinated with: Attachments: N/A Paulette Klingbeil, MIS Coordinator Candace Horsley, City Manager and Gordon Elton, Finance Director 1. Feature Comparison Spreadsheet 2. Telephone System Financing Plan 3. Budget Amendment Worksheet APPROVED: "-~ Candace Horsley, C~ Manager The second goal was to find a replacement system integrated with the Civic CentedConference Center for the Grace Hudson Museum. The Museum's existing system, a Trillium Talk-To system, has been limping along for the better part of ten years and is so out-dated finding parts and having repairs made are almost impossible. Awarding this portion of the bid to Telecom Services Co. accomplishes this goal; however, it adds additional telephone system expense to the Museum that has not existed in the past. The Museum has $5,000 in reserve to pay for the first two years of expense toward the telephone system. Staff will be exploring additional funding options to help cover this expense. Background The appropriate bid notice was published in the Ukiah Daily Journal and five telephone system vendors were provided copies of the RFP. Three vendors responded: Telecom Services Co. of Ukiah, Matrix Technologies of San Francisco, and Mall Network Services of Emeryville. A notice declining to submit a response was received from SBC Data Comm. Shortly after bid opening, Mall Network Services withdrew their bid due to an internal contractual conflict. Bid Evaluation The two remaining RFP responses were evaluated and the systems compared feature to feature. Both systems quoted, the Mitel 3300 ICP from Telecom Services Co. and the Siemens HiPath 3700 from Matrix Technologies, offer a converged Voice over IP (VolP) solution which support analog, digital, and IP trunking. Both systems also include all of the functionality and features needed in the day to day operations of the City with the flexibility to expand and change in the future as required. A spreadsheet of the features and functionality included in both systems is attached for reference (Attachment A). The configuration of both systems quoted include installation of a VolP solution at the Grace Hudson Museum and a traditional TDM (Time Division Multiplexing) digital telephony solution at the Civic Center and Conference Center. With the Mitel 3300 ICP system, the migration from TDM to VolP at the Civic Center and Conference Center can be accomplished in stages as budget and conditions allow by enabling IP device and user licensing in software as well as the purchase and deployment of IP telephones. The Siemens HiPath 3700 also offers a migration path, however, would require an additional system hardware purchase on top of software licensing and IP telephone purchase with deployment to accomplish. Telecom Services Co. and Matrix Technologies both quoted systems that will allow the City to internally manage the telephone system to a greater extent than previously available. Regardless, maintenance and support is a very important part of this purchase decision. A significant difference between the Telecom Services Co. quote and the Matrix Technologies quote lies in service and support. Telecom Services Co. is located in Ukiah and is offering a one hour on-site response time. Matrix Technologies has quoted support directly from Siemens Enterprise with a minimum response time of four hours. Telecom Services Co. also has an inventory of critical spare components available in Ukiah. Past experience with Siemens has left the City waiting a full day or more for replacement parts to arrive from the Bay Area and beyond. Cost Comparison While both of the telephone systems quoted compared equally in a feature to feature comparison, they also compared closely in overall system cost. The overall system cost includes equipment, labor & installation, training, sales tax, and first year of system maintenance for the Civic Center, Conference Center, and Grace Hudson Museum and continued Centrex line integration with the Airport, Corporation Yard, Wastewater Treatment Facility, Water Treatment Facility, Golf/Parks Page 2 of 3 Operations, and Golf Course Club House/Pro Shop. The Matrix Technologies quote is for $80,539. The Telecom Services Co. quote is for $79,162. Annual maintenance cost quoted, after the first year, were not nearly as comparable. Matrix Technologies quoted $11,907 and Telecom Services Co. quoted $6,000. For historical comparison, the City purchased the existing telephone system in April 1994, originally located the Ukiah Valley Conference Center for approx. $69,000. In April 1997 the system was moved from the Conference Center to the Civic Center and upgraded to handle the additional call volume at a cost of an additional $64,000. Telephone system maintenance cost at the beginning of service started at $11,600 per year and increased annually thereafter. The fiscal year 2003-04 telephone system maintenance cost was $15,177. Financinq Options There are two options for covering the initial expense of the combined system purchase: Option One: Lease Financing A. The vendor can assist the City in procuring a Lease/Purchase through a third party financial organization, Graybar Financial Services. This financing option represents a monthly cost of $2,303.66 for 60 months; a grand total of $108,000.91. B. Internally financing the purchase via a loan between funds represents a monthly cost of $1,035.32 for 84 months; a grand total of $86,967.27. See Attachment B - Telephone System Financing Plan Option Two: Outright Purchase The capital expenditure portion of the budget could be amended with authorization to purchase the telephone system entirely in the current fiscal year. The difference between lease financing, either internally or externally, is the annual impact on the operating budgets of the operating departments. The lease financing approach spreads the cost of the system across the fiscal years in which the benefits of the system are received. The outright purchase of the system places the entire impact of the system cost in the current fiscal year and places no impact in the subsequent fiscal years during which the system continues to provide benefits. As of June 30th, the City's managed investments yielded a 2.6% return. Looking at a 7 year internal lease, an interest rate of at least 2.7% would be appropriate. A variable rate could also be considered. The benefit to the lending fund would be, at least partially, offset by the uncertainty of changing costs for the operating budgets that will pay the lease. The Internal lease approach will not require an increase in the operating departments' telephone budgets. The adopted budgets include telephone maintenance for the entire year. Because of the warranty on the new system, six months of maintenance costs will not be incurred and will be replaced by the lease payments. Recommendation Based on extensive review of the bids received and the information stated above, staff is recommending an award of bid by Council to Telecom Services Co. of Ukiah in the amount of $79,162 to be financed using the internal lease financing option. Page 3 of 3 ATTACHMENT A Telephone System Feature Comparison Feature Description Matrix HiPath 3700 ...... Circuit-switched telephone system with VolP capabilities Analog line support Support for T1, ISDN, PRI, ISDN BRI, CO, DID Remote management/support from vendor TeleCom Mitel 3300 ...... ...... ...... ...... ...... Voice Messaging System Automated attendant Single point of administration including remote sites Automatic callback to an internal extension (camp on) Bridged call appearance Call conference without outside intervention Call drop, terminate a call without hanging up receiver Call forward (all) Call forward (busy) Call forward (no answer) Call hold Call park/retrieve Call pickup Call transfer Call waiting Internal caller ID Direct transfer to voicemail Distinctive ringing Do not disturb Follow me Free seating/hoteling Phone to phone intercom Internal phone to phone pre-designed text message Intrude Last number radial Message waiting light Multiple call appearance Multiple ring styles Music/Messages on hold Mute One-button send all calls One-button speed dial User directory Volume control Speaker phones Headset Capabilities (including cordless) Call processing trees Hunt group Call queing Internal only telephone numbers Voicemail boxes unattached to direct dial lines .:::::. .::::... .::::... .:::::. ...... .:::::. ...... ...... .:::::, :5:[...5::: .:::...: :5:::::::~ :5555::: .::::... ...... :<,:-:~ :. ...... ...... ,~..::.. ...... :555:::: .:::.... v:.v:. .:::.... ...... ...... :55:::::: .::::.. ...... .::::.. ...... :<<<<:. ...... .::::., ',v:;~ ...... :{<,:<:, ...... ...... ...... ...... ...... ...... .::::; ...... .....:::. v:.v... .::::.. ::::::::::: ?,'.:.,'.: :. :.:::.. ....v;; ::::::::: :: ?;-:-:,::. ::::.':::: :: v:...... .:::.... :<,:<.::. ...::.... .::::; ::::::::::: ...::.... ...:.v... ,:;..:... .:::::. .:::..:. :.'.'::::::2 .::::: .::::: :5"..552 ::::::::: :: ...:::; ...:..:,: :::5:::::: .::::.. .::::.. ...... v........ .:::..; v:....,*. ..v....; ?,.?'..',,;. ...... ...:;..,; v..:.... .::::,; .:::.,: :::::::::::: .:: ;.,.. ;,;,:,:,:,;. ...... :::::::::::: :{','{','5 ...... :5:.'....'.'.':: :55::.':2 .:..:.,.. :::::.:.<::: v:v... .::::... v:..::. .:....,:. v.v:... .::::... v.v...: .::::.; .....;...; .:..:...; v:.v... .::::... .::..:.: .::..:.: v.v..... .::::... .:......... :,:.:-:,:.:. ...... .,-;.:.,. .:,.,-,..; :".",{".5 ...... v:....... .::::... v..:..:. .::;..:. .::::... :::::::::::: .:.....:. ,:,.;::. .::::... 7..?..7.. ...... v....::. .:..;::. .:::::. .:..;..,. ;:,<<.:,'.. ...... ?:.7..'.5 ...... v:..::. .:::::. v:....:. .::...v, .:::::. .:.v:... ...:~.v, .:.v.v. .......~... .::::.,. .:;::;. ;.....::. v......... ...:::... .::..::. v..:...,. v:....... .:::;... ..*::::. v.....v. .:.v..:. .:..::... .::::... .:::::. ;......v. .:::~... .:.....v. .::::... ..v:.v. ...:::... ...::::. v.v.v. .;......;. .:..::... .::::... .:..:..:. .;:..:... .:..:::. :.:::... .:::..... :..'..',.'..'.:. ATTACHMENT B TELEPHONE SYSTEM FINANCING PLAN Purchase amount Initial payments Interest rate Payment term in months Monthly payment FY 2004/2005 impact 7 months Main System Museum add-on Total 66,691.12 12,471.06 79,162.18 - 66,691.12 12,471.06 79,162.18 2.70% 2.70% 84.00 84.00 $872.22 $163.10 $1,035.32 $6,105.55 $1,141.72 $7,247.27 Monthly payments added to the budget will be offset by the elimination of the maintenance cost already in the budget. Approve budget amendments 131.0900.970.000 131.0700.550.004 131.1965.800.000 131.1965.255.001 necessary to authorize the internal loan and the equipment acquisition: Loan proceeds from Liability Fund 79,162.18 Departmental lease payments 7,247.27 Telephone system purchase 79,162.18 Telephone loan payments 7,247.27 920.1990.683.000 Loan to Equipment Replacement Fund 79,162.18 920.1990.550.004 Loan payments received $7,247.27 2 Authorize a loan from the Liabilty Resrve Fund #920 to the Equipment Replacement Fund #131 in the amount of $79,162.18 at an annual interest rate of 2.7% Total cost before interest Total cost with interest Interest 100.1001.220.000 904.70 993.90 89.20 100.1101.220.000 603.13 662.60 59.47 100.1201.220.000 2,110.96 2,319.09 208.13 100.1301.220.000 2,412.52 2,650.39 237.87 100.1401.220.000 301.57 331.30 29.73 100.1501.220.000 1,206.26 1,325.19 118.93 100.1601.220.000 1,206.26 1,325.19 118.93 100.1905.220.000 1,507.83 1,656.50 148.67 100.1915.220.000 904.70 993.90 89.20 100.1965.220.000 603.13 662.60 59.47 100.2001.220.000 18,923.16 20,788.91 1,865.75 100.2101.220.000 9,800.87 10,767.20 966.33 100.2201.220.000 603.13 662.60 59.47 100.3001.220.000 1,507.83 1,656.50 148.67 100.3110.220.000 603.13 662.60 59.47 100.6001.220.000 753.91 828.24 74.33 100.6110.220.000 1,960.17 2,153.44 193.27 100.6114.220.000 301.57 331.30 29.73 100.6130.220.000 301.57 331.30 29.73 100.6150.220.000 12,923.41 14,197.61 1,274.20 220.4601.220.000 301.57 331.30 29.73 410.6190.220.000 8,745.39 9,607.65 862.26 575.5801.220.000 301.57 331.30 29.73 612.3505.220.000 60.28 66.22 5.94 660.3401.220.000 603.13 662.60 59.47 678.2040.220.000 2,110.96 2,319.09 208.13 695.6120.220.000 150.78 165.65 14.87 696.1390.220.000 603.13 662.60 59.47 697.1305.220.000 3,468.00 3,809.93 341.93 800.3733.220.000 2,110.96 2,319.09 208.13 820.3901.220.000 965.03 1,060.18 95.15 820.3908.220.000 301.57 331.30 29.73 79,162.18 86,967.27 7,805.09 Telephone purchase IAI 0 0 o !- ~ Z u. LU 0 ffi IJ. IAIv'' CI o "' x z Z 0 ITEM NO. 7~7-. DATE: August 18, 2004 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION AND UPDATE REGARDING SKATE PARK PROJECT At the June 2 meeting, Council approved a lease with the Northern California Railroad Authority (NCRA) in the amount of $300 per month for a portion of the Ukiah Railroad Depot property to be used for the construction of a skate park. The lease has been signed and returned to the City by NCRA. Per the conditions of the lease, payment will begin in January 2005. A separate line item, funded through proceeds from the sale of the North Fire Station, was established with the adoption of the 2004/05 Fiscal Year Budget in the Special Project Reserves (699 Fund) to fund lease payments. The site is approximately 1.1 acres and has been deemed more than adequate in size and configuration for a skate park by the Ukiah Skate Park Committee. Currently the site is relatively flat, but is over grown with weeds and has a few piles of decaying railroad ties and track. The City is currently seeking approval from NCRA to move the ties and track to another portion of the property, subsequently allowing for the site to be mowed and staked out. Now that a site has been secured, the Ukiah Skate Park Committee has shifted focus to fundraising and design activities. The Steering Committee, along with separate fundraising and design sub committees meet biweekly at the Ukiah Civic Center. City staff continues to assist both sub committees as well as the Steering Committee with every aspect of the project. The Committee plans to kickoff the fundraising campaign with an event at the Depot site on August 28 from 5 to 8pm. Ukiah Rotary has joined forces and will sponsor a Golf Ball Raffle Drop with winnings of up to $1,000 and a barbecue dinner for $7 per person. Additional activities include live entertainment, a bounce house, ceremonial lease signing, and a project sign unveiling. (Continued on Paqe 2) RECOMMENDED ACTION: Receive update report regarding skate park. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Ukiah Skate Park Committee City Council Sage Sangiacomo, Community Services Supervisor Candace Horsley, City Manager and Larry DeKnoblough, Community Services Director None AP PROVED:'.-.--~--~'~'~-.~. Candace Horsley, City~,,~nager DISCUSSION AND UPDATE REGARDING SKATE PARK PROJECT August 18, 2004 Page 2 In addition, the fundraising subcommittee is actively planning other events including a skate competition at Pumpkinfest and a fall skate jam. Other components of the fundraising campaign include grant writing and direct solicitation from local businesses and individuals for financial support and building supplies. The design subcommittee is in the process of gathering information regarding potential components and layouts for the park. In addition, a list of skate park architectural firms is being developed for a future request for proposal for design services. This report is being presented to the Council to provide an update relative to activities surrounding the skate park's progress. Council may wish to provide additional direction or input to staff, however, no specific action is requested or recommended at this time. In addition to Community Service Department staff, members of the Ukiah Skate Park Committee will be present at the meeting to address any questions the Council may have. ITEM NO. ~'~3 DATE: August 18, 2004 AGENDA SUMMARY REPORT SUBJECT: REPORT REGARDING NECESSARY IMPROVEMENTS TO THE COMMUNITY SWIMMING POOL During budget discussions Council requested two items relating to the continuation of the community swimming pool's operation. The first item was for staff to return to Council with a report identifying the pool's immediate needs and related cost estimates. Specific issues such as aging water pipes and surface cracks resulting in significant water loss have been discussed in the past. However, in anticipation of applying for State Park Bond funds for the pool complex, Council has yet to discuss a comprehensive list of repairs and improvements to keep the pool operating for the next 5-10 years. The second issue is the retention of consultant services to complete a comprehensive assessment of the pool's condition and evaluation of a future aquatics center. Such a study would provide a detailed analysis of the type of aquatic center necessary to create a contemporary facility, to meet the needs of the community and identify cost estimates for the purpose of fundraising. In addition the assessment will help better identify short term renovations needed to comply with State health and safety regulations. Staff anticipates the cost of such a study to be between $35,000 and $50,000. (Continued on Paqe 2) RECOMMENDED ACTION: Receive report regarding community pool improvements ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Sage Sangiacomo, Community Services Supervisor Candace Horsley, City Manager and Larry W. Community Services Director 1. Pool Repair Estimates DeKnoblough, AP PR OVE d :(~--~.~-t.~~~.,. _ Candace Horsley, City ~anager While previous discussions have explored the possibility of completely replace the swimming pools with a contemporary, family oriented Aquatics Center, staff believes the existing pools could be refurbished to continue operations over the next 5-10 years. This period of time would allow the Council to determine a long term direction for the pool. While the list of proposed improvements is extensive and totals approximately $830,000, staffwill be pursuing a park bond grant for up to $500,000 from the State through the Roberti-Zieberg capital projects grant program. Staff has attached the list of improvements with associated line item costs for each item. If the City is successful in securing a State grant for the full $500,000, then it would be possible to phase in the non-essential improvements through the normal budget process or petition the County of Mendocino for a portion of its allocated park bond funds. Many of the improvements, such as removal of the bleachers and purchase of lounges and shade structures are aesthetic or intended to enhance use of the facility. These improvements are optional based upon funding availability. The improvements which are operational or structural are more critical and are the highest priority. These improvements include surface repair and liner for the small pool, deck repair, replacement of chlorination and filtration system, restroom renovations, replacement of flow lines, and installation of a new solar heating system. These items total approximately $585,000. The Council should note that these costs are estimates and as is the case with any renovation project, additional, unforeseen repairs, which could be significant, should be anticipated. A comprehensive assessment will help better identify specific cost estimates for the identified renovations and also help identify potential problems unknown to staff. Previous discussions regarding an assessment study for the pool have focused on securing a Community Development Block Grant (CDBG) Planning and Technical Assistance grant from the State Department of Housing and Community Development under the General Allocation category. The City is allowed one of these grants per year with a maximum of $35,000 per grant. Previous funding cycles have been designated for studies to assist community non-profit organizations with the development of the homeless shelter and the new Plowshares facility. These grants are at the end of their cycle and the City is eligible to apply for a new grant this fall. Upon receiving approval of the grant staff will issue a Request for Proposals to secure consultant services. Staff anticipates having the study completed within the next year. LD/ZIP2 PoolReport. Asr Pool Repair Estimates Attachment Renovation Item Cost Deck repair $ 75,000 Flow lines $100,000 PVC liner for the small pool $ 75,000 Chlorination system $ 25,000 Filtration system $ 80,000 Solar System $150,000 Pool covers and storage reel $ 40,000 Small diving board replacement $ 10,000 Slide to replace large diving board $ 65,000 Concession stand and office renovation $ 25,000 Removal of bleachers; sod replacement $ 10,000 Shade structures $ 45,000 Restroom renovations including non-slip flooring; new stalls; fixture and plumbing replacement and repairs $ 80,000 Lifeguard stands $ 30,000 Chairs, benches, tables $ 20,000 Total $830,000 DEMOLITION PERMIT REVIEW COMMITTEE MEETING July 15, 2004 MEMBERS PRESENT Judy Pruden, Chair William French Carl Tuliback Dave Lohse Tim Eriksen Cathy Elawadly, Recording Secretary OTHERS PRESENT None MEMBERS ABSENT Charley Stump Diana Steele The regular meeting of the City of Ukiah Demolition Review was called to order by Chair Pruden at 2:00 p.m. in the Conference Room 1,300 Seminary Avenue, Ukiah, California. Roll was taken with the results listed above. . APPROVAL OF MINUTES' May 26, 2004 Chair Pruden recommended 2:00 a.m. be changed to 2:00 p.m. ON A MOTION by Member French, seconded by Member Tuliback, it was carried by an all AYE voice vote of the members present to approve the May 26, 2004 minutes, as amended. Abstain: Dave Lohse and Tim Eriksen 4. COMMENTS FROM AUDIENCE ON NON-AGENDA ITEMS No one from the audience was present. 5. APPEAL PROCESS Chair Pruden read the appeal process to the audience. For matters heard at this meeting, the final appeal date is June 7, 2004. . DEMOLITION PERMIT REVIEW AND RECOMMENDATiON,.e A. Demolition of building at 1080 Helen Avenue. Assessors Parcel No. 003-110-80, Jacob Barnes. Chair Pruden referenced her Memorandum dated July 14, 2004, and provided a brief history of the property and the Wagner family, who once lived in the house. Demolition Permit Review July 15, 2004 Page1 Chair Pruden noted the dwelling has been remodeled several times with much of the 1950 style removed from the interior and exterior. The property is currently occupied and has significant maintenance issues. The property includes an underground garage. She was unsure whether the small dwelling located above the house is part of the property. Dave Lohse confirmed the small dwelling is part of the property. This dwelling is not part of the demolition review hearing. Chair Pruden stated that while the Wagners were a well-known family in the community, their home at 1080 Helen Avenue is not a significant architectural property. It has limited salvage value. ON A MOTION by Member French, seconded by Member Lohse, it was carried by an all AYE voice vote of the members present to recommend to the City Council approval for the demolition of the building located at 1080 Helen Avenue, based on the grounds the structure does not meet the three criterion contained in Section 6031e of the Ukiah Municipal Code, thus alluding that the building has no significant architectural, cultural, or historical merit. 8. ADJOURNMENT There being no further business the meeting adjourned at 2:41 p.m. Judy Pruden, Chairman Cathy Elawadly, Recording Secretary Demolition Permit Review July 15, 2004 Page 2 ITEM NO: ~'o. . DATE: August 18, 2004 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF APPLICATION TO DEMOLISH A STRUCTURE OVER 50 YEARS OLD LOCATED AT 1080 HELEN AVENUE, UKIAH SUMMARY: The owner of the property located at 1080 Helen Avenue has applied for a Demolition Permit to demolish a single-family residence on the site. The home was built in 1950, is in disrepair, and the owner would like to demolish it and build a new single family residence. The structure is over 50 years old, and therefore, according to the Ukiah Municipal Code (UMC), the City Council must conduct a public hearing to review and consider the historical and architectural significance of the structure. On July 14, 2004, the City Demolition Permit Review Committee considered the application and Historical Profile prepared by Judy Pruden, and unanimously found that none of the criteria in UMC Section 3016(E) (attachment 4) applied, and therefore the structure is not historically or architecturally significant. Accordingly, Staff is recommending approval of the Demolition Permit. RECOMMENDED ACTION: Approve the Demolition Permit for the structure located at 1080 Highland Avenue based on the finding the structure does not have historical or architectural significance. ALTERNATIVE COUNCIL POLICY OPTION: Do not approve the Demolition Permit, and provide processing direction to staff as to the structure's future disposition. Citizen Advised: Noticed according to the requirements of the Ukiah Municipal Code Requested by: Jacob Barnes, agent for property owner Mary Hiatt Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: 1. 2. 3. 4. 5. Demolition Permit Application Location Map Historical Profile (Pruden) Ukiah Municipal Code Section 3016 Demolition Permit Review Committee Minutes, Dated July 14, 2004 APPROVED: Candace Horsley, City Mar~,ger 'C/i,i,/~ ~j ,t/~..j~'~.~'.~,tv~ UKtAH, CA 95482 ~' BUILDING PERMIT PH. (707)463-6739 l I I I P--, 1I .. ~tTHOMAS ,ON WASHINGTON AVE. NO N~ME ~ '---I C ~-~ ~1 I I I D WABASH AVE. ~ · ...... LOCATION MAP 1080 Helen Avenue Affachment ~ M'E'M'O.R.A.N.D.U-M DATE: TO: FROM: RE: July 14, 2004 Charley Stump, Director of Planning Judy Pruden, Chair Demolition Permit Review Committee 1080 HELEN AVENUE - APPLICATION FOR DEMOLITION This area of Helen Avenue was annexed into the City of Ukiah in 1955. Beginning in the 1960s and through the 1970s, many homes were built on or near Helen Avenue, creating a new subdivision neighborhood. Prior to annexation, there were only a few structures in this area. Most of them appeared to be seasonal cabins and very rustic in style. Records indicate that John and Esther Wagner moved to Ukiah in 1937 and were living on Helen Avenue in the 1940s. It is likely that the Wagners purchased one of these cabins with at least eight acres. John Wagner was a well-known contractor and replaced their first house in 1950, which is the current structure at 1080 Helen Avenue. The 1955 phOne book lists the address as both residence and business office. The tax records confirm an office on the first floor and living quarters on the second. Mr. Wagner died in 1972 during his construction of the new Ukiah library. Esther Wagner appears to have lived in the home at 1080 Helen Avenue until about 1989. The structure has been remodeled several times. The remodels have not enhanced the house. Much of the 1950 style has been modified or removed from the interior and exterior.' The property is currently occupied and has maintenance issues. Although the Wagners were a well-known business family for 30 years, their home is not a significant architectural property. It has limited salvage value.' Affachment # _~,' 3016: MODIFICATIONS TO THE UNIFORM BUILDING CODE: Ao The section of the Uniform Building Code, relating to applications for building permits is modified to require in an application to demolish a building, the date when the building was first constructed, if known. Bo The section of the Uniform Building Code, relating to permit issuance, is modified to require that, as to buildings constructed fifty (50) years or more prior to the date of application, the Director of Planning or his/her designee shall determine whether: · 1. The building is an accessory building such as, but not limited to, a garage, storage shed, or carport, whether attached or detached to a main building; except that certain accessory buildings, such as carriage houses, which are presumed to have historic or architectural significance shall be subject to further review as provided in subsection D of this Section, unless the building is subject to demolition under subsection B2 of this Section. 2. Immediate demolition of the building is necessary to protect'the public health or safety and the failure to immediately demolish the building would constitute a serious threat to the public health or safety. Co If subsection B 1 or B2 of this Section applies to the building, no further review shall be required under this Section and the permit shall be issued in accordance with the provisions of the Uniform Building Code. Do If the Planning Director finds that neither of the exceptions in subsection B 1 or B2 of this Section applies to the building, the demolition permit shall be subject to further review in accordance with this Section. The Planning Director shall transmit the proposal to the Demolition Permit Review Committee, or other official reviewing body established by the City Council, for review, comment, and a recommendation to the City Council. Once the Demolition Permit Review Committee formulates a recommendation concerning the disposition of the proposed demolition permit, the Planning Director shall schedule and duly notice the matter for a public hearing and decision by the City Council. The public noticing shall indicate the day, time, place, and purpose of the public hearing, and how additional information about the subject matter can be obtained. The public noticing shall be accomplished in the following manner: 1. Publication in a newspaPer of general circulation in the City at least ten (10) days prior to the hearing. 2. Mailing or delivery at least ten (10) days prior to the hearing to the owner(s) of the subject property, or his/her agent, and to the project applicant, if the applicant is not the owner. 3. First class mail notice to all owners (as shown on the latest available Mendocino County Tax Assessor's equalized assessment roll) of property within three hundred feet (300') of the subject property. In reviewing proposed demolition permits, and formulating recommendations to the City Affachment #_ Z~-.'~1 F, Go Council, the Demolition Permit Review Committee shall consider any information provided during the meeting, and shall use the following criteria. The structure: 1. Has a special or particular quality such as oldest, best example, 'largest, or last surviving example of its kind; or 2. Exemplifies or reflects special elements of the City's cultural, social, economic, political, aesthetic, or architectural history; or 3. Is strongly identified with persons or events significant in local, State, or national history. If the Demolition Permit Review Committee finds that any of the criteria listed in subsection E of this Section apply to the building proposed for demolition, it shall recommend denial of the demolition permit to the City. 1. The City Council shall conduct a public hearing pursuant to subsection D of this Section to consider the recommendation of the Demolition Permit Review Committee, and to determine if any of the criteria listed in subsection E of this Section apply to the building proposed for demolition. If the City Council determines that any one of the criteria apply, it shall make a corresponding funding to that effect. 2. At the hearing, the applicant shall have the oppommity to present evidence that a viable market does not exist for the building, taking into account the condition of the building, the probable cost to put the building into marketable condition, and the uses of the property allowed under existing or probable future zoning regulations. The City Council shall consider such evidence offered by the applicant and any other information presented at the meeting by any interested party or by staff, to determine whether or not a viable market exists. "Viable market" means that it is reasonably likely that the building could be sold within a commercially reasonable period of time for more than the seller would be required to invest in the purchase of the property and preparing the property for sale, or that the property could produce a reasonable return on the amount of money it would take to purchase the property and prepare the building for income producing purposes. "Reasonable return" means the average rate of return on real estate investments in the Ukiah Valley. 3. If the City Council determines that a viable market exists: a. It shall so notify the Building Official who shall not issue the demolition permit. The City Council shall determine whether a viable market exists based on substantial evidence presented at the hearing, or, it may assume that a viable market exists, if the applicant fails to present substantial evidence that a viable market does not exist; b. Not more than once within any twelve (12) month period, the applicant may submit a new application for a demolition permit and the City Council may reconsider whether a viable market exists: (1) Upon a showing by the applicant that market conditions have changed; or (2) Based upon new information that in the exercise of reasonable diligence the A.achmen~ #.__ ~'""~" applicant Could not have produced at the first hearing. 4. If the City Council determines, based on substantial evidence, that a viable market does not exist, the issuance of the demolition permit shall be stayed fora period of ninety (90) days. a. During that ninety (90) day period, the City shall do the following: (1) Determine whether other alternatives to demolition exist, which are acceptable to the applicant, that would preserve the historic, architectural or cultural significance of the building; (2) Determine whether funds are available from any private source for the acquisition and preservation of the building through a negotiated purchase on terms acceptable to the applicant; or (3) If sufficient funds are available from any private source and a negotiated purChase is not possible, determine whether to acquire the building through eminent domain. b. If within the ninety.(90) days, the City does not reach agreement with the applicant or commence acquisition of the building, the Building Official may issue the permit in accordance with the provisions of the Uniform Building Code. c. If within the ninety (90) day period, the City either: 1) reaches agreement with the applicant or 2) commences acquisition of the building, the Building Official shall not issue the demolition permit. d. However, the Building Official shall continue to process the application for a demolition permit in accordance with the Uniform Building Code, if the City and the applicant terminate their agreement or the City fails to diligently pursue or abandons acquisition of the building. e. The City Manager or his/her designee shall in~brm the Building Official whenever the City and the applicant terminate their agreement or the City fails'to diligently pursue or abandons acquisition of the building. f. If the Building Official has issued a demolition permit under this subsection and the permittee applies to extend the permit an additional one hundred eighty (180) days in accordance with the applicable provisions of the Uniform Building Code then in effect, the Building Official shall refer the application to the City Manager for an initial determination as to whether market conditions have changed. The City Manager shall make the determination within ten (10) days atter the application is referred by the Building Official. If the City Manager determines that market conditions may have changed and that a viable market may exist for the property, he or she shall schedule the matter for a hearing before the City Council to be noticed and conducted in accordance with subsections D and G of this Section. However, at the hearing the City shall have the burden of proving by a preponderance of the evidence that market conditions have changed and a viable market exists. If the City Manager determines that market Affachmenf # ~'~ ~ conditions have not changed, he or she shall so notify the Building Official and the applicant. Upon such notification, the Building Official shall further process the application to extend the term of the demolition permit in accordance with the requirements of the Uniform Building Code then in effect. If the City Council conducts a heating upon referral by the City Manager, the City Clerk shall provide written notification to the Building Official and the applicant of the City Council decision. If the City Council decides that a viable market exists, the Building Official shall not issue the permit, but the provisions of subsection G3b of this Section shall apply. If the City Council decides that a viable market does not exist, the Building Official immediately shall proceed to further process the application in accordance with the applicable provisions of the Uniform Building Code then in effect. 5. "Diligently pursue acquisition" means taking all steps within the time required by law to acquire the building by eminent domain. H. 6. References to "applicant" herein shall include the building owner. The Planning Director shall provide a written notice of the City Council determination to the applicant. The written notification shall be mailed or hand delivered within five (5) days from the date of the City Council's decision. The notice shall include the finding(s) and decision made by the City Council and a copy of this Section. The applicant for a demolition permit for a building determined to have historic, architectural or cultural significance shall salvage the building materials for reuse to the maximum extent feasible, and shall ensure that upon completion of the demolition, the site is left in a safe, presentable, and clutter free condition. J. Reconsideration Of Decisions: 1. Grounds For Reconsideration: The City Council may reconsider a decision under this Section within sixty (60) calendar days from the date the decision was made, if information that may have materially affected the decision was: a) misrepresented by the applicant, or b) not disclosed by the applicant, if the applicant knew or should have'known that the information may have affected the City Council decision. "Information" as used herein means matters of fact or law. A decision may not be reconsidered, if all three (3) of the following have occurred. The demolition permit: a) has been issued, b) did not at the time it was issued violate any p.rovision of the Uniform Building Code, as adopted by the City, or any other City ordinance or State or Federal law, and c) the permittee has commenced demolition in good faith reliance on the permit. 2. Procedure On Reconsideration: Reconsideration of a decision under this Section may be placed on the agenda for a regular City Council meeting by anYmember of the City Council who voted in favor of the original decision. Notice of any meeting where reconsideration is on the agenda shall be provided in accordance with subsection D-of this Section. If already issued, the permit shall be suspended from the date that an eligible City Council member Attachment # _--q~-.- 4" requests that the matter be placed on the agenda and until the City Council makes a final decision upon reconsideration. The Building Official shall notify the applicant in writing of the permit suspension. At the meeting, the City Council shall determine, based on evidence provided to the City prior to or during the meeting, whether reconsideration is permitted under subsection J1 of this Section. Any motion to reconsider the decision shall contain findings supported by substantial evidence. If upon reconsideration the City Council makes a different decision, the City Clerk shall provide notice of that decision to the Building Official and the applicant/permittee within five (5) working days after the decision is made. If, upon reconsideration, the City Council determines that a building has historic, architectural, or cultural significance, and the Building Official has issued a demolition permit based on the previous decision, the Building Official shall revoke the permit. If the previously issued permit has expired, the Building Official shall deny an application for a new permit, unless the permit is issued in accordance with subsection G4 of this Section. (Ord. 838, §1, adopted 1984; Ord. 927, §1, adopted 1992; Ord. 1014, §1, adopted 1998) AttaChment # ITEM NO: ~'j0 DATE: August 18, 2004 AGENDA SUMMARY REPORT SUBJECT: CITY OF UKIAH LAKE MENDOCINO HYDROELECTRIC PROJECT UPDATE Public Utilities Director Bernie Ziemianek will provide a power point presention regarding the startup issues pertaining to the Lake Mendocino Hydroelectric Project. He will discuss existing conditions at the plant site and recent discussions with the Army Corps of Engineers, equipment manufacturers, and planned scenarios leading to an eventual startup. RECOMMENDED ACTION: Receive Presentation And Discuss Issues Regarding Lake Mendocino Hydroelectric Plant. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Candace Horsley, City Manager Bernie Ziemianek, Public Utilities Director Candace Horsley, City Manager None Approved: Candace R~rsleY: City I~ger City of Ukiah Lake Mendocino Hydroelectric Project Bernie Ziemianek Public Utilities Director August 18, 2004 BMZ.1 8.18.04 City of Ukiah [~ · 14 more years of Bond payments (sunk investment) · Power plant has a Unit Life of approx +75-90 Years · FERC License to 2032 · Must maintain flow at all times in the river · Plant is not mothballed properly for a long downtime · Plant is in very good condition · Doing nothing is not a valid solution · Startup costs required · Must be viewed and operated as a generating business opportunity BMZ.ppt.2 8.18.04 City of Ukiah ~ · Rated Flow Requirements: - 2500kW: 272cfs @ 125 ft head - 1000kW: 113cfs @ 125 ft head · Present River Flow: 180cfs · Lowest operating Flow: 22-112cfs · FCM (Flood Control Mode): 4375cfs · PGM (Power Generation Mode: 0-4375cfs BMZ.ppt.3 8.18.04 108" Toe 108" Nose Plate Pulled Plate Pulled 108" Nose Reviewing Off Off 108" Nose I / j Plate Pulled P lat~,~ P°tentia~. On Line 108" Toe Off Repaired Restart R ired 108" Nose Plate Repaired BMZ.ppt.4 8.18.04 Agreement not to operate between Oct 1 and Mar 31 OFFLINE Threatened Species City of Ukiah ~ Turbine -__ Inlets Bypass ~ Plenum " Tainter Valve BMZ.ppt.5 8.18.04 Plenum Rating 0-7200cfs BMZ.ppt.6 8.1804 Plenum Chamber BMZ.ppt.7 8,18.04 Flow Main Bypass ~, 54" Bypass Ci~ of Okiah ~ 108" FLOW i .:' -'-~/'%, * -~." iii.'i', Steel Nose , ~ ':"~ Plate Tainter i' .';'~.',-' :'-'r'%~ Valve ' /",;,~ Closed ~ ~ ,',,~ Dive,er Fin ~:__ , ......~], Steel Toe Plate BMZ.ppt.8 8.~8.04 " :~! · During transition to and from power generation hydropower outflow is reduced or shutdown for up to 5 hours · Reductions or shutdown in outflow downstream of Coyote Valley Dam increases the risk of strandings and mortalities of listed species · Each time transitions occur the COE-SFDistrict is required to enter into Section 7 Consultation un~-~r the Endangered Species Act with NOAA Fisheries BMZ.ppt.9 8.18.04 City of Ukiah ~i ·Julv 1999 the District outlined a "testing" procedure to convert from power to florid control and back · Modifications to the Tainter valve and dogging device would allow for gradual power mode transition during releases · The District ~3rocedure would eliminate release interruptions and reduce, if not eliminat~potential detrimental c~ownstream effects · The DistrictDrocedure would eliminate the need for the District to enter into Section 7 Cbnsultation with NUAA P~sneries · The District procedure would eliminate the approval of the Division Commande¢ for the District to operate the shale gates · Modifications need to performed to the Tainter valve · Th.e Distr. i.c.t m. ust approve the mechanical and structural adequacy of the gate mooi~ica[ions BUZ.ppt.10 8.18.04 City of Ukiah ~ · In 2001 the City submitted a draft alternative transition procedure · The "zero" release period was reduced from 5 hours to approximately 1 hour and 15 mins · The pr. oc. edure was viewed.by the District as not eliminating the required consultation with NOAA Fisneries · .A. NY reduction in o,utflo.w, be[ow the mini .rnu~ reguirement for any period of lime will require a oevia[ion Trom the water ~on[rol Plan ' ' · ANY deviation from the Water Control Plan/,e,.,qu, i,re,~s.appr, oval from the Division Commander and consultation with mL)AA t-~snenes Consultation with NOAA Fisheries could take up to 135 days with possible extensions Consultations do not guarantee a favorable Biological Opinion BMZ.ppt, 11 8.18.04 Valve Superstrucl BMZ.ppt,12 8.18.04 City of Ukiah ~ Skin Plate BMZ.ppt. 13 8.18.04 Structural Members ~9 ....... ~ Trunnion Pin & .......... Bearing Trunnion ,Arm CityofUkiah~i Dogging Device BMZ.ppt. 14 8.18.04 City of Ukiah ~ Dogging Device BMZ.ppt.15 8.18.04 City of Ukiah ~i Valve Track & seal Cat Walk Ladder BMZ.ppt.16 8.1804 City of Ukiah ~ BMZ.ppt.17 8.18.04 Trunnion Pin & Skin Bearing ~Plate _ ~..~...~ ~ . Hydraulic Forces BMZ.ppt.18 8.18.04 R City of Ukiah ~ "It is the District's opinion that the City should pursue the Tainter valve and dogging device to operate safely under flow conditions. However the decision to operate or not to operate should be based on the City's capability to modify the gate so transitions can meet endangered species requirements." BMZ.ppt. 19 8.18.04 · Rodney Hunt Tainter Valve is suitable for modifications · Valve will be able to operate under pressure and flow control · Operating cylinder will need replacement depending on hydraulic loads · Gate seals and embedded parts will need modifications to alleviate top flow BMZ.ppt.20 8.18.04 City of Ukiah ~ · Stepping up discussions with ACE · Meet with NOAA Fisheries · Meet with CA Dept of Fish and Game · Use the services of NCPA staff for hydro-plant econometrics and hydro-structural services · Complete engineering overview of the overall plant including: - Tainter Valve Modifications - In-plant equipment startup and tests - Plant updating requirements - Startup budget requirements - Operating revenue calculations - Operating procedures BMZ.ppt.21 8.18.04 City of Ukiah ~i Underground vs. Overhead Distribution Systems Bernie Ziemianek Public Utilities Director Wednesday August 18, 2004 BMZ.1 8.18.04 City of Ukiah · CEC PG&E · CPUC PPL · Duke Power SDG&E · Edison Electric Institute Scientech · NCPA USDOE · North Carolina PUC T&D World BMZ.ppt.2 8.18.04 City of Ukiah ~ · Direct Buried (No Conduit): ~ · Cable & Conduit: '~ · Cable, Conduit, and Concrete:lSd' · Cable, Conduit, Ducts, and Manholes:~ $$ ~ · Underground Network: BMZ.ppt.3 8.18.04 City of Ukiah ~ · Beautification - Overhead conductors can be considered upsig.htly, especially in areas where there are numerous circuits · Reliability- Placing co. nd. uc,tors.undergrou, nd offers more p.rotection from animals, traffic, trees, wina, and other storm aamage · Elimination of road hazards/auto accident risks · Minimize vandalism · Reduced tree-trimming costs · Reduced potential fire-risks from trees BMZ.ppt.4 8.18.04 City of Ukiah ~ · Cost- Cost estimates vary widely from project to project clue to a number of factors. These include terrain and obstacles such as roads, transportation structures, and building appurtenances · Costs for running distribution facilities underground are lower if construction is new rather than a conversion from overhead to underground configurations. · Additional complex switching and control needs BMZ.ppt.5 8.1804 · Opening streets to place new conduit systems necessitates repainng pavement, walkways, parking lots, private property, etc · Visual inspection of underground circuits is impossible, making .maintenance far more difficult, costly, and time consuming · RePairing underground circuits is more complex and costly than repairing overhead lines involving time and labor · If not equipped, UD maintenance, testing, and fault locating equipment must be purchased. BMZ.ppt.6 8.18.04 City of Ukiah ~ · The majority of communities choose to run distribution circuits overhead · A number of communities place greater value on the aesthetic benefits of underground systems · Local conditions and individual community needs and preferences account for the decisions on whether to place distribution circuits underground BMZ.ppt.7 8.18.04 City of Ukiah ~ BMZ.ppt.8 8,18.04 1995- 2003 Average City of Ukiah ~ OH Transmission UG Distribution* Z/UG Transmission 0.2% * Distribution defined as < 35 kV BMZ.ppt.9 8.18.04 CityofUkiah~i BMZ.ppt.10 8.18.04 As of 2004 City of Ukiah ~ Utility Voltage Overhead Underground Utility #1 Trans 33.5 2.2 Utility #2 Trans 17.5 3.6 Utility #3 Trans 15.1 4.0 Utility #4 Trans 34.0 6.6 Average: 25.0 4.1 Utility #5 Dist 11.1 Utility #6 Dist 6.0 Utility #7 Dist 7.1 Utility #8 Dist 11.8 Average: 9.0 BMZ.ppt.11 8.18.04 7.9 4.0 5.9 7.3 6.3 of Ukiah ll~i City Reliability Category_ · Interruption/mile · Tap Interruption/mile · Service Interruption per 1000 customers · Avg Outage Overhead 0.7 0.4 10.1 93.5 mins (1 hr 33.5mins) Underqround 0.3 0.2 9.9 157 mins (2hr 37mins) BMZ.ppt.12 8.18.04 City of Ukiah ~ UTILITY* AVG COST PER MILE ($)** Utility #1 974,665 Utility #2 1,092,666 Utility #3 1,946,517 Utility #4 938,176 Utility #5 1,050,984 Utility #6 915,000 Utility #7 983,193 Utility #8 1,103,573 Utility #9 1,259,887 Avg Overhead Line Cost: 166,745 * Medium Density Line ** Excludes costs of changes to customer's point of service BMZ.ppt.13 8.18.04 City of Ukiah ~i INVESTMENT EXISTING NEW CATEGORY PLANT UNDERGROUND $ Per Customer ** $ 3,203 $ 33,056+ $ Per Mile $ 81,987 $1,124,487+ * Average 100 utilities ** Average of 35.6 customers/mile of IOU Distribution Circuit BMZppt.14 8.18,04 City of Ukiah ~ UTILITY AVG COST PER MILE ($) Utility Low Density Utility Medium Density Utility High Density 375,000 - 625,000 625,000- 925,000 925,000 - 1,446,517 Avg Overhead Line Cost: $158,335 BMZ.ppt. 15 8,18.04 City of Ukiah ~ AVG COST PER MILE ($) CUSTOMER DENSITIES UKIAH* LOW MEDIUM HIGH PER BLOCK ($) MAIN LINE SERVICES 1,374,665 1,592,666 1,946,517 1,638,176 1,85O,984 1,915,000 1,983,193 1,759,887 300,000 600,000 1,300,000 230,000 TO TO TO TO 700,000 1,300,000 1,900,000 390,000 Avg Overhead Line Cost: $ 205,324 *Costs ba. sed. on d,uct, concrete., switc, hingca, binet des!gn, pad transformer, flagging, pavement cu[s ana repair, service cu[s, se~ce re~oact~ons BMZ.ppt.16 8.18.04 City of Ukiah ~ $18.0 $12.0 $6.0 $7.9M $1.9 B ~[ COSTS BENEFITS BMZ.ppt.17 8.18.04 City of Ukiah ~ · One PUC estimated it would take 4 typical investor owned utilities 32 years to underground all of their existing overhead system · The cost would be approximately $53 billion · This would equate to 7x book value of the distribution assets · Customer Cost: 2.25x the existing cost of electricity to "enjoy" the benefits of underground lines BUZ.ppt.18 8.18.04 City of Ukiah ~ · CA/OR' PUC collects % of revenue from utilities. UD Districts are formed in communities~. Appr. oved by 70% of property owners who agree to pay $500-$2000 to connect their homes. · HI: HECO pays for 1/3 costs. Works with gov't and communities for remainder of costs. · SCE&G' Local municipality agrees to matching amount of costs, SCE&G contributes 0.5% of gross receipts. Money is place in UD fund. · Municipalities: Work with Federal Transportation Dept for grant funds BMZ.ppt.19 8.18.04 City of Ukiah ~ · Burying overhead powerlines is very expensive · Costs can range as much as 10x the costs to install overhead systems · UD systems tend to have fewer outages · UD systems have high repair costs · UD systems are not immune from storm related outages · Reliability benefits with UD are uncertain; generally they are not sufficient'to justify the high price tag · Improved aesthetics · Aesthetic benefits are very difficult to quantify BMZ.ppt.20 8.18.04 City of Ukiah "For the foreseeable future it appears undergrounding of existing overhead power lines will continue, justified primarily by aesthetic considerations---not reliability or economic benefits. Many customers and localities simply want their power lines placed underground, regardless of costs. The challenge for decision makers, is determining who will pay for these projects and who will benefit" BMZ.ppt.21 8.18.04 City of Ukiah ~ ITEM NO: DATE: August 18, 2004 AGENDA SUMMARY REPORT SUBJECT: UNDERGROUND VS OVERHEAD ELECTRIC SYSTEM COSTS Public Utilities Director Bernie Ziemianek will provide a power point presentation and discuss costs associated with undergrounding electric system facilities. He will focus on different types of underground designs with particular emphasis on rationales for undergrounding and issues pertaining to operation, maintenance, and reliability. RECOMMENDED ACTION: Receive Presentation And Discuss Issues Regarding Undergrounding Of Electric Utility System. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Candace Horsley, City Manager Bernie Ziemianek, Public Utilities Director Candace Horsley, City Manager None Approved: Candace Horsley, City M~,~,ager AGENDA SUMMARY Item No.: Date: Au.qust 18, 2004 REPORT SUBJECT: UPDATE AND POSSIBLE ACTION REGARDING FUND 699 - "SPECIAL PROJECTS RESERVE" Council has requested staff prepare and present an update regarding the Special Projects Reserve, Fund 699. Since its establishment, this fund has been a valuable long term financial planning tool for the City. It was created as a means of designating and prioritizing high cost capital improvement projects for all departments. The 2004/05 budget established the reserve at $2.46 million at the beginning of the fiscal year. Identified projects for this year are projected to total $346,000 leaving approximately $2.1 million in reserve at the end of the fiscal year. During budget discussions, Council received reports from all departments identifying the list of capital projects the City will need to complete in the next 5-10 years, totaling in excess of $20,000,000 in unfunded liability for Public Works alone. The $2.1 million reserve, which is less than 10% of the total amount required, is the only City funding designated for these needed projects. Sources for the remaining funding have not yet been identified. This report is provided in response to Council's request for an opportunity to review, revise, and prioritize the list of Public Works projects in the 699 Fund. BACKGROUND: Attached is the list of allocated Fund 699 projects sorted by Department (Attachment 1). The three digit extension in the 1st column corresponds to the line item listing on page 341 of the Budget. The City Manager felt that line items on the first half of the list (related to departments other than Public Works) have recently been discussed by Council and therefore the balance of this narrative addresses those items listed under 3110 - Public Works, which is where questions have arisen in the past. The City Manager has asked all Directors with funding appropriations in Fund 699 to be available for questions. During the Budget hearings, the Public Works Department presented a listing of various projects (Attachment 2), their associated estimated costs, and an estimate of the unfunded liability on the part of the City. The listing reported a shortfall of approximately $24 million. It did not include several costly issues such as: (Continued on Page 2) RECOMMENDED ACTION: Review report and provide direction to staff. ALTERNATIVE COUNCIL POLICY OPTIONS: Postpone discussion. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A. City Council Diana Steele, Director of Public Works / City Engineer Candace Horsley, City Manager 1) Fund 699 - Summary by Department and Project 2) Public Works Department Capital Improvement Projects Candace-Horsley, Ci~Manager UPDATE AND POSSIBLE ACTION REGARDING "FUND 699 - SPECIAL PROJECTS RESERVE" August 18, 2004 Page 2 · Degraded condition of Airport Park Boulevard from Talmage to the south end of Friedman Brothers. · Important and costly infrastructure projects which will be identified by the Traffic/ Circulation Study, currently underway. · Unknown costs to the City when it accepts Talmage Road from RR tracks to S. State from the State. · Unknown costs of defending the City's position regarding underground tanks left behind under City right-of-ways, for example at Rite Aid under the W. Gobbi right-of way. · Escalating costs of fuel and aggregates, which impact the cost of construction materials and their deliveries, as well as our own equipment usage. The list presented at the Budget hearings also did not address in detail: · Affects of the State budget crisis on the General Fund, · Continuing delays in Surface Transportation Improvement Program (STIP) funding, · Reduction in various other funding cycles such as Hazard Elimination System (HES) and Transportation Enhancement (TE), and · Cancellation of the Traffic Congestion Relief Funding program (AB2928) Since the approval of the Budget in June, staff has been notified that Ukiah's 2000 STIP projects, previously delayed to FY 2004~2005, have been delayed again until at least FY 2005~2006. Continuing delays in funding for these known projects will also have a negative affect on limited staff resources by forcing the implementation of multiple projects during the same time period. DISCUSSION OF PROJECTS: Sidewalk Repair (.0'14) and ADA Ramps (.015)- These line items total approximately $207,000, and are related. The lack of sidewalks and ramps together inhibit the movement of pedestrians, and particularly the disabled, around our City. Rough estimates of the missing improvements total over $5 million. In April 2004, Caltrans issued new standards for ADA ramps, which still differ slightly from Federal standards. These new standards will be used from now on, and in theory, the City could be expected to upgrade existing ramps at the earliest opportunity. Furthermore, in May 2003, Caltrans issued a memorandum reiterating that "all new construction and alteration projects" in the public-right-of-way, which utilize any Federal funding, must fully comply with current ADA requirements. Resurfacing, restoration, and rehabilitation projects are considered alterations. It is not unimaginable that the State could ultimately apply this requirement to State-funded projects, such as our STIP-funded slurry seal and overlay projects. Bridge Replacement (.016) - A total of $100,000 has been reserved and the priority candidate for this funding is the one-lane Waugh Lane Bridge. The bridge spans only 14' and is therefore too short to qualify for Highway Bridge Repair and Replacement (HBRR) funding. This bridge continues to consume maintenance resources. Recent damage to the wooden deck timbers has been identified that exceeds the expertise and equipment of the Street Maintenance crew. A previous effort of similar magnitude on the Orr Creek Bridge, in 1991, totaled over $13,000 plus materials. The City has had a long term effort to acquire additional frontage along Waugh Lane for the purposes of widening. As properties develop and frontage improvements are constructed the street is widened to its ultimate width. The City acquired the property at the northeast corner of Waugh Lane and Talmage and demolished the existing structures. UPDATE AND POSSIBLE ACTION REGARDING "FUND 699 - SPECIAL PROJECTS RESERVE" August 18, 2004 Page 3 However approximately 10-12 parcels remain where additional width is required. This street is already heavily used as an alternative north-south route and widening is very necessary to improve vehicle, bicycle and pedestrian safety. Drainage Related Projects (.017, .021, .025, .027, .030, .031)- These several line items total approximately $525,000, and include funding for studies, upgrades, replacements, and repairs. The largest component of that amount is $200,000 set aside (line item .030) to implement minimal improvements to a vegetation-choked and flood-prone ditch flowing along a very narrow public utility easement (PUE) between the end of Cleveland Lane and Gobbi Street. A detailed study of the 261-acre tributary area to this ditch was performed to arrive at the cost estimate. It is also estimated that mitigations costing as much as $1 million could be necessary to properly address the issues from this location downstream to its ultimate outlet to the Russian River. Many attractive infill development projects, including several in this particular watershed, are made more costly and difficult, or even impossible, by constraints in the City's existing drainage capacity. Localized improvements to drainage at development projects, if allowed, could actually compound downstream flooding problems if those downstream constraints are not also mitigated. Staff is interested in considering other alternatives such as detention facilities but demands of higher priority projects have not allowed for this. Two major underground storm drains near Yokayo School and Mendocino Place were identified that are in very poor condition. An amount of $110,000 was budgeted and rebudgeted. It was decided to create a placeholder for this in Fund 699 until staff is able to undertake the design work. A total of $125,000 is planned for drainage studies (.021, .025) and $50,000 is for drainage upgrades (.017). There are several high priority projects, which would benefit from studies or additional funding for upgrades. The upcoming STIP project to realign the intersection of Oak Manor, Babcock and Gobbi will require a detailed study of Gibson Creek which is in close proximity to Oak Manor Subdivision, one of the first areas to flood in a significant storm. Reconstruction of Talmage Road, due to its proximity to Doolan Creek, will require a drainage study as well as physical alterations to accomplish. Talmage Road Bike/Pedestrian/Road Improvements (.018) - $70,000 was set aside which represents only the estimated cost of a temporary accessible footpath to move pedestrians through the tightly constrained and congested area of Talmage between S. State Street and the railroad tracks. The City has been in longstanding negotiations with Caltrans regarding the relinquishment of State Highway 222 (Talmage Road) to the City, and the ultimate burden on the City to make the necessary improvements to this section are unknown. Smith Street Repairs (.023) - Subsidence due to unsuitable fill placed many years ago along one side of a major box culvert on Gibson Creek has damaged privately owned buildings as well as the street and sidewalk improvements on Smith Street. The property owner recently refurbished and repaired the buildings and has new occupants, including a church. Staff has nearly reached an agreement with the property owner regarding indemnification which will allow us to implement replacement of the damaged sidewalk. Funds in this line item will cover only the related sidewalk work. Bench Mark Verification Study (.025)- There has been no recent verification of horizontal or vertical survey control in the City. Over the years countless centerline monuments have been lost or damaged in street repair projects. Typically cities undertake this type of exercise at least every ten years. $25,000 has been identified for this effort. UPDATE AND POSSIBLE ACTION REGARDING "FUND 699 - SPECIAL PROJECTS RESERVE" August 18, 2004 Page 4 Upgrade of Traffic Loops and Signals (.028) - A project is currently underway to replace AC pavement and signal detector loops at three locations. These funds are being supplemented with STPd(1) funds, State funding that is distributed to the jurisdictions annually through the Mendocino Council of Governments (MCOG). Orchard Avenue Extension (.029) This funding has long been committed to the Orchard Avenue Orr Creek Bridge project, pending approval of an agreement with the County, pursuit of an EDA-grant, and approval of the environmental documents. Several other accounts also hold companion funding to accomplish this project. Corp Yard Mitigation (.033) - Council is aware that the City has an obligation to mitigate groundwater contamination at the Corporation Yard on Airport Road. The funds totaling $90,000 held covers only the work identified in the current approved Work Plan, which is investigation of the extent of the problem. It does not address the need to halt the advance of the contamination plume. "Uncommitted" (.291)- The amount of approximately $90,000 represents interest earned on the reserved funds. The money is very much needed as a source of funding for dealing with potentially costly mitigation projects associated with at least three contaminated sites. Open Space Acquisition (.020) - Approximately $186,000 was set aside in the 2001/2002 Budget for this purpose. Staff is requesting Council's review of the report and direction to staff. UPDATE AND POSSIBLE ACTION REGARDING "FUND 699 - SPECIAL PROJECTS RESERVE" August 18, 2004 Page 5 SUMMARY BY DEPARTMENT AND PROJECT 1201 and 1990 - CITY MANAGEMENT AND ADMINISTRATION DEPARTMENT .001 Grant Match 70,000.00 10,000.00 (10,000.00) 60,000.00 Expenditures .002 Annexation Studies 17,261.27 17,261.27 1301 - FINANCE DEPARTMENT .004 GASB 25,000.00 25,000.00 (25,000.00) Implementation Consultants 1501 - PLANNING DEPARTMENT .011 Match for Bicycle 5,000.00 5,000.00 Lane BTA Grant .013 Traffic and 27,108.00 27,108.00 (27,108.00) Circulation Study 1915 and 6001 - COMMUNITY SERVICES DEPARTMENT .005 Anton Stadium 75,000.00 75,000.00 Repair .006 Playground 50,000.00 50,000.00 Equipment .009 Observatory Park 30,000.00 30,000.00 Buildings .010 North Fire Station 1,967.16 1,967.16 Improvements .034 Skate Park Property 52,000.00 1,130.00 1,800.00 (670.00) 51,330.00 Lease 3110 - PUBLIC WORKS DEPARTMENT .014 Sidewalk Repair 48,171.95 48,172.00 (48,172.00) (0.05) .015 ADA Ramps 159,144.41 25,000.00 (25,000.00) 134,144.41 .016 Bridge Replacement 100,000.00 100,000.00 UPDATE AND POSSIBLE ACTION REGARDING "FUND 699 - SPECIAL PROJECTS RESERVE" August 18, 2004 Page 6 .017 Drainage Upgrades 50,000.00 50,000.00 .018 Talmage Road Bike/ 70,000.00 70,000.00 Ped/Rd Improv. .019 Airport Park Blvd 4,476.88 4,476.88 (4,476.88) 0.00 .020 Open Space 185,980.00 185,980.00 Acquisition .021 Ph II Drainage Study 50,000.00 50,000.00 .022 Waugh Lane House 603.04 603.04 (603.04) (0.00) Demolition .023 Smith Street Repairs 27,244.83 27,244.83 .025 4th Year Funding of 75,000.00 75,000.00 Storm Drain Study .026 Bench Mark 25,000.00 25,000.00 Verification Study .027 Storm Drain 110,000.00 110,000.00 Replacements .028 Upgrade Traffic 50,000.00 50,000.00 (50,000.00) Loops and Signals .029 Orchard Avenue 115,000.00 115,000.00 (115,000.00) Extension .030 Cleveland Lane 200,000.00 200,000.00 Drainage .031 Orr Creek 39,755.77 39,755.77 Improvements .033 Corp Yard Mitigation 90,000.00 90,000.00 (90,000.00) .291 Uncommitted 89,513.41 35,000.00 2,557.00 32,443.00 121,956.41 Sale of North Fire 617,113.00 617,113.00 Station Total Departmental 2,460,339.72 36,130.00 399,716.92 (363,586.92) 2,096,752.80 Reserve #275 Total Equity 2,460,339.72 36,130.00 399,716.92 (363,586.92) 2,096,752.80 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '~ (O ~) ~ ~ 0 0 ~ 0 0 0 0 0 0 0 ~ 0 0 0 0 0 0 0 ~ ~ 0 0 0 0 0 0 0 ~ 0 ~ ~ ~ ~ ~ 0 0 io ~ 0 ~ ~ ~ o o~ O~ 0 ~ ~ ~ ~ 0 ~ 0~ ~ 0 ~ O~ ~ ~o ~ ~ o~ = ~ oo o · -- ~o oo ._ .~ ~ .-- 0 ~ '~ ~ · ~ ~ ~ '~ ~ ~~c ~ E ~ .c.6~o ~ · mc~ ~= ~ =m o ~ o ~ ~ '~ o'- --.- ~ ~ m ~ m c ~ 2~ ~ m ~ o ~ = E .- ~ o== ~ ~.- ~= o o= =~ o -- ,-- o oo ~ o o~OO to g- o OO.o o oo 'ge-- o~ ~o'- o~ x=o~o '~ u~ 0 0 ~ 0 0 ~ ~ .~ ~ ~ O. == ~. ~ 0 ~ 0 0 0 0 ~ ~ 0 ~ 0 0 ~ 0 0 0 0 ~ ~ 0 ~ 0 0 ~ 0 ~ 0 0 ~ 0 ~ 0 0 0 ~ 0 ~ o ~o = ~ ~ ~~ ~ ~ 0 0 ~ ~ 0 0 ~ ~ ~ ~ 0 ~ ~ ~ ~ 0 ~ o o ~ ~ 8 o~ '- ~ ~ c ~ c~ 0c ~ ~ ~ ~ ~ = .~ = .~ · = - ._.~ ~ ~g o ~-- · ~ ~ ~ ~ 0 0~ ~ ~ ~ ~ o ~ '-- .-- =~ oo ~~ % E · ~ · -- ~ '-- ~ ~ .--.~0 ~ ~ ~ ~ ~= o = o._ ~= ~ = o >=~ = ~ ~ c ~0 ~ o = ~ o~ .- ~ =o ~ ~ = o= = = ~ o ~ '-- ~ '-- =~.- =~=.~ o° ~ ~= ~o = · ~ ~o=a~ ~ ~~ao '- .... ~0 ~ ~ . ._ 0 C) CD CD ~r o ~ ~) .o '- ~ ~ ~ ~ 0 ~ ~ ~o~ o -- ~ ~.-- '-- ~ ~ 0 0 ~o~ o ~ = -~ .~ m~ .- c ~ ~~ c c '- ~ -..~ ' ~' ~° ~ ~ ~ ._Eo ~ o.- ~ ~o~ ~ 0 ~ ~ o~~o~ '-°E~=~ o~ '- O~ ~ .~ ~ ~ ~ ~~ ~ .--~ 0 __ I- z LU W 0 0 0 0 0 t- 0 ~ 0 ~ o o oo~ o ~ o o 0 ~ ~ ~> m 00~ 0 ~ ~ c ~ ~ ~ 0'~ 0 ~ ~ ~ 0 ~ ~ · 0 0 o ~- - ~.~ ~ ~o ~ .-~ mo '- _ oo o~ m° '~ ~~ ~ ~ ~~ ~ .... ~ 0 ~ ~ o ~o ~ ~ _._ ~ o g~-~m o · ~oo go m ~ ~ o 0 o~ · '-'~'-~1 ~ ~~ . .-~ ~ ~ m~Oo~E ~ ~ g g ~s>~~> ~ "= ._ .- I-- LU 0 Z 0 -- l-- z LU 0 -- ITEM NO: DATE: August 18,2004 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION AND SCHEDULING OF ANNUAL JOINT CITY COUNCIL- PLANNING COMMISSION MEETING SUMMARY: This agenda item is intended to initiate a discussion and scheduling of the annual joint City Council- Planning Commission meeting. The purpose of the meeting is to discuss implementation of the General Plan, broad land use and environmental planning issues, and other topics of interest. The Planning Commission discussed the matter at a recent meeting and identified September 29, 2004 as a possible meeting date. This is a fifth Wednesday with no scheduled City Council or Planning Commission meeting. The Commission is recommending a 5:00 p.m. to 6:30 p.m. meeting time. The Planning Commission also discussed possible discussion topics. These included listing General Plan implementation priority projects for the coming year, discussing the concept of Smart Growth, and discussing regional planning issues. It was also suggested that at the beginning of the meeting, each participant could list their top three issues for discussion, which could help guide the dialog. RECOMMENDED ACTION: Set the date and time for the annual joint City Council - Planning Commission meeting, and provide direction in terms of discussion topics. ALTERNATIVE COUNCIL POLICY OPTION: Do not set the date and time for the meeting and provide direction to Staff. Citizen Advised: N/A Requested by: Planning Commission Prepared by: Chadey Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: None APPROVED: '~--~'~"~'~'~"~ Candace Horsley, Cit~Manager ITEM NO. 8f. DATE: AUGUST 18, 2004 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF SETTLEMENT AGREEMENT IN UKIAH V.COX/MAYFIELD This matter is being considered by the City Council in closed session. If the Council desires to approve the agreement this item is placed on the agenda for purpose of public action. RECOMMENDED ACTION' Discuss and approve agreement. ALTERNATIVE COUNCIL POLICY OPTIONS: Do not approve agreement. Citizen Advised' Requested by: Prepared by: Coordinated with' Attachments: Yes City Attorney Candace Horsley, City Manager N/A None Manager APPROVED: Cand-ace Hom~ley~, C _ mfh:asrcc04 0818Settlement UKIAH REDEVELOPMENT AGENCY REGULAR MEETING CIVIC CENTER COUNCIL CHAMBERS 300 SEMINARY AVENUE August 18, 2004 8:00 P.M.* 1. ROLL CALL 1 m m AUDIENCE COMMENTS ON NON-AGENDA ITEMS The Ukiah Redevelopment Agency welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. APPEAL PROCESS Persons who are dissatisfied with a decision of the Redevelopment Agency may have the right to a review of that decision by a court. The Agency has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety (90) days the time within Which the decision of the City Boards and Agencies may be judicially challenged. APPROVAL OF MINUTES a. Regular Meeting of July 21,2004 5. UNFINISHED BUSINESS 6. NEW BUSINESS a. Approval of Performance Agreement with the Greater Ukiah Chamber of Commerce and Authorization for Executive Director to Execute Agreement b. Ukiah Redevelopment Agency Financial Projections c. Discussion and Possible Action Regarding Commissioner Term Extensions on the Design Review Board 7. COMMISSIONERS REPORTS 8. EXECUTIVE DIRECTOR REPORTS 9. CLOSED SESSION 10. ADJOURNMENT *Or as soon as the meeting may be held in conjunction with the City Council meeting. MEMO Agenda Item: 4a TO: FROM: Honorable Mayor and City Councilmembers Deputy City Clerk Marie Ulvila SUBJECT: Ukiah Redevelopment Agency Minutes: July 21,2004 DATE: August 12, 2004 Every effort will be made to provide Council with a copy of the Draft minutes for the July 21, 2004 meeting no later than Tuesday, August 17th. Memos: CC072104 - minutes URA UKIAH REDEVELOPMENT AGENCY Regular Meeting of July 21, 2004 4a The Ukiah Redevelopment Agency met in regular session on July 21, 2004, the notice for which had been legally noticed and posted, at 12;12p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Commissioners were present: Rodin, Andersen, Smith, Baldwin, and Chairman Larson. Staff present: Assistant Director DeKnoblough, Finance Director Elton, Civil Engineer Eriksen, Deputy Director Harris, Executive Director Horsley, City Attorney Rapport, and Recording Secretary Ulvila. 2. AUDIENCE COMMENTS ON NON-AGENDA No one came forward to address the Agency. 3. APPEAL PROCESS Chairman Larson reviewed the appeal proce 4. APPROVAL OF MINUTES 4a. Re ular Meetin~ Minutes of June 1 M/S Baldwin/Smith approving th regular m presented; carried by the II call Andersen, Smith, Baldwin, and ABSTAIN: None. of June 16, 2004 as Commissioners Rodin, None. ABSENT: None. 5. NEW BUSlNESl Sa. Street Pro Assistant Dir~ entered into an downtown has ful re of The Ag of mance reement with Ukiah Main in 1998, the Redevelopment Agency Program to support its efforts in During the past year Main Street bjectives of he agreement and continued to provide Agency with the downtown business community. is in the amount of $20,000. Joy Be. Min Street plan writing Program's goa increased chance~ discussed the kickoff of the "Best Biz" contest in which Agency, and West Company jointly sponsor a business start-up businesses. She explained that the Main Street a healthier and stronger downtown business mix with rvival and reduced vacancies. M/S Rodin/Andersen approving the Performance Agreement with the Ukiah Main Street Program for Fiscal Year 2004/05, retroactive to July 1, 2004, and authorize the Executive Director to execute the agreement; carried by the following roll call vote: AYES: Commissioners Rodin, Andersen, Smith, Baldwin, and Chairman Larson. NOES: None. ABSENT: None. ABSTAIN: None 5. NEW BUSINESS Regular Ukiah Redevelopment Agency Meeting July 21,2004 Page 1 of 2 5b. Approval of Agreement with Rau and Associates for Engineering Services for Completion of a Parcel Map of the Agency Owned Property Within the Airport Industrial Park and Budget Amendment Assistant Director DeKnoblough discussed the disposition and development agreement recently approved by the Redevelopment Agency for the sale of a portion of the Agency owned property within the Airport Industrial Park. In order to create the parcel for sale, a minor subdivision and parcel map are required. He described the property and noted that once the tentative map is approved, Rau and Associates will complete the Parcel Map and monument the designated lots. The proposed cost for these services is not to exceed $11,548. M/S Smith/Rodin approving the agreement with Rau services in the amount of $11,548 and budget amen~ the 960.5601.250.000 account by that amount; AYES: Commissioners Rodin, Andersen, NOES: None. ABSENT: None. ABSTAIN: N, ;sociates for engineering :rease expenditures in ~wing roll call vote: hairman Larson. 5C. Assistant Director Harris di~ Mendocino College requesting College Court on north Bush use of the 20% housing setaside targeted population within the Adoption of Resolution Portion of District 20% Housing Seta ;d his Staff n of $5,1 Use of a to the Agency with regard to repair of the parking lot at State requirements for housing for the M/S Smith/Rodin services in th~ the 960.5601 AYES: Commissio NOES: Nc of $11 and accoun' that ami ,ith Rau ~d Associates for engineering amendment to increase expenditures in carried by the following roll call vote: , Baldwin, and Chairman Larson. 1 ~RTS 1 Executive Developmenl ~ctor H( REPORTS reported that recruitment is closed for the Economic isition. 8. CLOSED S ~N None. 9. ADJOURNMENT There being no further business, the meeting was adjourned at 12:25 p.m. Marie Ulvila, Recording Secretary Regular Ukiah Redevelopment Agency Meeting July 21,2004 Page 2 of 2 ITEM NO. ~--~ ~-"' DATE: Auqust 18, 2004 UKIAH REDEVELOPMENT AGENCY AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF PERFORMANCE AGREEMENT WITH THE GREATER UKIAH CHAMBER OF COMMERCE AND AUTHORIZATION FOR EXECUTIVE DIRECTOR TO EXECUTE AGREEMENT In approving the budget for Fiscal Year 2004~05, the Redevelopment Agency included $25,000 for contractual services for the promotion of tourism and economic development services. In the past these services have been performed by the Greater Ukiah Chamber of Commerce on behalf of the Agency and the City of Ukiah. It has been the practice of the Redevelopment Agency to enter into a performance agreement with the Chamber for specific services to be performed. Recently, the Agency was presented with a report by Chamber representatives regarding the activities of the Chamber on behalf of the Agency and the City. Attachment #2 provides the Agency with a statistical summary of the information provided during that presentation. Staff has also met with Chamber representatives to discuss the specific services provided by the Chamber to the City and the numerous funding sources the Chamber utilizes to provide its variety of services to the business community. (Continued on Paqe 2) RECOMMENDED ACTION: Approve Performance Agreement with Greater Ukiah Chamber of Commerce in the amount of $25,000 and authorize Executive Director to execute agreement. ALTERNATIVE AGENCY POLICY OPTIONS: 1. Determine agreement requires revisions and remand to staff with direction. 2. Determine approval of agreement is inappropriate and do not move to approve. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes N/A Larry W. DeKnoblough, Assistant Redevelopment Director Candace Horsley, Executive Director 1. Proposed Agreement 2. Statistical Summary of Chamber Activities APPROVED: Candace Horsley, Exec~ive Director LD/ZIP2 ChamberContrat04.Asr The purpose of the performance agreement is to ensure that the Agency's funds are expended for the general public welfare and purposes consistent with the Agency's goals and objectives. Throughout previous agreements the Chamber has proven to be an invaluable partner in promoting the City of Ukiah, disseminating information to the public, and assisting the Agency and City in enhancing the area's economic base. Traditionally, cities and their respective chambers strive to maintain a strong partnership recognizing the mutual benefits of bridging the gap between business and government. In Ukiah, the Chamber has established a broad network of business memberships and developed a strong staff and volunteer base under the leadership of the new Director. Each year the Chamber receives over 20,000 inquiries from individuals and businesses and distributes several thousand relocation packets in response to inquiries. These packets are compiled by Chamber staff and consist of essential information, data, and City brochures, providing potential residents and businesses information about resources, housing, and business opportunities in Ukiah. Although many Chambers charge a fee for this service, the Ukiah Chamber is able to distribute these packets free due to the funding provided by the Agency. Because the Chamber receives funding from memberships, donations, and fundraising activities in addition to Agency funding, it is able to provide a level of daily services such as receptionist duties at the Conference Center, response to phone inquiries, and development of a website which assists businesses and promotes the City. Due to the Chamber's expansive membership and networking tools it has been exceptionally effective in disseminating information regarding City programs, services and community events. This network provides the Chamber the ability to interact with the educational community, other public agencies, as well as the business community on the City's behalf. Most importantly, chambers in any city, are widely recognized as the first point of contact for businesses and individuals considering relocation to a community. It is essential that these inquiries be handled efficiently and effectively and that the inquiring party receive all available information regarding the full range of services available. The Ukiah Chamber has been an excellent representative in this respect. Staff has prepared and attached a draft agreement which essentially continues the terms, conditions, and services as the previous year's agreement. The term of the Agreement is for one year, retroactive to July 1, 2004 through June 30, 2005. Staff believes the services provided by the Ukiah Chamber of Commerce to the Ukiah Redevelopment Agency and the City of Ukiah are significantly beneficial to the general welfare of the community and is recommending approval of the attached Performance Agreement in the amount of $25,000 and authorization for the Executive Director to execute agreement. Attachment PERFORMANCE AGREEMENT between the UKIAH REDEVELOPMENT AGENCY and GREATER UKIAH CHAMBER OF COMMERCE This Agreement is made this 1st day of July, 2004, by and between the Ukiah Redevelopment Agency, a redevelopment agency for the City of Ukiah, herein called "Agency," and the Greater Ukiah Chamber of Commerce, a California not for profit corporation formed pursuant to the laws of the State of California, herein called "Chamber." RECITALS 1. The Agency is desirous of creating a vital economic development climate through the promotion of the City of Ukiah's advantages as a business, industrial and residential center, disseminating information relative thereto and properly following up and giving consideration to inquiries made from time to time relative to the various activities of the Agency. 2. The Chamber is organized for and equipped to carry on promotional activities in relationship to tourism, relocation and economic development on behalf of the Agency. NOW, THEREFORE, in consideration of the above-recited facts and agreement contained herein, it is agreed as follows: A. TERM This Agreement shall be effective from July 1, 2004, and shall terminate on June 30, 2005. B. SCOPE OF SERVICES 1. Public Relations and Marketinq Chamber shall carry on promotional activities with and on behalf of the Agency. activities shall be carried on in cooperation and coordination with the Agency. services shall include, but are not limited to: These These a. Promotion of business retention and expansion through coordination, organization and execution of associated inquiries and requests and coordinate specific business inquiries and referrals with Agency staff. b. Promotion of visitor development and tourism through management, organization and execution of associated inquiries and requests c. Promotion of Ukiah with advertising and marketing efforts including a linked web site. d. Production and dissemination of packages of information about Ukiah that are current and available at public counters and upon request and share in the distribution of promotional materials, maps and brochures produced by Agency staff. e. Participation and coordination with Agency staff in trade shows and like promotional opportunities. f. The Chamber will continue its affiliation with the Mendocino County Alliance ("MCA"), providing a representative on the MCA board, providing displays, promotional materials and a pictorial display of the community and surrounding area at many of the MCA events and programs. 2. Ukiah Valley Conference Center Reception Services It is agreed upon by both parties that the majority of inquiries and at the receptionist area in the Ukiah Valley Conference Center are Chamber related. As part of this agreement the Chamber shall provide reception staff support for the Ukiah Valley Conference Center and the tenants therein during normal hours of operation, Monday - Friday from 9:00 a.m. to 5:00 p.m. Occasionally the reception office will be closed during normal hours of operation. It is anticipated that this will occur infrequently. The Chamber shall notify Conference Center Staff as the Redevelopment Director's designee, in advance of any time the receptionist office is closed during normal business hours as practical. C. OTHER ACTIVITIES Chamber shall carry on such other activities on behalf of the Agency as may be mutually agreed upon from time to time during the period of this agreement. 1. Special Events The Agency and the Chamber produce and participate as partners in community- oriented events; such as the All American Fourth of July Afternoon Family Picnic, and the Small Town Christmas. The Chamber's role in the production of these events augments the Agency's goal of creating a vital economic climate. For those events that the Chamber and the Agency work in partnership on; a joint evaluation is performed annually. 4. Representation Chamber shall provide Agency the option of one (1) ex officio representative on the Chamber's Board of Directors. D. RECORDS, REPORTS AND ACCOUNTABILITY The Chamber shall furnish an annual report by the first regular City Council meeting in June of each year covering the prior yeaCs public relations, marketing and economic development activities for the period from July I through May 31, 2004. The report shall include the number of inquiries serviced; type and scope of promotional activities; and such other information that may be relevant to provide sufficient data to satisfy the terms and scope of this agreement. Chamber shall maintain a bookkeeping system and books of account in accordance with generally accepted accounting principles consistently applied, which outline the accounting and utilization of Agency funds paid to the Chamber for services defined in this agreement. Agency shall have access to said books of account during regular business hours for purposes of inspection and audit. Chamber shall fully cooperate with the Agency and its agents and accountants during any such inspection and audit, including, but not limited to, making its employees, accountants, bookkeepers, or officials available to provide any requested information or documents. Chamber shall furnish detailed financial reports every six months, with the first six month report due January 1, 2005, covering the prior six months public relations, marketing, and economic development activities on behalf of the City of Ukiah. Any and all future Agreements between the Chamber and the Agency shall not only be predicated on the Chamber's on-going ability to accomplish the prescribed services contained in the "Scope of Services" section above, but also shall be dependent on the Agency's ability to garner available funds from its budget to support the Chamber. E. FINANCIAL COMPENSATION BY AGENCY In consideration of the Chamber's performance of the above services, and under the terms of this Agreement, the Agency shall pay the Chamber the sum of twenty five thousand dollars and no cents ($25,000.00) in order for the Chamber to accomplish the specific scope of work identified in Section B, subsections I and 2. This sum of money shall constitute the entirety of Agency's financial contribution to the Chamber during the effective dates of this Agreement. Chamber shall invoice the Agency on or before September 15, 2004 and within 10 business days thereafter the Agency shall pay the Chamber contract price of $25,000. F. INSURANCE AND INDEMNIFICATION During the term of this Agreement, the Chamber agrees to indemnify and hold harmless the Agency, its officers, agents, and employees from and against any and all claims, losses, defense costs, or liability of any kind or nature which the Agency, its officers, agents, and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property as a result of, arising out of, or in any manner connected with the ChambeFs performance under the terms of this Agreement, excepting only liability arising out of the sole and active negligence of the Agency. Without limiting the Chamber's indemnification, it is agreed that the Chamber shall maintain in force at all times during the performance of this Agreement, the following policy or policies of insurance approved by the Agency and issued by admitted California insurers approved by the Agency covering its operations: 1. Comprehensive General Liability, including contractual liability, products, and completed operations and business automotive liability, all of which shall include coverage for both bodily injury and property damage with a combined single limit of one million dollars ($1,000,000). 2. Worker's Compensation coverage at statutory limits. . The certificates of insurance and endorsements shall be completed to the satisfaction of the Agency. Should the Chamber fail to comply with this paragraph then, the Agency shall have the right to immediately terminate this Agreement without further notice to Chamber. G. RELATIONSHIP BETWEEN CHAMBER AND AGENCY Nothing in this Agreement shall be construed as making the Chamber or any of its employees or representatives, the agent or employee of the Agency for any purpose, or any employee of the Agency an employee of the Chamber or creating between the Agency and the Chamber the relationship of legal partners or joint ventures. It is understood that the contractual relationship of the Chamber to the City is that of an independent contractor. H. TERMINATION FOR NON-PERFORMANCE Except as provided in paragraph D, if any party to this Agreement breaches any provision thereof, then the other party may give the defaulting party a notice to remedy such violation within thirty (30) days. The other party may terminate the Agreement: (a) if such violation is not remedied within said 30 days; (b) if the breach cannot be remedied within such time period; or (c) the defaulting party has not commenced efforts to cure the breach or fails to diligently complete steps necessary to cure the breach. Should this contract be terminated for breach on the part of the Chamber, compensation as provided in paragraph D, shall be refunded to the Agency on a prorata basis. A waiver by either party of performance of any provision of this Agreement shall not amount to a future waiver of the strict performance of such provisions or of any other provision of this Agreement. I. NON-PERFORMANCE DUE TO CONDITION BEYOND CONTROL OF PARTIES If either party is unable to perform its obligations under this Agreement due to conditions beyond its reasonable control, such as, but not limited to, changes in local, state, or federal laws or regulations arising form legislative changes, judicial interpretations of existing law, vote by the citizens of Ukiah, or administrative action, and not due to the fault or neglect of any party, such failure to perform shall not be deemed a violation of this Agreement provided the party whose performance is so prevented performs its obligation as soon as practicable after the occurrence of the event preventing performance under this Agreement. Such party shall use reasonable diligence to put itself again in a position to carry out its obligations hereunder, and in the event such party does not or cannot within a reasonable time put itself again in a position to do so, the other party may, at its option, terminate this Agreement. J. MISCELLANEOUS PROVISIONS 1. WAIVER OR MODIFICATION INEFFECTIVE UNLESS IN WRITING No waiver or modification of the Agreement or of any covenant, condition, or limitations herein contained shall be valid unless in writing and duly executed by the party to be charged therewith. Furthermore, no evidence of any waiver or modification shall be offered or received in evidence in a proceeding, arbitration, or litigation between the parties arising out of or affecting this Agreement, or the rights or obligations of any party hereunder, unless such waiver or modification is in writing and duly executed. The provisions of this paragraph may not be waived, except as herein set forth. 2. SEVERABILITY In the event any section, subsection, provision, or clause of this Agreement or any combination thereof is found to be unenforceable at law, inequity, or under any presently existing or hereafter enacted legislation, regulation, or order of the United States, any state or subdivision thereof or any municipality, those findings shall not in anyway affect the other sections, subsections, provisions, or clauses of this Agreement, which shall continue in full force and effect, and the unenforceable provisions shall be interpreted in a manner that imposes the maximum restriction or obligation permitted by applicable law. Every provision of this Agreement is intended to be severable. If any term or provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Agreement. 3. NOTICE Whenever notice is permitted or required by this Agreement, it shall be deemed given when deposited in the U.S. Mail with proper first class postage affixed thereto and addressed or personally delivered to: Ukiah Redevelopment Agency Attention: Executive Director 300 Seminary Ave. Ukiah, CA 95482 Greater Ukiah Chamber of Commerce Attn: CEO 200 South School Street Ukiah, CA 95482 4. DUPLICATE ORIGINALS This Agreement may be executed in one or more duplicate originals each bearing the original signatures of the parties. When so executed, each such duplicate original shall be admissible to establish the existence and terms of this Agreement. 5. AUTHORITY The parties hereto acknowledge that they have the authority to execute this Agreement on behalf of the entity that they represent as herein set forth below. 6. ARBITRATION (a) All claims or controversies, disputes and other matters in question arising out of or relating to this Agreement or the breach hereof, shall be decided by binding arbitration. On the written request of either party served on the other party shall be submitted to arbitration. Arbitration shall comply with and be governed by the provisions of the California Arbitration Act. The award rendered by the arbitrators shall be final, and judgment may be entered upon it in accordance with the laws of the State of California in any court having jurisdiction thereof. Arbitration shall be conducted at a situs in the County of Mendocino, State of California. (b) The arbitrator shall be a person mutually agreed upon by Chamber and Agency within 30 days notice of either party's request for arbitration. If the parties cannot agree upon an arbitrator, they shall each appoint one arbitrator. The two persons so appointed shall select a third impartial arbitrator whose decision shall be final and conclusive upon both parties. (c) The charges, expenses and fees of the arbitrator(s) shall be borne and paid fifty (50%) percent by the disputing party instituting the arbitration and the balance by the other party. The cost of arbitration shall be borne by the losing party or in such proportions as the arbitrator decide. At such time as the arbitrator determines who is the prevailing party, the prevailing party shall be entitled to an award, which represents the charges, expenses and fees of arbitration, and an award for attorney fees and costs. (d) Notice of demand for arbitration shall be filed in writing with the other party. The demand for arbitration shall be made before the date when the institution of legal or equitable proceeding based upon such claim, dispute or other matter would be barred by the applicable statute of limitations. By the parties initials below each of them hereby acknowledges that they have read, understood and agree to be bound by the arbitration provisions stated herein above. GREATER UKIAH CHAMBER OF COMMERCE UKIAH REDEVELOPMENT AGENCY , Board President Candace Horsley, Executive Director 7. ATTORNEY'S FEES AND COSTS If any action is commenced, whether suit is filed or not, to enforce or interpret the terms of this Agreement, or to determine if the contract has been breached, the prevailing party shall be entitled to reasonable attorney's fees and costs, and necessary disbursements in addition to any other relief to which that party may be entitled. This provision shall be construed as applicable to the entire contract. 8. ENTIRE AGREEMENT This Agreement supersedes any and all other agreements, either, oral or in writing, between the parties hereto with respect to the terms and conditions contained herein, and contains all of the covenants and agreements between the parties with respect to this Agreement in any manner whatsoever. Each party to this agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreements, statement, or promise not contained in this agreement shall be valid or binding. 9. GOVERNING LAW AND JURISDICTION This agreement shall be governed by and construed in accordance with the laws of the State of California as they apply to a contract entered into and performed in that State. Jurisdiction shall be in Mendocino County, California. 10. PLAIN MEANING This Agreement shall be interpreted in accordance with its plain meaning, neither for nor against any party. 11. HEADINGS AND CONTEXT The headings of this Agreement are inserted for convenience only and do not define, limit or extend the scope or intent of this agreement or any provision thereof. When the context permits, a word or phrase used in the singular means the plural and when used in any gender, its meaning also includes all genders. 12. MERGER This Agreement constitutes the entire understanding between the parties as to the terms and conditions contained herein, all previous understandings being merged herein. 13. ADEQUATE ASSURANCES Each party shall execute, acknowledge and deliver such additional documents, writings or assurances as the other may periodically require so as to give full force and effect to the terms and provisions of this Agreement. 14. CONSTRUCTION OF AGREEMENT This Agreement has been reviewed by separate counsel for both parties. Any ambiguity existing in this Agreement shall not be construed against either party as the drafter of this Agreement. 15. TIME Time is of the essence of this Agreement. Acknowledgement: IN WITNESS WHEREOF, this Agreement is executed by the Ukiah Redevelopment Agency and the Greater Ukiah Chamber of Commerce, by their duly authorized representatives, on the day and year first above written. BY SIGNATURE HEREUNDER, THE PARTIES ACKNOWLEDGE THAT THEY HAVE THE AUTHORITY TO BIND THE ORGANIZATION ON WHOSE BEHALF THEY EXECUTE THIS DOCUMENT; READ THIS ENTIRE AGREEMENT; HAVE A CLEAR UNDERSTANDING OF THE OBLIGATIONS, RIGHTS, DUTIES, AND LIABILITIES WHICH ARISE AS A RESULT OF THEIR EXECUTION BELOW; AND ARE IN RECEIPT OF A COPY HEREOF. GREATER UKIAH CHAMBER OF COMMERCE UKIAH REDEVELOPMENT AGENCY , Board President Candace Horsley, Executive Director ATTEST: Shannon Riley, Redevelopment Agency Secretary Greater Cllciah ChamJ~¢r o~c Commer-c¢ 200 South School Street Ukiah, CA 95482 (707) 462-47'05 fax (707) 462-2088 www.ukiahchamber, com info@ukiahchamber.¢om July 27,2004 Candace Horsley City Manager, City of Ukiah RE: City Contract Report 2003-04 Fiscal Year Summery Dear Candace and City council members, Following is a breakdown of the chambers staffing, promotion, and joint events cost as it relates to our contract. The requests for tourist & relocation packets are straightforward. Requests for packets Total for the year 452 2003- 2004- July 70 January 24 August 114 February 35 September 10 March 38 October 36 April 37 November 15 May 28 December 10 June 35 12 months total 452 at our cost of 5.00 -- $ 2,260.00 Inquiries The inquiries were charted by each location in the office. The numbers are probably 10% to 15% low because when it gets busy you forget to mark each contact down as it happens, then when things slow down you try to remember just how many people and calls you got. Telephone Walk ins Totals Averages/week Toufist/Visffor 481 482 963 20.93 Rcloc~ion 314 161 475 10.32 City 329 250 579 12.58 Conf. Center 357 514 871 18.93 Subtotals 1481 1407 2888 62.78 Chamber 1074 498 1572 Pumldnf~ 83 42 125 Other 278 135 413 34.17 15.62 (8 weeks) 8.9 Grand Totals 2916 2085 4998 108.65 (Pumkinfest not included) AUG-J~2-2004 10:59 UKIAH CONFERENCE CTR ?0? 462 2088 P.03×03 Labor cost was extrapolated by diagramming the "basic week" coverage for the morning, lunch and the afternoon shifts. The costs were assigned based on actual employees. The year's labor costs to sta:ffthe front counter. $ 24,262.00 Special Events Labor Costs; Fourth of July: Pumpkinfest Small Town Christmas & Trolley Non-Traditional Events - Toy Run Advertising Insurance Labor Event Totals $1,392.00 $500.00 Staff $1,510 $4,019.50 City Staff $617.50 $ 2,500.00 $1,700.00 $87.50 $.,~.00.00 $397.50 Totals: $1,392.00 $587.50 $3,937.50 $8,607.00 Total labor costs for City Contract; staff and joint events costs: $32,869.00 Relocation & Tourist Packets: $2,260.00 Grand Total of rendered services $35,129.00 Please feel free to call me or the office with any questions you may have. 272-4134 off. 4624705 Sincerely, President/CEO TOTAL P.03 TI'EM NO: MEETING DATE: August 18, 2004 UKZAH REDEVELOPMENT AGENCY AGENDA SUMMARY REPORT SUB3ECT: UKIAH REDEVELOPMENT AGENCY F]~NANCZAL PRO3ECT]~ONS Periodically staff prepares an update of the financial projections for the Agency. This report is presented to the Board for information purposes and to provide a picture of the Agency's current and projected future financial position. Consideration of Redevelopment Projects: A continuing goal for the Agency is to determine when and if there are sufficient funds to undertake desired Redevelopment projects. Staff has prepared projections to estimate the potential for new projects. As always, projections are based on conditions that may vary significantly from actualities. One of the largest uncertainties is the actions the State of California may take when balancing the State budget. For fiscal year 2003/2004 the State recaptured $142,010 of property tax revenue that the Agency would have received. Based on information coming out of Sacramento, the State will recapture $326,803.64 in fiscal year 2004/2005. The projections described herein are based on the State NOT taking additional property tax revenue after fiscal year 2004/2005. Additionally, both revenue and expenses for fiscal year 2003/2004 are listed at the preliminary (pre-audit) levels. Minor adjustments for year-end accruals are anticipated. (Continued on page 2) RECOMMENDED ACT]:ON: Receive and file report and direct staff to proceed with debt issuance for funding of redevelopment projects. ALTERNAT]~VE COUNCIL POL]~CY OPT]~ONS: Provide alternate direction to staff. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Executive Director Candace Horsley Gordon Elton, Finance Director Candace Horsley, Executive Director Future Projections Five Year Tmplementation Plan Approved: Canda---~ce'Horsley, Exec'bl~ve Director URA Meeting - August 18, 2004 Attachment #1, titled Future Projections, is a calculation of the future financial picture of the Agency by use of standard annual increases for tax revenue and administrative/operating expenses. The Fund Balance totals (lines 23 & 24) represent the combined balance of the Debt Service, Capital Projects and Administrative & Operations Funds. The results of staff's projections show the Agency has resources available to fund current projects as well as the potential to pursue debt financing for additional projects. Background: The capacity for the Ukiah Redevelopment Agency (Agency) to undertake significant redevelopment projects is a function of the tax revenue (increment) available to repay debt incurred to pay for the projects. The availability of tax revenue is driven by the increase of the assessed value of real property within the Agency boundaries. The available revenue is then reduced by various agreements with other local governmental entities that obligate the Agency to either set aside or pay to the other entity a portion of the tax revenue. Contracts with the Ukiah Unified School District, the Mendocino County Office of Education, and the Mendocino-Lake Community College District require amounts to be set aside in a "Capital Projects" Fund for these.entities. The agreement with Mendocino County requires repayment of property tax to the County beginning with the eleventh year of the Agency. The other significant allocation of Increment is the State requirement that 20% of the Increment is reserved for Low and Moderate Income Housing. The Agency has further agreed to reserve part of the Housing money for Mendocino County and Mendocino-Lake Community College District projects. The fiscal year 2003/2004, State of California property tax shift from Redevelopment Agencies to the State as part of the State's budget was $142,010. This amount grows to $326,803.64 for fiscal year 2004/2005. Proiections: -- Looking forward to the end of the Redevelopment Agency in 2030, with an annual tax increment increase of 2.4%, projecting a continuation of current year activity at a static level of project expenditures, and administrative expenses incrementing at 4% per year, a Fund Balance, exclusive of Housing money, of $13.9 million may be accumulated by June 30, 2030. This pro~ection will change with any significant changes in actual assessed value of real property within the Agency boundaries, with any legislative changes at the State level or if the expenditures actually incurred vary from the projection. The financial advisor the City recently contracted with, is expected to begin looking into the Agency's likelihood for issuing new debt, once the water and wastewater funding projects are underway. This is a process that will require additional discussion of the URA Financial Update Page 2 of 6 URA Meeting - August 18, 2004 projects to be funded and establishment of a plan for construction of the identified projects. The current projection for Fund Balance at .lune 30, 2004 is $2,247,024. The fiscal year 2004/2005 budget for projects (Street Improvements, Commercial building rehabilitation, Downtown revitalization and Economic development) ($310,000), administration costs ($292,000) and debt payments ($697,000) and properly tax revenue increases by 2.4%, the fund balance at .lune 30, 2005 will be $2.5 million. Table #1 identifies debt payments, other expenditures, total revenue and the beginning and ending Fund Balances for fiscal years 2003-2004 and 2004/2005. Table # 1 Expenditures~ Revenue and Fund Balance FY FY Description 2003/2004 2004/2005 Debt Payments REFA COP * 520,698 521,530 Airport Park Blvd 87,325 87,325 City of Ukiah loan 88~128 88~128 Recurring projects 170~774 330~000 One-time projects 63~973 -0- Administration and operations 221~329 291~805 Total Expenditures 1~152~044 1~318~788 Revenue 2~073~238 1~584~223'* Net Revenue over Expenditures 921~194 265~435 Beginning Fund Balance*** 1~325~830 2~247~024 Ending Fund Balance *** 2~247~024 2~512~460 * Redwood Empire Financing Authority (REFA) certificates participation (COP) plus Trustee fees ** Alter repayment to Mendocino County *** Before loans owed to the City of Ukiah - $1~476~224 of Debt: Table #2 lists the total Agency debt outstanding and the annual payments for fiscal year 2004/2005. It should be noted that the payments listed for the City of Ukiah debt are interest only. All projections are prepared with the understanding that the City will not require repayment of the principal until well into the future. URA Financial Update Page 3 of 6 URA Meeting - August 18, 2004 Table #2 Principal Annual Balance Payment Debt Schedule 6/30/04 FY 04/05 Payment Includes * REFA** Certificates of Participation 5r790~000 521r530 Pr Ir T State of California - Airport Park Blvd 398,455 87,325 Pr I City of Ukiah General Fund 342~651 20r559 I City of Ukiah Electric Utility 1~126r144 67~569 I Total 7,657~250 696r983 * P = Principal; I = Interest; T = Trustee fees ** REFA = Redwood Empire Financing Authority The REFA debt has a final maturity in 2023. The final payment on the State of California loan is 3uly 1, 2009. The principal repayment to the City of Ukiah may be delayed indefinitely by agreement between the City and the Agency. Use of Funds: The following chart #1 shows the amount of the Redevelopment Agency's revenue distributed to other governments compared to the revenue available for Agency expenditures: Chart 1 FY 2004~2005 Agency Revenue Compared to Revenue Passed through to Other Governments $541,894 $326,8O4 13 Taxes retumed to Mendocino County $36O,O79 13 Ukiah Unified, MCOE & Mendocino College Capital Projects $541,894 m Low & Moderate Income Housing $596,549 m Property taxes available for funding I Redevelopment activities $1,584,223 URA Financial Update Page 4 of 6 URA Meeting - August 18, 2004 As can be seen, less than 50% of the Agency's revenue is available for projects and administrative activities. The majority of the revenue is committed in advance to projects other than redevelopment activities that the Board identifies as priorities. Chart #2 displays the categories of Agency expenditures compared to payments to other governments. $541,894 · Taxes taken by the State of Califomi; $326,804 Taxes returned to Mendocino County $36O,079 El Ukiah Unified, MCOE & Mendocino College Capital Projects $541,894 · Low & Moderate Income Housing $596,549 · Payments on existing debt $696,983 r~ Redevelopment projects $330,000 · Administration and General $291,805 · Reser~d for future projects $265,435 The largest category of expenditure at 20.4%, is payments for existing debt ($696,983). This expenditure is followed closely by the set-aside for Iow income housing at 17.5% ($596,549) and the allocation for School capital projects at 15.9% ($541,894). The agreement to return a portion of the property tax increment to Mendocino County is the next largest allocation 10.6% ($360,079). The State of California is taking 9.6% ($326,804) to help balance the State budget. The remaining 26% is allocated to existing redevelopment projects (9.7%), administrative and general expenses (8.5%) and reserves for future projects (7.8%). Future: The projection indicates the Agency has in excess of our half million dollars per year, through fiscal year 2019 to fund additional projects. Tn FY 2019/2020 the available revenue reduces significantly (to about $150,000) when the amount of taxes paid back URA Financial Update Page 5 of 6 URA Meeting - August 18, 2004 to Mendocino County increases. The final major change takes place in 2024/2025 when the initial bond issue is repaid. This projection assumes that the $1,476,224 debt owed to the City of Ukiah will not be repaid until fiscal year 2029/2030. Project Expenditures: ThroUghout the history of the Agency, the project priorities have changed in response to development and needs within the Redevelopment area. Outside forces, such as the State takings of Agency funding, have changed the stability and planning potential for the Agency for the immediate future. In March, 2004, staff reported that based on current facts, $2.4 million would be available for projects by June 30, 2005. At that time, based on estimates provided, the Agency reserved $4.5 million for the planning and development of the downtown core, including State and Main Streets, to be reconfigured for pedestrian use and safety. During the .lune budget hearings, continued interest was also expressed in regard to undergrounding of electric lines in selected areas of the City. Attached for the Commissioners review is the proposed changes to the Five Year Implementation Plan that was discussed by the Agency in September 2003. This was a mid-term review that included updates as to projects that had been completed since August 2000. The Agency chose to not approve the updates until the Traffic Circulation and Parking studies were complete, therefore the attached plan is the strike-out version presented in 2003. The Plan is intended to provide the public with realistic expectations of projects the Agency can accomplish over a five-year period and to assist staff in accurately developing an annual budget and work plan for the Agency. Initiation of projects identified in the plan is contingent upon availability of actual annual revenues and expenditures. The plan is due for a five-year review and update in August 2005. Staff recommends the Board receive and file this report and provide direction to staff to proceed with debt issuance for funding new redevelopment projects. URA Financial Update Page 6 of 6 0 >- > ~>.. 0 w- 0 0 0 0 ~0 0 O) 0 0 0 0 Oq v- ~' 0 0 0 ' 0 0 (33 (0 v- 03 0 0 w$' 0 0 0 0 O0 !'-- 0 0 0 0 ~' g~1' 0 0 (:~ ' (:D 0 0 O~ 0 0 0 0 CO ~'~ ~- 0 0 0 0 0 0 0 0 0 ' 0 CO O0 0 0 0 0 ~'~ CO ~- 0 0 0 0 ~'~ 0 ~-- 0 0 0 ' 0 0 0 0 0 E 0 >.. < -~ __om ~>- © o ~ . o~ o o'~ ~o o~ o ~ 0 0 0 ~ 0 0 0 0 ~. 0 ~ 0 ~E~ °° o ~ 0 ~ 0 0 0 ~ ~0 0 0 0 O~ 0 0 0 o~OOO o~ o~ c~ c~ o ~v ~ o ~o o o~ o 0~ iA~ o o o w- o o o o o o o~ o ~o o o o o o~ o 00 o ~- o o o o o o o ~0 °:I ffi U.I E E 00 o o o o ~o ~- o o > > 0 0 0 > ._m >- o o i ! i o o ~4 ! ! ! ;I Z ~ ~- ~, ~ o ~- ~, ~-~o o o o4 ~ o o o'cF o ~o o o4 o o ~o o 00 o 0) o o co o o o~ ~" o o~ o o ~o o ~ o oo.. o o ~~°o~ o (~, I,~ o o o 04 o 0~ o ~o o 04 o o o o co v- o o oo UKIAH REDEVELOPMENT AGENCY'S FIVE YEAR IMPLEMENTATION PLAN Amended Affachment # '~ A. INTRODUCTION The Ukiah Redevelopment this Implementation Plan in 1995, and amended it in May 1998, Consistent with the Community Redevelopment Reform Act of 1993, the plan should be periodically reviewed and updated in order to ensure the Redevelopment Agency continues to serve the most current needs of the community. The purpose of this newly updated plan is to provide public access and information to the programs, expenditures, and revenues, as well as a description of how these programs and expenditures will assist in the alleviation of blight between the years 200~ and 200~. VVhile the basic goals and objectives stated in the original plan remain ~ ' '~'"~'~"~"'~, this plan amendment provides revision to the programs based upon available funds and specific project viability, in context with the growth and development our community is experiencing. Through the consideration of the many recent and valuable public and private projects which have contributed to the economic vitality of Ukiah, the Redevelopment Agency will incorporate this amendment into the Implementation Plan to guide its efforts toward the elimination of blight through ~ 31,200~. Blight is defined as an area which is characterized by either physical or economic conditions such as: 1. Physical Conditions a. c. e. Buildings which are unsafe or unhealthy for persons to live or work. Factors which substantially hinder the economically viable use of lots or buildings. Incompatible adjacent or nearby uses which prevent economic development. Subdivided lots of irregular form and shape and inadequate size for proper usefulness and developments that are in multiple ownership. Inadequate or decaying infrastructure, including streets, utilities, and public facilities. . Economic Conditions Depreciated or stagnant property values or impaired investments, including, but not I limited to, the existence of hazardous wastes. I b, Co d, so High business vacancies, Iow lease rates, high turnover rates, abandoned buildings, vacant lots within an area developed for urban use and served by utilities. A lack of necessary commercial facilities usually found, such as banks, grocery stores, etc. Residential overcrowding or an excess of uses which have led to problems of public safety or welfare. A high crime rate that constitutes a serious threat to public safety and welfare. B. GOALS AND OBJECTIVES FOR THE UKIAH REDEVELOPMENT PROJECT AREA The goals and objectives for the Ukiah Redevelopment Project Area are: . . , , , . . 10. Eliminate and prevent the conditions which lead to the spread of blight by providing the renewal, redevelopment, and restoration of the Redevelopment Project Area. Removal of impediments to land disposition and development through the assemblage of non-conforming or irregularly shaped parcels. Assemble parcels wherever appropriate in order to provide an available industrial land bank or to complete public improvements. Promote public safety and economic growth through an improved system of streets, utilities, and public facilities. Emphasize economic development opportunities and job growth in manufacturing and technology sectors which generate jobs and promote business development. Remove impediments to home ownership through the creation of jobs. Plan, design, and develop areas which are currently stagnant or underutilized. Provide opportunities for property owners in the rehabilitation of structures and the development of properties. Continue efforts to revitalize downtown and strengthen its position as a viable retail district and the "heart" of our community. Expand the community's supply of decent, safe, and affordable housing to persons and families of very Iow, Iow, and moderate income levels and encourage and enhance opportunities for home ownership and elimination of homelessness in Ukiah. Increase the use of alternative transportation modes within our community, and downtown. C. CONDITIONS OF BLIGHT IN THE PROJECT AREA 1. Unsafe or Physically Obsolete Buildings/Lots A wide range of buildings, materials, and construction techniq~ues can be found in the Project Area. A significant number of buildings are in excess of N0 years of age. Many of these buildings are located on substandard lots and do not meet current development standards for parking and other site improvements. This condition is particularly prevalent along the west side of North Main Street, resulting in inadequate access to parking, insufficient maintenance and property deterioration. Since the inception of the Redevelopment Agency, a substantial amount of private investment, matched with redevelopment dollars has resulted in the renovation or reconstruction of many of these buildings. While there remains a significant amount of needed improvements, the conditions of blight identified in the previous Plan are becoming increasingly isolated. Those areas, particularly extending outside the downtown core, shall be the focus of improvements identified in this Plan. An additional constraint to the improvement of many buildings is the extensive costs for seismic upgrades, which are needed for many of the Project Area's buildings. 2. Parking Deficiencies Distribution and management of available parking resources remains a key to downtown revitalization. While expansion of resources may be considered necessary in the ¥ future, an approach which targets better management of existing resources, enhancement of pedestrian amenities, and promotion of alternative transportation methods such as bicycling and mass transit, remains the first priority. In addition to these priorities, the the parkin~ and landsca ' of Municipal Lot ~C"o The Agency will also continue to monitor the use of employee parking in the lots to create the maximum amount of on-street parking for downtown customers. 3. Housing Conditions and Affordability According to the Ukiah Valley General Plan, housing conditions in Ukiah are generally sound, but affordability is a problem. The exception to that finding is the housing stock located in the northeast quadrant of the City identified in the General Plan as Area 2, bounded by Gobbi Street, Dora Avenue, Highway 101, and the north City limits (Map- Exhibit #3). This area is identified in the 1985 "Survey of Housing Conditions", and referenced in the current update, as having the greatest value of housing in need of major repair or beyond repair. As housing improvement programs are enacted, the Agency should identify this area as a priority. Though the housing stock is sound, affordability is a key condition of economic blight. VVhile the vacancy rates for residential units are Iow, at less than 3%, the balance of rental versus ownership has shifted. Previous Ukiah studies have indicated a strong majority of housing has been owner occupied. The 1990 census, however, indicates a near equitable balance between renter and owner occupancies; i.e., 48.9% owner occupied, and 48.3% renter occupied. This shift may be attributable to the increasing gap between household income and housing costs. Median household income for the City of Ukiah was $24,402 according to the 1990 census. This compares to a median housing cost of $113,298. According to Department of Housing and Urban Development guidelines, the ability to afford a median priced unit in Ukiah would require an annual income in excess of $44,000. General Plan statistics indicate less than 30% of the City's households have sufficient income to qualify. A study prepared by Kiichli and Associates for the City of Ukiah in 1994, addressed housing conditions and homelessness in the Ukiah area. That study indicates 80% of Iow and moderate income households (income less than $20,000 annually) are "overpaying" for housing. Essentially, a significant portion of housing units exceed 40 years of age and are priced beyond the economic means of the local population. This situation will exacerbate the decline and disrepair of housing conditions and potentially prevent a majority of citizens from investing in their community through home ownership. D. HISTORY AND ACCOMPLISHMENTS TO DA TE Since the adoption of the original Implementation Plan, the Ukiah Redevelopment Agency has accomplished a number of highly successful activities. Many additional private sector projects have also been completed or are under discussion. A brief summary of those projects is provided below. 1. Downtown Revitalization A primary focus of the Redevelopment Agency's efforts is the revitalization of Ukiah's downtown. Programs such as the Downtown Facade Improvement Program, Downtown Parking Improvement Program, and an enhanced relationship with the Ukiah Main Street Program have contributed greatly to a newly invigorated downtown. In 1998 the Redevelopment Agency initiated and implemented the first annual performance agreement with the Ukiah Main Street Program to accomplish specific projects including a downtown property and business owner and database, an informational newsletter, a downtown street tree lighting program, upgrade and maintenance of corner planters on School Street, and most recently the Property and Business Beautification and Pride Program. These programs are contributing to the elimination of blight through improved tracking and management of downtown business activities as well as an enhanced physical and invigorated retail environment. Since its inception, the Facade Improvement Program has initiated exterior improvements to many buildings in the downtown core and leveraged substantial private sector investment through matching grants. Many of these buildings have undergone a historic renovation, as well as eliminated conditions of physical blight. In a period of less than five years, this program has resulted in progress being achieved in addressing the blighted conditions of building standards, property maintenance, visual quality, and excessive vacancy rates. The Ukiah Valley Conference Center and Alex R. Thomas, Jr., Plaza are additional projects initiated to help revitalize our downtown. The Ukiah Valley Conference Center is an office, retail, and meeting room complex located in the heart of downtown which involved the remodeling and restoration of a long-vacant building. This 20,000 square foot facility provides a substantial anchor drawing groups, organizations, and individuals into the downtown on a daily basis. The project is also a business center the Greater Ukiah Chamber of Commerce, Ukiah Main Street Program, ~,,,r~,.-,~.,~r,,~ ,.~;,.r~, ..,.,..r.,~o..o and community non-profits In addition to the Conference Center, the Redevelopment Agency completed construction of the Alex R. Thomas Jr., Plaza in 1996. Thomas Plaza fulfills a long time community goal by providing a heart for the downtown. The Plaza design reflects the historic and cultural diversity present in Ukiah and has, since its completion, provided a central location for special events and social activities, such as annual festivals and seasonal evening markets which have contributed significantly to the downtown revitalization effort. The Agency has also adopted the Downtown Parking Improvement Program which established the goals and objectives for the Downtown Parking District and defines the methodology for accomplishing them. The adoption of this program has directly led to the completion of an agreement with the County of Mendocino to establish designated park,~in,,~ for the co~ working in the downtown and a similar agreement ~ for both juror and Grand Jury parking. County ~ parking agreemen~ greatly contributed to the removal of the downtown's largest employee group from on-street parking and them in an off-street facility, thereby increasing the amount of storefront parking for retail activity. The juror parking agreements have provided a parking friendly environment which encourages jurors to remain in the downtown for the entire day. These agreements are the initial steps recommended in previous redevelopment plans which have called for improved management of existing parking resources prior to the expenditure of funds for actual capital improvements. 2. Traffic Circulation Traffic circulation problems within the Project Area range from deteriorated street surfaces and sub-surfaces to a deficiency in throughway/circulatory connections. Although substantial improvements to main thoroughfares such as the reconstruction of both Orchard Avenue and Perkins Street, the realignment of Perkins and Orchard, and the stabilization of State Street have been completed, many streets remain in need of repair. An additional problem for many of the City's main collectors has been the lack of visual quality due to inappropriate streetscape elements as well as the presence of outdated "strip commercial centers." These conditions restrict the marketability of commercial buildings, contributing to vacancy rates and building deterioration, and being detrimental to overall economic growth of the community. State Street, the City's primary north/south arterial, suffers from all of these characteristics. The street surface and subsurface between Talmage Road and Gobbi Street is adequate, though this section of the corridor lacks adequate streetscaping. State Street, from Gobbi to Norton, experiences intense on-street parking pressures, several older, vacant and unimproved buildings, a lack of streetscape characteristics, and generally creates a substantial pedestrian barrier separating the east and west sides of downtown. the resolution of many of these conditions ~ through the joint use of redevelo Enhancement Act will discuss funds and grants through the TranspOrtation 3. Overall Economic Development The Redevelopment Agency has also been a major contributor to the economic development of the general Ukiah area. key projects such as the UU~II I~UU I T~UI UlLIII~I IL I I ~1 Ul I IT ~t~l IUI%II I VI I IIl~VI L I Ul I~ UUUI~VUlUT Ul lU U~III~I~LI~i I E~have significantly increased the number of local industrial jobs. Also, through tho successful application for G~BG funds, the A~oncy has ostablishod a revolvin~ loan fund which has assistod the stad up of four now businessos. The Agency currently contracts with the Economic Development and Finance Corporation (EDFC), a public non-profit, for services in this area. As EDFC provides county-wide economic development services to all the public agencies in Mendocino County, this contractual relationship provides a more coordinated effort and has enhanced cooperation among the various agencies. The Redevelopment Agency also provides substantial funding to the Greater Ukiah Chamber of Commerce for tourism development and business assistance and has contracted with Applied Development Economics for the acquisition and administration of a CDBG Planning and Technical Assistance grant for future infrastructure development. 4. Private Investment In order to prompt private investment in an area identified as blighted, a primary function of any redevelopment agency is to create an environment of investor confidence through the expenditure of public funds for support programs and infrastructure improvements. The Ukiah Redevelopment Agency's programs to date have assisted in the stimulation of the overall economic climate and subsequentl' resulted in substantial investment b, the private sector within the of Ukiah. ~. Other smaller examples of private investment are evidenced by the substantial new and reconstruction projects occurring along Perkins Street. Additional projects which were directly assisted by the Redevelopment Agency include~ ' U V~I I~11 lull I~ ~A~I I~IVI I~ ti I~ ~IVVV ~UUl ~ I~ IVI~I lU~II I~ ~! I1~1 I~ !~111~ ~1 !~ substantial business development resulting in job~eneration at the City-owned Regional Airpod ..... ~, ~j ................. ~ ~ ......... unpmcedon~e~ ....... amount of ~ro~h of now commorcial businossos in tho Redwood ~usinoss ~ark w,hic,~ ,have ~roatly contributod to tho retention of retail leaka~o to Sonoma County and produced substantial numbors of jobs. 5. Low and Moderate Income Housin.q The Agency has also been responsible for assisting with many housing projects by providing loans and grants to various non-profit organizations. As a result, it has formed stronger partnerships with the Mendocino County Community Development Commission, Rural Communities Housing Development Corporation, the Ford Street Project, and Ukiah Community Center. The Low and Moderate Income Housing Advisory Committee's assistance in the distribution of these funds ensures a community based direction for our Low and Moderate Income Housing Program. Specific housing projects which have been financially assisted since 1995 include: Rural Community Housing Development Corporation a. 15 unit mentally ill housing, Gibson Street b. self-help housing, Marlene Estates c. self-help housing, Mulberry Lane d. 10 unit senior citizen housing, North Bush Street $~! ~ ~ qnn ...... grant $73,000 loans and grants Si loans $ grant Ukiah Community Center a. emergency housing vouchers b. homeless prevention loan program Ford Street Project a. purchase and development of Garden Court Motel b. activities for $86,272~ grant $~~, 8,000 grant $36 $ grant rant Community Development Commission of Mendocino County a. seven unit student North Pine Street Habitat for Humanity a. construction of duplex b. purchase of property North Coast Energy Services a. Housing Rehabilitation Individual residents a. housing rehabilitation $196,000 loan $60,000 grant $50,000 grant $50,000 loan $10,000 grants/S4,500 loans Ew PROPOSED AGENCY EXPENDITURES TO ELIMINATE BLIGHT, YEARS 2000/05 1. Downtown Revitalization The Agency shall continue to develop its relationship with the Ukiah Main Street Program and the Greater Ukiah Chamber of Commerce for specific downtown promotions and programs as well as business liaison services. Through the continuation of specific performance agreements the Agency shall identify projects and programs such as the property beautification and pride program, publication of a downtown newsletter, business outreach and assistance team, and tourism development to be completed by these two organizations. ;e~~_~xpenditures for these programs over the life of this plan are estimated at .5o,ooo. I 2. Facade Improvement Pro.qram The Facade Improvement Program shall ...~h'- .~..~..~,""-' o""~ ~"~,.~.~.~ *~'.~ ,,~-~:,,~,~,~ the declining I strip commercial centers along State Street and the rear entrances to the buildings facing Main Street :~ addltinn t~ fha dn:a,nf~ta,r, ~r~ fl ,n~i~ eh~ll h~ ~w~il~l~ f~r ~mm~r~ial · I VIUI II I UUUlLI~I I {~ {I I~ U~vvI l{~lVl ~ ~1 ~I IUl lull I~ ~I lull E~ u VUllU~l~ I~I VVl III I I~ ~Ull~ll l~O ~I I V[~[~ ~{l~t} ~{ll~ll lVlU~IIVlIU V~l~t I I~ I ~llll~ I ~I ~I I~ Il ~II I ~{l~{~ ¢:~-~::n nnnI Estimated expenditures for this program during the next five years are * I ' i ~ V ' 3. Parkin.q Improvements Parking improvements currently anticipated include the continued implementation of the Downtown Parking Improvement Program through better management, however, seine expenditures are anticipated for ts includin landscapin! and some The estimated cost for these activities for the term of this Plan is estimated at 4. Streetscape and Street Improvements (Capital Projects) Streetscape and street improvements are listed below. Some of these improvements may extend beyond the lifetime of this Plan, however, some phases may be initiated and are, therefore included in this list: School Street Streetscape improvements $ 30,000 Main Street Streetscape and pedestrian improvements 100,000 State Street Streetscape and pedestrian improvements 100,000 I Perkins Street Streetscape improvements Gobbi Street Streetscape improvements Streetscape Total 50,000 2o,oool $300,000 5. Commercial/Industrial Economic Development Program The Agency's efforts to enhance the commercial/industrial sector of the City include an ongoing attempt to streamline City services, an aggressive Marketing Program including up-dates of all City economic development and informational brochures, and business recruitment of targeted industries including high technology/professional office development and light manufacturing, with a focus on locating these businesses in the Airport Industrial Park. Economic Development efforts should be coordinated with the Economic Development and Financing Corporation, the Greater Ukiah Chamber of Commerce and other economic development agencies as opportunities arise. Funding for these activities during the life of this Plan is approximately $150,000. F. HOW THE GOALS, OBJECTIVES~ PROJECTS~ AND EXPENDITURES WILl IMPLEMENT THE REQUIREMENTS OF SECTION 33334.2~ 33334.4~ 33334.6~ AND 33413 {SECTION 33490 (a)(1)} OF THE CALIFORNIA COMMUNITY REDEVELOPMENT LAW a. Create new or reconfigured sites for residential development b. Provide assistance to create a substantial number of housing units for families with very Iow, Iow, and moderate incomes c. Provide Iow interest loans for rehabilitation and acquisition of housing units to families with very Iow, Iow, and moderate income. 1. Affordable Housing Programs The Agency's housing Program is implemented through a semi-annual recruitment of project applications with recommendations for project selection by the Agency's Low and Moderate Income Housing Advisory Committee. Estimated revenues anticipated to be available through the 20% tax increment housing setaside is $2,379,222. There are no programs planned at this time which will involve the elimination of housing units, therefore, no Housing Replacement Plan is required to be incorporated or referenced in this plan. The potential programs available to the Agency which will be explored by the Housing Committee include: 10 , Residential Rehabilitation Program The General Plan has identified a significant number of housing units in need of repair as well as overcrowding of multi-family units. These conditions have resulted in accelerated wear and tear aggravated by minimal or deferred maintenance due to income level constraints. The Housing Committee will explore the potential and financial resources available for a Rehabilitation Loan Program or gap financing to leverage private financing funds. , Housing Assistance Pro,qrams Housing affordability and overpayment is an increasing problem which the Agency has, and will continue to address. Future Programs should be developed by the Housing Committee to establish a Homebuyers Mortgage Assistance Program. Such a Program might provide for Iow interest or deferred second mortgages to assist with housing acquisitions. This Program should include land assembly and cooperative projects with housing providers for the development of multi-family units as well. A thorough investigation will be completed to identify available state and federal programs. , New Residential Construction Programs The Agency will continue to coordinate with housing provider groups such as the Community Development Commission of Mendocino County, Rural Communities Housing Development Corporation, Habitat for Humanity, and other for-profit or non- profit private sector organizations interested in developing a mix of ownership and rental of affordable and market rate housing City-wide. Through development agreements, land buy-downs, loan underwriting, and/or sweat equity construction, the Agency shall endeavor to assist these organizations in their development efforts and in meeting Ukiah's housing needs and requirements. G. CONCLUSION This most recent Implementation Plan amendment describes the programs which are proposed to be undertaken during the period of q.-,,*--m~,.-r ~ ")r~nn thr,-,,,,-,~, A,,,-,,,o, 3 ! 2005. VVhile significant progress has been made by the Agency to alleviate conditions of blight in the project area since the adoption of the original Implementation Plan in 1995, those conditions remain the focus of this amended Plan. The Agency's programs are proposed to assist in the alleviation of blighting conditions existing in the Project Area and to increase and enhance the community's housing supply. Redevelopment is an evolving process subject to a number of changing community priorities and issues. For these reasons, this Plan is completed with the intent of a publicly conducted review. Such a periodic review is required by the Community Redevelopment Law Reform Act of 1993, and corresponds with this Agency's continuing commitment to the public process. Revised Date: LD/Zip2 1! ITEM NO: 6c MEETING DATE: August 18, 2004 UKIAH REDEVELOPMENT AGENCY AGENDA SUMMARY REPORT SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING COMMISSIONER TERM EXTENSIONS ON THE DESIGN REVIEW BOARD The five members of the Ukiah Redevelopment Agency's Design Review Board completed their three-year terms on June 30, 2004. New appointments have not yet been made, as the Agency has recently discussed making some changes to the focus of this board. At this time, staff is asking the Agency to extend the terms of the existing member for an interim period of one year until further discussions regarding the design review process can be completed. Without extending the existing terms, the Board will not be able to review projects, should applications be received. RECOMMENDED ACTION: Direct staff to extend existing Design Review Board Commissioner terms for one year. ALTERNATIVE AGENCY POLICY OPTIONS: Determine that terms should not be filled until further discussions regarding changes to the Design Review Board have taken place. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Candace Horsley, Executive Director Shannon Riley, Redevelopment Secretary N/A None Approved' Candace Horsley, Executi~,Director 4:UPA/ASR.DesignReviewBoard.081804