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HomeMy WebLinkAbout2003-12-03 Packet CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 December 3, 2003 6:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. INTRODUCTION/COMMENDATIONS a. Introduction of New Service Support Clerk - Richard Benson b. Fire Department Commendations 4. APPROVAL OF MINUTES a. Regular Meeting Minutes of September 17, 2003 Sm RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. Sm CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations a. Approval of Disbursements for Month of October 2003 b. Rejection of Claim for Damages Received from Joseph and Sandra Talamo And Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund c. Report Regarding Emergency Purchase Of VFD Drive Controller From Lake County Electric Supply In The Amount Of $34,790.86 And Approval Of Budget Amendment d. Report Of Acquisition Of Engineering Services From EBA Engineering For An Amount Not To Exceed $5,160, To Prepare Landfill Corrective Action Financial Assurance Package For Approval By Regulatory Agencies e. Approval Of Budget Amendment In The Amount Of $20,340 For Payment Of Waste Discharge Requirements Fee Report of Sole Source Procurement of Miscellaneous Engineering Services From Coastland Civil Engineers, In The Amount Not To Exceed $10,000 Approval of Notice of Completion For Street Striping 2003, Specification Rejection of Bids For Home and Business Energy Inspections Report To City Council Regarding The Purchase Of Services From Roberts Mechanical & Electrical, Inc. For The Replacement Of Interior Electrical Wiring At The Ukiah Civic Center In The Amount Of $6,900 g, 1 ag sm AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. PUBLIC HEARING (6:45 P.M.) a. Discussion of Recommended Revisions To The Industrial/Mixed Use Regulations In The Airport Industrial Park UNFINISHED BUSINESS a. Discussion of Improvements To Thomas Plaza b. Possible Revisions To The Energy Conservation Program As Funded By The Public Benefit Fund c. Selection of Subcommittee Members For Public Information Campaign Regarding Sales Tax Ballot Initiative 10. COUNCIL REPORTS 11. CITY MANAGER/CITY CLERK REPORTS 12. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. AGENDA ~'EM NO: 3a MEETING DATE: December 3, 2003 SUHHARY REPORT SUB3ECT: INTRODUCTION OF NEW SERVICE SUPPORT CLERK--RICHARD BENSON The City of Ukiah is pleased to welcome Richard Benson to the staff. Richard is the new Service Support Clerk, a full-time employee who is responsible for the vast majority of the City's mail and duplication work. Richard has been a resident of Calpella for over three years, and has worked in several office environments locally, including radio stations and a winery. When he's not working, he might be found golfing, reading, or playing the guitar. In the short time he's been here, Richard has demonstrated an eagerness to learn and a desire to develop his skills in a number of different areas. His sense of humor and positive attitude make him an excellent fit for this position, and we hope the Council will join us in welcoming him to our team. RECOt4MENDED ACTION: Welcome Richard Benson to the City staff. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Shannon Riley, Executive Assistant Shannon Riley, Executive Assistant N/A None Approved: ' Candace Ho~sley-, City I~nager 4: Shannon/ASR.IntroRichard. 120303 AGENDA ]"I'EM NO: 3b MEETING DATE: December 3, 2003 SUMMARY REPORT SUB3ECT: F]:RE DEPARTMENT COMMENDATIONS The Mayor has recommended commendations for the members and volunteers of the Ukiah Fire Department who traveled south in November to fight the Southern California fires. Presentations to these individuals will be made at the meeting. RECOMMENDED ACTZON: N/A ALTERNATI:VE COUNCt'L POL]:CY OPTI:ONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Mayor Larson Candace Horsley, City Manager N/A None Approved: ~;~?[--~~~,,. Candace Horsley, I~ty 4:CAN/ASR. Fi recommendations. 120303 Manager MEMO Agenda Item: 4a TO: FROM: Honorable Mayor and City Councilmembers · Deputy City Clerk Marie Ulvila SUBJECT: City Council Meeting Minutes: September 17, 2003 DATE: November 25, 2003 Every attempt will be made to forward the Draft Minutes of the September 17, 2003 City Council meeting to Council for review by Tuesday, December 2, 2003. Memos: CC120303 - minutes ITEM NO.: 6a DATE: December 3, 2003 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF OCTOBER 2003 Payments made during the month of October 2003, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the five (5) individual payment cycles within the month. Accounts Payable check numbers: 50766-50857, 50862-50998, 51083-51209, 51284-51411 Accounts Payable Manual check numbers: none Payroll check numbers: 50693-50765, 51001-51080, 51210-51283 Payroll Manual check numbers: 50691, 50859, 50861, 50999, 51000, 51082 Void check numbers: 50692, 50858, 50860, 51081 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of October 2003. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with:Gordon Elton, Director of Finance and Candace Horsley, City Manager Attachments: Report of Disbursements APPROVED:' cand~ce Horsley, City-Mar~ger KRS:W ORD/AGENDAOCT03 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF OCTOBER 2003 Demand Payments approved: Check No. 50766-50857, 50862-50998, 51083-51209, 51284-51411 FUNDS: 100 General Fund $203,267.07 131 Equipment Reserve Fund 140 Park Development $12,285.00 141 Museum Grants $1,865.00 143 N.E.H.I. Museum Grant $1,511.60 150 Civic Center Fund 200 Asset Seizure Fund $14,651.42 201 Asset Seizure (Drug/Alcohol) 203 H&S Education 11489 (B)(2)(A1) 204 Federal Asset Seizure Grants 205 Sup Law Enforce Srv. Fd (SLESF) $812.41 207 Local Law Enforce. BIk Grant $1,666.66 220 Parking Dist. #10per & Maint $1,928.14 230 Parking Dist. #1 Revenue Fund 250 Special Revenue Fund $34,715.69 260 Downtown Business Improvement $355.16 290 Bridge Fund $48.00 301 2107 Gas Tax Fund 315 Airport Capital Improvement $42,322.23 330 Revenue Sharing Fund $7,800.00 332 Federal Emerg. Shelter Grant $3,956.77 333 Comm. Development Block Grant $4,037.26 334 EDBG 94-333 Revolving Loan $134.00 335 Community Dev. Comm. Fund 341 S.T.P. $1,440.00 342 Trans-Traffic Congest Relief 345 Off-System Roads Fund 410 Conference Center Fund $13,289.05 550 Lake Mendocino Bond 575 Garage $2,257.15 600 Airpod 611 Sewer Construction Fund 612 City/District Sewer 615 City/District Sewer Replace 640 San Dist Revolving Fund 652 REDIP Sewer Enterprise Fund 660 Sanitary Disposal Site Fund 664 Disposal Closure Reserve 670 U.S.W. Bill & Collect 678 Public Safety Dispatch 679 MESA (Mendocino Emergency Srv Auth) 695 Golf 696 Warehouse/Stores 697 Billing Enterprise Fund 698 Fixed Asset Fund 699 Special Projects Reserve 800 Electric 805 Street Lighting Fund 806 Public Benefits Charges 820 Water 840 Special Water Fund (Cap Imp) 900 Special Deposit Trust 910 Worker's Comp. Fund 920 Liability Fund 940 Payroll Posting Fund 950 General Service (Accts Recv) 960 Community Redev. Agency 962 Redevelopment Housing Fund 965 Redevelopment Cap Imprv. Fund 966 Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 50691, 50693-50765 DIRECT DEPOSIT NUMBERS 18150-18279 PAYROLL PERIOD 9/14103-9127103 PAYROLL CHECK NUMBERS: 50859, 50861,50999-51080 DIRECT DEPOSIT NUMBERS 18280-18425 PAYROLL PERIOD 9/28/03-10/11/03 PAYROLL CHECK NUMBERS: 51082, 51210-51283 DIRECT DEPOSIT NUMBERS 18426-18559 PAYROLL PERIOD 10/12/03-10~25~03 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS VOID CHECK NUMBER: 50692, 50858, 50860, 51081 $50,031.25 $58,224.87 $63,176.69 $2,888.89 $1,264.00 $23,220.96 $2,474.99 $38,376.15 $22,512.30 $6,655.17 $10,274.61 $1,333.29 $22,910.97 $415,164.18 $12,240.29 $6,286.90 $81,298.13 $1,562.26 $19,058.13 _ $255,603.93 $1,258.84 $2,370.52 $6,397.32 $1,452,927.25 $80,993.94 $207,195.09 $538,239.54 $2,279,355.82 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on Deputy City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. 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DATE: DECEMBER 3, 2003 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM JOSEPH AND SANDRA TALAMO AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Joseph and Sandra Talamo was received by the City of Ukiah on November 6, 2003 and alleges damages due to unsafe conditions at the Municipal Pool on June 3, 2003. A claim for this same incident was rejected by the City Council on November 5, 2003, but it had not been filed in the appropriate format. Procedures require new Council rejection of this claim that has now been filed on the proper form. Pursuant to City policy, it is recommended the City Council reject the claim as stated and refer it to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Reject Claim For Damages Received From Joseph and Sandra Talamo and Refer It To The Joint Powers Authority, Redwood Empire Municipal Insurance Fund. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Claimants ~ Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Claim of Joseph and Sandra Talamo, pages 1-6. APPROVED: Candace Horsley,~O mfh:asrcc03 1203CLAIM Manager File With: City Clerk's Office City of Ukiah 300 Seminary Ave Ukiah, CA 95482 .. ATTACHMENT-L- CLAIM FOR MONEY OR DAMAGES AGAINST THE CITY OF UKIAH RESERVE FOR FLUNG STAMP NOV & 2O03 Cl'P¢ OF UKIAH , CITY CLERK'S DFPARTI~I.__I::NT . A claim must be presented, as prescribed by the Government Code of the State of California, by the claimant or a person acting on his/her behalf and shall show the following: If additional space is needed to provide' your information, please attach sheets, identifying the paragraph(s) being answered. .. Name and address of the Claimant: Name of Claimant: jOseph Talamo and Sandra ?alamo Address: 1480 Reisling CoUrt " Ukiah, CA 9.5482 . Address to which the person presenting the claim desires notices to be sent: Name of Addressee: Robert C. 2etersen Telephone: 707/964-4044 Address: Petersen Law Offices P.O. Box 1168 . - Fort .Braqg, CA 95437 The date, place and other circumstances of the occurrence or transaction which gave rise to the claim asserted. Date of Occurrence: 'june 3, 2003 Time of Occurrence: 9:00 a.m. Location: City of Ukiah Pool, 591 Park Boulevard, Ukiah, CA 95482 Circumstancesgivingrisetothisclaim: Claimants' son, David Joseph Talamo, 13 years of age, was a student at Pomalita School which was conductinq _. swim' classes at the Ci'ty of Ukiah pool. During the class, David Talamo . went under the water and aspirated water.. He was brouqht to the surface and 'taken out of the po°l by stud"e~s'~ (cohtinued on'page ~ '0f 3) General description of the indebtedness, obligation, injury, damage or loss incurred so far as it may be known at the time of the presentation of the claim. Claimant's son died of fresh water drowning. Claimants have suffered a pecuniary loss resultinq from the loss of society,, comfort, attention, services and support of decedent and have incurred medical bills and funeral expenses on behalf o'f decedent. Thename~rnames~fthepub~icemp~~yee~rempl~yeescausingtheinjury~damage~~r~~ss~ifkn~wn. Employees of the City of Ukiah whose names are presently unknown to claimants. _L- Page I of 3 . If amount claimed totals less than $10,000: The amount claimed, if it totals less than ten thousand dollars ($10,000) as of the date of presentation of the claim, including the estimated amount of any prospective injury, damage, or loss, insofar as it may be known at the time of the presentation of the claim, together with the basis of computation of the amount claimed. Amount Claimed and basis for computation' If amount claimed exceeds $10,000: If the amount claimed exceeds ten thousand dollars ($10,000), no dollar amount shall be included in the claim. However, it shall indicate whether the claim would be a limited civil case. A limited civil case is one where the recovery sought, exclusive of attorney fees, interest and court costs does not exceed $25,000. An unlimited civil case is one in which the recovery sought is more than $25,000. (See CCP § 86.) [--] Limited Civil Case ~-~ Unlimited Civil Case You are. required to provide the information requested above in order to comply with Government Code §91o. . Claimant(s) Social Security Number(s): (optional) N'/A . Claimant(s) Date(s) of Bidh: Decedent's date of birth, 4/19/90. Claimants are over age of majority. . 10. Name, address and telephone number of any witnesses to the occurrence or transaction which gave rise to the claim asserted: . Keith 5eland, RObert Brannon, Debbie Belfanti, Debbie Steliqa, Ukiah Unified School District employees. Michael Castaneda, Brandon Nielson,. Jestin Gernet, Whitley Sasson, pomolita School students. If the claim involves medical treatment for a claimed injury, please provide the name, address and telephone number of any doctors or'hosPitals providing treatment: Ukiah Valley Medical Center, City of Ukiah Fire Department, Pacific Redwood Medical Group, Inc. (See attached bills.) 11. If applicable, please attach any medical bills or reports or similar documents supporting your claim. · If the claim relates to an automobile accident: ~ Claimant(s) Auto Ins. Co.: R/A Telephone: Address: Insurance Policy No'.: Insurance Broker/Agent: Telephone: Address: Claimant's Veh. Lic. No.: Vehicle Make/Year: Claimant's Drivers Lic. NO.· .... "..~ ..... Expiration: . ., If applicable, please attach any repair bills, estimates or similar documents supporting your claim. Page 2 of 3''''~ - READ CAREFULLY F~)r all accident claims, place on the following diagram the name of streets, including North, East, South, and West; indicate place of accident by "X" and by showing house numbers or distances to street corners. If City of Ukiah vehicle was involved, designate by letter "A" location of. City of Ukiah vehicle when you first saw it, and by "B" location of yourself or your vehicle when you first saw City of Ukiah vehicle; location of City of Ukiah vehicle a~. lime of accident by "A-1" and location of yourself or your vehicle at the time of the accident by "B-I" and the point of impact by "X.' NOTE: If diagrams below do not fit the situation, attach hc;:~to a · proper diagram signed by claimant. CURB .. SIDEWALK PARKWAY SIDEWALK CURB --~ --- . i111 Warning: Present,C4~n of a ~lse clairr~is a ~lony (Penal Code §72). Pursuant to Cali~rnia Civil Prodecures §1038, the Ci~/A~enc¥ may seek to ~over all ~sts of de~nse in the event an action is filed which b later - 3. (continued from page 1 of 3) No effective life-~a~ing operations were performed on decedent. It is contended tha% at the time of the accident, the public pool was in a dangerous and unsafe condition in'that there was no lifeguard'service provided by the City of Ukiah as required by mandatory, provisions of.the. California Health & Safety Code. In addition, claimants allege that persons providing aquatic instruction may not have possessed the proper qualifications to render emergency rescue and firstaid as.~ ~.requ~red by the California Health & Safety Code. Claimants further allege that the City of Ukiah failed to Warn. claimants and claimants' decedent of these dangerous conditions. Page 3 of 3 kdventist Health UKIAH VALLEY MEDICAL 275 HOSPITAL DRIVE UKIAH, CA 95482-4531 : For Customer Service · Please Call' (707) 463-7670 ADDRESSEE: II,l,,,l,l,,l,,ll,,I,,,l,l,,ll,,,ll,l,,,l,l,,JlJ,l,ll,,,l,,,ll TALAHO., ,JO~£~H P 1480 REISLING COURT UKIAH, CA 95482-3374 S T A T TA:P_AMO, DAVID JOSEPH' CITY, OF UKIAH FIRE DEPT. 300 SEMINARY AVENUE UKIAH, CA 95482-5400 FOR BILLING INQUIRIES CALL: 800 772 6552 .. ~RS NO. 94-6000446 3806 06/20/03 752.00 TICKET NO. U0300890 9BWNDRNQ *** WME0620A MIXED AADC 928 #WMEOIOU030089007% 4000000416 01 0003 0097 JJ,Jll,J,JllJl,JJl,J,,iJ,JuiJJ,ltJ J,J,,lllJ,,JJ,,J,JJl,,J,,lJJ DAVID TAMALO PARENTS OF 1480 REiSLING CT UKIAH, CA 95482-3374 · .! ll,i,,,l,l,,l,,ll,,I,,,I,l,hl,,I,,lll,,,Ih,,ll,,,ll,,,,,ll,I CITY OF UKIAH FIRE DEPT. 300 SEMINARY AVENUE · .UKIAH, CA 95482-5400 PLEASE RETURN THIS PORTION WITH YOUR PAYMENT INVOICE SEE REVERSE SIDE FOR ADOmONAL INFORMATION ACCOUNT NO. 3806 PATIENT: DAVID TAMALO TiCKETNO. U0300890 Page 1:.of t. SSN#: DATE . DESCRIPTION ;.. :'.: ."" QUANTITY CHARGE PAYMEIfT BALANCE ' ' - , /ADJUSTMENT 06/03/03 ALS2 ADVANCED LIFE SUPPORT ' · "'...':.: :i:: 1 573.00 573.00 MILEAGE ~.. :... "'"?'. ]..' .]".'-"' ." 2 . ., 24.00 · 24.00 ' OXYGEN: EKG . .:::.::i-.;':;-i::;..::'i/:'i!';'i'''~:'.i'; ::' ':' ~'': "':' - I ' 80.00 80.00 :?!:~ii~z"~.!.".....':.:.' .... :.. :' :1, 75.00 75.00 ..............:....';i..i..!i..'i:~:?~;i~?!:':!~.?..:;..:..,. ;.'.-...... .... '- ~.,. '.'(:,:¢.:~.=.~:~.r:,";~: '~..':%,'.. ,.'.~"¢~, .;~.':;'., ~ ; .. '" ' ' , · . . :.' ' '..';,.'..: ~;-O',..~;t~:~-'.~..,~.z::~:....-'..¥~:,?~; .? "t. '. ' . · ' .- · . · . ... ".,...;.,. ¢,.,.¢-=--~ .~.~&~:¢-,%-~.:.¥,-...,,¥..,:~:;:.:-?~ x.. . .. . · .: ', :::'.:: ~.'-.'..;.!~?.'.. !:!.;';;:"~;'.,*:~;~7 ~i-:'& ~~¢~ ~i':'.,~-~.-??:~; -.,,'.." .'- ' · '.. . .... .?.=. ,?.. ;:,.:=~. ~:%...:;v-¢~.,,,%¥~,:-?¢;,~-,~. ,~~. · 'j .~.¢..%~'~$'~.~. ~:..-:,?~r.~:~;~.~, .:¢:: ..'~. ·: :. , . . '" ':": '.,'.'~.'. · ,-?,~'.:;.~.k: ¢.'.-%.4';3~%~.,' .~.L~ .,~.,t.·-~-,-.~¢:~,;~. ;-~,~ ...... ,. .,,,~.-.,, ~'2~L~.c,.,~.~ <~.::~ ~, ~:;!, ,~,;,,~..~:¢~... ~-:.-<:.~:~,¥ ~-: ·. . ~nsurance coverage, ,,,e~are,~r...~=~=r~, .............. ¢,~...?,...,.,~.?~, ~,?.,¢,,,,.~,,.~ ...... ,, .............. . ....... . ........ . ......... Este cobro es separado de la informanos de cualquler seguro,'qUe! AMBULANCE SERVICE FROM. · = ...-.. :,'; -~ ,' . ..-.~:'..'- ...;': . Favor de- .::~:'....:,i:.::~.~i:, .-. :. 752.00 CITY Of Uklah FIRE DEPT. 300 SEMINARY AVENUE 'UKIAH, CA 95482-5400 FOR BILLING INQUIRIES CALL 800 772 6552 Rendered by CHARLES EVANS MD 06/03/03 9.2950 ER HEART/LUNG RESUSCITATION (CPR) PR03 540.00 6.03 07/29/03 Payment UNTD HLTH PYMT ~UNITED HEALTHCARE 181,45- 07/29/03 Adj. UNTD HL·TH DISALW UNITED HEALTHCARE 338.39- IN THE PAST PHYSICIAN AND FACILI. TY CHARGES WERE BILLED TO YOU ON THE SAME STATEMENT, THESE SERVICES ARE NOW BEING BILLED SEPARATELY, IF YOU HAVE ANY QUESTIONS PLEASE'CALL 707-467-1166 OR 877'516-0660.~ BILLIN.G OFFICE HOURS ·MONDAY THRU FRIDAY 8'00 AM - 5'00 PM PAYMENTS PLANS ARE AVAILABLE PLEASE CALL FiOR DETAILS · .VISA, MASTER CARD, AND AMERICAN EXPRES'S ARE ACCEPTED PLEASE WRITE PATIENT NAME .AND [~ATE O.F SERVICE 'ON. YOUR CHECK. .. ... . . . .. . · .. ,. · ITEM NO. 6c DATE: DECEMBER 3, 2003 AGENDA SUMMARY REPORT SUBJECT: REPORT REGARDING EMERGENCY PURCHASE OF VFD DRIVE CONTROLLER FROM LAKE COUNTY ELECTRIC SUPPLY IN THE AMOUNT OF $34,790.86 AND APPROVAL OF BUDGET AMENDMENT Pursuant to Section 1530 of the Ukiah City Code this report is presented to the City Council regarding an emergency purchase. On November 8th it was determined that the VFD Drive Controller, a critical component of the water treatment process, was in need of immediate replacement. Minimal repairs could be made to maintain the equipment for a short period to allow installation of a new unit, but the standard procurement process could not be pursued. Seven quotes were secured by the Purchasing Department and the lowest bidder was awarded the purchase. This piece of equipment can be utilized in the upcoming modifications to the treatment plant and thus the acquisition should have a long-term use. Since this replacement was not anticipated, the expenditure was not budgeted for the current fiscal year. A budget amendment is necessary to reflect the expense. RECOMMENDED ACTIONS: 1. Receive report Regarding Emergency Purchase Of VFD Drive Controller From Lake County Electric Supply In The Amount Of $34,790.86; and 2. Approve Amendment to 2003/2004 budget increasing expenditures in account 820.3908.800.000 by $43,791 for purchase of VFD Drive Controller. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Alan Jamison, Water Treatment Plant Supervisor Michael F. Harris, Risk Manager/Budget Officer ~ Alan Jamison, Water Treatment Plant Supervisor, Mary Hoeger, Purchasing Supervisor, and Candace Horsley, City Manager 1. Bid summary sheet, page 1 APPROVED: ~ ~ mfh:asrcc031203EmergPurchase Candace Horsley, City !anager .~kTTACHMENT.-.~.- ITEM NO. 6ct DATE: December 3, 2003 AGENDA SUMMARY REPORT SUBJECT: REPORT OF ACQUISITION OF ENGINEERING SERVICES FROM EBA ENGINEERING FOR AN AMOUNT NOT-TO-EXCEED $5,160, TO PREPARE LANDFILL CORRECTIVE ACTION FINANCIAL ASSURANCE PACKAGE FOR APPROVAL BY REGULATORY AGENCIES The City of Ukiah annually reports the status of funding for landfill closure activities to the California Integrated Waste Management Board (CIWMB) and the Regional Water Quality Control Board (RWQCB). There are three categories of costs that must be funded. The work plan for each category must be approved for technical compliance by the RWQCB and the mechanism for financially assuring completion of the respective work plan must be approved by the CIWMB. The categories are: · Closure Costs: The cost of constructing the impermeable cap over the waste cells. Annual Postclosure Costs: The cost for maintaining the site and equipment for not less than 30 years after "closure." Corrective Action Costs: The costs associated with mitigating known or foreseeable releases (typically water contamination). The City has work plans and financial status reports for the Closure and Annual Postclosure activities, which are tracked in funds 664 and 666. Each year the City must apply an approved Inflation Factor to the cost estimate, and certify adequate funding is assured based on the inflated costs. The City has never submitted a work plan and estimate for the Corrective Action Costs line item. This year the City provided a preliminary estimate with a note that a final submittal would be Continued on Page 2 RECOMMENDED ACTION: Receive report of acquisition of engineering services from EBA Engineering for an amount not-to-exceed $5,160, to prepare Landfill Corrective Action Financial Assurance Package for approval by regulatory agencies. ALTERNATIVE COUNCIL POLICY OPTIONS: None Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: None. Diana Steele, Director of Public Works / City Engineer Diana Steele, Director of Public Works / City Engineer Candace Horsley, City Manager 1. EBA's proposal dated September 12, 2003 2. Letter dated July 2, 2003 to CIWMB 3. 2002 Annual Inflation Factor Report APPROVED: Candace Horsley, Ci~Manager Page 2 REPORT OF ACQUISITION OF ENGINEERING SERVICES FROM EBA ENGINEERING FOR AN AMOUNT NOT-TO-EXCEED $5,160, TO PREPARE LANDFILL CORRECTIVE ACTION FINANCIAL ASSURANCE PACKAGE FOR APPROVAL BY REGULATORY AGENCIES. December 3, 2003 forthcoming. The City could be subject to criticism and/or fines for noncompliance with its Waste Discharge Requirements if it fails to complete this administrative task. The City of Ukiah Public Works Department has retained the services of EBA Engineering (EBA) to prepare the drawings and specifications for construction of the final cap over the Ukiah Solid Waste Disposal Site. EBA is also performing many of the tasks related to our Environmental Monitoring and Compliance requirements. Therefore EB^ is very familiar with current issues related to Corrective Action and is deeply involved in our dealings with RWQCB staff in gaining final approval of our closure plans. Staff requested that EBA provide a proposal for preparing the technical work plan submittal and associated cost estimate for submittal to the regulatory agencies. EB^'s proposal, which outlines the deliverables and the proposed time frame for completing, is attached to this report for Council's information. This work will be included as an amendment to the existing contract for preparing the construction documents for the landfill closure. This engineering consulting work will be funded from account 661.3401.250.002. ATTACHMENT.__~_ KN~IN~ttlN~ CIVIL & ENVIRONMENTAL ENGINEERS September 12, 2003 Ms. Diana Steele, P.E. Director of Public Works City of Ukiah, Department of Public Works (City) 300 Seminary Avenue Ukiah, CA 95482 PROPOSAL FOR FINANCIAL ASSURANCE ASSISTANCE CITY OF UKIAH LANDFILL (LANDFILL) MENDOCINO COUNTY, CALIFORNIA Dear Ms. Steele: EBA Engineering (EBA) appreciates the opportunity to submit this proposal to assist the City in the evaluation and preparation of the financial assurance submittal for corrective action at the Landfill as required in Title 27 of the California Code of Regulations (27 CCR), §22220 through §22222. Based on previous conversations, it is EBA's understanding that the desired scope of work will entail the following: Review and evaluate the previous Corrective Action Plan (CAP) submittals prepared by Dames & Moore and EBA; Validate and/or update the assumptions used in the CAPs; Update the previous cost estimates, as appropriate; and Prepare the financial assurance package for submittal to the regulatory agencies. EBA is prepared to proceed with this project within two (2) weeks from receipt of a written notice to proceed. The time required to Complete the proposed work is approximately three (3) to (4) weeks. The estimated cost to implement the scope of work presented herein is $5,160. It is EBA's understanding that, if this proposal is acceptable, the work will be authorized as an amendment to our existing closure contract with the City. Thank you again for the opportunity to be of service to the City. If you should have any questions regarding the information contained herein, please do not hesitate to contact our office at (707) 544-0784. Sincerely, EBA ENGINEERING Mike Delmanowski, C.E.G., C. Hg. Senior Hydrogeologist L: [prq/ectl9071Corr~..4proposalO912. doc 825 Sonoma Avenue, Suite C Santa Rosa, California 95404 [707) 544-0784 FAX (707) 544-0866 Also in Southern California July 2, 2003 California Integrated Waste Management Board Financial Assurances Section Mail Stop 19 PO Box 4025 Sacramento, CA 95812-4025 Attention: Ms. Jonalyn Bajurin RE: REPORT OF ANNUAL INFLATION FACTOR 2002 Dear Ms. Bajurin, Thank you for returning my call regarding whom to direct this report to. This letter is to provide further information regarding the costs rePorted on the annual report and how they differ from last year. Closure Costs were adjusted from the previous report based .on an updated engineer's cost estimate for cap construction. The estimate for Closure Costs in 2003 dollars is based on the estimate for Closure in 2002 dollars, adjusted by 1.011 for inflation, and then reduced by $93,363 to reflect progress payments for engineering costs expended this fiscal year on design for the Closure project. Previously the line for Corrective Action Costs has been noted "To Be Determined With RWQCB Approval." i have included an estimate of $721,000 (2002 dollars). This amount is preliminary, and is provided for your information only. I am in the process of submitting a technical proposal for review and approval of the RWQCB. As soon as the technical aspects and the related costs are finalized, ~i will forward the necessary documentation. Please do not hesitate to call me at 463-6280 if you have any questions. Sincerely, Diana Steele City EngineedDirector of Public Works Cc: Candace Horsley, City Manager 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# 707/463-6200 Fax# 707/463-6204 Web Address: www. cityofukiah.com ATTACHuI:~ ~_ ---_ ANNUAL INFLATION FACTOR 2002 FACILITY NAME:_ C.,J"E~f/ OF O~l~,[-[ .~OI J_[~ [~_--~TF,~ FACILITY NO.: ~'~--AA-OIq Dts, Po,.5~ L · Multiply each cost estimate by the inflation factor to determine the new adjusted cost estimates as illustrated below. The ABC Landfill's COSTESTIMATE for CLOSURE in 2002 was $2,000,000. Using the 2002 inflation factor of 1.011, they recalculated their ADJUSTED CLOSURE COSTfor 2003 to $2,022,000. Their 30-year COSTESTIMATE for POSTCLOSUREMAINTENANCE in 2002 was $1,500,000. Using the 2002 inflation factor of 1.011, their ADJUSTED POSTCLOSURE MAINTENANCE COSTfor 2003 is $1,516,500. Their cost estimate for corrective action in 2002 was $1,000,000. Using the'2002 inflation factor of 1.011 they recalculated their ADJUSTED CORRECTIVE ACTION COST for 2003 to $1,011,000. ' Closure estimate 30-year Postclosure estimate Corrective Action $2,000,000 X1.011 = $2,022,000 $1,500,000 X1.011 = $1,516,500 $1,000,000 X1.011 = $1,011,000 Using the inflation factor for 2002, calculate the following: X Closure Oosts Z.; 3A I.qoo · Annual Postclosure Costs X 30 years 7 2.1 ~ ooo Corrective Action Costs 1.011 = $ X 1.011 = $ X 1.011 = $ 4:Z41 ~ 7...O~ '~'' estimate in 2003 dollars estimate in 2003 dollars estimate in 2003 dollars I certify under penalty of perjury under the laws of the State of California that the information in this document is true and correct to the best of my knowledge and is being provided in accordance with the regulations. Operator/Owner Signature Mailing Address Phone Number Title of Person Signing ~-~l-r,.~ o~ c/'~_ . . Printed Name of Person Signing - - I Date of Report ~-- 307. ,44.~'~. ~~0 ~ d u, l~ I.., ~b Thank you for providing this information. l"¢cJ~r~t~.t.I ?1,~ su~,r,:ktl-c~l 'fmc ~pprov64 ~ P,~oGc_~ {5 ITEM NO. 6e DATE: December 3, 2003 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF BUDGET AMENDMENT IN THE AMOUNT OF $20,340 FOR PAYMENT OF WASTE DISCHARGE REQUIREMENTS FEE SUMMARY: On November 7, 2003, the City of Ukiah received an invoice from the State Water Resources Control Board (SWRCB) in the amount of $40,340, for the annual Waste Discharge Requirements fee related to the Ukiah Solid Waste Disposal Site. Last year the SWRCB assessed this fee in the amount of $20,000. Staff anticipated that the 2003-2004 fee would be the same as the previous year and therefore only identified $20,000 in the current budget. The new fees were adopted by the SWRCB on September 30, 2003 and are due by December 7, 2003. Staff is recommending approval of the budget amendment in order that the fees can be paid. RECOMMENDED ACTION: Approve an amendment to the 2003/2004 budget increasing expenditures in account 660.3401.630.002 by $20,340 for landfill waste discharge requirements fee. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Diana Steele, Director of Public Works / City En~lij3eer Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager 1. SWRCB Invoice 2. Fiscal Year 2003 / 2004 budget sheet 3. Budget Amendment Worksheet APPROVED: L'(;~~3~~C~ Manager Candace Horsley, RJS: AG~BA-WDR-2-Fee Facility ID (WDID): '1B75043OMEN Invoice No: 0305378 Facility Name: UKIAH CITY SWDS Billing Period: 07/01/03-06/30/04 VICHI SPRINGS Invoice Date: 11/07/03 UKIAH, CA Total Amount Due by 12/07103 ......................................................... $40,340 UKIAH, CITY OF ATTN: DIRECTOR OF PUBLIC WORKS 300 SEMINARY AVENUE UKIAH, CA 95482 Invoice details are shown on the back STATE WATER RESOURCES CONTROL BOARD Annual Fee for Waste Discharge Requirements Required by SECTION 13260 of the California Water Code Facility ID: 1B75043OMEN Billing Period: 07/01/03-06/30/04 Invoice No 0305378 Amount Due: $40,340 Due By: Sunday, December 7 2003 Make your check payable to SWRCB FEES If you have any questions about this invoice, please call your Regional Water Quality Control Board at (707) 576-2656 ... ~ Retain this portion for your records ~ "'~ i;;~'~"a'~'~'~'~"~'~'a"~;;;~"~'i';'~'~'~;~;;'~i~i;'~;;;;F~'~'~- .............................................................................................................................................................................. [...j CHECK HERE FOR ADDRESS CORRECTION ON THE BACK Invoice No: 0305378 ~ PLEASE PRINT THIS NUMBER ON CHECK OR MONEY ORDER UKIAH, CITY OF ATTN: DIRECTOR OF PUBLIC WORKS 300 SEMINARY AVENUE UKIAH, CA 95482 (707~ 463-6280 SWRCB ACCOUNTING OFFICE ATTN: AFRS P. O. Box 1888 SACRAMENTO, CA 95812-1888 AMOUNT DUE: $40,340 BILLING PERIOD: 07/01/03-06/30/04 DUE BY: 12/07/03 FAClLITYID (WDID): 1B75043OMEN FACILITY NAME: UKIAH CITY SWDS VICHI SPRINGS UKIAH, CA INVOICE NO: 0305378 BILLING PERIOD: 07/01/03-06/30/04 FACILITY ID (WDID): 1B75043OMEN ~D ..r~g :~;~.:~ P~6gmm ~ i ! iRegi~h'~: ~.~.'P~e~at~_ i~'~; ~er"~' ~Pi, :~:~ ~: ~:~ ::: ~i ::~/~..~:~:~pi ~ M0~S~::~ ~r~i~:.: : - - ' - - : , ' '~ ' -, ' : ' :: -- ~, ':. "' ' - ,- 7 ~.,,. : - ·.. , -. ' .. -~,~ .: .:: , -:, .:-, .J -, .. · . 32751 SUB15 1/02-061 ThreaUCompx. 1 A $26,000 $2,3~ $0 $12,000 N/A $0 Invoice Totals by Charge:. ",.. : -: ' ' $26,000 .$2,340 · .::~ $0 -: $12;000, . 1~ :: '-:~ :: .!' '; ?;. ~ ;':::::~:::': ::' i'.:-::' ~::: $0 INVOICE TOTAL: $40,340: If you have any questions about this invoice, please call your Regional Water Quality Control Board at (707) 576-2656 * Other Surcharge: SUB15 with water quality threat and complexity (1 A) is $12,000. NPDES with water quality threat and complexity (1 A) is $15,000. NPDES with water quality threat and complexity (1 B) is $10,000. NPDES with water quality threat and complexity (1 C) is $5,000. BILLING ADDRESS CORRECTIONS Please print the new billing address information in the space provided below FACILITY ID (WDID): 1B75043OMEN UKIAH CITY SWDS STATE: REGION o o E o t- o Z o c .~ .E o o ~.~ ~ O0 - ~ 0 dd Rod ~ddd ~~ o~o~ .... ~ ~0 00~ 0 0 0 : : : : ~ : ~ : : '~o o ~ ~ ITEM NO. 6~ DATE: December 3, 2003 AGENDA SUMMARY REPORT SUBJECT: REPORT OF SOLE SOURCE PROCUREMENT OF MISCELLANEOUS ENGINEERING SERVICES FROM COASTLAND CIVIL ENGINEERS, IN THE AMOUNT NOT TO EXCEED $10,000. The City of Ukiah Public Works Department utilizes outside engineering services to assist with a variety of engineering tasks. Coastland Civil Engineers (Coastland) has provided these types of services to the City since January 2000, including plan reviews for compliance with City requirements and the Subdivision Map Act. Coastland also recently prepared the first draft of the City's request for proposals for the City-wide Traffic and Circulation Study, and has also provided review and comment regarding proposed changes to the City's Subdivision Ordinance. Coastland's assistance has been timely and coordinated. Coastland serves only government clients, so there is little chance of a conflict of interest. For these reasons, Staff has prepared a professional services agreement for execution by the City Manager in the amount of $10,000 for the continued services of Coastland Civil Engineers. Funding totaling $30,000 is included in the current budget in account 100.3001.250.000 for the procurement of miscellaneous engineering services. RECOMMENDED ACTION: Receive report of sole source procurement of miscellaneous engineering services from Coastland Civil Engineers, in the amount not to exceed $10,000. ALTERNATIVE COUNCIL POLICY OPTIONS: None Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: None. Diana Steele, Director of Public Works / City Engineer Diana Steele, Director of Public Works / City Engineer Candace Horsley, City Manager None APPROVED: andacM~ anager AGENDA SUMMARY ITEM NO. 6g DATE: December 3, 2003 REPORT SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR STREET STRIPING 2003, SPECIFICATION NO. 03-12 SUMMARY: Funding for this project was approved in the fiscal year 2003/2004 budget in the amount of $26,000 in account number 100-3110-250-000. The City Council awarded the contract on September 17, 2003 to Central Striping Service, Inc. of Rancho Cordova, CA (contractor) in the amount of $25,746.16. The work of the contract was completed by the contractor in substantial conformance with the approved plans and specifications on October 29, 2003. The final contract cost based on actual street footage striped is $26,813.71. Final payment of the 10 percent retention will be made to the contractor after 35 days from the date the Notice of Completion is filed with the County Recorder. RECOMMENDED ACTION: 1. Accept the work as complete; 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for Street Striping 2003, Specification No. 03-12. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Diana Steele, Director of Public Works / City Engineer5 Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager 1. Notice of Completion Canda anager AG-NOC-Spec-03-12.SUM Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482-5400 (707) 463-6200 ATTACHMEI~ / NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: o That the real property described is owned by the following whose address is: City of Ukiah, a Municipal Corporation, 300 Seminary Avenue, Ukiahl California 95482-5400 . That the nature of the title to the Street Striping 2003, Specification No. 03-12 of all said owners is that of fee simple. . That on the 29th day of October 2003, the Contract work for this project was actually completed. . That the name and address of the Contractor is Central Stripin.q Service, Inc., 3489 Luyun.q Drive, Rancho Cordova1 California, 95742-6861. . That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City-owned property identified as various streets within the City of Ukiah. City Council Approval CITY OF UKIAH, a Municipal Corporation By: DATE Marie Ulvila, Deputy City Clerk DATE STATE OF CALIFORNIA) COUNTY OF MENDOCINO) I, Marie Ulvila, being duly sworn says: That she is the Deputy City Clerk of the City of Ukiah City Council, that she has read the foregoing Notice of Completion and knows the content thereof and the same is true of her own knowledge. Marie Ulvila, Deputy City Clerk Subscribed and sworn before me, Gordon Elton, Notary Public, this~ 2003. day of Notary Public in and for the County of Mendocino, State of California AGENDA SUMMARY ITEM NO.: 6H DATE: DECEMBER 3, 2003 REPORT SUBJECT: REJECTION OF BIDS FOR HOME AND BUSINESS ENERGY INSPECTIONS On October 20, 2003 Requests for Proposals (RFP) were mailed to providers of home and business energy inspections as part of the Public Benefits Energy Conservation Program. Bids were opened on November 19, 2003 and only one provider, Apogee Interactive Inc. of Vancouver, WA, submitted a quotation. Staff carefully evaluated this proposal in the context of the RFP and the program requirements and determined that the bid did not meet the specifications as presented. Staff is therefore recommending that the bid be rejected and Staff be authorized to pursue other means of meeting this goal of providing Home and Business Energy Inspections as an extension of the Energy Conservation Program. RECOMMENDED ACTION: Reject Bids For Home And Business Energy Inspections. ALTERNATIVE ACTION: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: 2) Conservation Tips Flyer APPROVED' ~..L~.. Candace Horsley, Ci~Manager N/A City Council /'~)./ / Patsy Archibald, Customer Service Supervisor('/~t,~' Gordon Elton, Director of Finance and Candace'Horsley, City Manager 1 ) Request for Proposal PA:asrRejectionDec'03. mw ITEM NO. 6~. DATE: December 3, 2003 AGENDA SUMMARY REPORT SUBJECT: REPORT TO CITY COUNCIL REGARDING THE PURCHASE OF SERVICES FROM ROBERTS MECHANICAL & ELECTRICAL, INC FOR THE REPLACEMENT OF INTERIOR ELECTRICAL WIRING AT THE UKIAH CIVIC CENTER IN THE AMOUNT OF $6,900 SUMMARY: Pursuant to the requirements of Section 1522 of the Municipal Code, staff is filing with the City Council this report regarding the emergency purchase of services to rewire power in the engineering work area at the Ukiah Civic Center. The purchase was made to replace existing wiring that was malfunctioning and exposed creating an unsafe environment for staff and equipment. Funds for this work are budgeted in the 100.1915.301.000 account (Building Maintenance and Repair). RECOMMENDED ACTION: 1. Receive Report Regarding The Purchase Of Services From Roberts Mechanical & Electrical, Inc For The Replacement Of Interior Electrical Wiring At The Ukiah Civic Center In The Amount Of $6,900. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Sage Sangiacomo, Community Services Supervisor Larry W. DeKnoblough, Community Services Director and Candace Horsley, City Manager 1. Purchase Order 2. Invoice from Roberts Mechanical & Electrical, Inc. Candace Horsley, City I~anager ATTACHMENT._/.~ Attachment A Purchase order numbers must appear on all invoices and packages CITY OF UKIAH SUBMIT DUPLICATE INVOICES TO: ACCOUNTS PAYABLE 300 SEMINARY AVENUE UKIAH, CA 95482 ACCTS. PAYABLE: (707)463-6230 PURCH, DEPT.: (707)463-6233 PURCH. FAX: (707) 463-6234 , VENDOR: 030960 SHIP TO: ROBERTS MECHANICAL & ELEC INC 189 ~ ABASH AVE UKIAH CA 95482 DELIVER BY FOB PURCHASE ORDER NUMBER 035200 PAGE I OF 1 DATE 11 / 07 .;2003 00 TERMS TAX CONFIRM TO PHONE LINE NO. QUANTITY U/M DESCRIPTION UNIT PRICE ~ EXTENSION 01 1.00 EMERGENCY ELECTRICAL IN THE CENTER AREA .00 N 6,900.t2 100,1915.301.000 OF THE ENGINEERING AREA AT CIVIC CENTER. PER INVOICE NO. 10604U DATED 10/7,"2003. REQUISITION DATE REQUESTED BY ' SUBTOTAL 6,900.12 ' E20187 SANGIACOMO,S __ DELIVER TO TAX 0.00 ,,, COMMUNITY SVCS IOTAL , ~ 6,900.12 , , RECEIVED AS SPECIFIED: O RECORD (Blue) (~ RECEIVING (Pink) O DEPARTMENT (Gold) (~ PURCHASING (Green) APPROVED FOR PAYMENT DATE O FINANCE (YelJow) ATTACHMENT '~ .. /. ROBERTS MEC C & ELEcTmcaL, XNC. 4649 Dowdell Avenue o Santa Rosa, California 95407 - (707) 584-5880 189 Wabash Avenue · Ukiah, Califorr,.ia 95,182 · 007)462-3290 .-. BiLL TO -Cit' of Ukiah 300 Seminar.,' · Ukiah. em 95482 DATE 0,'7/2003 Attachment B InvoiCe · INVOICE NO. 10604u DESCRIPTION COMPLETION DATE- 9-16-03 PER. SAGE' S.O. NO, ~ TERMS 4658 Net 30 ; AMOUNT ADD SUB-PANEL AND 3 NEW DEDiCA. IED C[RCLr[TS TO NEW WOILK SPACE IN CIVIC CENTER. , Installed wiring for power, com~ter and telephone to new work ~rea at C:iL-' Mall. removed old poles and installed 3 new poles and re-routed com. wiring To ncaten installatiop_ [nslalled sub-panel to provicc n~v ; circuit. Material ~ L~bo~ :. Freight : Sales Tax 1.549:.64T; 5.155200 , 112.3'5 : ~ :_, ~ · $6.900.12 SERVICE / 1N~TAI.I.ATION / TESTING · Air Conditioning - Heating · Electrical · Boilers · P[umbing · Backflow Prevention Devices L icem¢a No. 556014 '5 ITEM NO: ~' DATE: December 3, 2003 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION OF RECOMMENDED REVISIONS TO THE INDUSTRIAL/MIXED-USE REGULATIONS IN THE AIRPORT INDUSTRIAL PARK SUMMARY: Staff and the Planning Commission have been working on revising the mixed-use regulations for a 32-acre portion of the Airport Industrial Park. The Commission recently formalized a recommendation to the City Council concerning the adoption of a Mitigated Negative Declaration and approval of the revised regulations. Staff is presenting the Council with the recommended mixed-use regulations as a discussion item to introduce the project and receive direction, and will return at a later meeting to recommend adoption of the Mitigated Negative Declaration and introduction of the Ordinance to establish the new regulations. Background: The Airport Industrial Park (ALP) is comprised of approximately 138 acres and is located adjacent to Highway 101, south of Talmage Road and east of the NWP railroad tracks. It extends south past the Mendocino Brewing Company industrial building to the Norgard vineyard. The Redwood Business Park is a 95-acre portion of the AlP that contains most of the developed land. The Industrial/Mixed Use area is located within the Redwood Business Park, west of Airport Park Boulevard and south of Commerce Drive (see attachment No. 3). The growth and development of the AlP is governed by the Airport Industrial Park Planned Development Ordinance. This Ordinance constitutes the zoning for the 138 acres, and separates the land into six classifications: Industrial (24.8 acres), Industrial/Automotive (16 acres), Industrial Mixed-Use (proposed for revision) (32 acres), Professional Office (12.6 acres), Highway Commercial (1.4 acres), and Retail Commercial (37 acres). There is also 14.2 acres of roads and (Continued on page 2) RECOMMENDED ACTION: Discuss the Planning Commission's revised mixed-use regulations for the Airport Industrial Park, and provide direction to Staff. ALTERNATIVE COUNCIL POLICY OPTION: Do not discuss the regulations and provide direction to Staff. Citizen Advised: N/A Requested by: Charley Stump, Director of Planning and Community Development Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: 1. Proposed Light Manufacturing/Mixed-Use regulations 2. Full Airport Industrial Park Planned Development Ordinance 3. Map of the Ai~l~rt Industrial Park Can~-ace Horsier, City--ManOr landscaping. Each classification has "allowed" and "permitted" (Use Permit required) land uses, and the Ordinance contains development standards, design guidelines, and a listing of nuisances and prohibited land uses (see Attachment No. 2). History: The Airport Industrial Park Planned Development was originally approved by City Council Resolution No. 81-59 on March 3, 1981, embodied in Use Permit No. 81-39. This original planned development included opportunity for both industrial and commercial land uses. It has been amended a number of times since then: · It was amended and further detailed in 1991 when the City Council adopted Resolution No. 91-4. In 1993, the City Council adopted a revised Ordinance (929) to allow "General Commercial" in addition to the approved "Highway Oriented Commercial" land uses in the area bounded by Talmage Road on the north, Highway 101 on the east, Commerce Drive on the south, and Airport Park Boulevard on the west. This Ordinance also created the Planned Development Ordinance out of what was previously a "Use Permit." · In 1996, the City Council adopted Ordinance 963, which amended the AlP Planned Development to make it a more organized and useable set of regulations. In 1997, the Planned Development was amended again to create an Industrial/Automotive Commercial Land Use Designation for the 16 acres directly south of the Friedman Brother's home improvement center/hardware store facility east of Airport Park Boulevard. · In 1998, the Planned Development Ordinance was amended again to permit drive-thru restaurants on the lands designated as Highway Commercial. · In 1999, the Ordinance was amended to designate the 32 acres south of Hastings Avenue and west of Airport Park Boulevard as "Industrial Mixed-Use." · In 2000, the City Council amended the Ordinance to allow hotels and sit-down restaurants in the Professional Office land use designation. Planning Commission Recommended Revisions: The Planning Commission's recommended revisions include completely repealing the existing regulations and replacing them with new ones. The new regulations are "performance" based in that they would allow light manufacturing, office, commercial, or residential land uses on the parcels within the designated area, or a compatible mix of one of more on these types of land uses. The intent of the proposed regulations is to provide an opportunity for a diversity of land uses to locate near each other that would typically be viewed as incompatible, but because of creative site planning and design, they can function in harmony without adversely impacting one another. For example, the Ordinance permits "live-work" land uses where small dwelling units can be incorporated into Iow intensity light manufacturing or warehousing operations. There is also opportunity for Iow-density apartments to be situated above commercial shops and professional offices. The proposed new regulations include changing the name to "Light Manufacturing/Mixed Use," adding a purpose and intent section, listing general requirements, permitted land uses, required findings, and including site planning and design standards. Primary Issue: The primary issue that the Planning Commission discussed was the "performance" based approach that strongly encourages mixed-use, but does not mandate it. Performance Based Approach: This approach essentially involves permitting any type of land use on any of the parcels, provided they can be designed to be compatible. While traditional zoning separates land into distinct districts to keep uses segregated, and to ensure compatibility, the performance zoning approach allows any land use provided it can be determined with certainty that it would be compatible with adjacent land uses or uses on the same site. The performance zoning approach would basically eliminate the conventional mixed-use zoning designation, and replace it with a "flexible" district. It would regulate all permitted land uses and structures based on the impacts they would create. The impacts may vary for the same use (e.g., light manufacturing) depending on the intensity of that particular use proposed by the developer. Review of the project determines if a land use and proposed building "fits" the location where it is proposed. For example, with the understanding that development standards are "flexible", professional offices could be successfully situated adjacent to a light manufacturing land use (with live work units) where products are fabricated, assembled, packaged, and shipped to distributors. The required yard setbacks, height limits, lot coverage ratio, and other "standards" could be established in the discretionary review process based on the intensity of the actual proposed land use and its location. For example, a large fabrication and assembly plant may need large yard setbacks and landscaping requirements to attenuate noise if it is located adjacent to a mixed retail/residential use. However, if it is proposed to be situated adjacent to a warehousing operation, the yard setbacks and landscaping requirements can be relaxed. The development standards are determined by the intensity of land use and where it is being proposed in relation to adjacent and nearby land uses. While this approach ensures compatibility, it does not ensure mixed use. A property owner could propose to develop a light manufacturing or commercial land use on a particular parcel without a residential or office component. The result could be build-out with stand-alone light manufacturing, professional office, or commercial land uses. The Commission discussed this issue and is comfortable with providing flexibility, rather than narrowing options and alternatives for development. Traffic Analysis: Before developing the draft Ordinance, Staff determined that a Traffic Study was needed to determine the existing levels of traffic, provide projections for traffic generation resulting from the modifications to the regulations, and determine if the existing traffic related Capital Improvement Program was adequate to accommodate the traffic that would be generated by development under the new regulations. The Traffic Study evaluated two different scenarios: 1) full retail commercial build-out of the area; and 2) a mixed-use (30% retail commercial, 35% professional offices, 30% light manufacturing, and 5% residential) build-out. The Study revealed that if the entire 32 acres were developed with retail commercial land uses, traffic improvements beyond those already planned for would have to be constructed. These include a traffic signal or roundabout at the Commerce Drive - Airport Park Boulevard intersection and a traffic signal at the Highway 101 northbound off-ramp intersection with Talmage Road. However, the City Public Works Department strongly questioned the need for a traffic signal at this intersection, and disputed the assumption that a significant amount of PM peak northbound traffic (+70 cars) would exit on this off-ramp and cause unacceptable delays at the intersection. The consultant did not have a reasonable response, and concluded that the City could reject this assumption and not require the improvement. Airport Constraints: The Industrial/Mixed-Use area is within the "B-I" (approach and departure) airport compatibility zone. The Airport Master Plan describes the "B-I" zone as one with substantial risk and noise. Accordingly, certain uses, such as schools, day care centers, and hospitals are prohibited. Other uses, such as residential subdivisions, multiple story offices, hotels, and intensive retail uses are generally unacceptable unless they satisfy the density and other development conditions required by the Airport Master Plan. The proposed Ordinance has been prepared with the airport constraints in mind. As an area, the approximate 32 acres of Industrial/Mixed-Use land is limited to 1,816 people, based on the 60 people per acre standard for the "B-I" compatibility zone. The developed parcels in the area (animal hospital, Les Schwab Tires, and re-saw mill) have densities that are considerably less than 60 people per acre. When considered as an area, a mixed-use of relatively high-density retail commercial, Iow-density office, light manufacturing, and residential land uses can be established consistent with the provisions of the Airport Master Plan. Moreover, when considered parcel-by- parcel, particularly in light of the resulting densities of the already developed properties, mixed-use, or stand-alone industrial, office, or commercial land uses appear quite feasible. CONCLUSION: The Planning Commission has completed draft revisions to the regulations for the 32-acre Light Manufacturing/Mixed-Use area within the Airport Industrial Park. The new regulations include specific development and design standards, and strongly encourage, but do not mandate mixed-use development. A Traffic Study was completed and an analysis of airport compatibility was performed to determine what potential impacts could result from the "flexible" mixed-use approach. Potential impacts have been resolved by modifying the regulations, and incorporating mitigation measures into the Mitigated Negative Declaration that will be applied to future development. RECOMMENDATION: Discuss the Planning Commission's revised light Manufacturing/Mixed-Use regulations for the Airport Industrial Park and provide direction to Staff. PROPOSED REGULATIONS Airport Industrial Park Light Manufacturing/Mixed-Use Area AITA~H~ENT_~__ LIGHT MANUFACTURING/MIXED-USE DESIGNATION . Purpose and Intent The purpose of the Light Manufacturing / Mixed-Use land use designation is to provide for a compatible mix of light manufacturing activities, commercial land uses, professional offices, and limited Iow-density residential uses. The intent is to provide an opportunity for a diversity of land uses to locate near each other that would typically be viewed as incompatible, but because of creative site planning and design, they can function in harmony without adversely impacting one another. For example, the Ordinance permits "live-work" land uses where small dwelling units can be incorporated into Iow intensity light manufacturing or warehousing operations. There is also opportunity for Iow-density apartments to be situated above commercial shops and professional offices. The purpose of the Light Manufacturing / Mixed-Use designation is also to promote Smart Growth and New Urbanism planning techniques. The Ordinance contains design standards that will lead to the development of office, light manufacturing, commercial, and residential uses in a pedestrian oriented, aesthetically pleasing, mixed-use neighborhood. The Ordinance requires light manufacturing land uses, if proposed, to be situated along the railroad tracks on the rear of the parcels, and to develop other land uses along the front of the parcels on Airport Park Boulevard. The majority of parking facilities are required to be situated in-between the light manufacturing and commercial land uses in the middle of the parcels, rather than along the Airport Park Boulevard frontage. The land uses along Airport Park Boulevard are held to a higher design and site planning standard than the light manufacturing land uses, because it is situated in the more visible location, and because light manufacturing land uses are highly desired and a lesser design standard provides an inherent incentive. It is possible to develop full light manufacturing, office, or commercial land uses on a parcel, provided they are laid out and designed to be compatible with surrounding land uses. Professional office and commercial land uses, if proposed as stand along developments must adhere to a high site planning and design standard. The regulations are intended to create a compatible mix of land uses with ample landscaping and strategic open areas, pedestrian walkways, and attractive architecture in an inviting scale, with hidden parking and practical functionality. 1 Airport Industrial Park Light Manufacturing/Mixed-Use Area Zoning Text Revisions 2. General Requirements . . a. Light manufacturing and warehousing land uses should be located along the railroad tracks on the western portion of the current parcels. Light manufacturing and warehousing can be situated along Airport Park Boulevard if it conforms to the site planning and design standards for commercial development. bo The majority of parking spaces for mixed-use development shall be located in-between the light manufacturing/warehousing land uses and the land uses along Airport Park Boulevard. Every attempt shall be made to create parking that cannot be seen from public streets. Shared access is strongly encouraged between land uses on the same and adjacent parcels to reduce encroachments onto Airport Park Boulevard. e. Street trees and a meandering sidewalk are required along Airport Park Boulevard. The architectural facades for buildings situated along and facing Airport Park Boulevard shall be creative and interesting with features designed to soften height, bulk, and mass. g. The orientation, height, and design of buildings, as well as the theme for property development shall be based on creating compatibility between land uses. h. There is opportunity for Iow density residential land uses such as apartment units above offices or commercial spaces, but densities are limited because of airport constraints to a total of 60 people per acre on a given parcel. Permitted Land Uses a. All light manufacturing, commercial, professional office, Iow density residential, and mixed-use projects require the securing of a Use Permit from the City Planning Commission. The Use Permit process shall include an analysis of site planning and architecture, pursuant to Section 9262 of the Ukiah Municipal Code. Required Findinqs ao Prior to approving a Use Permit for a project situated on land in the Mixed- Use designation, the Planning Commission and/or the City Council shall make the following findings: , The proposed land use is consistent with the goals and policies of the Ukiah General Plan, the provisions of the Airport Industrial Park Planned Development Ordinance, the Ukiah Municipal Code, and the Ukiah Airport Master Plan. 2 Airport Industrial Park Light Manufacturing/Mixed-Use Area Zoning Text Revisions . . The proposed land use is compatible with surrounding land uses and will not be detrimental to the public's health, safety and general welfare. . There is sufficient variety, creativity, and articulation to the architecture and design of the structure(s) to avoid monotony and/or a box-like uninteresting external appearance. . For all land uses other than light manufacturing, there is uniqueness and an exemplary approach to the site planning, design, and architecture that results in a quality and sophisticated development. o The Findings shall not be vague. The findings shall be sufficiently detailed to apprise a reviewing court of the basis for the action by bridging the gap between the evidence and the decision-maker's conclusions, and shall be based upon evidence contained in the administrative record. Site Planning and Design Standards - Commercial Development The following site planning and design standards are specifically adopted for the Light Manufacturing/Mixed-Use Land Use Designation. They shall apply to all commercial, professional office, Iow-density residential, and mixed-use development projects not involving light manufacturing/warehousing unless it is situated along the Airport Park Boulevard street frontage: a. Yard Setbacks: . Front: 25 feet from the Airport Park Boulevard right-of-way. Architectural features, such as bay windows, porches and landing spaces, column treatments, and similar features may extend up to two-feet into the required front yard setback. . Side and Rear: The side and rear yard setbacks shall be determined in the discretionary review process. Factors that shall be considered include, but are not limited to Building Code requirements, traffic circulation, landscaping requirements, softening of the bulk and mass of structures, and compatibility with adjacent structures and land uses. . Relief: Relief from the front yard setback requirements may be granted through the descretionary review process if a finding is made that the proposed yard setback(s) is compatible with the character of the immediate built environment and would not have an adverse impact on the health and safety of the general public. b. Maximum Building Height: . The maximum height of any building or structure shall be 40 feet, provided it complies with the side-slope criteria for the Ukiah Airport. 3 Airport Industrial Park Light Manufacturing/Mixed-Use Area Zoning Text Revisions /-3 Co d, eo . Mechanical penthouse and equipment may extend an additional 10 feet beyond the maximum height provided it is adequately screened from view. o Relief: Relief from the height standards may be granted through the descretionary review process if a finding is made that the proposed height is compatible with the scale and character of the immediate built environment and would not have an adverse impact on the health and safety of the general public. Minimum Lot Area: The minimum lot area for parcels in the mixed-use area shall be determined through the subdivision and/or descretionary review process. In no case shall lots be created that are less than 20,000 square feet in size. Minimum Lot Coverage: Commercial and mixed land uses may cover up to 40 percent of a lot provided that the site planning, architecture, parking, and landscaping are consistent with the requirements of the AlP Planned Development Ordinance. , Relief: Relief from the lot coverage standard may be granted through the descretionary review process provided a finding is made that the proposed lot coverage is compatible with the scale and character of the immediate built environment and would not have an adverse impact on the health and safety of the general public. Building Orientation: . Buildings shall be shaped and oriented to take advantage of passive solar energy and solar collection in the winter, and to control solar cooling loads in the summer. . Buildings shall be shaped and oriented to be compatible with surrounding land uses in terms of noise, visual privacy, functionality, and other nuisance factors. Architectural Design: . Buildings shall incorporate projecting columns, exterior wainscoting, framed panels, and/or other features to provide relief to large open blank walls. . Architectural features such as arches, raised and decorative parapets, decorated and flared cornices, extended eaves and overhangs, balconies, entry insets, and a variety of roof angles and pitches are required to make buildings unique and interesting. 4 Airport Industrial Park Light Manufacturing/Mixed-Use Area Zoning Text Revisions g, . o o . Signs 1. . , , Windows shall be used to,break up the mass and volume of buildings into smaller components. Buildings shall use different shaped and framed windows in a coordinated theme. Awnings and other attractive window treatments are strongly encouraged. All four elevations of buildings shall incorporate the architectural design requirements listed above in a reasonable and feasible manner. The use of strong or loud colors as the dominant building color shall not be permitted. The dominant colors used on buildings shall be subdued and earth tone in nature. Colors of buildings shall be compatible with adjoining buildings. Storage areas, loading docks and ramps, transformers, storage tanks, refuse collection areas, mechanical equipment, and other appurtenant items of poor visual quality shall be screened by the use of masonry walls, landscaping materials, or decorative fencing. All roof mounted electrical and mechanical equipment and/or ductwork shall be screened from view by an enclosure which is consistent with the building design. Fences exceeding six (6) feet in height may be appropriate for some commercial and industrial uses to screen the outdoor storage of building materials, supplies, construction equipment, etc. The Planning Commission may consider fences exceeding six (6) on a case-by-case basis during the review of Site Development and Use Permit applications. The colors, materials, and lighting of every sign on a site shall be restrained and harmonious with the building and site. Freestanding signs shall be tastefully designed with an interesting base, and shall not exceed twelve feet in height from finished grade. If a freestanding sign is placed on a berm, the Planning Commission shall have the discretion to limit its height to less than twelve feet from finished grade. No pole signs are permitted. Freestanding signs shall have a decorative support base. The size and amount of signs shall generally comply with the requirements of the Ukiah Municipal Code (UMC). The Planning Commission shall have the discretion to reduce the size and amount of signs to something less than permitted by the U.M.C. if they make a finding that the proposed size and amount of signage is out of scale with the building and too dominating on the site. Signs are not permitted on the roof or projecting above the roof of any building. 5 Airport Industrial Park Light Manufacturing/Mixed-Use Area Zoning Text Revisions ho . Relief: Relief from the sign standards may be granted through the descretionary review process provided a finding is made that the proposed sign is compatible with the scale and character of the immediate built environment and would not have an adverse impact on the health and safety of the general public. Pedestrian Orientation , Pedestrian walkways shall be included that directly and safely link all parking areas with building entrances, off-site transportation facilities, established sidewalks, and adjacent public rights-of-way. . Outdoor pedestrian spaces shall be landscaped and include such features as planters along sidewalks, pedestrian oriented signs, attractive street furniture, Iow-level lighting, and outdoor seating areas. , Lots with frontages along the primary street shall provide a 5-foot wide meandering sidewalk located within the required front setback. The sidewalk may be located over the public utility easement. Every effort shall be made to link developments with attractive and accessible pedestrian facilities. o Secondary streets accessing the rear portion of parcels shall include 5-foot wide sidewalks or alternative pedestrian facilities that link the development on the rear portion of the parcels with Airport Park Boulevard. Lighting . Exterior lighting shall be subdued and of Iow wattage. It shall enhance building design and landscaping, as well as provide safety and security. . Exterior lighting shall not spill out and create glare on adjoining properties, and shall not be directed towards the night sky. . Light standard heights shall be predicated on the lighting need of the particular location and use. Tall lighting fixtures that illuminate large areas shall be prohibited. . Lighting fixtures, standards, and all exposed accessories shall be harmonious with building design, and innovative in style. . All pedestrian and building access areas shall be adequately lighted to provide safety, security, and aesthetic quality, without violating number 2 above. Energy Conservation . Passive solar orientation is required. Active solar design is strongly encouraged. 6 Airport Industrial Park Light Manufacturing/Mixed-Use Area Zoning Text Revisions , . Deciduous trees and/or other vegetation shall be planted on the south side of buildings whenever possible to increase energy efficiency. . Sunlight shall be used for direct heating and illumination whenever possible. . Solar heating equipment need not be screened, but shall be as unobtrusive as possible and complement the building design. Every effort shall be made to integrate solar panels into the roof design, flush with the roof slope. k. Outdoor Storage and Service Areas . Storage areas shall be limited to the rear of a site, and shall be screened from public view with a solid fence or wall using concrete, wood, stone, brick, or other similar material. . All outdoor storage areas and enclosures shall be screened, when possible, with landscaping. . If trash and recycling areas are required in the discretionary review process, they shall be designed to harmonize with the building and landscaping, and shall be consistent with the size and design requirements of the Ukiah Municipal Code. I. Landscaping 1. Landscaping shall comply with Section H of this Ordinance. . Landscaping Plans shall include outdoor shaded sitting/resting areas for employees and the general public, unless infeasible. m. Ukiah Airport Master Plan All development within the Airport Industrial Park shall comply with the Federal Aviation Administration side slope criteria, density requirements (r;Bl" Compatibility Zone = 60 persons per acre / E]CE] Compatibility Zone = 150 people per acre) and all other applicable provisions of the Ukiah Airport Master Plan. n. Public Utility Easements, Public Streets, and Access Driveways . All Public Utility Easements, Public Streets, and Access Driveways shall comply with Section "G" of this Ordinance. Site Planning and Design Standards for Liqht Manufacturing and Industrial Development The Site Planning and Design Standards for Light Manufacturing and Industrial development are less demanding than those for commercial, professional office and mixed-use development. The lesser design standards are meant to encourage and promote light manufacturing and industrial development, particularly along western portion of the parcels. The Following Site Planning 7 Airport Industrial Park Light Manufacturing/Mixed-Use Area Zoning Text Revisions /-7 and Design Standards shall apply to all Light Manufacturing and Industrial Development: a. Yard Setbacks: Front: 25 feet from the Airport Park Boulevard right-of-way if located along the frontage. If the development does not have frontage along Airport Park Boulevard, and is served by a private access easement, the front yard setback shall be determined in the discretionary review process. Architectural features, such as bay windows, porches and landing spaces, column treatments, and similar features may extend up to two-feet into the required front yard setback. , Side and Rear: The side and rear yard setbacks shall be determined in the discretionary review process. Factors that shall be considered include, but are not limited to Building Code requirements, traffic circulation, landscaping requirements, softening of the bulk and mass of structures, and compatibility with adjacent structures and land uses. , Relief: Relief from the front yard setback requirements may be granted through the descretionary review process if a finding is made that the proposed yard setback is compatible with the character of the immediate built environment and would not have an adverse impact on the health and safety of the general public. b. Maximum Building Height: 1. The maximum height of any building or structure shall be 50 feet, provided it complies with the side-slope criteria for the Ukiah Airport. , Mechanical penthouse and equipment may extend an additional 10 feet beyond the maximum height provided it is adequately screened from view. . Relief: Relief from the height standards may be granted through the descretionary review process if a finding is made that the proposed height is compatible with the scale and character of the immediate built environment and would not have an adverse impact on the health and safety of the general public. c. Minimum Lot Area: . The minimum lot area for light manufacturing and industrial development parcels in the mixed-use area shall be determined through the subdivision and/or descretionary review process. In no case shall lots be created that are less than one-half acre in size. d. Minimum Lot Coverage: Light manufacturing and industrial land uses may cover up to 60 percent of a lot provided that the site planning, architecture, parking, and landscaping are consistent with the requirements of the AlP Planned Development Ordinance. 8 Airport Industrial Park Light Manufacturing/Mixed-Use Area Zoning Text Revisions e. g, . Relief: Relief fron, the lot coverage standard may be granted through the descretionary review process provided a finding is made that the proposed lot coverage is compatible with the scale and character of the immediate built environment and would not have an adverse impact on the health and safety of the general public. Building Orientation: Buildings shall be shaped and oriented to take advantage of passive solar energy and solar collection in the winter, and to control solar cooling loads in the summer. . Buildings shall be shaped and oriented to be compatible with surrounding land uses in terms of noise, visual privacy, functionality, and other nuisance factors. Architectural Design: . Buildings shall incorporate projecting columns, exterior wainscoting, framed panels, and/or other features to provide relief to large open blank walls. . The use of strong or loud colors as the dominant building color shall not be permitted. The dominant colors used on buildings shall be subdued and earth tone in nature. Colors of buildings shall be compatible with adjoining buildings. Signs 1. The colors, materials, and lighting of every sign on a site shall be restrained and harmonious with the building and site. 2. Freestanding signs shall be tastefully designed with an interesting base, and shall not exceed eight feet in height from finished grade. If a freestanding sign is placed on a berm, the Planning Commission shall have the discretion to limit its height to less than eight feet from finished grade. No pole signs are permitted. , The size and amount of signs shall generally comply with the requirements of the Ukiah Municipal Code (UMC). The Planning Commission shall have the discretion to reduce the size and amount of signs to something less than permitted by the U.M.C. if they make a finding that the proposed size and amount of signage is out of scale with the building and too dominating on the site. 4. Signs are not permitted on the roof of any building. , Relief: Relief from the sign standards may be granted through the descretionary review process provided a finding is made that the proposed sign is compatible with the scale and character of the immediate built environment and would not have an adverse impact on the health and safety of the general public. 9 Airport Industrial Park Light Manufacturing/Mixed-Use Area Zoning Text Revisions i. Lighting ko mo no 1. Exterior lighting shall be subdued. It shall enhance building design and landscaping, as well as provide safety and security. 2. Exterior lighting shall not spill out and create glare on adjoining properties, and shall not be directed towards the night sky. . Light standard heights shall be predicated on the lighting need of the particular location and use. Tall lighting fixtures that illuminate large areas shall be prohibited. Outdoor Storage and Service Areas . Storage areas shall be limited to the rear of a site, and shall be screened from public view with a solid fence or wall using concrete, wood, stone, brick, or other similar material. 2. All outdoor storage areas and enclosures shall be screened, when possible, with landscaping. Landscaping Landscaping shall generally comply with Section H of this Ordinance, although a lesser amount of landscaping may be approved depending upon the scale, intensity, and visibility of the development. Ukiah Airport Master Plan 1. All development within the Airport Industrial Park shall comply with the Federal Aviation Administration Pedestrian Orientation . Pedestrian walkways shall be included that directly link all parking areas with building entrances, off-site transportation facilities, established sidewalks, and adjacent public rights-of-way. . Lots with frontages along the primary street shall provide a 5-foot wide meandering sidewalk located within the required front setback. The sidewalk may be located over the public utility easement. Every effort shall be made to link developments with attractive and accessible pedestrian facilities. , Secondary streets accessing the rear portion of parcels shall include 5-foot wide sidewalks or alternative pedestrian facilities that link the development on the rear portion of the parcels with Airport Park Boulevard. ORD/AIP-Pcdraft I lO Airport Industrial Park Light Manufacturing/Mixed-Use Area Zoning Text RevisiOns ORDINANCE NO. 1030 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE AIRPORT INDUSTRIAL PARK PLANNED DEVELOPMENT The City Council of the City of Ukiah hereby ordains as follows: Section One The purpose of this amendment to the Airport Industrial Park (ALP) Planned Development Ordinance is to list hotels and sit-down restaurants as "allowed" land uses in the Professional Office Land Use Designation. Section Two The overall purpose of the Airport Industrial Park Planned Development is to provide for a coordinated development of compatible industrial, office, and commercial land uses. It details both allowed and permitted uses within each land use category, regulates nuisances, and provides development standards and design guidelines. The AlP Planned Development is consistent with the "Master Plan" land use designation for the property contained in the Ukiah General Plan. Section Three This ordinance also formally amends the Land Use Map that illustrates which land use designations are assigned to the various properties throughout the Airport Industrial Park. The map shows the approximate 32 acres west of Airport Park Boulevard and south of Commerce Drive (Hastings) being redesignated from "Industrial" to "industrial/Mixed-Use." The land use designations apply to the 138 acre Airport Industrial Park in the following manner: 1. Professional Office: Applies to the northwest portion of the site, bounded by Talmage Road on the north, Airport Park Boulevard on the east, and Commerce Drive on the south (approximately 12.6 acres). 2. Highway Commercial: Applies only to the northeastern portion of the site, bounded by Talmage Road to the north, Airport Park Boulevard to the west, Highway 101 to the east, and the existing large commercial retail store property to the south (approximately 1.4 acres). 3. Retail Commercial: Applies to 13.44 acres north of Commerce Drive, and approximately 23.41 acres south of Commerce Drive, bounded by Airport Park Boulevard on the west, and Highway 101 on the east. (approximately 37 acres). 4. Industrial: Applies to the property situated at the southern end of the Airport Industrial Park (approximately 24.8 acres). 5. Industrial/Automotive Commercial: Applies to the southern portion of the Redwood Business Park, south of Assessor's Parcel Nos. 180-080-44 and 45, east of Airport Park Boulevard, and fronting Highway 101 (approximately 16 acres). 6. Industrial/Mixed- Use: Applies to the lands west of Airport Park Boulevard south of Commerce Drive. Includes the (2) acres adjacent to and north of the existing brewery parcel, and the approximate one (1) acre west of and adjacent to the existing pond (approximately 32 acres). 7. Roads and landscaping: Approximately 14.2 acres. 8. Total Acreage AlP: Approximately 138 acres. Three Four The Airport Industrial Park Planned Development was originally approved by City Council Resolution No. 81-59 on March 3, 1981, embodied in Use Permit No. 81-39. It was amended and further articulated in 1991 when the City Council adopted Resolution No. 91-4. In 1993, the City Council adopted a revised Ordinance (929) to allow "General Commercial" in addition to the approved "Highway Oriented Commercial" land uses in the area bounded by Talmage Road on the 2 ---7_._ north, Highway 101 on the east, Commerce Ddve on the south, and Airport Park Boulevard on the west. This Ordinance also "created" the Planned Development Ordinance out of what was previously a Use Permit. On May 1, 1996, the City Council adopted Ordinance 963, which amended the AlP Planned Development to make it a more organized and useable set of regulations. On June 19, 1997, the Planned Development was amended again by the adoption of Ordinance 964, which created an Industrial/Automotive Commercial Land Use Designation for the 16 acres directly south of the home improvement center/hardware store facility east of Airport Park Boulevard. On April 2, 1997, the Planned Development Ordinance was amended by the adoption of Ordinance 991, which permitted drive-thru restaurants on the lands designated as Highway Commercial. On November 3, 1999, the Ordinance was amended to designate the 32 acres south of Hastings Avenue and west of Airport Park Boulevard as "Industrial Mixed-Use." Section Five Airport Industrial Park Planned Development, as amended herein, provides a mixture of industrial, commercial, and office land uses within a Planned Development (PD), consistent with the City of Ukiah General Plan "Master Plan" land use designation. Section Six The Development Map (Generalized Land Use Map) for this Planned Development, as well as the design guidelines and development standards constitute the Concept Development Plan, as required by Article 14, Chapter 2 (Zoning) of the Ukiah Municipal Code. The Development Map (Generalized Land Use Map) attached as Exhibit "A", is approved. The Traffic Circulation Plan for this Planned Development is discussed in Section "i" on page 24, and the Circulation Map, attached as Exhibit "B", is approved. Section Seven Development standards not addressed in the Planned Development regulations shall be those specified in the City of Ukiah Zoning Code. Section Eight Amendment to this ordinance requires City CoUncil action. All Major Variance, Use and Site Development Permits for proposed developments within the Airport Industrial Park require City Planning Commission review and action. Minor permits are subject to the review and action by the City Zoning Administrator. Decisions on Major and Minor Variance, Site Development and Use Permits made by the City Planning Commission or Zoning Administrator are appealable to the City Council pursuant to section 9266 of the Ukiah Municipal Code. Section Nine Some small commercial land uses may be permitted on the Industrial designated land if they are primarily intended to provide commercial type services to employees within the Airport Industrial Park. Section Ten This version of the Airport Industrial Park (ALP) Planned Development supersedes all past versions, and shall govern and regulate the growth and development within the AlP. Section Eleven The regulations for this Planned Development, as required in Article 14, Chapter 2 (Zoning), of the Ukiah Municipal Code are as follows: A. INDUSTRIAL DESIGNATION Allowed Uses The following industrial uses are allowed in the Industrial designation with the securing of a Site Development Permit. a, b. co d. eo Manufacturing - activities or operations involving the processing, assembling, blending, packaging, compounding, or fabrication of previously prepared materials or substances into new products. Warehouse and Distribution Activities - includes warehOusing, and storage not available to the general public; warehousing and distribution activities associated with manufacturing, wholesaling, or non-retail business uses; delivery and transfer services; freight forwarding; moving and storage; distribution terminals for the assembly and breakdown of freight; or other similar use involving shipping, warehousing, and distribution activities. Wholesaling and Related Uses -includes establishments engaged in wholesale trade or warehousing activities including maintaining inventories of goods; assembling, sorting, and grading goods into large lots; breaking bulk and redistribution in smaller lots; selling merchandise to retailers, industrial, commercial, institutiOnal, or business users, or other wholesalers. Contractor's Offices -includes business office for building, plumbing, electrical, roofing, heating, air conditioning, and painting contractors including storage of incidental equipment and supplies. Agricultural- allowed as a continuation of the existing land use, including all necessary structures and appurtenances. Research and Development Laboratories, and computer and data processing. g. Accessory Uses and Structures - activities such as administrative offices and warehouses which are related and ancillary to an allowed use. Ancillary structures containing ancillary uses shall be located on the same parcel as the primary use/structure, and shall not exceed 25% of the gross floor area of structure(s) containing the pdmary use. e Permitted Uses The following small commercial, business support, and repair service land uses may be permitted in the Industrial land use designation with the securing of a Use Permit, provided they are situated on a parcel no larger than one-half acre in size, and do not exceed 20 percent of the total land dedicated to the Industrial Land Use Designation: a. Delicatessen, sandwich shop, or small sit-down restaurant (no drive- thru restaurants shall be permitted). b. Small grocery or convenience store. Co d. e. Banking facility. Child day-care facility. Industrial and business support services - establishments primarily engaged in providing services to business and industry, such as blueprinting and photocopying, janitorial and building maintenance, equipment rental and leasing, medical labs, commercial testing laboratories, and answering services. f. Public Facilities -includes all public and quasi-public facilities such as utility substations, post offices, fire stations, and government offices. g. Repair Services - includes repair services such as radio and television, furniture, automotive repair, body and fender shops. h. Communication Installations -includes radio and television stations, telegraph and telephone offices, cable T.V., and micro-wave stations. PROFESSIONAL OFFICE DESIGNATION 1. Purpose The purpose of the Professional Office Land Use Designation is to provide opportunity for a variety of business and professional offices, as well as a limited number of highway commercial land uses. Land uses such as child care facilities, delicatessens, and small retail stores and shops are intended to be ancillary components to professional office development projects, and the limited highway commercial land uses. 2. General Requirements a. Child care facilities, delicatessens, and small commercial retail stores and shops shall not exceed 20 percent of the total developable square footage of any one parcel. The resulting square footage that comprises this 20 percent shall only be developed with individual store/shop spaces that do not exceed 2,000 square feet in size. 2. . Allowed Uses The following uses are allowed in the Professional Office designation with the securing of a Site Development Permit: a. Professional and business offices such as accountants, engineers, architects, landscape architects, surveyors, attorneys, advertising, consultants, bookkeeping, medical and dental offices, and other similar activities. b. Business and office support services - includes services such as branch banks, savings and loan, credit unions, insurance brokers, real estate sales, blueprinting and photocopying and answering services. c. Child day-care facility. d. Retail commercial in the built-out northwest portion of this area outside the boundaries of the Redwood Business Park. e. Hotels and sit-down restaurants (no drive-thru restaurants). Permitted Uses The following uses are permitted in the Professional Office Designation with the secudng of a Use Permit: a. Delicatessen and sandwich shop. b. Small grocery or convenience store. c. Small retail commercial stores and shops of 2,000 square feet or less, and in combination not exceeding 20 percent of the total developable square footage on a parcel. C. HIGHWAY COMMERCIAL DESIGNATION 1. Allowed Uses The following uses are allowed in the Highway Commercial designation with the securing of a Site Development Permit: a. Businesses such as motels, sit-down and drive-thru restaurants, service stations, and other similar uses that provide services and merchandise primarily to highway travelers. b. Retail commercial stores. D. RETAIL COMMERCIAL DESIGNATION 1. Allowed Uses The following uses are allowed in the Retail Commercial designation with the securing of a Site Development Permit: a. Retail commercial stores. b. Child day-care facility. c. Delicatessen, sandwich shop, and ice cream parlor. Permitted Uses The following uses are permitted in the Retail Commercial designation with the securing of a Use Permit: ao b. Restaurants (no drive-thru restaurants). Small grocery or convenience store. c. Banking facility. E. INDUSTRIAL/AUTOMOTIVE COMMERCIAL DESIGNATION 1. Allowed Uses The following uses are allowed in the Industrial/Automotive Commercial Land Use Designation with the securing of a Site Development Permit: a. bo All the allowed industrial uses listed in Item A (1) above. Automobile dealerships, except for those that exclusively sell used vehicles. 2. Permitted Uses The following uses are allowed in the Industrial/Automotive Commercial Land Use Designation with the securing of a Use Permit: ao bo All the permitted industrial land uses listed in Item A (2) above. Delicatessen, sandwich shop, or small sit-down restaurant (no drive-thru restaurants). c. Automotive service (gas) station. d. Small grocery store, mini-market, or convenience store. e. Uses related to automobile dealerships such as tire stores, auto Fi parts stores, car washing facilities, automobile repair business, etc. INDUSTRIAL I MIXED-USE DESIGNATION 1. Purpose The underlying allowed land use in the Industrial/Mixed-Use designation is industrial and light manufacturing. The purpose of the Industrial/Mixed-Use designation is to provide for a compatible mix of industrial, professional office, and commercial land uses. . General Requirements a. All proposed development projects within the Industrial/Mixed-Use designation must include a viable industrial component. Allowed Uses The following uses are allowed in the Industrial/Mixed-Use Designation with the securing of a Site Development Permit. a. Industrial: 1. Manufacturing - activities or operations involving the processing, assembling, blending, packaging, compounding, or fabrication of previously prepared materials or substances into new products. 2. Warehouse and Distribution Activities - includes warehousing, and storage not available to the general public; warehousing and distribution activities associated with manufacturing, wholesaling, or business uses; delivery and transfer services; freight forwarding; moving and storage; distribution terminals for the assembly and breakdown of freight; or other similar use involving shipping, warehousing, and distribution activities. 3. Wholesaling and Related Uses - establishments engaged in wholesale trade or warehousing activities including maintaining inventories of goods; assembling, sorting, and grading goods into large lots; breaking bulk and redistribution in smaller lots; selling merchandise to retailers, industrial, 1 commercial, institutional, or business users, or other wholesalers; b. Commercial: 1. Contractor's Offices and Yards - business office for building, plumbing, electrical, roofing, heating, air conditioning, and painting contractors including storage of incidental equipment and supplies. 2. Computer assembly and data processing 3. Repair services, including automotive repair. 4. Accessory uses and structures - activities such as administrative offices and warehouses which are related and ancillary to an allowed use. Ancillary structures containing ancillary uses shall be located on the same parcel as the pdmary use/structure, and shall not exceed 25% of the gross floor area of the pdmary use. c. Professional Offices Uses: Professional and business offices. Permitted Uses The following uses may be permitted in the Industrial/Mixed-Use Land Use Designation with the securing of a Use Permit: a. Industrial Uses: 1. Research and Development Laboratories. 2. Industrial uses not listed in Item 3 above (Allowed Uses), and/or excluded in the prohibited uses listed in section F (Nuisances) below. F, NUISANCES b. Commercial Uses: 1. Industrial and business support services -includes services such as branch banks, savings and loan, credit unions, insurance brokers, real estate sales, and blueprinting and photocopying. 2. Delicatessen, sandwich shop, cafe, or sit-down restaurant (no drive-thru restaurants shall be permitted). 3. Small grocery or convenience store. 4. Child day-care facility for serving employees within the AlP. 5. Retail commercial shops and stores. 6. Business and Office support services - establishments primarily engaged in providing services to businesses and offices - such as janitorial and building maintenance, and equipment rental and leasing. No lot shall be used in such a manner as to create a nuisance to adjacent parcels. Proposed uses shall comply with the performance cdteda outlined below. a. All activities involving the storage of inflammable and explosive materials shall be provided with adequate safety devices against the hazard of fire and explosion by adequate fire-fighting and fire suppression equipment and devices standard in industry. All incineration is prohibited. b. Devices which radiate radio-frequency energy shall be so operated as not to cause interference with any activity carded on beyond the S. C. boundary line of the property upon which the device is located. The maximum sound level radiated by any use of facility, when measured at the boundary line of the property upon which the sound is generated, shall not be obnoxious by reason of its intensity or pitch, as determined by standards prescribed in the Ukiah Municipal Code and/or City General Plan. d. No vibration shall be permitted so as to cause a noticeable tremor beyond the property line. e. Any use producing emissions shall comply with all the requirements of the Mendocino County Air Quality Management District. Projects involving the use of toxic materials or hazardous substances shall comply with all Federal, State, and all local Laws and regulations. 2. Prohibited Uses or Operations Industrial uses such as petroleum bulk stations, cement batching plants, pulp and paper mills, lumber mills, refineries, smelting plants, rendering plants, junk yards, auto wrecking, and similar "heavy industrial" uses which typically create extemal and environmental effects are specifically prohibited due to the detrimental effect the use may have upon the general appearance, function, and environmental quality of nearby uses. DEVELOPMENT STANDARDS The following standards have been established to ensure compatibility among uses and consistency in the appearance and character of development. These standards are intended to guide the planning, design, and development of both individual lots and the entire Airport Industrial Park. Projects shall be reviewed on a case-by-case basis for high quality design, efficient function, and overall compatibility with surrounding land uses. 1. Minimum Lot Requirement The minimum lot area shall be 20,000 square feet. Each lot shall have a minimum frontage of 100 feet on a public street. Except for lots fronting on Airport Park Boulevard, or other public streets shown on the Land Use Map, access easements to a public street may be authorized in lieu of public street frontage in the discretion of the appropriate decision-maker and with the approval of the City Engineer. Proposed access easements shall be consistent with the standards contained in Table 4-1. The Planning Commission may approve a public street frontage of less than 100 feet for lots located on cul-de-sacs, street curves, or having other extraordinary characteristics. 2. Maximum Lot Coverage No more than 40 percent of the lot shall be covered by buildings or structures. Above ground parking lots and landscaping areas shall not be included in the calculation of lot coverage. Industrial land uses may cover a maximum of 60 percent of a lot provided that the site planning, architecture, parking, and landscaping are consistent with the requirements of the AlP Planned Development Ordinance. 3. Minimum Building Setbacks All buildings and structures shall be setback from the property line a minimum of 25 feet along the entire street frontage. Lots abutting U.S. Highway 101 shall maintain a minimum setback of 60 feet from the property line adjacent to the e freeway. Side yard setbacks shall be determined in the Site Development or Use Permit review process. Maximum Building Height The maximum height of any building or structure shall be 50 feet. Mechanical penthouse and equipment may extend an additional 10 feet beyond the maximum building height. Ukiah Airport Master Plan All development within the Airport Industrial Park shall comply with the Federal Aviation Administration side slope criteria, density requirements ("BI" Compatibility Zone = 60 persons per acre / "C" Compatibility Zone = 150 people per acre) and all other applicable provisions of the Ukiah Airport Master Plan. Screening Storage areas, loading docks and ramps, transformers, storage tanks, refuse collection areas, mechanical equipment, and other appurtenant items of poor visual quality shall be screened by the use of masonry walls, landscaping materials, or decorative fencing. All roof mounted electrical and mechanical equipment and/or ductwork shall be screened from view by an enclosure which is consistent with the building design. Fences exceeding six (6) feet in height may be appropriate for some commercial and industrial uses to screen the outdoor storage of building materials, supplies, construction equipment, etc. The Planning Commission may consider fences exceeding six (6) on a case-by-case basis during the review of Site Development and Use Permit applications. e 10. 11. Public Utility Easement All lots shall provide a 5-foot easement in the required front setback for the provision of utilities. Sidewalk Requirements Lots with frontages along the primary street shall provide a 5-foot curvalinear sidewalk located within the required front setback. The sidewalk may be located over the public utility easement. Every effort shall be made to link developments with attractive and accessible pedestrian facilities. Bicycle Lanes Class III Bicycle lanes shall be provided on all streets according to CalTrans standards. Development Integration Every effort shall be made to "master plan" development within the Airport Industrial Park. Applicants shall be encouraged to coordinate development proposals to ensure compatible architectural themes, high quality site planning, efficient and functional traffic circulation, coordinated pedestrian circulation, and compatible land uses. Required Public Streets Lot line adjustments, parcel maps, tentative and final subdivision maps, and Site Development and Use Permits shall not be approved, unless public streets identified on the Land Use Map serving the parcels covered by the lot line adjustment, map or permit have been or will be dedicated to the City of Ukiah upon approval of the lot line adjustment, map or permit. 12. Street Width Standards The following street standards have been established by the Ukiah Department of Public Works. All primary and secondary streets shall be designed and constructed in accordance with these standards: Table 4-1: Minimum Street Standards Airport Park Boulevard and Commerce Drive Pdmary Secondary Access Easement . . Right-of-way Pavement a. travel lanes (2) b. left turn lane Curbs (both sides) Cul-de-sac (turn-arounds) Curb Returns Radius 66 feet 44 feet 64 feet 40 feet 14 feet 20 feet 12 feet 12 feet 1 foot 1 foot 100 feet diameter 35 feet 35 feet 32 feet 30 feet 15 feet 13. Access Driveways and Deceleration Lanes a. Every effort shall be made to minimize access driveways along Airport Park Boulevard. All driveway and intersection radii shall be designed to accommodate heavy truck turning movements, consistent with the requirements of the City Engineer. b. Every effort shall be made to design common driveways for individual developments. c. No Talmage Road access shall be permitted for the parcel or parcels located at the southeast comer of Talmage Road and Airport Park Boulevard. d. All major driveways, as determined by the City Engineer, shall have left turn pockets in the median area where feasible. 14. e. Deceleration and acceleration lanes shall not be required unless the City Engineer determines they are necessary to ensure safety and efficient traffic flow. Minimum Parking and Loading Requirements a. No loading or unloading shall be permitted on the street in front of the building. A sufficient number of off-street loading spaces shall be provided to meet the needs of the approved use. Adequate apron and dock space also shall be provided for truck maneuvering on individual lots. b. The number of entrance/exit driveways shall be limited to one per every 100 feet of street frontage with a maximum curb cut of 40 feet. The Planning Commission may relax these standards when a comprehensive plan for an entire block has been prepared and presented to the City Planning Commission for review and approval. c. Adequate off-street parking shall be provided to accommodate the parking needs of employees, visitors, and company vehicles. The minimum number of off-street parking spaces shall generally be provided according to the requirements of the Ukiah Municipal Code. d. The Planning Commission may deviate from the parking requirements contained in the Ukiah Municipal Code on a case-by-case basis. Any deviation must be supported by findings related to a unique use, such as a mixed use development, or use not specifically described in the Ukiah Municipal Code, and findings that otherwise demonstrate no on-street parking congestion will result. 15. Signage Except as indicated below, building identification and other signs shall generally comply with the sign regulations for industrial, commercial and office land uses contained in the Ukiah Municipal Code. All proposed development projects shall include a detailed sign program. DESIGN GUIDELINES The following guidelines shall be used by the Planning Commission when approving a Site Development or Use Permit to ensure high quality design, and the coordination and consistency of development. · 1. Landscaping and Open Space a. A comprehensive landscape plan shall be submitted for review and approval as a part of the Site Development or Use Permit process. b. Existing trees shall be retained whenever possible. c. A variety of tree species shall be used that provides diversity in form, texture, and color. d. Landscaping at corners should be arranged to maintain traffic visibility. e. Landscaping along an entire street frontage should be coordinated to achieve a uniform appearance. f. Landscaping shall be proportional to the building elevations. g. Landscape plantings shall be those which grow well in Ukiah's climate without extensive irrigation. Native species are strongly encouraged. h. All landscape plantings shall be of sufficient size, health and intensity so that a viable and mature appearance can be attained in three years. k. mo no Deciduous trees shall constitute the majority of the trees proposed along the south and west building exposures; non-deciduous street species shall be restricted to areas that do not inhibit solar access. Parking lots with twelve (12) or more parking stalls shall have a tree placed between every four (4) parking stalls within a continuous linear planting stdp, rather than individual planting wells, unless clearly infeasible. Parking lot trees shall pdmadly be deciduous species, and shall be designed to provide a tree canopy coverage of 50 percent over all paved areas within ten years of planting. Based upon the design of the parking lot, a reduced number of trees may be approved through the discretionary review process. Parking lots shall have a perimeter planting strip with both trees and shrubs. Parking lots with twelve (12) or more parking stalls shall have defined pedestrian sidewalks or marked pedestrian facilities within landscaped areas and/or separated from automobile travel lanes. Based upon the design of the parking lot, and the use that it is serving, relief from this requirement may be approved through the discretionary review process. Street trees may be placed on the property proposed for development instead of within the public right-of-way if the location is approved by the City Engineer, based upon safety and maintenance factors. All new developments shall include a landscaping coverage of 20 percent (20%) of the gross area of the parcel, unless because of the small size of a parcel, such coverage would be unreasonable. A minimum of 50 percent (50%) of the landscaped area shall be dedicated to live plantings. ,. ,, o. Landscaping Plans shall include an automatic irrigation system. p. All required landscaping for commercial development projects shall be adequately maintained in a viable condition. q. The Planning Director, Zoning Administrator, Planning Commission, or City Council shall have the authority to modify the required elements of a Landscaping Plan depending upon the size, scale, intensity, and location of the development project. Orientation and Location of Buildings a. The location of buildings shall be coordinated with other buildings and open space on adjacent lots, and should include design elements, odented to pedestrian Usage, such as, linked walkways and sidewalks. b. Buildings should be sited to preserve solar access opportunities, and should include passive and active solar design elements. c. Buildings should be oriented to minimize heating and cooling costs. d. Buildings should be creatively sited to provide open views of the site and surrounding environment. e. Buildings shall not be sited in the middle of large parking lots. Architectural Design a. Individual projects shall exhibit a thoughtful and creative approach to site planning and architecture. b. Projects shall be designed to avoid the cumulative collection of large structures with similar building elevations and facades. Buildings shall be limited in height, bulk, and mass, and shall be designed to avoid a box-like appearance. C. 4. Building Exteriors a. Colors and building materials shall be carefully selected, and must be compatible with surrounding developments, and shall be finalized during the Site Development or Use Permit process. b. The Planning Commission may permit exterior walls of architectural metal where it is compatible with adjacent structures, and the overall appearance and character of the Airport Industrial Park. 5. Lighting a. A lighting plan shall be submitted for review and approval with all Site Development and Use Permit applications. All lighting plans shall emphasize security and safety, and shall minimize energy usage. b. Lighting for developments shall include shielded, non-glare types of lights. c. Lighting shall not be directed towards Highway 101, the Ukiah Municipal Airport, adjacent properties, or upwards towards the sky. 6. Design Amenities a. Bicycle parking facilities shall be provided near the entrance to buildings. One (1) bicycle space shall be provided for every ten (10) employees, plus one (1) space for every fifty (50) automobile parking spaces. b. Fountains, kiosks, unique landscape islands, outdoor sitting areas, and other quality design amenities are encouraged. CIRCULATION PLAN The Circulation Plan for the Airport Industrial Park is illustrated on the attached Exhibit "B". As shown, the plan includes points of access at Talmage Road at the north, Hastings Avenue at the northwest, and Airport Road at the southwest. In lieu of the originally Ji envisioned southem access road (Airport Park Boulevard to Norgard Lane) an emergency access is provided through the airport to a future gated encroachment along the southern portion of Airport Road. Internal access includes an extension of Airport Road from the west into the southern portion of the site; Airport Park Boulevard from Talmage Road on the north, extending south to intersect with the Airport Road extension; and Commerce Drive from west to east in the northern portion of the AlP. All streets within the AlP shall be public. Property owners of parcels with frontage along the railroad right-of-way are encouraged to plan for possible future use of the railroad. DISCRETIONARY REVIEW The discretionary permit review process for development projects within the Airport Industrial Park (ALP) is the same as for discretionary permits elsewhere in the City. As articulated in Section 9 of this ordinance, a Site Development Permit or Use Permit is required for development projects proposed in the AlP. 1. Site Development Permits and Use Permits a. As articulated in Section 9 above, development projects within the Airport Industrial Park are subject to the Site Development or Use Permit process, depending upon the proposed use and its location. A Site Development Permit shall not be required for any development proposal requiring a Use Permit. Within the Use Permit review process, all site development issues and concerns shall be appropriately analyzed. b. All Major Use Permits, Variances, and Site Development Permits for proposed developments within the Airport Industrial Park require City Planning Commission review and action. Minor Use Permits, Variances, ~.-- 24 and Site Development Permits shall be subject to Zoning Administrator review and action. c. Decisions on Site Development and Use Permits made by the City Planning Commission and Zoning Administrator are appealable to the City Council pursuant to Section 9266 of the Ukiah Municipal Code. d. Major modifications to approved Site Development Permits and Use Permits, as determined by the Planning Director, shall require the filing of a new application, payment of fees, and a duly noticed public headng before the Planning Commission. Minor modifications to approved Site Development Permits and Use Permits, as determined by the Planning Director, shall require the filing of a new application, payment of processing fees and a duly noticed public headng before the City Zoning Administrator. e. The Planning Commission's decision on major modifications to an approved Site Development Permit, Variance or Use Permit is appealable to the City Council. The Zoning Administrator's decision on minor modifications to an approved Site Development Permit, Vadance or Use Permit is appealable directly to the City Council. Building Modifications a. Extedor modifications to existing buildings shall be designed to complement and harmonize with the design of the existing structure and surrounding developments. b. A Site Development Permit shall be required for all substantial exterior modifications to existing structures, site design elements, and landscaping within the Airport Industrial Park. The application procedure shall be that prescribed in Article 20 the Ukiah Municipal Code. Section Twelve Whenever a use is not listed in this Planned Development Ordinance as a permitted or allowed use in any of the land use designations, the Planning Director shall determine whether the use is appropriate in the land use designation where the subject property is situated, and make a decision as to whether or not it is an allowed or permitted land use. In making this determination, the Planning Director shall find as follows: 1. . . . That the use would not be incompatible with existing nearby land uses, or the allowed and permitted land uses listed for the particular land use designation. That the use would not be detrimental to'the continuing development of the area in which the use would be located. That the use would be in harmony and consistent with the purpose and intent of the Airport Industrial Park Planned Development Ordinance and Ukiah General Plan. In the case of determining that a use not articulated as an allowed or permitted use could be established with the securing of a Use Permit, the Planning Director shall find that the proposed use is similar in nature and intensity to the uses listed as allowed uses. Ail determinations of the Planning Director regarding whether a use can be allowed or permitted in any land use designation within the Airport Industrial Park shall be final unless a wdtten appeal to the City Council, stating the reasons for the appeal, and the appeal fee, if any, established from time to time by City Council Resolution, is filed with the City Clerk within ten (10) days of the date the decision was made. Appeals may be filed by an applicant or any interested party. The City Council shall conduct a duly noticed public hearing on the appeal in ,~ ---- 26 accordance to the applicable procedures as set forth in this chapter. At the close of the public hearing, the City Council may affirm, reverse, revise or modify the appealed decision of the Planning Director. All City Council decisions on appeals of the Planning Director's actions are final for the City of Ukiah. Section Thirteen This Ordinance Shall be published as required by law and shall become effective thirty (30) days after it is adopted. Introduced by title only on August 18, 2000 by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin NOES: None ABSENT: None ABSTAIN: None Passed and adopted on September 6, 2000 by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin NOES: None ABSENT: Councilmember Libby ABSTAIN: None ATTEST: Marie Ulvila, City Clerk ti , Mayor City of Ukiah0 California Certified To Be A True and Exact Copy Data -- Marie Ulvila, City Clark - ~)-- 27 EXHIBIT "A" AIRPORT INDUSTRIAL PARK LAND USE MAP PROFESSIONAL OFFICE -- HIGHWAY COMMERCIAL RETAIL COMMERCIAL INDUSTRIAL/MIXED USE RETAIL COMMERCIAL INDUSTRIAL -- AUTOMOTIVE COMMERCIAL INDUSTRIAL EXHIBIT AIRPORT INDUSTRIAL PARK CIRCULATION PLAN TALMAGE ROAO COMMERCE DRIVE AIRPORT ROAD -- AIRPORT PARK OLVO EMERGE ACCESS FROM AIRPORT i · , fi) 30-^cre Mixod-Uso Dovelopmont ^roa N E RD 3E RD AVE C.OMMERCE DR. Legend '---]_Airport Industrial Park (ALP) Ukiah City Limits Parcels Updated 10-02 ~30 Acre Mixed Use I-----I J L j 0 425 850 [ 1,700 2,550 I Feet 3,400 ITEM NO. 9a DATE: December 3, 2003 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION OF IMPROVEMENTS TO THOMAS PLAZA Since removal of the Thomas Plaza fountain, the City Council has discussed various improvements to replace it as well as replace other damaged park elements. Specific improvements include increasing shade providing amenities such as the construction of shade arbors over the existing benches and stage, increasing the number of trees in the park, and replacing the damaged picnic tables. In August 2001, Council approved the planting of up to 25 trees and authorized staff to seek bids for design and construction of a new fountain. During discussion, Council indicated preference for an interactive "dry deck" fountain in the center of the Plaza, which would allow the public to walk through, or play in the water spouting from flush mounted jets. Staff is returning at this time to update Council regarding completed improvements and seeks further direction regarding the fountain replacement. The first phase of the improvements was the tree planting completed in cooperation with the Mendocino Releaf program. A Releaf grant funded the purchase and planting of a majority of the trees for the Plaza last fall. The planting of an additional six to eight trees will be completed by Parks crews in December along with the construction of the shade grape arbors over the existing green benches. Replacement picnic tables have also been purchased and will be constructed and placed in the spring. (Continued on Page 2) RECOMMENDED ACTION: After discussion of the proposed plan for improvements to Alex R. Thomas Jr., Plaza, provide direction to staff. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A City Council Larry W. DeKnoblough, Community Services Director Candace Horsley, City Manager and Sage Sangiacomo, Services Supervisor, and Brian Keefer, Associate Planner Photos of Dry Deck Fountains Community APPROVED: ~~~.% Candace Horsley, CitXManager LD/Zip2 Plaza4.Asr In addition to these improvements, staff has sought bids for design and construction of the fountain. In response to a formal notice to bidders, staff received no bids providing for an interactive design. Staff was also unable to locate any local or regional companies in an informal bid process who were capable of designing and constructing an interactive fountain. During that process staff was able to obtain estimates of approximately $30,000 for construction of a standard small pool type fountain similar to the fountain in front of the Civic Center. Staff also contacted two national firms, Roman Fountains, and the Fountain People, who provided estimates for the dry deck interactive fountains. The estimates provided by these firms began at $60,000 and increased depending upon the particular amenities and number of fixtures. Due to the significant expense indicated by these estimates, and because cost information was not available to Council during previous discussions, staff is seeking further direction in this matter. One additional option the Council may wish to consider is to remove the remaining concrete circle in the center of the Plaza creating a large open planter and replace the fountain with a signature oak tree and circular benches. Even with the purchase and installation of a fairly large oak, the cost of the tree and benches would be less than $20,000. The lack of shade has been a consistent issue expressed by both the public and Council throughout previous discussions. In addition, a tree encircled by benches will be lower maintenance and less susceptible to vandalism than a fountain. Staff believes a signature oak, representing the City's logo in the center of downtown could provide a future landmark and identity for the Plaza as well as significantly addressing the lack of shade. Staff is requesting Council discuss the remaining Plaza improvements identified in this report and provide appropriate direction to staff. Attachment: Photos of Interactive Dry Deck Fountains ATTAOHIVIENT /_ AGENDA SUMMARY ITEM NO.: 9B DATE: DECEMBER 3, 2003 REPORT SUBJECT: POSSIBLE REVISIONS TO THE ENERGY CONSERVATION PROGRAM AS FUNDED BY THE PUBLIC BENEFIT FUND In October 2003 staff updated the Council with an annual report regarding the expenditures of the Public Benefit Fund. At that time, it was Council's request that staff return with alternative revisions for the appliance and weatherization rebate portion of Ukiah's Energy Conservation Program. This report will give Council an explanation of the Energy Conservation Program's current rebate levels offered and provide several possible changes to the program. HISTORY The Council approved funding at a level of $50,000 for the Energy Conservation rebate incentive program when it was adopted. Currently two levels of rebates are available with the City's program for purchasing Energy StaAB appliances and/or weatherization supplies: · $200 per appliance type is issued to income eligible residential recipients to a maximum of $600 per address. · $100 per appliance type is issued to any City of Ukiah electric (residential or commercial) customer to a maximum of $300 per address. Since the first rebate was issued from the Public Benefit Fund in January 2003, Energy Conservation expenditures have totaled about $10,000. This includes rebate amounts issued to 33 households who have upgraded their appliances and/or weatherized their homes in addition to administration costs to North Coast Energy Services, a local organization that determines eligibility and recommends rebate issuance. (Continued on page 2) RECOMMENDED ACTION: 1) Increase the overall commitment toward the Energy Conservation Program to $100,000. 2) Increase the Income Guidelines for Iow-income recipients to 160% of the Federal Poverty Income Guidelines. 3) Increase rebates according to Scenario #3 in Attachment #1 ALTERNATIVE ACTION: 1) Determine other appropriate modifications and provide direction to staff to implement. 2) Make no changes to current program and receive report. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: 2) Energy Conservation Brochure Candace I--Iorsley, C~y Manager x, N/A City Council Patsy Archibald, Customer Service Supervisor Candace Horsley, City Manager 1 ) Scenarios for Alternative Rebates PA:asrEnergyDec'O3.mw ELIGIBILITY The income eligibility guidelines for the higher level rebate amount is currently 150% of the Federal Poverty Guidelines. Council recently adopted an increased level at 160% to qualify for Ukiah C.A.R.E.S. benefits and staff is recommending the same level be adopted for this program. Any other City electric customer (residential and commercial) can qualify for the other rebate amount without regard to income restrictions. The qualifications are stated in the brochure included as Attachment #1. MARKETING Staff's increased marketing efforts include a color brochure (Attachment #1) that is displayed and distributed at the City's front counter and Planning Department counter along with local appliance and home improvement stores that sell weatherization supplies. Any City customer who applies for and obtains a building permit who could benefit from the incentives also receives a copy. In addition, the City's Recreation Guide carries two advertisements that are distributed twice per year to all addresses in the greater Ukiah area. RECOMMENDATIONS In an effort to truly encourage energy conservation Staff is recommending several changes to enhance the benefits offered by this program. The majority of households who received a rebate have replaced old or outdated appliances such as refrigerators or dishwashers. Staff is recommending an increase in the rebate amount from $100 and $200 per appliance to $150 and $250 respectively. Staff is also recommending the maximum per address be raised to $600. Several of the 33 households have replaced all of the windows in their house with double pane windows, a meaningful conservation investment to reduce heating and cooling costs. This can constitute significant costs of up to $5,000 depending on the number of windows being replaced. A rebate of $150 seems a meager amount as an incentive to encourage conservation. Staff recommends the Council consider increasing the rebate of installing double pane windows or an entire energy efficient heating and cooling system throughout someone's home or business. This type of incentive may encourage more participation and improve the community at large. It is staff's recommendation to consider and approve the following changes to the Energy Conservation Program: v~ Increase the expenditure amount from $50,000 to $100,000 and those items listed in Attachment #1 Scenario #3 as follows: v~ Increase the income guidelines for the higher level of rebate for Iow-income households to 160% FPIG (Federal Poverty Income Guidelines). v~ Increase rebates for Iow-income households to $250 per appliance type with a maximum of $600 per address. ~ Increase rebates for any City customer to $150 per appliance type with a maximum of $600 per address. v~ Offer rebates of $150 per window up to $1,000 per address for installation of double pane windows. v~ Offer rebates of $500 per address for installation of energy efficient central air and heating systems. SUMMARY The Public Benefit Fund continues to have an adequate balance for funding all current programs, these recommended increases, and previous increases to the Ukiah C.A.R.E.S. program Council has recently approved. The City of Ukiah will continue to fund the Public Benefit mandated by AB 995 that requires all municipal utilities set aside at least 2.7% of electric revenues for another 11 years or until 2013. · · · · · 0 0 ~ E AGENDA ITEM NO: MEETING DATE: 9c December 3, 2003 SLIMMARY REPORT SUBJECT: SELECTION OF SUBCOMMITTEE MEMBERS FOR PUBLIC INFORMATION CAMPAIGN REGARDING SALES TAX BALLOT INITIATIVE Staff is requesting the selection of two City Councilmembers to meet with representatives of Police, Fire, and City staff in order to coordinate a community education campaign regarding the sales tax ballot measure. RECOMMENDED ACTION: Select two Councilmembers to serve on ballot initiative subcommittee. ALTERNATIVE COUNCIL POLICY OPTIONS: Provide alternate direction to staff. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Candace Horsley, City Manager Candace Horsley, City Manager N/A None Approved: candace Ho~sley, city ~anager 4:CAN/ASR. BailotMeasSubcmte. 120303