HomeMy WebLinkAboutmin 1976-12-15 { 71
MINUTES OF THE MEETING OF THE CITY COUNCIL OF THE CITY OF UKIAII
Dr;CE,MBER 15r 1976 - PAGr 1
The City Council and Planning Commission had a joint meeting from
7 : 00 to 8 : 00 p.m. in the Council Chambers . After a brief recess
the Council reconvened in regular session at 8 : 04 p.m. with Council-
men Feibusch, Brannon, Simpson, and Mayor Wood present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilman Simpson gave the invocation and the City Manager led in
the Pledge of Allegiance.
PAYROLL WARRANTS
On a motion by Councilman Feibusch, seconded by Councilman Simpson
it was carried by the following roll call vote to approve Payroll
Warrants 1#8473 to #8638 inclusive for the period of 11-14-76 to
11-27-76 inclusive in the total amount of $72 , 304 . 67 .
AYES: Councilmen Feibusch, Brannon, Simpson, Mayor Wood
NOES : None
ABSENT: None
GENERAL WARRANTS
City Manager reported the General Warrants register excludes the PG&E
billing inasmuch as the billing was received after the register
closed. Council may act on it separately.
seconded by Councilman Feibusch
Councilman Brannon made a motion/to approve General Warrants #4835
to #4944 inclusive in the total amount of $99 , 692 . 12.
Councilman Feibusch questioned Warrant #4858 in the amount of
$1054 . 95 for wiring the golf cart storage sheds and the Hudson house .
City Engineer explained the wiring was not included in the original
contract. The plan was for the city electrical crew to do the work,
but they were unable to do it; so the work was put out for--bid.
Councilman Brannon referred to Warrant #4909 to service the cleaning
machine. Ile noted that this charge appears each month. It was his
thinking that such a simple operatipg machine could be duplicated
so that this monthly charge could be eliminated.
General Warrants were approved by the following roll call vote:
AYES: Councilmen Feibusch, Brannon, Simpson, Mayor Wood
NOES : None
ABSENT: None
APPROVAL OF MINUTES
On a motion by Councilman Brannon, seconded by Councilman Simpson
it-was unanimously carried to approve the Minutes of November 17 ,
1976, as corrected.
On a motion by Councilman Feibusch, seconded by Councilman Brannon
it was unanimously carried to approve the Minutes of December 1 ,
1976, as submitted by the Clerk.
CONSENT CALENDAR
On a motion by Councilman Simpson, seconded by Councilman Brannon
it was unanimously carried to approve the Consent Calendar as set
forth below:
1) Notice of Completion accepting contract work for traffic signals
on Empire Drive/Ford Road by Steiny and Company.
2) Claim for Damages filed by Meredith Harlowe
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MINUTES OF THE MEETING OF THE CITY COUNCIL OF THE CITY OF UKIAIi
DECEMI,I R 15, 1976 - PACE 2
3) Re-awarding bids for 15KV shielded wire to Graybar Electric
Company rather than Consolidated Electric Company. (See 11-17-76
minutes) .
A tabulation of the three bids which were inadvertently omitted
from the original tabulation were:
Graybar Electric Company_
Alcan West
UNIT COST TOTAL ,
*71500.00 $ 71500.00
Plus 67, Tax .-----k5t--flp---�� t
$.•p 7 , 950 . 00
J►srr�.-.....+...rv,a-•- .•.►..-............ _v+.,r ter•.rr.a.ni.«nn ��. /
Maydwell & I-iartrell Inc. ~' •
r�•::s_.. �'�-...,� ;...,.:..�...r•ry
UNIT COST
TO TA L
71500.00 $ 20,000.00
Plus 6% Tax 11,200.00
TOTAL AMOUNT: $ 21,200.00
*Price based on 20,000 ft. min. - Delivery 4-5 weeks.
General Electric Supply
UNIT COST TOTAL
91575.50 $ 91575.50
Plus - 6% Tax 574.53
TOTAL AMOUNT: $ 10,150.03
Alternate
UNIT COST TOTAL
8,999.50 $ . 8,999.50
Plus 6% Tax 539.97
TOTAL AMOUNT: $ 91539.47
4) Award of bid for three 1977 compact sized pickup trucks
to Ukiah Datsun. Tabulation of bids is set forth below:
SUPPLIES: LA11=11 MOTORS UKIAH DATSUN UTNIDERWOOD FCRD MMERCUR
1976 Pickup Unit Price: $3036.00 - 0 - - 0 -
1977 Pickup Unit Price: $3t496.00 $39330.00 $3,455.00
Del. Date: 30 Days ARO 12/11/76 Immediate
Total including Tax: $10,608*48 - 1976 $10,589.40 - 1977 $10,986.90 - 197
$ll t 11.7.28 - 1977
PUBLIC HEARING-ABANDONMENT OF PUBLIC
UTILITY EASEMENT (OAK MANOR SUBD. #2F)
Subject hearing is to vacate an easement which is located
between Lots 13 and 14 of Oak Manor Subdivision Unit No. 2F.
Public hearing was opened at 8 : 14 p.m.
No one spoke in favor or in opposition.
Public hearing was closed at 8 :15 p.m..
Council action is set forth in -the following Resolution No. 77-58 .
2 15
MINUTES OF THE M1,ETING OF THE' CITY COUNCIL OF THE CITY OF UKIAI1
DECE14BER 15, 1976 - PAGE 3
RESOLUTION NO. 77-58 ABANDONING PUBLIC
UTILITY EASEMENT (OAK MANOR SURD. 2F)
On a motion by Councilman Simpson, seconded by Councilman Feibusch
it was carried by the following roll call vote to adopt Resolution
No. 77-58, "Resolution Of The City Council Of The City Of Ukiah
Abandoning A Public Utility Easement (Oak Manor Subdivision Unit
No. 2f) " .
AYES : Councilmen Feibusch, Brannon, Simpson, Mayor Wood
NOES : None
ABSENT: None
WRITTEN COMMUNICATION - PARKING ADVISORY COMMITTEE
Subject communication from Chairman Smith recommended that the
penny slot on parking meters be eliminated. The Parking Advisory
Committee considered the matter, agreed with Chairman Smith ' s
recommendation and requested that Council decision be made prior
to the purchase of new meters . Committee was of the opinion
it was not economically sound to buy equipment that could become
antiquated by 1980 when the United States mint no longer makes
pennies. City Manager recommended Council accept the recommendation
of the Parking Advisory Committee.
Councilman Feibusch made a motion, seconded by Mayor Wood to direct
the Finance Director to purchase meters j_o"=a-ccbmodate the nickel
and dime.
Councilman Simpson asked that if in fact the penny is eliminated,
how will sales tax be computed. Mayor Wood raised the question of
whether or not all prices would be computed in denominations of the
nickel. Councilman Brannon requested action be deferred until
he had time to look into the matter further and stated the proposal
could result in a problem for the shopper who makes short stops
since they will be paying for unused time. Councilman Feibusch
pointed out the request is only for meters which need to be replaced,
The motion was defeated by a 3 to 1 vote. Councilmen Brannon, S ._-npsc
and Mayor Wood voted against the motion.
WRITTEN COMMUNICATION - ROBERT FOWLER
RE FEES AT SOLID WASTE SITE
Mr. Fowler was not present.
On a motion by Mayor Wood, seconded by Councilman Simpson it was
unanimously carried to table subject matter until the next regular
Council meeting.
Mayor Wood requested a staff report on the volume of increase of
the smaller truck units .
WRITTEN COMMUNICATION - MENDOCINO TRANSIT AUTIiORITY
Mayor Wood inquired as to the urgency of subject matter and stated
he has questions to complete and indicated a desire to postpone
the matter to the next meeting. Mr. Moshovsky stated it has become
necessary for the company to put on another driver, money is being
put out in good faith and he was in hopes of getting a reading at
this meeting.
On a motion by Mayor Wood, seconded by Councilman Brannon it was
unanimously carried to refer the matter to an ad hoc committee con-
sisting of himself and Councilman Simpson and table further dis-
cussion of subject matter to January 5, 1977, Council meeting.
RESOLUTION NO. 77-59 CONSOLIDATING SPECIAL
ELECTION WITH BOARD OF TRUSTEES FOR SCHOOL DISTRICT
Councilman Simpson I11ade a motion, seconded by Mayor Wood to adopt
Resolution No. 77-59 , "Resolution Of The City Council of The Citi-
. 216
MINUTES OF THE MEETING OF THE CITY COUNCIL OF THE CITY OF UKIAH
DECI'MBER 15, 1976 - PAGE 4
.
of Ukiah Consenting To The Consolidation Of The Municipal Election
For The Office Of Councilman To Be Meld On March 8 ,. 1977 , ' With
The Election For Members Of The Board Of Trustees For The Mendocino
County School District To Be Held The Same Date" .
It was determined that it is cheaper for the County to conduct
an election for the city when it can be consolidated rather than
for the City to conduct its own election, based on the cost of th
consolidated election in March 1974 . An estimated amount of the - at
of the election should be available from the County Clerk prior to
the next Council meeting.
Resolution No . 77-59 was adopted by the following roll call vote:
AYES : Councilmen Feibusch, Brannon, Simpson, Mayor Wood
NOES : None
ABSENT: None
RESOLUTION NO. 77-60 ADOPTING ADJUSTED PAY RANGES
Councilman Feibusch requested that the items grouped together with
subject resolution be considered separately.
Councilman Simpson made a *motion, seconded by Councilman Brannon
to adopt Resolution No. 77-60 , "Resolution Of The City Council
Of The City Of Ukiah Adopting Adjusted Pay Ranges" .
City Manager explained the adjusted pay ranges were in accordance
with the Memorandum of Understanding, Item #3 allowing a 2 1/20
general pay increase effective 1-1-77.
City Manager explained further that in preparation of the pay pla..
the conversion of the monthly salary to a bi-weekly equivalent
results in an overpayment of $5000 per year . There are several
ways to deal with the problem. The simpliest is to compute the con-
version by dividing the annual salary by 26, ��i1ich wa7 t.�e City
Manager' s reco-*t5nendation. Councilman Feibusch pointed out tn.zt,
as shown in i1r. Andersori' s statement, in the fiscal period of 1977/78
twentyseven T_)aY periods will occur and asked that this one aclditiona:
pay nr�r; n,' be budgeted.
Resolution No. 77-60 was adopted by the following roll call vote:
AYES : Councilmen Brannon, Simpson, Mayor Wood
NOES : Councilman Feibusch
ABSENT: None
Mayor Wood made a motion, seconded by Councilman Simpson to amend
Resolution No. 77-60 to include a 5% pay increase for the certifica-
tion of the City Clerk.
proposed
The City Attorney questioned where the/5% increase will be applied
to the City Clerk position or to the Secretary to the City Manager
position. It was determined that the increase would be applied
to the Secretary to the City Manager position.
The motion to amend Resolution No. 77-60 carried by the following
roll call vote:
AYES :. Councilmen Feibusch, Brannon,. Simpson, Mayor Wood
NOES : None
ABSENT: None
AWARD OF BID FOR PARKING METERS
Traffic Appliance Corporation submitted the only bid received for
parking meters . For 100 meters, the total amount was $6170 . 00 ;
for 200 meters, the total amount was $11, 940 . 00 .
Mayor. Wood made a motion, seconded by Councilman Simpson to award
the bid to Traffic Appliance Corporation in the total amount of
$11 , 940 . 00 for 200 manuza l two hour parking I otcrs with 1�, 5fi, 10�
slot -i,► and budget transfer. fro Account 53-256-000 to
Account 2G•-f3(0---082 i.n tho trot.( amount aT ,;6 , 650 . 00 .
217
MINUTES OF THE 11EETING OF THE CITY COUNCIL OF THE CITY OF UKIAH
DECEMBER 15F 1976 - PAGE 5
Mayor Wood questioned Councilman Feibusch as to the availability of
funds. Councilmen Feibusch stated there is sufficient funds for
this expenditure.
The following roll call vote resulted in the award of bid for 200
meters to Traffic Appliance Corporation and the budget transfer :
--- AYES : Councilmen Feibusch, Brannon, Simpson.
NOES : Mayor Wood
ABSENT: None
AWARD OF BIDS FOR POLICE VEHICLES REJECTED
City Manager reviewed the following bids received for three police
vehicles :
_ United Price (Inc. tax) Dell. Date — _ Terms Total Tncludi_n{ Tax
COX MOTORS $5,974.96 SPECIFICATIONS NOT MET *�- -*** $17,924.87
Alternate $6,027.32 SPECIFICATIONS NOT MET
$18,01.96
LANCE MOTORS April '77 $6,441.12 60 – 90 Days ARO Net 10 Days $12,682.24
6,653.1.2
August '77 $6,653.12 60 - 90 Days ARO Net 10 Days $19,535.36
STEGE'•-UIN 'MOTORS $5,856.90 BID NOT VALID NO SIGNATURE ******�*
_ $17,570.71
UNDER:OOD FORD :MERCURY $6,258.56 SPECIFICATIONS NOT MET $18,775.65
City Manager pointed out a problem which exists with our specifications
pertaining to wheel base. The designs have been changed and our
specifications are no longer appropriate. City Manager stated Council
may wish to determine whether or not to take advantage of cooperative
purchasing with the State to achieve a savings . City Manager
recommended that all bids be rejected, State specifications be obtained
and circulated to all dealers and solicit bids on this basis .
On a motion by Councilman Simpson, seconded by Mayor Wood it was
unanimously carried to reject all bids received for three four door
sedans for the police department.
On a motion by Mayor Wood, seconded by Councilman Brannon it was
unanimously carried to secure new bids and the specifications for
four door sedans be sent out for comments in advance.
LIABILITY INSURANCE
The City has been notified that the liability insurance currently
carried with Travelers will be cancelled December 31 , 1976, but the
company has granted a 30 day extension for the purpose of finding
alternate coverage.
Mayor Wood made a motion, seconded by Councilman Simpson to continue
the City' s liability insurance coverage through January 31, 1977 ,
with a proposal for Council consideration at the 1-5-77 meeting to
include a breakdown on how the City Attorney would be able to handle
these claims .
Councilman Feibusch referred to the claim for damages acted on
earlier in the meeting and asked what would be the means of handling
something like this . The City Attorney stated the City is legally
bound to handle these claims but further investigation reveals this
was a claim without merit. Such claims would not be paid. It was
pointed out that the self insurance could save the City money. The
City Attorney reported that the majority of the claims do not exceed
$200 and suits against the City have been few. The question was
raised as to whether an in house investigator would bo necessary.
City Manager was of the opinion that working jointly with the City
Attorney to authorize payment of claims undor $5000 would not bo a
burdensome procedure.
The motion made by Mayor. Wood carried unanimously.
218
MINUTES OF THE MEETING OF THE CITY COUNCIL OF TIIE CITY OF UKIA11
DECEMBER 15, 1976 - PAGE 6
DISCUSSION OF USE OF TITLE II PUBLIC WORKS ACT FUNDS
Subject funds provide anti-recession fiscal assistance payments to
cities based on the revenue sharing model and on unemployment rate.
The estimate of the total amount to be received is $60 , 000. The
money has few restrictions but must be expended within six months
of receipt. The City Manager recommended use of these funds as
follows :
1. Sewer Cleaning Truck $45, 000
2. Firefighter (6 months) 91420
3. Clerk-typist (6 months) 51226
The sewer cleaning truck was budgeted in fiscal year 1975-76 but
was not purchased due to lack of funds. The Public Works Director
explained how the unit would create a savings in manpower, increase
the safety and efficiency of our sewer cleaning efforts and that it
has capabilities that our rodding machine does not have. Council
determined subject funds should be used other ways since the purpose
of the funds is to reduce unemployment.
City Manager referred to his recommendation for the Clerk typist
position at the Fire Department and stated that the employee is
loaving the area and is not available for the, job. . The recommendation
for firefighter extends this existing position.
Mayor Wood made a motion, seconded by Councilman Simpson to approve
the recommendation for the Firefighter position as recommended.
Council expressed a need for more "foot soldiers" in the Police
Department. Councilman Feibusch suggested that since the fire depart-
ment employee is not available for the job this would be an. opport'L -ty
to have more police officers . City Manager pointed out the
problem that will exist in paying these employees after the money
runs out. Councilman Brannon stated that if Council is thinking of
retaining one or two of the existing personnel in the Police Depart-
ment, action would have to be taken at this time inasmuch as these
employees would be gone before the next meeting. Council determined
that the two employees in the Police Department would be retained
to work under subject program and requested City Manager to report
back on the recommendation for the remaining funds . Motion carried
unanimously.
COUNCILMAN FEIBUSCH thanked the news media for appearing at the meeting.
COUNCILMAN BRANNON referred to the parking meters and asked if we make
a test to be assured they keep good time.
COUNCILMAN BRANNON referred to the arrangements made with Georgia Pacific
and asked if there would be some way to offer a free dump for
combustible material.
COUNCILMAN SIMPSON wished everyone a happy holiday season.
MAYOR WOOD reported a study group should have, by February 15, 1977 ,
a new proposal to create employment in waste wood management.
City Manager stated Humboldt County is utilizing its waste products
The technology is there. There is not sufficient volume to create
this in Mendocino County.
219
MINUTES OF THE MEETING OF THE CITY COUNCIL OF THE CITY OF UKIAH
DECEMBER 15 , 1976 - PAGE 7
MAYOR WOOD reported that the annual Christmas 'free Lighting Ceremony
was well attended.
ADJOURNMENT
Mayor Wood adjourned the meeting at 9 : 35 p.m. after which Council
reconvened in Litigation Session.
On a motion by Councilman Brannon, seconded by Councilman Simpson
it was unanimously carried to add the December 16, 1976 warrant to
PG&E to the agenda.
LITIGATION SESSION
On a motion by Councilman Simpson, seconded by Councilman Feibusch
it was unanimously carried to approve Warrant #4945 to Pacific
Gas and Electric Company in the amount of $149 , 330 . 03 and to deposyt
the difference in the bank.
r
yor
ATTEST:
City Clerk