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HomeMy WebLinkAbout74-14 1 8 4 6 ? 8 9 10 11 18 14 15 16 17 18 19 il PA 80 81 RESOI,UTION NO. 74-14 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE APPLICATION AND ACCEPTANCE OF A GRANT FOR LAW ENFORCEMENT PURPOSES MADE AVAILABLE THROUGH THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968 WHEREAS the City of Ukiah desires to undertake a certain project designated Police Building and Grounds Security to be funded in part from funds made available through the Omnibus Crime Control and Safe Streets Act of 1968, PL 90-355, as amended, PL 91-644, (hereafter referred to as the Safe Streets Act) administered by the California Council on Criminal Justice (hereafter referred to as CCCJ). NOW THEREFORE, BE IT RESOLVED that the Mayor of the City of Ukiah is authorized on its behalf, to submit the attached application for grant for law enforcement purposes to CCCJ and is authorized to execute on behalf of the City of Ukiah the grant award contract for law enforcement purposes including any extensions or amendments thereof. BE IT FURTHER RESOLVED that the applicant agrees to provide all matching funds required for said project (including any extension or amendment thereof) under the Safe Streets Act and the rules and regulations of CCCJ and the Law Enforcement Assistance Administration and that cash will be appropriated as required thereby. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant on-going law enforcement expendi- tures. PASSED AND ADOPTED this 1st day of Auaust , 1973 by the following roll call vote: AYES: Councilmen Weinkauf, Norgard, & Acting Mayor Buxton. NOES: None ABSENT: Mayor Simpson & Mayor pro tem Pearson ATTEST: Cit~ ClerK-'~ CALIFORNIA COUNCIL ON CRIMINAL JUST E Application for a grant under Section 301 (b) of the Omnibus Crime Control and Safe m:m Streets Act of 1968 (PL-gO-351), as amended by PL-91-644. 1. Title' POLICE BUILDING AND GROUNDS SECURITY 3. Type of Application Year: 1st X 2nd. ~ ~-I Original (Date) CCC3 ~1568 [--1 Revision (Date) 3rd 4. Grant Duration' 12 5. Length of Proj.ect' 12 Months Months Support 6. Federal 7. State Buy- In 8. Local Hard Match 9. Other Match & In-Kind lO. Total Project Cost Dollars Percent 5,395 57.6 893 9.5 2,679 28.1 448 4.8 9,415 ] 00% ll. Category' D (State and, Region) Program' Priority V (State)~ Priority IV 16. Project Sunmary Part B Part C × Part E ' Pre""Kgreement Effective Date Grant Extension Approved _ti , , ,, , 12. ~: Police Department City of Ukiah · 203 S. SChool Street Ukiah, California 95482 (707) 462-3838 2. Region' A 13..Project Director: Donn D. Saulsbury, Chief of Police 203 S. School Street Ukiah, CA 95482 (707) 462-3838 14.. Financial Officer: ,,j G. Roy Brosig, Finance Director 203 S. School Street Ukiah, California 95482 (707) 462-2971 15. Official Authorized to Sign Application' Jack Simpson, Mayor 203 S. School Street Ukiah, CA ~5482 (707) 462-2971 This project is designed to provide maximum security to the current facility utilized by the Ukiah Police Department (originally constructed in 1957). Project would include remodeling of the current police headquarters lobby and fehcing of the area that currently houses all police vehicles, auxilliary power plant and communications tower (100' X 145' X 100' X 58'). The department presently operates with only one officer assigned to station duty during each night shift. Reconstruction and new construction as proposed would provide adequate internal and external security of the facility during all shifts. The reconstruc- tion of the current lobby will eliminate access by the general public to restricted areas of the facility. (Original construction was designed with open lobby-hallway-office areas.) CCCJ Form 50~ (Rev. 6/73) Please send the blue acknowledgement card your office received from the Office of Intergovern- mental Management. STAT E OF -CA',_' STATE CLI~ARINGI'tC'US~- i.D. NUMBER (I-8) Sponsor It 2.4~ of Ukiah ' i LT, GOVERNOR ED REINECKE Office of Intergovernm al'Management State Clearinghouse 1400 10th Street, Room 108 Sacramento, California (916) 445.0613 IDivision 14e-791 Police Department P~ojecl Title 112-71 Buildin and Grounds Security - Prisoner Exercise and Recr~-ation Area I 203 S. School Street Ukiah Mendocino 95482 Contoct Parson Chief of Police Donn D. saulsbury 707 462-6565 --- il2-?l) PROJECT DESCRIPTION OF NATURE, PURPOSE, AND BENEFICIARIES · 'eot is designed to provide maximum security to the current facility utilized by the Ukiah Police Depar~ent. Project would include remodeling of the current police headquarters ¢1 2-71 ) lobby and fencing of the area that currently houses all police vehicles, auxilliary power plm · and communications tower. The install~ttion of surveillance equipment and lighting in the I12-711 fenced area would permit this section to be utilized also as a minimum security exercise area for city jail inmates. -- JProject Location County J4e.?e! ,Project Location City il 2-45) 'l Mendocino Uki ah FEDERAl- FUNDS $7,754 -- Type of Olher Federal Funds** il2-4~,) MATCHIHG FUNDS j OTHER NON-FEDERALFUNDStt j TOTAL FUNDS LoqaJf36.43 ! , {44-51 } .. 152-~O! $7,753 -- j $15,507 IType of Other Non-Federal Fundstt jFederaJ Catalog Number LEAA - Improving and Strengthening Law Enforcement 'J 16.502 Funding Agency Program Title (12-7t) Funding Agency Name (! 2-4= I O. S. Department of Justice Sub-Agency L~ Con< sienal District Assembl, Sonora'District Storewide Project Countywide Project Type o! Sponsor (.Check only one) ~.w [-J-X']zl Type of Act ion STAT~ 0'~ C,T, ~q'' *cTCOMMU"'T',o" 0'a '~"~'"~*~ ~"'"~ ~ OR~AN IZAT ION COU~T~14 YNIT IS ENVIRONMENTAL I~PACT STATEMENT YES, Attach Following If A~eileble REQUIRED? ~Yes133J OHo i341 [3s) Neoative Declorat;on 361 THIS SECTION FOR INFORMATION REQUIRED BY METROPOLITAN CLEARINGHOUSES: lYes (34) t~No (35) CO,T,.U^ZlO, L_:Jz~ IS STATE PLAN REQUIRED? Ye, ,3a) t~JNo (371. 15 PROJECT UNDER A.95 JURISDICTION? R[VI$10# TO AN I~XISTING P/~OGRA&4 DOLLAR AMOUNTS DURATION IN TIME NOTE: I~ NOT ATTACHED (IS On NEG. DC )RM 240 APPROV~ DAY5 PRIOR TO APPLICATION SUBMITTAL 0 Yes No CITY OF Ui<IAH POLICE DEPARTMENT 203 S. School Street Ukiah, California 95482 (707) 462-6565 ENVIRONMENTAL I~fPACT STATEMENT NEGATIVE DEC LARATION For: Building and Grounds - Prisoner Exercise and Recreation Area To: Ail Interested Government Agencies and Groups Gentlemen: In 'accord with the procedures for the preparation of environmental impact statements, an environmental assessment has been performed on the proposed agency action below: This project is designed to provide maximum security to the current facility utilized by the Ukiah Police Department (originally ~onstructed in 1957). Project would include remodeling of the current 'police headquarters lobby. and fencing of the area that currently houses all police vehicles, auxilliary power plant and cormnunicatzons tower. (I00' x 145' x 100' x 58'.) ~ne de- partment presently operates with only one officer assigned to station duty during each night shift. Reconstruction and new construction as proposed would provide adequate internal and external security of the facility during all shifts. The installation of surveillance equipment and lighting in the fenced area would permit this section to be utilized also as a minimum secur- ity exercise area for city jail inmates. The reconstruction of the current lobby will eliminate access by the general public to restr cted areas of the facility. (Orig.inal construction was designed with open lobby-hallway-office areas. ) The assessment process did not'indicate a significant environmental impact for the proposed action. Consequently, an environmental impact statement will not be prepared. An environmental impact appraisal, which summarizes the a~sessment and the reasons why a statement is not required, is on file at the above office and will be available for public scrutiny upon request. 10/5/72 CITY. OF URIAH POLICE DEPARTMENT 203 S. School Street Ukiah, California 95482 (707) 462-6565 ENVIRONMENTAL IMPACT ASSESSMENT To: Ail Interested Government Agencies and Groups Gentlemen: This environmental impact assessment has been prepared pursuant to the California Council on Criminal Justice "Environmental Procedure Require ments" received by the North Coast Region Criminal Justice Planning Board on September 19, 1972. The proposed actions of this project are as follows: Title: Building and Grounds - prisoner Exercise and Recreation Area This project is designed to provide maximum security to the current facility utilized by the Ukiah Police Department (originally constructed in 1957). Project would include remodeling of the current police headquarters .lobby and fencing of the area that currently houses all police vehicles, auxilliary power plant and communications tower. (100' x 145' x 100' x 58'.) The de- partment presently operates with only one officer' assigned to station duty during each night shift. Reconstruction and new construction.as proposed would provide adequate internal and external security of the facility during all shifts. The installation of surveillance equipment and lighting in the fenced area would permit this section to be utilized also as a minimum secur- ity exercise area for city jail inmates. The reconstruction of the current lobby will eliminate access by the general public to restricted areas of the facility. (Original Construction was designed with open lobby-hallway-office areas. ) ~ An appraisal of the .environmental impact of this project gives the project director reason to believe that there will be positive advantages, if there is to be an impact at all. Considering noise levels, aesthetic, and historic or recreational aspects of this project's impact, there will be negligible effect upon the environment. The ecological balance of land or water areas, or living patterns of non-human species will be unaffected by the activities of this project. Except as this assessment of environmental impact contributes to law enforce- ment awareness, it is concluded that there will be no environmental impact. 10/5/72 o o el--- o o 0 -$- r~LIFORNIA COUNCIL ON CRIMINAL j! ~'ICE DETAILED PROJECT BUDGET BUDGET CATEGORY TOTAL 21. Personal Services · , FEDERAL '_' * HARD MATCH FUNDS STATE '~! .... LOCAL ! BUY-IN i HARDMATCH OTHER A, Salaries None~ Benefits None, TOTAL -6- DETAILED PROJECT BUDGET (CON'T) FEDERAL HARD MATCH , BUDGET CATEGORY TOTAL FUNDS - STATE I LOC'AL BUY-IN , HARD MATCH OTHER . = m i ~ ,i 22. Travel ~one. · TOTAL , i i i 23. Consultant Services , i i None. TOTAL 24. Equipment Closed-circuit television camera and monitor; remote control door 1 atch. 3,648 2,736 228 684 .. TOTAL 3,648 2,736 228 684 -7- DETAILED' PROJECT BUDGET (CON'T) ,. FEDERAL HARD MATCH BUDGET CATEGORY TOTAL FUNDS -- STATE I LOCAL OTHER BUY- INI HARD MA.TCH 25. Supplies and Operating Expenses Secure lobby 3,000 2,625 375 Install flood lighting 2,244 281 1,963 Fence antenna tower 75 34 9 32 Indirect costs (57o of project total) 448 448 TOTAL 5,767 2~659 665 1~995 448 26. TOTAL PRO. JECT COST. 9,4,15 5,'395 893 .... 2,6.79 448 27. Percent o~ Total Pro~ect Cost ']OQ% 57.6. 9.5 .. ... 28.1 4.8 -8- 28. Budget Narrative: Begin below and add as many continuation pages (numb~re~ 8-A, 8-B, etc.) as may be necessary to relate the items budgeted to project activities and'complete the required Justification and explana- tion of the project budget. Explain the sources the grantee will utilize for its matching contribution.. Enumerate those proposed expenditure items that require prior approval, as specified in Bureau of the Budget Circular A-87, and in CCCJ Fiscal Affairs Manual, so prior approval may be considered at the time application is made. 24. EQUIPMENT ' / Closed-circuit television camera, monitor and installation; and remote door latch for lobby area. = $3,648 Camera will be outdoor, weatherproof, total darkness-low light unit' with silicon diode and ~-inch wideangle lens, 12.5 mm, F/1.4. Monitor will b'e 17-inch, all transistorized with frequency response of 10 Mz and resolution of 800 lines. Lobby area lock will be an electric strike model with 'Push-button buzzer to release door. Cost estimate for the equipment was ma. de by recognized electronics firm. Bids will be called by the City Purchasing Officer, with the contract awarded by the City Council. 25. SUPPLIES AND OPERATING EXPENSES Secure lobby (construction) = 3,000 This will include relocation of some counter space, installation of walls, installation of tempered, laminated security glass business windows and installation of ventilation screen. Cost estimate is by city personnel and private contractors. Bids will be called in the manner described in the equipment budget narrative section. install floodlighting (construction) = 2,244 This portion of the project will be carried out by city electrical de- partment construction crews. Actual cost will be charged against the cfty budget cash item for this project. The City of Ukiah operates the electrical utility for the city, and as such, does not subcontract items of this type. This item will include two, 30-foot poles, two 1,000-watt mercury vapor lights; necessary switches, conduit; wire and labor to install. ~ Cost estimate was made by the city electrical department. Fence antenna tower (construction) This item will include 8-foot fencing, or sheet metal, around base of the tower. Cost estimate is by a local vendor. Informal bids will be taken by the Purchasing Agent. Indirect costs = 75 the triangular = 448 Calculated at 5 per cent of total project cost as permitted by the CCCJ Fiscal Affairs Manual. Note: State buy-in was calculated on the following basis: Equipment: federal $ ~ 3 X 25% = State buy-in Construction: total cost $ 2 X 25% = State buy-in 29.. G._r. aphic Representation of Costs- By Month · PROJECT MONTH 10 9 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th llth 12th 9 8,478 ,,. 8 7,536 4 3,768 - - ~,-~ : L , , ,, 3 2,826 1 942 ......... I/ i . ' .. 30. Other, Sou.r.ces of Funding -- NONE. ......... FuNDs ........ DATE AGENCY REQUESTED REQUESTED STATUS OF REQUEST ii , , , J i il i i j i , __ u _ J i IL__IL $ $ , , , ._ ___ ..~ , $ i i i · · ii i i ~ ii~J i~ _ $ i iii~1 i i~ iii i __ ! i i i ii $ i i i i i L ! -10- RESOLUTION OF THE UKIAH CITY COUNCIL WHEREAS the City of Ukiah desires to undertake a certain projedt designated Police Building and Grounds Security to be funded in part 'from funds made available through the Omnibus Crime Control and Safe Streets Act of 1968, PL 90-355, as amended, PL 91-644, (hereafter referred to as the Safe Streets Act) administered by the California Council on Criminal Justice (hereafter referred to as CCC J). NOW, THEREFORE, BE IT RESOLVED that the Mayor of the City of Ukiah is authorized, on its behalf, to submit the attached application for grant for law enforcement purposes to CCCJ and is authorized to execute on behalf of the City of Ukiah the grant award contract for law enforcement purposes including any extensions or amendments thereof. BE IT FURTHER RESOLVED that the applicant agrees to provide all matching funds required for said project (including any extension or amendment thereof) under the Safe Streets Act and the rules and regulations of CCCJ and the Law Enforcement Assistance Administration and that cash will be appropriated as required thereby. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant on-going law enforcement expenditures. I hereby certify that the foregoing is a true copy of the resolution adopted by the Ukiah City Council in a meeting thereof held on (date) .. by the following vote: Ayes: Notes: Absent: (Date) Signature (Typed Name and Title) -11- 32. PROBLEM STATEMENT Physical aspects in the design of the Ukiah Police Department and jail leave that department open to the possibility of attack and theft. The police building is constructed in such a way that p~rsonnel cannot view the parking and equipment area at the rear. In that location, presently open to access by the public, are the emergency power generator, the radio antenna, out-of-service patrol cars, and parking for police personnel, all subject to sabotage. The department has been the subject of bomb threats in the past. One arrest and conviction resulted. The department recently was the subject of movie filming by suspicious persons unknown. When approached by an officer, the film maker fled. There have been incidents of theft of city-owned equipment (parking meters) and articles from vehicles parked at the rear of the building. The lobby of the building is designed so that the general office area is separated from the public only by a counter. Corridors to interior offices are readily accessible. The department operates with only one officer assigned to station duty during night hours. Proper facility planning would have elim- inated the vulnerability created. Estimates are that between 40 and 50 members of the public use the lobby area daily. 33. APPROACHES CONSIDERED (Not applicable. This project is contained in the 1973 North Coast Region Plan.) 34. PROJECT 'OBJECTIVES Provide a secure working environment for the staff and operating station house equipment of the Ukiah Police Department by: A. Providing remote television monitoring of rear yard; and security devices for vulnerable exterior equipment. B. Providing security barriers, locking devices and other security measures between public lobby area and departmental operating and jail areas. 35. METHODOLOGY A. Description of proposed approach A survey of the security vulnerabilities of the Ukiah Police Department has been made by department personnel. This information will be developed into construction and equipment plans and specifications satisfactory to the Chief of Police. Bids will be called for construction and necessary installations, followed by bid opening, award of contract, and performance by contractors. -12- B. Description of major tasks 1o Plans and specifications -- to be prepared by city enginee~ purchasing officer staffs. Time required, 45 days after a grant contract. ;lng and ,proval of 2. Solicitation of bids, opening and award of contract -- three separate bids and one city electrical department construction job will be re- quired. a. Lobby construction, including wall barriers, tempered and laminated glass business windows, ventilation screen, etc., will be a separate bid. b. Remote closed-circuit television monitoring equipment for the rear of the building and remote door opening hardware for lobby will be a separate bide c. Eight-foot fencing or other security for the radio tower will be a separate quotation. d. The City of Ukiah distributes all electric power and installs standards and floodlights at actual cost to the City. No bids will be required e Bids for items a and b above will be called in the standard city bid pro- cedure. Item c, being minor in nature, will be the subject of informal bids solicited by the Purchasing Agent. 3. Construction and installation of equipment -- this will be accomplished in accordance with the contract awarded the low bidder. Time required, estimated at 180 days after award of contract. C. Description of administrative responsibilities and organizational chart of staff relationships -- not applicable to this project. D. Identification of available resources to be utilized -- not applicable to this project.° E. Identification of good working relationship with other critical agencies -- not applicable to this project. F. Identification of duplicate services or programs -- not applicable to this proj ec t. G. Identification of training to be given project staff -- not applicable to this project, except that staff will be given instructions in operation of security equipment provided. -13- 36., WORK SCHEDULE MaNor Tasks 1 e Plans and specifications 2~ Solicit bids, award contract 3~ Construction~ installation Project Month 1 2 3 4 5 6 7 8 9 10 11 12 37° MANAGEMENT RECORDS A~ Records to be maintained will include: The types of services rendered -- not applicable to this grant. 2. The clientele served -- not applicable~ Efficient use of financial resources _m standard City of Ukiah finance records. ~ Efficient use of technical resources -- not applicable. 5. Efficient use of htnnan resources -- not applicable. 38° PROJECT EVALUATION DESIGN Evaluation will consist of operational test of equipment and security devices by Chief of Police and supervisory departmental personnel. 39. APPENDIX None.