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HomeMy WebLinkAbout2004-05-05 Packet CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 May 5, 2004 6:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/PRESENTENATION a. Proclamation: Wildfire Awareness Week in Ukiah b. Proclamation: Walk & Roll Festival c. Presentation: Karin Wandrei with the Mendocino County Youth Project 4. APPROVAL OF MINUTES a. Regular Meeting Minutes of April 7, 2004 1 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City's Boards and Agencies may be judicially challenged. Sm a, b, c, d, e, CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. Report of Emergency Acquisition of One 400 AMP 480 Volt Service Entrance Panel with Meter Socket, Distribution Panel, and 2KVA Dry Transformer Report of Expenditure of One 125 HP Motor From GE Supply, in the Amount of $7,293.10 Report of Disposition of Surplus Materials, Used Equipment, and Supplies Approval of Administrative Assistant- Homeland Security as a Grant Funded Position for MESA within the City of Ukiah Approval of Budget Amendment to Purchase Three Portable Vehicle Covers and 18 Wildland Fire Shelters m AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. al UNFINISHED BUSINESS a. Consideration of Low Gap Park as Site for Development of a Skatepark 1 a, b, c, d. NEW BUSINESS Introduction of Ordinance Amending Ukiah City Code Section 2053, Emergency Response Cost Recovery Introduction of Ordinance Amending Ukiah City Code Sections 1151 and 1152 Governing the Appointment and Term of Office for Members of the City Planning Commission Selection of New Council Representative for the Sun House Guild Meetings Discussion and Possible Action Regarding Request From County of Mendocino For Support of Federal Legislative Program Funding Requests 10. COUNCIL REPORTS 11. CITY MANAGER/CITY CLERK REPORTS 12. CLOSED SESSION a. Government Code ~54956.9(a)~ Conference With Legal Counsel- Existin.q Liti_aation~ Dubray et aL v. Alameda County Superior Court Case No. 2002057128 13. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. PROCLA TPON WHEREAS, Cali[ornia's unique dry climate and topography lend themselves to ~41d[ire · ~ conditions; and WHEREAS, although wildfire plays a key role in ensuring the continued health o[ our naturM resources, environment and ecosystems, ir can also/~ave devastating d[ects on our communiries; and ~ · i an increased risk o£ [ire hazards; and WHEREAS, Cali[ornia's [ire agencies work to suppress [ires and support proactive, community, based d[orts to reduce [irex and WHEREAS, the California Fire Plan provides a ~amework for estabb'shing and maintaining local Fire Safe Councils to prepare communities for the [ire season; and WHEREAS, Wild[ire Awareness Week is an important opportunity [or Cali£ornia's [ire agencies and communities to reduce the risk o[ wildtiFe and [ire hazards, and increase public sa[ety and environmental health. NOW, THEREFORE, I, Eric Larson, Mayor o[ the City o[ UPa'ah, on behal[ o[ my [eIIow City Councilmembers, Phil Baldwin, Roy Smith, PauI Andersen, and Mari Rodin do hereby proclaim May 9~1~, 2004 as WILDFIRE AWARENESS WEEK IN UKIAH and urge ali residents to be active in UPa'ah's [ire sa[ety in preparation £or the upcoming [ire season by adhering to this year's theme o[ '~t's a Clear Choice': Date, May £ 2004 Eric Ladson, Mayor PROU/LA TI ON 3b WHEREAS, the City o£ UPa'afl is in the process of lmplementing irs Bio~cie and Pedestrian Master Planl and WHEREA~, riding a bicycle or walPd~g promotes a healthy mind and body and greatly ' reduces the anxieties o£ everyday lifel and WHEREAS, the amount o£ air pollution, traft~'c congestion, and noise can greatly be reduced by riding a bio~cie, walking~ or riding an MTA bus rather than using a pdvate automobiIe! and WHEREAS, thile use of bicycles for transportation is steadily growing in UPa'afl; and IgZHEREAS, twelve bicycles can be parked in the space occupied by one car and each person riding a bicycle, walM~g~ or riding an MTA bus [or business in UMafl will free up parM~g spaces for those who choose not to bicycle, walk, or ride an MTA bust and WHEREAS, bicycles are the most energy efficient form of transportation in helping to reduce our society's dependence on oil and fossil [uels~ and WttEREAS, bio~cie transportation is an integral part of the "multbmodal~ transportation system planned by federal, state, regional~ and local transportation government agenciesl and WHEREAS, tile Cali[ornla Bicycle Codia'on, the American Lung Association o[ California, and the California Department o[ Transportation (Caltrans) hare worked cooperatively with many public and private groups and individuals to promote bicycle commuting~, and WHEREAS, the month of May is 'California Clean AaY Month" as part o[ the American Lung Association o[ California's efforts to promote air quab'ty and National Bike Month to promote tile bicycIe as a means o[ transportation and recreatlon, and the festival coincides with the 10a Annual Cali£ornia Bike Commute Week. NO W, THEREFORE, I, EHc Larson, Mayor of the City of Upa'afl, on behalf of my fellow City Councilmembers, Phll Baldwin, Roy Smith, Paul Andersen, and Mari Rodin do hereby proclaim May 16~22, 2004, as WALK & ROLL FESTIVAL in the City of Upa'afl, and urge MI who are able to take advantage o/the benefits offered to thOse who ride a bicycle, walk, or ride an MTA bus to do so during this week and throughout the Date: MayS, 2004 Eric Imrson, Mayor ITEM NO. 3c DATE: May 5, 2004 AGENDA SUMMARY REPORT SUBJECT: PRESENTATION BY MENDOCINO COUNTY YOUTH PROJECT Karin Wandrei from the Mendocino County Youth Project (MCYP) will be attending the City Council meeting to make a presentation regarding the status of the agency. The MCYP was established in 1974 by a collaborative effort of the Probation Department and the County Office of Education (MCOE) as a special program to provide counseling, social work, and advocacy services to school age at-risk children, youth and their families. In 1992 it became a joint powers agency established by MCOE, school districts, and city governments (including the City of Ukiah). RECOMMENDED ACTION: Receive Presentation. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Karin Wandrei, Executive Director of Mendocino County Youth Project Sage Sangiacomo, Community Services Supervisor Candace Horsley, City Manager and Larry W. DeKnoblough, Community Services Director None APPROVED:' / C~ n d ~"'~'1~o rsley, C i'~flVI a ~ ag e r MEMO Agenda Item: 4a TO: FROM'. Honorable Mayor and City Councilmembers Deputy City Clerk Marie Ulvila ~//~.. SUBJECT: City Council Minutes: April 7, 2004 DATE: April 30, 2004 Due to my serving on Jury Duty, the draft minutes of the April 7, 2004 Council meeting are not complete. Every effort will be made to provide Council with a copy of the Draft minutes on Monday, May 3, 2004. Memos: CC040704 - minutes MINUTES OF THE UKIAH CITY COUNCIL REGULAR MEETING WEDNESDAY, APRIL 7, 2004 The Ukiah City Council met at a Regular Meeting on April 7, 2004, the notice for which had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Rodin, Andersen, Smith, Baldwin, and Mayor Larson. Staff present: Community Services Director Ds Risk Manager/Budget Officer Harris, City Manager Hors Operator Jamison, Interim Public Utilities Director Kenn Accounting Manager McCann, City Attorney Executive Assistant Riley, Community Services Director Stump, Police Chief Williams, and City Jlvila. Captain Dewey, Treatment Plant ~ociate Planner Lohse, 'port Manager Richey, giacomo, Planning 2. PLEDGE OF ALLEGIANCE Shannon Riley led the Pledge of Alle¢ 3. PROCLAMATIONS 3a. Workers Memorial in Mayor Larson read the Day in Ukiah in recognition of wo informed all residents of the valley Plaza on April 28 that i= the observe this special Ukiah: ~4 )04 as Workers Memorial disabled on the job and p.m. at Alex Thomas ~n in Mendocino County to Scoff Miller the Ukiah and in B 3b.N M Volu~ of Ukial CO ;k and in commend 1 thank the~ ~ation half of the working men and women in ir lives in the line of work. lation proclaiming April 18-24, 2004 as National all City of Ukiah staff and the people of the City dunteers for their steadfastness on behalf of the entire their efforts which always lead the way. Dotty Coplen proclamation on behalf of the volunteers in community. 3. PROCLAMATIOI 3c. April as Sexual Assault Awareness Month Mayor Larson read the Proclamation proclaiming April 2004 as Sexual Assault Awareness Month and commending this observance to all citizens, and encouraged everyone's participation in "Denim Day", April 21 and "Walk a Mile in Her Shoes", April 24. Michele Roberts accepted the proclamation on behalf of Project Sanctuary and thanked the City for its support. She explained events scheduled during the month of April to extend a better awareness of sexual assault. Regular City Council Meeting April 7, 2004 Page 1 of 13 3. PROCLAMATIONS 3d. Poetry Month in Ukiah Mayor Larson read the Proclamation proclaiming April 2004 as poetry Month in Ukiah and urged all citizens to attend scheduled poetry readings throughout the community, participate in the "Poem of the Day" program at the Ukiah Library, enjoy the ukiaHaiku Festival, participate in the Mendocino Countywide High School Poetry Slam, and learn poetry power, which can flower, into a better life. He thanked Mr. Brint for all his volunteer years of service to the community. '~:~' Armand Brint, former Ukiah Poet Laureate, accepted t~ status report on the state of poetry in the Ukiah vall~ He voiced his appreciation to the City's for its sup and provided a ~ing activities planned. valley. Mayor Larson requested Council consider recommendation was carried by a 11. NEW BUSINESS 11a. A[~Dointment of City of Ukiah Poet Lal Risk Manager/Budget Officer recommendation for a new Poet solicited and the Committee City of Ukiah's second Poet Laureate well spoken of within th ;m 11 a next of the enda and the di ce the led the Laureate Committee's s limited. Nominations were Linda Noel as the ....... of the Ukiah Valley, publication record. M/S Smith g ~da by the followim call vot, AYES: Baldwin, and Mayo the City of Ukiah Poet Laureate, carried ncilmembers Rodin, Andersen, Smith, N' None. ABSENT: None. Linda state, Iooki ratitude to ti Committee for their recommendation and as the City's Poet Laureate. 4. P !NTATION 4a. lndi' Councilm ;rs Rodi Read Selected Poems Andersen each read a poem. 5. APPR{ 5a. Council Priori 'kshop and Regular Meeting of March 177 2004 Councilmember R~ lin referred to page 5, third paragraph, and inquired if the statement "If a Notice of Determination is not filed, then a 180 day time limit on filing suits applies" is correct. City Attorney Rapport confirmed the wording is correct. M/S Andersen/Smith approving the Council Priority Workshop and Regular Meeting Minutes of March 17, 2004 as presented, and carried by unanimous consent. 6. RIGHT TO APPEAL Regular City Council Meeting April 7, 2004 Page 2 of 13 Mayor Larson read the appeal process. 7. CONSENT CALENDAR Councilmember Andersen stated that he has questions concerning item 7f and he would like the item discussed. City Rapport advised that if the matter calls for a legal discussion, it should be discussed in Closed Session. Mayor Larson advised that item 7f would be taken off moved to item 11 i. Calendar and M/S Rodin/Andersen approving items "a" through Calendar as follows: a. Adopted Resolution 2004-25 Certifying Election; b. Received Notice to City Council Re( Group in the Amount of $5,114.75; Approved Lease Extension with Norman Hug Property Adjacent to the Ukiah Golf (: Approved Budget Amendment i~ nt of Costs; Awarded Bid for New Co to Thi Approved Budget A t; Approved Lease Owned Proper at Ukiah Received Re of Surpl~ Awarded Bid fo~ Northla, C. do e. g. h, ih "1" of the Consent March 2, ~icipal Solutions Portion of City Owned March 2004 Election 4,042 Plus Tax and County 'm Supply for a Portion of City onal Airport; Used Equipment; in the Amount of $52,286 to et Amendment. Motil and I call vote: AYES: Councilmembers Rodin, Andersen, NOES: None. ABSTAIN: None. 8. AU :E Mike M~ Presidenl the situation club is currently dinner/auction on ON NON-AGENDA ITEMS the Boys and Girls Club of Ukiah, provided an update on .nd noted this is its fifth summer program. The non profit financial difficulty. He invited Council to the Club's annual Bruce Foster, Chairman of Chamber of Commerce introduced their new Executive Director, Cherie Blower to the City Council. Jim Mulheren discussed the Council's Workers Memorial Day proclamation and noted that it should reference both union and non-union workers. 9. PUBLIC HEARING 9a. Adoption of Resolution Approving the Building and Land Use Developmen- Plan Guidelines for the Ukiah Municipal Airport Regular City Council Meeting April 7, 2004 Page 3 of 13 Associate Planner Lohse advised that in July of 1996, the Ukiah City Council adopted the Ukiah Municipal Airport Master Plan (Plan) to serve as a framework for the implementation of individual development projects on the airport grounds. He noted the guidelines include more concisely defined development standards, such as minimum building footprints, parking, and landscaping. They also include textual explanations and a flowchart describing the processes required for discretionary permits. The proposed Guidelines do not alter the existing land use requirements of the airport's Master Plan or the means for reviewing and approving develo projects. They will, in fact, provide the Airport Commission, City staff, and readable and more easily understood blueprint for designated areas of the airport, making the and compatibility criteria even more effective. Negative Declaration prepared for the project the Ukiah Municipal Airport Building and Discussion followed with regard to the 199~ and it was noted by Staff that there is CEQA. There was also discussion concernH Airport public with a more projects on Master Plan's policies adoption of the ~n of thc ;olution approving se Develo in Guidelines. irt Master Plan, the' Study, categorica in air traffic capacity of the Tape lb Airport Assistant Richey discuss operations have decreased over the of per year and noted that fuel sales. Public Hearing Alea Waters protection. They Ol Public p.m, kiah, s~ ~rted helicopter services in Ukiah for fire western side of the City. D~ requi uses. discussior ~ent Guidelin~ for the mai h regard to the Buildinq Area and Land Use Plan ing by Councilmember Baldwin concerning land use areas with regard to allowed and permitted Associate Pla~ responded by stating that many of the allowed or permitted uses relate to that are supportive or related to airport activity and discussed some examples of p ;ntial uses. He noted that the Plan is not about expanding airport operations, but will be able to direct staff as well as developers regarding potential projects at the airport. Councilmember Smith expressed his support of Staff's recommendation. Councilmember Andersen inquired about the area to the east of the airport and the potential for the California Department of Forestry (CDF) air attack base to be relocated in that area. Regular City Council Meeting April 7, 2O04 Page 4 of 13 Airport Assistant Richey discussed the two connectors for CDF and the locations for each. He noted that when there are winds, CDF would depart from another location. Upon questioning by Councilmember Andersen with regard to CDF needing a Site Development Permit for the Air Attack Base, Planner Lohse stated that a Site Development Permit would be required and have specific conditions. M/S Smith/Andersen adopting Negative Declaration prepared for the project, Councilmember Baldwin continued to discuss with review or an EIR for future projects. Planner Lohse be required for certain types of manufacturing determination as to environmental impacts. regarding CEQA "that a Use Permit would need to be a Councilmember Baldwin was of the opinion aircraft at the airport. He recommended C~ Santa Monica's nighttime take off plan weekends, and no practice flying because of not limit helicopters or amend the plan the city of include., :craft touchgoes on ,~r. Councilmember Rodin was of issue and supported Staff's recomr · ion amen the Master Plan is a separate Mayor Larson voiced his support Planning Commission had issues· that he was on the and is familiar with the Motion carried Smith, and Mayo ABSENT: followin( call Councilmembers Rodin, Andersen, ~ldwin. ABSTAIN: None. M/S and Land vote: S: Councilmi Councili )er Baldwin olution 2004-26, adopting the Ukiah Municipal Airport Plan Guidelines, carried by the following roll call , Andersen, Smith, and Mayor Larson. NOES: STAIN: None. ABSENT: None. 9. PUBLIC P.M.' 9b. Public Hea~ Notification of Award of Supplemental Law Enforcement e Fund Citizen's O for Public Safety (COPS) Grant in The Amount of 000 FY 0: Reallocation of Funds for FY02-03 COPS~ And Discussion of Fund Allocation Police Chief Williams advised that this grant is intended to be used to supplement and enhance existing law enforcement services to communities. These funds cannot be authorized to supplant existing authorized funding. For this funding, staff is recommending two purposes: 1) remodeling the space gained from the evidence room move, and 2) equipment purchases for the departments use of force training program. He further recommended the City Council approve a spending plan in two areas: 1) $150,000 be authorized to revise the department's use of force training program and the Regular City Council Meeting April 7, 2OO4 Page 5 of 13 purchase of equipment to support the program, and 2) $50,000 be authorized to remodel the old evidence room workspace for the department. Tape 2a Considerable discussion followed between Councilmembers and staff with regard to possible future funding and it was noted by Chief Williams that reports received from the state indicate that future funding may be in jeopardy. Possible collaboration with other jurisdictions was discussed with regard to training. Public Hearing Opened: 8:16 p.m. No one came forward. Public Hearing Closed: 8:16 p.m. Councilmember Andersen stated that he is not City should use the money to hire more Police Chief Williams discussed the with the grant funding before the expiration spending approximately $20,000 each year for reimbursed by the state and a for and equipment costs was d' cussed by the Council. >rbve of the~osal because the st re et. '~iiii:~ ~ded to mai~,,:the olficer He went dfi to discuss that most of the funding is ing. Consideration of overtime grant programs approved Councilmember that are employed wi is rsue training for the officers bilingual training Chief Willil howeve~ th~ ual skills. dwin ex ~n using some of the grant funds for ~d to bilingual officers, however, Police not be used to increase the stipend; )ssibility of" g some of those funds for bilingual training lere is a strong interest among the officers to improve Counci make sen training evidence room. Ander, use half noted~=''that since the Department is short staffed, it would le funds towards hiring another officer and explore shared ions. He expressed his opposition to remodeling the Discussion followe¢ regard to the grant spending deadline of July 1st and possibly allowing staff additional time to provide Council with more options, It was noted that it would assist staff to know how the funds can be legally used, Councilmember Rodin was of the opinion that providing training for officers would be investing in the infrastructure of the Police Department and it will save the City money in the long run. She supported the project. Regular City Council Meeting April 7, 2OO4 Page 6 of 13 Police Chief Williams discussed the remodeling of the evidence room and the hardship on officers. He went on to discuss the traffic enforcement officer position and that the Police Department no longer uses the firing range. Mayor Larson discussed state budget issues and reimbursement. He opposed hiring an officer for only one year and preferred modifying the grant spending plan so that some of the remodeling funds could be used for bilingual training. M/S Smith/Rodin authorizing the Police Departmental sp, 2002/03 and FY 2003/04 grants. plan for both FY M/S Baldwin/Andersen to table the motion to the meeting while staff researches other spending options; motion carrie( ~revious motion and continue the Public Hearing the April 21, 2004 Council ], carried by the following roll call vote: AYES: Councilmember: n, Andersen, a~ NOES: Councilmember Smith and Mayor Larson. IN: None. ABS Recessed: 8:50 p.m. Reconvened: 8:56 p.m. 10. UNFINISHED BUSINESS 10a. Review of Rehabilitation Collector and Presentation ol Assessment Pr, Interim Public Utili' was in response t~ the results of th~ Collector. He water su 20, in the Staff ork at the Ranm pment Feasibility Jssed h Report to Council which members of the City Council regarding and new lateral work at the City's Ranney of the work performed as well as a :) prepared by Reynolds, Inc. y) as Jthorized by the City Council on November ;wer questions of Council with regard to information Tape 2b Scoff Company, discussed the attained and how' Project ydrologeologist with the Layne Christensen he Ranney Division that is now owned by Reynolds, Inc., estimate of how possible increases in water could be on the standard rehabilitation techniques and the amount of capacity from . Based on these estimations, the safe yield of the well may be increased between 5.5 MGD and 8.0 MGD. He noted that it is their belief that a significant portion of the loss in capacity of the City of Ukiah's Ranney Well is due to changes in the Russian River water level, flow rate, width, and distance from the Ranney and river bottom permeability. Upon questioning by Councilmember Baldwin regarding other surface water options, Mr. Reigert explained that the surface water was drawn from the river and it is important to stay within the constraints of the City's water rights. Regular City Council Meeting April 7, 2004 Page 7 of 13 It was the consensus of the City Council to received the Report regarding rehabilitation efforts and new lateral work at the Ranney Collector and Water Supply Development Feasibility Assessment, 10. 10b. UNFINISHED BUSINESS Authorization of Mayor to Execute an Impasse Letter to Adelphi~ Communications and Approval of Increase in Expenditure for Cable ;lotiations. It essential and reqi Franchise Negotiations Consultant Services Community Services Director DeKnoblough advised th~ partnership with the County of Mendocino, and Cities of engaged in informal negotiations with Adelphia cable franchise within each respective jurisdiction. significantly beyond expectations, funding for the expired and additional funding in the amount of of approximately $3,500, is needed to comph assistance of CSG to complete negotiati funding in the amount of $3,500. City of Ukiah, in ragg and Willits, have ns for the renewal of the ations have extended contract has City's portion is his belief the additional M/S Andersen/Baldwin authorizin, Communications and approve consultant services, carried by th Rodin, Andersen, Smith, Baldwin, a~ ABSENT: None. the Ma 9 a letter to Adelphia in ex itures for cable negotiations roll :e: AYES: Councilmembers None. ABSTAIN: None. 10. UNFINISHED 10c. Discu~ ' Final D~ City Attorney Ral Council design of ap to the time rfect its Russi; r. After tho a revised (Negative De contained in hi: Possib the W~ rithdraw Approval for Completin.n sl rade Project ~,.contained in his memorandum to the incil direct that completion of the final rade 9 approval of that design await certification (EIRs) for the Orchard Avenue Bridge and the City's Control Board (VVRCB) for an extension of the City's permit to appropriate water from the !IRs have been certified, the City Council should reconsider for the water treatment plant upgrade project He discussed these recommendations and the analysis Elm. Tape 3a Dotty Coplen, Ukiah, discussed the granting of water to the RCHDC project even though it will be located outside the City limits. Emmett Jones, Ukiah, advised that the RCHDC project would allow for more affordable housing. In order for RCHDC to obtain funding for their project, they must show they can obtain water and sewer. RCHDC will request an Out of Service Agreement from LAFCO and then apply to annex into the City limits. Regular City Council Meeting April 7, 2004 Page 8 of 13 Lee Howard, resident outside the Ukiah City limits, discussed the CEQA process and the City should obtain a firm contract with the Russian River Flood Control District. City Manager Horsley explained that the City has already submitted an application to the Russian River Flood Control District. M/S Rodin/Smith (1) withdrawing the City Council's authorization to proceed with completing the final design of improvements to the water treatment plant, including the addition of two treatment modules and related improvements; design not be completed until after the City Council a Negative Declaration or EIR for that project. The City design for the water treatment plant upgrade project design adequately addresses the mitigation of impacts of the project; carried by the following Rodin, Andersen, Smith, Baldwin, and Mayor ABSENT: None. vote: ~,:(2) directing that such and certifies either a not approve the final determined that such environmental Councilmembers STAIN: None, 11. NEW BUSINESS 11b. Status Re Police Chief Williams discuss~ committee has been to study the,, quality law enforcement service to n. cultural differences and awareness; al he stated that the Dep. all members of the this a success, will co~ address issues arise in the committee to minority g~ Bicultural Co Iii have to future. law I: ~t forward and the focus of the related areas: providing lents; educating officers of ~bi officers. In summary, support and dedication of d much their personal time in making together to expand their expertise and are also hoping in the future to expand who represent other cultural and City tion on the ci ized Councilmembers Andersen and Rodin for their Tape 3b Police CI Mendocino the Police A, Iliams ~d that the Department has been working closely with the (MPIC) and MPIC is paying for a person to attend It was the consen= ~s of the City Council to receive and file the Status Report regarding Bicultural Committee. 11. NEW BUSINESS 11c. Establishment of a Fair Share Allocation of the Remaining Capacity at the Waste Water Treatment Plant Created by the CEPT Program Interim Public Utility Director Kennedy advised that the 1995 "Participation Agreement Between the City of Ukiah and the Ukiah Valley Sanitation District" (Agreement) and the "Amendment No. 1" to the Agreement executed on March 24, 1999 do not specifically authorize the City or District to limit the number of connections Regular City Council Meeting April 7, 20O4 Page 9 of 13 to each others collection system. It was his opinion that this is an equitable distribution of ESSUs created by the Chemical Enhancement to the Primary Treatment Program (CEPT) and recommended the numbers be approved and the agreement amended to formalize the fair share split. 10:51 p.m. - Mayor Larson left the meeting and Vice-Mayor Baldwin assumed the chair of the meeting. 10:54 p.m. - Mayor Larson returned to the meeting. The risk of liability was noted by the City Attorney an( concerns the allocation of service units and advised th through an agreement and negotiations. ,dvised that the issue issue may be resolved It was noted by Director Kennedy that the soon as possible. He advised that the Sa system. He expressed concern with the City would fall short of its allocation. He Sanitation District and 23% for the City. :EPT program as District has Ieda different requesti?g new ons and the allocation for the Mayor Larson recommended projects. ge in the agreement for growth Councilmember Andersen re~ issues. M/S Smith directi the City Council action; carried by Smith, Bal to an Ukial Sar or reclamation ,ndment to the 1995 Agreement between District for further consideration and Councilmembers Rodin, Andersen, ie. ABSTAIN: None. ABSENT: None. 11. 11 uest for Ukiah Interim P District the District Bo~ sewer connection Fees Utility of the Ukiah Valley Sanitation District Board and Discuss Issues Related to Proposed Sewer Kennedy advised that the Ukiah Valley Sanitation of March 24, 2004, requested a joint meeting between Ukiah City Council to discuss issues related to proposed Tape 4a It was the consensus of Council to schedule a meeting with the District an hour before the April 21st City Council meeting and directed Staff to contact the District to confirm that time and date, carried by the following roll call vote: AYES: Councilmembers Rodin, Andersen, Smith, Baldwin, and Mayor Larson. NOES: None. ABSTAIN: None. ABSENT: None. 11. 11e. NEW BUSINESS Status Report Regarding Development of Perkins Street Pocket Park Regular City Council Meeting April 7, 2O04 Page 10 of13 Community Services Supervisor Sangiacomo advised that at the time of Council's approval of the Perkins Street pocket park design, Council requested staff to seek partnerships and outside funding opportunities to minimize costs of construction. Staff has been successfully working with the Coyote Valley Band of Pomo Indians, Coyote Valley Shodakai Casino, and the California Conservation Corps (CCC) to participate in the project's completion. The coordination of improvements with Coyote Valley and the CCC will allow the City to construct the park improvements with shared labor and reduce the Redevelopment Agency's expenditures to materials only. The City is looking forward to hearing from other groups with regard to sponsor, of projects within the City that would enhance the community. City Manager Horsley reported that grant money fc and now NCRA has received interest from vendors is a major corridor into the City. She recommend a no cost to the City, to recognize those agenci participated the pocket park. is still being received property since it ign on the site, at evelopment of It was the consensus of the Council to rece Perkins Street Pocket Park. regarding deve pment of a 11. NEW BUSINESS 11f. Discussion R~ Boards - Councilmember Ro Councilmember Rodi~ ;d the Commissions and the next Council meeting. 11. NEW BUSl 11g. Commun There Directo~ er and =n to Participate on the L'tee he Staff Report prepared by Planning It Ihe on the to seek met Street Downtow~ Council to select Councilmember Rodin to n Forum Organizing Committee and directed Staff from both the Downtown Design Review Board and Main n Committee, carried by unanimous consent. 11. NEW BI 11h. Set Date F et Workshop City Manager Hors advised that staff is recommending a special workshop to allow adequate time for full discussion and review of the upcoming draft budget and she requested Council select a date for the workshop. It was the consensus of the City Council to set April 21, 2004 at 4:00 p.m. for a pre- budget workshop. Regular City Council Meeting April 7, 2004 Page 11 of 13 11i (Formerly 7f.) Rejected Claim for Dama.qes Received from Jack and Raynette Cox and John and Sandra Mayfield, and Mary Snyder, and Referred to Joint Powers Authority~ Redwood Empire Municipal Insurance Fund; It was recommended that this matter be discussed in Closed Session. 12. COUNCIL REPORTS Councilmember Rodin reported the Chamber of Blower as its new CEO. The Chamber is creating a memb~ used to promote Ukiah. The City and the Chamber will b{ July activities. She noted that the Chamber lease a regional conference in Healdsburg and a session that she also attended a California Budget Co~ ~e that local deficit due to declines in revenues, also d revenues. She went on to discuss various from the state bud{ possibility that the state will raise taxes. appointed Cherie directory which will be ~)orating on the Fourth of ~newed. She attended She reported ;ed the state and of fallen tax ~ort and the Councilmember Andersen reported that the great deal of frustration with the ress fo staff prepare a status report t¢ ssed Redevelopment Agency's next m, Standley Street. He discussed the l and how it will impact t! and Committee is experiencing a a location. He requested ,sed Session at the Ukiah :ussed MTA's project on Health Department ;nter is closed. Councilmember which the 2003 $189,000 that will that ;ummary' [ended the NCPA meeting last week in s presented. There is approximately for credit. Mayor Casi~ met project, environmE commitment reported that h initiative. a Soro big topic ~rk will g he met with presentatives from Coyote Valley Shodaki in becoming more involved in Ukiah projects. He al dinner in the wine country. Last Monday MCOG )land bypass and its commitment to funding the nto is considering dropping the project and all of the drain. He explained that MCOG agreed to a $5 million :altrans to forget the 100% of the City's STIP funding. He signatures for petitions for the League of California Cities' 13. CITY MANGER/CITY CLERK REPORTS City Manager Horsley discussed an email that regarding Wal-Mart proposing to bypass zoning codes. Councilmember Andersen sent City Attorney Rapport advised that Wal-Mart lost the case. Adjourned to Closed session at midnight. 14. CLOSED SESSION Regular City Council Meeting April 7, 2OO4 Page 12 of 13 Consent Calendar item 7f: Reiect Claim for Damages Received from Jack and Raynette Cox and John and Sandra Mayfield~ and Mary Snyder~ and Referred to Joint Powers Authority~ Redwood Empire Municipal Insurance Fund Reconvened at: 12:10 a.m. M/S Smith/Baldwin rejecting Claim for Damages received from Jack and Raynette Cox and John and Sandra Mayfield, and Mary Snyder, and referred to Joint Powers Authority, Redwood Empire Municipal Insurance Fund; carrie the following roll call vote:: AYES: Councilmembers Rodin, Andersen, Smith, in, and Mayor Larson. NOES: None. ABSTAIN: None. ABSENT: None. 14. ADJOURNMENT There being no further business, the City Council was at 12:10 a.m. Marie Ulvila, City Clerk Regular City Council Meeting April 7, 20O4 Page 13 of 13 ITEM NO. DATE: May 5, 2004 AGENDA SUMMARY REPORT SUBJECT: REPORT OF EMERGENCY ACQUISITION OF ONE 400 AMP 480 VOL~' SERVICE ENTRANCE PANEL WITH METER SOCKET, DISTRIBUTION PANEL, AND 2KVA DRY TRANSFORMER Pursuant to the provisions of section 1530 of the City of Ukiah Municipal Code, this report is to inform the City Council of an emergency expenditure in the amount of $2,219.01 paid to GE Supply of Sacramento for the emergency purchase of one 400 amp, 480 volt Service Entrance Panel with 13-jawed meter socket with test points, 250 A main breaker, distribution panel, and a 2kva dry transformer. This purchase became necessary when the motor at Well #3 failed and the main disconnect failed to open. The City had to rely on PG&E to remove the pole fuses in order to remove the motor. PG&E will not replace the fuses until the system is brought up to current electrical specifications, mainly, replacing the 3-wire service and controls with a 4-wire service and controls, and providing reliable protection on both sides of the meter. RECOMMENDED ACTION: Receive Report Of Emergency Purchase Of The Service Entrance Panel And Its Combined Options. ALTERNATIVE COUNCIL POLICY OPTION: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Rick Kennedy, Public Utilities Director and Mary Horger, Purchasing Agent Alan Jamison, Water Treatment Plant Supervisor Candace Horsley, City Manager None. APPROVED :~/~~~ n~la,~H~sley, Cit~/~4~nage~ ' AGENDA SUMMARY REPORT ITEM NO. 6b DATE: May 5, 2004 SUBJECT: Report of Expenditure for one 125 hp motor from GE Supply, in the amount of $7293.10 Pursuant to the provisions of the City of Ukiah Municipal Code, Section 1530, this report is to inform the City Council of an expenditure of $7,293.10 for a GE 125 hp motor that is the drive for Well #3. Well #3 supplies approximately 15% of the city's peak day demand water and 40% of the off season water. Presently Well #3 is out of commission and the motor is a necessary item. This motor will be purchased using money already budgeted in account 820.3908.302.000 which is for the maintenance and repair of pumping equipment. The item was purchased through a three party quote procedure with GE Supply of Sacramento being the only bidder. RECOMMENDED ACTION: Receive Report Of Expenditure For One 125hp Motor From GE Supply In The Amount Of $7293.10. ALTERNATIVE COUNCIL POLICY OPTION: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Rick Kennedy, Public Utilities Director and Mary Horger, Purchasing Agent Alan Jamison, Water Treatment Plant Supervisor Candace Horsley, City Manager None APPROVE '.~.~ ,,/~'~n,,~ Horsley,/~y Manager ITEM NO. 6~ DATE: May 5, 2004 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISPOSITION OF SURPLUS MATERIALS, USED EQUIPMENT, AND SUPPLIES Per City of Ukiah Procedures for Sale of Surplus or Obsolete Materials, Used Equipment and Supplies dated September 18, 1996, a list of items determined to be obsolete by various departments and their disposition has been prepared (Attachment #3). Sale and disposal of these items is in accordance to City Code Section 1533 and the Surplus Procedure Statement which includes auction and disposal of items in surplus. The April auction netted $1,305.26. RECOMMENDED ACTION: Receive And File Report Regarding The Disposition Of Surplus Materials, Used Equipment, And Supplies. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Gordon Elton, Director of Finance Mary Horger, Purchasing Agent Candace Horsley, City Manager 1. Procedure for Sales of Surplus or Obsolete Materials, Used Equipment and Supplies Statement 2. City Code Section 1533 3. Surplus dis/positi,~, list PROCEDURES FOR SALES OF SURPLUS OR OBSOLETE MATERIALS, USED EQUIPMENT, AND SUPPLIES 9/18/96 in order to process materials or equipment found to be surplus or obsolete within each City Department, the following procedure is established: le · On a quarterly basis (July 1, October 1, January 1, April 1), each City Department Head completes and submits a prescribed form listing all materials and equipment found to be surplus or obsolete to the Director of Finance for approval. Copies of the completed form are distributed to the City Manager and Purchasing/Warehouse Supervisor. e . Those items listed as surplus will continue to be housed within the Department requesting disposition until a sale Is completed or date of auction. Copies of the items listed as surplus are distributed by the Director of Finance to ali Department Heads for possible recycling. . Purchasing Officer shall have the authority to dispose of surplus and file a report with the City Council setting forth a description of sale by the close of the agenda for the next regularly scheduled meeting. 1 The Purchasing Department will follow City Code Section 1533, Procedures for Sale of the Surplus Items. ,.' al Purchasing Department will solicit bids on surplus wire and scrap iron from local and outside dealers of these commodities. bi Purchasing Department will coordinate public auctions with the County of Mendocino, joining ' --- with them for the sale of surplus items. The auctioneer will publicize the date of auction and items available for sale. ' C. d. Purchasing Department will coordinate the moving of surplus items to the auction site during the week immediately preceding the auction. -. : Following the auction, the auctioneer will provide .a list of items sold, the selling prices, and the funds received to the Purchasing Department. e. Specialty items as approved by the Purchasing Officer or extremely large items which cannot be moved to the auction site, will be advertised for sale in the local newspaper or through direct contact with governmental agencies or purchasers appropriate to the specialty surplus items by the Purchasing Department. The Purchasing Officer shall have the authority to solicit on the open market. During those 1Jmes of the year that items are declared as surplus that do not coincide with 'the annual public auction conducted by the County, items 'for sale will be advertised by the Purchasing Department and closed bids will be accepted by the City Clerk. Bids will be opened at a designated time and the high bidder will be notified by the Purchasing Department. In the event of the high bid ending in a tie for any item, all bids will be rejected and the bid process will be repeated, with the tie bid as the new minimum bid. , 6~ If after completing steps 1-5 above, any item is not sold or recycled, and it is not reasonable to assume that the item can be sold or recycled, the purchasing agent is authorized to dispose of such item by any safe and lawful method. 4'J=ln:Suq~ut '.Flev-,O/11/96 {}1530 {}1534 1. Recorded Explanation: The head ~of such department shall send to the Purchasing Officer a requisition and a copy of the delivery record together with a full written report of the clrcumstances of the emergency. The report shall be filed with the Council. as provided In subsection A1 above. 2. Emergency Procedure: The Purchasing Officer shall prescribe by rules and regulations the procedure under which emergency purchases by heads of departments may be made. (Ord. 667, §2, adopted 1975) {}1531: COOPERATIYE PURCHASING: The Purchasing Officer shall have the authority to Join with other units of government in cooperative pur(~haslng plans when the best Interests of the 'City would be served thereby. (Ord. 667, {}2, adopted 1975) {}1532: INSPECTION AND TESTING: The Purchasing Officer shall Inspect supplies .and equlpment delivered to determine their conformance with the specifications set forth In the o~;der. Tile Purchasing Officer shall have authority to require chemical and physical tests of samples submitted with bids and samples of deliveries which are necessary to determine their quality and conformance with specifications. (Ord. 667, {}2, adopted 1975) {}1533: SURPLUS SUPPLIES AND EQUIPMENT: All departments sh'all submit to the Purchasing Officer, at such times and in such forms as he shall prescribe, reports showing ~.!1 supplies and equlpment which are no. longer used or which have become obsolete or worn out. The Purchasing Officer shall have authority to exchange for or trade In on new supplies and equipment ali supplies and equipment which cannot be used by any agency or which have become unsuitable for City use. The Purchasing Officer shall have the authority to dispose of surplus'property by solicitation of bids or by public auction. (Ord. 667, {}2, adopted. 1975) ~' {}1534: SEVERABILITY: If any section, subsection, subdivislon, sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional or otherwise Invalid, such Invalidity shall not affect the validity of the .entire ordinance or any of the' remaining portions thereof. The City Council hereby declares 'that it would have passed this ordinance, and each section, subsection, subdivision, sentence, clause and phrase hereof, Irrespective of the fact that any one or more sections, subseCtions, subdivisions, sentences, clauses or phrases be declared unconstitutional or otherwise Invalid. (Ord. 667, {}2, adopted,1975) I 1064 ol Report to City ASSET # DEPARTMENT SURPLUSED ITEM DESCRIPTION SOLD OTHER Council 695.6120 Mazda B2000 Pickup Truck, 1981, #3550 4/3/2004 5~5~2004 660.0900 Fuel Trailer 500 gal tank 3 hp motor #8901 4/3/2004 5/5/2004 660.0900 Water Tank 1500 gal 4/3/2004 5/5/2004 660.0900 water Tank pump 4/3/2004 5/512004 100.3110 Sears Craftsman Mower #5111 4/3/2004 5/5/2004 3610190085 100.3110 Cat-A-quick Street Paint Applicator #8431 4/3/2004 5/5/2004 100.3001 !Camper Shell 4/3/2004 5/5/2004 001356 697.1305 Pitney Bowes Folding Machine 4/3/2004 5/5/2004 000602 800.3646 Xerox Copier, Model 5334, I.D. Number OU2-030966 4/3/2000 51512004 800.3646 File Cabinet, Four Drawer, Letter, Green 4/3/2000 5/5/2004 800.3646 File Cabinet, Four Drawer, Letter, Green 4/3/2004 5/5/2004 800.3646 File Cabinet, Four Drawer, Letter, Green 4/3/2004 5/5/2004 800.3646 File Cabinet, Four Drawer, Letter, Green 413/2000 5/5/2004 800.3646 File Cabinet, Four Drawer, Legal, Green 4/3/2004 5/5/2004 001457 100.1965 Pentium 1 200 64mb RAM 3gb HD,Advanced Comp. Conn. 4/3/2004 5/5/2004 001472 100.1965 Shamrock Color Monitor, SiN 82CCB0048848 4/3/2000 5/5/2004 001236 100.1965 Pentium 1 75 40mb RAM 850mb HD,Mitac,S/N011397263-001 4/3/2000 5~5~2004 000320 100.1965 HP Color Monitor,S/N MY11820586 4/3/2000 5~5~2004 001467 100.1965 Pentium 1 200 64mb RAM 3gb HD,Advanced Comp. Conn. 4/3/2004 5/5/2004 002005 100.1965 Quantex Color Monitor, SIN 87CWB0233945 4/3/2000 5/5/2004 001463 100.1965 Pentium 1 200 64mb RAM 3gb HD,Advanced Comp. Conn. 4/3/2000 5/5/2004 002007 100.1965 Quantex Color Monitor, S/N 87CWB0233794 4/3/2000 5/5/2004 000558 100.1965 Pentium 1 166 32mb RAM 2gb HD,New Tech. S/N890170909971 4/3/2004 5/5/2004 000116 100~1965 Link Color Monitor, S/N245600003060498 4/3/2004 5~5~2004 000658 100.1965 Pentium 2 350 64mb RAM 6gb HD,Advanced Comp. Conn. 4/3/2000 5/5/2004 002035 100.1965 Tatung Color Monitor, S/N 5TC914463875 4/3/2000 5/5/2004 001083 100.1965 Gateway 2000 p5 75, No HD?, SIN 3221176 4/3/2000 5/5/2004 000086 100.1965 Gateway 2000 Crystalscan Color Monitor, SIN MALA39860 4/3/2000 5/5/2004 000538 100.1965 Pentium 1 166 16mb RAM No HD, Mitac 4/3/2000 5/5/2004 000587 100.1965 Smile Color Monitor, S/N Cl7828014 4/3/2004 5/5/2004 000481 100.1965 Pentium 1 120 16mb RAM lgb HD, Aopen 413/2004 5/5/2004 000760 100.1965 Dell Color Monitor, SIN 5322DEOGW29 4/3/2000 5/5/2004 000586 100.1965 Expo AMD K6/200 32mb RAM 2gb HD 4/3/2000 5/5/2004 002059 100.1965 Quantex Color Monitor,SIN 116193601179 4/3/2004 5/5/2004 001132 100.1965 IBM Dumb Terminal,S/N 88DI 129 4/3/2000 5/5/2004 001124 100.1965 :IBM Dumb Terminal,S/N 353x88 4/3/2004 5/5/2004 000698 100.1965 ,ADI 19" Color Monitor, S/N840020020119315 4/3/2004 5/5/2004 002092 100.1965 Tatung 17" Color Monitor, SIN 5TC915461639 4/3/2000 5/5/2004 000395 100.1965 Panasonic KX-P4455 Laser Printer, SiN 2KMAWB12318 4/3/2000 5/5/2004 002001 100.1965 HP Laser Jet 2100M Printer, S/N USCB015046 4/3/2000 5/5/2004 100.1965 HP Scan Jet 6100C Scanner, SIN SG7941301G 4/3/2000 5/5/2004 000605 100.1965 Lexmark 2381 Plus Forms Printer, SiN 118R007 Disposed 002085 100.1965 NEC Superscript 1800 Printer, SIN B1GN600138D 4/3/2004 5/5/2004 000712 100.1965 HP 2500C Color Printer, SIN SG8BI12052 4/3/2004 5/5/2004 100.1965 Livingston Portmaster Router, S/N lA 13874 Dispo ,sed 000574 100.1965 Epson Stylus Color 1520 Printer, SIN 3KDX012368 4/3/2004 5/5/2004 001237 100.1965 HP DeskJet 600C Printer, SiN SG57E182M4 4/3/2000 5/5/2004 100.1965 Kensington MasterPiece Plus 4/3/2004 5/5/2004 100.1965 Kensington MasterPiece Plus 4/3/2004 5/5/2004 000399 100.1965 Ascom Hasler Report Printer, SIN PR1532 4/3/2000 5/5/2004 000400 100.1965 Ascom Hasler Postage Scale 4~3/2004 5/5/2004 001296 100.1965 CTX 17" Color Monitor, S/N A J051101145 4/3/2000 5/5/2004 000536 100.1965 ViewSonic 20G Color Monitor, S/N M46300003B 4/3~2004 5/5/2004 000480 100.1965 Optiquest 1562A Color Monitor, SIN 2262209371 4/3/2004 5/5/2004 001064 100.1965 Nanao 17" Color Monitor, S/N A6156013-USM 4/3/2004 5/5/2004 001149 100.1965 i Image Jukebox? S/N 3408A00638 Disposed 100.1965 Box of Misc. cables, wires, etc. 4/3/2004 5/5/2004 100.1965 Box of Misc. Mice, etc. 4/3/2004 5/5/2004 100.1965 Box of Misc. expansion cards, etc. Disposed 100.1965 Box of Misc. CD Roms, floppies, etc. 4/3/2000 5/5/2004 100.1965 Box of Misc. Keyboards Disposed 100.1965 Box of Misc. Speakers 4/3/2004 5/5/2004 100.1965 Colorado internal tape b;~ck-up drive 4/3/2000 5/5/2004 100.1965 Box of Misc. cables, wires, etc. Disposed ~ . . Total amount received from sales at Auction on 4/312004:$1305.26 AGENDA SUMMARY REPORT 6d ITEM NO. DATE: MAY 5, 2004 SUBJECT: APPROVAL OF ADMINISTRATIVE ASSISTANT- HOMELAND SECURITY AS A GRANT FUNDED POSITION FOR MESA WITHIN THE CITY OF UKIAH The Mendocino Emergency Services Agency (MESA) has the opportunity to secure a grant coordinator position, all expenses paid by Homeland Security grant sources. In the past the County of Mendocino has hired all of MESA's employees, but has now determined they no longer want to take on this function. The MESA Board of Directors has evaluated this position and finds it is a critical addition to staff, with no local financial impact. The Board has requested the City of Ukiah hire and administer this position for the one year the grant is effective. All costs will be reimbursed by the grant; direct supervision will be provided by the MESA Director. Staff believes action is in the best interest of the community and can be accommodated within our existing system. No City funding will be required for this position and it will not have a long term effect on City programs; the recruitment and related activities are within the administrative services the City already provides to MESA, reducing the hard financial contribution the City must make. Since the position is not currently on the City's roster of authorized personnel, 'City Council action is required to approve it as a City position. The job description (attachment #1) has been completed by the Personnel Officer based upon the specifications presented by MESA staff. As noted, this is a grant funded, time limited position. RECOMMENDED ACTION: Approve Job Description For "Administrative Assistant- Homeland Security" As A Grant Funded MESA Position Within The City Of Ukiah. ALTERNATIVE COUNCIL POLICY OPTION: Determine position is not appropriate and provide direction to Staff as to how to offer critical staffing assistance to MESA. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Mendocino Emergency Services Agency Candace Horsley, City Manager N/A 1. "Administrative Assistant-Homeland Security" job description. ~~.~ a/~e Ho rs ley, Ci~' Manager JOB DESCRIPTION ADMINISTRATIVE ASSISTANT- HOMELAND SECURITY (CONFIDENTIAL- Management/Exempt Position) Limited Term Position (Up to 2 Years) JOB SUMMARY & DISTINGUISHING CHARACTERISTICS: Performs a variety of complex, confidential administrative functions in support of the Mendocino Emergency Services Authority Director. This position is responsible for administrative, research, and review aspects directly related to development and implementation of the Homeland Security and related grants. EXAMPLES OF DUTIES: (These examples are intended only as illustrations of the various types of work performed. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title.) (E= Essential Duty; M=Major Portion of Time) - Provides research and policy analysis necessary for the development and operation of the Homeland Security Program; works with the program's constituents (Office of Emergency Services, hospitals, local fire and police chiefs, and other medical professionals) through advisory groups, surveys, and direct contacts to develop recommended policy documents for consideration by the program's management. - Assists with research and analysis of data pertinent to the direction and development of the program. - Provides coordination and assists the Executive Director with administrative and logistical needs for conducting meetings. - Provides coordination and provision of technical assistance during activation of the Emergency Operations Center during disasters. - Proof reads and edits documents for publication and coordinates the reproduction of documents. Word processes correspondence, minutes, and provides other support activities. - Assists in budget analysis and recommendations for review of the program's management. Develops and maintains an administrative system for tracking the program status. - Assists the Executive Director with organization, formatting, and coordinating the development and review of guidance documents. Develops and manages a system to track the review of guidance material. - Assists with coordination of final design, layout, publication, and dissemination of guidance materials. - Coordinates aspects of training program delivery. Assists the Executive Director with coordinating all program management, including arranging for venues, creating necessary contracts, ensuring appropriate participation, and finalizing curriculum. - Interacts with a variety of high level individuals, both internally and within the community to provide information, disseminate agency information and assist in resolving administrative issues; reports administrative and/or operational problems to the Executive Director. - Prepares complex, routine and non-routine reports (including annual reports) as requested utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; relays and interprets administrative decisions, policies and instructions. - Composes correspondence in accordance with standard policies, and maintains confidentiality of files; answers various inquiries; explains policies and procedures and arranges appointments. - Prepares payroll timesheets, processes payroll and receives checks. - Disseminates a variety of information and/or reports to various agencies, divisions, or departments via telephone, mail, e-mail or fax. - Answers telephone utilizing a multi-line system. - Interviews, screens, greets visitors and directs them to the appropriate area or individual; may answer inquiries personally. - Performs other duties as assigned. QUALIFICATIONS Knowledge of: - Correct use of English, including spelling, grammar, punctuation, and vocabulary. - Internal departmental policies and procedures. - Applicable, federal state and local ordinances, codes, laws, mandates, etc. - Office administrative and secretarial practices and procedures, such as business letter writing and the operation of standard office equipment, including a word processor and personal or on-line computer. - External governmental bodies and agencies related to area of assignment. - All computer applications and hardware related to performance of the essential functions of the job. - Standard business arithmetic, including percentages and decimals. - Basic budgetary principles and practices. - Record keeping, report preparation, filing methods and records management techniques. - Federal, State and local purchasing rules, regulations and laws. - Federal grant accounting requirements. - The Standardized Emergency Management System (SEMS). Ability_ to: - Work in a high-energy environment while meeting established deadlines. - Read and interpret documents such as operation and maintenance instructions, procedure manuals, grant instructions, federal guidance documents. - Understand and carry out written and oral instructions accurately. - Draft and word process correspondence. - Word process 60 net words per minute from clear copy using a word processor or computer. (Certificate required) Utilize shorthand, speedwriting, or sufficient typing speed capable of recording action minutes of meetings. - Prepare clear and concise reports, correspondence and other written materials. - Use tact, discretion, initiative and independent judgment within established guidelines. - Negotiate with vendors and outside agencies; establish and maintain effective working relationships with others. - Analyze and resolve office administrative situations and problems. - Research, compile, and summarize a variety of informational and statistical data materials. - Add, subtract, multiply and divide whole numbers, common fractions and decimals. - Organize work, set priorities, meet critical deadlines, and follow up on assignments with a minimum of direction. - Apply logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols. - Communicate orally with internal staff, citizens, and other departmental staff to give and receive information in a courteous manner. - Operate and provide routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, paging systems, computer systems, two-way radio, and satellite communications equipment. - Sit for long periods of time, possibly up to 5 hours. - Occasionally lift and/or move up to 30 pounds. - Work flexible work hours. WORKING CONDITIONS Work is usually performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. However, operations may be conducted in an outdoors environment during field operations at least once a year. Regular working conditions are typically moderately quiet, but may be loud at times and at some locations. - This position is subject to unusual working hours and days. This position may be called upon to work on an emergency basis at any time of the day, holidays and weekends. EXPERIENCE AND EDUCATION High school diploma or GED; and, any combination of education, training and experience, which provides the required knowledge, skills, and abilities to perform the essential functions of the job. An example would include three to four years of progressively responsible experience performing administrative and office duties such as tracking budgets, developing complex reports, word processing, filing, and transcribing information, with supplemental course work in accounting, or an office management related field is preferred. SPECIAL REQUIREMENT - Possession of a valid Class C California Driver's License. - First Aid/CPR certificate required within 6 months of hire EQUAL OPPORTUNITY EMPLOYER THE CITY OF UKIAH COMPLIES WITH ADA REQUIREMENTS AGENDA SUMMARY ITEM NO. DATE: May 5, 2004 REPORT SUBJECT: APPROVAL OF BUDGET AMENDMENT TO PURCHASE THREE PORTABLE VEHICLE COVERS AND 18 WILDLAND FIRE SHELTERS With the sale of the North Fire Station, the Fire Department now has a HazMat, Urban Search and Rescue (USAR), and Community Fire Prevention Trailer that will be exposed to the elements, which will lead to deterioration of this equipment. Portable vehicle covers to protect the trailers are the most appropriate solution available at this time. The Department has also learned that due to numerous fire fatalities during wildland fires, the older style fire shelters are being fazed out and replaced with newer shelters which improve survivability in case of a wildland burn-over of fire crews. The department is required to provide wildland gear, including these shelters, to all members. It is proposed to replace half of the shelters this year with the remainder to be budgeted for in the next fiscal year. Neither the covers nor shelters were included in the current budget and thus a budget amendment is necessary to authorize these expenses. There are funds available in the Equipment Replacement Fund (#698), but no Fire Department capital expenditures were identified for the current fiscal year. The amendment would authorize these expenditures, $8,200 for the trailer covers and $5,000 for the shelters. RECOMMENDED ACTION' Approve amendment to the 2003/2004 budget authorizing $13,200 of expenditures in account 698.2101.800.000 to purchase three portable vehicle covers ($8,200) and 18 wildland fire shelters ($5,000). ALTERNATIVE COUNCIL POLICY OPTION: Reject request of funds and provide alternative action to protect equipment and replace fire shelters. Citizen Advised: N/A Requested by: Fire Department Prepared by: Kurt Latipow, Fire Chief Coordinated with: Candace Horsley, City Mc)~lager Attachments: 1. ¢-'~5~Jdg'et Ame. pdmCylt Worksheet _,~& n~c8. o~ley, ~t'y M a nag e r mfh:ASRCityCouncil 04 PorttVechicleCoversand FireShelters g o~ AGENDA ITEM NO: MEETING DATE' 8a May 5, 2004 SUMMARY REPORT SUBJECT: CONSIDERATION OF LOW GAP PARK AS SITE FOR DEVELOPMENT OF A SKATEPARK The City of Ukiah, through attempted partnerships with the County of Mendocino and Ukiah Unified School District, has been seeking to develop a skatepark for several years. Early in this effort, the County and Schools determined development of a skatepark was a City issue and withdrew from the project leaving the City to proceed on its own. Due to the lack of funding and support of the other public agencies, the initial effort to build a park waned. In the last few years, public support and expression for a skatepark has grown significantly and the City, in partnership with the Ukiah Skatepark Committee, has renewed its effort to search for a location to construct a skatepark. Several locations were identified through an extensive search and discussed as possible sites including several City-owned properties and parks, properties owned by (Continued on page 2) RECOMMENDED ACTION' Approve Low Gap Park as site for development of a skatepark. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine approval of Low Gap Park as skatepark site requires further consideration and remand to staff with direction. 2. Determine approval of Low Gap Park is inappropriate and do not move to approve. Citizens Advised: Requested by: Prepared by: Coordinated with: Skatepark Committee City Council Larry W. DeKnoblough, Community Services Director Candace Horsley, City Manager and Sage Sangiacomo, Community Services Supervisor Attachments- 1. p Park Site Map p rov Ap //Cajac~ IqorsleC,-~y Manager 4:Lar~ou~h~SR.Skate~ ar k.050504 CONSIDERATION OF LOW GAP PARK AS SITE FOR DEVELOPMENT OF A SKATEPARK MAY 5, 2004 Page 2 of 2 other public agencies and private property. Private property locations were eliminated due to lack of availability or cost and the County and School District have indicated neither has available property. At the Skatepark Committee's recommendation, Council recently determined the two most feasible remaining sites were either a portion of the Railroad Depot property or Low Gap Park. At Council's direction, staff has pursued negotiations to either purchase or secure a long term lease of approximately one acre of the Depot property from the Northern California Railroad Authority. Due to a lack of progress in discussions, Council determined to terminate negotiations for the Depot site and directed staff to return at the next meeting to discuss Low Gap Park as a proposed site. Low Gap Park is maintained by the County of Mendocino but is partially owned by the City of Ukiah. The lower portion of the park which includes the proposed skatepark area as well as two tennis courts, a parking lot, and a playground area is City owned property. The property is also adjacent to the west boundary of the property the Ukiah Players Theater leases from the City for a dollar per year. Staff has discussed the potential for a skatepark with the County Director of General Services, Pete Halstad, and he has expressed support for the project. There is currently no formal agreement between the County and the City for use of the property, however, should Council determine to proceed with the project at Low Gap Park, an agreement with the County will need to be formalized. Staff has also met with representatives of the Ukiah Players Theater and Ukiah High School. Both parties have expressed concern regarding the placement of a skatepark in this location. The Players Theater is concerned about noise, parking, and traffic, and the High School is concerned with truancy and overflow of skaters onto the High School grounds resulting in damage to school property. Staff recognizes that the concerns of both the High School and the Theater are genuine, however, it has been the experience of most communities which have built skateparks that these issues are not realized to the degree of initial concern. Based on discussions staff has had with other communities and personal site visits of other facilities, the impacts relating to noise, traffic, and parking are minimal. Parking and traffic have not proven to be an issue for skateparks as most skaters use their skateboards as transportation to the parks with only occasional vehicle drop-offs. Some parking is necessary as skating is often a family activity, not unlike any other youth sports activity. The attached site map illustrates the proposed site between the Players Theater and the existing tennis courts. While no specific design for the skatepark has been completed, it may extend to the area behind the tennis courts as well. One other option for the Council to consider is to relocate the two tennis courts to the east so that the new courts would be located directly adjacent to the Players Theater and act as an CONSIDERATION OF LOW GAP PARK AS SITE FOR DEVELOPMENT OF A SKATEPARK MAY 5, 2004 Page 3 of 3 increased buffer. This would increase the cost of the project by approximately $50,000 to $60,000 per court for new court construction; however, it would help resolve many of the Theater's concerns regarding noise. A second option would be to eliminate the tennis courts altogether, as there are five public courts at the adjacent high school. The City of Ukiah has been actively engaged in the effort to develop a skatepark for the past eight years. Staff and Council have extensively examined every possible City- owned property as a potential location. Neighborhood meetings have been held at both Todd Grove and Vinewood Parks resulting in significant public resistance to either location. Low Gap Park meets the criteria most recommended by communities who have built skateparks as it is an underutilized, highly visible location, near schools and public transportation and not immediately adjacent to residences. Adding a skatepark to the park will not result in the elimination of other recreation facilities or reduction in needed playground space. The City has already completed a soils report on the property as a predevelopment study and the site is strongly supported by the Skatepark Committee. Since the City owns the property, no City funds will be needed for site acquisition. The Skatepark Committee has committed to raising the funds for the cost of construction and is only awaiting the designation of a site to begin the fundraising effort. Staff believes the addition of a skatepark to Low Gap Park will be a significant benefit to our community and is recommending the City Council approve Low Gap Park as the site. Should Council approve the recommended action, staff will proceed with a preliminary site design and project cost estimate and return to Council. LOCATION MAP UKIAH SKATEBOARD PARK 1151 Low Gap Road (Assessor Parcel No. 001-020-07 & 001-020-08) UKIAH HIGH SCHOOL 0 500 1000 1500 2000 2500 300' APPROXIMATE SCALE: 1 inch = 500 feet NORTH AGENDA SUMMARY ITEM NO. 9a DATE: May 5, 2004 REPORT SUBJECT: INTRODUCTION OF ORDINANCE AMENDING UKIAH CITY CODE SECTION 2053, EMERGENCY RESPONSE COST RECOVERY SUMMARY: Attached is a proposed ordinance amending Ukiah City Code ("UCC") Section 2053. The ordinance is attached in a clean and a redlined format. The redlined format shows the changes proposed to the existing code section. As the City Council knows, class action law suits have been filed in Alameda County Superior Court challenging the practice in many jurisdictions throughout California, including Ukiah, of seeking to recover emergency response costs from drivers who create an emergency as a result of driving while intoxicated. Reason for Amendment I am requesting the City Council to introduce and adopt these amendments to the Ukiah City Code in order to limit the City's exposure to a claim by the plaintiffs to recover their attorneys' fees from the City. In my judgment, the program of recovering emergency response costs for law enforcement stops of intoxicated drivers does not justify that exposure. For that reason, I am proposing the attached amendment to the City Code. The City has already stopped collecting for law enforcement stops of intoxicated drivers. For reasons discussed in more detail below, the court's ruling in Alameda County makes this a good time to adopt this amendment. [continued on page 2] RECOMMENDED ACTION: Adopt motion to introduce ordinance by title only and followed by motion to introduce ordinance, after City Clerk reads its title. ALTERNATIVE COUNCIL POLICY OPTIONS: Refuse to introduce ordinance or adopt ordinance with different definition of "incident." Citizen Advised: N/A Requested by: David J. Rapport, City Attorney Prepared by: David J. Rapport, City Attorney Coordinated with:Candace Horsley, City Manager Attachments: 1. Ordinance for introduction APPROVEI~: torsley, C~Manager [Continued from page 1] Reasons for Amending Definition of "Incident" The ability to recover these costs is established by Article 8, Chapter 1, Part 1, Division 2 (commencing with Section 53150) of the Government Code. Article 8 authorizes a city or county to recover emergency response costs for responding to an "incident" caused by an intoxicated driver. "Incident" is not defined in the state statute, and different jurisdictions have adopted different definitions of an "incident," ranging from the costs of arresting an intoxicated driver, regardless of the reason he or she was stopped (not the practice in Ukiah), to responding to an accident caused by an intoxicated driver. Ukiah's ordinance allows for the recovery of an emergency response "to a driver operating a vehicle under the influence of alcohol and/or drugs or an incident caused by that driver that requires the use of lights or sirens on an emergency vehicle... "(UCC §2053.A.) Plaintiffs maintain that Government Code Section 53150 does not permit a city or county to recover for a purely law enforcement stop. They argue that "incident" means an accident or other emergency caused by the driver's intoxicated condition that requires an emergency response. The proposed amendment provides a definition of "incident" to mean "... an accident or other emergency, involving one or more vehicles and actual or imminent property damage or personal injury, including death." Why now? These actions were originally filed in Alameda County on July 8, 2002. In August 2003, the City of Ukiah was added as a defendant in a Third Amended Complaint. All of that time until now has been taken up with deciding whether the plaintiffs could sue everyone in one law suit in Alameda County. The Alameda County Superior Court has ruled against the plaintiffs. It has ruled that the cases originally filed in Alameda County must be severed into 14 separate law suits and transferred to the court in the county where each defendant is located. Once the case against Ukiah is transferred to Mendocino County, Ukiah will have to defend the law suit in that court. If the plaintiffs are successful, they will seek not only to stop the City from recovering emergency response costs for law enforcement stops in the future and to repay money it has collected for such stops in the past, but also to make Ukiah pay their attorneys fees. Because Ukiah was brought into the Alameda County case late and because most of the issues up to now have concerned procedural matters (which the plaintiffs have lost), Ukiah has good arguments to avoid liability for plaintiffs' attorneys fees arising out of the proceedings in Alameda County, even if the plaintiffs ultimately prevail on their interpretation of the state statute. Adoption of this ordinance will help the City Attorney dispose of this law suit and reduces the risk of liability for a substantial attorneys' fees claim by plaintiffs. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 2053 OF THE UKIAH CITY CODE PERTAINING TO THE RECOVERY OF EMERGENCY RESPONSE COSTS FROM INTOXICATED DRIVERS The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Section 2053 in Chapter 13 of Division 1 of the Ukiah City Code is amended to read as follows: 2053: RECOVERY OF RESPONSE COSTS FROM INTOXICATED DRIVERS: Any person who is under the influence of an alcoholic beverage or any drug, or the combined influence of an alcoholic beverage and any drug, and as a result operates a motor vehicle negligently or in a willfully wrongful manner, shall be liable for the expense of an emergency response by the City to an incident caused by that person's operation of the vehicle. A. "An emergency response", as used herein and in article 8, chapter 1, part 1, division 2 of the Government Code (commencing with section 53150), means any response by the City's Fire or Police Departments to an incident caused by a driver operating a vehicle under the influence of alcohol and/or drugs, including a response by an emergency vehicle, such as, but not limited to, a police car, fire truck or ambulance. B. "Incident" means an accident or other emergency, involving one or more vehicles and actual or imminent property damage or personal injury, including death. Cs "Expense of an emergency response", as used herein, means reasonable costs incurred by City departments in making an emergency response, including the salaries and associated overhead of providing police, firefighting, rescue and/or emergency medical services during the response, a reasonable charge for the cost of emergency vehicles used during the response, and the cost of any consumable supplies used during the response. D. For purposes of this Section, a person is under the influence of an alcoholic beverage or any drug, or the combined influence of an alcoholic beverage and any drug, when as a result of drinking an alcoholic beverage or using a drug, or both, his or her physical or mental abilities are impaired to a degree that he or she no longer has the ability to operate a motor vehicle with the caution characteristic of a sober person of ordinary prudence under the same or similar circumstances. For purposes of this Section, the presumptions described in sections 23152 and 23155 of the Vehicle Code shall apply. E. In no event shall one person's liability for an emergency response exceed one thousand five hundred dollars ($1,500.00). However, if two (2) or more persons have liability under this Section for the expense of a single emergency response, their combined liability may exceed one thousand five hundred dollars ($1,500.00). F. The expense of an emergency response shall be a charge against the person liable for expenses under this Section. The charge constitutes a debt of that person and is collectible by the City in the same manner as in the case of an obligation under a contract. 1. The Police Department shall have the authority to collect the debts created by this Section and may commence law suits, assign the debts to a debt collection agency, and utilize the services of the Finance Department and the City Attorney in seeking to collect such debts. 2. Before using any of the means set forth in subsection E1 to collect the debt, the Police Department shall make written demand on the debtor for the expense of the emergency response. The wdtten demand shall provide the debtor with the name, address and phone number of a City official who he or she can contact to protest his or her liability for the expense, the amount claimed or to arrange a payment schedule. The debtor shall have ten (10) days from the date of the demand to contact the designated official. 3. Once the time has passed to contact the official designated under subsection 2 the City may set off the amount owed under this Section against any amounts the City owes the debtor. 4. The remedies provided herein shall not prevent the City from collecting interest on amounts assessed under this Section, if otherwise allowed by this Code, or other provisions of State law or pursuing any other remedies at law or in equity to recover the amount claimed under this Section and to collect that amount from the debtor. SECTION TWO This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION THREE This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on May 5, 2004, by the following mil call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on AYES: NOES: ABSENT: ABSTAIN: ,2004 by the following mil call vote: Eric Larson, Mayor ATTEST: Gordon Elton, City Clerk ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 2053 OF THE UKIAH CITY CODE PERTAINING TO THE RECOVER OF EMERGENCY RESPONSE COSTS FROM INTOXICATED DRIVERS. The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Section 2053 in Chapter 13 of Division 1 of the Ukiah City Code is amended to read as follows: 2053: RECOVERY OF RESPONSE COSTS FROM INTOXICATED DRIVERS: Any person who is under the influence of an alcoholic beverage or any drug, or the combined influence of an alcoholic beverage and any drug, and as a result operates a motor vehicle negligently or in a wi!fu!!ywillfull¥ wrongful manner, shall be liable for the expense of an emergency response by the City to an incident caused by that person's operation of the vehicle. A. "An emergency response", as used herein and in article 8, chapter 1, part 1, division 2 of the Government Code (commencing with section 53150), means any response by the City's Fire or Police Departments to an incident caused by a driver operating a vehicle under the influence of alcohol and/or drugs or that,-"',-,,...~.,,,,~--o..., *~,,".,, ,.. ,.,.,.., ,o,-.._.,,-,~ light s or .,,,° ~"'"" o..., ,., '"'-,.,, ,., includinq a response by an emergency vehicle, such as, but not limited to, a police car, fire truck or ambulance. B. "Incident" means an accident or other emergency, involving one or more vehicles and actual or imminent property damaqe or personal iniury, including death C. "Expense of an emergency response", as used herein, means reasonable costs incurred by City departments in making an emergency response, including the salaries and associated overhead of providing police, firefighting, rescue and/or emergency medical services during the response, a reasonable charge for the cost of emergency vehicles used during the response, and the cost of any consumable supplies used during the response. D. For purposes of this Section, a person is under the influence of an alcoholic beverage or any drug, or the combined influence of an alcoholic beverage and any drug, when as a result of drinking an alcoholic beverage or using a drug, or both, his or her physical or mental abilities are impaired to a degree that he or she no longer has the ability to operate a motor vehicle with the caution characteristic of a sober person of ordinary prudence under the same or similar circumstances. For purposes of this Section, the presumptions described in sections 23152 and 23155 of the Vehicle Code shall apply. E. In no event shall one person's liability for an emergency response exceed one thousand five hundred dollars ($1,500.00). However, if two (2) or more persons have liability under this Section for the expense of a single emergency response, their combined liability may exceed one thousand five hundred dollars ($1,500.00). F. The expense of an emergency response shall be a charge against the person liable for expenses under this Section. The charge constitutes a debt of that person and is collectible by the City in the same manner as in the case of an obligation under a contract. 1. The Police Department shall have the authority to collect the debts created by this Section and may commence law suits, assign the debts to a debt collection agency, and utilize the services of the Finance Department and the City .Attorney in seeking to collect such debts. 2. Before using any of the means set forth in subsection E1 to collect the debt, the Police Department shall make written demand on the debtor for the expense of the emergency response. The written demand shall provide the debtor with the name, address and phone number of a City official who he or she can contact to protest his or her liability for the expense, the amount claimed or to arrange a payment schedule. The debtor shall have ten (10) days from the date of the demand to contact the designated official. 3. Once the time has passed to contact the official designated under subsection 2 the City may set off the amount owed under this Section against any amounts the City owes the debtor. 4. The remedies provided herein shall not prevent the City from collecting interest on amounts assessed under this Section, if otherwise allowed by this Code, or other provisions of State law or pursuing any other remedies at law or in equity to recover the amount claimed under this Section and to collect that amount from the debtor. (Ord. 956, §2, adopted 1995) SECTION TWO This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION THREE This Ordinance shall become effective thirty (30) days after adoption. 2 Introduced by title only on May 5, 2004, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on AYES: NOES: ABSENT: ABSTAIN: ,2004 by the following roll call vote: Eric Larson, Mayor ATTEST: Gordon Elton, City Clerk ITEM NO. ¢b DATE: May 5, 2004 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF ORDINANCE AMENDING UKIAH CITY CODE SECTIONS 1151 AND 1152 GOVERNING THE APPOINTMENT AND TERM OF OFFICE FOR MEMBERS OF THE CITY PLANNING COMMISSION SUMMARY: Attached is a proposed ordinance amending Ukiah City Code ("UCC") Sections 1151 and 1152. The City Council has requested an ordinance amending the method for appointing members to the City's Planning Commission. The Council wants each member of the City Council, including the Mayor, to select one member of the Planning Commission. The terms of office for each Commissioner would coincide with the term of office for the Council member who nominated him or her. The attached ordinance implements these requirements. The ordinance reflects several policy choices, which the City Council should discuss. 1. The ordinance allows the current members of the Planning Commission to serve out [Continued to page 2] RECOMMENDED ACTION: Adopt motion to introduce ordinance by title only and followed by motion to introduce ordinance, after City Clerk reads its title ALTERNATIVE COUNCIL POLICY OPTIONS: Refuse to introduce ordinance or adopt an ordinance with different provisions. Citizen Advised: N/A Requested by: City Council Prepared by: David J. Rapport, City Attorney Coordinated with:Candace Horsley, City Manager Attachments: 1. Proposed Ordinance 2. Mendocino County Code Sections [Continued from page 1] their current terms of office. The new method of selecting Planning Commissioners would be phased in as the terms of office for the current Commissioners expire. 2. New Commissioners would be nominated as vacancies occur with the Council member with the most seniority on the Council going first, the next most senior Council member going second, etc. 3. Each Council member nominates a candidate, who must be appointed by a majority of the City Council. The Mendocino County ordinance is also attached. As you can see, the County appoints Commissioners by district. The County ordinance does not specify that a Supervisor must nominate the Commissioner from his or her district and it does not obligate the Board to confirm a Supervisor's nomination. However, the term of office for the Commissioner coincides with the term of office for the Supervisor from that district. The County has a tradition that a Supervisor nominates the Commissioner who resides in his or her district, and the Board appoints that nominee. I understand that the Board has deviated from this tradition on at least one occasion in the past. Since Ukiah does not have districts, the proposed ordinance simply assumes that the number of newly elected City Council members will equal the number of City Council members whose terms expire, so each newly elected council member should be able to appoint one Planning Commissioner to replace the Commissioner whose term expires after the election. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTIONS 1151 and 1152 OF THE UKIAH CITY CODE CONCERNING THE APPOINTMENT OF COMMISSIONERS TO THE PLANNING COMMISSION AND THEIR TERMS OF OFFICE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Sections 1151 and 1152 in Article 4, Chapter 4 of Division 1 of the Ukiah City Code are amended to read as follows: {} 1151: MEMBERS; APPOINTMENT: Said Commission shall consist of five (5) members who shall be residents of the City. Each member of the City Council shall nominate one Commissioner who shall be appointed, if the nomination is approved by a majority vote of the City Council. Commissioners serving when this section first becomes effective shall remain in office until their term, as established prior to the effective date of this section, expires. Each City Council member shall have the right to nominate a Commissioner to fill a vacancy on the Commission. The City Council member, including the Mayor, with the most seniority on the Council shall nominate a candidate to fill the first vacancy to occur after the effective date of this ordinance. Each vacancy thereafter shall be filled by a candidate nominated by the next most senior Council member, subject to approval by a majority of the City Council, until all five Commissioners have been appointed in this fashion. Thereafter, each newly elected or appointed City Council member shall nominate one Commissioner, subject to the approval of a majority of the City Council. If a Commissioner vacates his or her office before the expiration of his or her term of office, the City Council member who nominated that Commissioner shall nominate a Commissioner to serve the remainder of the term of office, subject to approval of the nomination by a majority of the City Council. § 1152: TERMS OF MEMBERS: A Commissioner's term of office shall commence upon approval of his or her appointment by a majority of the City Council and shall terminate upon the termination of the term of office of the City Council member who nominated the Commissioner. SECTION TWO This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION THREE This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on May 5, 2004, by the following mil call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on AYES: NOES: ABSENT: ABSTAIN: ,2004 by the following mil call vote: Eric Larson, Mayor ATTEST: Gordon Elton, City Clerk Rpr 28 O~ 11 :~5~ RRPPORT FIND MRRSTOH (?07} ~2-~235 p.2 04/2g/2904 13:00 70746:~4592 PENDO~ZNU (.;LI ~t.,IUI~::~_L r~m ~ 2.4~.010 CHAPTER 2.~ THE PLANlqlNG CO--SION Sec. 2.48.010 Jbtabl~~ end Appohtmmt of shall com~9.0f ~evm (7) member. ~ (1)~~ o~ ~~ ~ ~s a ~~ ~- m~r of ~ ~ or ~~ ~ ~of~ ~) ~~~~ ~c- ~ Em ~ i~6~ m~ of f~r (4) ~m. ~~, ~ at-~o ~~ ~ ~¢ ~ (4) ~ o~ ~ of ~lso~ ~ mzy ~ ~vM ~ =c~vc ~ ~~ ~ ~c ~~- ~ ~ ~~ ~ law ~ ~ ~~ ~ ~ g 1~I; ~ No, ~7, ~~ 1963: ~. ~. Sec. Z.48.020 Powers or Plan~in~ Conm,isslea. The C'~mmissiou shall elect a Chai~ from among the appo~d maz~rs for a ~urm off one (1) year and. subjcct to olhcr provisions of law. may Commissi~ stroll hold at least one (L) res,A~ meet- zion ~f ~ md ~~ a~of~ ~ for s~, ~ ~ ~ ~~ ~ ~' e~vc of ~, ~ ~ ~ ~ ~~ ~ ~ for ~ ~ ~ ~ ~ ~ S~- (0~. No. ~. ~ ~. ~~ ~-) Sec. 3.~ li~ll~iou sad Duty or the PIMmin8 Comm~ it st~m ~ the ~ and dut~ or th~ ,lqlnnin8 Oxnmbd~ to prepare, make and adOl~, subject to develotxncm of thc Oxa~ and of any ~ outside (oat. No. 3O0, Scc. Sec, ~4~,IM0 Other Powers md D~e~ Thc ~ C~!~n ~ have ~ ~ ~ ~~by ~p~~ ~~~w, (0~ ~. 3~. S~. 4, ~d t~5, ~ ~~ ~ O~. No. 6~, ~ ~ 1~0.) , ~~o~ ~ ~~~B~~To~ ~ ~vc ~cn dde~ ~y ~ ~ og ~~ $6' AGENDA ITEM NO: 9c MEETING DATE: May 5, 2004 SUMMARY REPORT SUBJECT: SELECTION OF NEW COUNCIL REPRESENTATIVE FOR THE SUN HOUSE GUILD MEETINGS Councilmember Rodin, the current representative from the City Council to the Sun House Guild, has determined that she in unable to attend the majodty of the meetings, which are held on the second Wednesday of each month at 4:00 p.m. Therefore, she is requesting that another Councilmember be selected to fill this committee assignment for the remainder of the year. RECOMMENDED ACTION: Select a Councilmember to serve on the Sun House Guild Committee for the remainder of the year. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Councilmember Rodin Candace Horsley, City Manager N/A 1. Letter of resignation from Councilmember Rodin 2. Council Committee List Approved: ~ Candaco Horsley, Cit~anager 4:CAN/ASR.SunHsGuildMember.050504 MARl RODIN 418 OaK Park AVE. UKiah, CA 95482 · (707) 272-1937 ROD i N@Paci VIC. N ET April 21, 2004 Sun House Guild 431 S. Main Street Ukiah, CA 95482 Dear Members of the Sun House Guild, I am writing to inform you. that I have decided to resign as your City Council representative to the Guild. The late afternoon meeting time has presented repeated conflicts with my children's after-school schedules causing me to miss many meetings. I apologize that I have not done the Guild justice as its liaison to the City. I very much value the Sun House and Grace Hudson Museum as Ukiah treasures and I appreciate the effort of the Guild in working to improve them and make them sustainable. It has been a pleasure to become better acquainted with Sherri, the members of the Guild, and the Sun House and Museum facilities themselves. Please do not hesitate to contact me if you have any questions, or if you decide to change your meeting time! Very Truly Yours, Mari Rodin Cc: Eric Larson, Mayor Candace Horsley, City Manager 2003 COUNCIL COMMITTEE ASSIGNMENTS Beautification Committee City of Ukiah Disaster Council City Selection Committee City/County Leadership Group Council/County Supervisor Committee Courthouse Facilities Planning Committee Greater Ukiah Chamber of Commerce Liaison Library Advisory Board Local Agency Formation Commission (LAFCO) Main Street Board of Directors Mendocino Council of Govemments (MCOG) Mendocino County Air Quality Management District PM-10 Incentive Committee Mendocino County Film Advisory Board (Non-Voting) Mendocino County Inland Water and Power Commission Mendocino County Overall Economic Development Mendocino Solid Waste Management Authority (MSWMA) Mendocino Transit Authority (MTA) Board of Directors Northern California Power Agency (NCPA) Recreation Center Group Russian River Watershed Association Russian River Watershed Community Council Skateboard Park Committee Solid Waste Committee Sun House Guild ex officio liaison Transmission Agency of Northem Califomia (TANC) Ukiah Investment Oversight Committee Ukiah Vail, Sanitation Distri, Larson, Alt: Andersen Andersen/Rodin/Horsle¥ Larson Horsle¥/Larson Larson/Smith On hiatus Rodin, Alt: Andersen Baldwin Larson Smith, Alt: Andersen Lerson, Alt: Rodin Baldwin Baldwin Baldwin~ Alt: Smith Horsley Andersen Andersen Smith, Alt: Andersen Rodin, Alt: Lemon Rodin, Alt. Lemon Baldwin, Alt: Rodin Andersen, Alt: Lemon Andersen Rodin Smith, Alt: Andersen Smith, Alt: Rodin Baldwin, Alt: Smith Finance Review Committee Last Updated April 22, 2004 4:CC/Committee Assignments-January 2003 af ll iah Memorandum DATE: TO: CC: FROM: RE: May 3, 2004 Honorable Mayor Larson and City Councilmembers Candace Horsley, City Manager Marie Ulvila, Deputy City Clerk Shannon Riley, Executive Assistant Correction to Agenda Item 9c regarding New Council Representative for the Sun House Guild Meetings It has been brought to my attention that the Sun House Guild meetings have changed dates recently, and are no longer held on the third Wednesday of each month. Instead, the regular meetings are now scheduled for the second Tuesday of each month at 4:00 p.m. (at the Museum). I apologize for any confusion this may have caused. Please feel free to contact me at 463-6213 if you have any questions. 4:MCouncil.correction.050304 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# 707/463-6200 Fax# 707/463-6204 Web Address: www. cityofukiah.com AGENDA ITEM NO: MEETING DATE: May 5, 2004 SUMMARY REPORT SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST FROM COUNTY OF MENDOClNO FOR SUPPORT OF FEDERAL LEGISLATIVE PROGRAM FUNDING REQUESTS The City of Ukiah has received a letter from Hal Wagenet, Board of Supervisors Chairman, seeking support of Mendocino County's Federal Legislative Program funding requests for the following projects: Coyote Valley Dam at Lake Mendocino, Helipad, Public Safety Microwave System, Wastewater and the Ukiah Valley Sanitation District, Watershed Management Plan, Recycled Water Use Plan, Funding for septage dehydrator, and Redemeyer Road extension. A more complete description of these items is provided in the attached letter from Chairman Wagenet. Council's discussion of these items and a letter of support are requested by Chairman Wagenet. RECOMMENDED ACTION: Discuss Federal Legislative funding requests from County and determine whether it is appropriate to send a letter of support. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: N/A Requested by: Hal W agenet, Board of Supervisors Chairman Prepared by: Candace Horsley, City Manager Coordinated with: N/A Attachments: 1. Apdl 13, 2004 letter from Hal Wagenet seeking support of Mendocino County's Federal Legislative Program f~ding requests. Approved ~nda~H(:J~s ey, C' y'l~ age 4:CAN/ASR.CountyFundingSupport.042104 KRISTI FUR~ Clerk of the Board COUNTY OF MENDOCINO BOARD OF SUPERVISORS 501 Low Gap Road · Room 1090 Ukiah, California 95482 Telephone: (707) 463-4221 Fax: (707) 463:4245 bos@co, mendocino.ca, us April 13, 2004 Candace Horsley City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 Re: MeHdocino County's Federal Legislative Progiam Dear Ms. Horsley Mendocino County is requesting your immediate assistance in contacting your representatives in Congress and the Senate to urge their support of Mendocino County's Federal Legislative Program requesting funding for the following projects: COYOTE VALLEY DAM, LAKE MENDOCINO, Energy and Water Appropriations, Army Corps of Engineers, Request $250,000: Lake Mendocino was created with the construction of Coyote Valley Dam in 1959 by the US Army Corps of Engineers (USACE) as a multipurpose project (flood control, water supply and recreation). The second construction phase of Coyote Valley Dam was Congressionally authorized in the original legislation. The potential new storage capacity, assuming construction of the full 40 additional feet in height as originally designed, will create 77,000 acre-feet of increased water supply capacity to the original water containment capacity of 122,500 acre-feet. This additional water is needed to meet the current and future water demands of the inland Mendocino County area as well as providing for water needs for communities in neighboring Sonoma and Marin counties. HELIPAD, Request $500,000: Mendocino County currently transports trauma patients to Santa Rosa Memorial Hospital (SRMH). The helipad at SRMH is unable to receive helicopters cu~ently utilized in Mendocino Count,, by CDF, t_h.e Coast Guard, private air ambulance companies, and the Military. In an effort to support daily emergency medical services (EMS) and potential homeland security needs, Mendocino County is requesting funding for the construction and application of a larger helipad at SRMH. The helipad envisioned would be able to be relocated in the event of a significant security need. PUBLIC SAFETY MICROWAVE SYSTEM, Request $5,500,000: Law enforcement, fire, and emergency medical providers in Mendocino County are currently communicating on a microwave communications system that was constructed in 1986 and is nearing a point of system failure. The ability of law enforcement, fire, and EMS to communicate, especially during these heightened times of homeland security, is critical. The County is requesting funds to replace the system for the benefit of all cities, districts, and private providers contributing to the law enforcement, fire and EMS safety net. MICHAEL M. DELBAR First District THE BOARD OF SUPERVISORS RICHARD SHOEMAKER HAL WAGENET Second District Third District PATRICIA A. CAMPBELL Fourth District J. DAVID COLFAX Fifth District WASTEWATER - UKIAH VALLEY SANITATION DISTRICT, Request $74,000,000: The Ukiah Valley, which is currently the county-seat and will likely function as the economic engine for growth in Mendocino County, is facing significant constraints to industrial, commercial, and residential growth due to the lack of capacity for wastewater treatment. The County of Mendocino is requesting funds to develop capacity at the City of Ukiah wastewater treatment plant to serve the anticipated growth needs of the greater Ukiah valley. WATERSHED MANAGEMENT PLAN, Environmental Protection Agency, Request $400,000: Mendocino County is experiencing water shortages and building moratoriums throughout the County. The Board of Supervisors has identified local water issues as one of their highest priorities. It is a common belief that there is sufficient water flowing through the County to the Pacific Ocean for all uses. There remains a lack of basic information about current uses, the availability of water in normal and dry years, the projected needs for all sectors of the community and new technologies. Mendocino County has a great need to inventory, analyze, and then plan for the maximum use of its limited water resource for the next 10 to 15 years. A countywide plan cannot be realized without the basic knowledge of our hydrology, our current uses of water and a projection of future needs. RECYCLED WATER USE PLAN, United State Bureau of Reclamation, Request $200,000: Mendocino County is experiencing water shortages and building moratoriums throughout the County. A portion of the County's water needs, particularly within the Ukiah Valley and along some areas of the coast, could be met through the use of recycled water. Although the sources of recycled water are readily identifiable, there is currently insufficient information to determine where and the extent to which the use of recycled water is economically feasible. A countywide study is needed to identify feasible recycled water use projects in Mendocino County. FUNDING FOR SEPTAGE DEHYDRATORS, Request $100,000: The overwhelming majority of Mendocino County residents currently utilize septic waste disposal systems. The Solid Waste byproduct of the septic systems, septage, must be disposed of. Currently, septage is treated through wastewater treatment facilities and/or spread at facilities where the septage is allowed to dry and any residual water is filtered through natural soil systems. Current wastewater treatment operators and septage processors are expressing concern of continuing to treat septage and a local means of disposal may be lost. Septage dehydrators would remove all water from the septage and produce the waste product that could be transported to remote locations for disposal. REDEMEYER ROAD EXTENSION, Request $370,000: Extending Redemeyer Road is critical. The road provides the only viable access/egress for a dense residential area across the Russian River from the City of Ukiah making it vulnerable to congestion and competition between truck and vehicle traffic - with attendant vehicle, bicycle and pedestrian safety concerns. The Re&meyer Road extension will provide a second access/egress route that will greatly enhance the quality of life to the residents by reducing congestion, better segregating commercial and industrial truck traffic from normal vehicular traffic, and providing an essential second access/egress during natural disaster events, including wfldland-interface fires and flooding. For your convenience, attached are detailed descriptions of Mendocino County's Federal Legislative Program outlined above. Mendocino County is urging you to send a letter of support to the addresses below as soon as possible to ensure these funding requests are brought to the attention of our California Congressional Ddegates. Senator Barbara Boxer US Senate Hart Building ~112 Washington DC 20515 Senator Dianne Feinstein US Senate Hart Building ~331 Washington DC 205151 Congressman Mike Thompson US House of Representatives Cannon Building #119 Washington DC 20510 If you have any question, or need assistance, please contact my office at the number above. Sincerely, CC: Board of Supervisors Paul Schlesinger, Alcalde & Fay Don Peterson, Legislative Advocate James Andersen, County Administrative Officer COUNTY OF MENDOCINO COYOTE VALLEY DAM, LAKE MENDOCINO Energy and Water Appropriations Army Corps of Engineers - General Investigations Request: $200,000 - consistent with Administration Budget Lake Mendocino is located on the East Fork of the Russian River in Mendocino County, California. The lake was created with the construction of Coyote Valley Dam in 1959 by the US Army Corps of Engineers (USACE) as a flood control project. The original water containment capacity was 122,500 acre-feet. The dam was designed to be built in two stages with the expectation that the second stage would be built when the water supply capacity of Coyote Valley Dam became inadequate. Currently, Mendocino County holds the right to only 8,000 acre-feet of the lake's water supply. This small amount of water is insufficient to provide for all current demands and should the region be faced with drought, the situation will be very grim for the residents and businesses of the inland area. The Ukiah Valley is facing the possibility of a moratorium on new water connections, and such a moratorium will have significant negative effects on the County's economy. The second construction phase of Coyote Valley Dam was Congressionally authorized in the original legislation. The potential new storage capacity, assuming construction of the full 40 additional feet in height as originally designed, will create 77,000 acre-feet of increased water supply capacity. This additional water is needed to meet the current and future water demands of the inland Mendocino County area as well as providing for water needs for communities in neighboring Sonoma and Marin counties. There also exist three species of anadromous fish (coho and chinook salmon and steelhead) in the Russian River that have been listed as threatened under the Federal Endangered Species Act. These listings will require a review and potential modifications of the operation of the project by the USACE. By completing the second construction phase of Coyote Valley Dam, the USACE can alter the current operation of the project to improve the habitat in the Russian River below the dam. The USACE recently completed a Reconnaissance Study for the second construction phase of Coyote Dam and is prepared to initiate a Feasibility Study to further investigate the practicality of raising Coytoe Dam or implementing some other alternative to increase water supply storage. COUNTY OF MENDOCINO HELIPAD ACCESS AT SANTA ROSA MEMORIAL HOSPITAL Labor-HHS-Education Appropriations Health Resources and Services Administration Request $500,000 This project will upgrade the helipad located at Santa Rosa Memorial Hospital providing access for the Coastal Valleys Emergency Medical Services (CVEMS) Region, comprised of Mendocino, Napa and Sonoma Counties. On June 11, 2002 the non-profit Santa Rosa Memorial Hospital (SRMH), the CVEMS Region's only designated level two trauma center discovered a notation on their helipad permit restricting the length of helicopters able to land on their helipad to forty-five feet. In Mendocino County, the only helicopters serving medical patients are the California Department of Forestry's BLS rescue helicopter, which is fifty-three feet in length, and CALSTAR's air ambulance, which is forty-nine feet eleven inches in length. United States Coast Guard helicopters, which also provide emergency services in the area, also exceed the length limitation. The hospital is also designated as a back up facility for the military in the event of a disaster. All are now unable to land at Memorial Hospital regardless of the condition of the patient being transported, forcing Mendocino County patients and those from around the region to be transported to more distant trauma centers, or to land off site and be transferred to surface transportation vehicles for the remainder of their emergency journey to the hospital. With no providers based in Mendocino County able to land at our designated trauma center, the health care system is faced with a potential increase in morbidity and mortality forits citizenry. There is an increased cost to the patient, because of the unavoidable longer flight and/or the use of a ground ambulance when the helicopter is forced to land in Santa Rosa at an alternate site from the SRMH helipad. The families of our patients have the increased cost and inconvenience of traveling to these more distant areas. Regional ad hoc meetings have identified the appropriate solution to address this issue as the procurement and installation of a new, larger heli-deck located on the roof of Memorial Hospital. The design, purchase and installation of the deck is expected to cost $500,000. COUNTY OF MENDOCINO PUBLIC SAFETY MICROWAVE SYSTEM Commerce, Justice, State Appropriations Law Enforcement Technology Program Request: $5,500,000 Pubhc safety agencies including law enforcement, fire protection, and emergency medical services (EMS) providers in Mendocino County are currently communicating on a microwave communications system that was constructed between 1986 and 1989. The system is at the point of obsolescence and the risk of total system failure is growing exponentially. Repairs are becoming increasingly difficult, as replacement parts are no longer being manufactured. In addition to its poor prospects for continued rehability, the need to replace the current analog microwave system is driven by the Federal Communication Commission's recent announcement that the County's microwave frequencies are to be remarketed and will no longer be available to the County after 2011 and, in fact, may be resold as early as 2006. The interoperable and uninterruptible abihty of state and local public safety agencies to communicate, especially during these times of heightened homeland security concerns, is critical. The microwave system is a vital component of Mendocino County's public safety communications network; it provides critical radio communication for the following State and local agencies: Mendocino County Sheriff's Department Mendocino Emergency Services Authority EMS 23 local fire departments County departments of Transportation Environmental Health, Social Services District Attorney and Animal Control City of Ukiah City of Willits City of Fort Bragg City of Point Arena California Department of Forestry A committee representing all system users has determined and agreed that the essential criteria for a new system include, but are not limited to, such elements as: coverage, reliability, interoperability, security, expandability, and compatibility with existing VHF repeaters, mobile radios and handheld equipment. The new microwave system must be capable of handling the County's secure high-speed data transmission needs, and support mobile data terminals and/or other sources of digital traffic. The system must also be capable of meeting current and future requirements mandated by the United States Department of Homeland Security. In order to meet these minimum criteria and to ensure that a replacement system meets the County's and, other local public safety agencies' needs for the foreseeable future, the County is seeking funding for a new digital microwave system. The cost for this vitally needed replacement microwave system is estimated to be $5,500,000 COUNTY OF MENDOCINO WASTEWATER - UKIAH VALLEY SANITATION DISTRICT VA-HUD Appropriations Environmental Protection Agency State and Tribal Assistance Grants $13,500,000 The Ukiah Valley, which is the county-seat and will likely function as the economic engine for growth in Mendocino County, is facing significant constraints to industrial, commercial, and residential growth due to insufficient wastewater treatment capacity. Existing wastewater treatment facilities are old and barely able to meet the needs of the current population, much less anticipated growth. Key elements of the project include upgrading and expanding existing treatment facilities, rehabilitation and expansion of existing wastewater collection systems, and modification of existing disposal systems to remain in compliance with current regulatory requirements. Preliminary engineering design work is concluding, funding is requested to assist with project construction. While the entire project will cost about $74 million, the request is for roughly two-thirds of the amount needed ($20 million) for facility engineering and construction costs associated with the expanded capacity to meet the wastewater treatment needs of residential, commercial and industrial users in the unincorporated area of the Ukiah Valley. The balance of this cost, approximately $6.5 million, will be recovered locally through user fees. The plant expansion has been sized to meet the wastewater treatment demands to accommodate future housing stock, and the development of commercial and industrial development in the unincorporated area. To attempt to capture all of the facility costs through user fees would be counter-productive to the plant expansion and economic development objectives, in that the user fees would become so high as to impair the development of affordable housing, and discourage development of local commercial and industrial employers. COUNTY OF MENDOCINO INTEGRATED WATER RESOURCES INVENTORY, USE AND CONSERVATION MASTER PLAN VA-HUD Appropriations Environmental Protection Agency Environmental Programs and Management Request: $400,000 Mendocino County is experiencing water shortages and building moratoriums throughout the County. It is a common belief that there is sufficient water flowing through the County to the Pacific Ocean for all uses. The question is whether or not we are using the water in the most beneficial manner. The Board of Supervisors has identified local water issues as the highest priority and has very recently adopted an aggressive mission statement in this regard for the newly empowered County Water Agency. However, there is a lack of basic information about current uses, the availability of water in normal and dry years, the projected needs for all sectors of the community and new technologies. As a result, an informed response to current needs, land use planning and prioritizing the compeffng demands for water cannot occur. The California Department of Water Resources has been collecting ground water data for 40 years, and even this past year has installed new test wells in specific locations in the county. However, this data has not been analyzed and put to use from a local resource point of view. Similarly, surface water uses by the agriculture community, the major user of water in the county, has not been accurately quantified in terms of riparian, or appropriated use. Mendocino County, California, has a great need to inventory, analyze and then plan for the maximum use of its limited water resource for the next 10 to 50 years. Its current alarming situation will only become critical in the next year or so. A countywide plan cannot be reahzed without the basic knowledge of our hydrology, our current uses of water and a projection of future needs. Estimated cost of the Integrated Water Inventory, Use and Conservation Master Plan is $400,000. COUNTY OF MENDOCINO RECYCLED WATER USE PLAN United States Bureau of Reclamation Title XVI Request: $200,000 Mendocino County is experiencing water supply shortages, not only in "dry", but also so called "normal'' hydrologic years. The shortage of developed water supplies has necessitated the enactment of building moratoriums in some areas of the County, most notably in the Ukiah Valley and Brooktrails Township, where much of the County's future growth is anticipated to occur. In addition to a shortage of developed drinking water supplies, there is also growing concern that future agricultural water supplies, particularly in the Russian River drainage, will be inadequate - not because of increased agricultural demands, but because a significant portion of the existing agricultural water supply will be reallocated for the protection of federally listed endangered species. A portion of the County's current and future water needs could be met through the use of recycled water. Although the sources of recycled water are readily identifiable - significant sources of recycled water are available in the Ukiah Valley, in and around the Brooktrails Township, and on the coast, at and in the vicinity of Fort Bragg - there is currently insufficient information to determine where and the extent to which the use of recycled water is economically feasible. Key issues include the cost of constructing recycled water storage and conveyance facilities, the suitability of recycled water for agricultural use in the Ukiah Valley, and public perception. A countywide recycled water use feasibility study is needed to identify viable recycled water use projects in Mendocino County, and to develop a plan for using recycled water, in conjunction with surface and groundwater sources, to meet the existing and anticipated water supply shortages in Mendocino County. The estimate cost of conducting the feasibility study and preparing a countywide recycled water use plan is approximately $200,000. COUNTY OF MENDOCINO SEPTAGE DEHYDRATORS VA-HUD Appropriations Environmental Protection Agency State and Tribal Assistance Grants (STAG) Request: $300,000 Septage dehydrators (de-waterers) provide a cost effective and environmentally friendly method for the treatment and disposal or reclamation of septic tank wastes. Individual septic systems provide a very common method of on-site sewage disposal in Mendocino County. Septic tanks accumulate solids (septage) which must eventually be removed from the tank and disposed of at an approved site. Dehydrators extract the maximum amount of moisture from septage thereby creating a solid waste product rather than a semi-solid waste product that must undergo further wastewater treatment processing. The advantage of septage dehydrators, in a county that continues to process much of its commercial and residential wastewater through individual septic systems, is that the dehydrated septage can be efficiently transported to an appropriate facility for final disposal. In addition, given that final disposal costs are driven by the weight of the byproduct, and water is the heaviest compound in septage, dehydrators dramatically decrease the cost of septage transport and disposal. The purpose of the request is to assist in funding the cost of a septage de-watering unit. Mendocino County does not have a secure long-term septage disposal or reclamation plan. The only septage facility on the south coast was closed under threat of a lawsuit for violations of the Clean Water Act. The City of Ukiah sewage treatment plant, which had been a major receiver of septage, has ceased accepting septage. The county is exploring options for alternative septage disposal methods. One method that is being developed is the use of septage de-watering units. This legislative request will help offset the cost of one pilot unit. The County will contribute $300,000 toward the cost of the pilot program by constructing the necessary facilities to allow for the acceptance and processing of the septage, transportation of dehydrated septage, and disposal at a remote, permitted site. COUNTY OF MENDOCINO REDEMEYER ROAD EXTENSION Transportation and Community and System Preservation Program Department of Transportation/Federal Highway Administration (High Priority Projects) Request: $370,000 Extending Redemeyer Road (CR 215A) is critical. The road provides the only viable access/egress for a dense residential area (composed of rural subdivisions) across the Russian River from the City of Ukiah making it vulnerable to congestion and competition between truck and vehicle traffic--with attendant vehicle, bicycle and pedestrian safety concerns. The Redemeyer Road Extension (including a bridge) will provide a second access/egress route that will greatly enhance the quality of life to the residents by reducing congestion, better segregating commercial and industrial truck traffic from normal vehicular traffic, and providing an essential second access/egress during natural disaster events, including wildland-interface fires and flooding. The extension of Redemeyer Road to North State Street, and on to U.S. Route 101, will provide a new access point for truck traffic serving existing and future industrial and commercial uses on the North State Street corridor. Currently, large trucks compete with vehicles that use North State Street as both a consumer and commuter route. In addition, the second access/egress will reduce the mix of trucks and passenger vehicles at the heavily congested interchange of U.S. Route 101 and Perkins Street. This interchange currently bears the load of all vehicle traffic from Ukiah, across the Russian River, to the residential communities east of the river. The interchange also services nearly all of the truck traffic serving the commercial center of the City of Ukiah. The combination of these two needs creates severe vehicle/truck congestion, safety hazards, decreased air quality, and a general degradation of the quality of the residential and commercial activities for the community. Total project costs are estimated at some $6.1 million. The currently requested funding will provide for environmental studies, engineering and design of the project. As noted, key features of the Redemeyer Road Extension include a tie-in with North State Street, a major segment of the County maintained road system, and U.S. Route 101, which runs about one-quarter mile west of the future intersection of North State Street and the proposed road extension. Receipt of the requested funding in FY 05 will allow the initial project phases to proceed to a point that will allow Mendocino County to commence right of way acquisition in 2008. [(RISTi FURMAN Clerk of the Board April 6, 2004 COUNTY OF MENDOCINO BOARD OF SUPERVISORS 501 Low Gap Road · Room 1090 Ukiah, California 95482 Telephone: (707) 463-4221 Fax: (707) 463:4245 bos@co.mendocino.ca.us The Honorable Mike Thompson, Congressman First Congressional District United States House of Representatives 119 Cannon Office Building Washington, D.C. 20515 Dear Congressman Thompson: On April 6, 2004, the Mendocino County Board of Supervisors adopted the attached Resolution No. 04- 043 calling upon the federal government to require truth in source-labeling for foodstuffs containing Genetically Modified Organisms (GMOs) produced in the United States of America. Specifically, the Resolution calls upon Congress and the Federal Government to immediatdy require Truth in Source-Labeling for foodstuffs produced, imported, or sold in the United States of America, which contain Genetically Modified Organisms, or which have been prepared using Genetically Modified Organisms directly or indirectly prior to the product being brought to the consumer marketplace, by stating this fact with the letters (GMO) immediately following each such ingredient in foodstuffs. As stated in the Resolution, Mendocino County urges our federal representatives to promptly consider implementing Truth in Source-Labeling. Sincerdy, Kristi Furman, Clerk of the Board Mendocino County Board of Supervisors Enclosure CC: United States Senator Dianne Feinstein United States Senator Barbara Boxer Governor Arnold Schwarzenegger Senator Wesley Chesbro Assemblymember Patty Berg California State Association of Counties City of Ukiah City of Willits City of Fort Bragg City of Pt. Arena University of California Cooperative Extension Lake County Board of Supervisors Sonoma County Board of Supervisors Napa County Board of Supervisors Noyo River Indian Community Hopland Band of Pomo Indians Laytonville Rancheria/Cahto Indian Tribe Manchester Band of Pomo Indians Potter Valley Rancheria Redwood Valley Rancheria Coyote Valley Reservation Round Valley Reservation/Covelo Indian Community Guidiville Indian Rancheria Pinoleville Indian Reservation Yokayo Tribe Sherwood Valley Rancheria of Pomo MICHAEL M. DELBAR First District THE BOARD OF SUPERVISORS RICHARD SHOEMAKER HAL WAGENET Second District Third District PATRICIA A. CAMPBELL Fourth District J. DAVID COLFAX Fifth District RESOLUTION NO. 04-043 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE STATE OF CALIFORNIA, COUNTY OF MENDOClNO, CALLING UPON THE FEDERAL GOVERNMENT TO REQUIRE TRUTH IN SOURCE-LABELING FOR FOODSTUFFS CONTAINING GENETICALLY MODIFIED ORGANISMS (GMO) PRODUCED IN THE UNITED STATES OF AMERICA WHEREAS, the Constitution guarantees life, liberty, and the pursuit of happiness; and WHEREAS, Congress is charged with making laws supporting these guarantees; and WHEREAS, organic life on Earth has been on a slowly changing path successfully for millions of years; and WHEREAS, Genetically Modified Organisms have the ability to abruptly and permanently change the direction of this slow process in unknown directions; and WHEREAS, the proper place to ascertain long term safety of Genetically Modified Organisms is in the laboratory; and WHEREAS, citizens of the United States should not provide the testing ground for the safety of Genetically Modified Organisms in the environment due to their inability to choose which foods to eat caused by lack of truthful Source-Labeling of foodstuffs; and WHEREAS, the basic right of the citizens of the United States to choose what foods to eat is currently abridged and seriously compromised by the lack of truthful Source-Labeling of foodstuffs in the marketplace; and WHEREAS, the voters of Mendocino County have confirmed a citizen initiative in the general election of March 3, 2004, prohibiting the propagation of Genetically Modified Organisms in Mendocino County. NOW, THEREFORE, BE IT RESOLVED that the Mendocino County Board of Supervisors calls upon the Congress and the Federal Government to immediately require Truth in Source-Labeling for foodstuffs produced, imported, or sold in the United States of America, which contain Genetically Modified Organisms, or which have been prepared using Genetically Modified Organisms directly or indirectly prior to the product being brought to the consumer marketplace, by stating this fact with the letters (GMO) immediately following each such ingredient in foodstuffs; and BE IT FURTHER RESOLVED, that the Mendocino County Board of Supervisors calls upon its brother Counties, sister Cities and parent States throughout the United States of America to petition, lobby, and demand that Congress implement Truth in Source-Labeling promptly. The foregoing Resolution introduced by Supervisor Shoemaker, seconded by Supervisor Campbell, and carried this 6th day of April, 2004, by the following vote: AYES: NOES: ABSENT: Supervisors Delbar, Shoemaker, Campbell, and Wagenet Supervisor Colfax None WHEREUPON, the Chair declared said Resolution ado?ted and SO ORD~ERED. J~ ~ HAL WAGENET, Chairman ATTEST: KRISTI FURMAN Clerk of the Board I hereby certify that 8.ccording to the prowsions of Government Code Sections 251'03, delivery of this document has been made. KRISTI FU~';;~N ,,~ Clerk o! th~ F:~ardl~ / By ........ DEPUTY