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HomeMy WebLinkAboutmin 01-05-77 MINU'1'I;:.S (7I' 7.'IIT; IL1T�L;'Z':I:I1��; OI�' '1'II1; CITY COUNCIL OF '.[H CI'T'Y 01' UKIAI1 JANUAI�Y 5, 1.9 7 7 - 1 The City Council converecl in regular session at 8 : 02) p.m. with Councilmen Feibusch., Brannon, Simpson, and Ilayor Wood present. INVOCATIO14 AND PI,EllC-IE OF Al LI"GIANCE Mayor Wood gave the invocation and Councilman Brannon led in the Pledge of Allegiance. PAYROLL WARRANTS Councilman Feibusch made a motion, seconded by Councilman Brannon to approve Payroll Warrants #8639 to #8776 inclusive in the aro--.;int of $69 , 514 . 48 for the period of November 28 , 1976 to December 1 , 1976 , inclusive. Councilman Feibusch questioned the overtime in the electrical department in the- amount of $720. 66. He stated he had talked with the Director of Public Works previously regarding engaginc another person for standby and overtime. The City Encineer ex- plained the manner in which the"standby" works, and also stated the overtime in this case was not just for standby work. The City needs 24 hour coverage and the problems require more than one man for this purpose. Payroll Warrants were approved by the following roll call vote: AYES : Councilmen Feibusch, Brannon, Simpson, Mayor Wood. NOES : None ABSENT: None On a motion by Councilman Simpson, seconded by Councilman Brannor. it was carried by the following roll call vote to approve Payrcll • Warrants #8777 to #8936 inclusive in the amount of $73 ,113 . 58 for the period of December 12 , 1976 to December 25, 1976 inclusive:. AYES : Councilmen Feibusch, Brannon, Simpson, Mayor Wood NOES : None ABSENT: None GENERAL WARRANTS Councilman Feibusch made a motion, seconded by Councilman Brannon to approve General Warrants #4948 to #5034 inclusive' in the total amount of $220, 609 . 91. Councilman Feibusch questioned Warrant # 4985 and #5005. One of the warrants was to replace mechanic ' s tools . Councilman Feibusch was of the opinion that inasmuch as the City mechanics are paid at the same rate as those in the private sector and they provide their own tools , the City employees should provide their own tools. City Manager stated this item would have to be negotiated during meet and confer sessions since the union agreement provides for replacement of tools. City Engineer explained that the city o%tins some of the tools , the mechanic owns some, and each is marked so • as to be readily identified. Councilman Feibusch referred to .Mayor Wood ' s travel advance and asked if a limit could be set. Mayor Wood stated he could apprec to a concern if a large amount of money were involved, but that he would not finance the city for his travel on city business. General Warrants were approved by the following roll call vote: AYES : Councilmen Feibusch, Brannon, Simpson, Mayor Wood NOES : None ABSENT: None rig MINUTES OF THE MEETIIrr 4 ql:,; OF THE CITY COUNCIL OF THE CITY OF UKIAH ,JANUARY 5 , 1-977 - PAGE 2 APPROVAL OF MI14UTES Councilman Feibusch amended the minutes of the December 15th meeting, Page 4 , Resolution Tio. 77-60 Adopting .Adjusted Pay Ranges , Paragraph 4 . Council concurred. On a motion by Councilman Simpson, seconded by Councilman Feibusch it was unanimously carried to approve the minutes of the December 15, 19*76 , meeting as corrected. CONSENT CALENDAR On a motion by Councilman Simpson, seconded by Councilman Brannon it was unanimously carried to approve Items No. 1 and 3 on the Consent Calendar as follows : 1) Resolution No. 77-61 Authorizing Mayor' and Clerk to Sign Election Services Agreement. 2) Claim for Damages filed by Jimmy Lee Thompson, 130 Marlene St. Communication from the County Indian Health Board was pulled from the Consent Calendar for individual consideration. COMMUNICATION FROM COUNTY INDIAN HEALTH BORARD, INC. The request is for relief from parking requirements for the physician at the Indian Health Clinic for emergencies . Council discussed the various ways available to grant the request. Councilman Feibusch suggested the possibility of negotiating with the property owner east of the clinic for a parking space for the doctor. On a motion by Mayor Wood, seconded by Councilman Brannon it was unanimously carried to table subject matter to the regular meeting February 2, 1977 , to allow time for mediation. WRITTEN COMMUNICATION - ROBERT A. FOWLER Mr. Fowler requested subject matter be held over to the next meeting.- On eeting,On a motion by Mayor Wood, seconded by Councilman Simpson it was unanimously carried to hold subject matter over to the January 19 , 1977, meeting. WRITTEN COMMUNICATION - KENNEDY HOMES Mayor Wood announced that Mr. Kennedy was agreeable to hold subject matter over to discuss during the Council ' s Policy and Standards meeting February 2, 1976. On a m'otion by Councilman Brannon, seconded by Mayor Wood it was unanimously carried to hold subject matter over to the meeting of the February 2 , 1977, Policy and Standards meeting at 7 : 00 p.m. LIABILITY INSURANGE PROGRAM The City Manager explained the City ' s insurance program. Travelers Insurance has been carrying the City ' s insurance since 1948 . The city has explored the possibility of a self insurance program. Mr. Dick Davis , Travelers representative and Mr. Don Gottschalk, Kindler and Laucci representative were present in the audience to explain the service their company' can offer the city and answered questions posed by the Council . City Manager reported the firm of Kindler and Laucci provides service to 30 California cities . Several of the cities have been contacte(3 to obt('Ain their experience with this firm. 11'.ach had 2 L..,2 . MINUTES ES 01' THE MELTING OI' THE CITY COUNCIL OF' THL CITY OF UKIAH JANUARY 5, 1.977 - PAGE 3 high praises for the firm of Kindler and Laucci. It was pointed out that a self insurance program requires the services of an approved claims administrator. The program cannot be handled on an "in house" basis . The claims administrator will work closely with the city and provide information on a current basis . After a lengthy discussion, the City Manager_ recommended that the insurance coverage be split between the two companies- the -- � ' fire and property damage, airport insurance, public employee dishonesty, and police professional liability to Davis-Saxon Insurance Agency and the auto and general liability and umbrella Policy to go to Kindler and Laucci based on the gap coverage being filled. On a motion by Councilman Brannon, seconded by Councilman Simpson it was unanimously carried to approve the City Manager ' s recommendation and contract with Davis and Saxon Insurance Agency for fire insurance coverage, $6214 ; bond, $1000; police pro- fessional liability, $5335; airport policy, $4500 and with Kindler and Laucci for general and auto liability and umbrella policy for a total_ estimated cost of $77, 820 . City.,,Manager stated implementation procedures will begin J..: immediately and a report will be provided Council at the next meeting. RANNEY WELL WATER QUALITY & TREATMENT INVESTIGATION Subject report submitted by Kennedy Engineers, Inc. indicates 'that the turbidity in the Ranney Water Well exceeds the new federal drinking water standards and that to correct this problem, the construction of a water treatment plant is necessary. The budget estimated for this work is $1, 200 , 000 exclusive of administrative, legal, and financial aspects . In order to rove this project to construction, it would be in order to retain con- sultants to prepare an EIR, to recommend the financing program, and to prepare the final engineering design. City Manager) recommended that negotiations with Kennedy Engineers begin for the purpose of obtaining proposals for the preparation of an EIR and for engineering design of the system. City Manager stated that since the city is facing major capital expenditures in the sewage treatment plant, electric substation, and storm drain improvements , he would recommend that all the financing problems be taken at one time . rather than one at a time and that the proposals encompass the scope of work financing programs for all three utility projects. Mayor Wood made a motion, seconded by Councilman Simpson to enter into negotiations for financing of projects enumerated by the City Manager. Councilman Feibusch stated information he has sought indicates that the filing of a negative declaration would be sufficient in this instance. An EIR could be filed later if it was found to be necessary. Councilman Feibusch also requested that the matter be held over' to the February 2nd meeting and in the meantime appoint a committee to study the matter further. City Manger explained that a representative from Kennedy Engineers could explain the proposal in more detail. Councilman Brannon indicated it would be well for Council to look at less costly alternatives to the turbidity problem than that pro- posed. Councilman Simpson suggested Council explore the possibility of government funding. 22 3 MINUTE'S OF THE MEETINIG OF `:LTTE CITY COU14CIL OF TITE CITY OF UKIATI JANUARY 5, 1977 - PAGE 4 Mayor Wood stated in his opinion there would be nothe probus ilemf an - the Board of Superv3_sors would outlaw dredging on River and the Eel River. The motion to enter into negotiations for financing projects was defeated unanimously. Mayor Wood appointed a special ad hoc water commitecompoannon, sed of Councilmen Brannon and Feibusch, chalredby Councilman to meet with the City Engineer to discuss subject matter and - report re ort back to the Council at the February 2 , 1977 , meeting. APPROVAL OF ANTI-RECESSIONARY FISCAL ASSISTANCE PROGRAM Council had previously requested an expenditure plan forfor sepolice - personnel . The Police Chief submitted proposal proposed expendi- the funds available under subject program. ture for the program has been fitted to the available funds as follows: 1. Retain one Cle-rk Typist , currently CETA, as a regular employee. (OWens) 2 . Retain one Clerk Typist , currently CETA, on a temporary 90 day appointment. (Bold) * 3 . Provide local share of a LEAA grant to establish position of Juvenile Off icer. at Sergeant 4 . Provide funds to . augment . salaries of • two C1Tmapositions to Dispatcher-Custodic1l Of-f3-cer.• o�anassilned to jail it- possible to release officers n 9 duty to street duty. . - 5-. Augment Police Department salary ffectiveultlt77cover other , salary. of two officers, one e 5-1-77 . - 6. In addition, the Council approved on 12-15-76 the augmentation of the Fire Department budget to retain Bruce Evans as a I'irefighte-r . * ApprovedY b Council 12-15-76 , now being implemented Councilman Feibusch made a motion, seconded by Mayor Wood to adopt the City Manager recommendation pertaining to police personnel. Mayor Wood stated that this proposal appears to create more permanent positions for 1977-78 - there is a ring of permanency to the proposal. The City Manager stated that the proposal for a Juvenile Officer implies that it is to be permanent. Under the Civil Service Ordinance Council can make personnel reductions when it deems necessary. The motion to approve the City Manager ' s recommendation was unanimously carried. Formal approval of the recommendation is set forth below: On a motion by Councilman Brannon, seconded by Councilman Simpson I was carried by the following roll call vote to adopt F MINUTE'S OF T111; MEETING OF THE CITY COUNCIL OF THE CITY OF UKIA11 JANUARY 51 1977 - PA(-,J--,, 5 Resolution No. 77-62 , "Resallution Of The City Council Of The City Of Ukiah Amending City Budget By Augmenting Police Departmental. Budget" , and Resolution No. 77-63 , "Resolution Of The City Council Of The City Of Ukiah Amending The Classification And Pay Plan To Add The Classification Of. Dispatcher-Custodial Officer" . AYES : Councilmen Feibusch, Brannon, Simpson, Mayor Wood NOES : None ABSENT: None APPROVAL OF PROPOSAL FROM MTA The committee appointed by the Mayor at the last meeting has met with Mr. Moshovsky of the Mendocino Transit Authority and makes the following recommendations : 1) That the management contract and budget to be amended to provide additional services during existing hours of operation to cover peaks and demand. This would put an additional cab on the street during peak hours . 2) This was a request for an allocation of funds to provide additional ' insurance for the third taxi . Mr . Moshovsky was informed that the committee felt that the insurance broker sho,t;1 '..,be able to provide coverage for those cabs on the street only without the necessity of insuring those that were parked . Mr . Moshovsky was asked to qet further information on this item. The committee was generally favorable to the request if it was necessary. 3) Reimbursement to the M'I'A for unanticipated expenses during the first five .v.?eeks of operation. The committee recommends that these expenses be allowed and budget transfers prepared to cover the costs . 4) Taxi service availability evenings , Sunday, and holidays . The Committee re-o.nuitends that the Council not approve this re- quest. It is the committee ' s feeling that the demand for this type service is very limited and the rider may be of such a character as to substantially increase liability exposure to the City. 5) Allocation of $1000 taxi revenue to cover contingencies . The committee did not specifically deal with this item. However I would recoriu-qend that the contingency not be specifically made at this time but utilized and allocated by the Council as specific increase requests come along . Mayor Wood made a motion, seconded by Councilman Simpson to adopt subject proposal as recommended by the City Manager. With reference to Item No. 2, Mr. Moshovsky reported insurance companies will not write a floating policy on vehicles. It will therefore be necessary to insure the third taxicab. It was pointed out an evaluation of the system needs to be made in March 1977. Council discussed the need for a taxi to meet the Greyhound bus schedule, but determined the cost to be pro- hibitive. Mr. Moshovsky reported the calls per day are increas- ing substantially. The motion to adopt the proposal passed unanimously. ADJOURNMENT Mayor Wood adjourned 4%.-Ihe meeting at 10 :20 p. rr di j ATTEST: i yor Ci Ly Clerk