Loading...
HomeMy WebLinkAboutmin 06-20-84O8 MINUTES OF THE CITY COUNCIL OF THE CITY OF UKIAH - June 20, I984 The City Council convened in regular session at 6:30 p.m. in the City Council Chambers. Roll was taken and the following Councilmembers were present: Henderson, Kier, Hickey and Mayor Myers. Absent: Councilmember Kelley. Staff present: Payne, Rapport, Brosig, Frame, Pedroncelli, Schlienger, Yarbrough, Stamelos and McAfee. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Hickey gave the Invocation and Councilmember Henderson led in the Pledge of Allegiance. APPROVAL/CORRECTION OF MINUTES M/S: Hickey/Myers to approve the minutes of June 6, 1984, regular meeting as amended, carried by the following roll call vote: AYES: Councilmembers Hickey and Mayor Myers. NOES: None ABSTAIN: Councilmembers Henderson and Kier. ABSENT: Councilmember Kelley. M/S: Kier/Henderson to approve the minutes of June 12, 1984, Special Meeting as submitted, carried by the following roll call vote: AYES: Councilmembers Henderson, Kier and Mayor Myers. NOES: None ABSTAIN: Councilmember Hickey. ABSENT: Councilmember Kelley. RIGHT TO APPEAL DECISION Mayor Myers reviewed Section 1094.6 of the Code of Civil Procedure regarding the appeal procedure. CONSENT CALENDAR Councilmember Hickey/Kier to approve Consent Calendar items 6a, 6b, 6c, 6d, 6e, 6f and 6g as follows: 6a. Approved Payroll Warrants #2721 to #2866, $81,671.55 6b. Approved General Warrants #25906 to #26056, $598,911.31 6c. Denied Claim for Damages, Terrie Carpenter, and Referred to Insurance Carrier 6d. Approved Bad Debt Write-Off in the amount of $25,488.09 6e. Approved Notice of Completion - 115 KV Metering Facility Excavation and Construction of Steel Reinforced Concrete Foundations to Morse Construction, Inc. 6f. Awarded Contract to Lee Howard Construction Company, in the amount of $140,557.46 for South Main Street Extention - Gobbi to Mill 6g. Approved Report of Administrative Actions and Proposals (R.A.A.P.) Motion carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None ABSENT: Councilmember Kelley. PETITIONS AND COMMUNICATIONS 7a. Resignation of Planning Commissioner, Larry Kier The City Manager reported that Larry Kier's resignation from the Planning Commission had been received. He suggested Item 9f, Matter of Commission Appointments, be pulled and placed with Item 7a for discussion. Discussion was had concerning contacting the present commission members to see if they are interested in being reappointed. Also discussed was the time element involved in advertising, and reviewing applications for all the commission vacancies. Councilmember Kier requested an opportunity to review the present commission members who are eligible for reappointment. He feels the makeup of a commission should reflect the community. Reg. Mtg. June 20, 1984 Page 1 O9 M/S: Hickey/Kier to direct staff to advertise all commission vacancies, setting July 11, 1984 as the final date for submitting applications for consideration on July 18, 1984, carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None ABSENT: Councilmember Kelley. 7b. Letter From Mr. and Mrs. Norm Hughey, Regarding T. K. Mining Company The City Manager reported the City received a hand delivered letter from Mr. and Mrs. Hughey regarding an appeal of a decision made by the Planning Commission. The City Attorney prepared a report indicating that the appeal does not meet the time frames of the Ukiah Municipal Code; therefore, it should not be noticed as a Public Hearing and should not be considered as an appeal. Neither Mr. nor Mrs. Hughey were present to discuss their letter of appeal. No one in the audience wished to speak concerning this issue. No action was taken. UNFINISHED BUSINESS 8a. Adoption of Ordinance No. 829 - General Plan Consistency Zone Change No. 84-63, Wabash South Mayor Myers explained the procedure to be followed in the adoption of an Ordinance. M/S: Kier/Hickey to adopt Ordinance No. 829 by Title only, carried by a unanimous voice vote. M/S: Hickey/Kier to adopt Ordinance No. 829, carried by the following roll call vote: AYES: Councilmembers Kier, Hickey and Mayor Myers. NOES: None ABSTAIN: Councilmember Henderson ABSENT: Councilmember Kelley. 8b. Resolution No. 84-70 Appointing REMIF Representatives The City Manager explained REMIF is a Joint Powers Agency between the City of Ukiah and several other cities that provides insurance needs to the City. Due to the resignation of the City's representative, Ira Brannon, it is necessary for Council to appoint a new representative, and an alternate member, to the Board of Directors of the Redwood Empire Municipal Insurance Fund. Mayor Myers commented on the City's membership in the Redwood Empire Municipal Insurance Fund and how it has saved the City of Ukiah thousands of dollars since its inception. M/S: Henderson/Kier to adopt Resolution No. 84-70 appointing Mayor Myers as a member, and Roy Brosig as an alternate member, to the Redwood Empire Municipal Insurance Fund, carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None ABSENT: Councilmember Kelley. 8c. Resolution No. 84-71 for 1980 Park Bond Act Director of Recreation and Parks reported in order to complete the $55,000 grant for the Softball/Soccer Complex, the State Department of Parks and Recreation requires a resolution be passed by the Council. He explained the Men's Softball Association Building Committee recommends the funds be spent on lights, poles and wiring. Any remaining funds would be used for bleachers or backstops. M/S: Hickey/Henderson to adopt Resolution No. 84-71 approving the application for the 1980 State Grant moneys for the Ukiah Softball/Soccer Complex, carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None ABSENT: Councilmember Kelley. Reg. Mtg. June 20, 1984 Page 2 10 NEW BUSINESS 9a. Revised Facility Schedule Director of Recreation and Parks reported in March 1982 the Council approved a Facility Fee Schedule for use of the City recreation facilities. This schedule is being resubmitted to the Council for recommended revisions, which includes that the clean-up deposit for the Municipal Club House be increased from $50 to $100. M/S: Kier/Hickey to approve the revised Facility Fee Schedule as submitted, carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None ABSENT: Councilmember Kelley. 9b. Set Dates for Budget Hearings The City Manager reported the City of Ukiah is in a positive situation this year because of two factors: 1) anticipated full funding from the State of California; and 2) the departments are living within the budgeted amounts that are given to them at the start of each fiscal year. After brief discussion staff was directed to cause the Chamber of Commerce and the Narcotics Task Force items to become timed items at the budget hearings, and to notify said parties involved. Councilmember Hickey requested the Senior Citizens Center be notified of the time schedule for the budget hearings. M/S: Hickey/Kier to set July 16, 17, 19 and 20, 1984; 9:00 a.m. to 3:00 p.m. for the City of Ukiah Budget Hearings, and to set July 19, 1984, 10:00 a.m. as a timed item on the agenda for Revenue Sharing Budget Requests, carried by a unanimous voice vote. 9c. Set Date for Revenue Sharing Budget Requests Item 9c was discussed and acted upon under Item 9b. No further action was taken. 9d. Matter of Paying Deficit Balance of REMIF Health Insurance Director of Finance reported any city having a deficit balance in their REMIF Health Fund as of January 30, 1984 will automatically receive a 30% increase in health coverage premiums as of July 1, 1984. Staff feels the City should pay this deficit prior to June 30, 1984; consequently, saving money for the City and its employees. M/S: Hickey/Kier to approve paying the deficit balance of $17,447.22 to REMIF, carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None ABSENT: Councilmember Kelley. 9e. Matter of Election or Appointment of City Clerk/City Treasurer The City Manager reported this matter has been given to the City Attorney for clarification. He stated that he will not be recommending the City Council spend more money to perform the duties of City Clerk which are currently being performed by his secretary. The City Attorney reported since no candidates ran for the positions of City Treasurer and City Clerk in the June 5, 1984 General Municipal Election, and since the electorate rejected the propositions to make those positions appointive, the Council has an obligation to fill these positions by placing them on the ballot for the November 1984, election. Presumably, if no candidates run for the positions in the next election, the City Council would be required by law to place the positions on the ballot for the following regular election, and each succeeding election, until candidates are elected and are qualified. In the interim, no vacancy exists as long as the appointed City Clerk and City Treasurer remain in office. Reg. Mtg. June 20, 1984 Page 3 11 The City Manager gave a brief explanation on the background of the City Clerk's position. He explained that traditionally his secretary's position has also been that of City Clerk. However, his secretary is unable to run for the position as she resides outside the City. Mr. Payne stated he is willing to continue as appointed City Clerk, but he would like to see the money go to the one performing the majority of the duties, his secretary. He would like a system to be developed allowing this to happen, unless Council decides otherwise. Mayor Myers suggested this matter be reviewed at the July 5, 1984 meeting. M/S: Hickey/Henderson to direct the City Attorney to prepare the necessary documents consolidating the election with the statewide election in November and appointing the County Clerk to conduct the election under an approved agreement between the City Council and the Board of Supervisors; and the documents to be returned for City Council approval at their July 5, 1984 meeting, carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None ABSENT: Councilmember Kelley. 9f. Matter of Commission Appointments Item 9f was discussed and acted upon under Item 7a. No further action was taken. 9g. Appointment of Council Assignments Mayor Myers recommended the following Committee Appointments: Councilmember Henderson: -Mendocino Transit Authority Board of Directors -League of California Cities Liaison Councilmember Kier: -Greater Ukiah Chamber of Commerce Liaison Councilmember Hickey: -Northern California Power Agency (NCPA Alternate: City Manager Payne) -Ukiah Valley Fire Protection Districts Ad-hoc Committee (Until contract negotiations are complete) Councilmember Kelley: -Mendocino Council of Governments -Sun House Guild -Ukiah Players Board of Directors Mayor Myers: -Ukiah Valley Sanitation District Board of Directors -City Selection Committee -Redwood Empire Mutual Insurance Fund (REMIF Alternate: Roy Brosig) -Ukiah Valley Fire Protection Districts Ad-hoc Committee (Until contract negotiations are complete) Marilyn Dickens will continue as liaison to the Historical Preservation Ad-hoc Committee which sunsets in June 1985. M/S: Hickey/Henderson to accept Mayor Myers' recommended committee appointments, carried by a unanimous voice vote. 9h. Discussion of Appointment to a Committee to Review Charges and Capital Investment Fees (Mayor Myers) Mayor Myers stated he wants to initiate a comprehensive study of the City's fees for building permits, utility connections and other development-related expenses. He wants to appoint a Committee to determine if the City is hindering development and, if so, what to do to solve the problem or; conversely, if fees and other requirements are justifiable, to spell out the justification in reasonable language. He appointed Councilmembers Kelley and Kier with City Manager Payne, and any staff members he wishes, to study the issue. His intent is to involve Reg. Mtg. June 20, 1984 Page 4 12 contractors and the business community. He requested any names the Council wanted to recommend for the Committee be submitted to him for review and consideration at the next meeting, July 5, 1984. Councilmember Hickey suggested a member of a City taxpayers organization also be seated on the committee. Mayor Myers requested the committee come back with a recommendation to the Council in three to four months possibly at a special meeting. No further action was taken. 9i. Discussion of Brochure On City Permit Process (Mayor Myers) Mayor Myers stated he has heard from citizens that the requirements on the City Permit process is not clear. He wants to develop a comprehensive, professional brochure that will outline step-by-step what is required to obtain needed development permits. He envisions a brochure that would specify State as well as local legalities, zoning, what permits are needed, the number of public hearings required, options and time lines for appealing Planning Commission decisions and an outline of how matters end-up before the Council. Councilmember Hickey stated he has seen a brochure of this type that was prepared a couple years ago and he feels it could serve as a model. He suggested an Ad-hoc Committee be formed with guidance from City staff. The City Manager expressed concern regarding a quick response to this issue because of staff's work load at the present time. He explained staff will be happy to provide guidance and input, but would have limited time for attending Ad-hoc Committee meetings and would have difficulty meeting rigid time frames. Mayor Myers explained he would take into consideration all the information presented to him at this meeting; however, he would like to see a brochure by this time next year. No further action was taken. 9j. Selection of Vice Mayor The City Manager reported each year at this time the Council appoints a Vice Mayor to serve in the absence of the Mayor. The current Vice Mayor is Hays Hickey. After brief discussion, it was determined the position of Vice Mayor would be a one year term. M/S: Henderson/Kier to nominate Hays Hickey as Vice Mayor. There being no further nominations Mayor Myers declared Hays Hickey Vice Mayor by popular acclamation. COMMENTS FROM AUDIENCE County Supervisor, John Cimolino inquired as to the status of the Narcotics Task Force and the Animal Control Contract between the City of Ukiah and the County of Mendocino. The City Manager responded by stating the Narcotics Task Force is a matter for budget hearings and the Council has set the dates for those hearings. He explained the City has never indicated they would be ready July 1st to implement that program. Regarding the Animal Control Contract, he explained the County Administrator's Office plans to make a recommendation at the next supervisor's meeting that the present Animal Control Contract continue for thirty days so that discussions can occur between the City of Ukiah and the County of Mendocino regarding the newly proposed contract. Reg. Mtg. June 20, 1984 Page 5 13 Peter Block, representing KUKI Radio stated he plans on attending the majority of City Council meetings and also plans to broadcast segments of the meetings over the KUKI radio station. CITY COUNCIL REPORTS Councilmember Henderson None Councilmember Kier Expressed his appreciation for a quiet, first meeting. Councilmember Hickey Reported he and the City Manager attended the annual American Public Power Association meeting in Boston. He reviewed the speakers and topics of discussion, reporting it was a productive meeting. He also reported on June 14, 1984, NCPA held a special meeting regarding the Combustion Turbines. Santa Clara now wants to be one of the participants in this project and NCPA is now considering raising the number of turbines from three to five. NCPA held another special meeting at Roseville, June 19, 1984, to discuss a request for a bid to purchase Occidental Oils new generating plant and steam field. Councilmember Kelley Absent Mayor Myers Welcomed new Councilmembers Henderson and Kier to the City Council. He stated he is very proud and pleased to be the new Mayor of the City of Ukiah and is looking forward to a productive two years. He reported he attended the Ukiah Valley Sanitation District meeting. At that meeting a public hearing was set for 8:30 a.m., on July 16, 1984, to review the possibility of an update on ordinance and sewer rates. He also reported he received a letter from Supervisor Norman de Vall in regards to the development of the Mural Art Form in the City of Ukiah. He responded to Supervisor John Cimolino's inquiry earlier by stating it has always been the intent of the Council that proposals be reviewed at budget time. RECESS: 7:57 p.m. RECONVENED: 8:06 p.m. CLOSED SESSION Reconvened into closed session at 8:06 p.m. to discuss employer/employee relations. No action was taken. ADJOURNMENT There being no further business, the City Council adjourned at 9:10 p.m. Faye McAfee Recording Secretary Reg. Mtg. June 20, 1984 Page 6