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CITY COUNCIL MINUTES
Old City Council Chambers
111 W. Church Street
Ukiah, CA 95482
Adjourned Regular Meeting
March 25, 1986
3:00 p.m.
The City Council convened in an Adjourned Regular Session at 3:00 p.m., in the
Old City Council Chambers, 111 West Church Street. Roll was taken and the
following Councilmembers were present: Henderson, Kier, Hickey, Kelley, and
Mayor Myers. Staff present: City Manager Payne and City Clerk Hayes.
STUDY SESSION
Discussion with Victor Lopes re~ardin8 Contracting Issue
The City Manager reviewed a memorandum from the Public Works Director and the
City Attorney.
Mr. Lopes remarked that he has no preference nor any one issue to sell; will
address any questions. He noted no additional fees will be asked by him if
the bid packages needed to be split up. There was considerable discussion
between Tom Myers, Ed Busch, and Jim Loehr who were present in the audience
regarding a joint venture to bid on the construction project.
Other issues discussed were the Davis-Bacon Act, reducing performance bonds,
the options for and against one contractor versus sub-contractors, liability
insurance, union contractors having to use union workers, and how liquidated
damages could be assessed.
Council concurred that the City Manager should contact R.E.M.I.F. regarding
insurance issues.
M/S Kier/Kelley to pursue the concept of segregating the bidding packages
allowing for local smaller contractors the ability to compete, a general
contractor to supervise and coordinate the construction project. The City
Manager to discuss with R.E.M.I.F. this venture and the City Attorney to
review the concept. The motion was carried by a unanimous voice vote: NOES:
None.
Ted Feibusch questioned whether out-of-town contractors would be exempt from
bidding on the project. It was noted that other contractors could not be
eliminated.
Ed Busch believes local contractors would and could work well together.
RECESS: 4:07 P.M.
RECONVENED: 4:37 P.M.
Discussion of MAP II Report - Sun House
The City Manager noted why certain members of the Board of Trustees could not
attend the meeting. Further it was noted that the MAP I and MAP II report had
been provided to all for review.
Councilmember Henderson expressed concern with the condescending language in
the report and believes it to be an invalid report. Questioned where the
report will be filed and who will review it.
Councilmember Kier feels the language in the report reflects a negative or
dissatisfied feeling by someone.
Councilmember Kelley believes the report is full of contradictions.
The Board of Trustees and the City Council noted that they hadn't been
contacted by the writer when she was in town.
Adj. Reg. Mtg.
March 25, 1986
Page 1
298
The selection process of the writer was reviewed by Suzanne Abel-Vtdor. She
pointed out that the MAP I and MAP II reports are an internal document and
only examined by the Board of Trustees, the City, and the Contractors.
Francine Bearden noted that if the reports were to be used as working
documents, the MAP II report had failed to note any accomplishments.
The City Manager found the MAP II Report not factual and thinks an addendum
should be written and added to the report.
Suggestions were given and a lengthy discussion ensued as to whom should
compose the response, or should the writer be brought back to explain the
report versus someone new reviewing the issue.
Mayor Myers noted that Victor Lopes could not attend the meeting but wanted to
state how the Fire Safety and Security issue in the report had not been
reviewed accurately.
M/S Kelley/Kier that the Sun House Contractors work with the Board of Trustees
to draft a response to the MAP II Report and that the response be sent to the
City. The motion was carried by a unanimous voice vote. NOES: None.
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:30 p.m.
Yvette S. Hayes
City Clerk
Adj. Reg. Mtg.
March 25, 1986
Page 2