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Home My WebLink Aboutmin 02-06-80139 CITY COUNCIL MINUTES CITY COUNCIL CIIAMBERS Ukiah, Ca. 111 W. Church AGENDA CALL TO ORDER INVOCATION February 6, 1980 AC T I O N TA K'E N 6:30 p.m. Mayor Snyder presiding. Councilmembers present: Hickey, Myers, Simpson, ~rannon, Snyder. Staff present: Swayne, Kruth, Hays, Harris, Tillotson. Mrs. Laura Long, Chamber of Commerce Outstanding Citizen receiptant for 1980.. ALLEGIANCE Boy Scouts from the Sonoma-Mendo- cino Area Council. The occasion was 'Scouts in Government Day. Those present represented the Yokayo District as follows: Pater Leas, Troop 89 Henry Belliston, Troop 49 Brian Hunt, Troop 46 Darrin Nicholson, Troop 65 Richard McGuire, Troop 75 Landon Chase, Troop 50 Jimmy Davis, Troop 67 Tom Wotruba, Troop 46 Tom Jansen, Troop 50 Todd 'Taylor, Troop 65 Richard Ball, Troop 67 Niel Clampitt, Troop 75 Each Scout sat with a Councilmember or staff member and participated in a portion of the meeting. PROCLAMATIONS 1) Winter Olympic Awareness Week, 1st week in February. Ron Dalpena, Coca-Cola Company, re- ceived the Proclamation and pre- sented the flag to the Mayor. It will fly over Fire Station No.2 during the Olympics. 2) Chrildren's Dental Health Week, February 3-9, 1980. RESOLUTION NO. 80-47 COMMENDING RANDALL A. HAYS Mayor Snyder read the resolution commending Randall A. Hays for his service to the City as its City Attorney. Mr. Hays is accept- ing a similar position in Redding. The resolution was unanimously adopted by the Council. CONSENT CALENDAR CONSENT CALENDAR Agenda #3, Minutes 1/16/80 were not ready for consideration. This item pulled by Councilman Hickey. Agenda #8 pulled by Councilman Brannon. M/S: Brannon/Simpson to approve Consent Calendar #1,2,4,5,6,7,9, 10,11,12 as follows: 1) Payroll Warrants #8670 - #8829, $102,609.35 2) General Warrants #13644 to #13753, $593,819.~6 4) Resolution No. 80-48 authorizing destruction of certain records. Reg. Mtg. 2-6-80 Page 1 140 CONSENT CALENDAR (cont'd) CONSENT CALENDAR (cont'd) 5) Authorization of procedure for financing residential energy program 6) Approval of claim for damages by Bob & Juanita Chambers. Settlement is for City crews to remove concrete slab. 7) .Approval of claim for damages by Barbara Lori, $270.08 9) Authorize Director of Finance to issue permits within the residential area of the par~ing district for exemption from parking regulations. 10) Transfer $17,946 to salary and benefit accounts for 9~ months cost incurred by emplozment of Dan Lockart per court order. 11) Award of bid for removal of city owned dwellings on Lewis Lane & Norgard Lane to Dale Barber, $1027 and Hugh McAvoy, $1535.30. 12) Resolution No. 80-50 establishing volunteers as employees for insurance purposes. Consent Calendar motion carried by roll call vote: AYES: Hickey, Myers, Simpson, Brannon, Snyder. NOES: None ABSENT: None 8) Councilman Brgnnon asked what services go with the tire purchase and was advised it is/~ City.'s responsibility. M/S: Brannon/Hickey to adopt Resolution No. 80-49 authoriz- ing tire purchase. Carried by roll call vote: AYES: Hickey, Myers, Simpson, Brannon, Snyder. NOES: None ABSENT: None PUBLIC HEARINGS PUBLIC HEkRINGS REPORTS FROM BOARDS, COMMITTEES, COMMISSIONS REPORTS FROM BOARDS, COMMITTEES, COmmISSIONS 13) Possible relocation of City Manager reviewed airport Division of Forestry facili- recommendation. He repo~ted that ties at Airport while, the project may be desirable, the cost of $300,000 makes the project infeasible. M/S: Hickey/Simpson to write letter to Division of Forestry advising it is not the City's intent at this time tO relocate the facility but there would be no objection to its relocation at the expense of the Division of Forestry. Mayor Snyder was of the opinion that to incorporate this project with the City's could make a worthwhile and feasible plan. City Engineer stated this could be done with considerable ex- pense. The motion by Councilman Hickey carried by roll call vote: AYES: Hickey, Myers, Simpson, Brannon NOES: Snyder. ABSENT: None TIMED AGENDA-IN LIEU PARKING FEES TIMED AGENDA ' IN LIEU PARKING FEES Nelmes Smith, Parking Advisory Commission Chairman, spoke. He stated the request is for adoptien of a city ordinance providing for in lieu parking fees. The intent is that the present code continue to be enforced. If not possible, the alternate in lieu fee be required. He referred to his memo to Council dated 1/3/80 and apologized for possibly conveying the thought that the applicant could avoid com- plying with the requirements to provide parking on his own land. This was not the intent. To substitute the woKd "alternate" for "choice" in subject memo would make the necessary correction. In summary, the PAC recommendation was to adopt in lieu fees now, have whatever fee income it bri]~gs in now, and continue to solve our problems as they develop now. Councj. lman Simpson made a motion that an ordinance be pre- pared in accordance with the samD]e submitted, with the variance proco~lure to be more specifically stated so repeated amendments do not have t:o be made and that a master plan for parking be ~l]-~][tcd by tile next mica'ting, if possible. 141 In lieu parking fees (cont'd) Councilman Brannon asked Councilman Simpson if it were his intention to delete 'the word ".may" and add "shall" and that a provision that upon a request for a relief on a waiver of fee basis, that this may be on a recommendation of the Parking Advisory Commission, but approved by Council, as stated in Section 2 of the sample ordinance. Councilman Simpson stated this was the intent. Councilman Brannon referred to the character of the downtown area and the need for flexibility & stated he would not want the master plan be a condition of the;ordinance, city Manager stated the master plan was included in the staff draft inasmuch as the City Attorney advised that in order to levy a fee, there is a need for a reason to levy a fee. The master plan could be accomplished by adoption of the 'parking study wherein a finding was made that the City has a parking deficiency and is in need of additional parking. In this way there would be a reason for levying the fee and the City would not be subject to challenge. The ordinance should have a standard for developing a fee. After further discussion of the master plan, it was determined that completion of a master plan does not have to coincide with introduction and sub- sequent adoption of subject ordinance. Councilman Brannon suggested that by adding to the proposed ordinance, the fact that there is a need for additional parking and a study has' been made, proper justification for the fee would be created and would eliminate further delay. Mayor Snyder asked the City Attorney if this could be done and serve as a master plan. The City Attorney stated this would be in order. He stated further that to date no one has said that more parking is needed based on some clean cut evidence. There is a need to establish a basis for a fee. M/S: Simpson/Brannon to direct staff to prepare an ordinance in accordance with the sample ordinance, delete "may" and add "shall" on Page 1, Sec. 2, provide for authority to waive fees where requested upon recommendation by the Parking Advisory Commission and approved by Council. Councilman Myers asked how the amount of fee would be determined. Councilman Brannon was of the opinion that 100% of the cost should not go to the prospective .developer. City Manager stated this would be permissable if it is an alternate procedure, not a choice. Council deteTmined a standard formula of cost would be set in the ordinance. The specific amount could be set forth from time to time by resolution. Planning Director asked if the ordinance would have to go before the Planning Commission for publiC hearing. City Attorney advised it would not since this is ndt a zone change. Councilman Simpson's motion carried by roll call vote: AYES: Hickey, Myers, Simpson, Brannon, Snyder. NOES: None ABSENT: None. WRITTEN COMMUNICATIONS WRITTEN COMMUNICATIONS 14) Request for support from Senior Citizen Center for grant to purchase vehicle M/S: Myers/Simps6n to subject grant for vehicle purchase. Carried by roll call vote: AYES: Hickey, Myers, Simpson, Brannon, Snyder. NOES: None ABSENT: None. Reg. Mtg. 2-6-80 Page 3 142 ORDINANCES & RESOLUTIONS ORDINANCES & RESOLUTIONS 15) Adoption of .Ordinance No. 739 (Drive-in theatre) M/S: Brannon/Myers to adopt by title only. Carried unanimously. M/S: Brannon/Hickey to adopt Ordinance No. 739. Carried by roll call vote: AYES: .Hickey, Myers, Simpson,. Brannon, Snyder. NOES: None ABSENT: None 16) Adoption of Ordinance No. 740 (Lewis La. Island) M/S: Myers/Brannon to adopt by title only. Carried unanimously M/S: Brannon/Simpson to adopt Ordi- nance No. 740. Carried by roll call vote. AYES: Hickey, Myers, Simpson, Brannon, Snyder. NOES: None ABSENT: None 17) Resolution approving agreement M/S: Simpson/Myers to adopt Resolu- with County for operation & tion No. 80-51. Carried by roll maintenance of traffic signal call vote. AYES: Hickey, Myers, at N. State & KUKI La. Simpson, Brannon, Snyder. NOES: None ABSENT: None 18) Resolution approving an agree- The proposal is to contract for ment with Merle Orchard for City Attorney services legal services with Attorney Merle Orchard on a part time basis for a 6.month period of time, negotiate with the County for personnel re- cruitment and testing, assign clear zone projects to Asst. Director of Public Works, eliminate one clerical position and utilize clerical help eqUal to 16 hours to assist the. City Clerk with agenda & minute preparation. M/S: Brannon/Hickey to approve subject reorganization of the City Attorney function as recommended by the City Manager. Carried by roll c~ll vote. AYES: Hickey, Myers, Simpson, Brannon, Snyder. NOES: None ABSENT: None 19) Introduction of Ordinance No. 741 to establish 5 hour time zone & meter zone M/S: Brannon/Hickey to introduce Ordinance No. 741 by title only. Carried unanimously. M/S: Hickey/Myers to introduce Ordinance No. 741. Carried by roll call Vote. AYES: Hickey, Myers, Simpson, Brannon, Snyder. NOES:None ABSENT: None CITY ATTORNEY REPORTS CITY ATTORNEY REPORTS There was a request for a Litiga- tion Session. The City Attorney expressed his appreciation to Council for his work with the City. CITY MANAGER REPORTS 20) Report on school crossing guards CITY MANAGER REPORTS Polic~ Chief provided a detailed report on subject matter and recommended an 8 point policy for Council consideration. City Mana- ger reconm~endation was for its approval excluding Item No. 8 per- taining to reimbursement for use of private vehicle. M/S: llickey/Brannon to approve the crossing guard policy as recommended by the Ciky Manager. Unanimously carried. Reg. Mtg. 2 - 6- 8 0 I~:~1(' 143 21) prOposals to furnish engi- Four proposals received and it neering services - ll5kv was recommended that the proposal substation - from S~A.I. Engineers be accepted for the preliminary design work for the substation. COuncilman Brannon asked if there Were any assurances that the firm would not exceed the $40,000 amount budgeted. City Engineer explained the. contract with more specific figures will be back to Council for further c6nsideration. He stated further that the field construction could be as high as $168,000 for the overall work for the entire design. M/S: Simpson/Hickey to approve negotiations with S.A.I. for subject work; the contract to be brought back for subsequent approval by Council. Councilman Brannon asked that R. W. Beck, who is also familiar with the City system, as well as S.A.I. enter into the nego- tiations with the City in order to create a more competitive basis. M/S: Simpson/Hickey to amend the motion to include R. W. Beck in the negotiations for subject project. Carried unanimously. Motion as amended carried by roll call vote. AYES: Hickey, Myers, Simpson, Brannon, Snyder. NOES: None ABSENT: None CITY COUNCIL REPORTS CITY ~COUNCIL REPORTS 22) Appointment to Airport Two applications received - Vince Commissions .Angell & Howard Bashford. Mr. Angell's application had to be eliminated inasmuch as he resides o~tside the City limits. It is a requirement that commission members live within the city.limits. M/S: Simpson/Hickey to adopt Resolution No. 80-53 appointing Howard Bashford to the Airport Commission. Carried by roll call vote. AYES: Hickey, Myers, Simpson, Brannon, Snyder. NOES: None ABSENT: None Councilman Hickey Councilman Myers reported receipt of information that PG&E has filed a rate increase against NCPA cities. For'~.this reason we should push for our pro- ject at Lake Mendocino Dam and other projects NCPA is involved in. In all of these projects we will be able to supply 3/4 of our total demand for power. reported on the Redwood Empire League of California Cities meet- ing which was held in Ukiah. Referred to memo from City Manager regarding the bio mass energy 'program and hoped it was the intent to pursue this. Council concurred. Councilman Simpson Reported on the last MTA meeting. reported on the last MCOG meeting. ExPressed appreciation of the Scouts interest in attending the meeting. Complimented Airport Commissioner Larry Kier and Airport Supervisor Don Bua for the film presentation of the importance of airports for the Lion Club. Reg.Mtg. 2-6-80 Page 5 Councilman Simpson Highway 101 project approved for discretionary funds by Board of Supervisors. Reviewed the Redwood Empire Division League business meeting. Councilman Brannon gave a detailed report of the REMIF meeting. Manuals have been distributed to staff and deals with what the fund is about. Mayor Snyder attended a meeting in Sacramento with the California Solar Divelop- ment Authority. Some agencies are already into solar. To get it established, it will have to be received by local government. The prime concern is cost. The plan submitted by Ukiah was in good order & is a workable, plan. Reported the Redwood Empire League meeting was succeSsful and expressed appreciation to the City Clerk for the work on this function. The Scouts expressed their appreciation to'Council for being able to attend the Council meeting. Ted Feibusch complimented Councilman Brannon for his fine work on the REMIF and requested Council consider his continuing to be the city's representative after he is no longer a member of the council. Don VerderMey complimented Council for starting the meetings .at 6:30 p.m, to make it possible to get out of the meetings earlier. ADJOURNMENT to Litigation Session at 8:25 p.m. HATTIE M. TILI,OTSON City Clerk Reg. Mtg. 2-6-80 Page 6