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HomeMy WebLinkAboutMin 06-23-03 MINUTES OF THE UKIAH CITY COUNCIL Regular Adjourned Meeting of Monday, June 23, 2003 Through Tuesday, June 24, 2003 The Ukiah City Council met at a Regular Adjourned Meeting on June 23, 2003, the notice for which had been legally noticed and posted, at 8:05 a.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Rodin, Andersen, Smith, Baldwin, and Mayor Larson. Staff present: Customer Service Supervisor Archibald, Public Utilities Director Barnes, Water/Sewer Operations Superintendent Borecky, Airport Manager Bua; Interim Fire Chief Cohn, Community Services Director DeKnoblough, Police Captain Dewey, Finance Director Elton, Wastewater Treatment Plant Supervisor Gall, Activities/Sports Coordinator Greco, Risk Manager/Budget Officer Harris, Personnel Director Harris, City Manager Horsley, Ukiah Conference Center Manager Jenney, Purchasing Supervisor Kennedy, MIS Coordinator Klingbeil, Public Works Superintendent Looney, Accounting Manager McCann, Executive Assistant Riley, Community Services Supervisor Sangiacomo, Museum Director Smith-Ferri, Deputy Public Works Director Seanor, Public Works Director/City Engineer Steele, Planning Director Stump, Police Captain Walker, Police Chief Williams, Battalion Chief Yates, and City Clerk Ulvila. 2. PLEDGE OF ALLEGIANCE Mark Hedges, Ukiah Daily Journal reporter, led the Pledge of Allegiance. 3. RIGHT TO APPEAL DECISION Mayor Larson read the appeal process. 4. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward to address Council. 5. PUBLIC HEARING- CONSIDERATION AND ADOPTION OF FISCAL YEAR 2003-2004 BUDGET A. OVERVIEW OF PROPOSED BUDGET BY CITY MANAGER City Manager Horsley presented the City of Ukiah's Fiscal Year 2003-04 draft budget and discussed the City's projected revenue and expenses for Fiscal Year 2003-04. She discussed the State's budget deficit and noted the legislature has not yet come to agreement on the final budget plan. Therefore, staff has presented a best estimate of reductions in revenue from the State given current information available regarding the State's budget proposals. She explained that State mandated reimbursements, State reimbursement for booking fees, interest investments, and miscellaneous receipts, show a loss in projected General Fund revenue. She went on to discuss the Enterprise Funds and provided an overview of the General Fund Summary. Also discussed was the list of capital projects and purchases that the Directors have estimated necessary in the next five to ten years, so that saving mechanisms may be put in place to fund these necessary projects. In summary, she stated that whether the economic downturn is short-term or if the City is entering into a deep financial trough of lowered revenues and state take-aways, the situation calls for extreme conservatism in the City's budget spending. She closed by discussing the need for increased public safety in the form of Regular Adjourned Meeting June 23-24, 2003 Page 1 of 15 additional police officers and looming needs related to infrastructure improvements, transportation, park development and maintenance, facility repairs, equipment replacement, playground upgrades, Electric Utility underground, ADA renovation requirements, traffic pattern realignment, and bridge replacements. The situation of increased expenses with PERS, the Ukiah Conference Center and Ukiah's Landfill closure was also discussed. Public Hearing Opened: 8:30 a.m. There was a general discussion with regard to the General Fund Reserve balance and the Special Projects Reserve Fund. B. REVIEW OF GENERAL BUDGET FIGURES i. Summary by Activity or Function and Fund Summary ii. Schedule of Transfers iii. Debt Summary iv. Authorized Personnel v. General Fund Summary~ Revenues~ and Expenditures Finance Director Elton discussed the Summary by Activity or Function, Schedule of Combining Funds, and the Fund Summary, and Projected Actual Fund Summary. He explained the purpose of Special Revenue Funds and discussed the Schedule of Transfers, Rate Stabilization Fund, and the Debt Summary. Tape lb Finance Director Elton went on to the Vehicle License Fees (VLF) and other possible fluctuations of costs depending on projects and the volatility of the City's revenue. He went on to discuss the proposed General Fund Revenue Budget and General Fund Proposed Revenue Budget charts contained in the budget. He reviewed the General Fund Appropriations by Department, General Fund Proposed Expenditures Budget and FY 2002/03 Budget Expenditures and Revenues. C. REVIEW OF GENERAL FUND/ENTERPRISE FUND ACCOUNTS i. PUBLIC SAFETY a. Police Police Chief Williams discussed the proposed budget for the Police Department, focusing on expenses for salaries including overtime pay, conference and training, and Contractual Services. He went on to discuss the cost of sending an individual to the Police Academy, hiring bilingual employees, booking fees, and the cost for abandoned vehicle towing although some expenses are recoverable. b. Major Crimes Task Force Police Chief Williams advised that one more officers are assigned to the Major Crimes' Task Force. Vice-Mayor Baldwin recommended that money be allocated for another full time patrol officer position. He further discussed the impact of the Task Force on other agencies. Regular Adjourned Meeting June 23-24, 2003 Page 2 of 15 Chief Williams discussed gang and drug related activity and how the Task Force assists the City in those matters. Detective McCutchen discussed the Officer Young case and how the Task Force assisted the City in that situation. Discussion continued with regard to the purpose of the Task Force and the amount of time it's dedicated to gang activity. It was noted by Chief Williams that City Officers are meeting with the Task Force and other cities and counties to coordinate efforts and assistance with major crimes. Tape 2a C. Police Reserves and Cadets Chief Williams explained that the budget covers operating expenses for reserve officers and cadets, and he discussed the program. d. Supplemental and Local Law Enforcement Chief Williams discussed the Supplemental Law Enforcement Service finding. He noted that the City's firearm range is closed due to safety concerns. He went on to discuss law enforcement block grant funding that they currently have, although it is unknown if there will be future funding. e. Dispatch Chief Williams advised that there are six full time dispatchers. He expressed the need to hire another officer, noting traffic concerns, and thought it should be a priority of the Council. M/S Andersen/Baldwin approving the Police Department budget with an amendment to fund a traffic officer position. City Manager Horsley explained that for the first year, the cost would be about $100,000 for the first year. Mayor Larson, and Councilmembers Smith and Rodin expressed interest in funding the position, however, they preferred to make a list of each Departments requests and determine if funding is available either in the City's budget or elsewhere. Chief Williams advised that there are grants available for new police officer positions with the stipulation that at the end of the grant, the City would fund the position. M/S Baldwin/Andersen to table the motion to a later date so Council can make an assessment if there is money available. Recessed: 10:09 a.m. Reconvened: 10:17 a.m. g. Fire Regular Adjourned Meeting June 23-24, 2003 Page 3 of 15 Battalion Chief/Fire Marshal Yates discussed the maintenance of equipment and its budget for the Fire Department. Not many changes. He discussed applying for a grant with matching funds for a self breathing apparatus. The matching grant fund is 10% of $407,000. It was the consensus of Council that matching grant funds for the Fire Department grant should be added to the list of priorities. h. Fire Volunteers/Explorers Battalion Chief/Fire Marshal Yates advised that there are about 20 volunteers and he discussed mandated training. ii. ELECTED AND APPOINTED OFFICIALS a. City Council City Manager Horsley advised that Conference and Training has been reduced but the cost of supplies has increased. She discussed Employee Recognition Dinner and awarding pins to employees in recognition of service. Councilmember Andersen was of the opinion that it is a large amount of money to spend on the recognition dinner, considering the City's lean budget. He expressed the need to increase, rather than decrease the amount of funding for Conference and Training new Councilmembers. Vice Mayor Baldwin expressed support to transfer $500 from the recognition dinner expense and designate those funds for conference and training for new City Councilmembers. Council was in Consensus of Vice Mayor Baldwin's proposal. Tape 2b b. City Clerk/Elections City Clerk Ulvila discussed the City Clerk's Department accomplishments during fiscal year 2002-2003 and objectives for the coming fiscal year as well as projected election costs. c. City Treasurer City Manager Horsley advised Treasurer's budget. that there are only minor changes to the City d. City Attorney City Manager Horsley explained that the City Attorney's services are contractual services and she discussed City Attorney Rapport's recent letter proposing a fee increase. Discussion followed with regard to the need for Council to take action at its next meeting concerning a possible fee increase for the City Attorney's services. It was noted 25% of the City Attorney's practice is devoted to City business. Regular Adjourned Meeting June 23-24, 2003 Page 4 of 15 Public Hearing Adjourned at: 10:50 a.m. to the Redevelopment Agency. 7. RECONVENE AS THE CITY COUNCIL Reconvened at: 11:53 a.m. 8. CONTINUE CONSIDERATION AND ADOPTION OF FISCAL YEAR 2003-2004 BUDGET iv. COMMUNITY SERVICES a. General Government Buildings Community Services Director DeKnoblough discussed the capital expense for new chairs in the Council Chambers. This item was brought forward because it was listed as a Council item last year. Considerable discussion followed with regard to the expense of the chairs for the Council Chambers and how the money allocated for the chairs could be used elsewhere. There was discussion of holding off the purchase of the chairs at this time. Councilmember Andersen was of the opinion that having the City Council meetings televised or purchasing a police vehicle is more important than replacement of the chairs. Mayor Larson explained that some chairs are broken and most are uncomfortable. He recommended replacing the chairs in increments over a period of time It was the consensus of Council to hold back $5,000 of repairs for the chairs in the Council Chambers and use the remaining $25,000 budgeted towards other projects. b. Parks Director DeKnoblough advised that the Parks Department has a conservative budget and noted that utilities have increased due to water consumption. There is also an increase in operations and maintenance of the parks. City Manager Horsley discussed hiring an Animal Control Officer that would work half of the time in the parks and the remainder of their time would be devoted to animal control. Tape 3-b There was discussion concerning the maintenance of Riverside Park as it transitions and is developed into an active park possible as soon as next year. A grant from the Coastal Conservancy and from the State was discussed. The issue of vandalism and the amount of time to deal with repairs was discussed. Other items addressed included the roof repair of Anton Stadium which the City has not received funding yet. Community Services Supervisor Sangiacomo explained that the City has received funding for the men's softball field. The City will have a structural engineer evaluate the repairs needed at Anton Stadium. Other issues discussed were the funding of a police officer at the high school and it was noted that the school district has withdrawn its funding for that position. Replacing the Regular Adjourned Meeting June 23-24, 2003 Page 5 of 15 fountain at Alex Plaza was discussed and implementing signs in the plaza restricting skating. c. Park Development Fund Community Services Director DeKnoblough discussed the need to replace playground equipment in various parks. A goal this fiscal year is the completion of Orchard Park. He noted that staff will be meeting with the Kiwanis Club with regard to establishing picnic areas in Orchard Park. Community Services Supervisor Sangiacomo reported on the progress of establishing Observatory Park and noted that the Public Works Department will be installing ADA ramps and paving the sidewalk. d. Recreation, Administration Community Services Supervisor Sangiacomo discussed various programs of the City's recreation program and discussed the possibility of having program guides bilingual. e. Recreation, Sports and Programs Community Services Supervisor Sangiacomo discussed the revenue and expenses of the Men's Softball Sports Program. f. Aquatics Community Services Supervisor Sangiacomo reported that revenues may change with the recent pool fees increase for public swimming. The City is conducting a water safety instructor class. He noted that this is the only facility in central Mendocino County that offers Red Cross safety classes. g. Grace Hudson/Sun House Museum Museum Director Smith-Ferri discussed fund raising efforts and noted that attendance donations are accepted at the Museum. City Manager Horsley explained that the Guild continues to reimburse the City for operational expenses. She advised that the Guild has agreed to pay anything over $200,000. h. Municipal Golf Course Community Services Director DeKnoblough explained that the Golf Course has taken a conservative approach to revenues. A five year plan is in place and fee increases will go into affect on July 1, 2003. There have been no complaints about fee increases. i. Ukiah Valley Conference Center Community Services Director DeKnoblough explained that it is a difficult time for economics and individuals are not attending conferences as much as they used to. He discussed social functions at the Center to generate revenue and to use the rooms during off hours. Staff continues to look at new ways for generating rentals of the building. There are needs for capital expenditures in the next few years. Regular Adjourned Meeting June 23-24, 2003 Page 6 of 15 Tape 4a City Manager Horsley advised that there is a need for the City Council to decide whether or not to forgive the Conference Center loan. She discussed the deficit at the Center and the importance of the Center to the downtown area. Councilmember Smith was of the opinion that Council should support staff's recommendation. Councilmember Baldwin was in agreement and that it is important to protect it from the elements because it is an asset to the City and community. Mayor Larson discussed the difficulty of marketing the Conference Center without having a hotel associated with it. He agreed that the Conference Center is good for the downtown area. Council Adjourned at 1:23 p.m. to June 24, 2003 at 8:00 a.m. JUNE 247 2003 Reconvened: 8:05 a.m. Councilmembers present: Rodin, Andersen, Smith, and Mayor Larson. Councilmember absent: Baldwin. v. PUBLIC UTILITIES Public Works Director Barnes discussed the accomplishments for Fiscal Year 2002- 2003 and objectives for 2003-2004. a. Electric Public Utilities Director Barnes reported that staff is trying to hold the line on operational expenses; however, staff is requesting replacement of a small bucket truck for $75,000. The remainder of expenses is operational and maintenance related. He discussed the City's purchase power cost and ISO billing. He continued to explain the various funds and how the Electric Department funds are broken down. He noted his concern with some transformers that are 20 years old at some substations and that they would be costly to replace if there were an outage. City Manager Horsley explained the Rate Stabilization Fund and noted that it is available so that the City does not have to use the money and increase rates. She went on to discuss purchasing power and that the City is very concerned the fund would not be sufficient to cover the utility until the bonds expire. b. Street Lighting Public Utilities Director Barnes discussed the cost related to the operation and maintenance of street lights. c. Electric Public Benefit d. Traffic Signals Regular Adjourned Meeting June 23-24, 2003 Page 7 of 15 Public Utilities Director Barnes explained that this fund is designated for the operation of the traffic signals and the current fund maintains the controller. e. Water Public Utilities Director Barnes explained that the budget reflects the annual operations and maintenance, with the exception of Capital projects for the engineering division. He went on to discuss the projects outlined in the budget, such as replacing the main on Brush Street. Councilmember Andersen requested that staff provide figures from other cities with regard to charges for increasing water rates. f. Sewer Public Utilities Director Barnes explained that the Fund 612 contains standard operating accounts and annual projections for maintaining the City and the Ukiah Valley Sanitation District. He further explained how the process would work between the City and the Ukiah Valley Sanitation District. He noted the need to evaluate some operational costs of the capital impact fees and staff will be coming before Council in the near future with regard to those capital improvement fees. vi. PUBLIC WORKS a. Engineering and Administration Public Works Director/City Engineer Steele advised that salaries for non regular employees are being reduced and there is an increase in contractual services. She explained the capital expense for the GIS system and staff is looking for contributions from other departments for this project. She went on to respond to questioning from Councilmember Andersen with regard to the fee structure and how the fees are derived. She noted that the City's fees are much lower than other jurisdictions. b. Street Maintenance Public Utilities Director Barnes explained that the biggest change is the line item regarding PERS. Everything else is consistent with past expenses. Tape 5b Public Works Director/City Engineer Steele advised that the Department is currently hiring an emergency employee and looking for another part time employee. She fielded questions from Council with regard to the cost to install flashing lights in the pavement as a safety precaution in crosswalks. c. Corporation Yard Public Works Director/City Engineer Steele advised that the largest expense item concerning contract services in the amount of $60,000 to remove contaminated soil. She also discussed the problem with remediation of the soil and the expenses involved. d. Bridge Fund Public Works Director/City Engineer Steele discussed the Orchard Bridge and Orchard Avenue extension project. She noted the need to come to an agreement with the developers and the County so the project could move forward. She discussed some Regular Adjourned Meeting June 23-24, 2003 Page 8 of 15 components of the project that need to be installed now, such as drainage. Possible improvements to Brush Street were discussed. e. Gas Tax and Construction Projects Public Works Director/City Engineer Steele discussed the Gas Tax 2106 Projects and noted that the Department carried over $30,000 from last year for sidewalk repair. She noted that several of the funds are used to assist with street maintenance and engineering functions. She also discussed STIP funding and its affect in the future. Finance Director Elton discussed the requirements of tracking each individual portion of the funding and noted they are allocated under different parts of the state law. Extensive discussion followed with regard to Gas Tax allocation, Gas Tax project priorities, railroad crossing rehabilitation, STIP funding reimbursements, projects listed by the Department in the budget, and the Pavement Management System (PMS). Concern was expressed for postponing maintenance and street improvements because of lack of STIP funding. Discussion continued with regard to essential projects and those that are just nice projects to do. There was a discussion of capital improvement projects over the years. Further discussion was had with regard to working for a number of years with Caltrans on various City projects that are not yet completed. f. Municipal Garage Public Works Director/City Engineer Steele discussed a transfer of funds to assist with mitigation of old tanks. g. Solid Waste Disposal Site Public Works Director/City Engineer Steele explained that there are a number of funds in this division. She advised that staff submitted a proposal to the Regional Water Quality Control Board for approval of use of an Engineered Alternative Cap which is less costly than a Prescriptive Cap for this site. Tape 6a Discussion followed with regard to state funding. There was a brief discussion of landfill post-closure liability claims. City Manager Horsley advised that, based on the analysis of the City's Finance Director, the City has enough money for closure and post closure. She briefly discussed options of what the City could do once the landfill cap is in place. Recessed: 9:52 a.m. Reconvened 10:03 a.m. vii. PLANNING a. Community Planning b. Building Inspection Planning Director Stump discussed the Planning Department's budget and noted that the Building Division budget is less than last year's budget. He requested funds be carried over from last year's budget for consultants, housing, $5,000 for the Sphere of Regular Adjourned Meeting June 23-24, 2003 Page 9 of 15 Influence project and annexation fees, and bike and pedestrian grant implementation. He went on to discuss increasing the Planning Division's fees and noted that the Building Division's fees were last increased in 1989. He explained that a traffic study is underway and that Special Reserves in the amount of $89,000 will be spent for Riverside Park. He noted that the consultant will continue to watch for grant opportunities that could be available to the City. City Manager Horsley explained that it is recommended that the Permit Coordinator and Code Compliance Officer be kept in place. She further explained that the department is hoping for a much larger grant opportunity from the Coastal Conservancy and that Director Stump is requesting $44,000 to split the cost and go toward a floodway study and storm water elimination plan to augment money the City would receive from the Conservancy specific to Riverside Park. The Coastal Conservancy's decision should be made in August of this year. viii. FINANCE a. Finance and Accounting Finance Director Elton discussed the contractual services that were added to Fund 250, Contractual Services, for infrastructure evaluation for G.A.S.B. 34 in the amount of $20,000. b. Information Technology Finance Director Elton discussed the Information Technology summary of accounts concerning maintenance. There has been a significant decrease in capital expenditures. He further discussed setting aside funds for the replacement of computers and it was noted a bulk purchase of equipment is done unless it is an emergency. He continued to discuss the replacement of computers and evaluating those needing replacement. Councilmember Andersen voiced his support for the purchase of new computers, especially if they are slow and in need of replacement and upgrading. c. Downtown Business Improvement District Finance Director Elton discussed the Downtown Business Improvement District. d. Purchasing Purchasing Agent Kennedy discussed the purchasing of supplies for City Hall and for the Golf Course, noting that every attempt is made to purchase in quantity for cost savings. She noted that her charges to City Departments are based on time rather than a percentage. e. Billing and Collection Finance Director Elton discussed the Billing and Collection division's expenses. f. Parking District Community Development Director DeKnoblough discussed the revenues and expenses associated with the Parking District Enterprise Fund. There are no changes in the budget for the Parking District other than $30,000 for purchase of parking meters. Regular Adjourned Meeting June 23-24, 2003 Page 10 of 15 Community Services Supervisor Archibald explained that there are more than 130 parking meters that are audited. The purchase of digital meters will replace the mechanical meters and they new meters will be more easily repaired. Councilmember Andersen advised that he is hesitant to support replacement of meters until the parking study is completed. He recommended a cost analysis of parking meters v. parking permits be prepared by Staff and provided to Council. He questioned whether parking meters are necessary in the downtown area. Tape 6b Discussion continued with regard to the purchase of parking meters and additional information requested by some Council members with regard to the meters and items contained in the study. It was noted by Staff that they would like to combine an analysis of the parking meters, the downtown parking study, with a traffic study. Staff further explained that parking meters have been installed as a revenue source, however, they involve regulation, collection, and the current meters require a high degree of maintenance The condition of the existing meters were discussed. It was the consensus of the Council that $30,000 should remain in the budget until the study is completed and Council has an opportunity to further evaluate the situation. ix. MUNICIPAL AIRPORT AND SPECIAL AVIATION Airport Manager Bua explained that the Budget reflects a conservative approach to revenues and expenses at the Airport. The Airport anticipates a slight decrease in the overall revenue total because last June gas sales were high and it was fire related. He went on to discuss fuel purchased by large business/corporation jets. iii. CITY MANAGEMENT AND ADMINISTRATION a. City Manager City Manager Horsley explained that the Assistant City Manager position has been eliminated from the budget. The budget, overall, has been reduced by 30%. b. Personnel/Risk Management City Manager Horsley discussed the functions of the personnel officer and the 32-hour per week assistant. Staff is requesting that the assistant's hours be increased to a full time position. She went on to discuss various functions of the Personnel Department c. Administrative Support City Manager Horsley explained that the budget for this division has been reduced by 33% and there has been a reduction in staff due to the loss of coverage at the front desk and the main room. Staff is requesting 10 part-time hours to cover for vacations, sick leave, and when additional coverage is needed. Upon inquiries by Council, she went on to explain that Executive Assistant Riley currently supervises four positions and explained the duties. d. Community Outreach/Public Information Regular Adjourned Meeting June 23-24, 2003 Page 11 of 15 City Manager Horsley discussed accounts #231, Printing and Publishing, #651, Advertising and Promotion, and #690 Supplies. She advised that all of the community based funding this year has been taken out. She noted that funding for the community survey implementation were not included in the budget as staff will wait until more is known and then staff will allocate the funds. Mike McCann, representing the Boys and Girls Club of Ukiah, advised that the Boys and Girls Club is in need of funding. Discussion followed with regard to past funding for non-profit organizations and revenue sharing that cities used to receive from the federal government. Further discussion followed with regard to providing a youth scholarship fund for recreation programs. It was noted by staff that not all money was allocated to organizations this year. City Manager Horsley reported that the City would provide a room at City Hall for the Boys and Girls Club representatives to meet. She will provide Council with further information on the funding mechanism. Mayor Larson advised that he would be supportive of expanding the benefit fund to outreach and expand the youth scholarship fund, and not limit funding to city sponsored programs, but to include private non-profit organizations so that children could benefit from such a program. Tape 7a e. Miscellaneous General Government City Manager Horsley explained that an added expense to Fund 260, Dues and Subscriptions, is $2,000 for membership in the Inland Water and Power Commission Joint Powers Agency (Commission JPA). She also discussed Fund 346, Property Tax Administration Fee, for an estimated cost of annual Property Tax Administration Fee from the County of $14,000. x. OTHER FUNDS a. Equipment Reserve b. Civic Center Bond Interest and Redemption City Manager Horsley discussed paying off bonds. c. Special Revenue City Manager Horsley and Public Works Director/City Engineer Steele discussed the Special Revenue Fund's revenues and expenses. Discussion was had with reqard to expenditures for the Bike/Pedestrian Plan Implementation and revenue from~the Millennium Tree Grant. Contractual Services for Federal Highway Transportation Grant for Gobbi should widening project and staff costs for the Railroad Depot project were discussed. d. Federal Emergency Shelter Grant Risk Manager/Budget Officer Harris discussed the funding mechanism and noted that the City subcontracts with the Ukiah Community Center and the Ford Street Project and the City is reimbursed with an administration fee. Regular Adjourned Meeting June 23-24, 2003 Page 12 of 15 e. Community Development Block Grant Risk Manager/Budget Officer Harris explained that this accounts for ongoing Community Development Block Grants. The remaining grant funds are disbursed for jobs/housing balance, homeless services. Plowshares and other items listed in the budget. f. Economic Development Block Grant Risk Manager Budget Officer Harris discussed the Revenues and Expenditures for the Economic Development Block Grant (EDBG) and noted that there are no proposals for next year. g. Community Development Commission Risk Manager/Budget Officer Harris explained that this fund is for repayments for housing loans and is the vehicle for identifying the HOME Program. He briefly discussed the Danco Project. h. Equipment Replacement Risk Manager/Budget Officer Harris briefly discussed the Equipment Replacement Fund Revenues and Expenditures as noted in the budget. i. Special Projects Reserve Public Works Director/City Engineer Steele discussed the Special Revenue Fund for Projects Reserve and explained the use of funds for Administrative, Financial, Planning, and Public Works Projects. City Manager Horsley discussed money taken out of the General Fund for projects identified in the Capital Improvement Fund and set up to begin saving money for these capital improvement projects. She briefly reviewed the list from the Summary by Project for Fiscal Year 2003-2004 for Fund 699. She noted that this program has been in place for about three years in anticipation and savings for future projects. Discussion by Council followed with regard to several of the projects listed. Repair costs for Anton Stadium, repair of sidewalks, and working with Caltrans concerning construction of trails and allowing for bike/pedestrian improvements on Talmage Road. j. Worker's Compensation Insurance Risk Manager/Budget Officer Harris discussed Worker's Compensation Insurance. k. Liability Insurance. Risk Manager/Budget Officer Harris explained that Liability Insurance is charged to various Departments. D. ADOPTION OF RESOLUTION APPROVING CITY OF UKIAH FISCAl YEAR 2003-2004 BUDGET Recessed: 12:06 p.m. Reconvened. 12:18 p.m. Regular Adjourned Meeting June 23-24, 2003 Page 13 of 15 Tape #8a City Manager Horsley discussed items from the "Departmental Wish List, ~ 2003-04". She distributed a pamphlet concerning a home safety emergency plan prep guide as requested by Council last year and discussed its contents. She explained that the cost would be for the pamphlet and would include mailings. She reminded Council of a future needs analysis. She briefly explained the increase in PERS costs Considerable discussion was had by Council and staff with regard to the proposed budget and Departmental Wish List. In particular, there was discussion of adding a police officer to the force at the cost of $100,000, Staff to provide further information to Council regarding the development of Riverside Park. There was also consideration of slurry seal to the lot behind the Civic Center in the amount of $4,400, purchase of a new air compressor for the Street Department, and the high cost of a security system for the Civic Center. Councilmember Rodin voiced her support of funding to slurry seal the lot behind the Civic Center and purchase of an air compressor. Although she was supportive of continued grant allocations, she requested the matching grant funds for the Fire Department and Planning Department's matching fund grants be held until the grants are funded. Mayor Larson discussed his support for funding of an administrative support clerk and is supportive of replacing the air compressor if it breaks. He preferred to keep as much on hold until the City knows more about what the State is going to do. Councilmember Andersen was supportive of funding a police officer position and felt confident that the booking fees and COPS reimbursement would continue. He discussed increased gang activity in the Ukiah and the lack of preventive policing due to cut backs in the police force. He would like to consider other items on the Departmental Wish List at a later time. Motion Andersen to adopt the budget with the inclusion of one police officer position and amendments is made to the budget. Motion died for lack of second. Discussion followed with regard to funding one police officer position and it was felt by some Councilmembers that there is a need to have more police officers per shift. There was discussion of increasing the City's sales tax by one-half cent to pay for three police officer positions, instead of one position. Council discussed the importance of educating the public with regard to the current Police Department and the City's budget situation. Councilmember Smith agreed to fund the slurry seal, air compressor, and administrative support. He was not optimistic that booking fees would continue to be reimbursed by the state in the future. Regular Adjourned Meeting June 23-24, 2003 Page 14 of 15 An extended discussion followed with regard to funding police officer positions and the need to place a ballot measure before the voters to increase the sales tax in order to fund public safety services. M/S Smith/Larson adopting Resolution 2003-44, approving the 2003-2004 fiscal year budget for the City of Ukiah as modified to include slurry seal, an air compressor, one administrative support position, and one police officer position pending state funding, carried by the following roll call vote: AYES: Councilmember Rodin, Andersen, Smith, and Mayor Larson. NOES: None. ABSTAIN: None. Councilmember Baldwin: None. There being no further business, the Ukiah City Council meeting was adjourned at 1:05 p.m. I Marie Ulvila, City Clerk Regular Adjourned Meeting June 23-24, 2003 Page 15 of 15