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HomeMy WebLinkAboutMin 08-27-69295 MINUTES OF THE MEETING OF THE COUNCIL OF THE CITY OF UKIAH AUGUST 27, 1969 The City Council convened in regular session in the Council Chambers at 8:05 p.m. with Cyril Hill, Mayor pro tem; Councilmen Scotto, Crook, and Norgard present. Mayor Henderson was absent. APPROVAL OF MINUTES On a motion by Councilman Norgard, seconded by Councilman Scotto, it was unanimously carried the minutes of the meeting of August 20, 1969 be approved as corrected. PAYROLL WARRANTS On a motion by Councilman Norgard, seconded by Councilman Crook, it was unanimously carried Payroll Warrants #745 to #767 inclusive and ¢/15,824 to #15,963 inclusive for the period of August 1st through A. ugust 15, 1969, be approved in the amount of $55,442.10. SPECIAL WARRANTS On a motion by Councilman Scotto, seconded by Councilman Crook, it was unanimously carried Special Warrants ¢/7409 to ~/7411 inclusive in the total amount of $7,4.08.40 be approved and ordered paid. AWARD OF BID FOR CONCRETE SURFACING 0~ CITY STREETS TO ABSCO PAVING The City Manager reported the only bid received for concrete surfacing on city streets was from ABSCO Paving. Said bid was in line with the Engineer's estimate and it was recommended the bid be awarded to ABSC0 in the amount of $12,132.50. On a motion by Councilman Crook, seconded by Councilman Norgard, it was unanimously carried the bid of ABSCO Paving be accepted for asphalt concrete surfacing on North Pine Street, Park Boulevard, Barnes Street and Elm Street in the total amount of $12,132.5J. REQUEST AND AUTHORIZATION TO CALL FOR BIDS FOR ~00 KVA PAD-HOU~iTED TRANSFORMER The City Hanager reviewed the specifications for one 300 KVA pad- mounted transformer and recommended the bid call be September 16, 1969, at 2 :~,0 p.m. On a motion by Councilman Scotto, seconded 'by Councilman Crook, it was unanimously carried the Clerk be authorized to call -for bids for one 300 EVA pad-mounted transformer, bids to be received prior to September ]6, l'969, 2:00 p.m. APPROVAL OF TENTATIVE MAP OAK. MANOR SUBD. UNIT NO. 2 The Tentative Map for Oak Manor :Subdivision Unit f.lo. 2 was reviewed by the Council together with the recommendations of the Planning Commission. in the discussion it was pointed out ~at the map as presented would establish one block on Oak Hanor Drive approximately 1600 feet in length with no access to the interior of the parcel. MAYOR HE~..!DER¢~' ARRIVc :.~,~ ~D AT THIS TIME - 8:29 P.M. The need for consideration of extension of one or more streets to the easterly property line of the parcel to provide for potential development in that area should be considered prior to final approval of the subdivision plan in that area. On a motion by Councilman $cotto, seconded by Councilman Crook, it was unanimOusly carried sub-units 1 and 2 of the Tentative ~ap of 296 MINUTES OF THE MEETIHG OF THE COU?,.!ClL OF THE CITY OF UKIAH AUGUST 27, 1969 - PAGE 2 Oak Manor Subdivision Unit No. 2 be approved as presented and as recommended by the P]annin9 Commission. APPROVAL OF PROCEDURE FOR PETTY CASH The City Manager reviewed a memorandum previously distributed to the Council which set forth a proposed procedure for handlin9 petty cash and travel and expense accounts. The manner in which petty cash is bein9 currently handled was discussed as well as the manner in which refunds are bein9 handled and it was agreed that certain corrections are in order. On a motion by Councilman Norgard, seconded by Councilman Crool< , it was unanimously carried to adopt the procedure for handl in9 petty cash and travel and expense accounts as recommended in the City Manager's memorandum dated July 2, 1969. On a motion by Councilman Crook, seconded by Councilman Scotto, it was unanimously carried to increase the petty cash account to $150. ACCEPTANCE OF COUNTY NOTICE OF TERMINATION OF LIBRARY AGREEMENT The City Manager distr comparative operating solidated library oper be forwarded to the L i Supervisors. There wa parative operatin9 fig by the County regardin ibuted to the Council tabulation of the figures for the first fi scal year of con- ation. Copies of the tabulation will also brary Board of Trustees and the Board of s Council discussion and review of the com- ures as well as a discussion of action taken g termination of contract. On a motion by C it was unanimous the Board of Sup tion of the Libr ouncilman Norgard, seconded by Councilman Henderson, ly carried to instruct the City Manager to notify ervisors the acceptance of their notice of termina-' ........ ary Agreement effective January 1, 1970. The Library Board of Trustees will also be notified of this action. Discussions with the architect will take place to start architectural work to accomplish construction of a new city library at the earliest possible date. DISCUSSION OF PROCEDURE EMPLOYER-EMPLOYEE RELATIONS Copies of a memoran 27, 1969, were dist general information thereto was a m for preliminary to determine ap employee organi importance that "meet and confer possible modific the following th dealings with em ]) 2) dum from the City Manager's office dated August ributed to the Council giving background and regarding employer-employee relations. Attached emorandum 'from the City Attorney dated August 26, 1969, consideration by the Council as a possible procedure propriate units within the city and recognition of zations. The City Manager stated that it is of extreme steps be taken as rapidly as reasonable to complete '~ procedure and recommended that after review and ation of suggested procedures, the Council act on ree points as first steps essential to any future ployees: Appoint a "Municipal Employees Relations Officer". Establish a Council policy that news releases and general information shall come only from the office of the City Manager. Adoption of a procedure for the recognition of "appropriate Units" as set forth in the City Attorney's memorandum. 3) On a motion by Councilman Norgard, seconded by Councilman Scotto, it was unanimously carried to defer consideration on employer- employee relations two weeks to allow Council time to study in- formation submitted by the City Manager and City Attorney. Hr. Doug Emmans, Business Representative for Operating Engineers Local Union No. 3 was present in the audience and stated he realized the information for Council study is a lengthy document, but he wanted the Council to know the employees are waiting adoption of such 297 M II,!UTES OF THE MEETING OF THE COUNCIL OF THE CITY OF UKIAH AUGL!ST 27, 1969 - PAGE 3 a proce items t fas t as started of the decided C i ty At The C i t it will Cou nc i 1 dure and its adoption is the key and groundwork for all future o be considered. He asked the Council to move this along as possible since the employees are very, ver/ anxious to get · Council stud they would be guided by the recommendations City Manager but the policies finally adopted could not be hurriedly. Mr. Emmans asked if the City Manager and torney memorandums would be available to him at this time. y Attorney stated that before Council adoption of a procedure, have to be considered by all employee representatives. determined that both memorandums will be made available to r. Emmans. REQUE CALL FOR G ST AND AUTHORIZATION TO FOR BIDS FOR MATERIALS OLF COURSE INSTALLATION The City Manager reviewed the specifications for plastic pipe, fittings and sprinkler heads for the golf course installation and recommended the bid call be September 16, 1969, 2:00 p.m. On a motion by Councilman Crook, seconded by Councilman Henderson, was unanin~ously carried the Clerk be authorized to call for bids for plastic pipe, fittings and sprinkler heads for the golf course installa tion, bids to be received prior to September 16, 196 '9 2:00 p.m. MAYOR PRO TEM DECLARED A RECESS AT THIS TIME - 9:25 P.M. REPORT ON TOUR & REVIEW OF ALBERTINUM PROPERTIES The City Manager provided the Council with a list of Albertinum proper- ties and the sale price of each as pointed out on a plot plan of said properties. The City Manager reported that in looking at the total properties and the surrounding neighborhood there appeared to be no specific potential City use of said properties. Council agreed. REQUEST FROM AIRPORT COMMISSlCN (TIE-DOWN FEES) The City Manager reported he had clarified points with Mr. Dick Sarber, Chairman of the Airport Commission and found that their intention was to retain the $5.00 monthly maximum tie-down fee and increase only the daily fee to $1.O0. Council was of the opinion that perhaps the Commission should consider increasing the monthly fee also. The Commission will be so advised. DATE SET FOR ANNUAL EMPLOYEESI BARBEQUE City Managered reported, if agreeable with the Council, the date set for the Annual EmployeesI Barbeque is September 11, 1969, 5:30 p.m. Council was invited to don their aprons and brin9 their knives to this annual event. Council agreed. COUNCILMAN CROOK Coun for read cilman Crook asked the status of the Finance June 30, 1969 and was advised the report is y for distribution to the Council. Officer's report complete and Coun meet to d of s will cilman Crook referred to the tentative map approved at this ing and asked if the County will be advised so they can cooperate o road work on Levaggi Lane. City Engineer advised this portion aid street is not in the first sub-units, but the County Engineer be contacted at the time this becomes pertinent. Coun an e plan cilman Crook commented on the desirability of developing plans at arly date for the raising of the elevation of the old treatment t property for suitable future public use. 298 MINUTES OF THE MEETING OF THE COUNCIL OF THE CITY OF UKIAH AUGUST 27, 1969 - PAGE L~ MAYOR PRO TEM HILL F~ayor pro rem Hill stated he was anxious to move along with the street ~an and housin9 development. City Manager advised that all forms are in his office to start the initial step. AD JOURNME!',,]T There being no further regular business, P1ayor pro rem declared the meeting adjourned at 10:01 p.m. MAYOR PRE) TEM ATTEgT: CITY CLERK