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HomeMy WebLinkAboutmin 01-05-72 MINUTES OF THE MEETING OF THE CITY COUNCIL OF THE CITY OF UKIAH JANUARY 5, 1972 The City Council of the City of Ukiah convened in regular session at 8:02 p.m. with Councilmen Simpson, Pearson, and Mayor Norgard present. Councilmen Scotto and Buxton were absent. INVOCATION & PLEDGE OF ALLEGIANCE The invocation was given by The Reverend Mr. Travis Hyatt and Councilman Simpson led in the pledge of .allegiance. APPROVAL OF MINUTES On a motion by Councilman Simpson, seconded by Councilman Pearson, it was unani- mously carried minutes of the regular meeting of December 15, 1971, be approved as submitted by the Clerk. PAYROLL WARRANTS On a motion by Councilman Simpson, seconded by Councilman Pearson, it was unani- mously carried Payroll Warrants #1920 to #2177 inclusive for the period of December 1, 1971, to December 15, 1971, inclusive, be approved in the total amount of $73,674.37. The City Manager explained the increased amount for the payroll warrants includes all retroactive pay and some salary adjustments which have been previously approved by the Council. GENERAL WARRANTS On a motion by Councilman Pearson, seconded by Councilman Simpson, it was unani- mously carried General Warrants #4975 to #5001 inclusive, in the total amount of $65,418.20 be approved and ordered paid. APPROVAL OF CLAIM FOR DAMAGES (ACE AERIAL SERVICE) The City Attorney reviewed a claim for damages from Max E. and Maurice L. Hartley for subject firm in the amount of $25.00. Said claim alleged the fabric on one of the aircraft was torn when hit by a city vehicle. The Foreman's Accident Report from the Department of Public Works indicated the accident occurred while work was in progress at the airport. It was recommended to approve subject claim. On a motion by Councilman Simpson, seconded by Councilman Pearson, it was unani- mously carried to approve subject claim in the amount of $25.00. APPROVAL OF LEASE AGREEMENT FOR LAND AND F.A.A. BUILDING On a motion by Councilman Simpson, seconded by Councilman Pearson, it was unani- mously carried to approve "Lease Agreement For Land And F.A.A. Building: and the Mayor and Clerk be authorized to sign same. AWARD OF BID FOR LIBRARY SHELVING TO ESTEY CORPORATION, NEW JERSEY City Manager reported the Architect, Librarian, and Consultant have reviewed bids received for subject shelving on December 14, 1971. Tabulation of bids had been distributed to the Council December 15th. It was recommended the bid be awarded to subject company inasmuch as the low bidder did not comply with structural details of the specifications. The Architect, Mr. Max Kappeler, was present in the audience and stated his recommendation was based on the low bidder's non-compliance with design of the base unit and the shelf brackets. On a motion by Councilman Simpson, seconded by Councilman Pearson, it was unani- mously carried the bid for steel library shelving be awarded to Estey Corporation, Red Bank, New Jersey, in the total amount of $17,500.00. MINUTES OF THE MEETING OF THE CITY COUNCIL OF THE CITY OF UKIAH JANUARY 5, 1972 - PAGE 2 REPORT OF BID CALL FOR BARMINUTOR City Manager reported the only bid received for subject bid arrived after the bid opening from the only manufacgurer of the unit. City Manager stated the amount appears to be close to the budgeted amount and requested authorization to negotiate for subject unit and report back to the Council. On a motion by Councilman Simpson, seconded by Councilman Pearson, it was unanimously carried to authorize the City Manager to negotiate for the purchase of the barminutor for the Sewage Treatment Plant and report the results to the Council. ANNUAL AUDIT REPORT City Manager distributed to the Council the final document regarding the audit report which set forth three recommendations on which there is disagreement. -Two of the recommendations were procedural corrections which, if instituted, would be of no benefit to the City. The remaining recommendation, pertaining to the warehouse stock and inventory interchange of information from the Warehouse to the Finance Office, is a procedure which is being followed at the present time so therefore is an incorrect criticism. The total report points out that the fund records are in balance and cash has been verified. City Manager recommended the audit report be accepted subject to verification of the basis of statements regarding the warehouse operation. Council determined the matter will be delayed until the next regular meeting. APPROVAL OF EXTENSION OF CAGLE LEASE ON PROPERTY ADJOINING CORPORATION YARD City Manager reported the expansion of Mr. Jam Cagle's lumber operation re- quires him to be assured of a continued place of operation beyond 1975. City Manager read an amendment to the present lease which would extend said lease five years at the same rate as the last five years of the present _ lease. City Manager stated said operation results in benefits to the City far grE er greaterthan payment of the lease and recommended the Mayor and Clerk be authorized to sign said amendment. Councilman Simpson made a motion to approve subject lease extension as recommended. The motion died for lack of a second. Councilman Pearson stated in her opinion the gradual increase in the lease payment is so reasonable, consideration should be given to an increased lease payment for the term of said amendment. It was pointed out that the amount of sales tax generated by said firm to date and in the future would make the lease payment negligible. Council found no objection to including in the amendment a clause stating the rental rate would be established at the be- ginning of the five year period of said amendment. On a motion by Councilman Simpson, seconded by Councilman Pearson, it was unanimously carried to discuss the matter further with the lessee on the basis of making gie rental, rate negotiable. (�Ct 0- RESOLUTION N0. 72-28 - IMPR OPERATIONAL OF POLICE RADIO COMMUNICATIONS City Manager reviewed subject grant program to purchase five mobile radio units for the Police Department. Said units will update the radio equipment in the Police Department and coordinate with a county-wide program with direct connec- tion with the state. City Manager reported it appears such an operation will be a state requirement in the future. The fifth unit will be used only to eliminate "down time". City share of cost will be covered by current budget adjustment. On a motion by Councilman Pearson, seconded by Councilman Simpson it was carried by the following roll call vote Resolution No. 72-28 be adopted and the Mayor and Clerk be authorized to sign same, "A Resolution Of The City Of Ukiah Authoriz- ing The Mayor's Signature To Grant Application". AYES: Councilmen Simpson, Pearson, and Mayor Norgard. NOES: None ABSENT: Councilmen Scotto and Buxton MINUTES OF THE MEETING OF THE CITY COUNCIL OF THE CITY OF UKIAH JANUARY 5, 1972 - PAGE 3 INVITATION TO CITY OF UKIAH EMPLOYEES CREDIT UNION 13th ANNUAL DINNER MEETING City Manager read subject invitation which will be held at the Lake Mendocino Clubhouse, January 21, 1972, 6:30 p.m. REDWOOD EMPIRE DIVISION LEAGUE OF CALIFORNIA CITIES The City Manager reported the League quarterly meeting will be held in San Rafael Saturday, January 29th at the Holiday Inn. The Clerk will make the necessary reservations for those planning to attend. REPORT OF WORK IN PROGRESS ON STATE STREET City Manager reported work is progressing in a satisfactory manner on State Street. Merchants appear to be willing to live with minor problems for the improvements to come later. SALTY SALINE - KUKI RADIO STATION Mr. Salty Saline from radio station KUKI was present in the audience to con- gratulate the Council for progress made in 1971 and extend best wishes from KUKI to the Council, city government, and the staff. Mayor Norgard expressed his thanks and stated the Council has been pleased with the reporting by the radio station. STATE HOSPITAL RETENTION City Manager reported meeting witn a committee to develop use for the State Hospital. Contacts have been made with the State Department of Mental Hygiene and National Institute of Mental Health. There appears to be use of a portion of the unit, if not all of it. City Manager will be in Auburn this week to review what was done in DeWitt Hospital. Council will be advised the results of the meeting. COUNCILMAN SIMPSON Councilman Simpson reported there is a loose end on the guy wire at Clay and Bush Streets. City Engineer will take care of the matter. COUNCILMAN PEARSON Councilman Pearson asked if the Council had considered adoption of a Green River ordinance. City Manager stated it has been considered in the past years and for various reasons the Council has not adopted such an ordinance. The City Attorney will make a current analysis of said ordinance. Councilman Pearson asked if tree lumber companies had been advised regarding parking on city streets. The matter was on the Traffic Committee agenda for the December meeting, but said meeting was not held due to no quorum. It will be on the agenda for the January meeting. Councilman Pearson asked if the walkie-talkie units have arrived at the Fire Department and was advised the units have not come in. MAYOR NORGARD Mayor Norgard, appointed to the League Committee on Human Resources Development, attended said meeting in San Francisco and gave a report of said meeting. Mayor Norgard complimented the Department of Public Works for the work done for the lighting of Christmas Tree Lane. There is a need for more lights and it is the intent to accomplish this next year. It was pointed out the ceremony should be a larger community effort. POWER OUTAGE The Director of Public Works reported on the recent power outage and commended the local radio station for the work accomplished in keeping the people informed. MINUTES OF THE MEETING OF THE CITY COUNCIL OF THE CITY OF UKIAH JANUARY 5, 1972 - PAGE 4 CHANNEL 13 Mayor Norgard commended the local television station for bringing the news of the City to the citizens. ADJOURNMENT Mayor Norgard adjourned the meeting at 9:35 p.m. to reconvene in Closed Personnel Session. -mayor � ATTEST: City Clerk i