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HomeMy WebLinkAbout2004-05-19 PacketRESUME UKIAH REDEVELOPMENT AGENCY REGULAR MEETING CIVIC CENTER COUNCIL CHAMBERS 300 SEMINARY AVENUE May 19, 2004 8:00 P.M.* Vice Chair Read 1. ROLL CALL- Absent: Chairman Larson and Commissioner Andersen Vice Chair Read 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The Ukiah Redevelopment Agency welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. Vice Chair Read 3. APPEAL PROCESS Persons who are dissatisfied with a decision of the Redevelopment Agency may have the right to a review of that decision by a court. The Agency has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety (90) days the time within which the decision of the City Boards and Agencies may be judicially challenged. M/RC (3-0) M/RC (3-0) 1 APPROVAL OF MINUTES a. Budget Hearing Minutes of June 23, 2003 b. Regular Meeting of April 21,2004 5. NEW BUSINESS a. Adoption of Resolution Expanding the Boundaries Along State Street For Fa~:ade Improvement Program M/RC (3-0) approvin¢l Resolution 2004-03 amending the Facade Improvement Program 6. COMMISSIONERS REPORTS 7. EXECUTIVE DIRECTOR REPORTS 8. CLOSED SESSION 9. ADJOURNMENT - Adjourn to 2004-2005 Budget Hearing on Tuesda¥~ June 29~ 2004 at 8:00 a.m. or as soon thereafter as the matter can be heard *Or as soon as the meeting may be held in conjunction with the City Council meeting. RESUME I · CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 May 19, 2004 6:30 p.m. ROLL CALL - Absent: Mayor Larson and Councilmember Andersen 2. PLEDGE OF ALLEGIANCE 3. COMMENDATIONS/PROCLAMATION Vice Mayor Read a. Commendations for Ukiah Police Officer Barry Inman, Mendocino County Deputy Sheriff Andrew Whiteaker, and Thomas Fletcher Vice Mayor Read b. Proclamation: Peace Officers Month in Ukiah 4. APPROVAL OF MINUTES Continue to 6/2/04 a. Regular Meeting of April 21, 2004 Vice Mayor Read 5. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City's Boards and Agencies may be judicially challenged. Vice Mayor Read 6. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. M/RC Approvinq (3-0) Consent Calendar items "a" through "e" as follows' a. Report of Disbursements for the Month of April 2004 b. Authorization to Renew Contract with the Salvation Army to Provide Professional Services for Ukiah C.A.R.E.S. Program c. Adoption of Ordinance Amending Ukiah City Code Section 2053, Emergency Response Cost Recovery d. Approval of Contract Addendum with Citygate Associates for Continued Performance of Developing An Annexation Strategy and Negotiations e. Approval of Letter of Support for Homeless Treatment Grant Vice Mayor Read 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 8. UNFINISHED BUSINESS a. Introduction of Ordinance Amending Ukiah City Code Sections 1151 and 1152 Governing the Appointment and Term of Office for Members of the City Planning Commission M/RC (3-0) Introducing Ordinance RESUME b. Consideration of Site for Skatepark Development Discuss in Closed Session 9. NEW BUSINESS Rec'd Report a. Presentation by Omni Means Ltd., Regarding City-Wide Traffic and Circulation Study b. Authorization of the City Manager to Negotiate and Enter Into a Professional Consulting Services Agreement with Owen Engineering and Management Consultants to Provide Construction Management Services for the City of Ukiah's Water System Improvement Project for An Amount Not to Exceed $522,6OO ~ authorizinq_the Ci M~er to neo,_otiate and enter into a Professional Consulting Services A~reement with Owen En_qineerino~ &Mana e~_~.~_ent Consultants t_~o~ c_.onstruction management services fOr the City_of ~kia-"~s Water ~st-~m Im.12rovement Proje~ c. Discussion and Possible Action Regarding Appointment Process and Terms for the Airport Commission ~directing_staff to extend the term ~ Commissi_~.oner Ashiku to ex~ and Air_.~ort Commissioner Whetzel to a term e~05 and to solicit a_p_plications for two vacancies that will be expiring on 6/30/04 on the Airport Commissioi- d. Set Dates and Times for Fiscal Year 2004-2005 Budget Hearing Consensus of Council to hold Fiscal Year 2004-2005 Bud_qet Hearincj..on Tuesda~ June 29, 8:00 a.m. and setting.Wednesday, June 30_,.at 3:00_p.m. as the date and time for the ~ hea~with the Ukiah Valley.Sanitation District to consider the 2004-2005 Fiscal Year Budqet 10. COUNCIL REPORTS 11. CITY MANAGER/CITY CLERK REPORTS 12. CLOSED SESSION a. Government Code §54956.8 - Conference with Real Property Ne.qotiator Property: Assessor's Parcel No. 002-232-12 (Depot Property) Owner: North Coast Railroad Authority Negotiator: Candace Horsley Under Negotiation: Price and Terms of Payment 9b. Consideration of Site for Skatepark Development It was the Consensus of COuncil to direct the Ci Mty._~.~ger and Ci~ to develo_p__~ lease a.qreement with NCRA in the amount of $300 per mont;- 8:30 p.m. 13. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 May 19, 2004 6:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. COMMENDATIONS/PROCLAMATION a. Commendations for Ukiah Police Officer Barry Inman, Mendocino County Deputy Sheriff Andrew Whiteaker, and Thomas Fletcher b. Proclamation: Peace Officers Month in Ukiah 4. APPROVAL OF MINUTES a. Regular Meeting of April 21,2004 1 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City's Boards and Agencies may be judicially challenged. 6. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Report of Disbursements for the Month of April 2004 b. Authorization to Renew Contract with the Salvation Army to Provide Professional Services for Ukiah C.A.R.E.S. Program c. Adoption of Ordinance Amending Ukiah City Code Section 2053, Emergency Response Cost Recovery d. Approval of Contract Addendum with Citygate Associates for Continued Performance of Developing An Annexation Strategy and Negotiations e. Approval of Letter of Support for Homeless Treatment Grant w AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. al UNFINISHED BUSINESS a. Introduction of Ordinance Amending Ukiah City Code Sections 1151 and 1152 Governing the Appointment and Term of Office for Members of the City Planning Commission b. Consideration of Site for Skatepark Development 1 NEW BUSINESS a. Presentation by Omni Means Ltd., Regarding City-Wide Traffic and Circulation Study b. Authorization of the City Manager to Negotiate and Enter Into a Professional Consulting Services Agreement with Owen Engineering and Management Consultants to Provide Construction Management Services for the City of Ukiah's Water System Improvement Project for An Amount Not to Exceed $522,600 c. Discussion and Possible Action Regarding Appointment Process and Terms for the Airport Commission d. Set Dates and Times for Fiscal Year 2004-2005 Budget Hearing 10. COUNCIL REPORTS 11. CITY MANAGER/CITY CLERK REPORTS 12. CLOSED SESSION a. Government Code §54956.8- Conference with Real Property Negotiator Property: Assessor's Parcel No. 002-232-12 (Depot Property) Owner: North Coast Railroad Authority Negotiator: Candace Horsley Under Negotiation: Price and Terms of Payment 13. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. This City of Ukiah Commendation is presented on this 19th day oFMay, 2004, to OFFICER BARRY INMAN in recognition o[ yo ur seltless act o[ pro viding immediate assistance in rendering live WHEREAS, on April30, 2004 you immediately responded to the scene oFa vehicle accident in which5 the driver had experienced cardiac arrest, extricated the ~ictim From the vehicle, and pro~ided urgent cardio pulmonary resuscitation until emergency set~4ces could arrivel and WHEREAS, your first response actions saved the life oFa Fellow human being under extremely precarious conditions; and WHEREAS, such IiFesaving actions make the dit~erence between sur~i~al and death and exempIify the leveI of courage to which we all shouId strive. NOW, THEREFORE, I, Eric l. arson, Mayor oF the City of Ula'ah, on behalF oFmy FeIIow Councilmembers, Phil Baldwin, Roy Smith, PauIAnderaen, and Mari Rodin, all City of Uldah sta~,, and the peopIe of the City of UkJah, do hereby commend you, Officer Inman, For your quick thlnkJng and nobIe humanitarian ef[ort~ in sa~ing the IiFe of a member of our community. Date: May lg 2004 Eric Larson, Mayor 3a Date: May 19, 2004 : . . - .'. This City o£ Ukiat~ Commendation i~ presented on this 19th day o£ May, 2004, to DEPUTY SHERIFF ANDRE W WHI TEA KER in recognition o£your sel~ess act o/providing immediate assistance in rendering live saving actions. WHEREAS, on April30, 2004 you immediately responded to tile scene o£a vehicle accident in which tile driver had experienced cardiac arrest, extricated tile victim ~rom tile vehicle, and provided urgent cardio pulmonary resuscitation until emergency services could arrive; and - . WHEREAS, your first response actions saved the life o£a £ellow human being under extremely precarious conditions; and WHEREAS, such lifesaving actions make the dit~erence between survival and death and exemplify the level oF courage to which we all should strive. NOW, THEREFORE, I, Eric Larson, Mayor oF the City oF Ukiafi, on behalFoFmy Fellow Councilmembers, Phil Baldwin, Roy Smith, PaulAndersen, and Mari Rodin, all City oF Ukiafi stai~,, and the people oF the City oF Ukiafi, do hereby commend you, Deputy Sheri[~ Wfiiteaker, For your quick thinking and noble humanitarian efforts in saving the life oF a member oF our community. 3&  This City o£ Ukia5 Commendation is presented on tills lPth day o£]¢[ay, 200.1, to · THOMAS FLETCHER ~ in recognition o£ your seltIess act o£providing immediate assistance in rendering live. saving actions. WHEREAS, on April30, 2004 you immediately responded to the scene oFa vehicle accident in which the driver had experienced cardiac arrest~ extricated the victim From the WHEREAS, such lifesaving actions make the diFFerence between survival and death and exempli[y the level oF courage to which we ali should strive. NOW, THEREFORE, I, Eric Larson, Mayor oF the City oF Ukiafi, on behalFoFmr Fellow Councilmembers, Phil Baldwin, Rqy Smith, PaulAndersen, and Mari Rodin, all City o[ Ukiah sta~ and the people oF the City oF UPa'a~, do hereby commend you, Thomas Fletcfler~ for your quick thinking and noble humanitarian efforts in saving the life of a member oF our community. Date:May 19, 2004 Eric Larson, Mayor IF'IlI~~S~freedomj~om c~me amd violence Lq one qf the greatest and most el~ve~omises we seek thrm~ho~ the United S~es; and ~~~~ the d~~ed ~ a~ w~ in law ~~tf~e ~~rdi~ ~k and da~ in pres~i~ our~ee~m and se~~; a~ ~~~~ du~ ~ap the C~o~ia and ~ah~al Pete ~~s ~o~ da~ s~ices are held a~ ~ah'~ Police ~eek ~ obs~ed thro~kout ~~a to ac~w~e ~e s~ ~mmi~t b~ our ~~ ~pe~ ~s, ~~ t~ ~r~ ~k t~p~~ a~ ~e s~~ re~~bili~s th~ ~~ a~ ~~ these i~ivt~~~r ~dr ste~~ess a~ a~h~ to ~ose; and ~~~~, these ~e~ obs~a~s~~ our ~mun~ ~ the ~~ni~ to a~redate the ~o~ ~ a~ w~ w~o have ~o~d thor lives topres~ng~bl~ s~ a~ to h~or those ~~s w~o ~ave, though ~e grea~st s~ce, giv~ ~th~elves in the li~ ~du~. ~0~ ~~~~ ~ E~ Lars~ ~agor ~the ~'~ ~~, ~ beh~~mg~llow Ci~ Coun~~b~s Phil B~wi~ ~ Smit~ Paul ~~s~ a~ ~a~ ~di~ ~ ~bg~elaim ~ag 2004, ~ and encourage all residents to remember those who gave their lives for our safet~t and erpress aplrreciah'on to those who continue to dedicate themselves to maintaining Ul~'a~ as a safe and enjo~ableplace in which to live. MEMO Agenda Item: 4a TO: FROM: Honorable Mayor and City Councilmembers Deputy City Clerk Marie Ulvila ~ .~?g-:; ~;~./~z~2?~Z-.~. SUBJECT: City Council Minutes: Budget Hearings-April 21,2004 DATE: May 14, 2004 Every effort will be made to provide Council with a copy of the Draft minutes for the April 21,2004 on Monday, May 17th. Memos: CC042104 - minutes ITEM NO.: DATE: May 19, 2004 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF APRIL 2004 Payments made during the month of April 2004, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the five (5) individual payment cycles within the month. Accounts Payable check numbers: 54146-54221, 54224-54327, 54393-54489, 54501-54636 Accounts Payable Manual check numbers: none Accounts Payable Manual Check Stock numbers: 54491-54500 Payroll check numbers: 54063-54143, 54328-54392, 54637-54696 Payroll Manual check numbers: 54144, 54145, 54223, 54490 Void check numbers: 54222 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of April 2004. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with:Gordon Elton, Director of Finance and Candace Horsley, City Manager Attachments: Report of Disbursements APPROVED: Candace Horsley, City r KRS:WORD/AGENDAPAPR04 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF APRIL 2004 Demand Payments approved: Check No. 54146-54221, 54224-54327, 54393-54489, 54501-54636 New Manual Check Stock Numbers: 54491-54500 FUNDS: 100 General Fund $102,379.68 131 Equipment Reserve Fund 140 Park Development $4,520.11 141 Museum Grants $1,820.55 143 N.E.H.I. Museum Grant $976.52 150 Civic Center Fund 200 Asset Seizure Fund 201 Asset Seizure (Drug/Alcohol) 203 H&S Education 11489 (B)(2)(A1) 204 Federal Asset Seizure Grants 205 Sup Law Enforce Srv. Fd (SLESF) $1,459.91 207 Local Law Enforce. BIk Grant $1,666.66 220 Parking Dist. #10per & Maint $539.89 230 Parking Dist. #1 Revenue Fund $49.60 250 Special Revenue Fund 260 Downtown Business Improvement $12,797.54 301 2107 Gas Tax Fund 315 Airport Capital Improvement 330 Revenue Sharing Fund 332 Federal Emerg. Shelter Grant $62,656.76 333 Comm. Development Block Grant $78,445.61 334 EDBG 94-333 Revolving Loan 335 Community Dev. Comm. Fund $19,390.00 341 S.T.P. 342 Trans-Traffic Congest Relief 345 Off-System Roads Fund 410 Conference Center Fund $6,716.58 550 Lake Mendocino Bond $2,000.00 575 Garage $2,105.45 600 Airport 611 Sewer Construction Fund 612 City/District Sewer 640 San Dist Revolving Fund 652 REDIP Sewer Enterprise Fund 660 Sanitary Disposal Site Fund 661 Sanitary Disposal Replace 664 Disposal Closure Reserve 670 U.S.W. Bill & Collect 678 Public Safety Dispatch 679 MESA (Mendocino Emergency Srv Auth) 695 Golf 696 Warehouse/Stores 697 Billing Enterprise Fund 698 Fixed Asset Fund 699 Special Projects Reserve 800 Electric 805 Street Lighting Fund 806 Public Benefits Charges 820 Water 840 Special Water Fund (Cap Imp) 900 Special Deposit Trust 910 Worker's Comp. Fund 920 Liability Fund 940 Payroll Posting Fund 950 General Service (Accts Recv) 960 Community Redev. Agency 962 Redevelopment Housing Fund 965 Redevelopment Cap Imprv. Fund 966 Redevelopment Debt Svc. $39,373.96 $262,487.75 $473,931.31 $483.3O $1,362.17 $1,668.75 $24,426.34 $6,853.10 $25,378.97 $14,260.84 $1,071.31 $8,120.72 $4,185.07 $502,789.81 $25.68 $7,865.40 $46,621.89 $11,917.07 $14,076.40 $83,581.66 $160,542.44 $1,784.17 $4.42 $1,000.24 $3,609.00 PAYROLL CHECK NUMBERS 54063-54143, 54144-54145 DIRECT DEPOSIT NUMBERS 20008-20156 PAYROLL PERIOD 3/14104-3127104 PAYROLL CHECK NUMBERS: 54223, 54328-54392 DIRECT DEPOSIT NUMBERS 20157-20294 PAYROLL PERIOD 3/28/04-4/10/04 PAYROLL CHECK NUMBERS: 54490, 54637-54696 DIRECT DEPOSIT NUMBERS 20295-20431 PAYROLL PERIOD 4/11104-4124104 VOID CHECK NUMBERS: 54222 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS $1,994,946.63 $76,265.01 $164,930.26 $507,602.38 $2,743,744.28 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on Deputy City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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O O © O O · O O ,,-4 I-4 o 0 · 0 , 0 ,-4 H 0 H 0 0 0 O ou~ i o~ r, JHH o rD r~ o ~ H r~ ~ ~ H ~ o 00000 00000 00000 0000 0000 0000 oo o o o o o o 0 0 o o o o o oSS°So OOOOO ~~o O0 O0 © © o o o o o o ,,-4 © ~o o ~q n~ o~ o ~HHHHH O0 0 ~o~ 0 O~ ~H ~° I.-I i O~ H O~ rj . o > o o o o o o o o o o o o o o o o o o o o o cq ~ O0 O0 00~~ 00000000 00000000 00000000 O0 000 0 O0 O0 0 0 0 o ,--t (~ 0 · 0'3 0 O0 O0 OOOO0000 o~ ~o o~oo~o oo~o~o~ ~ ~8~oo~ o t.-I c~ o ~ ,ri · o og O~ 0 0 ~,~ 0 ~ -~ 0 O~ l~ H 0 r~ O~ ~.1o H 0 i i 0121 H 0 i ~~0000 ~oooo~~ ~ 88° 0 O0 00000 00 O00 0000 0000 o 0 HHHHHO 0 000 0 , o ,,<o ,< 0 O~ H ~-~ ~J H ~0 H ~--] O~ o O~ H o o o o o o o c> o o o o cq co co o o o o .~° oh O~ 0000 0000 ~o 0000 0000 0 0 ooo c~ 0'~ ch · , · . oo 0000 ~ggo ~00 ~°°~ ooo~ o tu-jo cq i:z: o~ ~ 0 HNH~H o ~o H CJ ,-..] H i 0~: ~o I---t ~ rJ , o > c> oo o °~ o oo cq cq oq ~,~,? o o o o o r.-t cq cq cq OOOOOO OOOOOO HHHHHH OO OO 0 0 oo~ o o o o o · . , · , oo :>-, ,< o ¢4 0 r~ i i 0 0 ~ ~0 HO ~0~ ,-] O0 0 O0 0 O0 O0 O0 000000000000000000000000 000 0000000000000©000000 o~ o~~ oo~ oo~~ oo~~ o oo oo o ooooooooo o oo o o °°°°oooooooooooooooooooo o °°°°°ooooooooooooooooooo ~ ~°° ~o o °°°°°°°°°°°~o~~oo~ooo °°°°°°°°°~o~~oooo~ oo o o ooooooooo o~o~oo~ ~ O~ O~ oo~°~ ~~o · 0 ....... ~oo~o~o O0 ~ ~ 0 0 0 0 HO 0 HH H o oo oo oo ooooooooooooooo ooooooooooo o o o · o o o · · ~° oh · §googgo~googoog O0 0 O0 O0 000000000000000 000000000000000 ~~o~~oo~ 0 O~ 0 ~ O0 ~o~~o~o~~ oo~oo~~~o 0 O~ ~ ~ ~ oog~ooggo~g O0 O0 O0 00000000000 00000000000 oo~~ o°~°~°°~o oo 0 ~o 0 ~ r~l 0~: ,-1 0 O~ ~J H ~ O0 0 OH H r.z..1 D 0 f~ H rDO 0 ~-1 ,._1 0 0 © ~:0~ 000000000000000 O~ E~o ~ · o o 0 O0 O0 O0 O0 0 O0 O0 00000000000000000000000000000 o ~~ oo oo oo o o oo oo oo oo~~ ~ ~ ~ ~~ oo~ ~ ~ ~ oo 0 0 o oo oo oo oo oo oo o o 00000000000000000000000000000 O0 ~°° O0 ~ ~ 0 O0 ~ ~0 0 0~0~0~~ ~~0~0~~~0~ 0000000000000~0~0~~0000000 00000000000~0~~~0~0~0 0 o o o O~ ~o O~ OH n~oo ~o o~ 0000000000000000 O0 000 O0 O0 O0 00~ ~ O0 0 ~ 00 00 00 C~ C~ 0 0 o o 000 O0 O0 O0 0 0000000000000000 000000000~0000~0 ~0 O~ O~ 0 0 0 0 0 0 C'~ ~ 0 ~ o Ot~ ~ 0 [ilo ~0000000000000000 o~ o,-1 c~ o~ o o o > © 0 0000 ~-I ,--I [I3 0 O0 O0 0000000 o o o o c~16-4 ~o co oo~ 0 0 ~ 0~© S ~d© o o o o o o · , 0'3 cq · , ~-q ~ oo~ o0o0o ,u~ o i,.~ 0 0 O0 O0 0 0000000 0 0~00000 ~0~00~ o ~ ~0~000~ · · . · · . 0 000000~ 0000~ o~ ~~o~ · H~HH~HO o o o · c~ o r~ · o o u~ o ¢q 6'4 · ~° 0006*4 · , , ~0 OU'J 0 ~ O~ ~H © ~-~ H 0 © 0 H C) H 0 o~ o o o o · -4 ,-4 ¢q 6'4 o o oooooo oooooo oo 0 0 o o o o o o · o o o o O0 000 H H _¢.-~ ~0 oo~ O0 O0 0 000000 0 · 0~0000 0 ~ ~ 0 ~ O~ ~ ~ 0 00~00~ ~ ~ · . 00~000 0 AGENDA SUMMARY ITEM NO.' 6t~ DATE: May 19, 2004 REPORT SUBJECT: AUTHORIZATION TO RENEW CONTRACT WITH THE SALVATION ARMY TO PROVIDE PROFESSIONAL SERVICES FOR UKIAH C.A.R.E.S. PROGRAM Ukiah C.A.R.E.S. (City Assistance for Relief through _Energy Support) is the City sponsored program that has provided financial assistance to customers' electric bills since the inception of the program in October 1998. Assistance through the Public Benefits Fund provides monetary relief to Iow and moderate-income households for the electric portion of their City utility bills. Once determined income eligible, a household can receive relief in the form of a monthly discount and temporary emergency assistance. The City of Ukiah has contracted with the Salvation Army office since 1998 to determine eligibility for the Ukiah C.A.R.E.S. program that provides these benefits for approximately 600 to 800 of the City's 6,000 residential households per year. The process for a potential recipient is simple. City customers can easily be pre- qualified for relief by making a short phone call to the Salvation Army office. The staff is then able to request that the customer come into the office, confidentially interview them regarding their circumstances, process all of the necessary paperwork, and confirm to the City of Ukiah the customers' eligibility by fax. City staff has experienced an excellent and cooperative working relationship with the Salvation Army staff and recommends that this relationship continue. The three-year extension will be at the same compensation rate as specified in the current contract, which is effective through this August 31st. Staff recommends the City of Ukiah renew the contract with Salvation Army to provide these professional services for the Ukiah C.A.R.E.S. program. RECOMMENDED ACTION: Authorize the City Manager to execute contract with the Salvation Army to continue to provide professional services for the Ukiah C.A.R.E.S. program. ALTERNATIVE POLICY OPTION' 1' Direct staff to modify contract and authorize the City Manager to sign revised document. 2: Direct staff to research alternate sources of providing services of determining eligibility. Citizen Advised: Requested by: Prepared by: Coordinated with' Attachments: Salvation Army N/A Patsy Archibald, Customer Service Supervisor ~ / Candace Horsley, City Manager 1' Professional Services Contract 2: Ukiah C.A.R.E.S. Income Eligibility Guidelines for 2004 3: Ukiah C.A.R.E.S. Guidelines and exceptions for eligibility APPROVED". Candace Horsley, City~anager PA:agendasalvarmy.mw,04 PROFESSIONAL SERVICES CONTRACT This Agreement is made and entered in Ukiah, California, on September 1, 2004, by and between the Salvation Army ("Contractor"), and the City of Ukiah ("Ukiah"), a general law municipal global corporation. 1. SERVICES PROVIDED BY CONTRACTOR. Contractor shall provide the services as specified in the attached Program Descriptions, which are identified as Attachment #1 to this Agreement and incorporated herein by reference. If any provision of this Agreement and the Program Descriptions are inconsistent or conflict the provisions of the Agreement shall prevail: 1.1 Contractor shall provide the following services for the duration of this Agreement: a. b. Under the guidelines listed in Attachment #1, as they are written or revised by the City of Ukiah, determine the eligibility for The Emergency Low Income Assistance and Senior Citizen Low Income Assistance Programs offered by the City's Public Utilities Department. Eligibility determination shall include: i. Interview applicants for City of Ukiah Low Income Assistance Programs ii. Require verification of eligibility including but not limited to income of household, occupancy, age of eligible seniors, documented evidence of any exception to guidelines. Maintain records of all applicants regardless of their eligibility Submit to City of Ukiah, written approval of eligible applicants Submit to City of Ukiah, a summary of all applicants quarterly. i. Summary of all applicants shall include a brief reason for rejection of assistance to facilitate the possible development of future additional programs, or expansion of the current Assistance Programs. 1.2 Ukiah shall have the right at all reasonable times on reasonable notice to Contractor to audit its books, records and accounts pertaining to the City of Ukiah Low Income Assistance programs. Contractor shall maintain financial records sufficient according to generally accepted accounting principles to permit an accurate assessment of its finances and transactions. It shall maintain these records in a location reasonably accessible to Ukiah and for a three (3) year period following each of the fiscal years that the records cover. 2. TIME OF PERFORMANCE. Contractor shall provide the services as requested by Ukiah in accordance with a schedule agreed upon as to each service requested. 3. TERM. The term of this Agreement shall cover the period, beginning on September 1,2004, and ending on August 31, 2007, unless extended by mutual written agreement of the parties or terminated as provided in paragraph 9. 4. COMPENSATION. Ukiah shall pay Contractor in accordance with the program budget, which is $35,000.00 for the life of this agreement and paid on a quarterly basis at a rate of $2,917.00. Compensation shall be prorated from the effective date of contract through September 30, 2004 at the rate of $972.00 per month and thereafter, quarterly payments will be made during the months of October, January, April and July until the termination of the contract. 5. METHOD OF PAYMENT. Billings and payments shall be made on a quarterly basis. 6. CONFIDENTIALITY. Contractor hereby agrees that it, and its officers, agents and employees will not disclose or make any other use of information about the business methods, operations, costs, proposals, budgets, and projections of Ukiah or of any other information of a confidential nature pertaining to Ukiah, without the prior written consent of the Finance Director. 7. INDEMNIFICATIONS AND INSURANCE. 7.1 Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents and employees from and against any claim, loss or damage, including the legal and other costs of defending against any claim of damage or loss by third parties, which rises out of the Contractor's performance under this Agreement, except for claims, losses or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees. 7.2 Insurance. Contractor shall provide to the City of Ukiah proof of valid liability insurance that meets City of Ukiah requirements. . OWNERSHIP AND RETURN OF DOCUMENTS AND EQUIPMENT. Upon termination of Contractor's services to Ukiah under this Agreement, Contractor agrees to return all written and other materials, which are not matters of public record, and equipment, furnished to it by Ukiah. Any documents, excluding curriculum materials, created by Contractor as part of providing services under this Agreement shall be the property of Ukiah and shall be furnished to Ukiah upon request. 9. TERMINATION. This Agreement may only be terminated by Ukiah: 1) for breach of the agreement; 2) because funds are no longer available to pay Contractor for services provided under this Agreement; or 3) Ukiah has abandoned and does not wish to complete the project for which Contractor was retained. Ukiah shall notify Contractor of any alleged breach of the agreement and of the action required to cure the breach. If Contractor fails to cure the breach within the time specified in the notice, the Agreement shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the Agreement shall terminate on the date notice of termination is given. Ukiah shall pay the Contractor only for services performed and expenses incurred as of the effective termination date. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports, excluding curriculum materials, prepared by the Contractor under this Agreement shall, at the option of Ukiah, become its property and the Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages Ukiah may incur as a result of Contractor's breach of contract. Contractor shall have the right to terminate this Agreement on 60 days prior written notice to Ukiah. In the event of such termination, Ukiah shall be entitled to reimbursement for any excess payments for services or to private payments as appropriate. 10. MODIFICATION OF AGREEMENT. Ukiah may, from time to time, request changes in the scope of the services of the Contractor to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon by and between Ukiah and the Contractor, shall be incorporated in written amendments to this Agreement. To be effective, all such changes as referred to in this section must be agreed upon in writing by both parties to this Agreement. 11. ASSIGNMENT. The Contractor shall not assign any interest in this Agreement, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of Ukiah. Contractor shall also obtain Ukiah's prior written approval of any significant changes in Contractor's or employees who provide services under this Agreement or whose services affect its performance under this Agreement. 12. APPLICATION OF LAWS. The parties hereby agree that all applicable Federal, State and local rules, regulations and guidelines not written into this Agreement shall hereby prevail during the period of this Agreement. 13. INDEPENDENT CONTRACTOR. It is the express intention of the parties hereto that Contractor is an independent contractor and not an employee, joint venturer, or partner of Ukiah for any purpose whatsoever. Ukiah shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Contractor under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in Ukiah have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and Ukiah. Contractor shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for its employees. Contractor agrees to indemnify and hold Ukiah and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Contractor, including the legal costs associated with defending against any audit, claim, demand or law suit. Contractor warrants and represents that it is a properly licensed organization with a substantial investment in its business and that it maintains its own offices and staff, which it will use in performing under this Agreement. 14. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any legal action concerning this Agreement must be filed and litigated in the proper court in Mendocino County. 15. SEVERABILITY. If any provision of the Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way. 16. INTEGRATION. This Agreement contains the entire agreement amount the parties and supersedes all prior and contemporaneous oral and written agreements, understandings, and representations among the parties. No amendments to this Agreement shall be binding unless executed in writing by all of the parties. 17. WAIVER. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute a waiver of any other provision, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver. 18. NOTICES. Whenever notice, payment or other communication is required or permitted under this Agreement it shall be deemed to have been given when personally delivered or when deposited in the United States mail with proper first class postage affixed thereto and addressed as follows: CONTRACTOR Salvation Army 714 S. State St. Ukiah, CA 95482 UKIAH Finance Dept., Billing & Collection Div. City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 19. PARAGRAPH HEADINGS. The paragraph headings contained herein are for convenience and reference only and are not intended to define or limit the scope of this agreement. 20. DUPLICATE ORIGINALS. This Agreement may be executed in one or more duplicate originals bearing the original signature of both parties and when so executed any such duplicate original shall be admissible as proof of the existence and terms of the Agreement between the parties. WHEREFORE, the parties have entered this Agreement on the date first written above. CONTRACTOR UKIAH By: By: Title: Title: Candace Horsley City Manager MVVD: PA, SalvationArm yagreem entO4renewal ATTACHMENT '.~-~ · Ukta S. City Assis~~ief through Energy Support sponsored by City of Ukiah. Administered by the Salvation Army. UKIAH C.A.R.E.S. PROGRAM (Temporary Emergency Assistance, Senior Discounts, Non-Senior Discounts) INCOME GUIDELINES JULY 1, 2003 THROUGH JUNE 30, 2004 Income considered for eligibility is MONTHLY OR ANNUAL NET INCOME (gross income minus mandatory taxes and rental expense) NET INCOME ~ 160% of FPIG NUMBER OF PEOPLE LIVING IN HOUSEHOLD 100 % of Annual Federal Poverty Income Guidelines Ukiah C.A.R.E.S* 160% of Annual Federal Poverty Income Guidelines C.A.R.E.S.C.A.R.E.S. MONTHLY ANNUAL INCOME ~ 160% INCOME ~ 160% of Federal Poverty of Federal Poverty 1-2 Persons $12,120 $1,616 **Example of Net Income plus 25% taxes & $700 rent Monthly / Annual $19,392 $2,720 / $32,640 3 Persons $15,260 $2,035 $24,416 $3,243 / $38,920 4 Persons $18,400 $2,453 $29,440 $3,767 / $45,200 5 Persons $21,540 $2,872 $34,464 $4,290 / $51,480 6 Persons $24,680 $3,291 $39,488 $4,813 / $57,760 7 Persons $27,820 $3,709 $44,512 8 Persons $30,960 $4,128 $49,536 9 Persons $34,100 $4,547 $54,560 10 Persons $37,240 $4,965 $59,584 $5,337 / $64,040 $5,860 / $70,320 $6,383 / $76,600 $6,907 / $82,880 C.A.R.E.S. amounts represent 160% of Federal Poverty Income Guidelines. Examples are meant to represent a POSSIBLE NET INCOME to compare to the 160% FPIG amounts for determining eligibility to the program. Figures may change based on the household's level of withholding, number of exemptions claimed, single or married status and amount of rental expense. Over 10 people add $5,028 annually or $419 monthly for each additional person per household. Eligibility is determined by The Salvation Army * 714 S. State St., Ukiah, CA 95482 * (707) 468-9577 Unia .E.S. ATTACHMENT ,.~ . Energy Support sponsored by City of Ukiah. ~ldministered by the Salvation ~4rmy. Ukiah C.A.R.E.S. Guidelines (effective October 15, 2003) The City of Ukiah C.A.R.E.S. Temporary Emergency Assistance and Monthly Discount Rates are not entitlement programs. Assistance will be available only as long as there is funding and applicants are deemed eligible through the Salvation Army's office at: 714 S. State St., Ukiah, CA 95482, (707) 468- 9577. The assistance for all Ukiah C.A.R.E.S. programs applies to City of Ukiah residential electric charqes only. EMERGENCY ASSISTANCE PROGRAM A City of Ukiah utility customer can receive up to $350 maximum each twelve-month period (whichever comes first*). The non-electric portion of the household's utility bill must be paid prior to receiving the Emergency Assistance benefit. *If a customer's electric charges do not equal or exceed $350- at the time of the first eligibility period, they may re-apply and become eligible for the remaining balance of the maximum benefit before the end of the twelve-month period. For example, if a customer is eligible to receive emergency funds in the amount of $160- in January and has emergency needs in August of that same year, they may re-apply for a benefit of $190- as long as they meet the eligibility guidelines. The following set of circumstances may be taken into consideration to allow for energy assistance as exceptions to the guidelines. 1. An ENERGY EMERGENCY must be present (applicant has received a Delinquent or Notice of Termination with disconnection of power eminent and as a result of income and assets is unable to pay his/her electric bill in installments), a. Exceptions to this guideline include: i. Unexpected repair or replacement of water heater/refrigerator or heater that created an unusually high electric bill is present. ii. This customer could qualify for assistance without being on a Delinquent or Notice of Termination. . Applicant is unable to complete direct payment amortization to the City of Ukiah. It is possible and acceptable that a customer will contact TSA (The Salvation Army) prior to attempting payment arrangements with City of Ukiah Customer Service Department. . a. b. Applicant must provide acceptable evidence that net household income (after tax, take home pay) must meet 160% of the current Federal Poverty Income Guidelines. Applicant must provide verification of at least two (2) pav periods prior to the date of application. Proof of income includes but is not limited to: i. Pay Stub ii. Award Letter iii. Copy of Federal Tax Return Page 1 ~.R.E.S. Program Guidelines (Cont'd) . ac b, co Household income and available assets must be insufficient to pay the electric charges after consideration of deductible expenses. Household income means all money (including instruments readily converted to money such as, but not limited to, stocks, bonds, stock options, certificates of deposit, whole life insurance policies) received or expected within the calendar year, and any other benefits available to meet living expenses. Assets mean any tangible or intangible property readily convertible to cash and available to any household members. Deductible expenses means: Mandatory (taxes) amounts withheld from wages or other income Shelter Costs . 1 al Applicant must not be residing in subsidized housing (Section 8, HUD, RCHDC, CDC, or FmHa). a. Exception - the applicant could qualify if: All other criteria are met and circumstances like temporary loss or delay of income is present. b. Immediate family emergency is present such as: i. Verification of responsibility of funeral expenses ii. Verification of unexpected medical expenses not covered by insurance iii. Unexpected repair of major household appliance or vehicle required for employment No alternative assistance is available a. Exception - If applicant has applied for HEAP but funds have not yet been promised to the City of Ukiah, The Salvation Army may assist in their normal manner and determine eligibility for the applicants' energy emergency. b. If applicant has applied and qualified for ECIP, funds would be forthcoming and City staff will hold the customer's account. TSA (The Salvation Army) shall delay determination of eligibility for a 6-month period after the application date of ECIP. c. Exception - If the total net income (after tax-take home pay) of the household normally exceeds the FPIG standard, but extenuating circumstances are present, TSA (The Salvation Army) may determine a household eligible for assistance upon verification of the following items including but not limited to: i. Temporary Loss of Employment/Income of Primary and/or Secondary Wage Earner ii. Unexpected, uncovered Medical Expenses iii. Unexpected Funeral Expenses iv. Temporary Disability v. Unexpected water heater/refrigerator/heater or other major household repair or replacement is present. Applicant must possess insufficient cash assets No Exceptions to this guideline is allowed A plan to pay their future energy bills must be completed No Exceptions to this guideline is allowed Page 2 UkJ~h C.A.R.E.S. Program Guidelines (Cont'd) SENIOR CITIZEN DISCOUNT RATE PROGRAM This Benefit provides up to a $30 monthly credit - savings of up to $360.00 per year Applicant must be 62 years or older. a. Identification validating date of birth is required such as: i. Drivers License ii. Birth Certificate iii. Medicare Card validating Birth Date No exceptions to this guideline a Applicant must provide verification of annual net household income (after tax, take home pay) on a calendar year basis for all household members. a. Applicant must provide verification of annual income prior to the date of application. b. Proof of income includes but is not limited to: i. Pay Stub, if produced for one month amount will be multiplied by 12 to determine annual income. ii. Award Letter iii. Copy of Federal Tax Return No exceptions to this guideline 3. The total household income must meet 160% of the current Federal Poverty Income Guidelines after consideration of deductible expenses. a. Household income means all money (including instruments readily converted to money such as, but not limited to, stocks, bonds, stock options, certificates of deposit, whole life insurance policies) received or expected within the calendar year, and any other benefits available to meet living expenses. b. Assets mean any tangible or intangible property readily convertible to cash and available to any household members. c. Deductible expenses means: i. Mandatory (taxes) amounts withheld from wages or other income ii. Shelter Costs No exceptions to this guideline 4. Utility services must be in the eligible senior citizen's name. No exceptions to this guideline 5. Eligibility must be renewed each twelve month period No exceptions to this guideline PA:careguidelines Oct2003 Page 3 ITEM NO. 6c DATE' MAY 19, 2004 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF ORDINANCE AMENDING UKIAH CITY CODE SECTION 2053, EMERGENCY RESPONSE COST RECOVERY At its May 5th meeting, the City Council unanimously introduced the ordinance amending Ukiah City Code section 2053 pertaining to emergency response cost recovery. The ordinance is presented here for adoption by the Council. RECOMMENDED ACTION: 1 ) Adopt Ordinance Amending Ukiah City Code Section 2053, Emergency Response Cost Recovery. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine ordinance must be revised, do not adopt, and remand to Staff with direction. Citizen Advised' N/A Requested by: Prepared by: Coordinated with: Attachments: Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Ordinance to be adopted, pages 1-2. APPROVED:' ,.,~3 ~"~--~'-~ %,,~'""~'~--. Candace Horsley, City ~nager mfh:asrcc04 0519EmergCostRecAdopt ORDINANCE NO. ATTACHMENT~- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 2053 OF THE UKIAH CITY CODE PERTAINING TO THE RECOVERY OF EMERGENCY RESPONSE COSTS FROM INTOXICATED DRIVERS The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Section 2053 in Chapter 13 of Division 1 of the Ukiah City Code is amended to read as follows: 2053: RECOVERY OF RESPONSE COSTS FROM INTOXICATED DRIVERS' Any person who is under the influence of an alcoholic beverage or any drug, or the combined influence of an alcoholic beverage and any drug, and as a result operates a motor vehicle negligently or in a willfully wrongful manner, shall be liable for the expense of an emergency response by the City to an incident caused by that person's operation of the vehicle. A. "An emergency response", as used herein and in article 8, chapter 1, part 1, division 2 of the Government Code (commencing with section 53150), means any response by the City's Fire or Police Departments to an incident caused by a driver operating a vehicle under the influence of alcohol and/or drugs, including a response by an emergency vehicle, such as, but not limited to, a police car, fire truck or ambulance. B, Co D. "Incident" means an accident or other emergency, involving one or more vehicles and actual or imminent property damage or personal injury, including death. "Expense of an emergency response", as used herein, means reasonable costs incurred by City departments in making an emergency response, including the salaries and associated overhead of providing police, firefighting, rescue and/or emergency medical services during the response, a reasonable charge for the cost of emergency vehicles used during the response, and the cost of any consumable supplies used during the response. For purposes of this Section, a person is under the influence of an alcoholic beverage or any drug, or the combined influence of an alcoholic beverage and any drug, when as a result of drinking an alcoholic beverage or using a drug, or both, his or her physical or mental abilities are impaired to a degree that he or she no longer has the ability to operate a motor vehicle with the caution characteristic of a sober person of ordinary prudence under the same or similar circumstances. For purposes of this Section, the presumptions described in sections 23152 and 23155 of the Vehicle Code shall apply. E. In no event shall one person's liability for an emergency response exceed one thousand five hundred dollars ($1,500.00). However, if two (2) or more persons have liability under this Section for the expense of a single emergency response, their combined liability may exceed one thousand five hundred dollars ($1,500.00). Ordinance No. Page 1 of 1 AGENDA ITEM NO: ~,~ MEETING DATE: May 19, 2004 SUMMARY REPORT SUBJECT: APPROVAL OF CONTRACT ADDENDUM WITH ClTYGATE ASSOCIATES FOR CONTINUED PERFORMANCE OF DEVELOPING AN ANNEXATION STRATEGY AND NEGOTIATIONS The City Council awarded a contract for consultant services in June 2003 to Citygate for developing a strategy for annexation and a tax exchange agreement. Citygate has reached its contract funding limit for services under the initial agreement that included researching property and sales tax data within the City limits and surrounding boundaries, holding a Council workshop regarding annexation strategy and procedures, and meeting with Council sub-committee members to discuss a strategy for future annexations. The services outlined in the contract addendum would assist the City with negotiations of an annexation revenue sharing and tax sharing agreement with Mendocino County. The project would include three onsite negotiation sessions using the services of Mr. Braitman, who is well qualified in the issues of annexation and negotiating mutual agreements. Mr. Braitman would meet with the subcommittee to develop the final strategy and philosophy on annexation, with the County CEO and then with the City and County subcommittee council and board members to discuss a strategy and possible tax agreement. Negotiating sessions would be billed at $3,250.00 per session, which would include all of Mr. Braitman's fees and expenses. Citygate staff would provide research, logistical, administration and clerical support at an additional expense, if required. Staff is recommending approval of the addendum as specified in the attachments. RECOMMENDED ACTION: Approve contract addendum with Citygate Associates ALTERNATIVE COUNCIL POLICY OPTIONS: Discuss proposal from Citygate and provide alternate direction to staff. Citizens Advised: Reviewed by: Prepared by: Coordinated with: Attachments: N/A David Rapport, City Attorney Candace Horsley, City Manager N/A 1. Proposal from Citygate Associates dated May 6, 2004 2. Addendum to contract Approved: Candace Horsley, O~ty Manager 4:C, AN/ASR.CitygateProposal.051904 / I 705 GoM Lakf: Dliv~:. Suit,; i00 I Fc, lscun. CA 95630 I PH 916-355-15185 May6,2004 Ms. Candace Horsley City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 ~ ,I'TACHMENT_ / FAX 91,5-355-1390 RE: PROPOSAL TO ASSIST UKIAH WITH THE NEGOTIATION OF AN ANNEXATION REVENUE SHARING AND TAX EXCHANGE AGREEMENT WITH MENDOCINO COUNTY Dear Ms. Horsley: Citygate Associates, LLC is pleased to present this proposal to assist the City of Ukiah with the negotiation of an annexation revenue sharing and tax exchange agreement with the County of Mendocino. This proposal is a follow-on service to our original project to develop a strategy for annexation revenue sharing and a successful tax exchange agreement, which is now completed. Our proposal is organized as follows: Overview of the Project Project Scope and Objectives Project Team Project Schedule and Fees. Since this proposal is a continuation of Citygate's services involving the same project personnel, we have not enclosed our firm qualifications or resumes with this letter. OVERVIEW OF THE PROJECT The City of Ukiah has requested C itygate's assistance to negotiate an annexation revenue sharing and tax exchange agreement with Mendocino County, in order to implement the findings and policies surrounding the topic of annexations that were developed during our initial project. Robert Braitman would take the lead role during the on-site negotiations with the County. He would be supported by Citygate staff, which would provide research, logistical, administrative and clerical support to Mr. Braitman and the City of Ukiah. PROJECT SCOPE AND OBJECTIVE The scope of the project includes up to three discrete on-site negotiating sessions. Each session involves a budget for Mr. Braitman of 10 hours for on-site work and travel, 4 hours of off-site CITYGATE ASSOCIATES, LLC IS PROUD TO BE A CORPORATE SPONSOR OF THE LEAGUE OF CALIFORNIA CITIES. Ms. Horsley May 6, 2004 Page 2 preparation time, and 2 hours of off-site follow-up and the preparation of a written summary for Ukiah. Citygate staff will remain available to conduct research and analysis as requested by Mr. Braitman, as well as administrative and clerical support required by the project. Citygate's staff time will be billed at its standard hourly rates as it is incurred. PROJECT TEAM Citygate Associates staffs its consulting projects with senior consultants who have extensive practitioner experience. For this project, we have assembled a team that includes two senior consultants, along with data collection and research support. Below, we list each consultant by name and the role each will fulfill in the execution of this project. Full resumes for the principal consultants have previously been provided to the City of Ukiah. Mr. David C. DeRoos, CMC, President of Citygate Associates and Project Director, has over 20 years experience as a consultant to local government, preceded by 5 years as an assistant to the City Administrator. He is the former Deputy Director of the California Redevelopment Association, and has extensive professional knowledge and experience in community and economic development..lis the Project Director, he will ensure that the resources of the firm are dedicated to successfully completing the project on time and budget, and ensure that all work products meet Citygate 's standard of quality, and the expectations of the City of Ukiah. Mr. Robert Braitman, Project Manager, is a Principal with Braitman and Associates, a firm that provides governmental organization, jurisdictional relations and fiscal analysis. Mr. Braitman has 34 years of experience as a local government administrator in budgeting, local government reorganizations, land use planning and regulation, including more than eleven years of professional consulting experience performing and implementing reviews of local government agencies and functions. Mr. Braitman will be the Lead Consultant on this project, and will provide the on-site and off-site negotiation support to the City of Ukiah. Ms. Lois Standley, Project Consultant, is the former Auditor for Del None County, and is Citygate's Financial Services Manager. Ms. Standley will conduct the necessary research and analysis to support the City's negotiations, under the direction of Mr. Braitman. PROJECT SCHEDULE AND FEES The tasks of Citygate's proposal involve a definitive scope and deliverables, and are therefore budgeted on a fixed price basis. Each negotiating session will be budgeted and billed on a task completion basis. We have estimated the necessary number of Robert Braitman's hours required to conduct each on-site negotiating session, the related on-site activities to support and facilitate the negotiations, and the necessary off-site preparation efforts. Up to three negotiating sessions are proposed, and include all of Robert Braitman's fees anticipated with each negotiating session. Each negotiating session will be billed at $3,250, inclusive of ali of Mr. Braitman's fees. Citygate staff time and travel expenses will be billed in addition to this amount as incurred. We request payment within 30 days of invoicing. We are available to initiate this project upon approval of our proposal by the City. We would be available to start the project in May 2004. Ms. Horsley May 6, 2004 Page 3 I appreciate the opportunity to present this proposal. Please feel free to call me at (916) 355-1385 extension 101 should you have any questions concerning this letter. Sincerely, David C. DeRoos, MPA, CMC President cc: Robert Braitman May 20, 2004 Department of Health and Human Services Substance Abuse and Mental Health Administration (SAMHSA) 5600 Fishers Lane Rockville, Maryland 20857 ^~^CI-IMENT[ Re: Mendocino County Homeless Treatment Grant Proposal Greetings, The City Council of the City of Ukiah, California, supports the Department of Social Services' homeless treatment grant proposal to SAMHSA on behalf of the local continuum of care to end homelessness. The City of Ukiah is a member of the county partnership, the Homeless Services Planning Group (HSPG) and has been involved in supporting shelter and service activities for the area's homeless families and individuals for many years. In late May the Ford Street Project, a community based organization located in Ukiah, will open a 64 bed shelter for homeless families and individuals. The shelter project began in 1997 and the City has been a partner in the project since its inception. It is clear that one of the primary unmet services needs of the homeless in Mendocino County is dual diagnosis treatment for those with mental illness and serious substance abuse problems. Ford Street and the Ukiah Community Center have long histories of housing, treating, and serving the area's homeless. Funding this grant proposal would fill a major gap in the current system of care for homeless adults. Sincerely, Eric Larson Mayor mfh:letters04 0520DSSSupport Mendocino County Department of Social Services Alison Glassey, Director Adult Services Public Administrator Public Guardian/Conservator 747 South State Street · PO Box 839 · Ukiah · California · 95482 · (707) 463-7957 · FAX (707) 463:7979 April 27, 2004 Edc Larson, City of Ukiah Mayor City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 ^TT^CHaENi' ~.~... Re: Request for City Council Letter of Support for Homeless Treatment Grant Application to' the Federal Substance Abuse and Mental Health Services Administration (SAMHSA) Dear Mayor Larson: ~,, ~ tC_. i On behalf of the Homeless Services Planning Group (HSPG) and the County Department of Social Services (MCDSS), I request a letter of support from the Ukiah City Council to be included in an MCDSS grant application to SAMHSA for a five-year treatment program to serve homeless adults with co-occurring mental and substance abuse disorders. Two thirds of the proposed treatment program, if funded, will be based at the Ford Street Project (FSP) and the Ukiah Community Center (UCC) in Ukiah (the FSP Coast Community Center would manage a smaller version of the treatment program in Fort Bragg). Currently, out of 78 adult client participants of the Supportive Housing Program (SHP) in Ukiah, them are 31 diagnosed with these co-occurring disorders, (i.e. 40%). Ford Street Project's SHP program and the County Mental Health Department provide a 'dual diagnosis support group" .for homeless adults with co-occurring disorders and have since 1995; however, a state-of-the-art dual diagnosis treatment program has never existed in the county. The grant proposal under development would proVide intensive case management (from UCC) and an integrated dual diagnosis treatment program for residents of the new Buddy Eller Center homeless shelter, and other SHP participants with these disorders. i have attached an outline of the grant proposal, which will be submitted to SAMHSA on May 21st, .and a draft letter of support, for your convenience. Thank you on behalf of MCDSS, the Department of Mental Health, Ford Street Project, Ukiah Community Center and the homeless individuals that will be served by this program, if funded. As an aside and for all those concemed, I assure the members of the City Council that ali staff hired under this grant will be paid a "living wage". Sincerely, {~~-~ ~ [o'~~ Ramona Ansolabehem Housing Coordinator CC: Candace Horsley, City Manager Alison Glassey, Director le w 4, SAMHASA HOMELESS TREATMENT GRANT Grant issued by the Federal Department of Health and Human Services Substance Abuse and Mental Health Administration. Department of Social Services (MCDSS) grantee on behalf of: ~ Ford Street Project (lead treatment agency) ~ Ukiah Community Center (case management agency) ~ Department of Mental Health (Clinical oversight and training) r~ County Alcohol and other Drug Programs (AODP) (training) Maximum Award: $400,000 for five years. SAMHSA hopes'to make 35 awards in the 2004 competition. We are asking for approximately $380,000 a year for 5 years. Two thirds of the funding would be applied in Ukiah and one-third in Fort Bragg. Justification: It is estimated that they are 600,000 people homeless on any given night in the U.S.A. Persons with substance abuse disorders have an elevated risk for homelessness and for being homeless for long periods. Persons who are homeless have an elevated dsk fo~ infectious diseases associated with substance abuse, i.e., HIV/AIDS and hepatitis. One half of homeless adults have histories of alcohol dependence and one- third have histories of drug abuse. 20- 25 % of homeless adults have lifetime histories of serious mental illness. Between 10 - 20% have a co-occurring substance abuse and mental health disorder. Planned Project: If funded, this project would provide an integrated dual diagnosis treatment program provided by a clinical team co-located at UCC and the Ford Street Project in Ukiah. The team would consist of 1.5 FTE~ Case managers at UCC, 1.5 F.T.E. certified alcohol/drug counselors with special training in integrated dual diagnosis treatment at Ford Street Project, and a .8 F.T.E. clinician, also at Ford Street. The clinician would be.licensed and would provide diagnostics to program applicants, as well as clinical supervision to the counselors and Case managers. It is expected that most applicants to the program would be from the Buddy Eller Center homeless shelter. In addition, one of the project objectives is that 50% of those enrolled in the program will fit the HUD definition of "chronically homeless''2. Of this year's 289 winter shelter residents, 125 self. reported they fit the HUD definition of "chronically homeless" (43%). 6. This program would include an outside evaluator. It is projected that the program would serve approximately 40 - 50 homeless people a year. The primary program goal is to assist homeless achieve and maintain residential stability. ~ F.T.E. Full Time Equivalency 2 Chronically homeless: an unaccompanied homeless individual with a disabling condition who has been continuously homeless for a year or more, or has had at least four episodes of homelessness in the last three years. ITEM NO. 8a DATE: May 19, 2004 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF ORDINANCE AMENDING UKIAH CITY CODE SECTIONS 1151 AND 1152 GOVERNING THE APPOINTMENT AND TERM OF OFFICE FOR MEMBERS OF THE CITY PLANNING COMMISSION This matter was originally considered at the City Council's May 5 meeting. Attached is a revised ordinance amending Ukiah City Code ("UCC") Sections 1151 and 1152, which is intended to incorporate the changes discussed by the City Council during the May 5 meeting. The City Council had requested an ordinance amending the method for appointing members to the City's Planning Commission to allow each member of the City Council, including the Mayor, to select one member of the Planning Commission. The terms of office for each Commissioner would coincide with the term of office for the Council member who nominated him or her. The prior version of the ordinance required approval of the individual nominations by a majodty vote of the City Council The attached revised ordinance eliminates the approval requirement for of the selection by individual council members, providing, instead, that each Council member appoints one member to the Planning Commission. [Continued to page 2] RECOMMENDED ACTION: Adopt motion to introduce ordinance by title only and follow with motion to introduce ordinance, after City Clerk reads its title. ALTERNATIVE COUNCIL POLICY OPTIONS: Refuse to introduce ordinance or adopt an ordinance with different provisions. Citizen Advised: N/A Requested by: City Council Prepared by: David J. Rapport, City Attorney Coordinated with:Candace Horsley, City Manager Attachments: 1. Proposed Ordinance AP PROVE D~(~~. Candace Horsley, C~,Manager 4:~ASR.P~nnlngC~.051904 [Continued from page 1] Section 3 of the revised ordinance also contains a transition provision. Under that provision, the current members of the Planning Commission will all remain in office until January 1,2005, at which time their terms of office will end. Each City Council member will appoint his or her commissioner, whose term will begin January 2 and will coincide with the term of the appointing Council member. If a vacancy occurs on the Planning Commission before January 1 (due to a resignation or death, for example), the Council member, including the Mayor, with the most seniority on the Council will appoint a replacement who will serve until January 1. If more than one vacancy occurs prior to January 1, each such vacancy would be filed in the same manner by the other Council members in order of their seniority on the Council. A Council member could reappoint any such commissioner for a full term after January 1. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTIONS 1151 and 1152 OF THE UKIAH CITY CODE CONCERNING THE APPOINTMENT OF COMMISSIONERS TO THE PLANNING COMMISSION AND THEIR TERMS OF OFFICE. The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Sections 1151 and 1152 in Article 4, Chapter 4 of Division I of the Ukiah City Code are amended to read as follows: § 1151: MEMBERS; APPOINTMENT: Said Commission shall consist of five (5) members who shall be residents of the City. Each member of the City Council, including each newly elected or appointed City Council member, shall appoint one Commissioner. A new City Council member selected to fill a vacancy on the Council and serve out an unexpired term of office may replace the Commissioner appointed by that Council member's predecessor in office. If a Commissioner vacates his or her office before the expiration of his or her term of office, the appointing City Council member of that Commissioner shall appoint a replacement to serve the remainder of that Commissioner's term of office. If a City Council member fails to appoint a Commissioner within sixty (60) days after the vacancy occurs, a majority of the City Council shall fill the vacancy following the procedure used to appoint members to other City commissions and boards. § 1152: TERMS OF MEMBERS: A Commissioner's term of office shall coincide with the term of the City Council member, including the Mayor, who appointed that Commissioner. SECTION TWO This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah. SECTION THREE 2221 This Ordinance shall become effective thirty (30) days after adoption. Planning ORDINANCE NO. 1 8b ITEM NO. DATE: May 19, 2004 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF SITE FOR SKATEPARK DEVELOPMENT Due to ongoing property negotiations this item will be discussed in closed session prior to Council action. RECOMMENDED ACTION' After discussion in closed session, Council consider approval of the proposed site for skatepark development. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine approval of staff recommended site for skatepark development requires further consideration and remand to staff with direction. 2. Determine development of a skatepark is inappropriate at this time and do not approve. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Larry W. DeKnoblough, Community Services Director/.-/,uU Candace Horsley, City Manager None APPROVED: ~---(:'~~ ~ Candace Horsley, City Mak~ager LD/ZIP2 Skatepark051904.Asr AGENDA SUMMARY ITEM NO. DATE: REPORT 9b May 19, 2OO4 SUBJECT: AUTHORIZATION OF THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A PROFESSIONAL CONSULTING SERVICES AGREEMENT WITH OWEN ENGINEERING AND MANAGEMENT CONSULTANTS TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR CITY OF UKIAH'S WATER SYSTEM IMPROVEMENT PROJECT FOR AN AMOUNT NOT TO EXCEED $522,600 SUMMARY: The Public Utilities Department interviewed four consulting engineering firms that specialize in municipal water systems to solicit proposals to provide construction management services for Ukiah's $11 million Water System Improvement Project (WSIP). The Construction Manager (CM) serves as the primary point of contact for the administration of the construction contract, providing oversight and monitoring of the day-to-day construction activities, coordinating communications and facilitating problem solving between the Project Manager, contractor, design engineer, materials testing personnel, regulatory agencies, and the public. The CM assures that the work is properly inspected, reviewed and documented, tracks project construction costs, anticipates changes and related costs, and then assures that implementation of changes is completed in the most cost effective and timely manner. The CM monitors progress through analysis of the Critical Path Method schedule provided by the Contractor, analyzing whether delays are within or outside of the Contractor's control, and whether resulting costs are compensable or non compensable. The CM provides necessary information to the Project Manager in critical decision making matters. A team of five evaluators including representatives from the Public Works and Public' Utilities departments evaluated the proposals. The team reviewed and ranked each proposal based on evaluation criteria specified in the Request for Proposal document. (Continued on page 2) RECOMMENDED ACTION: Authorize the City Manager to negotiate and enter into a Professional Consulting Services Agreement with Owen Engineering & Management Consultants to provide construction management services for the City of Ukiah's Water System Improvement Project. ALTERNATIVE COUNCIL POLICY OPTIONS: 1) Determine a different firm is more qualified and select another consultant to perform the work, 2) Reject all proposals and provide direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: APPROVED: N/A Candace Horsley, City Manager Ann Burck, Project Engineer/Manager Candace Horsley, City Manager Table 1 - WSIP Construction Management Proposal Evaluation Candace Horsley, City Manager Page 2 May 19, 2004 AUTHORIZATION OF THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A PROFESSIONAL CONSULTING SERVICES AGREEMENT WITH OWEN ENGINEERING & MANAGEMENT CONSULTANTS TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR CITY OF UKIAH'S WATER SYSTEM IMPROVEMENT PROJECT FOR AN AMOUNT NOT TO EXCEED $522,600 The evaluation results for the four proposals, from Owen Engineering and Management Consultants (OEMC), Winzler & Kelly Consulting Engineers (VV&K), Coastland Civil Engineering (Coastland) and URS Corporation (URS), are shown in Table 1 (Attachment 1). OEMC received the highest evaluation score, 83.4 out of a possible 100 points. Their proposal had the highest number of inspection hours, the highest percentage of inspection hours to total project hours and the lowest average cost per hour. OEMC had the second lowest proposal cost estimate. The past projects listed as references in OEMC's proposal are very similar in size and scope to Ukiah's WSIP and include concrete water reservoirs, pump stations, water treatment plant upgrades and electronic supervisory control and data acquisition (SCADA) systems. The OEMC on-site construction inspector, currently living in San Francisco, would relocate to Ukiah for the duration of this project. Staff believes OEMC has the requisite experience and qualifications and offers the City the best value for construction management services for the WSIP. Therefore, Staff is recommending that the City Council authorize the City Manager to negotiate the final terms and enter into a contract with Owen Engineering and Management Consultants for the services outlined in the Request for Proposals Construction Management Services for the Water System Improvement Project. Copies of the recommended proposal from OEMC are available for City Council review. AGENDA SUMMARY ITEM NO. 9c DATE: May 19, 2004 REPORT SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING APPOINTMENT PROCESS AND TERMS FOR THE AIRPORT COMMISSION According to Ukiah Municipal Code Section 1101, the Ukiah Airport Commission shall consist of five members with three-year appointments and staggered terms. Staff has conducted extensive research of the Airport Commission appointments and terms of office, and has determined that an error regarding terms occurred sometime in 1996 after the Airport Commission membership was reduced from seven to five members. It has been determined that, with the exception of terms currently held by Commissioners Fowler and Beard, the sequence of terms expiring since that time were found to be in error, and subsequent appointments (terms) continued in that manner. Other than Commissioner Beard's term, one other term should expire in the year 2005. Listed below are the current Airport Commissioners and their terms of office: **Ken Fowler - Chairman Mark Ashiku Michael Whetzel James Mulheren **Bill Beard Date Appointed Term Expires 6/30/01 6/30/04 6/30/01 6/30/04 6/30/01 6/30/04 6/30/01 6/30/04 7/17/02 6/30/05 **Resident within the City's Sphere of Influence To correct this situation and return Commissioners to staggered terms, Staff recommends extending the term of one Commission member from 2004 to 2005, and directing the City Clerk to announce three terms available for appointment in June 2004 and solicit applications for Council consideration. The City Clerk's office contacted Commissioner Mulheren and he stated he would be moving out of the City limits soon and would not reapply for appointment to the Commission. Both Commissioners Ashiku and Whetzel indicated they would accept a one year extension by the City Council. RECOMMENDED ACTION: Discuss the Airport Commission term situation and review situation and direct staff regarding staggered terms and solicit applications for the vacancies. ALTERNATIVE COUNCIL POLICY OPTIONS: Provide other direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Airport Commission Marie Ulvila, City Clerk Candace Horsley, City Manager 1. Terms of Commissioners APPROVE~: .~andace H6rsley, City Manager ASR: Airport Commission Appointments June 2004 ITEM NO. 9d DATE: MAY 19, 2004 AGENDA SUMMARY REPORT SUBJECT: SET DATES AND TIMES FOR FISCAL YEAR 2004-2005 BUDGET HEARING Historically, the annual budget hearing has been conducted during the day in the last week of June to meet the adoption deadline of June 30. For the last two years the City's hearing has been completed in one day. The last week of June this year is Monday, June 28 through Wednesday June 30. This would place the Ukiah Valley Sanitation District meeting on the fifth, rather than the fourth, Wednesday of the month. The Redevelopment Agency hearing would be scheduled appropriately within this timeframe. Such timing will allow for the most up to date information regarding the State's budget activities to be incorporated into the City's budget. In the event significant external forces prevent adoption by June 30, action will be postponed for a short time to accommodate any changes which may be necessary. The Council should consider each member's calendar and set the City Council budget hearing time accordingly. In the previous years, the hearing commenced at 8:00 am on the first day. RECOMMENDED ACTION: 1) Set Tuesday, June 29, 8:00 am, as the date and time to commence the hearing for the 2004-2005 City of Ukiah Fiscal Year Budget. 2) Set Wednesday, June 30, 3:00 pm, as the date and time for the joint hearing with the Ukiah Valley Sanitation District to consider the 2004-2005 Fiscal Year Budget. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine other dates and times are more appropriate and set those as desired. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Candace Horsley, CityManager Michael F. Harris, Risk Manager/Budget Officer Gordon Elton, Director of Finance and Candace Horsley, City Manager None APPROVED: mfh:asrcc04 0519BUDSCH Candace Horsley, City'l~anager UKIAH REDEVELOPMENT AGENCY REGULAR MEETING CIVIC CENTER COUNCIL CHAMBERS 300 SEMINARY AVENUE May 19, 2O04 8:00 P.M.* 1. ROLL CALL 1 AUDIENCE COMMENTS ON NON-AGENDA ITEMS The Ukiah Redevelopment Agency welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. u 1 APPEAL PROCESS Persons who are dissatisfied with a decision of the Redevelopment Agency may have the right to a review of that decision by a court. The Agency has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety (90) days the time within which the decision of the City Boards and Agencies may be judicially challenged. APPROVAL OF MINUTES a. Budget Hearing Minutes of June 23, 2003 b. Regular Meeting of April 21,2004 1 w NEW BUSINESS a. Adoption of Resolution Expanding the Boundaries Along State Street For Fa(~ade Improvement Program COMMISSIONERS REPORTS EXECUTIVE DIRECTOR REPORTS CLOSED SESSION 9. ADJOURNMENT- Adjourn to 2003-2004 Budget Hearing *Or as soon as the meeting may be held in conjunction with the City Council meeting. 4a UKIAH REDEVELOPMENT AGENCY Special Meeting of June 23, 2003 The Ukiah Redevelopment Agency met in a Special Meeting on June 23, 2003, the notice for which had been legally noticed and posted, at 10:50 a.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Commissioners were present: Commissioners Rodin, Andersen, Smith, Baldwin, and Chairman Larson. Staff present: Community Services Director DeKnoblough, Finance D,imctor Elton, Deputy Director Harris, Executive Director Horsley, and Recordi,~~cretary Ulvila. 2. AUDIENCE COMMENTS ON -~.~"~ .... ,.~!~i~.~,~ No one came forward. ~'~ 3. PUBLIC HEARING- ~ AND ADOP~~OF FISCAL YEAR 2003-2004 BUDGET Public Hearing Opened: 10:52 a.m. A. OVERVIEW OF PROPO: i. Fund Summary ii. Debt Summary iii. Authorized Pers Finance Director El Fund, and tax incur additional the State inel to imple~ XECUTIVE DIRECTOR Debt Summary, General refinancing bonds and whether to He briefly discussed the possibility of :ities. Executi explain~ staff would return at a future date to prov' plan to prioritize projects for the Agency's and g of Agency funds. B. EW OF RE~.VELOPMENT FUND ACCOUNTS ,. .~.~,~=.=~==~d m, n,st~ve Execut,ve ~~or .~= Icy d~scussed the Summary of All Funds regarding expenditures f~~0-966, reviewed the Administrative Fund, and discussed Fund 150, Cont~bal Services. She also discussed the City Attorney's expenses with regard to Redevelopment. Councilmember Baldwin expressed the opinion that contractual services with the Chamber of Commerce should be discontinued, citing information provided in their monthly newsletter as partisan and anti labor. Councilmember Smith discussed the purpose of the City's contract with the Chamber of Commerce as well as the services it provides to the community. Ukiah Redevelopment Agency Budget Hearing June 23, 2003 Page 1 of 3 Councilmember Andersen discussed the possibility of a Request for Proposal (RFP) for the services to promote the City. Mr. Turner, 323 Jones Street, Ukiah, advised that party affiliation is not a concern to the Chamber and thought the Chamber is very useful to the City. Elizabeth Brazil, CEO of the Greater Ukiah Chamber of Commerce, discussed the Chamber's contract with the City to provide certain Chamber acts as a receptionist at the Conference the newsletter is generated by the statewide Ch; to all Chamber members, but does not necessar members. She went on to explain that as a of elected officials during the November 21 occurred with regard to the Chamber's er discuss the Chamber's effort to community. ~nesses and the Considerable discussion Chamber of Commerce, the allocations of funds are spent. with provid~ 4ces. In addition, the She explained that ~rce and is sent ct the views of all its endorsement e changes have went on to force in the City's contract with the City, and how the City's Tape 3a Councilmember undergrounding the contract wi' He also su Chamb~ aside $25,000 for g State Street. It was his opinion that should be terminated by the City. Is of Ukiah. It was desk the Ag leave $25,000 in budget but not ~cific purpose at this time. De ~ctor Harri~ expenditui He advi,, twice a year iscussed the Housing Fund with regard to revenue and that proposals for the housing program are sent out in the program. Discussion folk regard to the housing program, the first time home buyer program, as well as vouchers for the homeless program. A request was made for Staff to provide the Agency with a list of members of the Low and Moderate Income Housing Committee. Interest was expressed to consider a unique project that could be submitted to the Committee for consideration for use of the funds. iii. Capital Improvement Ukiah Redevelopment Agency Budget Hearing June 23, 2003 Page 2 of 3 UKIAH REDEVELOPMENT AGENCY Regular Meeting of April 21,2004 4b The Ukiah Redevelopment Agency met in regular session on April 21, 2004, the notice for which had been legally noticed and posted, at 10:55 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Commissioners were present: Rodin, Andersen, Smith, Baldwin, and Chairman Larson. Staff present: Finance Director Elton, Deputy Redevelopment Director Harris, Executive Director Horsley, City Attorney Rapport, and Record Ulvila. 2. AUDIENCE COMMENTS ON NON-AGENDA ITEl No one came forward to address the Agency. 3. APPEAL PROCESS Chairman Larson reviewed the appeal proce., 4. APPROVAL OF MINUTES 4a. Re_~ular Meeting Minutes of March 1 M/S Andersen/Smith approving the regular presented; carried by the followil call Smith, Baldwin, and Chairman Commissioner Rodin. ES: Nc inutes of March 17, 2004 as : Commissioners Andersen, ENT: None. ABSTAIN: 5. NEW BUSlNES~ 5a. Adoption of Sprin_~ Deputy Housing Advisory May so H, "Setaside All Dire~ Iocati Sei iside Funds~ 2003/04- Harris that the Low and Moderate Income application until its meeting in generated and evaluated prior to a ,. Staff c~)ncurs with the Committee actions, and ~solution authorizing $322,796 for the 2002/03 Spring M/S Funds, Rodin, None. ABSTAII Spring; Resolution 2004-02, Allocating Housing Setaside iied by the following roll call vote: AYES: Commissioners , and Chairman Larson. NOES: None. ABSENT: 5. NEW BUSIN 5b. Discussion of Palace Hotel and Possible Funding of an Appraisal Executive Director Horsley advised that the Agency has been contacted by several developers who are well funded and interested in the redevelopment of the Palace Hotel. The benefits of an appraisal are obvious for the potential buyers of the property, and even if there is no purchase by a private party, it is important for the Redevelopment Agency to know what an appropriate appraisal price would be for any future considerations by the Agency. Regular Ukiah Redevelopment Agency Meeting April 21,2004 Page 1 of 2 ITEM NO. ~a DATE: May 19, 2004 UKIAH REDEVELOPMENT AGENCY AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION EXPANDING THE BOUNDARIES ALONG STATE STREET FOR FACADE IMPROVEMENT PROGRAM Since 1992 the Ukiah Redevelopment Agency has offered a Facade Improvement Program, which provides financial assistance to building owners completing exterior architectural improvements to storefronts. The program provides matching funds up to 50% of the cost of improvements with a maximum funding of $10,000 per application. The purpose of the program is to eliminate physical and economic blight by leveraging private investment to upgrade the existing building stock and reduce vacancies by improving storefront appearance. The program was originally limited to the central core area of downtown properties, and has had significant success in prompting the improvement to numerous buildings along School, State, and Main Streets. In response to property and business owner requests in November 2000, the Agency expanded the Facade Program's boundaries on State Street, north to Magnolia Street and south to Talmage Road; and Main Street, north to Norton Street and south to Gobbi. (Continued on Page 2) RECOMMENDED ACTION: Adopt resolution expanding boundaries for Facade Improvement program along State Street. ALTERNATIVE AGENCY POLICY OPTIONS: 1. Determine expansion of boundaries is inappropriate at this time and remand to staff with direction. 2. Determine adoption of Resolution expanding boundaries is inapptopriate at this time and do not adopt. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachment: N/A N/A Larry W. DeKnoblough, Assistant Redevelopment Director Candace Horsley, Executive Director Proposed Resolution APPROVED: Cand~Ce-Ho~rsley, Ex'~cutive LD/ZIP2 FacadeBoundaries04.Asr. Rda Director Staff has recently received two requests to once again extend the boundaries at both the north and south ends of State Street. This expansion would extend the boundaries to the city limits along State Street. There are several aging strip centers and individual buildings constructed in the 1950s and 60s lacking in landscaping and physical character and are in need of architectural upgrades. These buildings serve as the visual entry to the commercial core of town. In addition, there have been funds available in the account at the end of each fiscal year since the program's expansion, which could have been used to renovate additional buildings if the program area were larger. Staff believes the expansion of the Facade Program to include the remaining commercial buildings along State Street is consistent with the intent of the Facade Program and is recommending adoption of the Resolution expanding the boundaries. DRAFT Attachment URA RESOLUTION NO. RESOLUTION OF THE UKIAH REDEVELOPMENT AGENCY AMENDING THE FACADE IMPROVEMENT PROGRAM WHEREAS, on September 2, 1992 the Ukiah Redevelopment Agency adopted Resolution No. 93-2 establishing the Facade Improvement Program; and WHEREAS, on November 15, 2000 the Redevelopment Agency expanded boundaries for the Facade Improvement Program; and WHEREAS, properties and structures requiring architectural and visual upgrades exist outside the current Facade Program boundaries but within the Redevelopment Project Area; and WHEREAS, it is consistent with the goals and objectives adopted in the Redevelopment Plan to expand the boundaries of the Facade Program in the pursuit of elimination of blight within the entire Redevelopment Project Area. NOW THEREFORE BE IT RESOLVED THAT the Redevelopment Agency Facade Improvement Program boundaries shall be expanded to include all properties fronting State Street. PASSED AND ADOPTED this 19th day of May 2004 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Attest: Eric Larson, Chairman Shannon Riley, Redevelopment Secretary