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HomeMy WebLinkAbout2002-11-20 Packet CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 November 20, 2002 6:30 p.m. RESUME 1. ROLL CALL - Absent: Councilmembers Smith and Libby 2. PLEDGE OF ALLEGIANCE 3. PRESENTATION Harold Maxwell a. Presentation of Certificate of Appreciation by the American Legion, Post 76 M/RC(3-0) 1 APPROVAL OF MINUTES a. Regular Meeting of November 6, 2002 Mayor Read 5. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. Mayor Read 6. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. M/RC (3-0) Ap_Droving Consent Calendar Items a throuqh f. a. Approval of Disbursements for Month of October 2002 b. Rejection of Claim For Damages Received From Tammy Hinojosa and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund c. Award of Bid to Lasher Auto Center for One New 2003 Dodge Caravan in the Amount of $19,689.45 d. Adoption of Resolution Removing On-Street Parking and Establishing Bus Loading Zones Along Orchard Avenue e. Award of Bid to HLR Roofing of Ukiah in the Amount of $12,400 to Replace Roof at Administration Building at the Ukiah Reqional Airport f. Award of Contract to Real Estate Associates for HOME Grant Program Administration Services and Authorization of City Manager to Execute Agreement Mayor Read 7. AUDIENCE COMMENTS ON NON-AGENDA ITEM~ The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. A man voiced his o_pinion that the Chamber of Commerce endorsement of candidates was inappropriate and the City should cease fundinc~ to the Chamber of Commerce. 8. PUBLIC HEARING (7:00 P.M.) a. Introduction of Ordinance Prezoning Two Parcels of City-Owned Property Adjacent to the City Limits M/RC (3-0) Adopting Negative Declaration for City of Ukiah Prezoning & Annexation No. 1 M/RC (3-0) Introducing Ordinance 9. UNFINISHED BUSINESS Rec. Report a. Presentation of Palace Hotel Seismic Analysis Study Rec. Report b. Status Report Regarding the Sign Ordinance Revision Project c. Consideration and Possible Adoption of Code of Ethics Policy Briefly discussed and recommended it be forwarded to the newly elected City Council for consideration 10. NEW BUSINESS a. Approve the City of Ukiah Energy Conservation Program and Authorize the City Manager to Sign Contract with North Coast Energy Services M/RC (3-0) approving the Energy Conservation Program Guidelines and Authorizing the City Manager to sign the contract for services with North' Coast Energy Services b. Authorize the City Manager to Enter Into An Agreement with Layne Christensen Company in an Amount Not to Exceed $644,900to Increase Water Production From the City's Ranney Collector and Approval of Budget Amendment M/RC (3-0) authorizing the City_ Manager to enter into an Agreement with Layne Christensen Company in an amount not to exceed $644,900 to increase water production from the City's Ranney Collector and to Approve Amendment to the 2002/03 Budget increasing expenditures in Account 840.3850.800.000 by $644,900 c. Discussion and Possible Action Regarding Masonite Water Right Purchase No action taken 11. COUNCIL REPORTS 12. CITY MANAGER/CITY CLERK REPORTS 13. CLOSED SESSION a. Conference with Le_qal Counsel, Anticipated Litigation, Initiation of Litigation Pursuant to G.C. §54956.9 (c) - 1 Case No action taken 9:30 p.m. 14. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. AGENDA ITEM NO: 3a MEETING DATE: November 20, 2002 SUMMARY REPORT SUB3ECT: PRESENTATZON OF CERTZFZCATE OF APPRECZATZON BY THE AMERZCAN LEGZON~ POST 76 In recognition of the City Council and staff's participation in the September 11th memorial event, Harold Maxwell, Commander of American Legion Post 76, would like to present the Council with a certificate of appreciation. Commander Maxwell will be in attendance at the meeting to make the presentation. RECOMMENDED ACTION: Receive presentation and certificate of appreciation. ALTERNAT]:VE COUNCI'L POLZCY OPTTONS: N/A Citizens Advised: N/A Requested by: Harold Maxwell, Commander of American Legion Post 76 Prepared by: v/"Shannon Riley, Executive Assistant Coordinated with: N/A Attachments: None Approved' Candace Horsley, C~ ~anager 4:CAN/ARS.AmedcanLegJon. ! 12002 CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 November 20, 2002 6:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PRESENTATION a. Presentation of Certificate of Appreciation by the American Legion, Post 76 4. APPROVAL OF MINUTES a. Regular Meeting of November 6, 2002 w w 1 am RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Approval of Disbursements for Month of October 2002 b. Rejection of Claim For Damages Received From Tammy Hinojosa and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund c. Award of Bid to Lasher Auto Center for One New 2003 Dodge Caravan in the Amount of $19,689.45 Adoption of Resolution Removing On-Street Parking and Establishing Bus Loading Zones Along Orchard Avenue Award of Bid to HLR Roofing of Ukiah in the Amount of $12,400 to Replace Roof at Administration Building at the Ukiah Regional Airport Award of Contract to Real Estate Associates for HOME Grant Program Administration Services and Authorization of City Manager to Execute Agreement d, e. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. PUBLIC HEARING (7:00 P.M.) a. Introduction of Ordinance Prezoning Two Parcels of City-Owned Property Adjacent to the City Limits 9. UNFINISHED BUSINESS a. Presentation of Palace Hotel Seismic Analysis Study b. Status Report Regarding the Sign Ordinance Revision Project c. Consideration and Possible Adoption of Code of Ethics Policy 10. NEW BUSINESS a. Approve the City of Ukiah Energy Conservation Program and Authorize the City Manager to Sign Contract with North Coast Energy Services b. Authorize the City Manager to Enter Into An Agreement with Layne Christensen Company in an Amount Not to Exceed $644,900to Increase Water Production From the City's Ranney Collector and Approval of Budget Amendment c. Discussion and Possible Action Regarding Masonite Water Right Purchase 11. COUNCIL REPORTS 12. CITY MANAGER/CITY CLERK REPORTS 13. CLOSED SESSION a. Conference with Legal Counsel, Anticipated Litigation, Initiation of Litigation Pursuant to G.C. §54956.9 (c) - 1 Case 14. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. AGENDA ITEM NO: MEETING DATE: 3a November 20, 2002 SUMMARY REPORT SUB.1ECT: PRESENTATZON OF CERT~'FZCATE OF APPRECZATZON BY THE AMERI'CAN LEGI'ON~ POST 76 In recognition of the City Council and staff's participation in the September 11th memorial event, Harold Maxwell, Commander of American Legion Post 76, would like to present the Council with a certificate of appreciation. Commander Maxwell will be in attendance at the meeting to make the presentation. RECOMMENDED ACTION: Receive presentation and certificate of appreciation. ALTERNATTVE COUNCTL POLI~CY OPTTONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Harold Maxwell, Commander of American Legion Post 76 Shannon Riley, Executive Assistant N/A None Approved: Candace Horsley, C~'y Manager 4:CAN/ARS.AmedcanLegion. 112002 MINUTES OF THE UKIAH CITY COUNCIL REGULAR MEETING WEDNESDAY, NOVEMBER 6, 2002 The Ukiah City Council met at a Regular Meeting on November 6, 2002, t which had been legally noticed and posted, at 6:34 p.m. in the Civic Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken Councilmembers were present: Larson, Smith, Baldwin, and Councilmember Libby. Staff present: Public Utilities Chief Cohn, Community Service Director DeKnoblough, Assistant City Manager Fierro, Risk Manager/Budget Lohse, City Attorney Rapport, Deputy Public Works Director Steele, Planning Director Stump, Fire Marshal 2. PLEDGE OF ALLEGIANCE Mayor Ashiku led the Pledge of Allegiance. Ilowing ~ent: re Clerk Ulvila. 3. PRESENTATION 3a. Presentation by Sonoma County Water Watershed Association Tim Anderson, Government (Agency) discussed the Rus~ agencies would form an watershed. The Agency sees for water related projects are requir, or broad regional support for grant p such as the Pha~i~i~,,~=~PDES permits, muD~i~iiiiii~i!iii"~- "'"'""' r quality in experienci~iiii~~ry stri"~ii~gulatory River Water Agency various cities and the Russian River encies that grant funding ialition of multiple agencies requirements are increasing, discharge elimination system rive[., and the California Toxics Rule are and are becoming more difficult to The )n would be to provide a means for cities and agencies address the regulatory requirements for the benefit of the The Agency thinks the association could also speak for the ~ce in setting regulatory policy as well as representing funding ~ssian River Watershed. The association could also help 'the watershed protection and restoration. They are:~"ii~'!~ntly" '~ g on the assumption that the cost of membership to the association,~'~:iii~ially, would be $5,000. The Board of Directors would develop the work plan and t~ii?association. They foresee the next step would be to finalize the Memorand~?of Understanding (MOU) and to work out details of what should be ':'~ii"ii~iiiiii~,~luded .::~ii~e MOU. After that has been reviewed by counsel, it would be going to ~'~ii '~encies in the watershed and asking that they consider approving the MOU a:~i~:'~ing members of the association. Regular City Council Meeting November 6, 2002 Page 1 of 9 There was discussion concerning the recommendation that if an executive board was elected by the board to manage affairs, it would be geographically represented of the watershed and that the board would consist of one city, one county, and one larg~?~i~ater or sewer entity. .~,~:~?,iiiiiiii i':iii?,i i ii::i~,;:~.~::~::~ Mayor Ashiku announced that there is an error in the agenda order..::~:,~,,~!~"'?9f und~?~ii New Business, "Adoption of the Resolution Approving the 2002 M.:~ :~,: County Regional Bikeway Plan", was noticed as a Public Hearing and shou!~ii~"~incl~ii,~?,:~under "Public Hearings." The item will be heard as item 8b under the Pubi~!~earing P'~i~n. of the agenda. 4a. Regular Meeting of October 16, 2002 ~,i,,:~::~.~..~.::~!ii"ii~i : ~-~?~?~ M/S Baldwin/Smith approving the Regular Meetin~i~Utes of:~:~'~0~Ctober 16, 2002, presented, carried by the following roll call vo~~YES:~?~uncilmembers Larso~:~~?~'~:~::~ .... Smith, Baldwin, and Mayor Ashiku. NOES?~?~:::'.~ AB ~' None. ABSENT' 5. RIGHT TO APPEAL Mayor Ashiku read the appeal process. 6. CONSENT CALENDAR M/S Smith/Larson approvin a. Approved Records Records; b. Approved Budget Amendmer Plant Improvement Project, Fh c. Submi' M. the Co sent ndar as follows: 9 City ~ to Dispose of the Water Treatment , for Required FEMA "Authorization of the City al Consulting Services Engineers and Consultants Construction Documents for the City of Improvement Project"; d. Ado )proving Amendment to Resolution Approving Ap CDBG Planning ......... ........ and ~ssistance Grant on Behalf of Plowshares; ;~.'::/.i::i iiiiiiiii?~i!iiii~!ii~iiiiii~iiiiii~iected ~[:.~ages Received From Robert Jackson and Referred to ~;?~::::~' ........ '"::~ ~Powers i~':'Redwood Empire Municipal Insurance Fund; f. A ed Cor ~6n Contract to AFM Environmental Inc. in the Amount of $11'~:'~i~ for £ ~'~:2 Asbestos Work at 410 Waugh Lane, Ukiah, Specification 02- '~?~!!iii!!?~ii~;~,, g. Appr~d Budget Amendment for Cable Franchise Renewal Negotiations in the .... "~i~i~i~~i!~i;ied by the following roll call vote: AYES: Councilmembers Larson, Smith, ~!?and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: C Imember Libby. Regular City Council Meeting November 6, 2002 Page 2 of 9 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward to address Council. . An Urban Water Management Plan for the City of Ukiah Sachiko Itagaki, Civil Environmental Engineer with Kenned~ provided a visual presentation to Council concerning the Urban Plan (UWMP). She advised that Kennedy/Jenks Consultants discussed why the City needs a Plan, what is actually in the Plan future of Urban Water Management planning mean for U NEW BUSINESS Presentation by Kennedy/Jenks Consultants Relative to Develo Water Management Planning Act (Act) and its goals an goals. The UWMP is required for eligibility for Depar and grants for water infrastructure rehabilitatio management, drought assistance, and im Measures (DMM). The DMM may be reviewe, Board (SWRCB) in their issuance and ¢ of State ;nt what he dis d the storage/recharg e/i ~i.~.i.::.':::. Demand Manageme~(~;'''~''' ,r Resources Control loans/grants. Ukiah has a Water Shortage Emergency Plan adopted rationing. She described the 14 Water Demand Mina Ukiah is doing now. She continue the future of the UWMP. The There are more water quali Management Planning. issued by DWR's state board. with a discussion of the lan has been beginning to .for all with 3 stages of water res and what led water and for review. into Urban Water funds, not just those Discussion followed between Management study produi water was briefly i study were permits also )ncerning the Urban Water partment of Health Services ussed and it was noted that some of the UWMP. Pre 1949 water rights and 8. HEA 8a. Intn g Two Parcels of City-Owned Property Ad City Limits ?~~,~.ing Direc rump advised that due to an error in the public noticing iiiiii!ii~i~~s, this ~iii~,~ ~! i~ready for the City Council's consideration at this time. It is a d that it ~il~ .... agendized for a public hearing and action at the City Council" ember 2! i~:~2 regularly scheduled meeting. ConsensuSes, Council was to continue the project for appropriate noticing. '~"i!i',iiiiii!ii!~. A~0n of the Resolution Approving the 2002 Mendocino County :'~::i!!iii!iiii~i;i~ ..... .~0nal Bikeway Plan D ~"~ublic Works Director Seanor advised that this Plan was prepared by M~bcino Council of Governments (MCOG) Technical Advisory Committee and he is th~:City's representative on that Committee. All the representatives from the various Regular City Council Meeting November 6, 2002 Page 3 of 9 incorporated cities in Mendocino County compiled lists of bikeway projects. Some jurisdictions have their own bikeway plan as is the case with Ukiah. The plan before Council has been adopted by MCOG. He provided descriptions of the three cia: of bikeways, the Ukiah projects that fit into each class, and the location of th~ Staff recommends Council adopt a Resolution to adopt the 2002 Mend(: Regional Bikeway Plan. With adoption of this Plan and the City's Bicycl( the City would be eligible to apply for Bicycle Transportation Account funding for additional projects. in place,:~ ~~ secure Public Hearing Opened: 7:16 p.m. Ana Araiza, Ukiah, questioned staff regarding the Empire Drive and parking that may need to be elimin; bikeway on the narrow street. Director Seanor advised that the location of t and that this is only a recommended project. Empire Drive and in order to allow for two travel lane= need to be restricted on one side of the street. bikeway accommodate the determined yet of the width of bike lanes, parking would Buni Kobbe, Ukiah, commended City for its work on bike' Public Hearing Closed: 7:1 M/S Larson/Smith adopting County Regional Bikeway Plan, Councilmembers Larson, Smith, None. ABSENT: ilmember Libb ion No, Mayor :u. the 2002 Mendocino roll call vote: AYES: NOES: None. ABSTAIN' 9. NI 9b. to Count iah in th~ Pi water curtailment ilment im .nd receive Procedures Established by the City nt of a Water e Emergenc,/ ~d that the City has an emergency curtailment that the City must take to implement the and actions required by citizens of Ukiah for each stage of ;d. He noted that this summer staff requested conservation from ;r Horsl an incentive program that was approved by a cil sevE years ago. If someone has a water leak and they repair it ~th of receiving their water bill, the City will split the cost of any excess what their water usage was for the same month in the previous year. It immediate repairs on water leaks since that policy was put into effect. explained that staff is constantly encouraging conservation through web site and brochures placed in the lobby at City Hall. Regular City Council Meeting November 6, 2002 Page 4 of 9 Discussion followed with regard to the leak detection program and how it works. It was noted that the City's meter readers are also good at detecting water leaks since they are aware of what normal usage is and can detect a high reading on the meters. :~::~::~,~Q::ther forms of detecting leaks were discussed. Councilmember Baldwin expressed concern and inquired that last ye~ili!i~infall not far from normal and why is the lake so dry this year? .... ~,~:~:,!ililili;~ii ii?~!i!iiiliii!iiii~??~i:,i:~ Director Barnes explained that there are many reasons for why L~Mendoci'~!!~i ~ ~ry this year other than typical rainfall. Water releases and how the':'~::' r release§iiii'~ii~e used downstream all have an effect on the lake level. City Manager Horsley explained that another reason ~i~ cu~t dryness of the lake is due to the Lake Pillsbury being allowed to cut bac~ii~!il~::hat level"and Lake Mendocino~;~ was three times higher as far as the release ...... ~.~.~.~.~.~.~.....?~::~:= .... Councilmember Baldwin inquired as to the so we would know what the status of our groundwl management plan water. Sachiko Itagaki advised that she would be hesitant project. She described what is co~ It is important to understand h handle on the amount of voluntary program in the agency that has that authority. dolla[~ii~amount to the lement plan. having a good management is a by a regional City Manager presentation to hydrological really there Horsley Whalen recently made a entire valley needs to do a how it reacts with wells, and what is District has talked about that and to produce the study. . 9c. Pres Possible Action Regarding Eel River Diw ect ,,~:.,,,~.~. Manager advised that the presentation is regarding the diversion of Eel er dunng !!pt~iii~( nths and a possible storage of water. Th~s matter was brou~i~ore the ~ii~ii~i~u~ arvi., ors, however, they pulled the item because it said that the~:~:~,Jd be the,,~'::?agency and they were unsure if they wanted to do that. The Board is ~cussi~ili~e matter and has not provided their approval or support. Don Buta, "~cutive:'~ Director of the Redwood Valley Water District (Water District), ~iiiiii~ii~iiiiii~,,~::,~:,advised th~iii~'°me time ago, Redwood Valley was in a situation where their surplus ~i~i~i~ter a~ent could be in jeopardy with the Russian River Flood Control and ::~,'.~i tig~i~trict. About eight years ago, former Supervisor John Pinches presented the i~iii~i!~king high winter flow water from the Eel River and piping it to a reservoir site. A,~ ious Redwood Valley Water District Board (Water Board) decided to make an application for a permit and nothing has been done with the permit since that time. Regular City Council Meeting November 6, 2002 Page 5 of 9 Earlier this year, the Water Board decided to hire Ross Mayfield and Associates to develop the project. It was determined that no action regarding the application had ever been taken and the permit was still available to them ~';,i~??~,,~ .... Ross Mayfield, consultant for the Redwood Valley Water District, drew att~~="~t~"i~i~?,i~=, transport of water from Mendocino County to San Diego and noted the,,,~ii~'rtance keeping Mendocino County water here. He briefly discussed a pr ~e~asibility Dallas Miller displayed graphs and photos of the winter flows °:~i~:i~'~:i~:~::,::Eel Riv~:~'! ~ discussed the removal of water from the Eel during wet and :~,,,~::years.':~"::"':~'~,jr applicati~i requests to be allowed to remove 56,000 acre-feet of ~iii~¢h ye~'~?'¥rom the Ee:i~":~":'ii?~i George Rau, Civil Engineer in Ukiah, noted tha~ii~i~iionall~i!~i~Mendocino County ha~ not planned for its water needs. Some of th~. influen~iiiia:re that the county of origin source of water is becoming very im~'a~d na~'::::~'~t Lake Pillsbury is located in Lake County, not Mendocino County. He ~ ~,i~ii~'~t there is a study to raise the level of Lake Mendocino and it wouldn t be over~B~ed by this project. He discussed the concept of pumping water along the railr°~i~scks an.,..,~i~environmental factors to consider. The Eel is a wild and scenic riv~iiiii~ .... ~awal of water from the river can't be by iods. They propose:~"~::'~i~¢~::"~tream pumping station with a horizontal that the colle iii!~'°uld be taken from the bottom of the river not be "'~ected. He discussed various reservoirs in the area. '::'~::~::" .... Mr. Mayfield discussed the Eel designation. ThE contacted and provided ~n these orgl ons, have Agency and the of the rights :::::i~iii?iCations and its scenic river agenci:es and Indian tribes, researched anizations in existing water agencies to on Sonoma County's Water ~n system. Di~ ~ater rights application for 56,000 acre feet, formation .ction of a lead agency for the project, creating an advisory promotion of a coalition to support water interests in Mendocino and allocated for the feasibility study. It was noted there would be a large to accommodate water storage. Mr. B, th are asking for a resolution of support from the City Council for the of ;ino to act as lead agency for the feasibility study. He felt that the project uld benefit all cities in the County with regard to more water being :':':'~:"ii!i!!iiiii!ii!i~,::was th~ii~nsensus of Council present that the City Manager draft a resolution of ::::~::~::~i ~i~i'?~he project and agendized the matter for the December 4, 2002 City Council ~ ? ....... Consensus of Council was that the newly elected City Council members sh ~' take the mater under consideration. ~i~i::i[:. ~ii Regular City Council Meeting November 6, 2002 Page 6 of 9 Recessed: 8:35 p.m. Reconvened' 8:45 p.m. 8:45 p.m.- Councilmember Smith recused himself from the meeting possible conflict of interest on the next agenda item. 9. NEW BUSINESS .... ,:~,,~,i',~,i i ii?'~?~'i;~,i~, 9d. Adoption of Resolution Authorizing 2002-03 Grant FundiB~i~':C~:'~.nitv Based, Non-Profit Organizations Risk Manager/Budget Officer Harris explained that a total of $'1i~'i~i~3"~®~':'- in reqi~,~. were received from 26 entities for the $30,000 available for ~Di~g002-0'§i!ii~nt fundin~:~;'~i~iii community based, non-profit organizations. The Counc Staff '~mmiEee and reviewed each application in detail and is recom~,~g f~g of $20,050 rather than the entire $30,000. The commi~ee stated t~~'e remainder of the funds carried over to ne~ year's allotment or Counci!:;~;~::~ consider utilizing those fund~ (approximately $9,000) for a major project that~~ have a~:'~:~i~nificant impact on the community at large. ~::~:'~::~:'~::::::~:'::~:~::::~: Discussion followed with regard to the funding of lan community and whether Council should carry the next funding cycle for future that would benefit the the Is over to the M/S Larson/Baldwin ado funding for community budgeted allocation be carried consensus of Council present. lrofit :o the ,. 2003-13 au' and 2002-03 grant a remainder of the carried by unanimous 9:48 p.m.- Smith to mee~:lhg. . of Lan, ~um · funding the Grace HL ',40 of the ~d to pla disbun at $220 the $96,00, C( of per and Funding for the Grace Hudson and ~rk h advised that staff is not asking for any rather approval for landscape improvements at useum parking lot and Orchard Park. Staff is recommending currently budgeted for playground equipment replacement be of the landscape improvements. Additional funds for available in the special project reserve fund and the allocations from the 2002 Park Bond Act, which is estimated approving the landscape improvements and funding of $29,240 of rrently budgeted for playground equipment replacement be reallocated to of the landscape improvements for the Grace Hudson Museum parking Park, carried by the following roll call vote: AYES: Councilmembers ~mith, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: !ilmember Libby. Regular City Council Meeting November 6, 2002 Page 7 of 9 9. NEW BUSINESS 9g. Report and Possible Action Regarding Martin Luther King,Jr. Day Sponsorship City Manager Horsley advised that she has been informed by Lecretia Pe, the Martin Luther King, Jr. Day Committee does not have a non-profit statu! they feel there is a great deal of sponsorship and support in the com~ :~'::"that would not have a problem funding their event. This year they are n~!i ing any money from the City, only that they be allowed to u,s,e the facilities, .~i~'~he ~~r fee waived, and that the City provide a letter of support Moving Beyon~i~lerance"? M/S Smith/Baldwin supporting items 1 through 5 of the re~t from i~artin King, Jr'DayC°mmittee, carriedbyunanim°usc°nsent°f'::~ ~ilprese~¥!~::'~? ........ :,~:~,~ii?:,,~?:i~,~i,, 9h. Approval of Revisions to Civic Center ~,,,~,i~iiiiii~i~ii?:?~?,~:::~ Councilmember Larson inquired as to how e City: Id need to store the City Manager Horsley explained that the City legally months. She noted that once a year the Police De Anything that they can't sell is dis ed. There was a brief where the bicycles could Station was more practical. them for about eight a ::,,~icycle auction. of oth~ i~'~ity owned property stor~' closer to the Police M/S Ashiku/Smith approving roll call vote: Councilm~ ::~ii: :iii:.~ :~i:. ~ ::iii~:~ ~ :~i:::~i:~ 10. REPO Man; exchange cosponsored ,BSTAIN' N( ition, carried by the following and Mayor Ashiku. NOES: , ABSENT: Councilmember Libby. ~::~ reported att( a recent meeting of the Solid Waste ~m would collect mercury thermometers and thermometers. The program is Health Department and some outreach to dental labs. :~,:,,~;!,,i¢ili~ii'i!~iii%?~,~,~~~ember ,rted that NCPA recently concluded the hydroelectric proje~ suc~ ~ey issued a memo discussing how the interest rates were moving '~iiii'~i~?,~rapid,d fluctuate so that savings could potentially be $100,000- $200,000 i:~'~ii~;;',i~ime s minutes. By the time they got it all put into place it saved the project part'~ants an additional $120,000 over what was originally projected. The savings for :~i~iah was originally projected of $111,861 with an additional $120,000, i~i~,,,: bring Ukia~?Savings to $114,309. He reported that a mayors energy meeting is ii:: hedule~i~'?November 17-19 in Santa Clara ~~~hiku encouraged Council's NCPA representative to aAend that meeting. Regular City Council Meeting November 6, 2002 Page 8 of 9 Councilmember Smith explained that he most likely would attend the opening reception on November 17 but the next day he leaves on vacation. The mayors' meeting is being hosted by NCPA. He advised that the Strategic Planning Work,Q@ is scheduled for January 21-23, 2003 at the Radisson Hotel in Sacramento. H:,~iii . that the video he requested concerning a historical perspective of the very interesting and available to other Councilmembers. The video deals ~arily wit~ the Russian River located to the south of Ukiah. The Main Street.,::,~:;iii ii~.,ill meet tomorrow. He advised that he would not be able to attend the: ~mb~::~iii~: City Council meeting because he will be on vacation. ::~'.iii~ ii i .... 11, CITY MANAGER/CITY CLERK REPORTS ..... ::':' City Manager Horsley advised that Staff is planning a 4th to say goodbye to the Mayor and welcoming new It is tentatively set for 5:30 - 6:15 p.m. She prepar, Masonite water rights and its potential affects on ~rs and new Mayor. to Council regarding City Clerk Ulvila advised that the recent She spoke to the Mendocino County Elections De they hoped to have the election certified within 28 absentee and provisional ballots that need to be counted completed by November 15th 9:06 p.m · Adjourned to 12. b. CLOSED SESSION Conference with Labor Ne Employee Negotiations: Fire Labor Manager · "~i~:'iii'iiiiii?~iii~-''--- '~': 7 ~bor Ne¢lotlat~iG..~§5495 .6 M,, is~ellane~~it ,e Horsle~y Manager was very close. and was advised that 'here are also about 150 anti~!gate that to be 13. There being business, the City Council meeting was adjourned at 9:40 p.m. Marie Cie b~¢!iiliii!i!i? .... Regular City Council Meeting November 6, 2002 Page 9 of 9 ITEM NO.: 6a DATE: November 20, 2002 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF OCTOBER 2002 Payments made during the month of October 2002, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 42758-42957, 43040-43129, 43134-43228 Accounts Payable Manual check numbers: none Payroll check numbers: 42668-42757, 42958-43039 Payroll Manual check numbers: 43130-43133 Void check numbers: none This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of October 2002. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with:Gordon Elton, Director of Finance and Candace Horsley, City Manager Attachments: Report of Disbursements APPROVED' ~ Candace Horsley, City anager KRS:W ORD/AGENDAAOCT02 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF OCTOBER 2002 Demand Payments approved: Check No. 42758-42842, 42843-42957, 43040-43129, 43134-43228 FUNDS: 100 General Fund $130,045.18 131 Equipment Reserve Fund 140 Park Development 142 National Science Foundation 143 N.E.H.1. Museum Grant 150 Civic Center Fund $969,096.73 200 Asset Seizure Fund 201 Asset Seizure (Drug/Alcohol) $1,603.39 204 Federal Asset Seizure Grants 205 Sup Law Enforce Srv. Fd (SLESF) 206 Community Oriented Policing 207 Local Law Enforce. BIk Grant $1,666.66 220 Parking Dist. #10per & Maint $519.83 230 Parking Dist. #1 Revenue Fund 250 Special Revenue Fund $5,180.47 260 Downtown Business Improvement $427.07 270 Signalization Fund 303 2105 Gas Tax Fund $570.00 330 Revenue Sharing Fund $4,600.00 332 Federal Emerg. Shelter Grant $3,591.91 333 Comm. Development Block Grant $5,304.52 334 EDBG 94-333 Revolving Loan $6,281.60 335 Community Dev. Comm. Fund 341 S.T.P. 342 Trans-Traffic Congest Relief 345 Off-System Roads Fund 410 Conference Center Fund $7,121.91 550 Lake Mendocino Bond 575 Garage $2,053.51 600 Airport 612 City/District Sewer 652 REDIP Sewer Enterprise Fund 660 Sanitary Disposal Site Fund 664 Disposal Closure Reserve 665 Refuse/Debris Control 670 U.S.W. Bill & Collect 675 Contracted Dispatch Services 678 Public Safety Dispatch 679 MESA (Mendo Emerg Srv Auth) 695 Golf 696 Warehouse/Stores 697 Billing Enterprise Fund 698 Fixed Asset Fund 699 Special Projects Reserve 800 Electric 805 Street Lighting Fund 806 Public Benefits Charges 820 Water 840 Special Water Fund (Cap Imp) 900 Special Deposit Trust 910 Worker's Comp. Fund 920 Liability Fund 940 Payroll Posting Fund 950 General Service (Accts Recv) 960 Community Redev. Agency 962 Redevelopment Housing Fund 965 Redevelopment Cap Imprv. Fund 966 Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 42668-42757 DIRECT DEPOSIT NUMBERS 14627-14758 PAYROLL PERIOD 9/15102-9/28102 PAYROLL CHECK NUMBERS 42958-43039, 43130-43133 DIRECT DEPOSIT NUMBERS 14759-14893 PAYROLL PERIOD 9/29/02-10/12/02 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS $34,802.44 $50,403.06 $1,424.63 $1,678.00 $18,425.85 $1,658.83 $21,858.23 $735.81 $7,354.88 $255,191.90 $3,964.20 $642,009.15 $12,240.29 $3,202.29 $87,261.99 $10,302.54 $10,544.30 $61,264.97 __ $146,521.74 __ $1,278.82 $10,339.52 __ $14,824.19 $2,539,142.15 $70,446.01 $136,937.55 $313,506.72 $3,060,032.43 VOID CHECK NUMBERS: none CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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QCQ 0000 OOO0 88° ['~ ~ O~ ~ ~ OOOOOOOOOO OOOOOOOOOO O O OOOO O OOOO 0000 0 r~ o88o ZZZZZ OOOOM H H 0 ooS o 88o O OOO OOOO O ~ ~O~ Z 0 ~ H~ ~Z ~Z~ ~H~ ~~O ~~o OOO OO OO OOOOOOOOOO OOOOOOOOOO o88oo-~oo~ O O~ HHHHHHHHHH 8 SS°° oo O OOOO O OOOO O O .... 8 8°°8 o~ H~ Z ~ H~HH O~O 0 ~MO s o Z H Z~ :> oo~ ~ H~ ~OOOO ~, mo m>>>> m~m Hm {HHHH ~0000000000 ~ ~OOOO ~~~~ }( }HHHH H ~ -52- rj . > ZZ O0 ZZ ~- co o,~ o,1 o o o o .~ cq c~ c~ o o o ~ 0'3 Ln Ln O O O O 6',1 6'4 O O O O 6~ O,1 C~ 0'4 O O oo OOOOO ggg~go ~~0 Z o o o o r~ r~ H H D D O O O ~0 0 0 ~0 Z Z ~ H H ~ (m (J ZZ Z Z Z Z ~000~0 ~000~ ~~ 0 Z 0 D~ H > H ~~Z O~HH ~OO~ ~ H mm > o~ ~ ~ mod O0 ~ ~ '' Z~ ~ ~ O0 ~ o ~ ~ ~oo 0 ~ ~ ~ Z ~00~0 HHH H H~ © -53- Z Z 0 > -54- 0 ~ 0 · o c~ Z 0 Z OZ Z · > , Z Z 0 Z Z I I Z Z -55- ~ ~ oo o o oo ~ · OOoo ~8 · · r.D ~ H E~ (D r.,-Q ~0 ~g~ o°go° ooo goO° t.D t~ r-~ Lt3 LD ~'' gg oo ~ ~0~ 00~ Z~ 0~ 0~ 0~ ~0 ~0 -56- 0 > -57- ITEM NO. 65 DATE: NOVEMBER 20, 2002 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIM FOR DAMAGES RECEIVED TAMMY HINOJOSA AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Tammy Hinojosa was received by the City of Ukiah on October 23, 2002 and alleges damages related to traffic incident on North Pine Street near Arlington on September 4, 2002. Pursuant to City policy, it is recommended the City Council reject the claim as stated and refer it to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION' Reject Claim For Damages Received From Tammy Hinojosa And Refer It To The Joint Powers Authority, Redwood Empire Municipal Insurance Fund. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Yes Requested by: Prepared by: Coordinated with' Attachments: Claimant Michael F. Harris, Risk Manager/Budget Officer ~-'~-~,.~ Candace Horsley, City Manager 1. Claim of Tammy Hinojosa, pages 1-2. AP P ROVE D.~J~-~t..~~~ Candace Horsley, City ~anager mfh:asrcc02 1106CLAIM NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIF This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, ~ ~ State of California, by the claimant or by a person acting on his/her behalf. · b - RETURN COMPLETED FORM TO: CITY OF UKIAH ~ ! 0CT 2 3 2002 Attn: City Clerk 300 Seminary Avenue CITY OF UKIAH Ukiah, California 95482 CITY CLERK'S DEPARTMENT . 2. . CLAIMANT'S NAME: CLAIMANT'S ADDRESS: Number/Street and/or Past Office Box City State ~ ~- ~. ~ . - ~L3 7 t (Z_LT9 Home Phone Number Zip Code Work Phone Number PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT ('rf different from above): Name P.~. 6~ ^ z ~ ~ ? ~ 7' ~(Z~9,,.¥ ~ ]-- Number/Street and/or Post Office Bqx Telephone City [ i State Zip Code 4. DATE OF THE ACCIDENT OR OCCURRENCE: Ocl-O ~-/'- ,,~ 0 o 2_ . o PLACEOFACCIDENTOROCCURRENCE: , ~ ~,~< SI=. r~_.~''~ ~1'~ b,~ b~. ~~k~C~ GENE~L DESC~PTION OF THE ACCIDENT OR OCCURRENCE (A~ch add~onal page(s), ff mo~ 7. NAME(S), ff known, OF ANY PUBUC EMPLOYEE(S) ALLEGEDLY CA USING THE INJURY OR LOSS: . WITNESS(ES), ff known (optional): Name b. Address Telephone Se DOCTOR(S)/HOSPITAL(S), ff any, WHERE CLAIMANT WAS TREA TED: Name Address Telephone b. J 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGAT. IO~I, IN~IURY,.DAMAGE OR LOSS so far as it may be knowp at the tirne of presentation of the claim: [// ~.j~ c ~¢ Q/ ~ ~. ~ T-- · dc ' ' 11. STATE THE AMOUNT CLAIMED if it totals less than ten thousand dollars ($10,000) as of the date of presentation of the claim, including the estimated amount of any prospective injury, damage orioss, insofar as it may be known at the time of the presentation of the claim, together with the basis of computation of the amount claimed (for computation use #12 below). However, if the amount claimed exceeds ten thousand dollars ($10, 000), no dollar amount shall be included in the claim. However, it shall indicate whetherthe claim would be a limited civil case (CCP § 85)." Amount Claimed $ ~ ~ J ~ ~_/'~ , /~ ~,. ~ or Applicable Jurisdiction · 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for:. General damages: --' b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: $ -~ Future loss of earnings: $ -- Other prospective special damages: $ -- Prospective general damages: $ ~ This claim must be signed by the claimant orby some person on his/her behalf. A claim'relating to a cause of acSon for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days afler the accrual of the cause of action, whichever is longer. Claims relating to any Dated:°ther causes °f acti°n shall be presented n°t later than °ne (1) year a~r~se~i°n'// ~ -;z ~ - 0 ~.~ _ .. . SIGNATURE OF CLAIMANT(S) Received in the Office of the ~ Clerk this ~.~ day of ~/~~~~'_.~.~ ,20~-~.~ . NOTE: This form of claim is for your convenience only. Any other type of form m~j/ be used if desired, as long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to adv/se you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, you shouid seek legal counsel of your choice at your own expense. ITEM NO. 6¢ DATE: November 20, 2002 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID TO LASHER AUTO CENTER FOR A NEW 2003 DODGE CARAVAN IN THE AMOUNT OF $19,689.45 In the 2002/2003 budget, Council approved $30,000 for the purchase of a new vehicle to be added to the general use fleet maintained by the Community Services Department. In order to meet the growing demand for a vehicle capable of transporting more people and larger cargo loads, Staff designed bid specifications for a new 2003 4-door minivan. Twenty companies received requests for quotations and a public notice requesting bids was published in the Ukiah Daily Journal on October 20th and 25th. Five companies responded to the request for quotations by the November 4th deadline. Lasher Auto Center of Sacramento was Iow bidder at $19,689.45 for a 2003 Dodge Caravan. Attached for Council's review is the bid summary sheet. This item is budgeted in the 698.1915.800.000 account. RECOMMENDED ACTION: Award bid to Lasher Auto Center for a new 2003 Dodge Caravan in the amount of $19,689.45. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids and remand to staff with direction. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Sage Sangiacomo, Community Services Supervisor Candace Horsley, City Manager and Larry W. DeKnoblough, Director of Community Services Bid Summary Sheet AP P ROVE D :~'-~-~%~,.,~.~, ~....,. Candace Horsley, CityX~anager CITY OF UKIAH 300 SEMINARY AVENUE UKIAH, CA 95482-5400 (707) 463-6217 (City Clerk's Office) Attachment #1 Bid Summary Sheet New 2003 4-Door Minivan BID OPENING FOR: I New 2003 4-door Minivan SPECIFICATION NO. E-22238 DATE: November 4, 2002 TIME: 2:00 p.m. COMPANY AMOUNT . HOBIT-HAYNES-JAMISON FLEET GROUP P.O.BOX 910 WOODLAND, CA 94776 $22,098.50 . MENDO LAKE HONDA ISUZU 1400 HASTINGS ROAD UKIAH, CA 95482 $26,217.49 . LASHER AUTO CENTER 5800 FLORIN ROAD SACRAMENTO, CA 95823 $20,184.45 Plus $5 for CA Tire Fee Deduct $500 with 20 Net Total Cost: $19,689.45 . NORTHLAKE FORD MERCURY 2575 SO. MAIN STREET LAKEPORT, CA 95453 $23,840 . RED BLUFF FORD P. O. BOX 1050 RED BLUFF, CA 96080 $24,908.45 Marie Ulvila, City Clerk Bids: Minivan AGENDA SUMMARY ITEM NO. 6d DATE: November 20, 2002 REPORT SUBJECT: ADOPTION OF RESOLUTION REMOVING ON-STREET PARKING AND ESTABLISHING BUS LOADING ZONES ALONG ORCHARD AVENUE SUMMARY: The Mendocino Transit Authority (MTA) has requested to establish a bus loading zone by extending, for a length of 15-feet, an existing no parking zone along the west side of Orchard Avenue in order to construct a bus shelter near Holy Trinity Episcopal Church. Please refer to Attachment 2 for a location map. The net result of the proposed action will be the loss of approximately one on-street parking space. The Traffic Engineering Committee reviewed this request at its regular meeting of May 21,2002 and recommended approval to the City Council contingent upon MTA obtaining permission from Holy Trinity Episcopal Church to construct the bus shelter on church property. Doug Pliant, MTA, informed staff that the church approved construction of the bus shelter. MTA also requested to establish a bus loading zone, for a length of 45-feet, along the east side of Orchard Avenue adjacent to the vacant lot north of First American Title Company. Please refer to Attachment 3 for a location map. The net result of the proposed action will be the loss of approximately two on-street parking spaces. The Traffic Engineering Committee reviewed this request at its regular meeting of May 21,2002 and recommended approval to the City Council. Through an apparent misunderstanding, MTA has already installed bus stops at the new locations on Orchard Avenue. Staff has not been notified of any problems or issues related to the new bus stop locations. RECOMMENDED ACTION: Adopt Resolution Removing On-Street Parking and Establishing Bus Loading Zones along Orchard Avenue. ALTERNATIVE COUNCIL POLICY OPTIONS: Do not adopt resolution and provide direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Doug Pilant, MTA Diana Steele, Director of Public Works / City En,,~ipeer Rick Seanor, Deputy Director of Public Works~ Candace Horsley, City Manager 1. Resolution for Adoption 2. Location Map - West side of Orchard Avenue 3. Location Map - East side of Orchard Avenue APPROVED:, ~--'~~~ ,....-. ~a'h-~ace Horsier, Cig Manager RJS: AGnpMTAbusZone-OrchardAve RESOLUTION NO. 2003- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH REMOVING ON-STREET PARKING AND ESTABLISHING BUS LOADING ZONES ALONG ORCHARD AVENUE WHEREAS, the City Council may by resolution designate portions of streets upon which the standing, parking, or stopping of vehicles is prohibited or restricted pursuant to Article 11, Chapter 1, Division 8 of the Ukiah City Code; and WHEREAS, the provisions of Sections 21458 and 22500 of the California Vehicle Code permit the stopping of buses in a red zone marked or posted as a bus loading zone; and WHEREAS, the Traffic Engineering Committee (Traffic Engineer) considered the request from the Mendocino Transit Authority to establish the bus loading zones within the City of Ukiah; and WHEREAS, the Traffic Engineer recommends this request regarding bus loading zones. NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah does establish the bus loading zones on Orchard Avenue at locations determined by the City Engineer. PASSED AND ADOPTED this 20th day of November, 2002 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Phillip Ashiku, Mayor Marie Ulvila, City Clerk Resolution No. 2003- Page 1 of 1 rTTf C NIE Jl' ..... ',~"-:--~ .......... i .......... : .... ~: ...... ~ ..... ; ...... -~-- .___!_~____--- . . ......... i ....................... : ...... -: .... ..: ....... AGENDA SUMMARY ITEM NO. 6e DATE: NOVEMBER 20, 2002 REPORT SUBJECT: AWARD OF BID TO HLR ROOFING OF UKIAH IN THE AMOUNT OF $12,400 TO REPLACE ROOF AT ADMINISTRATION BUILDING AT THE UKIAH REGIONAL AIRPORT Airport staff is requesting approval to award a contract to HLR Roofing of Ukiah in the amount of $12,400 to replace the roof on the Airport Administration Building. The current roof is beyond repairs and the potential for extensive damage to the building and contents is significant. There are currently two tenants in the building, Enterprise Car Rental and the Federal Aviation Administration Airways Facilities, as well as the Airport Administration and Operations offices. The replacement of the original roof was budgeted in the 2001/2002 Airport budget, but due to scheduling problems with the FAA to remove its antenna structures, the project was not completed as originally planned. Airport Staff contacted five roofing companies listed by the City Purchasing Department to bid for a non-tar and gravel membrane type roof. Of the companies contacted, there were two responses that met the requirements, Steve Roberts Roofing of Ukiah and HLR Roofing of Ukiah. The bid from Steve Roberts Roofing was in the amount of $11,550. Mr. Roberts has since informed staff that he no longer carries the required insurance and as such his bid is no longer valid. The remaining bid is from HLR Roofing in the amount of $12,400. Although the current budget does not have funds specifically allocated for the roof replacement, Staff has identified two items in the Machinery and Equipment account, Tractor mower ($7,500) and Computer ($2,000), that will not be purchased during the current year. The remainder will be supplied by the $3,719 surplus balance realized after the purchase of the authorized Zero Emissions Vehicle. RECOMMENDED ACTION: Authorize Award Of Bid In The Amount Of $12,400 To HLR Roofing Of Ukiah. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Reject all bids and direct Staff to seek additional proposals. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Airport Commission N/A Don Bua, Airport Manager Candace Horsley, City Manager 1. Proposal from HLR Roofing APPROVED: Candace Horsley, C~ Manager mfh:asrcc02 AirportRoof Nov-15-O2 O8:45A UKIAH REGIONAL AIRPORT .'NovL14-02 01:05P UKIAH REGIONAL AIRPORT 707 467-2853 7O7 ¢67-2B53 P.02 P.01 HLR ROOFING Tel: 467-1457--.C39739406--Fax: 46%1457 Name: UKIAH AIRPORT Attn: DON BUA JOB INSTALL DURO-LAST ROOFING OVER I/2 IN. 1NSUI.,ATION TO MANUFACTURES SPF. X2S. AND ISSUE FACTORY WARRANTY. OWNERS TO REMOVE EQUIPMENT. material and labor-eompbte ia aeeordaace with the above meeiflcatiem, ror the sma of: ~ ($12,400.00) raynem to be ma~ u trio,n: PAYMENT TO BE MADE TO H.L.R. ROOFING upon the completion of the job. Authorized Signature No~e: This proposal may be withdrawn by us if not accepted within ~0 days. Acceptance of Proposal-- The above priee~, speeif~ationa and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made Up on Completion of the job aa outlimed above. Date of Aceeptance_~ SIGNATURE: Nov-15-O2 08:44A UKIAH REGIONAL AIRPORT 707 467-2853 .Nov=]4-Og 01:06P UKIAH REGIONAL AIRPORT 707 467-2853 · P.01 P .01 ,, Continued HLR ROOFING contract .. NOTICE TO OWNER****(Section 7019-Contractors License Law) Under the mechanics' Lien Law, any contractor, subconuactor, laborer, materialman or other person who helps to improve your property and is not paid for his labor, services or material, has a right to enforce his claim against your property. Under the law, you may protect yourself against such claims by filing, before commencing such work or improvement, an original contract for the work or Jwn~Prr~v~_e _merit or .a ~od!.fir~. ti,on .t~reo£., .in the omce of the _,c~_ _uny recorder of Ibe coun~ · =m me propers, Is mm~ma ~ requmng that a contractor s peyment bond be recorc~ m such office. S~Jd bond shall be in n amount not l~s t~n (50%) of the com~ price ~md sh~ll, in addition to any conditions for the performances of the contriver, be conditioned for the l~yment in full of the clmms of'all persons ~urnishinB labor, services, equipment or materials for the work described in s~id contriver. ADDITIONAL TERMS In the event tlm pnyment is not tendered se, cording to the terms of this ~ interest ~dll accrue ~ I0% per annum on the amount oulstandinl~ on the d~te payment is due. lfle$al action is ne~e*~ to obtain payment for materials and/or labor rendered pursuant to this proposal, court cost and atlomeys' fees will be sought in accordance with California law. This proposal, unless clearly stated to the contrary, is for roofing only. Any work necessary to repair or r~ the structural deck in order to make thc deck suitable for supportinB roofing nmteFials is excluded unless expressly agreed upon in the "material and labor" desa~mion section ofthis proposal. If asbestos or any other toxic material is encountered or disturbed while work is bein8 done, the roofer reserves the right to either rescind the contract and be paid for any work performed up to that poim or to stop work whi~e the owner engases a firm specializin8 in the removal and disposal of such materials. Furthermore, the owner asrees to hold roofer harmless from all liability, damasea, losses and claims arising out ofor related to the presence of asbestos or toxic materials at the work site. Owner asrees not to hold roofer liable for delays due to ckcumstmcet beyond the control of the roofer (e.g., shortage of material and labor, equipment breakdown, and owner's c, hnges in the scope of the work to be performed). Roofer and/or his employees or aSents are not responsible for rusonable wear and tear to driveway, walks, lawns, trees or vegetation caused by the movemem of tracks, men, equipment, nmterials or debris. Roofer will be liable only for removing debris directly resulting from the roofing performed. The owner has 3 days after completion of work to inspect the work performed to determine ff'it is satisfactory. Without such inspection and notice of satisfaction, the work is deemed accepted. This document is the entire agreement between the patties to this contract. The~ arc no ngreem~, indiammmnts, guarantees, warranties or considerations other than those specifically stated herein. Any change to any provision herein, to be valid, must be in writing and signed by the parties. AGENDA SUMMARY ITEM NO. 6f DATE: NOVEMBER 20, 2002 REPORT SUBJECT: AWARD OF CONTRACT TO REAL ESTATE ASSOCIATES FOR HOME GRANT PROGRAM ADMINISTRATION SERVICES AND AUTHORIZATION OF CITY MANAGER TO EXECUTE AGREEMENT In 2000, the State awarded the City of Ukiah a $1,000,000 HOME grant to be used for the DANCO 64 unit apartment project approved south of Porzio Lane. Considerable time and specific expertise are necessary to administer the grant, including timely reporting to the State and interaction between the developer and the State. Neither the time nor the expertise is available through City Staff and thus outside consultant assistance is necessary. A Request for Proposals for specific HOME grant administrative services was forwarded to several consultants and noticed twice in the Ukiah Daily Journal. Only one response was received after the 15-day solicitation period. Real Estate Associates from Oakhurst, CA has considerable experience with HOME grant multi-family housing programs and is very well qualified to provide the services necessary for our grant. The compensation for administration will be solely supplied through the grant (maximum allowance is $48,790 over three years); there will be no direct costs to the City. Some City staff time will obviously be incurred during the grant period, but this will not be significant. Staff believes it is most appropriate to have consultant assistance with the grant administration and that Real Estate Associates is well qualified to provide these services RECOMMENDED ACTION: Award Of Contract To Real Estate Associates For HOME Grant Program Administrative Services And Authorize City Manager To Execute Agreement. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Reject Proposal and provide direction to Staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A ~ Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Proposal from Real Estate Associates, pages 1-7. Candace Horsley, Cit1 Manager mfh:asrcc02 HOMEAdmin Real Estate Associates Post Office Box 1610 40291 Junction Drive, Suite 201 Oakhurst, California 93644 Telephone: (559) 683-0707 Fax: (559) 683-7728 homead@homeadministrator.com PROPOSAL FOR THE CITY OF UKIAH HOUSING CONSULTING SERVICES This proposal is being submitted to provide Housing Consulting Services for an 64-unit multi-family affordable housing rental project and administer the HOME grant for the duration of the project. Real Estate Associates (REA) has an affirmative action policy and has an equal opportunity hiring policy that, when positions become available, specifically targets minority and women employees. REA has provided assistance for over 20 different cities in California. We have worked actively with the HOME and CDBG First-Time Homebuyer programs over the last 8 years. Our firm is owned by Jerri Elizabeth Home and is a 100 percent woman-owned sole proprietorship. REA is not on the Federal List of Debarred Contractors. Company Location/Information Our company is located at 40291 Junction Drive, Suite 201, Oakhurst, California 93644. We can be reached by phone or e-mail' Phone: (559) 683-0707; Fax: (559) 683-7728; E-mail address: homead~homeadministrator.com. Relevant Experience Our relevant experience as an affordable housing consulting firm includes multi-family, new construction and single-family development. We have administered 14 multi-family new construction projects which have drawn funding from HOME, USDA Rural Development 515 and Tax Credits. Our experience brings maximum rating and ranking hereby increasing the chances of an award for any jurisdiction that engages us as their administrative subcontractor. We have prepared and submitted applications on behalf of Calexico, Ceres, Chowchilla, Coachella, E1 Centro HELP, Holtville, Hughson, Imperial County, Livingston, Paradise, San Joaquin, and Waterford for the 2000 HOME and CalHome grants. The cities/counties have been awarded the grants. We will be administering the HOME programs for these jurisdictions. -t'- References for Grant Work Performed Charles Deschenes City of Waterford (209) 874-2328 Ralph Morales City of Calexico (760) 768-7491 Nancy Brown City of Ceres (209) 538-5762 Maria Torres City of San Joaquin (559) 693-4311 Karen Mantele City of Clearlake (707) 994-8201 Oscar Rodriguez City of E1 Centro (760) 337-4543 Compensation Our compensation for this work which is referred to as the Activity Delivery Amount will not exceed the total Administrative and Delivery fees that are allowed by the Department of Housing and Community Development. Scope Of Work Our responsibilities as HOME administrator for the City of Ukiah include preparation of all of the documents that are required by the Department of Housing and Community Development. These documents include quarterly reports, annual reports, project setup and completion reports, funding source detail, and drawdown requests. We also attend all of the HCD workshops and will be your representative at any HCD monitoring visit. We attend public meetings as appropriate and necessary. Project Schedule Schedule of professional services for the City of Ukiah will commence immediately following award of the proposal. REA will be responsible for the City of Ukiah's HOME grant for the duration of the project. --7_- Re l Esm e Associates Post Office Box 1610 40291 Junction Drive, Suite 201 Oakhurst, California 93644 Telephone: (559) 683-0707 Fax: (559) 683-7728 homead@homeadministrator.com STATEMENT OF QUALIFICATIONS REAL ESTATE ASSOCIATES Jerri Elizabeth Home and Nick Gann established REAL ESTATE ASSOCIATES in 1994 by to provide predevelopment feasibility to real estate developers, cities, counties, and other housing agencies. Our firm is a 100 percent woman-owned sole proprietorship. REA has provided assistance for over 20 different cities in California. We have worked actively with the HOME and CDBG First- Time Homebuyer programs over the last eight (8) years. Specific areas of specialty include: · Community Development: applications, implementation, administration HOME Program - First-Time Home Buyers; Multi-Family New Construction CalHome - First-Time Home Buyers; Owner-Occupied Rehabilitation CDBG General - Housing Rehabilitation, First-Time Home Buyer Programs, Child Care Centers CDBG Planning/Technical Assistance- housing condition (interior and extehor); housing needs assessment; housing financing (pro formas and sources) site analysis; household income and demographic surveys; housing preference surveys; child care center feasibility; special needs housing surveys. · Comparative Project Analysis · Application Processing Zoning, General Plans, Planned Development, CDBG, LIHTC, HOME, BEGIN Site Analysis and Location Demand assessment for specific use, suitability for development, and relationship to services Page 1 STATEMENT OF QUALIFICATIONS - REAL ESTATE ASSOCIATES HIGHLIGHTS HOME Program: 'Currently Administer 19 First-Time Homebuyer Down Payment assistance programs and six multi-family projects in 22 jurisdictions CDBG Housing Programs: Administered First-Time Homebuyer Program in Coachella, Housing Condition Surveys in Hanford, Coachella, San Joaquin and, Calexico Rural Development Agency (RDA) Section 515: Successfully applied for 26 projects in three Western States Page 2 STATEMENT OF QUALIFICATIONS- REAL ESTATE ASSOCIATES SPECIFIC EXPERIENCE FIRST-TIME HOME BUYER (FTHB) PROGRAMS (HOME AND CDBG) # Units State Account Number and Year Jurisdiction Activity Sold as of Status July 2002 1995 San Joaquin 95-HOME-0190-FTHB 18 Closed 1996 Calexico 96-HOME-0200-FTHB 52 Closed 1996 San Joaquin 96-HOME-0197-FTHB 56 Closed 1996 Waterford 96-HOME-0230-FTHB 57 Closed 1997 Calexico 97-HOME-0247-FTHB 52 Closed 1998 Coachella 97-CDBG-FTHB 39 Closed 1997 Colusa 97-HOME-0249-FTHB 31 Closed 1998 Calexico 98-HOME-0294-FTHB 46 Closed 1998 Ceres 98-HOME-0295-FTHB 28 Closed 1998 Clearlake 98-HOME-0297-FTHB 31 Closed 1998 Clearlake 98-HOME-0292FTHB/OOR 9/8 Closed 1998 Citrus Heights 98-HOME-0345-FTHB 29 Closed 1998 Coachella 98-HOME-0298-FTHB 41 Closed 1998 Monterey County 98-HOME-0316-FTHB 54 Closed 1998 Paradise 98-HOME-0320-FTHB/OOR 10/5 Closed 1998 San Joaquin 98-HOME-0329-FTHB 37 Closed 1998 Waterford 98-HOME-0339-FTHB 27 Closed 1999 Calexico 99-HOME-0360-FTHB 60 Closed 1999 Ceres 99-HOME-036i-FTHB 31 Closed 1999 Coachella 99-HOME-0362-FTHB 31 Closed 1999 Holtville 99-HOME-0409-FTHB 16 Closed 1999 Imperial 99-HOME-0376-FTHB 26 Closed 1999 Livingston 99-HOME-0382-FTHB 7 Active 1999 San Joaquin 99-HOME-0395-FTHB 15 Active 1999 Stanislaus County 99-HOME-0401-FTHB 7 Closed 1999 Waterford 99-HOME-0409-FTHB 27 Active 2000 Calexico 00-HOME- 0437-FTHB 49 Closed 2000 Ceres 00-HOME- 0478-FTHB 0 Active 2000 Coachella 00-HOME- 0466-FTHB 48 Closed 2000 Holtville 00-HOME-0438-FTHB 3 Active 2000 Hughson 00-HOME-0479-FTHB 2 Active 2000 Imperial County 00-HOME-0439 11 Active 2000 San Joaquin 00-HOME-0431 0 Disencu 2000 Waterford 00-HOME-0482 0 Active 2001 Calexico 01-HOME-0501 33 Active 2001 Coachella 01-HOME-0503 17 Active 2001 Oakdale 01-HOME-0527 2 Active Page 3 STATEMENT OF QUALIFICATIONS- REAL ESTATE ASSOCIATES PROJECT EXPERIENCE Project Name Location Total Subsidized Funding Sources Completion Units Units Date Huron Garden Huron, CA 40 40 USDA Rural 4/1996 Apartments Development 515 Program; Tax Credits Firebaugh Garden Firebaugh, CA 40 40 USDA Rural 9/1996 Apartments Development 515 Program; Tax Credits Palos Verde South Dos Palos, 40 40 USDA Rural Completed Apartments CA Development 515 4/1997 Program; Tax Credits Yerington Garden Yerrington, NV 34 34 USDA Rural Completed Apartments Development 515 9/1998 Program; Tax Credits Lovelock Garden Lovelock, NV 54 54 USDA Rural 4/1998 Apartments Development 515 Program; Tax Credits Homedale Senior Homedale, ID 26 26 USDA Rural 10/1998 Apartments Development 515 Program; Tax Credits Porvenir Estates I Huron, CA 40 40 USDA Rural 1/2000 Development 515 Program; Tax Credits Porvenir Estates II Huron, CA 40 40 USDA Rural 12/.2001 Development 515 Program; Tax Credits Stmrise Manor Waterford, CA 54 54 HOME, Tax 10/2001 Apartments Credits Palm Terrace Aubum, CA 80 80 HOME, Tax Under Apartments Credits Construction Whitmore Oaks Ceres, CA 53 53 HOME, Tax Under Senior Apartments Credits Construction Chowchilla Chowchilla, CA 80 80 HOME, Tax Applying for Apartments (multi- Exempt Bonds bonds family and senior) Lake Terrace Ukiah, CA 64 64 HOME, Tax Under Apartments Credits Construction Waterford Senior Waterford, CA 60 60 HOME, Tax Under Housing Credits Construction Page 4 STATEMENT OF QUALIFICATIONS- REAL ESTATE ASSOCIATES STAFF EXPERIENCE AND RESUMES Identification, Background and Qualifications of Key Personnel Jerri Horne Jerd Elizabeth Home, owner and president of Real Estate Associates has assembled a specialized team of experienced real estate brokers and salespeople all with extensive development experience. Ms. Home has a Bachelor of Arts degree from the University of Califomia at Northfidge and with over fourteen years of experience in residential sales brings to the company her unique managerial skills to coordinate the efforts of the REA staff in the simultaneous processing and marketing of projects in several states. Nick Gann B.A., GRI, EMS Real Estate Broker, Real Estate Associates, 1994 to 2002; affiliate of Laurin Associates 1996 to 2002 - site acquisition for residential and commercial development. Affordable Housing Consultant; Manager Commercial Development Division, Real Estate Associates. Grant writer for FmHA HOME, and BEGIN applications. John Crane Office Manager specializing in administration of First Time Homebuyer loan submittals, HOME applications, documentation for submittal to Housing and Community Development, proposal and grant writing, and publications. Works with all jurisdictions on grant activity as well as with realtors, lenders, escrow companies and interested homebuyers. Trains and oversees production of Administrative Assistant. Responsible for administering and developing database and office automation solutions. Mr. Crane has 12 years experience with database administration and software development and speaks Spanish. Desiree Correa Administrative Assistant responsible for copying loan file submittals and environmental reviews. Reviews income information for FTHB participants, prepares data and mails eligibility letters to interested participants. Reviews loan packages and works with lenders and title companies in obtaining needed information to ready file for loan request. Maintains company files and prepares city files for mailing. Responsible for copying and mailout of Quarterly, Annual, and Completion Reports to City and State representatives. Handles all faxes and Federal Express. Page 5 ITEM NO: 8a DATE: November 20, 2002 j. AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF ORDINANCE PREZONING TWO PARCELS OF CITY- OWNED PROPERTY ADJACENT TO THE CITY LIMITS SUMMARY: The project involves the prezoning and eventual annexation of two separate parcels of City owned land into the City limits. Parcel 1 (APN 184-100-05) comprises 15.45 acres and is situated north of and adjacent to the City wastewater treatment plant. It is developed with a wastewater settling pond and is an integral part of the wastewater treatment facility. Parcel 2 (APN 003-330-66) is comprised of a 1.94-acre parcel southwest of and adjacent to the Ukiah Municipal Airport. It is currently being developed with airplane hangers and will be an integral part of the Ukiah Municipal Airport facility. The two parcels are adjacent to City limits, intended for long-term public facility use, and can be adequately served by City utilities and all other public services. Accordingly, it is logical and reasonable to annex these parcels into the City limits. Prior to pursuing annexation, the City must "Prezone" the parcels. This is accomplished by adopting an Ordinance establishing zoning on the parcels that would become effective upon their annexation. (Continued on page 2) RECOMMENDED ACTION: 1) conduct a public hearing; 2) adopt the Negative Declaration, and 3) introduce the Ordinance prezoning the two city-owned parcels of land. ALTERNATIVE COUNCIL POLICY OPTION: Do not introduce the Ordinance and provide direction to Staff. Citizen Advised: Publicly noticed according to the requirements of the Ukiah Municipal Code Requested by: Planning and Community Development Department Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: 1. Ordinance for Introduction 2. Negative Declaration 3. Planning Commission Staff Report APPROVED:",.~", _.% ,-F~. ~/. Ca"~'~aCe~Horsl~y, bity I~ager The current Mendocino County zoning on Parcel No. 1 is AG-40 (Agricultural- 4- acre minimum) and C-1 (Commercial) for Parcel No. 2. It is recommended that both parcels be Prezoned to the P-F (Public Facilities) Zoning District. MENDOCINO PARCEL LOCATION CURRENT COUNTY PROPOSED USE ZONING PREZONING No. 1 - 15.45 Adjacent to and Wastewater AG-40 P-F acres north of the percolation (APN 184-100- sewer treatment pond 05) plant No. 2 - 1.94 South of and Airplane hanger C-1 P-F acres adjacent to the buildings (APN 003-330- airport 66) DISCUSSION: The City of Ukiah has owned the subject parcels for many years and they are developed with public facility type land uses. Early discussions with both the Mendocino County Local Agency Formation Commission (LAFCO) Staff and the County Planning and Building Department have revealed consensus that the future annexation of these parcels is logical and appropriate. Prior to annexation, the City Council must formally "Prezone" the parcels, and because of their current use, the Public Facilities Zoning Classification is appropriate. Staff regards this Prezoning and future annexation project as logical, straightforward and consistent with the "P" (Public) General Plan Land Use Designation. General Plan: According to the Ukiah General Plan, property zoned Public Facilities must be owned by a public agency and located within the City's Sphere of Influence. They must also have public facilities that are unlikely during the life of the Plan to be declared "surplus" property. The subject properties fulfill all of these requirements. Environmental Review: Staff prepared an Initial Study of Potential Environmental Impacts resulting from the proposed Prezoning, and concluded that the project would not cause significant adverse environmental impacts. A proposed Negative Declaration was prepared and made available for public review and comment. No comments were received, and therefore Staff is recommending the adoption of a Negative Declaration to comply with the requirements of the California Environmental Quality Act. RECOMMENDATION: Conduct a public hearing, adopt the Negative Declaration, and introduce the Ordinance Prezoning the two parcels of land P-F (Public Facilities). ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH PREZONING TWO PARCELS OF CITY-OWNED LAND (APN 184-100-05 AND 003-330-66) Prezoned to the "P-F" (Public Facilities) Zoning Classification The City Council of the City of Ukiah hereby ordains as follows: Section One The City of Ukiah is pursuing annexation of two city-owned parcels of land that are adjacent to property already within the City limits. Section Two Pursuant to California Government Code Section 65859, the City has the authority to pre-zone property which is subject to possible annexation. Section Three The proposed pre-zone is consistent with the goals and policies of the Ukiah General Plan, because the parcels are owned by the City, are located within the City's Sphere of Influence, and they are parcels developed with public facilities that are unlikely during the life of the Plan to be declared "surplus" property. Section Four APN's 184-100-05 comprised of approximately 15.45 acres and 003-330-06 comprised approximately 1.94 acres are pre-zoned to "P-F" (Public Facilities) as shown on the attached Exhibit "A". These pre-zone classifications shall become effective at such time as these parcels are annexed to the City of Ukiah. The official Zoning Map of the City of Ukiah shall be amended at that time as well. Section Five This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. Section Six This Ordinance shall become effective upon the annexation of the subject parcels. Introduced by title only on AYES: NOES: ABSENT: ABSTAIN: by the following roll call vote: Passed and adopted on AYES: NOES: ABSENT: ABSTAIN: by the following roll call vote: Phillip Ashiku, Mayor ATTEST: Marie Ulvila, City Clerk APPROVED AS TO FORM: By: David Rapport, CITY ATTORNEY EXHIBIT "A" ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH PREZONING TWO PARCELS OF CITY-OWNED LAND (APN 184-100-05 AND 003-330-66) Parcel No. 1 APN 184-100-05 APN 003-330-66 N W S E City of Ukiah CEQA NEGATIVE DECLARATION DATE: April 12, 2002 APPUCANTS: City of Ukiah PROJECT NO.: Prezoning and Annexation 02-01 PROJECT TITLE: City of Ukiah Prezoning and Annexation No. 1 (02-01) LOCATION AND PROJECT DESCRIPTION: The project involves the annexation of two separate parcels of City owned land into the City limits. Parcel 1 (APN 184-100-04) comprises 10.52 acres and is situated north of and adjacent to the City wastewater treatment plant. It is developed with a settling pond and is an integral part of the wastewater treatment facility. Parcel 2 (APN 003-330-66) is comprised of a 1.94-acre parcel southwest of and adjacent to the Ukiah Municipal Airport. It is currently being developed with airplane hangers and will be an integral part of the airport facility. The current Mendocino County zoning on the parcels is AG-40 (Agricultural - 4- acre minimum) for Parcel No. I and C-1 (Commercial) for Parcel No. 2. The project also involves prezoning both of the parcels to the P-F (Public Facilities) zoning classification. ENVIRONMENTAL SETTING: Parcel I is situated in a semi-rural setting in close proximity to the Russian River. It is permitted and fully developed as a settling pond for the wastewater treatment plant. Agricultural land is adjacent to the site to the north; the wastewater treatment plant is located to the west and south; and the Russian River is situated to the east. Parcel 2 is situated in a densely urban setting adjacent to the Ukiah Municipal Airport. Commercially zoned land is adjacent to the south, the airport to the east and north, and South State Street to the west. ENVIRONMENTAL ANALYSIS: The Initial Study prepared for the project analyzed a broad vadety of environmental topics. No potentially significant adverse impacts were identified in the analysis. FINDINGS SUPPORTING A MITIGATED NEGATIVE DECLARATION: 1. Based upon the analysis, findings and condusions contained in the Initial Study, the project does not have the'potential to degrade the quality of the local or regional environment; 2. Based upon the analysis, findings and conclusions contained in the Initial Study, the project will not result in short-term impacts that will create a disadvantage to long-term environmental goals; 3. Based upon the analysis, findings and conclusions contained in the Initial Study, the project will not result in impacts that are individually limited, but cumulatively considerable; and . Based upon the analysis, findings and conclusions contained in the Initial Study, the project will not result in environmental impacts that will cause substantial adverse effects on human beings, either directly or indirectly. STATEMENT OF DECLARATION: After appraisal of the possible impacts of this project, the City of Ukiah has determined that the project will not have a significant effect on the environment, and further, that this Negative Declaration constitutes compliance with the requirements for environmental review and analysis AT~_ ~quired by the Califomi,~flvironmentai Quality Act. This d ma~f be revie~ed~t th~City of Uki__ah Planning Department, Ukiah Civic Center, 300 Seminary 'lanningi mental Coordinator Date BACKGROUND INFORMATION le . . 4. . . . . - . Name of Project: City of Ukiah Prezoninq and Parcel Annexations 02-01 Name of Project Proponent: City of Ukiah Address of Project Proponent: 300 Seminary Avenue, Ukiah, CA 95482 AP Number(s): 184-100-04 and 003-330-66 Date of Initial Study Preparation: April 12, 2002 Name of Lead Agency:. City of Llkiah Address and Phone Number of Lead Agency: 300 Seminary Avenue, Ukiah, CA, 95482 / (707) 463-6200 Project Description: Prezoninq and Annexation of two City-owned parcels (see Project Description next page). Maps and other Submitted Application Materials: All the plans, exhibits, and other application materials are available for review at the City of Ukiah Planninq Department, 300 Seminary Avenue, Ukiah, CA. INTRODUCTION The City owns two parcels of land that are currently situated outside the City limits. One of the parcels was purchased in the mid 1980's, and is adjacent to the sewer treatment plant it has been developed with a percolation/evaporation pond for many years and is an integral component of the City wastewater treatment facility. The second parcel was purchased in 1999 and is adjacent to the southwestern end of the airport. The parcel is currently vacant, but a proposal is being advanced to lease the land and develop it with airplane hangers. The two parcels are adjacent to City limits, intended for long-term public facility use, and can be adequately served by City utilities and all other public services. Accordingly, it is logical and reasonable to annex these parcels into the City limits. The current Mendocino County zoning on the parcels is AG-40 (Agricultural-4- acre minimum) for Parcel no. I and C-1 (Commercial) for Parcel No. 2. The City is proposing to prezone these lands P-F (Public Facilities). This document evaluates the potential environmental impacts that could result from the prezoning and annexation of the parcels. PROJECT DESCRIPTION The project involves the annexation of two separate parcels of City owned land into the City limits. Parcel 1 (APN 184-100-04) comprises 10.52 acres and is situated north of and adjacent to the City wastewater treatment plant. It is developed with a settling pond and is an integral part of the wastewater treatment facility. Parcel 2 (APN 003-330-66) is comprised of a 1.94-acre parcel soUthwest of and adjacent to the Ukiah Municipal Airport. It is currently being developed with airplane hangers and will be an integral part of the airport facility. As indicated above, the project also involves the prezoning of the parcels to the P-F (Public Facilities) zoning classification. ENVIRONMENTAL SETTING OF THE PROJECT SITE Parcel I is situated in a semi-rural setting in close proximity to the Russian River. It is permitted and fully developed as a settling pond for the wastewater treatment plant. Agricultural land is adjacent to the site to the north; the wastewater treatment plant is located to the west and south; and the Russian River is situated to the east. Parcel 2 is situated in a densely urban setting adjacent to the Ukiah Municipal Airport. Commercially zoned land is adjacent to the south, the airport to the east and north, and South State Street to the west. 2 SUMMARY OF FINDINGS Based on this comprehensive Initial Environmental Study, city staff has concluded the following: · The annexation of the two parcels would not result in significant adverse environmental impacts. The annexation and subsequent development of the parcels (Parcel I already developed) would similarly not cause significant adverse environmental impacts, nor would it result in any significant cumulative impacts. · The Prezoning of the parcels to the P-F (Public Facilities) zoning classification is logical and appropriate, and would not result in significant adverse impacts on the environment. P~ AREN/ FORO ~'Ti:'WA RrT~ C) LUC~:RN£ · . LOWER CITY OF UKIAH Regional Location L CITY OF UKIAH ®~ WILL THE PROJECT RESULT IN THE FOLLOWING ENVIRONMENTAL EFFECTS: 1. EARTH: Unstable earth conditions or changes in geologic structures. Disruptions, Displacements, Compaction, or overcovedng of soil. Change in topography or ground surface relief features. The destraction, covering, or modification of any unique geologic or physical features. Any increase in wind or water erosion of soils~ either on or off the site. Changes in'deposition or erosion of beach sands, or changes in s~ation, deposition, or erosion that may modify the channel of a river, stream, inlet, or bay? Exposure of people or property to geologic hazards such as earthquakes. NO 'Not Significant Significant Unless Mitigated Significant No Apparent Mitigation Cumulative Impacts 2. AIR: Substantial air emissions or violation of any air quality standard. The c~eation of objectional odors. Alteration of air movement, moisture, or temperature, or any change in climate, either locally or regionally? 3. WATER: Changes in the currents, or the course of water movements, in either fresh or madne waters. Changes in the absorption rates, drainage patterns, or the rate and amount of surface runoff. Alterations to the course or flow of flood waters or ground waters. Change in the amount of surface water in any water body or any discharge into surface water. Any degradation or alteration of surface water quality, including but not limited to temperature, dissolved oxygen or turbidity. Alteration of the direction or rate of flow of ground water. Change in the quantity of ground water, either through direct additions or withdrawals, or through interception of an aquifer by cuts or excavations. Change in the quality of ground water. Substantial reduction in the amount of water otherwise available for public water supplies. Exposure of people or property to water related hazards such as flooding or tsunamis. 4. PLANT LIFE: Change in the diversity of species, or numbers of any species of plants including trees, shrubs, grass, crops, and aquatic plants. Reduction of the numbers of any unique, rare, or endangered species of plants. Introduction of new species of plants into an area, or in a barrier to the normal replenishment of existing species. Reduction in acreage of any agricultural crop. 5. ANIMAL LIFE: Change in the diversity of species, or number of any species of animals including birds, land animals, rept~es, fish. insects, and bethnic organisms. Reduction in the number of any unique, rare, or endangered species of animals. Introduction of new species of animals into an area, or in a barder to the migration or movement of animals. d. Deterioration of existing fish or wildlife habY[aL 6. NOISE: a. Increase in existing noise levels. b. Exposure of people to severe noise levels. 2- -I? 7. LIGHT AND GLARE: b. Reduction of solar exposure or collection facilities. 8. LAND USE: a. Substantial alteration of the present or planned land use of a given area. 9. NATURAL RESOURCES: natural resources. 10. RISK OF UPSET: a. A dsk of an explosion or the release of hazardous substances, (including oil, pestiddes, chemicals, or radiation) in the event of an accident or upset conditions. b. Possible interference with an evacuation plan. 11. POPULATION: a. Alterations in me location, distribution, density, or growth rate of human populations. 1:2. HOUSING: housing or ~eate a demand for new housing? 13.TRANSPORTATION: Generation of substantial additional vehicular movement? Effects on existing parking facilities, or demand for new parking facilities? Substantial impact upon existing transportation systems? Alterations to present patterns of circulation or movement of people and/or goods? Alterations to waterborne, ram, or air traffic? Increase in traffic hazards to motor vehicles, bicyclists or pedestrians? 14. PUBLIC SERVICES: Will the proposal have an effect upon, or result in a need for new or altered government services in any of the following areas: 1. Fire protection? 2. Police protection? 3. Schools7 4. Parks & recreation facilities? 5. Maintenance of public facilities? 6. Other governmental services? 15. ENERGY: B. Use of substantial amounts of fuel or energy? Substantial increase in demand upon existing sources of energy, or require the development of new energy sources? 16. UTILITIES: a. Will the project result in a need for new systems or substantial alterations to the following: 17. HUMAN HEALTH: a. Creation of any health hazard or potential health hazard? b. Exposure of people to any existing 18. AESTHETICS: a. Obstruction of any scenic vista or view open to the public, or create an aesthetically offensive site open to public view? 19. RECREATION: a. Impact upon the quality or quantity of existing recreational opportunities? 20. CULTURAL RESOURCES: prehistoric or historic archaeological site? b. Adverse physical or aesthetic effects structure? effect the unique ethnic cultural values? 1. GEOLOGY, SOILS, AND SEISMICITY A. Settinq: The Ukiah Valley is part of an active seismic region that contains the Maacama Fault, which traverses the valley to the east and north of the City. According to resource materials maintained by the Ukiah Planning Department, the projected maximum credible earthquake along this fault would be approximately 7.4 magnitude on the Richter scale. According to the Soil Survey of Mendocino County, Eastern Part, and Trinity Count~ Southwestern Part (sheet 3:2 - Elledqe Peak Quadran.qle~ published by the U.S. Soil Conservation Service, both Parcel 1 and 2 are situated in an area described as Urban Land, which is composed primarily of Talmage soils and Xerofluvents near Cole, Feliz, Pinole, Pinnobie, and Yokayo soils in relatively undisturbed areas. The text describing the soil types indicates that drainage, permeability, surface runoff, and available water capacity are all variable. The relatively fiat sites do not contain any unique geologic or physical features, or known areas of instable soils that would be affected by future development. The Ukiah Valley is part of an active seismic region that contains the Maacama Fault, which traverses the valley to the east and north of the City. According to resource materials maintained by the Ukiah Planning Department, the projected maximum credible earthquake along this fault would be approximately 7.4 magnitude on the Richter scale. B. Significance Criteria: A Significant geologic impact would occur if a project exposed people or structures to major geologic features that pose a substantial hazard to property and/or human life, or hazards such as earthquake damage (rupture, groundshaking, ground failure, or landslides), slope and/or foundation instability, erosion, soil instability, or other problems of a geologic nature that cannot be mitigated through the use of standard engineering design and seismic safety design techniques. C. Impacts: The act of annexing the subject parcels into the City limits will not have an adverse impact on site soils and geology. Theoretically, future development could cause adverse impacts if the site soils and geology are not properly evaluated and reported prior to the commencement of site preparation and construction activities. However, Parcel I is already fully developed with a settling pond for the wastewater treatment plant, and a development project has been approved for Parcel 2 after review and analysis of the site soils and geology, as well as seismic hazards. 1 The airport hanger structure approved for Parcel 2 was designed consistent with the seismic safety requirements Contained in the uniform Building Code. The act of prezoning the parcels to the P-F (Public Facilities) zoning classification will not result in significant adverse impacts for the following reasons: 1. Parcel No. 1 is fully developed with an impodant long-term waste water treatment pond. . Parcel No. 2 is currently zoned C-1 (Commercial), which potentially allows very intense commercial land uses. The P-F (Public Facilities) zoning classification is significantly more restrictive in terms of the intensity and density of potential land uses. Moreover, the parcel has been approved for airport hanger development and upon completion, will be fully developed with this public facility type land use. Accordingly, it is concluded that the proposed project will not have a significant adverse impact on site soils and geology, and would not expose people or structures to significant earthquake damage. D. Mitigation Measures: No mitigation measures are necessary because no potentially significant impacts have been identified. E. Impact Significance After Mitigation: N/A AIR QUALITY A. Setting - Air Basin Characteristics: The concentration of a given pollutant in the atmosphere is determined by the amount of pollutant released and the atmosphere's ability to transport and dilute the pollutant. The major determinants of transport and dilution are wind, atmospheric stability, terrain, and sunshine. In Ukiah, the combined effects of moderate winds, clear skies, frequent atmospheric inversions that restrict vertical dilution, and terrain that restricts horizontal dilution, result in a relatively high potential for air pollution. The City of Ukiah is situated in the fiat and narrow Ukiah Valley. The presence of the mountains on both the west and east sides of the valley create the terrain that tends to restrict the horizontal east-west movement of pollutants. The dominant wind direction in the Ukiah Valley is from the northwest to the southeast. Wind speeds in the central portion of the community are moderate, with wind speeds of 4 mph or less occurring over 60 percent of the time. VVhile the potential for air pollution is high in the Ukiah Valley, the actual pollutant levels are relatively Iow due to the lack of upwind sources and the relatively Iow level of development in the local air basin. B. Significance Criteria: Air Quality Impacts would be significance if the project results in any of the following: · Conflicts with or obstructs implementation of any applicable Air Quality Plan; · Violates any air quality standard or contributes substantially to an existing or project air quality violation, including a cumulatively considerable net increase of any criteria for which the region is in nonattainment as defined by Federal or State regulations. For the Mendocino County Air Quality Management District, the applicable daily thresholds for criteria pollutants would be significant if they exceed any of the following: · Reactive organic gases (ROG) · Nitrogen oxides (Nox) · Sulfer oxides (Sox) · Particulates (PM10) 220 lbs. 220 lbs. 220 lbs. 80 lbs. · If carbon monoxide (CO) exceeds 550 lbs./day, dispersion modeling is recommended to determine the significance of the impact upon Federal or State standards. · Exposes sensitive receptors to substantial pollutant concentrations; or · Creates objectionable odors affecting a substantial number of people. C. Air Quality Standards: The Federal Clean Air Act Amendments of 1970 established National Ambient Air Quality Standards for six "criteria pollutants." These include photochemical ozone, carbon monoxide, sulfur dioxide, nitrogen dioxide, particulate matter, and lead. California then adopted its own Clean Air Act in 1977, creating separate and stricter air quality standards. Each standard is shown as duration of time for which a specific contaminant level cannot exceed. The standards are designed to protect the public from health hazards, visibility reduction, soiling, nuisance, impacts to agricultural crops, and other forms of air quality damage. Table 1: Federal and State Ambient Air Quality Standards PollUtant Ozone Carbon Monoxide Nitrogen Dioxide Sulfur Dioxide PM-10 Lead Average Time 1-hour 8-hour 1-hour Annual 1-hour Annual 24-hour 1-hour Annual 24-hour 30-day Avg. Month Avg. Federal Standard 0.12 PPM 9.0 PPM 35.0 PPM 0.05 PPM 0.03 PPM 0.14 PPM 50 ug/m3 150 ug/m3 1.5 ug/m3 PPM = Parts per Million I uglm3 = Micrograms per cubic meter State Standard 0.09 PPM 9.0 PPM 20.0 PPM 0.25 PPM 0.05 PPM 0.5 PPM 30 ug/m3 ,50 ug/m3 1.5 ug/m3 Violation of a State Standard: If a county (or a portion of a county located within an air basin) exceeds the State standard for any of the criteria pollutants, it can be designated by the State Air Resources Board (ARB) as non-attainment for that substance. To evaluate the exceedance, the ARB uses standard criteria found in the State Health and Safety Code. They review air-sampling data to determine the nature and extent of the exceedance, and they make a finding as to whether or not the exceedance was a highly irregular or infrequent event. If it is determined that the exceedance was an exceptional event caused by an act of nature or unusual human activity, it is deemed an exceedance and not a violation. Similarly, if the exceedance is an extreme concentration event (unusual meteorology) or an unusual concentration event (an anomalous exceedance which does not qualify as an exceptional event or extreme concentration event), it is not regarded as a violation, and the designation for the area does not change. The ARB will designate an area as attainment for a pollutant if the data show that the State standard for that pollutant was not violated dudng the previous three (3) years. Again, exceedances affected by highly irregular or infrequent events are not considered violations and, therefore, are not considered in the area designation process. As a result, an area may have measured concentrations that exceed a State standard and still be designated as attainment. A District that becomes designated as nonattainment for ozone, carbon monoxide, nitrogen dioxide, or sulfur dioxide is required to develop a plan for attaining the State standard for that particular pollutant. The plan must be submitted to the State Air Resources Board (ARB) for review and approval. The ARB has indicated that an attainment plan, particularly one for multiple pollutants can be very expensive (Marcella Nystrom, ARB, personal communication, 1997). Another possible consequence of a nonattainment designation is the ability to levy fees under certain conditions. Nonattainment Districts are authorized to levy a fee of up to $4.00 on motor vehicles registered in the District for the purposes' of California Clean Air Act implementation. E. Existing Air Quality in Ukiah: The Mendocino County Air Quality Management District (MCAQMD) operates a monitoring site in Ukiah measuring concentrations of PM-10. Prior to August 1988 the Distdct also monitored several gaseous pollutants in Ukiah. In August of 1992, the District again established a multi-pollutant monitoring site in Ukiah for gaseous pollutants, which measures ozone, carbon monoxide, nitrogen dioxide and sulfur dioxide. Air quality in Ukiah meets all Federal and State air quality standards with the exception of the State 24-hour PM-10 standard. This standard was exceeded on 3 days in 1990, 2 days in 1991, 0 days in 1992, 2 days in 1993, and I day in 1994. No exceedances have occurred since 1994. Sources of PM-10 include field burning, dust from unpaved roads and grading operations, combustion, and automobiles. 54 of the 58 counties in California are designated non-attainment for PM-10, which means that most of the California air basins exceed the permitted 24-hour concentration. 'The ARB does not require an Attainment Plan for jurisdictions that violate the PM-10 standard. Ozone is one of the most serious pollutants affecting the State, and 30 of the 58 counties are designated non-attainment. VVhile Mendocino County is attainment for ozone, the Ukiah (East Gobbi Street) sampling station has shown a steady increase in the annual hours of ozone levels exceeding the 40, 50, and 60 parts per billion thresholds since 1993 (see Table 2). Additionally, the 80 ppb (State standard: 90 ppb) threshold has been exceeded twice over the past 4 years. However, based upon 1993-1995 data, the ARB has assigned Ukiah an "Expected Peak Day Concentration" (EPDC) level of 74 ppb, which means that any values above 70 ppb would be excluded from the designation process as extreme concentrations (Marcella Nystrom, ARB, personal communication, 4/24/97). Regardless of the attainment designation and the EPDC status, ozone remains as the pollutant of pdmary concern to the Mendocino County Air Quality Management District. The major sources of ozone precursors are combustion sources such as, factories, automobiles, and evaporation _of solvents and fuels. Other State cdteria pollutants measured in Mendocino County have routinely had maximum concentrations well below the applicable Federal or State standards. The only other pollutant of significant concern is Carbon Monoxide (CO). The local threshold for point source production of CO is 550 pounds per day. Carbon Monoxide (CO) is an odorless, colorless gas whose primary source is automobiles. Concentrations of CO measured in Mendocino County have never exceeded State or Federal standards, and current maximum concentrations measured in Ukiah are well below the applicable standards. Table 2:1994-97 Monthly Ozone Maximums Number of Hours Number 'of hours exceeding 40 PPB Number of hours exceeding 5O PPB Number of hours exceeding 60 PPB Number of hours exceeding 70 PPB Number of hours exceeding 80 PPB 1994 348 121 41 1995 325 119 34 1996 390 142 44 1997 200 60 17 1 Number of hours exceeding 90 PPB (State Standard) NOTE: 1) PPB = Parts Per Billion; 2) State Standard = 90 PPB; 3) Federal Standard = 120 PPB SOURCE: A Source of Air Quality Conditions Includinq Emissions Inventory, Ozone Formation, PM10 Generation, and Miti_qation Measures for Mendocino County, CA; Sonoma Technologies, Inc., 1998. F. Impacts: The act of annexing the subject parcels into the City limits will not create significant adverse impacts on air quality. On the other hand, future development of the Parcels could potential create air quality impacts, particularly if the future land uses generate substantial traffic. However, as previously indicated, Parcel 1 is already fully developed with a settling pond for the wastewater treatment plant, and parcel 2 has been approved for development after the conduct of environmental review. Accordingly, it is concluded that the proposed project will not have a significant adverse impact on local or regional air quality. G. Mitigation Measures: No mitigation measures are necessary because no potentially significant impacts have been identified. H. Impact Significance After Mitiqation: N/A 3. HYDROLOGY AND WATER QUALITY: A. Settinq: Three major creeks flow through the City on their way to the Russian River. The areas adjacent to the creeks have been identified by the Federal Emergency Management Agency (FEMA) as being potential subject to flooding events. There are no known creeks on or near the subject parcels. However, Parcel 2 is situated adjacent to the Russian River. Additionally, there are numerous areas within the City that are Iow-lying and subject to short-term flooding during the winter months. Domestic water quality, as well as the quality of creek waters in the City is rated as very good. Bo Significadce Criteria: Significant impacts associated with hydrology and water quality would result from a project if water quality standards or waste discharge requirements were violated; groundwater and surface water quality and quantity were substantially altered; drainage pattems were substantially altered that would increase erosion/siltation and increase surface runoff; increase runoff that would exceed capacity of existing or planned drainage systems or add a substantial source of pollution; located on a 100-year floodplain; or expose people to hydrological hazards such as flooding or inundation by seiche, tsunami, or mudflow. Ce I_mpacts: The act of prezoning and annexing the subject parcels into the City limits will not create significant adverse impacts on hydrology and water quality. On the other hand, future development of the Parcels could potential create hydrologic and water quality impacts, particularly if the review of future development projects does not involve proper review. However, as previously indicated, Parcel 1 is already fully developed with a settling pond for the wastewater treatment plant, and parcel 2 has been approved for development after the conduct of environmental review. A Mitigated Negative Declaration was adopted for that project. Accordingly, it is concluded that the proposed project will not have a significant adverse impact on local or regional air quality. D. Mitigation Measures: No mitigation measures are necessary because no potentially significant impacts have been identified. E. Impact Significance After Mitiqation: N/A . BIOLOGICAL RESOURCES - PLANT AND ANIMAL LIFE: A. Settinq: Parcel 1 is fully developed with a settling pond for the wastewater treatment plant, and in and of itself offers habitat value to plants and animals. Parcel number 2 is currently vacant, and supports wild grasses and shrubs. B. Significance Criteria: Project impacts upon biological resources would be significant if any of the following resulted: Substantial direct or indirect effect on any species identified as a candidate, sensitive, or special status species in local/regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service or any species protected under .provisions of the Migratory Bird treaty Act (e.g., burrowing owls); · Substantial effect upon sensitive natural communities identified in local/regional plans, policies, or regulations or by the agencies listed above; · Substantial effect (e.g., fill, removal, hydrologic interruption) upon Federally protected wetlands under Section 404 of the Clean Water Act; Substantially interfere with movement of native resident or migratory wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites; · Conflict with any local policies/ordinances that protect biological resources (e.g., tree preservation policy or ordinance). Ce Impacts: According to the Natural Diversity Data. Base prepared by the California Department of Fish and Game there are no known rare, threatened, or endangered animals that use the subject properties for habitat or migration. Moreover, parcel 1 is fully developed and as a settling pond, provides habitat values to some species of plants and animals. Parcel 2 is situated in a dense urban environment adjacent to the Ukiah Municipal Airport and a mobile home park. 2-- -2-./ 10 . Accordingly, staff is able to conclude that the prezoning and annexation of the parcels, and the future development of Parcel 2 would not meet the criteria listed in Section B above, and would not have a Significant adverse impact on plant and animal species. D. Mitigation Measure: No Mitigation Measures required. E. I_rnpact Significance After Mitiqation: N/A NOISE: A. Settinq: Aside from the various single family residential neighborhoods, the City is generally noisy due to its dense urban environment and the presence of major streets. However, the western hillside area is not densely developed and therefore does not have the typical background noise associated with a city such as, automobile and truck traffic, collections of human voices, street working crews and heavy equipment, etc. B. Significance Criteria: A project will typically have a significant noise impact if it meets any of the following criteria: . Exposes people to or generate noise levels in excess of standards established in the local General Plan or noise Ordinance. . Causes a substantial permanent increase in ambient noise levels in the project vicinity above levels existing without the project. . Causes a substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels without the project. C. Impacts- The Ukiah General Plan identifies the significant noise sources in the City as being transportation noise from coming from major roadways, railroad operations, industrial plants, and airports. Parcel 1 would be unaffected by noise, because it is currently developed with a sewage treatment settling pond. Similarly, Parcel 2 is being developed with airplane hangers, and will become an integral part of the airport. Staff is able to conclude that the prezoning, annexation and future development of the parcels for "public" facilities would not meet the criteria for significant noise impacts listed in Section B above. D. Mitigation Measure: N/A E. !mpact Significance After Mitiqation: N/A AESTHETICES, VISUAL QUALITY, AND LIGHT AND GLARE: A. Settin(]: Parcel I is a part of the existing wastewater treatment facility, and is situated in a rural setting. Parcel two is adjacent to the airport and upon annexation will formally become a part of the airport facility. It is situated in the dense urban environment of the City. B. Significance Criteria: Aesthetic impacts would be significant if the project resulted in the obstruction of any scenic view or vista open to the public, damage to significant scenic resources within a designated State scenic highway, creation of an aesthetically offensive 11 2. 2_ . . site open to the public, substantial degradation to the existing visual character or quality of the site and its surroundings, or generates new sources of light or glare that would adversely affect day or nighttime views in the area, including that which would directly illuminate or reflect upon adjacent property or could be directly seen by motorists or persons residing, working or otherwise situated within sight of the project. C. Impacts: The prezoning and annexation of parcel I would not cause significant visual quality impacts because it is already developed with a wastewater settling pond, and no further development is proposed or anticipated in the future. The prezoning, annexation and future development of Parcel 2 would not cause significant adverse impacts to the visual quality of the airport environment because it will have airport hangers and will become an integral part of the airport facility. Moreover, the construction of the airplane hangers was evaluated in a separate environmental document, and it was concluded that no visual quality impacts would result from that project. D. Mitigation Measure: N/^ E. Impact Significance After Mitiqation: N/A LAND USE: A. _Settin_q: The City of Ukiah is a compact urban environment, and functions as the County seat for Mendocino County. Commercial, residential, and industrial land uses are planned for specific areas, as set forth in the 1995 Ukiah General Plan. B. Significance Criteria: Significant land use impacts would occur if the project substantially conflicted with established uses, disrupted or divided an established community, or resulted in a substantial alteration to present or planned land uses. Proposed project consistency with the Ukiah General Plan and zoning and any other applicable environmental plans and policies is also evaluated in making a determination about potential land use impacts. C. Impacts: Parcel I is currently being used for a public facility, and Parcel 2 will be used as a part of the Ukiah Municipal Airport. The use of these parcels for public facilities is logical and appropriate, and does not conflict with the goals and policies of the Ukiah General Plan of applicable zoning district classifications. Accordingly, Staff is able to conclude that the prezoning, annexation and future development of the parcels for "public" facilities would not meet the criteria for significant land use impacts listed in Section B above. D. Mitigation Measure: N/A E. Impact Significance After Mitigation: N/A NATURAL RESOURCES: A. Settinq- As the nation, state, and local area's populations grow, the demand for raw materials increases. To meet this demand, mining activities and use of natural resources can be expected to increase in scope and diversity. 12 B. Si_qnificance Criteria: Impacts to natural resources would be substantial if the proposed project resulted in the loss of significant or locally important materials such as minerals, gravel, sand, and heritage trees. C. Impacts: The prezoning and annexation of the parcels will not require the use of any natural resources. Parcel No. 1 is fully developed with a n important long-term waste water treatment pond, and therefore will not be further developed with the use of natural resources. Parcel No. 2 is approved for airport hanger developed, and the Mitigated Negative declaration adopted for that project found that the proposal would not use significant amounts of natural resources. D. Mitigation Measures: None required. E. I_rnpact Significance After Mitiqation: N/A. . HUMAN HEALTH, TOXIC MATERIALS, AND OTHER HAZARDS: A. Settinq: Ukiah is generally regarded as a healthy City with relatively clean air and water. VVhile there are some known toxic "spots" resulting from the past storage of hazardous materials underground, the City is not regarded as having a highly contaminated environment. Based on field review, and the review of contaminated site listings maintained by the City, it has been determined that the project site is in a clean and healthy state and not contaminated with toxic or hazardous materials. B. Significance Criteria: A significant impact to the environment and the public associated with hazards and hazardous materials would result from a project if any of the following occurred: Creation of a significant hazard to the public or environment by routine transport, use or disposal of hazardous materials or from foreseeable upset and accident conditions; · Emission and/or handling of hazardous, acutely hazardous materials, substances, or waste within ¼ mile of an existing or proposed school; · Location of a project on a listed hazardous materials site compiled pursuant to Government Code Section 65962.5; · Impairment/interference with adopted emergency response plan or emergency evacuation plan; C. Impacts: The project does not involve the transport, use, or disposal of hazardous materials, and therefore would not meet any of the cdteria listed above. Staff is able to conclude that the proposed project would not have a significant adverse impact on the environment and the public associated with hazardous materials. D. Mitigation Measures: N/A. E. I_rnpact Significance After Mitiqation- N/A. 10. POPULATION AND HOUSING: 11. A. Setting: The U.S. 2000 Census reveals that the population of Ukiah is 15,497 persons, and growth has been slow and stable. The population has not changed much in the past several years, and it has only been recently that it appears to be noticeably increasing. The 1995 General Plan projected a population of 17,291 for the year 2000. At that time the population was 15,059, which reveals a slow and steady rate of growth rate. B. Significance Criteria: Population and housing impacts would be significant if the project induced substantial direct or indirect (e.g., road extensions) population growth in an area and displaced substantial numbers of existing houses and/or substantial numbers of people, thus requiring replacement housing elsewhere. Impacts: The proposed project would not induce growth because parcel lis already developed a sewer treatment pond, and parcel 2 is being developed with airport hangers. Additionally, it will not reduce housing opportunities because the parcels are not currently zoned for residential uses, and they are already developed or in the process of being developed with public facility land uses. C. Mitigation Measures: None Required. D. Impact Significance After Mitiqation: N/A TRANSPORTATION/TRAFFIC/CIRCULATION: A. Setting: Ukiah is a rural city that is not experiencing significant population growth. However, as the government and commercial center for Mendocino County, the City has been growing in terms of commercial development. This has increased traffic and its corresponding delays at intersections, particularly during the a.m. and p.m. peak hours. VVhile traffic impacts are somewhat subjective in nature, recent traffic studies show that the delays at some key intersections have substantially increased in the past several years. B. Significance Criteria: According to the Ukiah General Plan Circulation Element, the minimum acceptable level of service (LOS) on City residential streets/intersections is LOS "C." Other criteda include whether the project would have substantial effects upon air traffic pattems; whether the project would increase traffic hazards due to design features; whether the project has inadequate emergency access; whether the project has inadequate parking capacity; and whether the project would create conflicts with adopted policies, programs and plans for alternative transportation. C. Impacts: Staff has concluded that no significant impacts to traffic and circulation would result from the proposed project for the following reasons: · Parcel I is developed with a sewer treatment settling pond with no potential for further development. Parcel 2 is being developed with airport hangers, and an analysis of traffic/circulation for that project revealed no potential for significant adverse impacts. D. Mitigation Measures: None required. E. Impact Significance After Mitiqation: N/A 12. PUBLIC SERVICES: A. Setting: Ukiah is a compact City with a full complement of public services. B. Significance Criteria: Impacts to public services would be significant if the project resulted in adverse physical impacts upon capacity that would lead to construction of new public facilities or substantial alteration to existing governmental facilities to maintain acceptable service levels or performance levels. C. Impacts: Discussions with public service providers reveal that the City can provide all necessary and important services to both Parcels 1 and 2. These include sewer, water, electrical service, fire protection, police protection, and all other services available from the City of Ukiah. None of the service providers indicated that the prezoning and annexation of the parcels into the City limits, and the subsequent provision of public services would have an adverse impact on their operations or capacity. No new facilities would be needed, and no new staff positions would need to be created to provide adequate services. Accordingly, staff is able to conclude that the proposed project would not have a significant adverse impact on the public services. A listing of the persons contacted is included at the end of this Initial Study. D. Mitigation Measures: None Required. E. Impact Significance After Mitiqation: N/A 13. ENERGY: A. Settinq: Energy resources are readily available to the citizens of Ukiah. These include electricity, natural gas, propane, and alternative sources such as solar, wind, and hydroelectric. B. Significance Criteria: A project will typically have a significant impact if it causes the use of fuel or energy in a wasteful manner, or encourages activities which result in the use of large amounts of fuel or energy. C. Impacts: The prezoning and annexation of the parcels, and their subsequent use as a wastewater settling pond (existing use) and airplane hanger facility will not demand large amounts of energy consumption. The settling pond does not use energy resources, and the airplane hanger structures are light to moderate users of electricity. Accordingly, it is concluded that the proposed project will not have significant adverse impacts on energy consumption, and will not result in wasted energy. D. Mitigation Measures: None necessary. E. Impact Significance After Mitiqation: N/^ 14. 15. UTILITIES AND SERVICE SYSTEMS: A. Setting: The City of Ukiah provides a full complement of utility services that include electrical, sewer, and water service. B. Significance Criteria: Impacts to utilities and service systems would be significant if the proposed project results in a physical need to develop new systems or causes a substantial physical alteration to existing facilities. C. Impacts: (see discussion of Public Services -Item 12 above). D. Mitigation Measures: None required. E. !mpact Significance After Mitiqation: N/^. RECREATION: A. Settinq: Recreation resources in the City of Ukiah are abundant and well maintained. Outside the City limits there are substantial recreational resources and open space areas available to the general public. B. Significance Criteria: Impacts to recreation would be significant if the project resulted in an impact upon the quality or quantity of existing recreational opportunities or required creation of new recreational facilities. C. !mpacts- Discussions with the Director of Community Services reveal that the prezoning, annexations and subsequent use of the parcels as a wastewater settling pond (existing) and airplane hanger facility would not have an adverse impact on the quality or quantity of recreational opportunities, and would not cause the need for additional facilities of staff. Based on this discussion, staff is able to conclude that the proposed project would not have a significant adverse impact on recreation. D. Mitigation Measures: None necessary. E. Impact Significance After Mitigation: N/A. 16. HISTORIC AND CULTURAL RESOURCES: A. Settinq: The City of Ukiah is rich in historical resources, which include an eclectic assortment of histodc homes and properties. Cultural resources are similarly abundant, and the City has provided for the preservation and enhancement of its cultural heritage. B. Significance Criteria: A significant impact to historic and cultural resources would occur if implementation of the project would: Cause a substantial change in the significance of a historical or cultural resource; Result in the removal or substantial exterior alteration of a building or structure or district that may be eligible for listing in the National Register or California Register; Result in the removal or substantial exterior alteration of a building or structure so that it results in the loss of a designated county landmark in the City of Ukiah; Result in the destruction of a unique paleontological resource, site or unique geological feature, or disturbs any human remains. C. Impacts: Figure V. 3-DD of the Historic and Archaeological Resources Element contained in the General Plan indicates that the subject properties are not situated within an area of high cultural resource sensitivity. These areas are generally located along streams, spdngs, and mid-slope benches above watercourses. Accordingly, it is concluded that the likelihood of a prehistoric site being located on either of the subject properties is remote. Moreover, Parcel lis already developed with a sewer treatment settling pond, and Parcel 2 is being developed with airport hanger buildings. The environmental analysis and adopted environmental document for the airplane hanger building project concluded that the project would not have a significant adverse impact on historic or cultural resources. D. Mitigation Measures: None required. E. Impact Significance After Mitiqation: N/A. 17. CUMULATIVE IMPACTS: The California Environmental Quality Act requires lead agencies to examine the potential cumulative impacts resulting from the project and whether or not these effects are cumulatively considerable. The term "cumulatively considerable" means that the incremental effects of an individual project are considerable when viewed in connection with the effects of past projects, the effects of current projects, and the effects of probable future projects. In terms of cumulative impacts, the focus of this Initial Study is on the proposed project's incremental contribution to the accumulation of environmental impacts in the area surrounding the project sites. The effects of other projects are considered as a context for determining whether the potential incremental effects of the proposed project are considerable. The only past or current projects that can reasonably be used in a contextual way to evaluate the potential cumulative impacts resulting from the prezoning, annexation and future development of the subject parcels are the current animal shelter remodeling project near the wastewater treatment facility and other airplane hanger development on the airport. Dudng the review of these other projects, no significant adverse environmental impacts were identified. This analysis considers whether or not the impacts resulting from the proposal are enough to raise the cumulative effects of the three projects to a level of significance. If a project's increment of a cumulative impact is a "de minimus" contribution, the project will not have a cumulative impact. A "de minimus" contribution is defined as one where the environmental conditions would essentially be the same whether or not the proposed project is implemented. The actual prezoning and annexation of the parcels would minimally enlarge the City limits, and this in and of itself would not cause any cumulative visual, geologic, public service, or other impacts when considered in context with other development projects in the area. Parcel I is already developed with a wastewater-settling pond and no further development is proposed or contemplated. Similarly, Parcel 2 has been approved for the development of airplane hangers to complement other airplane related land uses on the airport property. Accordingly, staff is able to conclude that the proposed prezoning, annexation, and future development of the parcels (parcel No. 1) would not produce unacceptable or significantly adverse cumulative impacts. 18. MITIGATION MONITORING- AB 3180 requires "ali public agencies" to adopt a monitoring program whenever they adopt an EIR or "mitigated" Negative Declaration. In this instance, no mitigation measures are recommended, and therefore no monitoring program is required. 20. MANDATORY FINDINGS OF SIGNIFICANCE: A. Potential to Degrade: Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal species, or eliminate important examples of the major periods of California history or prehistory? YES NO X B. Short Term: Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? (A short-term impact on the environments one which occurs in a relatively, brief, definitive period of time. Long- term impacts will endure well into the future). YES NO X C. Cumulative: Does the project have impacts that are individually limited, but cumulatively considerable? (A project may impact on two or more separate resources where the impact on each resource is relatively small, but where the effect on the total of those impacts on the environment is significant). YES ~ NO X O. Substantially Adverse: Does the project have environmental effects that will cause substantial adverse effects on human beings, either directly or indirectly? YES~ NO X 21. DETERMINATION: On the basis of this Initial Study:. X I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant adverse impact on the environment, there will not be a significant effect in this case because the mitigation measures described within the Initial Study will be incorporated into the design of the project or required by the City of Ukiah. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that tb ~oposed M Director of Planninq and Community Development Environmental Coordinator Title project MAY have a significant adverse impact on the ENTAL IMPACT REPORT shall be required. Chades Stump Print Name April 12, 2002 Date RESOURCES USED TO PREPARE THIS INITIAL STUDY o . . . . . o 10. 11. 12. 13. City of Ukiah General Plan 1995 The Linkaqe Between Land Use, Transportation and Air Quality, State Air Resources Board, 1993. The Land Use - Air Quality Linkage: How Land Use and Transportation Affect Air Quality, State Air Resources Board, 1997. Transportation-Related Land Use Strateqies to Minimize Mobile Source Emissions: An Indirect Source Research Proiect, State Air Resources Board, 1995. A Source of Air Quality Conditions Includinq Emissions Inventory, Ozone Formation, PM10 Generation, and Mitigation Measures for Mendocino County, CA, Sonoma Technologies, Inc., November, 1998. General Plan Revision and Growth Management Plan Technical Report: Natural Habitat Section Michael W. Skenfield, October, 1991 Soil Survey of Mendocino County, Eastern Part, and Trinity County, Southwestern Part, California, U.S. Department of Agriculture- Soil Conservation Service, January, 1991. A History of the Salmonid Decline in the Russian River, Steiner Environmental Consulting, August, 1996. U.S.G.S. Topographical Map, Ukiah Quadrangle, 1958 (photo inspected 1975). Ukiah Municipal Airport Master Plan Report, Shutt Moen Associates, July, 1996. City Air Photographs: 1996 and 2001 Ukiah Aviation Services Major Site Development Permit 01-09 and associated Mitigated Negative Declaration. Discussions with the following City staff and Agency representatives: . 2. 3. 4. 5. 6. Dan Grebil, Intedm Chief Fire Officer Chuck Yates Fire Marshal Larry DeKnoblough, Director of Community Services Darryl Barnes, Director of Public Utilities (water, sewer, electric) Diana Steele, Director of Public Works John Williams, Police Chief 20 City of Ukiah Staff Report to the Planning Commission Parcel Prezonings ITEM NO. 8(B) Meeting Date: September 11, 2002 PROJECT SUMMARY: The project involves the prezoning and eventual annexation of two separate parcels of City owned land into the City limits. Parcel 1 (APN 184-100-05) comprises 15.45 acres and is situated north of and adjacent to the City wastewater treatment plant. It is developed with a wastewater settling pond and is an integral part of the wastewater treatment facility. Parcel 2 (APN 003-330-66) is comprised of a 1.94-acre parcel southwest of and adjacent to the Ukiah Municipal Airport. It is currently being developed with airplane hangers and will be an integral part of the Ukiah Municipal Airport facility. The two parcels are adjacent to City limits, intended for long-term public facility use, and can be adequately served by City utilities and all other public services. Accordingly, it is logical and reasonable to annex these parcels into the City limits. Prior to pursuing annexation, the City must "Prezone" the parcels. The purpose of this Agenda item is to have the Planning Commission conduct a public hearing and formulate a recommendation to the City Council concerning the Prezoning of the parcels. The current Mendocino County zoning on Parcel No. 1 is AG-40 (Agricultural - 4- acre minimum) and C-1 (Commercial) for Parcel No. 2. It is recommended that both parcels be Prezoned to the P-F (Public Facilities) Zoning District. PARCEL No. 1 - 15.45 acres (APN 184-100-05) No. 2 - 1.94 acres (APN 003-330-66) LOCATION Adjacent to and north of the sewer treatment plant South of and adjacent to the airport CURRENT USE Wastewater percolation pond Airplane hanger buildings MENDOCINO COUNTY ZONING AG-40 C-1 PROPOSED PREZONING P-F P-F DISCUSSION: The City of Ukiah has owned the subject parcels for many years and they are developed with public facility type land uses. Early discussions with both the Mendocino County Local Agency Formation Commission (LAFCO) Staff and the County Planning and Building Department have revealed consensus that the future annexation of these parcels is logical and appropriate. Parcel Prezonings Planning Commission Meeting September 11, 2002 Prior to annexation, the City Council must formally "Prezone" the parcels, and because of their current use, the Public Facilities Zoning Classification is appropriate. Staff regards this Prezoning and future annexation project as logical, straightforward and consistent with the "P" (Public) General Plan Land Use Designation. General Plan: According to the Ukiah General Plan, property zoned Public Facilities must be owned by a public agency and located within the City's Sphere of Influence. They must also have public facilities that are unlikely during the life of the Plan to be declared "surplus" property. The subject properties fulfill all of these requirements. Environmental Review: Staff prepared an Initial Study of Potential Environmental Impacts resulting from the proposed Prezoning, and concluded that the project would not cause significant adverse environmental impacts. A proposed Negative Declaration was prepared and made available for public review and comment. No comments were received, and therefore Staff is recommending the adoption of a Negative Declaration to comply with the requirements of the California Environmental Quality Act. DEPARTMENT RECOMMENDATION: Conduct a public hearing and recommend to the City Council that they approve the Negative Declaration and Prezone the two parcels of land P-F (Public Facilities). ATTACHMENTS: 1. Parcel Location Maps 2. Mitigated Negative Declaration 3. Ukiah Municipal Code Section 9267 (Prezoning) ! CITY OF UKIAH ®~ RIVER 9267: PREZONING: The City may prezone unincorporated territory adjoining the City for the purpose of determining the zoning which will apply to such property in the event of subsequent annexation to the City. Ao Public Notice Requirements: Public notice of both the Planning Commission and City Council hearings to prezone territory shall be published in a newspaper of general circulation published and circulated in the area to be prezoned, and if there is no such newspaper, the notice shall be posted in at least three (3) public places in the area to be prezoned. Written notice of both the Planning Commission and City Council hearings shall be mailed to the owners of the property within a radius of three hundred feet (300') of the exterior boundaries of the property which is the subject of the application, using for such purpose the name and address of such owners as shown upon the current assessment roll of the County. If the number of owners to whom notice would be mailed or delivered pursuant to this subsection is greater than one thousand (1,000), the City, in lieu of mailed or delivered notice, may provide notice by placing a display advertisement of at least one-eighth (1/8) page in at least one newspaper of general circulation in the community at least ten (10) days prior to the hearing. Contents of the advertisement shall be pursuant to the Government Code. The failure of any person to receive such notice shall not invalidate the proceedings. Bo Action On Prezoning: The City Planning Commission shall conduct a public hearing to consider a proposal for prezoning territory. The Commission shall formulate a recommendation to the City Council. The City Council shall also conduct a public hearing to consider the prezoning proposal, and shall render a decision accordingly. Co Effective Date: The ordinance prezoning a territory shall become effective upon the effective date of the ordinance or resolution annexing such territory to the City. (Ord. 1002, §2, adopted 1998) AGENDA SUMMARY ITEM NO. 9a DATE: November 20, 2002 REPORT SUBJECT: PRESENTATION OF PALACE HOTEL SEISMIC ANALYSIS STUDY The City of Ukiah received a grant to prepare a seismic analysis study of the Palace Hotel as part of our economic development program. The study has been completed by the consultants Point 2 Structural Engineers and Applied Development Economics who will be present their recommendations and findings for the structural integrity of the Palace Hotel at this meeting. In addition, the presentation will underscore their conclusions and cost factor scenarios to earthquake retrofit the Palace Hotel as part of the proposed re-use plan previously reviewed by the City Council. RECOMMENDED ACTION: Receive Report Regarding The Palace Hotel As Prepared By Point 2 Structural Engineers And Applied Development Economics. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Albert T. Fierro, Assistant City Manager Candace Horsley, City Manager 1. Seismic Analysis Study. APPROVED: Candace Horsley, City I~anager ITEM NO: DATE: November 20, 2002 AGENDA SUMMARY REPORT SUBJECT: STATUS REPORT REGARDING THE SIGN ORDINANCE REVISION PROJECT SUMMARY: This Agenda item is intended to provide the City Council with a Status Report concerning our progress in revising the City Sign Ordinance. After receiving direction from both the Planning Commission and City Council, Staff embarked on a research effort to find out how other communities regulated signs in the ways that the Commission and Council expressed an interest in. We also went out in the community and made observations about our current sign "environment", and sound-boarded what we liked and disliked. While this exercise revealed the element of subjectivity on the issue of aesthetics, there was clear consensus on certain "tastefully done" signs and those that were simply "tasteless." This exercise helped us hone our preliminary approach to revising the regulations. In September, Staff produced a Working Draft revised Ordinance for internal Staff review. Shortly thereafter, we lead a follow-up discussion with the Planning Commission about signs, with the goal of getting the perspective of the two newer Commissioners, who did not have the benefit of participating in the earlier discussions. This was a fruitful exercise, and after the meeting, Staff immediately went to work on producing a public review Draft Ordinance. In mid November, a formal Draft Ordinance will be completed and distributed for public review and comment. Copies will be sent to the local sign contractors for review and comment, as well as the Main Street Program and Chamber of Commerce for their distribution to the business community. General public notification will be published in the Ukiah Daily Journal announcing the project and the availability of the draft document for review and comment. Copies will be made available at both City Hall and the library, and the full text will be posted under "Hot Topics" on the City of Ukiah web page. Staff intends to distribute copies of the Draft Ordinance to Councilmembers prior to releasing it for public review and comment. We anticipate scheduling the Draft Ordinance for discussion and review by the Planning Commission in January after the public has had ample time to review the document. RECOMMENDED ACTION: Receive report. ALTERNATIVE COUNCIL POLICY OPTION: N/A Citizen Advised: N/A Requested by: Planning and Community Development Department Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: None APPROVED: '~ ~'.~) Candace Horsley, City M'~lnager AGENDA R'EM NO: 9c MEETING DATE: November 20, 2002 SUMMARY REPORT SUB.1ECT: CONSI'DERATZON AND POSSZBLE ADOPTZON OF CODE OF ETHI'CS POLZCY Mayor Ashiku and Vice-Mayor Baldwin have developed a Code of Ethics Policy for consideration by the City Council. :it is being presented for discussion and possible adoption by the Council. RECOHMENDED ACTZON: Consider and possibly adopt code of ethics policy. ALTERNATTVE COUNCTL POLZCY OPTZONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Candace Horsley, City Manager N/A 1. Proposed Code of Ethics Approved',. -Ca~--dace Horsley, Ci~ Manager 4:CAN/ASR. Ethics. 112002 AGENDA DATE: SUMMARYREPORT ITEM NO.: t0a NOVEMBER 20, 2002 SUBJECT: APPROVE THE CITY OF UKIAH ENERGY CONSERVATION PROGRAM AND AUTHORIZE THE CITY MANAGER TO SIGN CONTRACT WITH NORTH COAST ENERGY SERVICES Council approved an Energy Conservation Program in November 2001 utilizing a portion of the $1.5M from the Public Benefit Fund. This agenda item is to advise the Council regarding the Energy Conservation Program details and secure authority for the City Manager to execute the appropriate contract. The City's program is designed to provide all eligible residential and business electric customers within the City limits incentive rebates to replace old energy-draining appliances with Energy Star~ appliances and/or install weatherization supplies for their home or business. Part of this program will offer City of Ukiah electric customers an in home or business energy inspection to assist in identifying high-energy culprits and present practical recommendations for ways to reduce energy costs. This report provides Council with the guidelines for eligibility; a list of approved appliances and weatherization supplies; recommendations for rebate amounts; summary of marketing efforts; and a projection of costs. City of Ukiah Ener.qy Conservation Pro.qram Incentive Rebates ;>Maximum annual rebate per appliance or weatherziation type* $200.00 $100.00 Low-income resident All other City Customers >Total annual maximum rebate per address * Rebate amount shall not exceed the price of the installed item. $600.00 $300.00 Low-income resident All other City Customers (Continued on page 2) RECOMMENDED ACTION: 1) Approve Energy Conservation Program Guidelines, and 2) Authorize City Manager to sign contract for services with North Coast Energy Services. Requested by: Prepared by: Coordinated with: City Council Patsy Archibald, Customer Service Supervisor Erin Tarkhanian, Customer Service Representative Attachments: III; Kay McLellan Customer Service Representative III, and Candace Horsley, City Manager. 1) Professional Services Contract between the City of Ukiah and North Coast Energy Services 2) Energy Conservation Rebate Guidelines 3) Energy Conservation Income Guidelines 4) Energy Conservation Rebate Application 5)t En, ~[9,,~Conservation Program Marketing Brochure APPROVED! .~"___~. 'I,~ \_ Candace Horsley, Cit~ rv~nager PA:asrNov'02acceptance.mw The City of Ukiah Energy Conservation Program is intended to enhance programs in the community currently available to any utility customer. Eligible households throughout the entire Ukiah area can already receive a variety of free services including weatherization of all types, free energy efficient refrigerators, free electric water heaters, free microwave ovens and free compact fluorescent lighting. These items are provided through state and federally funded programs administered by North Coast Energy Services, the agency proposed to provide eligibility services for the City of Ukiah Energy Conservation Program. The City of Ukiah Incentive Rebates are taxable and if the total amount were greater than $600, the City would be required to send an IRS Form 1099 to each customer receiving the rebate. This federal requirement would increase administration costs and decrease the amount of funds available for rebates. Therefore, approved rebate amounts were determined to be $100 per replacement appliance type and/or weatherization item with a maximum total of $300 for all City residents or businesses. However, a higher incentive of $200 per item with a $600 maximum is available to those households who meet the approved Income Guidelines. Possible Eliqible Energy Star ® labeled appliances to qualify for City of Ukiah rebates are: Refrigerators Dishwashers Clothes washers Stoves/ovens Air conditioning window units Evaporative coolers Ceiling Fans Possible Eliqi ble Weatherization Supplies to qualify for City of Ukiah rebates are: Weather stripping Double pane windows Awnings Caulking Outlet Seals Insulation Proposed Qualification Guidelines include but may not be limited to: 1. Verification of: Income (for those who want to qualify for the higher rebate amount) Appliance or Weatherization Supply Receipt Most recent City of Ukiah utility bill in customer's name 2. Rebates will be offered until funds are depleted. 3. Utility account must be in customer's name and charges must be paid before any rebates are issued. Customers may apply for the Emergency Assistance from CAL LIHEAP (State of California Low Income Household Energy Assistance Program) and/or Ukiah C.A.R.E.S. to bring their utility bill current prior to receiving the rebate. 4. Appliances must be purchased new, at retail price, from an approved dealer. 5. The appliance or weatherization supply items shall display the Energy Star~ Label or meet the required high-efficiency specifications to qualify for the rebate. 6. The old replacement appliance must be removed and discarded. 7. The City of Ukiah reserves the right to verify both the appliance sale and installation before a rebate is issued. 8. Rebate amounts cannot exceed the purchase price of the appliance or weatherization supply item. Home or Business Energy Inspections The City of Ukiah Customer Service Department receives inquiries on a regular basis from customers who have concerns about "why is my energy use so high"? The Customer Service Staff currently assist in these situations by asking questions about the households lifestyle and offering suggestions about how to reduce electric usage. It has been identified that more could be done to meet these customers' needs. A professional energy audit conducted in the home or business can expertly assess the energy costs of a customers' account. An audit team will be on site to inspect all appliances, check for air leaks at entryways and windows, and determine insulation needs. Once the audit is complete, practical suggestions can be provided to eliminate, repair and/or replace specific high-energy culprits and reduce a home or business utility bill on an ongoing basis. This complimentary service can provide our customers with long-term benefits and aid in conserving the overall electric use in the community. The City will solicit experts in this field to furnish these inspections. Marketinq for both Services The marketing efforts to advertize Ukiah C.A.R.E.S. has developed over recent years to include a variety of announcements that reach out to the community. Staff intends to add the Energy Conservation Program and "In Home or Business Inspection" Services and market the programs with the same effort. Examples of the types of advertizing we use include: Daily person to person contact with customers who come into the Civic Center or call by phone to inquire about their bill.. Information about the availability of the programs is periodically inserted into the monthly utility bills. Brochure included with other service information in the "Welcome to the City of Ukiah" letter that is presented to each customer when applying for utility service. Flyers and brochures posted in community agencies such as County Social Services, Ukiah Community Center, Community Development Commission, and the Salvation Army. Educating staff in those same agencies about the benefits of the program so they can inform their clients of available rebates. Advertizements in the City of Ukiah Recreation Guide. Television commercials shown on a variety of cable stations during different times of the day and night for three months at a time, twice a year. Projected Costs $70,000 has initially been devoted to fund the incentive rebates, home and business energy inspections and administrative costs associated with providing these services. Projected Expenses to Public Benefit Fund Incentive Rebates In Home or Business Energy Inspections Contract with North Coast Energy Services for eligibility Administration and Marketing Amount $ 30,000 $ 20,000 $ 5,000 $15,000 Total Costs for the Energy Conservation Program $ 70,000 Summary The Public Benefits Fund has an adequate fund balance to support these programs. It is staff's recommendation that the City Manager be authorized to complete negotiations and sign the agreement (Attachment #1) with North Coast Energy Services to perform eligibility determination for incentive rebates. Once completed the City of Ukiah Energy Conservation Program shall be implemented with Income and Rebate Guidelines (Attachments #3 and #4) to provide this valuable service to the community. Recommendations for agencies that respond to the City's Request for Proposal to conduct the Home and Business Energy Inspection Audits will be presented to Council at a later date. The program's progress will be monitored by staff and will be reported to Council with an update of participation, related costs and possible recommendations for changes in six months. PROFESSIONAL SERVICES CONTRACT ATTACHMENT #1 This Agreement is made and entered in Ukiah, California, on November 21,2002 by and between North Coast Energy Services ("Contractor"), and the City of Ukiah ("Ukiah"), a general law municipal global corporation. 1. SERVICES PROVIDED BY CONTRACTOR. Contractor shall provide the services as specified in the attached Program Descriptions that are identified as Exhibit A to this Agreement and incorporated herein by reference. If any provision of this Agreement and the Program Descriptions are inconsistent or conflict the provisions of the Agreement shall prevail: 1.1 Contractor shall provide the following services for the duration of this Agreement: a. b, Under the guidelines listed in Attachment #1, as they are written or revised by the City of Ukiah, determine the eligibility for the City of Ukiah Energy Conservation Program offered by the City of Ukiah. Eligibility determination shall include: i. Interview applicants for City of Ukiah Energy Conservation Incentive Rebates. ii. Require verification of eligibility including but not limited to income of household, validation of a City of Ukiah electric bill, verification of sales receipts from authorized dealers, document evidence of any exception to guidelines. Maintain records of all applicants regardless of their eligibility Submit to City of Ukiah, written approval of eligible applicants Submit to City of Ukiah, a summary of all applicants on a quarterly basis. i. Summary of all applicants shall include a brief reason for rejection of assistance to facilitate the possible development of future additional programs, or expansion of the current Rebate Programs. 1.2 Ukiah shall have the right at all reasonable times upon reasonable notice to Contractor to audit its books, records and accounts pertaining to the Energy Conservation Program. Contractor shall maintain financial records sufficient according to generally accepted accounting principles to permit an accurate assessment of its finances and transactions. It shall maintain these records in a location reasonably accessible to Ukiah for a three (3) year period following each of the fiscal years that the records cover. 2. TIME OF PERFORMANCE. Contractor shall provide the services as requested by Ukiah in accordance with a schedule agreed upon as to each service requested. 3. TERM. The term of this Agreement shall cover the period, beginning on December 1, 2002 and ending on November 30, 2005, unless extended by mutual written agreement of the parties or terminated as provided in paragraph 9. 4. COMPENSATION. Ukiah shall pay Contractor in accordance with the program budget that is $15,000.00 for the life of this agreement and paid on a quarterly basis at a rate of $1,250.00. Compensation shall be paid in quarterly payments during the months of March, June, September and December until the termination of the contract. 5. METHOD OF PAYMENT. Billings and payments shall be made on a quarterly basis. 6. CONFIDENTIALITY. Contractor hereby agrees that it, and its officers, agents and employees will not disclose or make any other use of information about the business methods, operations, costs, proposals, budgets, and projections of Ukiah or of any other information of a confidential nature pertaining to Ukiah, without the prior written consent of the City of Ukiah Finance Director. 7. INDEMNIFICATION AND INSURANCE. 7.1 Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents and employees from and against any claim, loss or damage, including the legal and other costs of defending against any claim of damage or loss by third parties, which rises out of the Contractor's performance under this Agreement, except for claims, losses or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees. 7.2 Insurance. Contractor shall provide to the City of Ukiah proof of valid liability insurance that meets City of Ukiah requirements. 8. OWNERSHIP AND RETURN OF DOCUMENTS AND EQUIPMENT. Upon termination of Contractor's services to Ukiah under this Agreement, Contractor agrees to return all written and other materials that are not matters of public record, and equipment, furnished to it by Ukiah. Any documents, excluding curriculum materials, created by Contractor as part of providing services under this Agreement shall be the property of Ukiah and shall be furnished to Ukiah upon request. 9. TERMINATION. This Agreement may only be terminated by Ukiah: 1 ) for breach of the agreement; 2) because funds are no longer available to pay Contractor for services provided under this Agreement; or 3) Ukiah has abandoned and does not wish to complete the project for which Contractor was retained. Ukiah shall notify Contractor of any alleged breach of the agreement and of the action required to cure the breach. If Contractor fails to cure the breach within the time specified in the notice, the Agreement shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the Agreement shall terminate on the date notice of termination is given. Ukiah shall pay the Contractor only for services performed and expenses incurred as of the effective termination date. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports, excluding curriculum materials, prepared by the Contractor under this Agreement shall, at the option of Ukiah, become its property and the Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages Ukiah may incur as a result of Contractor's breach of contract. Contractor shall have the right to terminate this Agreement on 60 days prior'written notice to Ukiah. In the event of such termination, Ukiah shall be entitled to reimbursement for any excess payments for services or to private payments as appropriate. 10. MODIFICATION OF AGREEMENT. Ukiah may, from time to time, request changes in the scope of the services of the Contractor to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon by and between Ukiah and the Contractor, shall be incorporated in written amendments to this Agreement. To be effective, all such changes as referred to in this section must be agreed upon in writing by both parties to this Agreement. 11. ASSIGNMENT. The Contractor shall not assign any interest in this Agreement, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of Ukiah. 12. APPLICATION OF LAWS. The parties hereby agree that all applicable Federal, State and local rules, regulations and guidelines not written into this Agreement shall hereby prevail during the period of this Agreement. 13. INDEPENDENT CONTRACTOR. It is the express intention of the parties hereto that Contractor is an independent contractor and not an employee, joint venturer, or partner of Ukiah for any purpose whatsoever. Ukiah shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Contractor under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in Ukiah have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and Ukiah. Contractor shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for its employees. Contractor agrees to indemnify and hold the City of Ukiah and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Contractor, including the legal costs associated with defending against any audit, claim, demand or law suit. Contractor warrants and represents that it is a properly licensed organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 14. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any legal action concerning this Agreement must be filed and litigated in the proper court in Mendocino County. 15. SEVERABILITY. If any provision of the Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way. 16. INTEGRATION. This Agreement contains the entire agreement amount the parties agree to and supersedes all prior and contemporaneous oral and written agreements, understandings, and representations among the parties. No amendments to this Agreement shall be binding unless executed in writing by all of the parties. 17. WAIVER. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute a waiver of any other provision, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver. 18. NOTICES. Whenever notice, payment or other communication is required or permitted under this Agreement it shall be deemed to have been given when personally delivered or when deposited in the United States mail with proper first class postage affixed thereto and addressed as follows: CONTRACTOR UKIAH North Coast Energy Services, Inc. 966 Mazzoni Rd. Ukiah, CA 95482 City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 19. PARAGRAPH HEADINGS. The paragraph headings contained herein are for convenience and reference only and are not intended to define or limit the scope of this agreement. 20. DUPLICATE ORIGINALS. This Agreement may be executed in one or more duplicate originals bearing the original signature of both parties and when so executed any such duplicate original shall be admissible as proof of the existence and terms of the Agreement between the parties. WHEREFORE, the parties have entered this Agreement on the date first written above. CONTRACTOR UKIAH By: By: Title: Title: PA:NorthCoastEnergyServicesContract2002.MW,02 · · · · · · · " City of Ukiah .: · · · · · · · · · · · · · · · " E TION ." · · · · · · · m ' · · · · · · · · · '- Sponsored and funded by the City of Ukiah · · · · · · · · -" Energy Conservation Rebate Guidelines .." · · · (Effective November 2001) · · · .' The City of Ukiah and North Coast Energy Services are working together to : · · · _ provide rebate incentives to City of Ukiah utility customers wanting to _- upgrade existing appliances and equipment '_ _' with energy efficient and environmentally friendly technologies. · · · · · · : City of Ukiah Energy Conservation Incentives : · · · are available to · · · City Uki Utility C ' · ALL of ah ustomers · · · · · · · · · · · REBATE PROGRAM · .. · · · · : 1. Customers must consent to potential pre and post installation inspections when applying for the '- ·' rebate program . ' · · · · : 2. Any delinquent utility charges shall be paid and the account must be current before rebates are · ' issued. .' · · · · · · ' 3. The rebate program will be offered until funds are depleted · · · · · · · · : All City of Ukiah electric customers can quality for up to $300 per household rebate _. : annually ($100 per appliance type) for replacement of · · · ' high energy culprits with energy efficient appliances. · · · · · · · -' To apply for the energy conservation rebate, the applicant must have a utility account with the -' :City of Ukiah and provide the following items when applying: : · .. · · · .' · A receipt for the new appliance purchased at retail price from an approved dealer..' · -' · The appliance must bear the ENERGY STAR® Label or meet the required high-efficiency · · · · specifications · · · · · · · · Tho customor must provide proof that tho old appliance has boon disposed of properly. · · · : (Old appliances mai/not be kept to receive a rebate) : : · The Customer will need to show their most recent City of Ukiah utility bill · · mmmm~m~m~mmmmm~~mmmmm~~m~~mmmm~~mm~mmm~mmm~mm~mmmmm~mm~mmmmmmmmmmmmm~mmmmmmmm~mmmm~mmmmmmmm: Cont'd page 2 Cont'd City of Ukiah Energy Conservation Program Guidelines · '. · · · Low Income Households ' Income eligible households may receive a higher rebate amount and may qualify for up to $600 maximum annually in rebates ($200 per appliance type) for appliances that meet the energy conservation requirements. To apply for the Iow-income rebate the applicant must also provide the following in addition to those listed above. Applicant must provide acceptable evidence that total net household income (after tax, take home pay & after shelter costs) must meet 150% of the current Federal Poverty Income Guidelines. Applicant must provide verification of income for at least two (2) pay periods prior to the date of application. Proof of income includes but is not limited to: · :- Pay stub · :. Award Letter · :. Copy of Federal Tax Retum QUALIFIED APPLIANCES Refrigerators, Freezers, Dishwashers Electric water heaters, stoves, ovens Electric clothes washers and dryers Air conditioners and evaporative coolers Ceiling fans, attic ventilators WEATHERIZATION SUPPLIES Awnings and shade screens Insulation, caulking and weather stripping Lighting fixtures such as compact fluorescent lamps and electronic ballasts Double pane windows ****City of Ukiah rebates cannot exceed the price of the installed item**** · ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~I Attachment #2 ~~~~~~~~~~~~~~~~~~ · · · · City of Ukiah ENE TION ,M Sponsored and funded by the City of UMah Energy Conservation Rebate Guidelines (Effective November 2001) The City of Ukiah and North Coast Energy Services are working together to provide rebate incentives to City of Ukiah utility customers wanting to upgrade existing appliances and equipment with energy efficient and environmentally friendly technologies. City of Ukiah Energy Conservation Incentives are available to ALL City of Ukiah Utility Customers REBATE PROGRAM 1. Customers must consent to potential pre and post installation inspections when applying for the rebate program 2. Any delinquent utility charges shall be paid and the account must be current before rebates are issued. 3. The rebate program will be offered until funds are depleted All City of Ukiah electric customers can quality for up to $300 per household rebate annually ($100 per appliance type) for replacement of high energy culprits with energy efficient appliances. To apply for the energy conservation rebate, the applicant must have a utility account with the City of Ukiah and provide the following items when applying: · A receipt for the new appliance purchased at retail price from an approved dealer. · The appliance must bear the ENERGY STAR® Label or meet the required high-efficiency specifications. · The customer must provide proof that the old appliance has been disposed of properly. (Old appliances may not be kept to receive a rebate) · The Customer will need to show their most recent City of Ukiah utility bill Cont'd page 2 Cont'd City of Ukiah Energy Conservation Program Guidelines · · · · Low Income Households Income eligible households may receive a higher rebate amount and may qualify for up to $600 maximum annually in rebates ($200 per appliance type) for appliances that meet the energy conservation requirements. To apply for the Iow-income rebate the applicant must also provide the following in addition to those listed above. Applicant must provide acceptable evidence that total net household income (after tax, take home pay & after shelter costs) must meet 150% of the current Federal Poverty Income Guidelines. Applicant must provide verification of income for at least two (2) pay periods prior to the date of application. Proof of income includes but is not limited to: o:o Pay stub Award Letter o:o Copy of Federal Tax Return QUALIFIED APPLIANCES Refrigerators, Freezers, Dishwashers Electric water heaters, stoves, ovens Electric clothes washers and dryers Air conditioners and evaporative coolers Ceiling fans, attic ventilators WEATHERIZATION SUPPLIES Awnings and shade screens Insulation, caulking and weather stripping Lighting fixtures such as compact fluorescent lamps and electronic ballasts Double pane windows ****City of Ukiah rebates cannot exceed the price of the installed item**** Attachment # 3 City Ukiah ENERGY CONSER VA PROGRAM REBATE Incentive Rebates for Conserving Energy funded by the City of Ukiah ELIGIBILITY INCOME GUIDELINES June 30, 2002 THROUGH July 1, 2003 Income considered for eligibility is MONTHLY OR ANNUAL NET INCOME (Gross income minus mandatory taxes and rental expense) GROSS INCOME @ 150% of FPIG Income Guidelines to Qualify for Higher Incentive Rebate Amounts NUMBER OF PEOPLE LIVING IN HOUSEHOLD 100 % of Annual Federal Poverty Income Guidelines MONTHLY NET CASH INCOME OF HOUSEHOLD 1-2 Persons $11,940 $1,493 ANNUAL NET TOTAL INCOME OF HOUSEHOLD $17910 **Example of Net Income plus 25% taxes & $700 rent Monthly / Annual $2,566 / $30,788 3 Persons $15,020 $1,878 $22,530 $3,047 / $36,563 4 Persons $18,100 $2,263 $27 150 $3,528 I $42,338 5 Persons $21,180 $2,648 $31 770 $4,009 / $48,113 6 Persons $24,260 $3,033 $36,390 $4,491 / $53,888 7 Persons $27,340 $3,418 $41,010 $4,972 I $59,663 8 Persons $30,420 $3,803 $45,630 $5,453 / $65,438 9 Persons $37,952 $4,744 $56,928 $6,630 I $79,560 10 Persons $40,852 $5,107 $61,278 $7,083 I $84,998 Over 10 people add $4,550 annually or $379 monthly for each additional person per household. ** Examples are meant to represent a POSSIBLE NET INCOME to compare to the 150% FPIG amounts for determining eligibility to the program. Figures may change based on the household's level of withholding, number of exemptions claimed, single or married status and amount of rental expense. Eligibility and Rebate Validation is determined by North Coast Energy Services 966 Mazzoni St., Ukiah CA. 95482 An Energy Conservation Program sponsored and funded by The City of Ukiah ~ Attachment #4 Energy Conservation Rebate Application "Sponsored and funded by City of Ukiah " To apply mail application to: North Coast Energy Services 966 Mazzoni Rd #B Ukiah Ca 95482 Your City of Ukiah utility bill needs to be current prior to receiving a rebate. APPLICATION INFORMATION Please type or print 1) NAM E - As it appears on your bill Application Date ACCOUNT NUMBER INSTALLATION ADDRESS: ( Where measures are installed - if different than mailing address) 3) MAILING ADDRESS - If different from above address 4) HOME TELEPHONE NUMBER - Please include area code 5) WORK or MESSAGE TELEPHONE NUMBER APPLIANCE OR WEATHERIZATION PURCHASED - I understand that rebates will be paid only up to the limit per measure for a single installation address; all measures are subject to random verification by City of Ukiah and that they are installed at the installation address provided on this application; rebates will be paid only for products that meet the high-efficiency specifications or bear the Energy Star Label; all reabates are on a first come first serve basis until funds are depleted. This program may be modified or terminated without prior notice. I understand that in order to receive the rebate I may be subject to a pre and post installation inspection. By signing below, I certify under penalty of perjury that this information is true and correct under the laws of the State of California. I understand that this information may be shared with my other energy utility, if applicable. Customer Signature Date LOW INCOME HOUSEHOLD INFORMATION FOR INCREASED REBATE BENEFIT* *complete and si~ln both sections Verified TOTAL household income must meet 150% of the Federal Poverty Income Guidelines* City of Ukiah schedule on reverse side Source Name Net ANNUAL Income Amt of Cash Assets Expenses/Amount $. $ / $. S. / $ S. / $ S. / By signing I~low, I certify under penalty of perjury that this information is true and correct under the laws of the State of California. I understand that the Salvation Army and/or City of Ukiah reserves the right to request verification of continued economic need at any time, and I will notify Salvation Army and/or City of Ukiah of any changes that affect my eligibility. I understand that this information may be shared with my other energy utility, if applicable. Customer Signature Date This is a program of the City of Ukiah ** 300 Seminary Ave. ** Ukiah, CA 95482 ** 463-6228 02PA:rebate.xls "" E · ~o ~8& ~ · · · · · ITEM NO: MEETING DATE: 10c November 20, 2002 CLOSED SESSION AGENDA SUMMARY REPORT SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING MASONITE WATER RIGHT PURCHASE This item is being discussed in closed session with the City Manager and City Attorney. It is also placed on the agenda as an open session item, in the event that the Council would like to make a policy statement at this time. RECOMMENDED ACI-ION: Discuss and possibly make policy statement regarding purchase of Masonite water right. ALTERNA ! zVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Candace Horsley, City Manager N/A None Approved' ~----_~\,~'~ _ Candace Horsley, C~Manager 4:CAN/ASR.aosed. Masonite.112002 Item No. ! Ob Date: November 20, 2002 AGENDA SUMMARY REPORT SUBJECT: Authorize the City Manager to Enter into an Agreement with Layne Christensen Company in an Amount not to Exceed $ 644,900 to Increase Water Production from the City's Ranney Collector and Approval of Budget Amendment. REPORT: The Ranney Collector is the City's largest producing well and supplies approximately 60% of the city's annual water requirement. When placed in service in 1966 it produced 13 million gallons per day (MGD) of water. By January of 2002 production had dropped to 3.5 MGD. In March of 2002 the Layne Christensen Company, owner of the Ranney Method, was contracted to clean and rehabilitate the production laterals within the collector in an attempt to increase production. This work increased water production by approximately .5 MGD. However, due to various factors relative to the river's location and change in depth, it was determined that in order to increase the production yield additional laterals would be required. Since the river has moved approximately 50 feet to the east, away from the collector since 1966, some laterals are no longer under the river within the production zone. In addition, the river channel has become narrow, due to high flow releases from Lake Mendocino over the past 30 years. As a result, the laterals that are currently under the river only have limited exposure to the production zone and it is believed that the gravel strata around the laterals may have become packed with fine sand limiting the ability of the water to filter through to the lateral intakes. The City of Ukiah requires approximately 6.1 million gallons on an average day in the summer and our peak day demand is 7.2 MGD of water to meet the peak demand of our customers. Since our other water sources, Wells # 3,4,5 and 6 only produce about 2 MGD, we have an approximate shortfall of 1.0 MGD on our peak day. (Continued on Page 2) RECOMMENDED ACTION: 1. Authorize the City Manager to Enter into an Agreement with Layne Christensen Company in an Amount not to Exceed $ 644,900 to Increase Water Production from the City's Ranney Collector. 2. Approve Amendment to the 2002/2003 Budget Increasing Expenditures in Account 840.3850.800.000 by $ 644,900. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct Staff as to Alternatives. Citizen Advised: N/A Prepared by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment:l) Layne Christensen Company Proposal 2 ) Budget Amendment Worksheet APPROVED'~~ ~~,. Candace Horsley, CityXivlanager (Page 2) To determine what short term actions could be taken to increase water production to meet the 2003 peak demand, staff conducted an evaluation of possible alternatives. Construction of a new Ranney Collector would take about two years and cost approximately $ 2 million. Additional wells would take approximately one year to construct, but amending our permit and filing the required Change in Place of Diversion for both of these options could be rather lengthy. Therefore, it was determined that increasing the production from the existing Ranney Collector would be the best option for producing additional water quickly. This work could be done this winter during the lowest demand period and be on line to meet the peak demand of 2003. The Layne Christensen Company has submitted a proposal to add four (4) additional laterals to the Ranney Collector, which they estimate will increase production by 1 MGD. In addition, they will conduct a study to determine and evaluate alternatives for increasing the City's ability to increase water production to a level that will insure a higher reliability and provide water for future demand increases within the City. Their proposal is attached for your review. Staff believes that in order to meet the peak demand requirements for 2003, additional laterals need to be installed at the Ranney Collector. Since the Layne Christensen Company is the owner of the Ranney method, staff believes that it is the best company to perform this work and recommends that the City Council authorize the City Manager to enter into a contract with the Layne Christensen Company to perform the work outlined in its proposal for an amount not to exceed $ 644,900. This project was not anticipated at the time the 2002/2003 Budget was adopted and thus an amendment is necessary. Expenses for the Water Treatment Plant Expansion and Water Main Extension are budgeted in fund 840, Water Utility Capital Projects, which is appropriate for this project. Fund balance is available to accommodate this expenditure, which is deemed necessary prior to final consideration of the plant expansion. Staff recommends approval of the Budget Amendment. October 30, 2002 Mr. Darryl Barnes Director of Public Utilities City ofUkiah, California 300 Seminary Avenue Uldah, Califomia 95482-5400 RE: Increasing yield capabilities for Ranney® Well #1. Dear Mr. Barnes: We have carefully reviewed data collected as part of inspection and rehabilitative measures in June 2001 and April 2002 as well as during reconnaissance efforts in August 2002. These efforts were conducted with regards to recoup and increase the sustainable yield from your Ranney Well. A brief summary of that review and recommendations are as follows: Ranney® Well Capacity Enhancement Currently your well is rated by the State of Califomia for a potable water supply for approximately 13 million gallons per day (MGD). Based on changes in river flow conditions over the past several years your well is no longer able to supply a sustained yield as permitted. Currently the safe yield of your well during the summer conditions is approximately 4.0 MGD. We have calculated that the installation of additional strategically distributed laterals in your well may increase the sustainable yield from your well as much as 1,000,000 GPD. New laterals will be projected primarily from the "B" lateral tier at locations where substantial gaps occur between the existing laterals. Average lateral length is anticipated to be approximately 120 feet in an effort to achieve additional yield. Laterals will be installed in new stainless steel ports cored and grouted into the existing caisson wall. Once installed, each lateral will be fit with an AWWA approved gate valve and valve stem riser, then fully developed to ensure connection with the aquifer. Following development, the laterals will be disinfected to their entire length to AWWA standards. We believe that if given the notice to proceed prior to November 25t~, we can initiate mobilization activities in December, with construction activities between January and February 2003. This will allow the well to be returned to normal use prior to your summer peak water demands. During mobilization, we will develop drawings illustrating port and lateral configuration and materials. These drawings will be submitted to the City for review and approval. Following installation and development, the newly modified Ranney® Collector will be tested to assess and quantify increase in yield resulting from the additional laterals. This testing will include a measurement of total discharge from the Ranney® Well, the distribution of the flow between the existing and new laterals as measured by a diver, and the drawdown from static ~M ETHO D ~ levels as measured during the test. As-built documentation and testing results will be submitted to the City for review and approval. Water Supply Alternatives Evaluation In addition to the installation of new laterals in the Ranney® Well, the Ranney® Division proposes to undertake an assessment of the alternatives available to the City of Ukiah for expanding your water supply. This assessment will be comprehensive in its evaluation of alternatives for improving the supply at the City's existing Ranney® Well, at existing or new vertical wells, and/or through the siting and design of a second Ranney® Well for the City. The first step in water supply assessment will be to undertake an altematives evaluation of the various means and methods that may potentially provide additional long-term source supply for the City. These alternatives will be reviewed with respect to any "fatal flaw" associated with their local or regulatory acceptance, technological feasibility and reliability, schedule for implementation, and cost. Alternatives to be reviewed will include potential modifications to the Russian River to improve the yield of the existing Ranney® Well, review and assessment of local ground water pumping, and development of new water withdrawals from surface water intakes, vertical wells, or a second Ranney® Well. Alternatives will be ranked and discussed with City. Findings of the evaluation will be documented in report form to the City, which will serve to focus the next phase of water supply expansion efforts. Proposed Costs We propose to conduct the Ranney® Well capacity enhancements as well as the first phase of Water Supply Alternatives Assessment for a lump sum price of $644,900. In the event the City would like to proceed, an exact schedule can be negotiated at that time. These costs do not include any sales or use taxes, which will be billed to City if necessary. Our costs assume that we can use the City's power and that the City will provide an on-site forklift, discharge piping from the Ranney Well to the basin at the Water Treatment Plant and removal of sediments fi'om the basin. Additionally, Ranney will make available to the City a pump capable of 800 GPM at 85 feet of total dynamic head, along with necessary appurtenances to connect that pump to the discharge manifold in the Ranney® Well pump house. We are available to meet with you at your convenience to discuss this proposal. Please fill free to contact Matt Reed or myself at 877-472-6639 if you have questions regarding this or any other matter. Cordially, Ranney® Division Scott Riegert Assistant Division Manager Cc: Mr. George Borecky - City of Ukiah - Water and Sewer Operations Superintendent Mr. Matthew T. Reed - Ranney® - Division Manager I,LI CD CD 0 > © .-i,-, 4,--, _ ..4,_, .... ._l ._ Z~ '~ ~- ~- '~0 o 0 E ~'= ~.o.o o o ,.._Oo - 0 <~E u~-- ~,o,~ ~o _~ o22~.=- ,7 ~ ~ ,~O~T ,_ -~ ~ o o~ ~ -- · - E c~ -- ~m[<<g~' - ~. ~ o s. ~_~'~.- ~ ~ o~-~ ~ o ~-~ ._o ~ccc~ _ ~ 000000 O~ 0000 0 ~ 888 oooooo 8 o8 oooo 888888'0 ~ ' . ~44i=ddddd~~ · 'oo .,oooo oo ...... ~oOOO~OO~o~ ~ o'ooooo~ o~-oo oog8 ~oo~ 8 o'~oo oo ~oooo ~ ~ ~ooo 000 omOOo~ooqq ~qRq~q xO xooo s ~ ~0~ ~ . . .~ O0 · · .~ ~ ~ ,, UKIAH REDEVELOPMENT AGENCY REGULAR MEETING CiViC CENTER COUNCIL CHAMBERS 300 SEMINARY AVENUE NOVEMBER 20, 2002 8:00 P.M.* lm 1 1 1 1 61 1 al gl ROLL CALL AUDIENCE COMMENTS ON NON-AGENDA ITEMS The Ukiah Redevelopment Agency welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. APPEAL PROCESS Persons who are dissatisfied with a decision of the Redevelopment Agency may have the right to a review of that decision by a court. The Agency has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety (90) days the time within which the decision of the Agency and its Boards may be judicially challenged. APPROVAL OF MINUTES a. Regular Meeting of June 26, 2002 b. Regular Meeting of September 18, 2002 NEW BUSINESS a. Adoption of Resolution Allocating Housing Setaside Funds, 2002/03-Autumn b. Approval of Agreement with Ukiah Unified School District COMMISSIONERS REPORTS EXECUTIVE DIRECTOR REPORTS CLOSED SESSION ADJOURNMENT *Or as soon as the meeting may be held in conjunction with the City Council meeting. UKIAH REDEVELOPMENT AGENCY REGULAR MEETING OF JUNE 26, 2002 A. S. Overview of Proposed Budget by ExeCutive:::~"~i~~!~ i, Fund Summary ii, Debt Summary iii, Authorized Personae!. Review of Redevelopm~i i~i:~Dcounts iv. Debt Service Executive Direc~r:~:~H,,Qrsley advised {~!ii~e Redevei'~Pment Agency is experiencing a $308,000 inc[e~i~?~!~iiiii!ili~ i~S tax increme~"~i?~?and other revenue sources, based on an estimate by?:,~i~'~:'~'Cou~'{~i i~iroperty Tax ~e~:,!: Under the housing fund, there are automati~,ii~ii~':rcentages ~:~t are given to?:!!~?~Chool Districts and for County housing funds~:::::~i~::;~ipgs under:::::~htractual Servi~§:~; account #250, includes financing to the Cha~:~ber0f~.Gomme[Cei.ii.i!~?;~:ame~:~nt~::::e~'$25,000, up from $19,000 the previous year. It also include~:~:~O:,O~?~:~':':'{~'::'"~'?:i";~i~?:':Street Program and the Economic Development Finance Corp~:~!~:~;:~i:.: The remainder of that portion of the budget is similar to last year's She ~:~ed to the H~~ ~i!i~und' account #250, Contractual Services. This area has increase~i~[~the ope[~s and maintenance from a budget of $482,000 to $652,000 this year ~ iis base~i!!;;iiiii~n a percentage of the actual revenue for the Redevelopment Agency. :~" ~.~:She contin~ to explain that approximately 17-20% of the Redevelopment Agency ~evenue ::~:~!~i?now going to the school capital accounts. She discussed the ~:~::~/p~rian/Creek Plan along Gibson Creek and through Oak Manor Park area and i~' ~ents that would be made. The Ukiah Unified School District Board has said tha~::~"ey will look at projects that we can share and will be good for the community. staff is trying to develop several projects geared towards enhancing the community that Regular Meeting of the Ukiah Redevelopment Agency June 26, 2002 (Budget Session) Page 1 of 3 The Ukiah Redevelopment Agency met in regular session on June 26, 200 for which had been legally noticed and posted, at 8:07 a.m. in the Civic Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken g Commissioners were present: Commissioners Larson, Smith, .~iDDy:i and Chairman Ashiku. Staff present: Assistant Redevelopment Di~r DeKn6~§i~g.h, Assistant City Manager Fierro, Deputy Director Harris, Executive DireCtor HorsleYl;~G~: Attorney Rapport, and Recording Secretary Ulvila. ~:~ ~':~ :~:~'~' ....................... i',: 2. AUDIENCE COMMENTS ON NON-AGENDA No one came forward to address the Agency 3, PUBLIC HEARING: CONSIDERATION ~N~!iiADOPTION::~F FISCAL YEAR might be considered joint projects and would be presenting them to the School District subcommittee for review. Commissioner Baldwin advised the pedestrians and cyclists are very int~ developing a path west of Bush Street and located through the redwood ~ng ~th~.~ creek. It would be nice to obtain permission from the County to pathway behind the softball field and behind the bus barn, and eventually ;sion to extend the path behind the jail. Executive Director Horsley referred to page 366 and noted th~( ~sds have included for overlay and landscaping of Parking Lot .::~::,~',',?.~,~and improvements. The Fa(;ade Renovation Program has be~?~u~bled f~i~ $60,000 t~::~::.~. $120,000 because there is believed to be more interest/~',~i~:~e t'~ ~hysical boundary of the Streetscape Program has been expanded. Commissioner Baldwin was of the opinion th~ should ~ro interest loans and not a grant of funds. He felt it q :h money to some businesses that may not need that grant of public Executive Director Horsley explained that the Debt the annual repayment for the REFA and second year when the County is receiving the revenue and even less money will Over time, t~?~ency will see less and less money coming the 'ict and th~8~: County are going to receive a larger proportion. Financ,e Director Elton advised tha~::~i?~i~:~i~i~urseme~ ~gan with the 11th year of the Agency s life an~::~,~,~[i,:ii:~ntinue. Chairman::,,::,~!i~u~ di:~~ed the Faga~?~iii:]~vement Program and expressed his concern:~(:~although th~b may be man~~' ~:etic improvements to businesses, there remain~ ~ Concern for::~e buildings?~?i~:nreinforced masonry. He felt it would be ar seismic funding through the Redevelopment Agency to ,~:.:~G~, ~:, ...... Adoption::':='~'~ ~e. solution Approving Ukiah Redevelopment Agency Fiscal com'~',i~ioner Bald~i~?~i?,iiii~i~de a motion to transfer $6,000 from the Chamber of Comme'~ ~0 the Main~: et Program. Motion died for lack of a second. M/S Smith~ibby adopting Resolution 2002-08, Approving Ukiah Redevelopment Agency Fis~i~,ii~ear 2002-03 Budget. iiDiscussio~i~:i'lowed concerning the funding for fa(}ade improvements to businesses and ':~i:~i~:,:~i:,sel.e~ii~ process for the loan program. M~fie'n carried by the following roll call vote: AYES: Commissioner Larson, Smith, Libby, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN' None. ABSENT: None. Regular Meeting of the Ukiah Redevelopment Agency June 26, 2002 (Budget Session) Page 2 of 3 4. ADJOURNMENT There being no further business, the Ukiah adjourned at 8:30 a.m. Marie Ulvila, Recording Secretary Redevelopment Agency meetingiii~,,was Regular Meeting of the Ukiah Redevelopment Agency June 26, 2002 (Budget Session) Page 3 of 3 UKIAH REDEVELOPMENT AGENCY Regular Meeting of September 18, 2002 4b The Ukiah Redevelopment Agency met in regular session on September 18, ~002, the notice for which had been legally noticed and posted, at 9:18 p.m. in the Qi~i~i::~enter Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was :~.~' a:~:'8::the following Commissioners were present: Commissioners Larson, Smith~:,;~ii:;i~i~y, Bald~i~i and Chairman Ashiku. Staff present: Finance Director Elton, Assis~¢?~evelopment Director DeKnoblough, City Attorney Rapport, and Recording Secre~ ~::'i'vil~?, 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS N o one came fo rward to add ress th e Agency. :.::::.:'~ 3. APPEAL PROCESS Chairman Ashiku reviewed the appeal process. 4. APPROVAL OF MINUTES ........................ :i::i:i:~:i~i::i:~:i:i ........ 4a. Re¢lular Meeting of July 17, 2002 :::ii~:i ?'i~ii~: i :.ii:,?:, CityAttorney Rapport noted a correction t°:~Page:'?'~!"'~ii i~ ~::"ity 'Attorney Rapport was present, not Jones. M/S Smith/Ashiku approving th< of the Regular '~?~ing ::~f ~i~ly 17, 2002, as amended and carried by ~nt. 5. NEW BUSINESS 5a. Adoption of ResolU~i'on a Portion of County 20% H~ City Manager Horsley advised that County of Mendo.ci~,~,stipulates that 2~ red evelopme?:.~?~?~i ent revenue) The County~:~;i~??~eque~i~ ;distribution provided :~y:.'~°ntract wit~i?~he Ford St re< ' for use .,~:.~f,::~:.~,:.:,~he 20% h( Request for Use of Ford Street Project) pment agreement with the housing setaside (20% of gross nated for County use within the City limits. for Iow-income housing (shelter beds) The proposed use of the funds meets M/S Baldwin Bal~ fund and will address a targeted our ~B;,~,,::¢Beeds~, a~0 rdable housing. adopting Resolution 2003-02 approving the use of $22,500 of and Moderate Income Housing Funds (The Ford Street Project), call vote: AYES: Commissioners Larson, Smith, Libby, NOES: None. ABSENT: None. ABSTAIN: None. w None. 7. None. REPORTS EXEd~IVE DIRECTOR REPORTS RNMENT no further business, the meeting was adjourned at 9:21 p.m. Ma~fie Ulvila, Recording Secretary Regular City Council Meeting September 18, 2002 Page 1 of 1 ITEM NO. 5a. DATE: NOVEMBER 20, 2002 UKIAH REDEVELOPMENT AGENCY AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION ALLOCATING HOUSING SETASIDE FUNDS, 2002/03-AUTUMN The Low and Moderate Income Housing Advisory Committee has completed its review and evaluation of the applications for the semi annual Housing Setaside allocation program, and has made its recommendation for funding. The basis for this program is the mandated setaside of 20% of the gross tax increment received annually by the Agency for Iow and moderate income housing. Three applications from three applicants were received by the November 8 deadline for the $166,465 available. Each of the projects is described in this report and the recommendation of the Committee is presented in the resolution proposed for adoption (attachment #1 ). The projects meet State statutes relative to expenditure of redevelopment housing monies. Funds not appropriated at this time remain in the Redevelopment Housing Setaside fund balance, adding to the resources which will be available for the Spring allocation. Pursuant to the authority delegated by the Agency to the Committee, the Committee approved the single "Emergency Fund" application from the Ford Street Project for Winter Shelter funding ($15,000) and vouchers ($1,000). This application is not attached as the Committee action has taken place. (Continued on page 2) RECOMMENDED ACTION: Adopt Resolution Allocating Housing Setaside Funds, 2002/03 Autumn. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine funding amount recommended by the Low and Moderate Income Housing Advisory Committee is inappropriate, identify desired amount, and adopt revised resolution. 2. Determine funds are not to be allocated and do not adopt resolution. Citizen Advised: N/A Requested by: Low and Moderate Income Housing Setaside Progr.am IX Prepared by: Michael F. Harris, Deputy Redevelopment Director Coordinated with: Candace Horsley, Executive Director Attachments: 1. Resolution for adoption, pages 1-2; 2. Applications for funding from: a. Community Development Commission of Mendocino County, pages 3-12; b. Rural Communities Housing Development Corporation, pages 13-21. APPROVED: Candace I~orsley, Executive Director ADOPTION OF RESOLUTION ALLOCATING HOUSING SETASIDE FUNDS, 2002/03 AUTUMN November 20, 2002 Page 2 The "Housing" application (attachment #2a) from the Community Development Commission of Mendocino County (CDC) was recommended for funding of the entire $150,000 requested. CDC proposes to construct duplex units on its four vacant parcels on Cindee Drive (750, 760 and 843) and Orchard Avenue (815), south of Gobbi Street. The primary funding source for this project will be the United States Department of Agriculture, Rural Development with CDC and Redevelopment equally splitting the difference. After construction, rental subsidies will be utilized and the units will be maintained in the Iow and moderate income affordability pool for at least 30 years. The Committee believed this was a very appropriate project and recommended funding approval. Rural Communities Housing Development Corporation (RCHDC) submitted a "Predevelopment" request (attachment #2b) related to the development and operation of a Homebuyer Education Program. This program is to be based in Ukiah, but available to anyone within the area and will provide first time homebuyer workshops, homebuyer counseling, homebuyer information, and assistance with financing. After lengthy consideration of the application and discussion as to whether the request would be a legal redevelopment housing expense, the Committee directed the matter be further researched with a written legal opinion as to the appropriateness of the partial funding such program. The Committee believed the program would be beneficial to new homebuyers and would assist a legitimate population which is little served (those whose incomes are 80-120% of county median income), but wanted to be on sure footing prior to any recommendation to the Agency. It is anticipated the Committee will make a determination at a special meeting in January and provide the Agency with a recommendation at that time. Staff concurs with the Committee's actions and recommends adoption of the resolution authorizing $150,000 for the 2002/03 Autumn Housing Setaside Allocation. mfh:asrura02 1120ALLOCATION URA RESOLUTION NO. 2003- RESOLUTION OF THE UKIAH REDEVELOPMENT AGENCY ALLOCATING HOUSING SETASIDE FUNDS, 2002/03 AUTUMN WHEREAS, the Ukiah Redevelopment Agency appointed the Low and Moderate Income Housing Advisory Committee to advise the Agency regarding housing programs and the use of the 20% housing setaside fund; and WHEREAS, $166,465 of the 20% housing setaside fund are available for the 2002/03 Autumn allocation; and WHEREAS, the Advisory Committee solicited and reviewed proposals for use of the setaside fund, and has recommended allocation of a total of $150,000 for 2002/03 Autumn; and WHEREAS, the intended uses of these funds are consistent with State of California Community Redevelopment Law Section 33334.2, et seq. NOW, THEREFORE, the Ukiah Redevelopment Agency does hereby resolve: 1. $150,000 of the 2002/03-Autumn 20% Low and Moderate Income Housing Setaside Fund for "Predevelopment" are allocated to Community Development Commission of Mendocino County for assistance in the development of eight units (four duplexes) of Iow and moderate income rental housing on Cindee Drive. a. the $150,000 is a grant to be used only for direct costs (not internal staff costs) incurred by the CommUnity Development Commission of Mendocino County for this project; b. the project shall be solely for the use of persons meeting Housing and Urban Development (HUD) criteria for Iow and moderate income; c. a development agreement between Community Development Commission of Mendocino County and the Redevelopment Agency shall be entered into to insure the conditions of this allocation are met; d. Community Development Commission of Mendocino County (CDC)is a viable provider of services to the targeted population; the use of the funds is immediate as CDC owns the subject property, the property is general planned and zoned for such use; the living units will be retained for Iow and moderate income persons; and these funds are not the sole source of financial assistance for the proposed project. URA Resolution No. 2003- Page 1 of 2 2. The uses of all of these funds meet the requirements of California Community Redevelopment Law Section 33334.2 et seq. and are consistent with the housing needs as assessed and identified in the City of Ukiah's General Plan Housing Element. 4. These projects are consistent with the Ukiah Redevelopment Plan to provide assistance toward implementation of Iow and moderate income housing. PASSED AND ADOPTED this 20th day of November 2002, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Phillip Ashiku, Chairman Shannon Riley, Secretary mfh:resord URA2003 URA Resolution No. 2003- Page 2 of 2 UKIAH REDEVELOPMENT AGENCY LOW AND MODERATE INCOME HOUSING PROGRAM APPLICATION FOR ANNUAL FUNDING COMPETITION--2002-2003 Autumn Housing X . Application No. 1 Pre-development Date Filed. November5, 20.02 Amount Requested $. $150,000 .. Applicant's Name: .~ Community.Devel0pment Commission of Mendocin0 .C. ounty Address: 1076 North State Street, Telephone: (.707) 463-5462 Ukiah, CA 95482 City State Zip Code Title and Brief Description of Proposed Project, Program or Use of requested funds: Brookside Phase I1' on-and any. off-side improvements, payment.of development fees,. final architectural & ~ngineering plans and specifications construction of eight two-be,,d, loom d, uplexes on fo,ur, lots on Cindee Drive and Orchard Avenue in Ukiah. II . _ i JJ i i iii ii . i i i II I I i If the project is to include construction: Status of Applicant's Interest in Property: Owner Address or exact location of subject property: 750, 760, .843 Cindee .Dri~ve, 815 Qrchard.. ..A,venue, Ukiah ..... Assessor's Parcel No.: 003-!8.1.-207 003-:!81-19,.003-181-46, 003-181-72 Owner's Name ~Community Development Commission of Mendocino County 1076 North State Street, Ukiah, CA 95482 Address: Telephone: (707)46,3-.~5462x112 City State Zip Code 5 HO,US!NG ,ACTIVITIES Please complete these questions with as much specificity as possible so the Low and Moderate Income Housing Advisory Committee and the Redevelopment Agency can adequately assess your proposal's qualities. Please remember, the clearer the picture of your project you provide, the easier it will be to promptly process your application. IF YOU NEED MORE ROOM TO ANSWER ANY QUESTIONS, PLEASE ATTACH ADDITIONAL SHEETS. . How long will this project be retained in the pool of housing for Iow and moderate income persons? 20+ years 11+ to 20 years 11 years Please explain how this retention will be assured' Regulatory a.qreement with the United States Department of Aqriculture (U.SDA) Rural Development (.R.D),. 32 or 33. years, and.Ukiah Redevelopment Agency (URA.)~ . What percent of this project's funds will be from sources other than redevelopment? 68%+ 34% to 67% 1% to 33% Please explain what other sources will be utilized, their amounts/percentages, and if these funds have yet been committed. UP, A: Predevelopment- preliminary architecture and engineering, financial analysis - $23,500 (2%), committed; CDC:- staff time - $9,150 (1%), committed; CDC- land (4 lots) - $150,000+ (11%), committed; USDA/RD 515- construction, misc. (see attached pro- forma) $989,893 (75%), uncommitted (February 2003 application, next cycle). 87% other sources. . X Are you requesting a grant or a loan from the Redevelopment Agency? Market rate loan Low interest loan Deferred payment loan Grant Please explain the details of your request including payback schedule and amounts, rate of interest, length of deferment, etc.: A ..qrant is necessary for gap financin_cl to assure affordabilitv for Iow- and very Iow-income Families (see attached pro-forma). . X What type of project or program do you propose? New construction ~ Acquisition of existing structure(s) ~ Rental subsidy for existing units Rehabilitation of existing units .. Facility operation Please explain number of units proposed, dwelling unit type, location (if applicable), type of assistance program, etc. Eight.(8) 900 square .feet (includin_q stora.qe).duplex units, at 750,760,843 Cindee Drive, and 815 Orchard _Avenue, Ukiah: . X X What percent of the median Mendocino County income level, as defined by HUD and HCD (see cover sheet), will this project serve? ._____Very Iow- less than 50% Lower- 50% to 80% Moderate - 80% to 120% Please explain what assurances you have that these levels will be met and maintained for the life of the project or program: ~SDA Regulatory Agreement including Project-based rental assistance. . What length of occupancy will this project provide? ~Long-term housing , .. Transitional (six months to two years, no first or last month's rent) ~ Emergency housing (one night to six months) Please explain specifics of the proposal regarding how the project is to be implemented: Tenants will be screened ,by. CDC ,and will be eligible to remain in the units as Ion..q as they meet eli.clibility requirements and are current in their rent payments. 7. What type of occupancy is being proposed? X Rental ~ Home ownership Please explain how and by whom assistance is provided, what is long term association with potential owners, is the housing publicly or privately owned, etc: USDA/RD 515 Ioan/.qrant for cons..t,ruction, and Ion_q-term .rental.assis.tance~for affordabilitv. Lon~-term association through r._e~ulato..ry a~reement and contr, act .with. CDC, a public housing authority. P.roiect will be pu..b!icl¥ owned_. 8. Please describe your previous experience in providing Iow and moderate income housing, including any previous redevelopment experience and any previous setaside allocations you received from the Ukiah Redevelopment Agency. Please see attachment 1. . Please describe your capability to maintain long-term administration/maintenance responsibility over the proposed project. .P, lease~.~ee ..attachment 1. 10. Please provide any other pertinent information regarding the proposal: Please see attachment 1. 11. Please include on separate sheets a detailed financial proforma of the proposed project/program from initial startup through completion to the fifth year of operation. Please see attachments 2 and 3. I certify that the responses made above, together with any attachments hereto, are true and correct to the best of my information and belief. Executed this <3c) day of ~tUr;e-of Property oWner -'~ ~'~ ,2002. Si~ure ~-~ "Z---- of Applicant M~,IL DIRECTION FORM To facilitate proper handling of this application, please indicate the names and addresses of individuals to whom you wish correspondence mailed: . NAME Roy Tindle, Community Development Manager ADDRESS !.076 North State Street CITY Ukiah STATE CA ZIPCODE 95482 TELEPHONE 707-463-5462xl 12 2. NAME ADDRESS CITY STATE ZIP CODE TELEPHONE It is the applicant's responsibility to advise the Redevelopment Agency of any changes to this list. Again we thank you for your interest in assisting us meet our housing goals. 8 ... (,O m Attachment 1 Ukiah Redevelopment Agency 8. Please describe your previous experience in providing or addressing low and moderate-income housing, including any previous redevelopment experience and any previous set aside allocations you have received from the Ukiah Redevelopment Agency. On September 10, 1975, the Mendocino County Board of Supervisors adopted Ordinance No. 1558 which established the Community Development Commission of Mendocino County for the purposes of administering the Housing and Community Development funds, granted to the County of Mendocino, and for the additional purpose of operating and governing, under a single operating entity and board, its Housing Authority and any redevelopment plans and programs said Authority or the County may wish to establish. Since 1975, the Community Development Commission of Mendocino County has administered the HUD Section 8 Program, Community Development Block Grant Program, Public Housing, and other state and local housing programs. The Community Development Commission of Mendocino County presently admini~ers a Rental Assistance Program consisting of 846 Certificates and Vouchers. The agency also manages a revolving loan fired from Community Development Block Grant funds for the moderate rehabilitation of residences and rental units. In public housing, currently this agency administers sixty units of elderly housing in Willits, twenty-eight scattered site family units in Ukiah, and forty-three family units in Fort Bragg. In addition to the 144 units of Public Housing in operation, the Community Development Commission of Mendocino County owns and manages twenty-eight units of affordable housing north of Fort Bragg and seven units of affordable housing for Mendocino Community College students in Ukiah. The agency also operates a Shelter Plus Care grant that provides assistance to fifty-three disabled homeless households per year, a Family Self-Sufficiency Program and a Family Unification Program, The Community Development Commission also administers the Downpayment Assistance Program for the County and the City of Ukiah to assist first time homebuyers acquire affordable housing. Previous housing allocation was used to construct College Court, seven units of affordable housing for Mendocino Community College students in Ukiah, completed in 1998. Previous 2000 predevelopment allocation is being utilized to develop this project as described in 2, above. 9. Please describe your capability to maintain long-term administration/maintenance responsibility over the proposed project. The Community Development Commission has worked on a similar project with the Ukiah Redevelopment Agency and Mendocino Community College in the construction of affordable housing units for the College. The past experience in construction of such projects and our current projects requiring the use of architects, engineers and financial analysts enables use to provide reliable estimates of the costs of their services. The CDC has also committed the above-mentioned parcels of land to this project thus removing a common barrier to the construction of affordable housing in the City of Ukiah at this time. Also, the CDC is committing significant staff time to the predevelopment and development phases of this project to ensure smooth and timely planning for and implementation of construction. CDC currently provides administrative and maintenance services for its agency-owned housing. Operating feasibility is demonstrated by the attached 15-year-operating statement (see Attachment 3, Operating Statement). 10. Please provide any other pertinent information regarding the proposal: The Community Development Commission has a strong interest in developing additional affordable units on vacant parcels owned in the City ofUkiah. A consultant was retained with URA predevelopment funds to identify funding sources for the construction of the unit, and to perform the attached financial analysis. ( See Attachment 2, Development Budget.) USDAfRD 515 funds provide 1 percent financing over a 32 or 33 year term (depending on whether a construction loan is included), and some grant contribution, with rental assistance. Partnership with the City in this project would assure affordability and facilitate development of the project through a commitment of funds. Affordable gross rents per unit would be 30 percent of 60 percent of the median income, currently about $675, respectively, less utility allowances ($61), for a net rent of $614. CDC will seek rental subsidies from USDA to further achieve affordability for very low- income families. We expect remaining financial commitments for the project in 2003 and completion of construction in 2004. Grant Deed and parcel map attached. ~"*~",~m'.~-~,~:~"~- -- Brooksid. Homes (Ukiah, CA) Mendocino County CDC Development Budge 8 units Total Perm. Fin. Costs TOTAL PROJECT RESIDENTIAl.. USDA/RD Ukiah CDC Equity COST COST 515 Redevelopment :::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::: .:.:.:.:.:.:.:.:.:.:.:.:.:.:.:+:.: ::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::: .:.:+:.:+:.:.:.;.:.:.:.:.:.:+:.:, $150,000 $150,000 $0 $0 $150,000 $15,000 $15,000 $15,000 $0 $0 $0 $0 $0 $0 $0 $165,000 $165,000 $15,000 $0 $150,000 $1oo,ooo $1oo,ooo $1oo,ooo $o $o $576,000 $576,000 $576,000 $0 $0 $40,000 $40.000 $40,000 $0 $0 $28,640 $28,640 $28,640 $0 $0 $42,960 $42,960 $42,960 $0 $0 $787,600 $787,600 $787,600 $0 $0 .:.:.:.:.:.:.:.:.:.:.:.:.:+:.:.:.: ::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::: .:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:. !:!:!:!:!:i:!:!:!:!:!:!:i:i:i:!:i:i: ::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::: $63,008 $63,008 $63,008 $0 $0 $15,752 $15,752 $752 $15,000 $0 $78,760 $78,760 $63,760 $15,000 $0 $5,000 $5,ooo $o $5,ooo $o $6,000 $6,000 $0 $6,000 $0 $3,750 $3,750 $0 $3,750 $0 $2,500 $2,500 $0 $2,500 $0 $0! $C, $0 $0 $0 $0 $0 $0 $0 $0 $2,500 $2,500 $0 $2,500 $0 $2,000 $2,000 $0 ~ $0 $16,750 $16,750 $0 ~ ~) $0 $3,750 $3,750 $0 $3,750 $0 $2,500 $2,500 $2. 500 $ 2,500 $0 $2,000 $2.00Cl $2.000 $2,000 $0 $o $0 $o S_gq ~ $o $8,2so $8,2so $4,soo ~0 ~ $o $o $0 $o $o $o $1o,ooo $1o,ooo $o $~o~oj~ $o $1o,ooo $zo,ooo $o ~ ) $o $10,000 $10,000 $0 $10,000 $0 $15,000 $15,000 $0 $15,000 $0 $12,000 $12,000 $0 $~2...~, $0 $5,000 $5,000 $0 $5,00~ $6,653 $6,65:3 $6,653 $0 $0 $39,380 $39,38o $39,380 $o $o $46,033 $,~6,033 $,~6,033 ~0 $0 :...: :.:.:,:...:.,.:.........;v.., .:;:::.:;:;:.:,:;:;:;;+:.:,:.:..........................-.....-......-..,-...-...-....,-..,.,..,-..,., ...........,v,..,...,.,.,.....,... $2,500 $2,500 $0 $2,500 $0! $30,000 $30,000 $0 $30,000 $20,000 $20,000 $0 $20,000 $0: $o $0 $o $o $o $500 $500~ $0 $5OO $0 $8,000 $8,000! $8,000 ~ $0 $61,ooo $61,ooo: ~,ooo ~) $o $1,220,393 $1,220,393 Total Project Total Cost Residential $25,000 $25,000 $25,000 $0 $0 $5,000 $5,000 $5,000 $0 $0 $15,000 $15.000 $15.000 $0 $0 ti $20,000 $20,000 $20,000 $0 $0 $o $o $o $o $o · ~$65,000 $65,000 $65,000 $0 $0 r $1,285,393 $1,285,393 $989,893 $150,000 $150,000 LAND VALUE/OFF-SITES Land Costs or Value Legal OffSite Improvements Total Land Cost NEW CONSTRUCTION Site Work Structures General Requirements Contractor Overhead Contractor Profit Total New Const. Cost ARCHITECTURAL FEES Desi Supervision Total Architectural Costs SURVEY & ENGINEERING CONST. INTEREST& FEES Const. Loan Interest Origination Fee Credit Enhance. & App. Fee nd Premium (Performance) Title and Recording Total Const. Inter & Fees PERMANENT FINANCING Loan Origination Fee Credit Enhance. & App. Fee Title and Recording ther- Bridge Loan LEGAL FEES rider Legal Pd. by Applicant Other: Transaction Legal Total Attorney Costs RESERVES initial Operating Reserve Rent Reserve Replacement Reserve Total Reserve Costs TOTAL APPRAISAL COSTS TOTAL CONSTR. CONTING. Soft Contingency @ 3% Hard Contingency @ 5% Total Contingency 0 fliER Enwronmental Local Dev. Impact Permit Processing Fees Capital Fees Marketing Furmshings Total Other Costs DEVELOPER COSTS Developer Overhead nsultant/ Processing Agent Project Administration onstruction Mge Oversight Other: Total Developer Costs' TOTAL PROJECT COST Mendo CDC-Brookside-11-4-02 (1) 11/07/2002 1 ~ q ,.... o~o~ om o oooo oo oo ~ ~JS~ ~1 ~o~/N ~ELOW. ~AIL ~AX S1 ~] EMENT~ TO: ,.;..~/~>mn;unitY Deve lopmenC Commission ~ ~= n,s~ of ~te xdoclno County 1076 So. State Street s~ .... Ukiati, CA 95482 Tide (),'der No. Escrow No. 183481-GW SPACE ABOVE THIS LINE FOR -'' [t U Gl,ANT DEE NOt,r. ~ Exe;~pC~ *I'Ll.. un,JcrsiT.mt declares that the documentary tnansfcr tax ~s $ ........... ;'.~: ......... f ~ comtmled -n the full value of the inlerest or property conveyed, or is r-: c,mq~dml ,,n dm ~.11 vahm less the value of liens or e.cumbrances remaining thereon at the time of sale. The land. t~':u:nie;d., or ~cally is located in [~ .n~U,:t,,p,uaVcd a~,:a ~ city of .... ~]~.~¢~ ................................................................................. and I-'OR I VALI~ABLE 6ONSII)EI/ATtOS, receipt of which is hereby acknowledged. R~)BEItT W!I.I,IAM ilARRIS and SHIRLEY M. itARR[S, Trustees of THE HARRIS F~IILY TRUST, d.~t:cd l)ecember 7, 1990 and OLAF CROSS and KIRSTEN A. (;ROSS. Trustees I'.IHIi.'f t, IVING TRUST dated ~Jovcmber 17, 1990 .,'re~,y (;HAt¥1'(S) to COHI'iUNITY DIiVELOI'MENT CO~DIISSION OF MENDOCINO COUNTY, a governmental agency Pt~.D W O OD E~ ', Pt I~ 'I TTL £ 93tJ0V-I AHII:05 0FFIOIkL EECORDS HENBOOIN0 COUNTY CALIF. NARSHA h. YOtJNG ~ECORDER*G USE ,h':urihed ~eal l,roFerty in the CJ. ty of Ukiah l'lendoc i no , st ate of Califo~nla: 20, 2[, 22 and 23, as numbered and designated on that certain Final blap Suhd/vi.s:.on N, . 90-22, Marlene Estates: filed for record October 9, 1992 in Map l~t;;.tw(~r 56, pages 50 and 51., bleZldocino Cc)unty Records. '-.'";L-4G, 55, 56, 57, 5,¢ and 59 1)ated ..... gS; .t-°J-La--r-.._7. ~ 1993 ,q[:O.~ OF CALIFORIdtA COtJN fY OF_ ]'~Ien. doc it~o SS. ~_),; Oct;ober 7 19 93 before me, _ ~LIO.c__3!!!(J_9_r~s_~.L,-ed a Notary Public in and for said :;~ate lmtsonallv appealed Robert William llarris; Shirley M. ll,:t-t[is; olaf (;r,>ss~~sien A. (;ross k-~R--~-~ert William Harri-s,vTrustee of The Harris Family Trustdated December 7,1990 is; TrQstee t~'mm~ ~ Tr,f~t dated_ December 7 1990 Living&¢~ated November 27, 1990 'ii;'st;n A'. Gross, Cstee of Tho Gross Family Living Trus~ dated November 27, 1990 _ . · personally known to me (or proved to me on the l~:;,,is of ratisfa'.:?ory evidence) to be the person(s) whose name(s) .';:~e stJl~sc~il)ed to tim within instrument and acknowledged to n ,' tlu~t m/she/they executed tim same in his/her/their authorized , .,i,a(:ity (ies). m~d thol l)V his/her/their signature(s) on ti~e instrument tim i}mso;~(s}, or the entity uoon behalf of which the person(s) :,:~,,,,,,,,,,, ~~2:~,~ , ~.. ~..... /, FOR NOTARY SEAL OR STAMP TAX STATEMENI'S TO PARTY SItOWN ON FOLLOWING LINE; IF NO PARTY SO SHOWN, MAIL AS I)IREC'J'ED ABOVE .......... ~.~-~: S.¢et ,xddi'e~ City & Stale . UKIAH REDEVELOPMENT AGENCY LOW AND MODERATE INCOME HOUSING PROGRAM APPLICATION FOR ANNUAL FUNDING COMPETITIONm24~'~/eE-Ser~g Zb. Housing Application No. Pre-development X Date Filed Amount Requested $5,000 Applicant's Name: Rural Communities Housing Development Corporation Address: 237 E. Gobbi Ukiah CA. 95482 Telephone: ( 707 ) 463 1975 City State Zip Code Title and Brief Description of Proposed Project, Program or Use of requested funds: This is a request for $5,000 in Pre-Development funds to assist in the development and operation of a Homebuyer Education Proqram that would provide services in Ukiah, as well as be based in Ukiah. This program will provide first time homebuyer workshops, homebuyer counselinq, homebuyer information, and assistance with financinq. Support for this project is beinq solicited from a variety of local sources; includinq banks and others If the project is to include construction: Status of Applicant's Interest in Property: Address or exact location of subject property: Assessor's Parcel No.: Owner's Name Address: City State Zip Code Telephone: It is the applicant's responsibility to advise the Redevelopment Agency of any changes to this list. Again we thank you for your interest in assisting us meet our housing goals. PRE-DEVELOPMENT ACTIVITIES Please complete these questions with as much specificity as possible so the Low and Moderate Income Housing Advisory Committee and the Redevelopment Agency can adequately assess your proposal's qualities. Please remember, the clearer the picture of your project you provide, the easier it will be to promptly process your application. IF YOU NEED MORE ROOM TO ANSWER ANY QUESTIONS, PLEASE ATTACH ADDITIONAL SHEETS. , X What percent of the total amount of funds to be expended in this effort will be from sources other than redevelopment? 68%+ 34% to 67% 1% to 33% Please explain what other sources will be utilized, their amounts/percentages, and if these funds have yet been committed. Other sources will include USDA/Rural Development A,qency, Neighborhood Reinvestment Corporation, as well as local banks, redevelopment aqencies, title companies and other groups involved in the housinq industry. This request for $5,000 will be less than 5% of the total budqet. . X Are you requesting a grant or a loan from the Redevelopment Agency? Market rate loan Low interest loan Deferred payment loan Grant Please explain the details of your request including pay-back schedule and amounts, rate of interest, length of deferment, etc.: It is our belief that it will take at least two to three years to develop the homebuyer education program to a point where it can be more self-supporting; so at this point the pro.qram needs a grant in order to develop the program. . X What type of project are the use of these funds associated with? New construction Acquisition of existing structure(s) Rental subsidy for existing units Rehabilitation of existing units ~Non-construction program assistance Please explain number of units proposed, dwelling unit type, location (if applicable), type of assistance program, etc. This program will provide homebuyer education and possibly financial support to Iow and moderate income households. It may involve the development of new housinq units, but that is not part of the program desi,qn , What is the income level (percent of median County income [$41,500 for a family of four]) of the target population you wish to address with these funds? X Very Iow -less than 50% of the County median X Lower - 50% to 80% of the County median X Moderate - 80% to 120% of the County median Please explain what assurances you would have that these levels will be met and maintained: It is the goal of the Homebuyer Education Proqram to serve first time homebuyers in all three of these income cateqories. This is what makes the program unique in this area in that it intends to serve all Iow and moderate income households who qualify as first timo homebuyers. o X What is the length of occupancy which might be developed with the use of these funds? ~Long-term housing ~Transitional (six months to two years, no first or last month's rent) Emergency housing (one night to six months) Please explain how these funds may result in an eligible project: The program will assist households in becominq homeowners, so the objective is Ionq term housinq. , Please describe your previous experience in providing or addressing Iow and moderate income housing, including any previous redevelopment experience and any previous setaside allocations you have received from the Ukiah Redevelopment Agency. See Attachment A . Please describe your capability to complete the effort you are proposing with the funds requested: See Attachment B . Please provide any other pertinent information regarding the proposal' See attachment C 9. Please include on separate sheets a detailed financial proforma of the proposed project/program from initial startup through completion to the fifth year of operation. I certify that the responses made above, together with any attachments hereto, are true and correct to the best of my information and belief. Executed this ~ day of Signature of Property Owner ) /~ ~,f.~44~~ , .2002. Si~ature of Applicant MAIL DIRECTION FORM To facilitate proper handling of this application, please indicate the names and addresses of individuals to whom you wish correspondence mailed: I · NAME Duane Hill, Executive Director of RCHDC ADDRESS 237 E. Gobbi CITY Ukiah STATE CA. ZIP CODE 95482 TELEPHONE 707 463 1975 2. NAME ADDRESS CITY TELEPHONE STATE ZIP CODE It is the applicant's responsibility to advise the Redevelopment Agency of any changes to this list. Again we thank you for your interest in assisting us meet our housing goals. mfh:housing/hou02 SPRINGAPPLICATION ATTACHMENT A RCHDC AND UKIAH REDEVELOPMENT FUNDING RCHDC received $30,000 from the City of Ukiah Redevelopment Agency in 1991 to assist with the development and construction of the Jack Simpson Apartments on Bush and Low Gap. This was a senior housing project with 30 units. This money was a iow interest Iow and is being repaid to the City over a period of 30 years. In 1993 RCHDC received $45,600 in redevelopment funds to assist families to qualify for the Self-Help housing by providing additional financing. Some of these monies were used for very iow income families in the Brookside Self-Help project, as well as four families in the Cleveland Lane project. RCHDC received $8,000 in redevelopment funds in 1993 for the Cleveland Lane project. These monies were used to cover some predevelopment costs connected with the Cleveland Lane Self-Help project. To date the City of Ukiah has committed $36,500 in redevelopment funds for predevelopment costs related to the Mulberry St. project. Also, approximately $215,200 in housing activities funds has been committed to the project. In addition, the City loaned $106,000 in Community Development Program Income funds for this project, and $65,000 has been repaid to the city leaving a balance of $41,000. Presently RCHDC is awaiting a demand letter from the City in order to pay back the redevelopment funds that were loaned to this project. The City Redevelopment Agency has loaned $12,000 in predevelopment funds and $$79,800 in housing funds to the Gibson Court project. Another $38,500 was allocated to this project in Spring, 2000 from housing funds. The City Redevelopment Agency granted $18,000 in predevelopment funds, and $150,000 in housing funds to the N. Pine St. project from the Spring, 1998 allocation. The City Redevelopment Agency granted $42,818 in housing monies to be used in the development and construction of our North Pine Street Senior Housing project from the Fall 2001 allocation. In Fall 2001, the City Redevelopment Agency converted the previously awarded $79,701 in Gibson Court loan funds to a grant. In Spring, 2002 RCHDC requested $50,000 in pre-development funds from the Redevelopment Agency to use to cover costs associated with the effort to purchase the at risk projects of Orchard Village and Orchard Manor. This was approved by the City in June, 2002. ATTACHMENT B RCHDC'S CAPABILITY TO COMPLETE THE PROPOSED PROJECT Rural Communities Housing Development Corporation (RCHDC) was officially incorporated as a charitable non-profit corporation in November, 1975. The corporation was initially developed and staffed by North Coast Opportunities (NCO) the local community action agency. NCO recognized the need for housing for iow income persons, as well as the need for a single purpose housing development corporation to address the problem. NCO continued to support RCHDC financially and administratively until January 1, 1983. RCHDC has operated independent of NCO since that time. RCHDC's mission is to "provide decent, affordable housing to low and moderate income persons". Initially, this involved producing rental housing units for low income families, and low income elderly. In 1980 it expanded into operating the Self-Help housing program serving Lake, Mendocino, and Humboldt Counties. The Board of Directors consists of nine members who reside in either Lake or Mendocino Counties. Each board member is familiar with the communities where RCHDC operates, as well as possessing specific relevant skills. These include housing construction, financing, real estate, housing development, and other related areas. The Board of Directors hire the Executive Director of the agency and oversee his performance. They also participate in the hiring of other management personnel within the organization, such as Property Manager, Fiscal Officer, Self-Help Manager, etc.. They meet monthly at different projects, and oversee the finances and the performance of the agency. RCHDc owns and manages over 600 units of multi-family housing. It also manages another 200 units for other non-profits in Northern California and Northern Nevada. RCHDC has the capability to maintain long-term administration/maintenance responsibility over the proposed project. EXHIBIT C HOMEBUYER EDUCATION PROGRAM Approximately three years ago RCHDC started to research the need for a Homebuyer Education Program for Lake and Mendocino Counties. This effort was assisted and guided by the Neighborhood Reinvestment Corporation (NRC)that is a national organization which assists community groups in developing homebuyer education and homeownership centers throughout the country. Our initial research involved defining the market for such services, and this included interviewing redevelopment agencies and local financial agencies. This research supported the need for a homebuyer education program that provided a broad spectrum of educational services and financial assistance. It also was clear that it needed to address a broad group of local residents, ie, both low- income families, as well as those who are moderate income. RCHDC's Self-Help Program has provided a limited homeownership training for its applicants, but it was recognized that we needed to broaden the curriculum. Our agency has adopted the Neighbor Works Full-Cycle Lending system, which includes a series of group sessions, some one on one counseling, working with local lenders, and some supplemental financial assistance. This has been tested in Lakeport and Upper Lake with small groups of families. In the future RCHDC will require that all applicants for Self-Help go through this initially. The financing for this program will come from a variety of sources. Some USDA/Rural Development funds will be used to cover some costs, NRC will provide a small amount of funding, and we are seeking to supplement these monies with local funds from redevelopment agencies and local lenders. INCOME RCHDC Self-Help Budget $ Participant Fees $ Neighborhood Reinvestment $ Rural Community Development $ Fannie Mae Foundation Partner contributions $ Total Income $ EXHIBIT D HOMEBUYER EDUCATION PROGRAM Year 1 Year 2 Year 3 Year 4 40,000 $ 40,000 $ 6,000 $ 6,500 $ 15,000 $ 18,000 $ 8,750 $ 8,750 $ 30,250 $ 33,500 $ 100,000 $ 106,750 $ 45,000 7,000 24,000 15,000 36,000 127,000 $ 45,000 $ 8,000 30,000 $ 15,000 $ 40,000 $ 138,000 EXPENDITURES Salaries & Fringe Benefits $ 65,000 Materials and Copies $ 4,000 Travel $ 2,500 Marketing and Advertising $ 4,000 Miscellaneous $ 2,500 Indirect Costs $ 22,000 Total Expenses $100,000 $ 70,000 $ 4,500 $ 2,500 $ 4,500 $ 2,750 $ 22,500 $ 106,750 84,000 4,500 2,500 5,000 3,000 28,000 127,000 90,000 5,500 3,500 6,000 3,000 30,000 138,000 Year 1= 1/1/03-12/31/03 Year 2= 1/1/04-12/31/04 Year 3- 1/1/05-12/31/05 Year 4- 1/1/06-12/31/06 Year 5- 1/1/07-12/31/07 ITEIVl NO: 5b IVlEE'I-~NG DATE: November 20, 2002 UKZAH REDEVELOPMENT AGENCY AGENDA SUMMARY REPORT SUB.1ECT: APPROVAL OF AGREEMENT WITH UKZAH UNIFZED SCHOOL DISTRICT The Ukiah Redevelopment Agency (UPA) was contacted by the Ukiah Unified School District (UUSD), Mendocino Community College and Mendocino County Office of Education (MCOE) in early 2000 regarding the Redevelopment Agency's payments to the schools for their capital outlay fund distribution. The school representatives believed that the formula for calculating the amount of school money through these funds was inaccurate and that they, in actuality, were entitled to much more money than had previously been allocated. The City's auditors, who had calculated this amount of money every year, were contacted for their opinion and since they did not feel that they had the expertise to determine an appropriate answer for the dispute, the Redevelopment Agency hired a specialist, who deals with Redevelopment Agency agreements to determine the correct formula for determining the capital outlay fund allocations for the various school agencies. The consultant's determination was that the schools were entitled to a much higher allocation than had previously been calculated. (Continued on page 2) RECOMMENDED ACTION: Approve and authorize the City Hanger to sign agreement between UPA and UUSD regarding appropriate distribution of school capital outlay funds. ALTERNATIVE COUNCIL POLICY OPTIONS: Provide alternative direction to staff regarding this agreement. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Ukiah Unified School District Candace Horsley, City Manager N/A 1. October 2002 Agreement between UPA and UUSD Approved: ~ (C'~,.~ZL~ [ · ,.., ~'~-~dace'Horsl~y, City~Hanager 4:UP.A/ASR.CapitalOuflayFunds. 112002 The Redevelopment Agency directed staff to negotiate an agreement with the schools. Since that time, Redevelopment Agency staff has met with representatives of the various school agencies to determine an appropriate agreement for these calculations and distribution of funds. Attached for your information is an agreement between the UUSD and the Redevelopment Agency as of October 2002. Basically, the agreement solidifies the appropriate formulation and allocation of funds to the school district and releases the Redevelopment Agency from any further legal obligation based upon this claim. In addition, due to the reformulation of the calculations and the Redevelopment Agency's lack of sufficient funds to make all payments at this time, the UUSD has agreed to not receive a disbursement until fiscal year 200,~-2005. Staff is working on similar agreements with the College and NCOE, and will return to the Redevelopment Agency when those are prepared for Agency member review. We will also be returning with an updated schedule of the potential impacts of the reformulation that was submitted and discussed with the Redevelopment Agency Board in 200~.. AGREEMENT AND RELEASE Ukiah Unified School District ("UUSD"), a unified school district of the State of California, and the Redevelopment Agency of the City of Ukiah ("RDA"), a redevelopment agency of the State of California, enter this settlement Agreement and General Release ("Agreement") in Ukiah, Mendocino County, California. RECITALS 1. In January 1990, UUSD and the RDA entered an agreement regarding redevelopment pursuant to Health and Safety Code section 33401 ("the Redevelopment Agreement"). 2. Pursuant to Section 2.b of the Redevelopment Agreement, the RDA agreed to set aside in a "Capital Outlay Fund" for capital improvement projects within UUSD and the redevelopment project area an amount equal to the increases in the assessed value of the taxable property in the RDA's redevelopment project area above the sum of the Base Year Roll which would have been calculated and paid to UUSD annually, if the redevelopment project area had not been established. These amounts shall be referred to herein as "the set aside." 3. The RDA recently discovered that it had committed an error in calculating the amount of money that should have been set aside in UUSD'$ Capital Outlay Fund pursuant to the Redevelopment Agreement. Less than the full amount required by the Redevelopment Agreement has been set aside since the Base Year in 1990. AGREEMENT 4. The parties agree that the RDA shall recalculate the amount of the set aside for all tax years since 1990, and shall set aside in the Capital Outlay Fund additional funds for those years equal to the difference between the amount already set aside and the amount that should have been set aside 1 UUSDredevagreementl0.02 October 1, 2002 using the correct calculations. (The corrected calculations for each year and the total additional amount owing for those years is set forth in the attached Exhibit A.) In addition, the RDA agrees to correctly calculate the set aside amount for tax year 2000 and every future year to which the Redevelopment Agreement applies. 5. The RDA agrees to disburse to UUSD in fiscal year 2004-05, $442,205 for capital improvement identified by UUSD for the Oak Manor modernization project, in accordance with Section 3 of the Redevelopment Agreement. Thereafter, UUSD may request annual payments from the RDA as indicated in estimated calculation in Exhibit A, headed: URA Payment to UUSD, including, beginning on July 1, 2006, payments on deferred amount as indicated in Exhibit A. The RDA shall disburse said payments in accordance with Section 3 of the Redevelopment Agreement. 6. The obligations set forth in this agreement shall fully resolve any claim by UUSD against the RDA concerning the RDA's failure to properly calculate the set aside. Each party absolutely discharges and releases the other party, and its officers, agents and employees, from any and all claims, demands, damages, debts, liabilities, obligations, costs, expenses, liens, actions, attorney's fees and causes of action in any way connected with any such claims, whether arising in law or in equity, known or unknown, suspected or unsuspected, whether or not asserted prior to the effective date of this Agreement. 7. Each party covenants that it will never commence or prosecute, or, except as may be required or compelled by legal process, assist in any way in the commencement or prosecution of any claim, demand, or cause of'action of any nature whatsoever that is based upon any claim, demand, damage, debt, liability, obligation, cost, expense, lien, action, or cause of action hereby released. UUSDredevagreementl0.02 October 1, 2002 8. The parties hereto deem this Agreement to be signed and of binding legal effect as of the date on which the last signatory hereto signs the Agreement. 9. This Agreement shall not prevent the parties from agreeing to permit the use of set aside funds for other purposes of the Redevelopment Agency as discussed with the Board of Education. REDEVELOPMENT AGENCY OF UKIAH ATTEST: Phil Ashiku, Chairperson Dated: Redevelopment Agency Secretary Dated: UKIAH UNIFIED SCHOOL DISTRICT Peggy Smart, President Dated: UUSDredevagreementlO.02 October 1, 2002 Recalculation of Ukiah USD Exhibit A Capital Outlay Funding Plan Project Year 200o - 2001 2001 - 2002 2002 - 2003 2003 - 2004 2004 - 2o05 2005 - 200~ 2OO6 - 2OO; 2007 - 2008 2008 - 2009 2009 - 2010 2010 - 2011 2011 - 2012 2012 - 2013 2013 - 2014 2014 - 2015 2015 - 2016 2016 - 2017 2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 2021 - 2022 2022 - 2023 2023 - 202, 2O24 - 202~ 2025 - 2026 2026 - 2027 2O27 - 2028 2028 - 2029 2O29 - 2O3O Totals Beginning Interest Year Balance Rate 1,265,789 4.50% 1,165,712 4.50% 1,482,761 4.50% 1,839,096 4.50% 2,236,986 4.50% 2,236,986 4.50% 2,236,986 4.50% 2,143,778 4.50% 2,050,571 4.50% 1,957,363 4.50% 1,864,155 4.50% 1,770,947 4.50% 1,677,740 4.50% 1,584,532 4.50% 1,491,324 4.50%~ 1,398,116 4.50% 1,304,909 4.50% 1,211,701 4.50% 1,118,493 4.50% 1,025,285 4.50% 932,078 4.50% 838,870 4.50% 745,662 4.50% 652,454 4.50% 559,247 4.50% 466,039 4.50% 372,831 4.50% 279,623 4.50% 186,416 4.50% 93,2O8 4.5O% 38,189,655 Interest Earnings ** 39,860 52,457 66,724 82,759 85,312 84,117 96,470 92,276 88,081 83,887 79,693 75,498 71,304 67,110 62,915 58,721 54,527 50,332 46,138 41,943 37,749 33,555 29,360 25,166 20,972 16,777 12,583 8,389 4,194 . 1,568,869 Annual Capital Deposit* 240,063 264,592 289,611 315,131 341,162 367,713 394,795 422,419 45O,595 479,335 5O8,649 538,550 569,O49 600,158 631,889 664,254 697,267 730,941 765,287 800,321 836,055 872,504 909,682 947,603 986,283 1,025,737 1,065,979 1,107,027 1,148,895 1,191,601 20,163,147 Payment on Agreement + UPA Payment Deferred Interest to UUSD Amount 279,923 380,000 317,049 356,335 397,890 426,474 426,474 451,830 451,830 491,265 491,265 93,206 514,695 514,695 93,208 538,676 538,676 93,208 563,222 563,222 93,208 588,342 588,342 93,208 614,048 614,048 93,208 640,353 640,353 93,208 667,268 667,268 93,208 694,804 694,804 93,208 722,975 722,975 93,208 751,794 751,794 93,208 781,273 781,273 93,208 811,425 811,425 93,208 842,264 842,264 93,208 873,804 873,804 93,208 906,059 906,059 93,208 939,042 939,042 93,208 972,769 972,769 93,208 1,007,255 1,007,255 93,208 1,042,514 1,042,514 93,208 1,078,562 1,078,562 93,208 1,115,416 1,115,416 93,208 1,153,089 1,153,089 93,208 1,191,601 1,191,601 93,208 21,732,016 20,760,81~ 2,236,986 Year Ending Balance 1,165,712 1,482,761 1,839,096 2,236,986 2,236,986 2,236,986 2,143,778 2,050,571 1,957,363 1,864,155 1,770,947 1,677,740 1,584,532 1,491,324 1,398,116 1,304,909 1,211,701 1,118,493 1,025,285 932,078 838,870 745,662 652,454 559,247 466,039 372,831 279,623 186,416 93,208 . * UUSD Annual Capital Deposit is projected at 38.499816% of the 1% property tax on the assessed valuation growth. This share will change with the actual share as determined from year to year. If the assessed value growth is less than 2% the Yearly share will be determined by the actual assessed value change. ** Interest rate is projected at 4.5%. The actual interest paid will be determined by the Redevelopment Agency's pooled interest earnings rate, as determined from year to year. Interest earnings are distributed at fiscal year end based on the June 30 account balance (excluding accrued revenue). This calculation assumes that UUSD will request payment on an annual basis. The interest caclulations may vary significantly if annual disbursements are not made. GE:Rda Capital Analysis - May 2002 Printed 10/1/02 UUSD Exhibit A .P roj__e c_t 1989 - Recalculation of Ukiah USD Exhibit B Projection of 40 years Capital Funding ._ ~ 1%of Growth 1990| 256,206,9971Base Year Value Share 1990 - 1991 261,331,137 51,241 1991 - 19~ 266,557,760 103,508 1992 - 1993 271,888,915 156,819 1993 - 1994 277,326,693 211,197 1994 - 1995 282,873,227 266,662 1995 - 1996 288,530,692 323,237 1996 - 1997 294,301,305 380,943 1997 - 1998 300,187,332 439,803 1998 - 1999 306,191,078 499,841 1999 - 200~ 312,314,900 561,079. 2000 - 2001 318,561,198 623,542 2001 - 2002 324,932,422 687,254 2002 - 200; 331,431,070 752,241 2003 - 200z 338,059,691 818,527 2004 - 2005 344,820,885 886,139 2005 - 351,717,303 955,103 2006 - 200; 358,751,649 1,025,447 2007 - 200~ 365,926,682 1,097,197 2008 - 200f 373,245,216 1,170,382 2009 - 2010 380,710,120 1,245,031 2010 - 2011 388,324,322 1,321,173 2011 - 2012 396,090,809 1,398,838 2012 - 2013 404,012,625 1,478,056 2013 - 201, 412,092,878 1,558,859 2014 - 201~ 420,334,735 1,641,277 2015 - 2016 428,741,430 1,725,344 2016 - 2017 437,316,258 1,811,093 2017 - 2018 446,062,584 1,898,556 2018 - 2019 454,983,835 1,987,768 2019 - 2020 464,083,512 2,078,765 2020 - 2021 473,365,182 2,171,582 2021 - 2022 482,832,486 2,266,255 2022 - 2023 492,489,135 2,362,821 2023 - 2024 502,338,918 2,461,319 2024 - 2025 512,385,697 2,561,787 2025 - 2026 522,633,411 2,664,264 2026 - 2027 533,086,073 2,768,791 2027 - 2028 543,747,800 2,875,408 2028 - 2029 554,622,756 2,984,158 2029 - 2030 565,715,211 3,095,082 Totals 55,366,391 34.119657% 17,483 17,483 34.108539% 35,305 52,788 34.118035% 53,504 106,292 34.445212% 72,747 179,039 35.653781% 95,075 274,114 36.460766% 117,855 391,969 37.037276% 141,091 533,060 37.468465% 164,788 37.889030% 189,385 38.225093' 214,473 38.49981 240,063 38.499816~ 264,592 1,606,361 38.49981~ 289,611 1,895,972 38.499816~ 315,131 2,211,103 38.499816% 341,162 2,552,265 38.499816% 367,713 2,919,978 38.499816% 394,795 3,314,773 38.499816% 422,419 3,737,192 38.499816% 450,595 4,187,787 38.499816% 479,335 4,667,122 38.499816% 508,649 5,175,771 38.499816% 538,550 5,714,321 38.499816% 569,049 6,283,370 38.499816% 600,158 6,883,528 38.499816% 631,889 7,515,417 38.499816% 664,254 8,179,671 38.49981~ 697,267 8,876,938 38.499816~ 730,941 9,607,879 38.499816% 765,287 10,373,166 38.499816' 800,321 11,173,487 38.499816~ 836,055 12,009,542 38.499816% 872,504 12,882,046 38.499816% 909,682 13,791,728 38.499816% 947,603 14,739,331 38.499816% 986,283 15,725,614 38.49981~ 1,025,737 16,751,351 38.499816~ 1,065,979 17,817,330 38.499816% 1,107,027 18,924,357 38.499816% 1,148,895 20,073,252 38.49981 1,191,601 t 21,264,853 4.76% 4.76% 4.76% 4.76% 4.76% 4.76% 697,848 I 4.76%, 887,233 ~ 1,101,706 .J 4.76% 1,341,769 1 ~ 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50%~ 4.50% 4.50% 4.50% Year End Balance 832 2,551 5,218 8,928 13,875 20,142 27,813 36,977 ~ 56,960 70,326 85,398 102,273 121,057 141,856 164,787 189,968 217,525 247,591 280,303 315,805 354,251 395,800 440,618 488,881 540,772 596,484 656,218 720,185 788,608 861,718 939,758 1,022,983 1,111,660 1,206,067 1,306,498 1,413,259 1,526,672 1,647,073 18,175,437 17,483.00 53,620.00 109,675.00 187,640.00 291,643.00 423,373.00 584,606.00 777,207.00 1,003,569.00 1,265,789.00 1,562,812.00 1,897,730.00 2,272,739 2,690,143 3,152,362 3,661,931 4,221,513 4,833,900 5,502,020 6,228,946 7,017,898 7,872,253 8,795,553 9,791,511 10,864,018 12,017,153 13,255,192 14,582,617 16,004,122 17,524,628 19,149,291 20,883,513 22,732,953 24,703,539 26,801,482 29,033,286 31,405,763 33,926,049 36,601,616 39,440,290 * UUSD Project share is projected at 38.499816%. This share will change with the actual share as determined from year to year. If the assessed value growth is less than 2% the Yearly share will be determined by the actual assessed value change. ** Interest rate is projected at 4.5%. The actual interest paid will be determined by the Redevelopment Agency's pooled interest earnings rate, as determined from year to year. Rda Capital Analysis - May 2002 Printed 10/1/02 UUSD Exhibit B