The URL can be used to link to this page

Home My WebLink Aboutmin 10-15-85233 MINUTES OF THE CITY COUNCIL OF THE CITY OF UKIAH - OCTOBER 15, 1985 The City Council convened at 5:30 p.m., in the Old City Council Chambers, 111 West Church Street. The roll was taken and the following Councilmembers were present: Henderson, Kier, Hickey, Kelley, and Mayor Myers. Staff present: City Manager Payne, Fire Chief Mitchell, Finance Director Vara, and City Clerk Hayes. 2. Study Session - Ukiah Valley Fire Protection District Mayor Myers reviewed the agenda for the evening. 2a. Water Mains Tie-In for Emergency Service - Millview and Willow Water Districts The City Manager stated that he received a letter from Mr. Bechtol in July with regards to possibly inter-locking the water systems of the Millview Water District, Willow County Water District, and the City of Ukiah for emergency service only. He responded to Mr. Bechtol, on August 14, 1985, in which his letter stated that tie-in emergency water service has been more with Millview than Willow and in their attempts to reach an agreement a valley-wide water study was being looked at by the Local Agency Formation Commission. It was suggested that Mr. Bechtol and his District contact LAFCO to determine the status of that study. The Ukiah Valley Fire Protection Agency wanted Council to note that they are not looking at the tie-in-service for domestic use but for emergency fire situations only. After a lengthy discussion, it was determined that a few considerations should be made as to the cost of a tie-in system, under whose authority the water could be turned on, the legal ramifications, how the tie-ins would affect the pressure systems, and what the cause and effect on the City's ISO rating the tie-in would have. It was determined that this item should be brought back to the Council for further discussion. 2b. Matter of Late Budget Charge 1984-85 The Fire Chief reported that the final approved 1984-85 budget was $45,000 over the estimated budget. The budget itself was not approved until July or August, this was because there were late employee salary negotiations, changes in fringe benefits and equipment purchase needed for the ISO rating. This had an adverse effect on the budget process for the Fire District. He noted that because the County of Mendocino requires all special districts to submit their budgets by mid-May and the late budget adoption by the City created a problem for the Fire District. The City Manager stated that while this was a problem for all concerned, he doesn't anticipate any future problems. He noted possible solutions to late budget charge of $15,689 that was indicated by the Fire District and that is that they have had an end of the year surplus for many years which could help adjust the end of the year balances. There was some discussion on Proposition 4 limitations and the County of Mendocino's interpretations of the limitations. The County is now providing the same information regarding the Fire District budget, that is, that Proposition 4 limits do not prevent the District from appropriating the amounts requested. After considerable discussion, the Mayor stated that he feels this area of concern has been addressed and that the issues will be addressed on a yearly basis and that better communications would occur with the new Finance Director in providing an updated estimated budget for the Fire District. He did note that on election years there may be a few weeks delay in adopting a final budget. Adjourned Regular Meeting October 15, 1985 Page 1 234 2c. Review of Old City/District Contract 2d. Review of New City/District Contract These agenda items were looked at together. The Fire District expressed concern with a dollar amount they felt the City owed to the Fire District for their vested rights in the property of the Fire Station #2. In the old contract, item numbers 12 and 13, deals with a formula in which the Fire District would be compensated for any money spent on a structure if the contract was terminated. They feel the money they invested in the land should be applied to the formula. It was also noted by them that they paid a proportionate amount of the architectural fees for the Fire Station #2. It was decided to research documentation of the purchase of the property. There was further discussion on other items of concern in the new and old contract. The District objected that item number 14 of the new contract provided that the $25,500 obligation of the Fire District be paid before the City provides any service to the District and that the formula from item number 13 should be added to the new contract. Item number 8 was mentioned but no discussion ensued. 2e. Date for City to Present Firm Fire Service Amount The Fire District stated that prior to January 15 they need to receive an estimated budget for the upcoming fiscal year from the City from which they will be able to draw up their budget. Because of the 1984-85 budget problems, they are asking for a firmer date and amount prior to their submitting a final budget to the County in May. It was noted for Council that prior to November 30 of each year the District receives the City's best estimated budget for the upcoming fiscal year. There was considerable discussion on how to improve communications between the time the District receives the estimated budget in November and a final budget is approved by the City. It was decided that between November and May there will be better communications between the Fire District and the City's Finance Director on an updated estimated budget. Council asked the Fire District if they could have a list of their concerns on the old/new contract and the agenda items not discussed. This would help Council to have staff's input on the Fire District's areas of concern. It was agreed to provide the information for their next meeting, the date of said meeting to be decided at the Council meeting of October 16, 1985. RECESS: 7:05 P.M. RECONVENED: 7:10 P.M. 3. Discussion of Warrant Register Layout The Finance Director reviewed the warrant register layout and examples provided in his memorandum. It was decided by Council to continue the layouts as presented to them. 4. Adjournment There being no further business, the meeting was adjourned at 7:15 p.m. Yvette S. Hayes City Clerk Adjourned Regular Meeting October 15, 1985 Page 2