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Home My WebLink Aboutmin 08-15-79 U CITY COUNCIL MINUTES CITY COUNCIL CHAMBERS 111 W. CHURCH August 15 , 1979 AGENDA ACTION TAKEN .._ Council met at 6: 00 p.m. with Planning Commission to •discuss the Traffic Study. CALL TO ORDER 7 : 40 p.m. Mayor Snyder presiding. Councilmembers present: Hickey, Myers, Simpson, Brannon, Snyder. Staff present: Swayne, ,Harris, Hays, Tillotson, ?I_Caart INVOCATION & Helen Nicolaisen, President PLEDGE OF ALLEGIANCE Sun House Guild PROCLAMATIONS None CONSENT CALENDAR 1) Payroll Warrants #6767 thru M/S: Brannon/Hickey to approve 6932 for period of 7-22-79 Consent Calendar Item Nos. thru 8-4-79 in amount of 1,2, 3 by roll call vote: $102 , 321. 24. AYES: Hickey, Myers, Simpson, ,. Brannon, Snyder. NOES: None 2) General Warrants #12349 thru ABSENT: None #12522 in amount of $466, 083. 20. 3) Minutes of 8-1-79 regular mtg. PUBLIC HEARING PUBLIC HEARING 4) Consideration of Orr Creek On file: Planning Director memo, Annexation 7-23-79 with list of affected parcels, acreages, assessed values & property owners and map. Mayor opened public hearing-8: 43 No one spoke in favor or in opposi- tion. Mayor closed public hearing- 8:44. M/S: Brannon/Hickey to adopt RESO- LUTION NO. 80-9 , "Resolution Order- ing Annexation of Territory Known As Orr Creek Annexation No. 79-3. " Carried by roll call vote: AYES: Hickey, Myers, Simpson, Brannon, Snyder. NOES: None ABSENT: None ADDITION TO AGENDA - M/S: Simpson/Hickey to add subject SCHOOL DISTRICT AGREEMENT agreement as No. 8 (a) to Agenda. Carried unanimously. REPORTS FROM BOARDS, COMMITTEES COMMISSIONS None WRITTEN COMMUNICATIONS None Reg.Mtg. Page 1 8-15-79 82 AGENDA ACTION TAKEN ORDINANCES & RESOLUTIONS ORDINANCES & RESOLUTIONS 5) Resolution authorizing On file: City Manager memo, 8-15-79 agreement with NCPA for Agreement has been reached with the establishment of a resi- City of Healdsburg for splitting _ dential energy conservation of grant funds based on the number and insulation program of electric customers to establish this program. The grant will be in the amount of $14 , 265 & would be used primarily for hiring a person to do this work - a temporary position which could terminate with termination of the grant program. It was pointed out that this could be a duplication of service that is already being provided by PG&E. One question was are we spending a lot of money to benefit a small number. Councilman Hickey was of the opinion that the program would - benefit Ukiah inasmuch as we purchase power from PG&E. The City would benefit at no cost. The City Manager stated the program would be thoroughly coordinated with PG&E and would not duplicate the service provided by PG&E. City Manager was of the opinion that no participation by the City could jeopardize the NCPA program. The motion to adopt the resolution approving an agreement with NCPA for the establishment of a residential energy conservation and insulation program failed by the following roll call vote: AYES: Hickey and Simpson. Noes: Myers, Brannon, Snyder. ABSENT: None - Subject matter will be agendaed for the next meeting with provision of additional information. CITY ATTORNEY REPORTS None CITY MANAGER REPORTS CITY MANAGER REPORTS 6) Selection of Design Downtown Merchants interviewed Consultant for downtown several architectural firms who project made proposals for subject study. The recommendation is that the firm of Charles Hall Page & Associates be retained to do the work. M/S: Hickey/Myers to authorize execution of the contract with Charles Hall Page & Associates in an amount not to exceed $12, 000 in accordance with ' their proposal dated July 10, 1979. Carried by roll call vote: AYES: Hickey, Myers,- Simpson, Brannon, Snyder. NOES: None ABSENT: None Req.Mtq. PZiq e 2 8-15-79 83 AGENDA ACTION TAKEN CITY MANAGER REPORTS (cont'd,. ) CITY MANAGER REPORTS (cont'd. ) 7) Award of bids for stred't M/S: Brannon/Hickey to award the improvements on Oak; bid for Oak St. improvements to construction of Nokomis Parnum Paving in the total amount School Park recreation of $33, 062 . 50. Carried by roll call facilities; & removal of vote: AYES: Hickey, Myers, Simpson, city owned dwellings on Brannon, Snyder. NOES: None ' Lewis Lane, Bethel Lane, ABSENT: None Norgard Lane Nokomis School Park Recreation Facilities Bids had been previously received s but were rejected on 6-8-79 . Plans were re-advertised with re- vised plans & specifications. Three bids were received. Recommendation t was to award contract to low bidder, Parnum Paving for Item 1 only (tennis courts) in the amount of $49;759. 90. s Councilman Brannon expressed opposition to- awarding only part of the bid. Council disucssion followed regarding the possibility of awarding Item #2 to Nie-Con, the next lowest bidder,or to ° re-bid. Assistant Director of Public Works indicated it was impractical to have two contractors working side by side on a project. M/S: Hickey/Myers to award subject bid to Parnum Paving as recommended. Carried by roll call vote: AYES: Hickey, Myers, , Brannon, Snyder. NOES: Simpson. ABSENT: None CounCilmembers Hickey & Myers expressed some concern about where the money would come from for the second phase of the project. M/S: Snyder/Simpson to approve the bid from Parnum Paving for the second phase of subject project in the amount of $10, 920. 40. Carried by roll call vote: AYES: Simpson, Brannon, Snyder. NOES: Hickey, Myers. ABSENT: None Removal of City Owned Dwellings Recommendation was to award bid as follows: Sunseed Landscaping 8 Lewis Lane $75. 00 14 Lewis Lane $175. 00 ; 2590 Bethel La $150. 00 Dale Barber 11 Lewis Lane $257. 00 12A Lewis Lane $307 . 00 12B Lewis Lane $1117 . 00 12C Lewis Lane $757 . 00 22 Lewis Lane $1117 . 00 50 Norgard Lane $117 . 00 Ernie Fine Garage, Lot West of 11 Lewis Lane $76 . 00 It was noted that Sunseed Landscaping was a late bidder, but his bid was not competitive, with the exception of the bid for 50 NOrgard Lane in the amount of $150. 00 . M/S: Hickey/Brannon to waive the three minute late bid from Sunseed Landscaping for the non-competitive bids and award the bids as recommended and shown above. Reil.Mtg. Pack 3 8-15-79 84 AGENDA ACTION TAKEN CITY MANAGER REPORTS (cont'd. ) CITY MANAGER REPORT (cont'd. ) 7) cont'd. - Bid awards Randy Doran, Sunseed Landscaping, City owned dwellings P. 0. Box 52, Calpella stated he had requested to be advised of future city buildings going out for • bid. He was not aware the bids were - -, out until the day of the opening. Based on improper notification, he asked Council to award him the bid for the 50 Norgard Lane dwelling. The City Attorney stated Mr. Doran has no standing at all. He did not meet the deadline. The bidder who did comply with the requirements should get the bid. The motion made by Councilman Hickey concerning the city owned dwelling bids carried by the following roll call vote: AYES: Hickey, Myers, Brannon, Snyder. NOES: Simpson. ABSENT: None 8) City offices project On file: City Manager memo, 8-15-79, with 14 site recommendations. Consideration was given to size, availability, and proximity to • downtown area. Council determined the following sites will be considered for possible location of City offices: Site #1 Oak & Clay - Yokayo School (W.Clay St. ) Site #5 Beacon Gas & H & H Warehouse (Stephenson between St ciol Site #9 Main & Perkins (Southeast corner) Site #12 End of Main Street M/S: Simpson/Hickey to direct staff to develop a request for proposals for architects and environmental consultants. Carried unanimously. 8a) Agreement with School The Ukiah Unified School District District to extend Bush has considered subject agreement Street along easterly and is in agreement with points boundary of Frank Zeek contained therein. City Manager School stated the only controversial matter during discussions was No. 5 of the contract pertaining to the City providing Crossing Guards at Bush and Low Gap & Arlington & Bush intersection. M/S: Simpson/Hickey to approve agreement with the School District. Councilman Hickey was opposed to the crossing guards at Arlington and Bush at this time. Councilman Brannon objected to the subject of crossing guards being a part of land acquisition contract. Crossing guards are a responsibility of the City. Other Council agreed with this opinion. M/S: Brannon/Hickey to amend the motion to approve the proposed School District Agreement by deleting Item No. 5, Page 3. The following roll call vote approved the motion as amended AYES: Hickey, Myers., Simpson, Brannon, Snyder. NOES: None ABSENT: None Council then discussed Exhibit "A" of the agreement which is the design of the proposed access to Frank Zeek School. M/S: Myers/Brannon to eliminate the center of the three proposed accesses to Frank Zeek School to limit the number of potential bicycle/ vehicle conflicts. Carried unaniriiously. CITY COUNCIL REPORTS CITY COUNCIL REPORTS 9) Designation of voting rep. M/S: Brannon/Myers to appoint & alternate at League of Mayor Snider as the Represents- ; Ca. Cities annual conferorice tive and Councilmen Simpson as con-the Alternate to subject ference. Carried unanlnlously. Req .Mtq . c 8- t5-79