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HomeMy WebLinkAboutmin 06-10-86329 ADJOURNED REGULAR MEETING UKIAH CITY COUNCIL OLD CITY COUNCIL CHAMBERS 111 WEST CHURCH STREET JUNE 10, 1986 5:00 P.M. The City Council convened in an Adjourned Regular Meeting at 5:00 p.m., in the Old City Council Chambers. Roll was taken and the following Councilmembers were present: Henderson, Kier, Hickey, Kelley, and Mayor Myers. Staff present: City Manager Payne, City Attorney Rapport, Public Works Director Pedroncelli, Planning Director Harris, Finance Director Vara, Fire Chief Mitchell, Assistant Director of Public Works Beard, City Manager's Secretary Stamelos, and City Clerk Hayes. MATTER OF BID - CIVIC CENTER The City Manager reported that the City has received bids for the construction of the Civic Center from two general contractors and three separate bids. Mr. Lopes stated he has gone through the cost estimates and believes they are courtesy bids. He went on to explain why he believes it was difficult for contractors to acquire bids from their suppliers. He recommends that Council award bid to Mill Creek Nursery and Ukiah Sheet Metal and he will incorporate them into a total bid package so as to go out to bid again. Mr. Lopes noted further that he has received letters from Mill Creek Nursery and Ukiah Sheet Metal stating that they would be willing to discount their price by their bid bond. He further stated that he recommends abandoning the segregated bid in the next revised contract documents. The City Attorney addressed the proposal of accepting the two bids and rejecting the others. Under the Public Contracts Code, Council has the right to accept bids and reject bids. His concerns were in the area of requiring a general contractor to subcontract with only the ones listed; it may be in violation of the competitive bidding requirements. He recommends that Council not require a contractor to coordinate with listed subcontractors but rebid total package so contractors may seek their own subs. Tom Myers explained to Council why he believes local contractors could not bid on the project; City had required a 100% performance bond instead of a 50% one. He had understood from earlier Council and Staff's discussions that they were considering the 50% performance bond. M/S Hickey/Kelley to acknowledge receipt of the bids from Mill Creek Nursery and Ukiah Sheet Metal and reject all other bids. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey, Kelley, and Mayor Myers. NOES: None. M/S Hickey/Kelley to seek bids from general contractors excluding the work covered by the bids from Ukiah Sheet Metal and Mill Creek Nursery and that the chosen general contractor will work with Mill Creek Nursery and Ukiah Sheet Metal. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey, Kelley, and Mayor Myers. NOES: None. M/S Kier/Henderson to proceed with the Oak Street Widening Project. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey, Kelley, and Mayor Myers. NOES: None. MATTER OF SUN HOUSE CONTRACTORS The City Manager noted that one of the Sun House Contractors no longer wishes to continue working. The City indicated to her that would be acceptable if the remaining member of the management team would agree to continue to perform all duties pursuant to the contract. He requested a statement of intent from the remaining contractor. A release and hold harmless agreement was requested from Rosalee Prosser to the City. Now Ms. Prosser is asking the City to sign a release and hold harmless agreement. Adj. Reg. Mtg. June 10, 1986 Page 1 330 The City Attorney reviewed the agreement as presented by Ms. Prosser. He stated he has made a few changes and recommends execution. M/S Kier/Kelley authorize the City Manager to sign a release and hold harmless agreement. The motion was carried by the following roll call vote: AYES: Councilmembers Henderson, Kier, Hickey, Kelley, and Mayor Myers. NOES: None. ADOPTION OF RESOLUTION DECLARING RESULTS OF ELECTION M/S Hickey/Kier to adopt Resolution No. 86-55 declaring the results of the election. The motion was carried by the following roll call: AYES: Councilmembers Henderson, Kier, Hickey, Kelley, and Mayor Myers. NOES: None. There were speeches of appreciation from Councilmember Kelley and Mayor Myers. INSTALLATION OF MAYOR AND COUNCILMEMBERS The City Clerk administered the oath of office to Mayor Henderson, Councilmember Hickey and Schneiter. The gavel was turned over to Mayor Henderson; she gave a brief speech. SET DATE FOR BUDGET HEARINGS The City Manager presented the 1986/87 Budget to the Council. Budget Hearing dates were set for June 23, 24, and 25, 1986, at 9:00 a.m., 111 West Church Street, Ukiah. DISCUSSION OF PROCEDURES, ETC., REGARDING VACANT COUNCILMEMBER POSITION There was discussion on how to fill the vacant Council position created by Mayor Henderson winning the current election. M/S Hickey/Kier that staff is to proceed with advertising the current vacancy. Those interested to submit an application by June 18, 1986. Appointment to be made on June 20, 1986. The motion was carried by the following roll call vote: AYES: Councilmembers Schneiter, Hickey, Kier, and Mayor Henderson. NOES: None. ADJOURNMENT There being no further business, the meeting was adjourned at 6:00 p.m. Yvette S. Hayes City Clerk Adj. Reg. Mtg. June 10, 1986 Page 2