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HomeMy WebLinkAboutMin 07-31 to 8-1-893 1'8 CITY COUNCIL MINUTES COUNCIL CHAMBERS 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 REGULAR ADJOURNED MEETING BUDGET HEARINGS JULY 31 - AUGUST 1, 1989 JULY 31, 1989 The City Council convened in a Regular Adjourned Meeting at 8:39 a.m. for review of the 1989-90 Budget Augmentation for the City of Ukiah. Roll was taken and the following Councilmembers were present: Wattenburger, Shoemaker, Schneiter, Hickey and Mayor Henderson. Absent: None. Staff present: Interim City Manager Watson, Assistant to the City Manager Horsley, Finance Director Vara and City Clerk McKay. Budget Hearings The City Manager reported that the currently adopted two year budget assumed an operating deficit of $287,370.00, and with the loss of the Fire District contract of $319,000.00 and increased expenditures, an annual operating deficit of $750,370.00 existed. He noted with an increase of the Tn-Lieu of Franchise and Property Tax Fee charges to the City Utilities of 1%, other revenue increases, Fire Department budget decrease, reduction of expenditure~, for interfund charges, and downward revision of our liability insurance budget brought the operating deficit tc 3~51,000.00 He noted that the city expectsa favorable c~,_'~y-cver of $468,000.00 because expenditures were substantially less than our original estimates and overall revenues exceeded budget, therefore the $251,000.00 deficit shoul..] be balanced with the carry-over from last year. The City Manager reviewed establishing a General Reserve fund, an Unapplied Appropriations Fund Account, an Equipment Replacement Fund and discussed the new budgetary concepts of departmental justifications, policy issues, salary savings, department requests column, and Enterprise Fund income or loss indication. The Finance Director distributed corrected pages 6,8,9,10, 21,32,34,36,39,40 and charts 1,2 and 3. The Council began their page by page review of the augmented 1989-90 budget. RECESS: 9:52 a.m. RECONVENED: 10:08 a.m. Council continued the review of the augmented 1989-90 budget for the City Manager and General Government Departments. It was the general consensus of Council to approve $18,000.00 for a City wide Classification and salary survey, and approved $4,000.00 for a computer for the City Manager. Discussion ensued regarding a city wide classification Study, City Clerk training expense and the City Clerk request for review of the job responsibilities and salary. The City Manager noted he will review the City Clerk and Treasurer positions and salaries and report back to Council within two months, after consulting with the Classification Study consultants. Reg. Adj. Mtg. July 31 -August 1, 1989 Page 1 319 It was the general consensus of Council to allow $700.00 additional training expense for education necessary for certification of the City Clerk. Councilmember Shoemaker left the meeting at 11:35 a.m. Councilmember Shoemaker returned to the meeting at 11:39 a.m. RECESS: 11:47 a.m. for lunch RECONVENED: 1:09 p.m. Council reviewed the Police, Fire, Community Development and Public Works Departments 1989-90 budgets. Council approved the removal of $1,200.00 from Police Uniform expenses. RECESS: 2:48 p.m. RECONVENED: 3:01 p.m. A1 Norris, Executive Vice President of the Chamber of Commerce, submitted a request for an additional $4,000.00 for a new Ukiah brochure and to increase the promotion contract to 15% of the previous years collected Bed Tax. Thom Parducci, President of the Chamber of Commerce, noted they have over 50 volunteers helping to keep the overhead down, but are in need of extra money to update this brochure as they are almost out of them. It was the general consensus of Council to hear all requests but defer action until the end of the budget hearings. Lynn Wood, Executive Director of the Ukiah Senior Citizens Center, reviewed the past and present history of the Senior Center. Bill Jones, President of the Ukiah Senior Center, reported administrative costs are increasing and requested $10,000.00. Henry Bates, Mendocino County Librarian, reported the book collection is out of date and is in need of new books and has requested each city to donate $1 per capita, and referred to his previously sent letter requesting $14,000. from the City of Ukiah. M/S Wattenburger/Shoemaker to approve $21,000.00 for the Chamber of Commerce, as previously budgeted for. The motion was carried by an unanimous voice vote of all AYE. The Council met with Sanitation District Board members Nelson Redding and Marilyn Butcher to discuss the City - District Sewer Fund. The City Manager explained this portion of the budget and possible In-Lieu of property tax and franchise fees. Discussion ensued regarding upgrading of the City and District distribution system. Council decided, due to the need for fuller discussion, it was not prudent at this time to implement a 6% In-Lieu fee, and requested the $28,000.00 to be removed from the budget. Council reviewed the Parks, Recreation and Cultural Arts Departments 1989-90 Budget. Discussion ensued regarding opening Vinewood Park Restrooms. Reg. Adj. Mtg. July 31 - August 1, 1989 Page 2 320 Recess 5:25 p.m. RECONVENED: August 1, 1989 8:40 a.m. Roll was taken and the following Councilmembers were present: Wattenburger, Shoemaker, Schneiter, Hickey and Mayor Henderson. Staff present: Interim City Manager Watson, Finance Director Vara and City Clerk McKay. Council reviewed the Garage Fund and Golf Fund budget for 1989-90. Council requested a report regarding notification of the last golf fee increase. the proper Council reviewed the Electric Utility Budget for 1989-90. It was the general consensus of Council for staff to research rate structure incentives for developers and how other cities in NCPA develop and charge rates. RECESS: 10:20 a.m. RECONVENE: 10:38 a.m. Council requested the Mayor to develop a policy statement for adoption by the Council regarding donations to be used for community projects. It was the general consensus of Council to donate $5,000.00 to the library for the purchase of new books and requested the City Manager to ensure the book purchases are in addition to those budgeted by the County. It was the general consensus of Council to approve all City Manager recommendations except for those noted above and the following: 1. Establish a Fire Department training tower Reserve for $40,000.00. 2. Approved $5,000.00 for the reopening of Vinewood Park restrooms. 3. Approved $600.00 for the development of "Ukiah Viewpoint,, for public television. 4. Approved the establishment of the new General Reserve Fund, Unapplied Appropriations Account and Equipment Reserv~ Fund. ' It was the general consensus of Council to purchase out of the Council budget one second edition copy of "The Painter Lady" for donation to the library from the Council. ADJOURNMENT There being no further business, the meeting was adjourned at 12:08 p.m. CCMIN.6 Clerk Reg. Adj. Mtg. July 31 -August 1, 1989 Page 3