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HomeMy WebLinkAbout2002-11-06 Packet CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 November 6, 2002 6:30 p.m. RESUME Received 1. ROLL CALL - Absent: Councilmember Libby 2. PLEDGE OF ALLEGIANCE 3. PRESENTATION a. Presentation by Sonoma County Water Agency Regarding Russian River Watershed Association 4. APPROVAL OF MINUTES M/RC (4-0) a. Regular Meeting of October 16, 2002 Mayor Read 5. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. Res.2003-11 Mayor Read 6.CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. M/RC (4-0) Al~l~rovinq Consent Calendar Items a through g: a. Approval of Records Destruction and Authorizing the City Clerk to Dispose of the Records b. Approval of Budget Amendment of $17,775 to City of Ukiah's Water Treatment Plant Improvement Project, Account #820-3908-250-000, for Required FEMA Floodway Study c. Submittal of Amended Agenda Summary Report "Authorization of the City Manager to Negotiate and Enter Into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants to Provide Design Services and Prepare Construction Documents for the City of Ukiah's Wastewater Treatment Plant Improvement Project" d. Approval of Amendment to Resolution Approving Application for CDBG Planning And Technical Assistance Grant on Behalf of Plowshares e. Rejection of Claim For Damages Received From Robert Jackson and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund f. Award Construction Contract to AFM Environmental Inc. in the Amount of $11,480 for Class 2 Asbestos Work At 410 Waugh Lane, Ukiah, Specification 02-28 g. Approval of Budget Amendment For Cable Franchise Renewal Negotiations in The Amount of $15,000 Mayor Read 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 8. PUBLIC HEARING (7:00 P.M.) a. Introduction of Ordinance Prezoning Two Parcels of City-Owned Property Adjacent to the City Limits Consensus to continue project to November 20, 2002. Res.2003-12 (4-0) b. Adoption of the Resolution Approving the 2002 Mendocino County Regional Bikeway Plan 9. NEW BUSINESS Received a. Presentation by Kennedy/Jenks Consultants Relative to Development of an Urban Water Management Plan for the City of Ukiah Received b. Report to Council Regarding Operating Procedures Established by the City of Ukiah in the Event of a Water Shortage Emergency c. Presentation by Ross Mayfield and Possible Action Regarding Eel River Diversion Project Received presentation & directed Staff to acjendized matter for new City Council in December d. Adoption of Resolution Authorizing 2002-03 Grant Funding For Community Based, Non-Profit Organizations M/RC (3-0: Smith recused from meeting, Libby absent) adopted Resolution 2003-13 M/RC(4-0) e. Approval of Landscape Improvements and Funding for the Grace Hudson Museum Parking Lot and Orchard Park f. (See item 8b) Received g. Report and Possible Action Regarding Martin Luther King, Jr. Day Sponsorship M/RC(3-1) h. Approval of Revisions to Civic Center Addition 10. COUNCIL REPORTS 11. CITY MANAGER/CITY CLERK REPORTS 12. CLOSED SESSION a. Conference with Labor Negotiator G.C. §54957.6 Employee Negotiations: Fire Unit Labor Negotiator: Candace Horsley, City Manager No action taken. b. Conference with Labor Negotiator G.C. §54957.6 Employee Negotiations: Miscellaneous Unit Labor Negotiator: Candace Horsley, City Manager No action taken. 9:40 p.m. 13. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Urban Water Management Plan 6 N,s~ember 2902 Konnody/Jonl~ ConlultantJ · Englneoro & Sciontiltl Why Urban Water Management Plan (UWMP) is needed What is in the UWMP Future of UWMP Kennedy/J~nks Con~ltantl ~/ EngJneoru & $cJofltJ~o Required under California Water Code Division 6, Part 2.6 - Urban Water Management Planning Act Adopted in 1983, and amended numerous times Kennedy/Jenks Consultants ~/ Engineers & SGiontlltl "...assist water agencies in carrying out their long-term resource planning responsibilities to ensure adequate water supplies to meet the needs of both existing and future demands for water." "urban water supplier should make every effort to ensure the appropriate level of reliability in its water service sufficient to meet the needs of its various categories of customers during normal, dry, and multiple dry water years." Kennedy/Jenk,~ Consultants Englneen & 8cientlstl Required for 3,000 connections or 3,000 acre-feet (AF) annually Ukiah has about 7,000 connections and serves about 4,100 AF/yr Update UWMP Plan every $ years in years ending in five and zero Submit to CA DWR after adoption Kennedy/J~nks Consultants Engi,l~ & Scbntb~. s Required for eligibility for DWR Loans and Grants for · Water Infrastructure Rehab, · Groundwater Storagel Recharge/Management, , Water Conservation I ~ I iRequired for drought assistance UWMP DMM implementation may be reviewed by SWRCB for Recycled Water Loans/Grants K~nnedy/Jenks Consultants . Service Area Description Existing and Planned Water Supplies Past, current, and projected water demands Reliability of water supply/Shortage Contingency Plan Opportunities for exchange/transfer Recycled Water Water Demand Management Program and Evaluation of Measures K®nn~dy/Jenks Consultants ~/ 2000 population -- 15,497 2010 population (buildout) = 17,200 Voluntary water usage reductions Lowest water use per connection in County Kennicly/Jenb C(m~ultant~ ./ Table 3 City of Ukiah Current and Projected Water Supplies 2000-2020 Water Right Source2000 2005 2010 2015 2020 Pre-49 2,0302,030 Appropriative 12450:2,450 '.24~-¢;, 12,:fi0 12,4f~0 ~roject Water ,(~0(', ~00 Groundwater ~95 ::~ ;'0 ~)7'rL) ~(; 970 Table 5 Hypothetical Three-Year Worst Case Water Supply (Acre-Feet per Water Year) Cummt Supply Hypothetical Multil~le Dry Water Year~ Sources of Sulopt), 2000 2001 2002 2003 ~ ,:-49 Approl)r,~ ~t, ~4 480 ' 240 7,240 ? 240 ~r )iect ,'~, ale a~)0 400 40C 400 Kennecly/Jenk~ C~,!tants .~ Table 8 Projected Supply and Demand Comparison (acre-feet) 2000 2005 2010 2015 2020 Supply Totals !5 ~;'~;: ~'~,22,5iS.2fi t6 ;_'fi~') 152!; Demand Totals ,I ~(0 ,442:} 4~4 4,P,4()4?,40 Difference 11,!¢I0i 1,810 i 1,.il0 !!,410 11,~!0 Kennedy/,bnla Con=ultant8 ./ E~gtrd~m & 8cbntlst~ Ukiah has a Water Shortage Emergency Plan adopted in 1977 with 3 stages of water rationing Stage 1 - Voluntary restrictions on water use ~ Stage 2 - Mandatory Prohibition of Nonessential Water Use (e.g. irrigation, exterior washing, dust control w! potable water) · Stage 3 - Mandatory Additional Prohibition of Nonessential Water Use Water Emergency has never been declared Kenni~dy/~nk~B Consultant8 Engln~lrll & $cientlltl Water survey Programs Residential Plumbing Retrofit System Water Audits, Leak Detection and Repair Metering with Commodity Rates Large Landscape Conservation Programs High-Efficiency Washing Machine Rebate Programs Public Information Programs School Education Programs Commercial, Industrial & Institutional Conservation Programs Wholesale Agency Programs Conservation Pricing Water Conservation Coordinator Water Waste Prohibition Residential ULFT Replacement Programs Kennedy/Jenk~ Con.ult&nt~_ Engineers & Scbnt~s · O&M Programs - DMM 3: Water audits and Leak Detection · C-MM 4: Meter Replacement · Conservation Programs · DMM 5: Large Landscape Conservation Reviews · DMM ~ 1: Indirect Conservation through sewer rate tie to water consumption · DMM !3:Water Waste Prohibition is in place · Public Information Programs · DMM 7: Consumer Confidence Report for Water Quality and Internet web page . DMM, 8: School Education Programs ~ .... Kennedy/Jenkl Consultant= Engineers · Has been studied in prior wastewater treatment plant studies Under consideration during upcoming wastewater treatment plant study '" ...... Adopted Plan submitted to DWR for review Updated UWMP Plan in 2005 that incorporates new legislative requirements (e.g. SB 1348 - Brulte) UWMP may be required for access to all State funds UWMP lays groundwork for other surface/ground water resources planning for City and Ukiah Valley area ~ .... Kennedy/JenkJ ~on~ultantm ,/~ Englneen&~cbntistl CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 November 6, 2002 6:30 p.m. RESUME Received 1. ROLL CALL - Absent: Councilmember Libby 2. PLEDGE OF ALLEGIANCE 3. PRESENTATION a. Presentation by Sonoma County Water Agency Regarding Russian River Watershed Association 4. APPROVAL OF MINUTES M/RC ('4-0) a. Regular Meeting of October 16, 2002 Mayor Read 5. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. Res.2003-11 Mayor Read 6.CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. M/RC (4-0) Approving Consent Calendar Items a through _q. a. Approval of Records Destruction and Autho-rizing the City Clerk to Dispose of the Records b. Approval of Budget Amendment of $17,775 to City of Ukiah's Water Treatment Plant Improvement Project, Account #820-3908-250-000, for Required FEMA Floodway Study c. Submittal of Amended Agenda Summary Report "Authorization of the City Manager to Negotiate and Enter Into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants to Provide Design Services and Prepare Construction Documents for the City of Ukiah's Wastewater Treatment Plant Improvement Project" d. Approval of Amendment to Resolution Approving Application for CDBG Planning And Technical Assistance Grant on Behalf of Plowshares e. Rejection of Claim For Damages Received From Robert Jackson and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund f. Award Construction Contract to AFM Environmental Inc. in the Amount of $11,480 for Class 2 Asbestos Work At 410 Waugh Lane, Ukiah, Specification 02-28 g. Approval of Budget Amendment For Cable Franchise Renewal Negotiations in The Amount of $15,000 Mayor Read 7. AUDIENCE COMMENTS ON NON-AGENDA ITEM~ The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 8. PUBLIC HEARING (7:00 P.M.) a. Introduction of Ordinance Prezoning Two Parcels of City-Owned Property Adjacent to the City Limits Consensus to continue I~ro!ect to November 20, 2002 Res.2003-12 (4-0) b. Adoption of the Resolution Approving the 2002 Mendocino County Regional Bikeway Plan 9. NEW BUSINESS Received a. Presentation by Kennedy/Jenks Consultants Relative to Development of an Urban Water Management Plan for the City of Ukiah Received b. Report to Council Regarding Operating Probedures Established by the City of Ukiah in the Event of a Water Shortage Emergency c. Presentation by Ross Mayfield and Possible Action Regarding Eel River Diversion Project Received presentation & directed Staff to agendized matter for new CibJ__C_guncil in December d. Adoption of Resolution Authorizing 2002-03 Grant Funding For Community Based, Non-Profit Organizations ~3-0: Smith recused from meetin Libb absent ado ted Resolution 2003-13 M/RC(4-0) e. Approval of Landscape Improvements and Funding for the Grace Hudson Museum Parking Lot and Orchard Park f. (See item 8b) Received g. Report and Possible Action Regarding Martin Luther King, Jr. Day Sponsorship M/RC(3-1) h. Approval of Revisions to Civic Center Addition 10. COUNCIL REPORTS 11. CITY MANAGER/CITY CLERK REPORTS 12. CLOSED SESSION a. Conference with Labor Ne_~qotiator G.C. ~ Employee Negotiations: Fire Unit Labor Negotiator: Candace Horsley, City Manager No action taken. b. Conference with Labor Negotiator G.C..~957.6 Employee Negotiations: Miscellaneous Unit Labor Negotiator: Candace Horsley, City Manager No action taken. 9:40 p.m. 13. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. AMENDED - Item 9f now 8a CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 November 6, 2002 6:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PRESENTATION a. Presentation by Sonoma County Water Agency Regarding Russian River Watershed Association 4. APPROVAL OF MINUTES a. Regular Meeting of October 16, 2002 5. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 6. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations a. Approval of Records Destruction and Authorizing the City Clerk to Dispose of the Records b. Approval of Budget Amendment of $17,775 to City of Ukiah's Water Treatment Plant Improvement Project, Account #820-3908-250-000, for Required FEMA Floodway Study c. Submittal of Amended Agenda Summary Report "Authorization of the City Manager to Negotiate and Enter Into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants to Provide Design Services and Prepare Construction Documents for the City of Ukiah's Wastewater Treatment Plant Improvement Project" d. Approval of Amendment to Resolution Approving Application for CDBG Planning And Technical Assistance Grant on Behalf of Plowshares e. Rejection of Claim For Damages Received From Robert Jackson and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund f. Award Construction Contract to AFM Environmental Inc. in the Amount of $11,480 for Class 2 Asbestos Work At 410 Waugh Lane, Ukiah, Specification 02-28 g. Approval of Budget Amendment For Cable Franchise Renewal Negotiations in The Amount of $15,000 w AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. Si PUBLIC HEARING (7:00 P.M.) a. Introduction of Ordinance Prezoning Two Parcels of City-Owned Property Adjacent to the City Limits b. Adoption of the Resolution Approving the 2002 Mendocino County Regional Bikeway Plan 9. NEW BUSINESS a. Presentation by Kennedy/Jenks Consultants Relative to Development of an Urban Water Management Plan for the City of Ukiah b. Report to Council Regarding Operating Procedures Established by the City of Ukiah in the Event of a Water Shortage Emergency c. Presentation by Ross Mayfield and Possible Action Regarding Eel River Diversion Project d. Adoption of Resolution Authorizing 2002-03 Grant Funding For Community Based, Non-Profit Organizations e. Approval of Landscape Improvements and Funding for the Grace Hudson Museum Parking Lot and Orchard Park f. (See 8b) g. Report and Possible Action Regarding Martin Luther King, Jr. Day Sponsorship h. Approval of Revisions to Civic Center Addition 10. COUNCIL REPORTS 11. CITY MANAGER/CITY CLERK REPORTS 12. CLOSED SESSION al Conference with Labor Negotiator G.C. §54957.6 Employee Negotiations: Fire Unit Labor Negotiator: Candace Horsley, City Manager b. Conference with Labor Negotiator G.C. §54957.6 Employee Negotiations: Miscellaneous Unit Labor Negotiator: Candace Horsley, City Manager 13. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 November 6, 2002 6:30 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PRESENTATION a. Presentation by Sonoma County Water Agency Regarding Russian River Watershed Association 4. APPROVAL OF MINUTES a. Regular Meeting of October 16, 2002 1 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 6. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations a. Approval of Records Destruction and Authorizing the City Clerk to Dispose of the Records b. Approval of Budget Amendment of $17,775 to City of Ukiah's Water Treatment Plant Improvement Project, Account #820-3908-250-000, for Required FEMA Floodway Study c. Submittal of Amended Agenda Summary Report "Authorization of the City Manager to Negotiate and Enter Into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants to Provide Design Services and Prepare Construction Documents for the City of Ukiah's Wastewater Treatment Plant Improvement Project" d. Approval of Amendment to Resolution Approving Application for CDBG Planning And Technical Assistance Grant on Behalf of Plowshares e. Rejection of Claim For Damages Received From Robert Jackson and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund f. Award Construction Contract to AFM Environmental Inc. in the Amount of $11,480 for Class 2 Asbestos Work At 410 Waugh Lane, Ukiah, Specification 02-28 g. Approval of Budget Amendment For Cable Franchise Renewal Negotiations in The Amount of $15,000 m AUDIENCE COMMENTS ON NON-AGENDA ITEM~_ The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. al PUBLIC HEARING (7:00 P.M.) a. Introduction of Ordinance Prezoning Two Parcels of City-Owned Property Adjacent to the City Limits 1 NEW BUSINESS a. Presentation by Kennedy/Jenks Consultants Relative to Development of an Urban Water Management Plan for the City of Ukiah b. Report to Council Regarding Operating Procedures Established by the City of Ukiah in the Event of a Water Shortage Emergency c. Presentation by Ross Mayfield and Possible Action Regarding Eel River Diversion Project Adoption of Resolution Authorizing 2002-03 Grant Funding For Community Based, Non-Profit Organizations Approval of Landscape Improvements and Funding for the Grace Hudson Museum Parking Lot and Orchard Park Adoption of the Resolution Approving the 2002 Mendocino County Regional Bikeway Plan Report and Possible Action Regarding Martin Luther King, Jr. Day Sponsorship Approval of Revisions to Civic Center Addition d. e. g, 10. COUNCIL REPORTS 11. CITY MANAGER/CITY CLERK REPORTS 12. CLOSED SESSION a. Conference with Labor Negotiator G.C. §54957.R_ Employee Negotiations: Fire Unit Labor Negotiator: Candace Horsley, City Manager b. Conference with Labor Ne_qotiator G.C. §54957.6 Employee Negotiations: Miscellaneous Unit Labor Negotiator: Candace Horsley, City Manager 13. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. AGENDA ITEM NO: MEETING DATE: 3a November 6, 2002 ~LIMMARY REPORT SUB.1ECT: PRESENTATION BY SONOHA COUNTY WATER AGENCY REGARDING RUSSTAN I~VER WATERSHED ASSOCIATTON Mayor Phil Ashiku and the City Manager met on October 23, 2002 with representatives from cities within Sonoma and Mendocino Counties regarding the establishment of a Russian River Watershed Association. This item was brought to the City Council in September of this year for discussion. The goals of the Association are: 1) bring together cities and local agencies to work cooperatively and effectively on issues of common interest, 2) be proactive on watershed-based regulations, which increasingly effect areas beyond traditional political boundaries, 3) work cooperatively to increase eligibility for watershed-based funding, 4) maximize effective use of resources, 5) enhance the Association's influence on local, state and federal policies and programs, and 6) educate communities about the importance of watershed stewardship. Tim Anderson of Sonoma County Water Agency will be in attendance at the City Council meeting to discuss various components of the Association and any timelines regarding its establishment. Attached for Council's information are the draft Memorandum of Understanding creating the Association of Public Agencies in the Russian River Watershed, a summary of the Memorandum, and Exhibit C, the Mission Statement and Goals and Objectives. RECOMMENDED ACTION: Receive presentation and provide direction to staff regarding participation in the Russian River Watershed Association. ALTERNATTVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A City Council Candace Horsley, City Manager Tim Anderson, Sonoma County Water Agency 1. Dralt Memorandum of Understanding Creating the Association of Public Agencies in the Russian River Watershed 2. Summary of Memorandum 3. Exhibit C, Mission Statement and Goals and Objectives Approved: ~--~i-~-L~ Candace Horsley, Manager 4:CAN/ASR.RRWA. 110602 DRAFT Revised 10-07-02 MEMORANDUM OF UNDERSTANDING CREATING THE ASSOCIATION OF PUBLIC AGENCIES IN THE RUSSIAN RIVER WATERSHED This Memorandum of Understanding (MOU)is made and entered into by and between the parties that are signatories to this MOU, listed in Exhibit A attached hereto and incorporated by reference. Section A. Recitals: 1. Each of the parties to this MOU is a local government entity functioning within the watershed of the Russian River. 2. The parties desire to establish a watershed association in order to facilitate partnerships across political boundaries that promote the ecological vitality of the Russian River watershed. 3. It is to the parties' mutual advantage and benefit to develop and implement cooperative restoration and protection efforts throughout the watershed and promote a regional alliance that supplements local government programs. 4. The parties hereto plan to develop joint proposals for funding and to obtain public support for local, state, federal, and other funding opportunities for programs that implement the mission and goals of the Association. 5. The parties hereto recognize the value of using common resources effectively. 6. The parties hereto desire to be proactive on watershed-based regulatory issues which affect areas beyond traditional political boundaries. 7. The parties hereto desire to educate the communities in the Russian River watershed about the importance of watershed stewardship. 8. The parties hereto wish to coordinate on local, state and federal policies and programs. 9. The parties hereto find that promoting the stewardship of the Russian River watershed resources is in the public interest and for the common benefit of all within the Russian River watershed. 10. The parties recognize that there are current and future regulatory requirements which apply to water resources in the Russian River watershed affecting one or more of said parties, and that these multiple regulatory requirements may be conflicting whenever one party's response to a regulatory requirement affects other requirements and/or parties. The parties agree to share information and coordinate efforts to comply with said regulatory requirements. Association of Russian River Public Agencies - Revised I 08/15/02 DRAFT Revised 10-07-02 Section B. General Provisions: 1. Definitions. As used in this MOU, the following words and phrases shall have the meanings set forth below unless the context clearly indicates otherwise. (a) "MOU" shall mean this memorandum of understanding establishing the Association of Public Agencies in the Russian River Watershed. (b) "Association" shall mean the Association of Public Agencies in the Russian River Watershed. (c) "Board of Directors" shall mean the governing board established pursuant to this MOU. (d) "Member" or "Members" shall mean the local and/or regional public agencies regulated under the Clean Water Act, 33 U.S.C. § 1251 et seq., the federal Safe Drinking Water Act, 42 U.S.C. § 300f et seq., and/or the state Safe Drinking Water Act, Health & Safety Code § 116275 et seq., that operate within or have jurisdiction over any area within the boundaries of the Association, and that are signatories to this MOU. (e) "Watershed" shall mean the entire Russian River watershed. A map depicting the boundaries of the Association is attached hereto and incorporated herein as Exhibit B. 2. Purpose. This MOU is being entered into in order to establish the Association of Public Agencies in the Russian River Watershed to carry out the mission, goals and objectives stated herein and as stated in the mission and goals attached hereto and incorporated herein as Exhibit C. 3. Establishment of the Association. There is hereby established the Association of Public Agencies in the Russian River Watershed ("Association"). The geographic boundaries of the Association shall be the entire Russian River watershed (see Exhibit B). 4. Association Membership. The Association shall have three categories of members, as follows: (a) Member. Any local and/or regional public agency regulated under the Clean Water Act, 33 U.S.C. § 1251 et seq., the federal Safe Drinking Water Act, 42 U.S.C. § 300f et seq., and/or the state Safe Drinking Water Act, Health & Safety Code § 116275 et seq., that operates within or has jurisdiction over any area within the boundaries of the Association may be a Member of the Association. Each Member must be a signatory to this MOU, and shall be entitled to one vote. (b) Associate Member. Any association, stakeholder, organization, private group, or public agency supportive of the purposes of this Association may be an Associate Member of the Association to serve in an advisory capacity to the Association. The Board of Directors shall set the conditions and privileges of membership for Associate Members, and these conditions and privileges shall not be inconsistent with the terms of this MOU. Associate Members are not entitled to vote, and their membership is at the will of the Board of Directors. (c) Ex Officio Member. State and federal agencies with regulatory authority over or an interest in the Watershed may participate as ex officio members of the Association to serve in an advisory capacity to the Association. The Board of Association of Russian River Pubfic Agencies - Revised 2 08/15/02 DRAFT Revised 10-07-02 Directors shall set the conditions and privileges of ex officio membership for state and federal agencies. Ex officio members are not entitled to vote, and their membership is at the will of the Board of Directors. 5. Membership of the Board of Directors. (a) The governing body of the Association shall be a Board of Directors consisting of a representative from each Member agency. The governing board of each of the Member agencies shall appoint one representative and one alternate representative. (b) Members may vote to create an Executive Board of Directors with duties to be specified when the Executive Board of Directors is formed.The Members may decide the composition, terms of office, method of appointment and number of representatives on the Executive Board of Directors, but the Executive Board of Directors shall consist of at least five (5) members. The Members will strive to reflect on the Executive Board of Directors the variety and diversity of Member agencies. The vote to create an Executive Board of Directors must be by a four-fifths majority vote of all Members of the Association. If the Members decide to establish an Executive Board of Directors under this Section, each Member which is not represented on the Board of Directors shall continue to appoint one representative and one alternate to be that Member's representative to the Association and to cast votes on behalf of the Member agency when a vote of the membership is required. All references herein to "Board of Directors" shall include the Executive Board of Directors. 6. Voting Requirements. (a) Each member of the Board of Directors of the Association shall have one vote. With the exception of the items set forth in subsections (b) and (c) below and as otherwise specified herein, if a quorum is present, the affirmative vote of the majority of members of the Board of Directors present is required to approve any item. In addition to conducting the regular business of the Association and to any authority outlined in the Association's bylaws, the Board of Directors may award, modify or accept work under any contract in an amount not to exceed $10,000 by majority vote. (b) A two-thirds majority vote of all Member agencies shall be required to adopt or modify the budget, award, modify or accept work under any contract in excess of $10,000, grant any licenses or permits, accept any interest in land, and adopt or modify the by-laws of the Association. (c) A majority vote of the governing bodies of four-fifths of the Member agencies shall be required to modify this MOU. 7. Quorum. A majority of the members of the Board of Directors shall constitute a quorum for purposes of transacting business, except less than a quorum may vote to adjourn a meeting. 8. Terms of Office. Each member of the Board of Directors shall serve at the pleasure of his or her appointing body and may be removed as a member of the Board of Directors by the appointing body at any time. If at any time a vacancy occurs on the Board of Directors, a replacement shall be appointed by the Member agency to fill the unexpired term of the previous representative within ninety (90) days of the date that such position becomes vacant. Association of Russian River Pubfic Agencies - Revised 3 08/15/02 DRAFT Revised 10-07-02 9. Alternates. Alternate representatives to the Association shall be empowered to cast votes in the absence of the regular member or, in the event of a conflict of interest preventing the regular member from voting, to vote because of such a conflict of interest. 10. Officers of the Association. The Board of Directors of the Association shall elect a Chair, a Vice-Chair and such other officers from the Board of Directors, as the Board of Directors deems appropriate. In electing a Chair and Vice-Chair, the Board of Directors shall encourage the election of individuals who are elected officials of the Member agencies. Such officers shall serve for a term of one (1) year unless sooner terminated at the pleasure of the Board of Directors. The duties of the Chair and Vice- Chair are as follows: (a) Chair. The Chair shall represent the Board of Directors and, subject to the approval of the Board of Directors, oversee and carry out the affairs of the Association and the activities of the officers of the Board of Directors, the staff, and consultants. The Chair shall perform all duties incident to the office and such other duties as may be required to carry out this MOU or which may be prescribed from time to time by the Board of Directors. (b) Vice-Chair. The Vice-Chair shall serve as the Chair in the absence of the regularly-elected Chair. In the event both the Chair and Vice-Chair are absent from a meeting which would otherwise constitute a quorum and a temporary Chair was not designated by the Chair at the last regular meeting, any Board member may call the meeting to order, and a temporary chair may be elected by majority vote to serve until the Chair or Vice-Chair is present. 11. Treasurer and Controller. The controller and the Treasurer of the Association shall be the financial officer or functional equivalent of one of the Member agencies, with the consent of the Member Agency, and shall be designated Treasurer and controller of the Association by a two-thirds majority vote of the Association. The Treasurer of the Association shall be the depositor and shall have custody of all money of the Association from whatever source. The controller of the Association shall draw warrants to pay demands against the Association when the demands have been approved by the Association or by its authorized representative pursuant to any delegation of authority authorized by the Association. The controller shall cause an independent annual audit of the Association's finances to be made by a certified public accountant. The governing body of the same Member agency as the Treasurer and controller may determine charges to be made against the Association for the services of the Treasurer and controller. Payment of these charges shall be subject to the approval of the Board of Directors. 12. Clerk and Legal Counsel. The Board of Directors of the Association may appoint a clerk and legal counsel, as it deems appropriate. The clerk and/or legal counsel may be appointed from the staff of one of the Member agencies, with the consent of the Member agency. If the clerk and/or legal counsel is appointed from the staff of one of the Member agencies, the governing body of that Member agency may determine charges to be made against the Association for the services of the clerk Association of Russian River Pubfic Agencies - Revised 4 08/15/02 DRAFT Revised 10-07-02 and/or legal counsel. Payment of these charges shall be subject to the approval of the Board of Directors. 13. Executive Director. The Board of Directors of the Association may appoint an Executive Director who shall be responsible to the Board of Directors for the proper and efficient administration of the Association as directed by the Board of Directors pursuant to the provisions of this MOU or of any resolution or order of the Board of Directors. The Executive Director may be appointed from the staff of one of the Member agencies, with the consent of the Member agency. If the Executive Director is appointed from the staff of one of the Member agencies, the governing body of that Member agency may determine charges to be made against the Association for the services of the Executive Director. Payment of these charges shall be subject to the approval of the Board of Directors. The Executive Director serves at the will of the Board of Directors, and must give at least thirty (30) day's notice if he or she chooses to resign from the position. In addition to any other duties that may be assigned, the Executive Director shall have the following authority: (a) to carry out action and direction from the Board of Directors as necessary; (b) under the policy direction of the Board of Directors, to plan, organize and supervise Association activities; (c) to authorize expenditures within the designations and limitations of the budget approved by the Association; and (d) to make recommendations to and requests of the Board of Directors concerning any matter which is to be performed, done or carried out by the Board of Directors. 14. Staff and Consultants. Through a Member agency, the Association may employ or contract for any staff, including Executive Director, or consultants as may be reasonably necessary to carry out the purposes of this MOU. If an employee from any Member agency performs staff or consulting work for the Association, the governing body of that Member Agency may determine charges to be made against the Association for the services of that employee. Payment of these charges shall be subject to the approval of the Board of Directors. 15. Annual Work Plan. Within ninety days after the first meeting of the Board of Directors, and each year by January 1, the Association shall prepare an annual work plan describing the work to be done by the Association in the ensuing fiscal year. The work plan shall segregate all work of the Association into two categories: overhead and programs. Work falling into the category of programs will be further segregated into sub-categories: programs of general benefit to all Member agencies and programs of specific benefit to one or more Member agencies. For each program, the work plan will set forth information including the following: (a) the purpose of the program; (b) the method by which the program will be carried out; (c) the products to be produced by the program; (d) the schedule for carrying out the program; (e) the responsibility for carrying out the program; and (f) the budget for the program. Association of Russian River Public Agencies - Revised 5 08/15/02 DRAFT Revised 10-07-02 The work plan will be prepared in three parts. Part A shall consist of the information on overhead. Part B shall consist of the information on programs of general benefit to all Member agencies. Part C shall contain the information on the programs of specific benefit to one or more Member agencies. 16. Annual Budget. Within ninety days after the first meeting of the Board of Directors of the Association, and thereafter prior to the commencement of each fiscal year (defined as July 1 through June 30), the Board of Directors shall adopt a budget for consideration and approval by the Association for the ensuing fiscal year. The budget shall include, but not be limited to, the following parts, with funding sources identified: Part A of the budget shall set forth the cost of overhead and the allocation of overhead cost among Member agencies; Part B of the budget shall set forth the cost of programs of general benefit and the allocation of costs of such programs among Member agencies; Part C of the budget shall set forth the cost of programs of specific benefit to one or more agencies and the allocation of costs among participating agencies. 17. Allocation of Costs. (a) Costs for work described in Parts A and B of the annual work plan shall be allocated equally among each of the Member agencies as follows: (i) One half of these costs shall be allocated equally among each of the Member agencies; (ii) One half of these costs shall be allocated among Member agencies in proportion to each agency's annual operating budget as defined by the Board of Directors. (iii) the allocation of costs to Associate Members for work described in Parts A and B of the annual work plan shall be determined by the Board of Directors on a case-by-case basis. (b) Costs for work described in Part C of the annual work plan shall be allocated among those agencies participating in the programs in direct proportion to the benefits received by each agency in a manner established by the Board of Directors at the time each program of specific benefit is approved or revised. 18. Dues and Allocated Costs. The Board of Directors shall have the authority to assess initial dues for members and annual dues for associate and ex officio members not to exceed $5,000. The Board of Directors shall also have the authority to assess each Member and Associate Member for costs set out in the annual budget, adopted pursuant to Section 16, and consistent with the allocation of costs, adopted pursuant to Section 17. Members who join part way through a Fiscal year will be assessed dues, not to exceed $5,000, for their Part A and Part B allocation of costs. For their Part C allocation, for projects of specific benefit to the Member, in which the Member elects to participate, the Member will be assessed on a case by case basis. 19. Termination of Membership. (a) Causes. The membership and rights of membership shall terminate on the occurrence of any of the following causes: (1) the voluntary resignation of a Member with notice as prescribed by Section 19(b) below; Association of Russian River Public Agencies - Revised 6 08/15/02 DRAFT Revised 10-07-02 (2) the nonpayment of dues or assessments subject to the limitations set forth in Section 19(c) below; or (3) the occurrence of an event which renders an entity no longer eligible for membership, as determined by the Board of Directors. (b) Resignation by Giving Notice. The membership of any Member of the Association shall automatically terminate on such Member's written request for termination delivered to the Chair of the Board of Directors. Such notice shall be given at least sixty (60) days before the effective date of such resignation. There shall be no refund of any dues or assessments upon such resignation. (c) Nonpayment of Dues or Allocated Costs. Any Member, which fails to pay its dues or allocated costs when due and within one hundred and twenty (120) days thereafter shall terminate its membership at the end of such one hundred and twenty (120) day period. Termination is effective upon the majority vote of the Board of Directors. Such Member shall be given fifteen (15) day's prior written notice of the termination stating the reasons therefore. The notice shall be given personally to such Member or sent by first-class mail to the last address of such Member as shown on the records of the Association. (d) Effect of termination. All rights of a Member in the Association shall cease on the termination of such Member's membership. Termination shall not relieve the Member from any obligation for charges incurred or service or benefits actually rendered before the date of termination. (e) Application of this Section. For purposes of this Section only, the term "Member" shall include Associate Members and ex officio members. 20. Procedures. The Board of Directors may adopt bylaws, rules of conduct of meetings, and operating procedures. The administrative procedures and policies of a Member agency may be adopted by the Association. 21. Meetings. The Association shall provide for regular and special meetings in accordance with the Ralph M. Brown Act (Chapter 9 (commencing with section 54950) of Part 1 of Division 2 of Title 5 of the Government Code) or with any successor provision. 22. Reports to Member Agencies. Each year the Association shall submit a written report to the governing body of each of the Member agencies. This report shall describe the technical and financial activities of the Association during the preceding year. 23. Offices. For the purposes of forming the Association and for initial operation, the Board of Directors shall designate a location for the principal office of the Association and provide notice of the location to all Members, Associate Members, and ex officio members. The Board of Directors is hereby granted full power and authority to change said principal office from one location to another. Fifteen days prior to such change, the Chair shall each Member, Associate Member, and ex officio member in writing of the change. 24. Termination. This MOU shall remain in effect until terminated by a two- thirds majority vote of all Member agencies. Association of Russian River Pubfic Agencies - Revised 7 08/15/02 DRAFT Revised 10-07-02 25. Disposition of Property and Surplus Funds. At the termination of this MOU, any and all property, funds, assets, and interests therein of the Association shall become the property of and be distributed to the Member agencies. Money collected from Member agencies and held in reserve by the Association for payment of costs of programs shall be allocated among Member Agencies in proportion to each agency's contributions to such reserves. All other property, funds, assets, and interests shall be distributed to Member agencies in proportion to each agency's contributions to the Association for costs set forth in the annual budgets. 26. Minutes. The clerk appointed by the Board of Directors of the Association shall cause to be kept minutes of all meetings of the Board of Directors, and shall cause a copy of the minutes to be forwarded to each member of the Board of Directors 27. Effective Date. This MOU shall become effective and the Association shall be established when at least three agencies have authorized its execution. Association of Russian River Pubfic Agencies - Revised 8 08/15/02 Memorandum of Understanding Creating the Association of Public Agencies in the Russian River Watershed Exhibit A Exhibit B Russian River Watershed ey\ Legend River Lake Watershed · City Road Classification ~= Limited Access Higwhay Highway Local Roads Ramps County ~-----~ MENDOCINO ,,.~---~ SONOMA N Miles 0 2.5 5 10 15 20 Memorandum of Understanding Creating the Association of Public Agencies in the Russian River Watershed Exhibit C Mission Statement Facilitate partnerships across political boundaries that promote stewardship of the Russian River watershed resources. Goals & Obiectives Goal #1: Bring together cities and 'local agencies to work cooperatively and effectively on issues of common interest. Obiectives: ' 1. Promote the development and implementation of cooperative restoration and protection efforts throughout the watershed. 2. Promote a regional alliance that supplements local government programs. Goal #2: Be proactive on watershed-based regulation, which increasingly affects areas beyond traditional political boundaries. Objectives: 1. Increase the knowledge and experience base of local agencies in responding to regulatory actions. 2. Develop a unified voice for the Russian River cities and public agencies pertinent to existing regulations. 3. Monitor legislation and take positions on behalf of the Russian River cities and public agencies. Goal#3: Work cooperatively to increase eligibility for watershed based funding. Objectives: 1. Develop joint proposals for funding. 2. Leverage the strength of public support for local, state, federal, and other funding. 3. Support programs that implement the mission & goals of the Russian River cities and public agencies GoalC#t: Maximize effective use of resources. Objectives: 1. Efficiently share expenses by leveraging limited funding on coordinated efforts. 2. Efficiently share information and increase communication among members. 3. Undertake a cooperative education program. Goal#5: Enhance the Association's influence on local, state, and federal policies and programs. Objectives: 1. Speak with a unified voice representing interests of the Russian River area. 2. Develop liaisons and communicate effectively with key officials. Goal#6: Educate communities about the importance of watershed stewardship. Objectives: 1. Increase education on the importance of habitat restoration and protection and implementation of sustainability concepts. 2. Conduct outreach that attracts volunteers to cooperative programs. 3. Increase public awareness on the values of holistic planning. 4. Serve as an informational clearinghouse - repository of information to provide collective presentation of ecosystem stewardship values. Memorandum of Understanding Creating the Association of Public Agencies in the Russian River Watershed Exhibit C Mission Statement Facilitate partnerships across political boundaries that promote stewardship of the Russian River watershed resources. Goals & Objectives Goal #1: Bring together cities and local agencies to work cooperatively and effectivelY on issues of common interest. Objectives: 1. Promote the development and implementation of cooperative restoration and protection efforts throughout the watershed. 2. Promote a regional alliance that supplements local government programs. Goal #2: Be proactive on watershed-based regulation, which increasingly affects areas beyond traditional political boundaries. Objectives: 1. Increase the knowledge and experience base of local agencies in responding to regulatory actions. 2. Develop a unified voice for the Russian River cities and public agencies pertinent to existing regulations. 3. Monitor legislation and take positions on behalf of the Russian River cities and public agencies. Goal#3: Work cooperatively to increase eligibility for watershed based funding. Objectives: 1. Develop joint proposals for funding. 2. Leverage the strength of public support for local, state, federal, and other funding. 3. Support programs that implement the mission & goals of the Russian River cities and public agencies Goal#4: Maximize effective use of resources. Objectives: 1. Efficiently share expenses by leveraging limited funding on coordinated efforts. 2. Efficiently share information and increase communication among members. 3. Undertake a cooperative education program. Goal#5: Enhance the Association's influence on local, state, and federal policies and programs. Objectives: 1. Speak with a unified voice representing interests of the Russian River area. 2. Develop liaisons and communicate effectively with key officials. Goal#6: Educate communities about the importance of watershed stewardship. Objectives: 1. Increase education on the importance of habitat restoration and protection and implementation of sustainability concepts. 2. Conduct outreach that attracts volunteers to cooperative programs. 3. Increase public awareness on the values of holistic planning. 4. Serve as an informational clearinghouse - repository of information to provide collective presentation of ecosystem stewardship values. SUMMARY OF THE DRAFT MEMORANDUM OF UNDERSTANDING RUSSIAN RIVER WATERSHED ASSOCIATION WORKSHOP October 23, 2002, 1:30 P.M. Windsor Town Hall, Building 400 Goals of the Association Goal #1: Bring together cities and local agencies to work cooperatively and effectively on issues of common interest. Goal #2: Be proactive on watershed-based regulation, which increasingly affects areas beyond traditional political boundaries. Goal #3: Work cooperatively to increase eligibility for watershed based funding. Goal #4: Maximize effective use of resources. Goal #5: Enhance the Association's influence on local, state, and federal policies and programs. Goal #6: Educate communities about the importance of watershed stewardship. Terms of the Memorandum of Understandinq (MOU) Types of Members - Members · Any local or regional public agency regulated under the Clean Water Act and/or Safe Drinking Water Act · Must be signatory to the MOU · One vote per member agency - Associate Members · Entities supportive of purposes of the Association · Advisory capacity, non-voting · Membership is at will of the board of directors - Ex Officio Members · State and Federal agencies with regulatory authority over or an interest in the watershed · Non-voting and serving at the will of the board of directors Board of Directors - One representative of each member agency - Board member and alternate board member appointed by member agency - Each board member has one vote - Two-thirds majority vote required to adopt or modify the budget or approve contracts in excess of $10,000 - A four-fifths majority vote required to modify the MOU - Quorum equals majority of the board members - Given a four-fifths majority vote the board may appoint an executive board of 5 or more members if the total number of member agencies exceeds 17 Officers -Chair · Elected by the board of directors · Oversees association and activities of officers, staff, consultants · Preferably an elected official from a member agency -Vice Chair · Serves as chair in the absence of the chair -Treasurer / Controller · Financial officer of one of the member agencies · Appointed by two-thirds vote of the board · Member agency of the treasurer may charge the association for these services as approved by the board -Clerk and Legal Counsel · May be appointed by board if appropriate · Member agency of the clerk or legal counsel may charge the association for these services as approved by the board -Executive Director · May be appointed by the board to administer the association · Member agency of the executive director may charge the association for these services as approved by the board · Carries out direction from the board, plans and organizes association activities, authorizes expenditures within limits, makes recommendations to the board Annual Budget and Work plan - Annual Work Plan: Description of the work to be done in the ensuing fiscal year including the following categories of work: · Part A: Overhead · Part B: Programs of general benefit to all member agencies · Part C: Programs of specific benefit to one or more member agencies · Adopted by the board by January 1st each year - Budget · Fiscal year: July 1 through June 30 · Includes funds and allocation of costs to member agencies for work plan parts A, B and C. · Must be adopted before start of the fiscal year -Dues and Allocated Costs · Board may assess dues not to exceed $5000 · Costs for parts A and B of the budget will be allocated to member agencies as follows: F~ of costs divided equally among member agencies ½ of costs allocat, ed in proportion to each member agency's operating budget · Costs for part C of the budget are allocated to participating member agencies in proportion to the benefit received as determined by the board when each program is approved. Budget · Fiscal year: July 1 through June 30 · Includes funds and allocation of costs to member agencies for work plan parts A, B and C. · Must be adopted before start of the fiscal year -Dues and Allocated Costs · Board may assess dues not to exceed $5000 · Costs for parts A and B of the budget will be allocated to member agencies as follows: ½ of costs divided equally among member agencies ½ of costs allocat, ed in proportion to each member agency's operating budget · Costs for part C of the budget are allocated to participating member agencies in proportion to the benefit received as determined by the board when each program is approved. ITEM NO. 6 a DATE: November 6, 2002 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF RECORDS DESTRUCTION AND AUTHORIZATION FOR CITY CLERK TO DISPOSE OF RECORDS The City Clerk has identified a total of 137 archival record boxes placed in storage by the Finance Department that meet the Records Retention Schedule which was adopted by City Council in 1999. These boxes are ready for destruction. The City Attorney has reviewed the Records Retention Sheets for each archival box and has approved those boxes designated for destruction. Records to be destroyed are on the attached list and identified with a "D". Those marked "NO" are to be retained per our Records Retention Schedule. The City Clerk's budget has allocated $2,500 for records destruction and shredding of these documents will be paid for with these funds. RECOMMENDED ACTION: By motion, approve records identified for destruction and authorize the City Clerk to destroy the records. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Marie Ulvila, City Clerk ~'~z'~d'__.~ Candace Horsley, City Manager, Gordon Elton, Finance Director, and David Rapport, City Attorney 1. Records Destruction Notices- Finance Department Ap p ROVE D: ~~Z~'4~-"~-~ Candace Horsley, %Manager ASR: Records Destruction RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 38 521 Bi-weekly Labor Distribution 12/78-4/79 F105 AU+2 Jan. 1982 2068 Parking District & 1/96-10/98 F86 CU+3 Enforcement- Pd reports & Oct. 2001 , ': ~', DMV warnings 24 2067 Parking tickets, DMV, 3/98-6/98 F84 CU+3 contested tickets June 2001 2072 Service orders for in's and 6/95-6/97 F144 CU+2 out's routes 16-26 June 199~ 41 2074 B List UVSD 11/99-2/~00 ,::~ F1'542 ,?GU+~ .,. :i ¢ ':'Feb,-200~5 2080 Misc. Billing bacldilt~.-,, .~,,, ?~.'., 9/95-6/97 F30 AU+2' .... ' - Jan. 2000 zu/~ Landfill ~arge tags //~/-~/~u ..~ f.-f AU+z ",'' Jan. 2001 2078 Utili~ fixed charge listings 1/~-~/~ ,..June F14z ' 2.~0~ ~ z ~.~ 2077 Dump & DUI 7/96'12/96'"''-~'~6 '~'~"" Jan. 2000 ~u~4 Utili~ fixed charge lis~ings //~-~z/~ ~'"~4z CU+Z zu~/ Sewice oraers for routes z~- ~/u~-~Zl~U E344 ~u+z,"~ 71 Dec,. 2001, ;)t~ zus~ ~H Billing registers-lan~till //~/-lZ/~/ F3~ AU+~ ' Jan. 2001 2088 Sewice orders routes 1-20 1/~-1~/~ P144 CU+z ~Dec. 2001 ",~ 2089 Utili~ se~ice tags, deposit //s~-~/s~ F144 2~0~_z cards /.'/t/ Signatures Authorizing DeStruction Dep~rtment Head City Clerk Date:/~/.~-~/./~~ /~ity, Att~ Date: Destroyed By Date: Reports: Destroy-Finance 2002 Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 tQ, .~iJ~[erk Tbaak you for your cooperation in keeping our reeorfls managem~(::~i~em ~orkiag smoo~bll aha legally. .. ~:~;,,~;~:~ ~....,.. ~' Marie Ulvila, City Clerk ~, '~ .-- '"~:, :.~:c":~'" LOCATION BOX RECORD TITLE 69 1353 WARRANTS .PAID 7/91-6/92 CI-F DATES NTION COMMENTS DATES '-1998 ~ 75 75 75 75 83 1188 1188 1188 1189 1609 1728 1771 EMPLOYEE DISTRIBUTION REGISTER BENEFIT DISRIBUTION REGISTER Y.T.D. EARNINGS REGISER . . ,~ ~i~ .~. ]' ~'~ .... ' .:i ,' '.. ', ' ' . PR'OO, F LIS/T 7.', · .¢ ' . ' -," PAYROLL RECORDS CASH RECEIPTS 1/90-5/90 1/90-5/90 10/89- 12/89 10/89- 12/89 10/89-5/90 11/95- 5YEARS 1996 AU+6 1997, 5YEARS 1995 '' MiNE RETENTION · t , MINE RETENTION LANDFILL CHARGES 6/--'9'-~--6/95 A---0-'~-+2~' "' ' ~ ~~~-~ _L_ 1998 i ~ BANK STATEMENTS & ~r'/~4:'F27tJ'4-1~ ~ -- 11 CANCELED CHECKS '2000 ') O O ~. t~[ W0 Signatures Authorizing Destruction Date' · City Clerk Date:..g,'? - De~,ar~ment Head --. Destroyed BY Date: Destroy-Finance RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 117 1207 Paid Invoices, Disbursement 7/1/89- F-16 AU+4 Vouchers 6/30/90 10 years Jan. 1995 121 1939 Warrant Registers for A/P 2/99-6/99 F-20 AU+2 Jan. 2002 ,,~ 124 1632 No Read Code Listings & 3/93-4/96 F-30 Au+2 Meter Read Edit Corrections Jan. 1999 125 1794 Utility Payment Stubs 7/96-8/96 F-147 AU+4 Jan..~002 , ~.~k. 126 · 1359 Warrants,Paid V-Z 7/91-6/92 F-.I.CJ.tPAU+~/',.~ 127 1552 Landfill charge tags 7/93-6/94 F-35 AU+2 Jan. 1997 131 1617 Daily cash receipts 1/93-6/94 F-31 AU+2 transaction lists Jan. 1997 135 1553 Dump records & DUI Billing 1/93- F-36 & F-37 12/94 Au+2, AU+4 Jan. 1998 & Jan. 200Qr~. 138 1669 Bad Debt write offs A-J 7/93-6/94 F-24-~.~7"~r~' Jan. 200_~ 143 832 Time Sheets 5/4/86- F-100 Au+6 12/27/86 Jan. 1993 147 1827 Utility payment stubs 10/95- F-147 AU+4 11/95 Jan. 2002 Signatures Authorizing Destruction Department Head Date:t City Clerk Destroyed By Date: Reports: Destroy-Finance 2002 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 148 517 Bi-weekly Labor Distribution 7/8/78- ,. iF-105'/AU+2 11/25/78 Jan. 1982 v' 150 860 Labor Distribution registers 5/81-12/81 F-105'/AU+2 Jan. 1985 151 1550 Cash Receipts - counter 7/94-9/94 F-33'-'' AU+4 Jan. 2000 ,,.J 155 1260 Labor Distribution & Employee 5/90-6/91 ~ ~'~;" Distribution Jan. 1994 ' 156 1629 Detail of "MTC,'.-billings 7/94-6/95 F-t9' AU+~ I /' /',~ ;" ~' ' / ''~ ' i-~-.' ~ ', .. ,., Jan. 200-1 .. . ~. ,~, j'i ....~ 161 1653 Payroll Validation 6/93-4/94- F-11:3~' AU+2 ~" Jan. 1997 ,,, 167 1656 Daily receipt records-cashier 7/90-12/9Q F-33 AU+4 ';~;~', ;~' "~ Jan. 1996 ,~ 171 1941 Utility cash payment registers 12/97-8/98 F-31 AU+2 ' ~'~, /..- t ~-i .... ~ Jan. 2002, 172 1942 Utility cash payment registers 7/96-.12/97 F-31 ,~ AU+2 ~ Jan. 2001 173 1943 UVSD billing lists 8/96-12/98 F-142 CU+2 ~lan,_2000. 175 1358 Warrants paid G-KI 7/91-6/92 F-16'. AU+4' 178 1701 UVSD billing list 3/95-10/95 F142" .",'.~-,- .... Nov. 2000 : 1UU Ub~l Labor Distribution Records I/UI-ID/UZ FlUb~ AU+z Jan. 1986 Signatures Authorizing Destruction Head Date: .... City Clerk I Date: Destroyed By Date: Reports: Destroy-Finance 2002 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH I Date: January 24, 2002 I Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 2090 Utility service tags 7/98-6/99 F144 CU+2 June 2001 ~)~' 2091 Billing for landfill, DUI, Misc., 4/99-6/99 F30 AU+2 Airport :[.'~-~. i ,. i ':! ";~ i~Jan. 2002 2092 Credit card payments 3/97-12/98 F30 AU+2 F31 AU+2 Jan. 2002 ' 2094 Utility service tags 7/97-6/98 F144 CU+2 June 2000 ~1~:'! ' 2097 Cash register rec, eipts 7/97-12/98 F31 AU+2 ., t., :.. .-:' Jan. 2002~m'.,,,;'" 2100 Septic disposal tags 12/91-7/93 ,~ AU+2 ? ~' ".~, :., , ,' ' '.5 ( Jan. 1997 ~"':~'~' '~'' 2101 Cash receipts edit listings & 7/98-6/99 F31 AU+2 NR input to cash receipts Jan.,2901 :,.',~,.,t ~.', lbb ZU3b Golf Course Reports ~/9~-~/9~-.:.i: .~2002AU+z ~b~ ZU~4 Lauor Uistribution ~/~/-~i~u ~Ub AU+~ Jan. 2001 z~u4 ~ receiots e~it ~sti0g & //~/-~/~u F'~ AU+z ~H ~nput tq casn recedes. Jan. 2002 :~' .. z ~ u~ S~.~ice qraers~Tgr ~n's ana UNb-U/~ / F 144 ~+z · ou[s rou[es ~-~ June I _ . 23 ~ 3 Util~W_ sewice taos sewice //~/-~/~u h ~ 44 2~+z pn/off routes 2-~ June ~.: z4~ /~z Lauor u,str,uut,on U///-lz/// ~l~+z Signatures Authorizing Destruction De~.~.__,~ent Head Date:( ~//~ '?(//~,, ....... City Clerk ,5' ~'"' .- .-.. Destroyed By Date: Reports: Destroy-Finance 2002 . RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH I! Date: January 24, 2002 Department: Finance IRecords cOOrdinatOr: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 1UI5 I lt:ll ~.gl[ ,,~ungs, intcr~ace, 3U/Ut~-b/~U Au+'~&~l~Flu' b- ' +6 laoor/Trlnge regis[ers - aann: 188 1Ut:t '10~Z LaOor uistriouIion 15/~3-b/~4 I-'l Ub AU+>' Jan. 199.7 'ne k rD i er l:"U 1UU/ ~ro~Jctl~g~on~roductive 1 ~J~4- I-~e Jan. 19A9L~+z reports 191 1944 UVSC billing list 1/98-7/98~ F142 CU+2 July.2.000~ '.~'~.i~ ~ 192 1826 Utility payment stubs 9/95-10/95 F147 AU+4 Jan. 2001 195 1672 Daily Golf Tally Sheets 12/93- F72 AU+2 12/94 Jan. 1998 197 1231 Payroll Interface Ledgers 5/90-12/90 F103 AU+2 Jan. 1994 198 1357 Warrants Paid A-CH 7/91-6/92 F16 AU+4 ! Jan. ~1.997,~.~'~ ~, :'~ ~:.'~'~ 199 686 Vacation/Sick leave registers 1/78-12/80 F112 CU+I 1981 203 1681 A/P L-M 7/94-6/95 F16 AU+4 J an.~2OO0'~..- t~,~!, ~. Signatures Authorizing Destruction De, partme, nt Head Date' l"l,'~ ~-. City Clerk Date:/Z,~ ~C~ Attorngy~ Date: Destroyed By Date: Reports: Destroy-Finance 2002 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 207 1271 Employee Distribution 5/90-4/91 F99 5 yrs Registers April 1996 zu~ 1 ~33 Cash receipts register 4/~b-Z/~{d Jan. 2~)'~4 .. 211 542 Payroll ~egister & checks 1Buu-1 ~'ltl~.,~- ~.~.~~ ~ ~2/z 'warrants Paia P-Q //~-u/~2 ~ AU ~.-tg' zl 1 lZ/a Warrants ~a~O H-~ //~-e/~Z Jan.~u t-997AU+w' ~, 224 1825 Utili~ payment stubs 11/95- F147 AU+4 12/95 Jan. 2001 229 1471 Productive & Non Productive 1/92-10/92~, .E93 AU+6 & Benefit Distribution ~ ~ ~ ~an. 2000 239 1820 Cash receipts stubs- 5/96-4/97 F147 AU+4 commercial garbage Jan. 2002 240 1276 Airpo~ billing records & daily 10/89-6/91 F50 AU+2 records Jan. 19~ 242 1945 UVSD billing list 3/97-12/97 FI~,~+~I./~.. --- · Dec:-'t-999 ~/'.~..:':;,~ .... ~, '~ 244 1948 Productive/Non Productive 7/97-12/98 F109 CU+i' Repo~s ,,,D~.,.1999 ,'~ '=~.:~: ~,,. ~'' .,' ,' ,., Signatures Authorizing Destruction D~Ea~~Head (. City Clerk Date: / ~/" '2/~ ~ Destroyed By Date: Reports: Destroy-Finance 2002 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 252 711 Labor Distribution 12/77-5/78 F105 AU+2 Jan. 198.1 .... .~...:~, 253 1677 NP Paid records W-Z 7/94-6/95 F16 AU+4. Jan.,,2000 ) t~/,r:~,~ ,.::.~j[I~V~' 2132 Budget detail 1/85-12/86 F9 10 yrs 1996 254 1657 Year end tax records I t~gu-1 t:19;5 F1Zb AU+4 Jan. 1999 .~ ' ;'b/ lU41 NP warrants paid D-I //u/-~/uu Jan.--l~'lu AU+499.3 j" :,'id1 1Uidid Time sheets 1 lit:la-u/t)4i:lUU AU+~ Jan. 2001~" ;,u;' 1~1;J Cash receipts - counter 1/~-z/~id F3~ AU+4 Jan. 2001 z~ lidUb Vacation/sick leave payroll //t)4-~ Z/~b Dec;-t-996. 'I:~"~ r.eport, s. Zld4 1~4~ I--Ixea cnarge listing 1/t~U'b/t)U't;'~ '~1~1~aZ~20~I+Z ' ~u/ lidlid Daily cash receipts //94-1:,'/9b Fal AIJ+~, transaction lists Jan. 1999 zidu ~ z3id Warrants paid A-Ce //t)l-id/~z I-:1 Id AU+4, Jan. ~r997-~-e ¢.!, Z~ 194! Ukiah billing list & fixed 4/~/-//~/ 1-14:,' Cu+:,' ' - ' ~,~July d"999 '),,~,',, charges ~' ( ,~, ~.,.~ ,: . Signatures Authorizing Destruction Dep~d~'t" ~ead Date' t' ~) /~_ City Clerk Date :,,' .~///~ .//~' ..~ _ Destroyed By Date: Reports: Destroy-Finance 2002 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 270 14~ Payroll interface report l/~z-~/~;, F~u;~ AU+;, Jan. 1996 ,.~" ;'/;~ ~ ;'/~ Warrant register ~/~u-t~/~ ~-;,u AU+;, Jan. 1994 '~-' :,'/b ~ ~UU /-VP paia recoras F-K //f~4-1fi/~b !- 1 Iff AU+'4- ,/. [~."~: J~,~ Jan. 2000 2. o~.I~ 2/~5 151 b Revenue report, expenditure 1 ;"/9;5-b/94 F/ au+4 report, balance sheet, cash Jan. 1999 balance report ,'~ ZUl l~,3/ Warrants paid L-O I-1U AU+4..[~:.i~-- Jan. 1996.) ~:~,.?... ¢~. Signatures Authorizing Destruction Dep .aFtmeFlt~lead ..... (/~ff"It~ .~t~r~~_~ _ ~ Destroyed By Date: Reports: Destroy-Finance 2002 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 1279 Warrants paid W-Z 7/91-6/92 Fi~ AU+4-.,,,;~~J~ 283 Jan. ~t997'" .... ~ ,-~' 284 1679 NP CI-FORD 7/94-6/95 Fi6 AUe4'*~'¢; ¢-- 285 1360 Warrants Paid ST-U 7/91-6/92 F16 AU+4,~(' Jan. t997'2.~(? ~, 290 1643 P~id parking violations 11/95- F87 G~-' '~'-~ .,~ ~ , .... · ~.~ 2/96 Feb. 1999 293 1685 NP - R 7/94-6/95 F16 AU+4 298 1280 Warrant register 4/90- F20 AU+2 11/91 Jan. 1995 auu i2i3 Warrants paid Je-N /IU~-~l~U Ei6 AU~-'~-, 3uly 20'00-,~.~,: 301 2062 Payroll validation 10/97- Fl13 AU+2 6/98 Jan. 2001 ~:' 305 1239 Benefits registers 5/90-6/91 F93 AU+6 Jan. 1998 3i i i 563 ~'P paid records M-N //93-~/9~ Ei~ .&~e~ lc, 4i a i 684 ~'P pai¢ records S-Ukiah 7/94-~/~ ~ ~ ~k~" ~on.ore[e . . ~. ~.u'~:~?; ~. 4i6 i~z uasn rece,p,s - counter ~~ dan.~aa ~" ,~i~'- - Signatures Authorizing Destruction , I I RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION 313 BOX 1288 RECORD TITLE Employee Distribution DATES 6/91-4/92 RETENTION DATES F99/ 5 yrs-' Anril 1 .q.q7 COMMENTS RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES ,,,~.,. 283 1279 Warrants paid W-Z 7/91-6/92 Jan.Fiti ~997AU+"'"":~.~.,,,~.~,.-,""" 284 1679 NP CI-FORD 7/94-6/95 Fi6 AU+~-~', Jan.,..2000'~..c~-? ~ 1,~.~ 285 1360 Warrants Paid ST-U 7/91-6/92 F16 AU+4,~{.' Jan. t997Z~:<.~ 290 1643 P~id parking violations 11/95- F87 G~- ': ')..-(::,...,,,, ~ ' '~ 2/96 Feb. 1999 293 1685 NP - R 7/94-6/95 F16 AU+4 298 1280 Warrant register 4/90- F20 AU+2 11/91 Jan. 1995 auu i 2i 3 Warrams paid Je-N tlU~-~l~U ~dl~ AU~-,i 20-00-,,,~,: ~.'. 301 2062 Payroll validation 10/97- Fl13 AU+2 6/98 Jan. 2001 305 1239 Benefits registers 5/90-6/91 F93 AU+6 Jan. 1998 3i i i~ ~'P paid records M-N ~i93-6/94 Ei6 .~U~4- ~i3 i68~ ~'Ppaid records S-Ukiah /i94-6i95 ~]~ ~~./,~ ~oncre,e . ~n. g~',,~,,,:'. 4i 6 i ~ ~asn recelp[s - courtier ~~ ~a~ ~' ' Jan. Signatures Authorizing Destruction DeP, art .rna._ .Head Date: ('b/{ '~/dc' City Clerk Date' Destroyed By Date: Reports: Destroy-Finance 2002 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 313 1288 Employee Distribution 6/91-4/92 F99/ 5 yrs-- April 1997 316 656 Payroll ledgers 1972- F106 AU+6 1976 Jan. 1984 ,, r . . 318 1956 Vacation/sick leave reports 12/95- Fl12 CU+I 7/97 July 1998~ 319 1559 A/P T-Ukiah 'v'aiiey Lumber 7/93-6/94 F16 AU+4 · , Jan...1999 '~,,~'~' 323 1648 Vacation/sick leave, holiday 6/93-4/94 F112. 'CU+I ...... ' -il, ~1~ reports ~.~May 1995 327 1565 A/P paid records Public 7/93-6/94 F16 AU+4 Service - Re Jan. ~1999...'i~-,¢,~J ' ,.~ 331 1482 Demand payments paid 7/92-6/93 F16 AU+-4.~';. Jan. t998.',,- u3~ u~/ Time cards ~/~_ ._ Fi00 ' ~+6 ;J.an_._19~... . ,_ 335 ~z,' UfiiiW records, ~ comroi /l~'d'Zl~Z~' ;Jan. 1 sewer 338 1263 Warrants paid Ch-F 7/91-6/92 Jan.F16 tAU+4~!~'"'99.7 ~!i;,,~, 424 1783 Financial reports, cash- 7/93-6/94 F3-1~' AU+4 - edit listings r~:,{' Jan. 1999 - ,~ ~,'' Signatures Authorizing Destruction .~a~(__~;..nl~:e.~ .ead Date: City Clerk Date: Destroyed By Date: Reports: Destroy-Finance 2002 Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk II 339 I 1560 34O 1483 RECORD TITLE Warrants paid MTC bills Demand payments paid U- W DATES 7/92-6/93 7/92-6/93 341 1292 Vacation/Sick registers, 4/91 - P/R calculations, benefit 12/91 RETENTION DATES F16 AU',,' t"-.I' Jan..1,998'~ (!~: ~',__....._.._., F16 AU+4t Jan. ,1998 ',! ~,~; F112 ,.Dec~-.1-992 distribution 342 1678 A/P paid records Ukiah r-v 343 1579 351 1264 360 1486 363 1484 370 1005 371 1491 Productive/Non Productive )Ort Warrants paid T-V Demand payments paid Demand payments paid Time sheets/Payroll Demand payments paid 7/94-6/95 12/92- 9/94 7/91-6/92 7/92-6/93 7/92-6/93 12/86- 8/87 7/92-6/93 F16 AU+4 Jan.-2000 F109 CU+I F16 AU+4. Jan. 1-997~ F16 AU+4 Jan. t-998, F16 AU+4. Jan. 1 Fl00 AU+6 Jan. 1995 F16 AU-'P4~'~'~ Jan. 1'-998';~ '''~'; Signatures Authorizing Destruction De~par~me~t Head Date: '/ ~//~'/~ 2--- Destroyed By Date: Reports: Destroy-Finance 2002 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than Februarv 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 374 1933 NR billing, landfill, DUI, 1/97-6/97 5 years .'."., Airport, Misc. A/R Jan. 2002 375 1628 Detail of MTC phone bills 7/93-6/94 F16 Jan. '1999 :::.~:,.',¢.,.,; 377 1487. Demand payments O-P 7/92-6/93 F16 AU+4* Jan. 19~'~:~. ~ 378 1488- Demand payments H-L 7/92-6/93 F16 AU+4 Jan. 1-998- ';~.r...¢~. 380 1216 Productive & Non 6/90-6/91 F109 CU+I productive registers, P/R June 1992 calculation ~'~:' '~' ~ ~, -;' -~' ' ~ ,.i' " ; ~'~ ~ '.~ .., , i.' .~ ' ~ , ~' (.~ . ~;~'- :;, ,.. ,'" 1987 4990 / ~/',?' ~/ 382 926 Time cards 1/84-7/84 Fl00 AU+6 Jan. 1992 a~a i~ Sewer payment szubs.~_ ~i., ~aQ. 200.1 _ 38, i6i 8 ~'P Warran[ regis[ers 7/~z-./93 ~. l~z 385 1620 A/P warrant registers. 4/93-6/93 F20 AU+2 schedule of bills Jan. 1997 449 1929 Landfill charge tags 7/96-6/97 F78 CU+2 June 1999 Signatures Authorizing Destruction D~rtmeJ~t Head City Clerk ., Date' /~P/~",~L'~ Destroyed By Date: Reports: Destroy-Finance 2002 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 387 1646 Tamper code listings, 1/93-7/96 F144 CU+2 elapsed time reports July,t998 / 391 1567 A/P paid records A-B 7/93-6/94 F16 AU+,4~ Jan. '1999J ~,, ,-, ,.. .: 395 1562 A/P paid records E-G 7/93-6/94 F16 AU+,.4'/~:: Jan. t.999 397 1577 Payroll validation 4/94- Fl13 AU+2 12/94 Jan. 1998 398 1557 A/P paid records O-Public 7/93-6/94 F16 AU+,4¢/~'? employees Jan. ,1999~ ~-':. ~:,~0 399 1558 A/P paid records-Ukiah 7/93-6/94 F16 AU+~, Valley Medical-Z & Utility Jan..1999. credit refunds A-Z r,.:?:~ ,. 405 1499 Time sheets 6/93- Fl00 AU+6 11/93 Jan. 2000:).~..~" ~ 406 1623 Meter reading elapsed time 3/95-4/96 F144 CU+2 reports :' I~r. il~ 1998 2199 Productive & non 1/99- F109 CU+I, productive reports 12/99 ,Dec, 2000:--~,-;..:~. ~_~,.!" Signatures Authorizing Destruction De~a/~..tn?,~n..t Head Date: Destroyed By Date: Reports: Destroy-Finance 2002 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance 'Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 411 1636 Disconnect lists & aged 9/88-6/95 F140 AU+4 Accounts receivable Jan. 2000 463 1928 Employee distribution 1/95- F99 5 years 10/96 Oct. 2001 473 1608 Monthly occupancy tax 1/92- F15 AU+3 reports 12/94 Jan. 1999 476 1595 Benefit distribution 7/93- F93 AU+6 10/93 Jan. 2001 477 1580 Employee distribution 6/93- F99 5 years 10/93 Oct. 1998 486 1584 Employee distribution 4/94- F99 5 years 12/94 Dec. 1999 489 1813 Utility payment stubs 11/96- F147 AU+4 ~,, 12/96 Jan. 2002 501 1817 UVSD payment stubs 7/92- F147 AU+4 parking 12/96 Jan. 2002 Signatures Authorizing Destruction De p,~ rt m e,r~'/I..I e ad ate: City Clerk Date: Destroyed By Date: Reports: Destroy-Finance 2002 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH II Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 415 1645 Commercial garbage cash 7/93-2/96 Ffl.~7 AU+4 receipt registers - pmts Ja~?'2001 422 1683 A/P paid records A-Ch 7/94-6/95 F16 AU+4 ~'~?' Jan.-,2000 ~:~;~i 423 1660 Fixed charge listing for 6/94- F1,42 CU+2 routes 10-710 11/94 ,N~--t-996'i:'~.;~::¢'' 484 1682 A/P paid records N-Public 7/94-6/95 F16 AU+4.. Employees Jan. ~2.000 ~ ~,,,,,i 488 1812 Utility payment stubs 10/96- F147 AU+4 11/96 Jan. 2002 ,~ept. ~cY(~)' z:i.~O 1~0i ~([~t~ee Dis~:ribution ~)~4- ~ 496 1816 Utility payment stubs 2/97-3/97 F147 AU+4 'Jan. 2002 '"~' . Signatures Authorizing Destruction De, p.~rtme~nt Head Date: /'c/?//~, ~--. City Clerk ,~~ ~-~,, .,,,,~,~. ?:~. oa e.' Date: /~//'/fr'//'~ z--. Destroyed By Date: Reports: Destroy-Finance 2002 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 426 1782 Financial reports & cash 7/94-6,/95,.1~' F3i~ AU+2""?' receipts .~'" .~ .~, .~ ,~',~'~ jan.-1991~.~ 429 1784 Cash edit listings 7/92-6/93 F31" AU+2 Jan. 1996 430 1786 Register receipts & source 5/96-6/96 F33' AU+4 documents Jan. 2001~' 432 1785 UVSD payments 1/95-4/96 F147/AU+4 Jan. 2001 481 1788 Meter reader corrections 1/96-9/97 F144~' CU+2' Sept,. 1999 .... ,,1~)~, ;,' /~- 478 1581 Interface to g0v't, fin. V4.0 7/93-9/94 F103 AU+2~ ~ . /':.'~~, ,".. ~ ,. "~, , :~ Jan. 1998 ~. 494 1789 Utility records 7/93-6/97 ,~!:~-'~:15~ AU+4- /~,?~'~ y ~'?'i, .,, .... Jan. 2002._ , Signatures Authorizing Destruction ~. City .,Clerk Date,. ~..~ ,/C~y A.ttorn~,) _ Date: Destroyed By Date: Reports: Destroy-Finance 2002 __RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH ~"~ate: I I Marie Ulvila, City Clerk January 24, Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 433 1007 Labor/Fringe 1/86- 'F105 AU+2 12/87 Jan. 1991 436 1614 Interface & Edit listings 1/95- F103 AU+2 12/95 Jan. 1999 439 1644 UVSD B list 7/94-2/95 F30 AU+2 Jan. 1998 446 1822 Dump billing register copies1/93-6/94 F36 AU F37 AU '"~' ':'" ' ? "~ '"' '",? Jan. ~1..999.~ ~i!~'~¢ ;", - 447 1700 Cash receipts register 4/94-3/95 F31 AU+2 Jan. 1998 479 1818 UVSD payment stubs 12/95- F147 AU+4 1/96 Jan. ,2002 ';~,,,,~;! i 492 1210 Warrants paid T-Z 7/89-6/90 F16 Jan. ,1:995 )~,~,1:~.. Signatures Authorizing Destruction Date://)/2///0,L._ Date:'/~'~/~~"~~ / Date: / ~//~.,)~ ~-- I Date: / '/ Reports: Destroy-Finance 2002 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: January 24, 2002 Department: Finance Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 8, 2002 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 450 1501 Vacation & sick leave, 10/92- Fl12 CU+I payroll validation reports 6/93 June 1994 F113 AU+2 Jan. 1996 451 1500 Employee distribution 11/93- F99 5 years · 4/94 1999 i':~l~' 456 1787 Register receipts & source 3/96-4/96 F33 AU+4 documents Jan. 2001 457 1635 Fixed charge listings 12/94- :('"~ ;;~F-142 CU+2 5/95 May 1997 ~" 491 1814 Utility payment stubs 12/96- F147 AU+4 1/97 Jan. 2002 493 1815 Utility payment stubs 1/97-2/97 F147 AU+4 Jan. 2002 Signatures Authorizing Destruction Dep~a~m~ent Head Date: ('C. .- City Clerk ~,---~'(~'/'-~2~,- --.~ ...~ Date :/~,/.~ ~'/,~ ..~ Destroyed By Date: Reports: Destroy-Finance 2002 ITEM NO. 6b I')ATF_' Nnvp. mh~.r R PI313P · A~FND& ._~I_IMMARY RFPORT SUBJECT: Approval of Budget amendment of $17,775 to City of Ukiah Water Treatment Plant Improvement Project, account #820-3908-250-000, for required FEMA Floodway Study REPORT: During review of the proposed construction site for the water storage tank located at the City of Ukiah water treatment plant (WTP), the Director of Public Works discovered that a portion of the water treatment plant constructed in 1991 was built within the confluence of the FEMA (Federal Emergency Management Agency) floodways for the Russian River and Orr Creek. The floodway is where the water is likely to be deepest and fastest during a flood. It is the area of the floodplain that should be kept free of obstructions to allow floodwaters to move downstream. Placing fill or buildings in a floodway may block the flow of water and increase flood heights. SPH Associates (Ukiah's Engineering Design Consultant on WTP Improvement Project) contacted FEMA's Flood Insurance and Mitigation Division in Oakland regarding FEMA's floodway regulations. According to FEMA, the City must undertake a hydrological study to determine the effect of the existing plant and plant expansion on the floodway and submit a report to FEMA. SPH Associates has submitted a change order for the additional cost of the FEMA Floodway Study in the amount of $17,775. Failure to satisfactorily resolve this issue with FEMA could result in the loss of FEMA flood insurance for the City of Ukiah jeopardizing plant facilities. RECOMMENDED ACTION: Approve amendment to 2002/2003 budget increasing expenditures in account #820-3908-250-000 by $17,775 for required FEMA Floodway Study. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct staff as to alternatives. Citizen Advised: N/A Requested by: Darryl L. Barnes, Public Utilities Director Prepared by: Ann Burck, Administrative Analyst Coordinated with: Candace Horsley, City Manager Attachments: Budget Amendment Worksheet APPROVED: L.~... ~~..,'"'~ Candace Horsley, City M'~nager AGENDA SUMMARY ITEM NO. 6c DATE: November 6, 2002 REPORT SUBJECT: SUBMITTAL OF AMENDED AGENDA SUMMARY REPORT "AUTHORIZATION OF THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A PROFESSIONAL CONSULTING SERVICES AGREEMENT WITH BROWN AND CALDWELL ENVIRONMENTAL ENGINEERS AND CONSULTANTS TO PROVIDE DESIGN SERVICES AND PREPARE CONSTRUCTION DOCUMENTS FOR THE CITY OF UKIAH'S WASTEWATER TREATMENT PLANT IMPROVEMENT PROJECT" Pursuant to the City Council direction, the Agenda Summary Report "AUTHORIZATION OF THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A PROFESSIONAL CONSULTING SERVICES AGREEMENT WITH BROWN AND CALDWELL ENVIRONMENTAL ENGINEERS AND CONSULTANTS TO PROVIDE DESIGN SERVICES AND PREPARE CONSTRUCTION DOCUMENTS FOR THE CITY OF UKIAH'S WASTEWATER TREATMENT PLANT IMPROVEMENT PROJECT" submitted at the October 16, 2002 City Council meeting, has been amended per recommendations from the City Attorney. The site visit evaluation score was deleted, the report section regarding the site visits to the Winzler & Kelly and Kennedy/Jenks wastewater treatment plant references was deleted as well as the accompanying photographs, and the word, "only" was deleted from the sentence, "It is evident from reviewing the resumes for the proposed project team, that cu:d_y Brown and Caldwell's staff has the technical expertise to design a wastewater treatment plant that is not only structurally and hydraulically correct but also correct based on individual process requirements." The amended report is submitted for Council consideration and acceptance. RECOMMENDED ACTION: Approve the amended Agenda Summary Report ALTERNATIVE COUNCIL POLICY OPTIONS: 1) Reject the amended Agenda Summary Report and direct staff as to alternative. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Kennedy/Jenks notified of City Council agenda item Darryl Barnes, Director of Public Utilities Ann Burck, Administrative Analyst Darryl Barnes, Director of Public Utilities and Candace Horsley, City Manager 1) Amended Agenda Summary Report Candace Ho~sley, Ci~'ylanager AGENDA SUMMARY ITEM NO. DATE: November 6_ 2002 REPORT SUBJECT: AUTHORIZATION OF THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A PROFESSIONAL CONSULTING SERVICES AGREEMENT WITH BROWN AND CALDWELL ENVIRONMENTAL ENGINEERS AND CONSULTANTS TO PROVIDE DESIGN SERVICES AND PREPARE CONSTRUCTION DOCUMENTS FOR THE CITY OF UKIAH'S WASTEWATER TREATMENT PLANT IMPROVEMENT PROJECT SUMMARY: Proposals to provide engineering design services and prepare construction documents for the City of Ukiah's Wastewater Treatment Plant (WWTP) improvement project were solicited from 21 engineering firms. This report outlines the results of that solicitation. The City of Ukiah's Wastewater Treatment Plant (WWTP) is allowed to operate under a permit issued by the California Regional Water Quality Control Board, North Coast Region (NCRWQCB). Among other restrictions and requirements, the permit defines limits to various constituents of effluent discharge. As required under conditions of the permit, whenever a publicly owned wastewater treatment plant will reach capacity within four years, a technical report must be submitted to the Regional Water Board showing how flow volumes will be prevented from exceeding capacity, or how capacity will be increased. A preliminary assessment of the WWTP capacity issues was completed and a report submitted to NCRWQCB in November 2000. Extensive improvements to the WWTP are needed to ensure compliance with the operating permit discharge requirements. A Request for Proposals (RFP) for Specialized Design Services and Preparation of Construction Documents for the Wastewater Treatment Plant Improvement Project was sent to 21 engineering consulting firms in March 2002. Three consulting engineering firms submitted qualified proposals to provide design services and preparation of construction documents for the City of Ukiah WWTP Improvement Project. (Continued on page 2) RECOMMENDED ACTION: Authorize the City Manager to negotiate and enter into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants for design services and preparation of construction documents for the City of Ukiah's Wastewater Treatment Plant Improvement Project. ALTERNATIVE COUNCIL POLICY OPTIONS: 1) Reject all proposals and reissue the request for proposals. Citizen Advised: N/A Requested by: Darryl Barnes, Director of Public Utilities Prepared by: Ann Burck, Administrative Analyst Coordinated with: Candace Horsley, City Manager Attachments: 1) Figure 1, Schematic of City of Ukiah WWTP Process Flow 2) Figures 2-4, Proposal Design Layouts 3) Preliminary Evaluation Checklists 4) Photographs of Wastewater Treatment Plants Visited for Reference Checks 5) Project Team Organization Charts APPROVED: Candace Horsley, City Manager Authorization of the City Manager to Negotiate and Enter into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants to Provide Design Services and Prepare Construction Documents for the City of Ukiah's Wastewater Treatment Plant Improvement P~oject October 16, 2002 Page 2 of 10 Improvements and Repairs Needed to Increase Capacity The WWTP on occasion has reached or exceeded the discharge limits relative to biochemical oxygen demand (BOD), suspended solids, coliform bacteria, as well as the permitted amount of daily average dry weather flow of waste into the plant. Analysis of the WWTP data indicates failure to meet the permit requirements was due to three factors: 1) increasing influent flow into the WWTP, 2) age-related WWTP capacity issues, and 3) WWTP design problems. Of these three factors, the two, which are plant related, are discussed below. Age-related Capacity Issues Most of the original plant facilities completed in 1958 are still in use. The headworks, primary sedimentation tanks, one of the trickling filters and the two digesters are 44 years old. The age of the plant increases the amount of maintenance and downtime needed for repairs and affects plant performance. The sludge pumping system on the sedimentation tanks is outdated and performs poorly, which in turn affects the performance of the sludge digesters. Integral to the overall treatment process, the two sludge digesters and their appurtenant equipment have numerous capacity, performance, structural, and operational issues. Digester performance is limited by the lack of insulation, poor mixing, and poor solids removal upstream. A key contributing cause to exceeding the discharge permit is the use of fixed film reactors (i.e. the trickling filter and biological tower) as the sole biological treatment process unit in the liquid treatment train. Fixed film reactors have long been known to produce solids that flocculate poorly. The effluent is turbid with high concentrations of suspended solids which overloads the downstream processes, the advanced wastewater treatment (AWT) plant and chlorine pipe contactor. Design Problems Design problems in critical areas of the plant also limit the capacity of the plant. The existing headworks do not remove plastics and other inert objects and consequently do not protect downstream treatment units and mechanical equipment. Sludge from the primary sedimentation tanks is currently pumped from the tanks to the sludge sump using airlift pumps. The airlift pumps entrain significant amounts of water with the sludge, which is then pumped to the digesters, reducing their capacity. The distribution channels to the secondary sedimentation tanks do not distribute the flow equally to each of the tanks. This causes uneven solids loading in the tanks, reducing the total sedimentation capacity of the tanks. Future Capacity Issues In addition to present plant capacity issues, there are also upcoming discharge permit issues and Authorization of the City Manager to Negotiate and Enter into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants to Provide Design Services and Prepare Construction Documents for the City of Ukiah's Wastewater Treatment Plant Improvement Project October 16, 2002 Page 3 of 10 Ukiah Valley Sanitation District (UVSD) and solids disposal issues. Future capacity concerns include: 1. Possible annexation of developments currently outside UVSD 2. Higher influent BOD and non filterable residue (NFR) loading from commercial and industrial customers 3. Reduction or elimination of effluent discharge to the Russian River 4. Increased septage discharge to the WWTP 5. Need to upgrade sludge biosolids from Class B to Class A to allow use as compost 6. Reclaimed water use requirement Overview of the Design Proposals A schematic of Ukiah's current treatment process is shown in Figure 1 (Attachment #1). Plant layouts for each engineering firm's proposed designs for treatment plant improvements are shown in Figures 2 - 4 (Attachment #2). The design proposals submitted by Kennedy/Jenks and Winzler & Kelly are similar in most of the key process areas, the exception being in secondary treatment and the production of Class A biosolids. Because the proposals are similar, the design features of the two proposals will be described together. Kennedy/Jenks and Winzler & Kelly Design Proposals 1. Preliminary and Primary Treatment The design proposals for Kennedy/Jenks and Winzler & Kelly are similar for the preliminary and primary treatment processes. New headworks would be constructed next to the existing primary clarifiers. Self-cleaning mechanical screens and a grit removal system would be added. The primary clarifiers would be rehabilitated and expanded and the biological filtration units in the secondary treatment would also be rehabilitated. 2. Secondary Treatment The biggest difference between these two proposals is in the improvements to the secondary treatment system. Winzler & Kelly propose simply rehabilitating and expanding the existing facilities. Kennedy/Jenks proposal is significantly different. They propose adding a multi- compartment solids contact aeration tank to improve solids removal, converting the secondary clarifier tanks to a chlorine contact chamber and building three, new circular secondary clarifiers. 3. Solids Treatment Both firms would add a sludge holding tank and sludge thickener. Winzler & Kelly propose rehabilitating the existing digesters and adding a sludge pasteurization unit to produce Class A biosolids. Kennedy/Jenks would build a new, third digester to function as a thermophilic (operate at 135 F) digester and rehabilitate the existing two mesophilic (operate at 95 F) digesters to produce Class A biosolids. Authorization of the City Manager to Negotiate and Enter into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants to Provide Design Services and Prepare Construction Documents for the City of Ukiah's Wastewater Treatment Plant Improvement Project October 16, 2002 Page 4 of 10 4. Disinfection Both firms propose using sodium hypochlorite instead of chlorine gas, which is currently used for disinfection, to eliminate the safety and storage issues associated with chlorine gas. In addition to sodium hypochlorite, Kennedy/Jenks would replace chlorination of AVVT effluent with ultraviolet (UV) disinfection. 5. Advanced Waste Treatment (AWT) Winzler & Kelly would repair both the chlorine contact basins and backwash basins for the AVVT. Kennedy/Jenks proposes building new backwash basins and repairing only the chlorine contact basins. The old backwash basins would be removed and replaced with three, new secondary clarifiers. Brown and Caldwell Design Proposal 1. Preliminary and Primary Treatment Brown and Caldwell's proposal is significantly different from those of Kennedy/Jenks and Winzler & Kelly. Instead of rehabilitating a 44-year old primary clarifier, Brown and Caldwell propose converting the newer secondary clarifier to a primary clarifier and converting the primary clarifier to two solids contact aeration tanks. New headworks would be built next to the new primary clarifier moving the headworks closer to the existing sewer line coming into the plant and to the proposed westside relief sewer. Self-cleaning mechanical screens and a grit removal system would be added. 2. Secondary Treatment The biological filtration units would be rehabilitated. Two, new circular secondary clarifiers would be built to replace the current secondary clarifier that will be converted to a primary clarifier. The existing secondary clarifier has significant design deficiencies that preclude its continued use. The existing secondary clarifiers use scraper sludge removal (a.k.a. chain and flight) rather than the suction sludge removal necessary for the use with a trickling filter / solids contact aeration (TF/SC) process. In addition, the sludge hoppers are located at the influent end of the clarifier. Density currents in the secondary clarifier carry the sludge to the effluent end. The sludge has to be scraped to the influent end for disposal, stirring up the settled sludge and causing excessive loss of effluent suspended solids. This has been an ongoing problem with the secondary clarifiers, which has adversely affected all downstream processes. 3. Solids Treatment The existing digesters would be rehabilitated. The missing insulation would be replaced and new covers installed. As in the Kennedy/Jenks and Winzler & Kelly proposals, Brown and Caldwell would also add a sludge thickening facility. This reduces the volume of sludge fed to the digesters and improves the sludge stabilization process. Authorization of the City Manager to Negotiate and Enter into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants to Provide Design Services and Prepare Construction Documents for the City of Ukiah's Wastewater Treatment Plant Improvement Project October 16, 2002 Page 5 of 10 With improved solids removal upstream and the sludge thickening facility, Brown and Caldwell believes no additional digester capacity will be needed. The existing digesters and sludge lagoon can be used to achieve Class A biosolids without the need to add digesters or pasteurization equipment. 4. Disinfection Needed repairs would be made to the chlorination system. The improved solids removal provided upstream by the TF/SC process and new secondary clarifiers would significantly reduce solid settling in the chlorine pipe contactor. And the cleaning and coliform problems caused by solids in the chlorine pipe contactor would also be significantly reduced. 5. Advanced Waste Treatment Repairs and improvements would be made to both the AWT backwash basins and chlorine contact basins. The Evaluation Process Proposals were received from three engineering design firms. Public Utilities assembled a committee of five evaluators including representatives of the City of Ukiah Public Works and Public Utilities departments and two Public Works managers from nearby communities. The team reviewed and ranked each proposal based on evaluation criteria specified in the Request for Proposal document. The criteria used to evaluate each proposal included: 1. Thoroughness of consultant's proposed technical approach towards design and specification of the proposed improvements 2. Direct experience of the project manager and assistant project manager and key process and support engineers and designers assigned to the project 3. Understanding of potential problems and methods and procedures for resolving these problems throughout design, construction, startup, and operating phases of the project 4. Past performance on similar projects including engineering design skills and innovative solutions to optimizing plant performance Copies of the proposal evaluation forms used by the evaluation committee are attached to this report (Attachment #3). Results of the Evaluation Committee The proposal evaluation committee met on August 1,2002 to present and discuss the results of their individual evaluations. The evaluation results for the three proposals along with the committee recommendation for award of the contract were submitted to the Director of Public Utilities. Brown and Caldwell received the highest evaluation score. Of the three proposals, the proposal from Brown and Caldwell in the opinion of the evaluation committee, presented the most innovative and effective design to ensure compliance of Ukiah's wastewater treatment plant with the NCRWQCB discharge permit. Authorization of the City Manager to Negotiate and Enter into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants to Provide Design Services and Prepare Construction Documents for the City of Ukiah's Wastewater Treatment Plant Improvement Project October 16, 2002 Page 6 of 10 The average of the scores of each committee member's evaluation is given in the following table: Point Brown and Winzler & Kennedy/ Evaluation Factors Value Caldwell Kelly Jenks 1. Fulfillment of Basic 5 4.0 4.0 3.0 Requirements of RFP 2. Project Understanding & 25 24.7 23.0 19.8 Approach 3. Past Performance on Similar 40 36.3 27.8 25.8 Projects 4. Project Personnel Experience & 20 18.3 16.8 15.2 Workload 5. WVVTP Improvement 70 59.0 44.4 44.8 Recommendations 6. Suitability of Project Schedule 15 12.3 12.6 10.6 7. Project Budget 30 19.0 21.8 20.8 Total 205 173.7 150.4 140.0 Consultant Ranking 1 2 3 Proposal Bid $6,608,982 $3,480,720 $2,384,000 Plant Site Visits and Evaluations Since Brown and Caldwell received the highest rating a visit to referenced plants was conducted. The site visits and reference checks for Brown and Caldwell was as follows. Brown and Caldwell Site Visits Plants designed by Brown and Caldwell either completed or currently under construction for the Cities of Eureka, Hayward, and Dublin/San Ramon were toured and the staffs were interviewed. The plant in Eureka is the world's first treatment plant designed around the trickling filter/solids contact aerator (TF/SC) biological process and is very similar to the proposed design for Ukiah. TF/SC plants operate consistently and reliably with minimal staff and process adjustments. This results in significant savings over the life of the plant (40 to 50 years) in personnel, operating, and maintenance costs. The Utilities Operations Manager for Eureka rated Brown and Caldwell's performance as excellent in every category on the reference check evaluation sheet. He considers Eureka's plant to be well engineered and designed and extremely easy to manage. The plant, with a 5.2 million gallons per day (MGD) average daily wet weather flow (ADWF) processing capacity (Ukiah is at 2.8 MGD), is operated with only one, eight-hour shift per day. Operating staff leaves the entire plant unattended for 16 hours each day. Both Hayward and Dublin/San Ramon also gave very high marks to Brown and Caldwell. Comments from Dublin/San Ramon included, "Excellent client commitment", "Extremely Iow percentage of change Authorization of the City Manager to Negotiate and Enter into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants to Provide Design Services and Prepare Construction Documents for the City of Ukiah's Wastewater Treatment Plant Improvement Project October 16, 2002 Page 7 of 10 orders, less than 4/o/,, /~, zo, "Generous with time even before the project started" and "Would definitely hire again". Some of Hayward's comments were, "Brown and Caldwell are a cut above their competitors", and "They possess expertise with an integrated plant approach and in the TF/SC process". Brown and Caldwell first provided wastewater treatment services to the City of Ukiah in the mid 1950's. Planning studies and design services performed by Brown and Caldwell for the City culminated in the construction and commissioning in 1958 of the original wastewater treatment plant at the site of the existing facilities. The design of that portion of the plant ingeniously included the provision for converting the original secondary clarifier to a second primary clarifier needed for the eventual expansion of the facilities, which occurred in 1983. This ingenuity, a trademark of Brown and Caldwell's, streamlined these expansion efforts and saved the City considerable time and money. Evaluation Committee Recommendation The evaluation committee noted important differences in the proposals in three key areas: 1) plant design concepts, 2) qualifications of staff assigned to the project, 3) past performance. Plant Design Concepts Winzler & Kelly's design basically just repairs, rehabilitates, and expands existing facilities. Probably the most interesting aspect of the design is the conversion of the sludge lagoons to wetlands, though the practicality and benefits are questionable. Reed beds in wetlands are generally loaded at 25 gallons of digested sludge per square-foot per year. Ukiah's WWTP generates 6.21 million gallons of digested sludge per year. At 25 gallons per square-foot, over 3,500 acres of wetlands would be required to process the yearly production of digested sludge. Kennedy/Jenks design is very similar to Winzler & Kelly in the front-end of the process. In the secondary treatment process, Kennedy/Jenks proposes adding a multi-chambered solids contact aeration (SCA) tank, but provides no details regarding the air supply to the tank. The multi-chambered SCA tank is proposed to allow the unit to provide nutrient removal capabilities if needed at some future time. However, designing a single facility for two completely different functions will likely result in it not functioning well for either purpose. There has been no indication from the NCRWQCB that nutrient removal will be required any time soon. They also propose abandoning a relatively new secondary clarifier while rehabilitating a 44-year old primary clarifier. The secondary clarifier would be converted to a chlorine contact chamber, which means all of the mechanical and electrical equipment would be removed. Since the secondary clarifier was never designed for use as a chlorination facility, it's doubtful it can be retrofitted to function effectively as such. Presumably, the existing chlorination facility designed by Kennedy/Jenks in 1983 would be decommissioned. The addition of an ultraviolet disinfection facility for the AWT effluent is also proposed. Kennedy/Jenks also propose removing the two AWT backwash basins built as part of their 1995 plant improvement project and building three, new circular secondary clarifiers. In addition, they would add a third digester, plus a sludge holding tank and a gravity belt thickener. Authorization of the City Manager to Negotiate and Enter into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants to Provide Design Services and Prepare Construction Documents for the City of Ukiah's Wastewater Treatment Plant Improvement Project October 16, 2002 Page 8 of 10 The committee believes that the Brown and Caldwell design made the best use of the existing facilities, which in turn minimizes the need to build additional facilities. They propose converting the old primary clarifier to solids contact aeration tanks and converting the newer, secondary clarifier into the primary clarifier. Two new circular secondary clarifiers would be built and a sludge thickening facility added. With improved solids removal upstream and the sludge thickening facility, Brown and Caldwell believes no additional digesters will be needed. The existing digesters and sludge lagoon can be used to achieve Class A biosolids without the need to add digesters. Brown and Caldwell's approach to plant design is to first evaluate the existing facility, optimize the equipment that is already there, reevaluate the plant, and then add only the equipment that is necessary to achieve the discharge goals. Staff Qualifications Winzler & Kelly rely heavily on the use of sub consultants, which suggests a lack of breadth and depth in their personnel for a wastewater treatment plant improvement project of this size. The extensive distribution of tasks to numerous sub consultants could create problems in communication and coordination of activities resulting in mistakes and delays. The three Winzler & Kelly team leaders, one of whom also has to function as the program manager, have a total of 52 years of engineering experience with more experience in water treatment plants than wastewater treatment plants. Kennedy/Jenks split their staff assignments into two basic teams, a preliminary design team and a design and construction team. Their more experienced engineers are used only on the preliminary design team. Only two engineers are assigned as the lead design engineers with a total of only 18 years of experience. To what extent the more experienced preliminary design team would be involved in the project is not known. According the Kennedy/Jenks, "Engineering Fee Estimate", 45% of the total engineering hours of the project are at the Engineer level, which includes both lead design engineers. Brown and Caldwell has assigned the most experienced and knowledgeable engineers on their staff to direct four major design areas: 1) influent pumping and preliminary treatment, 2) primary and secondary treatment, 3) solids treatment, and 4) AWT, reclamation, and disinfection. These four staff members have a total of 131 years of engineering experience and are nationally recognized experts in their areas of wastewater treatment plant design. Brown and Caldwell's proposed project manager holds a doctorate in environmental engineering and has over 25 years of experience in the wastewater treatment profession. Only Brown and Caldwell specified the percentage of time each of their staff would be working on Ukiah's wastewater treatment plant improvement project. Their team organization ensures clear lines of communication and authority and delineates responsibility for each component of the Wastewater Treatment Plant Improvement Project. Project team organization charts for each proposal are attached to this report (Attachment #5). On the basis of the design proposal evaluations and past performance with wastewater treatment plant design projects, the evaluation committee recommends that Brown and Caldwell Environmental Engineers and Consultants be awarded the contract for design services and preparation of construction documents for the City of Ukiah Wastewater Treatment Improvement Project. The strengths evident to the evaluation committee in Brown and Caldwell's proposal are: Authorization of the City Manager to Negotiate and Enter into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants to Provide Design Services and Prepare Construction Documents for the City of Ukiah's Wastewater Treatment Plant Improvement Project October 16, 2002 Page 9 of 10 , . , A science-based approach to plant design that relies upon state-of-the-art process knowledge, extensive process experience and a thorough assessment of current plant capabilities. Extensive use of software design programs developed at Brown and Caldwell that will be used to model the entire wastewater treatment process to optimize the design. Aggressively pursuing alternative funding from grant sources in addition to SRF funding, which comes with a lot of "strings attached". , Optimizing use of the existing concrete structures based on an assessment of design and remaining useful life. For example in their design proposal, all of the 45-year-old mechanical and electrical equipment from the primary clarifier will be removed and the concrete tank, which is still good, will serve as the tank for a new biological treatment process, the solids contact aerator. The newer, secondary clarifier will be converted to the primary clarifier, for which its design is better suited. , Unequaled expertise in designing TF/SC treatment plants. The cornerstone of increasing the plant's capacity to process suspended solids and BOD is the biological treatment process; the trickling filters and solids contact aerator (TF/SC). Brown and Caldwell invented the TF/SC process. 6. Comprehensive and detailed Quality Assurance/Quality Control program. , Detailed list of the 476 construction drawings to be included in the project deliverables, more than twice the amount in one proposal. The other proposal did not define the number of drawings it would deliver. Brown and Caldwell's proposal was the only one that included a detailed construction cost estimate, a detailed construction management plan, output examples of the design software that will be used to model the plant improvements, a detailed quality assurance/quality control plan for the project, and a detailed listed of 476 engineering drawings to ensure an accurate construction bid. The Brown and Caldwell proposal demonstrated an in-depth understanding of the unique biochemical and physical processes at work in each area of a wastewater treatment plant. The increasingly restrictive discharge requirements mandated by the North Coast Regional Water Quality Control Board requires more than a civil engineering approach to plant design. A fundamental knowledge of the biochemistry involved is essential in designing a plant that will efficiently and effectively remove organic material from the waste stream entering the plant under widely varying operational conditions that exist in Ukiah throughout the year. It is evident from reviewing the resumes for the proposed project team, that Brown and Caldwell's staff has the technical expertise to design a wastewater treatment plant that is not only structurally and hydraulically correct but also correct based on individual process requirements. It is this unique and extensive technical expertise that clearly differentiates their proposal from the others. Proof of the soundness of Brown and Caldwell's approach to wastewater treatment design was obtained firsthand during plant site visits made by evaluation committee members. Authorization of the City Manager to Negotiate and Enter into a Professional Consulting Services Agreement with Brown and Caldwell Environmental Engineers and Consultants to Provide Design Services and Prepare Construction Documents for the City of Ukiah's Wastewater Treatment Plant Improvement Project October 16, 2002 Page 10 of 10 Project Funding Based on consultations with the City of Ukiah Finance Director, the following accounts could be used to provide initial funding to start the engineering design work until other sources of funding were found to provide the needed additional funds and replenish these accounts: 1. City Capital Improvement Fund #620 2. UVSD Capital Improvement Fund #650 3. UVSD Special Fund #641 $1,410,216 $2,026,158 $ 252,184 Total $3,688,558 Future sources of funding are expected to include grants, a State Revolving Fund loan, and sewer rate increases. Staff Recommendation On the basis of the submitted committee's evaluation of the proposal, Staff is recommending that the Council authorize the City Manager to negotiate the final terms and enter into a contract with Brown and Caldwell Environmental Engineers and Consultants for the services outlined in the Request for Proposal Wastewater Treatment Plant Improvement Project. Copies of the recommended proposal from Brown and Caldwell are available for Council review. Figure 2 - WINZLER & KELLY PROPOSAL :[. New Headworks in Existing Parking Area w/ Screens, Grit Removal, and ]:nfluent Pumps 2. Rehabilitate Existing Primary Clarifiers 3. 1 or 2 New Primary Clarifier Tank(s) 4. New Motor-driven Distributor and New Media in Trickling Filter 5. New Motor-driven Distributor and ]:nduced Ventilation in Biological Tower 6. ]:mprovements to Secondary Clarifiers 7. Replace Digester Covers with Fixed Covers 8. Sludge Blending Tank 9. New Gravity Sludge Thickener 10. New Sludge Pasteurization Unit to Produce Class A Sludge 11. Repair Existing CI Facility and Convert to NaOCI Disinfection 12. Repair Existing AWl' Backwash Basins 13. Repair Existing CI Contact Basins 14. Convert Sludge Lagoons to Wetlands 15. Remodel and Expand Existing Operations Building Figure 3 - KENNEDY/JENKS PROPOSAL 1. New Headworks w/Screen, Grit Removal, and Influent Pumps 2. Rehabilitate Existing Primary Clarifiers 3. Add Additional Primary Clarifier Tank 4. Decommission Pre-Aeration Grit Tanks to Accommodate New Sludge Pumps for Primary Clarifiers 5. 4 New Trickling Filter Pumps 6. Increase Filter Height 9.5 lt., New Motor-driven Distributor, New Media 7. New Solids Contact Aeration Tanks 8. 3 New Circular Secondary Clarifiers 9. Convert Secondary Clarifiers to Chlorine Contact Chamber 10. Upgrade Existing Digesters and Build New Thermophilic Digester 11. Repair Existing CI Facility and Convert to NaOCI Disinfection 12. New UV Disinfection Facility for AWT Effluent 13. Replace Existing AWT Backwash Basins with New Basins 14. Retrofit Existing CI Contact Basin for Backwash/Reclaim Effluent Storage 15. New Sludge Thickening Facility 16. Remodel and Expand Existing Operations Building 48" PE Figure 4 - BROWN and CALDWELL PROPOSAL New influent Pumping Station and Screenings New Grit Tank and Equipment Gallery Convert Existing Secondary Sedimentation Tanks to Primary Clarifiers Trickling Filter Pump Modifications Distribution Arm Replacement Snail Removal Structure & Equipment Gallery ' Modifications Convert Existing Primary Clarifiers to Solids Contact Tanks New Blower Building New ML Distribution Structure New Secondary Clarifiers Disinfection System Improvements New Sludge Thickening Facility Digester Facility Modifications Backwash Water Basin Improvements AVVT Chlorine Contact Basin Improvements New Operations Building Future Trickling Filter City of Ukiah WWTP Improvement Project Preliminary Evaluation Checklist Vendor's Name: Evaluator's Initials: Date of Evaluation: Ite~m. Ye._..._~_s N_..._9_o Description 1 Proposal received on or before 2 PM PDT, Friday, May 31,2002 2 Proposal in correct fore, at: I. Cover Letter ~~i ~~ ~i' II. Introduction ~ ~i ~',~1 ',~ ~: III. Project Approach ,v.ProjectTeam ~ ~ ,~1 ~,~' · Schedule and Est, mated Bud et ' · . i~, '~>~ .. g ~.~- ~,~ ~J ~]]~ VI. Related Expenence ..... · ~ .~.: ~.~,.:~l~:~.. Cover letter provides: 3 ~ Overview of approach and procedures to complete Scope of Services 4 ~ Explanation of why vendor's plan is best ' 5 ~ Signature of authorized official and all pertinant information for official 6 ~ | ~ Statement that proposal is valid for 180 days 7 ! Complete list of subconsultants 8 ! , Planning, design, and construction administration experience '.';~i':::i~:!~' ~-??~l:::~.t::;i~.:: Project approach provides: 9 ! : Application of engineering skills in plant design and performance optimization ,,, 10 ! Design software to be used to model plant dynamics 11 ] ! Ideas for cost-effective design ' 12 ! Detail description on planning and managing all phases of ro'ect 13 J List of all key team members 14 ! Statement of relevant qualifications and experience · 15 ! Time commitment of each team member 16 ! Resumes and work experience 17 ! List of references with names and telephone numbers 18 ! Subconsultant information, qualifications, experience, and project tasks and hours 19 ! Organization Chart 20 ! Non-substitution of key personnel statement !~.::.;.~,!!~;~?:~r:~ ~,~!:~..I::,!i~;ii~?! Schedule and estimated budget provides: 21 ' ! ' Schedule bar chart of all tasks in Scope of Services 22 ~ Estimated fee based on hourly rate schedule ~' 23 , ! Labor hour projections for all personnel categories 24 ! Itemized hourly rate fee sChedule 25 ! Breakdown of all associated costs 26 [ ~. Subconsultant fees and expenses ~- ~: :~,.:~:~? ,~:~' '~,-~,~ ?;,..., ~.,. ~,~ · · ~'~,~.,:~::~":~. ,:~.~,:~.~J?:~!::~i!~.~:. Related expenence provides: 27 ! Statement of experience with tertiary treatment and activated sludge WWTP's. 28 ! Client references for all proposed subconsultants ' 29 ! No major exceptions taken to Scope of Services, insurance required, or contract 30 | Six (6) copies of proposal submitted in proped¥ labeled shipping container 0 City of Eureka Wastewater Treatment Plant Brown and Caldwell - Design Engineers for Original Plant (1984) Headworks with Mechanical Screen and Grit Removal Equipment, Pre-aeration Grit Chamber and Primary Clarifiers Primary Clarifiers Underground Equipment Gallery for Pre- aeration Grit Tanks and Primary Clarifiers Biological Towers with High-density Cross- flow Plastic Modules Sludge Digesters Digester Mechanical Room City of Eureka Wastewater Treatment Plant Solids Contact Aeration Tank Secondary Clarifiers and Solids Contact Aeration Tank Secondary Clarifiers Chlorine Contact Basin Dublin San Ramon Services District Regional Wastewater Treatment Facility Brown and Caldwell - Design Engineers for Plant Upgrade New Headworks - Mechanical Screens and New Influent Pumps New Digester and Upgrade of Existing Digesters New Primary and Secondary Clarifiers Brown and Caldwell Clarifier Design with Inboard Weir The City of Hayward Wastewater Treatment Plant Brown and Caldwell - Design Engineers for Current Upgrade North Vacuator South Vacuator with Dissolved Air Floatation Tank-Gravity Thickener to the fight in the background Primary Clarifier with Dissolved Air Floatation Tank-Gravity Thickener in the background Final Clarifier Decommissioned Fluidized Bed Reactor Decommissioned Fluidized Bed Reactor 0 F-' KENNEDY/YEN'KS PROJECT TEAM ORGANIZATION CHART Project Team tlosI PrinCipal-in-Charge Jim Graydon Tecl','~ical Adviso?Y Co m m ittee George Tchobanoglous U.C. Davis I~,c:damalion .," UV DNinfect/on Orris Albertson Trickl/n,'4 Filler ./Seconda~, Prcx:e-:; s Of)r. imizaiion Rus Adams (OLA} Ch eln ica l Di sin f~clio n Specialist Preliminary Design Team Project Manager Joel Failer I Project Engineer Mike Joyce QA / QC Howard Hoffman Pete Laubenheimer Design & Construct[on Team John Wyckoff He. adworks ,/Primary John Harrison St~:ontlary Process Anna Yen Process Mode/rig Sach[ Itagaki Rech, nation/ Storage/' I&l Roger Null Revellue Plan/Funding Dave Parry. Solids I tandling / Energy Recovery Bob Ryder Disinfection / Filtration Odor / Corrosion Control Leonard Charles EmAronmenl~l Review * OLA: Oscar Larson & Associates Lead Design Engineers Andrew deBoer Arma Yen DisCl, ofine Sup/;ort Leaders Bill Ramroth Arch ilectu Zachary H~ris M tx:h an ica I Tony Wakim El(~'trical .,,' Don Barraza Structural FJeJdwork and Construction Taber Consultants Geot(~lmical Rau & Associates Su v,.'eying Sam Jamison Con struction Observation & Support Bill Latone Construct/on ,N.lan,]~P.m [~t H Cost Estimating Gar}, Winton C;rade V Operator Slart-Up :" Irainin§ CSty of Ukiah - 9Vas~ewater Treatment P/ant Improvement Project KennedytJenks Consultants BROWN AND CALDWELL PROJECT TEAM ORGANIZATION CHART .c_;PECIALIZEE} I::.ESI.L--;i".I SE~,,Vc' c. , _, ,-,- I,_,E,:, A:ql-) PF:~PARATIC, hl C.F CC.t~x~ST:I,J..,~ t,,_N [2C..,2~UME?q'I'S F,t.)R THE WASTFWATEFI TRE.'AT;,..iEI~,IT PL,A:,JT t..MF'RC. VEi¥1ENT FROJECI I] xlkiah- /Jtilities Eric Walhberg, PhD, PE Bob Grace, PE Tim 8anyai, PE Gan' Jones, PE Denny Paxker, PhD, PE Bob Witzgall, PE Dave Murray, PE Operations Manual/TraininglStartup Jim Chitty; Bill Young Civil Engineering Michael Z%h~ri~-'i~ E-i~-t'~ca-~l~n-e-n~a:l~0r~'~D-,~~ ............ ~l-~-~-T~t~-~'-~-'~a~g B°ltZ.. PE Structural Engineering Larry Oeth, PE; Charles Nyman, PE HVAC/Mechanical Engineering S C°-l~" ~,~r ~, -P-E? U~'r~ B--a-rt'l~t-~'~ Gas Utilization Jim $cheide~, ConStr~ct-i°nServtCe~ Denis o'Ualley, PE; BII II l! I IIIII State Revolving Loan Fund Application Gil Wheeler' A#emative Funding Christopher Rissello' Environmental Review Paul Scheidegge? _B_!0!°gi~a_[I A__s_s?.~_~m___en_~_t ................................ .... ~u_l_tu_m! R_es..o~. r_.ce_A_?~e_~sm_?nt. ............... Allen. Pastmn~__ Geotechnical Engineering David Bradley' surveying ............. ~0 mas .M.He.~_rme .n" ...... ~,-~;~hit-eci~ re jell JvJc~raw, AiR' Larry Walker Asso=iatas Ree~lSmitl~ Scheidegger & Asso¢iales ECORP ~ Archea-Tec SHN Co~$ulting Engineers & Geologists, Inc. T. M. Herma,q ancl Associates Michael Willis ^rchitecl~ D-2 ITEM NO. 6d DATE: November 6, 2002 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF AMENDMENT TO RESOLUTION APPROVING APPLICATION FOR CDBG PLANNING AND TECHNICAL ASSISTANCE GRANT ON BEHALF OF PLOWSHARES At the October 16 meeting the City Council adopted a resolution approving an application to the State Housing and Community Development Department (HCD) for a Community Development Block Grant (CDBG) to assist Plowshares Peace and Justice Center in determining the feasibility of relocating from its current location on Luce Street and expanding its facility. HCD has since requested a language change in the Resolution to clarify the cash match requirement. Section 3 of the original Resolution (Attachment #1) states that the City will use in-kind funds and funds provided by Plowshares to meet the 25% cash match requirement of $8,750. HCD has indicated the current language should indicate the City is responsible for the cash match even though the sub-recipient of the grant (Plowshares) reimburses the City for the match. Provided for the Council is an amended resolution incorporating the language recommended by HCD. The revision is highlighted in bold and states simply that the City Council approves the use of $8,750 to meet the cash match requirement. In-kind services provided by City and Plowshares staff to perform specific planning tasks defined in the grant, may still be used to offset up to $7,000 of the $8,750. The remaining $1,750, which is the allocated amount for grant administration must be in cash. Staff has spoken with Plowshares Director, Mary Buckley, who has indicated the $1,750will be paid by Plowshares. As the amendment to previous resolution is required by HCD in order for the application to proceed, staff is recommending approval. RECOMMENDED ACTION: Approve amended Resolution as provided in Attachment #2 ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine amendment to previous resolution requires further consideration and remand to staff with direction. 2. Determine approval of amendment is inappropriate and do not move to approve. Citizen Advised: N/A Requested by: Plowshares Peace and Justice Center Prepared by: Larry W. DeKnoblough, Community Services Director Coordinated with: Candace Horsley, City Manager Attachments: 1. Previous Resolution 2. Amended Resolution APPROVED:~~_.:_ ~q' ,-~-~~ Candace Horsley, City, Manager LD/ZIP1 Plowshares Reso.Asr RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE PLANNING/TECHNICAL ASSISTANCE ALLOCATION OF THE STATE CDBG PROGRAM BE IT RESOLVED by the Mayor and the City Council of the City of Ukiah as follows: Section 1. The City Council has reviewed and hereby approves an application for up to $3§,000 for architectural, and engineering studies associated with the construction of a new community dinning facility for Plowshares of Ukiah. Section 2. The Mayor and the City Council have determined that federal citizen participation requirements were met during the development of this application. Section 3. The N~ayor and the City Council hereby approve the use of $8,750 to be used as the City match. Section 4. The City Manager is hereby authorized and directed to act on the City's behalf in all matters pertaining to this application. Section 5. If application is approved, the City Manager is authorized to enter into and sign the grant agreement and any subsequent amendments with the State of California for the purposes of this grant. PASSED AND ADOPTED this 16th day of October 2002, by the fo[lowing rot[ call vote: AYES: NOES: ABSTAIN: ABSENT: Philip Ashiku Mayor ATTEST Marie Ulvila City Clerk RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE PLANNING/TECHNICAL ASSISTANCE ALLOCATION OF THE STATE CDBG PROGRAM BE IT RESOLVED by the Mayor and the City Council of the City of Ukiah as fo[lows: Section 1. The City Council has reviewed and hereby approves an application for up to $35,000 for architectural, and engineering studies associated with the construction of a new community dinning facility for Ptowshares of Ukiah. Section 2. The Mayor and the City Council have determined that federal citizen participation requirements were met during the development of this application. Section 3. The Mayor and the City Council hereby approve the use of In-Kind funds in conjunction with monies offered by Plowshares in the amount of $8,750 to be used as the City match. Section 4. The City Manager is hereby authorized and directed to act on the City's behalf in at[ matters pertaining to this application. Section 5. If application is approved, the City Manager is authorized to enter into and sign the grant agreement and any subsequent amendments with the State of CaJifornia for the purposes of this grant. PASSED AND ADOPTED this 16th day of October 2002, by the fo[lowing roil cai[ vote: AYES: NOES: ABSTAIN: ABSENT: Philip Ashiku Mayor A'I-i'EST Marie U[vita City Cterk ITEM NO. 6e DATE: NOVEMBER 6, 2002 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM ROBERT JACKSON AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Robert Jackson was received by the City of Ukiah on October 15, 2002 and alleges damages related to a power surge at 445 North State Street on July 8, 2002. Pursuant to City policy, it is recommended the City Council reject the claim as stated and refer it to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION-Reject Claim For Damages Received From Robert Jackson And Refer It To The Joint Powers Authority, Redwood Empire Municipal Insurance Fund. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised' Requested by: Prepared by: Coordinated with' Attachments: Yes Claimant Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Claim of Robert Jackson, pages 1-2. APPROVED'' ~~'A"~'-"-~'~ _.,, Candace Horsley, City Ma~er m~:asrcc02 1106CLAIM THE CITY OF: UKIAH, CALIFO This claim must be presented, as prescribed by Par,!s 3 and 4 of Division 3.6, of Titi~ i'",, OT,:CE OF CLAIM AGAINST State of California, by the claimant or by a person acting on his/her behalf. CITY OF UKIAH Attn: City Clerk 300 Seminary Avenue Ukiah, California 95482 RETURN COMPLETED FORM TO: . , 3~ o CLAIMANT'S NAME: CLAIMANT'S ADDRESS: Number/Street and/or Post Office Box '."[ · k..'~.i ' City State ',,&... z- Home Phone Number Zip Code Work Phone Number PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): Telephone ' ~--d,t',",-'~'/-/ Number~Strcet and/or Post Office Box .. /<':,~,,.~,,.r.f: /0--,~ ~;~ City State DA TE OF THE ACCIDENT OR OCCURRENCE: PLACE OF ACCiDENT OR OCCURRENCE: GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional page(s), ff more space is needed): /;)/,~ :,...,r~:.~/.,..u~'~' '/ ~ , --./ e NAME(S), if known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: am WITNESS(ES), ff known (optional): Name a, Address Telephone -t- Se DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREA TED: Name a.__ Address b. Telephone 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR LOSS so far as it ~ay be known at the time of presentation of the claim: 11. STATE THE AMOUNT CLAIMED if it totals less than ten thousand dollars ($10,000) as of the date of presentation of the claim, including the estimated amount of any prospective injury, damage orloss, insofar as it may be known at the time of the presentation of the claim, together with the basis of computation of the amount claimed (for computation use #12 below). However, if the amount claimed exceeds ten thousand dollars ($10, 000), no dollar amount shall be included in the claim. H~v, ever, it shall indicate whetherthe claim would be a limited civil case (CCP ~ 85). ' .',:. 12. Expenses for medical/hospital care: Loss of earnings: Special damages fo£ .. Amount Claimed $ / ~ Z 3 , '-7 ~ or Applicable Jurfsdiction THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: $ $ General damages: b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of Gamings: Other prospective special damages: Prospective general damages: $ $ This claim must be signed by the claimant or by some person on his/her behalf. A claim relating to'a cause of acb'on for death or for injury to the person or to personal propertY or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of ac#on, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of. the cause x)f action Dated: _ /0~' ( V/~ 2... ' / 2' ~ ~ ' S/GNA TURE OF C~.AIMANT(S) Received in the Office of the City Clerk this ~aY of NOTE: This form of claim is for your convenience only. Any other type of form ma e used if desired, as long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 2000 ITEM NO. DATE: AGENDA SUMMARY REPORT 6f November 6, 2002 SUBJECT: AWARD CONSTRUCTION CONTRACT TO AFM ENVIRONMENTAL INC. IN THE AMOUNT OF $11,480 FOR CLASS 2 ASBESTOS WORK AT 410 WAUGH LANE, UKIAH, SPECIFICATION 02-28 SUMMARY: Submitted for the City Council's consideration and action is staff's recommendation that a construction contract be awarded to AFM Environmental Inc. in the amount of $11,480 for Class 2 asbestos work at 410 Waugh Lane, Ukiah, Specification No. 02-28. Compensation for the performance of the work will be based on a lump sum price bid for the work of the Contract. Work will be performed at the house located on City of Ukiah property at the northeast corner of Waugh Lane and Talmage Road. BACKGROUND: In response to the City's Request for Bids, three (3) prospective bidders attended the mandatory pre-bid job walk which was conducted at the site on Wednesday October 24, 2002. Because the work site is an abandoned structure that is secured against entry, it was necessary to escort the potential bidders through the structure so all bidders were familiar with the job site conditions as required by the Contract Documents. As noted in the Notice to Bidders, the pre-bid job walk was mandatory and any bid received from a bidder who did not attend the mandatory pre-bid job walk would not be considered. All three bidders who attended the pre-bid job walk submitted bids. The Notice to Bidders was advertised and noticed in accordance with the City's Informal Bid Process. The Notice was mailed to all Contractors on file with the City Clerk who are certified to perform Class 2 asbestos work. The Notice to Bidders was also published two times in the Ukiah Daily Journal within the time frames required by law and it was mailed to the Builders' Exchanges having indicated an interest in receiving Notices from the City of Ukiah. (continued on page 2) RECOMMENDED ACTION: 1. Award a Construction Contract to AFM Environmental, Inc. in the amount of $11,480 for Class 2 Asbestos Work at 410 Waugh Lane, Ukiah, Specification No. 02-28. Compensation for the performance of the work will be based on a lump sum price bid. 2. Authorize the Mayor to execute the Construction Contract on behalf of the City. ALTERNATIVE COUNCIL POLICY OPTION: 1. Determine that the proposed work is no longer in the best interest of the citizens of Ukiah and reject all bids. Requested by: Prepared by: Coordinated with: Attachments: Diana Steele, Director of Public Works/City Engineer~ .~ Rick Kennedy, Project Manager Candace Horsley, City Manager 1. Bid Results as prepared by the City Clerk and witnessed by Rick Seanor 2. AFM Environmental Inc.'s Bid Proposal. 3. Notice to Bidders anagerCandace Horsley, Page 2 November 6, 2002 Award Construction Contract to AFM Environmental, Inc. for Class 2 Asbestos Work at 410 Waugh Lane, Ukiah, Specification No. 02-28 Class 2 asbestos work involves the removal and disposal of building materials containing asbestos fibers. In August of last year, onsite building materials that were suspected of containing asbestos were sampled by an asbestos consultant and were tested by Micro Analytical Laboratories. Positive results were detected in the floor tiles and the texture on the gypsum board wall and ceiling surfaces. The work of this contract will involve the removal and disposal of all gypsum board surfaces, the nine-inch square floor tiles, the flooring material in the bathroom and kitchen, and the carpet that is contaminated with materials containing asbestos. The work must be completed within 21 calendar days, the first day being the tenth day following the receipt of the Notice to Proceed with the work. After the Class 2 asbestos work is complete, the structure and site improvements will be demolished. The projected bid date for the demolition work is November 27, 2002. The removal of the asbestos containing materials and the demolition of the structure and site improvements have been budgeted in Account No. 699-3110-800-022 at the funding amount of $23,290. It is anticipated that the structure demolition work will cost in the range of $10,000 to $15,000. Additional funds may be necessary to complete the demolition work. The engineers cost estimate for the Class 2 asbestos work was $10,000 and it was based on a quote received in August of last year. Staff recommends award of the contract to AFM Environmental, Inc. for Class 2 asbestos work at 410 Waugh Lane. CITY OF UKIAH 300 SEMINARY AVENUE UKIAH, CA 95482-5400 (707) 463-6217 (City Clerk's Office) BID OPENING FOR: ASBESTOS WORK AT 410 WAUGH LANE, UKIAH SPECIFICATION NO. 02-29 DATE: October 30, 2002 TIME: 2:00 p.m. COMPANY AMOUNT 1. CONSOLIDATED WESTERN CONTRACTORS, INC. ,;,~.~¢/-~'"~~ 4741 PEEL DRIVE #8 SACRAMENTO, CA 95838 2. CAL INC. -,~' ,,,,'~/ S~,~ 2040 PEABODY ROAD VACAVILLE, CA 95687 3. AFM ENVIRONMENTAL INC. 852 NORTHPOINT DR., STE 106 WEST SACRAMENTO, CA 95691 Marie Ulvila, City Clerk Bids: Asbestos Work Rick Seanor, Deputy director of Public Works BIDDING SCHEDULE In case of discrepancy between words and figures, the words shall prevail. ITEM NO. QUANTi-i-,/ DESCRIPTION AND UNIT PRICE BID EXTENDED AMOUNT (in words and in figures) FOR ITEM (in figures) Cla~.~s 2 Asbestos. Work for the lump sum.price of _ . 1 Lump Sum ! II TOTAL BID AMOUNT ==~ Total bid amount in words-~t~,~.,~, ,7~,.~,~:,,,~..,~,,~,~/ We, the undersigned, further agree, if this proposal shall be accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within f'~een (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty accompanying this proposal shall be returned to the undersigned. Witness our hands this day of ~'-~ ~.~' , 20~,=~. .I..iGe..psed in accordance with an..ac~,providing for the registration of California Contractors License No. ~~" , expiration date _~/,~2C-~ ~" . THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PERJURY. Signature of bidder or bidders, with business addresses: Notice: In the case of a co o~ration, give below the addresses of the principal office thereof and names and addresses of the President, Secretary, Treasurer. /- 28 Spec. No. 02-28 TO: FAIR EMPLOYMENT PRACTICES CERTIFICA~JON The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein. CLASS 2 ASBESTOS WORK AT 410 WAUGH LANE, UKIAH (Signature of Bidder) Busin.ess Mailing Address: A ENVienNHENTAL 8~? NnPT~IDn~T [~ ~nc WEST SACRAMENTO CA 95691 Business Location: '~ · .,,_~07_ NORTHPORI' OR ~lD6 ~",iEST SACRAMENTO CA 9569~ (The bidder shall execute the certification of this page prior to submitting his or her proposal.) 29 Spec. No. 02-28 WORKER'S COMPENSATION CERTIFICATF CLASS 2 ASBESTOS WORK AT 410 WAUGH LANE, UKIAH I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract. Witness my hand this~ ~'~ day of_/'~~Z¥~ ','~'? N~RT~Pf!RT ~lR ~1~6 bEST SAORAMGNT0 CA 9569; 3O Spec. No. 02-28 I CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT CLASS 2 ASBESTOS WORK AT 410 WAUGH LANE, UKIAH The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she has/has not, filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards. Signature and address.4)f Bidder: ~''" ,'. ,-~.,i ..,-!,.i ;" I~; n ~l','fi: ~I (This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.) 3l Spec. No. 02-28 LIST OF PROPOSED SUBCONTRACTOR~ CLASS 2 ASBESTOS WORK AT 410 WAUGH LANE, UKIAH In compliance with the provisions of Sections 4100-4108 of the State Government Code and any amendments thereof, each bidder shall set forth (a) the. name and location of the place of business of each subcontractor who will perform work or labor or render service to the Contractor in or about the construction site in an amount in excess of one-half of 1 percent of the total bid and (b) the portion of the work to be done by each subcontractor. 32 spec. No. 02-28 STATEMENT OF EXPERIENCE OF BIDDER' CLASS 2 ASBESTOS WORK AT 410 WAUGH LANE, UKIAH The bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of his or her experience, skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract. 33 Spec. No. 02-28 II II II II II II SIGNATURE(S) OF BIDDER CLASS 2 ASBESTOS WORK AT 410 WAUGH LANE, UKIAH ., / Accompanying this proposal is .v/~../'//~..~_ ~;_~.~//_ (insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at least 10 percent of the bid. The names of all persons interested in the foregoing proposal as principals are as follows: IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president, secretary, treasurer and manager thereof, If a co-partnership, provide the true name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. / License No. ~"~~'"'/~'" ,License Expiration Date- ".'~-~E'~'P NOTE: If bidder is a corporation, the le~al name of the corporation shall be set forth above together with the signature of the officer or oF,ers authorized to sign contracts on behalf of the corporation; if bidder is a co-partnership, the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized. Busi add ' ~'J 0 ,~ ness res$: '., v n ~-,,.. ~,, r~ n - ~ ,~ ~ ~'iEST SACRAt~ENY0 CA 956g't 34 Spec. No. 02-28 11 II II Il NON-COLLUSION AFFIDAVIT Note: Bidder shall execute the affidavit on this page prior to submittinq his or h~r bid. To City Council, City of Ukiah' The undersigned in submitting a bid for performing CLASS 2 ASBESTOS WORK AT 410 WAUGH LANE, UKIAH by contract, being duly sworn, deposes and says: that he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. Place of Residence: NOTARIZATION Subscribed and sworn to before me this day of ~c.~a(-,t._, 20 0 ~ Notary Public in and for the County of My Commission Expires ~ ~---' ,20~.. t.( . 36 State of California. ,' JEFF 'RY S. KHAN 0~_~~ COMM. # 1288176 ~ ------------------- ~ .~. ' ~ N 0 T A R Y PUBLiC-CALIFORNIA ~,~ SACRAMENT~ COUNTY Spec. No. 02-28 THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document/43?0 Bid Bond. Z17399 KNOW ALL MEN BY THESE PRESENTS, that we AFM ENVIRONMENTAL, INC. CALIFORNIA cHere insert full name and address or te~l title of Contractor} as Principal, hereinafter called the Principal, and American Guarantee & Liability Ins. Co. (Here insert full name and address or legal title of Surety) One Liberty Plaza 30th Floor New York, NY 10006 a corporation duly organized under the laws of the State of New York as Surety, hereinafter called the Surety, are held and firmly bound unto CITY OF UKIAH CALIFORNIA fflere inset! lull name and address or ie~a! Utle of Owner) as Oblfgee, hereinafter called the Obligee, in the sum of TEN PERCENT OF THE BID AMOUNT Dollars ($ TBD ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for REMOVAL OF SHEETROCK & FLOORING HOME t~ere insert lull name, address and description of praiecO .. 410 WAUGH AVE, UKIAH NOW, THEREFORE, if the Obligee shall accept the bid of the Pr(nc( al and t ' ' with the Obi(gee in accordance with the terms of such bid ana --' ...... '- ~p~ ~ .the .Pnnopal .shall enter into a Contract · . , u S~v? ~ucn oona or oonas as may be specified in the bidding or Contract Documents w~th good and suffioent surety for the fasthful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure oE the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may-in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and' void, otherwise to remain in full force and effect. Sisned and sealed this 2$TH day of bCTOBER 2002 ($ea]) AMERICAN GUARANTEE & LIABILITY IN . c_zo. ___ AIA DOCUMENT A310o BIO BOND. AIA ~ · FEBRUARY '1970 ED · TIlE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State Of Illinois County of Cook On OCTOBER 25. 2002 DATE personally appeared before me, Dana M. Kuber, Notary Public .~E. rrrta o~ OF;,CE~. t~..-.aaE OOE..o'raav ~ue MARIA GONZALEZ NAME(S) OF SIGNER(S) --' personally known to me - OR - [~] proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and ac- knowledged to me that he/she/they executed the same in his/her/their authorized -capacity(les), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. ~OFFICIAL SEAL~ I~Iotary Public, State of !llinois My Co~mi~sion Expires ~11-2004 - WITNESS my hand and official seal. OPTIONAL ' Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER ['"] INDIVIDUAL [~ CORPORATE OFFICER DESCRIPTION OF ATTACHED DOCUMENT Tm.E(S) PARTNER(S) ~ LIMITED [~] GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER: TITLE OR TYPE OF DOCUMENT. NUMBER OF PAGES DATE OF DOCUMENT SIGNER IS REPRESENTING: AMERICAN GUARANTEE & LIABILITY INS. CO. One Liberty Plaza, 30th fir, New York, NY 10006 SIGNER(S) OTHER THAN NAMED ABOVE NC). 590;' O1993 NATIONAL NOTARY AS.~OClATION · 8236 Remmet Ave.. P.O. Box 7184 · Canoga Park. CA 91309-7184 i-~'v :-K'UJ:N'\: 'GUA~N I-,EE AND LIABILITY INSURAN(.;I:: COMPANY One Liberty Plaza, [30th Floor], New York, New York, 10006 CERTIFIED POWER OF A'I'rORNEY Z 17399 APPOINTING INDIVIDUAL ATTORNEY($)-IN-FACT KNOW ALL MEN BY THESE PRESENT, That the AMERICAN GUARANTEE AND LIABILITY INSURANCE COMPANY, a corporation created by and existing under t~e laws of the State of New York with its Executive Offices located in Schaumburg, Illinois, does here by nominate, constitute and appoint Michael J. Friedrich, William J. Ballay, Maria Gonzalez of Bddgeview, IL Its true and lawful Attorney(s)-in-Fact with power and authority hereby conferred to sign, seal and execute in its behalf, dudng the pedod beginning with the date of issuance of the power: Any and ali bonds, undertakings, recognizances or other written obligations in the nature thereof, and to bind AMERICAN GUARANTEE AND LIABILITY INSURANCE COMPANY thereby, and all of the acts of said Attomey(s)-in Fact, pursuant to these presents are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by the authority of the following By-Law duly adopted by the Board of Directors of the Company which By-Law has not been amended or rescinded: . Section 2, Article III. "...The president or a vice president in a wdtten instrument attested by a secretary or an assistant secretary may (a) appoint any person Attorney-in Fact with authority to execute surety bonds on behalf of the company and other formal underwriting contracts in reference thereto and reinsurance agreements relating to individual policies and bonds of all kinds and attach the corporate seal...Any such officers may revoke the powers granted to any Attorney-in-Fact." This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of the AMERICAN GUARANTEE AND LIABILITY INSURANCE COMPANY at a meeting duly called and held on the 25th day of March 1992: "RESOLVED, that the signature of the president or a vice president and the attesting signature of a secretary or an assistant secretary and the seal of the company may be affixed by facsimile on any Power of Attorney granted pursuant to Section 2 of article III of the By-Laws, and the signature of a secretary or an assistant secretary and the seal of the company may be affixed by facsimile to any certificate of any such power. Any such power or any certificate thereof bearing such facsimile signature and seal shall be valid and binding on the company. Furthermore, any such power so executed and sealed and certified by certificate so executed and sealed shall, with respect to any bond or undertaking to which it is attached, continue to be valid and binding on the company." IN WITNESS WHEREOF, the AMERICAN GUARANTEE AND LIABILITY INSURANCE COMPANY has caused these presents to be executed in its name and on its behalf and its Corporate Seal to be hereunto affixed and attested by its officers thereunto duly authorized, the 29th day of December 2000. WARNING: This Power of Attorney is printed on paper that deters unauthorized copying or faxing. AMERICAN GUARANTEE AND LIABILITY INSURANCE COMPANY STATE OF ~ C01.1'~'Y OF COOK David A. Bowers Secretary Donald Hur-zeler Executive Vice President On this 29th day of December A.D., 2000, before the subscriber, a Notary Public of the State and County aforesaid, duly Notary Public commissioned and qualified, came the above named vice president and secretary of the AMERICAN GUARANTEE AND LIABILITY INSURANCE COMPANY, to me personally known to be the individuals and officers described in and. who executed the preceding instrument, and they each acknowledged the execution of the same and, being by me duly sworn, they severally and each for himself deposed and said that they respectively hold the offices in said Corporation as indicated, that the Seal affixed to the preceding instrument is the Corporate Seal of said Corporation, and that the said Corporate Seal, and their signature as such officers, were duly affixed and subscribed to the said instrument pursuant to all due corporate authorization. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year first above written. ~__~._ __r?~! Notary Public My Commission Expires 08/22/03 This Power of Attorney limits the acts of those named therein to the bonds and undertakings specifically named therein, and they have no authority to bind the Company except in the manner and to the extent herein stated. I, the undersigned, a secretary of the AMERICAN GUARANTEE AND LIABILITY INSURANCE COMPANY, do hereby certify that the Power of Attorney hereinabove set forth is still in full force and effect, and further certify that Section 2 of Article Ill of the By-Laws of the Company and the Resolution of the Board of Directors set forth in said Power of Attorney are still in force. In testimony whereof I have hereunto subscribed my name and affixed the seal of the said Company thc ~ day of David A. Bowers Secretary ADDENDUM NO. 1 TO THE CONTRACT DOCUMENTS FOR CLASS 2 ASBESTOS WORK AT 410 WAUGH LANE, UKIAH Specification No. 02-28 Prospective Bidder, As discussed during the mandatory pre-bid job walk that was conducted on Thursday, October 24, 2002 at 10:00 AM, it was determined that (1) the ceiling tile and wood paneling in the northwest bedroom are glued to the gypboard substrate and that these materials are to be removed and disposed of as material contaminated with ACM, (2) there is no floor coveting in the laundry room, (3) a small quantity of approximately 4 square feet of asbestos shingle siding is present above and to the east of the exterior backdoor that must be removed and disposed of as ACM, and (4) the City will provide and pay for site water by re- establishing the ~ inch water service near the existing water meter box. The following changes to the referenced contract documents are hereby made and issued: 1. Section 12-12, Utilities, of the Special Provisions is revised to read, "The owner will provide no sewer, gas, or electrical services. It is the Contractor's sole responsibility to arrange such services as required. The City will provide and pay for site water by re-establishing a ~ inch water service near the location of the existing water meter box." 2. Sections 12-01, Location and Scope of Work, and 13.01.20, ACM to be Removed, are modified by the inclusion of the following sentences: - The acoustical ceiling files and the wood paneling in the northwest bedroom and the wall covering in the bathroom shall be removed and disposed of as material contaminated with ACM. The Contractor shall remove the bathtub and other plumbing fixtures if necessary to gain access to the gypsum board that must be removed and disposed of as ACM. The asbestos containing exterior shingle siding adjacent to the backdoor shall be removed and disposed of as ACM." . 3. Section 13-01.21, Payment, of the Special Provisions is revised to read, "The lump sum price paid for Class 2 Asbestos Work shall include full compensation for furnishing all labor including the Competent Person, equipment, materials, tools, and incidentals involved and necessary for the complete removal and disposal of the designated ACM, acoustical ceiling tile, wood paneling and other wall coverings contaminated with ACM, asbestos shingle siding tiles, and carpet contaminated with ACM in accordance with the work practices and engineering controls prescribed by the Division of Industrial Safety in its Safety Orders pertaining to asbestos work and these Special Provisions including but not limited to removing plumbing fixtures and wall coverings to gain access to ACM that must be removed and disposed of, site security, cleanup, testing and monitoring, assessments, hygiene facilities, temporary utilities excepting water, signing, training, debris removal and transportation, labeling, permitting, and dust control and no additional compensation will be allowed therefore.' This Addendum shall be acknowledged by signing below and shall be submitted with your bid proposal. ~Project Manager Acknowledgment: I ONe) hereby acknowledg~that I (We) have re · and have taken, it~in ~nsrd/emttion befo,...-...,~ed this.Addendum No. 1 _ ~..~//~ [/,~ ,. .~ ~-um,mng my (our} bid proposal. ~igned '~.///~ ~ ~"~ ~ ~ ~ . Faxed to: AFM Environmental, Inc., 916-374-9527 Consolidated Western Contractors, inc, 916-921-4909 CAL Inc., 707-446-4906 882 ADDENDUM NO.2 TO THE CONTRACT DOCUMENTS FOR CLASS 2 ASBESTOS WORK AT 410 WAUGH LANE, UKIAH Specification No. 02-28 Prospective Bidder, Since the residential structure is scheduled for demolition after the asbestos abatement work is complete, an assessment to ascertain that the air within the interior of the structure does not contain airborne asbestos exceeding prescribed limits will not be required after the Completion of the Class 2 Asbestos Work. The following changes to the referenced contract documents are hereby made and issued: 1. The last sentence of Section 13.01.11, 'Exposure Assessments", of the Special Provisions beginning with "After the work is complete..." is modified to read' After the work is complete, the Competent Person shall conduct a final inspection with the City's representative to ensure that all ACM and materials contaminated with ACM that are specified to be removed have been completely removed." This Addendum shall be acknowledged by signing below and shall be submitted with your bid proposal. If your bid has already been mailed, this addendum may be submitted under separate cover. Issued by: ~ Acknowledgment: I (We) hereby ackn, owledge that I (We) have rec,eived this Adden, dum No. and have taken it in c;ol~id/?"/~o, before sUbnlltting my (our) bid proposal, Faxed to' AFM Environmental, inc., 916-374-9527 Consolidated Western Contractors, Inc, 916-921-4909 CAL Inc., 707-446-4906 CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA NOTICE INVITING INFORMAL BIDS FOR CLASS 2 ASBESTOS WORK AT 410 WAUGH LANE, UKIAH Specification No. 02-28 NOTICE IS HEREBY GIVEN that sealed standard proposals for CLASS 2 ASBESTOS WORK AT 410 WAUGH LANE, UKIAH will be received at the Office of the City Clerk, Ukiah Civic Center, 300 SeminaryAvenue, Ukiah California until 2:00 p.m. on Wednesday, October 30, 2002, at which time, or as soon thereafter as possible, they will be publicly opened and read. Bids shall be addressed to the City Clerk and shall be endorsed "CLASS 2 ASBESTOS WORK AT 410 WAUGH LANE, UKIAH." Bids are required for the entire work described herein. The Work of the Contract involves the removal of building materials containing asbestos and carpet that is contaminated with materials containing asbestos within an abandoned residential structure located at 410 Waugh Lane in Ukiah, California. The building materials containing asbestos fibers are the texture on the wall and ceiling gypsum board and the 9-inch square tiles on the floors under the carpet. No fax bids will be accepted. This Project will be let to contract by the informal procedures set forth in Sections 22030-22045 of the Public contract Code of the State of California. ENGINEER'S ESTIMATE OF QUANTITIES NO. A mandatory pre-bid job walk has been scheduled for October 24, 2002 at 10:00 AM Pacific Daylight Savings Time for the purpose of acquainting all interested bidders to the Work of the Contract. Bids will not be accepted from bidders who do not attend the mandatory pre-bid job walk. ' The Special Provisions may be inspected and/or copies obtained for a non refundable fee of $5.0~n. Contact Deputy Director of Public Works, City of IJkiah, 300 Seminary Avenue, Ukiah, California 95482-5400. No bid Will be considered unless it is made on the forms furnished by the City Engineer and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by law. Further information regarding the work or these specifications can be obtained by calling Rick Seanor at (707) 463-6296 or at fax phone (707) 463-6204. The City Council reserves the dght to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsible bid of a responsible bidder and which it deems in the best interest of the City to accept. The City Council also reserves the right to waive any information not material to cost or performance in any proposal or bid. Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California, the Director of the Department of Industrial Relations, State of California, has ascertained the general prevailing rate of wages for straight time, overtime Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes. The General Prevailing Wage Determinations applicable to the work and for the locality in which the work is to be done are available on the Internet at web address www. dir. ca.gov/DLSR/PWD/. The Contractor for the work herein shall possess a current, valid State of california Contractor's License and shall be certified for asbestos work pursuant to Section 7058.5 of the Business and Professions Code of the State of California. Pursuant to Section 4590 of the California Government Code, this contract includes provisions that allow substitutions of certain types of securities in lieu of the City withholding a portion of the partial payments due the Contractor to insure performance under this contract. By order of the City Council, City of Ukiah, County of Mendocino, State of California. Dated: /4:~-- ~-~. Made Ulvila, City Clerk City of Ukiah, California PUBLISH TWO TIMES: October 13 & 20, 2002 ITEM NO. 6g DATE: November 6, 2002 AGENDA SUMMARY REPORT SUBJECT: APPROVAL Of BUDGET AMENDMENT FOR CABLE FRANCHISE RENEWAL NEGOTIATIONS IN THE AMOUNT OF $15,000 In April 2002 the City Council approved financial participation in the amount of $11,500 for cable franchise renewal consultant services by the City of Ukiah in conjunction with the County of Mendocino and the Cities of Fort Bragg and Willits. However, funds for cable franchise renewal negotiations were not included in the Fiscal Year 2002-03 Budget to actually authorize the expenditure. Staff is now requesting a budget amendment from the General Reserve to increase expenditures in the 100.1920.250.000 account by $15,000. The additional $3,500 is being requested to cover any unforeseen expenditures, which may be incurred during the franchise renewal process. RECOMMENDED ACTION: Approve amendment increasing expenditures in Account # 100.1920.250.000 by $15,000 for cable franchise renewal negotiations. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine recommended budget amendment requires revision and approve as revised. 2. Determine approval of budget amendment is inappropriate, do not move to approve, and provide direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: 1. 2. N/A N/A Larry W. DeKnoblough, Community Services Director ~-~ ~ Candace Horsley, City Manager and Michael F. Harris, Budget Officer April 17, 2002 City Council Agenda Summary Report Budget worksheet APPROVED' "~_~'~.~~_ Candace Horsley, City'l~lanager LD/ZIP1 Cable Budget Arnndt. Asr ITEM NO. ' 0e DATE: April 17, 2002 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF PARTICIPATION WITH MENDOCINO COUNTY, WlLLITS, AND FORT BRAGG FOR CITY OF UKIAH'S SHARE OF COST FOR CONSULTANT SERVICES FOR CABLE FRANCHISE RENEWAL NEGOTIATIONS IN AN AMOUNT NOT TO EXCEED $11,500 Over the past several months City staff, along with representatives of the cities of Willits, Fort Bragg and the County of Mendocino have been meeting and corresponding with Adelphia Communications in an effort to secure funds from Adelphia for consultant services to advise staff during renewal negotiations. Staff has been assisted in this effort by the consulting firm of Communications Support Group (CSG) and its principal Mr. John Risk. CSG was selected by the County of Mendocino, who has been acting as lead agency for negotiations, after a formal Request For Proposals process and a series of interviews, in which the City of Ukiah participated. As the negotiating team has been unsuccessful in securing up front funds from Adelphia, a contract, with CSG has not been completed. Mr. Risk has provided advice and direction to the negotiating team from time to time, however, Adelphia steadfastly refuses to participate in the up front funding and negotiations have been stalled around this issue. County Counsel has given the opinion that Adelphia has a reasonable legal basis to deny the request for up front funding and any legal challenge to Adelphia on this issue could result in a lengthy and costly litigation with uncertain results. The City Attorney has reviewed the County Counsel's opinion and indicated he can find no reason to disagree. .(Continued on Pa~ RECOMMENDED ACTION: Approve participation with Mendocino County, Willits, and Fort Bragg for City of Ukiah's share of consultant services for cable franchise renewal negotiations in an amount not to exceed $11,500. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine participation requires further consideration and remand to staff with direction. 2. Determine ~ation is inaBEEg_priate at this time and do not move to ap_prove. Citizen Advised: N/A Requested by: County of Mendocino Prepared by: Larry W. DeKnoblough, Community Services Director,',L Coordinated with: Candace Horsley, City Manager Attachments: 1. Proposal by Communications Support Group 2. Subscriber base and contractual cost breakdown summary sheet APPROVED' LD/ZIP1 Candace Horsley,~Cit~Manager Cablefranchise.asr · Excluding funds from Adelphia, staff has requested that CSG revise the level of services provided in its original proposal to reduce costs and more appropriately fit the budget of the four negotiating agencies. The proposal submitted by CSG for a total of $45,000, which is revised from the original proposal of $107,000, is provided for the Council's review as Attachment #1. The cost of the proposal is to be shared, based upon the number of subscribers in each jurisdiction, by all four public agencies. A summary of the number of subscribers in each jurisdiction, as provided by Adelphia, and each agency's related cost for the contract is provided in Attachmer~t #2. The City of Ukiah currently has 7,496 subscribers or 25.22% of the subscriber base which equates to $11,349.05 of the total $45,000 contract. The proposed cost sharing agreement with Mendocino County has been approved by the Board of Supervisors and the respective City Councils of Willits and Fort Bragg. Regardless of funding from Adelphia, staff believes the retention of expert consultant services is essential to successful negotiations because of the complexity of the issues to be resolved relative to the telecommunications industry. Staff has no expertise in this area, and many issues and rights, which could significantly benefit our citizens, the City, and our educational system, could be unknowingly excluded or waived without expert representation and advice. In such instances valuable dollars could be lost for such items as enhanced public and g0vemment access broadcasting and potential new revenue sources from items such as data transmission and fiber optics could be unknowingly excluded from the agreement, in addition, renewal negotiations will be time intensive and require a singular focus which will be difficult for staff to accomplish. For these reasons staff is recommending approval of the City of Ukiah's participation with Mendocino County, Willits, and Fort Bragg in an amount not to exceed $11,500, for the payment of cable franchise renewal consultant services with Communications Support Group. ~o 'ID0 (DC) 0 n, 0 ITEM NO: 8a DATE: November 6, 2002 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF ORDINANCE PREZONING TWO PARCELS OF CITY- OWNED PROPERTY ADJACENT TO THE CITY LIMITS SUMMARY: Due to an error in the public noticing procedures, this project is not ready for the City Council's consideration at this time. It is anticipated that it will be agendized for a public hearing and action at the Council's November 20, 2002 regularly scheduled meeting. Accordingly, Staff is recommending that this project be continued to November 20, 2002. RECOMMENDED ACTION: Continue the project to November 20, 2002. ALTERNATIVE COUNCIL POLICY OPTION: Do not continue the project and provide direction to Staff. Citizen Advised: N/A Requested by: Planning and Community Development Department Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: None APPROVED' 'C'~~e Horsley, Cit~'~ager Item No. 9a Date: November 6, 2002 AGENDA SUMMARY REPORT SUBJECT: PRESENTATION BY KENNEDY/JENKS CONSULTANTS RELATIVE TO DEVELOPMENT OF AN URBAN WATER MANAGEMENT PLAN FOR THE CITY OF UKIAH In 1982, the California Legislature approved Part 2.6 of Division 6 of the California Water Code "Urban Water Management Planning Act", which required utilities serving more than 3,000 customers or providing more than 3,000 acre-feet of water per year to prepare a Water Management Plan to promote water conservation and efficient water use. The City of Ukiah, through a contract with Kennedy/Jenks Consultants, completed its Urban Water Management Plan that was due in December 2000. The City Council held a public hearing and adopted the Plan at the regularly scheduled meeting of October 2, 2002. At that time Council requested a representative of Kennedy/Jenks Consultants appear at a future Council meeting to describe the purpose of the Plan and the methodology and assumptions used in development of the Plan. Representatives will be available to answer any questions that might arise as a result of the presentation. RECOMMENDED ACTION' Receive Presentation by Kennedy/Jenks Consultants relative to the Urban Water Management Plan for the City of Ukiah. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised' N/A Prepared by: Coordinated with: Attachments: Darryl L. Barnes, Director of Public Utilities Candace Horsley, City Manager None Candace Horsley, Citylanager 91} Item No. Date: November 6, 2002 AGENDA SUMMARY REPORT SUBJECT: REPORT TO COUNCIL REGARDING OPERATING PROCEDURES ESTABLISHED BY THE CITY OF UKIAH IN THE EVENT OF A WATER SHORTAGE EMERGENCY Recent events have occurred prompting concerns about future water availability within the City of Ukiah due to an extreme drought condition. The City has established Article 11 of the City of Ukiah Municipal Code, which outlines actions to be taken in the event a curtailment of water usage becomes necessary. Each stage defines actions that the City must take to implement the curtailment program and actions required by citizens of Ukiah for each stage of curtailment implemented. Items defined as nonessential uses within Article 11 give citizens a guideline for ways they can reduce or conserve water during high demand periods. Article 11 is attached for the Council's information; Staff will discuss the code in detail at the meeting. RECOMMENDED ACTION: Receive Report. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Prepared by: Coordinated with: Attachment: N/A Darryl L. Barnes, Director of Public Utilities Candace Horsley, City Manager 1) City of Ukiah Municipal Code, Article Emergency" 11, "Water Shortage APPROVED: ~-~ ,~..,_ Candace Horsley, Citylanager 3600: FINDINGS: The City Council hereby finds and determines that the ordinary demands and requirements for water customers of the City may not, from time to time, be satisfied without depleting the water supply to the extent that there would be insufficient water for human consumption, sanitation, and fire protection. This ordinance is intended to prohibit any additional demands on the existing water supply, to prohibit all nonessential uses as defined herein, and to allocate the available water supply during any water shortage emergency to the end that sufficient water will be and remain available for human consumption, sanitation, and fire protection. (Ord. 691, §1, adopted 1977) 3601: DEFINITIONS: For the purpose of this Article the following terms, phrases, words, and their derivations shall have the meaning given herein: The word "shall" is always mandatory and never directory. A. Customer: The person using water supplied by the City. B. Director: The Director of Public Works of the City or his designated representative. C. Department: The Water Utilities Division of the Department of Public Works. D. Hand-Watering: Water supplied to a customer through a hose connected to the customer's piping system while such hose is hand held and such water used for exterior purposes. E. Irrigate: To water land, whether by channels, by flooding, by sprinkling, 0r any other means whatsoever except hand-watering. Fo Water: Only water supplied by the City unless expressly provided otherwise or required by the context. (Ord. 691, §1, adopted 1977) 3602: DECLARATION OF WATER EMERGENCY: When it appears that the City may 'be unable to supply the normal demands and requirements of water customers, the CitY Council may, by resolution declare a water emergency. The resolution shall specify the degree of emergency existing and shall place into effect the appropriate provisions of this ordinance. (Ord. 691, §1, adopted 1977) 3603: REQUESTS FOR VOLUNTARY RESTRICTIONS OF WATER USE STAGE I: ' " .- Whenever the City Council, by resolution, declares Stage I water emergency to exist, the Mayor shall issue a proclamation urging citizens to institute such water conservation measures on a voluntary basis as may be required to reduce water demand to coincide with available supply. (Ord. 691, §1, adopted 1977) 3604: PROHIBITION OF NONESSENTIAL WATER USE STAGE II: It is unlawful for any person to use water for any nonessential use as hereinafter defined, whenever the City Council determines by resolution that a Stage II water emergency exists. (Ord. 691, §1, adopted 1977) 3605: NONESSENTIAI, USES DEFINED: The following uses of water are nonessential: A. Use of water from public hydrants for any purpose other than fire protection and/or prevention. Be Use of water through any meter when the consumer had been given two (2) days notice to repair one or more leaks and has failed to complete such repairs. Co Use of water by a golf course to irrigate any portion of its grounds except those areas designated as tees and greens; except where the Director shall have determined that any such use is nonessential and written notice of such determination shall have been provided. D, Use of water to irrigate grass, lawns, ground cover, shrubbery, vegetable gardens, trees, or other outdoor vegetation. E. Use of water for the construction of any structure, including such use in dust control. F. Use of water to wash any sidewalk, walkways, driveway, street, parking lot, tennis court, or other hard surfaced area by hosing or by otherwise direct use of water from faucets or other outlets. Ge Use of water to wash any motor vehicle, trailer, airplane, or boat by hosing or otherwise using water directly from a faucet or other outlet. H. Use of water to fill or refill any swimming pool. Use of water to add to any swimming pool not equipped with and using a pool cover. (Ord. 691, §1, adopted 1977) 3606: FURTHER NONESSENTIAL USES DEFINED STAGE III: In addition to the nonessential uses set forth in {}3605, the following additional uses are determined to be nonessential when the Council has, by resolution declared a State III emergency. A. Use of water in excess of the daily usage allotment hereinafter set forth: Single family or duplex 50 gallons - per permanent resident (100 cu. fi. per month) Multi-residential units 45 gallons - per permanent resident (180 cu. fi. per month) B. All other uses not expressly set forth in §3605 shall be limited to fifty percent (50%) of the prior water use for a similar period as determined by the Department from its records. Where no such records exist, prior water use shall be deemed to be the average prior water use of similar existing services as shall be determined by the Department from its records. C. Use of water to irrigate, the provisions of §3605 above to the contrary, notwithstanding. D. Use of water for hand-watering. (Ord. 691, {}1, adopted 1977) 3607: NUMBER OF PERMANENT RESIDENTS: Each customer in whose name water is supplied to a residence shall upon request of the Director advise him under penalty of perjury the number of permanent residents using water supplied to that residence. If such a residential customer shall fail to so advise the Director, such residence shall be permitted the water allocation herein provided for one permanent resident. (Ord. 691, § 1, adopted 1977) 3608: TAMPERING WITH WATER METERS PROHIBITED: It is unlawful for any person to remove, replace, alter, damage, or otherwise tamper with any water meter or components thereof, including but not limited to the meter face, dials, or other water usage indicators, and any fl0w-restricting device installed thereon. (Ord. 691, {}1, adopted 1977) 3609: VARIANCES: · · The Director may: Ae Bi Grant temporary variances for uses of water otherwise prohibited; or Adjust temporarily any or all consumer's allotment if he finds and determines that due to unusual circumstances to fail to grant such a variance would cause an emergency condition affecting health, sanitation, or fire protection of the applicant or the public; further, he may grant such adjustment in the case of a mixed residential/nonresidential use if he finds that such adjustment is necessary to place an equivalent allotment burden on said applicant. The City Council shall ratify or revoke any such variance or adjustment at its next scheduled meeting. No such variance or adjustment shall be retroactive or otherwise justify any violations of this ordinance occurring prior to issuance of said temporary variance or adjustment. (Ord. 691, {}1, adopted 1977) 3610: VIOLATION OF WATER USE RESTRICTIONS; PUNISHMENT: It is a misdemeanor for any person to use or apply water received from the City contrary to or in violation of any restriction or prohibition specified in the Article, except both the first and second violations of this ordinance within any one year period shall be infractions. Said punishment may be in lieu of or in addition to any other penalty or method of enforcement provided by law. Any violation of this ordinance permitted to continue after notice, shall be a separate offense and shall be punishable as such hereunder; further, each day such violation continues shall be considered a separate offense. (Ord. 691, §1, adopted 1977) 3611: PURPOSE AND INTENT; STATUTORY CONSTRUCTION: It is the purpose and intent of this ordinance to prohibit an increase in the water demand on the City's water supply, to eliminate all nonessential water usage, and to provide for allocation of existing water resources to insure sufficient water for human consumption, sanitation, and fire protection. This ordinance shall be liberally construed to effectuate such purpose and intent. (Ord. 691, §1, adopted 1977) 3612: REPAIR; REPLACEMENT: Notwithstanding any other provisions of this ordinance, no restriction or prohibition is imposed upon the repair or replacement of existing water service facilities in a manner which the Director determines will not materially increase the consumption of water. (Ord. 691, §1, adopted 1977) 3613: oRDINANCE CONTROLLING: The provisions of this ordinance shall prevail and control in the event of any inconsistency between this ordinance and any other rule, regulation, ordinance, or code of the City. (Ord. 691, §1, adopted 1977) 3614: WATER SERVICES TO BE DISCONNECTED: Water may be shut off by the Department with appropriate notice whenever the Director determines there has been a willful failure to comply with the provisions of this ordinance, any other provisions of this code to the contrary, notwithstanding. Charges for reconnection or restoration of service which has been terminated pursuant to .this Section shall be at the rates and on the conditions set by resolution. (Ord. 691, § 1, adopted 1977) 3615: ENFORCEMENT; DESIGNATED PERSONS: A. Each police officer of the City shall in connection with his duties imposed by law diligently enforce the provisions of this ordinance. B. The Director and his designated employees shall have the duty and are hereby authorized to enforce the provisions of this ordinance. (Ord. 691, §1, adopted 1977) 3616: SEVERABILITY CLAUSE: If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be unconstitutional, such decision shall not affect the remaining portions of this ordinance. The City Council declares that it would have passed this ordinance and each section, subsection, sentence, clause, and phrase thereof irrespective of the fact that any one or more such provisions be declared unconstitutional. (Ord. 691, §1, adopted 1977) Urgency Ordinance This ordinance is hereby declared to be necessary for the immediate preservation of the public peace, health, and safety and will take effect and be in force upon its adoption by a fourth-fifths (4/5) vote of the members of the Ukiah City Council. Due to severe drought conditions existing in the area from which the City draws its water supply, it is imperative that this ordinance . become effective immediately to protect existing water supplies for human consumption, sanitation, and fire protection. The City Council of the City further declares that if normal water usage were permitted to continue, the available water supply would be depleted below the safe leVel for human consumption, sanitation, and fire protection. This ordinance shall be published in accordance with law within ten days after its'adoptiOn. (Ord. 691, §2, adopted 1977): oLeggett Cove. lo Caspar Bragg lilts · , . I ~ttle Albion Elk Anchor Bay Guaiala Yorkville TABLE OF CONTENTS Conceptual Project Distribution Map Newspaper Article- "Buy Water" Eel River Preservation Project Pie Graph - Flow vs. amount Water- purpose of proposed project Redwood Valley County Water District History Proposed Water Reservoir Site Maps Mendocino County Water Agency Mission Statement Mendocino County Water & Sewer Agencies Cities & Private & Non-profit Water Districts Mendocino County Tribes Political Representatives Mendocino County Supervisor District Map Eel River Water Extraction Location Diversion Structure Fifteen Year Diversion Site Flow Chart Inland Water & Power JPA Agreement Russian River Flood Control WCID History History of SCWA- Transmission System Information on SCWA Operations & Organization SCWA General Overview SCWA - Early History Eel River Water Rights Application - Status Memorandum- Wild & Scenic Rivers Wild & Scenic River Map RWCWD Water Application Feasibility Study Funding For Study & Project Interim Funding . . r Example of Newspaper Article - Press D~mocrat 1986 Sonoma to Mendocino County: BUy all the Russian River water you can it would be "wise* for thc ~_to mithcomaty ~ tbdr '*There aren't 8:oin~ to tie any new ~dthe~t=~tmmf~mtbkSo' Amd~lm~eqwem~ ' uses of water to my large d .eg~ree," terms°~anewsm~ndine~u~ lqdsoe~"Weshoddsitdown Water atmme'y Linda Bailey of Musk:bm. ' - - 8 - WATER The purpose of this meeting is water, and to present information and discussion about water for today and tomorrow. Most Meadocino County, Water agencies, Cities, Tribes, Private and PNPs have a water shortage and "Water Rights" issues that are affecting currem and. future demands of these needs. Water for Mendocino County; currently come from, the Eel River PG&E power plant and Russ'mn River and Lake Mendocino, which are extremely limited, with the primary holder of these rights being Sonoma County. Other sources are small reservoirs, ground water extxacfions and springs and wells. The Eel River is an avaible resource for Mendocino County and can accommodate our water needs for today and tomorrow. We are the county of origin in which this river flows, with five tributaries to draw upon for water use. The Eel River is a designated as a wild and scenic river. Water may be appropriated for use inside the county upon approval of the State Depamnem of Water Resources. Redwood Valley County Water District is under state moratorium and purchases surplus water from the Russian River Flood Control District. It has no water fights of its own. This District took the responsibility, as lead agency for the Eel River ~rmter High Flow Preservation Project, with the ideal result being an overall County-Wide Agency to manage the resource. In 1998, with the assistance of John Pinches, Mary Hiatt and George Rau, the District approved and authorized submittal of the applications for grant funding of a Feasibility Study through the Department of Water Resources; and to appropriate water from the Eel River in Mendocino County, with the State Water Resources Control Board, for 56,000 A/F of water, and paid the permit fees. The District is also working with the Northern and Coastal California Water Bond Initiative Coalition and has submitted a water bond-funding request for this project. The coalition hopes to prepare a brief project description package that the coalition can support and the legislature and voters will approve for funding. The Eel River High Winter Flow Preservation Project has the possibilities to meet the needs of the County and Tribes for current and future water supplies for domestic, agriculture, industry, recreation, environmental, and community needs. The magnitude of this project will require the collective and cooperative efforts from the entire county community Packets given to persons attending this presentation includes useful information in understanding where we are today and perhaps a method of getting to where we want to be tomorrow. Post Office Box 399 · Redwood Valley, CA 95470 · (707) 485-0679 December 7, 2001 'Fo: Land and Water Users Within Redwood Valley County Water District Re: Right to Use Water fi-om Lake Mendocino Ladies and Gentlemen: The Redwood Valley County Water District (Redwood Valley) has since its formation been the subject of water right controversies and will continue to be so into the future. As the Board of Directors, we want you to have the same facts that are available to us so that you may properly interpret events and media articles. - History of Redwood Valley's right to use water, Fhe l~edwood Valley delivery system was constructed pursuant to a Bureau of Reclamation loan during the period of 1974 to 1976. Although no interest was charged on the agricultural component, interest was charged on the municipal component. A water right was applied for in 1972, but it was recognized that that water fight would only be available during the xwnter months, November through April, and that the winter time water right would not be usable during drought periods and the right was so limited when it was granted. As a result of these limitations, which were expected, the Redwood Valley Board went to the Russian River Flood Control and Water Conservation Improvement District (Improvement District) in 1972 and asked to utilize a portion of the 8,000 ac/ft available to the Improvement District. The hnprovement District contractually agreed to our use ora portion of the 8,000 ac/Pt so long as it was surplus to use within the primary service area located along the Russian River consisting of approximately 4,096 acres. The State Water Resources Control Board granted this authority in 1979. This 4,096 acres is the Place of Use authorized by the State Water Resources Control Board and many of these landowners are believed to also hold their own water rights, so there is some question of whether the full 8,000 ac/fi would be consumed within the area. In return, Redwood Valley agreed to pay a portion of the budget and costs of the Improvement District and has paid those costs since approximately 1975. It appeared to the Bureau of Reclamation and the Redwood Valley founders that water would be available under the 8,000 ac/ft for many years except in a long drought event. BOARD OF DIRECTOR:-~ Derek G. Ross Sanford A. Dwight Donald E. Butow William l,. fqowc Robert F. Parker MANAGER Keith W. Tiema,'m Obviously, if use within the Improvement District's Place of Use expanded ora drought event occurred, water would not be available. In that case, the plan was that water would be made available to Redwood Valley through a combination of two alternative methods. The first was the development of additional storage projects. Those storage projects were estimated to provide between 2,000 and 3,000 ac/ft of water. The storage projects were never developed because of difficulties in acquiring sites and because of the severe economic constraints upon the users within Redwood Valley, which have not even allowed them to repay sizeable portions of the Bureau loan The second or more promising means of providing water was a Pool Concept Agreement with Sonoma County. Sonoma County was building Warm Springs Reservoir and through an exchange, if Redwood Valley paid for parts of the Warm Springs Project, water could be reliably supplied to Redwood Valley. The Improvement District agreed, in the 1972 contract with Redwood Valley, to enter into such an agreement with Sonoma County which would benefit Redwood Valley. It, however~ refused to complete the contract. In 1980 the Improvement District took Redwood Valley to court. The Court entered a Stipulated Judgment that the hnprovement District was to enter into the Pool Concept Agreement. Between 1980 and 2001, the hnprovement District found various reasons not to enter into such an agreement even though Sonoma County drafted, offered and sub~.nitted such an agreement. An Environmental hnpact analysis was done in the late 1990's al the demand of Redwood Valley, and yet the Improvement District still continued to refuse to enter into such an agreement Why does the Improvement District refuse to enter into such an agreement? Prior to appra×im~telv 1909 the Jmnrnvement District refi~ed tc~ Enter intn .m~c.h ~n aoree~T~ent hec-.n~q~ it would mean that Redwood Vaiiey, which pays approximately $30,000 to $40,000 per year to the Improvement District would no longer pay the Improvement District but, instead, would pay the Sonoma County Water Agency, if tine full 8,000 ac/fit of the hnprovement District was being utilized. A further reason why the Improvement District indicated it refused to sign was that there was a requirement that the Improvement District measure the 8,000 ac/fl use within the 4,096 acres. This is not only a matter of measuring the amounts of water diverted from the river, but also the return flow back into the river. The 8,000 ac/fi is the amount of water which may be consumed or depleted from the river but is not the gross diverted amount. If a diverter pumps an ac/ft of water, a portion of the ac/ft returns to the river either in the form of groundwater or underflow recharge or surface wmer drainage and this return flow is not to be counted as "used" water. In late 1999, the hnprovement District began to cite a further basis for not signing the agreement with Sonoma. That basis was that the hnprovement District believed it had a County of Origin right and could obtain more than 8,000 ac/ft from Lake Mendocino, at almost no cost, and that the contract with Sonoma County would prevent that. The proposed Pool Contract with Sonoma County always provided that if Sonoma County ran short of water from Warm Springs and its Lake Mendocino water share, the Redwood Valley users under the contract with Sonoma County would curtail use in Mendocino County. (Redwood Valley has always viewed this as fair and equitable). Because Sonoma County has been far advanced in its efforts to develop water storage, their willingness to lend those supplies should not carry with it a foregoance of those supplies during the worst drought period. Until Sonoma's growth and demand for water increased substantially (estimated not before 2015), there would still be enough water to car%, Redwood Valley through the worst drought periods and in most normal years foE-many years after 2015. In 2000, the Improvement District indicated that it would not sign the Sonoma County contract and started to attempt to show that the full 8,000 ac/ft was being utilized within the Improvement District. The Improvement District's reason fo:-doing this was they wished to make applications for further water under the County of Origin right and effectively start a fight with Sonoma County. They also wished to charge Mendocino County landowners to pay for their County of Origin claims. Redwood Valley pointed out that under the 1980 Stipulated Judgment, the Improvement District was required to enter into the Pool Concept Agreement with Sonoma County. The Improvement District continues to refuse to do so. Unfortunately.. it is not known whether or not a Court will hold the Improvement District in contempt for refusing to sign the Pool Concept Agreement. Judges sometimes hesitate to require public officials to sign contracts if public officials are provided some discretion under the law. We may be required to find out the answer to this question. Adding to the uncertainty, it is not clear that the full 8,000 ac/fi of depletion is being utilized. The Improvement District has solicited contracts from acreage far outside the 4,096 acres and has purported to provide a right to contract, not on the basis of depletion but on the basis of the total amounts diverted, in order to support its County of Origin claim that more water is required. In October, 2001, Red~vood Valley received a bill frOlTl the Improvement District for the amo~nt c~fwa~ter it divert, ed from Lake Mendocino in the preceding twelve months. The improvement District wishes us to pay approximately $ i2 per ac/ft even though they have publicly, and to the State Water Resources Control Board, contended that the full 8,000 ac/ft is being used below Lake Mendocino by other landowners. Redwood Valley does not know if this is true or untrue and, therefore, must ask the question of whether or not we are using waters of Sonoma County or of the Improvement District, and who should receive our payment In addition, it was clearly a term of the Stipulated Judgment that our obligation to pay was conditioned on the Improvement District entering into the Pool Concept Agreement with Sonoma County, and it has not done so. The Board of Redwood Valley has unanimously elected to place the money in"~m interest-bearing impound account until the questions of whether the 8,000 ac/Pt of the hnprovement District are being fully utilized, and whether the money should instead be paid to Sonoma County, are resolved. Under Sonoma County's proposed contract which has not been executed by the Improvement District, the water rate would be in the neighborhood of $35 to $37 per ac/ft instead of the $12 billed by the Improvement District and thus resolution of this question carries financial costs for Redwood Valley. is it possible that xvater will be shut off to Domestic and Agricultural customers within the Redwood Valle)'? The answer is that it is possible but not probable in the short mn. In the long run or in a prolonged drought, we must find new water storage facilities. In a strict legal sense, we are not to use water unless we i~ave water available under the 8,000 ac/fl of the Improvement District or unless Sonoma County has executed a contract with the Improvement District providing excess water fi-om Warm Springs Dam. With the cun-ent status of the matter, the State Water Resources Control Board theoretically could find that Redwood Valley is not to pump from Lake Mendocino. We do not think this is likely in the short r-un for three reasons: Sonoma County has no desire to see Redwood Valley dried up and they have been extremely patient up to now despite the abuse heaped on them by the Improvement District There is no sign that their patience is ending. The State Board understands that the Improvement District is disorganized and that it does not know whether or not the full 8,000 ac/Pt is being utilized. A proper metering and method of calculating true depletion has to be developed and applied and this will probably require several years. The Improvement District depends on the payments from Redwood Valley to function. It is now attempting to force downstream users into contracts into which they will pay monies to the Improvement District. It is unclear that those parties will move to the fi-ont in a prompt fashion to pick up the approximate $40,000 not paid by Redwood Valley. The Improvement District, of course, can t~, to shut off the Redwood Valley use, but cannot effectively litigate or arbitrate for an order shutting off our water since they have not complied with the terms of the Stipulated Judgment and have no competent evidence that the 8,ooc~ ac/~ is being utilized in other areas. In short_, it is theoretically possible that water cou!d be ter:nin~ed and this ~"~o'-"~'~s more likely during a drought but it is unlikely untii other events occur, such as shortages in Sonoma County. Domestic users within Redwood Valley should understand that Sonoma County has already expressed that it has no interest in shutting off domestic use in Redwood Valley and because our domestic system can be isolated, we think there is little chance ora State Water Resources Control Board order ora Court order requMng termination of domestic se~w'ice. What is your Board of Directors doing about the water rights problem? We continue to attempt to reason with the Improvement District asking that they reconsider their decision to reject Sonoma County's offered contract and reconsider whether an attempt to obt ai n part of Sonoma County' s water free under a County of Origin claim can ever succeed. Redwood Valley has asked that Sonoma County meet with Redwood Valley and reconsider their previous position that any water supply contract would have to be entered into by the Improvement District on behalf of Redwood Valley. We believe that other water service entities within Mendocino County who have witnessed the hnprovement District's behavior will also be participating in these discussions. Although we are not optimistic that Sonoma County will agree to contract directly with the water purveyors within the County, rather than the Improvement District. we know that Sonoma County wants the cooperation of Mendocino County on new projects, which requires that the principal agencies within Mendocino County are in agreement. In 1974 and again in 1992, 'Redwood Valley did an extensive investigation of reservoir sites. All of these sites are expensive to develop and could raise water prices by $200 to $350 per acre foot per year until the projects are paid off. We have informed the Bureau of Reclamation that if these costs must be incurred to maintain a viable water system, payments upon the Bureau loan cannot be made. The Bureau of Reclamation has been quite patient and understanding. There are cooperative projects that could be undertaken by Sonoma County find Mendocino County interests to create new storage which might cost less per ac/ft because they could be done on a larger scale. You are well aware of the fact that no significant water storage facilities have been built in the last thirty years in the area north of Bakersfield largely because of environmental concerns. Cooperation is unlikely if Mendocino County interests are t~5,ing to acquire existing Sonoma County supplies through legal claims when those supplies are available only because of the foresight of our neighbor in constructing Lake Mendocino. The Board will continue to work to provide for development ora reliable supply of water. The Board will continue to explain this situation to the agricultural lenders in this area and to the Bureau of Reclamation. What you can do is conserve as much as you can in your water use, expect that water costs will rise in the years ahead and increase greatly if we are successful in findin,, a del0endabie supr)iv and are able to brino_ a bond issue to vou to finance those facilities that supply. If we have an extended drought, agricultural interests need to be prepared for substantial curtailment of supply and an increase in the cn.qt per ac/fi. ,qinee less wa*.er wi!! be ~stnct. av'ai,au~ [o suppo~'t tl~e ~" ' ' We will keep you informed of developments. You are always welcome to talk to the Board members or District manager or come to our meetings on the first Thursday of each month. DEB'ig Very truly yours, BOARD'OF DIR[, CTO~ ) 5'Donald E. But'ow, C-Xhairman WATER DISTRICT MENDOCINO COUNTY WATER & SEWER AGENCIES COUNTY AFFILIATED 1) Brooktrails Comm. Services Mike Chapman 24860 Birch Street Willits CA 95490 459-2494 459-0358 fax 2) Covelo Comm. Services Jim Fisher PO Box 65 Covelo CA 95428 938-6888 3) Hopland Public Utility Dist Everet Jacobson 25 Center St., Box 386 Hopland CA 95449 744-1979 4) Mendocino Comm. Services Mike Kelly PO Box 1029 Mendocino CA 95460 (707) 937-5790 phone (707) 927-3837 5) Calpella Water District Dave Redding PO Box 115 Calpeila CA 95418 462-5999 462-2681 fax 6) Laytonville Water District Dave White PO Box 32 Laytonville CA 95454 984-6444 phone 984-6084 fax 7) Millview Water District Tim Bradley 3081 North State Street Ukiah CA 95482 462-7229 phone 462-8327 fax 8) Redwood Valley Water Don Butow PO Box 399 Redwood Valley CA 485-0679 485-5148 fax 95470 9) Willow County Water Dave Redding 151 Laws Avenue Ukiah CA 95482 462-2666 743-2410 fax 10) Round Valley Water Dist Jim Fisher PO Box 535 Covelo CA 95428 983-6383 11) Russian River Flood Control Judy Hatch, Chairperson Barbara Spazek, Ex Dir 151 Laws Avenue, Suite D Ukiah CA 95482 462-5278 462-5279, fax 12) Mendo County Water Agency Jim Stretch, Interim mgr 100 North State Street Ukiah CA 95482 463-4589 463-4643 fax 13) Potter Valley Irrigation Janet Pauli Steve Elliot 743-1109 14) Inland Power & Water Janet Pauli PO Box 751 Ukiah CA 95482 CITY AFFILIATED 1) City of Fort Bragg 416 North Franklin Street Fort Bragg CA 95437 2) City of Willits 111 East Commercial Willits CA 95490 459-4601 3) City of Ukiah 300 Seminary Avenue Ukiah CA 95482 463-6200 PRIVATE and NON PROFIT 1) Rogina Water Company 1850 Talmage Road Ukiah CA 95482 462-4056 2) Henry Station Water Dist Sanei District Bob 468-1415 River Estates Mutual Water Dist Judy Hatch 462-2666 MENDOCINO COUNTY TRIBES 1) 3) 4) 5) Coyote Valley Reservation Priciila Hunter, Chairperson Jesse Burnett PO Box 39 Redwood Valley CA 954870 485-8723 485-1247 Redwood Valley Rancheria Elizabeth Hansen, Chairperson Lois Lockhart Gregg Young 3250 Road I Redwood Valley CA 95470 485-0361 485-5726 fax Guididviile Rancheria Merlene Sanchez, Chairperson Crystal Maples PO Box 339 Talmage CA 95481 462-3682 462-9183 fax Round Valley Rancheria Otis Brotherton, Chairman PO Box 448 Covelo CA 95428 983-6126 983-6128 Manchester/Point Arena Rancheria Jose Oropeza, Chairman PO Box 623 Point Arena CA 95468 882-2788 882-3417 fax 6) Cahto Tribe of Laytonviile Vernon Wilson, Chairperson PO Box 1239 Laytonville CA 95482 984-6197 984-6201 fax 7) Pinoleville Indian Rancheria Leona Williams, Chairperson Nathan Rich 367 North State Street,//204 Ukiah CA 95482 463-1454 463-6601 fax 8) Sherwood Valley Rancheria Allen Joe Wright, Chairperson Javier Silva 190 Sherwood Hill Drive Willits CA 95490 459-9690 459-6936 fax 9) Hopland Rancheria Sandra Sigala, Chairperson Wesley Clark PO Box 610 Hopland CA 95449 744-1647 744-1506 fax lo) Potter Valley Rancheria Salvador Rosales, Chairperson John Johnson Losario Rosales 112 North School Street Ukiah CA 95482 462-1213 462-1240 fax 1) U. S. Representative Mike Thompson 430 North Franklin St PO Box 2208 Fort Bragg CA 95437 (707) 962-0933 (707) 962-0934 fax 2) State Sen. Wesley Chesbro P.O. Box 785 Ukiah CA 95482 468-8914 468-8931 fax 3) State Assemblywoman Virginia Strom-Martin 104 West Church Street Ukiah CA 95482 463-5770 463-5773 4) U. S. Senator Dianne Feinstein One Post Street, SteO2450 San Francisco CA 94104 (415) 393-0707 (415) 393-0710 5) U. S. Senator Barbara Boxer 1700 Montgomery St., Steg240 San Francisco CA 94111 (415) 403-0100 (415) 9566701 fax 6) State Senator Wesley Chesbro P.O. Box 785 Ukiah CA 95482 468-8914 468-8931 fax 7) Lake Mendo Corps of Engineers 462-7581 MENDOCINO COUNTY SUPERVISERS 501 Low Gap Road Ukiah CA 95482 463-4221 462-4525 fax bos~co.mendocino.ca.us 1) Michael M. Delbar District 1 2) Richard Shoemaker District 2 3) Tom Lucier District 3 4) Patricia Campbell Chair District 4 5) David Coifax District 5 4 Fo~ Br~J 5 Point A~ena Anchor Bay 100 N. Pine St. Ukiah, CA 95482 DATE: MAY 2. OO?-- SHEET ! OF I CONCEPTUAL DRAWING OF BELOW CHANNEL INTAKE MIDDLE FORK EEL PEAK FLOW UTILIZATION PROJECT 100 YEAR WATER SURFACE VERTICAL SHAFT ORDINARY HIGH WATER NATURAL CHANNEL BOTTOM Fifteen yearn of winter flows USGS f~11474000 iNovI 93490 91700 100700 " 76830' 54430 17780: 178600 '~2510 DEC. ' ' 847900! 525800'~ 111500~ 204800 1585000 15150' 414000 24190 JAN. 608900!'' 1349000 816000 175200 1310000 ' 1'28100 672900 '427900 FEB. 8127001 '1376000 479300 ....... 86630 8~ 451600 '" 1759000 4343001 'MARCH 388000 281700 361700 "' 105400 299600 461200' 527000 177400 APRIL 295700 217400 381~ 148800 ' '164300 156800 607100 100300 MAY 159200 168900 61180 136200 154900 249000 165500 31320 JUNE I 45'300 96300: 22190 17620 39120 40,530 51800 9290 ~28~90'~ 4~068002~34~?0 ....... ss~4~o '" 4437~0~s20~so43?sS00'~2~72~0 .................... ,, ~ 1951152 1952/53 1953/54 1954/55 1955/56 1956157 1957158 '1958159 .... -- __ ~.4%" z4% .... s.9%I ,!.3%,,, "'3.7%,. ~.3%4;,,6% 1.T% ........ ~ att' ~'" an: aa,' '~r ~: .......... [NOV 2200 6308b 47610 73610 '2~400 ' 130(X~ 94200 DEC. 6210 310200 133800 314900 " 60600 2167000 110000 i JAN. ' 101000 124400 103200 ' '204800 384200 1060000 717000 FEB. 910900 534000 546500 613000 120300 172800 273000 ' 'MARCH 546500 "'452300 367000 305500 93870 88310 '" 340600' " ,, APRIL i 20200 190800 204200 784100 66340 3083000 243300 MAY 99980 145200 57620 177200 34500 78930 75490 JUNE ' 31440 '1C~670 28080 12840 19780j , 15010 " 1818430 1819980 1479600 2501190 1011050 6799820 1868600' -- , , , · .... 1959160 1960161 1961162 1'962/63 1963/64 1964165 1965166 ,.. ..... 3.'i% 3.~o,~ 3.8% ~..".'z2% '~'.8% O.s%/ 3.0% --~ , , '7 ,'/ !!1 . l ? CO{,;HF.C, TING PlPEINR f- l · 0326 - MENDOCINO COUNTY WATER AGENCY Vacant, General Manager MISSION STATEMENT & DEPARTMENTAL FUNCTIONS: The mission of the Mendocino County Water Agency is to protect and develop the water resources in Mendocino County and to assure that an adequate quantity and quality of water will be available to meet the present and future needs of the residents of the County. The Agency shall also provide, to the extent deemed feasible or economical, for the disposition of storm and floodwaters sufficient to protect life and property. MAJOR ACCOM~PLISI~M~ENTS: · Agency staff assisted up to six citizen and agency requests per day for information on water rights, water districts, wells, diversions, etc., and provided reports and data as requested. · Agency staff began work as Project Manager for SB-271 funded County Roads Assessment for the Five County Salmonid Habitat Conservation Effort. Staff and the DOT Road Assessment crew were trained in the'protocol developed by Pacific Watershed Associates for evaluating county roads, culverts, and stream crossings. Staff began overseeing the process of assessing county roads. · Agency assisted DOT in obtaining two grants tbr sediment reduction on Ten Mile Road # 506 and Fort Bragg-Sherwood Road # 419. Agency also assisted DOT in writing grants for fish passage improvements at stream crossings along several other roads. These projects ail address impacts on anadromous waterways from county roads. · Agency staff assisted and coordinated with the Coyote Valley Tribes in setting up cross-sections and a votunteer monitoring program on Forsythe Creek, in cooperation with the North Coast Re~onal Water Quality Control Board. · Agency staff also assisted the Upper Eel River Watershed Forum in setting up a volunteer monitoring program for Round Valley streams and bridges, and organizing an informat/ve watershed workshop. · Agency staff conducted fall groundwater monitoring in Redwood Valley, using the monitoring network established by the USGS in the Basin. · The Agency continued monitoring Russian and Navarro river channel geometry conditions, as recommended by the Department of Water Resources. These annual channel cross-sections track zeomorphic changes occurring in these rivers in Mendocino County. This reformation is used to 3redict infrastructure at risk and can be used in updating the Russian River Aggregate Resources Management Plan (RR-ARMP). · Under contract with UC-Davis, the Agency continued a program of storm stage discharge measurement and collection of samples for determining total bedload movement. This action is part of a major effort by CALTRANS to create a watershed based sediment production/analysis computer model. · The Agency reviewed tbr adequacy and commented on hydrological studies referred by the Department of Environmental Health and the Mendocino City Community Services District for proof of water. · Agency staff provided reviews and Agency comments on project referrals from the Planning and Buildin_~ Services Department. · The Auency acted as co-sponsor of the Orrs Creek Urban Streams Restoration Project. Grant fundin~ for the work was received by E-Center and is nearly completed. 531 0326 - MENDOCINO COUNTY WATER AGENCY Vacant, General Manager - Stuff assisted the Gualala River Watershed Council in the development of a grant for a watershed-wide monitoring project, attended meetings, and exchanged information regarding watershed monitoring strategies and techniques. · The Agency reviewed all documentation and responses to the Federal Energy Regulatory Commission regarding relicensing of the PG&E Potter Valley Project, attended FERC meetings. and reported to the Board when requested. - · Agency staff serves as Secretary to the Eel-Russian River Commission. Staff also administers grant reimbursements to the Russian River Watershed Council. · Staff continued coordination with FishNet4C, the Fishery Network of Cent~ Califorma Coastal Counties, for salmomd conservation efforts in Marin, Mendocino, Monterey: San Mateo, Santa Cruz, and Sonoma counties. Staff attended meetings and informative workshops sponsored by FishNet4C. · The Hydrologist serves on the Public Resources Council and County GIS Committee. He provided monthly written status reports on his activities, as requested by the Board. · The Agency coordinates with intra-county, inter-county, state, and federal agencies on multiple natural resource issues, data exchange, and public infrastructure needs on a regular basis. GOALS AND OBJECTIVES: · Provide rapid response to citizen, Board, department, and agency inquiries and concerns, and coordinate efforts efficiently with all of therm · For the Five County Salmonid Habitat Conservation Effort, continue writing grants for county road improvements, and organize an educatiohal workshop for county planners. · _Md the Gualala Watershed group in monitoring and conducting an estuary study. · Coordinate with the Five County Effort and the Department of Transportation on implementation of the TMDL process. · Continue CEQA review and comments on projects submitted by Planning and Building Serv/ces. including gravel mining and quarry operations. ' · Continue review of hydrological proof of water studies as submitted by the Town of Mendocino Community Services District, Planning Department, or Depamnent of Environmental Health. · Continue water quality data collection efforts in the Russian, Garcia, Eel, Gualala. and Navarro rivers. These data include stream flow, streambed elevation, water temperature, arid other water quality parameters. Identify streambed degradation and infrastructure at risk. · Work with the Mendocino Fisheries Program on the new Gibson and Mendocino creeks Restoration Projects. · Participate on the Garcia River TAC and in various community watershed ~oup meetings, as often as possible. · Participate in the county GIS Technical Committee in implementing GIS throughout the count,. Insure that water resources and related data are integrated into this new system. · Continue Redwood Valley groundwater level monitoring. · Provide Administration and the Board with accurate assessments of occurrences in the PG&E Potter Valley Project and the future FERC EIS process, as these events unfold. · Assist in the completion of the County's adoption of the Russian River Ae~reeate Resources Management Plan. ~ ~ · If activated, participate in the Data Evaluation Team on the Garcia and Russian rivers, as established on the Garcia River and proposed for the Russian River. · Provide monthly written status reports on activities, as requested by the Board. 532 water COnservation ~rc~ement District (Flood c~O1) Valley County Water District '(R~dWood),' "the Potter .Valley · . . Irrigation District.. (lario), ~nd.--. 'city . of -tr~£ah - · £ore~oing parties are collectively referre6 to h~ein as .#the' · · · . . . .- ILtil~l~: .This' Agreement is made with ']!'e~'erence to'the- : ~Ollowtng facts: ': .. . - A, WH~, the Ru!.sta~ RiYer and its tributari~s valuable resources- vital to economic development, environmental quali~y and .'general well being Of. ~he 'signatories and "their oonstttuents. B. WH~AS, 'the Eel River diversions into the Russian River Waterah.ed are .absolutely vital to that e~onomlc development, environmental quality -and general well. being; · C. WHEREAS, the-signatories rec~gnize that a United ' . voice is required of all of t~e signatories w~e~ it comes .to issues. relating ~o (1}' the continued Eel River'Diversion; and (2) the - . ~ viability Of ~he PG&E Potter Valley Proje~;'and (3)..~he Do~entia1 ._ · and (4) to ~u~ .neqotiationm a~ ant~ '~. a~e~~m, wi~. D. NHEREA~, this Conies'ion reechoes to pay of a~iaition o~ may fr~ t~e to E. ~S' Title , ~l~fo~ia au~or~zes ~e jolt ~ci~e more public agencies- F. WHEREAS, pursuan~ to Section 25680 et' seq. of . ~vernment Co<~e, ~e ~~e~ he~ ~ese :in ~~n ~e pow~ . .- studY, dis~s~,' fo~ulate ~d r~~ ~liCies, action ~1~, ~" . - proced~es for (1} ~e a~isi~Xon of wa~ ~rks ~ ~~ pl~s .. . and related asse~ ~d righ~ ~d' (2) to. ~de~e ~y necesa~ for pres~t[°n of ~e-co~inued ~1 ~er . into ~e ~ssi~ ~v~ ~t~shed~ ~ (]) to ~~e ~Y act. neoees~ for ~e ~inte"~ce o~ ~e viability of ~e ~m . Valley ~oJe~ ~ (~) .to ~~ase ~or o~e~i~-a~re ~e ,nd (5) to'~/~o'nduct negotiationsand end. er agreements w£t~.' persons, agencies and entttt, s' located outside of Mend~cino County 'and with ~a~e and Federal Governmental agencies ~e,pectinq. Eel. River and .. . Russian River waters. , ... * . :.'?_"' :. :.: [. ~ . .? · . .... ..: · .. .:? ,. ,~. · .;:' '~-. . : .- ;-. · · "' Z: '44. .../.:~ .: . ~'". '..' · · . .: - . ;..~.. .- ..:. ' · .. .,'. ¥. :- o . :- f . · . .. .. .~. · ;: .' . . · .3. : ... .~.. · · :....:.. · . : . · · · %.. · -: ;... G. W~EREAS, the parties hereto rec0~nize ~hat . . in solving said problems by ~tering ~to ~is a~e~t'to-provide _ 'in (1) ~e ao~isition.-of water wo~ '~d power ~pl~tS ~d related present,on of ~e ~nt~u~ Eel R~r di~rsion into ~e. Rus~ River watershed; and (3) to.'unde~e any a=t'-nacas~a~ for ~e. maintenance of ~e viability of ~e ~&E' Potter Valley. ~oject; (4) to 9~chase or o~~ise a~ire ~e s~e; .a~ (5) to conduct nego=iations -and enter a~e~ents with De~On~, - agencies entities located ou=side Of He~~o cowry-~ wi~ S~te and Federal ~over~entaI ag~cies respecting, .Eel Riwer a~d River Waters; aha (6). to fo~a!ly' establish, a. Joint power~ a~eement to fo~u!ate, implement and execute ~uch a plan, and officially emt~lish and st~ct~e ~e Bo~d of D~ector= of ~aid Joint powers Agency; NOW, ~~0~, ~ ~nsideration of the m~tua1 ~efttm, covenants and agreem~ set for~ here~, ~e p~tes hereto a~ee as follow~: ARTICLE I - AUTHORITY SECTION 1.01. Legal~ A~t~kori~y. Thi~ Join= ~xeroise of Powers Agreement is made under the authority of Title I, Divimion 7, Chapter $ (commencing wi~h Section 6500) of the Gov. ernment .Code of the state of california. f. .. SECTION 2,01, ~, Unless the contex~ otherwise · . the words and terms defined in' this Article XX' Shall, for . the purposes hereof, have the meaninq specified below: SECTION '2.02. Act. "ACt" ' mea~s Title I, Division ?, Chapter 5 (co_~_~encing with Section 6500') of ~e Goverru~ent c~e of -~e Sta~e of California~ . . .. BE~ION ' 2 · 03'. co~ission. "~~~io~~ '. ~eans .. Mend~[no Inland wa~ and Power C~Ssion created ~~t 'to ~is a~e~ent. ' '- . .. .SE~ION 2.04.. Fiscal _Ye~.' "Fie~l- Y~- . -.. period from ~ly'l to and including ~a 'roll, lng-J~e ~0. . . -. . . ma~s ~e govern~g ~. of ~e Co~is=ton' est~li~ed p~suant to . . '~le a~eement. - SECTION 2.06. California. StatS.. "State" means the state of · SECTION 2.07. Administr~=£veExDens~. "Administrative Expense" means'those sums of money req~~ to'be expended by .. Commission from an administrative ~e fund, to be established and maintained by the commission, 'to fir~nce those co,ts of aSministering this agreement and for carrying oH: the powers and functions authorized-in this agreement which are not payable from the proceeds of either State or Federal grants. - . SECTION 2.08. ~. "Member- means a'member of the Board of Directors of the' Com~ission' mn~ includes an alternate SECTZON 2.09. Eel Ri_?er an~E~ssian Rtv.$~r Waters- -eZel River and Russian River Waters" - means any water ori~in~tin~ 'in, ~r -- - . - . . or Ru~ian River watt.heals. . . -- " .$~O~ a.10.- Potter ~alleY~~- -p0=ter Valley ProJe=t" mean~ all of ~e =em1 a~-p~onal pr°Ps~y ~d . . · asset~ and works operated by paoific Gms & Ele=~i= co. any co~ection .with 'Federal Ene~ R~lat°~ C~tssion, Pro9eot  E~ION 2 '11. ~. "N~ Wat~~ me~ development of addltienal water for appropriation either diverting 0r tutoring water not alreaOy' s~Jec~ t~-a-'valid wat~ . right. SECTION 2 · 12 ~ ~~R AGENCY- -Member Agency" means an agency which has si~ed and .become a party to ~is A~emen~- S~ION' 2.13. ~LUS._~S. .S~plus ~ds" ~eans- f~ds of ~e co~i~sion ~hic~ are not needed for its 'c~~t operations (existin~ . within ninety (90) ~ay=), to satiSfY short te~ d,bt (d~ts due ~d payable wi~in ninety (90).' ~ays), or obligate4 ~ae= the te~s of project specific participation agreements a~"au~rtzed by Se=tion . 6.02(A) (5) or o~er valid agr~em~ts.of _ SE~ION 2.14. RIG~._QF FIRST ~~- "~ght of firs% refusal,, mean~ ~e r~ght set fo~ ~n Section~ 6O~ (A) (5) (A) and 602A(6). ~e Co~ission shall have ~e ~clusive right, to apply · for additional water rights or otherwise d~velop new water on its own behalf or on beh&lf of it~ Member A~encies, unless: · a. A Member Agency has undertaken an inv,sti~ation of & ~roject before the effective date-of this Agreement; 'or b. Subject to the Commissi°n -proteCting the conf identiality of the information provided by the Hember Agency to the maximum e~ant permltt~d by law, & Member Agency-hms presented . · a %~ritten proposal to ~he Commission which contains, at a reinsure: (1) The ano,un~ of water the agency w'~sheS · for or develop; storage; required; The point or points of diverSiOn and/or Th~ dates of diversion and/or storage; k description of the physical improvements (5) 'An estimate of project (6} A schedule for making application and constructin~ the improvements; and (7) Such additional information as the CommiSsion may reasonably request in order to evaluate the merits of the proposal (provided the ~nformatlon is reasonably available to the M~mber Agency without undue cost); and c. Within the time required by this subsection (b), the commis~ion has failed to notify the Member Agency that -it will make app~icat~on and construct the improvements in accordance with the · proposal. The .Commission must provide' said notice to the Member . within a shorter ~eri~ specified Me, er Agen=y ~an ~emonm~a~e ~ha% a short~ re~~e-t~ remson~ly re, ired to ~omply wi~ M,~r .Ag~ ha' a~mitted ~e proposal width a reasonable after ~t first ~gan' to .- con~lde= it; d. ~t~ providing' su~ notice, make application or const~ct ~e ~prov~ents in accordance ~e proposal. SE~ION 2.1~. ~: ~ere used in ~ts doc~enttt shall ~ int~reted masculine and. f~inine gender. . . . SECTION 3.0i. ~. 'It is the purpose of this. agreement ~o provide a united, coordinated, orderly, positive and more effective . means for the following pu~oses.: (1} the · acquisition of water works and power plant and related as~et~ and rights; and (2) to undertake any act necessary for preservation .of the continued Eel River diversions in~o ~he .Russian River watershed; and (3) to undertake any act necessary . for 'the maintenance of the viability of the PG&E Potter Valley Project; and (4) to purchase or otherwise acquire the same; and (5) to conduct negotiations and enter agreements with persons, agenc£e~ .and .. entities located out~ide of M~ndocino County and with State and Federal Governmental agencies respecting Eel River and Russian RiVer Waters; and (6) to create sinking funds, and; (7) to .raise :.- .. ~. taxes, ~nds, ~nefits 'of as'ses~ent, user fees ana by ~11 other' legml means and to for ~e general ~neZ~t of . (8) e~t~kish~g a sep~ate Me~~no Inl~d - wa~er and P~ Co~tssion; and (9) ~ vesting ~ls C~iesion 'wi~ ~wer (a) to effeutively c°ordina~e . . lmplem~tation of ~e ~~ses of ~s .a~eement~ and (10).~ to est~lish appropriate o~rating ~d adwiso~ c~ittees to conduot . public h~r~gs,, to assist ~e ~~ssion in Ca~~g. out the impl~entatlon of pro~eOts and pro~~ to 'c~ out the ~oses of this a~mem~t. ~TiCLE ~ 13'= - FO~TION._~_ORG~I ZATION S~ION 4.01. Act, there is hereby created "Mendocino Inlan~ Water ~d .Pow~ Co--sion", here~n called "Co~ismion." The Co~ission apart from ~e ~ies to ~is m~eement ~ said Co~ssion ~hall administer ~is. a~e~ent. SE~ION 4.02 governed ~/a Bo~d of Dir~tors governing board of each of ~e fo110wing p~lic ~titie~ (1) ~e Water Agency one me--r, (2) ~D one m~r, (3) R~~ one me--r, ~d (4) Flo~ ~n~l one ~e~, ~d (5) ~i~ One me~r. SE~ION 4.03 ~te~nates. ~e Wat~ Ag~cy, ~D wage~, fees and other compensation of such.planning, engineering,' legal, financia!, or other ~echnical and professional p~r~onnel, consultants, and other employees of the Co.lesion. SE~ION 5,07, Non-~il .Se~ioe. Nothing herein of any party to this a~eemsnt or a~ 91acing ~Y of ~e officers, co~sel, 9erso~el, or employees of ~e Commis~ion under any other form of specially protec~ emplo~ent right or status. SE~ION 6.01 · Subject to the l~mitations, on the co, lesions pow~s set for~ in Section 7.01 of this agreement, co~ission is hereby authorized, in its o~ name, to do all acts nece~a~ for the exercise of the foregoing powers to accomDlish the p~ose~ of ~is agreement including, but not limited to, an~~ or all of the following: A. As provided in the Act, ~e co, lesion Shall be a p~ltc entity separate ~from the p~ties hereto. Th~ co~i~sion shall have the power to aid and a~ist in the a~inistratiQn and ~plementation of: (1) to .ac~ire water workm ~d power plants and. related assets and right~; (2) to undertake any act necessary for the preservation of the continued Eel River diversion into the Russian River watershed; (3) to undertake any act necessary for the maintenance of the viability of. the PG&E Potter Valley Project; 15 (4) to purchase or otherwise acquire the same; (5) to conduct negotiations and ente= agreements with person~, agencims and enti~ie~ ~ocate~ out~ide cf Mendocino County and with State and Federal Governmental agencies respecting ~el River and Russian River Waters; (6) to develop o~her sources of water for the benefit of the commission's constituents either alone or in conjunction with other agencies; (7) to rai6e the funds necessary to suppo administration of th~ Commission and the purpose of this agreement by fa) imposing taxes, (b) incurring bonded indebtedness and issuing bonds, (c) by levying bene~tt~ of assessment, (d) by impo=lng user fees, and (e) by securing grants and loans from government agencies and others; (8) to establish appropriate operation and Committee~ to conduct public hearings, to assist the Commission in carrying out the purposes of the Commission, and to assist the Commission in the .implementation of projects and programs to carry out the purposes of the Commission; and (9) to further a([minister, coordinate, promote, carry out and implement the purposes of this agreement a~ referred to in Section 3.01 ~f Article III hereof. B. To make and enter into contracts; C. To employ agents, employees, consultants, and independent contractors; D. To acquire, hold or dispose of real, personal and 16 in=angible Property, or any interest therein, by deed, purchase, lease, con~ract, gift~ devise, or otherw£se; E. To sue and be sued in it~ own name, except as otherwise provided by law. An action to determine ~he validity of any contract may be br°ugh~ pursuant to Chapter 9 (co~mencinq w£th Section 860) Title L0, Part 2 of the Code of Civil Procedure of the State of California~ F. To incur debts, liabilities or obligations, .provided that no debt, liability or obligation ~ha11 constitute a debt, liability or obligation of any of the separate public entitiee that are par~ies =o this agree=ent; provided that the total debt~, liabilities or obligations incurred in any fiscal year do not exceed the revenue received i~ the sa~e fiscal year, ~h~lesS in the form of a bond properly i~sued by the Commis~ion~ G. To apply for, accept, receive aha disburse ~rants, loans and other financial as~istance from any agency of the United States of America or of the state of California, or from any other public agency or from other sources, public or private, and expend such fund~ for ~he p~trposes, set forth in this agreement; H~ To invest any money, that l~ not required for the immediate neces-~ities of the Commis&ion, as the de~ermines is advisable, in the sa~e manner and upon the same condition~ as apply to local agencies, pursuant to Section 53601 of t21e Government Code of the Sta~e of California; I. To carry out and enforce all the pro¥i61ons of this agreement; 17 J. To contract for and obtain insurance against any insurable risk reasonably &ntioipate4 to ~esult fr~ the exercise of any Dowers or f~lons ~f ~e C~i~lon or ~e perforate of any duties ~ ~e officers and e~loyees of ~e Co~issfon; K. T0 m~e, ad.t, ~~. and repeal i~ ~-la~, ~les, ordinances, re--luCius ~ pr~ed~al r~lations not inconsistent wi~. a~d'to ca~ ~ effe~, ~e ~wers grated in a~ p~o~es 0f ~ a~e~nt; L. To ~rfo~ su~ 'duties ~d f~ctions a~ may be necessa~ or a~ropriate for ~e c~rdination of federal or state assisted pr~~s ~d projects wi~ the ge~aphi~l ~d~ies of ~e Eel and ~ssian River war.sheds; M. To do and p~fo~ ~y and all a~s nec~sa~ ~icipate ~ red.al or state assisted proJe~ within, or , ' ~isdic~ional ~~aries of ~s co~ission, wi~out ~e ~ including, wi~out limitation, applying for, accepting a~inimtering ~ants'or o~ f~olal mssis~~ fr~ ~e federal gowe~ent, 'the state, or o~er publi~ agencies, or fr~ any sources, p~lic o~ private, for such pro~ec~; to sue and e~nd such f~s for any of ~e p~oses as ~escri~d or referred to in ~is a~e~ent; and to enter ~ ~d ~ out contracts or a~sem~ts ~ ~e~ion ~e~ew~ ~~ are not ~consistent wi~ ~e p~ses and p~ers of ~e Co~ssion as set for~ in this a~ent; N. T~ ai~ and ~s% me~r entities and other public agencies In ~e application for e~nomic supDo~ of appropriate 9rojects and program~; P. To acquire property through the power of eminent- domain. - SECTION 6.02(A). De!_eg&~ed Powerw. The eignato~leB delegate t° the Commission the right to act-on behalf of any and all of the signatories in the following area~: (1) ~o negotiate for and to purchase or otherwise acquire the Potter ¥&l~ey Project from PG&E; (2) to undertake any 'act necessary £or the preservation of the continued Eel River diversion into the Ru~ian River watershed; (3) to undertake any ~°t necessary for the maintenance of the viability of the PG&E Potter Valley Project; (4) to undertake any act necessary for' and negotiate and otherwise deal with 9er~ons, agencies, and entities located outside of Mendocino County and with state and Federal Agencies respecting Eel R~ver and Ruzsian River Water supply is=ue~ (as defined in ~Z.09). (5) to apply for and otherwise develop water and water rights ("a Project") for the benefit of the territory of the Commission. ~ubject to: (a) the Commission's right of first refusal; an~ (b) a participation agreement among those Member Agencies participating in the Project that ~ets forth the terms of that participation, including, but not limited to, each Agency's 19 participation in financing the Project, its share of project benefits and debts and it~ rights and duties, if the parti¢ipa=ing Member Agency st,ks to t~rminate its part~cipation in the Project or i~s readership In the All fut~e water applied for ~ the vario~ . agencies will be applie~ for. ~ ~e cohesion ~ub~ect to agen~'~ right to p~sue a project if. ~e co~i~aion doe~' exercise its right of first refusal, and apportioned upon with~awal · SE~ION 6.03 ~latms_. All claims and actions for money or damages against ~e co~ission and its officers and are governed ~ Division 3.6 (commencing wi~ Section 810) of Title . I of the G~er~ent C~e of ~e S~te of California. Co, lesion shall be deemed a "9~lic entity" within ~e meaning of Division 3.6 of Ti=l- I of sa~d ~ver~ent SE~ION 6.04. In,erects in con--cts. The provisions of ~ticle 4 (co~encing with S~ion 1090), ~t~cle 4.5 (commencing with Section 1100), and ~ticle 4.6 (co~enci~ with Section 1120), chapter 1, DiVision 4, Title I, and Sections 87100 ~t meg. of ~ver~ent C~e. of ~e 5ta~e of California proh~it~ng certain financial interests in p~lic contracts and ~tainin~ to con~licts of int~est ~hmll appl~ ~0 ~e officers, directors, ~d employes of ~e C~ission. SE~ION 6.50. ~force~ent by Co~ission. ~e Co~ig~on is hereby authorized to t~e any or all legal a~ions necessa~ and pe~itted by law %o enforce ~is a~eement. ~0 HENDOG][NO COUNTY WATER.AGENCY OF THE COUNT~ oF I~DOCINO cha£r~h O~'~.U~ '~enaocirto co{tory #at;er &gency ATTEST ~ ~rs of ~he county of Hendocino, St&re of California Approved a~ to for~.: ~ Coun~M Counsel POTTER VALLEY II~RIGATZON DISTRICT Chairman o/~'~he Board of ~Lb.e Potter YalleM irriqatio~ D~trict ATTEST Secretary to the Board of Potter-Valley Irrigation District REDWOOD VALLEY COUI~TY WATER DISTRICT Chairman ~£ the Board of the RedWood Valley County Water District (SEAL) ATTEST: ed tary to aoard Redwood Valley County Water District 27 (SgAL) MENDOCINO COUNTY RUSSIAN RIVER FLOOD CONTROL AN~ WATEK CONS~TION ConSol ~ Wa~r ~ns~a~ion I~v~t Di~ict CIT F UKI , ~yor o£ t/~e C£~y o~' Oklah (SEAL) ~TT~,~T: ~ City C~&rk ~ The foregoing instrument is a correct copy of the odginat on fi~ in'tl~i_~ office ATTEST: - Board o~_Superv;sofs of the County of MendOcino. State o! California '.. .. -- 28 Russian River Flood Control & t 'ater Conservation Improvement District 151 Laws Avenue, Suite D Ukinh, CA 95482 Phone (707) 462-5278 Fax (707) 462-5279 HISTORY In 1949 the State Finance Department filed an application to appropriate the water that would be stored in Lake Mendocino. The pormit that resulted from that application was assigned to the Sonoma County Water Agency (SCWA) and later reassigned, in part, to the Mendoeino Cmmty Russian River Flood Control and Water Conservation Improvement District 0viCRRFC)- The SCWA and MCRRFC contributed $4,965,000 and $633,000 respectively to pay the local share of costs for the consm~fion of Coyote Dam and Lake Mendocino. The State Water Resources Control Board (SWRCB) held heatings in 1959 to determine how the water in Lake Mendocino was to be apportioned, and issued De~ision 1030 and WR 74-30. The permit was divided inw two pexm~its of equal priority, 12947A for SCWA and 12947B for MCRRFC, and the water in Lake Mendooino was apportioned as follows: 37,544 8,000 20,000 10,000 Acre Feet to SCWA (WR 74-30) Acre Feet to MCRRFC (WR 74-30) ACRE Feet to Pre 1949 users ia Mendocino County (This is subject to being increased by applications filed later according to D-1030) Acre Feet to Pre-1949 users in Sonoma County's Russian River Valley (DeciSion 1030) Acre Feet of Post 1949 Appropriation (WR 74-30) Lake Mendocino has a capacity of 122,500 acre feet at spillway level. The reservoir is designated for 70,000 acre fe~ of water supply storage, 48,000 acre feet of flood pool and 4500 acre feet of silt storage. The flood pool can be utilized for water supply ~toragc ~ March 1st of each year. In a normal year encroachment into the flood pool is made to a level that yields approximately 88,000 acre feet of water supply storage. The MCRRFC and SCWA have an equal right to store 122,500 AF of water in Lake Mendocino. The SCWA, with the consent of the MCRRFC, manages the lake level for wa;t~r supply purpo~ from approximately March 1 to October 1. Streamflow requirements to maintain fish and riparian wildlife and habitat were set by Decision.. 1610 and are maintained by the SCWA. MCRRFC was formed with three primary functions in mind. First, to retire the dcbt incurred building Coyote Danx Second, administer ard manage the 8,000 acre-foot water right to the water stored in Lake Mendoeino. And, third, maintain the streamway. The District has President Jud~ Hatch VTce President Tom Mot Pete T~t~ Tom ~~ B~ T~~ retired the debt, but continues to adminis~r and manage the water right, and maintain the channel of the Russian River in Mendocino County. MCRRFC has recently moved their offices and are located at 151 Laws Avenue, Suite D, Uldah, CA. They can be reached by phone at (707) 462-5278 or by fax at (707) 462-5279. History of Sonoma Counties Water Agency · · Transmission Systems Water Transmission System The genesis of water transmission system of the Agency is the Coyote Valley Dam Project Concurrent with the US. Army Corps of Engineers studies leading to authorization and construction of the dam, the Agency retained consultants and carried out studies on how to put to use the water supply the dam project would produce. The first such study was co~ned the year the Agenc~ was formed, 1.949. This study was per/ormed by Whiplde ~ Company of Palo Alto, California. On October 6, 1950 Whipple issued a~eport proposing a transmission system to deliver water from the proposed Coyote Valley Dam Project. On March :3, 1953 Stone and Youngberg, Municipal Financh~g Consultants, were retained by the Agency to prepare a report on methods of financing both the Agency's share of the capital costs of the proposed dam and a transmission system for delivering Russian River water. The folIowh~ year, on February 1, 1954, $~one and Youngt0erg issued their report recommending the issuance of general obligation bonds. The bonds were to be repaid with water sales revenues rather than property taxes, but would get the benefit of the lower interest rate arising from the pledge ~Jf property tax revenues. On January-4, 1955 the Board of Directors of the Agency directed its chief engineer, Paul L Nichols,-tb prepare a report estima~g the amount of money that would have ~o be raised by the sale of the revenue bonds to pay for the cost of constructing a transmission system. Mr. Nichol's report, issued March 15,1955, relied to a ~tial degree on the earlier Whipple reporL It recommended the construction of an initial project consisting of a single 25 m~ion gallon per day (mgd) collector, pumps and chlorinator at Wolder, a 15 mile long 42-inch and 36-in~ in diameter pipeline to Santa Rosa, and a 6 _mfllian Ballon terminal re~oir. In addition to the chosen location at Wohler, the report also considered Healdsb~g as a diversion point, but it was rejected. Of several pipeline routes considered, a rout~ descn~ed as the Wolder-Fulton-Santa Rosa route was recommended. While the project was planned to initially serve only Santa Rosa, it was recommended that the initial system be oversized to accommodate the future needs of Pelaluma, Cotati, and Penngrove to the south, Sebastopol to the west, and Sonoma, Glen Ellen, Kenwood and Rincon Valley to the east. The repo~ estimated the am ~ount of bonds that would be necessar~ to be sold to finance the initial trlmsmis~on syslmn project at $2.2 million. The report estimated the bond financing requirements for the planned additional h-ansmission system facilities at $2.0 million for the Petahima aqueduct, $400~ for the Sebastopol aqueduct, $1.9 million for the Sonoma aqueduct, and $2.0 miIlton to cover increased construction costs, interest during constm~on and undefined additional facilities. The total estimat~ amount of bonds that would be required was $8.5 minion. On May 6, 1955 the City of Santa Rosa entered into an agreement with the Agency for 14,000 acre-feet per annum of Russian River water. At a speci_'a! election held May 10, 37 1955, the sale of $8.5 million in general obligation bonds was approved by ~e voters of Sonoma County to finance the water transmission systeuc On June 19,1956 fl'm 1955 watex supply a~ _~at betw~ the City of Santa Rosa and the Agem~ was supplemented by an addiUonal agreement defining in delail the business terms under which the city would receive and pay ~or wa~r from the planned new transmission systenr On ~eptember~5, 1956 the Agency sold $2.35 million of the $8.5 million in au~ed water trammlission system general ~obligation bond$~ designated Seri~ A, ~o finance construction of the initial system. )~ On March 18~ 1957 the C1aief Engineer of the Agem~ filed a report proposh~ clmnges in the initial wa~er transmia~on bonds, dezigna~_~d Series B, were sold on October 15,1957 to financ~ ~ changes. On Sep~ 17, 1957 a supplemenlal a~t beiween the City of Santa Roza and the Agem~ was ent~d into fl~at provided for in service on June 17,1959. On May 9,1960, fl~e City of Pelaluam and the North Marin Water ~ enl~l in~o an agreement with the Agency for the annual delivery o~ 4~00 acre4eet and 10,000 ac~e4eet of water, ~~ively. As finally a ~4i. ed in a supplememal report issued by the Chie~ Engineer of the Agem-7 in October 1960, the-Pe~aluma Aqueduct project consisl~ of three phases. Phase A ~ o~ a 16-~ mile long 24-inch and 33-inch in diameter pipeline from ~ Rosa m P~ ~ a ~ ~~ p~ Phase B During 1960 and 1961 the North Matin Water Distr~ constmct~ a 10 mile long 27- inch pipeline to tmmport water f~om the end of the Petal~ Aqueduct to Novat~. Norlh Maxin also began x~fdv~4g deliveries of wat~ from the Petaluma Aqueduct in Phase C of the Petaluma Aqueduct project consist, of the construction of a pumpin~ plant on the Pel~luma Aquedud and the addition of a 350 horsepower pump and v~-..a..~ v 1971 and December 6, 1971 Petaluma mm r~orm rearm, · ' 4 l~r£Z t~e .u--~ ~ ,--- " ' ' ''' ere ........ available sold I~ supplement the approximate $~..27,.~__ th~e_._A ~ge~ had ...... '--'~ were exoenai The bonds were sola on May Cwo awarded tor this work, which was accep~ as subs'~mt~ally p 11,1972 and November 13,1972. Phase D was to have consisl~d of a new collector and pmnps on the Russian River and a new aqueduct connecting the new coRecRrr to the Petaluma Aqueduct. However, the water supply agreement between Petaluma and North Matin and the Agency was superseded by the agreement providing for the construction of the Russian River- In March 1961 the Chief Engin~-~ of the Agency issued a report recommending the construction of a 346 mile long 8-bach in d~met~ pipeline from the Santa Rosa Aqueduct to Forestvme, a pumping plant, and a 300~ gallon reservoir to deliver water ~o Fo~s~. On April 24, 1961 the Forestville County Water District entered into an agreement with the A.gen? fo~ the ~ .cleli~ery o~ 325 acre4eet of Water. ac~te~. (beneficial ~ of the F~ ~qu~uct ~rom the consh~ction cont~ and deliveries of water to Forestville began. On August 7, 1961 the ~ of Sonoma and the Valley of the Moon Water District entered into an agreement with the Agency for the annual delivery of 1,700 acre-feet and 1,800 acre-feet of water, respec~ely. A March 1962 supplemental report issued by the Ch~ Engineer of the Agency reco~~ the sale o~ $2,120,000 in general obligation bonds lo finance a 16~ mile 20-~ and 16-inch in diameter pil~=l~ from Santa Rosa ~o Sonoma, a pumping plant and three 2~ galloa reservo~ General obligation bonds in the _amount of $2,120,000, aeMgna~l Series F, were sold on April 10, 1962 ~o finance the Sonoma Aqueduct. Cxmstmctioo of these fa~_'lities was comp~ in ~ 1963 and deliveries of water to Sotmmm Valley began. agreement that would make Russian River water available to southern Mazin Cmmty as an alternative to the pro~ that time State Water ~ deliver warm' via the and Scooma Dming was ~'by Matin voters by a 9-1 margin- _. The project was red_,~_'gned to follow the same alignment but with smaIler pipes and was renamed the Russian River-Coma Intertie ~ The issuance o~ tevextue bonds to finance this project in the amount of $115,0~,000 were authorized by Ordinance authorizing the Agen~ to issue revenue ~ f~ any revenue-proa~ erm~prme of ~ of ~ A l~ ~ ~ ~ ~e m~~ ~ ~ ~d j~ 1,1~ ~ S~~ ~ l~ ~p~ ~9. calcify olanned for North Marin County · ....'. :_ _ _, .,__ ._..,..........a~t i,,.,,,~t ~ for tl~ ol'e~t~ ox ~ ~:u~,~p'~s,--,~-- ~ ..... ~--- 1974. ~ (A~~e~t u,q,p~ .. . . . parties 8xeemen Wat~ District, North Matin Park, Santa Rosa and Sonon~_ _ and the ~ .Com~y~ ........ ___~a the ~Wo~~,~e~ ~ ~ .~ ~ .,,M{~em:M--y ua .u.u.m'--,,,,..~-',-'Z '"""'"--"r---r--- _ .. _.., ,-- ~_s -----,~- desiRll in rsuj~- . - ' ' works service cost of'the proposed new revenue bonds and estaoasmea a wau~ aavzsory No. 3 ~o the Waist ~ty ~lp~--, --o----- eomtrm:t as part of the havix~ a,::apacity ~ ? mvt ~ _~., .~ ,~,~__.~,~.* ~,as s~-°~-- b~ the ~ ~ ~ c~,~ ~ ~m~t No. · to ~ ,,- .... rr-~ ~ ~ _..~~ the ~ ~ce ~d ~~e r~~~ of ~e ~nd cove~ ~ ~ ~ded ~ pay ol~~ ~e rev~ ~o~ ~e hy No~ ~ Wat~ ~smc~ m ~ of ~ pzo~ ~ P~ ~' ~~m ~ Aprl 20, i982 ~~ No. 7, ~ or~ ~&g ~or &e ~e Ag~- ~ ]~e 8, ~2 $7~~ P~ ~ o[ s~~~ re~en~ ~nds w~e ~id. _ - ............ D~ ~ m pay A~~t wa~ d~ed ..... ................. ~-~ : 7 au~~ ~e ~e ~t of ~e p~ ~d ~ ~~ve. ~~~t ~o. mo~Y de~ ~m ~e o~a~ort --~ ~~,;;;~;~;:~ ~~ ~xdu~ however, storage ~co~~ wa~ ~~on ~_ May 19, 1~ ~t No. 8 m ~ w~ T~n Sys~ w~ a~ &e !a~ of ~e pa~ ~d ~e ~e. ~~~t No. 8 au~o~ &e ~e of ~,_, ,___ ~ ~ ~ r~n ^ --,-~.-----, No 4 '" ~ce ~d ~~e r~~~ of ~e ~nd ~ve~ ~ ~ ~ded ~ pay ~e ~ Apffi i3, 1~2 Am~~t No. 5 ~ ~ Wa~ S~p~ A~~t was ~~ by Sv~s Hv~l~ ~~ ~ ~e ~t of &~!ifl~ ~o~ ~ ~ com~~ ~d vi~~ ~e rev~~ bom me hy~~ ~ Apra 20, i~Z ~~ No. AK~- ~ J~ 8,1~2 $7~~ w~e ~!d. On Au~ast ~;~, 1984 Amendment No. 6 to the Water Supply Agreement was signed by, flae la_st of the parti~ and became effective. .~nendmemt No.-6 changed the propo~d amo_~Aed ao--n:eo- m-me-°n-t w-iff_, M_arin Municipal ~'ater District under wK~.mh M:~.-.i~ M~ .... ~_~.~.! aer_oed to oar a share of the__ cost of Warm SprinRs Dam and to pay '~e Feass'.an ~,er c~nservaUon charge &eh be_Lag l~dd by Not~h iv~arhi Wa~i D~ak-L by ~e ~t of ~e p~ ~d ~ ~~ve. ~~~t No. 7 au~~ me e~di~ of am~M ~~ mo~y de~ ~m ~e o~afion ~ad ~co~~ wa~ ~~on ~ ~3~ exdu~ however, storage ~ May 19, 1~ ~t No. 8 ~ ~ W~ T~n Sys~ w~ ~~ ~ Che !a~ of ~e ~~ ~d ~e ~e. ~~~t No. 8 au~o~ ~e ~e of ~-~~l d~~ for wa~ ~i~ ~~ e~~~ f~!ifi~. on june 28,1995 Amendment No. 9 to ~-~ Water Supply Agreement was the Potter ~alley ~ could be aeqnired a~ a component of the water tr~ion system upon a determination by the Boaxd of Direc~rs of the Agency that such acquisition is n~ to insure the Agem3r's continued ability to make the water deliveries authorized by the Agreement for Water Supply and upon the approval of the Water Advisory Committee. The amendment also authorized the Agency, rather than acquiring the Potter Valley Project, to make annual payments to the owner of the Project to insure the continued operation of the Project provided such payments were annually approved by the Water Advisory Commi~ee. Amendment No. 9 requi~ the proceeds of the R~ River Conservation Charge paid to the Agency by North Marin Water ~ct and Matin Municipal Water Distr~ in lieu .of the property taxes paid by the property owner~ in Sonoma County to be deposi. '~ in a ~ River Projects Fund. The amendment ~iml ~h~d the uses of these funds to pay for the Agency's Russian River and Dry Creek channel-stabilization works obligations arising from the Coyote Valley and Warm Springs Dam Projects, securing and defending appropriative water rights, paying the United States Government for the Coyote Valley and Warm Springs Dam projects, acquiring all or part of the Potter Valley Project or making contributions to the owner of the Proj~ to insure the Project's continued operation, and fishery nu'tigation and enhancement projects in the Russian and Eel Rivers. Amendment No. 9 changed the method for determining an afFumative vote of the Water Advisory Committee. Under the amendment, an affirmative vote required the vo~ o{ more than one-half of votes of the water contractors weighted in proportion to their annual delivery entitlements and the vote of more than one-half of the water contractors. The amendment made additional mm-substantive tedmical changes to conform the agreement to the three above described ~ul~tm~tive provisions. On November 14, 1997 the Tenth Amended Agreement for Water Supply and construction o! the Cota~i-lntertie Project was signed by the last of the parties and became effective. At that time the Agreement for Water Supply and Construction of the Russian River-Cotati Intertie Project contained many obsole~ provisions. These included those relating to the initial construction of the Russian River-Cotati Intertie Project, the construction of the Agency's existing emergency wells and the existing Petaluma Aqueduct pumping planL They included those establishing interim delivery limits pri~r to the complelion of construction of the initial features of the Russian capital deficits and capital costs of the Petahmm Aqueduct pumping plant. These, and other obsolete provisions, were deleted by the Tenth Amended Agreement. The Tenth Amended hgreemen~ xede~ operation and mai~tenatxce costs to include the cost of water cxntsea~ation measures undertaken by the Agency and by the water contractors under wri__tten__ contracts with the Agency. It required the watc-r contractors, and with respect to the other Agency customers, also the Agem'y, to implement urban water conservation best management practices and established sanctions for non-compS. The Tenth Am~d~ Agreement reduced the ammal ammmt of water authorized to be delivered ~o Matin M_ ' ml. Water Dishict {rom 15000 acre-~ to the 1~ acre- Agents other ~ It also eslablis~ limils on the ammal rote of increase in water deliveries to the water conhacl~. 'll~e Ten[h Amended A~reeme~ established The Tenth Amended Agreement authorized the issn_a_~ce of revenue bonds to finance determined by the Wat~ Advism'y CommiRee ~o ~, on a pay-as-you-go basis, vavable by North Matin Wau~r · ' .. hind monies that are translerred t~ me Sonoma County and other Ag~cy ~neml ~s Russ~ myer Proje~ The Tenth Amended AIp'eeme~ added the General Mana~ o~ the Madn Municipal as a non-voting member ot the Wa~ Advisory CommiRee. It anthmized the removal and replacement o~ the dmirpetv, on of the mmmittee at any meeeng canea ~y ave commilIee membe~ ~pon five working days ~ ru~fice of the meeting. It provided for the funding of the acfivi~ of tRe WaR~ A'dvisory- -Committee in an initial amount of $30,0~ per ammm from the operation and maintm~nce hind. oreoare an envlroranental imlmct relxa~ lor an aamuonal ~ m m~ wa,= ~o~ designal~d the Waler Sappl~ and T~ This e~n was intended to meet the growing water needs of the Agenc~s service area as d ~4ined in the adopted general plans of the cities and counties having planning individuals. ~ final environmental impact report, induding responses to the o~ Direc~rs on November 17, 1998. The ~ was approved by the board of On January 14,1999 Friends of the Eel River, Friends of the Russian River, Pacific Coast Federation of Fishermen's Association, California Sportfishing ABiance, Wiyot Tribe of the Table Bluff Reservation and three/ndivid~ fih~d a lawsuit /n the Sonoma Connty Superior C. xmrt seeking a wrR of mandate and declara~ and ir~ctive relief relative ~o the ~ en~ /mpact repart for t~e Water Supply and Tra~mi~ion System Ptoje~ The lawsuit set forth four causes of ~ The ~ cause of action challenged the ~dequ~ of ~he Af~m~s environmental impact report. Project on the grounds that its approval violated state phnning law. The third cause o~ action the savv on goanas fourth eause ot action ahallenged the Water ~ppiy ~na-lransnm~on ~ys~em rrojec~ on the grounds that it would impair plaintiff's lmblic trnst doctrine rights to use public trust're~ou-n:es. p~s peti~ and comphin~ A stipulati~ dismiming the third and fourth causes of action was execm~ in Febnuu7 2002. supemeded the Tenth Amended Agreement for Water Supply and ~ of Russian River-Cotati ]ntertie Project and authorized the implementation o/the Wat~ obliga~ the Agency to (1) ~ct or acquire ad~ ~o ~ ~ ~ ~ so/fic/ent ~o meet ~ deliv~ entRtemenls establJslMd by the a~ for the wa~' co~trac~ and t~ make the deliv~ author~ t~ be made ~ ~ Munidl~.i~ the agreem~ (2) construct additizoal Russian River water production fadllties up to a total capadty of 168.9 mgd ~o that the ~otal wa~ production capacity available at all times is not less flum the average daily delivery ~o flze regular custom~ and Matin Y~ (excluding mrplus water and waU~r in exce~ of entitlements) during ~ monih of highe~ historical use phis 20 m~ (~) comtmct enu~ency wells with capadties iv be delennined by the Water Advisory Committee; (4) construct additional f~_'~ (up to a ~ capaciv] o/174.3 ~ gallom) ~o the average daffy delivery to ~ regfihr customers except Norlh Marin during ~ month _~ci~'llties, relal~ buildings ami appmtmmm'ez as ~ lo imum the reliable and requiremen~ The Heventh ~ed Agreement re~'mposed annual water delivery limits for each water contractor, except in ~ case of the Forestville Water District, the original aqueduct a~ments but dropped when the Agreement for Water Supply was signed in 1974~ water p~oducfion capacity;, water41'eal:mexa: 47 Marin County Water Neither the initial studies leading up to the congre~oaal authorization o/the Coyote Valley Dam Project, nor the November 15,19~9 report of the Chief of Fmgineers o~ the based, contemplatecl mmu°t'm water ~ provmeu u~ Russian River. Nor did the October 6,1950 study peffo~ by Whipple ~ - ---:---- a transmission system to deliver water h~m the proposed Coy_o~ L.:ompany prop~u,,s - -- --' ~' .... '--- to Marin County. The Mard~ 15, -- - deliveries or wm.c~ . , ould have to I~e . __.__ ~,~ aid not template deliveries Cop. strucon8 ii um~,~- .... htmri~ County. While the Nichols rel~t recommended the ~on of au initial to serve only Sm~ Rosa, it also recommended that the initial system be ovexsized ........ -, 5onoma~ ~!en c. uc~,, . south, Sebast~pol to me we~ ,u,,, ,.,-,.. the east, It did not xecomme~d core.action o~ an~ cal~ci~ ~o provide water serv~ to any Matin County communities. In March 1959 the Agency issued a report on the "Eng/neeri~ and Economic Feasibility for Russian River Project, Petal~ AqueducL* This report concluded that the construction of an aqueduct to supply water to pemluma was feasa~ole- While the Petaluma aqueduct was planned to supply municipal water principally to Pelaluma, the feasibility of the sale of wa~er to Matin County was brie~ discussed iq. the ~po~ To put .t~ese_ac~-~vl..~ ~ oh~h~'.l~~~.jeNt~vfi~~ ~t~~l~~~a~v Calitornm at~ _ - - -,-- C_.aliiomia Water Project ~ru ~_,___ o..a~,~ One eJenumt o[ u~ _ _ . ..,_~_ o - ~o serve ~oum~, ~,~o--a Sonoma and Matin county wa~c~ ,_~-; -. ,,,__~. Point, ~aiacent to me Aqueduct was p~l~~ -- Novato. Nevertheless, on May 9,1960, the/City of Petaluma and the North Matin Water District ...... ,oveement with the .a.~ ~or the anmml .deliv.ery of 1.0,OO0_ ~ac~_~t . - - - -,- -,,~,, reoort obsolet~ These includ~ the passage o{ a bond issue renderin~ me ~.__~:Y,L'~ ot pelaluma o~ the CaUl:on-aa W.t~r ~ C_xanpany thar '-----'... .-,:.-~ ~ finance constmct~onm North Marin wamr Petaluma; and the May 9,1960 contract between the Agency and Petaluma and North Matin. With the May 9, 1960 agx~ment, North Matin Water ~ the service area of which, incidentally, also includ~ a small part of Sonoma County, effe~vely became a full partici~ in the Russian River Project and the Al~cy's wa~er transmis~nn syste.~ North Matin ~ into the Agreement for Water Supp~ and Constrain of the Russian River-Cotati ~e Project, dated an October 24, 1974, and signed all eleven of the succeeding amendments to that agreem~ On November 15, 1990 an Agreement for Use of Surplus ~apacity was ente~ into between the North Marin Water District and the ~ of Petaluma. This agreement allowed the City of Petal~ ~o use ~ North Matin Aqueduct to tramport water from the McNear Avenue meier to a City of Petaluma 16-inch turn~t located about 1600 feet south of the meter. On March 11, 1993 North Matin Wal~_r District ente~l into an Intertie Agreement with the Matin Municipal Water District that provided for the coordinated use of the two entities' water systems, surplus waist and surplus systmn opacity. The Intertie Agreement also provided that North Marin would offer to tmns~ all its rights and interest in the portion of the North Matin Aqueduct between the McNear Avenue meter md the Agency's Kastania Reservoir to the Agency and that Marin Munidpal would offer to U-ans~ all its rights and interest in ~ Municipal's Kastmfa pumping plant to the Agency. -'- As noted earlier, on November 14, 1997 the Tenth Amended Agreement for Water Supply and Constmclion of the Cotati-Intertie Project was ~ by the last of the parties and became ~e. In addition to the provisions disctmsed earlier, the Tenth Amended Agreement also authorized the acquisition by the Agency of the McNear to Kastania portion of the North Matin Aqueduct and Marin Municipal's I(astania pumping plant. On April 13, 1999 the Agency entered into an Agreement with the North Matin Water District and the lViarin Municitml Water District for the acqui~tion of a portion of the North Matin Aqueduct and the Kastania Pumping Plant. Under this agree_m~t the Agency .acquired approximalely'8,000 feet of the North Matin Aqueduct and the Kastania pumping plant. It also acq~ the 16-inch turnout serving Petaluma and the associated valves and meters, a 12-inch unmel~md turnout serving North Marh~ and two small service taps serving North Marin customers. In the fall of 1963 negoliations were initiated between the Agency and the Matin Municipal and North Marin Water Districts regarding the establishment of a Russian River ~water pool~ (water supply sharing arrangement) to supply a proposed Sonoma- Marin aqueduct system to deliver Russian River water to Marin County as an alternative to the proposed North Bay Aqueduct of the California Water Project. On January 28,1964 the Agency entered in~o an agreement with the Maria County water districts. The agre~ment expressed the intention of the parties to refrain from supporting the development of the proposed North Bay. Aqueduct and to make a good faith effort to finalize a binding contract within five years that would provide for the development of the proposed Sommm-Marin Aqueduct ~ and a Russian River water pool The agreement term expired in 1969 without a final contract having been achieved- As noted previously, the proposed Sonoma-Maxin Aqueduct that had been planned to serve southern Matin County was subsequently overwhelmingly rejected by Matin County voters in 1971. Nevertheless, on July 3, 1975 the Ag~ entered int~ an agreement with the Maria Municipal Watex Distri_~ enfitlod the "Offpeak Water Supply Agreement", that provided for the delivery of water to Matin Municipal Water District not to exceed the annual amount of 4,300 acre-feet using excess capacity in the Agmlc~s transmission s3rstem available during the off-peak months of the year. The rate of delivery was limited to a maximum rate of 700 acre-feet per month. Marin Municipal was required to pay for at least 2,F~0 acre-feet of water per annum, whether or not it acttmlly took delivery of that amount. The po'mt o~ delivery~was the Agenc3fs McNear meter at the end of the Petahuna Aqueduct where it connected to the North Marin AqueducL The water was then conveyed to Matin Munidpal's distribution system via the North Marin Aqueduct pursuant to a wheeling agreement between Matin Munidpal and North Matin Water District that was entered into on September 11,1974_ On August 28, 1984 the Offpeak Water Supply Agreement was amended. Under the 1975 agreement, Matin Municipal's right to delivery of water had been contingent upon the availability of water in the Russian River unaugmented by releases from storage in Lake Mendocino or Lake Sonoma. With the First Amended Offpeak Water Supply A~ment, the Agency agreed to make releamm frrom a~orage when ra~c~ to make-~ivmlable in the RussianrRiver sufficient water to deliver the ~ acre-feet of water provided for in the agreement. In return, Marin Munidpal agreed ~o pay a lump sum toward the cost of Warm Springs Dam and annual payments in lieu of the property taxes paid by Sonoma County property taxpayers for Warm Springs Dam. The amended agreement also increased the maximum off-peak period rate of delivery to 760 acre-feet per month. On May $, 1988 the Of/peak Water Supply Agreement was again amended. Under the Second Amended Offpeak Water Supply Agt~nmaent, Marin Municipal was allowed to take delivery of 1,800 acre-feet of their 4300 acre-feet per annum entitlement durh~ the months of May through September. Only water delivered during the off-~ period was counted as meeting the ~ acre-feet per annum take or pay requirement. As a result of the Second Amended Offp~ Water Supply Agreement, the Agency was .virtually assun~ of receiving the revenue accruing ~rom annual water sales of close to 4,300 acre-feet to Matin M~ and Mar~ secured a badly needed summer source of water. On January 25, 1996 the Agency entered into a_.~Supplemental Water Supply Agreement with Mar~ Municipal Water DishicC The Su~pplem~tal Water Supply Agreement had two pfimfipal lmrposes. The first purpose was to revise the Second Amended Offpeak Water Supply Agreem_ ~ ~ and the Agreement for Sale of Water to accommodate the Agency's efforts to attem~ to ensure a continuation of the Pacific Gas and EI~ Company's his~ric diversions of Fel River Water to the Russian River. The second purpose was to increase the reliability of the Russian River water that is available to Marin Municipal pursuant to the two agreements. The Supplemental Water Supply Agreement aRempted ~o retain the historical context of the two then existing agreements and preserve their content to the maximum extent possible. This was accomplished by a series o~ amen~ts to the then ex.ting agreem~ ix) achieve the two primary purposes. The Third Amended Offpeak Water Supply A~ement increased the total quantity of water subject to a "take or pay* require ~ment from Z.500 to ~ acre-feet per year. It extended the Agency's obligation to release water from stora~ to include hhe full year rather than just during the off-peak period. It conf~ed the a~reement to language in Amendment No. 9 to the Agreement for Water Supply and Construction of the Russian River-Cotati Int~qie Project that required the Russian River Conservation Charge paid by Matin Municipal be credited to the Agem3es Russian River Projects Fund. It added a new Russian River Projects Charge to be paid by Matin Municipal in lieu of Sonoma ~ property tax money other than the Warm Springs Dam tax levy proceeds that is applied by the Agency for purposes related to ma/ntaining the Russian River water supply. The Amen/ded Agreement for the Sale of Water provided that Matin Mmddl~ would pay a lump sum in~ the A~ Warm Springs Dam sinking fund no later than July 31, 1996/n consideration of an ~ on the par~ of ~he Agency I:o release up to 5,000 acre-feet of water from storage when necessary to make deliveries of water to Matin Municipal under the Amended Ag~m~nt for the Sale of Water. This option was exercised by Matin Municil~L An o~ ~o finn up the addi~ 5J)00 acid-feet to that Matin Munidpal was entitled under the Agreement for Sale of Water was establishe~L The option must be exerdsed no laler than July 1, 2005. The optima payments payable by Matin Murddpal, calculated on the then current balance of the Warm Springs Dam sinldng fund, exceeded $2.5 million dollars for each of the 5000 z~e-feet blocks of water. Under the option p '__riCh__ g formula, the price for the 5000 acre-feet block second block increased each year until the option was either exercised, or expired. The Amended Agreement for the Sale of Water provided for Marin Munidpal to pay its share of any capital costs incurred by the Agency in corgunction with the Potter Valley Project ~ by the Agency. A new Russian River Projects Charge was added to be paid by Matin Municipal in lieu of Sonoma County property tax money other than the Warm Springs Dam tax levy proceeds which is applied by the Agency for pm-pos~ related to maintaining the Russian River.wal~r supply. A "take or pay" obligation was imposed on Marin Municipal with respect in the Russia? River ConserVation Charge and the Russian River Projects C~arge. The "take' or pay" requirement was applied to the quantity of water that had become firm by virtue of Matin Municipal's payment and exercise of option. 52 Mendocino Coun Water Contract As noted above, in the fall of 1963 negotiations were initia~ between the Agency and the Mad~ Municipal and North Matin WaW. r Districts regarding the establishment of a Russian River "waler poor' (water supply sharing arrangement) tv supply a proposed Sonoma-Marin aqueduct system. This aqueduct was ~ to deliver Russian River water to Matin County as an alternative to the proposed North Bay Aqueduct of the Stat~ Water ProjecL During this period Sonoma County Counsel Richard M. Ramsey met with Merle P. Orchard, legal counsel for the Mendodno County Russ~: River Flood. Control and Water Conservation Improvement ~ 0Viendocino ~). In a letter dated September 25,1963, l~r. Orchard stated that the Board of ~rs of the Mendocino District was very interested in the proposition of a Russian River water pool in which the three counties would participate in a common conservation project repayment fund. As noted above, on Jmma~ 28, 1964 the Agency entered into an agreement with North Matin and Matin Municipal Water Districts. 'llxis agreement expressed the intention of the parties to refrain from supporting the development of the proposed North Bay Aqueduct and to make a good faith effort to finalize a binding contract within five years that would provide for the development of the proposed Sonoma-Marin Aqueduct system and a Russian River water pool In response to Mr. Orchard's representations, the Agreement with North Marin and Matin Municipal also provided that the Mendocino District would be invited to participate in the water pool However, the agreement term expired in 1969 without a contract having bccn executed. In a letter dated January 18, 1972, the Board of Directors of the Mendo~ino District proposed a joint meeting with the Board of Directors of the Agency and North Matin Water District to resume d/somsions of the proposed Russian River water pooL The letter stated ~hat the Redwood Valley Comxt~ Wate~ E)4_~trict, which nerve~ Re,woo& Valley in Mendocino Cmmty, needed an assured water supply for a Bureau of Reclamation Small Projects Act project that Redwood Valley was undertaking. The Improvement District stated a firm commitment of water supply and the machinery by which it would be paid for r'-~eded to be ~ within a few months so that the Mendocino District could give Redwood Valley the assurances that were nec~sary. A joint meeting of the three boards was held on March 10, 197Z A joint powers agreement between the Agent, the Mendocino District and North Marin was discussed and the respective starts were requested to develop the agreement. Work on the agreement occurred throughout the summer by the Agency and the 1Vien~locino Dish4.cL Merle P. Orchard, by k-tt~ ~lated August 24, 1972 ~o Isamish~nt County Counsel Thomas B. Saywer, indicated the Mendocino District was satisfied with the agreement. The Agency proceeded to prepare two exlu~ts for the agreement. These were mailed to the Mendocino District on October 6, 197Z In the meantime the Mendocino District entered into a contract with Redwood Valley, dated October 4, 1972, agreeing to furnish Redwood Valley with water /rom the Improvement Districts Coyote Valley Dmn Pxoje~ wate~ until it was all required by the lVlendocino DistriO- As a result of staff changes and other problems, North Marin put aside the proposed agreement- In a letter dated Marc~ 30, 1973 the Mendocino District requested North Matin to immedm~ely consider the agreement- Personnel changes also occurred at the Mendocino District, with Ed Carpenter, who had been the principal contact leaving and Gary Ackerstrom being ap~ as District ]ingineer. As a result of these ~el changes and the then uncerta~ status of the Warm Springs Dam Project, further efforts to finalize the agreement were deferred. In a letter dated January 21,1974 Merle P. Orchard requested the assistance of Tom B. Sawyer.in reviving discussions to secure water to meet Redi~tood Valley~s future needs '~m the Warm Spring~ co~' 1,Io~ ome o~ ~i~ re,est because ot~ the uncer~_ in status of the Warm Springs Dam Project On July 31,1975 a meeting that had been called by the California Departmen~ o[ Water Reso~ was held at North Matin Wa~er District. At this meeting it was proposed that discussions to establish a Russian River water pool be revived. A meeting of various Mendocino County agencies followed on August 4,1975 and a letter was sent to lviendocino County Administrator A1 Beltmmi by Redwood Valley on August 7, 1975 requesting Mendocino County to iniliate a meeting between Mendodno, Sonoma and Marin Counties to establish a Russian River water pool From this time until the November 6,1979 referendum on the Warm Springs Dam Projec~ no significant action ~ relative to addressing Mendocino County's water needs because of the continuing uncertainty about the status of the Warm Springs Dam ProjecL On October 7, 1980, a meeting was held in the Agency's office~ at the request of Mendocino County. The purpose of the meeting was to renew the dialogue between the various involved parties relative to the water needs of lviendodno County. It was the general consensus of those present that a lack of intommtion impaixed the ability of the parties to enter into substantive negotiations for a long-~ water supply for Mendocino County. It was decided ltxat Gordon W. Miller, a consultant to Mendocino County, Robert F. Beach, General Manager of the Agenc3~, and John O. Nelson, General Manager of North Marin Water District, would constitute an ad hoc committee to examine the alternatives available and recommend a plan for allocating the benefits and costs 9ssociated with the Russian River ProjecL On March 16, 1981, a document entitled *First Interim Report on a Benefit Allocation for the Russian River Project" was issued by the ad hoc committee. The repo~ summarized the existing institutional and legal constraints affecting the Russian River an~ identifie~l thxee almmative metho~ for ~iocatin$ the benefits and costs of the Russian River Project_ These were an ad valorem method, a unit water charge method, and a defined benefit method. The ad valorem method is the method that was contemplated in the proposed 1972 joint power~ agreement to establish a Russian River water pool and project fund. Under this agreement all Russian River Project expenses were to be paid from the fund. Project expenses were defined as indu~ debt service paid by the Agency and the Mendocino District on bonds issued to finance the 'construction of the Coyote Valley Project, and the capital, opem~ and maintenance expends associat~ with the Warm Springs Dam Projec~ Each party would have paid into the fund in proportion to their assessed valua~. Eac~ party would have been entitled ~o the beneficial use of R~ Rivet Project water in the The unit wa~r charge method described in the report would also have ~ in the agreement.. Under this method, however, each party tO the .~xee~ent. w .oma~pay mw the fund a uni~o~ unit charge for each acre-foot of Ru~-ian River Proje~wa~mr ~o which h~e party has a tight. The urdform unit charge would be adjusted annually to Under the defined ~t mettmd each component of the Russian River Project would Coyote Valley Project was at that time aheady alloca~ and any addi~o~al County would have to come f~m the Agency's existing entitlement in the Coyote Valley Project~ It also recognized that any additional entitlements of water for Matin County should come ~rom Lake Sonoma rather than Lake Mendocino. The appropriate measure of benefit of a transfer of the Agency entitlement ~ Lake Mendod~ water to a third pa~ was proposed to be the unit cost ~ the Agen~ o~ Lake Sonoma water that would have ~o be used by the Ager~ in lieu of the transfened Lake Mendocino walx~r. The Benefit Allocation Plan concJuded that the d ~/ned benefit method had a nmnber of advantages over the other method~ It was equflable ami comparatively ~.~!mpi~ It could be. implemeni~ within the existing institutional and a~e water right fxamework and, equally as important, it could be imp~ in stages. The report set forth an implementation strategy that included mnen~ existing agreements between the Agency and North Matin and ~ Municipal. It called for a determina~n of the future demand of Redwood Valley, the Ukiah and Hopland Valleys and the Alexander Valley on the Coyote VaUey Dam Ptojec~ it anUcipated a transier of the Agency's entitlement to Lake lViendocino water to satisfy those d_omz,mds under separate agreements with Mendocino and ~dexander Valley interests. The Benefit Allocation Plan w~ distn'bulr~d to all affect~ agencies during March and April 198L It was presented to lt~e Board of Direci~m of the Agency on May 5,1981, and, although not forma~ adopted, nevertheless thereafter guided the Agency's As noted above, on April 13, 1982, Amendment No. 5 to the master agreement between the Agency and the eight public agencies that rely on the Russian River for water was made. This amendment el' _ruminated language relating to North Marin's entitlement to Coyote Valley Project wal~r and the payment then being made by North Matin of a charge in lieu of the ad valorem tax paid by Sonoma County property for the Coyote Valley Dam Project bonds. The amendment provided instead for the payment of a 'Russian River conservation charge~ in lieu of the ad valorem taxes levied by the Agem3~ on property in Sonoma County, to pay the capital, operation and maintenance costs associated with the Warm Springs Dam Project. The First Amended Offpeak Water Supply Agreement dat~l August 28, 1984 with Marin Municipal Water District instituted a similar charge. Early in 1982, Redwood Valley request~ that the ~ Manager of the Agency meet with its Board of Directors to explore the possibility of a contract for firm water supply'from Lake Mendochxo. In action fa_ kon February 2, 1982, the Board of Directors of the Agency au~ ~ with Redwood Valley and on February 18,1982, the meeting was held in Redwood Valley. On July 13,1982, Redwood Valley advised the Agency it wished to pm'ch~se water and requesl~l that contract nego~tions be initiated. On August 20, 1982 a rough draft of a proposed agreement was completed by the Agency and sent to Conrad I~ Cox, Redwood Valley legal counsel, to serve as a starting point for negotiations. The Redwood Valley Board of Directors reviewed the rough draft on ~ 7, 1982, and raised several questions, These were responded to in a letter dated October 15, 1982. However, after this initial exchange of 1~, no further negotiations took place. Later, in October 1982, the Board of Tnmtees of the Mendocino District requested that the General Manager of the Agency meet with them to diseuss their, possible interest in acquiring additional water from the Coyote Valley ProjecL In response, in a letter dated Nov~ 1, 1982, addressed to Thomas F. Johnson, Improvement District legal counsel, the Agency requested that the Mendocino District furnish the Agency with any studies or other data that support the conclusion, assuming Redwood Valley became ~ suftficient, that the pre-1949 appropriative water fights vested in Mendocino County interests together with the Mendocino Districgs entitlement to Coyote Valley Project water were insuffident to meet Mendocino County's future needs. No response was received. -Nevertheless, a meeting was held on February 28, 1983, but no further communication followed. In a letter.dat~ January 17, 1983, the Agency informed Redwood Valley that the Agency w~uld have to petition ~he State Water Resources Control Board for a change in place'Of use under the Agency's Coyote Valley Dam Project appropriative water fights permit in the event Redwood Valley desired to pursue an agreement. Because of the lack of communication, Redwood Valley was asked to state its intentions with respect to an agreement, lm a letl~ dated ]an-_ary 25,1983, Redwood Valley informed the Agency that 'it is the present intention of the Redwood Valley County Water District to enter into a contract with the Sonoma County Water Agency whereby the Redwood Valley County Wal~r District wRl purchase water from the Sonoma County Water Agency.~ In response to this statement of intent, on February 23, 1983, the Agency filed a petition to include Redwood Valley as a place of use in Agency's Coyote Valley Project Appropriative Water Rights Permit 12947A issued under App~cation 12919A. In a letter dated October 19, 1984, Redwood Valley reaffirmed its intention to enter into a contract, adding that it would purchase ~up to 7,500 acre feet of water." At the Agency's water rights hearing before the State Water Resources Control Board on December 10, 1984, Keith Tieman, Manager of Redwood Valley, test4_'fied that the Board of Directors of the District on October 30, 1984, had issued a *Statement of Policy Regarding Water Purchases from Sonoma County Water Agency." He testified that this policy expressed the Districes intent that any water sales by the Agency m the District must reduce the Agency's appropriative wate~ right to Coyote Valley .Project water by the amount of such sales. The Agency was not advised by Redwood,Valley of this unacceptable condition prior to the hearing. On December 12, 1985 Robert F. Beach, General Manager of the Agency and A1 Beltrami, Mendodno County Administrator, met and discussed the Mendocino County water situatior~ This meeting was followed by a letter from Mr. Beach, dated Decembex 23, 1985, that outlined the history of discussions between the two counties. The letter advised Mr. Beltrami that since the February 1982 meeting of the Board of Directors of Redwood Valley there had been no meeting to negotiate an agreement and little communication- He was advised the 1982 rough draft that was to serve as a starting point for negotiaUons was by then outdated and had been superseded by the Marin Municipal agreement, which the Agency would look to as a model if negotiations with Redwood Valley were puxsued. /klso, the letter pointed out the Agency's petition for a change in place of use was vigorously contes.ted and might not be approved. The'letter also raised a serious public policy question that needed to be addressed with respect to a Redwood Valley contract. Redwood Valley had requested an entitlement of 7,500 acre feet per annum, however, its then current use was only about 1,200 acre feet per annum_ The letter suggested that Mendocino County address four questions that needed to be answered before negotiations were resumed. These were: 1) What are the future water requirements of Redwood, Ukiah and Hopland Valleys? 2) How much of that need could be satisfied by the pre-1949 appropriative water fights vested in Menclocino County interests and the Mendocino Distxi~s entitlement to Coyote Valley Project water? 3) What institution should contract with the Agency for the required'additional Coyote Valleff Project water? 4) How will that institution raise the revenue necessary to meet its financial obli§ations under the contract? The letter concluded with the observation that answering these questions would constitute a giant step toward satisfying Mendocino's future water needs. In a letter dated January 16, 1986 Mendocino County Administrator Beltrami responded that the December 23, 1985 letter had been reviewed by the Mend~o County Ad Hoc Water Committ~ and that Mendocino County would be developing a formal response in the next montl~ Fourteen months later, in a letter dated March 1987, lvir. Beltrami followed up the January 16, 1986 lett~ with a status report. He 57 described three activities that had taken place. These were: 1) Mendocino Count~ had contracted with Linda Bailey to activate the Mendocino County Water Agency.' 2) A study of water agencies delivering water in the Ukiah valley had been completed by the Mendocino County Local Agency Formation Commission. 3) Mendocino County had.contracted for a study of existing uses, projected demand and future deficiencies in supply. Mr. Beltrami condudea that the result of these activi~es was a greater awareness of the need for increased water supply and a heightened level of information and discussion. He concluded that lv~ndocino was fast approaching the time when it would be frui~ to discuss with the. Agem3r realistic and pra~ approaches to an incre~ water supply for Mendocino Co~. In a letter dated June 18,1987 Mendocino Cotmty Administrator Beltrami advised the Agency that Mendocino County had proposed legislation to bring the Mendocino District under the control of Mendocino County. The letter further stated that their preliminary review indicat~ a future need for an additional 13,000 acre-feet of water. On Novembe~ 2, 1987 the Board oi Directors of the Agency considered a staff report entitled 'Background and Policy Issues Relating to the Transfer of Coyote Valley Dam Project Water to Meet the Future Water Requirements of the Ukiah, Hopland and Alexander Valley dated October 1987." In action taken at that meeting, the Board authorized negotiations with Mendocino County to increase Coyote Valley Dam project water available to meet their needs. In a letter dated January 7,1988, the Agency General Manager RobertF. Beach advised Linda II. Bailey, General Counsel/Manager of the Mendocino County Water Agend-y, that the Board of ~rs of the Agency had reviewed the background and policy issues associated with providing Mendocino County with additional water. The letter stated that the Board had authorized the Agency's General Manager to negotiate an agreement for additio~ water. The letter discussed several policy issues that would have to be addressed including the quantity of additional water, how the cost should be determined, and who the contracting Mendocino County agency should be_ The letter stated that although the most logical agency would be the Mendocino District, the Agency would also be willing to contract with the Mendocino County Water Agency or a new age. mT having the necessary powers. The lette~ offered to iaxitiate negotia ',t~. immediately. On June 17,1988 the Agency received a letter from Thomas F. Johnson stating that he had been authorized to respond to the Agency's letter of January 7 to the Mendocino County Water Agency. Mr. Johnson was legal cotmsel for the Mendocino District. He stated that both the Mendocino District and the Redwood Valley County Water District were interested in pursuing negotiations, He requested that the Agency send As noted earlier, the Mendocino County Water Agency is an a~ that was established by state statute in 1949 that has powers similar to those of the Sonoma County Water Agency. It is governed by the Board of Supervisors of Mendodno County. him the form of contract the Agency contemplated. In a letter dated July 1, 1988 the Agenc3/s General Manager responded to Mr. Johnson's letter of June 17. He advised Mr. Johnson that the only contract language that had been determined perlained to pricing and that the Board of Directors had determined that the watez charge shotdd be the same as that included in the First Amended Offpeak Water Supply Agreement with Matin Municipal Water District. The letter included that language and stated that additional contract language would have to be developed in the course of negotiations, as the various concerns were identified and resolved. In dosing the letter stateil that it would be helpful if Mendocino County would deride who the contracting entFry would be and how much water was soughL In a letter dated September 23,1988 Linda II. Barley, General Counsel/M~~ of the Mendocino County Water A~ advised the Agency that the Mendocino County Water Agency would be the contracting party, that while there remained some outstanding questions about the exact amount of water Ix) be purchased, her current directions were to seek 13,000 acre-feet, and that she would like to begin drafting a contract immediately. In a letter dated Septembez 28,1988 the Agem3, respo~ed and negotiations were begu~ The initial draft of the agreement identified Mendocino County, the Mendodno County Water Agency and the Mendocino District all as parties. However, in the "first draft' dated May 22, 1989, which was prepared-by legal .counsel for the Mendocino Distric% Mr. Johnson, Mendocino County and the Mendocino County Water Agem3r were elim' _mated aS parties. The 'second draft~ was prepared by the Agem~ and it was dated July 21,1989. Mr. Johnson ~ed to the set-ond draft in a letter dated November 20, 1989 and in a lett~ dalai December 7, 1989 the Agency requested information and darifications of a number of issues addressed in Mr. Johnson's comments. At the same time these discussio~ were ongoing, on November 2, 1989, the Mendocino District filed an application with the State Water Resources Conlzol Board to appropriate water stored in Lake Mendoctno. In a letter dated February 20, 1990 addressed Im the Board of ~ of the Agency, Lee O. Howard, Chairman of the Board of Directom of the Mendocino Distrkt proposed that the Mendodno D/ptrict, Redwood Valley County Water District and the Agency (representing Alexamler Valley) enter into a joint powers agreement establishing a joint powers authority 0PA) and that the JPA appropriate ~all the water left in Imke Mendocino~ after providing for stream flow and existing waist rightr~ To the extent this leftover water was insufficient, the Mendocino Disl~ proposed that the ]PA enter into the contract with' the Agency for a portion of the Agency's 37~ acre-feet of water rights to Coyote Valley Dam ProjecL However, all the water stored in Lake Mendodno had been appropriated in 1949 and there was no 'water left in Lake Mendocino." In addition, the proposal would have the Agency purchasing water for Alexander Valley from itself, with the proceeds being shared by the Mendocino District and Redwood Valley. In his response datmt April 6,1990 Nick Esposti, Chalzman of the Board of Directors of the Agency, not~ the long history of discussions of a water pooling concept. He pointed out that since 1981 the Ab, ency had been committc~ to a conceptual approach to resolvil~ regional water supply problems that was ~ incompatible with the In a ~ dat~l April 10, 1990 the Sta~e Water Resources Con~l Board declined to accept the Mendocino District application. In a letter dated May 7, the origin laws and other chcmastances entitled the Mendocino Dishict to aPtymprla~ water s~ in Lake Mendocino wigmut paying the Agency for it. In spite d the Mendocino Dishict's app~~ to appro~~ water in Lake Mendocino, negotiations continued through 1990 and through the summer ot 1991 Mendocino District held a public hearing on the proposed agreement. Speake~ at the public hearing who spoke were overwelmhtgly in favor of the agreement, however, they were also primaray residents ~f the Redwood Valley Com~ Water District, which was dealing with an immediate water supply problem. Further negotiations occurred through the balance of 1991 and into 199Z The A§~ and the Mendodno District finally entm~d in~o-a wat~r.,supply ast~mumt on May 19, 1992. Under this asreement the Mendocino District would be entitled ~o divert 13,000 AFY of East Fo~k Russian River water under the Agency's water ri~ts permiis when water in excess ot the Agency's needs was available. Water could be taken from either the Bast Fork Russian River or Lake Mendocino. Under the trams of the agreement, each sp~ing the igeucy would have to determine how much, if any, water was available ~ laking into ~ all other A~ obligations and the water necessary to maintain a prudent reserve in l~ke Mendocino. The Mendocino District would have to pay an acre4oot dmrge in lieu of the property taxes levied by the Agency on property in S0ooma County to pay the capital, operation and main~ costs associa~l with Warm Springs Dam. The MeadoOno District would have m enter ~k~ written conhac~ for any water taken by its customers maier either ils own or the Agency's water righls permits. These contracts would have t~ require the ' ~m.ffmllation of a meter or other measur~ device and the monthly recordh~ of waist us~ The Mend _ocino District would have to submit of water diverled under the contractoPs own waist rights, the dislriclffs water fights, and the Agent's water fights. These reports would have to be made quarl~, except when montl~ reports are request~ by the Agency because of a water shortage~ Under the terms of the agreement, the Agency was required to petition the State Water Resourc~ Control Board requestin§ additional points ot diversion and places o~ use under the A~ water rights pernuts. The M~ndocino ~ was ~ to prepare environmental documents to satisfy the California Rnvirmm~ental Quality Act requiremen~ The agreement would not become operative until the State Board has approved Ihese changes in the Agenc3Ps waier rights permits and the agreement would tmmina~ if these actions were not accomplished wilhin five year~ By letter daled December 29, 1992 the Agency sent to the Mendocino District the first draft of petitim~ the Agowy proposed to file with the State Water Re~mrces Control Board pursuant ~o the agreement to change Agency appropriative water rights Permits 12947A,/2949 and 12950 lo identify the Mendocino Dishist and Redwood Valley as a place Of use and point of diversk~ On Feb _rrm_ ry 25, 1993 representatives of the Enviromnental Quality Act_ In ~ taken February 26,1996 the Board ~f Trustees of the Mendocino District approved an initial study and set a public hearing that was ht. ld March 19,1996. On May 6, 1996 the Mendocino District adopted a negative declaration. In a letter dated July 12, 1996 the Mendocino District advised the Agency that it had filed notices of determi~tion for the project on May 6, 1996 and that the statute of limitations for lawsuits dmllenging the negative declaration had expired. The Mendocino ~ requesied the Agoncy to immediaiply file the water rights inquired as to the status of the petifionr, In a letter dated May 5,. 1997 to the Mendocino District, the Agency expla'med~ that the delay was due to the time it was taking to resolve with the State Board staff the details of how the various overall annual and instan~n~ms diversion limits on the permits would be addressed in the change petitions. The letIer also poin~ out flint an exlmmioia of the five-year terminaUon date in the agreoment between the Ager~ and the Mendocino District would be neces~-~y. In a letter dated December 19, 1997 the Agenc~ reminded the Mendocino District that the agn~ement had tnchnically lapsed and that ~ ~t should lormally request an extension. The letter further noted that the Agency could not tile the petitions with the State/:Board without an a~r~t between the A~ and the Mendocino In a letter dat~l March 23, i998/rom the Mendocino Dishict's new legal co~ Clayton l~ Brennan, the Mendoci~ District requested that the agreement be extended for two years. The letter also requesled a clarification of several provisions of the agreement. By let~ datmi May 8, 1998 the Agency transmitl~ to the Mendocino District a draft of the proposed extemi~ agt~m~mt. The Mendodno District returned the signed two-year extension agreement on August 31,1998 and the Agency Board of Directors approved it on ~ 13,1998. 61 On April 30, 1999 the Agency filed petitions ~o change Agency appropriative water rights Permit~ 12947A, 12949 and 12950 with the Stat~ Water Resources Control Board. By letter to the Mendocino District dated May 3, 1999 the Agency proposed a further two-year extension of the agreement tn aflow the State Board time to act on the petitions. In a ~ dated June 2,1999 the Mendocino District responded that it was ~ to agree to the propo~ extensicm but recl~ that the 4(I-y~ term of the agreement also be modified to run from the date the State Board issues an order on the petitions for change. The Agency made the requested change and sent a revised January 24, 2000 to the Mend~ District, the Agency inquiz~d as to the status of the proposed extension agreemenL At a Mendodno District Board of Trustees meeting held January 29, 2000 a former membe~ of the State Water Re~urces Control Board, Mr. Mark Del Piero, an attorney, addressed the Board and presented two and one-half hour critique of the agreemenL In action taken, the Board directed its executive secretly not ~o exectrte and deliver the p~~ e~ agreemet~t I~o the Agomc3t pending a subsequent review. In a letter dated March 27, 2000 to the Agency, the Mendocino District noted that the agreoment expired on May 19,1999 and that the Mendodr~ District was not int~n~t~d tn pursuing-negotiations on ma ~ agreement. In a letter of the same date the Mendocino District noti_'fi~ the Sta~e Water Resottrces Control Board that it had terminated the agreement and did not intend to renew the agreement, ending a titirty- six year effort to address the water supply needs of l~lenclocino County. 62 Information on Sonoma Counties Water Agency Operations and Organization GENERAL OVERVIEW SONOMA COUNTY WATER AGENCY Departmental Mission The Sonoma County Water Agency (Agency) was created in 1949 by an act of the California State Legislature and is a special district. The law which created the Agency gives it the authority to produce and furnish surface water and groundwater for beneficial uses; to control flood waters; to generate electricity; and to provide recreational facilities in connection with the Agency's facilities. Legislation enacted in 1994 added the treatment and disposal of wastewater to the Agency's responsibilities. Special Revenue Funds- Flood Control Zones The Special Revenue Funds described below are used to construct and improve flood control facilities and to provide program support services for the flood control zones in Sonoma County. Common types of features constructed to help alleviate flooding are channelization works, bypass conduit systems, and diversion systems. Sonoma County is divided into nine major watershed areas. Flood control zones were created encompassing eight of these watersheds. Zone lA (Laguna-Mark West), Zone 2A (Petaluma River), and Zone 3A (Valley of the Moon/Upper Sonoma Creek) have the most active flood control programs. Zone 4A (Upper Russian River) and Zone 6A (Dry Creek) are completely inactive. Zone 5A (Lower Russian River) and Zone 8A (South Coastal) are less active than Zones lA, 2.A, and 3A, with only ongoing maintenance of existing facilities being performed. Zone 7A (North Coastal) has minimal fund reserves earning interest. The ninth watershed area, covedng the lower portions of Sonoma Creek and the Petaluma River, was never established as a zone. Flood control zones were created to reduce the frequency of flooding within the zone through construction of adequate facilities to safely handle projected storm flows. An appointed advisory committee for each active zone meets several times each year to make recommendations to the Agency's Board of Directors regarding priorities for construction of drainage facilities within each zone. Each proposed project is evaluated using criteda covedng historical flooding problems, areas benefited, altemative funding available, special safety and health factors, coordination with other public projects, and environmental concerns. Flood Control Zone lA is the watershed area that drains into and includes the Laguna de Santa Rosa and Mark West Creek. Flood Control Zone 2A is the watershed area in Sonoma County that drains into and includes the Petaluma River, with the exception of the most southerly portion of the area, which consists pdmadly of reclaimed tidelands. Flood Control Zone 3A is lhe watershed area in Sonoma County that drains into and includes Sonoma Creek, generally north of Highway 121. The pdmary funding source for capital projects in Zone lA and 2A is a voter- approved ten-year benefit assessment program for flood control, which ends June 30, 2007. in addition, some funding is received from the ad valorem property taxes. Funds for Zone 3A are received only from the ad valorem property taxes. Some additional funds are sometimes available from cities, the County, and community development sources to construct flood control proj~. In this 5-year plan, there are 13 projects identified for funding in Zone lA, seven projects identified for funding in Zone 2A, and two projects identified for funding in Zone 3A. The Agency will not take the lead on all of these projects, but will provide administration services and funding for all of the projects through the flood control zones. Water Supply Russian River Projects Fund The Russian River Projects Fund is used (1) to pay the costs for water supply and erosion control activities along the Russian River arising from assurances given by the Agency for the construction of the Coyote Valley Dam Project and Warm Springs Dam Project; (2) to pay the costs incurred by the Agency in securing and defending the Agency's appropriate water dghts necessary for the realization of the full benefit of those projects; (3) to pay the costs incurred by the Agency in operating the C_~., ote Valley Dam and Warm Spdngs Dam Projects, and (4) to pay the costs for water supply issues arising from activities of the Potter Valley Project. In this 5year plan, the Russian River Projects Fund provides for inspection of construction of the Healdsburg Dam and Fish Ladder project, continued studies of various proceedings for the Potter Valley Project (including the sale of the Project), design and conslAmtion of the Matanzas Creek Fishway, habitat restoration in the Laguna de Santa Rosa, partial funding of the US Army Corps of Engineers Study of Detention Capacity of Laguna de Santa Rosa, and a study of water supply in Dry Creek. General District Funds These funds include the General Fund and the Spdng Lake Park Fund. The Spring Lake Park Fund provides for occasional construction projects in Spring Lake Park. Spdng Lake Park is a public park owned by the Agency and operated under contract by the Sonoma County Regional Parks Department. In this 5-year capital plan, there are no identified capital projects. Internal Service Fund The Internal .Service Fund provides for building improvements to the Administration building, Service Center, and Operations and Maintenance building at the Agency's West College Avenue site and the maintenance facilities located at the Airport Treatment Plant. In this 5-year plan, the Intemai Service Fund provides for development of plans for and the expansion of Agency facilities. Enterprise Funds Water Transmission System The Agency is the primary provider of potable water to eight water contractors. The water contractors include the cities of Santa Rosa, Petaluma, Sonoma, Rohnert Park, and Cotati, and the Valley of the Moon, Forestville and North Matin Water Districts. The Agency is responsibte for the planning, environmental review, design, and construction of capital improvement projects to expand the water transmission system that serves the water contractors as required under the terms and conditions specified in the "Eleventh Amended Agreement for Water Supply" (Eleventh Amended Agreement). Construction of the facilities specified in the Eleventh Amended Agreement is projected to occur over the next thirty years. The water contractors' advisory committee (Water Advisory Committee) meets approximately monthly with the Agency to discuss the ~uling and financing of water transmission system projects and other water transmission system issues. Capital improvements made to the water transmission system are funded from the Storage Facilities Fund, the Pipeline Facilities Fund, and the Common Facilities Fund to meet the needs of the water contractors for the facilities identified under the Eleventh Amended Agreement. Capital projects have been scheduled to accommodate funding limitations, to provide the least disruption to existing facilities and water contractors, and to allow an orderly and timely start-up to meet the conditions of the Eleventh Amended Agreement or any new laws or regulations governing ddnking water suppliers. Construction of Collector No. 6, however, has been delayed due to r~Jgation and regulatory constraints. This delay has resulted in a temporary impairment in reliable water production capacity of the Agency's water transmission system. In February 2001 the Agency entered into a "Memorandum of Understanding Regarding Water Transmission System Capacity Allocation Dudng Temporary Impairment' with its water contractors, the Town of Windsor, and the Marin Municipal Water District to address issues associated with the temporary impairment, including the allocation of the reliable water production capacity. This 5-year plan includes funding for 22 projects related to storage, pipeline, and common facilities for the ~ter transmission system. The total projected cost for these projects is approximately $56.3 million. Included in these projects is the Water Supply and Transmission System Project and individual, specific projects identified in the Water Supply and Transmission System Project. The Agency is identifying potential water supply sources and facilities to meet the expected future water demands identified for each water contractor as part of the Water Supply and Transmission System ProjecL Sanitation Zones The Agency owns and operates six sanitation zones, which include Airport- Larkfield-Wikiup, Geyserville, Graton, Penngrove, Sea Ranch, and Sears Point. The sanitation zones operate as zones of benefit, similar to the Agency's flood control zones. Because the Sears Point Sanitation Zone has a single customer, that customer pays for all capital improvements and the Sears Point Sanitation Zone has not been included in this capital plan. Sanitation projects are scheduled according to the specific plans for each zone. Funding of projects may be accomplished by state revolving fund loans, certificates of participation, notes, revenue bonds, or on a pay-as-you-go basis. This 5-year plan includes funding for projects to replace, upgrade, or expand the collection, treatment, and disposal/reclamation facilities for most of the sanitation 7orlos. Sanitation Districts The Agency is also responsible for the overall management (including operation) of five County Sanitation Districts. The five districts include Forestville, Occidental, Russian River, Sonoma Valley, and South Park. Each County Sanitation District exists as a separate legal entity as a special district. This 5-year plan includes funding for projects to replace, upgrade, or exPa~nd the collection, treatment, and disposal/reclamation facilities for most of the County Sanitation Districts. CD History In the Beginninq - the 50s A New Ddnking .Water Supply Mana~in_q the Floodwaters - the 6Os Meeting a Growing Community_ 's Water Needs - the 705 In the Bellinnin~ - the 50s A community that depended largely on farming for its economic livelihood, Sonoma County grew by 1920 into the nation's eighth-ranked county in ag~ral county's residents rwed in rural seaing~ As of 1947, for example, the county's population tolaled about 73,000, with only 15,000 in Santa Rosa. Russian River, whose upper reaches slowed to a trickle in most summers, was augmented by diversions from the Eel River beginning in 1906. The increased flows ~ particularly important to farming in the ~ reaches of the county. Residents to the south relied more on groundwater wells, but the water was of generally poor quality. A series of winter floods between 1935 and 1945 caused $6.1 million in damage in Sonoma County. In 1937 the Sonoma County Board of Supervisors requested that the U. S. Army Corps of Engineers study the Russian River Basin to develop a comprehensive flood control plan. Delayed by World War !1 and not presented to Congress until 1949, the Corps' study identified growth. The U.S. Army Coq~ recommended const~ of Coyote Valley Dam on the east fork of the Russian River, just north of Ukiah, as well as additional flood control and water conservation reservoirs on Dry Creek, Maacama Creek, Big Sulphur Creek, and other Russian River tributaries. To implement the Corps' recommendation, Sonoma County was required to create an entity with the legal authority to enter into agreements with federal, state, and local governments. On October 1, 1949, the Sonoma County Water Agency - then known as lhe Sonoma County Flood Control and Water Conservation District and operating under a board of directors made up of the Sonoma County Board of Supervisors - was established. Coyote(/alley Dam was completed and dedicated in 1959, at a cost of $5.6 million raised by bond election. The dam, creating Lake Mendocino and operated by the U.S. Army Corps of Engineers, both controls winter floods and stores 118,000 acre-feet of water. 1 The Sonoma County Water Agency and the Mendocino County Russian River Flood Control and Water Conservation Improvement District share state water dghts pem~its to store water in the reservoir. However, as the local sponsor for the construction of Coyote Dam, the Sonoma County Water Agency has the exclusive dght to control releases from the water supply pool in Lake Mendoctno. Once water stored in the lake reaches the flood control pool, the federal sponsor determines releases, the U.S. Army Corps of Engineers. As the local sponsor for the project, the Agency also assumed responsibility for maintaining channelizafion works on the Russian River constructed along with Coyote Valley Dam. A New I)rinkir~ Water Supply B_a_~ t__o_to~ p http://www.sewa, ca. gov/waterfaets/aboutus/history/body_history-html 3/14/02 The bond election also provided for the construction of the Agency's water supply and transmission system. The system began simply enough m a single diversion facility, called a "Ranney collector," at Wohler Bddge, to collect water from a depth of approximately 60 feet in the grave~s next to the Russian River and pump it th~ the Santa Rosa Aquedtmt for 15.6 miles to storage tanks near Lake Ralphine in Santa Rosa. The Santa Rosa Aqueduct formed the backbone of the Agency's delivery system, with ali future aqueducts connecting to it. The Agency commenced providing water to the City of Santa Rosa on May 24, 1959, under a 1956 agreement that set the fees the city was to pay and the quantities of water the Agency was to provide. To provide sufficient revenues to expand the system, the Agency entered into similar before its constnJction. The Petaluma Aqueduct, completed in 1962, provides water to the cities of Petaluma, Rohnert Park, Cotati, and the North Marin Water District. The Forestville Aqueduct, completed in 1962, provides water to the Forestvitle Water District; and the Sonoma Aqueduct, completed in 1965, to the City of Sonoma and the Valley of the Moon Water District. Mana~jinsj the Floodwaters - the 60s Back t9 t_pp Flood control continued to be an important aspect of the Agency's work, particularly after large areas in Sonoma County were inundated repeatedly in the mid-1950s. The Agency again requested the U.S. Army Corps of Engineers survey the Russian River basin to evaluate flood control and water resources in the region. To provide financing for flood management projects, the Board of Directors in 19,58 proposed the creation of nine flood control zones, each encompassing a major watershed, which could be activated at the request of 25 percent of the property owners within its boundaries to allow assessments for flood control projects. Today, six of the nine zones are funded. Activation of Zone lA led to channel improvements in the Laguna de Santa Rosa, a natural waterway and overflow basin flowing to Mark West Creek and ultimately the Russian River. The Laguna de Santa Rosa was once very effective at reducing flooding on the lower Russian River, but silt and debris, as well as encroaching development, have begun to reduce its capacity. Additional structures, lux)wn collectively as the Central Sonoma Watershed Project and aimed at preventing flooding in Santa Rosa, were planned for o~er tributaries to the Russian River. This project includes five water diversion structures built in the late 1960s on Santa Rosa Creek, Matartzas Creek, Paulin Creek, Brush Creek, and Spdng Creek. in 1962, following the second survey report by the U.S. Army Corps of Engineers, Congress author~ed a flood control structure and reservoir with recreational facilities on Ehy Creek, a major tributary to the Russian River, near Cloverdale. Called Warm Springs Dam, the project was designed to provide 212,(XX) acre-feet of water supply storage and 130,000 acre-feet of flood control storage in a reservoir to be known as Lake Sonoma. Warm Sp~'ngs Dam proved to be very controversial. Design and construction were suspended several)tfnes by litigation over financing and environmental effects, and ballot initiatives to halt the dam were presented to voters- and defeated - on three occasions. In 1983, more than four decades after the Corps' initial 1937 survey, Lake Sonoma began storing water. Meeting a Growing Communtty's Water Needs - the 70s Ba~k. to Lop New freeways and commuter routes to San Francisco and Oakland, combined with the building and baby booms following World War II, drew businesses and rambles to Sonoma County. The demand for water grew apace. In the flint year of operation for the Santa Rosa Aqueduct, 1959/60, the Agency pumped a little over 6,000 acre feet of water. By the end of the decade, with an additional Ranney collector and expanded aqueduct system, the Agency was delivering 18,000 acre-fee~ of water annually, a threefold increase in only 10 years, and the system was stretched to its limit. The Agency was faced with meeting demands that the existing system could not accommodate. The contracting communities ~ assurances of a continued water supply. To provide for those needs, the Agency proposed the Russian River to Cotati Intertie http://www, scwa. ca. gov/wa~rfaets/aboutus/history~_lfistory, html 3/14/02 ProjecL The project was conducted with the authority the Agency was given in the 1974 Agreement for Water Supply with the goal of continuing to provide water supplies for the contracting communities - or water contractors, as they are known - through the year 2000. The 1974 Agreement for Water Supply obligated the Agency to operate, maintain, and expand the water supply and transmission system. Expansion included the intertie pipeline from the Russian River to Cotati, additional diversion facilities at the Russian River, an inflatable dam at the diversion site to fill infiltration ponds, booster pumps, storage tanks, emergency welts, a hydroelectric plant at Warm Springs Dam, corrosion control facilities, a water quality "early warning" system, and computerized telemetry systems. The 1974 Agreement for Water Supply fixed the amount of water to be delivered to the water contractors based on their own estimated needs. The signatories to the 1974 Agreement for Water Supply were the cities of Santa Rosa, Petaluma, Rohnert Park, Sonoma, and Cotati; North Matin Water District; Valley of the Moon Water District; and Forestville Water District. An additional feature of the 1974 Agreement for Water Supply was the formation of the Water Advisory Committee. The committee includes representatives from each of the eight signatories to the 1974 Agreement for Water Supply and makes recommendations to the Agency's Board of Directors on water supply and policy issues. The Agreement for Water Supply has been amended 11 times since 1974. The Matin Municipal Water Distdct has also executed two agreements with the Agency for water supply contingent upon the entitlements of the water contractors being met. For a more c_omplete overview and for the 1980's and !__9_9__0_0's___~hi~t~o~'., __cl_ick here to view the Biennial Repo_rt._ Back To top http ://www. sc wa. ca. g o v/war crfacts/abo utus/hist o ry/bo dy_hist o ry. html 3/14/02 Water Facts Did you know... · Your drinking water is filtered naturally through sixty feet of riverbed gravel and sand, and meets or exceeds over a hundred different standards for ddnking water quality? · The amount of water we deliver on a hot summer day (80 million gallons) could fill 1.28 billion cups of coffee? · On average, a Sonoma County household of four uses about 200,000 gallons of water annually for indoor and outdoor use? · During our summer months the Russian River is one of the most heavily used streams for canoeing in the nation? · Thirty-four species of fish, including steelhead trout, striped bass, American shad, and coho and chinook salmon, call the Russian River watershed and it's tributaries home? · Our water-inflated rubber dam is the width of the Russian River, tall enough to drive a car through and is equipped with two fish ladders? · If you emptied a five-gallon bucket of water into our largest water tank every five minutes for ten hours a day and seven days a week, it would take you 82 years to fill the tank? · An acre-foot is the amount of water required to fill one acre of land to a depth of one foot. · One acre-foot supplies the annual water needs of approximately two households. The Russian River · Originates in central Mendocino County, approximately 15 miles north of Ukiah · Drains 1,485 square miles including much of Sonoma and Mendocino counties · Meets the Pacific Ocean at Jenner, 20 miles west of Santa Rosa · Main channel length is 110 miles · Five principal tributaries: the East Fork of the Russian River, Big Sulphur Creek, Mark West Creek, Maacama Creek, and Dry Creek The Reservoirs Lake Pillsbury on the Eel River · Scott Dam: constructed 1921, concrete gravity dam · Drainage area: 298 square miles · Storage capacity: 81,160 acre-feet Lake Mendocino on the East Fork of the Russian River · Coyote Valley Dam Project:. constructed 1959, rolled earth embankment dam · Drainage area: 105 square miles · Storage capacity: 69,230 acre-feet Lake Sonoma on Dry Creek · Warm Springs Dam: constructed 1984, rolled earth embankment dam · Drainage area: 130 square miles · Storage capacity: 381,000 acre-feet http ://www. scwa- ca. go v/wateffacts/body_wat effacts.html 3/14/02 0 Current status o ermit A permit has not yet been issue& Point of Diversion information on th~ Ed River, point of redivwsion at Lake * Meadocino and the point ofredive~sion on Site A must bo sulmdtted. ~. ,:~u..uu_az.er. ~ .t~.o0 .was sulnnitted to the l)ept offish and Crame for the pennic * a ot~y Notnc~ will b~ ~pven to ~ ~ proj~ · Tentative dam Iocati~s nmst I~ ~ for al~lication. ,/ Smt~ Wa~r Remo#rc~ Conn'~l ~ard 901 P S~, CA (9~ 6) 657-19~ MEMORANDUM TO: Douglas ~hael~ S@cre~arv of che Resources Agency Wild and scenic Bayers unit 1416 Ninth street, Room 5~11 Sacramento, CA 95814 ROGER JOHNSON A~is~ant Oivlsion chief · DIVISION OF W~ER RIGHTS OCTOBER 1997 SUBJECT: CALIFORNIA WILD AND SCENIC R!VEBSi ACT* REQUBST DETERM%NAT~ONS PURSUANT TO PUBLId RESOURCES CODE $~CTION 5092.55 ON WATER RIGRT ASPLICATION 30538 eublic Kesources Code Section 5093.55 provide~, in relevant part, shat no water diversio~ facility shall be constructed on any river designated in Public Resources Code Sec%ion 5093.54 unless and unti~ th~ Secre%ar~ o~ the Resources ~ency ma~ %he following two determinasicn~; 1. That Ihe water diversion facility £~ needed ~o supply domes%it waist co the residents of the county or counuies through which ~he river flows; and 2. That %he water diversion facility will not adversely affect the ri,er'm free-flowing condition and natural character. Attached is a copy of wa%er righ5 Application 30638 and a s~a~mary of its contents. The project de~c~ib~d in 5his application proposes a water diversion facility on the ~el Rivsr, which ima river ~esigna~ed in Pubilc Resources Code Sec%ion 5093.54. Rodwood Valley county Water District's Application 30638 lists municipal as ~he purpose c~ use, inclosing uhe domestic needs of homes, incidental irrigation of the lawn~, and gardens as~oc~.a~ed we.request uha~ you provide ua wi~h the de~erminanions on the t~O mat~ers sas forth above, as required by Public Resources Code Section 5~9~.55. Sin~e 9zocessing of this water right apDlication will be deferred pending raceip~ of your dete.~minations, we would appreciate a response within 60 days. I= more information csncerning 5bls application is needed, please contac= Robot= Been a~ (916} 65~-2203. ~&chl~ent s o._ cenlc River Designation 0 0.5 1 2 Miles 'SCALE 1'156,662 ~ ea¸ Cai/EPA. S~t~ ~ter Control Board W,de~ lUthts 1,.o. B~ 200o REDWOOD VALLEY COUNTY WATER DISTRICT C/O KEITH TIEMANN P.O. BOX, 399 REDWOOO VALLEY. CA ~470 IN REPLY REFER TO 332:RJB:3~ DATE: 8/2~/97 APPLICATION TO APPROPRIATE WATER FROM EEL RIVER MENDOCINO County 30638____ Your application has been accepted and assigned number ......... You w~l be flolifi4~l/f additional informnUon is roquired to complete the applications. A i~mtR &~ di~erslon of wa(cF c~n be issued ~ idte~ c~fllpletiofl of the q)plic, ation, payment of filing fees. noticing, i~)lest resolutimt, ertvt~l ,-eview, and payment of a permit fee. You should not corflmence co--ion or diversion of water uflqtl a perJld is issued. CGrtttnued procession of this application is sal~Ject to payment of the addltlonai fees now due, If any, as strewn below. WA TER RfGHT APPUCA T'ION Alt applicatior, s for direct divemion, except for power purposes, for each cubic foot per second (cfs) or fractional cfs: cf$ ~ $10 00 each .... $100,0q frei11 0 lo 100 cf$ _ over 100 to 500 c, fs - · .... i cfs (~ $12.00 each '- ds ~ $15 o0 each Dlte~ diversion Ior major power facilities at $2.00 for each 100 theoretical horse or fraction thereof theoretical $ For each acre-foot per annum (ere) or fractional ara of sto~age: from 0 to 1,000 eta 1000 af~ $0.10 4,000 ale Q $0.12 each over 1.000 to 5,000 ara 47,000 ale Q $0.1 $ each over $,000 to 100.000 ara - ~-- .... ale Q $0 20 each Total Water Right Appl~elion Fee ($1OD minimum) Water Right Application Fee Submitted ADDITIONAL WATER ~GNT APl;L/CAT/ON FEE NOW DUE $48O.OO $7.050.00 0 100,00_ 7,630.00 Itl 0 Grant Status At this time the application Submitted to the Department of Water Resources was reviewed and returned to the Redwood Valley County Water District. The funding cycle and bond program has been closed due to the exhaustion of the Proposition 204, Local Water Supply Bond funds. While the bond funds have been exhausted, it is envisioned that another water supply bond program may be available in the future. It was suggested by the department of Water Resources that the feasibility study be continued as there are additional grants forth coming and a feasibility study is germane to a quick aCceptance to these grants as the3' are introduced. It was also recommended that the District should be working on refining the scope of work and organizational structure to insure early consideration if bond funding is available. A further recommendation was that the District should also accurately estimate the cost for completing the feasibility study. 4. Funding for Study and Project The District is working with the Northem and Coastal California Water Bond Initiative Coalition and has submitted a water bond-funding request for this project. The coalition hopes to prepare a projects description package that the coalition can support and the legislature and voters will approve for funding. The district made a Water-bond funding request to complete the project, environmental impact report and feasibility study is $1,000,000. Engineering and construction request is for $120,000,000. Funding is available for a feasibility study loan under Proposition 82 Local Water Supply. Presently 10 and 11 million dollars is available at an interest rate of 5.1 to 5.2 per cent. Establish Lead Organization · ~_ Create Water Advisory Committee ~ Promotion of a United Coalition to support the Water Interests of Me~docino County Pursue Project & Feasibility. Study kGrants Water Application Completion AGENDA ITEM NO: 9c MEETING DATE: November 6, 2002 SUHt4ARY REPORT SUB.1ECT: PRESENTATZON BY ROSS HAYFZELD AND POSSI'BLE ACTZON REGARDZNG EEL RZVER DZVERSZON PRO3ECT Ross Hayfield, consultant for the Redwood Valley Water District (RVWD) has requested the opportunity to meet with the City Council and present the Eel River Diversion Project currently under the direction of the (RVWD). The project would essentially divert water from the Eel River during the winter months to be pumped through a new piping system to a series of reservoirs for use by county residents during the summer months. Mr. Mayfield and Don Buta, Executive Director of the RVWD, addressed the Board of Supervisors regarding the need to pursue a feasibility study to determine the viability of this project. Attached for Council's information is the proposed resolution submitted to the Board of Supervisors, which would indicate their support for this project. At the last Board of Supervisors meeting, the resolution was pulled from the Consent Calendar, as the agenda item also indicated that the Board of Supervisors would be assuming responsibility as lead agency for this project. The County will be discussing the implications of this proposal before voting on the matter. (Continued on page 2) RECOHHENDED ACTTON: Receive presentation and discuss possible support of Eel River Diversion Project. ALTERNATTVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Ross Hayfield Candace Horsley, City Manager Ross Hayfield 1. Resolution submitted to the Board of Supervisors 2. Booklet regarding Eel River Diversion Project Approved:~ --~--~__ C~a nda(~e Horsley,"Cit~ 4:CAN/ASR. Hayfield.l!0602 Manager Mr. IVlayfield has provided a booklet regarding the project for Council's perusal (Attachment #2). Contained in this booklet are a variety of documents and maps dating back to the 1980's. At the very end of the booklet is RVWD's application and request to appropriate water from the Eel River and a subsequent letter from the State Water Resources Control Board regarding the August 1997 application. Sections 3 and ~, of the booklet, designated as "Feasibility Study" and "Funding for Study and Project", indicate that the environmental impact report and feasibility study will cost $1,000,000, and the engineering and construction will be approximately $120-$200 million. RVWD is pursuing various grants and water bond funding requests to complete the feasibility study. Mr. Hayfield had originally requested the City Council's support of this project. Staff indicated to Mr. Mayfield that it would be appropriate for a presentation to be made to the City Council regarding this new water project before a request for support was considered. A RESOLUTION OF THE OF THE COUN]Y OF MEN['JOCINO, STATE OF CALIFORNIA, SUPPORTING THE EEl.. RIVER WATER PROJECI' FOR THE SUS"i-AINED .AND FUTURE WATER NEEDS FOR ME N DOC t NO COUNTY AS A WHOLE WHEREAS. Meadocipo Cou, t2. has and continues to suffer from an inadequate water right its current emd lhture water demands; and WIiF. REAS' Meeting the ~ater needs for Mendocino Counb' remains a top priority for various special district~, cities and 'iown~hip areas throughout the count5; and WI-Ir:REA_, WII[REA$: WHF. REAS- WHEREAS. 5;evere water sit. onage, suPFly issues are cu~ently wimessed on the Mendocino coast and in.~m~ci areas of the county, which are resulting in research eflbrts i'br an.,,' alternatives that ca~ assure long term u, ater supplies for its residenls; and Curre.q~: water sources for the ,', ~;. ccun, vary, cf which some include ground wa:er, ~,ells, springs, river supplies fi.om the Russia~, Ri,,'er. storage Jn Lake Mendocina and Centenn!al Darn near ~ ~llt~ and other means not necessariiv legal or sanitary; and Mendocino Counry's ownership .'ff water fight ir, Lake Mendocino is legally estabhshed and iimited due lo Sonoma count2/s ownership advantage of the total water rigi~ts; and Mep~docino Coun .D' has an alternative water resource which has been researched and a~plied .~br from the Main anct the Middle Fork of the Eel River, which has since been appropriated through the State Water Resources Centrol Boar& Division of Water Rights. Perm. i? No. 30638 issued on August 20. 1997 for 56,000 acre feet. wEich pemfit includes pumping and storage of these waters; and WHEREAS: In conjunc!ion with the water right appropriation permit, a proposed prOJect, knoam as The Eel River Water Project, with a summary aRached as Exhibit A to this reso~utiom has been submitted to ihe California Departmen;. of W'ater Resources, D['¢ision of Piamung and Local Ass[stance, Financial Assistance Unil, for a $500,000 feasibility gram ~.o smd) the en',ironmenta!, and fiscal aspects tbr an estimated construction project of $80 million: mid ¢,"HEREAS, The Redwood Valley County Water Distr~ct has taken on the responsibil[l)' as lead agency for the above mer..tioned project and is currently funding the annual water appropriation permit fees; and The State has requested ;hat the project be shown suppor~ b3, affected jurisdictions and ~2joups as we~t as sho-,~ intent to consider sm-plas funding in the event that additional monies are needed above the $5;:0:300 :..re'ant to continue studies for the project NOW TI-tEREFORE BE II' RESOLVED: Tha? the Boarci of Directors/C/t), Council of'the does hereby dectare that ',,;c ~:;uppoo: t.h¢ Eel River Water Project in concept as outlined in the st~mmary marked Exhibit A to tots resolution, and page 2 FUR'.U-IER B~-~ 1']' i~ESOLVED: Ti'~at this sa;d Board does agree to take u~der consideration, ifnecessa~, a future ,q:lanci~tt cor~tribution towards the study r.,hase in the event additional funds are needeo. beyond the $500,000 feasil:iliLq stud? gr~.nt to see this project's destinT. P:~ssed mid adopted ~is ................ day' of ................ 2000 by the [bllowing Roll Cail Vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: CMir AGENDA SUMMARY ITEM NO. 9d DATE' NOVEMBER 6, 2002 REPORT SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING 2002-03 GRANT FUNDING FOR COMMUNITY BASED, NON-PROFIT ORGANIZATIONS In response to the City's solicitation, 26 entities applied (requests totaled $127,863) for the $30,000 available in 2002-03 grant funding to community based, non-profit organizations. These applications were reviewed by a committee composed of two Councilmembers and three staff members with recommendations to fund a portion or all of 13 programs. The programs recommended were viewed to have the greatest limitations on funding sources, served diverse populations, and/or were most appropriate for local government assistance. (Continued on page 2) RECOMMENDED ACTION: Adopt Resolution Authorizing 2002-03 Grant Funding for Community Based, Non-profit Organizations ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine different funding amounts are appropriate, identify changes, and adopt revised resolution. 2. Determine no funds are to be allocated at this time, do not adopt resolution, and provide direction to staff. Citizen Advised' Applicants Requested by: Prepared by: Coordinated with: Attachments: Applicants ~,~ Michael F. Harris, Risk Manager/Budget Officer ~ Candace Horsley, City Manager 1. Resolution for adoption, page 1. 2. Summary of Committee recommendations, page 2. 3. Front page of the applications from: (a) American Legion, Lewis White Post 76, page 3; (b) Big Brothers Big Sisters of Mendocino County, page 4; (c) Boys and Girls Club of Ukiah, page 5; (d) CASA of Mendocino County, page 6; (e) Community Care, page 7; (f) Ford Street Project, page 8; (g) Goodwill Industries of the Redwood Empire, page 9; (h) Held-Poage Memorial Home & Research Library, page 10; (i) Mendocino County AIDS Volunteer Network (MCAVN), page 11; (j) Mendocino County Special Olympics, page 12; (k) Mendocino Family and Youth Services, page 13; (I) Native American History Project, Inc., page 14; (m) North Coast Opportunities, page 15; (n) People For People, Inc., page 16; (o) Plowshares, page 17; (p) Pomolita Club Live, page 18; (q) Red Cross of Mendocino Co., page 19; (r) Senior Companion Program, page 20; (s) Soroptimist International of Yokayo Sunrise, page 21; (t) SPACE (Near & Arnold's School of Performing Arts & Cultural Education), page 22; (u) Ukiah Host Lions Club, page 23; (v) Ukiah Valley Primary Care Medical Group, page 24; (w) Unity of Ukiah, page 25; (x) Ukiah Valley Association for Habilitation (U.V.A.H.), page 26; (y) Veterans of Foreign Wars, 1900, page 27; (z) Yoga Mendocino, page 28. APPROVED' ~-'\ .¢~,.~~ty~l~anager Candace"H~rsle~, - November 6, 2002 Resolution Allocating Funds to Community Based, Non-profit Organizations Page 2 The Committee's consensus recommendation for funding is: ORGANIZATION American Legion, Lewis White Post 76 Big Brothers Big Sisters of Mendocino Co. Boys & Girls Club of Ukiah Held Poage Library Mendocino County AIDS Volunteer Network Mendocino County Special Olympics Mendocino Family & Youth Services North Coast Opportunities People for People, Inc. Plowshares Senior Companion Program Soroptimist International, Yokayo Sunrise Veterans of Foreign Wars PROGRAM FUNDED California Boys State Leadership/Mentoring Training Youth Care Scholarships Microfilm Client Services Volunteer Qualifying & Championship Transport After School Prog Activities Supplies Mend Co Volunteer of the Year Awards Long-term Care Ombudsman Meals on Wheels Senior Companion Memorial Women's Health Fair Veterans Honor Guard/Color Guard AMOUNT 6OO 4,000 3,000 5oo 6oo 6oo 1,ooo 5oo 1,ooo 3,ooo 4,ooo 75o 5oo Total $20,050 The funding recommendation is for less than the total budgeted ($30,000)in the current year. The committee discussed whether the entire budgeted amount should be awarded and determined the applications should be considered on their merit, with the budgeted amount serving only as a maximum limit. The committee members believed the unallocated amount should be carried over for next year's cycle or be setaside for a program/project of significant impact to the community. The committee did not have a specific definition of such a program/project, but felt that it should be unique, quantifiable, and of benefit to a majority of the community. Further discussion of this matter could be agendized at a future meeting if the Council believes this is an approach worth pursuing. The initial page of each application is attached (attachments 3a-3z) and the entire applications are available in the City Manager's office for review. Staff recommends the City Council review the Committee's considerations and adopt the resolution with the allocations as recommended. mfh:ASRCITYCOUNCIL 2002/106CBO RESOLUTION NO. 2003- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING 2002-03 GRANT FUNDING FOR COMMUNITY BASED, NON-PROFIT ORGANIZATIONS WHEREAS, within the City of Ukiah there are many non-profit, community-based organizations which provide significant services to the citizens; and WHEREAS, these organizations are in need of financial assistance to continue serving their targeted populations; and WHEREAS, the City of Ukiah City Council desires to aid these agencies in light of their substantial contribution to the welfare of the City; and WHEREAS, the City of Ukiah General Fund has adequate capacity to fund this effort; and WHEREAS, the City received 18 applications for funding under the Community Based Organization Grant Assistance Program for 2002-03. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ukiah does hereby authorize grant funding for 2002-03 in the following amounts to the following organizations: ORGANIZATION American Legion, Lewis White Post 76 Big Brothers Big Sisters of Mendocino Co. Boys & Girls Club of Ukiah Held Poage Library Mendocino County AIDS Volunteer Network Mendocino County Special Olympics Mendocino Family & Youth Services North Coast Opportunities People for People, Inc. Plowshares Senior Companion Program Soroptimist International, Yokayo Sunrise Veterans of Foreign Wars PROGRAM FUNDED California Boys State Leadership/Mentoring Training Youth Care Scholarships Microfilm Client Services Volunteer Qualifying & Championship Transport After School Prog Activities Supplies Mend Co Volunteer of the Year Awards Long-term Care Ombudsman Meals on Wheels Senior Companion Memorial Women's Health Fair Veterans Honor Guard/Color Guard Total AMOUNT $ 60O $ 5,000 $ 3,000 $ 5oo $ 6oo $ 6oo $1,000 $ 5oo $1,000 $ 3,000 $ 4,000 $ 75o $ 5oo $20,050 PASSED AND ADOPTED this 6th day of November 2002 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Phillip Ashiku, Mayor Marie Ulvila, City Clerk Resolution No. 2003- Page I of 1 CITY OF UKIAH 2002 COMMUNITY BASED ORGANIZATION FUNDING REQUESTS COMMITTEE RECOMMENDATIONS October 21, 2002 Organization Request % prog Program/Project Committee Recommendations $ amount % of request American Legion Post 76 $600 100% California Boy's State $600 100.00% Big Brothers/Sisters of Mendocino $5,000 13% Student Mentor Program/Career Choices $4,000 80.00% County Boys & Girls Club of Ukiah $3,000 15% Lights On After School $3,000 100.00% CASA of Mendocino County $2,000 80% Support of dependent children placed out $0 0.00% of Mendocino County Community Care $1,000 100% Alternative Healthy Activities for People $0 0.00% Diagnosed with Dev Disabilities and Substance Abuse The Ford Street Project $2,400 100% The Community Room Chair Project $0 0.00% Goodwill Industries of the Redwood $29,000 100% Community Clothes Closet $0 0.00% Empire Held Poage Research LibrarY $2,000 48% Newspaper Microfilm (Ukiah Daily Journal) $500 25.00% Mendocino County AIDS Volunteer $9,498 100% Client Services Volunteer Program $600 6.32% Network Mendocino County Special Olympics $1,500 83% Transportation to Qualifier's & $600 40.00% Championships Mendocino Family & Youth Services $3,000' 6% After School Program Activates Supplies $1,000 33.33% Native American HistorY Project, Inc. $17,700 84% Connections to the Past $0 0.00% North Coast Opportunities $2,500 38% Mendocino County Volunteer of the Year $500 20.00% Awards People for People $3,000 3% Long-term Care Ombudsman $1,000 33.33% Plowshares $3,000 10% Meals-On-Wheels $3,000 100.00% Pomolita Club Live $2,000 18% Club Live $0 0.00% Red Cross of Mendocino Co. $5,000 100% Disaster Services $0 0.00% Senior Companion Program $5,000 8%:Senior Companion Program $4,000 80.00% Soroptimist International, Yokayo $2,000 4% Elsie Landcaster Memorial Women's $750 37.50% Sunrise Health Fair S.P.A.C.E. $3,800 79% Space & Scholarships for Hinthil Kee $0 0.00% Banm Ukiah Host Lions Club $3,000 35% Ukiah Lion Youth Football $0 0.00% Ukiah Valley Primary Care Medical $6,000 50% Reach Out and Read $0 0.00% Group Unity of Ukiah $7,000 56% Building Improvement Project $0 0.00% UVAH, Rural Adult Program $2,500 100% Enhanced Program Clinic Table $0 0.00% Veterans of Foreign Wars $2,800 58% Veterans Honor Guard/Color Guard $500 17.86% Yoga Mendocino $3,565 100% Yoga For Health in Ukiah $0 0.00% Totals $127,863 $20,050 Available funding $30,000 23.48% Available funding as percent of requests *Actual request is a range from $1,500 to $2,500 mfh:excelmiscsheets " ~.. --. CBOSUM:OOCOMREC Page 1 of 1 10/28/02 1:58 PM CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 ~TTACHUENT '~ 6.. Application/Organization: #,,~_~--/r~., c,~ ~.~ ~,~./,oo.~?-?¢' Date: Address: ~, ~~ ¢~/ ~/~., ¢~ ¢~~~-~¢~ Executive Director: ~~~ ~. ~~~~ Phone: ~-~~ Name of Contact Person: ~~~ ~. ~~~~ ..Titlo of Contact Porson: ~ ~~~~~ ~~ P h on e: .~.. ~¢.5"'-~.~_oo Profit ~ Non-Profit Date Incorporated h/,e.¥ o '"7.. / ¢'30 E-Mail Address: /'~-X G-.cn'~~~,~~~__~,,,,~'~ / (pi~.se ~.ttach evidence) How long has your organization been in existence? Does your agency have an Americans with Disabilities Act Plan? X Yes No Project Title: ('__.vC//~._~?'_~. ~--~r~ff//.._v~v'~ ~'Y~¢'~ Project Location: ~~ ~ ¢]~; ~~/¢~ ~ ~~~.~~ Location(s) of additional facilities operated by your organization: Description of total a, gency activities or ,services p~rov, ided: Amount requested: $ ~z~, ~ Total Project Cost $~' ~'~.~ - 1 - City of Ukiah Community Organization Application for Funding August 2002 Application/Organization: Big Brothers Big Sisters of Mendocino County, Inc. Date: 9/9/02 Address: 564 S. Dora Street, Ukiah, CA. 95482 Executive Director: Wendy Wall Phone: Fort Bragg, 964-1228, Ukiah, 4634915 Name of Contact Person: Wendy Wall Title of Contact Person: Executive Director Phone: Fort Bragg 964-1228 (Ukiah 463-4809) X NonProfit Date Incorporated: 1974 501©3 attached. How Long Has Your Organization been in existence: 25 years Does your agency have an Americans with Disabilities Act Plan? X Yes _ No Project Title: Student Mentor Program/Career Choices Project Location: Ukiah High School/Frank Zeek/South Valley/Yokayo Elementary/and Community Based Program (Core) Location(s) of additional facilities operated by your organization: Big Brothers Big Sisters (BBBS) operates programs and/or offices in Ukiah, Willits, Laytonville, Mendocino, and Fort Bragg. We have collaborative programs operating with all Districts, DSS, Workforce Investment board, Youth Council, Boys and Girls Club, MCYP, music programs for after school activities in: Fort Bragg, Mendocino, Laytonville, and Ukiah School Districts. Description of total agency activities or services provided: All programs operated by BBBS maintain a strong, ongoing element of staff supervision. Our program is accredited by the State of California as meeting the Quality Assurance Standards required by the Governors Mentoring Partnership. BBBS is primarily known for the "One to One" matching program between a Screened adult matched with a child who demonstrates a need for additional adult guidance. Our services include matching one to one, high school age students with elementary age children (Student Mentor Program -SMP) in 4 school districts; Men to Boys/Women to Girls are activity based programs for unmatched boys/girls who meet regularly with a group of men/women for a day of pre arranged activities. JUMP (Juvenile Justice Delinquency Prevention Program) matches Adults with children in the school setting; Court to Community (C2C) Program matches volunteer adult mentors with families who have been involved with Child Protective Services. Youth Port is a collaborative employment project focused solely in the Willits area. The Young Adult Program (YAP) serves older teens and supports them in locating and supervising mentors involved in employment related services-job shadow, internships and service learning. Career Choices integrates age appropriate employment learning activities and experiences into adult and high school age matches. At this time our SMP is not fully funded for the 2002-2003 year. I will be seeking additional funders for support. It is a program that serves the most children with a positive outcome for all participants. Amount requested: $5,000.00 Total Project Cost: $40,000.00 Ukiah (average acceptable cost for one match per year is estimated at $800 to $1,000 per year. If funded we will match 50 youth (or 100 students) in the Ukiah School District based program. 1 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2O02 , - ~,TTACHMENT ~. ~::, Application/Organization' Address: IO~ L__~e %"(- Executive Director: Name of Contact Person: Title of Contact Person: ~ Phone: Profit E-Mail Address: has your organization been in existence? (_O- ~ V-~ How long Does your agency have an Americans with Disabilities Act Plan? ~ Yes ~ Project Title: (.__~, ~~ (~f~ ~""¢_.(' ~ ~L~I Project Location: 0We ~/N_O1¢¢,_ ;.~ _~._¢zl.o_~% .v"~ ,~4'_~OO r Location(s) of additional facilities operated by your organization' . .Non-Profit Date incorporated ~_¢-¢-. 19 I4 ~¢~_~ ¢__(,L(~ ~ ¢.~J~"~-(.~ · .f.to~please'attac~h. evidence) No Description of total agency activities or services provided: Amount requested: $ ~~0~_ Total Project Cost ( - 1 - CTTY OF UKZAH ¢OMMUNZTY OP. GANIZATZON APPLT.¢AT'ZON FOR FUNbIN 5EPTEMBEP. 2002 .ATTACHMENT ~,,C~, Application/Organization: CASA of Mendocino County Address' P.O. Box :[434, Ukiah, CA 95482 Date: September :[8, Phone: 463-6503 2002 Executive Director: 5he~yn Hildebrand Name of Contact Person: 5heryn Hildebrand Profit X Non-Profit Dote Incorporated: 1994 (Evidence attached) How long has your organization been in existence? Locally since 1994 Nationally since 1977 Does your agency hove on Americans with Disabilities Act Plan? X Yes Project Title: Support of dependent children of Mendocino County placed out of County Project Location: 5upport of Mendocino County dependent children placed in Lake County, 5an Francisco County, Shasta County, Yolo County, Sacramento County, 5onoma County and Matin County. Location(s) of additional facilities operated 'by your organization: No other facilities Description of total agency activities or services provided: CASA of Mend°cino County recruits, screens, trains and supports citizen volunteers to serve as officers of the court advocating for the voice of a child in the ,~uvenile court system. Our volunteer advocates often become the only consistent adult in a child's lif, e · From: Samuel N Scovill To: Attn: Peggy Date: 9/20/2002 Time: 4:08:28 PM CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 · Community Care: Developmental Disabilities and Application/Organization: Substance Abuse Program Address: 505 S. State Street Ukiah CA 95482 ATTACHMENT Date: 9/18/02 Executive Director: Cynthia Coale Name of Contact Person: Samuel N. Scovill Title of Contact Person: Substance Abuse Specialist Profit X Non-Profit Date Incorporated Phone: (70.7)468-9347 Phone: (707)468-5132 1984 (please attach evidence) How long has your organization been in existence? 18 years Does your agency have an Americans with Disabilities Act Plan? X Yes Alternative Healthy Activities for People Diagnosed with both Project Title: Developmental Disabilities and Substance Abuse Project Location: 505 S. State Street Ukiah, CA 95482 Location(s) of additional facilities operated by your organization: Community Care 487 North State Street Ukiah, CA 95482 490 North Harold Street Fort Bragg, CA 95437 14642-C Lakeshore Drive Clearlake, CA 95422 Description of total agency activities or services provided: Community Care arranges help to enable people with disabilities or illnesses to continue to live independently at home. See attached Brochure: The Linkages Program helps anyone 18 or older with a disability who is at risk of institutionalization. Multipurpose Senior Services Program serves frail eldedy persons (age 65+). Community Care HIVIAIDS Program serves individuals diagnosed with HIV or AIDS. The Supported Living Program helps individuals with developmental disabilities who are able to live in the community in their own homes and apartments. Home Care Coordination provides Case Management for people who can afford their own care. Respite Program provides help to pdmary careglvers of persons with developmental disabilities. Developmental Disabilities and Substance Abuse (DDASA) is a prevention/health education and di~ ect se[vices program that is designed to enhance long term alcohol and uti[er drug abuse awareness for persons with developmental disabilities. Amount requested: $1,000 Total Project Cost: $1,000 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 Application/Organization: FORD STREET PROJECT, INC. Address: 139 Ford Street,: b~iah, CA 95482 SEP 2 0 2002 Date: 9-19-02 Executive Director: Mark Rohloff Name of Contact Person' E-Mail Address: Mark Rohloff Phone: (707) 462-1934 Title of Contact Person: Executive Director Phone: Profit xx Non-Profit Date Incorporated May 8, 1980 markr@pacific .net same as above (please attach evidence) How long has your organization been in existence? September 1, 1973 (29 years) Does your agency have an Americans with Disabilities Act Plan? Yes xx No Project Title: The Community Room Chair Project Project Location: 139 Ford STreet Location(s) of additional facilities operated by your organization' GArden Court 1175 So. STate ST. , Ukiah Unity House, 144 Ford Street Coast Community Center 309 Redwood Ave, FB Buddy's HOuse, 137 Ford Street, Ukiah (Future Shelter FAcility) 200 Ford Street, Ukiah Description of total agency activities or services provided: INdividual and family shelter; social model detoxification; transitional housing for families and individuals; permanent housing for individuals with disabilities; Caltrans rest stop work program; DUI First Offense Program. 3-month residential dru~/alcohol treatment-program;money management and loan programs; outpatient counseling, including dual diagnosis ~counseling program. Amount requested: $ 2,400.00 Total Project Cost $ 2,4oo.oo · 1- CITY OF UKIAH COMMUNITY ORGANIZATIOn. APPLICATION FOR FUNDING AUGUST 2002 .~TTACHMENT..~..~ Date: September 18, 2002 Application/Organization: Goodwill industries of the Redwood Empire Address: Corporate Offices 651 Yolanda Avenue Santa Rosa, CA 95404 Executive Director: Cathleen Bamier, CEO/President Phone: (707) 523-0550 Name of Contact Person (s). Robert Eickmeier, V.P. Workforce Development Local Contact: Todd Metcalf, Program Director 655 Kings Court Ste 100 Ukiah, CA 95482 (707) 468-5041 Title of Contact Person: VP Workforce Development Phone' (707) 523-0550 __Profit X Non-Profit Date Incorporated E-Mail Address: beickmeier~gire.org How long has your organization been in existence? 28yrs Does your agency have any Americans with Disabilities Act Plan? XYes _No Project Title: Community Clothes Closet Project Location: Goodwill Industries Retail Store 1005 North State St. Ukiah, CA 95482 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 HELD POAGE MEMORIAL HOME AND RESEARCH LIBRARY (MCHS) Application/Organization: Date: Sept. 10,2002 Address: 603 W. Perkins St., Ukiah, CA 95482-4726 Executive Director: LILA J. LEE Pho1~[~:2-6969 Name of Contact Person: JUNE C. McCLOUD Title of Contact Person: Researcher Phone: 462-6412 ~ Profit x Non-Profit Date Incorporated (In your files from prior application) E-Mail Address: MCHS@pacific. net Dec. 31. 1964 (MCHS) (please attach evidence) How long has your organization been in existence? 3] Yr~; Does your agency have an Americans with Disabilities Act Plan? hr_a ry ) Yes__ No ProjectTitle: Newspaper Microfilm (Ukiah Daily Journal) Project Location: 603 W. Perkins Location(s) of additional facilities operated by your organization: NONE We are headquarters for Mendocino County Historical Society. Description of total agency activities or services provided: Mendocino County HistoriCal Research - Large genealogical section, early pioneer files, local history books, cemetery records, mortuary records, obituaries, great registers, ma~-riage records, etc. Assessment records, building plans, research on homes and buildings, maps, etc. We have three microfilm readers, one Printer-Reader, Microfiche Reader and two computers Amount requested: $ 2.000 Total Project Cost O - 1 - 4,320 to Complete Project to the year 2000 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 Application/Organization: Mendocino County AIDS Volunteer Network (MCAVN .~.TTACHMENT ~:~ C .. Date: September 19, 2002 Address: 148 Clara Avenue, Ukiah, CA 95482 Executive Director: Nancy Nicholson Phone: (707) 462-1974 Name of Contact Person: Nancy Nicholson Title of Contact Person: Executive Director Phone: (707) 462-1974 Profit X Non-Profit Date Incorporated July 28, 1988 Email Address: (in process of changing) How long has your organization been in existence? Since 1987 Does your agency have an Americans with Disabilities Act Plan? X Yes No Project Title: Client Services Volunteer Program Project Location: 148 Clara Avenue, Ukiah, CA 95482 Location(s) of additional facilities operated by your organization: MCAVN Coast Office/Our Lady of Good Counsel Church 155 S. Harold Street Fort Bragg, CA 95437 Description of total agency activities or services provided: The Mendocino County AIDS Volunteer Network (MCAVN) is a grassroots non-profit organization headquartered in Ukiah. MCAVN coordinates and provides services for persons with HIV/AIDS, Hepatitis C, their affected family and friends, and those at risk. These services include psychosocial support, client advocacy, assistance with housing and food, and emergency assistance. MCAVN offers a drop-in center where community members can access health resource information, relax, and utilize the food pantry, kitchen, and shower facilities. MCAVN also has a small drop-in center and food pantry in Fort Bragg. MCAVN's goal is to support the health, well being, and empowerment of its clients. In 1998, MCAVN implemented its Health, Outreach, Prevention and Education (HOPE) Project. Through this project, outreach workers travel throughout the county to distribute educational materials, condoms, and other safe sex supplies and exchange used syringes for clean ones. Outreach workers also provides free and anonymous HIV and Hepatitis C testing. MCAVN is dedicated to stopping the spread of HIV, Hepatitis C, and other diseases. Amount requested: $9,498.24 Total Project Cost $9,498.24 City of Ukiah Community Organization Application for Funding August 2002 ApplicationlO. rganization: Mendocino County Special Olympics Address: 1265 Viste Verde Road, Ukiah, CA 95482 Executive Director: Sharon Shaw Phone:707-468-1282 Name of Contact Person: Sharon Shaw Phone:707-468-1282 Date: 9-20-02 Title of Contact Person: Coordinator Profit ' '~"~ Non-Profit Date Incorporated September 6, 1996 ATTACHMENT Does your agency have an Americans with Disabilities Act Plan? Special Olympics does not have a formal written plan. Special Olympics is a program for people with developmental disabilities. The goal of Special Olympics is to adapt the sport to the athlete's ability, no matter what the ability or disability. For the athlete who cannot participate in a team sport, individual skills competition is provided. There is something for every Special Olympic Athlete. Location(s) of additional facilities operated by your organization: Special Olympics is a worldwide organization. Mendocino County is over seen by Special Olympics ot Northern California. Mendocino County entails all of Mendocino County. Within the past year we have been able to develop a program on the coast with approximately 30 registered athletes. Description of total agency actives or services provided: Special Olympics offers a year round sports program for children and adults with developmental disabilities. Mendocino County currently has approximately 150 registered athletes. Currently the following sports are being sponsored by Mendocino County Special Olympics: basketball, bocce ball, aquatics, golfing, bowling, volleyball and softball. Amount Requested: $1500 Total Project Cost: $1800 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING SEPTEMBER 2002 APPLICATION COVER SHEET Organization: Mendocino Family and Youth Services DATE: September 20, 2002 Address: 776 S. State St. # 107, Ukiah, CA 95482 Executive Director: Karin Wandrei Phone: (707) 463-4915 Contact Name: Chris Storms, The Crossroads Program Manager Profit: ~ Non.Profit: __X Date Incorporated:__1979 Number of years in existence: 27 years American With Disabilities Act Plan: YES_ Project Title: After School Program Activities Supplies Project Location: Ukiah Location and additional facilities operated by your organization: 115 E. Smith St., Ukiah, CA 95482 - The Crossroads 400 E. Valley Road, Willits, CA 95490 32670 Hwy 20 West, #2 Fort Bragg, CA 95437 255 Main Street Point Arena, CA 95468 Description of total agency activities and services provided: Mendocino Family and Youth Services (MFYS) is the pdvate non-profit (501c3) arm of the Mendocino County Youth Project (MCYP), a joint powers agency that the City of Ukiah is a part of, is an umbrella organization for providing a vadety of services for children, youth, and their families throughout all of Mendocino and northwest Sonoma counties for the past 27 years. MCYP/MFYS provides a variety of services, including a youth drop-in center (The Crossroads), school-based prevention (alcohol and drug, violence, tobacco) and counseling and support services, peer helping activities, 24/7/365 youth crisis services, an outpatient counseling clinic, intensive adolescent alcohol and drug treatment, parent support activities, and services to identify and retum to school homeless children and youth. Amount requested: $3,000 Total Project Cost: $ 52,800 Authorized Signatu ,_~L.~/~ ~. (/,~ .,~, ~0_ ../ Karin wandre~, Executiv'~ Director CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 ATTACHMEN1' ~ ~. Application/Organization: NATIVE AMERICAN HISTORY PROJECT, INC. Address: 535 Cypress Avenue Ukiah Executive Director: Verle Anderson Name of Contact Person: Verle Anderson Title of Contact Person: Chief Executive Officer Profit X Date: 9/18/2002 E-Mail Address: Phone: (707) 462-8325 Phone: (707) 462-8325 _____ Non-Profit Date Incorporated: January 1, 1998 (please attach evidence) anniebatman~saber, net How long has your organization been in existence? 4.75 years Does your agency have an Americans with Disabilities Act Plan? X Yes No Project Title: CONNECTIONS TO THE PAST Project Location: Ukiah Unified Schools within the Ukiah City limits. Location(s) of additional facilities operated by your organization: None Description of total agency activities or services provided: NATIVE AM~PdCAN HISTORY PROJECT, INC. is a 501(c)(3) public non-profit California Education corporation founded by Verle Anderson, who along with an elected Board of Directors share a common objective to preserve the histories, languages, and traditions of Pomo Indian People, to strengthen and foster community awareness and bridge the gap between the Indian and non-Indian communities through educational presentations and participatory programs, public presentations and exhibits and at Indian gatherings. Amount requested: $17,700 Total Project Cost $21,150 1 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING ATTACHMEN1 AUGUST 2002 Application/Organization' ~~ ~¢ d?~¢:~'¢,' ~t~ Date: Executive Director: Name of Contact Person' Title of Contact Person: ,./ __ Profit Non-Profit Date Incorporated . E-Mail Address: ~ ~:::Z'/-C6//orl'7 ¢-~'/~ ~:~ "':'):' ' O~ How long has your organization been in existence? Phone: Phone: (please attach evidence) Does your agency have an Americans with Disabilities Act Plan? Project Title: /')'?E(_)V' 9 Project Location: Location(s) of additional facilities operated by your organization: · Description of total agency activities or semices provided: Amount requested: $ c~, ,.~-OO ' Total Project Cost -1- CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2OO2 ~,TTACHMEN'[.::~ Application/Organization: People For People, Inc. Address: 499 Leslie St. # 8 Ukiah, CA. 95482 Date: Sept. 16,2002 Executive Director: Vance R. Olstad Phone: 468-5882 Name of Contact Person: Vance R. Olstad Title of Contact Person: Executive Director Phone: 468-5882 Profit X Non-Profit ,,, Date Incorporated January 11, 1980 (please attach evidence) How long has your organization been in existence? 22 Years Does your agency have an Americans with Disabilities Act Plan? X Yes No Project Title: Long-term care Ombudsman Project Location: 499 Leslie St. #8 Ukiah, CA. 95482 Location(s) of additional facilities operated by your organization: .. The Long-term care Ombudsman program is a field-based organization. We have one main office, however 95% of our work is done at the long-term care facilities. The facilities covered by the program in the City of Ukiah are located as follows: Description of total agency activities or services provided: The Long-term care Ombudsman program is an advocacy program established to protect the elderly. Our primary function is to investigate elder abuse in Long-term care facilities, such as Skilled Nursing facilities and residential care facilities. The program serves 3 Skilled Nursing facilities and 14 Residential care facilities in Ukiah, totaling an average population of 300 residents. Amount requested: $ 3000.00 Total Project Cost $96~630.00 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 ATTACHMENT Application/Organization: Address: Executive Director: Date: Name of Contact Person: Title of Contact Person: . ~---"/,~--.c,~-r')~l ~ '~ I2-6. Phone: Profit ."/(. Non-Profit Date Incorporated ~- ~ O (please attach evidence) E-Mai! Address: ~t~v~[~'~/_~, ~¢-Ci~'<_, ~.~1~' How long has your organization been in existence? -~ ~ v,c¢- ['~ ~ 3 Does your agency have an Americans with Disabilities Act Plan? ~ Yes No Project Title: Project Location' Location(s) of additional facilities operated by your organization: Description of total agency activities or services provided: -The Plowshares. Community Dining Room serves free, hot, nutritious meals five days a week, no questions asked, as well as information and referral, at our facility at 150 Luce Avenue. We are currently serving an approximate average of 100 persons per day. · The Plowshares Personal Care Center provides free showers, laundry, haircuts, telephone, voicemailboxes, mailing address, etc. to homeless persons. ,The Plowshares Meals-on-Wheels Program (see below). Amount requested: $ .2000. oo Total Project Cost $ -.,q¢, ¢oo ~ ~.~,,- -1- CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2O02 Application/Organization' SEP 2 0 2~ 110:¥o .._- , ~ ~,~ACHMEN'T ~_~ · , i i1! i i Date: Address: ~/'.z_/(_) /V/ ~..~ _~.. L/Z. , · Executive Director:/'/"/~',/'~7'//-) /~'OJ'-/y2zf~Y~ /-¢?/'~,/7~7 Phone: ./~/~ .~--~-6/ Name of Contact Person: .~-~ Title of Contact Person Profit ~ Non-Profit E-Mail Address: Date Incorporated (please attach evidence) How long has your organization been in existence? your agency have an Americans with Disabilities Act Plan? .X Does Project Title: C / f. ~/D c/~'''t~ /~ Project Location: 5c / Location(s) of additional faCilities operated by your organization: Description of total agency activities or services provided: -1- CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 Application/Organization' /~e~ Cpos~ o7c Dge~odo~/,~,..o ~z~ Date: Address: i~00 N. ~¢4'/~- ..~"/- - Ok , q%/-/¢ 2- 3//¢ Executive Director: Name of Contact Person: Title of Contact Person: Phone: Phone: Profit X' Non-Profit Date Incorporated .... E-Mail Address: ~/e~,,¢,, ~_ ,u~/, ~e/-' attach evidence) How long has your organization been in existence? ~')')afl ,24; /q/? Does your agency have an Americans with Disabilities Act Plan? ,~' Yes __ No Project Title: ProjectLocation: 1~00 /I)..~4e. S--t-Ok/a/,/ C,~.- Location(s) of additional facilities operated by your organization: Description of total agency activities or services provided' The American Red Cross is the country's undisputed leader in the provision of disaster relief and health and safety services. Locally, the Mendoeino Service Delivery Unit has been serving the county for over 11 years.. The staff and volunteers are held to stringent standards of performance and our experience with disaster relief continues to grow as we respond locally and nationally, to single-family'emergencies and relief efforts on a eazastrophic scale. Chapter volunteers respond to anywhere from thirty five to fif~ local emergencies each year and our train of national disaster response workers are on call for immediate deployment to relief operations in other parts of the United States. Within the past several years we have sent volunteers to many major relief operafiom including the 9/11 disaster in New York the Napa Earthquake, Midwest tornadoes, the Oklahoma City bombing and wildfires in New Mexico. Our disaster workers spend a minimum of three weeks at these assignments and return to our county with invaluable hands on experience. Our local chapter also provides support and personnel to our neighboring Red Cross office in Sonoma, Napa, Lake, Humboldt counties whenever additional staffu~ is required for disaster Amount requested: $ Total Project Cost - 1 - CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 ') Application/Organization: -:. Address: L%\"Lo ~,.~- Executive Director: ~ Phone: Lk Lo ..~- \ c~ ~L.\ Name of Contact Person' Title of Contact Person: Profit '~ Non-Profit Date Incorporated "., (please attach evidence) E-Mail Address: c~ro%L--.,--,J -~:. ~_..~CL.~:\ (%~. How long has your organization been in existence? ~ !~ !c~ c~ Does your agency have an Americans with Disabilities Act Plan?'~/ ' C~Wr-~ , Project Title: .'>.,:: .,-,, ~,¢ ,,,, ,-.~ .;'~ ~ ~' ~-,"'~ Project Location -:~"~" 3 ' - ' Location(s) of additional facilities operated by your organization: Yes No Description of total agency activities or services provided: Amount requested: Total Project Cost $ Lo~. L"'E, 0 '1 --7.,,0 '-- CiTY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002~ .&TT~CHMEN~'~,~5. Application/Organization'Soroptimist International of Yokayo Sunrise Address: P.O. Box 1054, Ukiah, CA 95482 Date' 9/19/02 Executive Director: Sherri Walker, President Phone: 707-462-1441 Name of Contact Person: Christine Hill Title of Contact Person' Co-Chairman, ELM Committee Phone: 707-462-4049 Profit XNon-Profit Date Incorporated E-Mail Address: h illdad 3(avahoo. eom October, 1993 (please attach evidence) How long has your organization been in existence? 9 years Does your agency have an Americans with Disabilities Act Plan? Yes __ Elsie Lancaster Memorial Women's Health Fair Project Title' No Project Location' Will be held at the Mendocino College Campus in May 2003 Location(s) of additional facilities operated by your organization: Soroptimist International of Yokayo Sunrise is a women's service organization meeting every Thursday morning at 7:00 a.m. at Henny Penny Restaurant in Ukiah. We do not own or lease any facility Description of total agency activities or services provided' Soroptimist International of Yokayo Sunrise (SIYS) uses funds raised from the co~nunity by giving scholarships to High School youths, adult women returning to school, Project Sanctuary, Plowshares, American Red Cross, Ukiah Senior Center, Ukiah Community Center, as well as international projects as directed by Soroptimist International President. As fundraisers, SIYS sells live Maine lobsters twice a year, and SEES chocolates twice a year. Amount requested: $ 2000.00 · Total Project Cost $ _~\,_ - 1 - Estimated at $49,000.00 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 ATTACHMENT Application/Organization: SPACE (Near & Arnold's School of Date: _ 9/20/02 Performing Arts & Cultural Education) Address~ 145 E. Church St., Ukiah, CA 9~482 Executive Director: Paulette K. Arnold Phone: 707 462-9370 Name of Contact Person: Laurel Near Title of Contact Person: Co-Artistic Director Phone: 707 462-9370 Profit x E-Mail Address: Non-Profit Date Incorporated 1995 ., space@pacific.net (please attach evidence) How long has your organization been in existence? 7 years Does your agency have an Americans with Disabilities Act Plan? x Yes Project Title: "Space and Scholarships for Hinthil Kee Ban~" No Project Location' SPACE Studios - 145 E. Church St., Ukiah Location(s) of additional fabilities operated by your organization- SPACE Theater, 508 W. Perkins St., Ukiah Description of total agency activities or services provided: See Attachment 1 Amount requested' $. 3,800. oo Total Project Cost $. 4,800. oo -1- CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 ~,TTACHMENT_:~' 0 Application/Organization: UKIAH HOST T,TON'.q CLUB Date: SEPT. 5: 900? Address: P.O. BOX 181 UKIAH, CA 95482 PRESIDENT ~.~28~~~]f~. T.TO~ JUL!O PARDINI Phone: 463-2238 Name of Contact Person: 1. Jluio Pardini 2 Mike Spencer 3 Chuck Thornh~ 11 1. 463-2238 1 President 3 Project Cha~hone: 2 462-1451 Title of Contact Person: 2 S~_~r~.~ry · 3.462-8757 Profit x Non-Profit Date Incorporated T~,~c !4:!926 (please attach evidence) E-Mail Address: pardini ejU~O.com How long has your organization been in existence? Over 75 years Does your agency have an Americans with Disabilities Act Plan? __Yes__ No Not aplicable WE do not descriminate as to disabilites, We do have disabled people Proje~Title: in our organization. Project Location: UKIAH HIGH FOOTBALL STADIUM Location(s) of additional facilities operated by your organization: WE HAVE NO FACILITIES THAT BELONG TO THE LIONS CLUB Description oftotalagency activities orse~icesprovided: LIONS WORE WITH ALL PEOPLE WE ARE IN NEED. WITH CHILDREN WE PROVIDE FOOTBALL, LIONS LITTLE LEAGUE BASEBALL, SUPPORT BOY SCOUTS AND GIRL SCOUTS. PROVIDE EYE GLASSES A~ EXAMS FOR NEEDY PEOPLE, SUPPORT LIONS EYE FOUNDATION WHICH PROVIDES EYE SURGERY FOR THOSE WHO NEED BUT ARE UNABLE TO PAY FOR IT. SUPPOR~ CANCER RESEARCH AT CITY OF HOPE, HELP WITH THE CHRISTMAS EFFORT WITH MONEY AND LABOR. WE SUPPORT THE SENIOR CENTER AND PLOWSHARES. HOWEV] THIS IS JUST PART OF WHAT LIONS DO FOR OUR COMMUNITY. Amount requested: $ 3,000.00 Total Project Cost $ 8,5oo-oo -1- CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 'ATTACHMENT'S. g Ukiah Valley Primary Cam Medical Group Application/Organization: September 19, 2002 Date: Address: 1'050 North State Street, Ukiah, CA 95482 Executive Director: ~P_au!_Macdonald. MD Phone: 463-8000 Name of Contact Person: Robert Lvtle, NP Title of Contact Person: Program Assistant Phone: 463-8035 X Profit ~ Non-Profit ( '~- i~ i~.;) E-Mail Address: Date Incorporated 1995 (please attach evidence) How long has your organization been in existence? Does your agency have an Americans with Disabilities Act Plan? Project Title: REACH OUT AND READ 1995 X Yes No Project Location: 1050 North State Street, Ukiah, CA 95482 Location(s) of additional facilities operated by your organization: 1165 South Dora, Suite B-1 (Family Practice- Drs. Werra, Kugel and Coen) 1165 South Dora, Suite G-1 (Family Practice- Dr. Chan) Description of total agency activities or services provided: We are applying for funding to support the Reach Out and Read program which is sponsored locally by the Ukiah Valley Primary Care Medical Group. As a pan of our care of the whole child, we are seeking to foster literacy and improve the reading skills of children in Ukiah through the Reach Out and Read program. This is a national initiative based in local medical offices. The purpose of Reach Out and Read is to place books in the homes of very young children and to encourage their parents to read to them While Ukiah Valley Primary Care Medical Group is a private medical group, we operate Reach Out and Read on a non-profit basis. Our physicians, physician assistants and nurse practitioners provide health care to the vast majority of children in Ukiah. Approximately half of our patients are eligible for the CHDP program, which provides well-child care for low-income children, by the group. We know that the books provided by Reach Out and Read are the only books in some of these children's homes. Amount requested: $6,000 Total Project Cost $12,000 to $14,000 (annual budget) -1- CITY OF UKIAH APPLICATION FOR FUNDING COMMUNITY ORGANIZATION AUGUST 2002 Application/Organization: UNITY OF UKIAH Date: 9/20/2002 ~,TTACHMENT.'~ ~ Address: P.O. BOX 891, / 321 N. BUSH ST, UKIAH, CA 95482 Executive Director: John Rankin Name of Contact Person: John Rankin Title of Contact Person Phone: 707-367-0718 CO-SPIRITUAL LEADER, PRESIDENT, TREASURER Phone 707-367-0718 . Profit X Non-Profit Date Incorporated 11/8/2001 E-Mail Address: iohniov('~.Dacific, net How long has your organization been in existence? (please attach evidence ) 13 YEARS Does your agency have an Americans with Disabilities Act Plan?~ Yes X No Project Title: Building Improvement Project Project Location: 321 N. Bush St., Ukiah Location(s) of additional facilities operated by your organization: NONE Description of total agency activities or services provided: SUNDAY CHURCH SERVICES AND ACTIVITIES, EDUCATIONAl CLASSES, CHURCH EVENTS AND SOCIAL GATHERINGS, CHILDREN'S VOCAL AND INSTRUMENTAL LESSONS, CONCERTS AND MUSICAL EVENTS. WE ALSO PROVIDE FACILITIES FOR HUMANITARIAN PROJECTS AND PROGRAMS AND HUMAN RESOURCE GROUPS. Amount requested: $7,000.00 Total Project Cost: .~12,550.00 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 Application/Organization: UVAH, Rural Adult Program DATE: 9_Z13Z_Q2 Address: 990 S, Dora Street, Ukiah CA 95482 Executive Director: Roy Smith Phone · _468-8824 Name of Contact Person: George Mayers Title of Contact Person: Program Director Phone-468-8824 __ Profit ~ Non-Profit Date Incorporated: December 1961 E-Mail Address: george@pacific.net How long has your organization been in existence? 41 years Does your agency have an Americans with Disabilities Act plan :C_Yes Project title: Enhanced Program clinic table request_ Project Location - 990 South Dora Street, Ukiah CA Locations of additional facilities operated by your organization: Mayacama Industries 564 S. Dora St. Suite B Rural Adult Program 1564 S. Dora St. Suite D Rural adult Program IV 209 W. Mill St. Description of total agency activities or services provided: Ukiah Valley Association for Habilitation's mission is to help people with disabilities meet their full potential as individuals and as productive members of society. This is accomplished by: · helping people maximize their work habits, skills and earnings in integrated settings. · providing information and skills so that people can make choices and determine their desires and needs. · providing the opportunities and supports necessary for people to meet their goals. Amount requested: $ 2.500 Total Project Cost $ 2,500 __ CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2002 Application/Organization: Veterans of Foreigh Wars, 1 900 Address' P.O. Box 1477, Ukiah, CA 95482 Executive Director: Dave Lowe, Commander Phone: 485-7947 Name of Contact Person' Ray King, Sr. Vice Commander 485-0677 Title of Contact Person: Sr, Vice Commander Phone: a85-0677 Profit xx Non-Profit E-Mail Address: Date Incorporated (please attach evidence) How long has your organization been in existence? Auq 1 7, Does your agency have an Americans with Disabilities Act Plan? __ 1930 Yes >[No Project Title: Veterans Honor Guard/Color Guard Project Location' Ukiah Location(s) of additional facilities operated by your organization: Description of total agency activities or services provided' Fraternal 'Organization for War Veterans Amount requested: $ Total Project Cost $ . r.r..-. 00 ..., ~, ,., ,., ,., o -1- CITY OF UKIAH COMMUNITY ORGANIZATIOi~ APPLICATION FOR FUNDING AUGUST 2002 Application/Organization: Yoga l~..ndocino Address: P.O. ]~3x 1270, LTkl~, C_~ 95482 Date' 9/20/02 Executive Director: Ma-W Paffard Maggie Norton Name of Contact Person: 707-468-4842 Phone: E-Mail Address: Title of Contact Person: Director of Education Phone: Profit' x Non-Profit Date Incorporated 4/11/02 yomo@pacific, net 707-984-8424 (please attach evidence) How long has your organization been in existence? 2years Does your agency have an Americans with Disabilities Act Plan? . Yes x No . . Project Title: Yoga for Health in Ukiah - UsJ_ng Yoga as a Compl~ent~ Health Moda_lity Project Location- 206 A Mason Street, Ukiah Location(s) of additional facilities operated by your organization' None Description of total agency activities or services provided' Yoga classes, workshops and trainings for beginning yoga students, yoga students with scme/~ experience, yoga teachers-in-training, seniors, pregnant w~men, young adults, people with chronicpain/stress and many others. This project will focus on yoga classes for those with chronic health problems.who cannot afford class tuition. Amount requested: $ 3,565 Total Project Cost $ 3,565 AGENDA SUMMARY ITEM NO. 9e DATE: November 6, 2002 REPORT SUBJECT: APPROVAL OF LANDSCAPE IMPROVEMENTS AND FUNDING FOR THE GRACE HUDSON MUSEUM PARKING LOT AND ORCHARD PARK SUMMARY: In May 2002, Council awarded a landscape design and installation service contract to Sangiacomo Landscape in order to complete several major improvements at City owned properties and parking lots. However, prior to the commencement of work, projects over $10,000 require Council approval. Currently, staff is seeking approval for landscape improvements at the Grace Hudson Museum parking lot and Orchard Park. Improvements planned for the Museum consist primarily of major repairs and replanting of existing planter areas, which have either been destroyed by vandalism or degraded due to poor soil conditions. Improvements include soil amendments, irrigation upgrades and repairs, and over 120 plants for an approximately 3,500 sq. ft. area. Recommended plant selection includes plantings which are drought resistant and reflect a Native American theme consistent with the original design of the park. The total cost for the parking lot renovation is $12,160. (Continued on Page 2) RECOMMENDED ACTION: 1. Approve the landscape improvements and funding for the Grace Hudson Museum parking lot and Orchard Park. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine landscape services are not required at this time Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: 1. 2. 3. N/A N/A Larry W. DeKnoblough, Community Services Director and Sage Sangiacomo, Community Services Supervisor Candace Horsley, City Manager Contract for Grace Hudson Museum parking lot landscape Contract for Orchard Park landscape Orchard Park Site Plan APPROVED: LDZIP1 Car~dace Horsley, bi~?~Manager LandscapeFunding.Asr Proposed improvements for Orchard Park include soil aeration and removal of all rocks and debris, addition of soil amendments, irrigation system installation, and hydro seeding for turf. Approximately 16,000 sq. ft. of the park will be turf and 7,700 sq. ft. will be a native oak woodland that will provide a buffer between the usable turf and the freeway. Additional street tree plantings are included on the perimeter of the park strip behind the curb. Other amenities include picnic tables, trash and recycle receptacles, and a drinking fountain. A site plan of the park is provided for the Council in Attachment #3. The total cost for contractual services for this project is $22,080. Funding for the Museum parking lot and Orchard Park are available in the 140.6050.800 account, Park Development Fund. The total cost for both projects is $34,240. Currently $5,000 is budgeted for Orchard Park and no funds for the Museum parking lot. Staff is recommending $29,240 of the $96,000 currently budgeted for playground equipment replacement be reallocated to cover the cost of the landscape improvements. Additional funds for playground replacement are available in the special project reserve fund and the disbursement of per capita allocations from the 2002 Park Bond Act, which is estimated at $220,000. Attachment 1 SANGIACOMO IAND$CAP[ IJklah. CA 95482 707 468-0747 f' c7~C- ~-~ ...... PRO~O.~E ne~eJ,~ ~c, h:rr~sh Pl~J'er 3, and ~aDC:,: con'Pete -- ~, "~ .. .- ,. . ,~,. :....... ..... . ' -' ' '"' ' ' : ~ ...... ¢'1' ' d~,: ~:' '. .... . Attachment 2 IApproved by: ~ AGENDA SUMMARY ITEM NO.: 9f DATE: November 6, 2002 REPORT SUBJECT: ADOPTION OF THE RESOLUTION APPROVING THE 2002 MENDOCINO COUNTY REGIONAL BIKEWAY PLAN SUMMARY: The approval of the proposed Resolution would effectively adopt the 2002 Mendocino County Regional Bikeway Plan, which was prepared by Dow and Associates and adopted by the Mendocino Council of Governments in August of this year. This plan is intended to incorporate and describe proposals for various bikeway improvements within the county, including those in the incorporated cities of Willits, Fort Bragg, Point Arena, and Ukiah. Specifically, it provides narrative descriptions and maps for existing and proposed bikeway projects, an outline of potential funding sources, and a description of the Short Range Implementation Plan. Included for implementation are the specific City of Ukiah bikeway programs described below, which are consistent with the Ukiah Master Bicycle and Pedestrian Plan adopted by the City Council in 1998. City staff is actively pursuing grant opportunities for funding these bikeway programs. Orchard A venue Bikeway Orchard Avenue is developing into one of the major north-south collector streets in Ukiah, extending from south of Gobbi Street to Ford Street, paralleling Route 101. South of Gobbi, Orchard Avenue is developing into a mixed-use office/residential neighborhood, with the area north of Gobbi used primarily for commercial uses, including several large commercial developments that take direct access from Orchard Avenue. (continued on Page 2) RECOMMENDED ACTION: 1. Conduct a public hearing regarding the adoption of the 2002 Mendocino County Regional Bikeway Plan; and 2. Adopt the Resolution approving the Plan. ALTERNATIVE COUNCIL POLICY OPTION: 1. Do not adopt the Resolution and provide direction to staff. Citizen Advised: Legal notice completed in accordance with Ukiah Municipal Code requirements Requested by: Mendocino Council of Governments Prepared by: Dave Lohse, Associate Planner, and Rick Seanor, Deputy Director of Public Works Coordinated with: Candace Horsley, City Manager, Diana Steele, Public Works Director/City Engineer, and Charley Stump, Planning Director Attachments: 1. Resolution for Adoption 2. Bikeway Descriptions 3. 2002 Mendocino County Regional Bikeway Plan APPROVED: Candace Horsley, 12~ty Manager The portion of the Orchard Avenue bikeway from Perkins Street to just south of Clara Avenue was developed with Class II lanes along both sides of Orchard Avenue during the construction of the Big K-Mart store project. A Class II facility is also proposed for the remaining segments, which would extend from Gobbi to Perkins and from Clara to Ford, a total distance of approximately 0.60 miles. The proposed bikeway north of Perkins Street would serve two significant shopping centers located on either side of Orchard Avenue and the residential neighborhoods along Ford and Clara Streets. The segment of Orchard Avenue south of Perkins would provide access to retail shops, residential neighborhoods, and office complexes such as the California Highway Patrol and the Department of Motor Vehicles, and would tie into an existing Class II facility on Gobbi Street. A pedestrian crossing over the Route 101 freeway to the Oak Manor neighborhood is also accessible from this area. The proposed Orr Creek Bridge will extend Orchard Avenue north from its existing terminus at Orr Creek to a connection with Brush Street. This bridge is designed to accommodate Class II bike lanes, and the development of the bike lanes described above will eventually result in Class II bike lanes along Orchard Avenue from Gobbi Street to Brush Street. Overall, the development of these Class II bike lanes would provide a north-south route through a high activity area of eastern Ukiah. Traffic volumes are significant along this route, especially north of Perkins Street, and separate bicycle lanes are considered the most appropriate form of bikeway improvement for this route. Bicycle parking is currently provided at several locations along the route. Gobbi Street Bikeway Gobbi Street is one of the three major east-west arterial streets in Ukiah, extending between Yokayo School in central Ukiah and the neighborhoods east of the freeway over an interchange with Route 101. The proposed route will provide access to residential areas, commercial activities in the central business district (via South State Street), and Yokayo Elementary School. There is currently a Class II bikeway on Gobbi Street between Main Street and Orchard Avenue. The proposed project consists of two segments, including the development of Class II improvements for the 0.32-mile segment of Gobbi Street between Main Street and Dora Street, which would connect to the Class II bikeway for Dora Street that was constructed in 1981. The City of Ukiah has secured tentative funding through the Mendocino County Air Quality Management District for the segment on Gobbi Street between Dora Street and State Street. Although there are currently no bikeway improvements on Main Street, its width and moderate use render it the preferred cycling route for north-south trips through the downtown business district. In fact, the Mendocino County Regional Bikeway Plan identifies a Main Street bikeway in its list of short-range implementation projects. Therefore, the Gobbi Street connectors described above will provide an important link to the Main Street route. The second section consists of the segment of Gobbi Street that extends from its intersection with Oak Manor Drive to its eastern terminus at the Little League Fields/BMX track, which will ultimately be developed by the City of Ukiah as a large, multipurpose park. This 0.44- mile segment may ultimately be developed as a Class I bikeway. In addition to this proposed segment, the City of Ukiah recently received notice of funding under the 2001-2002 cycle of the Bicycle Transportation Account for construction of Class II bike lanes on Gobbi Street between Orchard Avenue and Babcock Lane. The project will receive $91,800 in BTA funds, with a project total cost of $102,000. Agenda Summary Report for November 6, 2002 Adoption of the Resolution Approving the 2002 Mendocino County Regional Bikeway Plan Page 2 of 3 Main Street Bikeway Main Street, which extends from Gobbi Street to Norton Street, is an important north-south route for bicyclists passing through the downtown area. Main Street is proposed as a Class II bikeway for a total length of 0.75 miles. The proposed Main Street bikeway would connect with the existing Class II bikeway on Gobbi Street, which connects to two schools, a park, ball fields, and the BMX track. In addition, the Gobbi Street bikeway connects to the Dora Street bikeway. Empire Drive Bikeway Empire Drive is currently a missing link in the matrix of bikeways. When constructed, the Empire Drive bikeway will connect the Bush Street/Dora Street bikeway to the North State Street bikeway developed by the County of Mendocino. The Empire Drive bikeway is 0.21 mile in length. Parking would have to be eliminated from one side of Empire Drive in order to construct the proposed Class II bikeway. RECOMMENDED ACTION: ]. Conduct a public hearing regarding the adoption of the 2002 Mendocino County Regional Bikeway Plan; and 2. Approve the Resolution adopting the Plan Agenda Summary Report for November 6, 2002 Adoption of the Resolution Approving the 2002 Mendocino County Regional Bikeway Plan Page 3 of 3 AGENDA SUMMARY REPORT FOR THE ADOPTION OF THE RESOLUTION APROVING THE 2002 MENDOCINO COUNTY REGIONAL BIKEWAY PLAN ATTACHMENT 2 RESOLUTION NO. 2003- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING THE 2002 MENDOClNO COUNTY REGIONAL BIKEWAY PLAN WHEREAS, the Mendocino County Council of Governments (MCOG) is the designated Regional Transportation Planning Agency for Mendocino County; and WHEREAS, the California Department of Transportation (Caltrans) requires that applicant agencies applying for funding under the State Bicycle Transportation Account (BTA) must have a bicycle transportation plan, structured in accordance with the California Bicycle Transportation Act; and WHEREAS, the California Bicycle Transportation Act requires that Regional Bikeway Plans be updated every four years (previously biennially) in order for a local agency to be eligible for State Bicycle Lane Account funding; and WHEREAS, California Streets and Highways Code Section 891.2 identifies elements which must be addressed in a bicycle transportation plan in order to comply with the California Bicycle Transportation Act; and WHEREAS, the Mendocino Council of Governments has prepared the 2002 Mendocino County Regional Bikeway Plan to meet the requirements of California Streets and Highways Code Section 891.2, as well as provide regional guidance to bikeway development throughout Mendocino County; and WHEREAS, the Mendocino Council of Governments adopted the 2002 Regional Bikeway Plan as the comprehensive bikeway planning document for the Mendocino County Regional Transportation Planning Agency; and WHEREAS, the City of Ukiah has provided updated information or reaffirmed existing information regarding proposed bikeway routes and funding priorities; and WHEREAS, the Ukiah City Council finds that the 2002 Mendocino County Regional Bikeway Plan is consistent with the goals and policies of the Ukiah General Plan and with the City of Ukiah's adopted Bicycle and Pedestrian Master Plan. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah hereby adopts the 2002 Mendocino County Regional Bikeway Plan. PASSED AND ADOPTED on , by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Philip Ashiku, Mayor Page 1 of 2 AGENDA SUMMARY REPORT FOR THE ADOPTION OF THE RESOLUTION APROVING THE 2002 MENDOCINO COUNTY REGIONAL BIKEWAY PLAN ATTACHMENT 2 ATTEST: Marie Ulvila, City Clerk Page 2 of 2 AGENDA SUMMARY REPORT FOR THE ADOPTION OF THE RESOLUTION APROVING THE 2002 MENDOCINO COUNTY REGIONAL BIKEWAY PLAN ATTACHMENT 2 DESCRIPTION OF CLASS I & CLASS II BIKEWAY$ The descriptions of bikeway facilities were excerpted from the 2002 Regional Bikeway Plan discussion on Bikeways in Mendocino County. For a more detailed explanation of each bikeway type, please refer to the descriptions on Pages 4 and 5 of the plan. Class I. These facilities are commonly referred to as "bike paths". They provide a completely separated right-of-way for the exclusive use of bicycles and pedestrians with crossflows of motorists minimized. No motorists are permitted on Class I bikeways. An example of a Class I bikeway proposed for Ukiah is the Northwestern Pacific Rail Trail that would extend along the existing railroad right-of-way. Class fl. These facilities are commonly referred to as "bike lanes". They provide a restricted right-of-way designated for the exclusive or semi-exclusive use of bicycle traffic, with through traffic by motor vehicles or pedestrians prohibited. Adjacent vehicle parking and crossflows by motorists or pedestrians are permitted. An example of a Class II bikeway is the segment of Low Gap Road between State Street and Ukiah High School. Class III. These facilities are commonly referred to as "bike routes". They are generally on- street facilities that provide right-of-way solely through designation by signs and/or occasional pavement markings, with no distinct lanes painted onto the street surface. These lanes are shared with pedestrians and motorists and there are no restrictions to on-street parking. Page 1 of 1 2002 MENDOCINO COUNTY REGIONAL BIKEWAY PLAN JULY 2002 Adopted by the Mendocino Council of Governments on August 5, 2002 Prepared for: Mendocino Council of Governments Prepared by: Dow & Associates 367 North State Street, Suite 206 Ukiah, CA 95482 (This document is a product of Work Element 3 of the Mendocino Council of Government's Overall Work Program for FY 2001/2002) 2002 MENDOChNO COUNTY REGIONAL BIKEWAY PLAN JUlY 2002 Adopted by the Mendocino Council of Governments on August 5, 2002 Prepared for. Mendocino Council of Governments Prepared by: Dow & Associates 367 North State Street, Suite 206 Ukiah, CA 95482 (This document is a product of Work Element 3 of the Mendocino Council of Government's Overall Work Program for FY 2001,2002) Regional Bikeway Plan -i- TABLE OF CONTENTS Introduction .............................................................................................................................. 1 Funding Sources ........................................................................................................................ 1 Setting ........................................................................................................................................ 3 Bikeways in Mendocino County ............................................................................................... 4 Non-Motorized Transportation Policies ................................................................................... 5 Required Plan Elements ........................................................................................................... 6 Existing Bikeways ................................................................................................................... 18 City of Willits ............................................................................................................... 19 City of Fort Bragg ......................................................................................................... 20 City of Ukiah ................................................................................................................. 21 County of Mendoeino .................................................................................................... 26 Inventory of Proposed Bikeways ............................................................................................ 27 Table 1, City of Point Arena .......................................................................................... 28 Table 2, City of Willits .................................................................................................. 29 Table 3, City of Fort Bragg ............................................................................................ 30 Table 4, City of Ukiah ................................................................................................... 31 Table 5, County of Mendoeino ...................................................................................... 32 Table 6, State Highways ................................................................................................ 34 Short Range Plan .................................................................................................................... 35 Table 7, Short Range Implementation Plan ............................................................. ~ ...... 36 Symbol Key for Short Range Implementation Plan Maps .............................................. 37 Narrative Descriptions and Maps ................................................................ i ......................... 38 City of Point Arena ....................................................................................................... 38 City of Willits ............................................................................................................... 41 City of Fort Bragg ......................................................................................................... 48 City of Ukiah ................................................................................................................. 52 County of Mendoeino .................................................................................................... 59 Regional Bikeway Plan - ii- duly 2002 INTRODUCTION The 2002 Mendocino County Regional Bikeway Plan was prepared by the Mendocino Council of Governments through the transportation planning agency's planning work program. This document is an update to the 2000 Bikeway Plan, and is consistent with the Goals and Policies of the Mendocino Council of Government's adopted Regional Transportation Plan. This Regional Bikeway Plan is intended to incorporate proposals for bikeway improvements within all jurisdictions of Mendocino County into one document. It is directed toward meeting the provisions of the California Bicycle Transportation Act which are included in the Streets and Highways Code Section 890 through 894.2. Bicycle facilities fall under the jurisdiction of State and local agencies. The State maintains the Statewide Bicycle System (several routes of which are in the Region) and programs improvements through the STIP process. This Regional Bikeway Plan will also provide guidance to local agencies regarding existing policies and programs which enhance the bicycle transportation mode in Mendocino County. FUNDING SOURCES In recent years, funding available for bicycle projects has continued to increase. Although the main reason for the preparation of this Regional Bikeway Plan is to qualify projects for funding under the State Bicycle Transportation Account, there are several other fimding sources available to local agencies. This Bikeway Plan will aid in selecting candidate projects for other grant funding programs as well. A description of funding sources available for bicycle related projects follows: State Bicycle Transportation Account (BTA) The State Bicycle Transportation Account (formerly Bicycle Lane Account) funds city and county projects that improve safety and convenience for bicycle commuters. BTA funds are distributed on a statewide competitive basis. In order to apply for these funds, an applicant must have an adopted bicycle transportation plan prepared pursuant to the California Bicycle Transportation Act. Use of BTA funds requires a 10% match. Recent legislation has significantly increased this funding source. Assembly Bill 1020, which passed in 1997, increased the annual $360,000 funding pot to $1 million in 1998, 1999, and 2000, $2 million in 2001 and 2002, and would have increased to $3 million in 2003, and finally to $5 million in 2004. However, the more recent passage of SB 1772 in 2000, which took effect in July 2001, increases the annual BTA funding to $7.2 million for fiscal years 2001/2002 through 2005/2006. After FY 2005/2006, the amount will be reduced to approximately $5 million annually. Per Section 893.6 of the Streets and Highways Code, no applicant shall receive more than 25% of the total amount transferred to the BTA in a single fiscal year. Regional Bikeway Plan - 1 - July 2002 Transportation Enhancement Activities (TEA) Program TEA is a Federal funding source that provides for transportation-related capital improvement projects that enhance quality-of-life, in or around transportation facilities. TEA projects must fall within twelve specific categories, including the provision of facilities for pedestrians and bicycles, the provision of safety and educational activities for pedestrians and bicyclists, and preservation of abandoned railway corridors (including the conversion and use thereof for pedestrian or bicycle trails). The TEA program is authorized by the Federal government in 6-year cycles, with the first cycle from 1991 through 1997. The program was reauthorized to cover the period from October 1997 through September 2003. It is anticipated that the program will be reauthorized for a third cycle when Congress acts on the next transportation bill. During the first TEA cycle, applicants had to compete for funding statewide. With the following cycle, however, money was distributed directly to each region to be disbursed locally. This Regional Bikeway Plan will aid in selecting candidate projects for this funding program. The next oppommity to apply for TEA funding through MCOG will likely be 2004. STIP - Bicycle & Pedestrian 5% Program In 1998, MCOG adopted a modal split funding formula which dedicated 5% of the region's State Transportation Improvement Program (STIP) funding to bicycle and pedestrian projects. A total of $391,000 was awarded to local agencies for bicycle and pedestrian projects in the 2000 Regional Transportation Improvement Program (RTIP) through a local, competitive process. In the 2002 STIP, bicycle and pedestrian projects received $1,262,000 in funding, which included funding reserved from the 2000 STIP Augmentation. The next oppommity to apply for this funding source will be Summer 2003. Regional Surface Transportation Program (RSTP) Funds Regional Surface Transportation Program (RSTP) funds are apportioned by the State pursuant to Sections 182.6 d(1) and 182.6 d(2) of the Streets and Highways Code. Section 182.6 d(1) funds are distributed annually by the Mendocino Council of Governments to each local entity on a formula basis, while the State distributes Section 182.6 d(2) funds directly to the County. These funds may be used for bikeway or other local streets and roads projects. 2% TDA Bicycle and Pedestrian Program Transportation Development Act (TDA) funds are comprised of money from two sources--the Local Transportation Fund (LTF) which is derived from a ¼ cent of state sales tax and State Transit Assistance which comes from sales tax on gas and diesel. The Mendocino Council of Govemments has a Pedestrian and Bicycle Program which annually awards 2% of TDA revenues for competitively approved bicycle or pedestrian projects. Although a comparatively small source (approximately $40,000 per year), these funds may be used to provide' the local match to leverage larger grants. Regional Bikeway Plan -2- duly 2002 Safe Routes to School Program (SR2S) AB 1475, which was enacted in 1999 established the federally funded Safe Routes to Schools (SR2S) program. Grants (maximum of $500,000 per project) are available to local agencies through a statewide, competitive process for construction of bicycle and pedestrian circulation and safety and traffic calming projects. SR2S was originally approved as a 2 year demonstration program. However, legislation has recently been approved which extends SR2S for three years. The program will now sunset on January 1, 2005, unless extended by additional legislation. Caltrans expects to fund $20 million of SR2S projects per year. The local match requirement for this program is 10%. Office of Traffic Safety (OTS) Grants The Office of Traffic Safety provides bicycle and pedestrian grants to assist local agencies with safety and educational programs, including bicycle rodeos and bicycle helmet distribution programs. Grants are based on a statewide competitive bases, and not available for construction of bikeway facilities. SETTING Mendocino County is located in the north coast region, nestled between the beautiful wine country and majestic redwoods of northern California. The county is situated along the Pacific Ocean and bordered inland by the counties of Humboldt, Trinity, Tehama, Glenn, Lake and Sonoma. The county is located wholly within the northem Coastal Range of California. This mountain system consists of long, parallel ridges which trend fi.om southeast to northwest. The mountainous nature of the County is interrupted in some inland areas by river valleys and lake basins. Along the coast, flat land is limited to narrow stretches of marine terraces. The climate is particularly varied, and influenced heavily by the Pacific Ocean and local topOgraphy. Specifically, there are four climatic zones which mn in bands fi.om the Coast, eastward. Each of the climatic zones have certain characteristics but, in general, the Mendocino County climate is cooler and much wetter than most other areas of California. The 3,610 square miles of Mendocino County are predominately rural. Agriculture, construction, and tourist related services provide the mainstay of the local economy. Land use policies tend to protect agricultural and forestlands, thereby preserving the rural nature of the county. The majority of the population resides within the fertile Yokayo Valley where Ukiah, the largest city and County seat, is located. Fort Bragg, the County's second largest city, and Point Arena are located along Highway 1. The County's other population center, Willits, is located just north of Ukiah. Willits and Ukiah are served by State Highway 101 which is part of the Statewide Bicycle System. State Highway 1, which is part of the legislatively designated Pacific Coast Bike Route, and State Highway 20 serve the scenic coastline. Regional Bikeway Plan - 3 - July 2002 The 2000 US Census placed Mendocino County population at 86,265. This figure includes an unincorporated population of 58,195 and an incorporated population of 28,070. Four cities share the incorporated population: Ukiah (15,497), Fort Bragg (7,026), Willits (5,073), and Point Arena (474). BIKEWAYS IN MENDOClNO COUNTY As used in this plan, "bikeway" means all facilities that provide for bicycle travel. Bikeways are categorized as follows: Class L These facilities are commonly referred to as "bike paths". They provide a completely separated right-of-way for the exclusive use of bicycles and pedestrians with crossflows of motorists minimized. Class I bikeways will have limited application in Mendocino County. Their primary function will be to provide a link between other bikeways where other facilities are impractical, or to provide a direct route to a specific destination (such as a park). Class I bikeways are generally expensive to construct and maintain. Right-of-way must be obtained and the facility must be built with sufficient width and pavement design strength to support maintenance vehicles. Providing Class I facilities through areas where there are visual obstructions also poses some security concerns. Class It. These facilities are commonly referred to as "bike lanes". They provide a restricted right-of-way designated for the exclusive or semi-exclusive use of bicycle traffic, with through travel by motor vehicles or pedestrians prohibited. Adjacent vehicle parking and crossflows by pedestrians and motorists are permitted. Class II bikeways will have significant application in Mendocino County. They will be used to provide for bicycle travel where vehicle speeds, volumes or other conditions are present which make it desirable to separate bicycle traffic from motorized traffic. Class II bikeways are generally provided adjacent to existing roadways. Right-of-way costs are usually minimal, but drainage improvements, grading and utility relocation can be significant. Experience in construction of Class II bikeways in similar rural counties indicates that construction of this type of facility adjacent to existing roadways ranges between $400,000 and $800,000 per mile. Variations in cost can be a result of complexity of a project, extensive design and engineering work, fight of way acquisition, time delays, and whether bikeways are being constructed on one or both sides of a road. Class Iff. These facilities are commonly referred to as "bike routes". They are generally on-street facilities 'which provide right-of-way designated by signs and/or pavement markings and are shared with pedestrians and motorists. Regional Bikeway Plan -4- July 2002 Class III bikeways will have significant application in Mendocino County. They will be used to provide links between other bikeways and as the primary bikeway facility in rural areas. Improvements required to establish Class III facilities may be minimal because right-of- way is shared with vehicular traffic. Shoulder widening may be advisable in some areas, but improvements could be limited to signing and pavement marking installations. In the previous fifteen years, there have been four constructed bikeways in Mendocino County. They are the Little Lake Road project in Mendocino (1987), the Lake Mendocino Drive project near Ukiah (Phase I in 1989 and Phase II in 1998), Phase I of the North State Street bikeway in Ukiah in 1999, and a portion of Vichy Springs Road in 2002, and Orchard Avenue in Ukiah in __. Prior to this time frame, bikeway projects have been constructed in the following areas: Wi#its East Commercial Street Fort Brag.q Harrison Street Harold Street Fir Avenue Maple Avenue' Lincoln Avenue Ukiah Low Gap Road Bush Street Dora Street Grove Avenue Gobbi Street Despina Drive County' Hensley Creek Road (Mendocino College) Simpson Lane (near Fort Bragg) NON-MOTORIZED TRANSPORTATION POLICIES The Policy Element of the Regional Transportation Plan establishes goals and policies for each of the several transportation modes which comprise the transportation system in Mendocino County. Bicycle transportation is addressed in the Non-Motorized Transportation Mode of the Regional Transportation Plan. The goal for non-motorized transportation is: Goal 2.08(a) Provide an adequate, functional and safe system of local trails and bikeways coordinated on a local and regional basis. Such system should be coordinated with other transportation modes to provide for both area and regional non-motorized transportation needs of the County. Regional Bikeway Plan -5- July 2002 Policies and objectives which pertain to non-motorized transportation in Mendocino County are identified below: Policy 2.08(b) . Consistent with other regional priorities and financial constraints, the regional system of trails and bikeways should accommodate the general mobility needs of both commuter bicyclists and other recreational users. . Implementation of projects and development of facilities should be consistent with the Regional Bikeway Plan and County Trails Plan as set forth in the Recreational Element of the General Plan, based upon established need and available funding. . Support the widening of existing State, County, and City roads/streets to accommodate non-motorized travel when consistent with area needs, regional priorities, and financial resources. Special emphasis should be given to routes where shared use creates a significant safety problem. . . All new highway construction projects shall consider facilities for non-motorized travel based upon justification, operational feasibility and funding constraints. Encourage State and Local Agencies to seek out additional sources of funding for needed non-motorized projects. . Encourage local agencies/businesses to install bicycle parking when found warranted, environmentally acceptable and consistent with the General Plan. Objectives 2.08(c): Annually allocate 2% of TDA funds for bicycle and pedestrian projects to stimulate development and improvement of non-motorized facilities. 2. Biennially update the Regional Bikeway Plan. . Systematic improvement of State Route 1, where environmentally feasible to accommodate bicycle traffic. 4. Identification of enhanced statewide funding sources for bikeway improvements. REQUIRED PLAN ELEMENTS Streets and Highways Code Section 891.2 identifies elements which must be addressed in a bicycle transportation plan in order to comply with the California Bicycle Transportation Act. There are eleven elements which must be addressed. The Mendocino County Regional Bikeway Plan addresses each of these elements either through narrative, tables, or maps. Regional Bikeway Plan - 6- July 2002 Each of the eleven required elements (a through k) is restated below as it appears in Section 891.2 of the Streets and Highways Code. Immediately below each element there is a response which indicates how this plan addresses the element. The response may reference a map or table elsewhere in this plan or may be in the form of a narrative. Section 891.2. A city or county may prepare a bicycle transportation plan, which shall include, but not be limited to, the following elements: (a) The estimated number of existing bicycle commuters in the plan area and the estimated increase in the number of bicycle commuters resulting from implementation of the plan. (b) (c) The plan area covered by the Mendocino County Regional Bikeway Plan consists of all of Mendocino County, including the four incorporated cities: Uldah, Fort Bragg, Willits and Point Arena. Bicycle traffic volumes have not been re · - any of the proposed bikewav routes ~o~: ....... . corder wathin the Coun on - '.omuates oI exlstin and · ty use have been · g tuture bicycle commuter prepared for those bikewa s on the Plan. Bicycle use Y Sh,,.~ ,-,mst recycle nnp~ementation attractors such as estimates are based upon the proposed bikeway's relationship to major schools, government offices and major employers, central districts, shopping centers and parks, business Due to the rural nature of Mendocino County and the lack of existing bikeway facilities, current and future bikeway use will be low compared with urban standards. School age children are expected to be the highest category of commuter bikeway system users. Estimated existing and estimated future bikeway use are identified in Table 7 in the Short Range Bikeway Implementation Plan. A map and description of existing and proposed land use and settlement patterns which shall include, but not be limited to, locations of residential neighborhoods, schools, shopping centers, public buildings, and major employment centers. Existing land use maps are available for all unincorporated areas of Mendocino County. Land uses are described by codes which pertain to thc maps. Land use maps are included in this plan, where available, for those areas where priority projects arc proposed. Land usc information for priority projects is depicted on maps in the ShOrt Range Bikeway Implementation Plan. A map and description of existing and proposed bikeways. The Short Range Plan section of this document contains a series of maps depicting priority proposed bikeways in Mcndocino County. A separate map is provided for each proposed bikeway. Maps are grouped by jurisdiction. Brief descriptions of proposed bikeways are provided in narratives which accompany each map or series of maps. July 2002 Each of the eleven required elements (a through k) is restated below as it appears in Section 891.2 of the Streets and Highways Code. Immediately below each element there is a response which indicates how this plan addresses the element. The response may reference a map or table elsewhere in this plan or may be in the form of a narrative. Section 891.2. A city or county may prepare a bicycle transportation plan, which shall include, but not be limited to, the following elements: (a) The estimated number of existing bicycle commuters in the plan area and the estimated increase in the number of bicycle commuters resulting from implementation of the plan. The plan area covered by the Mendocino County Regional Bikeway Plan consists of all of Mendocino County, including the four incorporated cities: Ukiah, Fort Bragg, Willits and Point Arena. Bicycle traffic volumes have not been recorded within the County on any of the proposed bikeway routes. Estimates of existing and future bicycle commuter use have been prepared for those bikeways on the Short Range Bicycle Implementation Plan. Bicycle use estimates are based upon the proposed bikeway's relationship to major attractors such as schools, government offices and major employers, central business districts, shopping centers and parks. Due to the mml nature of Mendocino County and the lack of existing bikeway facilities, current and future bikeway use will be low compared with urban standards. School age children are expected to be the highest category of commuter bikeway system users. Estimated existing and estimated future bikeway use are identified in Table 7 in the Short Range Bikeway Implementation Plan. (b) A map and description of existing and proposed land use and settlement patterns which shall include, but not be limited to, locations of residential neighborhoods, schools, shopping centers, public buildings, and major employment centers. Existing land use maps are available for all unincorporated areas of Mendocino County. Land uses are described by codes which pertain to the maps. Land use maps are included in this plan, where available, for those areas where priority projects are proposed. Land use information for priority projects is depicted on maps in the Short Range Bikeway Implementation Plan. (c) A map and description of existing and proposed bikeways. The Short Range Plan section of this document contains a series of maps depicting priority proposed bikeways in Mendocino County. A separate map is provided for each proposed bikeway. Maps are grouped by jurisdiction. Brief descriptions of proposed bikeways are provided in narratives which accompany each map or series of maps. Regional Bikeway Plan - 7- July 2002 (d) (e) The Inventory of Proposed Bikeways section of this plan identifies all bikeway projects that have been previously proposed by the County of Mendocino, and the cities of Ukiah, Fort Bragg, Willits and Point Arena. The existing bikeways in Mendocino County are: East Commercial Street (Willits); Harrison Street, Harold Street, Fir Avenue, Maple Avenue, Lincoln Avenue (Ft. Bragg); Low Gap Road, Bush Street, Dora Street, Grove Avenue, Gobbi Street, Despina Drive, a portion of Orchard Avenue (Ukiah); and the County's bikeways at Little Lake Road (Mendocino); Hensley Creek Road and Lake Mendocino Drive Phases I and II (Ukiah area), Simpson Lane (Fort Bragg area), Phase I of North State Street (Ukiah area) and a portion Vichy Springs Road (Ukiah area). Existing bikeways are shown on a series of maps contained in the Existing Bikeways section of this plan. Existing bikeways are also identified in blue on maps in the Short Range Implementation Plan. All other bikeways shown in this plan are proposed. A map and description of existing and proposed end-of-trip bicycle parking facilities. These shall include, but not be limited to, parking at schools, shopping centers, public buildings, and major employment centers. Existing and proposed bicycle parking facilities are depicted on maps for the priority bikeway projects in the Short Range Bikeway Implementation Plan. See maps of each priority bikeway project for details. Most existing bicycle parking facilities are located at schools. As many as half of the bikeway projects identified in the Short Range Implementation Plan are routes which directly serve the commuting needs of students. Where descriptions of parking facilities are needed, they are provided in the narrative description of each priority bikeway project. A map and description of existing and proposed bicycle transport and parking facilities for connections with and use of other transportation modes. These shall include, but not be limited to, parking facilities at transit stops, rail and transit terminals, ferry docks and landings, park and ride lots, and provisions for transporting bicyclists and bicycles on transit or rail vehicles or ferry vessels. Public transportation in Mendocino County is provided by the Mendocino Transit Authority, which through a Joint Powers Agreement with the four incorporated cities and the County of Mendocino, is the public transit provider in Mendocino County. Bicycles may be transported on all inland and coastal MTA buses except South of the Ukiah Library due to several tight roms in downtown Ukiah. Each bus with bicycle transporting capability has a two-bicycle capacity rack, which is available on a first- come, first-served basis. Regional Bikeway Plan - 8- July 2002 (0 There are no formal "park and ride" lots in Mendocino County, and no bicycle parking facilities are provided by MTA at bus stops. MTA is currently in the process of developing a transit center on the outskirts of North Ukiah. Construction is anticipated to take place in late 2003. The transit center will serve as a link for all local and regional public transit routes, plus Greyhound, AMTRAK, and the Mendocino Stage. In addition, the transit center will provide bicycle racks for bicyclists connecting to any of these services. A location map of this project is shown in Figure 1. An intermodal facility is also being developed in Willits by the California Westem Railroad in conjunction with the City of Willits. The project will convert the existing Califomia Western Railroad depot building into an intermodal facility providing shelter, ticket sales, restroom facilities and seating areas for users of multiple transportation modes, including bicyclists. In addition, a new intermodal parking facility will be developed which will include bicycle racks. These facilities, once completed, will provide a point for bicyclists to connect to other modes of transportation. A location map for this project is shown in Figure 2. A map and description of existing and proposed facilities for changing and storing clothes and equipment. These shall include, but not be limited to, locker, restroom, and shower facilities near bicycle parking facilities. The bikeway system in Mendocino County is in its infancy. It will be several years before components of an interconnected bikeway system will begin to emerge. In the past, the possibility of obtaining discretionary state Bicycle Lane Account grants and Transportation Enhancement Activities (TEA) funding were the only significant and consistent sources of funding with which to continue bikeway development in Mendocino County, therefore only basic bikeway system needs were considered. Now that there are additional potential bikeway funding sources available, the local emphasis will continue to focus on basic bicycle commute needs by constructing bikeway segments whenever funding can be obtained. Ancillary facilities will be a secondary consideration until a basic integrated system has been provided. Furthermore, in Mendocino County, existing and potential commute ridership demand is dominated by the home to school (and return) trip. Clothes changing and storage facilities, lockers, and showers are clearly not needed to support the primary commute ridership demand. There are no existing or proposed facilities for storing clothing or equipment at the present time. However, the following limited facilities, once completed, could be utilized by bicyclists for changing of clothing only. Regional Bikeway Plan - 9 - July 2002 co_ RD. ST. I-,RO~-~ LOCATION Figure 1. City of Ukiah, MTA North Ukiah Transit Center Regional Bikeway Plan -10- July 2002 · FigUre 2. July 2002 The Point Arena Coastal Access Scenic Bikeway, which is anticipated to be constructed in 2004, will include a restroom at its hub along Main Street, in the City of Point Arena as part of the project. There are currently bathroom facilities at Arena Cove, near the location that the bikeway will end upon completion. Any of these facilities could be used by bicyclists for changing clothing. However, no storage facilities will be provided. A location map for this project is shown in Figure 11 in the Short Range Plan. In addition, an intermodal facility is being developed in Willits by the Califomia Westem Railroad in conjunction with the City of Willits (discussed previously under item f). The project will convert the existing California Western Railroad depot building into an intermodal facility for public use. The facility will include restrooms which could be utilized by bicyclists. However, no storage facilities will be provided at this location either. A location map for this project is shown in Figure 2. A description of bicycle safety and education programs conducted in the area included within the plan, efforts by the law enforcement agency having primary traffic law enforcement responsibility in the area to enforce provisions of the Vehicle Code pertaining to bicycle operation, and the resulting effect on accidents involving bicyclists. The following summarizes the involvement of law enforcement agencies within Mendocino County and the incorporated cities of Ukiah, Fort Bragg, and Willits regarding their involvement with bicycle safety, education and enforcement issues. Califomia Highway Patrol The CHP covers over 1100 miles of County roadway in Mendocino County. They have no formal bicycle education program, however, they do provide safety presentations to schools or community groups (boy scouts, churches, etc.), upon request, which include discussion of bicycle laws, safety tips and distribution of brochures. The Department will assist other local agencies with bicycle rodeos or similar activities if adequate personnel is available. A mandatory bicycle helmet enforcement program went into effect in January 1995, and citations or verbal warnings are issued as needed. If an offender is under the age of 16, a citation will be issued. However, rather than notifying the courts, the parents will be informed of bicycle safety requirements and will be referred to low cost/no cost helmet program if necessary. There were nine reported accidents involving bicycles in 1999, fifteen in 2000, nine in 2001 and so far there have been three in 2002. However, the change in numbers of accidents is not believed to be a result of enforcement of safety provisions or education efforts. City of Fort Bra.qg Police Det)artment The City of Fort Bragg Police Department has no formal bicycle safety education program. Most bicycle safety education efforts within the City of Fort Bragg, including an annual bicycle rodeo, are coordinated by the Coast Regional Bikeway Plan -12- July 2002 Police Activities League (see below). The Department does have safety pamphlets available as well as a limited number of free bicycle helmets available for distribution to children under the age of 18. In addition, members of the Police Department participate in bicycle safety/education ~ictivities conducted by PAL (see below). A bicycle registration program is in effect, at a cost of $1.00 per bicycle. This fee can be waived, if the registrant is unable to pay. The helmet law is enforced through verbal warnings and citations. For juveniles, the first violation is followed by a written warning to parents, with subsequent violations resulting in regular citations. Coast Po/ice Activities Leaque The Coast Police Activities League, which is comprised of law enforcement from the City of Fort Bragg, Point Arena and Mendocino, as well as members of the Coast Guard, State Parks, and California Department of Forestry and Fire Protection, holds a bicycle rodeo once a year in the Fort Bragg area. Attendees of the rodeo learn about bicycle safety and laws, participate in a course designed to teach safe maneuvering of bicycles, receive safety inspections of their bicycles, and can receive free helmets and written materials on bicycle safety. .City of Wi#its Police Department This agency also has no formal bicycle safety education program, however, does provide written safety pamphlets for the public. The bicycle helmet law is enforced with either verbal warnings or citations, as needed. A bicycle rodeo is held in Willits once a year as part of a Health Fair, which is sponsored by State Farm Insurance, at Howard Memorial Hospital. In addition, the City Police Department provides bicycle helmets to low-income children through a special program at Christmas time. Mendocino County Sheriff This agency depends upon the cities of Ukiah, Willits, and Fort Bragg, and the California Highway Patrol to cover bicycle safety issues for their areas, however, they do contract with the City of Point Arena to cover various law enforcement needs for their area. No statistics were available, however, the helmet law is enforced in Point Arena with verbal warnings or citations, as necessary. In June, 1998, the Sheriff's Department held a bicycle rodeo at Bi-Lo Market in south Ukiah, coordinated with the City of Ukiah and the California Highway Patrol. Safety checks were conducted by local bicycle shops, and prizes and helmets were awarded. In June, 2000, a bicycle rodeo (coordinated with local law enforcement) was held at the Consolidated Tribal Health Project in Calpella. The Sheriff's Department is not currently conducting any bicycle rodeos and does not have a bicycle safety education program. The Sheriff' s Department's Fort Bragg office does have a limited number of free helmets available for distribution. In addition, members of the Sheriff's Department participate in bicycle safety/education activities conducted by PAL (see above). City of Ukiah Police Department The City of Ukiah Police Department conducts a bicycle education program through the use' of videos, literature and presentations to Regional Bikeway Plan - 13 - July 2002 schools and other groups (about 2 to 4 per year). Presentations, which include power point slide shows, are given by a Community Services Officer and are made at the request of the school or group. The Department also participates in bicycle education activities sponsored by other agencies, such as bicycle rodeos held by State Farm Insurance and Consolidated Tribal Health, and the annual Walk and Roll Festival (see below). The City also conducts a very successful low-cost helmet program. These safety and education programs, including the helmet program, are funded through the City's proceeds from the drug asset forfeiture program. Bicycle laws are enforced through citations and fines. Juvenile offenders are required to participate in a bicycle safety class held one weekend per month by the Department's cadet program in lieu of paying fmes. This program has been recently inactive due to the city's diminished cadet program. However, the cadet program has just experienced an increase and the program will be reinstated. No statistics were available regarding citations or bicycle safety were available. Ukiah Walk & Roll Festival The Walk & Roll Festival is a week-long, annual event in the City of Ukiah held in conjunction with Califomia Bike Commute Week and Clean Air Month. The Festival is organized by an informal group which includes staff' of MTA, Mendocino County Air Quality Management District, the City of Ukiah and MCOG. The event is sponsored by various local businesses and public agencies. Activities include a bike show, recreational rides, and training rides, a low cost helmet program, as well as entertainment. While safety and education are not the primary purpose of the event, it does heighten the community's awareness of bicyclists and safety concerns. (h) A description of the extent of citizen and community involvement in development of the plan, including, but not limited to, letters of support. The Mendocino County Regional Bikeway Plan is a compendium of bikeway planning efforts in Mendocino County, and includes the bikeway improvement priorities of the County and all four cities. The Mendocino Council of Governments' Technical Advisory Committee (TAC), (comprised of one representative from each of the four incorporated cities, the County Department of Transportation, the County Planning Director, the MTA General Manager, Caltrans, plus Air Quality and Rail representatives) has reviewed this Regional Bikeway Plan to ensure that their respective jurisdictions' top priorities were addressed, and recommended adoption of the plan by the Regional Transportation Planning Agency (MCOG). The County's inland bicycle club "Ukiah Wheeler's Bicycle Club" is no longer actively meeting, however, members of MCOG's Technical Advisory Committee are also members of the bicycle club, and therefore, have had the oppommity to review this plan. This Regional Bikeway Plan was adopted by the Mendocino Council of Governments at a legally noticed public hearing on August 5, 2002. Regional Bikeway Plan -14- July 2002 fi) ti) A description of how the bicycle transportation plan has been coordinated and is consistent with other local or regional transportation, air quality, or energy conservation plans, including, but not limited to, programs that provide incentives for bicycle commuting. The Mendocino County Regional Bikeway Plan is based upon bikeway projects proposed by the County of Mendocino and the cities of Ukiah, Fort Bragg, Willits and Point Arena, and as such, is consistent with their local general plans. Priority projects identified in the Short Range Bikeway Implementation Plan are consistent with Mendocino County's 1996 Regional Transportation Plan. The Mendocino County Air Basin is in attainment of State air quality standards. As a rural county, there are no Congestion Management Plans or bicycle commuting incentive programs in effect. A description of the projects proposed in the plan and a listing of their priorities for implementation. Bikeway improvement projects which are considered highest priority regionwide are described in the Short Range Bikeway Implementation Plan segment of this plan. There are 15 priority bikeway projects in the Short Range Bikeway Implementation Plan. The order in which they are identified below does not imply an established countywide priority: Jurisdiction ~ity of Point Arena City of Point Arena City of Willits City of Willits City of Willits City of Willits City of Fort Bragg City of Fort Bragg City of Ukiah City of Ukiah City of Ukiah City of Ukiah County of Mendocino County of Mendocino County of Mendocino County of Mendocino County of Mendocino Project Coastal Access Scenic Bikeway Iverson Avenue West Commercial Street Northwestern Pacific Rail-Trail Walnut Street Baechtel Road Pudding Creek Trestle/Otis Johnson Park Otis Johnson Park/School Orchard Avenue Gobbi Street Main Street Empire Drive Lake Mendocino Drive West Road Vichy Springs Road School Way North State Street Regional Bikeway Plan -15- July 2002 (k) A description of past expenditures for bicycle facilities and furore f'mancial needs for projects that improve safety and convenience for bicycle commuters in the plan area. Transportation Development Act (TDA) 2% Funds The following is a summary of TDA fund allocations from the Mendocino Council of Governments for bicycle transportation projects, within the past sixteen years: Year Recipient 1986/87 1996/97 County of Mendocino County of Mendocino 1996/97 City of Willits Amount $24,000 $35,384 $1,000 Project Little Lake Road Bikeway, Mendocino Lake Mendocino Bikeway, Phase II, W. Commercial Street Bikeway, Willits Since 1996/97, this funding source has been dedicated to pedestrian projects. Bicycle Transportation Account (B TA) Funds The following is a summary of projects funded from State Bicycle Transportation Account funds within the past sixteen years. Prior to this time frame, bikeway projects in Ukiah (Bush/Dora/Despina) and Fort Bmgg area (Simpson Lane) were funded with BTA funds. Year Recipient 1987 County of Mendocino 1989 1998 1998 County of Mendocino County of Mendocino County of Mendocino 2002 City of Ukiah 2OO2 County of Mendocino Amount $104,460 $143,282 $162,000 $145,000 $91,800 $201,000 Project Little Lake Road, Mendocino Lake Mendocino Drive, Phase I, Ukiah Lake Mendocino Drive, Phase II, Ukiah North State Street, Phase I, Ukiah Gobbi Street, Oak Manor to Babcock Ln Vichy Springs Road, Ukiah to Watson Rd Transportation Demand Manaqement (TDM) Funds The following is a summary of bikeway projects awarded TDM funding in Mendocino County: Regional Bikeway Plan - 16 - ,July 2002 Year Recipient Amount 1996/97 County of Mendocino $19,340 1996/97 City of Willits $4,000 Project Lake Mendocino Drive, Phase II, Ukiah W. Commercial Street, Willits The TDM program is no longer available. Pending Project Applications Safe Routes to Schools. Applications for the third Safe Routes to Schools (SR2S) funding cycle are due to Caltrans May 31, 2002. No agencies within the County received funding in the second SR2S cycle and only one pedestrian project received funding in the first cycle. Mendocino County has submitted an application for the current cycle that, if approved, will provide an improved link between Eagle Peak Middle School and Redwood Valley Elementary School in Redwood Valley. Although primarily pedestrian improvements, it is believed that the project will aid bicyclists as well. Bicycle Transportation Account Applications for the 02/03 cycle of Bicycle Transportation Account funding is due to Caltrans on May 31, 2002, and applications for the 03/04 cycle will be due December 1, 2002. For Fiscal year 02/03 and 03/04 the maximum amount an applicant can receive is $1.8 million. Mendocino County has submitted two bikeway applications: Redwood Valley Elementary School and Eagle Peak Middle School vicinity (Redwood Valley area); and Lake Mendocino Drive, Phase III (Ukiah area). Future Costs Estimated costs to implement all proposed projects in the Mendocino County 'Regional Bike Plan are far more than are expected to be available. Ranges of costs are provided below for classes of bikeways based on experience of providing these facilities in similar mml counties. Costs below are for construction of Short Range Bikeway Implementation Plan projects only. These costs should be considered very rough estimates. Class ,Length I 2.4 miles II 9.99 miles Il/ 1.96 miles Total Cost Estimate $1,534,000 $3,O33,0O0 $11,000 $4,578,000 Regional Bikeway Plan -17- July 2002 2002 MENDOCINO COUNTY REGIONAL BIKEWAY PLAN EXISTING BIKEWAYS · City of Willits Bikeways · City of Fort Bragg Bikeways · City of Ukiah Bikeways · County of Mendocino Bikeways Note: There are currently no existing bikeway facilities in the City of Point Arena. Regional Bikeway Plan 18 July 2002 WILLITS '7t ; / / / . Figure 3. City of Willits East Commercial Street Bikeway Regional Bil~eway Plan 19 .hdv 2002 :(')f-~ T BRAGG L FAU C~£ S T,~UT o 0 lt GO07 Figure 4. City of Fort Bragg Existing Bikeways Harrison Street, Harold Street, Fir Avenue, Maple Avenue and Lincoln Avenue Regional Bikeway Plan 20 July 2002 DORA STRI Figure $. City of Ukiah Existing Bikeways Dora Street, Gobbi Street, Grove Avenue Regional Bii~eway Plan 21 July 2002 Figure 6. City of Ukiah Existing Bikeways Low Gap Road, Despina Drive, Bush Street, Grove Avenue Regional Bikeway Plan 22 July 2002 ////' Despina Drive I Figure 7. City of Ukiah Existing Bikeways Bush Street, Low Gap Road, Despina Lane Regional Bikeway Plan 23 .hdy 2002 t ' OR'CHAR Figure 8. City of Ukiah Existin9 Bikeways Gobbi Street Regional Bikeway Plan 24 July 2002 Figure 9. City of Ukiah Existing Bikeways Orchard Avenue, Gobbi Street Regional Bikeway Plan 25 .lzd. V 2002 HUMBOLDT CO. -- FORT gRAOG TRINITY CO. TEH AM A CO. · EX)$ RI~ LONOVALE: PACIFIC OCEAN Id~IDOC~NO LAKE CO. PT. ARENA ~'"~-J SONOMA CO. Figure '10. County of Mendocino Existing Bikeways Simpson Lane, Little Lake Road, Hensley Creek Road, Lake Mendocino Drive, North State Street, Vichy Springs Road Regional Bikeway Plan 26 July 2002 2002 MENDOCINO COUNTY REGIONAL BIKEWAY PLAN INVENTORY OF PROPOSED BIKEWAYS · Table 1: City of PointArena · Table 2: City of Willits · Table 3: City of Fort Bragg · Table 4: City of Ukiah · Table 5: County of Mendocino · Table 6: State of California Regional Bikeway Plan 27 July 2002 TABLE 1 PROPOSED BIKEWAY IMPROVEMENT PROJECTS City of Point Arena Termini Name- Route No. From To Class Need Coastal Access Scenic Arena Cove Iverson Avenu-~"~ i~'T~ ~ Bikeway Iverson Avenue Port Rd SR 1 II H Regional Bikeway Plan 28 July 2002 TABLE 2 PROPOSED BIKEWAY IMPROVEMENT PROJECTS City of Willits Termini Name- Route No. From To Class Need * Commercial Street North Street 550' E/S Lenore II H * W Commercial St Main North II H E Commercial St 550' ElS Lenore City Limits I H E Valley St US 101 Lenore Ave II M Lenore Ave E San Francisco Commercial III M * School St Pine Commercial III M Mill St Coast Pine III M Pine St Coast North II M Coast St SR 20 Mill III L Walnut St Locust US 101 II H Locust St Holly Walnut II H * Baechtel Rd US 101 S US 101 N II H Magnolia St Holly Walnut III M Holly St Locust US 101 II M Boscabelle Ave E San Francisco E Valley III L E San Francisco S Lenore US 101 III M Mill Creek Dr End W Commercial III L Northbrook Way End Mill Creek III L North St Pine W Commercial II H * South US 101 Central III M * Central South E San Francisco III M E Hill Rd Baechtel City Limits II H * Blosser Lane Franklin City Limits III M * Franklin St Blosser US 101 III M * Hazel St US 101 Locust III M * W Mendocino School Spruce III H * Spruce E. Mendocino Brookside School III H * W Valley St US 101 Coast III M * Coast St W Valley Pine III M * Pine St Coast School II M * Railroad Ave E San Francisco E Valley III M * State St US 101 Marin III M * Marin St State E Commercial III M NWP Rail Trail E Hill Rd High School I H *route included in Willits General Plan, adopted April 12, 1992 Regional Bikeway Plan 29 July 2002 TABLE 3 PROPOSED BIKEWAY IMPROVEMENT PROJECTS City of Fort Bragg Termini Name- Route No. From To Class Need Pudding Creek Trestle- GP Haul Rd at Pudding OJ Park 1/11/111 H OJ Park Creek OJ Park/Dana Street OJ Park Chestnut III H GP Haul Rd N City Limits W Elm III H W Elm St GP Haul Rd N Franklin III H N Franklin St Fir St Elm St III H Banbridge Park N Harrison N Whipple III H N Harrison Redwood Laurel St N Harold Otis Johnson Park III H Cedar St N Harold Monsen Way III H N Sanderson Wy Cedar Willow III M Dana St Cedar Chestnut III H Willow St S Lincoln Dana III H S Lincoln St Willow Chestnut III H Chestnut St Dana S Harrison III H Cypress St GP Rd Kemppe Way III M Kemppe Wy/River Rd Cypress River III M Woodward St South N Harbor III H N Harbor Dr Woodward Noyo Jetty III H W Ocean View Dr Hwy 1 Cliff Wy III M Railroad/GP Log Rd Railroad ROW/E Bush GP Log Rd/Cypress III M South St Main Franklin St III H Franklin St South Walnut St III H Walnut St Franklin Hardson St III H Harrison St Walnut Fir St III H/M Maple Ave Harrison Harold St II H Maple Ave Harold Lincoln St III M ,,Harold St Maple Fir Ave II H Fir St Franklin Harold St III H Oak Ave Main City Limits II M Regional Bikeway Plan 30 July 2002 TABLE 4 PROPOSED BIKEWAY IMPROVEMENT PROJECTS City of Ukiah Termini Name - Route No. From To Class Need Brush Street North State Street Orchard Ave II L Bush St (Ext) Capps Ln CR 222 (Lovers Ln) II H Clay St/Peach St/Gibson McPeak St Oak Manor Drive 1/11/111 M Creek Corridor Despina Dr Low Gap City Limits II H Dora Ave Grove Spring II M Empire Drive Corridor Despina Dr N. State Street II/111 H Gobbi St Oak Manor E end of Gobbi II H Grove Ave/Clara Ave Dora St Orchard Ave II/111 M Corddor Main St Corridor Gobbi St Norton St ill M NWP Rail Trail Ford Road Norgard Ln I H Oak Manor Dr Gobbi Perkins III M Babcock Lane Gobbi Talmage III M Orchard Ave Gobbi Ford II H Orchard Avenue Ford St Brush St II L Orr Creek Pathway Dora St Ukiah High School I L Perkins St Dora Vichy Springs Rd III H S State St City Limits Talmage II/111 M Talmage Rd S State City Limits III L Washington Ave Helen S State II/111 M Western Bikeway Helen Ave, Gardens Ave, McPeak St, Barnes St, III H Todd Rd, Hazel Ave, Grove Ave & Spdng St Regional Bikeway Plan 31 July 2002 TABLE 5 PROPOSED BIKEWAY IMPROVEMENT PROJECTS County of Mendocino CR Termini Name No. From To Class Need East Hill Rd 301 Willits City Limits CR 304 III M East Side Rd 304 CR 301 CR 308 III M Hearst Willits Rd 306 Willits City Limits CR 310 III M Canyon Rd 308 CR 306 CR 304 III M Reynolds Hwy 310 CR 306 SR 101 at Outlet Crk III M Sherwood Rd 311 Willits City Limits CR 623 II/111 M Brooktrails Dr 311B CR 601 CR 311 III M Fairbanks Rd 327A SR 162 at CR 327B III L Poonkinney Rd Hill Rd 327B CR 327A CR 327C III L East Lane 327C SR 162 at Covelo CR 327B III M Howard St 334D CR 337B SR 162 at Covelo III M Foothill Blvd 337A CR 337H CR 337B III M Airport Rd 337B CR 334D CR 337A III L Little Lake St 407A CR 407FF CR 500 III M Main St 407E CR4071 CR 500 III M Heeser St 4071 CR407E CR407A III M Heeser Dr 407FF CR 500 CR407F III M Little Lake Rd 408 CR 407Z CR 409 III M Dora St 209 CR 252F Ukiah City Limits II H Vichy Springs Rd 215 Ukiah City Limits CR 204A II H Vichy Springs Rd 215 CR 204A CR 215A III H Redemeyer Rd 215A CR 215 CR 215B III H Lovers Ln 222 CR 104 CR 251 III M Madna Dr 226 CR 227 SR 20 at Lake III L Mendocino East Side Calpella Rd 227 CR 226 CR 230 III M Lake Mendocino Dr 227B CR 227 Lake Mendocino II H Moore St 229B US 101 Calpella CR 227 III M East Rd 230 CR 227 CR 237 II H School Way 236 CR 237 CR 230 II H West Rd 237 CR 239 CR 230 II H .... Uva Dr 239 CR 237 US 101 at Laughlin III M East Side Potter Vly Rd 240 SR 20 CR 245 II M Main St 245 CR 248 CR 240 III M Despina Dr 251 Ukiah City Limits CR 222 II H Oak Knoll Rd 252 CR 252A CR 104A III M Oak Court 252A CR 252 CR 252F III H Ft Bragg/Sherwood Rd 419 Ft Bragg City Limits CR 420C III M Branscomb Rd 429 CR 319E US 101 at III M Laytonville Regional Bikeway Plan 32 July 2002 Main/Lansing St 407E/ SR 1 at Mendocino SR 1 Jack Peters III H 500 Gulch Mountain View Rd 510 CR 126 SR 128 at Boonville III M Kinney Rd 512 Manchester State SR 1 Manchester III M Beach ,, Pt Cabrillo Rd 564 SR 1 Russian Gulch SR 1 Caspar Ck III M Birch St 601 CR 603 CR 311B III M Clover Rd 603 CR 604 CR 601 III M Primrose Dr 604 CR 606 CR 623 III M DaphneWy 608 CR 311 CR 609 III M Madrone Dr 609 CR 608 CR 623 III M Poppy Dr 623 CR 604 Willits Airport III M N State St 104 Ukiah City Limits End II/111 H S State St 104A SR 253 Ukiah City Limits III H Stipp Lane 124B SR 253 SR 253 III M Sanford Ranch Rd 200 SR 222 at Talmage CR 204 III M East Side Rd 201 SR 175 at Hopland SR 222 at Talmage III H Knob Hill Rd 204 CR 200 CR 204^ II! M Watson Rd 204A CR 204 CR 215 III M Babcock Ln 207 Ukiah City Limits Ukiah City Limits III M Little River Airport Rd 404 SR 1 at Little River CR 223 III M Albion Ridge Rd 402 SR 1 Albion CR 401^ III M Navarro Ridge Rd 518 SR 1 at Navarro M.P. 6.0 III M River Bush St 250C Ukiah City Limit CR 222 (not yet II H constructed) Geysers Rd US 101 0.70 mi South III M Brook[rails/Willits Community of City of Willits I M Bikeway (location not Brooktrails yet determined)* * Note: There is a recognized need for bicycle access between the community of Brooktrails and the City of Willits. Currently, the only connection is along Sherwood Road, which does not provide an adequate or safe facility for bicyclists. Such a facility would serve residents of Brooktrails commuting to work or school or traveling to commercial centers within the City. Regional Bikeway Plan 33 July 2002 TABLE 6 PROPOSED BIKEWAY IMPROVEMENT PROJECTS State Highway System Termini Name- Route No. From To Class Need Shoreline Hwy 1 Sonoma County Line SR 101 Leggett III H* State Hwy 20 SR 1 Ft Bragg Lake County Line III M State Hwy 101 Sonoma County Line Humboldt County Line III M/H* State Hwy 128 Sonoma County Line SR 1 Navarro III M State Hwy 162 SR 101 Longvale CR 336 Covelo III L State Hwy 175 SR 101 Hopland Lake County Line III L State Hwy 222 SR 101 Ukiah CR 201 Talmage II/111 H State Hwy 253 SR 128 Boonville SR 101 Ukiah III L State Hwy 271 SR 101 Cummings SR 101 Leggett III L State Hwy 271 SR 101 Piercy Humboldt County Line III L * Note: The portion of Route 101 north of Leggett and all ofRoute 1 in Mendocino County are part of the Pacific Coast Bike Route, and therefore, considered high need The legislatively designated Pacific Coast Bike Route follows Route 101 from the Oregon border through Del Norte and Humboldt Counties and into Mendocino County to its junction with Route 1, then follows Route 1 through Mendocino County. The prioritization of improvements on this bike route is anticipated to focus bicycle access improvements to their most needed locations. Regional Bikeway Plan 34 July 2002 2002 MENDOCINO COUNTY REGIONAL BIKEWAY PLAN SHORT RANGE PLAN Short Range Priorities By Entity · Bikeway Maps Symbol Key · Narrative Descriptions · Route Maps · Land Use Maps ! Regional Bikeway Plan 35 July 2002 SYMBOL KEY FOR SHORT RANGE IMPLEMENTATION PLAN MAPS Attractors Business District Government Offices Other Attractors Parks Shopping Schools Parking Existing Needed Services Existing Regional Bikeway Plan 37 July 2002 NARRATIVE DESCRIPTIONS AND MAPS City of Point Arena Coastal Access Scenic Bikeway Port Road extends 1.0 miles from central Point Arena to Arena Cove. It serves local as well as commercial traffic. During most of the year, there is also considerable tourist and recreational traffic due to the coastal access provided by Port Road and commercial activities at the pier. Port Road is narrow and lacks shoulders along most of its alignment. Several years ago, shoulders were improved and a Class III facility was developed. Increased activity due to development of the pier at Arena Cove rendered the Class III facility to be inadequate and perhaps unsafe. A Class II bikeway has been proposed within the Port Road corridor to meet the non-motorized transportation needs of local as well as recreational traffic. It will parallel Port Road and then connect with either an existing partially developed trail north of Port Road or through an easement connecting Port Street to the City's Park area. This Coastal Access Scenic Bikeway would link the commercial area of central Point Arena with the commercial and recreational activity center at Arena Cove. This project was awarded funding in December 1999. The project received $315,000 in STIP funding ($56,000 from the 5% Bike and Pedestrian Program and $259,000 "borrowed" from the Rail Mode), $111,000 in TEA funds, combined with a $37,000 local match for a project total of $463,000. Although the project has experienced setbacks due to environmental constraints, construction is anticipated to take place in 2004. Note: This bikeway was formerly called the Port Road Corridor Bikeway. Iverson Road Bikeway Iverson Road provides access from State Route 1 to Arena Cove via Port Road. It is only approximately 0.25 miles in length, but carries the bulk of the commercial and recreational traffic bound for Arena Cove. Iverson Road is signed as a "Coastal Access" point at its junction with Route 1. Class II bike lane development would be appropriate for this roadway. It is narrow and lacks sufficient shoulders to accommodate safe pedestrian and bicycle travel at this time. The Class II facility could tie into the proposed Class II facility parallel to Port Road to provide a continuous route from the south end of Point Arena to Arena Cove. Regional Bikeway Plan 38 July 2002 Point Areno 1 o f: Figure 11. City of Point Arena, Coastal Access Scenic Bikeway, Class 1/11 Red = Proposed bikeway Yellow = Funded Regional Bil~eway Plan 39 .luly 2002 Poinl /~rena Cove ? Figure 12. City of Point Arena, Iverson Road Bikeway, Class II Red = Proposed bikeways Blue = Existing bikeways Yellow = Funded I..i., 0 IIIII11111111111111 III IIIIIIIIIIii11, 'zm'///'n////'//// /// 71, City of Willits West Commercial Street Bikeway Commercial Street lies at the northern end of the central business district in Willits. It is one of the busiest east-west streets in the Willits street system. West Commercial Street links State Route 101 and downtown with neighborhoods in northwest Willits. A Class II bikeway is proposed for West Commercial Street. It would extend from the Route 101 intersection to North Street, a distance of approximately 0.20 miles. A Class II facility has also been proposed for North Street. Completion of the West Commercial Street project would tie into a furore North Street project to provide bikeway access to neighborhoods in the area as well as Brookside Elementary School. The school takes access from Mendocino Avenue. A Class III facility has been proposed for Mendocino Avenue. Downtown Willits is severely impacted by congestion on Route 101. Much of the congestion is caused by the interaction of through traffic with local traffic. Projects which would provide non- motorized alternatives for local trips would help to ease the local congestion problem. Northwestern Pacific Rail- Trail This Class I bike path would provide an important north-south link for bicyclists on the east side of town, starting at the Willits High School and eventually terminating at East Hill Road. The railroad right-of-way alignment is already well used by pedestrians and bicyclists, especially between East Valley and East Commercial Streets. Field observation reveals that a pathway could be constructed at least 15 feet from the centerline of the railroad tracks, which is the minimum distance most rail-trails are set back from active tracks. The proposed length of the rail-trail bike path would be 9,900' (1.9 miles) and it could be constructed in the following phases: (1) East Commercial Street to High School (1,500', $135,000); (2) San Francisco Avenue to East Commercial Street (1,900', $240,000); Shell Lane to San Francisco Avenue (3,500', $455,000) and (4) East Hill Road to Shell Lane (3,000', $385,000). A rail-trail bike path on the east side of town would provide a viable transportation alternative to the traffic congestion created on Route 101. It would also provide recreational oppommities. Eventual build-out of the southeast annexation area, including industrial and residential uses, will require this alternative transportation system to help reduce potential vehicular impacts that are associated with urban development. Wa/nut Street/Locust Street Bikeway Walnut Street is an east-west collector street in the Willits street system. It provides access to a neighborhood of southwest Willits which lies to the west of State Route 101 and south of the California Western rail lines. Holly Street is a short north-south collector which serves the same area. Regional Bikeway Plan 41 July 2002 A Class II bikeway is proposed for Walnut Street and the city maintained portion of Locust Street. The facility would provide bikeway access from the busy Route 101 corridor to the residential neighborhood and specifically to Baechtel Grove School. The total length of the project is approximately 0.50 miles. Future plans are to construct a Class II bikeway along Holly Street to provide a bikeway loop in the area. Willits is severely impacted by congestion on Route 101. Much of the congestion is caused by the intersection of through traffic with local traffic. Projects which would provide non- motorized alternatives for local trips would help to ease the local congestion problem. Baechtel Road/East Hill Road Bikeway, Baechtel Road is a north-south collector street which serves southeast Willits. It provides a semi-circle parallel bypass of a portion of State Route 101 which is much less congested than the highway corridor. It bisects a mixed-used residential, commercial and industrial area of the city. It also provides access to the unincorporated area of southeast Little Lake Valley via East Hill Road. Class II bikeways are proposed for Baechtel Road and the city portion of East Hill Road. The Baechtel Road portion would entail development of approximately 0.92 miles of bikeway. The East Hill Road portion would extend approximately 0.50 miles. Commercial, residential, and industrial areas along Baechtel Road as well as residential areas to the east would be served by this facility. Long term plans for the County portion of East Hill Road (CR 301) involve development into a Class III bikeway facility. ' Willits is severely impacted by congestion on Route 101. Much of the congestion is caused by the interaction of through traffic with local traffic. Projects which would provide non-motorized alternatives for local trips would help to ease the local congestion problem. Regional Bikeway Plan 42 July 2002 W LLITS Figure 14. City of Willits, West Commercial Street Bikeway, Class !1 Red = Proposed bikeways Blue = Existing bikeways Regional Bikeway Plan 43 July 2002 II II ' · ,o~ II --' ::11 II II II II II tl II II tl Figure 15. City of Willits, Northwestern Pacific Rail Trail, Class I Red = Proposed bikeways Blue: Existing bikeways Regional Bikeway Plan 44 July 2002 tS r~.i' o/ AvE VALLE ,r ~ $~ MONFtO[ 5 T j O~X J SOUTH AVl Figure 16. City of Willits, Walnut Street/Locust Street Bikeway, Class II Red = Proposed bikeways Blue = Existing bikeways Regional Bi&eway Plan 45 Jul)/2002 / / / / L C,IO Figure 17. City of Willits, Baechtel Road/East Hill Road Bikeway, Class II Red = Proposed bikeways Blue = Existing bikeways Regional Bikeway Plan 46 July 2002 City of Fort Bragg PUdding Creek Trestle/Otis Johnson Park Bikeway, The Pudding Creek Trestle to Otis Johnson Park Bikeway would provide a link between a popular park in north Fort Bragg and the beach at the mouth of Pudding Creek. It will also tie into a segment of the California Coastal Trail at the trestle. As proposed, the bikeway route would be a combination of Class I, Class II and Class III facilities. An existing 0.17 mile Class II segment of Harold Street would be used as well as an existing 0.33 mile segment of Class III improvements on Fir Street. New Class I or II facilities would be placed on the 0.50 mile segment from the trestle to Elm Street. Class III improvements on existing city streets would consist of 0.18 miles on Elm Street, 0.25 miles on Franklin Street. and 0.21 miles on Laurel Street. ' The route would serve Fort Bragg Middle School and neighborhoods of northwest Fort Bragg. It would provide a non-motorized transportation alternative for the city. Downtown Fort Bragg experiences considerable congestion due to the interaction of through and local traffic on State Route 1. Projects which would provide non-motorized alternatives for local trips would help to ease the local congestion problem. Otis Johnson Park/Dana Street Bikewag The Otis Johnson Park/Dana Street Bikeway would provide a link within central Fort Bragg. Neighborhoods in the north would be linked to those in the south. Development of the route would connect Dana Gray Elementary School and Fort Bragg High School with the park. Fort Bragg Middle School lies immediately north and would be accessible by an existing Class II bikeway on Harold Street. The proposed facility would consist of Class III bikeway improvements on four city streets. An existing Class II segment of Harold Street (0.14 miles) would also be used. New Class llI improvements would be required on Cedar Street (0.45 miles), Rasmussen Lane (0.17 miles) (or an alternate link between Oak and Cedar), and Dana Street (0.49 miles). If not already improved as a component of the Pudding Creek Trestle/O.J. Park Bikeway, a 0.21 mile segment of Laurel Street must also be improved to Class Ill standards. Downtown Fort Bragg experiences considerable congestion due to the interaction of through and local traffic on State Route 1. Projects which would provide non-motorized alternatives for local trips would help to ease the local congestion problem. Local commute traffic in central Fort Bragg would be served by this facility. Regional Bikeway Plan 48 July 2002 JO~ :OR1' BRAGG FAU CEDAR GOO7 Figure 19. City of Fort Bragg, Pudding Creek Trestle/O.J. Park Bikeway, Class 1/11/111 Red = Proposed bikeways Blue = Existing bikeways Regional Bikeway Plan 49 July 2002 ~ ?0 C~ESTNuT GO09 '~ '- ' ' s T C:) I'IE, ST NUT c-'I Figure 20. City of Fort Bragg, O.J. Park/Dana Street Bikeway, Class III Red = Proposed bikeways Blue = Existing bikeways Regional Bikeway Plan 50 2002 City of Ukiah Orchard Avenue Bikeway Orchard Avenue is developing into one of the major north-south collector streets in Ukiah. It now extends from south of Gobbi Street to Ford Street, paralleling Route 101. South of Gobbi Street, it is developing into a mixed use office/residential neighborhood. The established area north of Gobbi is primarily commercial, with several large commercial developments taking direct access from Orchard Avenue. The portion of this bikeway from Perkins Street to just south of Clara Avenue has been completed (Class II along both sides of Orchard Avenue) as a result of the Big K-Mart store project. A Class II facility is proposed for the remaining segments from Gobbi to Perkins, and from Clara to Ford Street, a distance of approximately 0.60 miles. The proposed bikeway would serve two significant shopping centers which are located at opposing comers of the Perkins Street intersection. The California Highway Patrol and Department of Motor Vehicles offices are also located along this rome. Several smaller business activities are located east of Orchard and south of Perkins. A pedestrian crossing of the Route 101 freeway to the Oak Manor neighborhood is also accessible from this area. .. The proposed route would tie into an existing Class II facility on Gobbi Street. It would provide a north-south route through a high activity area of east Ukiah. Traffic volumes are significant, especially north of Perkins Street. Separate bicycle lanes are considered the most appropriate form of bikeway improvement for this route. Bicycle parking is currently provided at several locations along the route. Gobbi Street Bikeway Gobbi Street is one of the three major east-west arterial streets in Ukiah. It provides direct access to central Ukiah from an interchange with Route 101, as well as neighborhoods east of the freeway. The proposed rome would provide access to residential areas, commercial activities in the central business district (via South State Street), and Yokayo Elementary School. There currently is an existing Class II bikeway on Gobbi Street between Main Street and Orchard Avenue. The proposed project consists of two segments and extends for approximately 0.76 mile. Class II improvements are proposed for the segment of Gobbi Street between Dora Street and Main Street, a distance of 0.32 miles. The new bikeway would have its western terminus at Dora Street. The City of Ukiah has secured tentative funding through the Mendocino County Air Quality Management District for the segment on Gobbi Street between Dora Street and State Street. A Class II bikeway was constructed on Dora Street (which parallels State Street) in 1981. Main Street is at the eastern terminus of the proposed project. Although there are no bikeway improvements on Main Street, its width and moderate use render it to be the preferred cycling route for north-south trips through the downtown business district. The second segment extends on Gobbi Street from Oak Manor Drive to the eastern terminus of Gobbi Street at the Little League Fields/BMX track. This segment, a length of 0.44 miles, may Regional Bikeway Plan 52 July 2002 ultimately be developed as a Class I bikeway. The City of Ukiah recently received notice of funding under the 2001-2002 cycle of the Bicycle Transportation Account for construction of Class II bikeways on Gobbi Street between Orchard Avenue and Oak Manor Drive. The project will receive $91,800 in BTA funds with a project total of $102,000. Main Street Bikeway Main Street serves as an important link connecting Gobbi Street to Norton Street. Bicyclists are able to use this street as an alternate route, north-south, through the downtown area. Main Street is proposed as a Class II bikeway for a total length of' 0.75 miles. The proposed Main Street bikeway would connect with the existing Class II bikeway on Gobbi Street. The Gobbi Street bikeway connects to two schools, a park, ball fields, and the BMX track. In addition, the Gobbi Street bikeway connects to the Dora Street bikeway. .Empire Drive Bikeway Empire Drive is currently a missing link in bikeways. When constructed, the Empire Drive bikeway will connect the Bush Street/Dora Street bikeway to the North State Street bikeway. The Empire Drive bikeway is 0.21 mile in length. Parking would need to be eliminated from one side of Empire Drive in order to construct the proposed Class II bikeway. Regional Bikeway Plan 53 July 2002 Figure 22. City of Ukiah, Orchard Avenue Bikeway, Class II Red = Proposed bikeways Blue = Existing bikeways Yellow = Funded bikeways Regional Bikeway Plan 54 ,hdy 2002 Figure 23. City of Ukiah, Gobbi Street Bikeway, (.;lass II/111 Red = Proposed bikeways Blue = Existing bikeways Yellow = Funded bikeways Re~,ional Rikewav Plan .lulv 200~ FORD ~LARA UKIAH COUNTY SEAT 'HOMAS Figure 24. City of Ukiah, Main Street Bikeway, Class Ill Red = Proposed bikeways Blue = Existing bikeways Yellow = Funded bikeways Regional Bikeway Plan 56 ,July 2002 Figure :25. City of Ukiah, Empire Drive Bikeway, Class II Red = Proposed bikeways Blue = Existing bikeways Regional Bikeway Plan 57 .Jul3, 21102 VI.,I. i,nndl Use -:- Pase 39 : ./ / Figure 26. City of Ukiah Land Use Map (UV General Plan & Growth Management Program) Regional Bikeway Plan 58 July 2002 County of Mendocino North State Street (CR 104) Bikeway North State Street extends northward 8.56 miles from the Ukiah City Limits to its intersection with US 101 west of Redwood Valley. For the first couple of miles, this is the most heavily traveled road in the County Maintained System. Several residential neighborhoods, a shopping center, numerous commercial and industrial sites, and Mendocino Community College are accessed from North State Street. The traffic volumes and speeds along this route warrant the installation of dedicated bike lanes. In 1999 a Class II bikeway was constructed on North State Street from the Ford Road/Empire Drive intersection to the point north of the US 101 overpass where the roadway narrows from four lanes to two lanes. The Class II bikeway is proposed to be extended northward an additional 1.49 miles to Lake Mendocino Drive at The Forks. Via connections to existing bike lanes it will link Ukiah with Mendocino College and Lake Mendocino. Lake Mendocino Drive (CR 227B) Bikeway Lake Mendocino Drive extends eastward from the US 101 freeway to Lake Mendocino. It provides access to commercial, industrial, and residential neighborhoods near The Forks and to recreational facilities at the lake. Motor vehicle connection to Ukiah is available either on North State Street or US 101. Bicycle's must connect using North State Street, a designated bike route. The bike route on North State Street continues northward from the Lake Mendocino Drive intersection, providing access to Calpella and Redwood Valley. Existing Class II bikeways run along both sides of Lake Mendocino Drive from North State Street to East Side Calpella Road and along the north side from there to the Lake Mendocino Recreation Area. A Class I1 bikeway 0.44 mile long is proposed on the south side of Lake Mendocino Drive between East Side Calpella Road the Lake Mendocino Recreation Area. ,Vich¥ Sorin.os Road (CR 215) Bikeway Vichy Springs Road is the primary route connecting the City of Ukiah and the US 101 freeway to several residential subdivisions east of the Russian River. It also provides access to the Vichy Springs Resort as well as a recreation and fishing access site at the Russian River bridge. A bikeway is proposed easterly on Vichy Springs Road from the Ukiah City Limits to the intersection of Redemeyer Road. The 0.59 mile long segment from the City to Watson Road will be Class II. From there to Redemeyer Road it will be Class III. Note: In May 2002 the County learned that this project was a successful applicant in the BTA program. The project was awarded $201,000 in BTA funds with a project total of $224, 000. Regional Bikeway Plan 59 June 2002 School Way (CR 236) Bikeway School Way runs between East Road and West Road in Redwood Valley. It is on the most direct route from the northeastern and central parts Redwood Valley to the US 101 freeway and its intersection with East Road is the commercial center of the valley. The fire house and Post Office are also located at this intersection. School Way provides direct access to the Redwood Valley Elementary School and takes its name from that facility. A 0.89 mile long Class II bikeway is proposed on School Way between West Road and East Road. It will connect existing and proposed bikeway facilities on either end and provide a safer route for student, commuter and recreational bicycle riders. West Road (CR 237) Bikeway West Road begins at Uva Drive, south of the US 101 freeway interchange, and extends northward 3.77 miles to the intersection with East Road and Tomki Road.. Traffic on West Road has increased considerably since it became the freeway access route for the west side of Redwood Valley and the residential areas up Tomki Road in 1991. The opening of the Eagle Peak Middle School in 1998 further increased the need. for dedicated bicycle lanes on this road. A proposed 3.32 miles long Class II bikeway, from School Way north to the East Road/Tomki Road intersection, will connect the residential areas along West Road with three area schools and, via School Way, the commercial center of Redwood Valley. The West Road bikeway will be constructed in phases, the first phase, a 0.89 mile segment from School Way to Road M, will provide safer access to and from Eagle Peak Middle School on West Road and, via connections with other bikeways, to the Redwood Valley Elementary School on School Way and the Deep Valley Christian School on Uva Drive. Regional Bikeway Plan 60 June 2002 C-gG K ~ Redwood Val FAP I · % R 12W ~0~ ~ / / 1 > · PARAL.~ E' .Vichy_.. · Spri(~gs L-:;:_. , Figure 27. County of Mendocino, North State Street Bikeway, Class II Red = Proposed bikeways Blue = Existing bikeways Regional Bil~eway Plan 61 June 2002 ''1 ~ TO CALPEL LA I I ~OnO Figure 28. County of Mendocino, North State Street Bikeway, Class II Red = Proposed bikeways Blue = Existing bikeways Regional Bileway Plan 62 June 2002 Figure 29. County of Mendocino, Lake Mendocino Drive Bikeway, Class II Red = Proposed bikeways Blue = Existing bikeways Regional Bikeway Plan 63 .JUne 2002 Figure 30. County of Mendocino, Vichy Springs Road Bikeway, Class Ii/111 Red = Proposed bikeways Blue = Existing bikeways Yellow = Funded bikeways Regional Bil~eway Plan 64 .lune 2002 CI61 .. ¢60 d C-~O t Figure 31. County of Mendocino, School Way Bikeway, Class II Red = Proposed bikeways Blue = Existing bikeways ,, Regional BiAeway Plan 65 June 2002 t' A I)LU[:JAY /t ~ o 9 c C-96 K SHEET M3 MOORE. J Z.I~.A Hn~VN CRkF.. "~L~, R~NCHO YO~< AYn Redwood Volley C-58 alpel ! I 0 ' >_ - PA [ Figure 32. County of Mendocino, West Road Bikeway, Class II Red = Proposed bikeways Blue = Existing bikeways Regional Bikeway Plan 66 June 2002 AG Miles N ?RR5 AG :_....J' __ PL AG AG- Road AG :0ad' B 1 68 N 0.2 0 0.2 0.4 0.6 Miles A RL 6¸9 N 0.2 0 0.2 0.4 0.6 Miles A A~ENDA ITEM NO: MEETING DATE: 9g November 6, 2002 ~;UMMARY REPORT SUB.1ECT: REPORT AND POSSZBLE ACTZON REGARDING MART~N LUTHER K~NG, .1R. DAY SPONSORSHIP At the October 16, 2002 City Council meeting, Council approved sponsorship of several items for the Martin Luther King (MLK), .lr. Day Celebration events based upon Lecretia People's request. This approval was contingent upon verification of the MLK, Jr. Committee's nonprofit umbrella status. Staff has contacted Ms. Peoples regarding the nonprofit designation. Her response is that the committee does not have a nonprofit umbrella at this time, but they are requesting support or sponsorship be volunteer or in- kind, as it is currently not tax deductible. Staff is bringing this back for Council's discussion and possible direction regarding the request to support the MLK, .lr. Day event. The requested sponsorship items 1-6 are included in the attached October 16, 2002 staff report. RECOMMENDED ACTION: Consider request to support items 1-6 of the request from the Martin Luther King, Jr. Day Committee. ALTERNATZVE COUNCZL POL]~CY OPTZONS: Discuss and provide alternate direction to staff regarding City support of the Martin Luther King, Jr. Day event. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A City Council Candace Horsley, City Manager N/A 1. October 16, 2002 City Council staff report Candace Horsley, City~anager AGENDA ITEM NO: lO h MEETING DATE: October 16, 2002 SUMMARY REPORT SUB3ECT: REQUEST BY THE MARTIN LUTHER KING, JR. DAY COMMITrEE FOR CITY SPONSORSHIP Staff was contacted by LeCretia Peoples, who has requested that the City once again help sponsor the Martin Luther King .lr. Day celebration events. The request from the committee includes: 1. Inclusion of the Martin Luther King .lr. Day January 19-20 Event announcement in the City of Ukiah finance billing statement. We could include this information in our Recreation Brochure that is released in early January. 2. Waiver of banner insurance and fee. 3. Use of Civic Center foyer for Martin Luther King .lr. essay/art exhibit project. 4. Use of City Council chambers on January 20u~ for essay/art presentation readings and expressions. 5. Proclamation from City Council proclaiming January 19-20 as Martin Luther King, .lr. Day Event. 6. Letter of support from the City supporting Martin Luther King, Jr. 2003, "Moving Beyond Tolerance by Enhancing the Innate Spirit of Human Kindness". This will be explained in more detail at the Council meeting. Items 2-5 have been provided annually in the form of sponsorship support from the City of Ukiah for at least seven years. A representative of the Martin Luther King, .lr. Committee will be in attendance to discuss their request with the City Council. RECOMMENDED ACT[ON: Approve requested support of Martin Luther King, .lr. Day 2003. ALTERNATIVE COUNCIL POLICY OPTIONS: appropriate and provide direction to committee. Determine support at alternative level is Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Martin Luther King, .lr. Day Committee Candace Horsley, City Manager N/A None Approved: C~ ~~-.,. ~ndace Horsley, C~y Manager 4:CAN/ASR. MLIOr. 101602 ~ Mendocino County Martin Luther King Jr. Organization REGARDING OVERVIEW OF MLK: Mendocino County Martin Luther King, Jr. Organization (McMLK) McMLK was founded in 1994 (Co-Founder, LaCretia Peoples), because there was a need for a public community event to celebrate the National Holiday honoring Dr. King and his legacy. To this day, McMLK is the only organization in Mendocino County that provides this service. Through out the years McMLK's mission has broaden to include projects that focus on what Dr. King would say today. REGARDING MOVING BEYOND TOLERANCE: The Mendocino County Martin Luther King, Jr. Organization (MeMLK), believe that the use of "Tolerance" creates a barrier in eliminating prejudice and sterotype thinking. The word "Tolerance" implies that there is a limited formula to human kindness and a fix formula to life. McMLK knows that an individuals natural constitution (Spirit) is one of good will, vast worthiness and unlimited kindness. Therefore, McMLK believe that the only effective way to genuinely appreciate, respect and understand diversity is to move "Beyond Tolerance" REGARDING BOARD MEMBERS: Present McMLK board members are:LaCretia Peoples-Managing Director; Richard Shoemaker-Scholarship Chairperson & Mendocino County Board of Supervisor, Lynda McClure-Cifizenship Chairperson and Bruce Haldane. REGARDING Sub-Committee members: Phil Ashiku-Mayor of the City of Ukiah & DDS; Dr. Victoria Patterson-Instructor, Mendocino Community College; KC Meadows-Editor, Ukiah Daily Journal and Herman Meadows-Business Owner, PT. REGARDING MCMLK 2003 Sponsors: California Office of the Attorney General, City ofUkiah, Ukiah Daily Journal, KXZX&Z radio, Rain Forest Florist, St Mary of the Angel Catholic Church in Ukiah, Schats Bakery. REGARDING McMLK cumulative list of past sponsors: California Office of the Attorney General, California Assodation of Human Rights Organization, Anti-Defamation League, Mendocino County Board of Supervisors, City of Ukiah, Ukiah Daily Journal, KZYX&Z, Rain Forest Florist, School of Performing Arts and Cultural Education, St. Mary of the Angel Catholic Church in Ukiah, Real Goods Trading Company, Plowshare Community Dining Room, Center for Positive Living in Ukiah, Ukiah Players Theatre, Ukiah Unified School District, Ukiah High Leadship Class, MESA, Mendodno Book Company, Ukiah Community Center, Mendocino County Office of Education, Schats Bakery, Ukiah Methodist Church, Seventh Day Adventist Church, Bahia Faith, Americorp, KWlNE radio, Waldorf School of Mendocino County, Ukiah Ministerial Assocation, Mendocino County Muesum (this may not be a complete list). REGARDING CITY OF UKIAH SPONSORSHIP: a) McMLK January 19 & 29 event flier (1 flier) to be inserted into the Cities finance billing mailer. b) Waiver of insurance and fee for McMLK banner on State Street. c) Use of Council Chambers on January 20th, for essay/art presentations. d) Use of Civic Center foyer for essay/an display. e) Proclamation. Proclaiming January 19th & 20th as Martin Luther King, Jr. Days. f) Letter of support from the City. Supporting McMLK 2003 - Moving "Beyond Tolerance" by Enchancing the Innate Spirit of Human Kindness. AGENDA SUMMARY ITEM NO. 9h DATE: November 6, 2002 REPORT SUBJECT: APPROVAL OF REVISIONS TO CIVIC CENTER ADDITION Since the City Council's last review of the Civic Center addition, the need for certain revisions to the exterior design has arisen. In order to provide outside storage of the bicycles, which are stored in the old armory building on Dora Street, an overhead canopy is needed at the rear (south face) of the building over the evidence area. An elevation of the canopy is provided in Attachment #1. Staff originally included a 25 foot by 20 foot canopy as an alternate in the original Notice to Bidders. Rainbow Construction, as the successful bidder, included a bid of $11,200. Based on input from the Police Department regarding the increasing need for bicycle storage, staff is proposing a canopy which measures 25 by 40 foot. Although Rainbow has not prepared an exact cost estimate for the larger canopy, staff estimates the total cost to be approximately $20,000. The second revision is based upon input provided by the Planning Commission during its review of the Site Development Permit. The original building elevations reflected an enclosed causeway connecting the addition to the rear (west) of the existing building. Due to floor elevation differences between the two buildings, which was necessary based on the site engineering, the causeway had to be eliminated. The Planning Commission recommended the area between the buildings be more open and that a security fence/wall be added connecting the northeast corner of the addition to the north west corner of the existing building. In response, staff is proposing a tiered, covered walkway of wood construction, following the sidewalk grades between the buildings and duplicating the design of the covered walks around the existing building. The security fence is proposed to duplicate the design of the fence enclosing the recently constructed communications tower at the rear of the building. The fence is proposed to be seven feet tall, solid wall construction with a top rail duplicating the roof of the covered walk. A second fence is proposed between the south corners to secure the entrance from the rear employee parking area. Architectural renderings of the fence and walkway are provided in Attachment #2. Staff estimates the cost of the walkway and fences to be approximately $30,000. The increased costs related to these revisions will be included for Council's approval in the mid-year budget adjustment. Should the Council approve, the Planning Commission will review both revisions at the November 13 meeting. RECOMMENDED ACTION: Approve revisions to Civic Center Addition. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine revisions as proposed require further consideration and after discussion approve with changes. 2. Determine approval of revisions is inappropriate and do not move to approve. Citizen Advised: N/A Requested by: City Manager , ~. Prepared by: Larry W. DeKnoblough, Community Services Director ,)---~ '~ Coordinated with: Candace Horsley, City Manager Attachments: 1. Canopy Elevations and Site Plan 2. Cove?~Walkwa¥ and Fence Elevations APPROVED:',-~~~ ~.~_ Candace Horsley, City I~anager LD/ZlP1 Addition Revisions. Asr · o ..: .... ;,:..: ....... .:.:.;.:..: .... ~ .... · ' ! .... i .... ""' :.:: :.:.:: :: : ::::::::: : : :~ ~,~, : : .:-: .... · .._..,..,.._ . ___ · ..,...~., ~...-... :::::: ::::::::::::::::::::: ~ . ~ . d ~ C,,IV'IC, C, ENTER A