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HomeMy WebLinkAboutmin 03-20-85I43 CLOSED SESSION Adjourned into Closed Session at 9:32 p.m., to discuss the following: · 0 Potential property acquisition, 15.75 acre parcel owned by Sterling Norgard. Pending litigation, Underground Construction Company vs. the City of Ukiah. RECONVENED The meeting reconvened in Open Session at 10:08 p.m., at which time the following motion was made: M/S: Kier/Henderson to direct staff to make a written offer to purchase a 15.75 acre parcel north of the existing sewer ponds owned by Sterling Norgard, Parcel Number 184-100-01, and to authorize the City Manager to execute and close the purchase with the following terms and conditions: · · City will take immediate possession. City will make three equal payments, with no interest, i.e., $47,250 upon close of escrow April 1, 1985; $47,250 on April 1, 1986, and again on April 1, 1987, for the total purchase price of $141,750. Wind machine may temporarily remain on the property and will be relocated off of the 15 acre site by July 1985 by Norgard. City will open escrow immediately following Council approval, and deposit in escrow the 1/3 payment indicated above, with the understanding that escrow will close on or before April 1, 1985 (Mr. Norgard expected to return to Ukiah from out of country trip on March 28, 1985). The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None. ABSENT: Councilmember Kelley. ADJOURNMENT There being no further business the meeting adjourned at 10:30 p.m. Faye McAfee Recording Secretary Regular Meeting March 20, 1985 Page 7 141 10e. Discussion of Chan~in~ Regular City Council Meetin~ Dates Councilmember Kier requested the City Council's regularly scheduled meetings, which are presently being held on the first and third Wednesday nights of each month, be changed to Tuesday nights. During discussion he explained the Northern California Power Agency meetings are held on Wednesdays, which creates a conflict in attendance for all Councilmembers. It was also noted Wednesday conflicts with the TANK meeting dates. The City Manager commented that it might be an advantage to shorten the time between the arrival of the Council agenda packet and the meeting date. M/S: Kier/Hickey barring conflicts in the use of the Ukiah Unified School District Board room, it was moved to change the City Council meeting dates to the first and third Tuesdays of each month, to begin on the first Tuesday in June. The motion was carried by a unanimous voice vote. I0f. WAPA Contract Amendment - Real Time Schedulin~ The Director of Electric Utilities reported that pursuant to the terms of the Interconnection Agreement executed between the Northern California Power Agency (NCPA) and Pacific Gas & Electric, NCPA must implement real-time- scheduling of electric power by April 1, 1985. Power received from the Western Area Power Administration (WAPA) is also subject to real-time- scheduling on the same date. The supplemental contract will amend Contract No. DE-MS65-82WP59107 to permit real-time-scheduling of electric power from WAPA in accordance with the requirements of Appendix C of the Interconnection Agreement. Following a question and answer period, the City Manager reviewed the definition of real-time-scheduling of electric power and the terminology of the contract. M/S: Kier/Hickey to approve Resolution No. 85-56 which authorizes the City Manager to execute Amendment No. 3 and new Exhibit C to the Power Sales Contract No. DE-MS65-82WP59017 to permit real-time-scheduling. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None. ABSENT: Councilmember Kelley. 10g. Resolution No. 85-57 Approvin~ Sale Agreement - Calaveras Pro~ect The Director of Electric Utilities reported the City of Redding has determined the Calaveras Hydro Project does not fit in with their future power planning needs. Therefore, the City of Redding has elected to withdraw from the Calaveras Project. Their ten (10%) percent ownership will be divided between several cities within the Northern California Power Agency. The City of Ukiah has not elected to accept any of Redding's ten (10%) percent share. Action on this is only required by the City to show its concurrence in the sale of surplus capacity to the other members, and for financing purposes for the Calaveras Project. M/S: Kier/Hickey to adopt Resolution No. 85-57 of the City Council of the City of Ukiah approving the Agreement for sale of surplus capacity of energy of the North Fork Stanislaus River Hydro-Electric Development Project. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None. ABSENT: Councilmember Kelley. 10h. Resolution No. 85-58 Establishin~ Han~er Rental Rates The Director of Public Works reported the current hanger rental rates were established in 1981. He reviewed the proposed increase for various buildings at the Ukiah Municipal Airport. He stated staff feels the increased rates are reasonable and recommended implementation of same. M/S: Hickey/Kier to adopt Resolution No. 85-58 of the City Council of the City of Ukiah establishing the rental rates for hangars and hangar offices at Regular Meeting March 20, 1985 Page 5 142 the City of Ukiah Municipal Airport. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None. ABSENT: Councilmember Kelley. 10i. Resolution No. 85-59 Establishing Landing Fees The Director of Public Works reported the present rates for landing fees at the airport were established in 1973. He reviewed the proposed fees for general aviation and the California Division of Forestry landings by gross weight. He noted the weights used shall be manufacturer's maximum gross. He stated that staff feels the proposed fees are reasonable for the use of the Ukiah Municipal Airport runway, taxiway and facilities and recommends adoption of the resolution. M/S: Kier/Hickey to adopt Resolution No. 85-58 of the City Council of the City of Ukiah establishing the landing fees at the City of Ukiah Municipal Airport. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None. ABSENT: Councilmember Kelley. 10j. Draft Development Process Brochure The Director of Planning reported that in response to an objective of the Economic Development goal established by the City Council, staff has been working on a brochure involving the entire development process. He reviewed the informational packet which addressed City procedures or permits/licenses ranging from annexation to occupancy certificates. Included were definitions, time frames, fees, notations of accessory processes and development fees, charges and requirements. He noted the attempt is to provide a comprehensive listing with pertinent information about each item. He emphasized the "Preliminary Draft" status of the document by stating there are still many rough edges and the format has not been finalized. Staff requested the Council review the report and provide input as to content, detail, perspective, flow, etc. During discussion it was indicated that a check list be provided to help citizens through their development process. Also there should be concern for simplification and assistance to the public. Mayor Myers requested the Preliminary Draft be passed on to George Davis, of the Contractors Association, the Fees and Charges Ad-hoc Committee and the Planning Commission for more review and input. COMMENTS FROM AUDIENCE Nancy Verville stated the acoustics in the Board room are good. CITY COUNCIL REPORTS Councilmember Henderson Reported she has been working on the MTA Budget Committee and their budget is progressing. Councilmember Kier None. Councilmember Hickey Reported the March 15, 1985 NCPA meeting was video taped. He reported WAPA is sponsoring a renewable Energy Technology Symposium in Anaheim June 3-6, 1985. He announced that he will not be at the April 3, 1985, City Council meeting. Mayor Myers He commended Nancy Stamelos for her outstanding service in keeping the City Council and City Clerk records in order for the last year. He announced that he will not be available for the April 17, 1985, Council meeting. Regular Meeting March 20, 1985 Page 6 139 9c. Discussion of Valley Wide Water System/JPA The City Manager reported that this was agendized for discussion only. The City Council expressed misgivings regarding the City going into any Joint Powers Agreement. The Council addressed cost, annexation, storage capacities, the water capacities, potential for expansion, treatment plant, and the City of Ukiah becoming the water proveyor for the valley. It was the consensus of the Council that water is one of the most important resources of the City and this matter should not be dismissed. It was determined that an independent study should be undertaken regarding the valley wide water system. The City Manager suggested that the Council request the Local Agency Formation Commission (LAFCO) to do a study and the Board of Supervisors could be asked to budget for it. He said that there may be a problem in how to annex while trying to deal with Millview from the outside. Also, for the record, the City's annexation policy would be reviewed further. M/S: Hickey/Henderson to direct staff to write a letter requesting the Local Agency Formation Commission make a complete and comprehensive study to determine the feasibility of combining the local water agencies. Amendment Councilmember Kier requested the other agencies be asked to do the same. John Mayfield, President of the Millview Water District Board expressed disappointment that the matter would be referred to LAFCO. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None. ABSENT: Councilmember Kelley. 9d. Discussion of Future Operation, Staffing and Funding of the Sun House Museum Complex The City Manager reviewed the consensus reached between the City Council, the Sun House Guild Board of Trustees and City staff at the study session held on March 12, 1985. He touched upon the following major points: roles, independent contractor versus employee, staffing levels, funding levels and sources, and day-to-day operation. Barbara Eversole, President of the Sun House Guild expressed her satisfaction with the staffs recommendations. M/S: Hickey/Henderson to adopt as Councils statement of intent the five recommendations by staff for the future operation, staffing and funding of the Sun House Museum Complex i.e., roles, independent contractor versus employee, staffing levels, funding levels and sources, and day-to-day operation. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None. ABSENT: Councilmember Kelley. The City Manager suggested the time frame for change occur in June when the present contract for the curator's position expires. It was determined the matter would be brought back to the City Council for discussion and any further action at the end of this fiscal year. NEW BUSINESS 10a. Approval of Contract to Supply the Municipal Golf Course with Score Cards The Director of Parks and Recreation reported staff has received a proposal from Stroebe, Zine and Associates in Portland to provide golf course score cards to the City at no cost. This firm is willing to enter into a two year contract with a three year option to renew. They will also take the responsibility of selling the ads for the cards. Regular Meeting March 20, 1985 Page 3 140 M/S: Hickey/Kier to approve the agreement allowing Stroebe, Zine and Associates to produce golf score cards and sell the ads for golf score cards for the next five years at no cost to the City of Ukiah. Councilmember Henderson asked if the local merchants had been contacted to express their interest or if the score cards had gone out to bid. The Parks Director stated that one local merchant had been contacted but was not interested in printing the score cards. In the past the City has sold ads for the score cards. The motion was carried by the following roll call vote: AYES: Councilmembers Kier, Hickey and Mayor Myers. NOES: Councilmember Henderson. ABSENT: Councilmember Kelley. 10b. Downtown Improvement Committee Budget and Request for Funds The Director of Finance reported that the City has received a request from the Downtown Improvement Committee for a disbursement of $5,500 for fiscal year I984-85 to be used for tree and plant maintenance and cross-walk colorization. Secondly, the Downtown Improvement Committee requested $5,500 as an anticipated budget amount for fiscal year 1985-86. Staff recommend approval of the first disbursement request, and that staff be directed to contact the Downtown Improvement Committee for the purpose of clarifying the 1985-86 budget request. M/S: Henderson/Hickey to approve the disbursement request for $5,500 covering the fiscal year 1984-85, and to direct staff to contact the Downtown Improvement Committee for clarification of the I985-86 budget request. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None. ABSENT: Councilmember Kelley. I0c. Matter of Notification Process The City Manager reported that at the March 6, 1985 meeting, the City Council moved to agendize the matter of noticing procedures for items considered at City Council or Commission meetings. He reviewed the current procedures and legal requirements for noticing Planning related matters. Concern was expressed by Council regarding whether every effort was being made to keep the public informed of matters pertaining to the City. Discussion ensued regarding the distribution of the agendas, publishing the agendas in a local newspaper, and requesting the local media i.e., newspapers and radio stations to publish/advertise the bodies meeting dates. M/S: Kier/Henderson authorizing the Mayor to contact the local newspapers and radio stations requesting they publicize/advertise the City Council agenda. The motion was carried by a unanimous voice vote. 10d. Fees and Charges Committee Report Tom Mason, Chairman of the Fees and Charges Ad-hoc Committee, reported the Committee was established in July 1984. Its purpose was to determine that if the fees, charges and requirements imposed by the City were an impediment to economic growth within the City. If this were found to be the case, the Committee was to recommend a course of action to resolve the problem. He reviewed the definitions, findings, fees, permits, charges, conclusions and recommendations made by the Committee. He noted this is a preliminary working document. Following a question and answer period, it was determined that the Council will meet with the Fees and Charges Committee and the Planning Commission in a Work and Study Session on Thursday, April 4, 1985, at 6:00 p.m. A facility will be determined by the City Clerk. The entire report will be reviewed and a series of sections will be brought back to the Council for further action. RECESS: 8:25 P.M. RECONVENED: 8:40 P.M. Regular Meeting March 20, 1985 Page 4 137 MINUTES OF THE CITY COUNCIL OF THE CITY OF UKIAH - March 20, 1985 The City Council convened in regular session at 6:30 p.m., in the Ukiah Unified School District Board Room. Roll was taken and the following Councilmembers were present: Henderson, Kier, Hickey and Mayor Myers. Absent: Councilmember Kelley. Staff present: Payne, Rapport, Frame, Goforth, Harris, Pedroncel]i, Roper, Schlienger, Vara, Stamelos, McAfee and City Clerk Hayes. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Henderson delivered the Invocation and Councilmember Kier led in the Pledge of Allegiance. PROCLAMATION Mayor Myers proclaimed the week of March 25, 1985, as the Ukiah Valley Association for the Handicapped Week. Roy Smith, along with other representatives from the Association accepted the proclamation. APPROVAL/CORRECTION OF MINUTES i. Special Meeting, March 4, 1985 M/S: Hickey/Kier to approve the minutes of the March 4, 1985, special meeting as submitted. The motion was carried by the following roll call vote: AYES: Councilmembers Kier, Hickey and Mayor Myers. NOES: None. ABSTAIN: Councilmember Henderson. ABSENT: Councilmember Kelley. ii. Regular Meeting, March 6, 1985 M/S: Kier/Hickey to approve the minutes of the March 6, 1985, regular meeting as amended. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None. ABSENT: Councilmember Kelley. iii. Special Meeting, March 12, 1985 M/S: Henderson/Hickey to approve the minutes of the March 12, 1985, special meeting as submitted. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None. ABSENT: Councilmember Kelley. SPECIAL ORDER OF BUSINESS - 6:35 P.M. Mayor Myers requested that Item 9e be pulled from the agenda and be placed for discussion after Architect, Victor Lopes gives his report. Victor Lopes reported that his firm has condensed the data gathered from the Department Heads regarding the utilization study. A circulation matrix for the complex, as well as a diagrammatic physical relationship between the departments, has been established. He plans to present this to the City March 25, 1985. He requested input from the City Council. Discussion ensued regarding the time frame, and the importance of taking adequate time in the first stages to insure an efficient project. Victor Lopes stated he will attend all City Council meetings to update the Council regarding the progress of the Yokayo Site. 9e. Modification of Architectural Services Contract The City Attorney reported that the changes from the previously approved Agreement are contained in sections 8.2 and 8.4 of the contract. It relates to the indemnification, errors and omissions insurance. The indemnify provision is modified based on negotiations with Mr. Lopes' insurance agent. Mr. Lopes agrees to pay twenty-five (25%) percent of the premium since the insurance covers all of Mr. Lopes' practice, not just the City Hall project. Policy Regular Meeting March 20, 1985 Page 1 138 limits are specified as One Million Dollars ($1,000,000). This is deemed adequate, based on advice from the Redwood Empire Municipal Insurance Fund. M/S: Hickey/Henderson to approve the Architectural Services Contract as modified. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None. ABSENT: Councilmember Kelley. RIGHT TO APPEAL DECISION Mayor Myers reviewed Section 1094.6 of the Code of Civil Procedure regarding the appeal procedure. CONSENT CALENDAR M/S: Henderson/Hickey to approve Consent Calendar items 8a through 8e as follows: 8a. Approved Payroll Warrants #5620 to #5762, $81,382.53 Bb. Approved General Warrants #28071 to #28227, $886,685.48 8c. Adopted Resolution No. 85-54 of the City Council of the City of Ukiah authorizing the City Manager to sign and submit applications for Federal Funding for Airport Clearzone Acquisition. 8d. Adopted Resolution No. 85-55 of the City Council of the City of Ukiah declaring results of election held March 5, 1985. 8e. Approved the Report of Administrative Actions and Proposals (R.A.A.P.). The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None. ABSENT: Councilmember Kelley. UNFINISHED BUSINESS 9a. Update on Wastewater Treatment Plant The Director of Public Works reported that the percolation ponds have remained essentially half full. Some small fluctuations having occurred in pond level depending on weather, water usage, river flows, etc. The California Conservation Corps has distributed 6,000 water conservation kits in the community. An appraisal has been received on the adjacent 15+ acre parcel. Assuming that there will be a successful acquisition of the said parcel, staff is beginning to formulate preliminary plans for the early utilization of the property. This includes an early design contract proposal with Kennedy/Jenks Engineers for the design of permanent ponding facilities on the new property. During discussion it was noted it is too soon to determine if the conservation kits have been effective. It was pointed out that the publicity regarding water conservation will be continued. 9b. Award of Bid Fueling Facility - Corporation Yard The Director of Public Works reported the contract for the design and construction of a fueling facility at the City Corporation Yard was re- advertised. The three bids received exceeded budgeted funds. The high bids seem to reflect recent changes in State law requiring containment for all tank leaks and monitoring facilities to detect any leaks. This project was partially budgeted in the amount of $13,000. He requested the Council award a contract to the low bidder and authorize the use of available funds from the Garage Fund account to supplement the project. M/S: Hickey/Kier to award a contract to the low bidder, Petroleum Engineering, in the amount of $79,900 for the design and construction of fueling facilities at the City of Ukiah Corporation Yard and authorize the use of available funds from the Garage Fund account (equipment reserve) to augment the current year budgeted funds. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey and Mayor Myers. NOES: None. ABSENT: Councilmember Kelley. Regular Meeting March 20, 1985 Page 2