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HomeMy WebLinkAboutmin 1976-11-17 197 -- MINUTES OF THE MEETING OF THE CITY COUNCIL OF THE CITY OF UKIAI-i NOVEMBER 17, 1976 - PAGE 1 The City Council met as the Policy and Standards Committee from 7: 00 to 7 : 55 p.m. in the Council Chambers to discuss the electric system appraisal. After a brief recess the Council reconvened in regular session at 8 : 02 p.m. with Councilmen Feibusch, Brannon, Simpson, and Mayor Wood present. INVOCATION AND PLEDGE OF ALLEGIANCE Councilman Simpson gave the invocation and the City Attorney led in the Pledge of Allegiance. PAYROLL WARRANTS On a motion by Councilman Feibusch, seconded by Councilman Simpson it was carried by the following roll call vote to approve Payroll Warrants #8178 to #8338 inclusive for the period of October 17th to October 30, 1976 inclusive in the total amount of $71 , 148 . 76. AYES: Councilmen Feibusch, Brannon, Simpson, Mayor Wood NOES: None ABSENT: None GENERAL WARRANTS Councilman Brannon made a motion, seconded by Councilman Simpson to approve General Warrants #4626 to #4740 inclusive in the total amount of $248, 320. 80. Councilman Feibusch referred to Warrant #4677 in the amount of #58. 50 to Radio Station KUKI to announce the time change to standard time and asked if the City is obligated to give this service. City Manager reported this has been a public service provided over the past several years but was not a requirement. Councilman Feibusch asked that the service be eliminated in the future. Councilman Feibusch referred to Warrant #4679 in payment of the property taxes and asked if the payment could be made in installments rather than so promptly in one lump sum. Councilman Feibusch referred to Warrant #4688 in the amount of $50. 09 to Moore Business Forms for W-2 forms and asked why the forms offered free of charge by the federal government are not used. City Manager reported this expenditure is necessary since they are designed to fit the computer. Councilman Feibusch referred to the warrant in payment of 38 sets of rain gear and was advised this was a requirement of the Memorandum . of Understanding with Operating Engineers . Councilman Feibusch referred to Warrant #4702 for CB radios. It was explained this was for the taxicabs . The existing units were not compatible with the MTA system. The radios taken out of the taxicabs will be used in other city equipment. General Warrants were approved by the following roll call vote: AYES: Councilmen Feibusch, Brannon, Simpson, Mayor Wood. NOES: None ABSENT: None _ A APPROVEL OF MINUTES The November 3, 1976, minutes were not approved at this time since Council had not had sufficient time. to review same. CONSENT CALENDAR if Mayor Wood asked/there was a need to pull any item from the Consent Calendar for individual discussion. Councilman Feibusch requested that two bid items be pulled for discussion - poles and shielded gable. 1.98 MINUTES OF THE MEETING OF THE CITY COUNCIL OF THE CITY OF UKIAH NOVEMBER 17, 1976 - PAGE 2 BID AWARD FOR POLES TO CASCADE POLE CO. BID AWARD FOR 15 KV SHIELDED CABLE TO CONSOLIDATED Councilman Feibusch made a motion, seconded by Councilman Brannon to approve subject bids as circled on the tabulation set forth below: 7 Under the question, Councilman Feibusch asked what assurance does the City have that we are buying quality poles. City Engineer state-'- the specifications provided the potential bidder are uniform for the electrical industry. With reference to the cable bid, Councilman Feibusch questioned the range variance in price. It was pointed out the price variance depended on the quantity that was to be purchased. The lesser quantity included some penalty for price less than full reel quantity. DOUGLAS FIR POLES Supplier 20 — 1, Class 20 — 21 Class Total Price J.H. Baxter Co. $108.75 $129.90 $4,773.00 Terms: .Net 30 Days Delivery: 30 Days ARO B.J. Carney & Co. $143.70 $172.00 $6000.00 Terms: Escalation Clause $114.10 "Alternate" $1.45.10 $5 181}.00 Cascade Pole Co. $105 .75 $126.30 ._=$4 61,1..00 Terms: Net 30 Days _ Delivery: 2-3 wks ARO Koppers Co. Inc. $109.00 $137.00 $402C,--) Terms: Net 30 Days Delivery: 3-4 wks ARO McCormick & Baxter Co. Terms: Net 30 Days $111,.75 $1 ,00 $5,175.00 Delivery: 30 Days ARO Niedermeyer Martin Co. $126.00 $161 .00 $51800-.00 Terms: Net 30 Days Delivery: As required North Pacific Lumber Co. $111.65 $131.90 $41871.,00 Terms: Net 30 Days Delivery: 2-3 wks The Oeser Co. $134.80 $160.30 $51902.00 Terms: Net 30 Days Delivery: 2-3 wks ARO W. 199 MINUTES OF THE' MEETING OF THE CITY COUNCIL OF THE CITY OF UKIAI1 NOVEMBER 17, 1976 - PAGE 3 BID TABULATION 7,500 ' 4/0, 15KV SHIELDED CABLE WITH CONCENTRIC NEUTRAL Per City of Ukiah Specifications Consolidated Electric Dist. Per Specifications Manufacture General Cable • UNIT COST TOTAL 1127.00 per thousand $ .8,452.50 Less 2% - 10th 169.05 SUBTOTAL: $ 8,283.45 Plus 6% Tax 497.00 TOTAL AMOUNT: $ g�78_p Delivery 60-75 days. :_;�,.-/ Industrial Electric Service Co. Per Specifications #1 Kaiser aluminum UNIT COST TOTAL * 906.00 per thousand $ 9,060.00 Plus 6% Tax 543.60 TOTAL AMOUNT: $ 9,603.60 *Price based on 10,000 ft. min. Delivery 10 weeks. #2 Reynolds Metals Per Specifications UNIT COST TOTAL * 992.75 per thousand $ 19,855.00 Plus 6% Tax 1,191.30 TOTAL AMOUNT: $ 21,046.30 *Price based on 20,000 ft. min. --- Delivery 1 - 5 weeks 03 General Cable Per Specifications UNIT COST TOTAL 1119..20 per thousand $ 8,394.00 Plus 67. Tax 503.64 TOTAL AMOUNT: $ 8,897.64 Sibject to metals escillation clause. Delivery 69-75 days. Wrathall & Drusi, Inc. NO BID Pacific Utilities Supply Co. Per Specifications Southwire Company UNIT COST TOTAL *1014.82 per thousand $ 20,296.40 Plus 6% Tax 1,217.78 TOTAL AMOUNT: $ 21,514.18 *Price based on 20,000 ft. min. Alternate Bid Polyethylene Insulation instead of cross-linked insulation. UNIT COST TOTAL - L 1014.82 $ 7,611.15 Plus 6% Tax 456.66 TOTAL AMOUNT: $ 8,067.81 Does not meet specifications. Delivery 10 -12 weeks The motion to award the bid for Douglas Fir Poles in the total amount of $4, 641. 00 and to Consolidated Electric Distributors for 15KV Shielded Cable with Concentric Neutral in the total amount of $8, 780. 45 carried unanimously. 200 - MINUTES OF THE MEETING OF THE CITY COUNCIL OF THE CITY OF UKIA11 NOVEMBER 17, 1976 - PAGE 4 CONSENT CALENDAR On a motion by Councilman Simpson, seconded by Councilman Brannon it was unanimously carried to accept the recommendations and approve all items on the Consent Calendar. The action on each of the items is set forth below: Award of Bid for Overhead Transformers to RTE Corporation RTE Corp. PACIFIC Industrial Elec. Amfax Electric SL, :y UTILITIES Service Co. Bid Total B A Total Bid Total Each Each Each 5 - 50KVA Transformers $551 $2,755 NO BID $614 $39070 $578.25 $2,891 .25 Overhead Type 120OV/120-240V C.P. 5 - 37.5KVA Trans- $491 $29455 NO BID $540 . $2,700 $508.86 $25544.30 formers Overhead Type 120OV/120-240V C.P. SUBTOTAL: $55210 $59770 $59435.55 Tax: 312.60 346.20 326.13 TOTAL AMOUNT: $5,522.60 $6,116.20 $5,761 .68 Award of Bid for Electric Utility Vaults to Utility Vault Company TOTAL Brooks Products, Inc. $1 ,502 ea. $31,00.4 tility Vault Company 1 ,501 ea. 3,002 Quickset Utility Vaults 1 ,920 ea. 3,840 General Electric Supply NO BID 6% Sales Tax must be applied to above bids. Award of Bid for 3 Phase Submersible Vac Fuse Assembly Only one bid received - Western Power Products, $2 , 270 + tax & freight Claim For Damages Scott Opbroek, 1070 H Street, Arcata Ruth Respini, P. O. Box 301, Redwood Valley Resolution No. 77-52 Urging Reform Of Federal Power Commission Adoption of subject resolution Authorization to File Notice of Completion Construction. of Oak Manor Park Tennis Courts PUBLIC HEARING - MAIN STREET EXTENSION Subject hearing concerns the southerly extension of Mill Street to East Gobbi and consideration- of the adequacy of the Environmental 1112 0 MINUTES OF THE MEETING OF TIIE CITY COUNCIL OF THE CITY OF UKIAIi NOVEMBER 17f 1976 - PAGE 5 Impact Report. The Planning Commission had considered the matter at its meeting of October 13, 1976 , reviewed the document, and found it to be adequate and complete with the inclusion of drainage and traffic information. Public hearing was opened at 8 : 17 p.m. Mr. Gary Akerstrom, North Counties Engineering, reviewed the EIR which addressed itself to Alternate Route No. 1 considered by the Planning Commission to be the best of the three alternates proposed. Alternate No. 1 proposes to extend Mill Street east from the corner of Mill and Main turning south to join Marshall Street to Gobbi. Mr. Akerstrom pointed out that the factors considered in the choice of Alternate No . 1 was cost, accessability to land, and traffic. It was pointed out that Marshall Street has a better future extension for an alternate route. The EIR also addressed the adverse impact on downstream drainage channels which may be affected by this project. There was no one present in the audience to speak in favor or against the proposal. Public hearing was closed at 8: 26 p.m. Councilman Feibusch stated the EIR did address the extension of Main Street but not the possibility of-:Main Street not being extended. The EIR does not make an analysis of the traffic grid within the City. Councilman Feibusch stated inasmuch as State Street is the only thoroughfare in the city, Council should look into the future and give consideration to traffic relief north and south. In his opinion, creating a right turn as proposed with the extension of Mill Street will not necessarily be a traffic relief. There was Council consensus that a need exists for a through street north and south as soon as possible. The question was raised whether Main Street is the answer for the direction of traffic flow. Alternate No. 1 was considered to be the best of the three proposals presented. Councilman. Feibusch was of the opinion Alternate No. 3 which extends Main Street southerly directly in back of the existing Safeway Store had merit for future use. It was his recommendation that the existing open space be created as a holding zone so that any proposed construction in that area would be prohibited. The City Attorney pointed out that creating a holding zone in this instance could have the city placed in the position of inverse condemnation. The City Attorney reviewed the purposes of an EIR. He stated an EIR should contain specifics. The specifics are stated in this EIR. Council should evaluate if the EIR meets the criteria. If approved, the first hurdle is accomplished. If inadequate, the points should be named and then altered to address the concerns Council believes lacking. There should be public disclosure of the evils of the project. Mayor Wood pointed out that there should be first approval of the .EIR, if adequate, and then recommendation to adopt Alternate 1, 2, or 3. On a motion by Councilman Feibusch, seconded by Councilman Simpson it was carried by the following roll call vote to adopt the EIR - as complete. AYES: Councilmen Feibusch, Brannon, Simpson, Mayor Wood NOES: - None Q ABSENT: None. On a motion by Councilman Feibusch, seconded by Councilman Brannon it was carried by the following roll call vote to adopt Alternate No. 1 route for Main Street extension for immediate development and Alternate No. 3 for future development. AYES: Councilmen Feibusch, Brannon, Mayor Wood NOES: Councilman Simpson ABSENT: None 202 MINUTES OF THE MEETING OF THE CITY COUNCIL OF THE CITY OF UKIAH NOVEMBER 17, 1976 - PAGE 6 VARIANCE APPLICATION NO. 77-1.0 TOM MADDEN dab IRENE ' S WOMENS WEAR The report from the Planning Director was reviewed by the City Manager. Variance request is to allow an 80 square foot sign on a parcel already oversigned. Planning Commission recommended approval of the variance with the 80 square foot limit, that the applicant secure in writing permission from other businesses on the same parcel of land to utilize their unused portion of allowable sign area, and that the variance be void if any of those same businesses desire their allowable sign area returned. Councilman Feibusch made a motion, seconded by Councilman Simpson to adopt Resolution No. 77-53 Granting Variance To Tom Madden. Mayor Wood expressed a concern that no waiver be allowed on the five year ammortization period for the sign as set forth in the sign ordinance. The City Attorney stated the company who holds the lease on the building, will put this condition in the lease. Councilman Feibusch made a motion, seconded by Councilman Simpson to amend his motion to add the following stipulation to Resolution No. 77-53. a) This variance in no way allows the exception of the size of the sign to go beyond the five year ammortization period set forth in the sign ordinance. Ammortization period therefore expires June 19, 1981 . Subject resolution was approved by the following roll call vote: AYES: Councilmen Feibusch, Brannon, Simpson, Mayor Wood NOES: None ABSENT: None CONSIDERATION OF AIRPORT COMMISSION RECOMMENDATIONS Request to pave and lease certain lands to Smith Air for parking aircraft - The request is to pay for the cost over a 15 year period at loo interest. City Manager recommended the loan be approved from the Special General Fund to construct the paving conditioned on the City Attorney working out a satisfactory lease agreement for later Council approval based on ammortization of the actual construc- tion cost over an 8 year period at 9% interest plus an adequate maintenance allowance. Councilman Feibusch made a motion, seconded by Mayor. Wood to adopt the City Manager ' s recommendation. Councilman Feibusch expressed objection to the fact that there was no provision for a ground lease. Council expressed a need for a location map showing dimensions and a diagram of what is proposed to be done. The motion to authorize negotiations of an eight year lease at 9% plus $10 monthly maintenance was defeated. On a motion by Councilman Brannon, seconded by Councilman Simpson it was unanimously carried to refer subject matter back to the Airport Commission to show the exact land required and construction proposed. . Cal-Air Ground Lease - Subject request. was to lease an area on which to locate a 38 ' x 54 ' metal hangar, to be used for storage and maintenance of Cal-Air aircraft onl as set forth in Airport Commission minutes dated October 12f 1916 , On a motion by Councilman Simpson, seconded by Councilman Feibusch it was unanimously carried to refer subject matter back to the Airport Commission for more specifics. MINUTES OF TIIE MEETING OF THE CITY COUNCIL OF TIIE CITY OF UKIAH NOVEMBER 171 1976 - PAGE 7 Contract for Rental Cars - The request is to revise the lease inasmuch as the rental rate was a mistake of fact. The intent of the parties was not made clear at the outset of the lease. On a motion_ by Councilman Simpson, seconded by Councilman Feibusch it was unanimously carried to renegotiate subject contract with Cal Air for later approval by the Council. BUDGET TRANSFER - PARKING DISTRICT On a motion by Councilman Feibusch, seconded by Councilman Brannon it was unanimously carried to amend the- budget in the amount of $30, 000 to credit interest earnings on the bond service account to that account and the Parking District rather than the General Fund. INTRODUCTION OF ORDINANCE NO 690 % w.. ,. NO SMOKING IN CITY HALL City Manager reported receipt of a petition signed by 25 non-smoking city employees requesting that there be no smoking in City Hall excluding the ladies lounge and men' s room. City Manager stated he could not recommend the exclusion and recommended no smoking in any part of City Hall. Councilman Simpson made a motion; seconded by Councilman Feibusch to introduce Ordinance No. 690 by title only. Councilman Simpson made a motion, seconded by Councilman Feibusch to introduce Ordinance No. 690, "An Ordinance Of The City Council Of The City Of Ukiah Amending Chapter 6 Of The Ukiah City Code (No Smoking - City Hall) " . Council consensus was a need for certain smoking areas in the building. Consideration was given to the possibility of smoking anywhere in the building during the noon hour/8P �o allow smoking in the ladies lounge and men' s room during working hours . Councilman Simpson made a motion, seconded by Mayor Wood to amend Ordinance No. 690 to allow smoking between 12 noon and 1 : 00 p.m. in the ladies lounge and men' s room and in the patio . Motion carried by a majority voice vote. Councilman Brannon opposed. RESOLUTION NO. 77-52 ENGINEERING STUDY AGREEMENT (KENNEDY ENGINEERS) Councilman Simpson made a motion, seconded by Councilman Brannon to adoDt,: Resolution No. 77-52, "Resolution Of The City Council Of The City Of Ukiah Authorizing Mayor And Clerk To Sign Engineering Study Agreement (Kennedy Engineers) Councilman Feibusch referred to the contract and questioned the portion pertaining to subsistence allowance. Mayor Wood suggested the resolution be amended to state "reasonable" subsistence. Councilman Feibusch asked if the fixed fee of $85,000 were a firm figure. The City Engineer explained the amount would not be exceeded substantially. If the amount is exceeded the matter will be brought back to Council for further consideration. Resolution No. 77-52 was adopted by the following roll call vote with the word "reasonable" added before' the word "subsistence" on Page 4, Article VI (b) . AYES: Councilmen Feibusch, Brannon, Simpson, Mayor Wood NOES: None ABSENT: None 204 MINUTES OF THE MEETING OF THE CITY COUNCIL OF THE CITY OF UKIAH NOVEMBER 17, 1976 -- PAGE 8 SOCIAL ELEMENT - PAGES 32 - 40 On a motion by Mayor Wood seconded by Councilman Brannon it was unanimously carried to approve Page 32 of the Social Element in principle and amend it to add the word "encourage" to the objectives listed. On a motion by Councilman Simpson, seconded by Councilman Feibusch it was unanimously carried to approve Pages 33 and 34 after adding the word "encourage" to the Plans of Action and delete No. 5 entire: . On a motion by Mayor Wood, seconded by Councilman Simpson it was unanimously carried to approve Page 35 in principle, encourage continuation of the community switchboard, delete the word- "a11," from Plans of Action: (1) On a motion by Councilman Simpson, seconded by Councilman Brannon it was unanimously carried to rewrite this section and bring back to Council. Pages 39 and 40 - Under Plans of Action, consideration was given to adding another point - Review and update the Recreation and Parks Master Plan. Councilman Brannon made a motion, seconded by Councilman Feibusch to delete No. 2, Plans of Action. A tie vote resulted in defeat of the motion. Councilman Simpson made a motion, seconded by Councilman Feibusch to approve Page 39 and 40 in principle. Majority voice vote carried the motion. Councilman Brannon opposed. COUNCILMAN BRANNON noted that the area created for left turns at Dora and Gobbi Street have made an improvement in the traffic flow. Councilman Brannon expressed his thanks to Councilman Feibusch for his efforts in getting the Georgia Pacific contract signed. COUNCILMAN SIMPSON reported on the following: 1) Crime Prevention Committee, 2) Short range and long range goals for Police Department, 3) State meeting of LAFCO, 4) CEQUA guidelines go into effect January 1, 1977. 5) Adoption of amendment to guidelines of EIR, 6) Now is the time to have City study traffic on Perkins Street. COUNCILMAN FEIBUSCH referred to the requirement that Codding pay for traffic signals on Perkins. MAYOR WOOD reported going to a meeting of the cultural committee. Sites for a community center, recreational, cultural center was discussed. His suggestion for a site was the old General Hospital location. ADJOURNMENT Mayor Wood adjourned the meeting at 10: 35 p.m. after which the Council reconvened to Executive Session. EXECUTIVE SESSION The Council was informed that the writ of mandate proceeding filed by Philip Lanam alleging that the residency requirement of the City is unconstitutional has been heard. The memorandum of intended decision issued by Judge Broaddus agrees with Mr. Lanam' s allegation. The City Manager and the City Attorney feel that the decision is incorrect and if the decision is adverse, authorization to appeal was asked. The Council so authorized the City Attorney.