HomeMy WebLinkAboutmin 12-05-84There will be a public hearing regarding the 101 Expressway south of Hopland,
December 19, 1984, 7:30 p.m., at the Hopland School.
Councilmember Kier
Reported he attended the Enterprise Zone Workshop and the Public Finance
Workshop.
He postponed a report regarding the findings of the Capital Improvement Fees
Ad-hoc Committee and indicated he would give this report at the December 12,
1984 Council meeting. He did note areas being touched upon by the Committee
are policy, guidelines and landscaping.
Councilmember Hickey
None
Councilmember Kelley
Reported the Ukiah Players met and are doing fine.
MCOG met and talked about roads. MTA turned back another $28,000 to roads.
Mayor Myers
Reported an Interest Group looking into Redevelopment is meeting December 13,
1984, at 7:00 p.m., in the Council Chambers.
The Fire District requested the old Ad-hoc Committee meet, as they feel there
is a difference in the amount of money the City has budgeted and the amount of
money the Ukiah Valley Fire Protection District allocated. It was determined
to meet December 10, 1984 at 3:15 p.m.
At the January 2, 1984, regular City Council meeting a date will be set for a
work session to discuss the contract regarding turning over the Sun House
Museum and cultural center to the City of Ukiah.
He is scheduled to speak at a public hearing in Sonoma County regarding water.
The Sanitation District Board has requested a meeting with the City Council to
discuss the City of Ukiah/Sanitation District contract.
He read a letter from Judy Judd of the Salvation Army requesting City Council
members volunteer one or two hours each as bell ringers for the Salvation Army
Kettle during the Christmas season.
Mayor Myers indicated he would write a letter of support and Councilmember
Kelley volunteered to ring the bell as a representative of the City of Ukiah.
CLOSED SESSION
Adjourned into Closed Session at 12:10 a.m. to discuss litigation.
ADJOURNMENT
There being no further business the meeting was adjourned at 12:30 a.m.
Faye McAfee
Recording Secretary
Reg. Mtg.
December 5, 1984
Page I0
The City Attorney introduced Attorney Allen Harris with Farella, Braun and
Martel the Law Firm representing the City of Ukiah in this matter.
llh. Resolution No. 85-40 Authorizing Turlock Irrigation District to Become
Member of NCPA Joint Powers Agreement
The Director of Electric Utilities reported the Turlock Irrigation District
(TID) has requested the opportunity of becoming a member of the Northern
California Power Agency (NCPA) Joint Powers Agreement with full rights of all
existing members. This agreement would not authorize TID to have rights in
existing projects or incur any liability of current projects, but it would
allow them to participate and share in any future project of NCPA. Staff
feels TID's membership would be an asset and recommended the City Council
adopt the Resolution authorizing same.
M/S: Kier/Kelley to adopt Resolution 85-40 authorizing the Mayor and City
Clerk to execute Supplement No. 1 to Northern California Power Agency Joint
Powers Agreement authorizing Turlock Irrigation District to become a member of
NCPA Joint Powers Agreement, carried by the following roll call vote: AYES:
Councilmembers Henderson, Kier, Hickey, Kelley and Mayor Myers. NOES: None.
ABSENT: None.
lli. Resolution No. 85-41 Authorizing Agreement for Transfer of Rights to
Capacity and Energy
The Director of Electric Utilities reported due to the nature of NCPA member
loads and because of their being excess energy and capacity in Geothermal
Project No. 3 for the members in the early years, NCPA was asked to pursue
marketing possibilities for the long-term transfer of geothermal power from
Project No. 3. The Turlock Irrigation District (TID) has indicated an
interest in excess capacity and energy from Geothermal Project No. 3. He
reviewed graphs showing how the excess energy and capacity would be
transferred to TID. He explained this allows the members to layoff excess
capacity and energy in the early years of participation in the Shell
Geothermal 3 Project and allows the City the opportunity to utilize the energy
in later years when better economic use can be made of the resource. Staff
recommended the Council adopt Resolution No. 84-41 authorizing execution of
the Agreement.
M/S: Henderson/Hickey to adopt Resolution No. 85-41 authorizing the City
Manager and City Clerk to execute Agreement for transfer of rights to capacity
and energy of Geothermal Generating Project Number 3 to Turlock Irrigation
District, carried by the following roll call vote: AYES: Councilmembers
Henderson, Kier, Hickey, Kelley and Mayor Myers. NOES: None. ABSENT: None.
llj. Establishment of Fire Specialist Assignment
Councilmember Hickey requested that it be clearly stated in the Fire
Specialist Assignment that removal from this assignment would not constitute
any punitive action.
M/S: Hickey/Kelley moved to approve the establishment of a Fire Specialist
Assignment clearly stating that no punitive action shall be implied by the
removal of the individual from this assignment, carried by the following roll
call vote: AYES: Councilmembers Henderson, Kier, Hickey, Kelley and Mayor
Myers. NOES: None. ABSENT: None.
COMMENTS FROM AUDIENCE
The Director of Finance, Roy Brosig stated for the past seventeen (17) years
he has enjoyed working for the City of Ukiah, but is looking forward to
retirement December 3i, 1984. He thanked this and past Councils for their
help and considerations during his tenure with the City.
CITY COUNCIL REPORTS
Councilmember Henderson
Reported she attended the Enterprise Zone Workshop and considered it
unproductive.
Reg. Mtg.
December 5, 1984
Page 9
call vote: AYES: Councilmembers Henderson, Kier, Hickey, Kelley and Mayor
Myers. NOES: None. ABSENT: None.
llf. Resolution No. 85-38 Extending City Attorney's Contract
The City Manager reported the City Attorney has not made any additional
requests in his contract. This would be an extention of his existing contract
under the existing terms and conditions. Staff recommended approval of the
extention.
It was determined that the City Attorney's contract should be extended for one
year rather than the usual six months.
M/S: Hickey/Kelley to adopt Resolution No. 85-38 extending City Attorney,
David Rapport's contract to December 31, 1985, carried by the following roll
call vote: AYES: Councilmembers Henderson, Kier, Hickey, Kelley and Mayor
Myers. NOES: None. ABSENT: None.
llg. Tudor Engineering Request for Funds
The City Manager reported representatives of Tudor Engineering Company and
Staff had been in meetings since 3:00 p.m. today and will be available to
discuss this matter and provide information for Council.
The Director of Electric Utilities reported the City of Ukiah entered into an
agreement with Tudor Engineering Company (TEC) on September 7, 1983, for
contract administration and construction engineering and supervision services
in the amount of $800,000. Since that time, the contractor, Underground
Construction Company has experienced numerous difficulties and have filed a
number of claims against the City. As a result of this additional work, TEC
is asking for an increase of $491,000 in the authorized limitation under their
contract to cover additional costs incurred over-budget through September 30,
1984 ($266,000) and their projected additional costs through December 1985
($225,000). Staff feels the additional costs are high and recommended the
Council authorize approval of Work Order #16, Amendment No. 1 following
discussion with TEC as to the appropriate dollar amounts.
Walter Anton, Vice President, Tudor Engineering Company (TEC) stated the
project is presently 50% complete and should be completed by the end of 1985.
With the help of visual aids he reviewed the contract between TEC and the City
of Ukiah. He explained as of September 30, 1984, TEC has expended $760,000
whereas their budget was estimated at $494,000 for the period ending September
30th, or $266,000 in extra effort. Their projected additional costs through
December 1985 is $225,000.
The Director of Electric Utilities reviewed the additional incurred and
projected costs, indicated to Council some of the costs would be passed on to
Underground Construction and recommended the Council authorize an additional
$200,000 for cost already incurred and $190,000 for projected costs for a
total of $390,000 to Tudor Engineering Company (TEC). This would not preclude
TEC from asking for additional increases should they become necessary, but it
would serve to provide notice to TEC that the City is monitoring these costs.
He explained it is understood and agreed that executing a work order shall not
in any way affect the right of the City of Ukiah to seek reimbursement from
TEC for any of the services authorized by the work order or for any other
services should it later be determined that some or all of Underground's
claims are valid based on inadequate performance by TEC. Execution of a work
order shall also not prejudice in any way the right of the City to recover
fees and expenses paid to TEC for the design effort related to any of these
items; nor the City's right to seek indemnity or contribution from TEC if the
City is required to pay Underground Construction Company extra compensation
because of TEC's inadequate performance.
A question and answer period ensued between Council, Staff and Mr. Anton
representative of Tudor Engineering Company.
M/S: Kier/Hickey to authorize the City Attorney to draft a Change Order based
on the figures recommended by Staff with the caveat that there is no agreement
to those final numbers and authorize the City Manager to execute same, carried
by the following roll call vote: AYES: Councilmembers Henderson, Kier,
Hickey, Kelley and Mayor Myers. NOES: None. ABSENT: None.
Reg. Mtg.
December 5, 1984
Page 8
i. Refinancing Existing T-Hangers at Airport
At the present time the City has financed 20 hangers with a Lease/Purchase
Agreement through the Savings Bank at a rate of thirteen percent (13%)
interest. The REFA interest rate will be eight percent (8%) or less.
ii. City Hall and Police Department Computers
The total estimated cost is $127,957. Staff proposed that the $18,000 that
has been appropriated for the Police Department word processors be applied to
this, as the proposed IBM 36 Computer replaces them, and then finance the
balance of $110,000. Terms of the Lease/Purchase Agreement would be for five
(5) years, interest is expected to be eight percent (8%) or less and the first
payment would be due sometime in the third quarter of 1985.
M/S: Kelley/Kier to authorize the City Manager and the Finance Director to
proceed with obtaining financing through REFA for the above two projects,
carried by the following roll call vote: AYES: Councilmembers Henderson,
Kier, Hickey, Kelley and Mayor Myers. NOES: None. ABSENT: None.
llc. License and Agreement for Construction of Improvement - Sun House Museum
The City Manager reported the proposed revocable license and Agreement is for
construction of improvements at the City owned property adjacent to the City's
existing Sun House. The Agreement grants a license to the Guild to occupy and
use the property necessary for the construction of the museum and cultural
center, places insurance requirements upon the Guild during the construction
period, delineates the responsibilities of the two parties regarding the
provision of utilities to the complex and provides for a final completion
inspection by the City. Upon a satisfactory conclusion to that inspection,
the Guild shall deliver full possession and control of the museum and cultural
center to the City of Ukiah free of any and all claims. He pointed out that
the building will be turned over to the City without full utility hookups, and
it will be the City's obligation upon acceptance of the building to provide
same. He stated to the best of his knowledge the Agreement meets the needs of
both parties.
M/S: Henderson/Kelley to authorize the Mayor and City Clerk to execute the
Agreement between the City of Ukiah and the Sun House Guild for the purpose of
construction and improvements of the museum and cultural center, carried by
the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey,
Kelley and Mayor Myers. NOES: None. ABSENT: None.
lld. Resolution No. 85-36 Amending Personnel Policies - Residency Requirement
The Personnel Officer reported the ratified Memorandums of Understanding with
both the Management Association and Operating Engineers Local Union No. 3
(representing miscellaneous employees) for 1984 outline agreed-upon changes in
the eighth paragraph addressing "Ail other Employees". The Management
Association M.O.U. specifically modified the wording of this section; the
Operating Engineers M.O.U. deferred to the authority of the City in
establishing residency requirements. In keeping with the ongoing process of
the update and revision of the City's Personnel Policies, Staff recommended
the Council adopt Resolution No. 85-36 amending Personnel Policies Chapter
XII, Section 4 to read consistent with the wording and intent of the M.O.U.'s.
M/S: Kelley/Henderson to adopt Resolution No. 85-36 amending Chapter XII,
Section 4 of the Personnel Policies, carried by the following roll call vote:
AYES: Councilmembers Henderson, Kier, Hickey, Kelley and Mayor Myers. NOES:
None. ABSENT: None.
lle. Resolution No. 85-37 Certifyin8 Election Results for City Treasurer
The City Attorney reported the City Treasurer elected to be sworn in at a
later date, but that today is his first day on the job as an elected official.
He noted the adoption of Resolution No. 85-37 is necessary to certify the
November 6, 1984, election results.
M/S: Kelley/Hickey to adopt Resolution No. 85-37 certifying the election
results for City Treasurer, Robert Ranochak, carried by the following roll
Reg. Mtg.
December 5, 1984
Page 7
M/S: Kelley/Henderson to adopt Ordinance No. 843 by Title only, carried by a
unanimous voice vote.
M/S: Kelley/Hickey to adopt Ordinance No. 843 of the City Council of the City
of Ukiah Prezoning Certain Property: Old Sewer Treatment Plant and North Fire
Station, carried by the following roll call vote: AYES: Councilmembers
Henderson, Kier, Hickey, Kelley and Mayor Myers. NOES: None. ABSENT: None.
lOd. Adoption of Ordinance No. 844 - Prezone No. 85-16, Talmage Road North
M/S: Kelley/Hickey to adopt Ordinance No. 844 by Title only, carried by a
unanimous voice vote.
M/S: Kelley/Hickey to adopt Ordinance No. 844 of the City Council of the City
of Ukiah Prezoning Certain Property: Talmage Road North, carried by the
following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey,
Kelley and Mayor Myers. NOES: None. ABSENT: None.
10e. Letter Requesting Appointment of Building Code Appeals Board
The City Attorney reported Attorney Norman Rossen has requested a second
continuance of this matter to the January 2, 1985, City Council meeting.
Discussion ensued regarding how many appeals are allowed.
M/S: Kelley/Henderson moved to table the matter of a "Letter Requesting
Appointment of a Building Code Appeals Board", carried by a unanimous voice
vote.
NEW BUSINESS
lla. Approval of Selection of Computer with Software and Authorization for
Finance Director to Purchase
The Director of Finance reported the City's present computer is inadequate.
During 1984/85 budget hearings the possibility of replacing the City's
computer was discussed. Included in the 1984/85 budget was an appropriation
for two word processing units for the Police Department. It was found the
City can secure a computer with word processing capabilities; therefore, Staff
proposed to eliminate the purchase of the word processing units using this
appropriation for sixty percent (60%) of the cost of a computer for the Police
Department. Included in the proposal made by Staff is the purchase of a large
IBM System 36 for City Hall, a small IBM System 36 for the Police Department
and contracting with DLH Systems for systems software.
Staff has investigated various computers to determine what would be best for
the City. Although there are several good computers available, Staff feels
the IBM System 36 is the best computer for the City of Ukiah because of the
quality of hardware, price, maintenance cost and availability of software.
The hardware is available through a contract between the State Purchasing
Office and IBM. This contract calls for a thirty percent (30%) discount from
the base hardware cost. Because the City would be purchasing the equipment
through the State Contract, no further bidding procedures would be necessary.
Michael Zeppegno, Advisory Marketing Representative IBM, reviewed IBM's System
36 capabilities and also reviewed alternate systems.
M/S: Kelley/Henderson to authorize the purchase of an IBM 36 System for City
Hall, an IBM 36 System for the Police Department and contracting with DLH
Systems for systems software, carried by the following roll call vote: AYES:
Councilmembers Henderson, Kier, Hickey, Kelley and Mayor Myers. NOES: None.
ABSENT: None.
llb. Request to Approve REFA Financing
The City Manager reported the Redwood Empire Financing Authority (REFA) is
planning to issue REFA III Certificates of Participation at favorable rates.
Staff feels this is an excellent way to provide low cost financing for the
following two City projects:
Reg. Mtg.
December 5, 1984
Page 6
91
~/S: Kelley/Hickey moved to call a special meeting at 12 noon, December 12,
1984, in the City Council Chambers for the second reading of Ordinance No.
845, carried by the following roll call vote: AYES: Councilmembers Henderson,
Kier, Hickey, Kelley and Mayor Myers. NOES: None. ABSENT: None.
RECESS: 9:40 p.m.
RECONVENED: 9:52 p.m.
8c. Introduction of Ordinance No. 846 - Prezone No. 85-21, Hastings S.E.
The Director of Planning reported subject property of this prezone is
developed with a vacant service station at the southeast corner of Hastings
and Talmage immediately east of existing City boundaries. The property owner
recently received water service and with that agreed not to contest
annexation. The property is designated agriculture on the City's General
Plan. Staff believes the prezoning to C-1 is consistent with existing County
zoning, land use and classification and is appropriate.
PUBLIC HEARING OPENED: I0:00 P.M.
No one wished to address the Council regarding this matter.
PUBLIC HEARING CLOSED: 10:01 P.M.
M/S: Kelley/Kier to find the Negative Declaration adequate and complete,
carried by the following roll call vote: AYES: Councilmembers Henderson,
Kier, Hickey, Kelley and Mayor Myers. NOES: None. ABSENT: None.
M/S: Kier/Kelley to introduce Ordinance No. 846 by Title only, carried by a
unanimous voice vote.
M/S: Hickey/Kier to introduce Ordinance No. 846 of the City Council of the
City of Ukiah prezoning certain property Hastings S.E., carried by the
following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey,
Kelley and Mayor Myers. NOES: None. ABSENT: None.
PETITIONS AND COMMUNICATIONS (Continued)
9b. Letter From The Greater Ukiah Senior Citizen's Center Requesting a
Crosswalk on Leslie Street
The Director of Public Works reported the City has received a letter from the
Greater Ukiah Senior Citizen's Center, Inc., (GUSCC) requesting a crosswalk,
including handicapped ramps, on Leslie Street between the Senior Center and
the mobile home park directly across the street. Staff recommends the
installation of the crosswalk provided the cost for altering the sidewalks for
the handicapped ramps (estimated at ($1,600) is born by the GUSCC, the
adjacent mobile home park owner or occupants thereof.
Cathie Cassing, Executive Director at the Greater Ukiah Senior Citizen's
Center, Inc., 497 Leslie Street, Ukiah, CA stated the .Center has several
senior members living in the mobile home park who participate daily in the
Nutrition Program and other activities. Crossing Leslie Street is becoming
increasingly difficult as well as dangerous. She stated the Center would be
happy to have a crosswalk even without the handicapped ramps.
M/S: Kelley/Henderson to authorize the Public Works Director to work with the
Greater Ukiah Senior Citizen's Center to designate where the crosswalk will be
and to authorize same, carried by a unanimous voice vote.
UNFINISHED BUSINESS (Continued)
10b. Receipt of Architect Proposals and Determine Selection Process - Civic
Center
M/S: Kier/Henderson moved to continue this matter to the December 12, 1984,
City Council meeting for possible paper screening, carried by a unanimous
voice vote.
10c. Adoption of Ordinance No. 843 - Prezone No. 85-11, Old Sewer Treatment
Plant/North Fire Station
Reg. Mtg.
December 5, 1984
Page 5
9O
charge of $6.60 per sewer service unit effective January 1985, and set a date
for the second reading of the Sewer Service Charges Ordinance.
It was brought to Council's attention the City is losing interest on the final
grant payment which cannot be received until the Ordinance is in place.
The Director of Public Works read into the record an addition to the
Resolution, and the City Attorney pointed out changes on pages 32 and 34 of
the Ordinance.
PUBLIC HEARING OPENED: 8:05 P.M.
William Brown, Mendocino College, P.O. Box 3000, Ukiah, CA stated the college
is in the process of constructing its main campus, but at the present is
housed in several different facilities. He requested the College be
considered as one user and charged accordingly. He feels the sliding scale
imposed in the Ordinance is unfair to the College and other schools. He
explained the College is open nine months of the year and should not be
charged for twelve months.
Jack Daniels, Assistant Superintendent Ukiah Unified School District requested
the City Council review the process again to be sure it is equitable. He
feels since the schools are open only 180 days a year, they should be given
consideration of actual usage. He expressed concern regarding the District's
budget already being set, and why the month of November was chosen as an
average winter month to establish demand a user places on the Treatment Plant.
Ed Karsh, 272 N. State Street, Ukiah, CA expressed concern regarding the
increase being imposed on hotel/motels and restaurants effecting tourism.
PUBLIC HEARING CLOSED: 8:35 P.M.
Ernest Bodnar, Senior Vice President of Rauscher Pierce Refsnes, Inc.,
reviewed fundamental fixed costs for the Sewer Treatment Plant and stated his
company worked with Staff and consulting engineers calculating the basic math
for the proposed rates trying to achieve equity.
Discussion continued regarding industrial and commercial users charges based
on their water consumption; residential users subsidizing commercial users;
the paying back of revenue bonds; the possibility of the charges being
terraced or graduated; review of special consideration for special
circumstances and State requirements.
i. Introduction of Ordinance No. 845
M/S: Henderson/Kelley to introduce Ordinance No. 845 by Title only, carried
by a unanimous voice vote.
M/S: Hickey/Henderson to introduce Ordinance No. 845 of the City of Ukiah
repealing portions of Articles 1 through 8, Division 4, Chapter 2 of the Ukiah
Municipal Code, repealing and/or renumbering portions of Sections 3700-3779
thereof and adding new articles and sections to Division 4, Chapter 2
establishing a new system of sewerage requirements and charges, carried by the
following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey,
Kelley and Mayor Myers. NOES: None. ABSENT: None.
ii. Adoption of Resolution No. 85-35 Establishing Sewer Rates
Mayor Myers noted the addition to Resolution No. 85-35 reads as follows:
"NOW, THEREFORE, BE IT RESOLVED that the Ukiah City Council hereby repeals
Resolution No. 83-13 and establishes a monthly Sewer Service Charge of Six
Dollars and Sixty Cents ($6.60) per Sewer Service Unit".
M/S: Hickey/Henderson to adopt Resolution No. 85-35 of the City Council of
the City of Ukiah establishing a sewer service charge, carried by the
following roll call vote: AYES: Councilmembers Henderson, Kier and Hickey.
NOES: Councilmember Kelley and Mayor Myers. ABSENT: None.
iii. Set Date of Special Meeting for Adoption of Sewer Ordinance
Reg. Mtg.
December 5, 1984
Page 4
89
AYES: Councilmembers Henderson, Kier, Hickey, Kelley and Mayor Myers. NOES:
None. ABSENT: None.
PUBLIC HEARING - 7:00 P.M.
8a. General Plan Amendment 1984-C - Land Use Change
The Director of Planning reported the following two land use change areas are
included in General Plan Amendment 1984-C:
i. Orchard Avenue South/Marlene Street North
He reported the property owner of approximately 11 acres south of Gobbi Street
and north of Marlene Street has requested a change from Medium High Density
Residential to High Density Residential. Approximately two years ago this
same amendment request was considered and denied. Staff feels this change is
appropriate and will provide additional opportunities for housing in the
County. The Planning Commission recommended no change in the land use
designation expressing concern about traffic, drainage and park land. Staff
believes the issues can be eliminated with new development i.e., the extension
of Orchard Avenue, and recommended the change to High Density Residential.
ii. Dora - Fircrest South
He reported this area is currently designated Commercial on the City's General
Plan which is inconsistent with the County's General Plan classification. For
consistency between the County and City General Plans, Staff concurs with the
Planning Commission recommendation that this area be changed to Medium Low
Density Residential.
PUBLIC HEARING OPENED: 7:20 P.M.
The following property owners in the neighborhood of "Orchard Avenue
South/Marlene Street North" spoke against the proposed land use change:
Pete Pasoff, 155 Deborah Court, Ukiah
Bill Drake, 115 Marlene Street, Ukiah
Betty Shippee, 155 Marlene Street, Ukiah
Bill Townsend, 24 Lorraine, Ukiah"
Carol Taglio, 40 Lorraine, Ukiah
Bill Lindsteadt, 908 Fairway Avenue, Ukiah raised questions regarding the
Dora/Fircrest South land use change.
It was determined no new development has taken place since the Orchard Avenue
land use change was considered two years ago. The Council indicated to Staff
the proposed land use change for Orchard Avenue South/Marlene Street North
should be separated from the Dora/Fircrest South, and an Environmental
Evaluation for Orchard Avenue need not be undertaken.
For the benefit of the audience, the Director of Planning explained the State
Law allows four General Plan Amendments a year. The City Council policy is
three unless there is an emergency, at which time a fourth can be utilized.
An amendment can be initiated by either the property owner for a fee of $350,
or by the City.
The City Manager suggested Staff prepare a map showing the existing County
zoning on the Dora/Fircrest South'properties for land use change.
PUBLIC HEARING CONTINUED to the January 2, 1985, City Council meeting.
8b. Matter of Sewer Service Charges
The Director of Public Works reported the recent Wastewater Treatment Plant
Improvement Project was financed 87.5% by State and Federal Clean Water Grant
funds. One condition of those grant funds is that the City of Ukiah adopt a
Wastewater Ordinance which establishes sewer service charges on a fair and
equitable basis and in proportion to the demand a particular user places on
the Treatment Plant. He reviewed information regarding the proposed
Ordinance. Staff recommended the Council establish a monthly sewer service
Reg. Mtg.
December 5, 1984
Page 3
88
7e. Approved Notice of Completion - Contract for Construction of Site Prepa-
ration, Installation of Conduits, Removal of Existing 12 KV Substation
Foundations. Spec. No. ED 84-3-SS; Contractor, Busch Construction, Ukiah
7f. Approved Report of Administrative Actions and Proposals (R.A.A.P.)
Motion carried by the following roll call vote: AYES: Councilmembers
Henderson, Kier, Hickey, Kelley and Mayor Myers. NOES: None. ABSENT: None.
PETITIONS AND COMMUNICATIONS
9a. Commission Vacancies
i. Parks, Recreation and Cultural Arts Commission - Resignation of
Mollie A. Squire
ii. Planning Commission - Resignation of Nelson Redding
The City Manager reported due to resignations, one vacancy now exists on both
the Parks, Recreation and Cultural Arts Commission and the Planning
Commission. He requested authorization to advertise these positions so the
applications could be available for the next regular City Council meeting.
M/S: Hickey/Kelley to authorize the City Clerk to advertise the two
commission vacancies, carried by a unanimous voice vote.
UNFINISHED BUSINESS
10a. Matter of City Clerk
The City Attorney reported under Government Code section 36512 the Council may
fill the position of City Clerk by appointment or call a special election.
Either way action must be taken within 30 days from the commencement of the
vacancy. The position becomes vacant on December 5, 1984. A special election
must be held on the next regularly established election date not less than 90
days from the date the election is called which is March 5, 1985. The cost to
the City of Ukiah to call a special election will be $5,000 to $6,000. In
order to change the compensation of the City Clerk the Council will have to
amend Ukiah Municipal Code section 350.
Councilmember Henderson reported after Councilmember Kier and herself had
talked to several people and reviewed different cities job descriptions for
the position of City Clerk, they determined the City Council should call a
special election, approve the proposed job description as presented and set a
salary of $12,000 per year for the position of City Clerk.
It was noted there was some difficulty establishing the number of hours the
City Clerk will need to work to complete the duties required, and that the
salary schedule does not include benefits.
M/S: Kelley/Henderson moved to adopt Resolution No. 85-39 of the City of
Ukiah calling a special election to fill the position of City Clerk,
scheduling the election for the next regular election date of March 5, I985,
and authorizing the Mendocino County Elections Clerk to conduct the election
pursuant to agreement, carried by the following roll call vote: AYES:
Councilmembers Henderson, Kier, Hickey, Kelley and Mayor Myers. NOES: None.
ABSENT: None.
M/S: Kelley/Hickey to approve the duties for the position of City Clerk as
presented, carried by the following roll call vote: AYES: Councilmembers
Henderson, Kier, Hickey, Kelley and Mayor Myers. NOES: None. ABSENT: None.
M/S: Henderson/Kier to direct Staff to prepare the proper Ordinance setting
compensation at $1,000 per month for the position of City Clerk as an elected
official for the City of Ukiah, carried by a unanimous voice vote.
The City Manager requested that the Council allocate $9,000 from the City's
Contingency Reserve to implement the special election and pay salary to the
City Clerk through June 1985.
M/S: Hickey/Kelley moved authorization of a $9,000 appropriation from the
Contingency Reserve Fund to be used to pay for a special election and the City
Clerk's salary through June 1985, carried by the following roll call vote:
Reg. Mtg.
December 5, 1984
Page 2
87
MINUTES OF THE CITY COUNCIL OF THE
CITY OF UKIAH - December 5, 1984
The City Council convened in regular session at 6:30 p.m., in the City Council
Chambers. Roll was taken and the following Councilmembers were present:
Henderson, Kier, Hickey, Kelley and Mayor Myers. Staff present: Payne,
Rapport, Brosig, Goforth, Harris, Pedroncelli, Roper, Schlienger, Stamelos and
McAfee.
INVOCATION AND PLEDGE OF ALLEGIANCE
City Manager Payne delivered the Invocation and Councilmember Kelley led in
the Pledge of Allegiance.
APPROVAL/CORRECTION OF MINUTES
4a) Regular Meeting, November 7, 1984
M/S: Kier/Henderson to approve the minutes of the November 7, 1984, regular
meeting as submitted, carried by the following roll call vote: AYES:
Councilmembers Henderson, Kier, Hickey and Mayor ~ers. NOES: None. ABSTAIN:
Councilmember Kelley. ABSENT: None.
4b) Special Meeting, November 19, 1984
M/S: Kier/Kelley to approve the minutes of the November 19, 1984, special
meeting as submitted, carried by the following roll call vote: AYES:
Councilmembers Henderson, Kier, Hickey, Kelley and Mayor Myers. NOES: None.
ABSENT: None.
Mayor Myers introduced John Mayginnes, 1154 W. Standley, Ukiah, CA
Mr. Mayginnes announced the City of Ukiah has been awarded the site of the
1986 National Championship for the 10K race by the Athletic Congress. He
reviewed facts pertaining to the race; plus, several activities that will be
taking place in conjunction with the race. He also announced the Performance
Coatings Running Festival is planned for October 5 & 6, 1985. He requested
that Council write a letter to the Athletic Congress thanking them for
choosing the City of Ukiah for this race, and expressing their approval and
support of the event.
After brief discussion, it was determined Council would write a letter to the
Athletic Congress expressing their endorsement of the event.
PROCLAMATION
Mayor Myers proclaimed the month of January 1985, as Financial Aid Awareness
Month. He emphasized the importance of student financial aid.
RIGHT TO APPEAL DECISION
Mayor Myers reviewed Section 1094.6 of the Code of Civil Procedure regarding
the appeal procedure.
CONSENT CALENDAR
Councilmember Hickey requested Item 7c be pulled from the Consent Calendar and
placed as Item llj.
M/S: Kelley/Kier to approve Consent Calendar items 7a, 7b, 7d, 7e and 7f as
follows:
7a. Approved November 21, 1984 City of Ukiah Warrants
i. Payroll Warrants #4349 to #4489, $79,501.39
ii. General Warrants #27153 to #27275, $328,021.50
7b. Approved December 5, 1984 City of Ukiah Warrants
i. Payroll Warrants #4490 to #4627, $80,591.15
ii. General Warrants #27276 to #27360, $358,409.51
7d. Denied Claim for Damages, Vernon Seabolt, and Referred to Insurance
Carrier
Reg. Mtg.
December 5, 1984
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