HomeMy WebLinkAbout2000-46 council meeting proceduresRESOLUTION NO. 2000-46
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF UKIAH AMENDING RULES
GOVERNING COUNCIL MEETINGS
WHEREAS,
1. The City Council has adopted by resolution Procedures of Conduct for City
Council Meetings, last revised on November 17, 1999 ("Procedures"); and
2. The City Council has determined to revise the rules governing minutes of
Council meetings.
NOW, THEREFORE, BE IT RESOLVED that Section 11 of the Procedures is amended
to read as follows:
SECTION 11. MINUTES/PREPARATION AND CHANGES
The City Clerk shall have the exclusive responsibility for the preparation of the minutes
of Council meetings, and any directions for changes in the minutes shall be made only
by a majority action of the Council.
I. Minutes/Request for Detail
During a Council meeting any Council member may request the City Clerk
to include in the minutes for that meeting a verbatim transcript of any
portion of the meeting designated by the Council member. If so
requested, the City Clerk shall include the verbatim transcript of such
segment in the draft minutes presented to the City Council for approval,
unless the request is rejected by a majority vote of the City Council.
II. Minutes/Reading
Unless the reading of the minutes of a Council meeting is ordered by a majority
vote of the Council, such minutes may be approved without reading, if the City
Clerk has previously furnished each Councilmember with a copy.
III. Minutes/Entry of Statements
A Councilmember may request through the presiding officer of a Council meeting,
the privilege of having an abstract of the statement of such Councilmember on any
subject under consideration by the Council entered in the minutes. If the Council
consents thereto, such statement shall be inserted in the minutes.
Resolution No. 2000-46
Page 1 of 2
IV. Entry of Protests
Any Councilmember shall have the right to have the reasons for his dissent from, or
his protest against, any action of the Council entered in the minutes, and shall be
made in the following manner: "1 would like the minutes to show that I am opposed
to this action for the following reasons:... ".
BE IT FURTHER RESOLVED that the amended version of Section 11 as
contained in this Resolution shall replace Section 11 in the Procedures as it read
prior to the adoption of this Resolution.
PASSED AND ADOPTED this 21st day of June, 2000, by the following roll call
vote:
AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin.
NOES: Councilmember Libby.
ABSENT: None.
.~Yl~as~, Mayo~ '
ATTEST:
Marie Ulvila, City Clerk
4:Res:CCProc.600
Resolution No. 2000-46
Page 2 of 2
TABLE OF CONTENTS
SECTION 1. CITY COUNCIL MEETINGS .......................................................................... I
Special Meetings/Time and Place/Notices ............................................................. 1
Open to the Public/Exception ............................................................................ 1
Executive Sessions/Disclosure of Information ......................................................... 1
SECTION 2. AGENDA .............................................................................................. 2
Preparation and Posting of Agendas ..................................................................... 2
Order of Business ........................................................................................... 2
SECTION 3. COUNCIL CORRESPONDENCE ...................................................................... 2
Availability to the Public .................................................................................. 2
Authority of the City Manager ............................................................................ 2
SECTION 4. PRESIDING OFFICER ................................................................................. 3
Powers and Duties .......................................................................................... 3
A. Participation ....................................................................................... 3
B. Signing of Documents ............................................................................. 3
C. Sworn Testimony .................................................................................. 3
D. Discussion of and Action on Agenda Items .................................................... 3
SECTION 5. RULES OF ORDER ................................................................................... 3
III.
Rules of Order/Failure to Observe ....................................................................... 4
Rules of Decorum ........................................................................................... 4
A. Counci[members ................................................................................... 4
B. Employees .......................................................................................... 4
C. Persons Addressing the Counci[ ................................................................. 4
D. Members of the Audience ........................................................................ 4
E. Dangerous Instruments ........................................................................... 4
F. Rutes of Decorum/Enforcement ................................................................ 4
Rutes of Debate .............................................................................................
Ao
B.
C.
D.
E.
F.
G.
Getting the Floor .................................................................................. 5
Questioning the Staff ............................................................................. 5
Interruptions ....................................................................................... 5
Points of Order ..................................................................................... 5
Points of Persona[ Privilege ...................................................................... 5
Privilege of Closing Debate ...................................................................... 5
Limitation of Debate .............................................................................. 5
SECTION 6. MOTIONS ..............................................................................................
I. After Motions are Made and Hearings are Ctosed ..................................................... 6
SECTION 7. VOTING PROCEDURE ............................................................................... 6
I. Seating Arrangement for Council ........................................................................ 6
II. Question to be Stated ......................................................................................6
III. Registration of Votes ....................................................................................... 6
IV. Voting Procedu res/Disqualification ..................................................................... 6
V. Failure to Vote .............................................................................................. 6
VI. Tie Votes ..................................................................................................... 7
VII. Changing Votes/Abstention ............................................................................... 7
SECTION 8. RECONSIDERATION OF ACTIONS ................................................................. 7
SECTION 9. PUBLIC HEARINGS ................................................................................... 7
III.
IV.
V.
VI.
Public Hearing Defined ....................................................................................7
Submission of Documents ................................................................................. 8
A. Time and Submission .............................................................................. 8
B. Manner of Submission ............................................................................. 8
Notice of Hearing ........................................................................................... 8
Viewing the Site ............................................................................................ 9
Making a Decision ........................................................................................... 9
Conduct of Public Hearing ................................................................................ 9
A. Order of Proof ...................................................................................... 9
B. Time Limitations ................................................................................... 9
C. Manner ............................................................................................. 10
D. Spokesmen for Groups of Persons ............................................................. 10
SECTION 10. ORDINANCES/RESOLUTIONS/CONTRACTS ................................................... 10
Motions ...................................................................................................... 10
Resotutions ................................................................................................. 10
Ordinances .................................................................................................. 10
A. Reading of Ordinances ........................................................................... 11
SECTION 11. MINUTES/PREPARATION AND CHANGES ...................................................... 11
Minutes/Reading ........................................................................................... 11
Minutes/Entry of Statements ............................................................................ 11
Entry of Protests ........................................................................................... 11
SECTION 12. SPECIAL COMMYrI'EES ........................................................................... 11
4:Sec:Tabte. Con (Rev. 10/99)
PROCEDURES OF CONDUCT
OF THE CITY COUNCIL MEETINGS
FOR THE CITY OF UKIAH
SECTION 1. CITY COUNCIL MEETINGS
The Ukiah City Council meets regularly on the first and third Wednesday of each month at
6:30 p.m. The Council meetings are held at the Civic Center Council Chambers, located at
300 Seminary Avenue. Consolidated Resolution Nos. 76-45, 77-44, 87-41,87-45, 90-53,
and 97-57 setting forth procedural guidelines for the conduct of City Council meetings, are
as follows:
I. Special Meetings/Time and Place/Notices
Special City Council meetings may be called at any time by the Mayor or by three (3)
members of the Council by directing the City Clerk to deliver or mail a written notice to
each Councilmember, to each local newspaper of general circulation, radio and television
station requesting a notice in writing. Such notice shall be delivered personally or by mail
at least twenty-four (24) hours before the time of such meeting, as set forth in the notice.
The call and notice shall set forth the time and place of the special meeting, which may be
at a time and place different from the regular meeting time or place, and the business to be
transacted. A copy of the notice shall also be posted at or near the door to the City Hall
Council Chambers. No other business shall be considered at such meetings. Such written
notice may be dispensed with as to any Councilmember who, at or prior to the time the
meeting convenes, files with the City Council a written waiver notice. Such waiver may be
given by telegram. The written notice may also be dispensed with as to any
Councilmember who is actually present at the meeting at the time it convenes.
II. Open to the Public/Exception
All regular and special meetings of the Council shall be public; provided, however, the
Council may hold closed sessions during a regular or special meeting, from which the
public may be excluded in accordance with applicable provisions of state law, including the
Ralph M. Brown Act (Government Code Sections 54950 et seq.).
III. Closed Sessions/Disclosure of Information
No member of the Council, employee of the City, or any other person present during a
closed session of the Council, shall disclose to any person the content or substance of any
discussion which took place during such closed session unless the Council shall, by
majority vote, authorize the disclosure of such information.
SECTION 2. AGENDA
I. Preparation and Posting of Agendas
Except for documents or information prepared by City staff that is not available by 12:00
noon on Wednesday, but in the City Manager's judgment should be included with the
agenda prior to its delivery to members of the City Council, all reports, communications,
ordinances, resolutions, contract documents, or other matters to be submitted to the
Council at a regular meeting, shall be delivered to the City Clerk no later than 12:00 noon
on Wednesday, six (6) working days preceding the meeting. The City Clerk shall prepare
the agenda of all such matters under the direction of the City Manager. The agenda and
supporting documents shall be delivered to the members of the Council on the Friday
preceding the Wednesday Council meeting to which the agenda pertains. The agenda
itself shall be posted in a location freely accessible to the public at least 72 hours before
each regular meeting or 24 hours before any special meeting of the City Council. The
agenda must include a brief description of each item of business to be transacted or
discussed at the meeting, as well as the time and location of the meeting. The City
Manager shall review the items to be placed on the agenda and place those items which
he or she believes to be of a routine non-controversial nature and are properly
documented, on for adoption by a single motion. This item shall be the Consent Calendar,
and it shall take the request of only one Councilmember to remove an item from the
Consent Calendar.
II. Order of Business
The business of the Council and the order of its agenda shall be in such form, as the
Council may from time to time adopt by resolution.
SECTION 3. COUNCIL CORRESPONDENCE
I. Availability to the Public
Correspondence addressed to the Council and received by the City Clerk or any other
officer or employee of the City, shall not become a public record until received and filed by
the Council at a regular, special, or adjourned meeting of the Council. Correspondence
shall not be read aloud at a Council meeting unless requested by a majority vote of the
Council.
II. Authority of the City Manager
The City Manager is hereby authorized to open and examine all mail or other written
communications addressed to the City and to give them immediate attention to the end,
that all administrative business referred to in such communications, and not necessarily
requiring Council action, may by acted upon between Council meetings; provided,
however, mail addressed to individual Councilmembers shall not be opened without the
consent of the Councilmember.
SECTION 4. PRESIDING OFFICER
The mayor shall be the presiding officer at all meetings of the Council. In the absence of
the Mayor, the Vice Mayor shall preside. In the absence of both the Mayor and Vice
Mayor, the City Clerk shall call the Council to order, whereupon, a temporary presiding
officer shall be elected by the Councilmembers present to serve until the arrival of the
Mayor or Vice Mayor or until adjournment. Wherever in this article the term Mayor is used,
it shall apply equally to the presiding officer as set forth in this section.
I. Powers and Duties
A. Participation: The presiding officer may move, second, debate, and vote from the
Chair.
Signing of Documents: The presiding officer shall sign all ordinances, resolutions,
contracts, and other documents necessitating his signature which were adopted
in his presence, unless he is unavailable, in which case the signature of an
alternate presiding officer may be used.
Sworn Testimony: The presiding officer may require any person addressing the
Council to be sworn as a witness and to testify under oath, and the presiding
officer shall so require, if directed to do so, by a majority vote of the Council.
Discussion of and Action on Agenda Items: Under rules, as shall be determined
from time to time by the Mayor, the public shall be offered an opportunity to
address at the meeting, any item included on the agenda. The City Council shall
not take action on any item not appearing on the posted agenda unless: 1) a
Council majority determines that an "emergency situation", as defined herein,
exists; 2) the Council determines by a two-thirds (2/3) vote or by a unanimous
vote if less than two-thirds (2/3) of the City Council are present, that a need to
take immediate action on the item arose subsequent to the posting of the agenda;
or 3) the item was included in a properly posted agenda for a prior meeting
occurring not more than five (5) days prior to the meeting at which the action is
taken and was continued to the meeting at which the action is taken.
As used in this section "emergency" means an event which will cause a work
stoppage, severely impairing public health or safety, or a crippling disaster
severely impairing public health or safety.
SECTION 5. RULES OF ORDER
In the event of questions as to procedure not set forth in this article for Council meetings,
the Chair shall be guided by the rules of general parliamentary procedure.
I. Rules of Order/Failure to Observe
Rules adopted to expedite the transaction of the business of the Council in an orderly
fashion shall be deemed to be procedural only, and the failure to strictly observe such
rules shall not affect the jurisdiction of the Council or invalidate any action taken at a
meeting, which is otherwise held in conformity with law.
II. Rules of Decorum
Councilmembers: While the Council is in session, the members shall preserve
order and decorum, and a member shall neither, by conversation or otherwise,
delay or interrupt the proceedings or the peace of the Council, nor disturb any
member while speaking, nor refuse to obey the orders of the presiding officer.
Members of the Council shall not leave their seats during a meeting without first
obtaining the permission of the presiding officer.
Employees: Members of the City staff and employees shall observe the same
rules of order and decorum as are applicable to the Council. However, members
of the City staff and employees may leave their seats during a meeting without
first obtaining the permission of the presiding officer.
Persons Addressing the Council: Any person making impertinent, slanderous, or
profane remarks, or who become boisterous while addressing the Council, shall
be called to order by the presiding officer, and if such conduct continues, may, at
the discretion of the presiding officer, be ordered barred from further attendance
before the Council during that meeting.
Members of the Audience: Any person in the audience who engages in
disorderly conduct, such as clapping of the hands, stamping of the feet, whistling,
using profane language, yelling, or similar demonstrations, which disturbs the
peace and good order of the meeting, or who refuses to comply with the lawful
orders of the presiding officer, is guilty of a misdemeanor under the provisions of
State law, and, upon instructions from the presiding officer, it shall be the duty of
the sergeant at arms to remove such person from the Council Chamber and to
place him under arrest.
Dangerous Instruments: No person may enter the chambers of a legislative
body, as defined in Section 54852 of the Government Code of the State, or any
place where such legislative body is in session, with any firearm, weapon, or
explosive device of any nature. The provisions of this section shall not apply to
authorized peace officers or to those persons authorized by the Penal Code of
the State to carry such weapons.
Rules of Decorum/Enfomement: The Chief of Police, or such members of the
Police Department as the Chief of Police may designate, shall be sergeants at
arms of the Council and shall carry out all orders given by the presiding officer for
the purpose of maintaining order and decorum at Council meetings. Any
Councilmember may move to require the presiding officer to enforce the rules,
and the affirmative vote of a majority of the Council shall require him to do so.
III. Rules of Debate
Getting the Floor: Every Councilmember desiring to speak at a Council meeting
shall first address the Chair, gain recognition by the presiding officer, and confine
himself to the question under debate, avoiding personalities and indecorous
language.
B. Questioning the Staff: Every Councilmember desiring to question the City Staff
shall, after recognition by the presiding officer, address his questions to City staff.
Interruptions: A Councilmember, once recognized, shall not be interrupted when
speaking unless called to order by the presiding officer, a point of order or
personal privilege is raised by another Councilmember, or unless the speaker
chooses to yield to a question by another Councilmember. If a Councilmember is
called to order while speaking, he shall cease speaking until the question of order
is determined to be in order, then he may proceed. Members of the City Staff,
after recognition by the presiding officer, shall hold the floor until the completion of
their remarks or until recognition is withdrawn by the presiding officer.
Points of Order: The presiding officer shall determine all points of order, subject
to the right of any Councilmember to appeal to the Council. If an appeal is taken,
the question shall be, "Shall the decision of the presiding officer be sustained"? A
majority vote shall conclusively determine such question of order.
Points of Personal Privilege: The right of a Councilmember to address the
Council on a question of personal privilege shall be limited to cases in which his
integrity, character, or motives are questioned or where the welfare of the Council
is concerned. A Councilmember raising a point of personal privilege may
interrupt another Councilmember who has the floor only if the presiding officer
recognizes the privilege.
F. Privilege of Closing Debate: The Councilmember moving the adoption of an
ordinance, resolution, or motion shall have the privilege of closing debate.
Limitation of Debate: No Councilmember shall be permitted to speak more than
once on any particular subject until every other Councilmember desiring to do so
shall have spoken.
SECTION 6. MOTIONS
A motion by any member of the Council, including the presiding officer, may not be
considered by the Council without receiving a second.
After Motions are Made and Hearings are Closed
After a motion has been made or a public hearing has been closed, no member of the
public shall address the Council from the audience on the matter under consideration
without first securing permission to do so by a majority vote of the Council.
SECTION 7. VOTING PROCEDURE
I. Seating Arrangement for Council
The Mayor shall sit in the center chair of the Council; the next senior Councilmember
(and if there is more than one of the same seniority, then by highest vote count at that
election) shall sit alternately on the left and right of the Mayor.
II. Question to be Stated
Upon moving the question, the presiding officer shall call for the vote which shall be
taken first from the least senior member then moving by seniority rank to the most
senior member, with Mayor voting last.
III. Registration of Votes
Any vote of the Council, including a roll call vote, may be registered by the members
by answering "aye"for an affirmative vote or "no"for a negative vote upon the name of
the Councilmember.
IV. Voting Procedure/Disqualification
Any Councilmember who is disqualified from voting on a particular matter by reason of
a conflict of interest, shall publicly state, or have the presiding officer state, the nature
of such disqualification in open meeting. A Councilmember who is disqualified by
reason of a conflict of interest in any matter, shall not remain in his seat during the
debate and vote on such matter, but shall request and be given the permission of the
presiding officer to step down from the Council table and leave the Council Chamber.
A Councilmember stating such disqualification shall not be counted as a part of a
quorum, and shall be considered absent for the purpose of determining the outcome
of any vote on such matter.
V. Failure to Vote
Councilmembers present at a City Council meeting shall vote unless disqualified by
reason of a conflict of interest or where the Councilmember in good faith believes that
he or she should not vote on a measure for good cause, such as, but not limited to,
not having attended a prior meeting essential to an informed vote on the measure. A
failure to vote or an abstention shall not be counted. A measure shall pass only if it
receives "aye" votes from a majority of the Councilmembers present at the meeting,
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provided a quorum is established. Councilmembers abstaining shall be counted in
determining whether a quorum is present.
VI. Tie Votes
Tie votes shall be lost motions and may be reconsidered.
VII. Changing Votes/Abstention
A Councilmember may change his vote only if he makes a timely request to do so
immediately following the announcement of the vote by the City Clerk and prior to the
time the next item in the order of business is taken up. A Councilmember who publicly
announces he is abstaining from voting on a particular matter shall not subsequently
be allowed to withdraw his abstention.
SECTION 8. RECONSIDERATION OF ACTIONS
A motion to reconsider any action taken by the Council may be made only on the day such
action was taken. It may be made either immediately during the same session or at
recessed or adjourned session thereof. Such motion may be made only by one of the
Councilmembers who voted with the prevailing side. The provision of this section shall not
be construed to prevent any Councilmember from making or remaking the same or any
other motion at a subsequent meeting of the Council.
SECTION 9. PUBLIC HEARINGS
I. Public Hearing Defined
A public hearing is any hearing which is publicly noticed by publication in a newspaper
of general circulation, posting on affected property, or mailing to affected parties.
Generally, public hearings can be classified as quasi-judicial or quasi-legislative. The
following is a general summary description of quasi-judicial and legislative hearings.
The discussion is not intended to change the general California law governing this
subject. Generally, a quasi-judicial decision is any decision affecting one, or a limited
number of individual applicants, in which the City Council is legally required to make
its decision based on the evidence presented during the hearing. Examples of such
hearings include appeals from land use decisions by the Planning Commission, such
as those concerning use permits, variances, and site development permits. Generally,
a quasi-legislative decision generally is a decision to make or amend rules affecting a
whole class or large number of persons. The City Council is required to seriously
consider evidence presented during quasi-legislative hearings, but it is not legally
required to base its decision exclusively on the evidence presented. Examples of
quasi-legislative decisions include the adoption or amendment of zoning ordinances,
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general plan amendments, and other ordinances.
II. Submission of Documents
In order to give adequate consideration to written documents, the following rules shall
apply:
Time and Submission: Any written document, whether containing factual
information or legal or policy arguments exceeding 250 words, must be submitted
to the City Clerk six (6) calendar days prior to the scheduled hearing date.
Photographs or other graphic depictions may be filed at the hearing.
1. If the submission deadline falls on a legal holiday or weekend, the document
must be submitted the last working day prior to the submission deadline.
The City Council shall exclude from the record and not consider any
document submitted after the submission deadline, unless upon a motion by
a Councilmember, a majority of the Councilmembers present at the hearing
vote to consider the document. A decision to consider a document not timely
filed shall be considered automatic grounds to continue the hearing, although
a continuance shall require a specific motion adopted by a majority of the
Councilmembers present at the meeting.
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Manner of Submission: All documents must be presented to the City Clerk for
consideration at the hearing. No documents presented to the individual
Councilmembers prior to the hearing shall be considered as part of the hearing
record.
1. To be considered, an original and seven (7) copies must be filed with the City
Clerk.
Upon receipt, the City Clerk shall date stamp as received the original and all
copies. Upon request, the City Clerk will furnish the proponent of the
document with a date stamped copy. The City Clerk shall immediately
distribute copies of the submitted documents to the individual
Councilmembers, the City Manager, and the City Attorney. The City Clerk
shall retain the original and include it in the hearing record, which the City
Clerk shall compile and maintain.
III. Notice of Hearing
Any notice of a public hearing shall include a statement that anyone wishing the City
Council to consider a document exceeding 250 words must submit the original
document and seven (7) legible copies to the City Clerk not less than six (6) calendar
days prior to the scheduled meeting date.
IV. Viewing the Site
In Quasi-Judicial hearings involving specific property, it shall be the duty of all
Councilmembers to view the site prior to the hearing. At the beginning of the hearing
the Mayor shall poll the Councilmembers to establish, on the record, whether they
have viewed the site. If any Councilmember indicates that he or she has not viewed
the site, the hearing shall be continued to the next regular meeting date. In viewing
the site, no Councilmember shall have any discussion with project proponents or
opponents.
In quasi-legislative public hearings involving specific property, any Councilmember
may, but are not required to, view the site. In such hearings, Councilmembers may,
but are not required to, reveal on the record whether they have viewed the site.
V. Making a Decision
In quasi-judicial hearings, the City Council shall base its decision exclusively on the
record, including documents submitted in accordance with this rule and testimony and
oral argument presented during the hearing. Any motion deciding the matter shall
include sufficient findings of fact to inform the parties of the basis on which the City
Council made its decisions, and to determine whether the decision is based on lawful
principles. Where possible, the staff report to the City Council shall include proposed
findings for the City Council consideration.
In quasi-legislative hearings, the City Council shall seriously consider all documents
submitted in compliance with this rule and testimony and oral argument presented
during the hearing. The motion deciding the matter need not include specific findings
of fact. The decision shall comply with any specific legal requirements applicable to
the particular matter.
VI. Conduct of Public Hearing
As presiding officer, the Mayor shall conduct the hearing to promote an orderly
presentation of the evidence by all parties. Subject to the following guidelines, the
Mayor shall use his or her discretion in presiding over the hearing.
Order of Proof: Generally, all those supporting an application or measure shall
present their evidence and argument first. Those opposing the application or
measure shall present their evidence and argument second. Those supporting
the measure shall be allowed some additional time for rebuttal. If during the
rebuttal project proponents present new argument or evidence, project opponents
shall be allowed some additional time to rebut that new matter.
Time Limitations: The Mayor may impose time limitations on all those wishing to
present evidence or argument. The Mayor may prevent the presentation of
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irrelevant, repetitive, or cumulative testimony or argument.
Manner: Each person desiring to address the Council shall step up to the
microphone reserved for that purpose, state his name and address for the record,
state the subject he wishes to discuss, state whom he is representing, if he
represents an organization or other persons, and unless further time is granted by
a majority vote of the Council, shall limit his remarks to five (5) minutes, All
remarks shall be addressed to the Council as a whole and not to any member
thereof.
No question shall be directed to a Councilmember or a member of the City staff
without the permission of the presiding officer.
Spokesmen for Groups of Persons: In order to expedite matters and to avoid
repetitious presentations, whenever any group of persons wishes to address the
Council on the same subject matter, it shall be proper for the presiding officer to
request that a spokesman be chosen by the group to address the Council, and in
the event additional matters are to be presented by any other member of such
group, to limit the number of such persons addressing the Council.
SECTION 10. ORDINANCES/RESOLUTIONS/CONTRACTS
Official actions of the Council shall be in the form of motions, resolutions, and ordinances.
I. Motions
Motions shall be used to express decisions of the Council on routine questions or
matters of temporary importance, or to give instructions to the staff and shall be
moved, seconded, and adopted by a voice vote unless a roll call is requested by a
Councilmember.
II. Resolutions
Resolutions shall be used to express decisions of the Council of a permanent or
lasting nature and shall be introduced, seconded, and adopted by a roll call vote.
Resolutions may be used to transfer appropriate funds within the budget or to
appropriate funds.
III. Ordinances
Ordinances shall be used to adopt formal policy, in the exemise of the police power,
and in other instances required by law. The manner of introduction and adoption shall
be as provided, as stated in the Resolution section above.
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Reading of Ordinances: At the time of the second reading of an ordinance, it
shall be read in full, unless after the reading of the title thereof, the further reading
thereof is waived by the unanimous consent of all the Councilmembers present.
The waiver of the reading of such ordinance shall be accomplished by regular
motion adopted by a unanimous vote of the Councilmembers present.
SECTION 11. MINUTES/PREPARATION AND CHANGES
The City Clerk shall have the exclusive responsibility for the preparation of the minutes
of Council meetings, and any directions for changes in the minutes shall be made only
by a majority action of the Council.
I. Minutes/Request for Detail
During a Council meeting any Council member may request the City Clerk
to include in the minutes for that meeting a verbatim transcript of any
portion of the meeting designated by the Council member. If so
requested, the City Clerk shall include the verbatim transcript of such
segment in the draft minutes presented to the City Council for approval,
unless the request is rejected by a majority vote of the City Council.
II. Minutes/Reading
Unless the reading of the minutes of a Council meeting is ordered by a majority
vote of the Council, such minutes may be approved without reading, if the City
Clerk has previously furnished each Councilmember with a copy.
III. Minutes/Entry of Statements
A Councilmember may request through the presiding officer of a Council meeting,
the privilege of having an abstract of the statement of such Councilmember on any
subject under consideration by the Council entered in the minutes. If the Council
consents thereto, such statement shall be inserted in the minutes.
SECTION 12. SPECIAL COMMI'n'EES
All special Council committees shall be appointed by the presiding officer with a majority
consent of the Council. Such committees shall be temporary in tenure and shall
automatically be discharged upon the completion of their charge, or upon an order of the
presiding officer or majority of the Council.
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