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HomeMy WebLinkAbout2004-01-21 Packet CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 January 21,2004 6:30 p.m. jeff Davis 1. ROLL CALL (Absent: Councilmembers Andersen and Smith_ 2. PLEDGE OF ALLEGIANCE 3. PRESENTATION a. Presentation From Redwood Empire Municipal Insurance Fund (REMIF) M~RC (4-0) M/RC (4'0) 4. APPROVAL OF MINUTES a. Adjourned Regular Meeting of November 17, 2003 b. Regular Meeting of December 3, 2003 Mayor Read 5. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. w CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Approval Of Disbursements For Month Of December 2003 b. Adoption Of Resolution 2004-17Approving City Of Ukiah Qualified Bidders List For 2004 c. Award Purchase Of Liquid Sodium Hypochlorite To Pioneer Americas LLC In The Amount Of $40,964 Plus Tax d. Approval Of Retainer Agreement With Jarvis & Fay, LLP Mayor Read 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 8. NEW BUSINESS a. Status Report And Discussion Regarding The Conduct Of A Community Design Forum And Workshop Received Status Report and provide input and direction to Staff to proceed M/RC (4-0) b. Ur_~encv Item: Approve Budget Amendment In The Amount Of $2,607 To Authorize Payment Of Water Right Fees Assessed By The State Water Resources Control Board For Water Diversions Authorized By Permit Application A025691. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. CLOSED SESSION 12.ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 January 21,2004 6:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PRESENTATION a. Presentation From Redwood Empire Municipal Insurance Fund (REMIF) 1 APPROVAL OF MINUTES a. Adjourned Regular Meeting of November 17, 2003 b. Regular Meeting of December 3, 2003 1 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 1 CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Approval Of Disbursements For Month Of December 2003 b. Adoption Of Resolution Approving City Of Ukiah Qualified Bidders List For 2004 c. Award Purchase Of Liquid Sodium Hypochlorite To Pioneer Americas LLC In The Amount Of $40,964 Plus Tax d. Approval Of Retainer Agreement With Jarvis & Kay, LLP . AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. Si NEW BUSINESS a. Status Report And Discussion Regarding The Conduct Of A Community Design Forum And Workshop 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. CLOSED SESSION 12.ADJOURNMENT UKIAH REDEVELOPMENT AGENCY REGULAR MEETING CIVIC CENTER COUNCIL CHAMBERS 300 SEMINARY AVENUE January 21, 2004 8:00 P.M.* 1. ROLL CALL 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The Ukiah Redevelopment Agency welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. 1 1 APPEAL PROCESS Persons who are dissatisfied with a decision of the Redevelopment Agency may have the right to a review of that decision by a court. The Agency has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety (90) days the time within which the decision of City Boards and Agencies may be judicially challenged. APPROVAL OF MINUTES a. Regular Meeting Minutes Of October 15, 2003 b. Regular Meeting Minutes Of November 5, 2003 Si NEW BUSINESS a. Presentation Of Semi-Annual Financial And Activities Report From Greater Ukiah Chamber Of Commerce 6. COMMISSIONERS REPORTS 7. EXECUTIVE DIRECTOR REPORTS 8. CLOSED SESSION 9. ADJOURNMENT *Or as soon as the meeting may be held in conjunction with the City Council meeting. URGENCY ITEM AGENDA SUMMARY REPORT ITEM NO. Urgency#8b. DATE: January 21,2003 SUBJECT: APPROVE BUDGET AMENDMENT IN THE AMOUNT OF $2,607 TO AUTHORIZE PAYMENT OF WATER RIGHT FEES ASSESSED BY THE STATE WATER RESOURCES CONTROL BOARD FOR WATER DIVERSIONS AUTHORIZED BY PERMIT APPLICATION A025691 Staff learned of this matter after the agenda was completed and payment must be made prior to the next City Council meeting to avoid additional interest and penalty. Thus this matter is requested to be considered as an urgency item at the January 21 City Council meeting. Submitted for the City Council's consideration and action is staff's request for a Budget Amendment authorizing additional operational expenses within the Water and Conservation Account of the Electric Utility Fund. Additional spending authorization is necessary to pay for water right fees that have been assessed by the State Water Resources Control Board (SWRCB) for authorized water diversions related to the Lake Mendocino Hydro Electrical Generation Plant under Permit Application A025691. The water right fees are being assessed pursuant to the provisions of section 1066 of Title 23 of the California Code of Regulations (CCR). Section 1066 of CCR was filed on December 23, 2003 as an emergency item in response to legislation passed by the State Legislature in October 2003. The legislation directed the SWRCB to fund its budget through fees collected from water right holders and water rights applicants rather than from the State's General Fund. The water right fees are being assessed for the entire 03-04 Fiscal Year even though section 1066 is to be operative on January 1,2004. Funds have not been budgeted for the payment of the new water right fee assessments and thus an amendment is required to authorize the expenditure. RECOMMENDED ACTION' Approve Budget Amendment Authorizing Additional Expenses Within The Water And Conservation Department Of The Electric Utility Fund, Account # 800.5536.630.007, In The Amount Of $2,607 To Pay For Water Right Fees Assessed By The State Water Resources Control Board. ALTERNATIVE COUNCIL POLICY OPTION: Reject request and provide direction to Staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Rick Kennedy, Interim Public Utility Director nv Rick Kennedy, Interim Public Utility Director ~ Candace Horsley, City Manager 1. Invoice from State Water Resources Control Board 2. Section 1066 of Title 23, CCR 3. Budget Amendment Worksheet APPROVED' ~._~~ ,~(~,..... Candace Horsley, City ger BOE-1210-WR (Sl F) (12-03) STATE WATER RESOURCES CONTROL BOARD DIVISION OF WATER RIGHTS PO BOX 2000, SACRAMENTO, CA 95812-2000 916-341-5128 CITY OF UKIAH ATTN: CITY OF UKIAH 300 SEMINARY AVE UKIAH CA 95q82-5/4OO JAN 2 200 HATER RIGHTS FEE CITY OF UKIAH F i NANC., DEP¥. 2606.31 2606.31 AS DETERMINED FOR THE PERIOD 07/01/05 - 06/30/04 TOTAL 'DATE:January, 08 2001~ WRF I ADWR01 1680a WR MT a-01o628 NOTICE OF DETERMINATION TAXPAYER COPY BOARD USE ONLY EFFECTIVE DATE OF PAYMENT Seq No. 1 ACCOUNT NUMBER YOU ARE HEREBY NOTIFIED OF AN AHOUNT DUE FROM YOU AS SHOWN BELOW. App. ld.A025691 AMOUNT I INTEREST IPENALTY I TOTAL 2606.31 2606.31 PAY THIS AMOUNT 2606.31 ADDITIONAL INTEREST OF $17.38 ACCRUES ON THE AMOUNT OF AT THE RATE OF 0.6670X PER MONTH AFTER 02/07/04. ADDITIONAL PENALTY OF .$260.65 ZS DUE IF NOT PAID BY 02/07/04. THE'ABOVE ASSESSMENT IS BASED UPON AMOUNTS DUE FOR THE ANNUAL FEE ON A MATER RIGHT PERMIT OR LICENSE AS REQUIRED UNDER CALIFORNIA CODE OF .REGULATIONS, TITLE 2S, SECTION 1066. INFORMATION CONCERNING DETERMINATIONS A PERSON AGAINST HHOM A DETERMINATION IS MADE OR ANY PERSON DIRECTLY INTERESTED MAY PETITION FOR REDETERMINATION HZTH-THE BOARD OF EQUALIZATION NZTHIN-SO DAYS FROM THE DATE SHONN AT THE TOP OF. THIS NOTICE. A PETITZON MUST BE IN HRZTZNG AND STATE THE SPECIFIC GROUNDS.UPON NHZCH IT IS FOUNDED. ANYONE FILING A PETITION SHOULD BE PREPARED TO SUBMIT DOCUMENTARY EVIDENCE TO SUPPORT THE SPECIFIC GROUNDS'UPON REQUEST. IF A HEARING IS DESIRED, IT SHOULD BE REQUESTED IN THE PETITION. THE REQUEST SHOULD SPECIFY HHETHER'AN APPEALS CONFERENCE NZTH A STAFF COUNSEL OR SUPERVISING TAX AUDITOR AT THE NEAREST DISTRICT OFFICE OR A HEARING. BEFORE THE BOARD IN SACRAMENTO IS DESIRED. A 10 DAY NOTICE OF THE TIME AND PLACE OF HEARING HILL BE GIVEN. ... THE FILING OF A PETITION HILL NOT PREVENT THE ACCRUAL OF INTEREST. THE APPLICATION OF ADDITIONAL PENALTY REFERRED TO ABOVE MOULD BE DEFERRED UNTIL SO DAYS AFTER THE DATE OF A NOTICE OF REDETERMINATZON. PROMPT PAYMENT OF. UNDISPUTED PORTIONS OF THE LIABILITY SHOULD BE MADE. THIS MILL. NxxNx CONTINUED ON BACK xNxxx IF THERE IS A BALANCE DUE, MAKE CHECK OR MONEY ORDER PAYABLE TO THE STATE BOARD OF EQUALIZATION. Always write your 8o=ount number on your chock or monoy order. Meke a Dopy of this dooumoflt for your reoords. Document TITLE 23. Waters Division 3. State Water Resources Control Board Chapter 5. Fees :§1066. Annual Fees for Permits or Licenses. §1066. Annual Fees for Permits or Licenses. ~-~ · Note · History (a) A person who holds a water right permit or license shall pay an annual fee that is the greater of $100 or $0.03 per acre-foot based on the total annual amount of diversion authorized by the permit or license. (1) For permits or licenses issued prior to the beginning of the year for which the fee is imposed, the board shall calculate annual fees according to the total annual amount of diversion authorized by the permit or license as of the beginning of the year. (2) The board shall calculate annual fees for permits issued on or after the beginning of the year according to the total annual amount of diversion authorized by the permit as issued by the board. (b) The board shall calculate the annual fee based on the total annual amount of diversion authorized by the permit or license, without regard to the availability of water for diversion or any bypass requirements or other conditions or constraints that may have the practical effect of limiting diversions but do not constitute a condition of the permit or license that expressly sets a maximum amount of diversion. (1) If the permit or license does not expressly identify the total annual amount of diversion, the board shall calculate the total annual amount based on the rate of authorized diversion multiplied by the length of time in the authorized season of diversion. (2) If the permit or license contains an annual use limitation that is applicable only to that permit or license, and the limitation is less than the calculated diversion volume, the fee shall be based on the amount specified in the limitation. (3) If a person holds multiple water rights that contain an annual use limitation that is applicable to the combination of those rights, but the person may still divert the full amount authorized under a particular right, then the fee shall be based on the total annual amount for that individual right. NOTE Authority cited: Sections 1058 and 1530, Water Code. Reference: Sections 1525, 1536 and 1537, Water Code. HISTORY 1. New section filed 12-23-2003 as an emergency; operative 1-1-2004 (Register 2003, No. 52). Pursuant to Water Code section 1530 this rulemaking action remains in effect until revised by the State Water Resources Control Board. §1067. Water Leases. ~ · Note · History http://www.calregs.com/c~-bin/om isapi.dll?clientlD=81122&E22=Title%2023&E23= 1066... 1/14/04 Z 0 CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 January 21, 2004 6:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PRESENTATION a. Presentation From Redwood Empire Municipal Insurance Fund (REMIF) 4. APPROVAL OF MINUTES a. Adjourned Regular Meeting of November 17, 2003 b. Regular Meeting of December 3, 2003 1 w RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Approval Of Disbursements For Month Of December 2003 b. Adoption Of Resolution Approving City Of Ukiah Qualified Bidders List For 2004 c. Award Purchase Of Liquid Sodium Hypochlorite To Pioneer Americas LLC In The Amount Of $40,964 Plus Tax d. Approval Of Retainer Agreement With Jarvis & Kay, LLP 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. au NEW BUSINESS a. Status Report And Discussion Regarding The Conduct Of A Community Design Forum And Workshop 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. CLOSED SESSION 12.ADJOURNMENT R'EM NO: 3a MEET]:NG DATE: January 21,2004 AGENDA SUMMARY REPORT SUB3ECT: PRESENTATTON FROM REDWOOD TNSURANCE FUND (REM[F) EMP]:RE MUNTCXPAL .]eft Davis, REMIF General Manager, will be giving his annual presentation regarding the City's coverage through its self-insured pool. RECOMMENDED ACTTON: Receive presentation. ALTERNAT]:VE COUNC]:L POL]:CY OPT]:ONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Candace Horsley, City Manager Candace Horsley, City Manager .]eft Davis, REMIF None Approved' Candace Horsley, City i~ager 4:CAN/ASR.Pres. REMIF. 12104 E IVli F )WOOD 31RE NICIPAL URANCE JD Memo From: Date: Re: Mayor Eric La'mn and Ukiah Ci~embers Jeffrey J. Davis, General Mana~e~-' ~ January 21, 2004 City's membership in the Redwood Empire Municipal Insurance Fund The city of Ukiah has been a member of REMIF since its creation in 1976. Since the beginning of this century (four years ago, but it sounds like a long time), REMIF' s cities have struggled due to the eft'ems of terrorism, financial doldrums and the state government's financial woes. This has translated into insurance companies going broke or leaving the state, benefit costs for health and workers' compensation skyrocketing, and a sharp reduction in the number of viable alternatives for coveting potential losses. Your city's decision to pool your resources, with 14 other cities, has resulted in stability in the areas of loss coverages, risk management, safety oversight, training and health benefits. Even though REMIF is seeing significant increases in the cost of various loss coverages, your pooling efforts have kept those increases out of the 100% - 200% increases private businesses and public entities are experiencing. You are self insured (read uninsured) in the area of your two biggest programs, workers' compensation and general/auto liability. REMIF group purchases coverage in other programs. As a result, your buying power, coupled with good risk management techniques, has blunted the huge increases in most coverage areas. My brief presentation will touch on REMIF's efforts on your behalf; your stake in the process, and the benefits you derive from membership in REMIF. I have attached information which I feel is helpful for you to understand REMIF's function and the benefits you derive from belonging to the JPA. Feel free to ask questions as I make my presentation. 4. R EIV~I F - ENTITY HISTORY 1976 REMIF was created due to enabling legislation and a very restrictive insurance market, Workers' Compensation was the only coverage at the creation. Currently 15 Members: Founding Members Associate Members Cloverdale Arcata Cotati Crescent City (expelled 6/93) Healdsburg Eureka Rohnert Park Fort Bragg Sebastopol Fortuna Sonoma Lakeport Ukiah St. Helena Willits Windsor 1978 REMIF expanded to all lines of coverage (see "Coverages" below), including employee health benefits due to earlier successes. 1986 Major insurance crisis - insurance industry abandoned cities - result: REMIF was one of the founders of the "super pool," the California Joint Powers Risk Management Authority. COVERAGES Loss Coverages - General/Auto Liability - Workers' Compensation - Property - Auto Physical Damage - Flood & Earthquake (DIC) - Boiler & Machinery (Property) - Fidelity - Employer Dishonesty - Third Party Dishonesty - Faithful Performance Benefit Coverages Medical Dental Vision Life Insurance Disability Insurance Employee Assistance Program (EAP) Pre-employment Medical Screening DOT Drug/Alcohol Testing/Treatment FUNDING Self Insured/Self Funded in three major programs: Property, $25,000 deductible General/Auto Liability, $500,000 deductible Workers' Compensation, $1,000,000 deductible All three are PER INCIDENT deductibles Actuarial study performed each year for Workers' Compensation and Liability, using a 75% confidence point as the minimum funding level. Cities are charged based on an experience modification formula; good experience equals lower rates, bad experience equals higher rates. Excess Workers' Compensation and General/Auto Liability premiums are based on the payroll of the entire JPA. When funding guidelines are met, which include a $1 million contingency fund in each of the two major coverage programs, Workers' Compensation and Liability, then REFUNDS of excess funds are made to the members based on their loss experience. SERVICES As a means to maintain low cash payment rates, to protect the city and public and to handle claims where losses do occur, REMIF provides a whole host of services to the participating cities. The following is a partial list of major services provided: · Employee Assistance Program (confidential) available to all employees and their dependents; · Investigation and claims handling of all covered claims in all loss coverage programs; · Coordination and control of litigation between cities and REMIF legal staff · Maintenance of health, dental, life insurance and vision care coverage programs through self insurance and group purchasing; · Maintenance of Auto Physical Damage, Property, Boiler and Machinery, and Earthquake/Flood coverages; Training for line, supervisory and administrative city staff in the areas of loss prevention, risk management and general safety through in-house, contract and state provider organizations; · Annual police chief's training for special police risks; · Maintenance and coordination of the mandatory Department of Transportation drug and alcohol testing, education and rehabilitation program for covered employees; · Representation for the cities on the excess coverage JPA (CJPRMA) board of directors; · Annual city manager training meeting; Video library and safety manuals for city staff training purposes; Consultation on an in-house or contract basis for risk management personnel, safety, and loss prevention areas of concern; · Resource for the cities when unusual or specialized insurance is needed on an individual city basis; · City staff training and education through membership in state and national risk management associations; · Legislative advocacy of city and JPA needs through efforts with the California Association of Joint Powers Authority (CAJPA); · Resource and training provider for the risk transference program including issuance of certificates and endorsements; · Site inspection when unusual, new, or potentially dangerous property conditions present themselves; LOSSES NOT COVERED As with any coverage/insurance program, not all losses are covered. In addition, some actions are not insurable by law. In those cases where it appears a loss may not be covered by REMIF, before REMIF denies coverage on the matter, a coverage attorney reviews the lawsuit to determine if any coverage exists. Only when the attorney determines no coverage exists for defense and/or indemnification does REMIF deny coverage and return the matter to the city to be handled by the city attorney. The following list provides examples of the types of lawsuits that REMIF would not handle. The list is not exhaustive, with each case being reviewed on its merits. The list of exclusions are part of the coverage agreement provided to each city. · Intentional conduct by employees or elected officials with the willful and conscious disregard of the rights or safety of others or with malice; · Punitive damages; Acts of harassment, sexual harassment, or intentional infliction of emotional distress by an elected official (815.3 G.C.); · Inverse condemnation; · Pollution; · Ownership and maintenance of an airport; · Land use regulation or planning, eminent domain or condemnation proceedings; · Refunds of monies not legally owed to a city, restitution of taxes, fees or assessments; · Cost of accommodations required under ADA, FEHA or similar laws; · Medical malpractice by health care providers as defined in the B & P code. BENEFITS OF BEING SELF 1NSURED Cities are stockholders; Cities have a say in their destiny; Cities, not stockholders, reap financial benefits of surpluses; REMIF is sensitive to member's needs and can respond faster; REMIF is able to meet the individual needs of 15 personalities (cities) while giving them the personal attention they require; Basic benefit: lower costs, dividends (refunds) for good claims handling results, proactive city risk management methods and cost effective employee benefit programs. CITY OF UKIAH INSURANCE COVERAGE AS OF JULY 1, 2003 COMPREHENSIVE GENERAL AND AUTO LIABILITY COVERAGE: Self-insured through Redwood Empire Municipal Insurance Fund for $500,000 Self-insurance and re-insurance through the California Joint Powers Risk Management Authority for $24,500,000 xs $500,000. Deductible: $25,000 WORKERS' COMPENSATION COVERAGE: Self-insured through Redwood Empire Municipal Insurance Fund for $1,000,000 Excess Carrier: Continental Casualty Company - Statutory xs $1,000,000 Deductible: $10,000 PROPERTY COVERAGE: Self-insured through Redwood Empire Municipal Insurance Fund for $25,000. Three commercial carders for coverage of $200,000,000 in excess of $25,000 (excluding flood and earthquake) through the California Joint Powers Risk Management Authority. Deductible: $10,000 FIDELITY INSURANCE Public Employee Dishonesty/Faithful Performance/Depositors' Forgery Bond. Excess Carder: The Fidelity and Deposit Companies; Public Employee Dishonesty/Depositors' Forgery Bond $2,000,000 xs. $25,000 and Faithful Performance $1,000,000 x $10,000. Deductible: $10,000 BOILER/MACHINERY COVERAGE: Excess Carrier: The Hartford Steam Boiler Inspection and Insurance Company $20,000,000 xs. $1,000 per accident Deductible: $5,000 AUTO PHYSICAL DAMAGE COVERAGE: Excess Carder: Fireman's Fund $1,485,000 xs. $10,000 Deductible: $10,000 EARTHQUAKE AND FLOOD COVERAGE: Six reinsurance carders for a total of $25,000,000 any one loss occurrence; $25,000,000 annual aggregate. Deductible: $25,000 or 5% of value of building. MEMO Agenda Item: 4a TO: FROM: Honorable Mayor and City Councilmembers City Clerk Marie Ulvila SUBJECT: City Council Meeting Minutes: November 17, 2003 DATE: January 16, 2004 Every attempt will be made to forward the Draft Minutes of the Regular Meeting of the City Council meeting held on November 17, 2003 for review by Tuesday, January 20, 2003. Please be advised that Monday, January 19th is a holiday and City Hall will be closed. Memos: C111603 - minutes MINUTES OF THE UKIAH CITY COUNCIL ADJOURNED REGULAR MEETING WEDNESDAY, NOVEMBER 17, 2003 The Ukiah City Council met at an Adjourned Regular Meeting on November :,~i~i the notice for which had been legally noticed and posted, at 3:00 p.m.:.~::i~.~:~ Center Council Chambers, 300 Seminary Avenue, Ukiah, California. D~!ii~i~as take6 and the following Councilmembers were present: Rodin, and Mayor Larson. Staff present: Police Captain Dewey, Finance,~:~,,~i~'~tor'::":=~B, City Manager Horsley, Police Officer Johnson, Fire Chief Latipow, C~i:~ttorney ~ort, Police Chief Williams, and Deputy City Clerk Ulvila. ~",~'~iiiiiiii i~iii:~:,' 2. I. Approval of Resolution Callin_q For Election F~ii h 2, On Two Ballot Measures - '::~'~::~:~::~ ......... ~'~'~:~..~::~:.~:~,:: II. Consideration And Approval Of Ballot M~:re To AdOpt Transaction And Use Tax Ordinance .... ::,~:~i!!iiiii~i?~i? .... II1. Consideration And A..roval Of Ba~~.urnen~i~O,r Both Ballot City Manager Horsley explained that an error was mad'~i!lli~iii~,aking the proper revisions to the Staff Report and she provided Council with the final ~[?n that .~ City Attorney had meant to be distributed to ( :il. She explained the re~¥~, a~ii~'~ted that//4 is $150,000 contribution per yea[ Department equip~iiii~lacement. This was an estimate by the Fire ~ s, rather than ~i;;~75,000 estimate. City Attorney Rapport advised g he was directed to develop alternate wording for ordinance that would implement the Council's desireto increas~ of service in the Police Department. He.~..~~d in conj Mayor Lai'son, Councilmember Andersen, Police Chief ~il~ ~::Fire Chief i?~;cus, ~ion, , A ge with reg~iiiii!~,z0'' wording of the Ordinance. During ~wed discu it was fou~i~at the follox~i~ nges should be made: The before the last sentence in Alternative #4, and after the ~] and traffic enforcement" so that the alternative would read' ent shall public additional combined the City ,lic safety of general fund revenues budgeted in any future fiscal in the City be less than an amount necessary to maintain level available in the City in the 2003-2004 fiscal year with pecified herein, when those general fund revenues are Proceeds; provided, however, that the requirement shall not prevent or changing the method of providing public safety services. The ~,~:services beyond the base year level required by this section shall include iiii~i~,) the~lent of four additional full-time peace officers as defined in Penal Code ',~i,~ ,!.0:9iiiiii~ ii~:nd Title 3, Part 2, Chapter 4.5 (commencing with Section 830) assigned to p iiiiE~rvices, and (2) an annual contribution to the Fire Department Capital R~ement account (Account No. 711) of not less than $75,000 to be used to replace ful'i~'~'' depreciated or obsolete equipment (including vehicles) or to purchase new Adjourned Regular City Council Meeting November 17, 2003 Page 1 of 8 equipment for the exclusive use of the Fire Department. "Patrol services" as used herein means a uniformed assignment within the Police Department that provides general or specific law enforcement duties, including, but not limited to, Oriented Policing and Traffic Enforcement. The City shall not be obligated the level of public safety services mandated by this section in any fiscal the City Council determines on the basis of substantial evidence th; public safety services will result in substantial and detrimental reductil municipal services provided by the City of Ukiah." There was discussion as to whether the first sentence of Altern first sentence in that paragraph and to say, in general, used to supplement or supplant. Mayor Larson took a poll of the Council and it that the statement should be included in Alterr should be placed at the beginning of the stat( ity basic should i ~ shall not us of the City amending sentence City Attorney Rapport confirmed that the sentence fi the very first words of Alternative #4. #3 should precede Police Officer Randy ~n the Police Department's very important to them con~ Alternatives. He also evidence" and felt this wording is substantial and detrimental reducti, words differently. It was his opinion better way to wot is trying to Councils t< Police woul( discussed issue that is in three of four basis of substantial ?,concern is, "will result in could interpret these Id be a more defined and a h it is fairly'blear as to what the City Council a sunset and would go on for many ~. He acknowledged that the of the Ordinance, and they too provide better service to the community. There was sales tax lined that th the pur owever, if other ity same ;ervioe the City would be able to utilize some of the purposes other than public safety. City Attorney Rapport led language of "supplement, not supplant" would not allow the and use them in another department or for another were in the situation where it had to make a reduction in [ would not be obligated by this Ordinance to maintain the 003/2004 that this Ordinance maintains. 3:37 p.m · Smith left the meeting. explained that he is concerned that the language is fairly ambiguous Council wants to use the money in other ways, rather than exclusively for rvices, it could change things. Adjourned Regular City Council Meeting November 17, 2003 Page 2 of 8 City Attorney Rapport explained that the phrase, "substantial and detrimental", gives the decision makers some discretion and latitude. It's not meaningless and it doesn't allow a future City Council to make a decision based on its whim. There would he~e to be substantial evidence and substantial reductions in other City departm ~i',i reductions would have to be shown to have some meaning,!ul detrimental community. It would also have to be in "basic City services. ~:~::~,:.~..~,~,~:~?:~;~::~'::":'~:'~ Councilmember Andersen suggested adding wording after "on the,~:~i::~i~~ of~:'~tantial evidence" with specific findings so that a Council can't vote to d~e that th~ ~iQn't have to fund that extra money to the Police Department. '~:"~:'~!i!iii i~iii'?~,~ .... Mayor Larson explained that wording could be added,=:,~iii~iii!~ti~,~sente~'"i~i~ which als~ defines "substantial and detrimental reductions" as res~ i~"=:~':~l"i~ithreat to the public's safety. Officer Johnson suggested some findings ..... ??~!?~iii!~?~iiiii?,~,~;~ City Attorney Rapport suggested specific wOrding the last sentence in the last paragraph on the second page of Attachment 1of, obligated to provide the level of public safety in any fiscal year in which it specific written findings of fact shall be bas stantial evidence such level of public suit in subst reduction of other basic by ity Council shall not be this section Those Council that and detrimental of Ukiah." M/S Andersen/Rodin adopting discussed and using the fourth alter~ "proceeds" findings. Council that t "unless" with modifications as with the inclusion of the lan( Altern~ and the ~dditional language concerning B, that h~i!~ii"i~ot like the wording "shall not" and felt "Pro~ shall be us~ ~clusively to supplement, not supplant, the be followed with a proviso clause or an exclusive use for public safety. disagreed with the meaning of the sentence. He understands proceeds (tax revenues produced by the Ordinance) General Fund revenues. The City can't use those ,place the amount of General Fund revenues budgeted for It does not limit what the City can do with its General Fund ..... :'%i i~:?,i?,~::~:: Police Chi~ii~illiams wanted to clarify the level of service and the budgeted service. '~:~=:',!~i;~ iiiii~i:nce it w,i~ange from year to year, it is important for the public to understand that the ',~::~i c.[~ii~pportive of maintaining the current level of services, and the public is voting t~'''~' ~' additional resources to the City and departments. Adjourned Regular City Council Meeting November 17, 2003 Page 3 of 8 City Attorney Rapport explained that in Alternative #4, the first sentence means that the amount of General Fund revenues that the City will have to budget in future fiscal years will have to be an amount needed when combined with the proceeds from~,~e~:tax to maintain the 2003/2004 level of service that exists in the public safety dep~~, plus the ad,.ditional services that are required by this Ordinance. He City couldn t use the proceeds from the tax for anything but public safet~.,i.i=.i~ices. H~ further explained that the intention isn't to free up General Fund reven~':'"~="'~t the City needs this year to meet the level of service. .... .... City Manager Horsley discussed the situation with PERS and advi~i~i?~ithat the Ci~::;';::~ii!l be obligated to pay between $500,000 to $700,000 for publi( City Attorney Rapport explained that Alternative #3 amount will be not less than the amount budgete( sentence regarding the proceeds not being use supplement makes sense in that paragraph. paragraph, where the premise of the para~ it doesn't make as much sense. After some plUS the proceeds. uppla~i:!i:i~i~:nd only being used t~:~. when iti?,iiB~:~,,,,,jnserted into the next s,~,:~j~!i! ~ot amount of funds, the matter, the following wording was suggested: "The City cannot reduce of General Fund !:::~:.:~::~Y¢::~::=.~::~::::~ih revenues for the purpose of diverting the proceeds'::':'"'"~',':~,!~nother,,:~General Fund Councilmember Andersen "Proceeds 8~ii??be used exclusively to supplement and not ,ce bud~i~ed for public safety .............. Officer Johnson was of the o anti~planting language should be included in the 0 may be diffibulty selling it to the public. that ~n~iiii~#3 says a fixed level of the 2003/2004 million and ev~i~'g above that, could have to come out of ~ ~4 me~¢~'hat the City would have to provide an because it talks about fixing the se~ice Finance budget, the in, level. ~,::~:~:~,,~,~i~,,,~::~:.~Attorney '::?: prt explained that Council has been discussing combining ~:,,~ii:'i'~,iiiiiii~?~iiii',!!i~*::~":~:~"::'~"'::~:~'"~:~Ne #3 and '~iii~d ~h~,~. suggested that both the first and second sentence from Altern: ii;.#3 be incO~ d to show Council s intent. The Council wants a floor of not lesS'~'~::!~ the am~'~::~"that was budgeted this year, plus the proceeds, and also require no'{~,~s than '~ount of money needed to maintain the level of se~ice for this year be inc:l~ed. Additionally, the sentence regarding the bail out would be added. Alternative ~;'is a commitment to a level of se~ice; however, Council has been ~ :~;?,;:~discussing,,:=,~bining ¢3 and ¢4 so that there would be two floors, not less than the ~:~:;~',~grrent y,~::" funding, plus the proceeds, and not less than an amount necessaw to :~;~ ,t~i~s level of se~ice. Then the bail out sentence would be added. He e~ ' that Councilmember Baldwin's concern with contradictow wording may be d~'the words, "in no event" in both of those Alternatives. He suggested including thS~'~:"first sentence in Alternative ¢3 and replacing "in no event" with "except as Adjourned Regular Ci~ Council Meeting November 17, 2003 Page 4 of 8 otherwise provided herein". "In no event" should also be replaced in Alternative #4 of the same phrase. M/S Andersen/Larson amending the motion to change the langua! "proceeds" sentence from "the amount of General Fund revenues" to service budgeted" for public safety services in the 2003/2004 fiscal Councilmember Baldwin recommended taking the first two #3 and includes them in Alternative #4. He thought that would be a two-thirds majority vote to pass the measure. M/S Andersen/Larson withdrawing the amendment to th, M/S Andersen/Rodin withdrawing the original M/S Andersen/Baldwin to accept Alternative sentences of Alternative #3 and include the final sentence of Alternative #4, and to replace the provided herein". Also, after the word "city" on the "shall not be less". Police Chief Williams explain maintain the level of either say that the City will ~on of the first two )lacement for the event" with "except as line, include the phrase the City cannot it is important to City Attorney Rapport clarified amount budgeted from the General plus the proceed revenues be including use the p hig that in no event will the amount budgeted this year, the amount of General Fund to maintain the current level of service, City is guaranteeing that they'll never they've committed this year, even if the current level of service at that Fire Chief of the opinion that it is important that the City Council have the determination of what other public safety projects could be revenues. If there is excess revenue, considering the ~nt budget, increases that are known will be occurring in July increases for the Police Department and a commitment for capital i~pment, ~n it would be at the discretion of the City Council to determine what other ~lic safety improvements they wish to fund. He supports allowing the Council so~?liscretion and believes that public safety items need consideration first before Iook~§?at other areas. :::~i!iiiii~o~iiiii!~!!i~ried~'~ ~:~:'::'~' by the following roll call vote: AYES: Councilmembers Andersen, B !?and Mayor Larson. NOES' None. ABSTAIN: Councilmember Rodin. AB~T: Councilmember Smith. Adjourned Regular City Council Meeting November 17, 2003 Page 5 of 8 It was the Consensus of the Council to direct Staff to forward a copy of the final wording of the Ordinance to all of the City Councilmembers, Police Chief, and Fire Chief before it is sent to the County .... Mayor Larson summarized that the minutes should reflect this Council's that these funds are used to increase public safety service in the commu~i MIS Andersen/Baldwin adopting Resolution 2004-15, calling for ~i Election, consolidating Special Municipal Election with President~i!i iPrimary presenting ballot measures to make the position of City Cl~rk ap~ti~/e elective, and adopting an Ordinance imposing a special on~i~lf per~Sales fund public safety se~ices, transmi~ing measure to City:~:: :~y::for im~:~ial analysiS:: ~: and authorizing agreements and rebu~al arguments i~:::::~:~:~::~0f ~ ures. Ci~ Afforney Rappo~ noted that the leEering ~ ~::~::ballot~:~easures should be le~ blank in the Resolution, since the County will a~~e leEeri~the measures. Motion carried with the amendment noted b~:~:'City ":~~~?~ap~, by the following roll call vote: AYES: Councilmembers Andersen, Bald~~d Mayor Larson. NOES: None. ABSTAIN: Councilmember Rodin. ABSENT: Cou~~mber S~ith. City Afforney Rappo~ exp!:~~~ ~::~:~although the bali'~?~~ents could be submiEed to the County at.::~ d~:~?~ thought that .~:~:.~i~ this meeting was called, it might be the last t~:~t~ounC'i:~i~::~ ~re the ~t arguments need to It was the Consensus of Counci~:'~?~et~ ~:~:' argument??:? favor of the City Clerk's measure is accep ~:.~s proposed. ~:~:::: ........ ~:::~::::~:~: There was::~~ral ~~sion concern¥~[~t~nguage for the argument in suppo~ of increase~es t~ for ~lic safety se~~?~he number of additional police officers on ea~ was discu~d. ~:~ ?? May0~ Lar~ ~[~{~::~i~[~~~ond sentence in the second paragraph of the public safety '~~nt, "Despite substantial expenditure, the City cannot afford offic~n each shift." ecommended a statement be added that states the im maintai~?~nd improving the level of public safe~ in our City. He did not like ing o¢~annot afford'. Mayor Lar~ suggested that the language of, "The City must maintain and :~::??~?~??:?;?:~.?~;;;~,~::increase p:~e patrols and replace aging and obsolete equipment." ~:~:~:~ ~y Rappo~ explained that he was t~ing to convey to the voters that the ~~'~ meet a ce~ain level of se~ice now, and if the public votes for the tax in ~e, the City will be able to guarantee that it will do that in the future. Adjourned Regular City Council Meeting November 17, 2003 Page 6 of 8 Councilmember Rodin suggested the following language of, "The City Council urges a yes vote to adopt a half-cent sales tax to be used exclusively to improve police and fire services within the City. The City needs the revenue that will be generated by..~!!A:..tax for three reasons: 1) City crime increases. Downtown Ukiah businesses experienced a rash of break in's. We have all seen a rise in gang activity...:,:.~M~::~ trA~:::; violations go unnoticed. At present, the City does not have the fund~ii ~b'quired t~ address these problems. Revenue from this tax will provide an add:~i~!.......~icer on each shift, an addition that would substantially improve the pr~'':' sitd'~fiSn 2) Antiquated fire and ambulance equipment. Ukiah's Fire Departm~!~[:needs $1.5 million worth of equipment, additions that are fundamental t~',';ii~,~e safety firefighters and the public. At present, the City does not ::~.e the ~8~ required'::'~O replace the fundamental equipment needs. 3) State finan,:~i.~:ii~a~ion is ::~'Certain. ::::::::::::::::::::::::::::: distinct possibility exists that the state's budqet defi:~f~?~iii;?~ii~ill Sf~i~i~icantly reduce City services, includinq public safety. These tax rev~ public safety needs of our community. Fire protection in addition to what exists within the City of Ukiah, most of which are m~ the increased Police and Fire protection but pay no special tax, which must be used for public safety service. a safety net for the::. ~.:. this t~,,will provide Police and:' tax Wiiiii!i!~ levied on purchases .................................................... ~ho will benefit from taxes. Because this is a 66% must vote yes. If you want adequate law enforcement and fire protection vote yes and encourage your friends and familyto vote yes as well." Police Captain Dewey sugge i~th:~-:~i,,iii~ds, "by law" be i~e~ed prior to "every It was the consensus of the City :~Unci.[~,,ii~,i~}i~::~ceP('"':'::~"i~':ilmember Rodin's wording for the argument in support of the sal~i~ii~asure. ::::::,:;i',iiiiiiiii It was the co ~,,~,:::.the City Co~il tha..t all of the City Councilmembers would sign the ar~~'~t in s rt of the saleS:~!~ ure. City ;y Rappol that ifi~'"::":°pposition were filed, the Council would n~ )uttal. The deadline is December 5, 2003. If there is a could be agendized on the December 3, 2003 City Council ballot measure argument to adopt Transaction and Use be prepared for the signature of all five Councilmembers, using C~i!:member ~'s recommended language. Motion ca¢'.~i~d by the following roll call vote: AYES: Councilmembers Rodin, Andersen, ~i~win, and Mayor Larson. NOES: None. ABSTAIN' None. ABSENT: Councilme~r Smith. '~'~i!il;'ii~¢[/,i~°n~'"': ~" stated that Councilmember Smith indicated that he would be happy to si~',~!:¢§allot argument. 3. '":~"~' .... ADJOURNMENT Adjourned Regular City Council Meeting November 17, 2003 Page 7 of 8 There being no further business, the meeting was adjourned at 5:02 p.m. Marie Ulvila, Deputy City Clerk Adjourned Regular City Council Meeting November 17, 2003 Page 8 of 8 MINUTES OF THE UKIAH CITY COUNCIL 4b REGULAR MEETING WEDNESDAY, DECEMBER 3, 2003 The Ukiah City Council met at a Regular Meeting on December 3, 2003, the n~tiCe'for which had been legally noticed and posted, at 6:30 p.m. Roll was take~ following Councilmembers were present: Rodin, Andersen, Smith,~:~,;::::~iBwin, and Mayor Larson. Staff present: Customer Service Supervisor Archib~i~?~mmunity Services Director DeKnoblough, Finance Director Elton, Risk ManaCled'Budget :,O:fficer Harris, City Manager Horsley, Water Treatment Plant Supervis~i ~amisoni~:'"i~e[im Public Utilities Director Kennedy, City Attorney Rapport, Executi:~ Assistant ':'~ii~,~ Community Services Supervisor Sangiacomo, Public W~rks DireC~ity Engin~ Steele, Planning Director Stump, and Deputy City Clerk ul~i~?::': :: :' :: 2. PLEDGE OF ALLEGIANCE Rick Kennedy led the Pledge of Allegiance .... 3a. Introduction of New Service Support Clerk Executive Assistant Riley introduced Richard Bt Support Clerk, a full-time employee who is responsible for::~:.::.:~ast ma' mail and duplication work. She re' his work backg Benson the City's new Service of the City's Richard Benson stated he i~ for the City~ddiscussed the spirit of cooperation throughout t~j~ri City Manager .orsley introduced ~i~ KeDi~, Engineer, who has been hired as the Interim Director of PubliC:~"~iliti~:'":'~ince D; departure. .T.0P OMME.D^ "i US 3b. Fire::~D~6::~me~ ~mmendatiod~ Mayor ~~=n advised [~ this maEer is ~ned to the ne~ regular meeting. 4a. R~ 17, 2003 Approval of th~ ] 7, 2008 minutes was continued to the next meeting. ~~?~laus came ~:~:~ m~ting and announced that Saturday, December 6, 2008 is Uki'~:~:;~ ~all Town ~~'s,, and encouraged eve~one to a~end. Mayor Lar~6~: read the appeal process. ~;M/S Smit~din approving items a through i of the Consent Calendar as follows: Disbursements for Month of October 2008; b~~:~:: ~~d Claim For Damages Received From doseph And Sandra Talamo And ?:::~::~rred To doint Powers Authority, Redwood Empire Municipal Insurance Fund; Regular City Council Meeting December 3, 2003 Page 1 of 8 c. Received Report Regarding Emergency Purchase Of VFD Drive Controller From Lake County Electric Supply In The Amount Of $34,790.86 And Approval Of Budget Amendment; d. Received Report Of Acquisition Of Engineering Services From EBA Engin~i~ Egr An Amount Not To Exceed $5,160, To Prepare Landfill Corrective Actio~::~:~inanSi~! Assurance Package For Approval By Regulatory Agencies; e. Approved Budget Amendment In The Amount Of $20,340 For Pa~t?:::'::,~::Of Waste D isch a rg e R eq u ire m e n ts Fe e; f. Received Report Of Sole Source Procurement Of MiscellaneOus Engi~r:ing Services From Coastland Civil Engineers, In The Amount Not To:: :ed $10,0~'~:i:: g. Approved Notice Of Completion For Street Striping 2003,::~ecificai~i~:~:::~o. 03-12;: h. Rejected Bids For Home And Business Energy Inspec~i~::~?: i. Received Repo~ To City Council Regarding Tb~:.:?~PQrch~:.~e Of Se~ices From Robe,s Mechanical & Electrical, Inc. For The::~::~.::~lacement Of Interior Electrical :~ Wiring At The Ukiah Civic Center In The Amog~::~:;$6,90O;.~::~ City Manager Horsley referred to item "e" ~::' r~~d tb~?S~[~e Water Resources Control Board has increased the fee for the City's w~:?~:~?~harge requirements from $20,000 to $40,340. The reason for the increase is due t~ ~ate budgetary cuts, with the o t es ohar. ed the d .erenoe. Motion carried by the :e: AYES' Councilme~~?~Rodin, Andersen, Smith, Baldwin and Mayor N:O~?~9~e. ABSTAIN: N~. ABSENT: None. UD E CE No one came fo~ard to address th~ ~ity Ca~i:~'~ .......... ~:':~:~::: ;:~ ~ ?~ 9a. Discus~i~~ ~:Drovements t~ ~homas Plaza ddressed the various ,mprovements made, asarci1:' as possib?~uture improve'~e~?~° Thomas Plaza. Staff sought bids for the co,~:~tion of an :~i~i~raotive fountai~:~hich will exceed $50,000. Additionally, staff ~:~ ~St inquiri~ ~9~i:9.g tb~:::~struction for interactive d~ deck fountain. Coun~il m~'~?~9~si~ ~:~:~:~ i~ ~aining concrete circle in the center of the Plaza creating a lai~?~?~ planter and :::::~:~lace the fountain with a signature oak tree and circular bencheS?~::::?:~:e dry deck fountain is ve~ expensive because of the necessa~ ~~ig.nal comp°~, inc)~ding the manner in which it is implemented and long-term ......... m'~:i~ :~e costs fS::~?~:~ ~keep. It was noted that staff provides a minimum of five hours ~ ~:ek for m~i~::hance-related sewices. A general discussion followed regarding:?:~rational ~::~:;maintenance costs of fountains in other communities. Councilme~r Rodin supposed implementation of a fountain rather than planting a ........... tree where~ ........................... former fountain was located, noting the best approach may be to :::~::~:::?.~:~grmulate::~::~l~s for the improvements prior to making a decision on funding so that ~:::~cific:::~:~ation and maintenance costs can be appropriately determined. C~i:imember Baldwin supposed the implementation of a fountain that could ed~nce the scene for theatrical or musical presentations. He recommended providing Regular City Council Meeting December 3, 2003 Page 2 of 8 for some type of stage curtain for such productions to camouflage the existing audience's view. Alex Watson, Ukiah, stated the California Conservation Corps (CCC) could::~ assistance with the construction aspects of the new fountain. Anthony Solstra, Ukiah, supported the implementation of a foun!aiii~?~t:: can be enjoyed by both local and out-of-town visitors. Councilmember Anderson supported the concept of constructin~:ii?:~:~?(guntain, ~btihg implementation of a large tree in place a fountain may ~':~,Obstruct ::'th~ view of t~ surrounding valley. He would like to encourage art and cg~i~e::',~i~e:sentati~6hs in addition: to providing a place for people to relax and/or s~i~iii~e. ~i~,expressed concern regarding the problem of vandalism and the negativg/:~j~cts created. Councilmember Smith recommended staff :~~late a ~i~::~and review funding sources for implementation of an interactive d~...~:~tai:~:~¥ William Wyaff, Ukiah, advised that the CCC would b~::?~:~:~g to conduct fund raising events to help offset the cost of a new fountain. ::~:.:':.:::~::~:.~.~.:~:~:~:~:~:~:.~:~:~: Mayor Larson recommended :~ ~::~::::~olunteer help from ~~ies experienced with trenching and installatiQD ~~':::~::~ ~ains in additio~?~?~ncouraging young people to provide creative ~.::~:~:'~ig'~ ~onceP:i~:~::::~;:~ ~::~eB~!:d be ap~i~i~d to the project. He suppoAed the concept of i~Stallin::~ ~n inter~~?:~?:~:~Be~::~ fountain when money is available for the project. :?:::~ ~:~:~ ~::~:?~ ~?:?~:'~:: ...... 8. PUBLIC H~!NG =============================== ....... 8a. DiscusS~t~~~ommended ~isions to The Industrial/Mixed Use Re~i~ns In;::~AirpoA Indu~t~a!::::~;~rk Planning~:~i~ector Stu~ repoAed the :~~i'ng Commission recently reviewed the propq~ [e~yisions to t~ixed-Use Reg~{~ns for the AirpoA Industrial Park (ALP), as initia~: ~:~::~be City~.:~ ~~::~:~::~?~??l~nning and Community Development. The Commissio~':'~:~:~. :~{:'J'~::::~::~:'~ ~nges to the zoning te~ for the 30+acre mixed- use area Iocai~?~?~;~st of Airpo~ Park Boulevard and south of Commerce Drive. The ..... of tonic g is to consider the proposed revised AlP Light A~ea Regulations and adopt the Initial Study of Potential Envird~tal Impact~??~...S~?~:~ommended by the Planning Commission. The new '~ulationS%r the Industrial/Mixed-Use area in the AlP are "pedormance" based in th~(:?~hey allow for light manufacturing, office, commercial, or residential land uses on the ~tcels within the designated 30+ acres or a compatible mix of one or more ~: ~ ::~; .of these typ~:'of ................... land uses in order to provide an oppo~unity for a diversity of land uses be Ioc:~: near one another that would othe~ise be viewed as incompatible. He ::' :'~t::~:~:?::::~0:~:~iscuss.:~.~:~.: ~: ::~.:~:' various aspects of the new Regulations. :::::::::::::::::::::::::::::: E tially, the "Pedormance Based Approach" eliminates the conventional mixed-use zoning designation and replaces it with a more flexible district by regulating all permiAed Regular City Council Meeting December 3, 2003 Page 3 of 8 land uses and developments based upon the impacts, even though the impacts may vary for the same use depending upon the intensity of the particular use. The Planning Commission recommended to Council that the Ordinance regul~~ be completely repealed with new ones. The key element is to ensure at the di~::~tion~ review level that the proposed uses would be "compatible" with one,::,~i~lher. The Planning Commission recommends adoption of the revised AlP Indu~i~i~ixed-Use Regulations. ~ssue of allowing for 60 people per acre. ::,~,,:~:?'~i i~'~:~ i ~,ii::,,~ It was noted that a traffic study was conducted":'::~i° det~i~i~ie i~ eXiSting levels of traffic, provide projections for traffic generation, and determi~:~ i~?,:.i~:~:he existing traffic related Capital Improvement Program was adequate to accommo~'~i:,:,:,the traffi¢:~:anticipated by development under the new regul The study evaluate( scenarios to include (1) Full retail commerc~ the area and (2) A 30% Retail/ Commercial, 35% Profes,, ' ht Manufacturingiii?and 5% Residential) at buildout. .... ................... Councilmember Baldwin address~:~ ~be tr~i?~nalY:~::i:'::~ ~::~i::nquired whether the traffic impact fees, as currently structured, ~td~:~:~iciently a~:~::mmodate traffic at buildout. Director StU~ ~j~?::::that the Capital Improvement Program would be amended ~t~ ~::~nerat~:~ ~ditional fun~ ........... the traffic impact improvements necess~:~t~"bu ildout. Cou ii:: ber And ~???~e~este~?~:~:rification regarding the concept of the AIR Mixed-Use .................. other communities do not mandate mixed-use as an ordinance and opportunity to include mixed-use in their ordinances. may "tools" to provide incentives to promote mixed-use develop~~:: There ordinances that mandate specific mixed-use percentages for parcelS:!:~ ,~:.~ ~,~, Director St~i~p reported there are other provisions in the Airport Industrial Park Ordinance t~i address land uses that cause nuisances. There are also provisions in :~.e ordin:.e~e that preclude different land uses that would impact one another. ~M~[eo~i::i:?~he performance-based concept allows for land uses that traditionally would n:~i~ ~nsidered compatible under former zoning designations such a residential unit adi~'nt to manufacturing land use. The intent is to articulate site plans to encourage miXed-use land developments to be compatible with one another. Regular City Council Meeting December 3, 2003 Page 4 of 8 Councilmember Andersen inquired whether it would be realistic to anticipate that industrial uses would be developed in an area zoned for mixed-use. He expressed concern regarding this issue since the initial concept of development in the allow for industrial use. Director Stump noted that one of the Ordinance revision objectives we~ ~d~: ~hange the title from "Industrial/Mixed-Use" to "Light Uanufacturing/Uixed-U~?~to ::~Ourage mixed-use with live/work units, and to allow for a Light Manuf~Uring component relative to the 32-acre parcels. The Ordinance contains langu~;~?~:hat addr~::~s: nuisance issues pe~inent to Industrial/Light Manufacturing::~USes. Lig~ Manufactu~i'~ has been the use envisioned for the Park as opposed to :~h iBdustrial~:: ~urrent Ligh~ Manufacturing operational standards have changed ~::th~:~:~ars becoming more "high tech" in nature, which has reduced impacts to th~ ~Vironment, as well as reduced the factors creating nuisances .... Councilmember Andersen noted that the exi~?~:':~:~merci~i~il establishments in the AlP are not high paying jobs. He supposed th~:~:~~t of Promoting economic development by encouraging Industrial/Light Manufactur~i:~ ~ses. Councilmember Smith inquired .rding the number of acr~:~utsid~=~f the 32 acres designated for industrial use. ' Director Stump replied 2~?~s are for "pdfe" industrial use and, theoretically although not P:~babl~ ~ihe ........ for Mixed-Use area could be developed with Light City Manager Ho~S!~stated land an~ ~::~lopment ~':sts must be configured together so the total Ce~ ~:~~ ::iS realistic. ~ commented on the development costs per square fo~t~:::~:~?::areas:~::~side of theli~ and areas with lower development standards ~Compared ~ ?nd and devel~~=t costs for the Redwood Business Park. More~ ~and costs a[~ ~ffected by the si~?~nd location of the parcel. ~ ~:~ approach for establishing an incentive for housing devel~~{ within the mixed-use areas, if the concept of mixed-use would not Dir, repli'~ ?~ ~al of the new Ukiah General Plan Housing Element is to access ~::~i:ng needs~:~ i~es/concerns, the establishment of effective policy options, as well as:::~mine w~::to provide housing development incentives. Public Hea~ Opened: 7:29 p.m. one ca~~ fo~ard. ;ar,ng C osed' 7:29 p.m. ........... Regular City Council Meeting December 3, 2003 Page 5 of 8 Councilmember Baldwin stated if the zoning provisions are proposed to be changed for the 32-acres, then the zoning classifications for other vacant or underutilized land in the community should also be reviewed for possible reclassification to p~ote maximum utilization of the land. Director Stump stated the Planning Commission has discussed the a~~entioned issue, as two apartment projects are proposed in the C-2 zoning,:/,~!~i~i:i,~:~ear the railroad tracks/corridor. A pedestrian and bicycle pathway is envisigD~,::~:adja~:t0 the railroad tracks where much of the remaining vacant land exists. H~::~?::~ent on t° ~i~¢u.ss the disposition of vacant land within the City. Mayor Larson discussed identifying properties along th~;~,i',:~ii~d: track~'::'~:~at would b~ good candidates for mandatory mixed-use zoning.::::?~:"::w~'~ii~?: require a housing component as part of the project. He drew attentjQ~?~?:~:itb Maverick Enterprises that is located across the street from a residential zone aD~::~:~:~::~ar agricultural lands. · Director Stump stated he would agendize th~:?~'~i~,~ii,~r dis~i~;~i~n with the Planning Commission and would inform them of the changes m:~:i:i:.~::::~he City Council. 9. UNFINISHED BUSINESS 9b. Possible Revisions To The~.:::::.~:~Energy Conservation P:~am.~ ~Unded By The Public Benefit ...... ~:~', '~i'~i?: Customer Service Supervi~ ~d~jsed that the S~ ~eport explains the City of Ukiah's Energy C~'~:~n Pr~'~ii?~??~,i?~!Sbe went ::~':: to discuss the four scenarios listed in the sta~ Rep~i~::.and no~? is?[e~mmending Scenario #3. Another recommendation is to adj~iithe ~11 co~"~i~nt toward the Program to $100,000. As an added incentive,·:'~i i;~,~,~'~ommend~:,:,?~ffering rebates of $150 per window, up to $~:~,~,~:::per address, f~ i~stallation of energy efficient double pined windows. St~i;~i~i~!'~ii~,i~mmends reba{~i?:~,~ipf $500 per address for installation of energy efficient c~ai~:,::'~air and'~"::~ing systems. ~.',~, ~?,~,ii'~i Coun~!i~ber Bald~i~ proposed an e~i~·n for Iow income individuals' increasing to $250,i:? ~e~":~i~P!,iance .......... U:'~ of $600 per address, 2) for all residential customers: ~ilD~i~i::i,i~'~6 type with a maximum of $300 per address, 3) for commerdi:~!~:i::i~bstomers: maintain the existing rebate level, 4) provide a new $200 :~::[~ate per doubi:~,?~ge window, up to $600 maximum per address, 5) all customers ':?;::~;?'~ ~:,::~ new $1'~ ~ebatei~per double paned window, up to $300 maximum per addr~i ~d 6) incre~ ::':~:':'eligibility level to 160% of the federal poverty guidelines. He als°:':';:;:~Posed w~iti~?~'°n the air conditioning rebates until we see how the new rebate lev~il~':~ork. Councilme~:~r Rodin supported Supervisor Archilbald's recommendation of Scenario ~Unci!~mber Andersen felt that the point is to encourage energy conservation, ~!i~i~ii!~ii:::::J~:· save money for the people and the utility. The program can be reevaluated as~?,~~ program progresses. Many of the older homes in the community may be eligible fort·he double pined windows. Regular City Council Meeting December 3, 2003 Page 6 of 8 Mayor Larson was also supportive of Scenario #3 and he went on to discuss the cost of windows A general discussion continued with regard to the varying costs of w:i~s installation, as well as the rebate limits per address.~: M/S Smith/Andersen to increase the overall commitment t~eCd Conservation Program to $100,000, Increasing the Income Guide~i!ii~i!~S for Io~i~¢0me recipients to 160% of the Federal Poverty Income Guidelines, and:'1~[easing re:8~:: according to Scenario #3 in Attachment #1 to the Staff Repo~!::~::::~:~,:~ Councilmember Rodin suggested that staff provide O0~ihCil ~i~'~:~'::.~a status report after one ........ It was noted by $upewisor ~rchibald that o~!~ ~e applic~::~: for the higher rebate provided to Iow-income households are requir~?~iS'::~5~id:e p~:::'~f:income. o,o. the o,,ow n vote' AYES: od,n Andersen. Smith, and Mayor Larson. ABSENT: None. 9. UNFINISHED BI 9c. Selection of Subco~ NOES: Councilmember B:~ili~ii~:. A~AIN: None. dic Infor~'ation Campaign Re~qardin_q Sales TaX Bal ~itiative City Manager Horsley advised of t~ i~:Beed:~ ~lect t~ ~ii~/Councilmembers to meet with representatives of the Police,'::~:~i'~,~i~,i,,~:~,~:hd City?~,,,~,~ff in order to coordinate a community educati~8??~mpaign regardi~i~?~:he sales ta~ballot measure. Councilme~'rs A ~ n and Rodi~~:~:~ p~e~ed interest in being on the commi~ee. City ~sey Rappo~?advised that ~;~e the commiEee has been appointed, guid~ji~'~:~:?~uld be p~ ?~aS~e~::what;;~y can or cannot do. 10. COUNCIL RE~RTS ~ :~::~:~pcilmember~;~?~ith reposed that he was unable to aEend the NCPA Legislative ~::~/::~::::~::~~i~ee meeting:~iS afternoon and some of the items on the agenda have to deal with :~:.~J~sues und~~..~TM governor. NCPA 2004 Strategic Planning Workshop is been sc~aled in Sae~ento for Janua~ 21-22,2004. Councilmember Andersen has expressed::~::~:Jnterest::i~:~;a~ending the workshop with him. NCPA will pay for up to three elected offici~[~ to aEend from Ukiah. :~:.:: :Councilme~ber Baldwin reposed that he aEended a meeting of the Russian River :~::~::~?~atershed ~sociation several weeks ago. There were various presentations and they :::::~wo[~i~:~:'::°n an analysis that will be computerized. He::::~::.~nded the last Inland Water and Power Commission meeting and repoAed on the diseussion. Regular City Council Meeting December 3, 2003 Page 7 of 8 Mayor Larson reported that he attended a LAFCO meeting this week and he voted on the recommendation to move forward with the out of service area agreemffD~::~nd proposed annexation for the Rural Communities Housing Development Co~pDration (RCHDC) project. He reported attending a MCOG meeting. The state traffic commissi0~:~.i.~'~,~t ~leasing funds for planning and if it continues, it may severely impact the U~G:,%taffl ~hey are already looking at staff reductions and there is no money fo¢,:::;~,i~ansportati6n: Until probably 2006 or 2008. Ironically, there is still money available fS(~:,::;pedestria~ ~d: bicycle projects, both with MCOG and through the state.,::,end feder~i?~::':?agencies. reported that so far, the Willits Bypass project has not b~?,~eatened but it could b~ delayed .... He reported that he was asked to speak at the Lig~:....~:ii.liBi~ A Life,?:eeremony that took plaC~ at the Plaza. Council might consider as part of.~,i;~~ements {~ ~h¢ Plaza, a permanent plaque near the trees that are dedicated to thi¢.~'~!,,..,,?i~his S~"~8~y night he will assist in lighting the Christmas tree for the Chamber of Com~f~.i .... Councilmember Rodin reported receiving a notice in t~8 ~ail from::~he League of California Cities requesting that t~,,..~.~,,~Mayor sign a letter to th~'~;:"?,~e[8~?~sking that he not allow the legislature go ho.~!',iii~;?,',~8~ation until they figurb"'"'~";~88~ ~'Way to fund the Vehicle License Fee (VLF) b~iiiii?:~:~':::§~':~:~!~ii:,~ed of Council as~ ~'eir thoughts on the matter. ..... ::':':::~?:i,~:~,~:~?.~ ~,: 11. CI~:;~i~::~'GE~~ CLERK RE:'~R~ Deputy :ci~::~Clerk Ulvil~ ~dvised that Jo~ ~i~owen submitted a ballot argument with regard?:~i~ ~he City Cle~ iimeasure.Mr~ ~:~Cowen exceeded the number of words alloWe~ .... being considered. She also reposed that she recently pa~?: ~:~:~.~am Notary commission renewed for another four years. Admini'~i~e Secretary Deborah Pollock also passed the Nota~ exam. They ~ ~ ~i::]!: ~:se the com~i~ie::n to notarize City documents. There b~?~no fu~he~;~::~ess, the City Council meeting was adjourned at 8:17 p.m. Marie Ulvila~ ~puty City Clerk '~'~i!iiiii~hy Eil~dly, Administrative Secretary Regular City Council Meeting December 3, 2003 Page 8 of 8 ITEM NO.: 6a DATE: January 21, 2004 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF DECEMBER 2003 Payments made during the month of December 2003, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 51898-52001, 52072-52295 Accounts Payable Manual check numbers: 44164 Payroll check numbers: 52002-52070, 52296-52368 Payroll Manual check numbers: 52071 Void check numbers: 55050-55059, 65040-65049 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of December 2003. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with:Gordon Elton, Director of Finance and Candace Horsley, City Manager Attachments: Report of Disbursements Candace Horsily, City IViana'~ · KRS:W ORD/AGENDADEC03 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF DECEMBER 2003 Demand Payments approved: Check No. 51898-52001, 52072-52184, 52185-52295, 44164 FUNDS: 100 General Fund $110,165.25 131 Equipment Reserve Fund 140 Park Development 141 Museum Grants $2,730.50 143 N.E.H.1. Museum Grant $2,305.08 150 Civic Center Fund 200 Asset Seizure Fund 201 Asset Seizure (Drug/Alcohol) 203 H&S Education 11489 (B)(2)(A1) 204 Federal Asset Seizure Grants 206 Community Oriented Policing 207 Local Law Enforce. BIk Grant $1,666.66 220 Parking Dist. #10per & Maint $6,122.12 230 Parking Dist. #1 Revenue Fund 250 Special Revenue Fund 260 Downtown Business Improvement 290 Bridge Fund 301 2107 Gas Tax Fund 315 Airport Capital Improvement $5,821.80 330 Revenue Sharing Fund 332 Federal Emerg. Shelter Grant $3,601.67 333 Comm. Development Block Grant $6,525.85 334 EDBG 94-333 Revolving Loan 335 Community Dev. Comm. Fund $70,000.00 341 S.T.P. 342 Trans-Traffic Congest Relief 345 Off-System Roads Fund 410 Conference Center Fund $8,610.96 550 Lake Mendocino Bond 575 Garage $1,489.14 600 Airport 611 Sewer Construction Fund 612 City/District Sewer 615 City/District Sewer Replace 640 San Dist Revolving Fund 652 REDIP Sewer Enterprise Fund 660 Sanitary Disposal Site Fund 664 Disposal Closure Reserve 670 U.S.W. Bill & Collect 678 Public Safety Dispatch 679 MESA (Mendocino Emergency Srv Auth) 695 Golf 696 Warehouse/Stores 697 Billing Enterprise Fund 698 Fixed Asset Fund 699 Special Projects Reserve 800 Electric 805 Street Lighting Fund 806 Public Benefits Charges 820 Water 840 Special Water Fund (Cap Imp) 900 Special Deposit Trust 910 Worker's Comp. Fund 920 Liability Fund 940 Payroll Posting Fund 950 General Service (Accts Recv) 960 Community Redev. Agency 962 Redevelopment Housing Fund 965 Redevelopment Cap Imprv. Fund 966 Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 52002-52070 DIRECT DEPOSIT NUMBERS 18846-18999 PAYROLL PERIOD 11/23/03-12/06/03 PAYROLL CHECK NUMBERS: 52071, 52296-52368 DIRECT DEPOSIT NUMBERS 19000-19140 PAYROLL PERIOD 12/7/03-12/20/03 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS VOID CHECK NUMBER: 55050-55059, 65040-65049 (SAMPLES FOR BANK) $4,140.13 $18,808.32 $64,974.26 $16,900.51 $25,157.68 $1,401.47 $11,295.60 $8,672.55 $264.39 $6,722.13 $3,456.70 $791,067.10 $9,086.50 $5,614.65 $36,416.81 $3,641.56 $83,117.00 $50,757.19 $194,498.09 $1,699.50 $25,341.31 $11,000.00 $4,672.61 $1,597,745.09 $67,404.38 $123,450.89 $373,763.O4 $2,162,363.40 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on Deputy City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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O0 O0 O0 O0 O0 00000~000000000 0 o I-'- 000000000000000 00 0 oo88o88°°8°°88oo oo O~ ~ ~ O~ ~o u '~o C ~H HHH~ ~H HHH~ ~u H u o o~ © ~o o ~' o [-q m o ~ o o~ o o ~ 0 ~ H ~ H( ~0H H~ ~ ~ H OH ~ ~ ~H ~ 0 H~ © H L~ ~H H © , 0 0 0HP~ 0 0 0 C · t~ o o o · OHO o~a~u ~ H t..n · · · [-q H o~oo~ 0 0 0 0 o8~ ~o 0 0 0 ~o ~o o ~ 0 ~ ~D Co 8 8 8© o O O H ~o H o~ ~UUUQ ~ 0 © U~ H 00~ © © C ~ 0 U }u H '-0 < ~ 0 © ~00 ~00~ ~0000 0~~ ~~ ~00 < H o o o O© 0 0 i~. oo ~ 0 88oo o ~ ~ ~ 0 0000 000 0 00 0 °88° °°8 8 8 0 0 O0 0 0 H ~0 0 0 ~ F~ ITEM NO. 6b DATE: January 21,2004 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING CITY OF UKIAH QUALIFIED CONTRACTORS LIST FOR 2004 As required by the Informal Bidding Procedure of the City of Ukiah, Ukiah City Code §1541-1542, the City Clerk's office prepared and mailed a written notice to construction trade organizations and contractors in California on November 19, 2003, inviting all licensed contractors to submit information regarding their firm to the City for inclusion on the City's list of qualified contractors for the 2004 calendar year. A contractor may be included throughout the year by either submitting a written notice to the City Clerk or by bidding on a City project. All contracting firms are verified through the California State Licensing Board for license validity. All contractors who submitted their company information and construction classification designation by the deadline of December 31, 2003, together with those who bid on projects in 2003, have been included on the current updated list, attached to the Resolution as "Exhibit A". The resolution ensures that staff has a comprehensive list of qualified contractors when soliciting bids for the City of Ukiah. RECOMMENDED ACTION: Adopt Resolution Approving Qualified Contractors List for 2004 Calendar Year. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Contractors notified. N/A - Marie Ulvila, Deputy City Clerk ~ ~_~L~ Gordon Elton, City Clerk and Candace Horsley, City Manager 1. Resolution Approving Qualified Contractors List for 2004 Calendar Year, with Exhibit A 2. Notice to construction trade organizations and contractors APPROVED: ~ ~ i ~~~ Candace Horsley, City'~nager ASR:Qualified Contractors List2004 ATTAOHMENT / RESOLUTION NO. 2004- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING QUALIFIED CONTRACTORS LIST FOR 2004 CALENDAR YEAR WHEREAS, under Ukiah City Code (UCC) sections 1541-1542, the City Clerk must request licensed contractors who are qualified to perform public work under contract with the City of Ukiah to submit their names, addresses, phone numbers, type of work in which they are interested, and the contractor's classification and license number; and WHEREAS, the City Council is required to adopt a list of qualified contractors, identified according to categories of work; and WHEREAS, the City Clerk has published the notice as required in UCC Section 1541 and compiled a list of qualified contractors based on information submitted in response to said notice and including all contractors who have submitted valid bids to the City during the preceding calendar year; and WHEREAS, the City Council finds and determines that the list as compiled complies with the requirements of the City Code and Public Contracts Code Section 22032(b) and shall constitute the City of Ukiah Contractors List for use in providing notice under the informal bidding procedure authorized in UCC Section 1543. NOW, THEREFORE, BE IT RESOLVED, that the list attached to this resolution as Exhibit "A" and incorporated herein by reference is adopted as the Contractors List for the City of Ukiah for the calendar year 2004. PASSED AND ADOPTED this 7th day of January, 2004, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Gordon Elton, City Clerk 2004- Eric Larson, Mayor EXHIBIT A CLASS A GENERAL ENGTNEER~NG A to Z Construction P.O. Box 375 Calpella, Ca 95418 A.E. Nelson Construction 642 Martin Avenue, Ste. A Rohnert Park, CA 94928 AFIVl Environmental 852 Northport Drive, #106 West Sacramento, CA 95691 Argonaut Construction P.O. Box 639 Santa Rosa, CA 95402 Arnold Construction Company 2119 Wood Road Fulton, CA 95439 B. Cantarutti Electric Co. 1575 Tndian Valley Road Novato, CA 94947 BCIVl Construction Company, Tnc. 2990 Highway 32, Suite 100 Chico, Ca 95973 Beacom Construction Co. 659 Main Street P.O. Box 457 Fortuna, CA 954340 Bell Springs Construction P.O. Box 487 Laytonville, Ca 954545 BRCO Constructors, [nc. P.O. Box 367 Loomis, CA 95650 CAL, [nc. 2040 Peabody Road, #400 Vacaville, CA 95687 California Pavement Maintenance Company, Tnc. 9390 Elder Creek Road Sacramento, CA 95829 Chrisp Company 43650 Osgood Road Fremont, CA 94539 Cushman Contracting Corp. P.O. Box 147 Goleta, CA 93116-0147 Daniel Steel & Machine Works 160 Brush Street Ukiah, CA 95482 Environmental Resolutions, Tnc. 73 Digital Drive, Suite 100 Novato, CA 94949 Ferranti Construction, ]:nc. P.O. Box 259 Redwood Valley, CA 95470 Ford Construction Company, ]:nc. 639 East Lockeford Street Lodi, CA 95240 Ghilotti Construction Co., ]:nc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Graham Contractors, ]:nc. P.O. Box 26770 San lose, CA 95159 Granite Construction Company 1324 South State Street Ukiah, CA 95482 Hamman's Inc. 9550 Occidental Road Sebastopol, CA 95472 Hermsmeyer Paving Co., Inc. 5454 Old Redwood Highway Santa Rosa, CA 95403 ].A. Gonsalves & Son Cont., Inc. P.O. Box 6553 Napa, CA 94581 ]et-Con Enterprises 981 East Gobbi Street P.O. Box 508 Ukiah, CA 95482 ]oseph La Malfa Constrction 251 Stipp Lane Ukiah, CA 95482 K.G. Walters Const. Co., Inc. P.O. Box 4359 Santa Rosa, CA 95402 ]F Pacific Liners, Inc 70 Union Way Vacaville, CA 95687 ] & M Land Restoration, Inc. 1640 ]ames Road Bakersfield, CA 93308 Kernen Construction P.O. Box 1340 Blue Lake, CA 95525 Mendocino Const. Services, Inc. P.O. Box 1517 Willits, CA 95492 North Bay Construction, Inc. 431 Payran Street Petaluma, CA 94952 Northern Industrial Electric 2435 Radio Lane Redding, CA 96001 Oak Grove Construction 2354 Regional Parkway Santa Rosa, CA 95403 Pacific Coast Drilling Co., Inc. 801 Lindberg Lane Petaluma, CA 94952 Pacific Mechanical Corporation 2501 Annalisa Drive Concord, CA 95420 Pipeline Excavators P.O. Box 1755 Sebastopol, CA 95473 Robert .1. Frank Const., Inc. 2806 Tarmac Road Redding, CA 96003 Ross Mayfield, .ir. P.O. Box 275 Ukiah, CA 95482 Schram Construction, Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Sebastopol Const. Services, Inc. 9460 Graton Road Sebastopol, CA 95472 Smith Electric Construction 875 Eureka Street Eureka, CA 95503-6393 Soave Concrete Construction P.O. Box 2769 Ukiah, CA 95482 Soil Enterprises, Inc. P.O. Box 733 Brentwood, CA 94513 Stiles Construction Company 6209 Lockwood Drive Windsor, CA 95492 Universal Environmental, Inc. 4101 Industrial Way P.O. Box 996 Benicia, CA 94510 Valentine Corporation 111 Pelican Way P.O. Box 9337 San Rafael, CA 94912 Valley Engineers, Inc. P.O. Box 12227 Fresno, Ca 93777 Valley Paving P.O. Box 559 Redwood Valley, CA 95470 Valley Slurry Seal Company P.O. Box 1620 West Sacramento, CA 95691 CLASS B GENERAL BUILDING Abbaco Construction 144-A Cherry Street Ukiah, CA 95482 Able Maintenance, Inc. 3224 Regional Parkway Santa Rosa, CA 95403 Alten Construction, Inc. 720 12th Street Richmond, CA 94801 Argonaut Construction P.O. Box 639 Santa Rosa, CA 95402 B. Cantarutti Electric Co. 1575 Indian Valley Road Novato, CA 94947 BCM Construction Company, Inc. 2990 Highway 32, Suite 100 Chico, Ca 95973 B.C. Schmidt Construction, Inc. 5525 Turner Road P.O. Box 1557 Williams, CA 95987 Beacom Construction Co. 659 Main Street P.O. Box 457 Fortuna, CA 954340 BRCO Constructors, Inc. P.O. Box 367 Loomis, CA 95650 Busch Construction & Electric 2020 Industry Road Ukiah, CA 95482 CAL, Inc. 2040 Peabody Road, #400 Vacaville, CA 95687 Carr's Construction Service 9140 Piccadilly Circle Windsor, CA 95492 Duane C. Kitchens & Sons Construction Company 1506 Hallmark Court Santa Rosa, CA 95403 Ferranti Construction, Inc. P.O. Box 259 Redwood Valley, CA 95470 Ford Construction Company, Inc. 639 East Lockeford Street Lodi, CA 95240 Granite Construction Company 1324 South State Street Ukiah, CA 95482 .let-Con Enterprises 981 East Gobbi Street P.O. Box 508 Ukiah, CA 95482 Kernen Construction P.O. Box 1340 Blue Lake, CA 95525 Menton Builders Inc. 760 Apple Avenue Ukiah, CA 95482 North Bay Construction, Inc. 431 Payran Street Petaluma, CA 94952 North Coast Energy Services P.O. Box 413 Ukiah, Ca 95482 Northern Industrial Electric 2435 Radio Lane Redding, CA 96001 Pacific IVlechanical Corporation 2501 Annalisa Drive Concord, CA 95420 Pipeline Excavators P.O. Box 1755 Sebastopol, CA 95473 Rainbow Construction P.O. Box 2769 Ukiah, CA 95482 R.G. Clark Construction, Inc. P.O. Box 167 Calpella, CA 95418 Schram Construction, Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Ukiah Construction 676 South Orchard Avenue Ukiah, CA 95482 Strong Hold Masonry and Concrete, Inc. P.O. Box 7217 Santa Rosa, CA 95401 Valentine Corporation 111 Pelican Way P.O. Box 9337 San Rafael, CA 94912 Ukiah Acoustics 676 South Orchard Avenue Ukiah, CA 95482 Valley Paving P.O. Box 559 Redwood Valley, CA 95470 Valley Slurry Seal Company P.O. Box 1620 West Sacramento, CA 95691 CLASS ASB ASBESTOS REMOVAL CERTIFICATION AFM Environmental 852 Northport Drive, #106 West Sacramento, CA 95691 CAL, Inc. 2040 Peabody Road, #400 Vacaville, CA 95687 Schram Construction, Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Valley Engineers, Inc. P.O. Box 12227 Fresno, Ca 93777 C-2 INSULATIION & ACOUSTICAL Duane C. Kitchens Construction Company 1506 Hallmark Court Santa Rosa, CA 95403 Granite Construction Company 1324 South State Street Ukiah, CA 95482 Ukiah Acoustics 676 South Orchard Avenue Ukiah, CA 95482 CLASS C-4 BOILER~ HOT WATER HEATING & STEAM FI'R'ING Pacific Mechanical Corporation 2501 Annalisa Drive Concord, CA 95420 Schram Construction, Inc. 3162 Regional Parkway Santa Rosa, CA 95403 C-6 CABI'NET & M1~LL WORK C-7 LOW VOLTAGE COMMUNI'CATI'ONS & W'rRING SYSTEMS C-8 CONCRETE Beacom Construction Co. 659 Main Street P.O. Box 457 Fortuna, CA 954340 Deep Valley Security 960 North State Street Ukiah, CA 95482 A to Z Construction P.O. Box 375 Calpella, Ca 95418 Abbaco Construction 144-A Cherry Street Ukiah, CA 95482 BCM Construction Company, Inc. 2990 Highway 32, Suite 100 Chico, Ca 95973 Hefte Quality Concrete, A Partnership 378 Christy Lane Ukiah, CA 95482 B.C. Schmidt Construction, Inc. 5525 Turner Road P.O. Box 1557 Williams, CA 95987 Ferranti Construction, Inc. P.O. Box 259 Redwood Valley, CA 95470 Duane C. Kitchens & Sons Construction Company 1506 Hallmark Court Santa Rosa, CA 95403 Ghilotti Construction Co., :[nc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Granite Construction Company 1324 South State Street Ukiah, CA 95482 Kernen Construction P.O. Box 1340 Blue Lake, CA 95525 R.G. Clark Construction, Inc. P.O. Box 167 Calpella, CA 95418 Soave Concrete Construction P.O. Box 2769 Ukiah, CA 95482 Strong Hold IVlasonry and Concrete, Inc. P.O. Box 7217 Santa Rosa, CA 95401 C-10 GENERAL ELECTR]:CAL Able IVlaintenance, Inc. 3224 Regional Parkway Santa Rosa, CA 95403 Asplundh Tree Expert, Co. 4676 East Waterloo Road Stockton, CA 95215 B. Cantarutti Electric Co. 1575 Indian Valley Road Novato, CA 94947 Mike Brown Electric Co. 561-A Mercantile Drive Cotati, CA 94931-3040 Busch Construction & Electric 2020 Industry Road Ukiah, CA 95482 Deep Valley Security 960 North State Street Ukiah, CA 95482 Environmental Resolutions, Inc. 73 Digital Drive, Suite 100 Novato, CA 94949 Granite Construction Company 1324 South State Street Ukiah, CA 95482 North Coast Energy Services, Inc. P.O. Box 413 Ukiah, CA 95482 Northern Industrial Electric 2435 Radio Lane Redding, CA 96001 Pacific IVlechanical Corporation 2501 Annalisa Drive Concord, CA 95420 Republic Electric 7120 Redwood Blvd. Novato, CA 94945-4114 R.G. Clark Construction Inc. P.O. Box 167 Calpella, CA 95418 Smith Electric Construction 875 Eureka Street Eureka, CA 95503-6393 Stiles Construction Company 6209 Lockwood Drive Windsor, CA 95492 Ukiah Acoustics 676 South Orchard Avenue Ukiah, CA 95482 Ukiah Electric 676 South Orchard Avenue Ukiah, CA 95482 C-12 EARTHWORK & PAVI'NG A to Z construction P.O. Box 375 Calpella, CA 95418 California Pavement IVlaintenance Company, Inc. 9390 Elder Creek Road Sacramento, CA 95829 Central Striping Service, Inc. 3489 Luyung Drive Rancho Cordova, CA 95742 Duran Construction 378 Christy Lane Ukiah, CA 95482 Ghilotti Construction Co., Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Graham Contractors, :[nc. P.O. Box 26770 San .]ose, CA 95159 Granite Construction Company 1324 South State Street Ukiah, CA 95482 Pipeline Excavators P.O. Box 1755 Sebastopol, CA 95473 Ross Mayfield, .]r. P.O. Box 275 Ukiah, CA 95482 Valley Slurry Seal Company P.O. Box 1620 West Sacramento, CA 95691 C-13 FENCXNG A to Z construction P.O. Box 375 Calpella, CA 95418 Able Fence Co., :[nc. P.O. Box 219 Petaluma, CA 94953-0219 Arrow Fencing P.O. Box 385 Calpella, CA 95418 Chrisp Company 43650 Osgood Road Fremont, CA 94539 Crusader Fence Co., :[nc. P.O. Box 1066 Benicia, Ca 95410 .]acobson Fence Company, P.O. Box 6025 Santa Rosa, CA 95406 .]et-Con Enterprises 981 East Gobbi Street P.O. Box 508 Ukiah, CA 95482 Robert ~1. Frank Const., :[nc. 2806 Tarmac Road Redding, CA 96003 C-16 FZRE PROTECTZON CONTRACTOR Pacific Mechanical Corporation 2501 Annalisa Drive Concord, CA 95420 Schram Construction, :[nc. 3162 Regional Parkway Santa Rosa, CA 95403 Water's Construction, Inc. P.O. Box 126 Willits, CA 95490 C-17 GLAZING North Coast Energy Services, :[nc. P.O. Box 413 Ukiah, CA 95482 C-20 WARM-A]:R HEAT:lNG, VENTXLAT]:NG & ATR- CONDtTI'ONI'NG AC&R Service 539 S. Main Street P.O. Box 804 Ukiah, CA 95482 Pacific Mechanical Corporation 2501 Annalisa Drive Concord, CA 95420 Schram Construction, :[nc. 3162 Regional Parkway Santa Rosa, CA 95403 C-21 BU'rLDI'NG MOV1'NG & WRECK'rNG Ghilotti Construction Co., ]:nc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Granite Construction Company 1324 South State Street Ukiah, CA 95482 Hamman's ]:nc. 9550 Occidental Road Sebastopol, CA 95472 Kernen Construction P.O. Box 1340 Blue Lake, CA 95525 IVlendocino Const. Services, ]:nc P.O. Box 1517 Willits, CA 95492 Pacific Structural Corporation 1477 Petaluma Boulevard South Petaluma, CA 94952 Robert .1. Frank Const., ]:nc. 2806 Tarmac Road Redding, CA 96003 Soil Enterprises, ]:nc. P.O. Box 733 Brentwood, CA 94513 C-23 ORNAMENTAL METALS .1acobson Fence Company, ]:nc. P.O. Box 6025 Santa Rosa, CA 95406 IVlendocino Metals 201 Clara Avenue Ukiah, CA 95482 C-27 LANDSCAP~'NG Coyote Valley Landscape Co. P.O. Box 39 Redwood Valley, CA 95470 Creative Landscaping by Tom Fracchia 1155 Boonville Road Ukiah, CA 95482 Davey Tree Surgery Company 2617 South Vasco Road Livermore, CA 94550 Granite Construction Company 1324 South State Street Ukiah, CA 95482 North Bay Construction, ~[nc. 431 Payran Street Petaluma, CA 94952 Sangiacomo Landscape 3150 Guideville Road Ukiah, CA 95482 Sebastopol Const. Services, ]:nc. 9460 Graton Road Sebastopol, CA 95472 Tru Green Land Care, L.L.C. 930 Shiloh Road, Bldg 44, Suite Windsor, CA 95403 West Coast Arborists, 2200 East Via Burton Street Anaheim, CA 92806 C-29 MASONRY Mendocino Masonry P.O. Box 271 Comptche, CA 95427 Strong Hold IVlasonry And Concrete, Inc. P.O. Box 7217 Santa Rosa, CA 95401 C-31 CONSTRUCTION ZONE TRAFFIC CONTROL B. Cantarutti Electric Co. 1575 Indian Valley Road Novato, CA 94947 WlPF Construction P.O. Box 234 Ukiah, Ca 95482 C-32 PARKING AND HIGHWAY IMPROVEMENT Apply-A-Line, Inc. 106 Frontage Road Pacific, WA 98047 Central Striping Service, Inc. 3489 Luyung Drive Rancho Cordova, CA 95742 Chrisp Company 43650 Osgood Road Fremont, CA 94539 Price Striping Service, Inc. 1680 Elk Valley Road Crescent City, CA 95531 Riley's Striping 350 West channel Road Benicia, CA 95410 Traffic Ltd. P.O. Box 1721 Lodi, CA 95241 C-33 PA]~NTI'NG AND DECORATI'NG Beacom Construction Co. 659 IVlain Street P.O. Box 457 Fortuna, CA 95540 Spurgeon Painting, Inc. 1308 Dynamic Street, #8 Petaluma, CA 94954 C-35 LATHING & PLASTERING Granite Construction Company 1324 South State Street Ukiah, CA 95482 C-36 PLUMBING A.E. Nelson Construction 642 IVlartin Avenue, Ste. A Rohnert Park, CA 94928 Granite Construction Company 1324 South State Street Ukiah, CA 95482 Pacific IVlechanical Corporation 2501 Annalisa Drive Concord, CA 95420 R.G. Clark Construction Inc. P.O. Box 167 Calpella, CA 95418 Schram Construction, Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Water's Construction, Inc. P.O. Box 126 Willits, CA 95490 C-39 ROOFING BCM Construction Company, Inc. 2990 Highway 32, Suite :[00 Chico, CA 95973 Granite Construction Company :[324 South State Street Ukiah, CA 95482 C-42 SANITATION SYSTEM Ghilotti Construction Co., ]:nc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Granite Construction Company :[324 South State Street Ukiah, CA 95482 Pipeline Excavators P.O. Box :[755 Sebastopol, CA 95473 C-43 SHEET METAL Pacific Mechanical Corporation 250:[ Annalisa Drive Concord, CA 95420 C-45 ELECTRICAL SIGNS Granite Construction Company :[324 South State Street Ukiah, CA 95482 C-SO STEEL, REINFORCING Granite Construction Company :[324 South State Street Ukiah, CA 95482 C-51 STEEL, STRUCTURAL BCM Construction Company, ]:nc. 2990 Highway 32, Suite :[00 Chico, CA 95973 Granite Construction Company :[324 South State Street Ukiah, CA 95482 C-57 WELL DRILLING (WATER) Granite Construction Company 1324 South State Street Ukiah, CA 95482 Pacific Coast Drilling Co, ]:nc. 80:[ Lindberg Lane Petaluma, CA 94952 D-21 MACH1'NERY AND PUMPS B. Cantarutti Electric Co. 1575 ]:ndian Valley Road Novato, CA 94947 D-28 DOORS, GATES & ACTI'VATI'NG DEVI'CES .let-Con Enterprises 981 East Gobbi Street P.O. Box 508 Ukiah, CA 95482 D-31 POLE I'NSTALLAT]:ON & MAI'NTENANCE Davey Tree Surgery Company 2617 South Vasco Road Livermore, CA 94550 D-38 SAND & WATER BLASTTNG Universal Environmental, ]:nc. 4101 ]:ndustrial Way P.O. Box 996 Benicia, CA 94510 D-42 SI'GN I'NSTALLATI'ON D-49 TREE SERV];CE Asplundh Tree Expert, Co. 4676 East Waterloo Road Stockton, CA 95215 .lohnson's Quality Tree Care 2700 Boonville Road Ukiah, CA 95482 Kingsborough Atlas Tree Surgery, Inc. 1544 Ludwig Avenue Santa Rosa, CA 95407 Northcoast Tree Care 26000 String Creek Road WillJts, CA 95490 Tru Green Land Care, L.L.C. 930 Shiloh Road, Bldg. 44, Ste. E Windsor, CA 95403 West Coast Arborists, Inc 2200 E. Via Burton Street Anaheim, CA 92806 Central Striping Service, Inc. 3489 Luyung Drive Rancho Cordova, CA 95742 HAZ HAZARDOUS SUBSTANCE REMOVAL CERTI'FI'CAT1'ON Able Haintenance, ]:nc. 3224 Regional Parkway Santa Rosa, CA 95403 Argonaut Construction P.O. Box 639 Santa Rosa, CA 95402 Beacom Construction Co. 659 Hain Street P.O. Box 457 Fortuna, CA 954340 CAL, ]:nc. 2040 Peabody Road, #400 Vacaville, CA 95687 Environmental Resolutions, ]:nc. 73 Digital Drive, Suite 100 Novato, CA 94949 Granite Construction Company 1324 South State Street Ukiah, CA 95482 Hamman's Inc. 9550 Occidental Road Sebastopol, CA 95472 .let-Con Enterprises 981 East Gobbi Street P.O. Box 508 Ukiah, CA 95482 Kernen Construction P.O. Box 1340 Blue Lake, CA 95525 North Bay Construction, ]]nc. 431 Payran Street Petaluma, CA 94952 Oak Grove Construction 2354 Regional Parkway Santa Rosa, CA 95403 Pacific Mechanical Corporation 2501 Annalisa Drive Concord, CA 95420 Universal Environmental, l~nc. 410 l ]]ndustrial Way P.O. Box 996 Benicia, CA 94510 Valentine Corporation :1:1 [ Pelican Way P.O. Box 9337 San Rafael, CA 949:12 Valley Engineers, ][nc. P.O. Box :12227 Fresno, Ca 93777 Water's Construction, ]]nc. P.O. Box :126 Willits, CA 95490 HIC HOME ]iMPROVEMENT CERTI~F]~CAT]~ON A to Z Construction P.O. Box 375 Calpella, Ca 954:18 Able Fence Co., ][nc. P.O. Box 2:19 Petaluma, CA 94953-02:19 Able Maintenance, ]]nc. 3224 Regional Parkway Santa Rosa, CA 95403 AC&R Service 539 S. Hain Street P.O. Box 804 Ukiah, CA 95482 A.E. Nelson Construction 642 Martin Avenue, Ste. A Rohnert Park, CA 94928 AFM Environmental 852 Northport Drive, #106 West Sacramento, CA 95691 Argonaut Construction P.O. Box 639 Santa Rosa, CA 95402 Arnold Construction Company 2:119 Wood Road Fulton, CA 95439 Arrow Fencing P.O. Box 385 Calpella, CA 95418 B. Cantarutti Electric Co. :1575 ]]ndian Valley Road Novato, CA 94947 B.C. Schmidt Construction, ][nc. 5525 Turner Road P.O. Box :1557 Williams, CA 95987 Beacom Construction Co. 659 Hain Street P.O. Box 457 Fortuna, CA 954340 Bell Springs Construction P.O. Box 487 Laytonville, CA 95454 BRCO Constructors, ][nc. P.O. Box 367 Loomis, CA 95650 Hike Brown Electric Co. 56:1-A IVlercantile Drive Cotati, CA 9493:1-3040 Busch Construction & Electric 2020 ]]ndustry Road Ukiah, CA 95482 CAL, Inc. 2040 Peabody Road, #400 Vacaville, CA 95687 California Pavement Maintenance Company, Inc. 9390 Elder Creek Road Sacramento, CA 95829 Carr's Construction Service 9140 Piccadilly Circle Windsor, CA 95492 Creative Landscaping by Tom Fracchia 1155 Boonville Road Ukiah, CA 95482 Crusader Fence Co., Inc. P.O. Box 1066 Benicia, Ca 95410 Daniel Steel & Machine Works 160 Brush Street Ukiah, CA 95482 Davey Tree Surgery Company 2617 South Vasco Road Livermore, CA 94550 Deep Valley Security 960 North State Street Ukiah, CA 95482 Duane C. Kitchens & Sons Construction Company 1506 Hallmark Court Santa Rosa, CA 95403 Duran Construction 378 Christy Lane Ukiah, CA 95482 Environmental Resolutions, Inc. 73 Digital Drive, Suite 100 Novato, CA 94949 Ferranti Construction, Inc. P.O. Box 259 Redwood Valley, CA 95470 Ford Construction Company, Inc. 639 East Lockeford Street Lodi, CA 95240 Ghilotti Construction Co., Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Graham Contractors, Inc. P.O. Box 26770 San .lose, CA 95159 Granite Construction Company 1324 South State Street Ukiah, CA 95482 Hamman's Inc. 9550 Occidental Road Sebastopol, CA 95472 Hermsmeyer Paving Co., Inc. 5454 Old Redwood Highway Santa Rosa, CA 95403 ]]acobson Fence Company, Inc. P.O. Box 6025 Santa Rosa, CA 95406 ]].A. Gonsalves & Son Cont., Inc. P.O. Box 6553 Napa, CA 94581 ]]et-Con Enterprises 981 East Gobbi Street P.O. Box 508 Ukiah, CA 95482 K.G. Walters Const. Co., Inc. P.O. Box 4359 Santa Rosa, CA 95402 ]] & M Land Restoration, Inc. 1640 ]]ames Road Bakersfield, CA 93308 Kernen Construction P.O. Box 1340 Blue Lake, CA 95525 Mendocino Masonry P.O. Box 271 Comptche, CA 95427 Mendocino Metals 201 Clara Avenue Ukiah, CA 95482 Menton Builders Inc. 760 Apple Avenue Ukiah, CA 95482 North Bay Construction, Inc. 431 Payran Street Petaluma, CA 94952 North Coast Energy Services P.O. Box 413 Ukiah, Ca 95482 Northern Industrial Electric 2435 Radio Lane Redding, CA 96001 Oak Grove Construction 2354 Regional Parkway Santa Rosa, CA 95403 Pacific Coast Drilling Co., ~Inc. 801 Lindberg Lane Petaluma, CA 94952 Pacific Mechanical Corporation 2501 Annalisa Drive Concord, CA 95420 Pipeline Excavators P.O. Box 1755 Sebastopol, CA 95473 Stiles Construction Company 6209 Lockwood Drive Windsor, CA 95492 Strong Hold Masonry and Concrete, Inc. P.O. Box 7217 Santa Rosa, CA 95401 Rainbow Construction P.O. Box 2769 Ukiah, CA 95482 R.G. Clark Construction, Inc. P.O. Box 167 Calpella, CA 95418 Robert ]. Frank Const., Inc. 2806 Tarmac Road Redding, CA 96003 Ross Mayfield, Ir. P.O. Box 275 Ukiah, CA 95482 Sebastopol Const. Services, Inc. 9460 Graton Road Sebastopol, CA 95472 Spurgeon Painting, Inc. 1308 Dynamic Street, #8 Petaluma, CA 94954 Stiles Construction Company 6209 Lockwood Drive Windsor, CA 95492 Tru Green Land Care, L.L.C. 930 Shiloh Road, Bldg 44, Suite 8 Windsor, CA 95403 Ukiah Acoustics 676 South Orchard Avenue Ukiah, CA 95482 Ukiah Construction 676 South Orchard Avenue Ukiah, CA 95482 Ukiah Electric 676 South Orchard Avenue Ukiah, CA 95482 Valentine Corporation 111 Pelican Way P.O. Box 9337 San Rafael, CA 94912 Williams Scotsman, Inc. 4911 Allison Parkway Vacaville, 95688 WIPF Construction P.O. Box 234 Ukiah, Ca 95482 ATTACHMENT~ NOTICE Ail Licensed Contractors who wish to be included on the City of Ukiah's list of qualified bidders for the year 2004 should submit an Application for Qualified Contractor's List, and provide required information, as per Public Contractors Code Section 22032. The Application for Qualified Contractor's List, along with City of Ukiah Insurance Requirements for Contractors, is hereby attached. Completed forms should be submitted to: City of Ukiah Attn: Marie Ulvila, Deputy City Clerk 300 Seminary Avenue Ukiah, CA 95482-5400 Or Fax to: (707) 463-6204 Phone: (707) 463-6217 for further information. DUE BY DECEMBER 31,2003 Notice Dated' 11/18/03 Notices: Qualified Contractors List Notice for 2003 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone~ 707/463-6200 Fax~ 707/463-6204 Web Address: www.cityofukiah corn AGENDA SUMMARY REPORT ITEM NO. 6¢ DATE: JANUARY 21,2003 SUBJECT: AWARD PURCHASE OF LIQUID SODIUM HYPOCHLORITE TO PIONEER AMERICAS LLC. IN THE AMOUNT OF $40,964 PLUS TAX Submitted for the City Council's consideration and action is Staff's recommendation that the purchase of 76,000 gallons of 12.5% sodium hypochlorite be awarded to Pioneer Americas, LLC in the amount $0.539 per gallon of material for a total value of $40,964.00 plus tax. The material will be used at the City's Sewer Treatment Plant for the treatment of sewage influent. In response to the City's Request for Bids, two bids were received and opened by the Deputy City Clerk at the time set for the public bid opening. The Notice To Bidders was advertised and noticed in accordance with the City's Informal Bid Process. The lowest responsible bidder is Pioneer Americas, LLC at a base bid of $0.539 per gallon of 12.5% sodium hypochlorite plus tax. Funds for chemical treatment materials have been budgeted in the City/District Sewer Enterprise Fund under account number 612.3580.520.000 and sufficient funds remain to pay for the proposed purchase. RECOMMENDED ACTION: Award the purchase of 76,000 gallons of 12.5% sodium hypochlorite to Pioneer Americas, LLC at the unit price of $0.539 plus tax per gallon for a total payment of $40,964.00 plus tax. ALTERNATIVE COUNCIL POLICY OPTION: Reject all bids and provide direction to Staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Jerry Gall, Wastewater Treatment Plant Supervisor Rick Kennedy, Interim Public Utility Director ~,~' Candace Horsley, City Manager 1. Bid Opening Results 2. Initial page of bid from Pioneer Americas, LLC. APPROVED: Candace Horsley, City~lanager CITY OF UKIAH 300 SEMINARY AVENUE UKIAH, CA 95482-5400 (707) 463-6217 (City Clerk's office) BID oPENING FOR: Sodium Hypochlorite 12.5%' SPECIFICATION NO. .DATE: January 5, 2004 TIME: 2:00 p.m. COMPANY AMOUNT . UNIVAR 2256 JUNCTION AVENUE SAN JOSE, CA 9513'1 1 PIONEER AMERICA'S INC. ALL.PURE CHEMICAL 700-YGNACIO VALLEY ROAD WALNUT CREEK, CA 94596-3849 Page 3 of 3 -' DETAILED SPEQIFICATIONS - LIQUID SODIUM HYPOCHLORITE PRODUCT Description/Spec. ification Estimated Quantity Unit Price LIQUID SODIUM HYPOCHLORITE - 12.5% 76,000 gals A.W.W.A./ANSI Standards- B300-92 - Grand Total(w/o Taxes) (Frt to be included) (Frt to be included) Shipped in lots of approximate 5,000 gals. DELIVERY: City of Ukiah Sewer Treatment Plant, 300 Plant Road, Ukiah, CA 95482. Time is of the essence for the delivenj of this product, and deliveries shall be made within three (3) calendar days after receipt of order. Delivery Date 3 days ARO Payment Terms 'net 30 Order Phone Number. 800-753-3669 The City of Ukiah.reserves the right to accept or reject any or all bids and waive any irregularities. In case of default, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased costs. In submitting the above, the bidder agrees that acceptance of any or all quotations by the City of Ukiah within 30 days constitutes a contract. .The undersigned declares he has read and agrees to the terms and conditions and is familiar with the items specified and has carefully checked all of the figures stated on the attached DETAILED SPECIFICATIONS and accepts full responsibility for any error or omission in the preparation of this bid. This bid is submitted by (check one): Individual Owner ~ Partnership X Corporation Other Tax Identification Number: 06-1420850 (Specify) Pioneer Americas, LLC Legal Name of Bidder: Address of Bidder: 700 Ygnacio Valley Road, Suite 250, Walnut Creek, CA Phone Number: 9 2 5- 2 8 0 - 2 6 0 0 Fax: 925-280-4465 Email: j oh~. scha~3~cker@piona, com ~ .~ Regions.! By: Title: WeSt" ': John M-(~%~ar~acker Regional Manager /~Z~ /~3 .. :.' Dated: Manager west 94596 (Type'or Pdnt Name) Title: C: \MI; Documents~WPDOCS~Specs\Sodium Hypochlorite. doc AGENDA ITEM NO: MEETING DATE: 6d January 21, 2004 SUMMARY REPORT SUB3ECT: APPROVAL OF RETAINER AGREEMENT WITH 3ARVIS & KAY, LLP The City Council retained Rick Jarvis and the law firm of Meyers, Nave, Riback, Silver & Wilson to represent the City in response to the River Watch claims under the Federal Clean Water Act. River Watch claims that the City's sewer system violates provisions of its Waste Discharge Permit. When I requested the City Council to retain Rick, I relied upon Rick's prior representation of the City, when a Clean Water Act and RICRA law suit was filed against the City's solid waste disposal site. Rick did an excellent job in handling that matter, getting it dismissed in the federal district court and successfully defending that dismissal on appeal to the 9th Circuit Federal Court of Appeal. Rick also worked well with City staff, including the City Attorney, and demonstrated a good balance of negotiating skills and litigation skills. The City retained Meyers, Nave, because Rick worked there. Effective in January, Rick is leaving the law firm of Myers, Nave to form his own law firm of Jarvis and Fay. See enclosed letter from Meyers, Nave signed by both Steven RECOMMENDED ACTION: Authorize City Attorney to notify Meyers, Nave of the City's intent to retain Rick Jarvis to represent the City in the River Watch matter and to sign, on behalf of the City, the retainer agreement with ]arvis & Fay, LLP. ALTERNATIVE COUNC]:L POLICY OPTIONS: Remain with Meyers, Nave or retain new counsel to represent the City. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A David Rapport, City Attorney David Rapport, City Attorney Candace Horsley, City Manager 1. Letter from Meyers, Nave, Retainer Agreement with Jarvis & Fay, LLP 2. Retainer agreement between Jarvis & Fay, LLP and City of Ukiah Approved: ~~~% Candace - ¢ity~anager Horsley, 4:CAN/ASR..larvis. 12104 Meyers and Rick .larvis. The City could stay with Meyers, Nave, follow Rick into his new law firm or retain a new lawyer. ! believe the most sensible choice is for Rick to continue representing the City in this matter. The reasons for retaining Rick have not changed. :In addition, Rick has more knowledge about the City's sewer system and the River Watch claims than any other lawyer at the Meyers, Nave firm. ! did receive a letter from Kenton Aim, the lawyer at Meyers, Nave who would assume responsibility for the case, if the City stayed with that firm. While the Meyers, Nave firm is a good firm and Mr. Aim sounds highly qualified, it still makes the most sense to continue using Rick. He has an established relationship with the City staff, personal knowledge of the City's sewer system, and demonstrated his ability in the past and the present. Rick has also agreed to reduce his hourly rate from the $250 currently charted by Meyers, Nave to $225 and to charge travel time at one-half his hourly rate. For these reasons, staff recommends that the City Council authorize the City Attorney to notify Meyers, Nave that the City wishes to retain Rick in his new firm to continue his representation of the City in this matter and to sign the retainer agreement attached to this Agenda Summary Report. m e y e r s J n a v e riback silver & wilson professional law corporation VIA FACSIMILE and U.S. Mail December 24, 2003 Steven R. Meyers Attorney at Law 510.808.2000 Candace Horsley City Manager City of Ukiah 300 Seminary Drive Ukiah, CA 95482 RE: Future Handling of Northern California Riverwatch v. City of Ukiah, 453-004 Dear Ms. Horsley: We are writing to inform you that effective December 31, 2003, Rick W. Jarvis will be leaving Meyers, Nave, Riback, Silver & Wilson ("Meyers Nave") to form the Law Offices of Jarvis & Fay ("Jarvis & Fay"). Mr. Jarvis presently provides litigation services to the City. Mr. Jarvis will continue his litigation practice, specializing in land use and public law. Meyers Nave will continue to serve its clients as a full-service law firm for public agencies, including land use litigation. After January 1,2004, Mr. Jarvis may be reached at: Jarvis & Fay Clocktower Building 901 Clay Street Oakland, CA 94607 (510) 318-0444 As a client, the City Council of the City of Ukiah has several options for the ongoing management of this matter. The City Council may (1) direct that Meyers Nave continue to handle the matter after the departure of Mr. Jarvis; (2) direct that the matter be transferred to Jarvis & Fay; or (3) retain new counsel to assist you in the matter. The City Council may choose any of these options. Whatever the Council's decision, we want to assure you that the City of Ukiah's interest will at all times be protected whether there is a transition or not. Should any litigation matters be transferred from Meyers Nave, we will see that all necessary steps in the process are completed promptly and professionally to facilitate a smooth transition. If litigation matters are to be transferred, Meyers Nave will need written confirmation from you of that fact, along with express authorization for Meyers Nave to release files to the firm you have selected. We would also need your signature on a "substitution of attorneys" form that is required by the courts. As soon as possible, please complete and return the enclosed form by fax to advise us of your decision regarding this matter. Please fax the form to (510) 444-1156. 555 12th Street, Suite 1500 I Oakland. California 94607 I tel 510.808.2000 I fax 510.444.1108 I www. meyersnave.com OAKLAND · SAN LEANDRO · SANTA ROSA · SACRAMENTO · SAN FRANCISCO · LOS ANGELES City of Ukiah December 24, 2003 Page 2 We will do our best to minimize any inconvenience these changes may cause you and urge you to contact either of the undersigned with any questions or concerns you might have. Thank you very much for your prompt attention to this matter. ers ipal Rick W.,cC~'rvis Attorner/at Law Attachment c: David J. Rapport, City Attorney JARVIS & FAY, LLP 901 Clay Street Oakland, CA 94607 (510) 238-1400 (510) 23S-! 404 Orax) Name: David Rapport Organization: City of Lrkiah Phone: (707) 462-6846 Fax: (707) 4624235 From-- Gwyncth K. Teninty Assistant to Rick W. Jarvis Date: January 14, 2004 Subject: Engagement Letter No. Ca. Riverwatch v. City of UMah Pages: Comments: Attached is an mgagemem letter prepared for your signature. Please review it, and if you find it to be acceptable, sign it and remm it via facsimile (and mail) to (510) 238-1404. Should you have any que. stions, please call Rick or me at 510-238-1400. Thank you. Assistant to Rick W. Jarvis the desk of... GwyrN~h K. Tenlnly JARVI8 & FAY Oakland, CA 1~7 :oNn~Nl't~u,r~ NO1'~CE TI-E ~NTS ACCO~PAI'CY1NO mis FACSIMILE T~.ANSMISSION ~AJN COt, IFJJ~ht~i~L ~Fo~M,~no~ Ila. O~O~a~ ~o me SeEthe va,aCH IS wo~ reOOUCT J~.::J, AI. LY I~JVII.ECa~D. THE IN?OJJMA'~C~ 15 INTENDED O~Y ~ THE USE OF ]'HE ADOR~$$~E NAh~D/~(;3VE. MOllJ~O'q~ll, IF Y(:~J AJ~E NOT ]'NE YOU ~ ~BY NORF~D IHAT ~Y USE, ~S~O~, CO~G Og DISTJlBUTI~ OF mB T~M~ON IS STg~LY g[~l~D, IF ~ E YOU ~VE N~ EECE~D ~ ~ ~E g~ ~ ~ 510. 2~- 14~ ~ ~N ~ ~I~E. Jarvis & Fay Limited Liability Partnership Land Use and Municipal Litigation Altomeys January 12, 200~, Personal and Confidential David J. Rapport, City Attorney City of Ukiah Rapport & Maraton 405 W Perkins St Uldah, CA 95482 RE: Engagement of Legal Services Dear David: Thank you for retaining Jarvis & Fay, LIP to serve as attorneys for the City of Ukiah. This letter sets forth our agreement concerning the legal services we will provide and our fee arrangements for those services. Please read this entire agreement before signing and returning it to us. 1, Scope of Engagement. We will provide legal services to the City in such matters as we may from time to time jointly agree. A writing confirming our agreement to provide legal services to you on specified matters shall bring such services within the seol~ of the terms set forth in this letter. In addition, we shall represent and advise the City on the following matter: Northern California River Watch v. City of Uldah- We shall represent and advise the City in the threat~ed citizen suit by Northern California River Watch, 'including the pending settlement negotiations and any subsequent litigation fried by River Watch. Our work for the City is limited to the services specified herein or in a later writing confirming our work on additional matters. Fees and Personnel. We shall bill you $225 per hour for partn~of counsel, $ ! 95 per hour for associate% and $95 per hour for paralegalvdlegal assistants. Travel time shall be billed at 50% of these amounts. Hourly rates are subject to reasonable annual .adjustments. 3. Disbursements and Expenses. In addition to hourly fees, we may incur om-of-pocket expenses from outside vendors related to your representation, which we will pass on to you. We do not charge for in-house copy or fax costs or other overhead. 901 Clay Street · Oakland · California * 94607 · Tel (510) 238-141M} · Fax (510) 2,18-1404 .- Nov 22 ;'000 8:~9R1'1 lip LRS~.TE"r 3.~i~30 p.? David J. Rapport, City Attorney January I2, 2004 Page 2 4. Billing and Payment Responsibilities. We will send monthly statements which are due within 30 days of receipt. If you have any questions about an invoice, please feel free to call or email me. 5. Termination of Services. You may terminate our services at any time by written notice. After receiving such notice, we will. cease providing services. We will cooperate with you m the orderly transfer of all related files and records to your new counsel. We may terminate our services at any time with your consent or for good cause. Good cause exists if(a) any statement is not paid within 60 days of its date; (b) you fail to meet any other obligation under this agreement and contilaue m that failure for 15 days after we send written notice to you; (c) you have misrepresented or failed to disclose material facts to us, refused to cooperate with us, refused to follow our advice on a material matter, or otherwise made our representation unreasonablY difficult; or (d) any other circumstance exists in which ethical rules of the legal profession mandate or permit termination, including situations where a conflict of interest arises. If we terminate our services, you agree to execute a substitution of attorneys promptly and otherwise cooperate in effecting that termination. Termination of our services, whether by you or by us, xvill not relieve the obligation to pay for services rendered and costs incurred before our services formally ceased. 6. Insurance. During the term of this engagement, this law fu-m shall take out and maintain general liability and p~operty damage insurance in the amount of $2,000,000; professional errors and omissions insurance, in an amount of $1,000,000 per occurrence; and $3,000,000 aggregate, which insurance may not be canceled or reduced in required limits of liability unless at least ten days advance written notice be given to you. 7. No Guarantee of Outcome. Any comments made by us about' the potential outcome of this matte~r are expressions of opinion only and are not guarantees or promises about any outcome or results. 8. Entire Agreement; Full Understanding; Modifications In Writing. This letter contains our entire agreement about our representation. Any modifications or additions to this letter agreement must be made in writing David .r. R~l:~ort, CiW Attorney January 12, 2004 Page 3 To accept this letter of engagement, please sign below. Enclosed is an additional copy ofthis letter which you should retain for your records. Thank you for allowing us the opportunity to serve as your lawyers. These terms are accepted and agreed to as of the date of this letter. Very truly yours, JARVIS & FAY, LLP Rick W. J David J. Rapport, City Attorney City of Ukiah C:'~Docum=nts and Setti~gs~OwnerhMy Do~utrleglts~,Ct~,sX, Ult:iah~,iv~--twatohXl~.\UMah Re~in=t. WlM ITEM NO: 8a DATE: January 21, 2004 AGENDA SUMMARY REPORT SUBJECT: STATUS REPORT AND DISCUSSION REGARDING THE CONDUCT OF A COMMUNITY DESIGN FORUM AND WORKSHOP SUMMARY: Staff, Councilmember Rodin, and a local building designer, have been discussing the idea of the City sponsoring a community design forum/workshop. It would be extremely beneficial to developers, architects, and others involved with land development and building design, if the Planning Commission organized and conducted such an event. The forum would focus on community design issues, and could include speakers, video presentations, visioning and design exercises, etc. It could also potentially evolve into a series of forums. On January 14, 2004, the Planning Commission discussed the idea and expressed strong enthusiasm. It directed Staff to hone the idea, discuss it with stakeholders such as the Main Street Design Committee and Downtown Design Review Board, and return to discuss an agenda/program, and to select a date. This Agenda Item is intended to introduce the idea to the Council and receive any input or direction. RECOMMENDED ACTION: Receive Status Report, and provide input/direction to Staff. ALTERNATIVE COUNCIL POLICY OPTION: Do not receive the report, and provide direction to Staff. Citizen Advised: N/A Requested by: Charley Stump, Director of Planning and Community Development Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: None Candace Horsley, C~anager UKIAH REDEVELOPMENT AGENCY REGULAR MEETING CiViC CENTER COUNCIL CHAMBERS 300 SEMINARY AVENUE January 21, 2004 8:00 P.M.* 1. ROLL CALL 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The Ukiah Redevelopment Agency welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. w APPEAL PROCESS Persons who are dissatisfied with a decision of the Redevelopment Agency may have the right to a review of that decision by a court. The Agency has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety (90) days the time within which the decision of City Boards and Agencies may be judicially challenged. m APPROVAL OF MINUTES a. Regular Meeting Minutes Of October 15, 2003 b. Regular Meeting Minutes Of November 5, 2003 w NEW BUSINESS a. Presentation Of Semi-Annual Financial And Activities Report From Greater Ukiah Chamber Of Commerce 6. COMMISSIONERS REPORTS 7. EXECUTIVE DIRECTOR REPORTS 8. CLOSED SESSION 9. ADJOURNMENT *Or as soon as the meeting may be held in conjunction with the City Council meeting. UKIAH REDEVELOPMENT AGENCY Regular Meeting of October 15, 2003 The Ukiah Redevelopment Agency met in regular session on October 15, notice for which had been legally noticed and posted, at 10:32 p.m. in the Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was following Commissioners were present: Commissioners Rodin, Baldwin, and Chairman Larson. Staff present: Assistant Finance Director Elton, Executive Director Horsley, City Recording Secretary Ulvila. Smith, Ih, 2. AUDIENCE COMMENTS ON NON-AGENDA No one came forward to address the Agency. 3. APPEAL PROCESS Chairman Larson reviewed the appeal 4. APPROVAL OF MINUTES 4a. Regular Meeting of September 17, 2003 M/S Baldwin/Smith approving meeting minutes of Septet carried by a unanimous voice w he Agency. presented, 5. NEW BUSINESS 5a. Approval of B~ Parking Improvement Stu~ City Manager Horsley stated that the award of contract to WTRANS, Ir parking study et amendm~ Parking Distr total cost of the 9~ ,. of the Downtown the City Council approved ~ta completion of a downtown increase expenditures by $20,000 in the is $40,000 and half is to be funded by M/S parking stu~ Andersen, None. ;I ~nt to the 2003-2004 budget increasing by $20,000 for the completion of a downtown roll call vote: AYES: Commissioners Rodin, and Mayor Larson. NOES: None. ABSTAIN: None. 1 None. 7. None. 8. None. MISSION E)~ ~TOR REPORTS SESSION IRNMENT no further business, the meeting was adjourned at 10:35 p.m. U~ e Ulvila, Recording Secretary Regular City Council Meeting October 15, 2003 Page 1 of 1 UKIAH REDEVELOPMENT AGENCY Special Meeting of November 5, 2003 4b The Ukiah Redevelopment Agency met in special session on November 5 notice for which had been legally noticed and posted, at 1:10 a.m. in the Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was following Commissioners were present: Commissioners Rodin, Baldwin, and Chairman Larson. Staff present: Assistant Executive Director Horsley, City Attorney Rapport, and Recording and th Smith, h, Ulvi 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward to address the Agency. 3. APPEAL PROCESS Chairman Larson reviewed the appeal process. m $40,000 M/S Andersen/Smith Approving expenditures in account 965.561 Depot Pocket Park, carried by Andersen, Smith, Baldwin ABSTAIN: None. NEW BUSINESS Approval of Budget Amendment For De amendment to the ~00.000 by $40,000 for' roll call vote: AYES in NOES: ark In The Amount of increasing ~t of Railroad Rodin, ABSENT: None. 5. COMMISSIONERS None. 6. EXEI None. Adjo 7. CLO~ a. No action OwnE Negotiat N Conference with Real Property Negotiator 180-080-30, 180-110-02, and 180-110-0606 Redevelopment Agency Horsley Price, Terms, and Conditions 8. AD, There bein, further business, the meeting was adjourned at 1:12 a.m. M Ivila, Recording Secretary Regular City Council Meeting November 5, 2003 Page 1 of 1 ITEM NO. : :. 5a DATE: January 21, 2004 UKIAH REDEVELOPMENT AGENCY AGENDA SUMMARY REPORT SUBJECT: PRESENTATION OF SEMI-ANNUAL FINANCIAL AND ACTIVITIES REPORT FROM GREATER UKIAH CHAMBER OF COMMERCE In approving the performance agreement for tourism and promotional services between the Greater Ukiah Chamber of Commerce and the Ukiah Redevelopment Agency, the Agency included a provision for the Chamber to file a detailed financial report every six months beginning January 1,2004. The purpose of this report is to detail the public relations, marketing, and economic development activities conducted by the Chamber on behalf of the Redevelopment Agency over the prior six months. As the Agency is aware, the Chamber is currently in a transition period with the departure of the Executive Director. As there is no additional regular Chamber staff to backfill the Director's position, volunteers and members of the Board of Directors have completed the attached report. Due to the shortage of staff it has been a difficult task to compile the necessary statistics, however, the Chamber Board with the assistance of volunteers has completed and filed the report in a timely manner. The attached report provides statistics describing the number of tourist and relocation packets sent out by the Chamber and related costs. The Chamber also receives a significant number of public inquiries which are noted in the report along with associated labor costs for the period of August 18 through December 31, 2003. In addition to these items the report addresses the costs incurred for Chamber participation in community special events such as Pumpkinfest and Small Town Christmas. This item is being presented for the Agency's information and receipt. Chamber representatives will be at the meeting to present the report to the Agency. RECOMMENDED ACTION: After discussion, receive report from Chamber of Commerce. ALTERNATIVE AGENCY POLICY OPTIONS: 1. Determine report requires revision and remand to staff with direction. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: 1. N/A Greater Ukiah Chamber of Commerce Candace Horsley, Executive Director Larry W. DeKnoblough, Assistant Redevelopment Director Chamber of Commerce Activities Report for the period July1,2003 to January 1, APPROVED' Candace Horsley, Ex~x~tive Director LD/ZlP2 ChamberReport0104.AsrRDA Greater U~.iala Claam~er o~C Commerce 200 South School Street Ukioh, CA c)$482 (707) 462-4705 fox (707) 462-2088 wvvw.ukiohchomber.com info@ukiohchomber.com January 13, 2004 Candace Horsley City Manager, City of Ukiah RE: City Contract Report Dear Candice and City council members, Following is a breakdown of the chambers staffing, promotion, and joint events cost as it relates to our contract. I have generally taken the FBI approach (just the facts ma' am) but thought a few comments may be helpful. The requests for tourist & relocation packets are straight forward. The cost is mostly postage. We did receive a nice compliment on our packet from a recipient the other day. Copy of her note is enclosed. She also sent a check for $15.00. I think that clearly indicates we are producing an excellent product for a great price. Requests for packets July 70 August 114 September 10 October 36 November 15 December 10 6'months total 255 at our cost of 5.00 = $1275.00 '. The inquiries were charted by each location in the office. Frankly, I think they are 10% to 15% low for all categories. The reason is that when it gets busy you forget to mark each contact down as it happens, then when things slow down you try to remember just how many people and calls you got. I think it does probably represent a reasonable proportion statement. Inquiries August 18th- December 31st 2003 Telephone Walk ins Totals Averages/week Tourist/Visitor 187 181 368 20.44 Relocation 72 41 113 6.25 City 109 50 159 8.83 Conf. Center 98 133 231 12.83 Subtotals 466 405 871 48.35 Chamber 482 144 626 34.77 Pumkinfest 83 42 125 15.62 (8 weeks) Other 132 47 179 9.94 Grand Totals 1163 638 1801 108.68 Labor cost was extrapolated by diagramming the '"oasic week" coverage for the moming, lunch and the afternoon shits. The costs were assigned based on actual employees and their status during the six month period. Our volunteers and an internship saved a considerable sum for the city. July through December estimated labor costs to staff the front counter. $12,411.70 Going rate to have temporary staffdo the job @ $12.00/hr. W/o benefits $14,400.00 The special events labor costs; Particularly Pumkinfest, takes a huge amount of office labor to organize. We haven't in the past charged that labor against the revenues- there would be little left to share. Although these events are not specifically required by the contract they do represent a significant outlay from the chamber for the promotion of the city and therefore are included here. Special Events Labor Costs; Pumkinfest non-reimbursed labor $25OO.OO Small Town Christmas & Holiday Trolley Non-traditional events- Toy Run -labor- Total labor for events $1700.00 300.00 $45O0.00 I assigned no amount to the volunteer laborulT"S PRICELESS! And more to the point it is a finite resource for us to draw on. Volunteer's hours both events 30 Total labor costs for 6 months City Contract; staff, promotion & joint events; $18,186.70 I plan to attend the redevelopment meeting on the 21 st but feel free to call me with any questions you may have. 272-4134 Sincerely, ~ Bruce D. Fdster Chairman of the Board