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HomeMy WebLinkAboutmin 10-16-85239 Discussion followed concerning the Request For Proposals (R.F.P.) procedures and the Water Conservation Management Plan itself. M/S Kier/Kelley to authorize the City Manager to execute an Agreement with Kennedy/Jenks Engineers for the preparation of a Water Conservation Management Plan for the City of Ukiah with the guarantee that said Plan would meet State requirements. The motion was carried by the following roll call vote: AYES: Counctlmembers Henderson, Kier, Hickey, Kelley, and Mayor Myers. NOES: None. ABSENT: None. 10c. Resolution Approving Application - Historic Preservation Grant Pro~ram The City Manager noted that a copy of the Memorandum dated October 9, 1985, from the Sun House Contractors requesting a resolution approving a grant application had been provided to Council. He further noted that an additional Memorandum was provided to Council dated October 11, 1985, from the Sun House Contractors which stated that the resolution was not necessary at this time. As the deadline to submit a grant application is November 1, 1985, the City Manager recommended that the resolution be adopted in case it is needed before the next regularly scheduled Council Meeting. He further recommended that "AND THE PROJECT AGREEMENT," which appears in the resolution title, and item number 3, "Agrees that all required local matching funds will be provided for the project," be deleted from the resolution. Discussion followed concerning the resolution. M/S Hickey/Kier to adopt a resolution approving application by the Sun House Contractors for funds from the Historic Preservation Grant Program and authorizing the City Manager to sign necessary documents for same, however, the following is to be deleted from the resolution: 1. "AND THE PROJECT AGREEMENT'-" which appears in the resolution title. 2. Item No. 3, "Agrees that all required local matching funds will be provided for the project." The motion was not carried by the following roll call vote: AYES: Councilmembers Kier and Hickey. NOES: Councilmembers Henderson, Kelley, and Mayor Myers. ABSENT: None. 10d. Discussion of Council Meetings for November, December, and January - Myers Mayor Myers initiated discussion concerning the Council Meetings to be held in the months of November, December, and January. He discussed which meetings were held and which meetings were cancelled in previous years due to the holidays. Discussion followed. M/S Kelley/Hickey to hold the regularly scheduled meetings in the months of November and December, 1985, and to cancel the first meeting in January, 1986, as it would be scheduled for January 1, 1986, which is a holiday. The motion was carried by a unanimous voice vote. COMMENTS FROM AUDIENCE Nancy Verville, of the League of Women Voters, appeared and asked when the Water Conservation Management Plan would be available for the public to review. The Deputy Director of Public Works explained that the preliminary report should be back to the City by November 15, 1985, with the final report back to the City by November 30, 1985. He advised that a public hearing is being scheduled for the Council Meeting of December 4, 1985, to adopt the Plan or Reg. Mtg. October 16, 1985 Page 5 24O revise same, and in the event revisions are needed, the Plan would be brought back to the Council Meeting of December 18, 1985 for adoption. Mrs. Verville also stated that she would like to remind the Council that a Candidates' Meeting is scheduled for October 23 and 30, 1985, from 7:30 p.m. to 9:30 p.m. at Frank Zeek School to introduce the candidates running for the various Boards of Educations. CITY COUNCIL REPORTS Councilmember Henderson Attended the Mendocino Transit Authority (MTA) Board Meeting. It has been mandated to the Board that the rates be raised. The Board also discussed its Errors and Omissions insurance coverage. Discussion followed concerning the Council's Errors and Omissions insurance coverage. Discussed the Helen Putnam Award for Excellence and suggested that the Sun House Project would be a good candidate for the award next year. It was the consensus of the Council that Councilmember Henderson have approval to pursue said application. Councilmember Kier None. Councilmember Hickey Attended the groundbreaking ceremony for the Calaveras Hydroelectric and Dam Project on behalf of NCPA. Noted that the NCPA Meeting will be held here in Ukiah on Thursday, Octo~'er 24, 1985, beginning at 10:30 a.m. at the Palace Hotel. He further noted that the Chamber of Commerce has been notified that officials from eleven different cities will be in attendance. Councilmember Kelley None. Mayor Myers Discussed the letter received from Assemblyman Dan Hauser dealing with deep-pocket liability. He noted that a meeting will be held on this subject on December 16, 1985, at 10:a.m. to 2:00 p.m. in the Board of Supervisors Chambers and stated that he felt the City of Ukiah should be represented at said meeting. Noted there is a meeting dealing with the timber industry scheduled for November 8, 1985, at 10:00 a.m., at the Fort Bragg Council Chambers. He advised that the County has appointed Supervisor Redding to the Ad hoc Committee on Development Standards and Construction Requirements. Stated that the Special Session for the Ukiah Valley Fire Protection District Meeting was not completed on October 15, 1985. The Council discussed possible dates to continue same. It was the consensus of the Council that the continued Ukiah Valley Fire Protection District Meeting be scheduled for October 22, 1985, at 7:00 p.m., in the Old City Council Chambers. Stated that he participated in a conference call with the City Selection Committee of the Local Agency Formation Commission (LAFCO). He further stated that he will contact the members of the Committee periodically to pursue having a member of the Council be a representative on the Commission. Reg. Mtg. October 16, 1985 Page 6 237 Th~ '~ity Manager noted that Ordinance 853 authorizing TANC to issue revenue bonds, notes, and other evidences of indebtedness was introduced at.tha.~st regular Council meeting and briefly explained aame. M/S Hickey/Kelley to adopt Ordinance 853 by Title only. The motion was carried by a unanimous voice vote. M/S Hickey/Kelley to adopt Ordinance 853 to authorize the Transmission Agency of Northern California (TANC) to issue revenue bonds, notes, and other evidences of indebtedness. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey, Kelley, and Mayor Myers. NOES: None. ABSENT: None. 9b. Report from Traffic Engineering Committee Regarding Crossing Guard at Arlington and Bush Streets The City Manager noted that Council had been provided with the staff report prepared by the Public Works Director in this matter and asked the Public Works Director to further discuss the Traffic Engineering Committee's recommendation in this matter. The Public Works Director referred to the documentation provided to Council including staff's vehicular/pedestrian count, the Minutes of the Traffic Engineering Committee Meeting of October 8, 1985, and the warrants of Cal Trans for providing a crossing guard. The Public Works Director discussed alternatives to a crossing guard which were recommended by the Traffic Engineering Committee such as painting certain curbs in the area red and providing additional traffic and radar enforcement in the area. He advised that Ted Goforth and Bill Beard were present to answer any questions concerning the Traffic Engineering Committee's recommendation. Discussion followed concerning the recommendations of the Traffic Engineering CommiCtee not to place a crossing guard at Bush and Arlington Streets and the warrants and funding for crossing guards. Mr. Carl Morganson, 1140 Maple Avenue, Principal of Frank Zeek School, appeared and stated that he had attended the Traffic Engineering Committee Meeting of October 8, 1985, to support the crossing guard at Bush and Arlington Streets. Mr. Morganson stated that one thing that needed to be considered was that the largest level of traffic occurs at exactly the same time that children are going to school. He strongly supported placing a crossing guard at this intersection. Mrs. Rhonda Moeller, ~284 Carlton Drive, appeared and stated that for one day they had conducted their own count from 7:30 a.m. to 8:30 a.m. within which time they counted 311 vehicles. Mrs. Moeller stated that this was a dangerous intersection and urged Council to approve a crossing guard at Bush and Arlington Streets. Mrs. Marjorie Nunnamaker, 206 Irvington Drive, appeared and expressed support for a crossing guard at Bush and Arlington Streets. M/S Kelley/Henderson to approve the placement of an adult crossing guard at Bush and Arlington Streets to be payed out of the contingency reserve fund by a transfer to the Police Department in the approximate amount of $2,000.00. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey, Kelley, and Mayor Myers. NOES: None. ABSENT: None. 9c. Meport of Savings/Expenses - Civic Center The City Manager noted that Council had been provided with a memorandum from ,. the Finance Director regarding the anticipated operating costs for the new Civic Center and asked the Finance Director to discuss same. Reg. Mtg. October 16, 1985 Page 3 238 The Finance Director noted that the figures presented in his memorandum are preliminary estimates only and that Mr. Lopes is in the process of obtaining an operating budget based on certain assumptions which will better estimate the operating costs for the new Civic Center. Mr. Vara noted that the appraisal of the City's three buildings, including City Hall, the Police Building, and the Fire House, was estimated at $700,000. Mr. Vara explained the estimated savings and expenses anticipated relating to operating costs for the new Civic Center, including utilities, telephone system and groundskeeping. 10a. Adoption of Resolution Requesting Pedestrian/Bicycle Funds The City Manager stated that the Public Works Director prepared a staff report on the Pedestrian/Bicycle Funds and that he would report on same. The Public Works Director explained that approximately $23,000.00 is available from the Mendocino Council Of Governments (MCOG) to be used for pedestrian/bicycle paths in the City. He further explained that the proposed resolution authorizes staff to present the application for the funds to MCOG. Discussion followed concerning the City's pedestrian/bicycle paths and Councilmembers made suggestions as to ways to enforce traffic rules for bicycle riders. M/S Hickey/Kelley to adopt Resolution No. 86-15 to Authorize Application To Mendocino Council Of Governments (MCOG) For Funds For Construction and Designation of Bikeways in the City of Ukiah. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey, Kelley, and Mayor Myers. NOES: None. ABSENT: None. 10b. Authorize Agreement for Preparation of Water Conservation Management Plan The City Manager introduced the Public Works Director to explain the need for the Water Conservation Management Plan. The Public Works Director explained that under Assembly Bill 797, the City of Ukiah is required to file a Water Conservation Management Plan with the State. Mr. Pedroncelli advised that a Request For Proposals (R.F.P.) was sent out to twelve firms and responses were received from six firms. He stated that staff recommended entering into an agreement with Kennedy/Jenks Engineers to perform the study and prepare the Water Conservation Management Plan at a cost to the City of $12,250.00. Councilmember Kelley queried as to the proposals studying the City's future water supply. The Deputy Director of Public Works explained the various proposals received noting that staff felt the future water supply of the City should also be studied as opposed to just performing studies for the basic plan to comply with State requirements. Mr. Goforth advised that the one local firm which responded withdrew its proposal due to a workload problem and the three other local firms did not respond to the Request For Proposals. He also discussed the proposal received from Kennedy/Jenks Engineers stating that it was an excellent proposal and based on past experience with this firm recommended acceptance of this proposal. He also explained the requirements of the Water Conservation Management Plan. Councilmember Kier asked if an Agreement with Kennedy/Jenks would guarantee the Water Conservation Management Plan passing the State's requirements. The Deputy Director of Public Works further explained the guidelines for the Water Conservation Management Plan. Reg. Mtg. October 16, 1985 Page 4 235 MINUTES OF THE CITY COUNCIL OF THE CITY OF UKIAH - OCTOBER 16, 1985 The City Council convened in regular session at 6:30 p.m., in the Ukiah Unified School District Board Room. Roll was taken and the following Councilmembers were present: Henderson, Kier, Hickey, Kelley, and Mayor Myers. Staff present: City Manager Payne, City Attorney Rapport, Assistant Director of Public Works Beard, Deputy Director of Public Works Goforth, Public Works Director Pedroncelli, Finance Director Vara, Recording Secretary Revheim, and City Clerk Hayes. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Henderson delivered the Invocation and Councilmember Hickey led in the Pledge of Allegiance. APPROVAL/CORRECTION OF MINUTES M/S Henderson/Kelley to approve the Minutes of October 2, 1985, Regular Meeting, as submitted. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Hickey, Kelley, and Mayor Myers. NOES: None. ABSTAIN: Councilmember Kier. ABSENT: None. SPECIAL ORDER OF BUSINESS - 6:35 P.M. Mayor Myers introduced Mr. Victor Lopes, Architect, to discuss the Civic Center Project at the Yokayo site. Mr. Lopes discussed the timeframe of the demolition work and advised that photographs of the site had been taken. Mr. Lopes requested that a special work session be arranged to give him an opportunity to meet with Council and discuss the work already completed at the site and also to discuss the design of the reconstruction phase of the project. Councilmember Henderson complimented the City Manager for the letters which he sent out to the residents surrounding the Yokayo site informing them of the demolition and construction work planned for the project. Councilmember Henderson suggested that signs also be placed on the site to inform the public that this restoration work is for the new Civic Center. She further suggested that the plans and colored rendering for the project be displayed throughout the City and that a town meeting be scheduled to "unveil" the plans. Discussion followed wherein the Council suggested possible ways in which to make the general public aware of the restoration project. Mr. Lopes stated that signs could be placed at the site and that the plans could be displayed. It was the consensus of the Council that the special work session with Mr. Lopes be scheduled for October 22, 1985, at 4:30 p.m., in the Old City Council Chambers, located at 111 West Church Street, and that the matter of the town meeting and public awareness of the Civic Center project could also be discussed at said meeting. The City Manager advised Council that he had attended the meeting with the Redwood Empire Financing Authority (REFA) to sign all the necessary documents concerning the financing of the new Civic Center. He explained the financing noting that the interest rate will initially be 6% and will progress to 9.2% on the twentieth year. The City Manager also advised that the loan amount is now down to $3.7 million. He noted that he will be signing the final papers on November 4 or 5, 1985. Councilmember Henderson queried as to what will happen to the two existing classroom buildings on the Clay Street frontage. Council concurred that this topic could also be discussed at the work session of October 22, 1985. RIGHT TO APPEAL DECISION Mayor Myers reviewed Section 1094.6 of the Code of Civil Procedure regarding the appeal process. Reg. Mtg. October 16, 1985 Page 1 236 CONSENT CALENDAR · M/J Hickey/Kelley to approve the Consent Calendar Items 7a, 7b, 7c, 7d, and 7e, as follows: 7a. Approved Payroll Warrants for October 16, 1985, #7847 to 7992, for ~ $87,217.65. 7b. Approved General Warrants for October 16, 1985, #29821 to 29967, for $2,339,727.12. 7c. Denied Claim for Damages, State Motel, and Referred to Insurance Carrier. 7d. Accepted Notice of Completion and directed the City Clerk to file the Notice of Completion - Construction of Fencing - Wastewater Treatment Plant - Pond No. 3. 7e. Approved the Report of Administrative Actions and Proposals (R.A.A.P.) · The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey, Kelley, and Mayor Myers. NOES: None. ABSENT: None. PETITIONS AND COMMUNICATIONS 8a. Letter from Martin Smith of Smith Helicopter, Inc. The City Manager noted that Council had been provided with the staff report prepared by the Public Works Director and asked him to explain same. The Public Works Director referred to the letter of October 4, 1985, from Martin Smith of Smith Helicopter, Inc. requesting authorization to construct a metal building and to enter into a long-term lease with the City for a portion of the airport property. The Public Works Director stated that it has been the long-term practice and policy of the City to own and lease out buildings constructed by the City at the airport noting that the Airport Commission supports this policy. He recommended that Council refer this matter to staff for study and staff could then report back to Council in one month. Mr. Martin Smith, 4800 Lakeridge Drive, appeared and discussed his request noting that he needs to have something constructed as soon as possible. He expressed concern with leaving his helicopter out in the weather and offered to construct the building himself ar.~ then lease same from the City. He stated that he had already collected various estimates of costs and engineering, etc. and offered to provide same to the City if necessary. Councilmember Kier stated that he is aware of two or three other people that are in this similar situation and suggested that this matter be resolved for all the people involved as quickly as possible due to the weather. Mayor Myers concurred. M/S Kier/Hickey to refer this matter to staff for research and directed staff to proceed as rapidly as possible in negotiating leases with the people involved. The motion was carried by a unanimous voice vote. 8b. Letter from United States Coast Guard Auxiliary The City Manager noted that Council had been provided with a letter fro~ Mr. James Rizer of the United States Coast Guard Auxiliary concerning National Safe Boating Week. Mr. Wilson Van Dusen, 705 Willow Ave., appeared and presented a certificate to Mayor Myers for his work relating to National Safe Boating Week. UNFINISHED BUSINESS 9a. Adoption of Ordinance 853 Authorizin~ TANC to Issue Revenue Bonds, Notes and Other Evidences of Indebtedness Reg. Mtg. October 16, 1985 Page 2