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Home My WebLink AboutMin 09-10-69302 MINUTES OF THE MEETING OF THE COUNCIL OF THE CITY OF UKIAH SEPTEMBER 107 1969 The City Council convened in regular session in the Council Chambers at 8:05 p.m. with Mayor Henderson, Councilmen Scotto and Crook present. Coun- ilmen Norgard and Hill were absent. APPROVAL OF MINUTES On a motion by Councilman Crook, seconded by Mayor Henderson, it was unanimously carried the minutes of the meeting of September 3, 1969, be approved as submitted by the Clerk. PAYROLL WARRANTS On a motion by Councilman Scotto, seconded by Councilman Crook, it was unanimously carried Payroll Warrants #768 to #791 inclusive and #15,965 to #16,102 inclusive for the period of August 16 through August 31, 1969, be approved in the amount of $50,007.91. SPEC IAL WARRANTS On a motion by Councilman Crook, seconded by Councilman Scotto, it was unanimously carried Special Warrants #7417 to #7421 inclusive in the total amount of $5,532.73 be approved and ordered paid. REQUEST & AUTHORIZATION TO CALL FOR BIDS FOR REPLACEMENT POLICE CARS The City Manager reviewed in detail a memorandum distributed to the Council giving an analysis of comparative costs for purchase of replacement police cars locally and through the State. COUNCILMAN HILL ARRIVED AT THIS POINT - 8:08 P.M. Based on current figures available, said analysis indicated a poten- tially higher cost to the City by State purchase. Council indicated a desire to buy locally if possible and based on information contained in the City Manager's report could see no justification for purchas- ing said vehicles through the State. A discussion followed as to the possibility of developing data on cost per mile per vehicle. City Manager recommended the Council authorize the bid call on the same basis as in previous year. He also requested the bid to be for 4 units with a trade-in of 4 units consisting of 3 police units and 1 from Engineering. The present police unit to be transferred to replace trade-in from Engineering. On a motion by Councilman Crook, seconded by Councilman Scotto, it was unanimously carried the Clerk be authorized to call for bids for 4 replacement police vehicles, with 4 trade-ins and an alternate bid for 3 police vehicles with 3 trade-ins, with the lowest mileage car retained for police work, bids to be received prior to~:00 p.m. October 7, 1969. The development of data on cost per mile per vehicle will be available for the Council next week. City Manager advised the Council other investigations have been made in various categories to determine the advantages of State procurement. in determining quantities of these products it appears that the only savings would be in the purchase of tires and tubes. These would have to be warehoused - a procedure which is not necessary at the present time inasmuch as purchase is made locally as needed. Based on the analysis made in the categories investigated, it does not appear to be to the City's advantage to buy through the State at this time. 30 ,) MINUTES OF THE MEETING OF THE COUNCIL OF THE CITY OF UKIAH SEPTEMBER 10~ 1969 - PAGE 2 PRESENTATION TO MAYOR Mr. Antonio Ortero, High School Spanish teacher was present in the audience with several of the students who visited Spain this summer with greetings from the City to the Mayor of Madrid. Mr. Otero re- ported the "Key to the City" was presented to the Mayor of Madrid and it is now in the capitol of Spain. A beautiful leather bound book and a medal from the Mayor of Madrid was presented to the Mayor. Mayor Henderson accepted the gifts with thanks on behalf of the City. One of the students told of some of his experiences in Spain. MAYOR DECLARED A FIVE MINUTE RECESS - 9:05 P.M. APPROVAL OF RECOMMENDED ACTION RE EMPLOYER-EMPLOYEE RELATIONS The City Manager briefly reviewed information distributed to the Council two weeks ago regarding employer-employee relations and gave a report on progress made to date. He suggested the extent of action for Council consideration at this time should be considera- tion of adoption of the three points suggested in his memorandum dated August 27, 1969, and also consideration of an additional step - the initiation of a position classification study. The City Manager explained what a position classification study would entail and stated he would request consultation with an employee committee or their respresentative inasmuch as this is required under the law. City Manager stated it appeared to be apparent that results of said position classification study could result in a decrease as well as an increase in classification for some employees. Mr. Doug Emmans, Operating Engineers Local Union No. 2 was present in the audience and referred to the document prepared by the City Attorney dated August 26, 1969 and stated there was a basic agree- ment with its contents with the exception of the portion pertaining to payment of election cost. Section 3503 of the California Code was read by Mr. Emmans for Council information. He stated that hav- ing employees and management update the job classification would be a step in the right direction toward meeting and conferring in good faith. He also stated he is gambling as the City is and that the scales of justice will be tipped both ways. He stated it is a beautiful situation when employees have a right to say what they do during the day. It is a very, very essential point. On a motion by Councilman Crook, seconded by Councilman Scotto, it was unanimously carried to adopt the four following points as recommended by the City Manager in discussions regarding employer- employee relations: 1) Appointment of City Manager as a "Municipal Employees Relations Officer". 2) Establish a Council policy that news releases and general information shall come only from the office of the City Manager. 3) Adoption of a procedure for the recognition of "appro- priate units" as set forth in the City Attorney's memoran- dum dated August 26, 1969. 4) Initiation of a position classification study to be completed by December 31, 1969. City Manager will have for Council consideration the following in- formation within two weeks after his return from vacation: 1) Step by step procedure on position classification showing relationship to the total project. 2) Composition of the committee who will work on position classification study. 3) Definition of the limitations established by the Council on the meeting and conferring authority of the Employee Relations Officer. MINUTES OF THE MEETING OF THE COUNCIL OF THE CITY OF UKIAH SEPTEMBER 10~ 1969 - PAGE 3 "ALL AMERICA CITY" PROGRAM City Manager explained the "Ail America City" program conducted by the American Municipal Association and Look Magazine. Cities through- out the United States are asked to submit details of citizen projects accomplished within the city. The City Manager stated it appears that we have had a series of projects that would qualify for this award and suggested that we enter in the competition. BICYCLE PROGRAM City Manager reported the Police Department and the schools will assist in getting the bicycle licensing and safety program in progress. RESOLUTION NO. 70-3 AMENDING NCPA JOINT POWERS AGREEMENT On a motion by Councilman Crook, seconded by Councilman Hill, it was unanimously carried Resolution No. 70-3 be adopted and the Mayor and Clerk be authorized to sign same, "Resolution Of The City Council Of The City Of Ukiah Amending The 'Northern California Power Agency Joint Powers Agreement." APPROVAL OF LEASE .(STANDARD OIL CO. ) The City Manager advised the Council of an error made regarding exe- cution of the lease with Standard Oil Company prior to securing in- formation of their plans for building construction. Their plan is to remodel the building immediately and replace same in approximately two years, but there was no definite committment regarding replacement of said building. On a motion by Councilman Crook, seconded by Councilman Scotto, it was unanimously carried to ratify action taken by the City Manager and approve the lease with Standard Oil Company. CORRESPONDENCE: BEAUTIFICATION COMMITTEE City Manager read a communique from the Beautification Committee requesting the City to furnish manpower from the Mainstream program to give them assistance to complete the work remaining to be done on the McGarvey Park project. MAYOR DECLARED A RECESS AT THIS TIME - 10:30 P.M. The Mayor asked the City Manager to review his experien ce with the employees assigned to the City through the Mainstream program. City experience with this program was reviewed in detail as presented to the Council in a memorandum dated September'10, 1969. City Manager reported, in his opinion, any help tothe McGarvey Park project at this time should be done with the understanding that it is over and above what the City agreed to in the beginning of the project and would be changed only by instruction from the Council. After discussion, the City Engineer was instructed to determine from said committee, work they have scheduled to be done before the previously announced September 27th completion date. The City Manager will answer the communique from the Beautification Committee advising them the City will complete the project after said date. COUNCILMEN INVITED TO MASONITE BARBEQUE City Manager reported the Councilmen and their wives are invited to the Masonite Barbeque at noon at the City Park on either or both September 14th and 28th. 30'fi MINUTES OF THE MEETING OF THE COUNCIL OF THE CITY OF UKIAH SEPTEMBER 10~ 1969 - PAGE 4 COUNCILMAN SCOTTO Councilman Scotto requested that a shooting zone on the west hills at the city limits be worked out. The City Manager will work this out with the County. ADJOURNMENT As there was no further regular business, the Mayor declared the meeting adjourned at 11:17 p.m. MAYOR ATTE S T: CITY CLERK