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HomeMy WebLinkAboutMin 06-20/22-88148 CITY COUNCIL MINUTES COUNCIL CHAMBERS 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 REGULAR ADJOURNED MEETING BUDGET HEARINGS JUNE 20 - 22, 1988 JUNE 20, 1988 The City Council convened in a Regular Adjourned Meeting at 8:45 a.m. for review of the proposed 1988-89 and 1989-90 Fiscal Years for the City of Ukiah Budget Hearings. Roll was taken and the following Councilmembers were present: Shoemaker, Hickey, Schneiter, and Mayor Henderson. Absent: Councilmember Wattenburger. Staff present: City Manager Payne, Public Works Director/City Engineer Pedroncelli, Finance Director Vara, Assistant to the City Manager Horsley, and City Clerk McKay. Budget Hearings The City Manager made general comments about the proposed Budget. He explained that preparing a two year Budget could save three to four months of manpower time for the next year's Budget preparation. He believes this shows expenditure and revenue trends for the next two years. The City Manager commented on the positive and negative points of the proposed Budget, but generally feels good about the proposed Budget being balanced upon presentation to the Council. Mr. Jim Levine, 518 Low Gap Road, from the Mendocino County Youth Project requested that the City continue revenue sharing support of $4,200 to the Youth Project. RECESS: 9:19 a.m. RECONVENED: 9:27 a.m. The Council began their page by page review of the proposed 1988-89 and 1989-90 Fiscal Years City of Ukiah Budget. RECESS: 12:00 noon for lunch RECONVENED: 1:24 p.m. The City Clerk's Budget was discussed. The City Clerk requested Council consider the proposal, as submitted by the former City Clerk Yvette Hayes. She discussed future increased~workload for the office with future City growth and the task of indexing the City's records into a personal computer. She requested a review of City Clerk's salary by the Council to bring it in line with other City Clerk's salaries of comparable duties and City size, to $2,000 a month plus benefits. Council decided to review the position in six months and requestRd the City Clerk to document her hours and workload. The page by page review continued. Ad~ ournment The meeting was adjourned at 4:18 p.m. to June 21, 1988 to continue the Budget review at 8:30 a.m. JUNE 21, 1988 The City Council convened at 8:42 a.m. It was noted the following Councilmembers were present: Shoemaker, Hickey, Schneiter, and Mayor Henderson. Absent: Councilmember Wattenburger. Staff present: City Manager Payne, Public Works Director/City Engineer Pedroncelli, Finance Director Vara, Assistant to the City Manager Horsley, and City Clerk McKay. The page by page review continued. RECESS: 9:25 a.m. RECONVENED: 9:45 a.m. The review continued. RECESS: 10:57 a.m. RECONVENED: 11:07 a.m. The review continued. RECESS: 11:20 a.m. for lunch RECONVENED: 2:10 p.m. The review continued. RECESS: 3:30 p.m. RECONVENED: 3:50 p.m. Ad~ ournment The meeting was adjourned at 4:31 p.m. to June 22, 1988 to continue the Budget review at 8:30 a.m. JUNE 22, 1988 The City Council convened at 8:39 a.m. It was noted the following Councilmembers were present: Shoemaker, Hickey, Schneiter, and Mayor Henderson. Absent: Councilmember Wattenburger. Staff present: City Manager Payne, Public Works Director/City Engineer Pedroncelli, Finance Director Vara, Assistant to the City Manager Horsley, and City Clerk McKay. The review continued. A1 Norris, Executive Director of the Chamber of Commerce, submitted a request to continue the Chamber's contract but increasing the 1988-89 promotion contract to $21,000. The proposed ~ncrease could be funded by a percentage of the revenue received from the Bed Tax as it is collected. He discussed the promotion of the Hometown Festival, the Redwood Region Logging Conference, the Fourth of July Firework's Celebration, the Miss Mendocino County Pageant and their Tourism Committee. Discussion ensued. Mayor Henderson recommended budgeting City Promotion at $23,000 and the amount to Chamber to be determined later. Councilmember Shoemaker recommends examining the Chamber's Budget more closely next year. Nelson Redding and Marilyn Butcher of the Sanitation Board appeared before the Council to review the City District Sewer Fund Summary and Operations/Maintenance Budget. Discussion ensued. The Public Works Director/City Engineer noted a need for a sprinkler system at the Wastewater Treatment Plant Office. It will cost approximately $35,000. He also reported on the future possibility of no river discharge being allowed and the effects this would have on the City and it's treatment plant. Nelson Redding feels the 1985 Agreement is a better working document. It has streamlined the working operation to service the valley better. The City Manager commented that although it is simpler, the cost sharing with the City is now 50/50 instead of 40/60 thus costing City residents more. Nelson Redding and Marilyn Butcher thanked the Council and Staff for their information and assistance in the review of the Sewer Fund Budget and excused themselves from the hearing. RECESS: 10:25 a.m. RECONVENED: 10:33 a.m. Mayor Henderson read two letters submitted by Councilmember Wattenburger and requested they be submitted into the records. It was noted his absence at the Budget hearing is a deterrent to him and the Council. 149 Reg. Adj. Mtg. June 20 - 22, 1988 Page 2 150 RECESS: 12:04 p.m. for lunch RECONVENED: 1:15 p.m. The Budget review continued. Council requested the following actions be taken on the proposed Budget of 1988-89 and 1989-90 Fiscal Years for the City of Ukiah. · Addition on Page 3 and 4, Bond Service Retirement Schedule and Outstanding Debt of the new Caterpillar and Fire Engine Certificates of Participation. · In expectation of a Fire District contract for 1989-90, a revenue will be added to the Revenue Accounts, Page 10. · Addendum to the City Manager's Budget Message, addressing the City Council's recognition of the revenues in 1989-1990 from a renegotiated Fire District contract. · Under the General Government Buildings Account, add to the narrative an explanation for the following: a· Line Item 700, Internal Financing; and Line Item 800, Machinery and Equipment, Page 52 narrative, the Council directed that money from this account be used for proper signing of the Civic Center entrance ways and departments. Addition of costs for a canopy in 1989-90 to be shared between the Fire and Police Departments included in both the narrative, Budget sheet, and Chart No. 2 of the City Manager's Budget Message. e Fire Department Budget - revision of expenditures in expectation of a renegotiated Fire District contract in the year 1989-90. Expect a normal year. · Change in the narrative of the Golf Course, Page 230, Account No. 250, No. 1., in that there are no longer portable toilets on the Golf Course and therefore chemical pumping is no longer necessary. · Under the City District Sewer Fund No. 612 Account Summary, Page 200, at the request of Supervisor Marilyn Butcher with Council's approval, to add further explanation of commercial sewer service rates. · Page 266, Water Department Account 3928, Operating Expense, Chemical and Test Expense, narrative explanation of money spent in this area will be added. 10. Golf Course, refund to the Men's Golf Association for hook-up fees for the restroom that was provided by them if same was paid. Councilmember Schneiter excused himself from the hearing at 3:44 p.m. Adjournment There being no further business, the meeting w~as adjourned at 3:53 p.m. Cathy McV!, City ~erk Reg. Adj. Mtg. June 20 - 22, 1988 Page 3