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HomeMy WebLinkAbout1996-10-16 Packet CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 October 16, 1996 6:30 p.m. 1. Roll Call 2. Invocation/Pledge of Allegiance 3. Approval of Minutes a. Special Meeting - September 18, 1996 b. Regular Meeting - September 18, 1996 c. Regular Meeting - October 2, 1996 , . , RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure which generally limits to ninety (90) days the time within which the decision of the City Boards and Agencies may be judicially challenged. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Receive and File Report of Disbursements for the Month of September 1996 b. Accept Resignation of Howard E. Henley from the Airport Commission and Direct City Clerk to Advertise for Vacancy c. Approval of Job Description and Salary Range for Wastewater Treatment Plant Mechanic Position d. Authorize Mayor to Execute a Sewer Service Agreement between the City of Ukiah and the Ukiah Valley Sanitation District Receive and File Report of the Acquisition of Unleaded Regular Gasoline Approval of Notice of Completion for Construction of Gobbi Street Storm Drain from Waugh Lane to Leslie Street, Specification No. 96-04 Authorize City Manager to Execute Agreement with Thomas Consulting to Prepare State Mandated Cost Reimbursement Claims eo g. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. . o PUBLIC HEARINGS - 7:00 P.M. a. Receive Public Input Regarding Community Development Block Grant Application to the California Department of Housing and Community Development for A Feasibility Study of Commercial Development of Assessor's Parcel Nos. 002-232-01 and 002-232-44, Railroad Depot Site b. Consideration of Two-Way, Left-Turn Lane Project on State Street between Mill Street and Hastings Avenue c. Adoption of Resolution Establishing 15 MPH Speed Zone on Lorraine Street and Approval of Traffic Diversion and Calming on Lorraine Street South of Marlene Street d. Introduction of Ordinance Amending the City Zoning Map to Rezone 101 Lots in the Dora Street Corridor Neighborhood UNFINISHED BUSINESS a. Adoption of Resolution Making CEQA Findings and Adoption of Ordinance Amending the Airport Industrial Park Planned Development b. Approval of Public Financial Management as City's Investment Consultant and Authorization for City Manager to Execute Contract c. Appointment of Union Bank of California as Agent to Act as Custodian of Cash, Securities, and Other Property Which may be Deposited with Union Bank of California and Authorization for City Manager to Sign Custody Agreement . NEW BUSINESS a. Adoption of Resolution Prohibiting Skateboard Use at Ukiah Unified Schools Within the City Limits b. Discussion Regarding Additional Tree Plantings in Alex R. Thomas, Jr. Plaza c. Adoption of Resolution Appointing the Main Street Program Board of Directors as Advisory Board to the City Council for Implementation of the Parking and Business Improvement (AB1693) District 10. PETITIONS AND COMMUNICATIONS a. Letter from Eladia Laines, Property Owner of the Palace Hotel 11. CITY COUNCIL/REPORTS 12. CITY MANAGER/DEPARTMENT HEAD REPORTS 13. CLOSED SESSION 14. ADJOURNMENT MINUTES OF THE CITY COUNCIL OF THE CITY OF UKIAH - September 1~, 1996 The City Council convened in a regular meeting, of which the egend~ was legally noticed and posted, at 6:35 p.m. in the Civic Center Council CAmmbers, 300 Seminary Avenue, Ukieh, C41ifomia. Roll was taken and the following Councilmembers ware PRESENT: Mlstin, Malone, Wattenburger, Shoemaker, and Mayor Schrmiter. ABSENT: None. ~ Prmmne Public Utilities Director Bames, Assistant City Manager Harris, Public Works Director Ken~, City Attorney Rlpport, Planning Director Sawyer, Senior Planner Stump, Senior Civil Engineer Woods, and City Clerk Giuntoli. 2. Invocetiort/Piedge of Ailealance Assistant City Manager Hams gave the Invocation, and Mayor 8chneiter led the Pledge of Allegiance. . ADDrOVII Of Minut~a i. SDeC:lal Meeting - Auaust 30. 1996 MIS Shoemaker/Malone to approve the Minutes of the Special Meeting of August 30, 1996 as submitted, carded by the following roll cell vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: Councilmember Wattenburger. ABSENT: None. ii. Regular Meeting - September 4, lgg6 M/S Malon®/Mastin to approve the Minutes of the Regular Meeting of September 4, 1996 as submitted, carded by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: None. 4. RIGHT TO APPEAL DECISION Mayor Schneiter explained the appeal process. 5. CONSENT CALENDAR MIS Mastin/Wattenburger to approve the Consent Calendar as follows: Received Report of Disbursements for the Month of August, 1996. Denied Claim for Damages from Juanita Oneslager, and Referred to City Insurance Carder, REMIF. Awarded Contract to Central Striping Service, Inc., for the Performance of Street Stnping 1996, Specification No. 96-12, in the Amount of $11,615.92. Awarded Bid to American Roofing Company for Roof and Gutter Replacement at the Wastewater Treatment Facility, in the Amount of $16,750.00. Authorized the City Clerk to Publish the Notice of Completion Relative to the Levee Repair Project at the Wastewater Treatment Plant and Authorized the Release of Retention Funds. Awarded Contract to Fen'anti Construction for the Construction of Leachate Piping Improvements at the Uklah L~ndfill, Specification No. 96-14, in the Amount of $99,807.00. Received and Filed Report Regarding the Purchase of Two Electric Vaults to the Quikset C)~anization, in the Amount of $6,790.00. Awarded Bid to NTU Technologies for the Purchase of Liquid Polymer Blend, in the Amount of $31,347.40. Adopted Resolution NO. g7-1g Amending Appendix to Conflict of Interest Code. Received Report Regarding Estimated Costs for Employee Retirements. Adopted Amendment of Procedure for Sales of Surplus or Obsolete Materials, Used Equipment, m~l Supplies. Adopted Resolution NO. 97-20 Summarily Vm::ating a Portion of Commerce Drive Adjacent to the West of RigM-Of-Way of U.S. 101 Highway, and Resolution NO. 97-21 Summarily Vacating a Public Utility Easement on the South Side of Commerce Ddve. Discussion for the point of clarification ensued regarding item 51. The motion carded by the following roll cell vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneitar. NOES: None. ABSTAIN: None. ABSENT: None. Regular MNring - September 18, 11~4 Page1 6. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward. Mayor Schrmitm' ~ ~ Item 8a would be heard at this time, since it was not yet the 7:00 p.m. hour scheduled for the Public Hearing. 8. UNFINISHED BU$1NI~SS ~a. Adoption of R~,ol~ Ai~ointina Public Member to Investment Overnight Committee Assistant City Manager Harris reviewed the staff report and the applications of Monte Hill and Allen Carter. Discussion followed regarding applicant Allen Carter's candidacy for Ci~ Treasurer, and his current position on another City Commission. MIS SchneiterfMaatin to nominate Monte Hill as the Public Member of the Investment Oversight Committee, carried by the following roll call vote: AYES: Councilmembers Masfin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: None. MfS Mastin/Wattenburger to adopt Resolution No. g7-22 Confirming the Appointment of Monte Hill as the Public Member to the Investment Oversight Committee, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: None. 8b. Adoption of Resolution Appointing PLanning Commissioner Assistant City Manager Harris reviewed the staff report, stating that Cher~d Baker had resigned her position on the Planning Commission effective August 21, 1996, leaving an unexpired term which will terminate on June 30, 1998. He further stated that an interview had been conducted with applicant Jennifer Puser at a special Council meeting held pdor to the evening's regular Council meeting, and that applicant Paul Eveleth had been interviewed at a specJal council meeting on July 17, 1996. MfS Schneiter/Mastin to nominate Jennifer Puser to the Planning commission to fill the unexpired term of Cheryl Baker, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: None. MfS MalonelMastin to adopt Resolution No. 97-23 confirming the Appointment of Jennifer Puser to the Planning Commission, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: None. 8c. Discussion and Introduction of Ordinance Amending ChllXer 4, Article 3, Section 1101~ Relative to Appointment of Members to the Airport Commission Assistant City Manager Harris advised there had been no response to the advertising for a City of Ukiah resident to serve on the Airport Commission. The proposed ordinance would allow I third member of the commission to reside outside of the City Limits, thus enhancing the capability to maintain a full Commission without compromising its ability to appropriately address Airport issues. MfS Malone/Mastin to introduce by title only the Ordinance Amending Section 1101 of the Ukiah City Code Governing the Apflokltment of Members to the Airport Convnission, can, led by an all AYE voice vote. City Clerk Giuntoli read the Ordinance by title only. MIS Malone/Ma~tin to introduce the Ordinance Amending Section 1101 of the Ukiah City Code Governing the Appoi~me~ of Members to the Airport Commission, camed by the following roll call vote: AYES: Councilmembers Mastin, Malone, W~ttenburger, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: None. Regular Meeting. September 18, 1~J6 Page 2 and Bruah S lilt, etlon No. Councilmember Shoemaker focused himseff from the meeting at 6:49 p.m., stating that he owns property adjacent to the project. Public Work~ Director Kennedy advised lhat staff is recommending that the Council reject all bids as well as ~ ~,ff to reduce the soope of worlL Two bids w~re received for this project; the Iow bid was just under $759,000, and the I:)roje~ estimate was $370,000. The two bidders were contacted to see if the City was, in fact, plying a premium for winter work. The bidders confirmed that fact; however, they could not quantify the amount. The bidders also expressed concern regarding the removal of materiel underneath the concrete road bed, and the height of groundwater at the Iow end of Brush Street. ~#lr elsa did hal anticipate the amount of $100,000 for underground electric. ~ is r~c~n~ lhe ~ of the project; however, the project will be reviewed and an attempt made to reduce the work, eddmss the subgracle concern at the intersection, and possibly even phase the project. One of the bidders had a unit bid of $120,(XX) for the traffic control; the bidders vv~-e concerned about keeping the intersection open to traffic during construction of the improvements. Councilmamber Wattenburger asked for clarification regarding traffic control systems for lane closure, and traffic signal systems, and why there was such a discrepancy between the bidders' figures and the City's estimate. Mr. Kennedy replied there was a concern on the bidders' part regarding maintaining traffic control during construction in a heavily traveled area; that portion of State Street moves approximately 18,000 vehicles a day. M/S Wattenburger/Maltin to approve the rejection of all bids for the traffic signal construction and intersection improvements at North State Street, Low Gap Road, and Brush Street, Specification No. 96-05, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember Shoemaker. Councilmember Shoemaker returned to the meeting at 6:55 p.m. 9. NEW BUSINESS 9a. · -- · . Introduction of Ordinance Amanda Ukiah Munici I Code Section 9651 to Cite the RevisedDeteofA u~t5 1985 fortheStud Entitlecl"TheFIoocllnsuranceStud for Planning Director Sawyer advised that pursuant to a recent Federal Emergency Management Agency (FEMA) request, the date of the study entitled 'The Flood Insurance Study for the City of Ukiah,' as cited in Municipal Code §9851 (subfilfed 'Basis for Establishing the Special Flood Hazard Areas'), needs to be updated from January 19, 1982, to August 5, 1985. The study was originally prepared in 1982, but revised in 1985, and the cited code section should reflect the revised date. Accordingly, the proposed ordinance amendment rectifies this minor inaccuracy. MIS Malone/Mastin to introduce by title only the Ordinance Amending Section 9851 of the Ukiah City Code, carried by an all AYE voice vote. City Clerk Giuntoli read the Ordinance by title only. MIS Malone/14altin to introduce the Ordinance Amending Section 9651 of the Ukiah City Code, carried by the following roll call vote: AYES: Councilmambers Mlsfin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: None. Reces,~ecl: 6:58 p.m. RecantS: 1:02 p.m. 7. P_UBLIC HEARING Mayor Schnetter recommended Item 7d be heard at this time. 7d. Consideration of E~blishinc; Capital Improvement F~; at the Airpo~ Ind-_~:.Hal Pa~: Regular Meeting. September 18,1~6 Mayor Schneiter advised there would be no staff report or discussion relative to this item at this time. City Attorney Rapport advised Co,__,ncil to give the audience present an opportunity to comment on this item should they not be present to do so at the next regularly scheduled meeting. PUBLIC HEARING OPENED: 7:04 p.m. No one came fon~lrd. MIS Shoernaker/Wattenburger to continue the public hearing regarding the Consideration of Establishing Capital Improvement Fees at the Airport Industrial Park to the regular City Council meeting of October 2, 1996, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Waffenburger, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: None. 7a. Discussion Regarclina Grant Application ;or a F-_---__=tbility S/udy for the Comn-,er~ial Devc-'-:r'~:,--~,'; Of.A._-~_-~_-_*O¢$ Pa~l ~_'-_~_. _c, G2%~3_2-01 ~r.~ ~_~2-_t-J_2J~.~, ~,ailr-q.,jd Depot S~ Maclelin Holtkamp, Ukiah Bueine~s Dev~ ~, advised the public hearing was required by the Community Development Block Grant Program for the purpose.of explaining the program to the general public and to gather public input on shaping the preparation of the application. The proposal has been made by the steering committee group that is meeting in the community at the behest of North Coast Rail Authority (NCRA), which is interested in having communities develop plans for sites along the railway, that a feasibility study be undertaken to determine the best uses of the property for the City's economic development interests, and to meet the objectives of the railway. The funds are provided by the Department of Housing and Community Development for this purpose, and with the expressed purpose of benefiting Iow to moderate income persons through job creation and housing development. The City was asked to be involved because NCRA did not have any funds of their own or any outside sources of funding to undertake such a study. Council queded Ms. Hoitkamp relative to the grant system, in-kind and matching funds, how the feasibility study would be conducted, and the time frame for applications. Ms. Holtkamp replied she was hopeful of contacting the same people who are conducting the feasibility study for Mendocino Transit Authority (M'I'A). She further advised that the City of Ukiah will be required to match 23% of the amount requested with their own cash. A $30,000 application will require $6,900 in cash match; however, some of those dollar costs can be in-kind matched with direct dollars of staff preparation. Since there is a f'~xed amount of grant funds, it is preferable to apply for the monies early before they are disldbuted to other applicants. There is a provision in the resolution to be submitted at the second headng that matching funds have been secured. PUBLIC HEARING OPENED: 7:17 p.m. No one came forward. PUBLIC HEARING CLOSED: 7:18 p.m. Ms. Holtkamp requested direction from the Council relative to seeking matching funds. Council directed Ms. Holtkamp to consider requesting matching funds from other organizations, so that it becomes a community-driven project, and not just a City project. 7b. Adop6on of' ~ ~ a I:~,~.....,'amm.~ "---~' -- ,-~.m,~.,,, _rJ~c_ la~;.;on for ~-,~ Citywid Senior Planner 8rump advised the City Council has reviewed and adopted two General Plan rezoning projects and their associated Negative Declarations. It is anticipated that the mzoning program could require 8 to 10 phases to complete. In an effort to improve the efficJency of ~, while rnai~ a high level of review and analysis, staff has prepared an Initial Study and Negative Dec:laration for the entire rezoning program, rather than relying on individual CEQA documents for each phase, On August 28, lgg6, the Planning Commission considered the Programmatic Negative Declaration, and after receiving information from staff, as well as public testimony, voted 3 to 1 to recommend that the City Council adopt the document. Regular Meeting. September 11, lgN Page 4 Mayor Schneiter confirmed that the Programmatic Negative Declaration does not specifically address any single parcel of property within the City. No work is being done other than the paperwork which supports the completed EIR and General Plan. Councilrnember Malone confirmed that no project can occur without additional Negative Declaration or CEQA activity. Planning Director Sawyer concurmcl with the confirmations. PUBLIC HEARING OPENED: ?:24 p.m. Two citizens came forward to express their concerns regarding the clanty of the Negative Declaration, and the traffic issues. Mayor Schneiter explained the intent of this particular Negative Declaration. PUBLIC HEARING CLOSED: 7:2S p.m. City Attorney Raplx~ clarified that the project is to change the zoning classifications on property. It is possible that a project could occur that would not require further discretionary approval. The cases that interpret CEQA do not allow public agencies to avoid evaluating impacts from a project because there will be future discretionary approvals required and future evaluation under CEQA. A zoning decision based on changes in the C, eneral Plan is a general decision. The impacts such as traffic were considered when the changes were done to the General Plan, but the Negative Declaration is basically relying on the environmental assessment that was done when the General Plan was amended, and because it was a combined General PlarVEIR process, it was not stated there would be no traffic impact so it did not need to be considered. Traffic impacts were evaluated based on that level of generality, if the zoning classifications are changed and the density increased, there will be some increase in traffic patterns, and the EIR discusses to the level it can be discussed without having a specific project. Discussion followed relative to the differences between the Programmatic Negative Declaration and a negative declaration for a specific project. Councilmember Shoemaker voiced his preference for approving each negative declaration at each phase of rezoning, and stated he was unsure of how the proposed blanket negative declaration could be applied. Mr. Sawyer replied staff has considered each future upcoming phase. The Programmatic Negative Declaration has been prepared with staff considering the impacts associated with each particular phase. Discussion followed regarding site specific and zone specific negative declarations. It was noted the option always exists to reevaluate with each project. MIS Malone/Mastin to adopt Resolution No. 97-24 Adopting a Negative Declaration of Environmental Impact for the General Plan Rezoning Program, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, and Mayor Schneiter. NOES: Councilmember Shoemaker. ABSTAIN: None. ABSENT: None. 7¢. ;,-;,-~,~uction of Ordinenoe Amencling the City Zoning Mai) to Rezone 17 Lots in the Low GeD North Neighborhood Councilmember Shoemaker recused himself from the meeting at 7:41 p.m. Senior Planner 8rump reviewed the staff report, stating that Phase Three of the city-wide General Plan rezoning program involves 17 lots situated in what is generally referred to as the Low Gap North Neighborhood. He highlighted the proposed zoning changes, and noted that staff anticipates they will encounter a number of other parcels Citywide that have received an inappropriate Lind Use Designation. Staff will maintain a tsting of these parcels throughout the rezoning project, and return to the Council at the end of the program with a General Plan Amendment proposal to redesignate PUBLIC HEARING OPENED: 7:46 p.m. Judy Pruden, 304 South Horten~e, commented that dudng the growth management steedng process the concentration was on land use designations and how neighborhoods function, not Regular Meeting. September 18,1~6 Page S zoning issues. Hence Empire Gardens was designeted as medium density; increasing the density was never discussed, only how the zoning was functioning. VVhen the land use designations are translated into zoning designations, they are not equal. Decisions were made based on new definitions and new I~nd development codes. It is now being transfen'ed back to the old and the process is creating anxiety. It was never the intent to increase the density of the neighborhood because it is at buildout already. The plan was started on one line of logic, is now proceeding in a d~erent direction, and they are not meeting up. The documents need to coincide. Louie Bricarelli, 216 Low Gap Road, voiced his concerns regarding the noticing process, and the traffic problems on Low Gap Road. EHc Lareon, 123 Clam, stated that it may not be the case there will be a multitude of General Plan amendments, because when the zoning code is rewritten and flexibility allowed within the R 1, R2, R3 designations, it may be that the current zonings that exist will effect the true desires of the General Plan. PUBLIC HEARING CLOSED: 7:55 p.m. Discussion fo#owed relative to the noticing process, wherein it was noted notices are mailed to the property ~ two weeks prior to public hearings, and the public notice is printed in the newspaper tan days prior to the hearing. It was confirmed it will be necessary to have a General Plan amendment, for which staff will develop new zoning ordinances, which will not necessarily look the way they do currently. There will be one hearing for all of the deviations. Further discussion followed regarding the history of the move of the County Complex to Low Gap Road. IVl/S WattenburgerfMastin to introduce by title only the Ordinance Amending the Official Zoning Map for the City of Ukiah, Califomia, carded by an all AYE voice vote. City Clerk Giuntoli read the Ordinance by title only. M/S Wattenbu~ger/Mastin to introduce the Ordinance Amending the Official Zoning Map for the City of Ukiah, Califomia, carried by the following roll call vote: AYES: Councilmembere Mastin, Malone, Wattenburger, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember Shoemaker. Councilmember Shoemaker returned to the meeting at 8:02 p.m. 10. CITY COUNCIL/REPORTS Councilmember Mastin reported on the christening of the two new MTA buses held in Ukiah and Willits. He further reported he would be absent at the October 16 regular meeting. Councilmember Malone reported that the Amedcan Association of University Women and the National Women's Political Caucus of Mendocino County will hold a candidate's forum on October 22. He further reported that at the last North Coast Rail Authority meeting, they voted to make the Northwestem Pacific Railroad a separate committee, appointing three members of the NCRA Board, the Executive Director of the railroad, and the Executive Director of the North Coast Rail Authority, as members of that Board. Din Hauser has accepted the position of Executive Director of the North Coast Rail Authority effective October 1. Counoilmember Wattenburger reported that the Gardner Pocket Park Committee was in the prcx:ess of securing a monumef~t with the names of the people inscribed who ware babies delivered by Dr. Gardner. The committee is also proceeding with the beautification and redesign of the park. ~ Sheema~ ~ $10 mion was released for NCRA for repairs and new track improvements north of the e~_~,ing line up to the Macld River. He further reported he had attended the bus ch~t~ in Wi#its, and was told the buses are full for the commute from Willits to Ukiah. He stated he felt the participation in the community by set,ce clubs and the private sector will be important to the development et' ~ Pa~ He requeeted that a bench be placed at the bus stop at the new County Admini.~-r.~,,-~ Center. He reported that in Willits on October 19, from 10:00 a.m. to 2:00 p.m., there will be an opportunity for elected officials to discuss various issues. He had a discussion with ,Senator Boxer's staff person who will be in the area on ~eptember 24, from 11:30 a.m. to 1:00 p.m. at the City Council office. He urged the Council arrange their schedules to meet with him at separate assigned times. Regular Meeting - September 18, lt~6 Page ~ Mayor Schrteiter reported on the Sun House Guild meeting and the commemorative platter being sold for the 10th Anniversary celebration. 11. None. 12. 13. CITY MANAGER/DEPARTMENT HI=~._~ REPORTS ,CLOSED SESSION (None) ADJOURNMENT There being no further business, the meeting was adjourned at 8:16 p.m. Marge Giuntoli, City Clerk b:cc~--91896.min Regular Meeting. September 18, lt~6 Page7 MINUTES OF THE CITY COUNCIL OFTHE CITY OF UKIAH . O~ober 2, 1996 The City Council convened in a regular meeting, of which the agenc~ was legally notioed and postecl, at 6:36 p.m. Ro/I was taken anti the following Councilmembers were present: Mastin, Malone, Wattenburger, Shoemaker, and Mayor Sohnelter. Absent: None. Slaff present: Public U'dli'des Director Barnes, Assistant Recleve~nt Director DeKnoblough, Finance Director Elton, Assistant City Manager Hants, Director of Pul~ic Works/City Engineer Kanneciy, City Attorney Rapport, Personnel Officer Revheirn, Planning Director Sawyer, Principal Planner Stump, ancl Executive ~ City C~erk Yoast. 2. I~NVOCATION/P~ r:DGE OF A~ LFGIANCF Councilmember Wattenburger gave the invocation, and Councllmember MaJo~ led the Pleclge of Allegiance. 3. PROCLAMATI N - OCTOBER AS DOMESTIC V LENCE AWARENESS MONTH Mayor Sohneiter mad the proclamation and Mk~helle Patterson accepted on behalf of Project Ms. Patterson thanked the Council and invtted individuals to attend a special event happening in the Council foyer surrounding the Clothesline Project exhibit. Discussion followed relative to the services being offered by Project Sanctuary, including counseling, the lega~ program, the Crisis line; and that Project Sanctuary's new acidress is 780 N. State Street, in Ukiah. 4. .RIGHT TO APPEAL DECl8101,, Mayor Schneiter explained the appeal process. 5. CONSENT CALENDAR __ M/S MaslJn/MaJone to approve the consent calanclar, as follows: a. Aclopted Ordinance No. 972 Amending Chapter 4, Ar'dcte 3, §1101 of the Ukiah Municipal Code, Relative to Appoinlment of Members to the AJrport Commission Aclopted Ordinance No. 973 Amending Uldah Municipal Cocle §9651 to Cite the Revised Date of August 5, 1985, for the StucJy Entitled 'The Flood Insurance Stucly for the City of Uldah' c. Awarcled Bid for three (3) Distribution Switches to Southwest Power Incorporated, in the Amount of $7,175.03 cl. Adopted Resolution No. 97-25 Abolishing On-Slreet Parking Space and Establishing a No- Parking Zone on the West Side of North Bush Street Adjacent to the County Admin~tive Office Complex e. Aclopted Resolution No. 97-26 Abolishing On-Street Parking Spaces and Establishing a No-Parking Zone/Bus Loading Zone on North Bush Street aJong the Frontage of 1051 Norffi Bush Street f. N:lolXed R__~ot_ution No. 97-27 Appointing Parks and Recreation Cornmittee g. Received Report of the Awan:l of Public Works Con~ for Landfill Erosion Control h. Received Report Regarding Purchase of Top Dmaeing Sand for Golf Course Operations i. Received Report Relative to Construction of Moveable Wails in Grace Hucison Museum The motion carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Sctme~r. NOES: None. ABSENT: None. 6. AUDIENCE E N N-A NDA Angela Lane, Junior at Uklah High School, sharad Information about the Peer Power Program at the High School that is teaching students communication sldlis, verbaJ and non-verbal, and conflict management. The program also incluo~s a freshman rnentoring program, tutoring after school, and the Big Bucidies Program. She invited anyone who would like to know more about the program to call the High School. As it was not yet time for the Public Hearing, Mayor Schnelter moved consideration of Item 8a Councilmember Shoemaker returned to the meeting at this time. b. Consideration of St~__~ P~ns 213, 217, and 2111 Ms. Horsley advised this item is before Council for discu~n, as was requested at the last meeting. Assistam City Manager Harris explained the propositions, noting Proposition 213 would limit the number and types of lawsuits which could be filed by felons and convicted drunk drivers; Proposition 217 would reinstate the 10% and 11% state income tax rates with a percentage of the revenue distributed to local govemment; and Proposition 218 would require voter approvaJ on most revenue generating measures initiated by local governments. Discussion followed relative to what the role of the Council is with regards to endorsing or opposing propositions, and the desire to educate the public. Mayor Schneiter advised he would not support a letter of support for Proposition 218. Mr. Rapport stated a city can do an analysis and make it public to the papers. The anaiysis can discuss how the legislation will impact the city and educate the public on what effect their vote would have. The city cannot write a letter of support or opposition, however. M/S Shoemaker/Maione to direct staff to draft an impartiai anah/sis of Proposition 218 and dislYCxJte as appropriate, carried by an ail Aye voice vote. Mayor Schneiter noted that there would be a change to the agenda, Agenda Item 7d, becomes 9b, and 9t) becomes 9c. 7. ..PUBLIC HEARING. 7.~;~ PM a. Introduction 9f OrdJn~/me .4Unendn(3 Nrport ir~ ~-~.'~ P~,-k Planned Ms. Horsley advised this item has gone before the Planning Commission and is coming to the City Council at this time in ~'m form of an ordinance amending the Inclustrlai Pm1< Planned Devek3p~ (AlP PD). Senior Planner Stump nolacl the Redwood BLmineM Park of Uldah and Ken Fowler Motors are joint appl~ on this matter. They are 13'opo~tg to ~ the AlP PD ordirmnce to expand the retail commercial land use clesignatlon to inctudo the 16 acres eouth of Frfedman Bros. and eal~t of Airport P~rk Boulevard, ~ MI ~ properly fTonling ~ fre~. They are also proposing to add "Au~W DeaJersh~s and ~ LMes" to ~e ,st of allowed u~es in that clesigna~ion to "Profea~onal Office and Retail Commercial" for ltm northwest comer of the AlP. There are a number of smaller changes proposed as presented in the staff report having to do Regular Meeting October 2, 1996 Page 2 with engineering and City Engineer interaction on ~eet Improvements. On September 11, 1996, the P~nnlng Commission conducWcl a pu~ic hearing to consic~ these ~memments. Stsfl disi#:q~oval to thb Council. The first reason staff is reoommending disapprovaJ, is that the smaller engineedng changes would reduce the City's ab#lty to regulate grow~ argl development in me Park, and wouk:l also strip the City Engineer of his overMght r~itles. Mr. Stump continued regarding the 16 acres south of Friedman Bros., staff is against the Fletal~ Commercial designation because it could leed to the pro~ifemtion of big box retail in Ittat area, the poss~ity of industrial uses in that area is essential and the automotive commercial is quite different than the typical retail co~. You would see smaller buildings, mom lan~ng, not be tarnished as It would with a row of big box development. He added ~at Ken Fowler Motors incicatad their co~ planning for the are~ would Include ~ small building designed by ~ professional architsot, an aggressive landscaping plan, and ~ whole mt of strategies for It is staff's opinion that this type of site planning and design would be entirely different than the type of development that mum Occur with retail commercial uses, and more intporlan~, some Industrial uses. Industrial uses mum involve large bulk:lings that would present a massing along the freeway. The Planning Commission voted unanimously to recommend to Itm City Council denial of the proposed amendments and not support staff's alternative either. They dicl unanimously vote to allow retail commercial to continue in the northwest corner, the Kraemer property, that is built out with small shops and professional offices, with the secudng of a uae permit. Staff usually likes to support the Commission's recommendation, however, in this case we respectfully disagree and are recommending that the Council introdu~ the ordinance that will designate the area south of Friedman Bros. and east of the Airport Park Boulevard as IndustrlaJ and Automotive Commercial. Ms. Horsley addressed Council's concem relative to the eppearance of a 'sea of cars.' The design proposed by Fowler Motors establishes two berm$ with landscaping on the east side of the property. In addition, if you did have a large industrial complex such as Carousel Carpets, Retech, or Masonite, you could also have hundreds of employee cars parldng. Another question was what the average price is for industrial land. Staff oblaJned statistk~ which shows the average price ranging from $1.50 to $3.00 per square foot in Mendoctno and Sonoma Counties, with the exception of industrial land south of Petaluma brings $4.00 to $4.50 per square foot. Discussion followed relative to the types of aJiowed uses on the northwest portion of the project and how businesses such as Coffee, Tea, and Spice comply. Mr. Sawyer indicated Planning staff will sign off a business license if a like use replaces a use established under a use permit or by zoning compliance. Mr. Rapport explained ltmt City Code specifies when a pre-ex~ng non-conforming use can no longer continue and must come into compl~ with current zoning, is when the structure is b a ~tand alone ordinance and fie City Council can mdify the ordinance as long as it is consistaN wtth the GeneraJ Plan. Mr. Shoemaker noted this change could allow Pep Boys, Kraegen, RV sales, and other retail vehicles. Mayor Schneiter noted he received a letter, dated September 25, 1996, from Doug Strong suggesting that Council cou~ defer action on thb item to another Ume so other individuals who Regu~r Maet~ Octoder2, 1996 Page 3 might have conoerns can participate. Public Hearing Opened - 7:19 p.m. Tom Montosonti, 545 Mendoctno Drive, mad a letter into the record Indicating why he feels the al~lication is not appropriate, and requested more time for review. He wants to see business prosper while maintaining the quality of itte in ~IS valley. Lee Krsemer, 1990 Vk=hy Springs Road, owner of 415-419 Talmage Road, General Partner for 401-413 Talmage Road, and a commercial and investment real estate broker who's office is located in the Park. He explained he has been involved in this Park since 1979, and gave a brief history of events. He noted the properties were zoned as professional office and retail commercial, and they were assured that is what they would continue to be, and the City kept its word through a lot of zoning propoeals, until October 1995, when Ordinance 959 was adopted based on an applica~n for other locations in the Park. He noted he had no warning as a property owner that any action would be taken on his parcel, consequently, did not attend the meeting and found out after the fact that my propofly had been rezonad. He explained why he feels the property should retain its retail and office nature. The Planning Commiselon has basically agreed, but they want to put development through a Use Permit prooeas, and any potential tenant would have to file an application, and those delays would be detrimental. We need to remember that economies change and what is popular today is not popular tomorrow, and retail uses should be attracted because we are not attracting industrial users. He explained how important the appearance of a healthy Park is to attract new business, which in turn increases jobs, property taxes, and sales tax for the City's budget. Phil Baldwin, 627 Willow Avenue, noted concem over staff being in an advocacy position on this matter. He noted landscaping, signing, and design review have not been effectively utilized in this community, whether it be commercial or industrial. Technically, this is not an amendment to the General Plan, it is an amendment to an Industrial Park Planned Development and asked Council to remember the Intent of the old General Plan, the new General Plan, the citizens that volunteered to develop the Plans, and Council's comments when it approved the Fdedman Bros. project to 'draw the line them, allowing nothing but Industrial seuth of Friedman's.' He asked Council to postpone this decision and allow it to become a referendum in the upcoming election. Doug Strong, retired county employee and resident of Ukiah Valley since 1964, expressed concern over the zoning of the Industrial Park and noted automol:)ile dealerships will detract from the aesthetics of this area. He urged the Council to not allow the use. Ken Fowler, 2151 Sierra Place, Uldah, advised an automobile dealership can be complementary to the 101 corridor in Ukiah. They propose to have an attractive facility, compatible with what the citizens of Ukiah want, and also compatible as an industrial site, which might include a square box building, loading trucks, docks, pallets, etc. He feels the corridor should be a retail center and noted light industry and manufacturing does not want to be in that location. Gary Akerstmm, 425 Talmago Road, representing Redwood Business Park, quoted Planning Commissioner Pruclen wherein she sak:l, 'This has nothing to do wtth Ken Fowler Motors. The issue here is the continual propoeal for amanclments to the Industrial Park. I clon't want to do any more amendments as a Planning Commissioner, I donl want to do this one.* He expressed two concerns over the statement. Fimt, not wanting to conalder an ,l)plicmlon is a denial of clue zoned Planned Development and been designated for a mixed uae. He provided a history of zoning designations since 1980 to the no~ portion of ltm ~, and explained what allowed use and a permitted use, IS If you have a client ancl the first thing you hit Itmm with is having to apply for a Use POnTdL they will probably go down the road. He gave the history of the other area that IS along the freeway south of Friedman Bros. Last year this ama was also designated by tie City Council as Induslrlal only, and he IS not asking for a new clefinltion that is radically different from that available for the past 15 years, or a dramatic change in ltm approval process. We am asking to reinstate some of the uses that were eliminated in staff's recent amendment. He noted the Chamber of Commerce just published a response to various questions Regular Meeting October 2, 1996 Page 4 by City Council cancb:la~s. One thing that came across is t~t the City ~ bu$ir~ss t~xes to fund City services. What we am asking for is changes that will encourage busin~ growth with ~e associated tax revenues and jobs. The City now receives $400,000 In sales tax, and the Redevelopment Agency receiving $152,000 in property texes from Redwood Business Park. Hopefully these figures will grow, but the City has to help us make it possible. Jack Cox, 551 Poma lane, explained a simpler way to do ~is is to amend the allowed uses in an Industrial zone to include auto dealers. He ~ no problem if Council changes it to retail, however, the City went through the General Plan process and it was determined that a certain amount of Industrial land was needed in ltm community. He would not want to see the Council change this site from Industrial to Retail, however, and then it cause some oltmr CommerciaJ areas in town to go Industrial. Closed Public Hearing - 7:47 p.m. Mayor Schneiter noted ltmm is no time to put this item on the upcoming election, there would have to be a special election. Mr. Stump noted to acid Automoltve Dealerships as an allowed use to the Industrial designation, would potentially allow the use on the west sicle of Airport Park Boulevard, and staff thinks they should be limited in the Industrial Park with a Use Permit or Site Development Permit, rather than allowed throughout ltm Industrial area. Mayor SchneiteY questioned if the subject property is developed, would a boundary line adjustment be required to shift certain boundaries and maintain a certain number of parcels. Mr. Stump noted lots cannot be increased beyond what currently exists without filing a subdivision or parcel map, but you can adjust the lines to acoommodats a certain use. Discussion followed relative to the options the Council could lake on this item. Mr. Rapport advised if the Council modifies or proposes some zoning that was not consiclered by the Planning Commission, it would have to go back to the Planning Commission before adoption. While this is an amenclment to the Planned Development. it is proceesed as if it were a Code Amendment because It is adopted as an Ordinance, and the Code says that you may approve, modify, or disapprove the recommendation provicled, however, any modification or alternative of the proposed amendment not previously considered by the Planning Commission, shall first be referred to the Commission for report and recommendation. Discussion followed regarding Mr. Kraemer's property, and any delay would find this item between this Council and a new Council. Commissioner Malone noted he had additional questions for the applicant. Public Hearing Reopened - 7:55 p.m. Mr. Malone questioned how much of a typical automobile dealership building is devoted to sales, to parts, to service, and how many employees are employed in those areas. Mr. Fowler noted two-thirds of the floor space and employees are devoted to parts and service aspects of the business. Mr. Fowler noted that approximately 35 to 50 c~rs are serviced in a day, and another 25 oars am them for sales. He edvised they have approximately 36 full-time and 4 part-time employees. Ms. Horsley incicated Council has an interest in seeing good living wages being paid to employees and questioned what the salaries and benefits were for the employees of the business. Mr. Fowler answered that a car washer makes approximately $5 per hour, with the average salary Regular Meeting October 2, 1996 Page 5 being just under $12 per hour, plus benefits. Discussion followed relatNe to the type of advertising that will occur on me site, and what type of landscaping plan is proposed. Mr. Fowler advised that GM Motors must approve any advertising scheme, and they can only draw customers through a facility that is attractive. They try to keep the flags and balloons to a minimum, but those types of deteJis do create an atmosphere for the salespersons. He noted they wouk:l not be using large helium type balloons soaring high above the parcel, and the business has from 200 to 250 oars at a time for sale. Commissioner Maslin asked Mr. Fowler to address the relationship between industrial and automotive cornmercial. Mr. Fowler explal~ their business is segmented because we have a paris section and 18 to 20 service-related employees. A large part of our business is taking care of the vehicles we sell, and there is an IndustriaVHeavy Commercial aspect to that. Public Hearing Closed - 8:03 p.m. Mr. Malone noted his concerns relate to aesthetics, that this use will provide a Iow intensity business that would look just as good as Industrial, and thinks the Council should erx:lo~ it. Councilmernber Mestin disagrees that this is heavy industrial use, but feels ff is a preponderance of retail or commercial. One problem he has with the Redwood Business Park is that Planned Development is a misnomer. He feels nothing has been planned in the past and it is not planned now. This is a knae-jerk reaction from someone who wants to buy property. Mayor Schneiter noted the Planning Commission's motion was to recommend denial based on Findings 1 through 4, then on a motion by McCowen, seconded by Ashiku, recommended the City Council allow Retail Commercial as an allowed use and asked staff to prepare the appropriate findings, and he questioned what kind of findings staff is going to make. Mr. Stump noted the intent was to acknowledge that it is already built out as retail commercial and is, therefore, existing, and would not represent a proliferation of new Commercial. Mr. Shoemaker noted that focusing on the particular applicant is a mistake since this is a land use action, not a site development action, ff this is approved this evening, Mr. Fowier's interest might not follow through and then a facility such as Pep Boys, Kragens, or Big O, would be welcome in the Park, and he has a problem in that regard. He noted ff the applicant could be considered, however, he cannot think of a better appli=ant for the project. Mr. Wattenburger noted he thinks this is not that much of a change of what we have seen from the applicant and development in the past. As far as allowing automotive industha], he does not see that as much of a change. We have been looking at this for the last 8 1/2 years he has been on the Council, and there are only three additional buildings. A lot of things have been said about Redwood Industrial Park, and he feels it should have been labeled the Redwood Business Park because that had the highest probab#ity of uses, inatead of dasignating it just as Industrial. He thinks it is very intelligent to designate this as Irx:lustxlaJ-Automobile related, and take in the whole west side of the street aJso. Mr. Malone commented he would be willing to drop the 'related fadlitias" because he believes that automotive dealerships am ree#y Industrial re,tad and not high Intensity retail. Auto dealers He reminded Oouncil that ~e Planning Commi~ion took two aoOons, one was to deny issues not related to Fowler property and not related to the northwest, so they in fact denied those amendments. He asked ff ltm Council could separate and act on individual issues. Regu~r Meeting October 2, 1996 Page 6 and Shoemaker, ABSENT: None. 7b. I of Ordi ndi C Zoni to Rezone 149 Lo in the No I h rfl Jim Wattenburger excused himseff on this issue, as his property is one of the affected propertJes, as did Mayor Schneiter, since his home is within 300 feet of the subject property. Mr. Stump noted this is Phase 4 of the city-wide General Plan rezoning program, and involves 149 lots situated in what is referred to as the North/Central area, which is comprised of residential zoning claseJfioation$ wiffi nearby commerctaJ and public zoning di~zt(:~. He explained the current zoning as well as the prT)posed revisions, and thet the Planning Commission considered this item at their September 11 meeting. The Commission voted unanimously to recommend that the City Council approve three of the four rezoning groupings. They had a demEogked 2-2 vote on the area discussed in Item 1 of staffs report, as to whether or not ltmse 91 I:mrcots should be rezoned from 'R-I' to 'R-2,' as suggeslm] In the GeneraJ Plan. AcldiUonally, block 251, situated ak)rig the east side of Dora Street, between Church Street on the north anti Stel~eneon Street on the south, was not discussed by the Commission because two of the four Commissioners had petential conflicts of interest, and a quorum was not IX)esible. Mr. Stump advised it is staff's recommendation to support the designations provided in the General Plan. He pointed out an error in the staff refx)rt that has a bearing on blocks 211,212, and 213, just north of block 251. Them are three blocks along the east side of Dora between Smiffi and Church Street. The Planning Commission was not deadlocked on these three blocks. The Commission voted unanimous/y to recommend the R-1 be retained for those properties, ~ staff is recommending that it go R-2. Staff is requesting the public hearing be opened, and that City Council introduce by title only the ordinance rezoning the 149 lots in the NorUVCentral area. Discussion followed relative to Ute recommended zone changes. Public Hearing Opened - 9:03 p.m. Dorothy Tracy, 520 W. Standley, expressed concern relative to changing the zoning to R-2 from Smith to Clay Streets, and stated the only benefit will be to the Catholic Church. Gordon Elton, 514 W. Smith, advised that he bought his house in an R-1 zone with the understanding that the area was all R-l, and noted he would oppose having multi-family housing across the street from his house. He requested that this area remain R-I. Public Hearing Closed - 9:05 p.m. Discussion followed relative to areas of concern, that staff was attempting to follow the General Plan, however, it appears that the 'broad brush' approach is not logical in some instances. Mr. Sawyer explained the Steering Committee debated quite a bit about the area surrounding the Church. The Church wanted R-3, high clensity, and there was a StTong sentiment expm~ that It rernaln R-1. They ultimately decided It should be higher than an R-1 because It is on a collector street, and it would be fair to characte~e the Steering Committee's deoislon on this as a Mr. Shoemaker determined that it was a close vote in INs inetanoe, there being a series of motions and failures, and It was not unanimous by any means. Mr. Sawyer noted he went back through the minutes of 3 1/2 years of General Plan developmem and felt that on INs particular site, slaff's recornmendetion is soft and R-1 would be acceptable. northern lot fronting on the City parldng lot, land he would not object to those going to commercial, to keep the oommerctal on Itm interior downtown core. Mr. Shoemaker verified that R-3 is aocepta~e in a C-1 zone with a use permit. Regular IVleeti~ October 2, 1996 Page 8 Discussion followed relative to parking lot zoning, and the City Attorney noted if there was going to be a change from an R-3 to an R-2, the item would need to be referred back to the Planning Commission for reco~n. If all the noticing and discussion was from R-3 to C-1, he suggested ~ Council can separate this part out of the motion, refer it back to the Planning Commission, and within 30 days It can be brought back with the Planning Commission's recommendation. M/S Maion~n to retain the R-1 zoning for the subarea east of Oak Street between Gibson Street and Henry Street, and east of School Street between Ruddock Street and Henry Street; and retain the R-1 zoning for blocks 211,212, 213, and 251 along the east side of Dora Street between Smi~ Street and Stephenson Street; and amend the official zoning map for the City of Ukiah to rezone the four sections shown on the map attached to the propo~ ordinance from R.3 to R-l; the five blocks between Pine Street and Bush Street, and Clay Street and Smith Street from R-3 to R-2; the City Parking Lot wilNn bioek 218 from P,-3 to C-1; lot I in block 257 from R-3 to C-1; and the remaining properties ~ for rezoning from R-3 to C-1 along the east side of Pine Street between Perkins Street and Stephenson Street shall be referred back to the Planning Com~n to ~xtsidar the R-2 zoning ciass~n, carried by the following roll call vote: AYES: Councilmembers Idastin, Malone, and Shoemaker. NOES: None. ABSENT: Councilrnember Wattenburger and Mayor Schnetter. M/S MaJone/Mastin to introduce by title only the ordinance, as amended, of the official zoning map for the City of Uklah by an all Aye vote of the Councilmembers present. The Deputy City Clerk read the ordinance by title only. M/S MaJone/IVlastin to introduce the ordinance amending the Official Zoning Map for the City of Ukiah, California, as revised, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, and Shoemaker. NOES: None. ABSENT: Councilmembers Wattenburger and Mayor Sohneiter. Councilmember Wattenburger and Mayor Schneiter returned to the meeting at this time. Consideration of Establishing Cqpttal Improvement Fees at the Airport IndustriaJ Park (continued from September 18) Mayor Schneiter advised this item will be taken off the agenda and renoticed for a future meeting. M/S Wattenburger/Shoemaker to declare that the public hearing regarding Capital Improvement Fees at the Airport Industrial Park will not be held at this time and will be mnotioed for consideration at a later date, carried by a unanimous voice vote of all Aye. NEW BUSINESS Discussion of Bucloet Reduction Mei~ur~l~ and ADorovaJ of Elimination of Po~itiqn.s Ms. Horsley noted that during budget discussions it was determined the City would have an approximate $1 million shortfall. At that time, Council asked the City Manager to come back during the first three months of the fisoal year so this Council could entertain proposed ouls. After Department Heads held four ~a'ataglc meetings to come up ~ soon~o~ on ways to cut expenditures and raise revenues, the cliscusslom were taken to the negotiation un#s. She explained the Management Units ancl Directors offered benetlte back to be able to provide golden harx:lshakes to a couple of employees, and she went on to out#ne which poeltiorm were being eliminated, which equipment and consulting servioes would not be oblained, and a reduction in hours for one depamnent, with others cmmtcteflng it. Mayor Schneiter expressed ftpgr~ for the effort staff put into coming up with these solutions. Discussion followed ragardlng the ramifications of reducing the work week for a period of three months for the citizens and employees, and ~ If them was a reduced work week they would try to do it at a time of year that is alower than another. Mr. Shoemaker suggested the idea of having 'mJn days" off because many of the crews would RaguW MeeUng October 2, 1996 Page 9 not be clolng n great deal of outdoor work on those clays. Ms. Horsley explal~ them is a lot of flexl~ty, ami 100% of the credit goes to everyone trying to find ways to make this happen. She then noted she (x)uld not ask for cutbacks in employees, wi~out working full-tim on revenue enhanoements. Before ltmee new revenue enhancing program can make a difference, there may need to be a reduction of certain hours to give us time Mr. Shoemaker noted he has seen a sentiment in the newspaper and oommunity to make even more cuts. Councilmember Wattenburger and Shoemaker expressed appreciation for the way the City Manager has taken the Mad in this and for the ~rne she is taking to work with all the employees Mastin, Malone, Wattenbu~ger, Shoemaker, and Idayor Schneiter. NOES: None. ABSENT: None. 913. Adeotton of Resolutk)n Relalive to Employee Retireme ~m<. Ms. Horsley relayed that them are two golden handshakes the City has offered, and it is necessary for the Council to meet PERS requirements. Personnel Officer Revheim advised that PERS allows early rotimment if the goveming board feels it is in the best interest of the agency, and if various aligibility requirements are met, such as the golden handsha~s am being offered to a Customer Service Representative I and Street Sweeper Operator position. The early retirement offer would give these employees one year of service crecliL She explained the associated oost savings of $62,723 in the first year for the elimination of the two positions. M/S Wattenburger/Malone to adopt Resolution 97-28 Regarding Employee Retirements and to authortze the Mayor to sign a Cern of Compliance and Agreement to Requirements for Sec'don 20903.5, carried by the following roll call vote: AYES: Counctlmembers Masfin, Malone, Wattenburger, Shoemaker, and Mayor Schnalter. NOES: None. ABSENT: None. b. Review of Proposed Leaaue of California Cities Resol~r~ It was determined that Mr. Malone was the only Coundlmember attending the annual League meeting, and would therefore, be the City's authodzed voting delegate on the resolutions. M/S Wattenburger/Schneimr to approve designalion of Councilmember Malone as the City's authorized voting c'c'..cgate at Itm Annual League of California Cities Conference, carried by an all Aye vote. were made at the last annual meeting, he wants to moormol~ the power back under the President, and he noted his d~nt with that notion. Mr. Mastin edvised he wtll be gone for three weeks and wig rn~ the meeting of ~r 16. He further notgd he attended the p~rty fo~' Mr. Hauaer on FrlcMy. He noted Eoonomlc Development building is MCI'$ assembly pla/it that is another four or five acgas off of HBI Roacl. He noted that W111its seems to be able to altmct Industrial ~. He noted Jim Mayrmld resigned from the EDFC Boercl, and curmntty there are about eight vacancies, so they are consklering Raguw Maem~ Oclnber 2, 1996 Page 10 eliminating some of the 21 poslttons, as It is hard to get a quorum. He advised he talked with Ft. Bragg's Redevelopment Agency Executive Director, who currently is not allowed to talk to ttte City North Coast Rallroed Authority. He further m:Nlsed that he was re~entiy in a session with employers working with EDD and PIC and they (=ame up with a group of ~ ernl~Yem, big and small, and clismez~ what we were Iooldng for in the job market and what hirtng techniques are used. They recently came up with a program for the "cream of the job pool" and ~ who have been out of the job pool who are ready to go to work. Councilmember Wattenburger advised he had nothing at this time. Mr. Shoemaker noted the next MSWMA meeting is ~r 19, and every elected ofrtclai will to let him know. He noted that Monday is the MC,(X~ meeltng, and asked the Dtre(~or of Public the Mendoclno Employers' Association, and he rode in the Weis Fargo Stage at Itte fair. Further, depot. Ms. Boxer will probably show up at ltte clepot in Dec~nber. They will be getting back to us about electric issues also. He advised the league is conducting a seminar to ~ last year's sessions, new legislature and how it will affect c~les, and questioned ~ of the two remaining Councilmernbers wanted to attend. Mayor Schneiter advised they conducted the four interviews with the investment firm finalists. He noted the October 16, 1996 Council meeting will be his last. 11. CITY MANAGER/DEPARTMENT HEAD Ms. Horsley explained there will be train excursions going through Ukiah over the next two weeks and the Make a Difference Committee has made up packets to give to people on the trains covering a lot of information about Ukiah and also advertising special events. She distributed a floor plan of the foyer area. which will move the cashiers to the front and move the reception area further back, closer to the copy and fax machines. She noted they are also tooking at possibly carpeting the area to bring clown the noise level. She noted, because of the elimination of much of the noise, it will make a big dlfferenco in productNlty because the noise level would drop considerably for those working close to ttte foyer ama. 12. CLOSED SESS~ a. Pui-~ant to c_-~_.vemment C_.ode__ ~,~,~,~,~,~,~,~,~,~ 54957 (PL~!c ~yes Performanc~ Evllluation - City N~nal3er Position} Council went to Ctosed Session at 10:10 p.m. Council came out of Closed Session at 11 .'09 p.m. No action was taken. There being no further busl~, the meeting was adjourned at 11:10 p.m. Regu~Meet~ Octob~2,1996 P~e11 ITEM NO. 5a DATE October 16, 1996 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF SEPTEMBER 1996 Payments made during the month of September 1996, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedules of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers- 91011-91120, 91299-91438, 77418 Payroll check numbers: 91121-91123, 91127-91298, 91439-91595 Direct Deposit numbers: 303-393 Void check numbers- 91124-91126 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of September 1996. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Gordon Elton, Director of Finance Coordinated with: Kim Sechrest, Accounts Payable Specialist Attachments: Report of Disbursements APPROVED: ~ ~~_s .~ Candace Horsley, City ~anager AGENDA.WPD/krs CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF SEPTEMBER 1996 Demand Payments approved: Check No. 91011-91120, 91299-91438, 77418 FUNDS: 100 General Fund $133,715.32 120 Capital Improvement 150 Civic Center Construction 141 Museum Grants 142 National Science Foundation $1,208.00 200 Asset Seizure Fund 201 Asset Seizure (Drug/Alcohol) $364.65 220 Parking Dist. Rev. Fund $506.16 260 Downtown Business Improv. 300 Gas Tax 301 Gas Tax Fund (2107) 320 Airport Clear Zone Fund 332 Federal Emergency Grant $10,047.00 334 EDBG 94-333 Revolving Loan 405 Youth Services Ukiah 410 Conference Center Fund $5,708.72 550 Lake Mendocino Bond 575 Garage $6,446.70 600 Airport $55,195.50 618 Flood Damages $37,420.70 611 Sewer Construction Fund $225.00 612 City/District Sewer $15,152.24 610 Sewer Service Fund $727.78 640 San Dist Revolving Fund 660 Sanit. Disp. Site ($18,076.24) 661 Sanitary Disposal Replace 663 Countywide JPA 665 Refuse/Debris Control 670 U.S.W. Billing & Collections 675 Contracted Dispatch Services 678 Public Safety Dispatch 680 Ambulance Service 693 Clubhouse Renovations 695 Golf 696 Warehouse/Stores 697 Billing Enterprise Fund 698 Fixed Asset Fund 800 Electric 805 Street Lights 820 Water 920 Liability Fund 910 Worker's Comp. Fund 900 Special Deposit Trust 940 Payroll Posting Fund 950 General Service 960 Community Redev. Agency 962 Redev. Housing Fund 965 Redev. Capitol Imprv. Fund 966 Redevelopment Debt Svc. 555 Lake Mendocino Bond Reserve PAYROLL CHECK NUMBERS 91121-91123, 91127-91298 DIRECT DEPOSIT NUMBERS 303-347 PAYROLL PERIOD 8/25/96-9/7/96 PAYROLL CHECK NUMBERS 91439-91595 DIRECT DEPOSIT NUMBERS 348-393 PAYROLL PERIOD 9/8/96-9/21/96 TOTAL DEMAND PAYMENTS TOTAL PAYROLL DED. CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS VOID CHECK NUMBERS 91124-91126 $34,290.68 $13.80 $132,549.39 $780.72 $14,862.19 $9,815.37 $21,969.55 $601,431.54 $12,240.29 $143,987.16 $11,061.83 $85,259.64 $304.53 $24,378.85 $7,500.00 $6,506.50 $1,355,593.57 $158,882.52 $264,406.42 $95,488.97 $1,874,371.48 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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OOOCh 0 ~'-~ ,-.I 0000~0 000000 000000 0~00~ ~o~o~ oo~ooo ~o~o~ ooooo~ ooooo~ 0 ~ ~ oxxxxxx ~ ZOO0000 ~ ~ ~HHHHHH oo > ~ 0~~1 ~zzzzz~ ZZZZZZZZZZZ H ~00000000000 0~ (HHHHHHHHHHH 000 0 0000000 I ooo oo0 r-~ t-~ o o o o OlD CO oo oo OO o o co OlD oo u-~ o ooooo 0oooo 0000o ooooo 0 00000 00000 00000 00~00 ~0~ ~0~ 0~000 00~ 0~~ o o o o o 0 · o 0 0~0 · 0 · 0 d o 0 0 ~0 ~0 o o o oo 00 · o o · o o o o > ~ > "~o o o OO · o o · 0 oo "~o · o o L.0O C) 0 O0 ~o OOo o00 · · O0o uqu-~0 o o o O~ LC) o o o o H 0 0 0 0 · 0 0 00 O0 O0 · O0 · · 0 O0 O0 CO CO 0 0 00~ 000 000 · 0 0 0 · 0 · · O0 O0 O0 O0 O0 O0 ~0~ 00~00 00000 o 00~00 ~ 0 ~m~oom ~oo~ o~ o Z 0 O~ 0 000000 Z 0 0 C~ 0 H~ Z~ O~ ~0 0 0 ~00 0 O~ 0 d Z >> 2ZZZZZ ~00000 ~00000 0 oO O0 ["- 00 o o 0 o 0 0 0404 oo OO oo OO I I rio I I ooo0o o0ooo ooo0o ~o oooo oooo oo0o OO oo oo · o o · o u'~ · oo0 o u'~ u-~ · ,.. · ~ 0 o o o o o o o o o . t-I 04 CD o ¢~ o 04 o o · , 0 ~ OD 0 0 ['" ['~ 04 ~> r4 ~0 ~> 00000 00000 00000 00000 ~00 ~oomm moo~ ooooo ooo~ o ~o~~ o ~o~o o ~o~~ 0 0~~ 0000 0000 0000 0000  " Z ~ 0~ ~ 0 0 ~ m ZH ~ 0~ o Om ~ ~ ~ 0 ~ 5 ~ooooo HHHHH 0 Z O~ ~o > o oo oo oo oo oo oo 000000 oo oo ~o~~ 000000 000000 000000 000000 000000 0 U 0 u U o o o · o 0 oo oo oo · 0 · oo oo oo UU 0 O0 ~ 0 o o o o U I-t > U 0 U oo oo oo ~0 o o o o o o o X 0 000000 000000 000000 ~0~0 000~00 oo oo . . · . ~0 ~0 o o o~oo~o oooooo 000000 ...... ooo~o~ ooo~o~ o o · ~c~ O~ o {Jo 0 ~U O~ > O~ ~0 O~ U~ ~0~ 0 U ~o 0 · o > ~~o~ oooooo oooooo oooooo oooooo oo~~ ooo~oo U oo~o~ .... . o o o · · O~ o Z 0 > ~0 OO U X~ O~ X ~ · 0 > ITEM NO. 5b DATE: OCTOBER 16, 1996 AGENDA SUMMARY REPORT SUBJECT: ACCEPT RESIGNATION OF HOWARD HENLEY FROM THE AIRPORT COMMISSION AND DIRECT CITY CLERK TO ADVERTISE FOR VACANCY By letter dated October 1, 1996 Howard Henley is resigning from the Airport Commission effective October 15. Commissioner Henley's current term expires June 30, 1997 and the new commissioner would be eligible to remain on the Commission through 2003. The vacancy would be advertised with the current vacancy after the ordinance modifying the residency requirements becomes effective November 1. Staff recommends the City Council accept Mr. Henley's resignation and direct the City Clerk to advertise for the vacancy. RECOMMENDED ACTION: Accept Resignation of Howard Henley from the Airport Commission and Direct City Clerk to Advertise for Vacancy ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine Airport Commission should be six member body and do not direct City Clerk to advertise. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: N/A N/A Barge eiuntoli, City Clerk Michael F. Harris, AICP, Assistant City Manager Candace Horsley, City Manager 1. October 1, 1996 letter from Howard Henley, page 1. 2. Terms of City of Ukiah Board and Commission Members-October 2, 1996, page 2. Candace Horsley, Cit~Manager mfh:asrcc 101696RESIGNATION -- t- TERMS OF CITY OF UKIAH BOARD AND COMMISSION MEMBERS - OCTOBER 2, 1996 Airport - 3 year term * - Mastin Howard Henley Ken Fowler* Matthew Froneberger Allan Hunter Bob Webb Mark Davis* Present Term Last Date Expires to Serve 6/30/97 6/30/00 6/30/98 6/30/01 6/30/98 6/30/01 6/30/98 6/30/98 6/30/98 6/30/01 6/30/99 6/30/99 vacant 6/30/96 6/30/02 *Three commissioners may reside in the city's Sphere of Influence Planninq - 3 year term - Schneiter Eric Larson Philip Ashiku Jennifer Puser Judy Pruden John McCowen 6/30/98 6/30/01 6/30/98 6/30/01 6/30/98 6/30/01 6/30/99 6/30/02 6/30/97 6/30/03 Parks and Recreation - 3 year term * Malone Angela Hooper 6/30/98 Allen Carter John W. Meier Jeffery Anderson Susan Johnson Donald Rones Michael Woskow** 6/30/98 6/30/98 6/30/98 6/30/98 6/30/98 6/30/99 6/30/02 6/30/99 6/30/02 6/30/99 6/30/02 6/30/99 6/30/02 **Two Commissioners may reside within city's sphere of influence civil Service Board Albert Beltrami (reappointed by Council 9/6/95) Gary Bruchler (appointed by employees 1991/reapplied 8/31/95) Dan Saylor (appointed by two other members) city Representative on the Library Advisory Commission Ann Fatch 6/30/92 Cultural Arts Advisory Board - Wattenburqer Currently Inactive Golf Course committee - 2 year term Don Rones - Parks Representative Perry Ramsey - Public Member Elsie Nielson - Public Member Faye Hefte - Women's Golf Club Don Crawford - Men's Golf Club 6/30/97 6/30/97 6/30/98 6/30/98 6/30/97 6/30/01 6/30/97 6/30/02 6/30/02 6/30/99 Demolition Permit Review Committee - 2 year term Thom Parducci - Design Review Comm Chr. 6/30/97 Clif Shepard - Building official 6/30/97 M. Giuntoli resigned 9/94 - Hist. Soc. 6/30/95 Judy Pruden - Resident 6/30/97 Director of Public Works/City Engineer 6/30/97 6/30/97 6/30/97 6/30/97 Investment Oversiqht Committee - Public Member 2-year term - Schneiter Candace Horlsey - city Manager Gordon Elton - Finance Director Jim Mastin - City Council Member Monte Hill - Public Member 6/30/98 6/30/97 Fred Schneiter - City Treasurer, Chair 6:ky\terms -- -~ _ ITEM NO. 5c DATE: October 16, 1996 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF JOB DESCRIPTION AND SALARY RANGE FOR WASTEWATER TREATMENT PLANT MECHANIC POSITION Due to the retirement of an Operator/Mechanic at our Wastewater Treatment Plant, Staff is proposing to revise the position to a Wastewater Treatment Plant Mechanic. The Plant Mechanic would not be required to possess a Wastewater Treatment Certificate as required of an Operator/Mechanic. Often times, it is very difficult to find employees who possess both the plant operation skills and the extensive mechanical skills. The proposed Plant Mechanic position would be responsible for mechanical repairs to the equipment at the Treatment Plant, such as pumps, compressors, valves, flow-rate controllers, and chemical dispensers. In addition, this position would also provide the repair and maintenance work of the Water & Sewer Department vehicles, tractors, and trucks. Staff has taken a portion of the Operator/Mechanic and the Equipment Mechanic job descriptions and combined them to fill the current needs of the Wastewater Treatment Plant. As this position is very similar in duties and responsibilities to the Equipment Mechanic position, Staff is recommending the same salary range of $2,273 - $2,763 per month (Range 38). This salary range would be a 5% savings compared to the Operator/Mechanic position. If this position is approved by the Council, it will be offered to the Equipment Mechanic who was recently laid off. Staff recommends approval of the proposed job description which is attached for your review and consideration. Staff also recommends that the salary range for this position be placed at Range 38 ($2,273 - $2,763 per month). RECOMMENDED ACTION: Approve Job Description and Salary Range as recommended by Staff for the position of Wastewater Treatment Plant Mechanic. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do Not Approve Job Description and Salary Range. 2. Revise and Approve Job Description and Salary Range. 3. Refer to Staff. Appropriation Requested: N/A Citizen Advised: N/A Requested by- N/A ' Prepared by- Kari Revheim, Personnel Officer~- Coordinated with- Candace Horsley, City Manager Darryl Barnes, Public Utilities Director Attachments: Proposed Job Description. ~a~dac~ -Horsl~y { APPROVED: City Manager JOB DESCRIPTION ~'~e-- WASTEWATER TREA-II~ENT PLANT MECHANIC DEFINITION Under general supervision, to make minor and major mechanical repairs to various plant and other equipment, including vehicles, at the Wastewater Treatment Plant' and to do related work as assigned. EXAMPLES OF DUTIES- (These examples are intended only as illustrations of the various types of work performed. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title.) (E=Essential Duty; M--Major Portion of Time) - Perform periodic maintenance work, including the disassembly and repair of pumps, valves, flow-rate controllers, chemical dispensers, comminutors, and various other plant equipment. (E-M) - Inspect, diagnose, and repair mechanical, hydraulic, and electrical systems on various large and small Water & Sewer Department equipment, generators, compressors, vehicles, tractors, and trucks. - Oil, grease, clean, and paint various plant equipment. - Perform a variety of outside plant maintenance work, watering, and caring for shrubbery. (E) - Prepare reports upon request. - Perform metal welding and cutting. (E) - Work flexible hours, including weekends and holidays. (E) - Perform other duties as assigned. i ncl udi ng (E-M) (E) i ncl udi ng mowing, QUAL I F I CAT I 0NS Knowledge of- - Tools, equipment, and procedures used in the overhaul, repair, and adjustment of automotive and related power driven equipment, stationary power equipment, pumping equipment, and electrical systems used in a wastewater treatment plant. - Safe work practices and occupational hazards related to this work. - Recordkeeping and report procedures. Abi lit¥ to: Inspect, diagnose, and repair mechanical, hydraulic, and electrical systems on various large and small Water & Sewer Department equipment, including generators, compressors, vehicles, tractors, and trucks. - Perform mechanical repair, maintenance, and modification of various treatment pl ant equipment o - Maintain records and prepare reports. - Perform heavy manual labor and lift up to 50 pounds. - Tolerate changes in outside temperatures from winter to summer, and tolerate dust, pollen, wind, and rain. - Work flexible hours, including weekends and holidays. - Climb stairs in the performance of duties. - Establish and maintain cooperative relationships with those contacted in the course of work. - Understand and follow oral and written instructions. EXPERIENCE Two years of experience in the mechanical field. EDUCATION Equivalent to completion of the twelfth grade. ,NECESSARY SPECIAL REQUIREMENTS Possession of a valid Class A California Driver's License. (This position is subject to the United States Department of Transportation and Federal Highway Administration regulations relating to controlled substance and alcohol use and testing.) RESIDENCY REQUIREMENT All employees of the Wastewater Treatment Plant shall maintain a residence within a 20-minute notification to respond zone. PROBATIONARY PERIOD Employees serve a six-month probationary period. If performance is not satisfactory, an employee may be terminated without cause and recourse during this time. 3:RECRUIT/WWTP.MECH ]~tem No. 5 d Date: October 16, 1996 AGENDA SUMMARY REPORT SUBJECT: Authorize the Mayor to Execute a Sewer Service Agreement between the City of Ukiah and the Ukiah Valley Sanitation District. REPORT: The City of Ukiah Landfill has developed a Leachate Control Project to meet requirements of the State Water Resource Contol Board. Under these requirements, the leachate will be deposited directly to the sewer main approximately one mile from the Landfill, within the Ukiah Valley Sanitation District. However, since the City of Ukiah Landfill is not within the Sanitation District, an Agreement for Service will be required between the City and the Sanitation District. The attached agreement has been reviewed by legal councils for both the City and the District. Staff recommends approval of this agreement. RECOMMENDED ACTION: Authorize the Mayor to Execute a Sewer Service Agreement between the City of Ukiah and the Ukiah Valley Sanitation District. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct Staff as to Alternatives. Appropriation Request: Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment: 1) Agreement for Service APPROVED~~~'~t,~ Can~'~e Horsley, City,Manager i '1 SEWER SERVICE A~REEMENT Th~s Agreement is entered into on this day of i , 1996~ at 12500 p.m., by and betw-~en the City of "City") algeneral law municipal corporation, with its Ukiah (~ , principal place of business located at u~iah civic Center, 300 Seminar~ Avenue, .~kiah, California 95482,1 and the Ukiah Valley Sanitation Distr~t ("District"), a p.oli~ical sdbdivi~ion of State o~ CalifOrn%a, With its principal Place' of business loc at Ukiah CiVic cehter~ 300 Seminary Aven~e, Uki~h, Cali'fornia 95'482. Collectively,. the District and the city :shall be referr~ to in this Agreement as the "Parties." : , RECITALS , 1. City operates the Ukiah Solid waste Si~e, a solid wast( disposal, facility'(hereinafter "landfill"'), located upon Assessor's Parcel Number 178-130-01, adjacent tO but outside' tk boundaries of District and City.. 2.I City own~ and operates a separate sewage treatment plant, ~ocated upon Assessor's Parcel Numbers 18!0-100-02, 180- 100-03, iand 180-1~0-0~ City contracts w~th District (1) to treat sewage, originating within District boundaries, and (2) to operate!and maintain the District's trunk lines and laterals. 3.~ Under their agreement, both C~ty and District must before e~ther part~ can contract w~th any personl outside Distr boundaries for treatment of sewage. 4. : City has ~etermined that the best and most appropriate , method for d~sposing of leachate which cannot bel stored at the landfill is to pro~ess and treat such leachate through the sewage ~reatment pllant by use of a pipeline connecting such landfil~ leachate ~ollection system to District's nearby sewer trunk line locatedl along Vichy Springs Ro~d, which connects to the sewage treatmeht plant. 5. ~ Governmen~ Code Section 56133 exempts from approval by the Local. Agency Fgrmation Commission any.agreement between two public a~encles, shch as City and District, for the provision a serviqe by one public agency to the other ! · NOW, THEREFORe, based upon the above recitals, and the mutual ~romises coDtained herein, the Parties hereby agree as follows-. 1. i District authorizes City to construct at City's sole cost an~ expense a~pipeline connecting the landfill leachate collectlion system ~o District's sewer trunk line'in accordance with th~ plans and specifications attache~ hereto as Exhibit A and incorporated h~reby reference. $~\dJr\ag=mts96\~i~h,uvs S~:;~e~e~ 27, 1996 2.i Districtlshall not require City'to pay a connection or Capital~{ improvement fee for co~nnecting tO the District's sewer sys t em.: i City shall pay for sewer treatment services in 3.~ accordance ~ith ..t~e. District's. fee schedule. 4.i .In ,conn?qtzng to. the District's isewer trunk line and therebyldisCharg~hg leachate into the 'se~er system as this ag[cement, C~ty Shall comply with all applicable state l~wsl and.alii applicable rules and ~egulations. of District 5. D~strlct !shal~ have the same remedies against City for any vioiat~on of ~istrzct rules and regulations .as it would haw if any ~ther custOmer:violated said rules and regulations. 6.. This document contains the entire agreement between the partiesiconcernin~ i~s subject matter. AnY and ~11 existing statememts or agreements, whether oral or written, or renewals thereof~ between ~he~parties hereto, cove~ing the same subject matter, !are hereb~ canceled and supersede~ by this agreement, a~ such prior statem~nt~or'agreement shall h~ve no .further force o~ effect. , 7. Whenever inotice to a party is required or permitted by t'his Agreement, i~ shall be deemed given When deposited with proper ~ddress and postage in the U.S. Mail or when personally delivered as' follcws: DISTRICI Wi th cop City: Ukiah Valley Sanitation District Ukiah Civic Center 300 Seminary Avenue Ukiah, CA. 95482 to: H. Peter Klein Mendocino County Counsel County Administration center Bush Street : Ukiah, CA. 95483 FAX: 707-463-459~ City Manager City of Ukiah Ukiah Civic Center 300 Seminary Avenue Ukiah, CA 95482 FAX: 707-463-6204 ~dJ r\ agrmt s ~6 \Uk.i~h, uvs ;tember 2~, 'I996 n :, ~°tices!may'be teiefaxed in which case the notice shall be deem, given when received. Either Party may.~hange the address to which .notice must be Under this ~greem~nt by providing notice ~of the address, change provided in !this ~aragraph . . i ' : ~ 8. T~s' Agreement shall be governed by the laws of the State of Cal!lfornia. Any legal action abising out of this Agreement must be!filed in Mendocino County any objections they . The parties waive ~ may otherwise have to jurisdiction or venue in Mend0cino! Coun . : ' 9. This Agreement is for the sole and exclusive benefit o: the par6ies Who d~ not intend to create any.rights in third partieslor t~ create third party beneficiaries.' _ 10i No: waiver by either party of any of tke t~is Agreement'or. ifailure of ei~ ...... ! · . . provisions of thereof:shall con~..~ ...... ~=~_paruy .~? ODJect to a breach _ . . ~=uu= a waiver o~ anv ot~er rovisl ~~en~, ~r of ~he parties' right to ~n~orce ~' =,,R~~-~f th: ~acn O~ ~ae sam~ or a d~£feren~ 9rovz~z~n o£ ~he Agreeaen~. waiver ~hallibe d~em~d a continuing one or bind. eithe any way,. unless c~nf~rme~ ~ ..... :~. _ ~ _ r party in ~ ~ y un~ una~ party. · 11.3 The s~g~atories to this Agreement have been duly and properly author~ze~ by the party they represent to sign this A~reement on:its b~half and their signature on this Agreement is binding iupon the p~rty they represent. 12~ This Agreement may be executed in one or more duplicat originals bearing ~he original signature of both parties and whe sO execdted any such duplicate original s~all be. admissible as proof o~ the.existenCe and terms of the A~reement betWeen the parties · Thils Agreemeni Was executed and delivered as of the date first w~itten abov~ in Ukiah, Mendocino county, California. CITY OF UKIAH' ! By: i Fred S~hneiter, Mayor 'ATTEST:, ~ar~e Giunt°ii",' city Clerk I ';; ~dJ r\~grmts ~6 \~kiah~ uvs $eI'tembe~ ~?, 1996 I A~TTEST ~dJr\agr~&gt\Okiah,,uvs By: District Clerk UKIA~ VALLEY .SANITATION DISTRICT , Chairpersc .../ TOTAL F'. 05 ITEM NO. Se DATE: October 16, 1996 AGENDA SUMMARY REPORT SUBJECT: REPORT OF THE ACQUISITION OF UNLEADED REGULAR GASOLINE SUMMARY: In compliance with Section 1522 of the City of Ukiah Municipal Code, this report is being submitted to the City Council for the purpose of reporting the acquisition of fuel costing more than $5,000 but less than $10,000. The City Garage worked with the Purchasing Department to obtain quotes for the acquisition of unleaded regular gasoline to fill the tank at the garage. Fuel is currently being purchased on an as needed basis in lieu of an annual contract. Staff will be preparing a request for proposals for obtaining fuel services at card lock facilities. Four companies received requests for quotations. Two companies responded with bids. Redwood Oil Company was awarded a purchase order for an amount not to exceed 6,000 gallons at $1.0252 per gallon. This purchase amount of $6,092.76 for 5,943 gallons is included in the approved FY 1996/1997 garage budget. RECOMMENDED ACTION: Receive and file report. Report is submitted pursuant to Municipal Code. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Acct. No. (if NOT budgeted): N/A Acct. No.: 575-5801-450-000 Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: Rick Kennedy, Director of Public Works/City E,,~i!peer Prepared by: Rick Seanor, Deputy Director of Public Works ~'~' Coordinated with: Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer Attachments: 1. Bid tabulation 2. FY 1996/1997 budget sheet APPROVE .. Candac(; IZIorsley, C~iiy~Manager RJS:AGFUEL.SUM PAGE 2 ITEM NO. DATE: October 16j 1996 Unleaded Regular Gasoline Bid Tabulation Vendor Bid Amount Redwood Oil Co. Ukiah, CA $1.0252 per gallon Lightel Petroleum Ukiah, CA $1.0467 per gallon Rinehart Oil Co. Ukiah, CA No Bid Eel River Fuels, Inc. Ukiah, CA No Bid i .ITEM NO. St= DATE: October 16, 1996 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR CONSTRUCTION OF GOBBI STREET STORM DRAIN FROM WAUGH LANE TO LESLIE STREET, SPECIFICATION NO. 96-04 SUMMARY: Funding for this project was approved in the fiscal year 1996/1997 budget in the amount of $40,000 in account number 301-9827. The work of the contract was completed by Parnum Paving, Inc., contractor, in substantial conformance with the approved plans and specifications on September 30, 1996. The final contract cost including authorized change order work is $33,272.27. Final payment of the 10 percent retention in the amount of $3,327.23 will be made to the contractor after 30 days from the date the Notice of Completion is filed with the County Recorder. RECOMMENDED ACTION: 1. City Council accept the work as completed; 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for Construction of Gobbi Street Storm Drain from Waugh Lane to Leslie Street, Specification No. 96-04. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Acct. No. (if NOT budgeted): N/A Acct. No.: 301-9827 Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: Rick Kennedy, Director of Public Works/City E~.n~ ~.~r /~]~ Prepared by: Rick Seanor, Deputy Director of Public Works Coordinated with: Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer Attachments. 1. Notice of Completion RjS:^GNOC964.suMCandace Horsley, Ci~ Manager Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482 (707) 463-6200 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the real property described is owned by the following whose address is: City of Ukiah, a Municipal Corporation 300 Seminary Avenue Ukiah, California 95482 . That the nature of the title to the Construction of Gobbi Street Storm Drain from Waugh Lane to Leslie Street, Specification No. 96-04 of all said owners is that of fee simple. . That on the day of September 30, 1996, the Contractor was actually completed. . That the name and address of the Contractor is Parnum Paving, Inc., Post Office Box 970, Ukiah, California, 94524. o That the real property herein referred to is situated in the City of Ukiah, County of Mendocino, State of California, and is described as City street as follows: North side of Gobbi Street from Waugh Lane to Leslie Street. CITY OF UKIAH, a Municipal Corporation BY: CITY CLERK STATE OF CALIFORNIA) COUNTY OF MENDOCINO) MARGE GIUNTOLI, being duly sworn says' That she is the Clerk of the City of Ukiah City Council, that she has read the foregoing Notice of Completion and knows that content thereof and the same is true of her own knowledge. MARGE GIUNTOLI, City Clerk Subscribed and sworn to before me this day of ,1996. Notary Public in and for the County of Mendocino, State of California R: 1 \CCO GOBBI.NC ITEM NO. 5g DATE: October 16, 1996 AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE CITY MANAGER TO EXECUTE AGREEMENT WITH THOMAS CONSULTING TO PREPARE STATE MANDATED COST REIMBURSEMENT CLAIMS For the past four years, Thomas Consulting has prepared the claims for reimbursement from the State for costs associated with work mandated by the State of California. Each year the State Controller's office sends a list of programs for which reimbursements can be claimed. The claims must be filed in November. Claims are made for actual costs including preparation of the claim documentation, for the prior fiscal year, as well as estimates of costs to be incurred in the current fiscal year. Since Fiscal Year 1989/90, claims totaling $129,228 have been submitted. Of this amount $67,250 has been reimbursed to the City of Ukiah. Of the remaining amount, $43,865 is still under review by the State and $18,113 was disallowed by the State or over estimated. New legislation has allowed claims to be filed for Booking and Fingerprinting costs and Rape Victim Counseling Center Notices during the month of August, 1996. Thomas Consulting submits newly allowed claims, as well as annual claims during the month of November. Other currently allowed claims are related to Business Tax Reporting and Brown Act compliance. (Continued on page 2) RE : Authorize the City Manager to execute agreement with Thomas Consulting for "Mandated Cost Claiming Services" at a rate of 20% of the reimbursements paid to the City by the State. ALTERNATIVE COUNCIL POLICY OPTIONS. · Not approve the agreement for "Mandated Cost Claiming Services" Suggest alternative methods for preparing mandated cost reimbursement claims Acct. No. (if NOT budgeted). N/A Acct. No.' 100.1301.250 Appropriation Requested. N/A (if budgeted) Citizen Advised' N/A Requested by: N/A Prepared by' Michael Harris, Assistant City Manager Coordinated with' Candace Horsley, City Manager Attachments. 1. October 7, 1996 "State Mandate Claims Schedule" with proposed agreement Candace Horsieyl~ E~'~t~/ ~lana 4/Can.ASR ger Mandated Cost Reimbursement Consulting Services - Continued Costs for the proposed agreement are budgeted under Finance Department Contract Services 100.1301.250. It is estimated that the costs of this agreement will be approximately $4,000 during the current fiscal year. The actual amount will depend on the reimbursable costs identified and the percent of the claims ultimately paid by the State. The amount the City anticipates receiving in reimbursements from the State during this fiscal year is $22,100. The time period during which the State Controller's staff reviews claims ranges from six months to eighteen months after receipt of the claims, depending on their work load. Contractor compensation is paid in two parts. When the claims are submitted to the State for reimbursement, the contractor is paid 10% of the claimed amount. When payment is received from the State, the contractor is paid the difference between 20% of the amount received from the State and the initial amount advanced to the contractor. The resulting total compensation equals 20% of the amount the City receives from the State. Past performance of Thomas Consulting has been excellent, and Staff recommends this contractor be retained to prepare the "Mandated Cost" claims for 1996-97. LU C) Z O0 O-d Z c r~ C ~D 0000~ w~ ~0 ~00 ~D O0 E C 0 O0 0000 0 0 0 C 0 > 000~00 ~ CO-- ~ AGREEMENT TO PROVIDE MANDATED COST CLAIMING SERVICES The City of Ukiah (hereinafter City) and Thomas Consulting (hereinafter Consultant) jointly agree as follows: 1. Scope of Services The Consultant shall file City's claims for funded State mandated costs as provided herein. Costs claimed shall be those actually incurred and estimated costs for those years in all areas appropriated by the State Legislature. 2. Compensation for Mandated Cost Claiming Services Compensation paid to Consultant by City shall be twenty percent (20%) of the claims reimbursed by the State to the City under Section 1 of this agreement. An advance of ten percent (10%) of the total claims submitted shall be paid by City to Consultant within thirty (30) days of submittal of the claims by Consultant to the State of California. A final bill shall be submitted by Consultant to City for twenty percent (20%) of total claims paid to City by the State, less the ten percent (10%) initially advanced to Consultant. 3. Services and Materials to be Furnished by the City The Consultant shall provide guidance to the City in determining the data required for claims submission. The City, following the Consultant's guidance, shall provide assistance in the accumulation of the required data. Accumulated data shall be provided to Consultant in a reasonable amount of time to facilitate timely claims submission. The Consultant shall assume all data so provided to be correct. . Not. Obligated to Third Parties The City shall not be obligated or liable hereunder to any party other than the Consultant. , Consultant Liability. if Audited The Consultant will assume all financial and statistical information provided to the Consultant by City employees or representatives is accurate and complete. Any subsequent disallowance of funds paid to the city under the claim for whatever reasons is the sole responsibility of the City. . . o o Consultant Assistance if Audited The Consultant shall make workpapers and other records available to auditors. The Consultant shall provide assistance to the City in defending claims submitted if an audit results in a disallowance of twenty percent (20%) or more of the original claim submitted. Reductions of less than twenty percent (20%) shall not be contested by the Consultant. Indirect Costs The cost claims to be submitted by the Consultant may consist of both direct and indirect costs. The Consultant may either utilize the ten percent (10%) indirect cost rate allowed by the State Controller or calculate a higher rate if City records support such a calculation. The Consultant by this Agreement is not required to prepare a central service cost allocation plan or a departmental indirect cost rate proposal for the City. The City designates the following individual as contact person for this agreement: Name: Title: Address: Telephone: Candace Horsley City Manager 300 Seminary Avenue, Ukiah, California 95482 707/463-6200 Term of A~reement Consultant shall submit claims on a timely basis and in accordance with the deadlines established by the State Controller within each Claiming Instruction notice. The period covered by this Agreement is October 1, 1996 through September 30, 1997. Offer is made by Consultant: DATE: October 9, 1996 THOMAS CONSULTING Carolynn J. Thomas Offer is Accepted by City DATE: CITY OF UKIAH BY: Candace Horsley, City Manager ATTEST: BY: City Clerk f : THOMAS CONSULTING 16812 Ocean Drive Fort Bragg, California 95437 707/964-8874 October 14, 1996 DAzED AND CONFUSED To the Editor, The City of Ukiah's 1996-1997 Youth Basketball Season is right around the corner and our youth of all ages and skill levels have high hopes in preforming 'slam dunks', 'break-aways' three-pointers' , and ' for their family and friends. Ukiah's Youth Basketball League is one of the largest programs in youth sports in Northern California. Oh! But wait a minute .... 'D~j~vu'. The announce- ment running in the "Daily Journal" on the sports page ex- cludes the Boy's 9th-12th grades once again. Now, I know it is not because of lack of interest; last year on short notice we put together eleven 9th-12th grade boys teams. I know it's not for lack of City staff in Community Services, cause they have recently hired a part- time employee in this department. So, if you have also wondered WHY and have made a phone call to the Community Service Coordinator; you were told, as I, that there ~ not enough gym availability. In making a few phone calls to our local area schools with gyms; I was pleased to be informed that there is availability at most schools and limited at others, just as it had been in previous years. I know with a little ingenuity and creative scheduling; the City of Ukiah can continue to support this rewarding program for our youth of A~L ages. Sincerely,, Vicki Sangiacomo 3150 Guidiville Rd. Ukiah, Calif. 95482 468-0747 October 14, 1996 GYM AVAILABILITY: Pomolita .... 463-5224--Iralene Holberg ........ Reserved by the City for the period of Nov. thru March, inclusive of Saturdays and Sundays. CALPELLA .... 485-8701--Phylis ~q~S Request has been granted for the use of their multi-purpose room to the City for the Youth Basketball Program. OAK MANOR .... 463-5249--Janis -XES Gay Tow, principal, gave the OK; but stressed discussion of rules. FRANK ZEEK .... 463-5245 -XES Starting in November the City has Wednes- day nights. REDWOOD YAT. T.E¥--485-8741-Donna -XES City has it reserved for Monday;.; Thursday and Friday.; Nov. thru March. ¥0KAY0- 463-5236 --NO Because of classroom reductions need gym. UKIAH HIGH- 463-5253 Maracella is in the process of schedul- ing. The City has not ~ut in a request. DEEP YAT.T.E¥---485-8778 --XES City has reserved for Youth Basketball. COYOTE YALLE¥ GXM--485-6772 Eddie Whipple would be the contact. SUBJECT: AGENDA SUMMARY ITEM NO. 7a DATE' October 16, 1996 REPORT RECEIVE PUBLIC INPUT REGARDING COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR A FEASIBILITY STUDY OF COMMERCIAL DEVELOPMENT OF ASSESSOR'S PARCEL NOS. 002-232-01 AND 002-232-44, RAILROAD DEPOT SITE In early 1996, the Northern California Railroad Authority notified the Greater Ukiah Chamber of Commerce that it was seeking private, for-lease development of its site on Perkins Street. A committee, chaired by Councilmember Malone, with participation from the Mendocino Transit Authority (MTA), regional Chambers of Commerce, business community members, and City representatives, was formed to discuss development of an intermodal transportation center and other private development of the site. One of the first determinations of the committee was to seek funding through available grants to conduct preliminary design and market feasibility studies regarding appropriate types of development. MTA has applied for several grants and has been awarded funds for consultant services. The Ukiah Business Development Center has identified the Community Development Block Grant (CDBG) Program administered through the California State Department of Housing and Community Development (HCD) as another potential source of funding assistance. CDBG requires two public hearings to gather input from citizens prior to submission of the application. This is the second public hearing, the first having been held on September 18. The purpose of this hearing is to present the completed grant application to the general public for comment. The scope of work, job creation estimates, and the budget for the grant have been identified. A request for $24,000 is proposed to be submitted to HCD, requiring a match of $5,520 from local sources. The total project cost will be $29,520. At the first hearing the City Council expressed a desire to seek assistance with the local match from other sources. Since other matching funds have not yet been identified, no formal action by the Council to submit the grant application is requested at this time. The hearing will provide the opportunity for final public comment on the application. Staff continues its quest for financial participation in the 23% local contribution to the study. When the sources are secured, the application will be returned for Council authorization to submit the application to HCD. RECOMMENDED ACTION' Council receive input regarding the grant during the public hearing. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine the grant should not be pursued and direct staff to seek other funding options. 2. Determine local match will be funded entirely by the City, authorize expenditure of $5,520, and direct that submittal resolution be agendized for the next City Council meeting. Acct. No. (if NOT budgeted)' N/A Acct. No.: N/A Appropriation Requested: N/A (if budgeted) Citizen Advised' N/A Requested by: N/A Prepared by: Madelin Holtkamp, Ukiah Business Development Center Coordinated with: Candace Horsley, City Manager and Larry DeKnoblough, Director of Community Services Attachments: 1. Grant application. Candace Horsley, C!y Manager 4/ED:ASRDepot.1 1996 PfrA Application Summary Form Applicant: ¢ ± t y o £ Uki ~h 1. Applicant: ~City of ~ County of: Uk±ah In the County of Mendocino . . . Total Amount of Funds Requested: $ 24,000 Name and title of person authorized in the resolution to sign the grant agreement if funded: Name: Hor~V Candace (Last) (First) (MI) Title: City Manager Address of person authorized in the resolution to sign the grant agreement: Address: 300 Seminary Avenue . . Ukiah, CA 95482 (City) (State) (Zip Code) The work shall consist off a feasibility study of mixed use development on a vacant parcel conti~uous to the F~il line ~nd existing depot. The study will de determine the potential for tourist business attraction~ jobs for TIG and low to moderate income housing potential. List activity title, amount requested and amount of cash match by applicant: Activity Title: Feasibility St ud,y Amount Requestedl: $2 4, q) 9 0 Amount of Cash Match by Applieanta: Proposed Beneficiaries by Income Group Amount requested may not exceed $35,000. Refer to Section V to determine minimmn cash match required. 29 1996 P/TA Application Summary Form Applicant: ~ ± t y o £ ~k± ~ A B C Above 80% Between 50% - 80% Below 50% (Non-TIG) ('riG) (LTIG) (1) (2) (I) (2) (3) (b) Total # of families Total # of Total # of families Total # of Total # of families Total # of or households pe~ons to or households pe~om to or households persom to to benefit benefit to benefit benefit to benefit benefit 8. Applicant's Staff Contact Information: . Last: First: MI: HQl~kamp ~adelin M Title: Director, Ukiah Business Development Center Mailing Address: City' 200 Ukiah Telephone #: Area Code: South School St. Stat~: (707) ~63-6717 Consultant/Other Public Agency Contact Information: Fax #: Zip: 95482 Area Code: ~07) 462-2088 First: Mailing Address: City: Telephone #: Area Code: ( ) Stare: Fax #: Zip: Area Code' ( ) 3O 1996 PfrA Application Summary Form Applicant: c ± t y o £ uk ± ah 10. Type of Application A. ~ On Applicant's Own Behalf B. o Joint Application: and C. o On Applicant's Own Behalf and on 1 11. Legislative Representatives D. cl On Behalf of_ Only For Funding from the Economic Development Planning/Technical Assistance Allocation For Funding from the General Planning/Technical Assistance Allocation A. District No. i B. Name: Dan Hauser C. Capitol Room #: A. District No. B. Name: C. Capitol Room fi: S~t_e Senator A. District No. 2 B. Name: M±ke Thompson C. Capitol Room #: A. District No. B. Name: C. Capitol Room #: Member of Congress A. District No. 1 B. Name: Frank R±ggs C. Office Bldg. and address: 1714 Lon~worth Bldg. A. District No. B. Name: C. Office Bldg. and address: 12. Has applicant enacted limitations on residential construction which are not establishing agricultural preserves, not imposed by another agency, or not based on a health and safety threat? [] Yes ~ No 31 1996 P/TA Application Summary Form Applicant: ~± t ~ ~ £ ~k ± ~ Has the applicant submitted an adopted Housing Element to the Department? r~ Yes ~ No o If yes, compleTM and attach a self certification (see Sample page 44) that the housing element is in p_rocedural compliance with State Housing Element Law. Is the application for low income housing? r~ Yes :o: No 15. . ENVIRONMENTAL CLEARANCE. Finding of Exemption It is the f'mding of the City/~~yoT ~Uki ah that the activities proposed in this application for State Community Development Block Grant funds are exempt from environmental review requirements under NEPA because they are defined as exempt activities in 24 CFR Part $8.34. The activity(s) judged exempt consist(s) of: (Brief description of activities) Feasibility Study . Signature of Authorized Official ,,,, Date OFFICIAL AUTHORIZED TO SUBMIT APPLICATION Name Candace Horsley (Print) Title c i t y Date Manager Signature 32 17. 1996 P/TA Application Summary Form Applicant: c ± t [ o f Uki ah Application Checklist: Application Summary Form Activity Description Form Activity Budget and Schedule Forms - Schedules 1-4 Statement of Assurances Resolution by Governing Body Approving Application and Documenting Cash Match Housing Element Certification Letters of Intent of Commitment from Business Owner (if applicable) Letters Received from Citizens Regarding Application and Responses (if applicable) Joint Powers Agreement (if applicable) / Cost Estimates/Cost reasonableness documentatiOn 33 1996 P/TA Application Summary Form Applicant: ~ ± ~ Y ~ £ ~± ~ CDBG Contract Number: Index and PCA #: Contract Expiration Date: Name of CDBG Field Representative: Telephone # of CDBG.Field Representative: Special Conditions: CDBG'.Use..Only:; Attachment B #3 - This grant will not be closed by the Department prior to the submission of the: [] Attachment B #4 - (special conditions): Last name of person authorized in the resolution to sign the grant agreement: 34 Attach one form for each activity. 1. Activity Tire: /Feasibility Study J-Y~O 1'1 A,ak Activity Description Form r. nt. City of ApRH_ _: Ukiah Page 1 of, ,1 2~ . CDBG funds requested for this activity: $ 2 4,0 0 0 For General Allocation P/TA applications, please describe how the objective of principally benefitting TIG persons will be met by this activity. For Economic Development P/TA applications, please state which national objective this activity addresses and how the activity will meet that objective. See the Program Objectives section of this application package for the discussion about meeting national objectives. The purpose of the study is to determine feasibility of generating tourism-related jobs and/or housing opportunities for the TIG in a mixed use development of the NCRA property adjoining the rail line and train depot. Attach a detailed description of the program design used to implement the activity. SEE ATTACHED 35 The proposed activity is a feasibility study of the mixed use development of the 10 acre parcel owned by the North Coast Railroad Authority (NCRA). Part of the site, which includes the historic depot building, will be used to support the railroad activities, both freight and passenger/tourist, which are the NCRA's major objectives. In addition, a transportation hub will occupy part of the site. This will provide a central place for all types of local transportation and a place for tourists to make other connections into the community. Current zoning of the parcel supports retail/commercial development and high density housing uses. The study will have five components: le Programming and Planning Background Evaluation Review site and program materials provided by City of Ukiah. Meet with City Staff, Transit Center Project Technical Advisory Committee, and others as appropriate, to discuss program needs and financial parameters. Conduct a site reconnaissance, diagram current conditions, and identify opportunities and constraints. 2. Potential Residents, Visitor-Retail and Office Concepts Review affordable housing needs and analyses for Ukiah, including the Redevelopment Agency's AB 1290 Report and the City's Housing Element. The needs assessment will be used to establish the affordable housing concept. Survey existing multi-family developments in the area to assess project densities, market rental rates, vacancy rates, unit mix, etc. · Review HUD afford ability limits for Ukiah. Review in-house data on visitor retail concepts that have been implemented elsewhere. Survey office complexes in Ukiah to determine rental rates, tenancies, vacancy rates, etc. Identify potential residential, office and visitor-retail concepts for the site. Prepare site plans to demonstrate the physical feasibility of accommodating the mix of uses and amounts of development on the site, and to establish landscaping, building massing and other urban design features which will support the successful marketing of the project. Site plans will address the preservation of Gibson Creek and will be developed to accommodate the incremental phasing of development. 3. Assessment of Financial Feasibility Prepare preliminary financial feasibility pro forma analyses of the concepts, including estimates of project development costs, income, and residual land values. The analysis of the affordable housing component will reflect the assumption that the project is with the assistance of Federal low income tax credits and/or Redevelopment Agency financing. Review recent land sale transactions in the area as a cross-check to the findings of the financial feasibility analysis. Address timing opportunities, the viability of a long term ground lease for each development and the conditions impacting development opportunities. 4. Planning and Feasibility Review Meet with City staff and with the Transit Center Project Technical Advisory Committee to present the concept plan and the preliminary financial feasibility analyses. 5. Final report and Recommendations Prepare a Land Use and Planning Feasibility Report for the Transit Center Site to include the following: Land Use Overview and Recommendations Master Site Plan Implementation and Timing Considerations Other recommendations as appropriate Schedule 3 t_v of T[kiah ~c~]~lu~: ~ - ~LCL~qT~/W~(~ne "111 ~mlBi~o~ ~ud~ Der~ iii Phlle ! ~o. of ~o~ ~ No. of Ho~y ho~ X ~- ho~ , ~ Urban planning an~ design consulta~t 24,85C ~ Environmental consultant 3~80~ 20 S~o~ ~ ~d Hou~ , ~ ~B~ To~ ~rcc~ Bx~en~c 300 S~cs 1 0 0 O~hc~ Con~ Loc~! To.I Proj~t S $ 800 37 Schedule 4 Applicant: ~ Schedule 4 - Tasks and Milestones Year One Year Two L TASKS/M/LESTONES ~ AMJ JAS OND J'FM AMJ JAS OND J-FM T~k 1Stud completed X 2 3 4 T~k 7 8 ~ Ill ~ ~a~e III ~ T~k 11 - - 12 13 ~ 14 15 Phase IV T~k 16 17 18 19 20 2. Queerly Expendi~e PI~ - S~te CDBG ~ ~ ~ 0 0~ Queerly Exp~ndi~e PI~ - Local C~h Match ~, ~ ~ Queerly Expenditure Pl~ - O~er Fun~ 38 1996 P/TA Statement of Assurances AppHcant:c~ o f Ukiah The City/G~y of Uk± ah hereby assures and certifies that: (a) It possesses legal authority to apply for the grant and to execute the proposed program. Co) I.ts g.oven~, g body .1~. duly adopted orpassed as an official act or resolution, motion, or ~smt~ca~e~lcO~nat~ ,rt~_g_~e _fil~m~.of ~e appl, ica~,on,.ig, cluding all understandings and ,,~. ....... ,___ 4__:_~'~m' '.ag. a atrecun$ ana.a, um. onzmg the applicant's chief executive ~.~,~_~_~,o_.~mzr ueEgnee to act,m connecu, on w~th the licafion and to vide such ~umonm waormauon as may ee required, app pro (c) It has or will comply with all citizen participation requirements, including: 1. ~P~ro_~v.i~s:io_n,:_fo_r,._a~. d__e_n_c_oura~,cment o,f ci ',t~n p .articipation, with particular emphasis on ~_-~a~na~~ p_c~ons .otlow. .ana__moaerate income who are residents of slum and .~.~ . ox ~eas m winch CDBG funds are nmnosed t b .~o_a ~,,.a ,~,,,,,;o;,,.. ~... parnclpauon of rcsiacnts m low and moderate income neighborhoods as del'[fled by thc local jurisdiction; 2. o bl, and '.ti/nely ~_cess to local meetings, information, and ~u~ rcmung [o mc _gran[ee s proposea use of funds, as required by CDBG regulations, and relating to the actual use oft~unds under this title; 3. Pro,visio. n.for teclmi.'.'cal assistance.to groups representative of persons of low and ~oacm~[c m. c. omc .tlm.t rec~uest .such..assis. tance m developing proposals with thc level and type o[ ass~smce [o oe ctetermmecl by thc grantee; 4. _P.r.o__v.i_.s_i_on f?r ~,ub. lic he ~a~. Ss to ob~ citizen, views and to respond to proposals and ~]u~s~,lons ar ml~smgc, s o?.me corem _mury development program, including at least thc aevelopmcm otneeas, mc review of proposed activities, and review of program pcrfo.,m., anc¢, w~ch..hc, arings shall be _held after adequate notice, at times and locations ,conv,.cmcnt t,o p. oren, u,.m .or actual beneficiaries, and ~ith accommodation for the nanalcappcct..~ public hearing shall be conducted prior to application submittal; 5. Provision for a ti.'mely written answer to written complaints and grievances, within 15 working days where practicable; and 6. Icl, ent!~.ca,tion .of how. the nee. ds.of'non-English speakin[ residents will be met in the case _o_~_p__u~ll, c, ncanng.s w,h. erc a.s. igmficant number ofnon-E~glish speaking residents can be rcasonaoiy cxpccrca [o paruc~pme. (d) [_t_s.C, DnG, Pr, o.~am ,has ,been. develop~.d so as to primarily benefit ta?~eted income persons ana nousenolas, ana each activity in the program__ meets one of thc tibet national objectives: benefit to low a~..d mod,erate~.~c,o.mc .l~'rsom, elimination of slums and blight, or meets an urgcm commumry neca ccrunect ~y me grantee as such. (c) It c, omcnts to assme,.thc rcsp.o.m, ibilities for environmental review and decision-makin~ in orac~r [~o c,nsurc co_mp,ancc w~th NEPA by following the procedures for "recivicnts" or'lock g.r. am mas as set torth in 24 CFR, Part 5g, cntided "Environmental Review Prnee~,,~ litle I Community Development Block Grant Proms" Also included in is compliance with Executa've Order 11988 relating to" th~ evaluation of flood Section 102(a) of thc Flood Disaster Protection Act of 1973 (Pub. Law 93-234) regarding purchase of flpod insurancc,.and thc National Historic Preservation Act of 1966 (16 USC 470) and implementing regulations (36 CFR 800.8). (f) It consents to assume thc role of either "Lead Agency" as defined by Section 21067 of thc 39 1~6 P/TA Statement of Assur~nc~ Applie~nt: City of Ukiah CAalifomia Public Resources Code, or if another ~encv is or will be desimmmd gency," it consents to assume the role of" -- · ,, ~--~---- 2 . . . Responslble. Agency as defified, by Section 1069 of the Califorma Public Resources Code, m order to ensure compliance with CEQA. (g) It has resolved any audit findings or performance problems for prior CDBG grants awarded by the State. (h) Int..c_e[ti_'_fie. s,__tha~ .,th~_is no p..la~,.. _ofdinan, ce,. or o~.er mea~..ute .in. effect which directly limits, by · .may.ct., mc am~_omg _perrmm_ _t_t_umt may. oe ~ssuea zor remclential co~on or the buildable i_o_ts_ whic.h .may,be .de..velg, ped..,for .res~den.tial p. _u~-poses; or if such a plan, ordinance, or mca.3, ute is m errecg ~t wau elmer ~e rescinded before receiving furids, or it need not be rescinded because: . I_t_'_~_?~o_s?__a_.m_o~p,~um on. rgsid.~tial, co~on,,t,o' .l~-Ot.e~. the health .and s _afety, for a ~g~i~.~;n~rU o, ume wmcn wm en= when me-ptmuc l~ealth and safety is no longer 2. ~ c~re~at~agr~.c.ultu~, p~.s?rv, es .urn. der Chapter 7 (commencing with Section 51200) of an z otuivmon ~ ox~me ~ rathe Government Code; or 3. It was adopted pursuant to a specific requirement ora state or multi-state board, agency, department, or commission; or o 4. app ic t.has ho .us.ing e e.mmt which_ the n_epartment oe I4ousing anU Community ~,cye, mpmem ~ xpunq to ?. aa~uate, .unless a ..fihal order has been issued by a court in wmcn me court aeterrmnec~ mat ~t ~s not m compliance with Article 10.6 of Chapter 3 of Division 1 of Tide 7 of the Government Code; or 5. The use of the funds applied for in this application is restricted for housing for the targeted income group. (i) It will comply with the ~ ,g~l~a~tions, policies, guidelines, and requirements of OMB Circular Numbers A-87, A-128, ,~-~uz and A-121, wtiere appropriate, and the State CDBG regulations. (j) It shall comply with the following regarding nondiscrimination: 1. Title VI ofthe Civil Rights Act of 1964 (Pub. Law 88-352). 2. Title VIII of the Civil Rights Act of 1968 (Pub. Law 90-284) as amended; and will administer all pro~ and activities related to housing andcommunity development in a manner aff'~auvely furthering fair housing. 3. Section 109 of the Housing and Community Development Act of 1974, as amended. 4. Section 3 of the Housing and Urban Development Act of 1968, as amended. 5. Executive Order 11246, as amended by Executive Orders 11375 and 12086. 6. Executive Order 11063, as amended by Executive Order 12259. 7. Section 504 of the Rehabilitation Act of 1973 (Pub. Law 93-112), as amended, and implementing regulations. 8. The Age Discrimination Act of 1975 (Pub. Law 94-135). 9. The prospective contractor's signature affixed hereon and dated shall constitute a 1996 P/FA Statement of Assurances Applicant: c ± t y o £ Uk±ah c.ertification under the pe~_ty of pe_rj _ury under the laws of the State of California that the bi,.d,.,der has, unl?~ e,xe[npt..ed, c.o~m~]~l..ied -.wi_~_the nondiscrimination.program requirements ~o. vemmem ~ocle :~ecuon l--'yyo ancl Iitle 2, California Admimstra~ive Code, Section 0c) It will comply with the Federal Relocation Act (42 U.S.C. 4601 et sea., and interim nde 42 U.S.C. 5301 et sea.) and will certify that it is following a residential ahtidisplacement and relocation plan. - (1) It will comply with the following regarding labor standards: 1. Section 110 of the Homing and Community Development Act of 1974, as amended. 2. Se~:tion 1720 et seq. of the California Labor Code regarding public works labor stand,ds. 3. Davis-Bacon Act as amended (46 U.S.C. 276a) regarding prevailing wage rates. 4. Contract Work Hours and Safety Standards Act (40 USC 327-333) regarding overtime compensation. . Anti-Kickback Act of 1934 (18 USC 874) prohibiting "kickbacks" of wages in federally assisted construction activities. (m)It will comply with the Architectural Barriers Act of 1968 (42 USC 4151) and implementing regulations (24 CFR Part 4041). (n) I_t ,will enforce stan.d.ar~ of c_on.d.uct w.tfich govern the performance of its officers, employees, ~an,.?~a~,e~nts engag,e~ m..the_~str_a_ t.ionpfcontrac_ts funded in whole or in part by the ~-L~ntJ rrograrn ~,~ecuon -/12O(d) Ot the State regulations). . (o) It will comply with the Hatch Act (5 USC 1501 et ~,at.) regarding political activity of employees. (p) it will comply with the Lead-Basedpaint Regulations (24 CFR Part 35) which prohibits the use of lead-based paint on projects funded by the program. (q) _It,_.wi,'ll.,not. employ: aw. art contr~, c,ts t~o,,o.r otherwise engage the services of any contractor ~w_n?e mat, co~n, tractor is m a p~e~n.og..o_[.a_evar~_ .ent, suspension, or placement in ineligibility stares unaer me provisions oI ,'4 tz~-K Part 24. (r) It will give HUD, the Comptroller General, the State Department of Housing and Community Development, or any of their authorized representatives access to and the right to examine all records, books, papers, or documents related to the grant. (s) It will not attempt to recover any capital costs of public improvements assisted in whole or in part with CDBG funds by assessing properties owned and occupied by targeted income persons unless: (A) CDBG funds are used to pay the proportion of such assessment that relates, to. .non-CDBG.funding or; (B) for the purpos_es of assessing properties owned and o. ecupiecl. 0y targe_ted lnco__m_e_p_e~on.s who are not or, the lowest targeted income group, it aoes not have suttlcient UDB~ funds to comply with the provisions of (A) above. (t) It will adopt and enforce .policies 1)prohibiting the use of excessive force by its law enforcement agencies ag~iinst individuals engaged in non-violent civil rights demonstrations and 2) enforcing applicable State and local I-a~b against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstration within its junsdiction. · 41 1996 P/TA Statement of Assurances Applicant: c±t ~ ~ £ Uk The certification is made under penalt~ of perj~ under the laws of the State of California Print Name \ Date 42 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 URA RESOLUTION NO. 95-1 RESOLUTION OF THE UKIAH REDEVELOPMENT AGENCY ENDORSING THE CITY OF UKIAH APPLICATION TO THE STATE OF CALIFORNIA HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT FOR CDBG REVOLVING LOAN FUNDS WHEREAS, the Ukiah Redevelopment Agency has adopted an Overall Economic Development Strategy; and WHEREAS, pursuant to that strategy, the Redevelopment Agency has appropriated approximately $300,000 in funds toward economic development projects such as the Facade Improvement Program, Downtown Business Recruitment Program, Manufacturing Business Recruitment Program, and numerous development fee waivers and administrative services; and WHEREAS, the City of Ukiah is applying for funds granted through the Community Development Block Grant Program of the Housing and Community Development Department. NOW, THEREFORE, BE IT RESOLVED that the Ukiah Redevelopment Agency does strongly endorse the City of Ukiah's application for up to $500,000 in CDBG revolving loan funds. BE IT FURTHER RESOLVED that the Ukiah Redevelopment Agency hereby agrees to enter into a Memorandum of Understanding with the City of Ukiah to act as program administrator and the Redevelopment Agency hereby authorizes the Executive Director to execute said Memorandum of Understanding. PASSED AND ADOPTED this 6th day of July, 1994, by the following roll call vote: AYES: Commissioners Mastin, Malone, Shoemaker, and Chairman Schneiter. NOES: None. ABSENT: Commissioner Wattenburger. ATTEST: Fred Schneiter, Chairman Karen Yoast, Secretary R:4:Res:cdbgl 300 S~VE., UKIAH, CA 95482 · ADMIN. 707/463-6200 · POLICE 463-6242 · FIRE 463-6274 I, David J. Rapport, the City Attorney for the City of Ukiah have reviewed the updated housing element of the City of Ukiah, and hereby certify that this housing element, which includes updated information and which conforms with all other requirements of Article 10.6 (commencing with Section 65580) of Chapter 3 of Division 1 of Title 78 of the Government Code, has been prepared and was submitted to the Department of Housing and Community Development on August 23, 1995 and certified as approved by HCD on December 8, 1995. The updated housing element was adopted on November 1, 1995 and is in conformity with all requirements of Article 10.6 et seq. Dated: September 19, 1996 s:/u\docs96\dclrtn.djr September 19, 1996 AGENDA SUMMARY ITEM NO. ?b DATE: October 16, 1996 REPORT SUBJECT: DISCUSSION AND POSSIBLE APPROVAL OF TWO WAY LEFT TURN PROJECT ON SOUTH STATE STREET SUMMARY: Staff has been notified of a successful application for a Hazard Elimination Safety project with Caltrans. This project is funded 90% by Caltrans and includes funding for engineering design. The matching funds of $5,000 have been approved and included in the fiscal year 1996/1997 budget fund 301.9829. This project would construct a two way left turn lane on South State Street from Mill Street to Hastings Avenue. The project would include short transitions into the two way left turn lanes north of Mill Street and south of Hastings Avenue. The project is tied closely to the W-Trans report on Traffic Signal Coordination which was received by Council on August 7, 1996. In that report it is recommended that two of the intersections within this project area, Mill Street and Talmage Road, be reconfigured to have a left turn lane with a protected left turn phase on the traffic signal. This project would install detector loops to allow protected left turn phases at the Mill Street and Talmage Road intersections. The project was reviewed by the Traffic Engineering Committee at its meeting on October 8, 1996. The Committee deferred recommendation on this project to the City Council. Continued on Page 2 RECOMMENDED ACTION: Approve project concept and authorize staff to proceed with the preparation of contract documents for submittal to Caltrans for final funding approval. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not approve project and direct staff to inform Caltrans that the City will not participate in this project. Acct. No. (if NOT budgeted)' N/A Acct. No.: 301.9829 Appropriation Requested: N/A (if budgeted) Citizen Advised' N/A Requested by: Rick Kennedy, Director of Public Works/City En~in~ee~{ Prepared by: Rick Seanor, Deputy Director of Public Works, ,--',,~-~- ~(.]/,~ J~,<:~-~/~ Coordinated with: Candace Horsley, City Manager ~ Rick Kennedy, Director of Public Works/City Engineer Attachments: 1. Preliminary Report; 2. Notice of project approval; 3. Letter from Greyhound Lines, Inc. APPROVED: ~Candace Horsley, City, Manager RJS:AGTWLT.SUM Page 2 DATE: October 16, 1996 Through initial project design it has been determined that South State Street has insufficient width to allow both the two way left turn lane and curbside parking. At this time, staff is requesting direction from the City Council, to proceed with design of the project. Staff will return to Council at a future date when Caltrans authorizes advertisement of the project for bids to establish a no parking zone on South State Street. The City Manager received correspondence from Mr. Tighe Boyle, Greyhound Lines, Inc. opposing the project. In his letter Mr. Boyle claims that by constructing the two way left turn lane and eliminating on-street parking, his buses would be unable to make their stops. Currently Greyhound stops in Ukiah four times during a 24-hour period, twice in the daytime and twice after midnight. Staff does not believe that this project would restrict the Greyhound's ability to provide a service to its riders. Rather, vehicles following the Greyhound would be able to pull out and pass the bus when traffic allows. The Mendocino Transit Authority has expressed similar concerns. There are 10 bus stops throughout the project limits. However, the bus will only stop if a passenger is waiting at the stop or when a passenger signals the bus to pull over. At times when the bus pulls to the curb, it would signal by turning on its flashing red lights. Traffic behind the bus would then have the option of stopping to wait for the bus to load/unload passengers or pull out and pass the bus when adjacent traffic permits such movement. At the same time traffic which is not normally expecting a stopped vehicle in the travel lane in the middle of the block may experience an increased accident rate due to rear end collisions. Bus turnouts may be considered if funding becomes available. Priority for bus turnouts would be at locations where adequate right of way exists. Staff believes that neither MTA buses nor Greyhound buses will cause an undue burden to the traveling public on South State Street. In addition, the project may preclude bicycle traffic on South State Street. Bicyclists normally ride as far to the right as possible on streets. In the case of the project area, bicyclists currently ride in the curb lane when there are no parked vehicles. With the proposed project, bicyclists would be riding directly in the travel lane and would therefore be more susceptible to encounters with motorists. There is, however, a designated bike lane three blocks west of the project on Dora Street which parallels the entire length of the project for through bicycle traffic. An advantage of the project would be the improvement of traffic flow conditions for both through traffic and protected left turn traffic. As a result, vehicle speeds may increase. However, a disadvantage might be the increase in collisions within the two way left turn lane due to vehicles vying for the same position from opposite directions. The General Plan does not specifically identify a two way left turn lane on South State Street. The Plan does identify State Street as being classified as a City arterial. Future construction of City arterials would not provide for curb side parking. PRELIMINARY REPORT SOUTH STATE STREET TWO WAY LEFT TURN PROJECT October 4, 1996 Staff has been notified of a successful application for a Hazard Elimination Safety project with Caltrans. This project is funded 90% by Caltrans and includes funding for engineering design. The matching funds of $5,000 have been approved and included in the fiscal year 1996/1997 budget fund 301.9829. This project would construct a two way left turn lane on South State Street from Mill Street to Hastings Avenue by either restriping or remarking (with pavement markers). Please note attachment number 1 which identifies the limits of the project. The project would include short transitions into the two way left turn lanes north of Mill Street and south of Hastings Avenue. The purpose of the project is to provide safer turning movements at mid-block commercial driveways and intersections. The project application was submitted to Caltrans in October 1995. During the three years prior, staff identified a total of 52 injury and fatal accidents and 88 property damage only accidents. Please refer to attachment number 2. By constructing this project, staff believes that the accident count within the project area will be substantially reduced. The project is tied closely to the W-Trans report on Traffic Signal Coordination. In that report it is recommended that two of the intersections within this project area, Mill Street and Talmage Road, be reconfigured to have a left turn lane with a protected left turn phase on the traffic signal. Through initial project design it has been determined that South State Street has insufficient width to allow both the two way left turn lane and curbside parking. As such, a no parking zone will be required on both sides of South State Street from 200 feet north of 'Mill Street to 250 feet south of Hastings Avenue/VVashington Avenue. Staff has calculated a total of 121 parking spaces on South State Street within the project limits. During random inspections on three separate dates, staff noted a maximum of five cars parked on South Street State in the proposed project area. Staff believes there is adequate off-street parking for vehicles. Therefore the loss of parking spaces due to the proposed no-parking zone will not drastically impact businesses. Staff has spoken to the Mendocino Transit Authority (MTA) regarding this project. At present there are 10 bus stops located within the project limits. Funds for bus turn-outs have not been identified in the project. During transfer of passengers at the bus stops cars would be delayed briefly if unable to change lanes to go around the bus when it is stopped in the outside lane. In conclusion staff believes that the reduction in traffic accidents and improvement of traffic flow substantially warrant the construction of this project. VALLEY CE['ITEI'~ '(OSEMi UKIAH VALLe' /,fED. CTR. M.H.P. SER~DEP~ ;HERRY NOKOMIS U.S.G.S. I ! I'; t Cl. LAW RO. LN. .~. UNICIPAL AIRPOR 3O0 · ADMII~. 707/463~6:~0~) · F~ /~ 7071463-6~04 Oclober 27, 1995 UKIAH, CA 95482-5400 · PUBLIC SAFETY 463-6~4~/6~74 · ,, Al Toland Local Assislance Engineer '" ~' '"" DEPARTMENT OF TRANSPORTATION, DISTRICT 1 1656 Union Slreet Eureka, California 95501 RE: ' CANDIDATE PROJECTS FOR TIlE 1995/96 AND 1996/97 tlF_S LIST Dear Al: .', Enclosed are applications for two (2) tlF_.S candidate projects which the City of Ukiah is submitling for consicleralion anti inclusion in the upcoming two year tlF. S funding cycle. Our projects are listed below in the order of priority we have established: I. I'avemen! striping ami marking modifications for the eslablishment of a two-way left turn lane on South Slate Street from Mill Street lo ltaslings Avenue. 2. South State Street and Gobbi Street traffic signalization upgrade and intersection improvement. . The pavement stripping and marking modification project is being submitted for consideration under the Safety Index Project calegory and the Iraffic' signal upgrade and intersection improvement project under life Work Type Improvemen! category. , The two-way left lurn lane on Slate Street is needed to reduce rear end and right angle collisions involving vehicles making left tums from Ihe inside traffic lane into inlersecting streets and commercial driveways along Slate Slrect. Slate Street is a four (4) lane major collector with two (2) lanes of travel for bolh direclions and parking 0n both sides of the street. Development along Slate Slreet is commercial and retail and has Ihe highest ADT of all the streets wilhin the City (above 18,000). Mr. Al Toland October 27, 1995 Page 2 ' :' I ' The traffic signal at State and Oobbi was installed in 1972 and is the oldest signal iii our inventory. Given the width of the turning lanes, the radius of current curb returns are deficient. The signal slandard at Ihe northwest corner has been hit by turning truck lrailers four (4) times within Ihe most current Ihree-year period. The west leg of lhe inlersection needs widening and additional right-of-way has been acquired for this purpose. Your consideration in placing our projects in the upcoming two year HFS funding cycle is appreciated. ~ Sincerely, ; , Director of I ublie Works/CIty~n'ee! LTOLAND.4 i',. t ;.f ,.' ,. · 'ClT¥/COONTY OF UKIAII CALCULATED BYLARRY J. WOOD5 . CHECKED B Y'~ ~.~.,~ ~ PROJECT LOCATION SOUTil STATE STREET.'FROM MILL STREET TO 250 FEEl' SOUTtl OF HASTINGS AVENUE (WAStIINGTON AVENUE) PROPOSED IMPROVEMENT PROVIDE A TWO-WAY LEFT TURN LANE. REMOVE EXISTING STRIPING AND PARKING AND TIIEN RESTRIPE TO INSTALL NEW TRAFFIC DETECTION LOOPS TO MATCH TIlE NEW LANES PROJECT PURPOSE COMMERCIAL DRIVEWAYS. PROVIDE SAFER TURNING MOVEMENTS AT INTERSECTION AND ~ID-BLOC~ 'TOTAL COST (in $1000s).. 48 ,. ADT (exist. all directions, In lO00s) 18'. NUMBER OF LOCATIONS, OR LENGTH IN MIL'ES ,0.84,,.MILES SAFETY EVALUATION (RF) ~ 'FATAL & 'INJURY 52 17.3 25% PDO 88 29.3 25% TOTALS. 45.6 'COLUMN 4.3 ~u~I_ 0 I 15.1 10 654 7.3 2.1 10 154 11.6 808 INITIAL ACCIDENT RATE IA. R = ,~5,~® = ;. ~ 8 ,Zl D T' x O. ~ (~S x A~~ 6.94' SAFETY INDEX 808 (D x lOC) .~/' 1683 EXPECTED ACCIDENT ~/~ = RATE 5.16 ,...,.., m ,REDUCED REDUCTION FACTOR ADJUSTED SAFETY ~51 = ~-~A'x 51 = INDEX /, TWO-WAY I.EFT-TURN LANES ON SO. STATE STREET Fl{OM MILL STREET TO 250' NORTll OF IIASTINGS AVENUE ESTIMATED CONSTRUCTION COSTS Removal of existing striping and marking 'New striping and marklng i Replace traffic signal loops ,.l, :' : . ·' Const'r6ctior~ ' :" :. ~ . Cost Total i · i · ' Preliminary Eng,neer, ng Construction Engineering ~ ~ ,'I! ' ! . . Total ' , , I - ; ~ , , .2 $11,000 $17,000 ' $42,000 $ 4,000 $48,000 · .. I I ' ! I- -1 : ! '- '' STATE OF CALIFORNIA--BUSINESS, TRANSPORTATION AND HOUSING AGENCY PETE WILSON, Governor DEPARTMENT OF TRANSPORTATION · DISTRICT 1, P.O. BOX 3700 EUREKA, CA 95502-3700 TDD PHONE 707/445-6463 (707) 445-6397 February 27, 1996 Mr. Rick Kennedy Director of Public Works City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Dear Rick: The Hazard Elimination Safety (HES) program for the Federal fiscal year 1995/96 and 1996/97 has been approved. The following project for your agency has been included in this program. Location: 1-Men-0-Uki Project Location: South State Street from Mill Street to south of Hastings Street Type of Work: Signal Detection Loops Federal Project No.: STPLH-5049(002) EA No.: 01-924350 Project Cost: $48,000 Federal Funds: $43,000 You will need to request Project Authorization including the field review forms and Local Programs agreement checklist as outlined in the Local Programs Procedures (PP 95-07 sent to you July 6, 1995). Federal authorization is required prior to any expenditure of funds. If you have questions or need assistance, please call my office. Sincerely, A. B. TOLAND Assistant District Local Assistance Engineer Greyhound Lines, Inc. 155 Fremont Street San Francisco, California 94105 September 23, 1996 Ms. Candace Horsley City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Dear Ms. Horsley: I am writing you to express my concern and opposition to the proposed (Sth) left hand turn lane for South State Street. I am the Greyhound manager responsible for most of the bus stations and stops along Highway 101 in California. The proposed left hand turn lane would eliminate the possibility for our busses to stop anywhere along South State. We are currently using one of the MTA stops on South State at Talmage. It is my understanding this lane would also affect the MTA and their ability to serve the community. By eliminating street parking and the ability for a bus to pull out of the flow of traffic you limit how busses can serve the community. Bus traffic would not be the only business that would be negatively affected. Any business that does not have sufficient off street parking to handle large delivery trucks would experience extreme difficulty in receiving shipments. While I can understand the reasons for some people to want a left hand turn lane down the middle of the street, I think the negative aspects out weigh the positive. We at Greyhound are looking forward to upgrading and enhancing the level of our service in Ukiah. This proposal would make it more difficult for us as well as any other bus company. I would appreciate your making my comments available to all staff members who would have any input on this matter. Fudhermore, if it is necessary, I am willing to speak on this matter at the city council meeting. I can be reached at (415) 495-1580. Your consideration of these comments is truly appreciated. Sincerely, Tighe Boyle Agency Sales Manager cc. Jim Camp, District Manager Steve Turner, MTA SERVING MENDOCINO COUIVTY SINCE 19 7~ Mendoc/no Tracsit Authority October 11, 1996 Ms. Candace Horsley, City Manager City of Ukiah 300 Seminary Ave Ukiah, CA 95482 RE: South State Street Two Way Left Turn Project Dear Candace, I am writing to convey the strongest opposition to the proposed two way left turn project on South State Street between Hastings and Mill Street. As I understand, the project is intended to improve safety along that stretch by creating a new two way left turn lane in the center of the roadway and eliminating the parking lane on both sides of the street. By moving left turns into their own lane, the project intends to reduce accidents involving left turn movements. Although the project would reduce left turn accidents on this part of State Street, many negative impacts would result that have not been adequately addressed. I am particularly concerned with the effects on your public transit service and its customers. MTA runs 21 trips northbound and 21 trips southbound through the project area each weekday, mostly between Gobbi and Washington. Our most recent counts show an average of over 75 passengers a day boarding or alighting at the ten bus stops in the project area. The proposed project forces MTA to select among three bad choices. First, MTA could maintain service as operated today. However, the outside travel lane would now go through the bus stops. Motorists in Ukiah are not used to driving in a travel lane shared with bus stops. Therefore the frequency of rear end accidents would likely increase. Rear ending with a bus is much more serious than rear ending with another car because buses weigh much more and carry many more people. Therefore, damage and injury would likely be worse. Because of this project, MTA would be exposed to new, significant liability. The driving public would perceive that MTA was stopping in the travel lane, rather than recognizing that the travel lane had moved to the bus stop location. 241 Plant Road · Ukiah, California 95482 · (707) 462-5765 Fax (707) 462-1760 Candace Horsle¥, October 10, 1996 page 2 The second choice is to move the bus route off that portion of State Street. The only alternative is South Dora. MTA has recently evaluated these two route segments, and South State is more active than South Dora. When we expand service to two local bus routes, as planned in the Ukiah Valley Bus Study, we will serve both. In the mean time, the transit service needs to be located in the most productive locations in order to provide the most useful service to our customers in the most cost effective manner. The third choice is to remain on State Street, but build bus turnouts so the vehicles would stop outside the travel lane. The City Engineer provided a rough estimate of $20,000 each for these facilities. A cost of $200,000 -- I think that is optimistic -- is clearly not available in your budget in the foreseeable future. Candace, your transit system is an essential component of circula- tion within your community. As Ukiah's population grows, auto traffic will grow at least as much, unless trips are attracted to the alternative modes. To avoid choking our beautiful valley, our travellers must be making many more trips on the bus, in car pools, by bike and on foot. This project will encourage more people to drive more, and to drive faster. The project will make bus riding more difficult or more expensive, or will create a new safety and liability problem for MTA. Cycling will become far more dangerous as cars travel faster and closer. Walking along South State will become less viable with faster traffic closer to sidewalks and less buffer between cars and pedestrians. In short, this project will reduce accessibility to business and employment in the project area by the alternative modes, and State Street is the primary corridor on which intensive development and transit service is proposed. This is clearly the wrong direction to be changing your traffic and circulation system. I realize the timing for the funding is tight, but the application was submitted nearly a year ago, and MTA was not advised of it until August. Since then, MTA staff has worked with city staff and committees to change the design. I will see you at 10:30, and I am sure we can fashion a workable compromise. Sincerely, Bruce Richard General Manager c.' MTA Board of Directors Rick Kennedy ~ENDOCINO TRANSIT ~UTHORI , , S~RVING MENDOCINO COUNTY $~NCE 1976 Mendocino Transit_Authority october, 11, ' 19'96 ' Post-It; Fax Note 7671 ' ['~aX # ,, MS; Candaoe..Horsle¥, Ci'~y.'.~...... ¢it¥' of'_ _Ukiah , ' .. " 300' Seminary Ave ,, ,. , ..Ukiah, . CA. 95482 . " . '..: ' . , , , ,!,, , -,, ., ' ". ', i ,~,': ; Dear candaoe,.' R]~: :.soath st, ate street 'Two :, ., , ; From (30. Phone # ,,, I=&x # i . Le£t ~Urn Project I am writing to cqnvey, the'strongestioppos~tion tothe'pr°p0$ed tWO way le'ft turn project On South Stat'e~Street between HaStings and Mill Street. .., . , - AS I' understand,'the Project. ' , 'i.$ii"~ended ~0 improve .safety along that Stretch by orea~ing a new twO.wmyil'eft.turn lane in the center of. the roadway and eliminating the.parking lane o~ both sides of the street. By moving left turns into their own lane, the project intends to reduce accidents inv01vi~g left turn.movements:... Although the'projeCt w0uld..reduc, left turn accidents on this Part of State Street,.many negative impacts would result that have not been adequately addressed. I am.DartioUlarly concerned with the effects, on' your p~blio.~ransit..SerVice and. its customers,: MTA runs 21 trips northbound anh' 21 trips soUthbOund through the project area each .weekday, mostly between Gobbi and Washington. our'most recent counts:show an aVerag~ of over. 75.passengers a day boarding or alighting at'the ten bus stops in the proje¢~ area. The Proposed ProjeCt'forces MTA to s~lect.among three bad!choices. First, MTA could'maintain service as operated today. However, the outside travel lane.would now go through the'bus ~tops. Motorists in Ukiah are not used to driving in a travel lane shared with bus stops. Therefore the frequency'of rear end accidents.would likely increase. Rear ending with a bus is much more serious than rear ending with another car because.buses weigh much m0re'~nd carry many more.people. Therefore, damage and 'injury 'would l'ikely be worse. Because of this' project, MTA would be exposed' to new, significant liability. The driving, public would perceive that MTA was stopping in 'the travel lane, rather than recognizing that the' travel lane had.mOVed to the. bus ~top'loCation. . ' ,.. .: ,, , , 241 Plant Road · Ukiah, California 95482 .' (707) 46~5765 Fax (707) 462-1760 10-11-86 08:12 MENDOCINO TRANSIT AUTHORITY ID=7074621760 Candace i{orsle¥, "ootol~r 10,.. 1996 . ~. ' The secOnd choice '"is to. move. t~e ..bUsi route off that .pot i°n of State Street. The. only' alternative~ is. SOuth Dora. MTA recently evaluated these two. route segmen~, and South. state more active''than South' Dora. ~en we ~expand service to two local bust°utes, as planned'in the'Uki'ah Valley BuS studY, we will serve ~th.. In 'the mean' time, the .tranSit service needs to 'be located in the most productive .locations in. order to .provide the most u~eful 'serviCe to our .customers. in the. m0st."cos~.'~ff~ctive manner, The third choic- is ~to remain .on state Street, but build bu~ turnouts .s.o the vehicles would. Stop outside' the travel lane. The city"~,gineer Pr°w!d'~d a'rough' ~stima~e:"°f.' $20'~000 e~ch f0r' ~hese facilities. A c0~t', of'.$200,000: 4" i.'.'~hink t.hat ~s 'oPtlmi.s'~ic~.' ''. i~' cleari'y, not avaiiabi, e in .your budget' 'in'the 'foreseeable f~ture. . candace,' your transit System is'an, e's~ential component" of cirques-. " r community.' ~s' ukiah's population ~roWs,. auto tion within, you .......... ~ ,~:nless trips are attracted to traffic will.groW 9t lea~ I?_ }uuu.., ,~ r b~autiful .valley, our the alternative moses. To ~vuld choki-.~ ou_ . .travellers must be making many. m°re trips on the bus, in car pools, bY bike"and.' 'on' .'fbot-. ....'. '.. . ' '.~.' ".. .. ' ' ': This project will :encoura9e more!'peoP!~ .to.driv 'mo~e,, and i to drive difficul~ Or'more` faster. The project will make ::bus~/.rlding, more problem' for expensive,, or will create a new safetY.and liability MTA. Cycling wii~ become far more dangerous as cars travel faster and closer. Walking along South:: state will bec°me less viable with faster traffic closer to sidewalks and less buffer between~' 'cars and . _ .- -.=. ~-' ~-~'ect will reduce accessibility.to pedestrla . :'... =-_ _&~4--~' ,~'~ by the alternatzve bus~ness and. emp_.. ~. ~_ ' ' ' or on which intensive mod~s, and State s~reet x~ the primary oorrld development and .transit s,rVioe;.is:..propoSed. ~i.S is. ~learly ~on~ direotion to ~ ohangi'ng' your"traffic and' circularion system. I realaze the timing for h ' '' was submitted' neatly a year. ago, .and..MTA WaS ~ot advised of it until August. Since then,'~A staff has worked with city "~staff and co~it~ees to change, the' design. ~ wl'll see You at ~0:30,' and ~ am sure 'we can fashion 'm. workable !comprOmiSe. ...... '. .. , ..... , ..... .., ,,., .:',. ' , ..,,, ,, · . ., .,, , ~,. ,, , . ,'~ ,, ,,. ,.. ,' ',' " .,. .,,,,'.':, . , ',,' . ~ ' : . , '' ' ' ' ,,, ', : " ., ' ' ,; i . : ,, .,, ,,'' .. ,' , ,. . .. ., , , ,. , : , ., ,, ,, ,. ',, ~ , '~ ; ' , '' ' , . . Gen-ral 'Manager. ".' ' " ' ". .., ,, , , ,' ..... , . · , , ', :' ', : ,~ . , , , , , , ..... , , ·,,,,., ,, ;/ , o~ ~Ta ~°a'rd ':.0~'.' ~ir"c~°rS'. "~; .. ... Rick .'X,nned~:.. : . .:~ . , ,. , ', , , ; ,. , , , ,' , ,. , , , ,, 1=.02 , . ..~ ,Page ,, . , AGENDA SUMMARY ITEM NO. 7c. DATE: October 16, 1996 REPORT SUBJECT: ADOPT RESOLUTION ESTABLISHING 15 MPH SPEED ZONE ON LORRAINE STREET AND APPROVAL OF TRAFFIC DIVERSION AND CALMING ON LORRAINE STREET SOUTH OF MARLENE STREET SUMMARY: Submitted for the City Council's consideration is a recommendation from the City Engineer to implement traffic diversion and calming measures on Lorraine Street South of Marlene Street pursuant to the requirements stipulated in the attached condition number 29 of Site Development Permit No. 90-87 for the Walmart Project. The traffic volumes as indicated on the attached report have substantially increased and therefore warrant the implementation of the mitigations identified in the aforementioned condition number 29. The City Engineer recommends a modification to the signalized intersection at Talmage Road and Airport Park Boulevard which would prohibit the northbound and southbound vehicular movement across Talmage Road. Modifications would allow the ability to make right and left turns from Talmage Road into the southbound leg of Airport Park Boulevard (traffic diversion measure.) Please refer to the attached sketch for proposed turning movement modifications. Continued on Page 2 RECOMMENDED ACTION: 1. Adopt resolution establishing a 15 mph speed zone; 2. direct staff to install three speed humps on Lorraine Street the specific locations at the discretion of the City Engineer; and 3. make specified modifications to the intersection of Talmage Road and Airport Park Boulevard. ALTERNATIVE COUNCIL POLICY OPTIONS: Do not approve staff's recommendations and direct staff to consider alternate measures for traffic diversion and/or calming. Acct. No. (if NOT budgeted): N/A Acct. No.: 301.9828 Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: Rick Kennedy, Director of Public Works/City Engineer/ Prepared by: Rick Seanor, Deputy Director of ubl,c Works ~'~.~Z. ~.~I/,£~.9 Coordinated with: Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer Attachments: 1. Resolution 2. Report on Traffic Diversion & Calming on Lorraine Street south of Marlene Street 3. FY 1996/1997 budget sheet 4. Excerpt from Walmart Site Development Permit No. 90-87 5. Sketch of intersection modifications APPROVED: t ~ ~andace Horsley, City M~.ager RJS:AGLORRAI.SUM Page 2 DATE: October 16, 1996 The City Engineer also recommends the installation of three speed humps on Lorraine Street for the purpose of reducing vehicular speeds. In addition, the City Engineer recommends establishing a 15 mph speed zone on Lorraine Street between Marlene Street and Old Talmage Road pursuant to the provisions of Section 22358.3 of the California Vehicle Code. The Traffic Engineering Committee considered the City Engineer's recommendation at its regular meeting on October 8, 1996. The Committee did not reach a consensus on the measures proposed by the City Engineer, however, the Committee did make a recommendation that the City Engineer submit to the City Council for their consideration the measures proposed in a public hearing setting. The Committee also requested that the residents of the Betty Street, Lorraine Street, and Marlene Street neighborhood and the businesses on Old Talmage Road be notified of the public hearing. It is estimated that the cost to construct three speed humps and to modify the intersection of Talmage Road and Airport Park Boulevard will range between $10,000 and $15,000 with most of the cost assigned to the modification to the signalization equipment and the restriping and marking of the intersection. Within the approved Fiscal Year 1996/1997 budget, $10,000 has been identified for traffic diversion measures for Lorraine Street under fund 301-9828, Gas Tax Fund number 2107. Staff is recommending that the City Council approve the 15-mph speed zone and the identified diversion measures. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING A 15 MILES PER HOUR SPEED ZONE WHEREAS, the Ukiah City Council, having reviewed the Report of Traffic Diversion and Calming on Lorraine Street south of Marlene Street, has determined that the reasonable and safe speed, under the conditions found to exist on the streets covered by the report, consistent with the California Vehicle Code Sections 22358.3 and 40802, is 15 miles per hour. NOW. THEREFORE. BE IT RESOLVED that the speed limit on Lorraine Street between Marlene Street and Talmage Road is hereby declared to be 15 miles per hour, and the City Engineer is hereby authorized and directed to post necessary signs to establish the 15 miles per hour zone. PASSED AND ADOPTED this 16th day of October, 1996, by the following roll call vote: AYES: NOES: ABSENT: ATTEST: Fred Schneiter, Mayor Marge Giuntoli, City Clerk 4:Res: 15mph.2 M.E.M.O.R.A.N.D.U.M DATE: TO: FROM' RE: October 8, 1996 Traffic Engineering Committee Rick H. Kennedy, Director of Public Works/City Engineer ~ TRAFFIC DIVERSION AND CALMING ON LORRAINE STREET SOUTH OF MARLENE STREET Subsequent to the extension of Orchard Avenue to Marlene Street and the construction of Airport Park Boulevard and the Wal-Mart project, Lorraine Street between Marlene and Old Talmage Road (frontage road) has experienced a significant increase in traffic volume as well has vehicular speed. Pre-Orchard Avenue extension, Pre-Wal-Mart and post Wal-Mart traffic counts were taken in September 1999_, August 1993, and June 1994, respectively. Comparison of these counts on Lorraine Street between Marlene Street and Old Talrnage Road are as follows: LORRAINE AVERA(;E AVERA(;E AVERA(;E iil(;IIEST I[IGitEST STREET WEL'KI)AY WEEKI)AY WEEKI)AY WEEKDAY WEEKDAY ADT S()UTll AI)T N()RTI! AI)T B()Tll PI';AK PEAK I)IRECTI()NS V()I.UME PER VOLUME PER IH)UR S(')UTll ll()UR N()RTit Pre-Orchard 358 355 713 42 48 Extension 5:00 - 6:00 p.m. 3:00 - 4:00 p. m. Post-Orchard 594 440 1034 65 46 Extension/Pre- Wal-Mart 4:00 - 5:00 p.m. 1:00 - 2:00 p.m. Post Wal-Mart 1416 314 1730 150 40 12:00- 1:00 12:00- 1:00 p. m p.m. The percent increase in the weekday average daily traffic volume for both directions from the Pre-Orchard Extension to the Post-Orchard/Pre-Wal-Mart is 45 percent. The percent increase from the Pre-Orchard Extension to Post-Wal-Mart is 142 percent. Pursuant to the Provisions of Condition No. 29 of the Conditions of Approval for the Wal-Mart Store Site Development Permit No. 90-87, "the City shall install traffic diversion measures on Lorraine and Marlene Streets as designed and recommended by the City Engineer if warranted by traffic monitoring studies. After a period of 12 months following the installation of the traffic diversion measures, the City Engineer shall review the traffic loads on the residential neighborhood north of Wal-Mart to determine whether these measures have effectively preserved the quiet residential character of the neighborhood without imposing an undue burden on neighborhood residents. If the City Engineer determines that these measures are not a practical solution to traffic impacts on the neighborhood, the City Engineer shall prepare for the City Council's consideration a resolution establishing an off-site capital improvement fee for the Airport Industrial Park to fund the costs of improving Waugh Lane to act as a collector street to relieve the neighborhood from additional traffic i~npacts and/or fund costs of providing curbs, gutters, and sidewalks on Betty and Lorraine Streets for safety purposes." At the request of Sylvia Rocha, resident of Lorraine Street, a meeting between Engineering Staff and the residents of Lorraine Street was conducted on September 19, 1996, to afford these residents the opportunity to discuss their safety concerns related to the increase in traffic volume and vehicular speeds on Lorraine Street south of Marlene Street. Mrs. Rocha facilitated the notification of the meeting and it was suggested by the Director that the invitation should be restricted to those residents residing on Lorraine south of Marlene and on Marlene east of Lorraine in order to facilitate a focused meeting. Prior to beginning the meeting, the Director presented the before and after Wal-Mart traffic volumes and confirmed that a substantial increase in volume had occurred. The Director also discussed the contents of a petition dated May 24, 1993, and signed by 38 residents. The petition indicated that the petitioners preferred the establishment of a one-way street for east bound traffic on Marlene Street from Lorraine Street to Orchard Avenue. The petitioners did not desire a barricade at any location. The following suggestions were presented to and discussed with Staff by those attending the September 19, 1996 meeting. 1. Barricade across Marlene Street at Orchard Avenue. 2. Make Marlene a one-way street for east bound traffic from Lorraine to Orchard. 3. Dead end Lorraine Street at Old Talmage Road. 4. Speed bumps on Lorraine from Marlene to Old Talmage Road. 5. Make Betty Street and Lorraine Street a one-way couplet. 6. Installation of 25 M.P.H. speed sign. The Director suggested the following modifications to their ideas and brought forth another measure. 1. Instead of speed bumps, utilize speed llunlps, constructed at three (3) locations. . Consider the relnoval of the through vehicular Inovement across Talmage to and from the Airport Industrial Park. Left and right turns onto and from Talmage would still be permitted. Tile Director also suggested that tile group concentrate on those measures which would impact them directly and not their neighbors on Betty Street and Lorraine north of Marlene. After discussing the measures suggested, the residents were canvassed for each suggestion. 1. Speed humps on Lorraine at three (3) locations 19 votes 2. Marlene one-way east bound 2 votes 3. One-way couplet for Betty and Lorraine 12 votes 4. Left and right turns only at Talmage and Airport Park Boulevard (removal of through movement into and from the Airport Industrial Park) 16 votes 5. Barricade south end of Lorraine 12 votes 6. Barricade at Marlene and Orchard 14 votes At the conclusion of tile meeting most residents agreed that the Director should present to the Traffic Engineering Committee anti City Council for their approval, both the installation of the speed humps (speed control) and the removal of the north/south througll movement at Talmage and Airport Park Boulevard for traffic diversion. A petition signed by 47 residents and a letter from Sherri Walker were presented to Staff at the meeting. Another item to consider in conjunction with the proposed implementation of Measures 1 and 4, is the establishment of a 15 M. P. H. speed zone for Lorraine Street south of Marlene pursuant to the provisions of Section 22358.3, "Decrease on Narrow Street," of the California Vehicle Code. This section provides lbr the establishment of either a 20 or 15 M.P.H., whichever is found most appropriate, reasonable, and safe, for streets within a residential or business district having a roadway not exceeding 25 feet in width. The Director of Public Works/City Engineer fully supports the implementation of Measure 1 for speed control and Measure 4 for traffic diversion and tile establishment of a 15 M.P.H. speed zone on Lorraine. ATTACHMENTS: lo 2. 3. 4. Volume Count Data for Lorraine dated September 1992, August 1993, and June 1994. Petition dated May 24, 1996. Petition received September 19, 1996. Letter from Sherri Walker received on September 19, 1996. RIIK:kk IJ: I ~I'EC MCOM M rlTEE Has the Planning Commission taken leave of it's senses? The traffic from Wal Mart and Friedman Bros. Is funneled directly into Lorraine Street. This is still a country street where children going to the bus stop cn-masse, mothers with babies in strollers walk down the street, children on bicycles dart hcrc and there over thc street, and plain pedestrians going shopping or on a walk, yet a traffic light was installed on Talmage Road and are forcing ahorrer, dous anJ dangerous traffic problem. Shortly, thc new apartments on Orchard Street will bc completed and occupied, thus creating even more traffic congestion. Something HAS to be done NOW before som~ ki~lc~L<.perhaps a little child. R~ Ad~e~ ONLY.~ i Zip: I .JIr..'~re u Rc~lSlucd: Raida~e Addm~ ONLY: P I ,, R~ Adieu ONLY: ~p: ~ ~ O~LY: ~ ~d~ ONLY: Rcsidmc~ Address ONLY: -. Ci~: _ ~p: Residue Address ONLY: Zi~: Si~n_amrc u Rclmc~: . / 9. ~ ~r N~e: . ~J L R~ A~rCU ONL~ ' Ci . , ~.- I , - ~ .... z ..... , ~ ~ Re~d~ ~ss ONLY: ' ,. R.p,,- ~ ~ c~: ' ~' z.~' I K2. ~';nl Your N~c' ~ ~.. I ' ~ . -- ~ e~e A~c~ ONLY: Ret,~rn date: Has the Planning Commission taken leave of it's senses? The traffic from Wal Mart and Friedman Bros. Is funneled directly into Lorraine Street. This is still a country street where children going to thc bus stop cn-masse, mothers with babies in strollers walk down the street, children on bicycles dart here and there over thc street, and plain pedestrians going shopping or on a walk, yet a traffic lighL was installed on Talmage Road and are forcing a horrendous and dangerous traffic problem. Shortly, thc new apartments on Orchard Street will be completed and occupied, thus creating even more traffic congestion. Something HAS to b¢~gne NOW before someone is killed...pcrhaps a Ii,lc child. This column for o.~cial use only I. P~I Your N~me: Re~lenm Addreu ONLY: 2. i~inl Yom Nm: ONLY: Zip: ONLY: Cily: Z~p: Rt. sJdalc4 ,~ddr~al ONLY: City:. Zip: 6. Prim Your NImc: Address ONLY: Silnsfurc u R¢l,smcd: Cily: Zip: 7. Pi'iai Yom N~me: Residence Address ONLY: $ilnamre is ReEtSletcd: Cily: Zip: I Pnn! Your NLmc: Residence Address ONLY: Sif, nsmrc ts Rclsslg~: Cip/: Zip: 9. Prml Your NIme: R~-~c~--' Address ONLY: Silnamr¢ as Relislcted: Zip: 10. Prm! Your N~mc: ONLY: SilfmUre u Rcl,slaccl: Zip: ~ Nune: Residmce Address ONLY: Siln~mre as Reltstered: Zip: 12. Print Your Name: Residence Address ONLY: Zip: Return date: Has the Planning Commission taken leave of it's senses? The traffic fi.om Wal Mart and Friedman Bros. Is funneled directly into Lorraine Street. This is still a country street where children going to the bus stop en-masse, mothers with babies in strollers walk down the street, children on bicycles dart here and there over the street, and plain pedestrians going shopping or on a walk, yet a traffic light was installed on Talmage Road and are forcing a horrendous ana dangerous traffic problem. Shortly, the new apartments on Orchard Street will be completed and occupied, thus creating even more traffic congestion. Something HAS to be done NOW before someone is killed...perhaps a little child. This col.mn/or o.~cial use oni. v I. Prim Your Re~lemm Silmlur~ u Relisys: Name: 3. Pnnl Yom' Name: 9 Prml Your N I0. Print Your Your R~kmo~ Addt~ ONLY:  Zip: Rgsidel~e Addreu ONLY: ~p: ~/~ R~ ~d~a ONLY: ~: R~d~ Add~a ONLY; Residence Address ONLY; Cily: / Zip: Residence Address ONLY,: Cily: , ~ Zip: / Residence Address ONLY: Zip: Residm~ Address ONLY:  Zi~: Rssidenoe Adcbgss ONLY: Zip: R~d~e A44~ess ONLY: Re~e Add~eal ONLY: Zip: Has the Planning Commission taken leave of it's senses? The traffic from Wal Mart and Friedman Bros. Is funneled directly into Lorraine Street. This is still a country street where children going to the bus stop en-masse, mothers with babies in strollers walk down the street, children on bicycles dart here and there over the street, and plain pedestrians going shopping or on a walk, yet a traffic lighL was installed on Talmage Road and are forcing a horrendous and dangerous traffic problem. Shortly, the new apartments on Orchard Street will be completed and occupied, thus creating even more traffic congestion. Something HAS to be done NOW before someone is killed...perhaps a little child. 7'bt: column for §cial use I. ~,i~,l Your Nwe: __ ~ R~ A~rw ONLY: ~ Si~ u Rrl~s~~. , '  R~w Adieu ~NLY: ' - ~-- Sil~ q ~liu=~: ~ ~ Ci~: / ~ ~p: Addma ONLY:  ~x ~?' ~ Zip: I0. }~ Your N~c' Silnamre u Relts~: ' ~ ' Ci~: Zip: I 1. Ptinl Y~r N~e: Res~e Ad.ess ONLY; Sil~mre aa Relmu~ ' Ci~: Zip: 12 P~m Your N~e: ~e A44~u ONLY: Return date: Has the Planning Commission taken leave of it's senses? The traffic from Wal Mart and Friedman Bros. Is funneled directly into Lorraine Street. This is still a country street where children going to the bus stop en-masse, mothers with babies in strollers walk down the street, children on bicycles dart here and there over the street, and plain pedestrians going shopping or on a walk, yet a traffic light was installed on Talmage Road and are forcing a horrendous and dangerous traffic problem. Shortly, the new apartments on Orchard Street will be completed and occupied, thus creating even more traffic congestion. Something HAS to be done NOW before someone is killed...perhaps a little child. ~hls column for ~cioi !./~.i Y~u~ N~me: /t~.~ Rc~len,~ Ad~,m ONLY: 2. ~; ~ N~: R~ A~i ONLY: Si~mm u ReliSyS: ' Ci~ ~p: ,, 3. ~i Y~ N~e: R~ ~e~ ONLY: 4~ Ye.~ H~c: R~ ~d~ess ONLY: ~ ~ ~P: ~. ~ N~g: R~ Add~l ONLY: 6. Prim Y~ N~: ~ Add~. ONLY: Sil~mr~ ~ Rclma~: Ci~: Zip: I Pnnl Your N~c~ Residue Add~css ONLY: 5i~lmrc u Rclma~ Cji: Zip: ,9. ~1 Your N~c: R~ Addrgsl ONLY: Signore Is Kclislacd: ' Ci~ ~: 10. P~I Y~r N~c: Rc~ Ad.si ONLY: . Silnim~e u Rel~S~: Ci~: Zip: , i i. P~inl Y~ N~c: Rc~ Address ONLy: Silnamre as Ci~: Zip: 12, P~I Your N~e: Re~e Address ONLY= ~-~lU~ ~ RC~I~=~ C~ Zip: Return date: SHERRI WALKER 14 LORRAINE STREET UKIAH, CA 95482 CITY OF UKIAH DEPARTMENT OF PUBLIC WORKS To Ail Who Are Concerned; I am voicing my concern with the problem brought to the City of Ukiah on September 19, 1996. To be specific, increased traffic on Lorraine Street between Orchard and Talmage. I understand there have been complaints made many times, and I feel the need to add my concerns. I realize that the fact that it is unsafe for my child to play in our front yard is my problem, as is the knowledge that having certain animals is dangerous to their well being. It is not safe for a child to be in the front yard, and very dangerous for him to try and ride a bicycle anywhere near that area. Family cats are constantly run over by speeding motorist that is traumatic enough are our children next? ' , Now I understand that you do not have the time or money to control the traffic problem, police cars would need to be stationed on Lorraine day and night. I do believe however, that you could come up with a solution to the increased traffic on such a narrow street that is lacking the safety of sidewalks. ' Take a walk through our neighborhood and you will see first hand what the danger is. Walking along the edge of the road, then venturing into the road around a car parked as close to the fence as humanly possible. Seeing that two vehicles are approaching you. Each car moving in opposite directions and in a hurry. It is difficult enough for these cars to pass in opposite directions when a car is parked, but adding you makes it impossible without one car stopping to wait until it is safe. It is my experience that many motorist do not have the time, patience, or common sense to do this. After flattening yourself against the parked car, wondering how you escaped unharmed, you will understand the concern of our neighborhood. You may ask why the pedestrian does not stop behind the parked car until safe to walk. It can be done, depending on where you are. Some cars turn onto Lorraine so quickly that they are half way down the street before you notice them. That makes walking as well as pulling out of driveways a dangerous sport. Anytime you need a little excitement come on over. I'll let you practice dodging speeding cars from my driveway. It will be sure to make your heart race. Now I ask, how can we make this a safe community for all to enjoy? Does it mean adding sidewalks to an already narrow street? Putting in speed bumps to force vehicle operators to drive at safe speeds? Turning Lorraine and Betty into one way streets, or closing our street off to through traffic? I am sure that you considered this before opening Orchard, or prior to the construction of Wal Mart. We need something done now, before a tragedy. Since. rely, Sherri Walker C.F. CAMPBELL, I:)tR Ex Officio Road Commissioner - County Surveyor County Engineer COUNTY OF MENDOCINO DEPARTMENT OF PUBLIC WORKS UKIAH, CALIFORNIA 95482 (707) 463-4363 FAX (707) 463-5474 DIVISIONS Administration & Business Airports Engineering and Technical Assistance Land Improvemenl Transportation/Roads 15 September 1992 Bill Beard City of Ukiah City Hall 300 Seminary Avenue Dear Bill; Enclosed are the traffic volume counts for Betty, Marlene, and Lorraine Streets, Waugh Lane and Hastings Avenue. Locations for the counts and the corresponding location codes are shown on the attached map. With the exception of the north end of Betty Street, these are the same as the locations you indicated on your map. Because of the path taken by vehicles traveling from Lorraine Street to Cooper Lane, we had to move the tubes around the corner onto Cooper in order to place them perpendicular to traffic flow. Tubes were checked daily and refastened if needed. For this reason, the counts on Marlene (east) for 08/26/92 and Waugh (north) for 09/01/92 are suspect. We have done no other analysis of the counts. If you have any questions please call Steve Ford at 463-4363. ' Yours Truly, D~~seO~~o~~vn~rEng Enclosure cc: Steve Ford Office Address: 340 Lake Mendocino Drive Mailing Address: Courthouse Volume Count Report Generated Dy MSC3000 Version 2.00 Copyright 1990, 1991 Hitr0n Systems Corporation Location .......... Lorraine Location Code ..... 72 County ............ Ukiah Recorder Set ...... 09/08/92 09:20 Recording Start ... 09/08/92 12:O0 Recording End ..... 09/11/92 13:00 Sample Time ....... 60 Minutes Operator Number ... 7 Machine Number .... 100 Channel ........... 1 Divide By ......... 2 Summation ......... No Two-Way ........... Yes J Tuesday 09/08/92 Channel' 1 Direction- S 1300 1400 1500 1500 1700 1800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 I0tals 19 22 23 14 27 g2 23 25 20 9 3 1 0 ] 0 ] 2 2 12 23 26 13 19 1S 345 AM Peak Hour .................... 08:00 to 09'00 (26 vehicles) PM Peak Hour .................... 17'00 to 18'00 (42 vehicles) Wednesday 09/09/92 Channel: 1 Direction: S 1300 1490 150C, 1600 lY00 1~00 100~ 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1~.0 Totals 26 17 25 2~ 23 1-'. 35 29 8 12 : 1 0 1 0 0 1 4 15 21 29 13 21 19 347 AM Peak Hour .................... 08'00 to 09'00 (29 vehicles) PM Peak Hour .................... 18'O0 to 19'O0 (35 vehicles) 24-Hour Moving Total ::2 " ~" ::.~ ~. ;~ 3-.'9 13:00- *~,, 14: ..... :.-., 15:C'0 ...... '16:00- :;5 17:00- ..1 18:00- 333 19:00- 3-'.5 20:00- 21:00- 237 22'0C,- 340 23:C, 0- .:40 24:00- 240 01:00- 340 02:00- 340 C, 3:00- 340 04:00- 339 :...:':,,",- ":" "~T'''''r,- 3:.3 05:00- !41 09:00- q_'t, 10 00- 11:00- i45 12:00- 347 '".~ :.~ C'5:CC'- 3;0 .. ...... ' Thursday O9/10/92 Channel' 1 Direction- S 1300 1400 1300 lan,', 1T00 1~00 1900 2000 2100 2200 2300 2490 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 Totals 21 2~ 25 Z' 27 25 2.3 35 11 .: ' 5 i 1 0 C' 2 z. 13 _24 31 :1 20 26 3.-31 AM Peak Hour .................... 08'00 to 09'00 (31 vehicles) PM Peak Hour .................... 19:O0 to 20'00 (35 vehicles) 24-Hour Movinq Total 13'00- 342 14 :C,.3- 353 15:00- ~52 16:00- _:.~6 17:00- '.52 18:00- 353 19'00- 251 20:00- 357 21'00- 350 22:0~2- 357 23:00- 358 24:00- }52 01:00- 353 02'00- 353 03:00- 353 04:00- 353 05:00- :aa 05'"'"'- 3E. 4 OT:O0- 352 08:00- 255 C'9:00- 257 10:00- 375 11'00- 374 lZ:O0- 381 Volume Count Report Generated .; ~' ~.:5C3000 Version 2.~n0 Copyright 1990, 1~91~ }Iitr0n Systems C0rp0rati( Location .......... Lorraine Location Code ..... 72 County ............ Ukiah Recorder Set ...... 09/08/9209:20 Recording Start ... 09/08/9212:0 Recording End ..... 09/11/9213'000 Sample Time ....... 60 Minutes Operator Number ... 7 Machine Number .... 100 ~l Channel ........... 2 Divide By ......... 2 Summation ......... No Two-Way ........... Yes Tuesday 09/08/92 Channel: 2 Direction- N 1300 l'O015,:,£, 1§00170015001900200,921002200230C, 24000100020003000400050006000700080C, 0900100~011001200 Ictals ~1 13 15 23 42 -.'0 2~ 25 20 14 3 7 0 :3 3 1 2 i 2 7 14 12 AM Peak Hour .................... 11'O0 to 12'OO (25 vehicles) PM Peak Hour .................... 16' OO to 17' OO (42 vehicles) AM Peak Hour PM Peak Hour Wednesday 09/09/92 Channel- 2 Direction- N 13~,,~ 1:,~,.~. ]:.C,C, 1~,,;,~.~ 17001~,~0~.~ l:r,,n..~ 2000210__~0 .2.200 z:,~,,:~'" ~.00~'~ 010002000300040005000~00070008000~c00100___~0110__~0 l:~:u~' Totals :. 17 I 21 =o 7 13 21 18 18 7 7 0 2 1 ': : 1 3 l0 17 13 : 2'3 323 .................... 11'00 to 12'00 (20 vehicles) .................... 17.00 to 18-00 (37 vehicles) 24-Hour Moving Total 13'00- ~i 14:00- 352 15'~-.~ 355 I~:0,?- .~53 17:an- ...... :~ 18:00- ~36 19:00- :~.'~c 20:00- 325 21'r''n- ..... 323 22'c'n- 227 23'00- 3gl. z=.~.'"c"~- 331 01:00- ,=31 02:00- 333 03:nO-~ 331 O4:OO- z30' '35:"30- 231 '36:~2'3- 731 07:00- 334 08:00- 227 09:00- 340 10:00- 341 11:00- 325 12:00- 323 Thursday 09/10/92 Channel: 2 Direction- N 13001-:.70 I:X, 1500170,2, 1.:001'3,30 ...... 2'?0021002200230024000100 a2a0~ ~ '~,~,~.....0a00- 05000500070008000900100011001200 Ic. tals .......... ~ - 0 2 . ~ lv 2 20 AM Peak Hour .................... 11:00 to 12:00 PM Peak Hour .................... 15'00 to 16'00 (27 vehicles) (48 vehicles) 19 27 l' 3~) 24-Hour Moving Total 12 :'k',- "-.' 14:00- :23 15:00- 325 1 fi',;,:- 255 17:00- 355 18:00- 355 19:00- 366 20:00- 355 21:90- 2~'3 22:'.:,0- 23.3 23'00- 357 2-.':'3,2,-353 01:00- 3.:5 '2,2:00- 356 ,'03:00- 357 04:00- 357 '2'5:,2,0- .:i.! ,75:,?C'- _'-~7 '37:00- 255 ,35:,;':- .::.5 C''3:00- 352 10:00- .~9 11:00- ~:79 12:00- ~86 Volume Report Friday O9/11/92 Channel: 2 Direction- N 1300 1400 13g0 1500 1700 1800 1500 2000 2100 2200 2300 2400 0100 0200 0300 0500 0500 0600 0,,700 080___90 0900 1000 1100 1200 Totals AM Peak Hour ..................... Unavailable PM Peak Hour .................... 12'00 to 13'00 (31 vehicles) 24-Hour Moving Total 13:00- 3~n 14:00- 5',g 1=~:,30- N,A 15:00- N,'A 17'00- N,'A 18:00- N/A 19:00- N/A 20:00- N/A 21'00- N,A 22:0,3- ',',A 23:00- X,A 2~:00- .~'A 01'00- A',A 02:00- N/A '2,3:00- N/A 04:00- ,35:00- 14,A .', ff, : C;. 0- i;,A 37:00- >;A ',~"~,0- >;.A 0'.::00- .';,A !0:00- N./A 11:00- N,,A 12'OC,- Generated D'; '.'cr~r'F.'~' :.7ersic,-. 2.00 C0pyric~ht 1990, 1991 i,!itr0n ~v=tems C0ro0rati0n Location .......... Marlene (East) Location Code ..... 71 County ............ Ukiah Recorder Set ...... 08/24/92 09'42 Recording Start ... 08/24/92 12'00 Recording End ..... 08/28/92 14'00 Sample Time ....... 60 Minutes Operator Number ... 7 Machine Number .... 100 Channel ........... 1 Divide By ~ Summation ......... No Two-Way ........... Yes Monday 08/24/92 Channel- 1 Direction: E 1300 ]400 1.=.00 1600 1700 1600 1900 2000 2100 22C,0 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 I0tals AM Peak Hour .................... 09'00 to 10'00 (11 vehicles) PM Peak Hour .................... 17-00 to 18'00 (23 vehicles) Tuesday 08/25/92 Channel- 1 Direction: E 1300 1400 1300 1500 ii,D0 18C, C, 1900 2000 2100 2200 2300 2-'.00 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 Totals 22 1' 1-'.. 2T 1S 2: 21 25 12 1' 1" I 2 1 C' 0 '; 0 2 5 17 11 11 1Z 2~5 AM Peak Hour .................... 08'00 to 09'00 (17 vehicles) PM Peak Hour .................... 18'00 to 19'00 (31 vehicles) 24-Hour Moving Total 12:'30- £-.'4 I-.': '?'.'.- '.-.' { l!:'2.0- 2-.4 15:0,2- 2~ 17:,$0- 254 !8:00- 2~0 19:00- 274 20:00- 279 '1· '~,'n- 273 : ;'"'"'- 272 ; :.~,F~_ 275 ::.r,;,. 273 ~,1 · r,,~- 274 02'0F,- ~'~ - ' · .................... =,. 03:00- 2,2 04'00- 272 '":"~,"- .... ........... =,2 ':~'"'";- :,: :'T'x,~'- 271 ".~" .... 2~a ,~,a.,~:~_ ~D lr"O0- :,.~'~ ll'GO- :::'~' 12.mn- ~s.a Wednesday 08/26/92 Channel' 1 Direction: E 1300 1-.'0C' 1:",,*, 1{.C,0 1TC,,3 I~C',D 1}C,0 2C'00 2100 22,;P, ~;,'.,: :-'F, 0 0100 0200 0300 0-."00 0500 0600 0700 0800 0900 1000 1100 1200 loL.~ls 22 !9 2t 14 £2 _'! 1~ ;5 ': : : 2 'D 1 0 0 0 ; ; 9 11 20 17 13 269 AM Peak Hour .................... 09'00 to 10'00 (20 vehicles) PM Peak Hour .................... 17'00 to 18-00 (26 vehicles) 24-Hour Moving Total 13'00- 2:.6 1 :. F,,',- ..0:, 15'"';'- :.1 ~ =..,s,;_ 2"~ ' ~ .~. ............. ,~ 17 00- .'04 1.5:00- 251 i::0P,- 255 ;'~'00- 257 .~. :~.= 22:5'0- _~c =:.:uu- D;~ _,=:C":'- 255 C,I:C'0- =:= . .... -. ....... 254 C, 4: C'5'C"D- '_:' 75'''','~'- 2i~ ."7:00- 255 ".-c ' '~'"'- 2~.: 09'00- ;;: !0:00- 25; i1:00- 258 12:00- Volume Report· ' Marlene (East) ' Thursday 08/27/92 Channel' 1 Direction' E 1300 1400 1~.00 1600 1700 1800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 Totals 23 l! 20 23 17 ~. 19 25 18 10 8 2 4 2 0 4 1 3 4 6 14 13 11 8 278 AM Peak Hour .................... 08'00 to 09'00 (14 vehicles) PM Peak Hour .................... 17'OO to 18:O0 (29 vehicles) 24-Hour Movinq Total 13:00- 269 14:00- 264 15:00- 263 16:00- 272 17:00- 265 18:00- 268 19:00- 271 20:00- 270 21:00- 27~ 22:00- 280 23:00- 282 24:00- 282 01:00- 286 02:00- 287 03:00- 287 04:00- 291 C'5:'50- 2.:2 ":6:OC,- 235 C'7:00- 236 ;'8:OO- 233 ,;,9:C'0- 296 10:0O- 289 11:00- 283 12:00- 278 Friday 08/28/92 Channel' 1 Direction' E "~ 1900 2200 2-'.00 O1 ,~20n 0300 1300 1400 1~,00 l:uO 1700 1800 2000 2100 2300 O0 , ~ 0400 0500 0600 0700 0800 0900 1000 1100 1200 Totals AM Peak Hour .................... Unavailable PM Peak Hour .................... 13'OO to 14'00 (27 vehicles) 24-Hour Movinq Total 13:00- 273 14.Fm- 2~6 15'00- N/A 1~.'00- N,'A 17:00- N!'A 18:00- N/A 19:00- N/A 20:00- N/A -- ........................ CcD'Fricht lC9~ 1791 "' · v, ...ltr0: C0r~0r:tl0, Summation ......... No Two-Way ........... Yes Location .......... Marlene (East) Location Code ..... 71 County ............ men Recorder Set ...... 08/24/92 09'43 Recording Start ... 08/24/92 12'00 Recording End ..... 08/28/92 14-00 Sample Time ....... 60 Minutes Operator Number ... 7 Machine Number .... 100 Channel ~ Divide By ......... 2 Monday 08/24/92 Channel- 2 Direction: W ~"'" "l~C'C, 900 ~,~r,,~ ~1",0 ~,~, 22C'C, '"?,' 01,Dr, C'200 C3'3C' ~0n 0500 C'~C'0 0700 rj~C, 0 C'~'3,,D lr~,~ ll'D'~ 12C..2~ Total.: AM P~ak Hour PH Poak Hour .................... 08-00 to 09'00 (23 v~hicles) .................... 17'00 to 18-00 (21 v~hicles) Tuesday 08/25/92 Channel: 2 Direction- ~ 1' i~ !' 1i !2'i 23 i~ 11 ' !1 2 2 ' 2 .;, .'~ , 2 14 !' 12 i5 : '-: AM Peak Hour PM Peak Hour .................... 08'00 to 09'00 (18 .................... 18'00 to 19'00 (23 vehicles) 24-Hour Hovin~ Total 1J:C'C'- 'il 14:2.'3'- ':7 l!:~3'~- 2!1 i!.:'3'2- 212 IT:OO- 242 1::00- 243 19:00- 251 's.,n,~_ '1:~'?- ':: ::'"'- ':: 22'~'F' ::: ":5'5- ':: 2'1'",,'~- 254 :'~"3'b-55 ~2'9,5- 'g~ ~4"3C,- '-' '~':'"'""':: ':"" ':: I;'7:C'~'':: '"';"~'"- 2:'? ,';'Z':,n_ 245 1.n.~n_ 2'7 I1';'~- 254 12:F.,~- -.:: Wednesday 08/26/92 Channel- 2 Direction- W i' '~ Jl 'i : ...... : . . . , ' - 2£ -' i2 12 i' ' -.. .................... 07-00 to 08-00 (22 vehicles) ~ ~.% PM Peak Hour .................... 16'00 to 17'00 (58 vehicles) 24-Hour Moving Total ':'"'F'--:' ~:':'"'-::~ ~:'~- :': t5:~,0- ~,:: iT:~,:,-::~ I~'~- 352 i~:~0- 375 2~'G0- ::~ 21:::'C~- 2" j::::- "1 23:"j,2,-355. 2~:5,0- 239 ':l'C'C'- :~? '32:'Y3- 3~0 '?3:OFo-358 Q~:0"3- 3'~:'5:?- 32~ :!::"D- "1 ':'7'~0- 7'5: .'.n.,:,~_ "D2 '3'~:00-~'~5 I0:C,'3- ;06 i!:00- ~,.~3 12:00- Vo 1 t]~e Count l~epor~ Generated by MSC3000 Version 2.00 Copyright 1990, 1991 Mitr0n Syste~ Corporation Location ...... LORRAINE STREET Location ~ 72 County .......... Ukiah Recorder Set [~ O7/14/93 10:18 Recording Start O7/14/93 13:OO Recording End ..... O7/21/93 13:OO Sample Time ....... 60 Minutes Operator Number . 7 Machine Number .... 200 Channel ........... 1 Divide By ......... 2 Summation ......... No Two-Way ........... Yes PARK Wednesday O7/14/93 Channel: 1 Direction- S 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 Totals 46 31 37 31 34 28 21 33 19 12 8 AM Peak Hour .................... PM Peak Hour .................... Thursday O7/15/93 Channel: 1 7 2 2 0 6 6 15 18 27 30 11:OO to 12:OO (40 vehicles) 13:OO to 14:OO (46 vehicles) Direction: S 29 40 40 ~,. 522 · 1400 1500 !,600 ,!700 1800 1900 .2.000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 Totals 44 30 36 50 53 39 30 32 24 13 9 3 4 3 0 4 4 ]4 20 28 40 51 48 42 i', 621 AM Peak Hour .................... 10:OO to 11:OO (51 vehicles) PM Peak Hour .................... 17:OO to 18:O0 (53 vehicles) 24-Hour Moving Total 14:00- 520 15:00- 519 16:00- 518 17:00- 537 18:00- 556 19:00- 567 20:00- 576 21:00- 575 22:00- 580 23:00- 581 24:00- 582 01:00- 578 02:00- 580 03:00- 581 04:00- 58] 05:00- 579 06:00- 577 07:00- 576 08:00- 578 09:00- 579 10:00- 589 11:00- 611 12:00- 619 13:00- 621 Friday O7/16/93 Channel: 1 Direction: S 1400 ]500 ]600 1700 1800 1900 2000 2100 2200 2300 2400 0200 0200 0300 0400 _0500 .0600.0.700 0800 0900 1000 1100 1200 1300 Totals 38 61 43 65 43 38 36 34 20 2] 12 2 6 0 2 0 0 7 22 17 40 33 35 39 (i 602 AM Peak Hour .................... 09'00 to 10:OO (40 vehicles) PM Peak Hour .................... 16:OO to 17:OO (65 vehicles) 24-Hour Moving Total 14:00- 615 ]5:00- 646 26:00- 653 17:00- 668 18:00- 658 29:00- 657 20:00- 663 2]:00- 665 22:00- 66] 23:00- 659 24:00- 662 02:00- 661 02:00- 663 03:00- 660 04:00- 66] 05:00- 657 06:00- 653 07'00- 646 08:00- 647 09:00- 636 10:00- 636 ll:00- 618 12:00- 605 13'00- 602 r~ vol~u~e Report ~ ' LORI~i~INE STREET ' Saturday 07/17/93 Channel: 1 Direction: S 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 OlO0 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 Totals 60 34 32 50 34 27 37 30 26 8 8 6 6 4 0 2 4 8 3 12 ]9 29 36 44519 AM Peak Hour .................... 11:OO to 12:OO (36 vehicles) PM Peak Hour .................... 13:OO to 14:OO (60 vehicles) 24-Hour Movin9 Total 14:00- 624 15:00- 597 16:00- 586 17:00- 571 18:00- 562 19:00- 551 20:00- 552 21:00- 548 22:00- 554 23:00- 551 24:00- 547 01:00- 55] 02:00- 55] 03:00- 555 04:00- 554 05:00- 556 06:00- 560 07:00- 561 08:00- 543 09:00- 538 10:00- 517 11:00- 513 12:00- -514 13:00- 519 Sunday O7/18/93 Channel: 1 Direction: S 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 Totals 38 30 39 29 32 35 25 41 24 15 5 2 2 0 3 3 5 15 19 30 22 29 49 43 535 AM Peak Hour .................... 11:OO to 12:OO (49 vehicles) PM Peak Hour .................... 12:OO to 13:OO (43 vehicles) 24-Hour Moving Total 14:00- 497 15:00- 493 16:00- 500 17:00- 479 18:00- 477 19:00- 485 20:00- 473 21:00- 484 22:00- 482 23:00- 489 24:00- 486 0l:00- 482 02:00- 478 03:00- 474 04:00- 477 05:00- 478 06:00- 479 07:00- 486 08:00- 502 09:00- 520 10:00- 523 11:00- 523 12:00- 536 13:00- 535 Monday O7/19/93 Channel: 1 Direction: S 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 Totals 60 55 37 53 45 35 30 38 23 14 9 7 3 1 0 5 3 13 21 28 27 19 42 34 ~ 602 AM Peak Hour .................... 11:OO to 12:OO (42 vehicles) PM Peak Hour .................... 13:OO to 14:OO (60 vehicles) 24-Hour Moving Total 14:00- 557 15:00- 582 16:00- 580 17:00- 604 18:00- 617 19:00- 617 20:00- 622 21:00- 619 22:00- 6]8 23:00- 617 24:00- 621 01:00- 626 02:00- 627 03:00- 628 04:00- 625 05:00- 627 06:00- 625 07:00- 623 08:00- 625 09:00- 623 10:00- 628 11:00- 618 12:00- 611 13:00- 602 Tuesday 07/20/93 Channel: 1 Direction: S 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 Totals 54 40 43 45 39 40 43 32 2] 5 5 .eak ao4 r PM Peak Hour .................... 5 3 2 0 4 5 13 20 34 29 43 4849 11:oO to 12:OO (48 vehicles) "':' 13:OO to 14:OO (54 vehicles) 622 24-Hour Moving Total 14:00- 596 15:00- 581 16:00- 587 17:00- 22:00- 583 23:00- 574 24:00- 570 01:00- 06:00- 570 07:00- 570 08:00- 569 09:00- 579 18:00- 573 19:00- 578 20:00- 591 21:00- 568 02:00- 568 03:00- 569 04:00- 569 05:00- 575 ]0:00- 577 Il:00- 60] 12:00- 607 13:00- 585 568 622 /C~Vo 1 ~n~ e Count Report Generated by M$C3000 Version 2.00 C0pyright 1990, 1991 Mitr0n $¥ste~ Corporation Location .......... LORRAINE STREET Location Code ..... County ............ Recorder Set ...... Recording Start ... Recording End ..... Sample Time ....... Operator Number ... Machine Number .... Channel ........... Divide By ......... Summation ......... Two-Way ........... 72 Ukiah O7/14/93 10:18 O7/14/93 13:OO O7/21/93 13:OO 60 Minutes 7 200 2 2 No Yes _ .LI _ PARK Wednesday O7/14/93 Channel: 2 Direction: N 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 T0.tals 36 28 34 30 31 31 21 19 14 13 5 3 I 0 0 3 0 5 19 18 27 17 22 26 {403 /' AM Peak Hour .................... 09:00 to 10:OO (27 vehicles) PM Peak Hour .................... 13:OO to 14'00 (36 vehicles) Thursday O7/15/93 Channel: 2 Direction: N 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 Totals 32 20 34 43 35 32 28 24 19 9 5 1 2 3 0 3 2 4 17 30 22 3430 39,~ 4681) AM Peak Hour .................... 10:00 to 11:00 (34 vehicles) PM Peak Hour .................... 16:00 to 17:00 (43 vehicles) 24-Hour Moving Total 14:00- 399 15:00- 391 16:00- 391 17:00- 404 18:00- 408 19:00- 409 20:00- 416 21:00- 421 22:00- 426 23:00- 422 24:00- 422 01:00- 420 02:00- 421 03:00- 424 04:00- 424 05:00- 424 06:00- 426 07:00- 425 08:00- 423 09:00- 435 10:00- 430 11:00- 447 12:00- 455 13:00- 468 Friday O7/16/93 Channel: 2 Direction: N 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 Totals 46 34 35 44 30 27 28 26 20 15 9 7 4 2 0 0 2 6 12 15 28 24 14 21 AM Peak Hour .................... PM Peak Hour .................... 09:00 to 10'OO (28 vehicles) 13:OO to 14:OO (46 vehicles) 24-Hour Moving Total 14:00- 482 15:00- 496 16:00- 497 17:00- 498 18:00- 493 19:00- 488 20:00- 488 21:00- 22:00- 491 23:00- 497 24:00- 501 01:00- 507 02:00- 509 03:00- 508 04:00- 508 05:00- 06:00- 505 07:00- 507 08:00- 502 09:00- 487 10:00- 493 11:00- 483 12:00- 467 13:00- 490 505 449 ~Volttn~e Report. ' LORI~AIN]q_ -~:?RI~-I~.T · saturday O7/17/93 Channel: 2 Direction: N 1400 .15.00 1600 ]70_~0 ]800 ]900 2000 2100 2200 2300 240~0 0100 0200 0300 0400 05,00 0600 0700 0800 0900 1000 1]00 1200 1300 T0ta]s 33 17 28 46 22 22 26 16 18 12 8 3 11 3 1 2 2 5 6 4 7 20 13 23 348 AM Peak Hour .................... 10:OO to 11:OO (20 vehicles) PM Peak Hour .................... 16:OO to 17:OO (46 vehicles) 24-Hour Moving Total 14:00- 436 15:00- 419 16:00- 412 17:00- 414 18:00- 406 19:00- 40l 20:00- 399 21:00- 389 22:00- 387 23:00- 384 24:00- 383 01:00- 379 02:00- 386 03:00- 387 04:00- 388 05:00- 390 06:00- 390 07:00- 389 08:00- 383 09:00- 372 10:00- 351 ll:00- 347 12:00- 346 13:00- 348 Sunday O7/18/93 Channel: 2 Direction: N I400 150__~0 160_]0 1700 1800 1900 2900.2.100 2200 2300 2.,400 9!00 0200 0300 0400 9.500 0600 ,0.700 0800 0900 1000 1100 1200 1300 Totals 28 26 3] 28 25 30 23 30 ]5 10 7 6 ] ] 3 4 4 8 14 24 24 2] 29 22 414 AM Peak Hour .................... 11:OO to 12:OO (29 vehicles) PM Peak Hour .................... 15:OO to 16:OO (31 vehicles) 24-Hour Moving Total ]4:00- 343 15'00- 352 16:00- 355 17:00- 337 18:00- 340 19:00- 348 20'00- 345 21'00- 359 22:00- 356 23:00- 354 24:00- 353 01:00- 356 02:00- 346 03:00- 344 04:00- 346 05:00- 348 06:00- 350 07:00- 353 08:00- 361 09:00- 381 10:00- 398 ]1:00- 399 ]2:00- 415 13:00- 414 Monday O7/19/93 Channel: 2 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Direction: N 9,100 0200 030__~0 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 Totals 28 36 24 _4_0 38 37 16 27 14 17 9 6 2 0 0 5 2 9 12 14 18 21 34 32 ,' 441.; AM Peak Hour .................... 11:OO to 12:00 (34 vehicles) PM Peak Hour .................... 16:OO to 17:OO (40 vehicles) 24-Hour Moving Total 14:00- 414 15:00- 424 16:00- 417 17:00- 429 18:00- 442 19:00- 449 20:00- 442 21:00- 439 22:00- 438 23:00- 445 24:00- 447 01:00- 447 02:00- 448 03:00- 447 04:00- 444 05:00- 445 06:00- 443 07:00- 444 08:00- 442 09:00- 432 ]0:00- 426 ]1:00- 426 12:00- 431 13:00- 441 Tuesday 07/20/93 Channel: 2 Direction: N 140__~0 1500 1600 1700 1800 1900 2000 2100 2200,2.300 ,2.400 0100 0200 0300 94,00 050__0 0600.0.700 0800 0900 !000 1100 1200 1300 Totals 26 32 31 34 30 26 20 32 13 4 3 0 2 2 I 5 3 6 ]8 15 10 22 18 23 376 AM Peak Hour .................... PM Peak Hour .................... 10:OO to 11:OO (22 vehicles) 16:OO to 17:O0 (34 vehicles) 24-Hour Moving Total 14:00- 439 15:00- 435 16:00- 442 17:00- 436 18:00- 428 19:00- 417 20:00- 421 21:00- 426 22:00- 425 23:00- 412 24:00- 406 01:00- 400 02:00- 400 03:00- 402 04:00- 403 05:00- 403 06:00- 404' 07:00- 401 08:00- 407 09:00- 408 10:00- 400 11:00- 401 ]2:00- 385 13:00- 376 vo luJue Count Report Generated by MSC3000 Version 2.00 Copyright 1990, 1991 Mitr0n Syste~ C0rl~rati0n Location .......... Location Code ..... County ............ Recorder Set ...... Recording Start ... Recording End ..... Sample Time ....... Operator Number ... Machine Number .... Channel ........... MARLENE STREET 71 Ukiah O7/14/93 10:13 O7/14/93 13:OO O7/21/93 13:OO 60 Minutes 7 1OO 1 Divide By ......... 2 Summation ......... No Two-Way ........... Yes (East) Wednesday O7/14/93 Channel: 1 Direction: E 1400 1500 1600 1700 ]800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 Totals -- ,, 32 39 41 32 28 42 22 17 10 ll 5 6 2 0 0 3 1 8 29 25 24 24 3l 29 461 AM Peak Hour .................... 11:OO to 12'OO (31 vehicles) PM Peak Hour .................... 18:OO to 19'OO (42 vehicles) Thursday O7/15/93 Channel: 1 Direction: E 1400 1500 1600 1700 !800 1900 2000 2100 2200 2300 2400 ,0,1,00 0200 9,300 0400 0500 0600 0700 0800 0900 1000 ll00 1200 1300 Totals 42 25 30 45 44 39 27 22 23 12 7 2 2 3 1 2 2 8 27 31 24 25 32 32 507 AM Peak Hour .................... 11:OO to 12:OO (32 vehicles) PM Peak Hour .................... 16:OO to 17:OO (45 vehicles) 24-Hour Moving Total 14:00- 471 15:00- 457 16:00- 446 17:00- 459 18:00- 475 19:00- 472 20:00- 477 21:00- 482 22:00- 495 23:00- 496 24:00- 498 0l:00- 494 02:00- 494 03:00- 497 04:00- 498 05:00- 497 06:00- 498 07:00- 498 08:00- 496 09:00- 502 10:00- 502 11:00- 503 12:00- 504 13:00- 507 Friday O7/16/93 Channel: 1 Direction- E .!400 1500 !600 1700 1800 1900 20,00 2100 2200 2300 2400 0100 0200 .0300 o400 0500 060o 0700 08,.00 Qg00 1000 1100 1200 1300 Totals 42 37 36 44 28 46 30 19 22 10 11 3 8 1 1 0 ] 3 13 13 39 36 25 27 495 AM Peak Hour .................... 09:00 to 10'OO (39 vehicles) PM Peak Hour .................... 18'OO to 19:OO (46 vehicles) 24-Hour Movinq Total 14:00- 507 15:00- 519 16:00- 525 17:00- 524 18:00- 508 19:00- 515 20:00- 518 21:00- 515 22:00- 514 23:00- 512 24:00- 516 0l:00- 517 02:00- 523 03:00- 521 04:00- 521 05:00- 519 06:00- 518 07:00- 513 08:00- 499 09:00- 481 10:00- 496 11:00- 507 12:00- 500 13:00- 495 Volume Report, t 'MARLENE STREET (East) ' page 2 Saturday 07/17/93 Channel: 1 Direction: E 1400 ]500 ]600 1700 1800 ]900 2000 2100 2200 2300 2400 0]00 0200 0300 0400 0500 0600 0700 0800 0900 ]000 1]00 1200 ]300 Totals 35 24 28 38 23 20 30 14 17 14 5 5 5 7 1 0 2 4 10 6 14 24 21 38 385 AM Peak Hour .................... PM Peak Hour .................... 10:00 to 11:00 12:00 to 13:00 (24 vehicles) (38 vehicles) 24-Hour Moving Total 14:00- 488 15:00- 475 16:00- 467 17:00- 461 18:00- 456 19:00- 430 20:00- 430 21:00- 425 22:00- 420 23:00- 424 24:00- 418 01:00- 420 02:00- 417 03:00- 423 04:00- 423 05:00- 423 06:00- 424 07:00- 425 08:00- 422 09:00- 415 10:00- 390 ]1:00- 378 12:00- 374 13:00- 385 Sunday O7/18/93 Channel: 1 Direction: E 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 Totals 24 15 31 23 26 21 29 32 12 21 7 3 0 2 1 2 1 13 22 22 0 0 0 0 307 AM Peak Hour .................... PM Peak Hour .................... 07:00 to 08:00 20:00 to 21:OO (22 vehicles) (32 vehicles) 24-Hour Moving Total 14:00- 374 15:00- 365 16:00- 368 17:00- 353 ]8:00- 356 19:00- 357 20:00- 356 21:00- 374 22:00- 369 23:00- 376 24:00- 378 01:00- 376 02:00- 371 03:00- 366 04:00- 366 05:00- 368 06:00- 367 07:00- 376 08:00- 388 09:00- 404 10:00- 390 11:00- 366 12:00- 345 13:00- 307 Monday O7/19/93 Channel: 1 Direction: E 1400 1500 1600 1700 1800 ,, 0 0 0 28 32 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 ll00 1200 1300 Totals 45 22 22 8 19 14 2 3 1 0 2 3 8 24 20 35 17 34 39 378 AM Peak Hour .................... PM Peak Hour .................... 09:00 to 10:00 (35 vehicles) 18:OO to 19:OO (45 vehicles) 24-Hour Moving Total 14:00- 283 15:00- 268 16:00- 237 17:00- 242 18:00- 248 19:00- 272 20:00- 265 21:00- 255 22:00- 25] 23:00- 249 24:00- 256 01:00- 255 02:00- 258 03:00- -257 04:00- 256 05:00- 256 06:00- 258 07:00- 253 08:00- 255 09:00- 253 10:00- 288 11:00- 305 12:00- 339 13:00- 378 Tuesday 07/20/93 Channel: 1 Direction: E 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 Totals 33 36 42 39 33 36 21 27 14 10 7 3 4 2 0 2 3 8 25 23 23 34 23 AM Peak Hour .................... 10:OO to 11:OO (34 vehicles) PM Peak Hour .................... 15:OO to 16:OO (42 vehicles) 24-Hour, Moving Total 14:00- 411 15:00- 447 16:00- 489 17:00- 500 18:00- 501 19:00- 492 20:00- 491 22:00- 502 23:00- 493 24:00- 486 01:00- 487 02:00- 488 03:00- 489 04:00- 489 06:00- 489 07:00- 489 08:00- 490 09:00- 493 10:00- 48] 11:00- 498 ]2:00- 487 34 482 21:00- 05:00- 13:00- 496 489 482 Vo 1 tzzae Co-Jut Generated by MS63000 Version 2.00 Copyright 1990, 1991 Mitr0n Systems Corporation Location ...... MARLENE STREET Location 6~ 71 County ............ Ukiah (East) Recorder Set ...... O7/14/93 10:13 Recording Start O7/14/93 13:OO Recording End ..... O7/21/93 13-O0 Sample Time ....... 60 Minutes Operator Number ... 7 Machine Number .... 1OO Channel Divide B~':::: ..... 2 2 Summation ......... No Two-Nay ........... Yes PARK Wednesday O7/14/93 Channel: 2 Direction: W 140__~0 1,5,00 1600 1700 1800 _1900 2000 .2100_ 2200 2,,.300 2400 .01.00 0200 0300 0400 0500 0600 0700 0800 0900 1000 ll00 1200 1300 Totals 36 28 41 36 46 30 22 30 22 9 5 7 3 1 0 2 2 9 16 23 27 26 44 38 503 AM Peak Hour .................... 11:OO to 12:OO (44 vehicles) PM Peak Hour .................... 17-OO to 18:00 (46 vehicles) Thursday O7/15/93 Channel: 2 Direction: W 1400 ]~50.0 1600 170__~0 ,1800 1.900 2_000 2100 2200 230_J .24,00 91.0_0 _0200 030__~0 040__90.0500 060_J 0700 0800 0900 1000 1100 1200 1300 Totals 46 40 45 55 57 42 31 27 17 8 7 2 3 3 2 2 4 8 21 30 4] 37 34 39 601 AM Peak Hour .................... O9:OO to 10:OO (41 vehicles) PM Peak Hour .................... 17:OO to 18:OO (57 vehicles) 24-Hour Moving Total 14:00- 513 15:00- 525 16:00- 529 17:00- 548 18:00- 559 19:00- 571 20:00- 580 21:00- 22:00- 572 23:00- 571 24:00- 573 Ol:O0- 568 02:00- 568 03:00- 570 04:00- 572 05:00- 06:00- 574 07:00- 573 08:00- 578 09:00- 585 10:00- 599 11:00- 610 12:00- 600 13:00- Friday O7/16/93 Channel: 2 Direction: W 5";? 572 601 1400 1500 1600 1700 1800 19002000 210022002300240001000200030004000500060007000800090____.90 _100_0110____90120_____90130_____90 Total__._~s 41 55 48 63 60 38 31 32 22 9 8 AM Peak Hour PM Peak Hour 24-Hour Moving Total, 14:00- 596 15:00- 611 16:00- 614 17:00- 22:00- 631 23:00- 632 24:00- 633 01:00- 06:00- 629 07:00- 623 08:00- 617 09:00- 3 5 0 A 0 11:00 to 12:00 16:00 to 17:00 0 2 15 16 34 3943 32 600 (43 vehicles) (63 vehicles) 622 18:00- 625 634 02:00- 636 603 10:00- 596 19:00- 03:00- 11:00- 621 20:00- 621 21:00- 626 633 04:00- 635 05:00- 633 598 12:00- 607 13:00- 600 Vol-me Report, 'MARLENE STREET (East page 2 Saturday O7/17/93 Channel: 2 Direction: W 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 Totals 57 35 38 52 41 34 45 33 27 19 21 11 9 7 4 0 2 8 8 14 32 26 29 32584 AM Peak Hour .................... 09:00 to 10:OO (32 vehicles) PM Peak Hour .................... 13:OO to 14:OO (57 vehicles) 24-Hour Moving Total 14:00- 616 15:00- 596 16:00- 586 17:00- 575 18:00- 556 19:00- 552 20:00- 566 21:00- 567 22:00- 572 23:00- 582 24:00- 595 01:00- 603 02:00- 607 03:00- 614 04:00- 614 05:00- 614 06:00- 616 07:00- 622 08:00- 615 09:00- 613 10:00- 611 Il:00- 598 12:00- 584 13:00- 584 S%~nday O7/18/93 Channel: 2 Direction: W 14001500160017001800 lg00200021002200230024000100020003000400050,00600, 07000800090.01000110012001300 Totals 32 23 47 36 35 32 17 26 27 18 17 5 4 3 4 3 5 Il lg 28 68 53 79 79 671 AM Peak Hour .................... 11:OO to 12:OO (79 vehicles) PM Peak Hour .................... 12:OO to 13:OO (79 vehicles) 24-Hour Moving Total 14:00- 559 15:00- 547 16:00- 556 17:00- 540 18:00- 534 19:00- 532 20:00- 504 21:00- 497 22:00- 497 23:00- 496 24:00- 492 01:00- 486 02:00- 481 03:00- 477 04:00- 477 05:00- 480 06:00- 483 07:00- 486 08:00- 497 09:00- 511 10:00- 547 Il:00- 574 12:00- 624 13:00- 671 Monday O7/19/93 Channel: 2 Direction: W 140015001600170018001900200021002200230024000100020003000400050006000700080009001000 Il0012001300 Totals 84 80 54 64 39 36 23 35 21 5 3 8 3 2 0 3 2 6 10 24 22 18 44 42 628 AM Peak Hour .................... 11:O0 to 12:OO (44 vehicles) PM Peak Hour .................... 13:OO to 14:OO (84 vehicles) 24-Hour Moving Total 14:00- 723 15:00- 780 16:00- 787 17:00- 815 18:00- 819 19:00- 823 20:00- 829 21:00- 838 22:00- 832 23:00- 819 24:00- 805 01:00- 808 02:00- 807 03:00- 806 04:00- 802 05:00- 802 06:00- 799 07:00- 794 08:00- 785 09:00- 781 10:00- 735 Il:00- 700 12:00- 665 13:00- 628 Tuesday 07/20/93 Channel: 2 Direction: W 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 0100 0200 0300 0400 0500 0600 0700 0800 0g00 1000 1100 1200 1300 Totals 51 39 39 48 50 43 28 35 21 5 4 6 4 I 0 0 3 3 16 26 23 30 36 38 549 AM Peak Hour .................... 11:OO to 12:OO (36 vehicles) PM Peak Hour .................... 13:OO to 14:OO (51 vehicles) 24-Hour Moving Total 14:00- 595 15:00- 554 16:00- 539 17:00- 523 18:00- 534 19:00- 541 20:00- 546 21:00- 546 22:00- 546 23:00- 546 24:00- 547 0l:00- 545 02:00- 546 03:00- 545 04:00- 545 05:00- 542 06:00- 543 07:00- 540 08:00- 546 09:00- 548 10:00- 549 11:00- 56] 12:00- 553 13:00- 549 C.F. CAMPBELL, DIRECTOR Ex Officio Road Commissioner. Counly Surveyor Counly Engineer COUNTY OF MENDOCINO DEPARTMENT OF PUBLIC WORKS UKIAH, CALIFORNIA 95482 (707) 463-4363 FAX (707) 463-5474 1 June 1994 DIVISIONS Administration & Bullneas Airporte Engineering and Technical Alllstance Lend Improvement Tranlporlatlon/Rolds Solid Waste Management TO: Rick Kennedy, Director of Public Works, City of Ukiah FROM: Stephen Ford, Traffic Engineer I, Mendocino County SUBJECT: TRAFFIC COUNTS IN THE VICINITY OF REDWOOD BUSINESS PARK Enclosed are the traffic volume counts for Betty, Marlene, and Lorraine Streets, Waugh Lane, and Hastings Avenue. Locations for the counts and the corresponding codes are shown on the attached map. These are the same locations which were counted in September 1992 and August 1993. Counters were checked each morning and refastened if needed. Please note the following: Location #72 was only counted for three and one half days because of problems with the counter. Counters at locations #71, 72, 73, and 74 were retrieved before 10:00 AM on Thursday 12 May 1994. 5-11-94 Marlene St. (east), Channel 2 hose was found pulled loose when the counter was retrieved. 5-22-94 Waugh Lane (north), Channel 1 hose pulled loose sometime Sunday afternoon. Refastened before 9:00 AM Monday. Because the machine uses Channel 1 counts to calculate Channel 2 counts, .and not vice versa, Channel 2 counts are high. 5-25-94 Waugh Lane (north), Channel 2 hose pulled apart Wednesday afternoon. Refastened at 9:05 AM Thursday. Channel 1 counts unaffected as per above. If you have any questions, please call me at 463-4363. Enclosures cc: Doug Ellinger File 25-8.1 B:\UKIAHCVILMEM Office Addra~.: 340 Lake Mandoclno Drive Mailing Addre~l: Courthouse Voluble Cottrit Report Gaerated b~ ~C3000 Version 2.00 C0p~ight 1990, 1991 Mitr0n Syst~ C0qmrati0n Location .... Location County ............ Recorder.Set ...... Re¢ordin9 Start ... Recording End ..... Sample Time ....... Operator Number ... Machine Number .... Channel ........... Divide By ......... Summation ......... Two-Way ........... LORRAINE STREET 72 Ukiah 05/04/94 09:34 05/05/94 00:00 .--=-------- 05/08/94 13:00 60 Minutes 70O 200 1 2 .o Thursday 05/05/94 Channel: 1 Direction: S 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Totals 8 0 3 2 3 4 15 16 59 78 95 93 115 95 105 127 118 113 94 79 94 33 6 2 1357 AM Peak Hour .................... 10:00 to 11:00 (95 vehicles) PM Peak Hour .................... 15:00 to 16:00 (127 vehicles) Friday 05/06/94 Channel: I Direction: S 0100 0200 0300 0400 0500 060.0 0700 0800 0900 1000 1100 120__90 1300 140,0, .1500 1600' ,1700 1800 1900 2000 2100 2200 2300 2400 totals 4 7 I 1 3 5 15 35 62 65 112 91 150 132 109 119 113 124 I00 74 50 52 19 15 1458 AM Peak Hour .................... 10:00 to 11:00 (112 vehicles) PM Peak Hour .................... 12:00 to 13:00 (150 vehicles) 24-Hour Moving Total 01:00- 1353 02:00- 1360 03:00- 1358 04:00- 1357 05:00- 1357 06:00- 1358 07:00- 1358 08:00- 1377 09:00- 1380 10:00- 1367 I1:00- 1384 12:00- 1382 13:0~ 1417 14:00- 1454 15:00- 1458 16:0~ 1450 17:00- 1445 18:00- 1456 19:00- 1462. 20:00- 1457 21:00- 1413 22:00- 1432 23:00- 1445 24:00- 1458 Saturday 05/07/94 Channel: I Direction: S 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 I100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 totals 14 7 5 1 2 3 5 11 44 50 90 130 143 126 132 130 103 114 109 86 70 25 25 8 1433 AM Peak Hour .................... 11:O0 to 12:00 (130 vehicles) PM Peak Hour .................... 12:00 to 13:00 (143 vehicles) 24-Hour Moving Total 01:00- 1468 02:00- 1468 03:00- 1472 04:00- 1472 05:00- 1471 06:00- 1469 07:00- 1459 08:00- 1435 09:00- 1417 10:00- 1402 Il:00- 1380 12:0~ 1419 13:00- 1412 14:00- 1406 15:00- 1429 16:00- 1440 17:00- 1430 18:00- 1420 19:00- 1429 20:00- 1441 21:00- 1461 22:00- 1434 23:00- 1440 24:00- 1433 Vol~m~ Report · Sunday 05/08/94 Channel: 1 Direction: S 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 I100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Totals ,, -- . ,. , .. , ,1 ,-- 17 I0 2 3 2 6 8 13 42 36 ?6 99 100 414 AM Peak Hour .................... 11:00 to 12:00 (99 vehicles) PM Peak Hour .................... 12:00 to 13:00 (100 vehicles) 24-Hour Moving Total 01:00- 1436 02:00- 1439 03:00- 1436 09:00- 1444 10:00- 1430 11:00- 1416 17:00- N/A 18:00- N/A 19:00- N/A 04:00- 1438 05:00- 1438 06:00- 1441 07:00- 1444 08:00- 1446 12:00- 1385 13:00- 1342 14:00- N/A 15:00- N/A 16:00- 20:00- N/A 21:00- ~/A 22:00- N/A 23:00- N/A 24:00- ~/A Vol~e ¢o~.].r~t Report Generated by MSC3000 Version 2.00 C0pl~ight 1990, 1991 ~itr0n S/ste~ Corporation Location .......... Location Code ..... County ....... Recorder ~ . ..:: Recording Start ... Recording End ..... Sample Time ....... Operator Number ... Machine N,,mber .... Channel ........... Divide By ......... Summation ......... Two-Way ........... LORRAINE STREET 72 Ukiah 05/04/94 09:34 05/05/94 00:00 05/08/94 13:00 60 Minutes 700 200 2 2 No Yes Thursday 05/05/94 Channel: 2 Direction: N .0.1.~00020003000400050006000700 ,.0.80009001000 I100120013001400 !SO0 !60017001800 .!900200__90,2100 ,.2,200.2.,300.2.~.00 .Totals 2 2 3 1 4 0 5 8 16 14 15 30 40 24 20 29 24 28 13 14 13 10 I0 3 337, AM Peak Hour .................... 11:00 to 12:00 (30 vehicles) PM Peak Hour .................... 12:00 to 13:00 (40 vehicles) Friday 05/06/94 Cb_Annel: 2 Direction: N .01.000200030004000,500060007000800 .09001000 ll001200130___90140015001600 ,17001800 ,190020002100220023002400 Totals 0 1 2 3 3 1 4 7 5 14 8 14 10 25 10 22 27 34 22 15 27 AM Peak Hour .................... 09:00 to 10:00 (14 vehicles) PM Peak Hour .................... 17:00 to 18:00 (34 vehicles) 9 13 14 290/ ,/ 24-Hour Movinq Total 01:00- 335 02:00- 334 03:00- 333 04:00- 335 05:00- 334 06:00- 335 07:00- 334 08:00- 333 09:00- 322 10:00. 322 11:00. 315 12:00- 299 13:00- 269 14:00. 270 15:00- 251 16:00- 244 17:00- 247 18:00- 253 19:00- 262 20:00- 263 21:00- 277 22:00- 276 23:00- 279 24:00- 290 Saturday 05/07/94 Channel: 2 Direction: N 010002000300040005000600 ,0700080__~0 ,09001000 .1.100 ,1200 ,130014001500160017001800190020002100220023002400 Totals 1 0 0 1 3 3 3 7 9 6 30 8 5 19 1S 9 33 257 I0 14 9 8 5 230 AM Peak Hour .................... PM Peak Hour .................... 10:00 to 11:00 (30 vehicles) 16:00 to 17:00 (33 vehicles) 24-Hour Moving Total 01:00- 291 02:00. 290 03:00. 288 04:00° 286 OS:O0- 286 06:00- 288 07:00- 287 08~00- 287 09:00- 291 10:00. 283 11:00. 305 12:00- 2gg 13:00- 294 14:00- 288 15:00- 293 16:00- 280 17:00- 286 18:00- 277 19:00- 262 20:00- 257 21:00- 244 22:00- 244 23:00- 239 24:00- 230 Vol~e Report_. · LORI?ZiI~N]~. -~I_?RI~.]~_? · Sunday 05/08/94 Channel: 2 Direction: N 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100. 2200 _2300 2400 Totals 5 1 2 3 ¢ 3 2 ? 1 14 8 9 32 91 AM Peak Hour .................... 09:00 to 10:00 (14 vehicles) PM Peak Hour .................... 12:00 to 13:00 (32 vehicles) 24-Hour Moving Total 01:00- 234 02:00- 235 03:00- 237 04:00- 239 0S:00- 240 06:00- 240 07:00- 239 08:00- 239 09:00- 231 10:0~ 239 Il:00- 217 12:00- 218 13:00- 245 14:00- N/A 15:00- N/A 16:00- 17:00- N/A 18:00- N/A 19:00- N/A 20:00- .q/R 21:00- N/R 22:00- N/R 23:00- N/A 24:00- N/R Generated by M$C3000 Version 2.00 Copyright 1990, 1991 Mitron SFst~s ~orporation . Location .......... MARLENE STREET Location Code ..... 71 County ............ Ukiah Recorder Set ...... 05/04/94 09:30 Recording Start ... 05/05/94 00:00 Recording End ..... 05/13/94 08:00 Sample Time ....... 60 Minutes Operator Number ... 700 Machine Number .... 100 Channel ........... 1 Divide By ......... 2 Summation ......... No Two-Way ........... Yes Thursday 05/05/94 Channel: 1 Diz :ion: g 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Totals 5 2 0 1 5 2 9 24 45 43 58 63 85 51 57 78 68 75 45 50 36 18 7 4 831 AM Peak Hour 11-00 to 12'00 (63 vehiCles) PM Peak Hour .................... lZ:O0 to 13:00 (85 vehicles) Friday 05/06/94 Channel: 1 Direction: E oloo. 0200 0300. 0400 0500 0600. 0?00 0800 0900. 10,~ 1100 1200 13~ 1400 1500 160__0 1700 1800 1900 ~000 2100 2200 2300 2400 Totals 2 4 1 2 3 3 I1 26 57 44 46 62 67 75 59 66 59 66 58 36 29 24 12 12 824 AM Peak Hour .................... 11:00 to 12:00 (62 vehicles) PM Peak Hour .................... 13:00 to 14:00 (75 vehicles) 24-Hour Moving Total 01:00- 828 02:00. 830 03:00- 831 04:00- 832 05:00- 830 06:00- 831 07:0~ 833 08:00- 835 09:00- 847 10:00. 848 11:00. 836 12:00- 835 13:00. 817 14:00- 841 15:00- 843 16:00- 831 17:00. 822 18:00- 813 19:00- 826 20:00- 812 21:00. 805 22:00. 811 23:00-. 816 24:00- 824 Saturday 05/07/94 Channel: 1 Direction: E 010,0 020__.~0 0300. 0400 0500, 0600 0700. 0800 0900 1000 1100 12,0.0 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Totals 6 5 2 1 2 4 4 l0 32 28 56 40 62 62 66 39 63 62 44 54 28 25 13 11 719 AM Peak Hour .................... 10:00 to 11:OO (56 vehicles) PM Peak Hour .................... 14:00 to 15.'00 (66 vehicles) 24-Hour Moving Total 01:00- 828 02:00- 829 03:00- 830 04:00.- 829 05:00.- 828 06:00. 829 07:o0- 822 08:00.= 8o6 09:00- 781 10:00. 765 , 11:00- 775 12:00- 753 13:00- 748 14:00- 735 15:00- 742 16:00- 715 17:00- 719 18:00- 715 19:00- 701 20:00- 719 21:00- 718 22:00- '719 23:00- 720 24:00- 719 Vol-~e Reportt 'MARLENE STRRRT (East}' paqe 3 Thursday 05/12/94 Ch~-nel: 1 Direction: E 0100 0200 0300 0400 0500 0600 0700 0800 0000 1000 I100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Totals 1 1 0 2 5 9 11 39 54 27 0 0 0 0 0 0 0 0 0 0 0 0 0 0 149 AM Peak Hour .................... 08:00 to 09:00 (54 vehicles) PM Peak Hour .................... Unavailable 24-Hour Movinq Total 01:00- 767 02:00- 765 03:00- 765 04:00- 766 05:00- 770 06:~0- 774 07:00- 777 08:00- 789 09:00- 806 10:00- 799 11:00- 753 12:00- 696 13:00- 634 14:00- 597 15:00- 535 16:00- 466 17:00- 408 18:00- 339 19:00- 285 20:00- 23g 21:00- 194 22:00- -169 23:00- 158 24:00- 149 · Friday 05/13/94 Channel: 1 Direction: E 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 I100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Totals 0 0 0 0 0 0 0 0 0 AM Peak Hour .................... Unavailable PM Peak Hour .................... Unavailable 24-Hour Novinq Total 01:00- 148 02:00- 147 03:00- 147 04:00- 145 05:00- 140 06:00- 131 07:00- 120 08:00- 81 09:00- N/A 10:00- N/I II:0W N/l 12:00- N/A 13:0~ I/~ 14:0~ N/~ 15:00- N/A 16:00- N/A 17:00- N/A 18:00- N/A 19:00- N/~ 20:00- ~/A 21:00- N/A 22:00- N/A 23:00- N/A 24:00- N/A Volume Reportt 'MARLENE STREET (East)' page 2 Sunday 05/08/94 Channel: I Direction: E 0100 0200 0300 0400 O50O O60O 070O O8O0 O900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Totals 10 5 1 0 1 2 4 13 21 29 45 31 63 66 50 56 41 47 39 30 35 19 5 3 616 A~ Peak Hour PM Peak Hour 10:00 to 11:00 13:00 to 14:00 (45 vehicles) (66 vehicles) 24-Hour Movinq Total 01:00- 723 02:00- 723 03:00. 722 04:00- 721 05:00- 720 06:00- 718 07:00- 718 08:00- 721 09:00- 710 lO:O0- 711 11:00- 700 12:00- 691 13:00. 692 14:00- 696 15:00- 680 16:00. 697 17:00- 675 18:00- 660 19:00- 655 20:00- 63,1 21:00- 638 22:00- 632 23:00- 624 24:00- 616 Monday 05/09/94 Channel: i Direction: E 0100 0200 030.0 0400 0500. 060,,,0, 0700 0800 0900 1000 1100 1200 !30,,.0, ,1400. 1500. 1600 1700. 1800 1900 ,,2000 2100 2200 2300 2400 Totals 5 0 0 4 5 2 12 21 34 41 42 53 75 59 58 48 69 44 57 34 40 16 13 9 741 AM Peak Hour .................... 11:00 to 12:00 (53 vehicles) PM Peak Hour .................... 12:00 to 13:00 (75 vehicles) 24-Hour Moving Total 01:00- 611 02:00. 606 03:00- 605 04:00- 609 05:00- 613 06:00- 613 07:00. 621 08:00- 629 09:00- 642 lO:O0- 654 11:00. 651 12:00. 673 13:00- 685 14:00- 678 15:00. 686 16:00- 678 17:00- 706 18:00- 703 19:00- 721 20:00- 725 21:00. 730 22:00- 727 23:00- 735 24:00- 741 Tuesday O5/10/94 Channel: 1 Direction: g 0100 0200 0300 0400 0500 0600 O700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Totals 2 4 I I 5 4 9 25 33 30 43 42 64 61 50 53 75 65 44 50 37 33 13 4 748 AM Peak Hour .................... 10:00 to 11:00 (43 vehicles) PM Peak Hour .................... 16:00 to 17:00 (75 vehicles) 24-Hour Moving Total 01:00- 738 02:00- 742 03:00- 743 04:00- 740 05:00. 740 06:00- 742 07:00. 739 08:00- 743 09:00- 742 10:00- 731 11:00. 732 12:00. 721 13:00- 710 14:00- 712 15:00- 704 16:00- 709 17:00- 715 18:00- 736 19:00. 723 20:00- 739 21:00- 736 22:00- 753 23:00- 753 24:00- 748 Wednesday O5/11/94 Channel: I Direction: E 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Totals 6 3 0 1 1 5 8 27 37 34 46 57 62 37 62 69 58 69 54 46 45 25 11 9 AM Peak Hour .................... 11:OO to 12:OO (57 vehicles) PM Peak Hour .................... 15:OO to 16:OO (69 vehicles) 24-Hour Movinq Total 01:00- 752 02:00- 751 03:00- 750 04:00- 750 05:00- 746 06:00- 747 07:00- 746 08:00- 09:00- 752 10:00- 756 11:00- 759 12:00. 774 13:00- 772 14:00- 748 15:00. 760 16:00- 17:00- 759 18:00- 763 19:00. 773 20:00- 769 21:00- 777 22:00- 769 23:00- 767 24:00- 772 748 776 772 Vo ltu~e Cottrit Report G~eratW by ~C3000 Version 2.00 C0p~ight 1990, 1991 Mitr0n Systm C0~rati0n Locat ion .... County ............ Recorder Set ..... Recording Start . ] Recording End ..... Sample Time ....... Operator Number ... Machine Number .... Channel ........... Divide By ......... Sununa tion ......... Two-Way ........... Thursday 05/05/94 MARLENE STREET 71 Ukiah 05/04/94 09:30 05/05/94 00:00 05/13/94 08:00 60 Minutes 7OO 100 2 2 No Yes ( East ) Channel: 2 Direct ~n: ¥ 0100 020__~0 0300. 0400 .05,00 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 totals 8 2 I 0 4 3 11 15 31 51 53 60 82 62 92 78 83 83 64 68 49 26 Il 4 941 AM peak Hour .................... 11:00 to 12:00 (60 vehicles) PM peak Hour. .................. . 14:00 to 15'.00 (92 vehicles) Friday 05/06/94 Cb_~nnel: 2 Direction: W 0100 020__~0 030,0 0400. 0500 0600 0700 0800 0900 1000 I100 1200 1300.1400 1500 .1.600 !700 1800 1900 2000 2100 2200 2300 2400 totals 6 5 2 0 2 2 10 20 42 42 62 63 97 90 57 78 81 78 74 56 35 30 11 11 954 AM Peak Hour .................... 11:00 to 12:00 (63 vehicles) PM peak Hour .................... 12:00 to 13:00 (97 vehicles) 24-Hour Hoving Total 01:00- 939 .~2:00- 942 03:00- 943 04:00- 943 0S:00- 941 06:00- 940 07:00- 939 08:00- 944 09:00- 955 10:00- 946 11:00- 955 12:0~ 958 13:0~ 973 14:0~ 1001 15:00- 966 16:00- 966 17:00- 964 18:00- 959 19:00- 969 20:00- 957 21:00- 943 22:00- 947 23:00- 947 24:00- 954 Saturday 05/07/94 Channel: 2 Direction: W 010.0 020__~0 0300:400 0500 0600 0700 0800 0900 1000 I100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 totals 11 ] 4 2 3 3 5 6 20 36 61 74 73 81 82 83 65 67 66 49 40 22 15 8 879 AM peak Hour .................... PM Peak Hour .................... 11:00 to 12:00 (74 vehicles) 15:00 to 16:00 (83 vehicles) 24-Hour Hoving Total 01:00- 959 ~2:00- 957 03:00- 959 04:00- 961 05:00- 962 06:00- 963 07:00- 958 08:00- 944 09:00- 922 I0:00- 916 I1:00- 915 12:00- 926 13:0~ 902 14:0~ 893 15:00- 918 16:00- 923 17:00- ,)07 18:00- 896 19:00- 888 20:00- 881 21:00- 886 22:00- 878 23:00- 882 24:00- 879 Volu~e Report~ 'HARL _RNE STREET (East)' page 2 Sunday 05/08/94 Channel: 2 Direction: W 010,.0 0200 0300 0400 0500 0600 0700 0800 0900 1000 II00 1200 1300 1,400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Totals 14 5 3 I 2 2 5 10 19 24 42 67 79 77 48 62 71 49 47 38 30 26 9 3 733 AM Peak Hour .................... 11:00 to 12:00 (67 vehicles) PM Peak Hour .................... 12:00 to 13:00 (79 vehicles) 24-Hour Movinq Total 01:00- 882 02:00- 884 03:00- 883 04:00- 882 05:00- 881 06~00- 880 07:00- 880 08:00- 884 09:00- 883 10:00- 871 11:00- 852 12:00- 845 13:00- 851 14:00- 847 15:00- 813 16:00- 792 17:00- 798 18:00- 780 19:00- 761 20:00- 750 21:00- 740 22:00- - 744 23:00- 738 24:00- 733 Monday 05/09/94 Channel: 2 Direction: W 0100 0200 0300 0400 0500 0600 0700 0800 0900 I000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Totals 3 2 0 1 5 2 7 16 26 35 40 73 66 77 62 63 79 77 67 49 38 18 15 5 826 AM Peak Hour ..................... 11:00 to 12'00. (73 vehicles) PM Peak Hour .................... 16:00 to 17:00 (79 vehicles) 24-Hour Moving Total 01:00- 722 02:00- 719 03:00- 716 04:00- 716 05:00- 719 06:00- 719 07:00- 721 08:00- 727 09:00- 734 10:00- 745 11:00- 743 12:00- 749 13:00- 736 14:00- 736 15:00- 750 16:00- 751 17:00- 759 18:00- 787 19:00- 807 20:00- 818 21:00- 826 22:00- 818 23:00- 824 24:00- 826 Tuesday 05/10/94 Channel: 2 Direction: W 0100 02000 0300 0400 0500 0600 0700 0800 0900,1000 1100 120__~0 1300 1400 ]500 1600 ]700 1800 ]900 2000 2100 2200 2300 2400 Y0tals ., , 4 2 2 I 5 3 8 16 30 40 47 75 61 52 77 74 60 74 55 47 33 31 13 7 817 AM Peak Hour .................... 11:00 to 12:00 (75 vehicles) PM Peak Hour .................... 14:00 to 15:00 (77 vehicles) 24-Hour Moving Total 01:00- 827 02:00- 827 03:00- 829 04:00- 829 05:00- 829 06:00- 830 07:00- 831 08:00- 831 09:00- 835 10:00- 840 11:00- 847 12:00- 849 13:00- 844 14:00- 819 15:00- 834 16:00- 845 17:00- 826 18:00- 823 19:00- 811 20:00- 809 21:00- 804 22:00- 817 23:00- 815 24:00- 817 Wednesday O5/11/94 Channel: 2 Direction: W 0100 0200 0300 0.,400 0500 0600 0700 0800 0900 100__0 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Y0tals 3 1 4 1 3 3 6 23 33 33 44 51 76 68 70 76 71 71 57 43 9 0 0 0 746 AM Peak Hour .................... 11:00 to 12:00 (51 vehicles) PM Peak Hour .................... 12:00 to 13:00 (76 vehicles) 24-Hour Moving Total 01:00- 816 02:00- 815 03:00- 817 04:00- 817 05:00- 815 06:00- 815 07:00- 813 08:00- 820 09:00- 823 10:00- 816 11:00- 8]3 12:00- 789 13:00- 804 14:00- 820 15:00- 813 16:00- 815 17:00- 826 18:00- 823 19:00- 825 20:00- 821 21:00- 797. 22:00- 766 23:00- 753 24:00- 746 Volume Report t ' HARLENE STREET ( East } ' page 3 Thursday 05/12/94 Channel: 2 Direction: W 0100 02,0,0 ,0.,300 0400 0500 0600 0700 0800 0900 ,!000 1100 120....~0 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 Totals 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Aid Peak Hour .................... Unavailable PM Peak Hour .................... Unavailable 24-Hour Moving Total 01:00- 743 02:00- 742 03:00- 738 04:00- 737 05:00- 734 06.'-00- 711 07:00- 725 08:00- 702 09:00- 669 10:00- 636 11:00- 592 12:00- 541 1]:00- 465 14:00- 397 15:00- 327 16:00- 251 17:00- 180 18:00- 109 19:00- 52 20:00- 9 21:00- 0 22:00-- 0 2]:00- 0 24:00- 0 Friday 05/13/94 Channel: 2 Direction: W 0100 0200 0300 0400 0500 0600 0700 .08,00 ,0.900 1000 I100 1200 H00 140___~0 !500 1600 1700 1800 ,!900 2000 2100 2200 2300 2400 Totals 0 0 0 0 0 0 0 0 /tM Peak Hour .................... Unavailable PM Peak Hour .................... Unavailable 24-Hour Hovinq Total 01:00- 0 02:00- 0 03:00- 0 01:00- 0 . 05:00- 0 06:00- 0 07:00- 0 08:00- 09:00- )I/A 10:00- ]~/~t 11:00- 11/~ 12:00- )I/A 13:00- )l/~i 14:00- )1/~ 15:00- )~/A 16:00- 17:00- N/~ 18:00- N/l 19:00- ~/1 20:00- X/I 21:00- !(/1 22:00- )U& 23:00- N/I 24:00- TRAFFIC 29. If warranted by traffic monitoring studies in the opinion of tile City Engineer, the City shall install traffic diversion measures on Lorraine and Marlene Streets, as designed and recommended by tile City Engineer. ills recommended changes on Tahnage Frontage Road at Betty Street shall be constructed with tile widening of Talmage Road. After a period of twelve (12) months following the installation of tile traffic diversion measures, the City Engineer shall review the traffic loads on the residential neighborhood north of Wal-Mart to determine whether these measures have effectively preserved the quiet residential character of the neighborhood without imposing an undue burden on neighborhood residents. If the City Engineer determines that these measures are not a practical solution to the traffic impacts on the neighborhood, the City Engineer shall, pursuant to Ukiah City Code Section 9543, prepare for City Cot, ncil co~sideration a resolution establishing an off-site capital improveme~lt fee for the AIP to: fund the costs of improving Waugh Lane to act as a collector street to relieve the neighborhood from additional traffic impacts; and/or fund the costs of providing curbs, gutters, and sidewalks on Betty and Lorraine Streets for safety purposes. The Wal-Mart site shall be included within the area'subject to the fee, and approval of Wal-Mart's site development permit shall be conditioned upon its signing an agreement to pay its proportionate share of the cost of these improvements as determined in said resolution. PUBLIC SVS. 30. The building shall include a sprinkler system as required by the Flre Department; hydrant construction, building access, and building construction are subject to the requirements and approval of the Fire Department. The conditions should be monitored by the Ukiah Fire Department. PUBLIC SVS. 31. All development should be required to include water conservation fixtures, such as 1. ow-flush toilets, low-flow urinals, and flow restricters on all faucets. Sewage collectors for the Wal-Mart Store shall be sized and constructed per Ukiah Valley Sanitation District requirements. The conditions should be monitored by the Ukiah Department of Public R. of~F~ Jf /~ I RPORT ITEM NO. 7d DATE: October 16, 1996 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF ORDINANCE AMENDING THE CITY ZONING MAP TO REZONE 101 LOTS IN THE DORA STREET CORRIDOR NEIGHBORHOOD SUMMARY: Phase No. 5 of the City-wide General Plan rezoning program involves 101 lots situated in what is referred to as the Dora Street Corridor area (see map attached to the proposed ordinance). The main thrust of this phase is to rezone a large number of the parcels fronting Dora Street between Holden Street on the north and Beacon Lane on the south from "R- 3" (General Multiple Residential) to "C-N" (Neighborhood Commercial). The intent is to acknowledge and support the evolution of this street from predominantly residential to a mixed residential/neighborhood commercial environment. There are a number of other proposed rezonings within this project area. All of the proposed rezone groupings are discussed on page 2 of this report, and illustrated on the map attached to the proposed ordinance. A table listing the parcels by Assessor's Parcel number, their current zoning, General Plan Land Use Designation, and proposed zoning, is included as Exhibit "A" to the proposed ordinance rezoning the properties. (Continued on page 2) RECOMMENDED ACTION: Introduce by title only the ordinance amending the City Zoning Map rezoning 101 lots in the Dora Street Corridor rezoning area neighborhood. ALTERNATIVE COUNCIL POLICY OPTION: 1. Do not introduce the proposed ordinance, and provide direction to staff. Citizen Advised: Affected and adjoining property owners individually noticed Requested by: Planning Department Prepared by: Charley Stump, Senior Planner Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director Attachments: 1. Ordinance amending the City Zoning Map 2. Planning Commission Staff Report, dated September 25, 1996 3. Planning Commission Draft Minutes, dated September 25, 1996 4. Preliminary Draft "C-N" text amendments (for informational purposes only) APPROVED: - Candace Horsily"',-C~y Manager Planning Commission Hearin? On September 25, 1996, the City Planning Commission conducted a public hearing and discussed the proposed rezoning project. After lengthy public testimony, and considerable discussion, the Planning Commission formulated a number of recommendations for the City Council's consideration. The rezone groupings, and the Planning Commissions recommendations are discussed below. 1. "R-3" to "C-N" These 83 parcels are situated along both sides of Dora Street from Holden Street on the north to Beacon Lane on the south. The majority of these parcels are currently being used for medical and professional offices. Others are developed with Iow, medium and high density residential units, small commercial businesses, churches, and health care facilities. The intent of the "C-N" zoning is to acknowledge and support the evolution of this street from predominantly residential to a mixed residential/neighborhood commercial environment. The Planning Commission unanimously recommends this rezoning. It should be noted that with the support of the Planning Commission, staff is initiating text amendments to the "C-N" zoning classification to modify it into a true neighborhood commercial zoning district. Currently, it is very similar to the "C-1" district, and does not fulfill the spirit and intent of its purpose. The "C-N" text amendments are scheduled for consideration by the Planning Commission on October 23, 1996. A copy of the Preliminary Draft text revisions are attached for informational purposes. While these language changes are not agendized for consideration by the City Council at this time, they are attached to provide the Council with an idea of staff's proposed approach to the "C-N" district. 2. "R-3" to "R-I" These groupings consists of 3 parcels. Two of the properties are located on the southwest corner of the intersection of Clay and Dora Streets. They are developed with well established single family residences, and are considered a part of the formal westside residential neighborhood. The third parcel is situated to the east of the Keegan Medical Office complex at 1367 South Dora Street. The Planning Commission recommends the rezoning of the Clay Street parcels, because it is reflective of the existing development on the parcels, and because the current single family residential use is not anticipated to change. The Planning Commission is recommending that the third parcel be rezoned to "R-I", because it is located adjacent to single family residences to the east, and has access from the same private street. 3. "R-3" to "R-2" This grouping includes 14 parcels situated in three separate sub-areas. These sub-areas include: 1) 8 lots situated along the eastern side of Oak Street between Mill and Gobbi Streets; 2) 5 parcels situated along Gobbi Street between Dora and Oak Streets; and 3) 1 lot situated at the southwest corner of the intersection of Court Street and Gobbi Street. The Planning Commission concluded that because of the existing land uses on the parcels, as well as those in the surrounding area, and the close proximity to multiple family residential and commercial development, the "R-2" zoning classification is reasonable and appropriate. 4. "R-1 to "C-N" This parcel is located along the east side of Dora Street just north of Luce Street, and is developed with Saint Mary's School. The Planning Commission concluded that the "C-N" classification is appropriate because of the property's location and long frontage on Dora Street. CONCLUSIONS: The newly adopted City General Plan provides new Land Use Designations for a number of properties in the Dora Street Corridor area of the community. The purpose of redesignating some properties is to acknowledge and protect important existing land uses, and to help facilitate the evolution of land uses that have become out of context with their surroundings. The Planning Commission considered the rezoning of 161 parcels in this phase of the program. After considerable discussion, and public testimony, they are recommending in favor of a number of the rezonings, but against others, because existing development, neighborhood character, or the physical characteristics of the property don't make sense for an intensification or change of land use. Accordingly, The Planning Commission is recommending the rezoning of 101 of the 161 parcels in the Dora Street Corridor neighborhood. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE OFFICIAL ZONING MAP FOR THE CITY OF UKIAH, CALIFORNIA The City Council of the City of Ukiah does hereby ordain as follows: SECTION ONE Pursuant to the procedures set forth in Section 9009 of the Ukiah City Code, the Official Zoning Map for the City of Ukiah is amended to change the zoning on a number of parcels in the Dora Street Corridor rezoning area from "R-3" (General Multiple Family Residential) to "R-I" (Single Family Residential); "R-3" to "R-2" (Multiple Family Residential); "R-3" to "C-N" (Neighborhood Commercial); and "R-I" to "C-N." The listing of the specific parcels involved in this rezoning action, along with detailed rezoning information is attached as Exhibit "A." SECTION TWO This ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION THREE This rezoning action and amendment to the Official Zoning Map of the City of Ukiah is necessary to bring the zoning for the subject properties listed in Exhibit "A" into conformance with the new General Plan adopted on December 6, 1995. SECTION FOUR This ordinance shall become effective thirty (30) days after adoption. Introduced by title only on , by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Passed and adopted on AYES: NOES: ABSENT: ABSTAIN: ATTEST: Marge Giuntoli, City Clerk , by the following role call vote' Fred Schneiter, Mayor 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 EXHIBIT "A" The Dora Street Corridor Neighborhood Rezoning Project (96-43) Assessor's Current General Plan New Parcel No. Zoning Designation Zoning 1-291-9 1-291-10 1-291-19 1-291-33 1-292-18 1-293-1 1-293-2 1-294-1 1-294-12 1-301-9 1-301-10 1-301-16 1-301-17 R3 C CN 1-301-21 1-302-1 1-302-6 1-302-7 1-302-10 1-302-13 1-302-20 1-302-21 1-302-23 1-306-1 1-306-2 EXHIBIT "A" Page 1 of 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 1-306-3 1-306-4 1-313-6 1-313-11 3-023-19 3-023-31 3-O23-36 3-023-37 3-023-38 3-023-39 3-031-1 3-031-13 3-031-27 3-031-28 3-031-31 3-031-34 R3 C CN 3-031-48 3-031-49 3-031-52 3-031-59 3-031-61 3-O64-5 3-064-7 3-064-11 3-064-15 3-064-16 3-064-18 3-071-8 3-071-9 3-073-1 3-073-2 3-073-3 3-073-4 3-311-1 3-125-5 3-125-9 3-126-7 3-130-11 3-130-12 3-13O-46 3-471-8 3-471-9 3-472-14 (ptn) R3 C CN 3-520-27 3-52O-34 3-520-60 EXHIBIT "A" Page 2 of 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 3-130-47 3-130-52 3-130-54 3-130-56 R3 C CN 3-130-57 3-130-65 3-130-66 3-130-68 3-471-4 3-471-5 3-471-6 3-471-7 3-471-10 2-301-11 2-301-14 2-301-22 2-301-37 2-301-38 2-301-39 R3 MDR R2 2-301-44 (Pt n) 2-301-45 3-031-2 3-031-4 3-031-5 3-031-6 3-031-7 3-031-8 1-266-14 1-266-18 R3 LDR R1 3-471-13 3-071-13 R1 C CN Ptn = Portion of lot EXHIBIT "A" Page 3 of 4 R3 TO R1 (2 Parcels) R3 TO CN (5 Parcels) R3 TO CN (8 Parcels) R3 TO R2 (1 Parcels) - / '-~ SCHOOL R3 to CN (4 Parcels) R3 to R2 (8 Parcels) R3 to CN (12 Parcels) R3 to R2 (5 Parcels) R3 TO CN (17 parcels) .-- RI to CN (1 Parcel) R3 TO CN (12 Parcels R3 to CN (17 Parcels) R3 to CN (8 Parcels) KOMI$ (F_.,NTARY ;HCCL. R3 to R1 (1 Parcel ,) EXHIBIT "A" Page 4 of 4 CITY OF UKIAH PLANNING REPORT AGENDA iTEM: .,, 8c. 9-25-96 DATE: TO: FROM: SUBJECT: APPLICANT: September 25, 1996 City of Ukiah Planning Commission City of Ukiah Planning Department Dora Street Corridor Rezoning Project (96-43) City of Ukiah PROJECT SUMMARY: Phase No. 5 of the city-wide General Plan rezoning program involves 161 lots situated in what is referred to as the Dora Street Corridor area (see map attached to the draft ordinance). This portion of the community is predominantly comprised of residential zoning classifications with nearby commercial and public zoning districts. The General Plan assigns a Commercial Land Use Designation to the properties fronting Dora Street, and the majority of these properties are currently zoned "R-2" (Multiple Family Residential) and "R-3" (General Multiple Residential). Also, a number of properties in the area are designated Medium Density Residential, and are currently zoned "R-3." Additionally, a significant number of single family residentially zoned parcels in close proximity to Dora Street are designated as Medium Density Residential. One large parcel in the center of the project area, just north of Luce Street, is currently zoned "R-l," yet has been designated as Commercial in the General Plan. Finally, at the corner of Clay and Dora Streets, two "R-3" zoned properties developed with single family residences have been assigned a Low Density Residential Land Use Designation, and the "R-3" zoned parcel situated on the northwest corner of Clay and Holden Streets has been designated as Low Density Residential. This project is quasi-legislative in nature and does not require City Planning Commissioners to visit the site prior to formulating a recommendation to the City Council. PROJECT LOCATION: The Dora Street Corridor rezoning area is generally bounded by Clay Street on the North, Beacon Lane on the south, and South State Street on the west. On the east, the affected parcels generally include those with Dora Street frontage. DEPARTMENT RECOMMENDATION: The Planning Department recommends that the Planning Commission recommend City Council APPROVAL of the rezonings and ADOPTION of the ordinance amending the City Zoning Map. ENVIRONMENTAL DOCUMENTATION: The City Council has adopted a programmatic Negative Declaration for the General Plan rezoning project. GENERAL PLAN DESIGNATIONS: LDR (Low Density Residential), MDR (Medium Density Residential), and C (Commercial). ZONING DISTRICT: R-1 (Single Family Residential), R-2 (Multiple Family Residential), "R-3" (General Multiple Residential), and C-1 (Light Commercial). PROJECT DESCRIPTION' In the Dora Street Corridor rezoning area, the General Plan directs the rezoning of 46 parcels from "R-I" (Single Family Residential) to "R-2" (Multiple Family Residential); 3 parcels from "R-3" (General Multiple Family Residential) to "R-I"' 23 parcels from "R 3" to "R ;)"- , - ..-_, 90 parcels from "R-3" to "C-1" (Light Commercial); 4 parcels from "R-2" to "C-1"; and 1 parcel from "R-I" to "C-1." A map(s) indicating the locations of the subject properties, and their current and proposed zoning is included with the attached draft ordinance. STAFF ANALYSIS: The parcels proposed to be rezoned have been grouped according to what the existing and proposed zoning classifications are, as described in the project description above. 1. "R-I" to "R-2" This grouping includes 46 parcels in three separate sub-areas within the Dora Street Corridor rezoning area. The three sub-areas are discussed and analyzed separately. Sub-Area No. 1: This sub-area involves the seven single family residential parcels situated along the west side of Carolyn Street just east of the Mill and Dora Street intersection. These parcels are relatively small at approximately 5,000 square feet, and are developed with single family residences. The reason they were designated "R-2" in the General Plan is because of their close proximity to commercial and high density residential land uses, their small size, and their close proximity to designated collector streets. Based upon detailed field work, staff has determined that the "R-2" zoning district is inappropriate for this quiet single family residential neighborhood. The lots are small, and the single family residences are well maintained. It does not appear m that this neighborhood is likely to evolve into a typical medium density residential neighborhood, or provide opportunity for additional dwelling units in the future. Accordingly, staff recommends that this area not be rezoned. Sub-Area No. 2: This sub-area includes 14 single family residential lots located on Court Street south of Gobbi Street between Oak and Dora Streets. The residences are well maintained, and the neighborhood is quiet. The reason it was designated medium density residential in the General Plan is because of nearby high density residential land uses, and its close proximity to both commercial land uses and designated collector streets. Similar to sub-are No. 1, staff has determined that the "R-2" zoning district is inappropriate for this quiet single family residential neighborhood. The lots are small, and the single family residences are well maintained. It does not appear that this neighborhood is likely to evolve into a typical medium density residential neighborhood, or provide opportunity for additional dwelling units in the future. Accordingly, staff recommends that this area not be rezoned. Sub-Area No. 3' This sub-area is located along Beacon Lane between Dora Street and South State Street. These single family residential lots range in size from approximately 5,000 square feet to 18,000, and are served by Beacon Way, Berkeley Way, and a private street. Commercial land uses, apartments, and a convalescent hospital surround the area, and it is in close proximity to a major collector street and arterial roadway. Field review of this area reveals a predominantly well established, quiet neighborhood surrounded by higher intensity land uses. In addition, there are four newer homes along the private drive west of Berkeley Way that seem to help stabilize the single family residential flavor of the neighborhood. Even though the area is surrounded by higher density/intensity of land uses, staff is able to conclude that it represents a stable and valid single family residential neighborhood that does not appear to be eligible for an "R-2" zoning district. Accordingly, staff recommends that this sub-area not be rezoned. "R-3" to "R-I" These 3 properties are located on the southwest corner of the intersection of Clay and Dora Streets. The two parcels with Clay Street frontage are developed with well established single family residences, while the parcel at the corner of Holden and Dora Streets is developed with a small apartment complex. Staff recommends that the Clay Street parcels be rezoned to "R-I" and the Holden Street parcel retain the "R-3" zoning to reflect existing development. "R-3" to "R-2" This grouping includes 18 parcels situated in three separate sub-areas. Sub-Area No. 1: This area is situated along the eastern side of Oak Street between Mill and Gobbi Streets. The 8 lots are moderately sized and developed with single and multiple family residences, and one church. Existing high and medium density residential development is located in close proximity, and commercial land uses are adjacent to the south and east. Staff is able to conclude that based upon the existing land uses on the parcels, as well as those in the surrounding area, and the close proximity to multiple family residential and commercial development, the "R-2" zoning classification is reasonable and appropriate. Sub-Area No. 2: This sub-area includes 6 parcels situated along Gobbi Street between Dora and Oak Streets. Five of the parcels are located at the southwest corner of the intersection of Oak and Gobbi Streets, and are developed with single family residences. The sixth parcel is situated on the southwest corner of the intersection of Court and Gobbi Streets, and is developed with an insurance office. The five parcels developed with single family residences are adjoined by high density residential to the south and west, and commercial to the east. The current "R-3" zoning classification seems inappropriate given the small size of the parcels, as well as their seemingly stable use as single family residences. The "R-2" classification appears more appropriate as a contribution to the mixed density and intensity of land uses in the area. Staff recommends the rezoning of these parcels from "R-3" to "R-2." Staff has concluded that the final parcel included in this sub-area should be zoned "C-1," rather than "R-2," because it is developed with a commercial office. Sub-Area No. 3: These 4 parcels are situated at the northeast corner of Dora Street and Beacon Lane. The largest parcel is developed with medical offices, while the corner parcels are developed with 2 small apartment complexes. The parcel to the east of the medical offices is vacant. Minutes from the General Plan Steering Committee reveal that consensus was reached to assign the medical office parcel a commercial land use designation. It appears to be a mapping error that designated the parcel as medium density residential. 4 4, 1 The proposed "R-2" zoning is basically reflective of the existing uses, and therefore staff is recommending this rezoning for the parcels developed with apartments and the vacant parcels, which is served by Beacon Lane. We are recommending the "C-1" zoning classification for the medical office parcel, consistent with the direction of the General Plan Steering Committee. "R-3" to "C-1" These 90 parcels are situated along both sides of Dora Street from Holden Street on the north to Washington Avenue on the south. Also along Wabash Avenue east of Dora Street, and along Washington Court east of Cresta Drive. The majority of these parcels are currently being used for medical and professional offices. Others are developed with Iow, medium and high density residential units, small commercial businesses, and health care facilities. The land uses along Dora Street have evolved from primarily residential to primarily commercial offices. The proposed "C-1" zoning is intended to reflect the existing land uses, as well as the assumed continuation of the commercial conversion of residential land uses. Staff is able to conclude that the assignment of a commercial zoning classification to the subject parcels is appropriate, and therefore recommends the rezoning. Concerning the 8 parcels situated along Washington Court, and the one large parcel adjacent to the south, staff has concluded that the "C-1" zoning classification is inappropriate. The parcels are developed with high density apartments and a mobile home park, and we have concluded that the appropriate zoning classification would be the "R-3" district to reflect the existing development. "R-1 to "C-1" This parcel is located along the east side of Dora Street just north of Luce Street, and is developed with Saint Mary's School. While both the "R-I" and "C-1" zoning districts treat private schools the same, the "C-1" classification appears to make more sense because of the property's location and long frontage on Dora Street. Staff is able to conclude that the "C-1" zoning is appropriate, and therefore recommends this rezoning. 6. "R-2" to "C-1" These 3 parcels are located on the northwest corner of the intersection of Dora Street and Washington Avenue. They are elevated above the street and developed with single family residences. Staff does not support or recommend that these parcels be rezoned to "C-1", because of their higher elevation and lack of appropriate access and parking for commercial purposes. ZONING DISTRICT INFORMATION ZONING DISTRICT R-1 R-2 R-3 C-1 MINIMUM LOT SIZE 6,000 / 7,000 on a corner lot 6,000 / 7,000 on a corner lot 6,000 / 7,000 on a corner lot None DENSITY REQUIREMENT 1 unit per 6,000 square feet (7 units per acre) 1 unit per 3,000 square feet (14 units per acre) 1 unit per 1,500 square feet (28 units per acre) None CONCLUSIONS: The newly adopted City General Plan provides new Land Use Designations for a number of properties in the Dora Street Corridor area of the community. The purpose of redesignating some properties is to acknowledge and protect important existing land uses, and to help facilitate the evolution of land uses that have either become out of context with their surroundings, or because of nearby changes in land use patterns and street classifications, fulfill criteria for a different and much needed land use. Staff supports a number of the rezonings, but recommends against others, because of existing development, neighborhood character, or the physical characteristics of the property don't make sense for an intensification of land use. Accordingly, staff is recommending 97 of the 161 rezonings. ATTACHMENTS: 1. Draft Ordinance Amending the City Zoning Map ACKNOWLEDGMENTS: The following personnel prepared and reviewed this Planning Report, respectively: Bob S or If any condition, special or standard, is violated or if any required approval is not obtained, then the use permit granted shall be null and void; otherwise to continue in full force and effect indefinitely until otherwise terminated and shall mn with the land. (SC//8) Except as otherwise specifically noted, any use permit shall be granted only for the specific purposes stated in the action approving such use permit and shall not be construed as eliminating or modifying any building, use, or zone requirements except as to such specific purposes. (SC//9) Access to the project site shall be provided in accordance with the provisions of the Fire Code and subject to the approval of the Ukiah Fire Marshal. 10. 11. All conditions be completed prior to release of final inspection and issuance of use and occupancy permit. (SC//24) Antenna panels and support poles shall be painted in non-reflective colors that are consistent with the colors of the existing antenna tower and microwave dishes. AYES: NOES: ABSTAIN: ABSENT: Commissioners Pruden, McCowen, Puser, Larson, and Chairman Ashiku None None None 8C. Rezoning Application No. 96-43, as fried by The City of Ukiah Planning Department, to rezone 161 parcels of land along the Dora Street Corridor to zoning classifications consistent with the Land Use Designation assigned in the new General Plan. The project involves the potential rezoning of properties generally located along the west side of Carolyn Street, the west and south sides of Court Street, and along Berkeley Way and Beacon Way, north of Beacon Lane; parcels along Dora Street, mid-block between Mill Street and Gobbi Street, along Gobbi Street between Oak and Dora Streets, and along the eastern side of Dora Street between Wabash Avenue and Beacon Lane; parcels on the corner of Clay and Dora Streets, along Dora Street from Holden Street south to Washington Avenue, and along the southern side of Wabash Avenue mid-block between Dora Street and South State Street; parcels fronting Washington Court; parcels along the west side of Dora Street north of Washington Avenue, and a parcel located along the east side of Dora Street between Luce Avenue and Gobbi Street. Charley Stump, Senior Planner, introduced Phase 5 of the city-wide General Plan rezoning program, stating it involves 161 lots situated in what is referred to as the "Dora Street Corridor". Mr. Stump described the project location and cited the General Plan designations and Zoning Districts involved in the project. He noted that the affected property owners received maps and legal notice of the proposed rezoning actions. Mr. Stump clarified, for the benefit of the audience and the Planning Commission, three areas proposed for rezoning by the General Plan that Staff is recommending against, all of which were originally proposed from "R-1" to "R-2". These areas were referenced as Item 1, Sub-Areas 1-3 in the Staff Report and include the west side of Carolyn Street, south of Mill just east of Dora Street; the west side of Court Street and a portion of Freitas Street south of Gobbi Street, between Oak and Dora Streets; and Beacon Lane between Dora and South State Streets. These areas represent quiet, stable, well-maintained single family residential neighborhoods and, in spite of their close proximity to higher density land uses, the lots are small and do not appear likely to evolve into a typical medium density residential neighborhood, or provide for additional dwelling units in the future. In Staff's opinion retention of the R-1 zoning is appropriate for each of these three neighborhoods. Mr. Stump also noted in Item 2 of the Staff Report the three parcels located on the southwest comer of the intersection of Clay and Dora Streets, which are proposed to be rezoned from "R-3" to "R-1 ", the two MINUTES OF THE PLANNING COMMISSION Page 17 September 25, 1996 parcels with Clay Street frontage are developed with well established single family residences, while the parcel at the corner of Holden and Dora Streets is developed with a small apartment complex. Staff recommended that the parcels fronting Clay Street be rezoned to "R-1 ", and that the Holden Street parcel retain the "R-3" zoning to reflect existing development. Item No. 3 consists of 18 parcels suggested by the General Plan for rezoning from "R-3" to "R-2". Sub- Area 1 of Item 3 is along the eastern side of Oak Street just south of Mill. There are single family homes in this neighborhood, multi-family apartments, and commercial uses. Staff has concluded that it is a mixed residential-commercial area of the community. In some instances an "R-3" to "R-2" does make sense, and Staff does recommend the rezoning. Mr. Stump noted there is one property owner has contacted staff who owns a single family residential development on that block, who wants to retain the "R-3" zoning. Sub-area 2 of Item 3 is located on Gobbi Street between Dora and Oak Streets. There are five parcels currently developed with single family homes, but surrounded by high density residential. Staff believes that "R-2" is more appropriate than "R-3" in this particular case. One parcel situated on the southwest corner of the intersection of Court and Gobbi Streets is currently developed with an insurance office. Staff recommended this parcel be rezoned from "R-3" to "C-N" (Neighborhood-Commercial), rather than "R-2" (medium density residential), to reflect its existing development. The third Sub-Area of Item 3 suggested for rezoning to "R-3" from "R-2" are four parcels located on Dora Street and Beacon Lane. The General Plan suggests that the medical offices on one of the parcels be rezoned to Commercial, which Staff supports, to reflect the existing development. On the corner are two small apartment complexes, which the General Plan suggests rezoning to "R-2" from "R-3". Staff recommends that the Commission consider retaining the "R-3" zoning for these apartments. Item No. 4 contains the largest grouping of approximately 90 parcels that the General Plan suggests rezoning from "R-3" to "C-1" along Dora Street. Mr. Stump explained the intent of the General Plan process is to evaluate the evolution of areas such as Dora Street, which has been going from residential to professional offices and neighborhood commercial-type uses. The Staff Report suggests a "C-1" zoning to be consistent with the General Plan, however, Staff is strongly suggesting that the Planning Commission consider the C-N (Neighborhood-Commercial) zoning district for Dora Street. He emphasized that Staff is prepared to bring forward text amendments to the C-N zoning district at the next Planning Commission meeting to coincide with their approach on this rezoning. Mr. Stump explained this is in response to Staff's concerns about the future of the Dora Street corridor, in response to concerns expressed by the community, and in response to concerns expressed by the Planning Commission about zoning districts getting ahead of the text amendments. Therefore, Staff is proposing not to rezone Dora Street to the C-1 zoning district, but rather a Neighborhood-Commercial Zoning District (C-N), which is less intense, more consistent with what is existing, and Staff believes more appropriate. Item No. 5 consists of the St. Mary's School parcel. It is suggested to rezone from the current "R-1" to "C-1 ". Staff is similarly recommending the Neighborhood-Commercial (C-N) zoning for that parcel. Item No. 6 is a grouping of three parcels to be rezoned from "R-2" to "C-1 ". These parcels are located at the northwest corner of the intersection of Dora and Washington Streets. These parcels are elevated above the street, across the street from a care home. Staff does not feel that these parcels are logically or reasonably considered Commercial because they are elevated above the street. Staff recommends retaining their current zoning of "R-2". MINUTES OF THE PLANNING COMMISSION Page 18 September 25, 1996 Commissioner Pruden described to the audience how the Land Use Designations were arrived at, explained the difference between the Land Use Designations and zoning, and the rationale behind the Steering Committee's actions. Commissioner McCowen advised some of the parcels proposed for rezoning are within 300 feet of his residence - particularly in Item 2 of the Staff Report, "R-3" to "R-1" on Dora & Clay - on which he will recuse himself from discussions. He further suggested on Item 4 the creation of Sub-area 1, to consist of parcels north of Jones Street, from which he will recuse himself, and Sub-area 2, to consist of parcels south of Jones Street. Chairman Ashiku agreed with the subdivision of Item 4 and stated he will have a similar problem, and asked for Staff's identification of properties he would have a potential conflict of interest on. Mr. Stump addressed Chairman Ashiku's concern stating it is his understanding a potential conflict of interest might exist with parcels from Mill Street to Yokayo School on both the west and east sides of Dora Street. He stated Staff would attempt to separate them out as the hearing proceeds. Discussion followed regarding how to conduct the public hearing to accommodate Commissioner McCowen and Chairman Ashiku's need to recuse themselves. Commissioner McCowen inquired about Item 3, Sub-Area 3, in which Mr. Stump stated there were two apartment complexes at the corner of Dora Street and Beacon Lane. Mr. Stump explained there are two separate apartment complexes at that corner and stated he believes them to be on two separate parcels. Commissioner McCowen stated the map indicates one parcel with two vacant parcels in back behind the medical facility. Mr. Stump consulted the Assessor's Parcel Map and clarified there appears to be two parcels, which he believes to be for tax purposes, and one parcel for land use purposes. He stated if there is a recommendation to rezone that site Staff will make sure it is identified correctly as it goes on to Council. Commissioner McCowen asked to clarify that Staff is now recommending that "R-3" be retained on this particular parcel, although the Staff report recommended going to "R-2". Mr. Stump stated that is correct. He further clarified there is a letter on file from the property owners of this parcel, of which the Commission received a copy. Commissioner McCowen inquired about the parcels in Item 1, Sub-Area 3, specifically the parcels along Beacon Way that were initially proposed to be rezoned from "R-l" to "R-2". In regard to the parcel to the west that runs from Beacon Way back to the C-1 property behind it if that is actually the parcel that was developed into four new single family homes. Mr. Stump stated that was correct. Commissioner McCowen also inquired about Section 3, Sub-area 2, at the corner of Gobbi and Court Street, which is now the insurance office, asking if any contact was received from the property owner specifically requesting that it remain C-1. MINUTES OF THE PLANNING COMMISSION Page 19 September 25, 1996 Mr. Stump stated that parcel is currently zoned R-3, and there has been no contact from the property owner. Commissioner McCowen expressed his concern of taking this program parcel by parcel and winding up with a map that is all over the place. He noted in many areas a designation is used that broadly reflects what exists in the neighborhood and he questioned why, from a planning standpoint, that doesn't make sense with this parcel. If it is generally an "R-I" neighborhood and one parcel is an anomaly, he questioned why you would change the map to accommodate one parcel. Mr. Stump stated Staff would like the Planning Commission to consider a Neighborhood-Commercial zone for that particular site. It may be more appropriate to reflect the existing development, and because it is located adjacent to the comer parcel between Dora and Gobbi. It seems to be a logical extension of neighborhood commercial-type land use. Commissioner McCowen indicated that would be the only parcel zoned Neighborhood-Commercial in that area of Gobbi. Mr. Stump stated it would be adjacent to the corner of Gobbi and Dora would also be Neighborhood Commercial. The Neighborhood-Commercial zoning would not be solely fronting Dora, but would extend one parcel onto Gobbi. PUBLIC HEARING OPENED: 9:00 P.M. Bob Wattenburger, 611 W. Clay Street, stated he lives on the comer of Clay and Dora, which is proposed for rezoning from "R-3" to "R-1" He suggested rezoning the parcels from "R-3" to "R-2", or "R-3" to "C-1" He stated with a six unit apartment building there it doesn't make sense to rezone it to "R-1" Chairman Ashiku requested that those coming forward to speak clearly identify their property before speaking to allow the Commissioners time to recuse themselves, if necessary. Cook Wattenburger, 161 Court, stated he had initially come in to speak against the proposed rezoning from "R-1" to "R-2" on Carolyn Street, but was pleased to hear Staff recommend that the "R-1" zoning be retained. He stated, for future reference, no matter whose neighborhood it is if it consists primarily of single family residences, why cram people in like cattle and create more problems. He stated he is unaware of anybody on Court Street that is against the church going in, stating it is a beautiful, well-done project. He noted at the end of Court Street on the north side there is a large empty lot and in the future there are eleven low-income HUD houses proposed to go in there. There is already a traffic problem on Court Street and that will create more. He stated it doesn't matter who moves in, but the number of people that would be added to the traffic would create a problem. Jack Reising, 733 S. Oak, stated this property is currently R-3, and is directly across the street from a 35 unit aparunent building. It is his understanding that Staff does not have a problem with leaving it "R- 3" This property currently has a single family residence developed there and he would desire to tear it down and put in five or six, attractive, garden type apartments. He stated it would seem to be appropriate to the area because of the density across the street. He presented photographs to the Commission of the neighborhood. Mr. Reising also noted the property directly to the south of his parcel is the Ukiah Dental Lab. He stated the owner of that property would also like to remain "R-3". Commissioner Larson asked staff to identify Mr. Reising's parcel on the map. MINUTES OF THE PLANNING COMMISSION Page 20 September 25, 1996 Mr. Stump referred to the Assessors Parcel map and described the location to the Commission. Mr. Reising noted the three parcels to the north would be appropriate as "R-2", but his parcel and the two parcels south of his would prefer to remain "R-3". Margaret Lob. se, 158 Carolyn Street, stated she is concerned with the proposed changes from "R-1" to "R-2" on Carolyn Street, noting that Staff has now indicated they are recommending retention of the "R-1" zoning. She expressed her appreciation for Staff's sensitivity to the small size of their lots and stated they are already surrounded by apartment buildings. An additional concern expressed by Mrs. Lohse were the homes on the west side of Carolyn Street which back up to medical and dental offices on Dora Street. Chairman Ashiku recused himself at this time and Vice-Chair Pruden conducted the public hearing. Mrs. Lob. se continued stating her concern, and the concern of other residents of Carolyn Street, for which she presented a signed petition. She noted the current zoning is "R-3" and the uses that are there are permitted with a Use Permit that specifies hours of operation and types of use. If that area changes to a "C-1" zoning the doctor's office that her property backs up to can become a convenience store that will not be limited to hours of operation. She stated their lots are very small and to propose making Dora Street a commercial corridor is very upsetting to those people who have to live with it day-to-day. Mrs. Lohse stated they are already woken up at night with police flashlights shining through their back windows as they check out the doctor's offices. It would only become worse if it went to a general commercial use. In regard to Staff's recommendation for Neighborhood-Commercial zoning in that area, she urged the Planning Commission not to change it to C-1 while waiting to rezone it to Neighborhood-Commercial. She expressed her concern about the types of businesses that could move in while it was a C-1 designation. The neighbors she talked to on Carolyn Street would prefer that until such time that it can be zoned to Neighborhood-Commercial, or commercial offices, that it not be allowed to go to general commercial use. If the vote has to be "C-1" or nothing, she urged the Planning Commission to err on the side of caution because our homes are right there. She stated if it is zoned Commercial and a deli goes in where kids can hang out, it will ruin her home and the homes of other people. Mrs. Lohse also stated that Ukiah is a small town and they want to preserve the integrity of it. If Dora Street is turned into a commercial corridor it will be a disservice to Ukiah. The City is not so large that people can't easily get to State Street for commercial services. A commercial corridor is not necessary in that area of Ukiah. She stated the doctor's offices don't bother them because they are restricted and go in with Use Permits. They would much prefer that the City has a chance to review what is going to be there with specific hours of operation and use. Cook Wattenburger stated the Court Street neighbors agree with Mrs. Lohse. A citizen in the audience stated the Alice Street neighbors also agree. Vice-Chair Pruden asked Staff to describe the Neighborhood-Commercial zoning and what it means. Mr. Stump stated the intent of the General Plan is not to create a situation where Dora Street would change. The intent of the General Plan is to acknowledge what has occurred and what exists, such as doctor's offices, a deli, an Optometrist, a mix of church, schools, and residential densities. Staff's suggestion is to rezone it to Neighborhood-Commercial. The Neighborhood-Commercial Zoning District, as it is currently crafted in our current zoning ordinance is not much different than the C-1 zoning designation. Staff is concerned about that, and Mr. Stump reiterated that Staff is prepared to bring forward text amendments to the C-N zoning at the October 23rd Planning Commission meeting, to amend the language to match the vision that Ms. Lohse spoke about and the vision of the General Plan Steering MINUTES OF THE PLANNING COMMISSION Page 21 September 25, 1996 Committee, in making this a true neighborhood commercial district, reflective of what is existing there today. Mr. Stump noted there will be a brief time period between the time the Council acts on this and designates it C-N that the text amendments will follow. Within that two-week time frame someone could come in and propose a convenience store. As a Planner, he does not want that two weeks out there, but with the normal time it takes to process an application, he feels it is safe. Commissioner McCowen added that the hearing bodies and Staff will have discretion if a convenience store is, in fact, proposed. Marvin Basil, Carolyn Street, stated he agrees with Margaret Lohse. Why change Dora Street and create more problems, which is what he fears will happen. Jessie Walsh, 729 Pomolita Way, stated she is concerned about the zoning and height, because her property is also small. The commercial buildings along there don't have alot of room between them and our small yards. She doesn't want two story commercial buildings to be allowed and inquired if they would be allowed in the proposed zoning. Mr. Stump explained the C-N (Neighborhood-Commercial) Zoning District has a 30 foot height limit, identical to the height limit in the R-1 zoning district, which the Pomolita Way houses are currently zoned. That would allow a second story, in the same way Ms. Walsh could add a second story to her house. Mr. Stump stated he has heard from several neighbors on Pomolita and Alice Street on this issue. Staff agrees that "R-3" is an inappropriate zoning district for that area because of the potential for large, second story apartment buildings. Mr. Stump stated if Staff can preserve what is existing with identical height limits between the single family residential and the neighborhood commercial district, it would be most appropriate. David Johnson, 903 Alice, stated he was speaking for the majority of homeowners on Alice Street. He and his neighbors are opposed to any change along the Dora Street corridor. They feel it would be an erosion and degradation of the existing neighborhoods. He stated any time you put in commercial apartment buildings or light industrial, you force an exodus out of neighborhoods that exist now. People feel less secure because they have an apartment building right behind them. Traffic flow on Dora is too high as it is now, and the proposed rezoning will only make it worse. There are three elementary schools on the Dora Corridor, within this proposed plan with children all over place; traffic overflows into their neighborhoods because people can not safely drop their kids off at school on Dora. Then the children come down our street to be picked up by their parents. When you put in an apartment building you invite a bad element into the neighborhood, which will force people to move, then the land will be bought up by speculators or real estate agents who will turn houses into rentals. We are opposed to this plan in every way. It is too vague and lacks definition. If you plan to proceed with this plan it needs to be focused, it needs to be clear, and without ambiguity. Everybody should be notified, not just the properties fronting the potential rezoned property. You're not talking about just the houses that border the rezoned property, you're talking about the blocks surrounding Dora Street. Mr. Stump thanked Mr. Johnson for his comments and clarified that his properties are currently zoned R-3, high density residential. Apartment buildings could be built under the current zoning. Staff is proposing a zoning that would not allow apartment buildings and Mr. Stump stated he wanted to make that clear to everybody. In regards to the public noticing, as has been discussed before, legal notices were sent to the property owners and all those adjoining. Staff also published the required legal notice in the newspaper. Mr. Stump stated it is a difficult balance between notifying thousands of people and spending tax payers money to do so. Staff is endeavoring to increase the noticing as much as possible without burdening the taxpayers. MINUTES OF THE PLANNING COMMISSION Page 22 September 25, 1996 Commissioner McCowen added word of mouth is one of the best methods and, as this gentleman told his neighbor, presumably people did find out about it. By noticing the affected property owners and the adjacent property owners, hopefully that starts a ripple so that hopefully people who feel they will be affected do receive notice of it, at least from their neighbors. Justin Lohse, 158 Carolyn, spoke on behalf of his whole family stating he disagrees with this rezoning. He stated Ukiah is perfect the way it is and does not need another McDonald's or deli right behind his house. He doesn't want people driving by and saying, "Oh, there is Carolyn Street. It's such a nice street, it doesn't have Chucky Cheese's behind it." If it is rezoned people will drive by and comment negatively about those who live on Carolyn Street. Susan Keegan, 1367 S. Dora, stated she owns one of the medical offices on Dora near Beacon Lane. It is currently zoned "R-3" and is proposed for "R-2", though Staff is recommending "C-I" Ms. Keegan spoke against down zoning her property to "R-2" stating she has medical offices that are a legal conforming use. They are built to "R-3" specifications, if you take the zoning down to "R-2" and something were to happen and it ceased to be occupied for six months she would have unusable property, due to the way it is built. It would be a legal non-conforming use as medical offices in an "R-2" zone. She requested that the zoning not be taken to "R-2", especially since it is right on the Dora Street corridor, has good access, MTA access, and is a property well-suited to it's current use. She stated she would have no objections to zoning it "C-1 ", or leaving it at "R-3", but requested that it not be down zoned to "R-2" Commissioner Pruden inquired of Staff if zoning it from "R-3" to "R-2" would make the property legally nonconforming, or can it be taken under Use Permit. Mr. Stump stated rezoning to "R-2" could jeopardize the property if, for example, the building were to burn down. Staff is suggesting Neighborhood-Commercial for that parcel which would acknowledge the current use. Wayne Morris, 144 Court Street, stated the property behind him is a doctor's office that is currently zoned "R-3" He inquired what zoning to "C-1" would allow in that area. Mr. Stump clarified Staff is recommending "C-N" (Neighborhood Commercial) for that property. Mr. Stump stated as the "C-N" zoning stands today a retail store, bakery, food store, or liquor store would all be allowed uses that could go in without a Site Development Permit. Mr. Morris inquired if the zoning went to Neighborhood-Commercial if a liquor store could still go in. Mr. Stump stated the way Staff envisions the text going and the way the General Plan vision was, was to acknowledge the existing uses there and not introduce a plethora of new commercial type uses that are not suited to neighborhood type settings. He stated a liquor store would be one that would not be suited to a neighborhood setting. Leonard Johnson, 739 Pomolita Way, stated he doesn't think Ukiah has a code to fit this rezoning. He stated he took a walk today down Dora Street from Clay to Observatory Streets and tallied the number and types of commercial businesses and single family and multi-family residences. He noted 90 % of one type of zoning use and 10 % of another and asked why we have zoning codes. It seems they are trying to satisfy the people. He stated it seems if the Planning Commission or the Council thinks it fits they approve it. David Smith, 741 S. Oak, stated this property backs up to the Lantern Inn on State Street. He plans to buy a portion of the Lantern Inn property to use as additional parking behind his building, to decrease the MINUTES OF THE PLANNING COMMISSION Page 23 September 25, 1996 parking problems on Oak Street. He and the owner of the Lantern Inn property have already worked out a rental arrangement for this parking space in the meantime. Before he can purchase this additional property he has to verify the zoning. He stated he believes the current zoning on Oak Street is "R-2" and the adjacent parcel on State Street is zoned "C-1 ". He previously requested a zoning amendment of that 35 foot extension of the C-1 property down to "R-2" because there can not be two zoning designations on one parcel. Commissioner McCowen asked if that could be accomplished by a Boundary Line Adjustment. Mr. Lohse clarified this is being required as a condition for a Boundary Line Adjustment that has already been approved. It is a situation where Staff indicated they would proceed with the General Plan Amendment and rezoning on behalf of the applicants because it was a minor adjustment and they were trying to save the applicant money. The end result is it has ended up costing the applicant time because of delays in getting the General Plan approved. The parcel is included in this rezoning phase and it would go to "R-2" to allow the applicant to eliminate a split zoning situation. It will be adjusted on the Land Use Map and the zoning map once this entire process is completed. Mr. Stump stated it is coincidental that the applicant's request coincides with the General Plan steering committee's work on the General Plan in designating this property. Mr. Smith added their primary concern is that they requested this in 1994 and it is well past that now. PUBLIC HEARING CLOSED: 9:35 P.M. Vice-Chair Pruden returned the meeting to Chairman Ashiku. Discussion followed relative to the manner in which each of the six items/areas should be acted upon. At Staff's suggestion the Commission agreed to proceed in order with each item, with Commissioner's recusing themselves as necessary on areas that might pose a potential conflict of interest to them. Item No. 1 - "R-l" to "R-2" - Sub-Areas 1.2 and 3 ON A MOTION by Commissioner McCowen, Seconded by Commissioner Pruden, it was carried by the following roll call vote to support Staff's recommendation for Rezoning Application No. 96-43, Item No. 1, Sub-Areas 1,2 and 3, to retain the current R-1 Zoning: AYES: Commissioners Pruden, McCowen, Puser, Larson, and Chairman Ashiku NOES: None ABSTAIN: None ABSENT: None Item No. 2 - "R-3" to "R-I" Commissioners McCowen and Pruden recused themselves from participation on Item No. 2. Mr. Stmnp summarized the properties involved in Item No. 2 and Staff's recommendation to rezone the Clay Street properties to "R-1" and the retention of "R-3" for the Holden Street/Dora Street apartment building. MINUTES OF THE PLANNING COMMISSION Page 24 September 25, 1996 ON A MOTION by Commissioner Larson, Seconded by Chairman Ashiku, it was carried by the following roll call vote to support Staff's recommendation for Rezoning Application No. 96-43, Item No. 2, to retain the "R-3" zoning on the parcel at Holden and Dora Streets and to recommend rezoning the two parcels on Clay Street, west of Dora, from "R-3" to "R-1" Discussion followed the motion regarding the current and proposed zoning of the three parcels in Item No. 2 and the concerns expressed during the public hearing regarding second units in an R-1 zoning district. AYES: NOES: ABSTAIN: ABSENT: Commissioners Puser, Larson, and Chairman Ashiku None None Commissioners McCowen and Pruden Commissioners McCowen and Pruden rejoined the Planning Commission on the platform. Item No. 3 - "R-3" to "R-2" - Sub-Areas 1 a~d 2 Mr. Stump summarized Item No. 3 includes the parcels along the east side of Oak Street. Sub-Area 1 includes eight parcels along the east side of Oak Street. He reminded the Commission there were two speakers during the public hearing: Mr. Reising, who requested retention of the R-3 zoning for the larger parcel in the middle of this grouping, and Mr. Smith, who is in favor of R-2 for the Lantern Inn property. Mr. Stump stated Staff is recommending "R-2" for these parcels, but they are not adverse to "R-3" for the property Mr. Reising is recommending, primarily because of its larger size and its proximity to other large multi-family complexes. Staff thinks "R-3" would be appropriate given the mixed uses in that neighborhood. ON A MOTION by Commissioner Pruden, Seconded by Commissioner McCowen, it was carried by the following roll call vote to support Staff's recommendation for Rezoning Application No. 96-43, Item No. 3, Sub-Areas 1 and 2, to rezone these parcels from "R-3" to "R-2". Discussion followed regarding proposed rezoning to "R-2" and the possibility of using the "C-N" designation in Sub-Area ! and other "R-2" areas. Mr. Stump stated Sub-Area 2 of Item No. 3, although it is off by itself, has high density residential all around it. Therefore, Staff will hold to their initial recommendation of "R-3" to "R-2", other than suggesting "R-3" as appropriate for the Reising property, given the mix of properties in the area. Discussion followed regarding existing problems with traffic and parking in the neighborhood that would potentially be increased with a higher density zoning designation. AYES: NOES: ABSTAIN: ABSENT: Commissioners Pruden, McCowen, Puser, Larson, and Chairman Ashiku None None None Item No. 3 - "R-3" to "R-2" - Sub-Area Mr. Stmnp summarized Sub-Area 3 consists of four parcels at the comer of Dora and Beacon Lane. Staff is recommending C-N for these parcels, and stated Ms. Keegan, who spoke during the public hearing, is MINUTES OF THE PLANNING COMMISSION Page 25 September 25, 1996 agreeable to the C-N designation for the parcel containing the medical buildings, but would be against the "R-2" This item also includes two parcels to the south containing apartment buildings. Commissioner McCowen inquired if Staff would be agreeable to proposing the two parcels east of the medical building parcel, which contains four new homes, as "R-1 ", rather than "C-N". Mr. Stump stated, given the new, existing development along that street, it could be appropriate to zone the parcels "R-1 ", as an alternative. Chairman Ashiku expressed his concern relative to a possible down zoning of these two parcels, without notice to the property owner. Commissioner Larson stated notice had been given for this meeting and additional notice will be given before it is heard by the City Council. Mr. Stump added, at the Commission's direction, Staff would be happy to attempt to notify by telephone and letter any property owner who receives a different zoning designation as a recommendation from this Commission, particularly when it is a down zoning, so they will be aware of the Council meeting, where it will be decided. Chairman Ashiku stated his concern is that it would seem to be a stronger recommendation when it is made from the Commission to the Council. Commissioner McCowen stated he is looking at the fact that there is vacant land that is accessed by a road that exclusively serves single family residences, and it makes sense to keep it that way, providing that Staff does contact the property owner of the date of the Council meeting. Mr. Stump reminded the Commission of a letter they received about the corner parcels at Dora and Beacon Streets where apartments currently exist. He suggested that "R-3" is an appropriate zoning for these parcels. Chairman Ashiku stated "R-3" is appropriate for those parcels and that the property owner makes some valid arguments about their ability to maintain the property. Discussion followed relative to zoning this parcel "R-3", and the square footage of the existing fourplexes. ON A MOTION by Commissioner McCowen, Seconded by Commissioner Pruden, it was carried by the following roll call vote to recommend retaining the "R-3" zoning on Rezoning Application No. 96-43, Item No. 3, Sub-Area 3, for the apartment buildings at the corner of Dora Street and Beacon Way, and to rezone the medical office parcel to the north of the apartments from "R-3" to "C-N" (Commercial- Neighborhood), to reflect existing development: AYES: NOES: ABSTAIN: ABSENT: Commissioners Pruden, McCowen, Puser, Larson, and Chairman Ashiku None None None ON A MOTION by Commissioner McCowen, Seconded by Commissioner Pruden, it was carried by the following roll call vote to rezone the two vacant parcels east of the medical office parcel on Dora Street, on Rezoning Application No. 96-43, Item No. 3, Sub-Area 3, from "R-3" to "R-1 "' MINIYrES OF THE PLANNING COMMISSION Page 26 September 25, 1996 Commissioner Larson expressed his agreement with the "R-I" zoning for these two parcels, based on their proximity to the Beacon Lane neighborhood, which is zoned "R-I" He noted the property owner will have another opportunity to speak to the proposed down zoning at the Council meeting. Commissioner Larson stated consideration should be given to access to these parcels. Chairman Ashiku stated he has no problem with the logic behind this rezoning but stated it is a big assumption that since the property owner did not appear at this meeting that he is not interested in his property. Though the Commission is only making a recommendation, he stated one layer of due process is being removed by denying the property owner the ability to respond to this rezoning recommendation without noticing them. Commissioner McCowen stated that particular concern will be addressed when Staff notifies the property owner of the Council meeting date. AYES: NOES: ABSTAIN: ABSENT: Commissioners Pruden, McCowen, and Larson Commissioner Puser and Chairman Ashiku None None Item No. 4 - "R-3" to "C-N" - Sub-Area 1 (North of Jones Street} Mr. Stump stated Item No. 4 may be a potential conflict of interest to some of the Planning Commissioners. Item No. 4 contains approximately 90 parcels along Dora Street for potential rezoning from "R-3" to "C-N" (Neighborhood-Commercial). Chairman Ashiku requested to recuse himself from this Item, stating it may pose a conflict of interest to him. Commissioner Larson inquired if it would be appropriate to discuss as a Commission the proposed "C-N" zoning designation while Chairman Ashiku is still present to participate in the discussion. Chairman Ashiku stated he would not feel comfortable participating because his opinion is significantly colored and he would not be very objective on the entire zone. Commissioner McCowen encouraged Chairman Ashiku's participation, particularly in view of his strong concerns over the rezoning of the two parcels in Item No. 3. Chairman Ashiku stated he has some strong, negative feelings about creating a commercial district on the Dora Street Corridor. Use Permits are highly appropriate and what is at risk is the character of the entire neighborhood. He cited Clara Street as a good example of how a neighborhood can change back to a residential neighborhood with character. He stated it is very possible that Dora Street could retain that same potential. There is always the potential that even the offices he occupies on Dora Street could return to residential. He does not want to condemn that whole district, though it would be great for property values for a number of people. Mr. Stump stated he understands Chairman Ashiku's position, which was echoed by a lot of people during the public hearing. Mr. Stump reiterated that Staff's proposal for the "C-N", or at least the text amendments that will be presented on October 23rd, are going to be for a Neighborhood- Commercial District that will reflect what is there, that encourages both single family residential uses, as well as true neighborhood-serving commercial uses, but would allow for conversion back to residential if that is the MINUTES OF THE PLANNING COMMISSION Page 27 September 25, 1996 evolution. Mr. Stump stated he was speaking from the General Plan and wanted to reflect the true nature of a mixed, low-intensity residential, low-intensity commercial corridor to preserve what is there, and to allow equally single family residential and low-intensity commercial uses that would serve those single family residential uses. Commissioner McCowen stated there is a lot of commercial use on the Dora Street corridor now and inquired if Chairman Ashiku was comfortable with the level and type of commercial development as it exists currently. Chairman Ashiku stated in light of Staff's clarification he can support those type of changes. Mr. Stump stated Staff concluded, after looking at this rezoning, talking to property owners, becoming familiar with the intent of the General Plan, and reading the General Plan minutes in detail, that after preparation of the Staff Report, "C-N", rather than "C-1" was most appropriate. Staff is trying to avoid the situation of having to prepare zoning amendments after the district is created. Staff would like to keep this program moving by designating this area "C-N" and following at the next meeting with the text amendments. Another option to the Commissioner's is to continue this matter until the October 23rd meeting when they have had a chance to look at Staff's proposed revisions to the text amendments. Discussion followed regarding the possibility of continuing this matter until October 23rd and it was the consensus of the Planning Commission to proceed with this proposed rezoning in anticipation of reviewing the "C-N" Zoning amendments to text at the October 23rd Planning Commission meeting. Commissioner McCowen recommended Item No. 4 be divided into three Sub-Areas to enable Commissioner McCowen and Chairman Ashiku to recuse themselves in those areas where the potential for conflict of interest might exist. Sub-Area 1 was designated Dora Street, North of Jones Street, from which Commissioner McCowen would recuse himself; Sub-Area 2 would be from Gobbi to Jones Street, from which Chairman Ashiku would recuse himself; and Sub-Area 3 would be south of Gobbi Street, in which all Commissioners could participate. Commissioner McCowen recused himself at this time. ON A MOTION by Commissioner Pruden, Seconded by Commissioner Larson, it was carried by the following roll call vote to approve Staff's recommendation on Rezoning Application No. 96-43 to rezone Item No. 4, Sub-Area 1, (Dora Street north of Jones Street) from "R-3" to "C-N": AYES: NOES: ABSTAIN: ABSENT: Commissioners Pruden, Puser, Larson, and Chairman Ashiku None None Commissioner McCowen Chairman Ashiku recused himself at this time and Commi~ioner McCowen rejoined the Commission on the platform. Item No. 4 - "R-3" to "C-N" - Sub-Area 2 (Gobbi to Jones Street) ON A MOTION by Commissioner Larson, Seconded by Commissioner McCowen, it was carried by the following roll call vote to approve Staff's recommendation on Rezoning Application 96-43 to rezone Item No. 4, Sub-Area 2 (Dora Street, between Jones and Gobbi Streets)from "R-3" to "C-N": MINUTES OF THE PLANNING COMMISSION Page 28 September 25, 1996 AYES: NOES: ABSTAIN: ABSENT: Commissioners McCowen, Puser, and Larson, and Vice-Chair Pruden None None Chairman Ashiku Chairman Ashiku rejoined the Commission on the platform at this time and Vice-Chair Pruden continued chairmanship of the meeting. Item No. 4 - "R-~t" to "C-N" - Sub-Area 3 (South of Gobbi) Mr. Stump reminded the Commission that Item 4 also includes the eight parcels situated along Washington Court, which Staff has concluded the "C-N" zoning would be inappropriate for and recommends retaining the "R-3" zoning. Discussion followed regarding appropriate zoning for the Washington Court parcels. ON A MOTION by Commissioner McCowen, Seconded by Commissioner Larson, it was carried by the following roll call vote to approve Staff's recommendation on Rezoning Application 96-43 to rezone Item No. 4, Sub-Area 3 (Dora Street, South of Gobbi Street) from "R-3" to "C-N", and to retain the "R-3" zoning for the Washington Court properties: AYES: NOES: ABSTAIN: ABSENT: Commissioners McCowen, Puser, Larson, Pruden, and Chairman Ashiku None None None Item No. 5 - "R-I" tO "C-N" (St. Mar_v's SchooB ON A MOTION by Commissioner McCowen, Seconded by Commissioner Pruden, it was carried by the following roll call vote to support Staff's recommendation on Rezoning Application 96-43 to rezone Item No. 5 from "R-i" to "C N"' --, AYES: NOES: ABSTAIN: ABSENT: Commissioners Pruden, McCowen, Puser, Larson, and Chairman Ashiku None None None Item NO. 6 - "R-2" to "t~-N" ON A MOTION by Commissioner Pmden, Seconded by Commissioner McCowen, it was carried by the following roll call vote to support Staff's recommendation on Rezoning Application No. 96-43, Item No. 6 (northwest corner of the Dora Street - Washington Avenue intersection), to retain the R-2 zoning: AYES: NOES: ABSTAIN: ABSENT: Commissioners Pruden, McCowen, Puser, Larson, and Chairman Ashiku None None None MINUTES OF THE PLANNING COMMISSION Page 29 September 25, 1996 Commissioner Pruden commented on a matter heard earlier that she did not feel was properly delineated. Commissioner Pruden referenced Page 4 of the Staff Report and referred to the insurance office located on Gobbi Street. She stated she made a motion that was approved to rezone that parcel "R-2". She noted that Staff had a different conclusion, but stated she is tempted to let that slip through because she wants to see that parcel zoned "R-2". Discussion followed relative to possible reconsideration of this motion and the discussion that took place prior to the motion which resulted in the recommendation to zone the commercial insurance office "R-2". The Commission agreed that the motion and the resultant zoning recommendation were appropriate. PLANNING DIRECTOR REPORTS Charley Stmnp indicated to the Commission there are four rezoning phases now in progress, either at the Planning Commission or the City Council levels, and therefore he will not be bringing the next phase forward on October 9th. Mr. Stump also stated there are no current planning projects ready for presentation to the Commission, therefore, no meeting will be held. City Council and Redevelopment Agency Actions Future Planning Commission Agenda Items Status Reports No reports submitted. PLANNING COMMISSION REPORTS Commissioner Pruden stated she recently reviewed discussions from former meeting minutes on the Redwood Business Park and the Airport Industrial Park. She noted the documents do not correspond to the Applicant's statements at recent public hearings and offered to circulate the minutes to the other Commissioners. Chairman Ashiku encouraged the Commissioners to review the materials. Commissioner McCowen commended Mr. Lohse and Mr. Stump on their consistent, high quality Staff Reports stating they reflect a lot of work. Commissioner Larson concurred with Commissioner McCowen. He also mentioned his planned attendance at the Living Communities Conference to be held in Boonville on September 4. Chairman Ashiku mentioned the League of California Cities Conference on October 13-15 in Los Angeles stating he has information if anyone is interested in attending. ADJOURNMENT There being no further business, the meeting was adjourned at 10:39 p.m. Melody Harris, Recording Secretary 2:\pcminutes\m92596.pc Phillip Ashiku, Chairman MINUTES OF THE PLANNING COMMISSION Page 30 September 25, 1996 CHAPTER 2 ZONING ARTICLE 6. REGULATIONS IN NEIGHBORHOOD COMMERCIAL (C-N) DISTRICTS SECTION' 9060: 9061: 9062: 9063: 9064: 9065: 9066: 9067: 9068: i I Vl,~ i i i,~,~./i i i v~./,~.i '~,.,/¥1 i i i i i'~,./i ~,./1t,..! i ~,./i v · ~i ~,./t,i i vi, v ::::::::::::::::::::::::::::::::::::::::::::::: Uses Allowed Uses Permitted with Securing of a Use Permit .---.~"i~'~;"'",.~,, ,u Height Limits .....,,..,,c~";~'~;~'".~ Site Area Required Front Setback Lines Yard Requirements Parking Requirements Additional Requirements 9061- USES ALLOWED- The following uses are allowed in Neighborhood Commercial Zoning Districts' A. ~.~ ~ LI~.,4 U I I ~,~ I I I I I ~ I I I- 1,,~ ? /..4 I I M ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::;:::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: offices, .~,,"~11 ,-,,-~rr;.-.~l..,_,, ,,..,., On ,,,;+h;..lll. l III , ] hi ';Irl;"" ;hr, l, ,,-I;.,~. h.~l,,,-.r~, /,~,h,-,r,-, =t ,-,f,k.~ f~ ........ ~ ....,-.,~ f .... ,-.~ ......... ~ k.-..~, barber shop VI kl I~.~ IIVVI ~-11,-/~4-,4~.,~.~ I~,.1 1MI~.~.~'4~4 IVl I ~.~k~llDJq,Jl ik~V..~.~.]/l I~.,41 lIN,I I ~.,~MUI.,~ ~,.)I IVik~! ~VV~X~VI ~I V~I ~] ~V~ ~ V[~I I~ ~ ~ ~V V~ ~ ~ ~ ~V~i~ ~/l I ~[orJs~ ~ I~ ,nrl~,r-'-t't~, I;,,,,, ifNr ~,'l'f'~r~ rtz~tl~l~'~('~'l'~''~rl/'~ i~l,,t~,,,~,l,/,N~lr~-~l~l-~r r~N~,~,Jl ir,"~r~'l' , I t.~ %J I I ~I ~' I ~ 1. [h~.? , I l~k.~ ~V I U [~Vl ~'1 I IVIIUU~I I~I ~I IV~V~l ~I IVl I I ~U~I ~I I~I UIIV~ r~ ~ ~; r ~ ~ ~ ~ ~ ~; I ~ r ~ ~ ~ ~ · I ~ r; ~ i ~ ~ ~ ~ ';':' :':':':' :~':':':':':':': ::::::::::::::::::::::::::::::::::::::::: '::':';:;':'::;';':':" :~::':':':':':'::: ' ;':':';: ;'::; ::';':;:';':'::;:;':+;::':':::':':':':':':':~" :" :::':':::':' :'":::: d :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :.................:.:.:.:. :.;.;.; ..... :;::::: :::::::::::::::::::::::::: all o~her uses which, in ~he opinion of the Planning Ceramist!on ~~~, are similar. The Planning Director may refer ~his decision ~o ~he Planning Commission. B. Small homeless facilities, subject to Section 9171. C. Accessory uses to any of the uses allowed in a C-N District. (Ord. 793, Section 2, adopted 1982; amd. by Ord. 921, Section 1, adopted 1991) 9062: USES PERMITTED SUBJECT TO FIRST SECURING A USE PERMIT: The following uses may be permitted in neighborhood Commercial (C-N) Districts, subject to first securing a use permit, as provided in this Chapter, in each case: Large homeless facilities, pursuant to Section 9171. E. ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :. ================================================= ;:::::::::;: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::.:.:.:.:.:.:.:.:.: 9063' BUILDING HEIGHT LIMITS: The following shall be the maximum limits for height of buildings in neighborhood Commercial (C-N) Districts: A. For main buildings, a maximum height of ~,,,+,,,,., ,~ ~,,,,,,,.,.,/,~m~_.,.j, ,,,'"",,,..,.,., .... ,,,.,,.,,,,,~"'**~"'",~ an R ! · ' thirty (30) ~,r R ~ ~'"* :n which .... a maximum '''~ feet vi ~.. m~.~ [., ,,.~ [..J ,..~ ~.,, vi . B· For accessory buildings, a maximum of twenty feet (20). (Ord. 793, Section 2, adopted 1982). 9064: BUILDING SITE AREA REQUIRED: In Neighborhood Commercial (C-N) Districts, the building site area shall be as follows: For each main building a minimum of seven thousand (7,000) square feet of area. Existing lots as of the date of this Ordinance under seven thousand (7,000) square feet are considered legal building sites. (Ord. 793, Section 2, adopted 1982). 9065: FRONT SETBACK LINES: The provisions for front setback lines in neighborhood Commercial (C-N) Districts shall be as follows: A. On interior lots, the front setback line shall be a minimum of five feet (5) measured from the street right-of-way line fronting such lot. B· On corner lots, there shall be a front setback line on each street side of a corner lot. The front setback line shall be a minimum of ten feet (10) measured from the street right-of-way line adjacent to such lot. (Ord. 793, Section 2, adopted 1982). 9066: YARDS REQUIRED: In Neighborhood Commercial (C-N) Districts, yards shall be required in the following widths: A. Front Yards: The minimum depth required shall be five feet (5). B. Side Yards: ' N Kl~n~ r~,,;r,~l ~v~,~f ~,,h~r~ ~h~ ~;~ ~f ~n~, I~ ~ ~ ~ ~;~r;~l I 1~1 IV IV~iiV~I VAV~L 111 IVIV kl I~ ~I~V VI ~1 II IVL ~ ~ ~l~kl Irk ~ I Irk II I Ill IlVl i V~V~ ~ Vl~ ~v k~ kl IV V MY VI I V~I VI ~ Irk II I ~1 I~ I X I ~ I X k~ VI I ~ V ~ I Co 9067: PARKING REQUIRED' The minimum parking area required in Neighborhood Commercial (C-N) Districts shall be that determined by Section 9198 (Ord. 793, Section 2, adopted 1982). 9..0..6..8..! ..................... ADDITIONAL REQUIREMENTS: ~ ~!!~j~i~i~i~ii[~',~i~~[~[~ ~i~~i~~ N~i~ ~~ ~d~ ~i~i ~ ~ ~i~i~': ........................................................................................................................................................... : ::: ...: ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :::::::: :-.....- : ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :..:: ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: All new construction, exterior modifications to existing buildings or on-site work shall require a site development permit. (Ord. 793, Section 2, adopted 1982). rli REDWOOD THEATRES, INCORPORATED 5725 PARADISE DRIVE, SUITE 350 CORTE MADERA, CALIFORNIA 94925 (415) 924-0656 FAX (415) 924-6152 10 October 1996 City Council Ci~ of U~a~ Civic Cent~- ~00 S~in~ Avenue Ukiah, California 95482 Dear City Council: Thc City Planning Commission at its meeting, of September 25, 1996, votod to recommend changing the zoning of our property at 733 South Oak Street (Assessor's Parcel Number 002-301-41 Westerly Portion) from R-3 to R-2 Zoning. Wc fccl that this works an undue hat&hip on us for thc following reasons: 1) The city required us to hold this property for possible parking use in conjunction with our theatre operation for throe years from the opening of thc Ukiah 6 Theatre complex. That holding period only recently ended, and we are planning to request deletion of the condition so that we may develop the property. 2) Wc have had a tenant who has littered thc property with disabled vehicles. Wc want to inspect and possibly demolish thc building when possible, and clean up thc mess (which wc have been trying to have thc tenant do for years). Values and financing possibilities will bc adversely affected by the proposed reduction in 3) The lots directly to our South are commercial - a Dental Lab, a Church, an eight unit bungalow, and thc Payless Dn~ Store on Oobbi between Statc and Oak Strccts. Directly West there is a largc apartment complcx and to our East is our own Theatre Complex. Wc wish to crcatc attractivc multi- family housing, separated from thc thcatre parking lot so that vchiclcs will not exit on to Oak Street, and wc would like to buffer thc nice ncighborhood on our North from thc commercial uses on our South with an appealing, landscaped residential develo~ent which would conform to current planning and building codes. 4) We think thc city desires to have attractive, less c~ivc housing for citizens in thc area. Thc downzoning proposed will make it much more difficult to do this. The change from R-3 to R-2 actually acts as a disincentive to such development. At your meeting of October 16, please keep our zoning at R-3 until we have had an opportunity to have the condition discussed above removed, and determine how to improve the property to its best use. V~ry truly yours, pc: Richard ~ ~o~c ~ Uldah\CityCoun. 106 Ukiah Dental Laboratory 737 So. Oak St., Ukiah, CA 95482 · [707] 462-2361 ITEM NO. 8a DATE' October 16, 1996 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION MAKING CEQA FINDINGS AND ADOPTION OF ORDINANCE AMENDING THE AIRPORT INDUSTRIAL PARK PLANNED DEVELOPMENT SUMMARY: On October 2, 1996, the City Council voted 3 to 2 to introduce an ordinance amending the Airport Industrial Park (ALP) Planned Development. The amendments included changing the Land Use Designation for the 16 acres south of the Friedman Brothers Store to "Industrial/Automotive Commercial", and making retail commercial an allowed use in the Professional Office designated property in the extreme northwest corner of the AlP outside the boundaries of the Redwood Business Park. The ordinance has been prepared accordingly, and is ready for final adoption. The attached resolution making California Environmental Quality Act (CEQA) findings is a necessary procedural step associated with the adoption of the ordinance. RECOMMENDED ACTION: 1) Adopt Resolution making CEQA findings in connection with the adoption of the ordinance; and 2) Adopt the ordinance revising the Planned Development for the Airport Industrial Park. ALTERNATIVE COUNCIL POLICY OPTIONS: Do not adopt the ordinance and provide direction to staff. Appropriation Requested: N/A Citizen Advised: None Requested by: Planning Department Prepared by: Charley Stump, Senior Planner Coordinated with: Candace Horsley, City Manager; and Bob Sawyer, Planning Director Attachments: 1. Resolution making CEQA findings 2. Ordinance amending the Airport Industrial Park Planned Development Candace Horsley,/ City Manager RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MAKING FINDINGS PURSUANT TO PUBLIC RESOURCES CODE SECTION 21081 AND CALIFORNIA ENVIRONMENTAL QUALITY ACT ("CEQA") GUIDELINES SECTION 15091 RELYING ON THE PREVIOUSLY CERTIFIED SUBSEQUENT ENVIRONMENTAL IMPACT REPORT PREPARED FOR BUILDOUT OF THE AIRPORT INDUSTRIAL PARK (ALP) IN CONJUNCTION WITH AMENDMENTS TO THE AlP PLANNED DEVELOPMENT ORDINANCE (96-38) WHEREAS: 1. The City of Ukiah, as Lead Agency, has prepared a Subsequent Environmental Impact Report ("EIR"), consisting of a Draft Subsequent Environmental Impact Report, dated March, 1995 ("DEIR"), and a Final Subsequent Environmental Impact Report, dated July, 1995 ("FEIR"), for the previously proposed and adopted Airport Industrial Park (ALP) Planned Development Ordinance Amendments and buildout of the AlP; and 2. The EIR identified significant environmental impacts of the projects; and 3. Public Resources Code Section 21081 and CEQA Guidelines Section 15091 provide that the City shall not approve or carry out a project for which an EIR has been completed which identifies one or more significant environmental impacts, unless it makes specified findings; and 4. The City Council certified the EIR and approved the previous AlP Planned Development ordinance amendments on October 18, 1995; and 5. The City Council may subsequently choose to approve additional amendments to the AlP Planned Development ordinance; and 6. The certified EIR for the buildout of the AlP is considered a "programmatic" EIR prepared for a series of actions characterized as one large project referred to as buildout of the AlP. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah finds as follows: 1. The programmatic EIR was prepared and made available for public review and comment in full compliance with the procedures set forth in CEQA and the CEQA Guidelines. 2. The programmatic EIR was considered by both the Planning Commission and City Council at noticed public hearings on August 9, 1995 and August 16, 1995, respectively, which were conducted in full compliance with all legal requirements. 3. The City Council has considered all documents submitted for consideration prior to or during the hearings it conducted and all testimony presented during the hearings as well as the EIR, the Staff Report, dated July 28, 1995, the recommendation of the Planning Commission, and the Staff Report, dated August 11, 1995. The Staff Reports are incorporated herein by reference. It has also independently reviewed and considered this resolution. 4. The programmatic EIR evaluated the impacts of the projects themselves as well as their impacts in combination with impacts from past, present, and probable future projects, including impacts from the eventual buildout and completion of the Airport Industrial Park both as presently approved and with possible future amendments to the Planned Development Ordinance. Those impacts, both individual and cumulative, along with recommended mitigation measures and suggested conditions of approval, were summarized in resolution 96-23, adopted for the previously approved amendments to the AlP Planned Development ordinance and certification of the EIR on October 18, 1995, and incorporated herein by reference. 5. Measures designed to avoid or substantially lessen significant effects of future development projects within the Airport Industrial Park will be imposed on projects as buildout occurs and the significance thresholds identified in the EIR are reached. In this way, full mitigation will be achieved as development occurs and is phased over time within the AlP. 6. The current amendments to the AlP Planned Development ordinance, which include changing the Land Use Designation for the 16 acres fronting the freeway south of the Friedman Brothers store to "Industrial/Automotive Commercial," and allowing retail commercial land uses on the 4 acres in the very northwest corner of the property, do not change the assumptions, analysis, or conclusions contained in the certified EIR, because commercial land uses were assumed on these properties in the buildout projections contained in the document. 7. The currently proposed amendments to the AlP have been examined in light of the Program EIR, and it has been determined that the project is within the scope of the Program EIR, and no additional environmental document must be prepared for the following reasons: ao The currently proposed amendments would not produce environmental effects not examined in the certified Program EIR. b. The currently proposed amendments would not require new mitigation measures not included in the certified Program EIR. C, The currently proposed amendment project does not involve site specific operations or development. PASSED AND ADOPTED this 16th day of October, 1996 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Fred Schneiter, Mayor ATTEST: Marge Giuntoli, City Clerk 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE AIRPORT INDUSTRIAL PARK PLANNED DEVELOPMENT The City Council of the City of Ukiah hereby ordains as follows: Section One The purpose of this amendment to the Airport Industrial Park (ALP) Planned Development Ordinance is to provide for a coordinated development of compatible industrial, office, and commercial land uses. It details both allowed and permitted uses within each land use category, regulates nuisances, and provides development standards and design guidelines. It changes the land use designation terminology using clearer more concise terms to more accurately characterize existing development, and provide well-defined land use categories for future development in the Airport Industrial Park. The changes to land use designations are as follows: 1) Office Commercial to Professional Offices; 2) Industrial/Commercial to Retail Commercial; 3) Highway Oriented Commercial/General Commercial to Highway Oriented Commercial. No change to the Industrial designation term has been made. A new designation termed Industrial/Automotive Commercial has been added. Section Two This ordinance also formally amends the Land Use Map that illustrates which land uses designations are assigned to the various properties throughout the Airport Industrial Park. The land use designations apply to the Airport Industrial Park in the following manner: . Professional Office: Applies to the northwest portion of the site, bounded by Talmage Road on the north, Airport Park Boulevard on the east, and Commerce Drive on the south (approximately 8 acres). Hiqhway Commercial: Applies only to the northeastern portion of the site, bounded by Talmage Road to the north, Airport Park Boulevard to the west, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Highway 101 to the east, and the existing large commercial retail store property to the south (approximately 1.4 acres). 3. Retail Commercial: Applies to 14.83 acres north of Commerce Drive, and approximately 22 acres south of Commerce Drive, bounded by Airport Park Boulevard on the west, and Highway 101 on the east approximately (approximately 36.83 acres). 4. Industrial: Applies to the remainder of the Airport Industrial Park (approximately 61.4 acres). 5. Industrial/Automotive Commercial: Applies to the approximate 16 acres of the southern portion of the Redwood Business Park, south of the existing Friedman Brothers Home Improvement Center property, east of Airport Park Boulevard, and fronting Highway 101. Section Three The Airport Industrial Park Planned Development was originally approved by City Council Resolution No. 81-59 on March 3, 1981, embodied in Use Permit No. 81-39. It was amended and further articulated in 1991 when the City Council adopted Resolution No. 91-4. In 1993, the City Council amended the ordinance to allow "General Commercial" in addition to the approved "Highway Oriented Commercial" land uses in the area bounded by Talmage Road on the north, Highway 101 on the east, Commerce Drive on the south, and Airport Park Boulevard on the west. Section Four Airport Industrial Park Planned Development, as amended herein, provides a mixture of industrial, commercial, and office land uses within a Planned Development (PD), consistent with the City of Ukiah General Plan. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Section Five The Development Map (Generalized Land Use Map) for this Planned Development, as required by the Ukiah Municipal Code, and attached as Exhibit "A", is approved. The Traffic Circulation Plan for this Planned Development is discussed in Section "D" on page 15, and the Circulation Map is attached as Exhibit "B". Section Six Development standards not addressed in the Planned Development regulations shall be those specified in the City of Ukiah Zoning Code. Section Seven Amendment to this ordinance requires City Council action. All Use and Site Development Permits for proposed developments within the Airport Industrial Park require City Planning Commission review and action. Decisions on Site Development and Use Permits made by the City Planning Commission are appealable to the City Council by any interested party. Section Ei_~ht Some small commercial land uses may be permitted on the Industrial designated land if they are primarily intended to provide commercial type services to employees within the Airport Industrial Park. Section Nine The regulations for this Planned Development, as prescribed in Ukiah City Code Sections 9167(b) and 9166, and as amended, are as follows: A. INDUSTRIAL DESIGNATION 1. Allowed Uses The following industrial uses are allowed in the Industrial designation with the securing of a Site Development Permit. a. Manufacturing - activities or operations involving the processing, assembling, blending, packaging, compounding, or 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 b. C. d. e. g. fabrication of previously prepared materials or substances into new products. Warehouse and Distribution Activities - includes warehousing, and storage not available to the general public; warehousing and distribution activities associated with manufacturing, wholesaling, or business uses; delivery and transfer services; freight forwarding; moving and storage; distribution terminals for the assembly and breakdown of freight; or other similar use involving shipping, warehousing, and distribution activities. Wholesaling and Related Uses - establishments engaged in wholesale trade or warehousing activities including maintaining inventories of goods; assembling, sorting, and grading goods into large lots; breaking bulk and redistribution in smaller lots; selling merchandise to retailers, industrial, commercial, institutional, or business users, or other wholesalers; Contractor's offices - business office for building, plumbing, electrical, roofing, heating, air conditioning, and painting contractors including storage of incidental equipment and supplies. Agricultural: Allowed as a continuation of the existing land use, including all necessary structures and appurtenances. Research and development laboratories, and computer and data processing. Accessory Uses and Structures: Activities such as administrative offices and warehouses which are related and ancillary to an allowed use. Ancillary structures containing ancillary uses shall be 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 1 located on the same parcel as the primary use/structure, and shall not exceed 25% of the gross floor area of structure(s) containing the primary use. Permitted Uses The following small commercial, business support, and repair service land uses may be permitted in the Industrial land use designation with the securing of a Use Permit, provided they are situated on a parcel no larger than one-half acre in size: a. Delicatessen, sandwich shop, or small sit-down restaurant (no drive-thru restaurants shall be permitted). b. Small grocery or convenience store. c. Banking facility. d. Child day-care facility. e. Industrial and business support services - establishments primarily engaged in providing services to business and industry, such as blueprinting and photocopying, janitorial and building maintenance, equipment rental and leasing, medical labs, commercial testing laboratories, and answering services. f. Public Facilities - includes all public and quasi-public facilities such as utility substations, post offices, fire station, and government offices. g. Repair Services - includes repair services such as radio and television, furniture, automotive repair, body and fender shops. h. Communication Installations -includes radio and television stations, telegraph and telephone offices, cable T.V., and micro- wave stations. i. Mini-storage facility. 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 al Gl PROFESSIONAL OFFICE DESIGNATION 1. Allowed Uses The following uses are allowed in the Professional Office designation with the securing of a Site Development Permit: a. Professional and business offices such as accountants, engineers, architects, landscape architects, surveyors, attorneys, advertising, consultants, bookkeeping, medical and dental offices, and other similar activities. b. Business and office support services - includes services such as branch banks, savings and loan, credit unions, insurance brokers, real estate sales, blueprinting and photocopying and answering services. c. Child day-care facility. d. Retail commercial (in the built-out northwest portion of this area outside the boundaries of the Redwood Business Park). 2. Permitted Uses The following uses are permitted in the Professional Office Designation with the securing of a Use Permit: a. Delicatessen, sandwich shop, or small sit-down restaurant (no drive-thru restaurants). b. Small grocery or convenience store. HIGHWAY COMMERCIAL DESIGNATION 1. Allowed Uses The following uses are allowed in the Highway Commercial designation with the securing of a Site Development Permit: a. Businesses such as motels, sit-down restaurants (no drive-thru D. restaurants), service stations, and other similar uses that provide services and merchandise primarily to highway travelers. b. Retail commercial stores. RETAIL COMMERCIAL DESIGNATION 1. Allowed Uses The following uses are allowed in the Retail Commercial designation with the securing of a Site Development Permit: a. Retail commercial stores. h ~hilrl r,l~-~r~ f~r'ilih~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 F. Designation with the securing of a Use Permit: a. All the permitted industrial land uses listed in Item A (2) above. b. Delicatessen, sandwich shop, or small sit-down restaurant (no drive-thru restaurants). c. Automotive service (gas) station d. Small grocery store, mini-market, or convenience store NUISANCES . No lot shall be used in such a manner as to create a nuisance to adjacent parcels. Proposed uses shall comply with the performance criteria outlined below. a. All activities involving the storage of inflammable and explosive materials shall be provided with adequate safety devices against the hazard of fire and explosion by adequate fire-fighting and fire suppression equipment and devices standard in industry. All incineration is prohibited. b. Devices which radiate radio-frequency energy shall be so operated as not to cause interference with any activity carried on beyond the boundary line of the property upon which the device is located. c. The maximum sound level radiated by any use of facility, when measured at the boundary line of the property upon which the sound is generated, shall not be obnoxious by reason of its intensity or pitch, as determined by Standards prescribed in the Ukiah City Code and/or City General Plan. d. No vibration shall be permitted so as to cause a noticeable tremor beyond the property line. e. Any use producing emissions shall comply with all the requirement of the Mendocino County Air Quality Management District. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 G. f. Projects involving the use of toxic materials or hazardous substances shall comply with all Federal, State, and Ukiah Municipal Code regulations. 2. Prohibited Uses or Operations Industrial uses such as petroleum bulk stations, cement batching plants, pulp and paper mills, lumber mills, refineries, smelting plants, rendering plants, junk yards, auto wrecking, and similar "heavy industrial" uses which typically create external and environmental effects are specifically prohibited due to the detrimental effect the use may have upon the general appearance, function, and environmental quality of nearby uses. DEVELOPMENT STANDARDS The following standards have been established to ensure compatibility among uses and consistency in the appearance and character of development. These standards are intended to guide the planning, design, and development of both individual lots and the entire Airport Industrial Park. Projects shall be reviewed on a case-by-case basis for high quality design, efficient function, and overall compatibility with surrounding land uses. 1. Minimum Lot Requirement The minimum lot area shall be 20,000 square feet. Each lot shall have a minimum frontage of 100 feet on a public street. Except for lots fronting on Airport Park Boulevard, or other public streets shown on the Land Use Map, access easements to a public street may be authorized in lieu of public street frontage in the discretion of the appropriate decision-maker and with the approval of the City Engineer. Proposed access easements shall be consistent with the standards contained in Table 4-1. The Planning Commission may approve a public street frontage of less than 100 feet for lots located on cul-de-sacs, street curves, or having other extraordinary characteristics. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 . . . Maximum Lot Coverage No more than 45 percent of the lot shall be covered by a building or structure. Parking lots and landscaping areas shall not be included in the calculation of lot coverage. Minimum Buildinq Setbacks All buildings and structures shall be setback from the property line a minimum of 25 feet along the entire street frontage. Lots abutting U.S. Highway 101 shall maintain a 40 foot setback from the property line adjacent to the freeway. Side yard setbacks shall be determined in the Site Development Permit review process. Maximum Building Heiqht The maximum height of any building or structure shall be 50 feet. Mechanical penthouse and equipment may extend an additional 10 feet beyond the maximum building height. Additionally, all development within the Airport Industrial Park shall comply with the Federal Aviation Administration side slope criteria. Screeninq Storage areas, loading docks and ramps, transformers, storage tanks, refuse collection areas, mechanical equipment, and other appurtenant items of poor visual quality shall be screened by the use of masonry walls, landscaping materials, or decorative fencing. All roof mounted electrical and mechanical equipment and/or ductwork shall be screened from view by an enclosure which is consistent with the building design. Fences exceeding six (6) feet in height may be appropriate for some commercial and industrial uses to screen the outdoor storage of building materials, supplies, construction equipment, etc. The Planning Commission may consider fences exceeding six (6) on a case-by-case basis during the review of Site Development and Use Permit applications. 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 1 . . . 10. 11. Public Utility Easement All lots shall provide a 5-foot easement in the required front setback for the provision of utilities. Sidewalk Requirements Lots with frontages along the primary street shall provide a 5-foot curvalinear sidewalk located within the required front setback. The sidewalk may be located over the public utility easement. Every effort shall be made to link developments with attractive and accessible pedestrian facilities. Bicycle Lanes Class III Bicycle lanes shall be provided on all streets according to CalTrans standards. Development Integration Every effort shall be made to "master plan" development within the Airport Industrial Park. Applicants shall be encouraged to coordinate development proposals to ensure compatible architectural themes, high quality site planning, efficient and functional traffic circulation, coordinated pedestrian circulation, and compatible land uses. Required Public Streets Lot line adjustments, parcel maps, tentative and final subdivision maps, and site development and use permits shall not be approved, unless public streets identified on the Land Use Map serving the parcels covered by the lot line adjustment, map or permit have been or will be dedicated to the City of Ukiah upon approval of the lot line adjustment, map or permit. Street Width Standards The following street standards have been established by the Ukiah Department of Public Works. All primary and secondary streets shall be designed and 11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 . . constructed in accordance with these standards: Table 4-1: Minimum Street Standards Airport Park Boulevard and Commerce Drive Primary Secondary Access Easement Right-of-way Pavement a. travel lanes (2) b. left turn lane Curbs (both sides) Cul-de-sac (turn-arounds) Curb Returns Radius 66 feet 44 feet 64 feet 40 feet 14 feet 20 feet 12 feet 12 feet 1 foot 1 foot 100 feet diameter 35 feet 35 feet 32 feet 30 feet 15 feet 12. 13. Access Driveways and Deceleration Lanes a. Every effort shall be made to minimize access driveways along Airport Park Boulevard. All driveway and intersection radii shall be designed to accommodate heavy truck turning movements, consistent with the requirements of the City Engineer. b. Every effort shall be made to design common driveways for individual developments. c. No Talmage Road access shall be permitted for Parcel A1A. d. All major driveways, as determined by the City Engineer, shall have left turn pockets in the median area where feasible. e. Deceleration and acceleration lanes shall not be required unless the City Engineer determines they are necessary to ensure safety and efficient traffic flow. Minimum Parking and Loading Requirements a. No loading or unloading shall be permitted on the street in front of the 1 2 3 4 5 6 7 8 9 b. C. building. A sufficient number of off-street loading spaces shall be provided to meet the needs of the provided use. Adequate apron and dock space also shall be provided for truck maneuvering on individual lots. The number of entrance/exit driveways shall be limited to one per every 100 feet of street frontage with a maximum curb cut of 40 feet. The Planning Commission may relax these standards when a comprehensive plan for an entire block has been prepared and presented to the City Planning Commission for review and approval. Adequate off-street parking shall be provided to accommodate the parking 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 consistency of development. '!. Landscaping and Open Space a. A comprehensive landscape plan shall be submitted for review and approval as a part of the Site Development or Use Permit process. b. Existing trees shall be retained whenever possible. c. A variety of tree species shall be used that provides diversity in form, texture, and color. d. Landscaping at corners should be arranged to maintain traffic visibility. e. Landscaping along an entire street frontage should be coordinated to achieve a uniform appearance. f. Landscaping shall be used to screen parking lots, loading docks, and storage areas. g. Landscaping in parking lots shall include a variety of tree species that will provide sufficient shading in the summer. The majority of parking lot trees shall be deciduous and fast growing. h. The exact number of parking lot trees shall depend upon the size of the parking facility, the type of land use, and the species of tree used. The Planning Director shall determine the appropriate number of trees for parking lots on a project-by-project basis. i. At a minimum, fifteen percent (15%) of the entire parcel shall be landscaped with planting materials. The Planning Commission may reduce this requirement if special circumstances applicable to the size or configuration of the property exists, or if unique circumstances associated with the use would preclude a fifteen percent (15%) landscaping coverage. j. Landscaping plans shall focus on drought tolerant plant species with varied flowering patterns. 14 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 o ,, 1 k. Large turf/lawn areas shall be discouraged in the overall landscaping plan. I. All landscaping shall be properly maintained. Orientation and Location of Buildings a. The location of buildings shall be coordinated with other buildings and open space on adjacent lots, and should include design elements, oriented to pedestrian usage, such as, linked walkways and sidewalks. b. Buildings should be sited to preserve solar access opportunities, and should include passive and active solar design elements. c. Buildings should be oriented to minimize heating and cooling costs. d. Buildings should be creatively sited to provide open views of the site and surrounding environment. e. Buildings shall not be sited in the middle of large parking lots. Architectural Design a. Individual projects shall exhibit a thoughtful and creative approach to site planning and architecture. b. Projects shall be designed to avoid the cumulative collection of large structures with similar building elevations and facades. c. Buildings shall be limited in height, bulk, and mass, and shall be designed to avoid a box-like appearance. Building Exteriors a. Colors and building materials shall be carefully selected, and must be compatible with surrounding developments, and shall be finalized during the Site Development or Use Permit process. b. The Planning Commission may permit exterior walls of architectural metal where it is compatible with adjacent structures, and the overall appearance and character of the Airport Industrial Park. 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Ji 5. Liqhtin.q a. A lighting plan shall be submitted for review and approval with all Site Development and Use Permit applications. b. Lighting for developments shall include shielded, non-glare types of lights. c. Lighting shall not be directed towards Highway 101, the Ukiah Municipal Airport, or adjacent properties. 6. Desiqn Amenities a. Bicycle parking facilities shall be provided near the entrance to buildings. One (1) bicycle space shall be provided for every ten (10) employees, plus one (1) space for every fifty (50) automobile parking spaces. b. Fountains, kiosks, unique landscape islands, outdoor sitting areas, and other quality design amenities are encouraged. CIRCULATION PLAN The Circulation Plan for the Airport Industrial Park is illustrated on the attached Exhibit "B". As shown, the plan includes points of access at Talmage Road at the north, Hastings Avenue at the northwest, and an emergency access provided through the airport to a gated encroachment along the southern portion of Airport Road. Internal access includes an extension of Airport Road from the west into the southern portion of the site; Airport Park Boulevard from Talmage Road on the north, extending south to intersect with the Airport Road extension; and Commerce Drive from west to east in the northern portion of the AlP. All streets within the AlP shall be public. The southern access road concept, as envisioned in the original Specific Plan for the Airport Industrial Park is retained, but exact design and routing is neither implied nor specifically assumed. DISCRETIONARY REVIEW The discretionary permit review process for development projects within the Airport 16 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Industrial Park (ALP) is the same as for discretionary permits elsewhere in the City. As articulated in Section 9 of this ordinance, a Site Development permit or Use Permit is required for development projects proposed in the AlP. 1. Site Development Permits and Use Permits a. As articulated in Section Nine above, development projects within the Airport Industrial Park are subject to the Site Development or Use Permit process, depending upon the proposed use and its location. A Site Development Permit shall not be required for any development proposal requiring a Use Permit. VVithin the Use Permit review process, all site development issues and concerns shall be appropriately analyzed. b. All Use and Site Development Permits for proposed developments within the Airport Industrial Park require City Planning Commission review and action. C. d. e. Decisions on Site Development and Use Permits made by the City Planning Commission are appealable to the City Council by any interested party. Major modifications to approved Site Development Permits and Use Permits, as determined by the Planning Director, shall require the filing of a new application, payment of fees, and a duly noticed public hearing before the Planning Commission. Minor modifications to approved Site Development Permits and Use Permits, as determined by the Planning Director, shall require the filing of a new application, payment of processing fees and a duly noticed public hearing before the City Zoning Administrator. The Zoning Administrator's decision on minor modifications to an approved Site Development Permit or Use Permit is appealable directly to the City 17 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Council. The Planning Commission's decision on major modifications to an approved Site Development Permit or Use Permit is appealable to the City Council. 2. Building Modifications a. Exterior modifications to existing buildings shall be designed to complement and harmonize with the design of the existing structure and surrounding developments. b. A Site Development Permit shall be approved by the Planning Commission for all exterior modifications to existing structures, site design, and landscaping within the Airport Industrial Park. The application procedure shall be that prescribed in the Ukiah City Code. Section Ten This Ordinance shall be published as required by law and shall become effective thirty (30) days after it is adopted. Introduced by title only on October 2, 1996, by the following roll call vote: AYES: Councilmembers Malone, Wattenburger, and Mayor Schneiter NOES: Councilmembers Mastin, Shoemaker ABSENT: None ABSTAIN: None Passed and adopted on , by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Fred Schneiter, Mayor Marge Giuntoli, City Clerk 18 mmlmlm Immlll /llllll · · · :::::::::::::::::::::::::::::::::: AJrt::~f't: In~ust~al }mark l~.ghw&y Commercial Profell£o~al Of{ice He~&il Commerci&l EXHIBIT "A" Industrial/Au~omo~ive Conunerci&l REDWOOD BUSINESS PARK A third access point to the AlP provided across the airport to a gated encroachment along the southern portion of Airport Road ~. Conceptual AIRPORT BUSINESS PARK EXHIBIT "B" IIAL pARK Redwood Business Park 425 Talmage Road · Ukiah, Cali[ornia 95482 · (;'07) ,162. 1961 '"~~ September 9,1996 Mr. Robert Sawyer Director of Planning City of Ukiah 300 West Seminar Ukiah, CA 95482 Dear Mr. Sawyer: I have a substantial concern with the actions on the Amendment to the Airport Industrial Park Development Plan taken by the City Council at their October 2, 1996 meeting. For the past four (4) months, we have been negotiating with a tire dealer to develop a tire center immediately south of Friedman Brothers. This tire center would sell and service tires for passenger cars, large trucks, and other industrial uses such as log loaders, forklifts, and construction equipment. This use would be consistent with industrial auto related usage proposed for this area. However, at the Council meeting this use was apparently prohibited from the area south of Friedman's. I need a clarification as to whether we should continue these negotiations or terminate same with the loss of a parcel sale to Redwood Business Park and the loss of approximately $20,000./year in sales tax revenue to the City and $10,000./year property tax revenue to the Redevelopment Agency. Please consult with the City Council to see what can be done to rectify this apparent oversight. If you have any questions, please do not hesitate to contact me. GLA:bs Very truly yours, · ,~d'~ L. Akerstrom ITEM NO. 8b DATE' OCTOBER 16, 1996 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF PUBLIC FINANCIAL MANAGEMENT, INC. AS CITY'S INVESTMENT ADVISOR AND AUTHORIZATION FOR CITY MANAGER TO EXECUTE CONTRACT The City's adopted Financial Investment Policy specifies professional expertise to advise the Investment Oversight Committee in dealing with investment strategies and financial procedures. To secure these services, a Request for Proposals (RFP) was distributed to 84 firms in July. Thirteen proposals were received by the August 9 deadline, and four were interviewed on October 3. The five member interview panel unanimously recommends Public Financial Management, Inc. to be the City's investment advisor. The prime selection criteria for these services included cost, appropriate investment experience with other California cities, and the ability to meet specialized City needs while satisfying State reporting statutes. Though all four finalists were highly qualified and professional, Public Financial Management, Inc. (PFM) proved to be most practiced in the industry, capable of providing excellent services, and best able to meet the City's requirements. PFM's annual fee, based upon a portfolio of $15,000,000, would be $20,000, less any amount which would have been calculated for funds deposited in the Local Agency Investment Fund (LAIF). They proposed no minimum fee. Similarly calculated fees for the other three firms were $21,000, $22,500, and $24,000, and each had a minimum fee of at least $10,000. PFM is (continued on page 2) RECOMMENDED ACTION: Approve Public Financial Management, Inc. as the City's Investment Advisor and authorize the City Manager to execute contract for services. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine another firm is more qualified, identify the consultant, and direct staff to negotiate contract with the desired firm. 2. Determine no advisor is desired and do not authorize contract execution. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Acct. No.' N/A N/A N/A Michael F. Harris, AICP, Assistant City Manager~,~~~e~ Gordon Elton, Director of Finance and Candace y 'y g r I · . Public Financial Management, Inc.'s original proposal, pages 1-30. Information presented by Public Financial Management at interview, pages 31-61. Evaluation matrix of proposals received, page 62. Request for Proposals, pages 63-77. APPROVED: Candace Horsley, City M nager APPROVAL OF PUBLIC FINANCIAL MANAGEMENT AS CITY'S INVESTMENT CONSULTANT AND AUTHORIZATION FOR CITY MANAGER TO EXECUTE CONTRACT Page 2 the only firm which demonstrated extensive specific experience with other California cities. Investment advising for public agencies is PFM's only business, which precludes potential conflicts and enhances their understanding of the legal and procedural webs associated with governmental finances. Of the four firms interviewed, only two had reviewed the City's portfolio in depth and were aware of our position and the specific investments held. PFM had mapped a progressive strategy to address these issues, while the other proposer recommended a short term approach with potential long term implications. PFM has the computer capabilities and analytical analysis techniques standard to the industry to produce the reports required by State statutes. Further, they have demonstrated their ability to present the concepts and details of financial reports and analysis in an understandable manner and their willingness to meet in person on other than a formal meeting schedule. As noted, the interview panel was unanimous in its recommendation to approve Public Financial Management, Inc. as the City's Investment Advisor. Staff concurs with this action and recommends the City Council approve PFM and authorize the City Manager to execute a contract for services. The City Attorney will prepare a contract based upon the services, fees, and responsibilities identified in the submitted proposal. mfh:asrcc 101696FINANCIAL Proposal to the City of Ukiah fo/' Financial Investment Management Services August 9, 1996 fFom Public Financial Management, Inc. 505 Montgomery Street, Suite 800 San Francisco, CA 94111 (415) 982-5544 Atlanta, Austin, Boston, Fort Myers, Harrisburg, Memphis, Minneapolis, Newport Beach, Orlando, Philadelphia, Pittsburgh, San Francisco City of Ukiah Table of Contents Transmittal Letter Tab Proposal Content Appendix I: Biographical Information II Appendix II: Arbitrage Rebate Fee Summary III Public Financial Management, Inc. PUBLIC FINANCIAL GEMENr, INC. Financial and Investment Ad'~sors Govemor's Plaza North 2101 North Front Street Building 3, Suite 200 Harrisburg, PA 17110 717-232-2723 (Fax) 717-233-6073 Mailing Address: P.O. Box 11813 Harrisburg. PA 17108 August 8, 1996 Mr. Gordon Elton Director of Finance City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Dear Gordon: PFM appreciates the opportunity to submit this proposal to provide investment management services to the City of Ukiah. We would welcome the opportunity to continue working with the City and are confident that we can assist you in implementing an investment strategy for your capital reserve funds that maximizes investment return while providing the safety and liquidity that you require. PFM is recognized nationally as being the leading independent financial and investment advisory firm, providing such services exclusively to the public sector. We currently manage or provide advice for approximately $9 billion in short- and intermediate-term assets (operating funds, capital reserves, bond proceeds and other non-pension type funds) for public sector clients. We believe that our broad experience developing and implementing effective investment strategies for funds such as the City's makes us uniquely qualified to assist the City. Our proposal is distinguished by a number of important factors: Experience - PFM has managed funds for public agencies since 1980 and has built a strong reputation in this specialized field. PFM is nationally-recognized for its expertise in managing short/intermediate term funds and the public fund assets we manage are among the largest of any firm in this business. Knowledge of Public Sector Investment Requirements - Because we work exclusively with the public sector, we have unmatched experience, knowledge of investment policies and objectives, and a thorough understanding of the regulatory environment for state and local governments. We have developed our investment advisory and analytical capabilities to address the special needs of our public sector clients. California Experience - We have served as financial and investment advisors to California public agencies since 1985 and have extensive experience managing short/intermediate-term operating funds for public entities in California. Specific Experience with the City - We are already familiar with the City's investment policy and portfolio. In preparation for our presentation in April and subsequent efforts to help the City prepare its portfolio holdings report, we have identified each of the securities, determined their true costs, correct yields, current market values, and the specific risks associated with the more complex derivatives. We believe that because of our extensive work with the City, we will be able to hit the ground running. Atlanta Austin Boston Dallas Fort Myers Harrisburg Memphis Minneapolis Newport Beach Orlando Philadelphia Pittsburgh San Francisco Mr. Gordon Elton City of Ukiah August 8, 1996 Page 2 Client Service - We recognize that our role as investment adviser is more than simply managing the assets. It encompasses service: monitoring City investments, educating City staff, suggesting enhancements to investment policies, responsive reporting, and assisting the City with compliance with the California Government Code. PFM believes this is a dynamic process which would involve the City's input when structuring a portfolio to accommodate ever-changing cash flow forecasts and market conditions. Performance - We have a performance record - built on sixteen years of work - of superior results. We have improved returns for our clients while carefully controlling and limiting risk. Our record is built on a style that is consistent with the California Government Code; we emphasize safety first by investing largely in government obligations and non-government securities rated "AA" or better in credit quality. Independent Advice - We are not brokers or dealers who profit from selling securities. We will never be in a position to sell you or any other client a security from our inventory or the inventory of a related company, since PFM maintains no inventory and we are independent of other financial institutions. We would maintain our direct fiduciary responsibility to the City on all investment management issues and would provide unbiased advice. We are hopeful that your review of our experience as investment advisor to public entities, the' professional staff we have assigned to this engagement, the attractive fee schedule, and the management approach that we have detailed will convince you that PFM can assist you in a way that no other investment advisor can. PFM is enthusiastic about this opportunity to assist the City in the capacity of investment advisor and we appreciate your consideration of our proposal. Thank you. Sincerely, PUBLIC FINANCIAL MANAGEMENT, INC. Nancy Jones Managing Director City of Ukiah I. Organization -- A. Describe your organization, date founded, ownership and other business affiliations. Please provide number and location of affiliated offices. Since its founding in 1975, Public Financial Management, Inc. (PFM) has grown to become one of the nation's largest independent financial advisory and investment management firms serving public sector clients. We do not manage private sector funds of any type. PFM provides public agencies across the country with three types of services: capital facilities planning, financial advice and investment management. As the nation's top ranked independent financial advisory firm, PFM has completed debt financings valued at over $108 billion since its founding. PFM's investment management group has been directing the management of public sector funds since 1980 and currently actively manages over $7.1 billion in assets. PFM actively manages assets for seven state-wide investment pools and 175 individual clients, and provides non-discretionary management and investment advice for an additional $1.5 billion of public sector funds. PFM is owned by its eighteen managing directors. The managing directors set the overall strategic direction of the'firm, and each managing director is responsible for a specific practice or regional area and manages specific engagements. PFM has two offices in California, one in San Francisco and another in Newport Beach. Our San Francisco office is headquarters for PFM's Western U.S. investment management services. Both offices o are staffed with professionals who have a wide range of client servicing, analytical and investment skills, and extensive experience advising public entities in California. We also have offices in Atlanta, Austin, Boston, Fort Myers, Harrisburg, Memphis, Minneapolis, Orlando, Philadelphia and Pittsburgh. The relationship with the City of Ukiah will be managed by Nancy Jones, Managing Director, of our San Francisco office. Bi Describe your firm's revenue sources (e.g., investment management, institutional research, etc.) and comment on your firm's financial condition. PFM's business focuses on three areas: · Financial advice · Strategic and capital planning, and · Investment advice. In 1996, discretionary investment management for public agencies is expected to contribute about 35% of total revenues, while strategic and capital planning will contribute approximately 25%. PFM also provides arbitrage rebate calculation services for issuers of tax-exempt debt through an ongoing joint venture with Orrick, Herrington & Sutcliffe, a bond counsel fn'm. This work will contribute about 2% of our revenue in 1996. The remaining 38% is generated from transaction-related financial advice. Much of our work overlaps, however, as strategic planning and transaction-related advice often includes a component of investment advice or asset management. PFM has been profitable in every year of operation, and we anticipate that we will be profitable in 1996 as well. The firm's strong financial condition is based on its ownership by its key employees - and the fact that most of these key-employees have worked for the firm for 10-20 years. Public Financial Management, Inc. City of Ukiah C. Describe any SEC censure or litigation involving your organization at any time. PFM has never been subject to any SEC or regulatory censure. PFM has recently settled a matter of litigation relating to our financial advisory business, unrelated to our investment management business. PFM was one of a number of defendants in a litigation initiated by owners of certain bonds, issued in 1986, that subsequently defaulted, and the settlement included payment of a non-material amount. D. Please identify the types of accounts primarily sought after by your firm. PFM provides investment advisory services solely to the public sector; we do not seek to manage any private sector or pension funds. All of PFM's accounts under management are public sector, fixed- income portfolios. Our clients benefit from our focus and attention to the special needs of public funds and our business strategy calls for us to continue to be specialized in this area. PFM's accounts consist of operating funds, working capital funds, capital reserves, self-insurance funds, municipal bond proceeds, debt service reserve funds, and other governmental funds with an investment horizon typically from one day to five years. Public Financial Management, Inc. 2 City of Ukiah II. Personnel A. Identify the number of professionals employed by your firm, by classification. PFM employs 156 people in 12 offices nationwide. The investment management group consists of 31 professionals and 6 support personnel who are responsible for actively managing approximately $7.1 billion in public funds. The following table provides a breakdown of investment professionals by category: Senior Management 2 Portfolio Managers/Traders 7 Research Analysts 6 Client Services 8 Accounting ~ Total Professional Staff 31 B. Provide biographical information on investment professional who would be involved in the decision.making process for our portfolio. PFM believes strongly in the team approach to investment management. This approach means that our clients benefit from the breadth of experience of several portfolio managers, a necessity for success in today's complex market. Nancy Jones, a PFM Managing Director with over 16 years of public agency experience, will have primary responsibility for coordinating all services performed for the City and will be the primary liaison. Marty Margolis, PFM's Chief Investment Officer and a Managing Director, will oversee all portfolio management decisions. Mr. Margolis brings 16 years of hands-on experience along with direct involvement in developing/operating pooled investment programs in nine states. Ken Schiebei, a Senior Portfolio Manager with 15 years experience, will be the primary portfolio manager responsible for developing and implementing specific investment strategies for the City's portfolio. Ken is responsible for most California accounts managed by PFM, therefore, he is fully aware of the statutory requirements and public finance developments and nuances related to California and brings this perspective to his portfolio management work. Debbie Goodnight, a CPA responsible for PFM's investment accounting group, will provide additional support on investment accounting and auditing standards, as necessary. The rest of the team will consist of Michael Harris, a Senior Managing Consultant who heads PFM's Technical Products and Analysis Group, and Lauren Brant, Consultant, who will provide technical'and analytical support for this engagement. Detailed resumes of all key professionals that will be involved with the investment of the City's funds can be found in Appendix I. Public Financial Management, Inc. City of Ukiah C. Please describe your firm's compensation policies for investment professionals. PFM's compensation of investment management staff, including portfolio managers and investment analysts is comprised of a base salary plus a bonus. Managing Directors, all of whom are shareholders of the firm, also axe compensated by changes in the value of shares. Bonus is tied to overall firm profitability and to achievement of business objectives. For portfolio managers, business objectives relate to specific performance benchmarks and for achieving client objectives for funds under management. For client services representatives, bonuses relate to retention of clients, client satisfaction and new business development. D. Identify which of your firm's professionals will be assigned "Primary Client Contact" for the City of Ukiah? Describe this person's duties as they would relate to this engagement? Nancy Jones, Managing Director, will be the "Primary Client Contact" for the City. She will work directly with the City to bring its investment policy into conformance with the new California Government Code sections regulating the investment of public sector funds, assist the City with the transition of cash and securities from Schwab to a third party custodian, meet with staff and/or council to formulate clear investment objectives, obtain cash flows, discuss portfolio strategies and present performance reports. E. Provide a schedule of contact/meeting dates with the City of Ukiah. Define what will be the primary meth°d of · communication. PFM will meet with staff and/or council as needed. There are typically more meetings needed at the start-up in order to develop investment policies and strategies that meet the specific needs of the City of Ukiah. We also ask to meet at least quarterly to discuss events which may impact the City's previously projected cash flows and to discuss the portfolio and our investment management performance. PFM portfolio managers and accounting personnel will also be directly accessible to City staff as needed to answer questions or to provide technical education or training. Public Financial Management, Inc. City of Ukiah III. Assets Under Management A. Please provide the number, type of accounts and total asset value of portfolios you have managed during each of the past three years. All of PFM's accounts are short- and intermediate-term fixed income portfolios. Year-End Total Assets~ Number of Clients2 1993 $7.61 billion 142 1994 $7.21 billion 160 1995 $8.40 billion3 175 (1) Includes stae-wide investment pools managed by PFM. !2) Includes only clients wi~ a portfolio of securities actively ma.,mged by PFM. Does not includ,, clients whose usets are invesled solely in commingled sta~e-wide investment pools managed by PFM. There ate currently over 2.000 clients that invest in one of more of Ihese programs. (3) Includes $1.40 billion of assets for which we provide invesnnent advice but not management. PFM has achieved this growth by providing excellent results and service to its clients and' has benefited from word-of-mouth referrals. B. Provide the same information on accounts similar to the City's (i.e., capital reserves with one to three year maturity range). PFM has been managing public sector funds for clients located in California for the past 11 years. We · currently manage individual portfolios for 21 California public entities, and serve as investment manager for over 50 clients who are participants in the California Arbitrage Management Program (CAMP). We believe that because of our extensive experience in California, we will be able to assist the City of Ukiah in meeting its goals and objectives. Like PFM's total assets under management, the number of clients and total asset value of capital and surplus reserve funds, accounts similar to the City's, has grown over the years. Approximately one-third of PFM's accounts under management listed in the above table are capital and surplus reserve accounts. Public Financial Management, Inc. City of Ukiah IV Philosophy/Aooroach · -- . A. Please describe your firm's investment philosophy and how it would be applied to the City's portfolio. Overall Approach PFM's investment philosophy is one of active porOColio management within the constraints imposed by our clients' objectives of preserving principal and providing liquidity. This philosophy of continuously evaluating the securities in a portfolio is applied to all the types of public sector funds we manage (operating funds, capital reserves, bond proceeds, etc.). Active portfolio management permits the investment manager to respond to changes in the markets or changes in expected payment or draw schedules. Using this dynamic approach, portfolio returns can be enhanced through selective restructuring and prudent trading without subjecting the portfolio to unnecessary risk. Through careful monitoring of the markets, PFM's portfolio managers are able to identify and capture unique investment opportunities as they occur. For example, PFM regularly trades out of securities that are close to maturity, that have become more risky, or whose returns have fallen behind the market, and reinvests the proceeds in securities that offer better returns or greater security. Every trade is evaluated, in pan, on a cost basis which includes the costs of settling a trade at the custodian bank. PFM will only execute trades if the net result - after all costs - is favorable. Because we work exclusively with public funds, we emphasize safety for all our public sector clients. In · order of priority, our investment objectives are to: (i) Preserve capital (ii) Provide needed liquidity (iii) Maximize earnings, within the parameters set forth in (i) and (ii) In order to ensure that each of our clients achieves these objectives, we manage every portfolio on a custom basis, with investments recommended only after a thorough analysis of relevant cash flow requirements, investment statutes and policies, and arbitrage rebate considerations. We then methodically design and implement an investment program to match a client's investment objectives and liquidity requirements. By employing this customized investment approach, we can achieve the best match of the City's assets to the expected liabilities, and generate attractive returns at low risk. Specific Issues In the preliminary stages of the engagement, PFM will prepare cash flow models which can be used to assess historic and projected liquidity needs. This will help us determine a target duration band and maturity structure suitable for the City's funds. Because the City's portfolio consists primarily of capital reserves, we recognize that some funds may be invested in maturities longer than most operating fund accounts. PFM will work with the City to customize an investment strategy for the City's capital reserves based on cash flow forecasts, the current level and direction of interest rates, the shape of the yield curve and the relative merits and risks of a range of investment alternatives. Overall, we recommend the City maintain a high quality portfolio of securities with maturities staggered to provide ongoing liquidity. The exact Public Financial Management, Inc. City of Ukiah maturity structure would depend upon our review of the City's cash flow requirements and on current market conditions. After reviewing the City's May, 1996, portfolio holdings, we make the following specific initial recommendations: (1) Withdraw all funds not needed for immediate dispersal from the two Schwab Money Market Funds and deposit these funds into the Local Agency Investment Fund (LAIF). LAIF is a large diversified fund run by the California Treasurer's Office and offers substantially higher returns than either Schwab Money Fund. For example, the City's $6.76 million would have earned nearly $6,000 more for the second quarter alone had it been invested in LAIF, which paid 5.52% for the quarter. Funds could subsequently be withdrawn from LAIF to provide cash flow or make longer-term investments. (2) Liquidate the Kemper Unit Investment Trust holdings. These holdings have suffered substantial market value losses, are in very small pieces and are difficult to monitor on an ongoing basis. We believe there are a number of safer, more attractive investment alternatives for these funds. (3) Evaluate the sale of the Shearson Lehman medium-term notes, now an obligation of Lehman Brothers Holdings. Lehman Brothers Holdings, Inc. is rated "A" by Standard & Poor's and "Baal" by Moody's. Lehman Brothers is a credit which was downgraded by Moody's in March, 1995. California Government Code requires a minimum "A" rating by two rating agencies. Lehman barely meets this criteria due to an additional "A" rating by Fitch. The broker/dealer industry is historically · a highly leveraged and volatile industry. We typically do not recommend purchases of longer-term investments in low "A" rated companies or in the broker/dealer sector in particular. (4) Evaluate selected CMO holdings for potential sale. Many of the City's CMO holdings are inverse floaters. Inverse floaters are securities whose coupon rate varies over time, but in the opposite direction as market rates or indices. When interest rates rise as they did during the first half of 1996, coupon rates fall and market values can suffer significantly. Like many derivative structures, inverse floaters are very risky and should be avoided. Recent changes to the California Government Code now prohibit the purchase of inverse floaters. In addition, we make the following recommendations: (5) Emphasize high quality, highly liquid investments like U.S. Treasuries, "plain vanilla" fixed-rate Federal Agencies and highly rated corporate and money market securities. (6) Emphasize maturities in the 1 to 2 year range. Currently, we believe that there is significant value in investments in the 1-2 year maturity range when compared to investments under 1 year, which offer much lower yields, or investments in longer maturity securities which have significantly more risk. We provide the rationale below. (7) Monitor spreads between investment alternatives and search for value-added swap opportunities. When placing investments, we would base our decision, in part, on the relative spreads. For example, we frequently purchase U.S. Treasuries when spreads are narrow and swap out of Treasuries and into Agencies when the yield advantage is greater. This strategy can significantly enhance returns versus a "buy and hold" approach. Public Financial Management, Inc. City of Ukiah (8) Utilize LAIF as a short-term investment alternative when it is advantageous to do so. For example, in a falling-rate environment, the yield on LAIF will lag the market and may offer higher yields than other short-term investments. (9) In a $13 million portfolio, we recommend minimum lot sizes of $1 million per investment for efficiency and manageability. As a result of strong economic data recently (such as low unemployment, a strong housing market and high consumer confidence), interest rates have spiked upward over the past five months. As an example of how high and fast rates have increased since earlier this year, the 2-year U.S. Treasury note has risen from 4.80% in February to 5.95% today, as the chart below indicates. The current yield curve is also quite steep, which means that there is a significant yield advantage, up to a point, the further out you invest along the curve. 6.50% 6.30% 6.10% 5.90% 5.70% 5.50% 5.30% 5.10% 4.90% 4.70% U.S. Two-Year Treasury Yields (February 1, 1996 through August 7, 1996) By utilizing high quality, highly liquid investments such as U.S. Treasury or fixed-rate Federal Agency securities, the City could lock up an attractive yield for two years and generate substantial earnings over what might be earned in the City's short-term Schwab money market funds. For example, the current yield on a 2-year U.S. Treasury Note is 5.95% compared to 5.27% for the Schwab Value Advantage Fund and 4.84% for the Schwab Government Securities Fund. While money market yields vary, on a $5 million investment, the City could earn an additional $34,000 and $55,500 annually, respectively, by investing in the Treasury note versus investing in the money funds at their current yields. All new purchases would be made, however, only after a thorough review of the City's liquidity requirements. While yields on securities maturing in 3 years and longer are slightly higher, we do not believe the City would be adequately compensated for the additional market risk of investing funds out further. For example, the incremental benefit of a 5-year Treasury Note is only 34 basis points (.34%) but has over twice the market risk of a 2-year security. Public Financial Management, Inc. City of Ukiah B. Please describe the maturity, quality and sector distribution of current accounts similar to those of the City. Maturity Concentration The maturity distribution of our clients' portfolios are matched to each client's liability profile with the investment strategy incorporating market conditions and interest rate trends. Maturity concentration also varies depending on the needs of different types of funds. For example, bond proceeds for construction projects or funds set aside for capital improvements typically have estimated drawdown schedules, so the portfolios are more laddered. Capital reserve funds like Ukiah's typically have fewer liquidity restrictions and consist primarily of investments in the zero to three year maturity range, with selected investment in longer maturities of three to five years. Quality As PFM described in its presentation to the City in April, 1996, several of the securities in the current portfolio are derivative securities which are (i) not permitted by the California Government Code, (ii) not permitted by the City's Investment Policy or (iii) both. These investments include the Kemper Unit Investment Trust shares, Federal Agency securities which mature well beyond the stated maximum maturity limit established in the California Government Code and the City's policy, and Federal Agency securities which are structured as inverse floaters. PFM has never purchased, nor does it recommend purchasing securities of this type in public fund portfolios. We ensure full compliance wi'th all state statutes, client investment policies and constraints for all of our portfolios, and emphasize government and other highly rated securities. PFM's primary objective is to avoid credit risk and minimize market risk since these are objectives that are generally desired by our public sector clients; hence, we make no use of complex derivatives, no use of corporate credits below a "AA" long-term rating, and very limited use of well structured mortgage- backed securities. Sector Distribution Again, PFM invests in only high quality securities which do not jeopardize the safety and liquidity requirements of our clients. The capital reserve accounts currently managed by PFM contain primarily U.S. Treasuries and Federal Agency securities, the safest and most liquid of all security types. In addition, we will also purchase other securities permitted by the client's policy and statutory requirements, such as high quality medium-term notes or money market securities, if we feel that the client is sufficiently compensated for the additional incremental risk of owning a security not fully backed by the U.S. government or any of its agencies. C. What policy restrictions, if any, would you recommend with respect to maturity, sector, quality, etc.? At PFM's presentation to the City in April, we informed the Council of the legislative changes made to the California Government Code affecting the investment of public funds. These changes became effective on January 1, 1996. We recommend that the City incorporate the new requirements into its Investment Policy, and we are prepared to assist the City in completing this task. The areas in which the City must revise its policy in accordance with the Code include changing collateral and maturity requirements of repurchase agreements, changing the terms and conditions of reverse repurchase agreements, and prohibiting investment in specific forms of securities. Section Ill 5. of the City's Public Financial Management, Inc. City of Ukiah Investment Policy will also need to be revised to conform with the new laws on reporting requirements. A list of policy modifications PFM recommends is presented below. Repurchase Agreements The new law requires the following: The market value of the securities used as collateral must now be valued at 102% or greater, and the value must be adjusted no less than quarterly. · Repurchase Agreements can only be made with primary dealers of the Federal Reserve Bank of New York. · The underlying collateral must be delivered by book entry, physical delivery or by third party custodial agreement. In addition, PFM recommends that repurchase agreements be used only as short-term investments, not exceeding 30 days. Reverse Repurchase Agreements The new law requires the following: · Agreements shall only be made with primary dealers of the Federal Reserve Bank of New York. · The security to be sold must have been owned and fully paid for by the City for a minimum of 30 days prior to the sale. · The total of all reverse repurchase agreements on investments owned by the agency does not exceed 20% of the base value of the portfolio. · The agreement does not exceed 92 days. Because of the size of the City's portfolio and the nature of this vehicle, we believe it is unlikely that reverse repurchase agreements would benefit the City. PFM recommends that the City consider eliminating reverse repo from its Policy entirely. Ineligible Investments The new law states that: · Investment in inverse floaters, range notes, or interest-only strips that are derived from a pool of mortgages are prohibited. · California public entities are also not permitted to invest funds in any security that could result in zero interest accrual. PFM strongly concurs with the meaning and intent of this new restriction and would urge the City to include similar language in its policy. In addition to changes required by Government Code, PFM has a number of additional suggestions for the City to consider: Public Financial Management, Inc. 10 City of Ukiah Agency Securities - Item B. of Section IV of the City's policy restricts the use of U.S. Federal Agency obligations to five specific Agencies. Many other Federal Agencies of the U.S. government issue high quality, liquid obligations in a variety of maturities which provide excellent value and safety. We recommend the City revise its policy to include language consistent with the California Government Code which would allow investment in "obligations, participations, or other instruments of, of issued by, a federal agency or a United States government-sponsored enterprise." Future and Options - PFM recommends eliminating or revising Items J and K of Section IV which deals with financial futures and European or American call options. These are very complex instruments which can be extremely complex, risky and difficult to analyze. While there are valid and appropriate uses for these instruments for specific purposes, such as their use in hedging or reducing interest rate risk or the use of callable securities in a portfolio, their use should be carefully controlled. We would work with the City to revise this language to control potential risk exposure and eliminate any potential for misuse. D. Describe your capabilities for tracking arbitrage in compliance with the Tax Act of 1986, including computer systems and experience. PFM has extensive experience and expertise when it comes to managing bond proceeds. Through an ongoing joint venture the national law firm of Orrick, Herrington & Sutcliffe ("Orrick"), PFM provides arbitrage rebate calculation services to clients around the country. Our team offers the combined credentials and skills of the nation's leading financial and investment advisor and leading bond and tax counsel. PFM's services begin in the debt issuance phase, where the drafting of legal documents and federal tax law arbitrage compliance elections are critical. Our services then extend through the management of the investment of bond proceeds, providing the investment tracking and arbitrage rebate compliance services needed. Orrick has been providing arbitrage rebate compliance and related services to municipal issuers since 1980 and currently has over 1,500 active engagements. These transactions account for over $75 billion in tax-exempt obligations. Perhaps as significantly, Orrick has been providing quality legal services to municipal issuers for almost 90 years and has ranked first nationally as bond and special tax counsel in the Bond Buyer/Securities Data Corp. rankings for six of the past seven years. The combined experience of the PFM/Orrick team offers a "big picture" perspective and value-added beyond simply identifying arbitrage liabilities. As part of providing arbitrage rebate reports, a legal opinion is prepared by Orrick regarding proper interpretation and application of the federal tax code and regulations. Two of Orrick's tax partners review every rebate calculation completed by the firm. Having Orrick's tax lawyers review the methodology for your arbitrage rebate calculations will ensure that federal tax law will be interpreted as it specifically applies to your bonds and investments, rather than generically to similar situations. It will also ensure that interpretations and elections are both accurate and as favorable as possible to your interests. The PFM/Orrick team does not used canned third-party software. Instead, we have internally produced software and, as appropriate, develop customized models to address the particular circumstances of individual issuers. All such analyses are carefully checked and conformed to industry standards. While other arbitrage rebate calculation agents rely on outside counsel, these experts are part of the PFM/Orrick team, offering our clients a truly unique resource that combines unparalleled reputation, breadth of experience and thorough analysis with an innovative, solution-oriented approach to Public Financial Management, Inc. 11 City of Ukiah public finance and tax issues. The formal rebate services provided by PFM and performed jointly with Orrick, are in addition to the City's scope of services. E. Describe the structure of your firm's decision-making process, including, if any - committees, membership, meeting frequency, responsibilities, integration of research ideas and portfolio management. As stated earlier, PFM's managing directors set the overall strategy for the firm. Within the firm, we have various groups, called "clusters", which are based on a specific area of the firm's business. Each individual in the firm is involved in at least one cluster. Clusters were established to pool together all individuals with specific knowledge and expertise in their particular field, be it investment management, municipal finance or public utilities, to generate and share new ideas, discuss changes in regulations that impact our clients, etc. which, in turn, allows us to better serve the needs and objectives of our clients. Formal cluster meetings are held throughout the year with regular ongoing dialogue. PFM realizes that it is only through the generation of new ideas and our depth and breadth of experience that we have been able to remain as the nation's leading financial advisory firm. In terms of portfolio management, each day, the portfolio managers and trading assistants discuss developments in the fixed-income markets, the potential impact of pending economic announcements and general strategy views. Portfolio managers are informed by the engagement manager of any major shifts in client objectives or cash flow requirements, and together develop a revised investment strategy that is presented to the client for approval. After discussing the general state and outlook of the markets, the group seeks out and identifies specific investment opportunities which should be explored for client' portfolios. Throughout the day, short-term trading strategies are discussed and modified as necessary to accommodate updated cash flow forecasts and market conditions. All of these decisions are made within the guidelines set forth in each particular client's investment policy, stated objectives and Federal and state regulations. As the City's investment advisor, we would provide the City with our judgment regarding market conditions, interest rate trends, our assessment of relative value in the marketplace, and our recommendations for portfolio actions. Once implemented, a continuous review process takes pace to monitor performance on an ongoing basis. F. Describe your research capabilities as they would pertain to the City's portfolio. Because PFM specializes in managing short- and intermediate-term fixed-income assets of public agencies, we have tailored our research capabilities and resources to meet needs in this area. Our portfolio managers and analytical team have access to two major on-line market trading systems, Bloomberg and Telerate. These systems provide active market quotes, including the Cantor/Fitzgerald live markets and the consolidated GOVPX on-line U.S. Government securities pricing service, as well as news from Dow Jones, the Associated Press, Bloomberg News and several specialized wire services. Both systems also provide analytic capabilities that are used extensively by our traders. In addition, our internal research and technical staff frequently develop models and analysis used in the portfolio management process. This is supplemented by our in-house portfolio accounting system. We also speak daily to approximately 20 major securities dealers and receive additional market information and research materials which assist us in identifying and evaluating specific market opportunities. We also draw upon our broker/dealer contacts to assist with the valuation of complex securities, including derivatives, the market values of which can only be determined accurately by surveying potential buyers. Public Financial Management, Inc. 12 City of Ukiah PFM subscribes to several economic services and receives regular economic and company data from major banks, securities dealers and issuers. We also subscribe to the services of Moody's Investors Service and Standard & Poor's Corporation to provide a basis for credit assessments of securities we purchase. Although PFM emphasizes only highly rated issues, PFM also performs its own credit analysis to support investments in high-quality non-government debt. Because of the nature of the portfolios we manage, and the fact that credit issues have major and immediate impacts on the market value of securities in our clients' accounts, credit assessment is the direct responsibility of PFM Portfolio Managers. As the City's investment advisor, we could provide the City with our judgment regarding the credit risk, and corresponding value, of securities that are not fully guaranteed by the United States government. Besides the resources described above, our Portfolio Managers are in frequent contact with our clients and attend quarterly client investment committee meetings upon request. PFM also subscribes to state and regional professional publications that are relevant to our clients. In California, we subscribe to the California industry newsletters like the Public Finance Newsletter and the Public Investor Newsletter. Team members are also members of industry organizations such as the California Society of Municipal Finance Officers, California Municipal Treasurer's Association, the California Association of County Treasurers and Tax Collectors and the Government Finance Officers Association and regularly attend or present at their meetings. PFM personnel also attend the California State Legislative update. Public Financial Management, Inc. 13 City of Ukiah V. Portfolio Management A. Are portfolios managed by teams or one individual? As mentioned earlier, PFM uses a team approach in the management of portfolios. However, each client is assigned a primary portfolio manager. The primary portfolio manager assigned to the City's portfolio will be Ken Schiebel. B. What is the average number of accounts handled per manager? Each portfolio has a portfolio manager and trader assigned as primary staff, and each manager/trader team handles approximately 25 accounts. Each manager's workload includes some portfolios which require intensive management and frequent trading because of the need for withdrawals every few days, and other portfolios whose management requires less day-to-day activity and more attention to the quality of performance over a period of months or years, i.e., municipal bond reserve funds. C. Describe procedures used to ensure that portfolios comply with investment objectives, policies and bond resolutions. Procedures used to ensure portfolio compliance with the clients' objectives and policies: The following lists some of PFM's checks and balances we employ to ensure compliance with all necessary documents: Safety. Accounting personnel regularly review our clients' accounts to ensure that funds are deposited and transferred in accordance with each client's policies. As a further protection to our clients, we request that all clients provide us with copies of their custodial statements. Each month, PFM personnel reconcile each client's account so that if there are any discrepancies, they would quickly be discovered. We also provide separate confirms to the City on a monthly basis. Additionally, portfolio managers and trading assistants monitor the credit quality of the holdings in each of our portfolios so that appropriate action can be taken if an issuer risks being downgraded. Liquidity. We maintain frequent contact with our clients to insure that we have the most current cash flow projections. When significant alterations occur, we restructure the portfolio, either to shorten maturities and improve liquidity or lengthen maturities and capture higher yields. Yield. Before purchasing or selling a security for a client, our portfolio managers evaluate, among other factors, the affect it will have on the portfolio's overall yield. This is especially important with regard to bond proceeds management, ff the yield on the security to be purchased exceeds the arbitrage yield, our portfolio managers would evaluate the security to determine if it (i) would reduce any negative arbitrage that had accumulated in the portfolio, (ii) would increase the amount of positive arbitrage in the portfolio or (iii) would not be permitted Public Financial Management, Inc. 14 City of Ukiah because the account is yield restricted. Also, each quarter we will prepare for the City a performance report showing both book and market value returns for the period compared to relevant benchmark indices. Diversification. Portfolio managers consider the types of existing portfolio holdings before executing any trades in a client's account to insure that the portfolio is properly diversified given investment restrictions and market conditions. PFM purchases only high quality investments which fall into statutory and client constraints. As part of our quarterly performance reports, we provide our clients with a summary of their holdings by investment sector. In addition to the aforementioned procedures, portfolio managers and trading assistants, who are already familiar with the details of the California Government Code, review our clients' portfolios for compliance with permitted investments and policy guidelines, which are maintained on our trading desk, during the analytic process that precedes every transaction. PFM immediately notifies our clients when legislative changes have been made to state codes and states how it will impact each client separately, as we did for the City in our presentation. PFM has just installed an advanced accounting system that will alert portfolio managers of trades if there were to be a purchase that does not meet the client's investment guidelines. In addition, analytical and research personnel examine our clients' portfolios on a regular basis at least as frequently as quarterly, during preparation of the portfolio performance report. Procedures used to ensure compliance with the City's bond resolutions, IRS and arbitrage rebate regulations: Before making any investment recommendations, PFM reviews all relevant resolutions, statutes and trust indentures to identify specific investment restrictions. In addition, PFM assists our clients in complying fully with the arbitrage rebate regulations by recording the purchase and sale of securities at fair market value, competitively bidding investment agreements and flex-repos according to IRS guidelines, and, if certificates of deposit are purchased, documenting that the safe harbor rule applies. We also go a step further than most investment advisors in that we attempt not only to comply broadly with the arbitrage rebate regulations, but also to identify specific opportunities for maximizing retainable earnings within the constraints of the regulations. As stated above in IV. D., our ability to ensure the compliance of our clients to their respective statutory and individual requirements is enhanced through our alliance with the nationally renowned tax firm of Orrick, Herrington & Sutcliffe. Public Financial Management, Inc. 15 City of Ukiah VI. Performance Reportin A. Please describe the benchmark(s) you use to measure performance. How are benchmark(s) selected? Which benchmark would you recommend for the City's portfolio? PFM will assist the City in developing an appropriate benchmark based on the City's investment objectives, investment policy, and target duration of the portfolio. Until we meet with the City's staff and learn more about cash flow projections, we cannot make a specific recommendation at this time. PFM utilizes benchmarks as tools to measure and evaluate investment performance, and are used to make comparisons of risk and return. We also use benchmarks to evaluate the relative merits of a particular investment strategy. Because of this, it is very important to choose an index that provides an accurate representation of the portfolio or strategy being evaluated. A benchmark should reflect the desired duration, asset mix and credit quality of the particular portfolio. An inappropriate benchmark can not only lead to the misinterpretation of performance results, but also inappropriate risks taken by the portfolio manager seeking to outperform the selected bogey. Listed below are several total return benchmark options that PFM uses. All benchmarks are taken from the Merrill Lynch Taxable Bond Indices. These indices offer one of the mOst comprehensive measures of bond market performance available. Hundreds of sub-indices are available, classified by market segment (i.e., Treasury, Agency or Corporate), duration and credit quality. There are comprehensive indices covering a broad range of the fixed-income markets and specific indices that include single. securities. The indices are updated daily and are readily available through on-line information services such as Bloomberg, while return figures for major indices are published in the Wall Street Journal. · 91-day Treasury Bills · 182-day Treasury Bills · 1-year Treasury Bills · 2-year Treasury Notes · 3-year Treasury Notes · 5-year Treasury Notes · 1-3 year Treasury Composite · 1-3 year Government Composite · 1-5 year Government Composite In addition to the indices listed above, it is possible to create a customized benchmark based on several standardized indices. A custom index can be created that reflects almost any asset mix and/or portfolio duration in the event the characteristics of one particular index do not closely match the desired characteristics of the client's portfolio. B. Provide performance statistics for the past three years on f'Lxed-income portfolios similar to the City's as described in III.B. Compare your performance to the benchmark recommended in VI.A. The returns shown in the table that follows are a composite of 26 separately managed intermediate-term accounts with a combined balance, as of March 31, 1996, of approximately $764 million. The duration of the composite was approximately 1.54 years, although it has ranged from approximately 1.25 to 2 years over time, depending upon the liquidity needs of our clients and our interest rate outlook. Public Financial Management, Inc. 16 City of Ukiah PFM' Intermediate'Term Corn si ' Re. rrm PFM Composite Gross Return (Unannualized) PFM Composite Gross Return 1993 QI 2A1% 1993 Q2 1.22% 1993 Q3 1.42% 1993 Q4 0.80% 1994. Q 1 1994 Q2 0.36% 1994 Q3 1994 Q4 0.56% 1995 QI :':2~57%.:." 1995 Q2 2.60% 1995 Q3 .':/-1,46% 1995 Q4 2.34% 1996 QI 0.65% 10.12% 4.99% 3.21% 1.47% 2.24% 10.85% 9.61% C. Are you willing to develop reporting procedures in line with our needs and objectives (i.e., monthly, so as to conform with State reporting requirements to management and governing bodies)? PFM's reports are in compliance with the reporting requirements of the State of California, including Government Code amendments that became effective January 1, 1996. In addition to the monthly and quarterly reports, PFM can prepare reports that will meet the special needs of the City. D. Are confirmation of investment transactions sent directly by the broker/dealer to the client? PFM will require brokers-dealers to send confirmations directly to you. Public Financial Management, Inc. 17 City of Ukiah VII. Fees A, Please include a copy of your firm's fee schedule and calculation methodology. 1. Please indicate whether they include custodial fees. 2. Is there a minimum annual fee? For investment management services provided to the City, we propose an annual fee of 14 basis points (0.14%) of the first $10 million of assets under management and 12 basis points (0.12%) for assets in excess of $10 million. Funds invested in the State of California's investment pool, LAIF, would be excluded for fee calculation purposes. This fee would cover all of our normal costs including travel and out-of-pocket expenses. We would propose to bill the City monthly based on the average assets under management for the month. The formula used to determine our monthly fees for clients: = Assets Under Management X ((Billing Rate/365 days) X # of daYs in the month) The following is an example of our proposed fee structure for a $15 million portfolio in a 30-day month, assuming $4 million invested in LAIF: Assets Under Management $4 million in LAIF @ 0.0% $10 million @ 0.14% $1 million @ 0.12% Monthly Fee $o.oo $1,151.68 $98.63 $1,249.31 1. The proposed fee structure does not include any bank custodial fees that may be incurred by the City. PFM does not provide safekeeping services and believes that every public entity should have its own third party custodian arrangement with a bank or trust company. We have assisted the City in an RFP process to select an appropriate custodian bank for the City's funds. 2. There is no minimum annual fee. B. Please provide a statement of fees for such additional services as arbitrage rebate related services. We have provided fees for all arbitrage-related services performed in conjunction with Orrick, Herrington & Sutcliffe in Appendix II. C. Are fees charged when there is no activity in the account? Fees are charged, on a monthly basis, on the entity's average assets under management throughout the month, regardless of account activity. Public Financial Management, Inc. 18 City of Ukiah VIII. Insurance A. Comprehensive General or Commercial Liability, Automobile Liability, and Professional Liability insurances are required. For General Liability insurance, PFM has a $1 million insurance policy. In addition, PFM has a $10 million umbrella policy which covers General Liability, Automobile Liability and Workers' Compensation. PFM carries $40 million in Professional Liability coverage. B. Workers' Compensation insurance is required. Workers' Compensation is covered under the $10 million umbrella policy. C. Indicate the levels of insurance you maintain. Please refer to VII. B. above. D. Indicate your willingness and ability to comply with the City's insurance requirements. PFM has read and is willing to comply with the City's policy on insurance requirements. Public Financial Management, Inc. 19 City of Ukiah IX. References A. Please provide three references, including client name, address and phone number and length of time managing their assets. Golden Gate Bridge, Highway and Transportation Di and reserves Alliance of Schools for Cooperative Insurance Programs Contra Costa County Schools Insurance Group City of Antioch Presidio Station San Francisco, CA 94129 415-923-2289 Ms. Paula Tanguay Chief Administrative Officer 12750 Center Court Drive Suite 260 Cerricos, CA 90701 310-403-4640 Mr. Guy Schuelke Executive Director CCCSIG 77 Santa Barbara Road Pleasant Hill, CA 94523 510-942-3391 Ms. Jane Parsons Treasurer City Hall Third & H Streets, 1 st Floor P.O. Box 130 Antioch, CA 94509 510-779-7005 Ext. 7277 Revised investment policy to comply with new California :ulations Manage approximately $32 million Revised investment policy to establish credit quality specifications and guidelines Assisted in developing and reviewing proposals to find custodian Manage $35 million investment portfolio of operating funds and reserves Investment policy development and review Manage $18 million March 1994 January 1994 December 1994 Public Financial Management, Inc. 20 City of Ukiah Appendix I RESUMES NANCY JONES Managing Director Nancy B. Jones joined PFM in January 1989 as a Managing Consultant in our San Francisco office, where she is responsible for investment advisory services in the western states. Ms. Jones is the client liaison for all municipal investment portfolios in California. She works with each client to develop a customized investment policy that meets the particular needs of that agency. She has conducted numerous workshops and seminars for clients' staff and board members on such subjects as investments permitted in California, developing investment policies and internal controls, and oversight to ensure safety of principal invested. She is invited frequently to make presentations to annual conferences for public agencies' financial officials. Ms. Jones has over fifteen years experience working with public agency clients in California and other western states. Prior to joining PFM, Ms. Jones worked as Vice-President in the Trading and Investment Group of Wells Fargo Bank selling fixed income securities to public agencies and other institutional customers in the western states. For ten years prior to joining Wells Fargo, Ms. Jones worked for Crocker National Bank, most recently as Vice-President in the Capital Markets Division, responsible for business development and account relationship management in the California public sector. Prior to that she managed the commercial banking unit responsible for the development of new liability products and services for institutional customers. Ms. Jones is a Phi Beta Kappa graduate of the University of California, Berkeley, and attended business school at San Francisco State University. She is a member of the California Municipal Treasurers Association, the California Society of Municipal Finance Officers, the California Association of County Treasurers and Tax Collectors, the California Association of Joint Powers Authorities, and the Public Agency Risk Managers Association. NASD Registered Agent, successfully passing Series 7 examination. Public Financial Management, Inc. -- -z-g- 21 City of Ukiah Appendix I MARTY MARGOLIS Managing Director Many Margolis founded what is now PFM's Investment Advisory Group in 1980 and has been the Managing Director responsible for its entire operation, growth and success since then. Besides managing the Investment Advisory Group, Mr. Margolis oversees the development and implementation of certain client investment policies, all credit research and the management of certain client portfolios. He sits on the PFM Board of Directors and is pan of the firm's senior management team. Mr. Margolis has been a leader in developing pooled investment programs for public agencies for more than a decade, and has been involved in the development of statewide programs in Pennsylvania, California, Virginia, New Jersey, Florida, and Oregon, and specialized pooled programs for the government of the Virgin Islands and the Massachusetts Health and Educational Facilities Authority. Mr. Margolis has 18 years of experience providing both debt management and asset management advice. Under his management, PFM has developed new technologies and approaches to structuring and bidding refunding escrows, and programs to assist clients in structuring and pricing collateralized investment agreements, interest rate swaps and other financial products for debt service and debt service reserve funds. Prior to his work in the investment advisory field, Mr. Margolis, was Special Assistant to the Governor and Director of Program Development in the Pennsylvania Governor's Office where he had broad responsibility for budgetary, fiscal and debt management activities. Among his responsibilities were overseeing and coordinating the activities of the State's major off-budget financing agencies, including the State Public School Building Authority, Higher Education Facilities Authority, and Housing Finance Agency. He also played key roles in a number of economic development programs, including coordination of the development of the Volkswagen financing package and a $100 million financing package for Wheeling-Pittsburgh Steel Company. Mr. Margolis has a Bachelor's Degree in History from the University of Pennsylvania, where he also completed course work for a Ph.D., and he was a Social Sciences Research Council Fellow at Harvard University. He has given workshops and seminars on debt management and investment practice for local government officials and others. NASD Exams: Series 6, 63, 26 Public Financial Management, Inc. 22 City of Ukiah KENNETH SCHIEBEL Senior Portfolio Manager Kenneth Schiebel joined Public Financial Management in 1994 as a Senior Portfolio Manager in the Investment Advisory Group. Mr. Schiebel is the primary portfolio manager for PFM's California based accounts including the California Arbitrage Management Program (CAMP). Prior to joining PFM, Mr. Schiebel was Senior Portfolio Manager for Aetna Life & Casualty. In this capacity he was directly responsible for $5 billion of short-term investments in corporate, pension and investment advisory client portfolios. Mr. Schiebel was also responsible for Aetna's short-term debt issuance and a variety of cash management activities. During his thirteen years at Aetna, Mr. Schiebel previously held the positions of Manager of Investment Research, Senior Investment Analyst and Head of the Cash Planning Unit. Mr. Schiebel has extensive experience in portfolio management, investment analysis and asset/liability matching. NASD Exams: Series 7, 63 DEBRA GOODNIGHT Senior Managing Consultant Debra Goodnight has overall responsibility for accounting and administration for PFM's Investment Advisory Group including portfolio accounting, pool accounting, and client billing. Prior to joining PFM in 1990, Ms. Goodnight spent 9 years with American General Corporation. As Second Vice President and Assistant Controller, she was responsible for investment accounting operations for portfolios totaling approximately $19 billion. During her tenure, American General's investment accounting operations were able to reduce the failed trade rate to one-fourth the industry standard, dramatically reduce income variances thereby eliminating lost income opportunities, and develop and install a mortgage-backed processing system on a local area network. Prior to joining American General, Ms. Goodnight was also employed with the Controller's Department of H.J. Heinz and the accounting firm of Coopers & Lybrand. Ms. Goodnight holds a B.S. Degree in accounting from Robert Morris College, and a M.B.A. with an emphasis on finance from St. Thomas University. She is a Certified Public Accountant licensed in both Pennsylvania and Texas and has taught management courses at the collegiate level. Ms. Goodnight has served on the Advisory Board for Information Systems of America, Inc. providing investment industry direction of their software development. NASD Exams: Series 6, 63 and 26 Public Financial Management, Inc. City of Ukiah Appendix I MICHAEL W. HARRIS Senior Managing Consultant Michael Harris, a Senior Managing Consultant, joined Public Financial Management, Inc. in 1989. Currently, Mr. Hams manages the analytical and technical support group for PFM's investment advisory area. In this role, Mr. Hams is responsible for PFM's arbitrage compliance practice and structured investments practice. Mr. Hams has extensive experience developing computer-based models to perform a wide variety of complex qualitative analysis including capital project flow models used as evaluation and planning tools in portfolio management, arbitrage rebate liability calculations, arbitrage yield verifications, blended yield calculations, yield restriction verifications and investment performance analyses. In addition to advising municipalities and governmental authorities on the development of investment management strategies for grant funds, tax-exempt bond proceeds and other operational and reserve funds. Mr. Hams has facilitated the procurement of hundreds of investments agreements including fully-flexible repurchase agreements, guaranteed investment contracts and interest rate exchange agreements. Other experiences for Mr. Hams include: completing an investment policy and procedure analysis for the Local Government Insurance Trust (LGIT) in Columbia, Maryland. The analysis included comparisons to other governmental self-insurance entities as well as public insurance corporations. This analysis enabled LGIT's Board to consider proposed investment policy amendments and quantify the risks and benefits of alternative investment strategies and proposals. Mr. Hams has also compiled a Bond Compliance Manual for the Virgin Islands Public Finance Authority (PFA). The PFA Manual which summarizes legal and financial covenants and the flow of funds and verifies Debt Service and Letter of Credit payment schedules for the PFA outstanding debt was instrumental in the Rating Review Process and in the successful refunding of the PFA largest issue. Mr. Hams was formerly a Market Analyst with Pansophic Systems, Inc., where his responsibilities included strategic planning, acquisition evaluation, and marketing strategy. Prior to joining PFM, Mr. Hams also worked in the Banking and Financial Services Unit of the Strategic Management Group, Inc. At SMG, his research focused on risk management and portfolio management strategies for money center banks. Mr. Hams is a graduate of the University of Pennsylvania with a dual degree in Economics and Political Science. NASD Exams: Series 6, 63 Public Financial Management, Inc. 24 City of Ukiah Appendix I LA UREN L. BRANT Consultant Lauren L. Brant joined Public Financial Management as a Consultant in July 1995. Her primary responsibilities include providing technical and analytical support for California clients. Since joining the firm, she has prepared quarter investment performance analysis, obtained general cash flow projections from clients, developed cash flow models and structured portfolios for many of the money management clients. Ms. Brant is also very involved with the California Arbitrage Management Program which assists public entities in investing their bond proceeds. She prepares annual arbitrage rebate reports and IRS exception compliance reports to notify each client of their arbitrage status and to ensure compliance with the necessary IRS regulations. Ms. Brant is a Phi Beta Kappa graduate of the Pennsylvania State University, where she earned a Bachelor of Science degree in Economics. NASD Exams: Series 6 and Series 63 Public Financial Management, Inc. 25 Public Financial Management, Inc./Orrick, Herrington & Sutcliffe Arbitrage Calculation Services Fee Schedule Service Base Fees Initial Engagement Fee (charged once per transaction) Rebate Report Fee (per report) Exception Benchmark (Spenddown/Penalty Test) (per report) Report Fee for Student Loan & Single Family Housing Issues Out-of-Pocket Expenses (per report) Additional Fees Variable Yield Issue (charged once per transaction) Transferred Proceeds Analysis (as appropriate) Commingled Funds Analysis ( as appropriate) Final or 5 Year Report Computation Periods in Excess of 18 Months Fee $500 $2,000 $1,500 $3,500 $50' +$50O +$500- $1,000 +$500 - $1,000 +$500 +500 p~r year (or fraction thereof) Z .< Z < .< Z .< Z $ jo suo.q..lt ::3 0 0 I 0 0 0 © 0 ;> g6~)~, '6~)t, Z6i~Z I6~)Z 0 0 0 0 0 0 o o o o o o ~ :~ o° ~ · ! el. il ell. I el. Il · · ! · i III,II O~ o~ .~. el~ml emil ell z ~ ~ z z z z z z ~ ~ ~ z z z z z ~ z z z La 0 Z Z 300 S~I~-,'~VE., UKIAH, CA 95482-5400 · ADMIN. 707/463-6200 · PUBLIC SAF~ 463-6242/6274 · FAX # 707/463-6204 · July 5, 1996 CITY OF UKIAH REQUEST FOR PROPOSALS FINANCIAL INVESTMENT MANAGEMENT SERVICES The City of Ukiah is soliciting proposals from interested firms to provide investment management services for the City's funds. INTRODUCTION The City of Ukiah is a general law city, with a population of 15,003, located approximately 120 miles north of San Francisco on the US 101 corridor. The investment of City funds is guided by applicable State statutes and the City's Investment Policy (attachment #1). The average daily balance of the invested assets is approximately $15,000,000. Currently the City is invested in several diverse instruments. Attachment #2 is the most recent portfolio report submitted by the previous City Treasurer. The services requested include the full management of the City's portfolio, active participation in the City's Investment Oversight Committee, and professional recommendations regarding investment strategies, policies, and procedures. PROPOSAL REQUIREMENTS A. DUE DATE AND NUMBER OF COPIES One camera ready and two original copies shall be submitted to the City no later $:00 p.m., Friday, August 9, 1996. Proposals received after this deadline will not be considered. Postmarks are not acceptable. Proposal documents received by the city will become the property of the City and the documents will not be returned to the Proposer. Proposals are to be sealed, and addressed or delivered to: City Clerk City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 and labeled' PROPOSAL: FINANCIAL INVESTMENT SERVICES '~Ve Are Here To Serve" B. PROPOSAL CONTENT Your response to this RFP should include at least the following information presented in a manner which will allow the City of Ukiah the greatest opportunity to evaluate your understanding of the services requested and capabilities to complete those services. I. Organization A. Describe your organization, date founded, ownership and other business affiliations. Please provide number and location of affiliated offices. B. Describe your firm's revenue sources (e.g., investment management, institutional research, etc.) and comment on your firm's financial condition. C. Describe any SEC censure or litigation involving your organization at any time. D. Please identify the types of accounts primarily sought after by your firm. II. Personnel A. Identify the number of professionals employed by your firm, by classification. B. Provide biographical information on investment professionals who would be involved in the decision-making process for our portfolio. C. Please describe your firm's compensation policies for investment professionals. D. Identify which of your firm's professionals will be assigned "Primary Client Contact" for the City of Ukiah? Describe this person's duties as they would relate to this engagement? E. Provide a schedule of contact/meeting dates with the City of Ukiah. Define what will be the primary method of communication. III. Assets Under Management A. Please provide the number, type of accounts and total asset value of portfolios you have managed during each of the past three years. B. Provide the same information on accounts similar to the City's (i.e., capital reserves with one to three year maturity range). IV. Philosophy/Approach A. Please describe your firm's investment philosophy and how it would be applied to the City's portfolio. B. Please describe the maturity, quality and sector distribution of current accounts similar to those of the City. C. What policy restrictions, if any, would you recommend with respect to maturity, sector, quality, etc.? D. Describe your capabilities for tracking arbitrage in compliance with the Tax Act of 1986, including computer systems and experience. E. Describe the structure of your firm's decision-making process, including, if any-committees, membership, meeting frequency, responsibilities, integration of research ideas and portfolio management. F. Describe your research capabilities as they would pertain to the City's portfolio. V. Portfolio Management A. Are portfolios managed by teams or one individual? B. What is the average number of accounts handled per manager? C. Describe procedures used to ensure that portfolios comply with client investment objectives, policies and bond resolutions. VI. Performance Reporting A. Please describe the benchmark(s) you use to measure performance. How are benchmark(s) selected? Which benchmark would you recommend for the City's portfolio? B. Provide performance statistics for the past three years on fixed-income portfolios similar to the City's as described in III.B. Compare your performance to the benchmark recommended in VI.A. C. Are you willing to develop reporting procedures in line with our needs and objectives (i.e., monthly, so as to conform with State reporting requirements to management and governing bodies)? D. Are confirmation of investment transactions sent directly by the broker/dealer to the client? VII. Fees A. Please include a copy of your firm's fee schedule and calculation methodology. 1. Please indicate whether they include custodial fees. 2. Is there a minimum annual fee? B. Please provide a statement of fees for such additional services as arbitrage rebate related services. C. Are fees charged when there is no activity in the account? VIII. Insurance (See further details on page 4) A. Comprehensive General or Commercial Liability, Automobile Liability,and Professional Liability insurances are required. B. Workers' Compensation insurance is required. C. Indicate the levels of insurance you maintain. D. Indicate your willingness and ability to comply with the City's insurance requirements. IX. References A. Please provide three references, including client name, address and phone number and length of time managing their assets. CRITERIA FOR SELECTION Proposals received on or prior to August 9, 1996, at 5:00 p.m. will be reviewed and ranked based upon the following criteria: 1. Understanding of scope of assignment. 2. Experience and qualifications of firm and individuals assigned. 3. Recommended approach to management of the City's portfolio. 4. Familiarity with Federal arbitrage restrictions and state investment and reporting requirements. 5. Fees. 6. Compliance with City insurance policies. The City reserves the right to reject any and all proposals, and to make a dual appointment. The initial rating will be performed by two City Council members, the City Manager, Assistant City Manager, Director of Finance, and City Attorney during the weeks of August 12 through 16. Interviews of the most qualified firms will be held in the later part of August. A recommendation for award of contract will be considered by the City Council at their September 4, 1996 meeting. Should you have any questions or desire further information regarding the City of Ukiah and this RFP please contact Gordon Elton, Director of Finance or Mike Harris, Assistant City Manager. INSURANCE REQUIREMENTS Pursuant to City policy, it will be necessary that the firm awarded the contract obtain the following insurance coverages and limits to perform the services assigned: . General Liability: $3,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to these services or the general aggregate limit shall be twice the required occurrence limit. o Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. . Worker's Compensation and Employers Liability: W o r k e r' s compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. o Professional Liability: Not less than $500,000 which shall remain in force for two years after completion of the contract. Contractor shall indemnify, defend, and hold harmless City officers, 4 agents, and employees from and against all claims, demands, liability, costs, and expenses, including court costs and counsel fees, arising out of the injury to or death of any person or loss of or physical damage to any property resulting from any negligent or wrongful act or omission committed by Contractor or its officers, agents, or employees while performing the services under the contract. Insurers must have a Best's Rating of no less than B+, Class 10 or better and admitted insurers in the State of California, excepting the professional liability insurer. Any questions concerning the City's insurance requirements should be directed to Mike Harris, Assistant City Manager/Risk Manager at (707) 463-6287. mfh.asrcc 7396RFP 5 Attachment #1 CITY OF UKIAH INVESTMENT POLICY STATEMENT .December 1995 I. PURPOSE The City Treasurer renders annually to the Ukiah City Council a statement of investment policy. This investment policy provides for necessary objectives to assure the City Council that the investment authority is judiciously exercised. I!. OBJECTIVE The City of Ukiah's cash management system is designed to monitor and forecast expenditures and revenues, enabling the City to invest and manage funds to the fullest extent possible. The City attempts to obtain the highest yield possible AFTER the basic requirements of safety and liquidity have been met. The primary objective of the Investment policy of the City of Uklah is SAFETY. Investments shall be placed only in securities authorized by law and described in this policy and are managed in a manner that seeks to ensure the preservation of principal. Maximizing interest earned is a secondary objective once safety and liquidity have been assured. An adequate percentage of the portfolio shall be maintained in liquid, short-term securities which can be converted to cash if necessary to meet forecasted disbursement requirements. The portfolio shall also be appropriately diversified to avoid incurring unreasonable and avoidable risks regarding specific security types or individual financial institutions. The City adheres to the "prudent investor" rule, which states, "Investments shall be made with judgment and care under circumstances then prevailing which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived". III. .POLICIES . . Public Funds: It is the policy of the City of Uldah to invest public funds in a manner which will provide the maximum safety and liquidity with the highest investment return while meeting it's cash flow demands. · Prudent Investor Rule: Ukiah operates its investments program under the Prudent Investor Rule. This affords a broad spectrum of investment opportunities so long as the investment is deemed prudent and is permissible under currently effective legislation of the State of California and any other imposed legal restrictions, such as applicable under current bond issues. . e . . Legal Compliance: The City's investments are authorized under ~nd intended to comply with State of California statutes governing the investment of public funds, specifically with regards to Sections 53601 and 53601.1 of the Government Code. The investment policy applies to all financial assets directly controlled by the City of Ukiah. documented in wdting by the Finance Director. The controls shall be designed to prevent losses of public funds adsing from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City of Ukiah. Controls deemed most important include: minimization of opportunities for collusion, separation of duties, separating transaction authority from accounting and recordkeeping, avoidance of bearer-form securities, specific limitations regarding securities losses and remedial actions, wdtten confirmation of all transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and proper review and approval of brokerage accounts and investment transaction. Investment Oversight Committee members and City Council monthly reports for accounting and management purposes. Required elements of the report will include type of investment, issuer, date of maturity, rating, cost of the security, current market value and yield. These reports shall provide an appendix that discloses all transactions during the past month. By the third week of each month, the Ukiah Investment Oversight Committee will receive a monthly report for the preceding month which will provide data on investment instruments being held, including maturities and market value, as well as any narrative necessary for clarification. Deviations from expectations shall be reported in a timely manner and shall include recommendations for appropriate action to control adverse developments. The Management Responsibilities: inVeStment ~"p~ram :resides:~'direCtl~'~'With?ithe'::'lti~estmant:~:AflVis0r:and the · . . . ;.. ., . · .. ,, .:.. ;,;,,,:.,:.............; ,;;.: . ....;...:;..,.... :................;: ::.....,,.::.;..:.:... :..;......;....,;...,:..:....;..; . ;.: ...:..: .: ... ,: .... - · Director :;iof' ::Rnance;:!,i::SUbjeCt " -': · ': · ;:;::: :.:" ' :.-:;. :-;,::::-::: ..:-: : :: ....:' · ::::::: -'.'. :: ..-' .: ....,.; .:: :;:;:;:, · :.;.;.;: ::. ;:-:.:,:-:.:,'..;-;.:.:-:-;;-.:;.;-:.:-i:;:i.;.:.:.:... ;:i:!.: :;.;.;-;;:.:::.;.:;i.:';: :,.;:;;;;:.:;:.;...;,..;.:.;.:...:.;:;.;:;.;.; :.;.;.;..,:;:.;.!:i:i:i::;..;;:.:.; i.... ;..-...:.;-:: .... .. Conflict Of Interest: In accordance with California Government Code Sections 1090 et seq. and 87100 et seq., officers and employees of the City will refrain from any activity that could conflict with the proper execution of 2 the investment program or which could impair their ability to make Impartial investment decisions. All investment personnel shall comply with the reporting requirements of the Political Reform Act, to include the annual filing of Statements of Economic Interest. . Return On Investment: The City's Investment portfolio shall be designed to attain a market-average rate of return through economic cycles. The market-average rate of return is defined as the average return on three- month U.S. Treasury bills. Whenever possible, and consistent with risk limitations, as defined herein, and prudent investment principles, the Treasurer shall seek to augment returns above the market average rate of return. IV. AUTHORIZED INVESTMENTS Generally, investments shall be made in the context of the "prudent investor" rule. The City is further governed by the California Government Code, Sections 53600 et seq. Within the context of these limitations, the following investments are authorized, and further limited herein: A. United States Treasuries: United States Treasury Bills, Bonds, and Notes, or those for which the fill faith and credit of the United States are pledged for payment of principal and interest. There are no limitation as to the percentage of the portfolio which can be invested in this category, although maturity limitations are restricted to a dollar weighted average portfolio of 3 years or less with no single investment exceeding a 5 year maturity. Bo US Agency Obligation: Obligations issued by the Government National Mortgage Association (GNMA) "Ginnie Mae", the Federal Home Loan Bank Board (FHLB), the Federal National Mortgage Association (FNMA) "Fannie Mae", the Federal Home Loan Mortgage Association (FHLMAC) "Freddie Mac", and the Student Loan Marketing Association (SLMA). Although there is no percentage limitation on the dollar amount that can be invested in these issues, the 'prudent investor" rule shall apply for a single agency name. Maturity limitations are restricted to a dollar average weighted portfolio of 3 years or less with no single investment exceeding a 5 year maturity. Investments detailed in C through L below are additionally restricted as to percentage of the cost value of the portfolio in any one issuer name up to a maximum of 5%. The total cost value invested in any one issuer name will not exceed 5% of an issuer's net worth. An additional 5%, or a total of 10% of the cost value of the portfolio in any one issuer name, can be authorized upon written approval of the Treasurer, Finance Director and City Manager. 3 C. D. E. F. G. Banker Acceptances: Bills of exchange or time drafts drawn on and accepted by a commercial bank, otherwise known as banker's acceptances. Banker's acceptances purchased may not exceed 270 days to maturity or 40% of the cost value of the portfolio and the City may only purchase Bills of Exchange accepted by banks which meet the requirements for investment in short term certificates of deposit (less than 24 months) in Section V. · Commercial Paper: Commercial paper ranked 'PI' by Moody's Investor Services or 'Al+" by Standard and Poor's, and issued by domestic corporations having assets in excess of $500,000,000 and having and "A" or better rating on its long term debentures as provided by Moody's or Standard and Poor's. Purchases of eligible commercial paper may not exceed 180 days to maturity or represent more than 10% of the outstanding paper of an issuing corporation. Purchases of commercial paper may not exceed 15% of the cost value of the portfolio. An additional 15% or a total of 30% of the cost value of the portfolio may be invested in commercial paper if the dollar weighted average maturity of the dollars in commercial paper invested does not exceed 31 days. Negotiable Certificates: Negotiable certificates of deposit Issued by a nationally or state-charted bank or a state or federal savings institution, or a State-licensed branch of a foreign bank ("Yankee"). Purchases of negotiable certificates of deposit may not exceed 30% of the cost value of the portfolio. To be eligible for purchase by the City, the NCD must meet the credit and maturity criteria as stated in Section V. Repurchase Agreements: The City may invest in repurchase agreements with banks and dealers with which the City has entered into a master repurchase agreement. The maturity of repurchase agreements shall not exceed 365 days. The market value of securities used as collateral for repurchase agreements shall be initially priced with margin ratios of 110%. Collateral pricing will be monitored daily by the investment staff and not be allowed to fall below 100% of the value of the repurchase agreement. In order to conform with provisions of the Federal Bankruptcy Code, which provide for the liquidation of securities held as collateral for repurchase agreements, the only securities acceptable as collateral shall be certificates of deposit, commercial paper, eligible banker's acceptances, or securities that are direct obligations of the Untied States or any agency of the United States. Reverse Repurchase Agreements: The City may Invest in reverse repurchase agreements only with those banks and dealers with which the City has er;,tered into a master repurchase contract. The City may invest 4 Ho .I. in reverse repurchase agreements with the following conditions: I · When the earnings from the matching investment(s) are greater than or equal to the cost of the reverse(s) and the terms and conditions are otherwise favorable to the City. Reverse repurchase agreements entered into, in accordance with this paragraph, may not exceed 95 days to maturity without written approval of the City Treasurer, Finance Director and City Manager, and must be matched as to maturity with all proceeds of the reverse repurchase reinvested in the matched security. Floating rate notes may be utilized for the reinvestment of reverse repurchase proceeds where the coupon reset date is matched to the maturity of the reverse. Fixed rate securities with maturities greater than 95 days with 'puts' may also be utilized for reinvestment of reverse proceeds where the put on the security is exercisable within 95 days and the put date is matched to the maturity of the reverse. Both floating rate and putable securities should only be used for reinvestment purposes when there is an appropriate yield advantage to other short dated securities. · Term reverse repurchase transactions in excess of 95 days are authorized, if the securities underlying the reverse are matched with the maturity of the reverse and will mature within six months from the date of settlement. The proceeds of the reverse transaction must be reinvested in securities that match the maturity of the term reverse repurchase agreement. e Term reverse repurchase transactions in excess of 6 months are authorized, if the securities underlying the reverse are matched with the maturity of the reverse, mature more than 6 months, but within one year, from the date of settlement and have written approval of the Treasure, Finance Director and City Manager for each transaction. The proceeds of the reverse transaction must be reinvested in securities that match the maturity of the term reverse repurchase agreement. Local Agency Investment Fund: The City may Invest in the Local Agency Investment Fund (LAIF) established by the State Treasurer for the benefit of local agencies up to the maximum permitted under Section 16429.1 of the Government Code. Time Deposits: The City may Invest in non-negotiable time deposits collateralized in accordance with the California Government Code, in those banks and saving and loan association which meet the requirements for investment in negotiable certificates of deposit. Since time deposits are not 5 Ke L. Me Ne liquid, no more than 25% of the cost value of the portfolio may be invested in this category. Financial Futures: The City may sell financial futures contracts with respect to securities owned by it, including securities which are subject to reverse repurchase agreements. The City may buy financial futures contracts in order to 6ffset already existing futures positions. European or American Call Options: The City may use European or American Call or Put Options with respect to U.S. Treasury or U.S. Agency obligations. The maximum outstanding exposure allowed is $5 million face value for Calls bought or sold by the City and $2.5 million face value for Puts bought or sold by the City. The expiration clate on any contract will not exceed 90 days. Medium-Term Notes: The City may invest in medium-term notes issued by corporations operating within the United States. Securities eligible for investment shall be rated in accordance with the maturity and rating criteria described in Section V. In addition, the issuing corporation itself must have a minimum rating of "A" by both Standard and Poor's and Moody's, and have in excess of $500,000,000 in Shareholders Equity. Purchase of medium-term notes may not exceed 15% of the cost value of the portfolio. No more than 5% of the cost value of the portfolio may be invested in notes issued by any one corporation. Commercial paper holdings should be considered when calculating the maximum percentage in any issuer name. Mutual Funds & Beneficial Interest Shares: Share of beneficial interest issued by diversified management companies or mutual funds shall be rated in the highest rating category of least two of the three nationally recognized rating services (e.g Moody's P-1 or S&P AAA,) and must have in excess of $5000,000,000 in assets under management. The purchase price shall not include commissions and shall not exceed 5% of the cost value of the portfolio. Notes, Bonds, or Other Obligations: Notes, bonds, or other obligations which are at all times secured by a valid first priority security interest in securities of the types listed by Section 53651 as eligible securities for the purpose of securing local agency deposits having a market value at least equal to that required by Section 53652 for the purpose of securing local agency deposits. The securities serving as collateral shall be placed by delivery or book entry into the custody of a trust company or the trust department of a bank which is not affiliated with the issuer of the secured obligation, and the security interes't shall be perfected in accordance with the requirements of the Uniform Commercial Code or federal regulations 6 OI Pe Q. applicable to the types of securities which the security interest is granted. Securities eligible for investment under this subdivision shall be issued by an issuer rated in a rating category of "AA" or its equivalent or better by a nationally recognized rating service and having an "A" or higher rating for the issuer's unsecured debt, as provided by a nationally recognized rating service. Pass Through and/or Certificate Investments: Any mortgage pass- through security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable pass-through certificate, or consumer receivable-backed bond of a maximum of five years maturity. Securities eligible for investment under this subdivision shall be issued by an issuer rated in a rating category of "AA" or its equivalent or better by a nationally recognized rating service and having an "A" or higher rating for the issuer's unsecured debt, as provided by a nationally recognized rating service. Purchase of securities authorized by this subdivision may not exceed 20 percent of the agency's surplus money that may be invested pursuant to this section. Ineligible Investments: Investments not described herein, including, but not limited to, common stocks and long-term corporate notes/bonds are prohibited from use in the City of Ukiah's portfolio. Maximum Investment Maturity: Investments which exceed 5 years in maturity require authority granted by City Council before purchase. Written authority of the 'city Council must be granted specifically or as part of an investment program no less than three months prior to the date of purchase. 4.'Can:lnv~l.$lm 7 t Attachment #2 ITEM NO. 8c DATE: October 16, 1996 AGENDA SUMMARY RE PQRT SUBOECT: APPOINTMENT OF UNION BANK OF CALIFORNIA AS AGENT TO ACT AS CUSTODIAN OF CASH, SECURITIES, AND OTHER PROPERTY WHICH MAY BE DEPOSITED WITH UNION BANK OF CALIFORNIA AND AUTHORIZE THE CITY MANAGER TO SIGN THE CUSTODY AGREEMENT From time to time the City has temporarily idle funds as well as funds that may be intended for a longer term future purpose. These funds must be deposited in accordance with the City's investment policy and in accordance with state law. Once an investment is purchased, the investment document which evidences ownership of the investment must be safeguarded. The City investment policy and the decision to secure the services of an independent investment advisor deal primarily with the decision making leading up to the investment purchase. Safeguarding the City's interest in and ability to collect the proceeds of the investment are equally important with purchasing the right investments. Generally Accepted Accounting Principles (GAAP) require the reporting of "custodial credit risk". The least custodial credit risk category (category 1) is assigned to investments that are insured, registered, held by the City, in the City's name, or held by the City's agent in the City's name. The proposed custodial agreement with Union Bank meets the criteria of the category 1 level of custodial risk. Previously the City Treasurer served as investment advisor and custodial services were provided through the brokerage account with Charles Schwab & Co. With the implementation of an independent investment advisor, an investment committee and a newly elected City Treasurer, it is time to acquire coordinated securities custody and safekeeping services. RECOMMENDED ACTION: (Continued on page 2) 1. Accept the proposal from Union Bank of California for custodial services; and 2. Authorize the City Manager to sign Custody Agreement with Union Bank of California. ALTERNATE COUNCIL POLICY OPTIONS: 1. Authorize a different securities custodian. 2. Determine that a securities custodian is not necessary. Prepared by: Gordon Elton, Finance Director Coordinated with: Candace Horsley, City Manager Attachments: Draft Custody Agreement Caned[ace Hbrsl'e~, ~ity Manager GS:CUSTODY.AGN In July the staff directed the City's interim investment advisor to request proposals for investment related custodial services. The investment advisor forwarded the responses to the City for review and evaluation. Responses were received from five firms. All five firms appeared to provide the requested services. The fees for services were evaluated on the basis of a sample portfolio and list of trades. The costs proposed for the listed trades ranged from $2,500 to $9,525. The lowest fee of $2,500 was a minimum fee, the actual fees per transaction were $874 less. Respondents and their proposed fees are: Bank of New York West Harris Trust Union Bank of California Wells Fargo Bank Westamerica Bank Recommendation: $6,465 9,525 2,500 5,562 2,860 Based on the services provided, which meet the City's needs, the proposed fee schedule and their reputation in the government community, staff recommends acceptance of the proposal from Union Bank of California for securities custody and safekeeping. The adopted budget includes sufficient funds to pay for custodial services - 100.1910.250.000. GE:CUSTODY.AGN Page 2 II CUSTODY AGREEMENT This agreement is made between of California, N.A. ("Bank") .,, ("Client") and Union Bank TERMS AND CONDITIONS 1. APPOINTMENT AS AGENT Client hereby appoints Bank as agent to act as custodian of cash, securities, and other property ("Property") described on Schedule A, attached hereto, and other property which may be deposited by Client with Bank from time to time to be held in the account established by this Agreement ("Account'~ and Bank agrees to act as Client's agent for such property according to the terms and conditions of this Agreement. 2. HANDLING OF INCOME AND PRINCIPAL 2.1 /ncome. Bank shall collect the income, when paid on said Property, and hold it in a demand deposit income account until invested or otherwise disposed of pursuant to Client's written instructions. 2.2 Pdncipal. Bank shall collect principal of Property when paid on maturity, redemption, sale, or otherwise, and hold it in a demand deposit principal account until invested or otherwise disposed of pursuant to Client's written instructions. 2.3 Collection Obl~oations. Bank shall diligently collect income and principal of which the Bank has received actual notice in accordance with normal industry practices. However, Bank shall be under no obligation or duty to take any action to effect collection of any amount if the securities or other Property upon which such amount is payable is in default, or if payment is refused after due demand unless the Bank has been adequately indemnified by Client in advance. Bank, however, shall notify Client promptly of such default or refusal to pay. 2.4 Additions to and Withdrawals from Account. Bank shall make all additions and withdrawals of Property to and from this Account only upon rec~pt of and pursuant to wdtten instructions from Client except for those withdrawals provided for in Section 4. Upon receipt of such order for each withdrawal, unless otherwise instructed in writing, Bank shall deliver the Property so withdrawn to Client or to Client's designee, upon an appropriate receipt. 3. INVESTMENT OF PROPERTY 3.1 Directions by ClienL. Client shall have sole responsibility for the investment, review, and management of all Property held in this Account. Bank shall make all purchases, sales, conversions, exchanges, investments and reinvestments of Property held in this Account only upon receipt of and pursuant to written instructions from Client. Bank shall have no duty or obligation to review, or make recommendations for, the investment and management of any Property held in this Account, including uninvested cash. Page 1 3.2 3.3 Handle Corporate Actions. Bank shall notify Client of the receipt of notices of redemptions, conversions, maturities, exchanges, calls, puts, subscription rights, and scrip certificates ("Corporate Actions''). Bank need not monitor financial publications for notices of Corporate Actions and shall not be obligated to take any action without waiting for Client's instruction. If a Corporate Action has a fixed expiration date, and Bank has not received written instructions regarding it from Client five business days prior to such date, Bank shall take such action as it deems appropriate in its sole discretion. 3.4 3.5 Fractional Interests. Bank shall receive and retain all stock distributed by a corporation as a dividend, stock split, or otherwise. However, in connection therewith, if a fractional share is received, Bank shall sell such fractional share. Use of Nominees. Bank shall have the right to hold all registered securities in the name of its nominee. (./se of Securities Depository. Bank may, in its discretion, deposit in a securities depository any securities which, under applicable law, are eligible to be deposited. 4. PLEDGE OF SECURITIES Client shall inform Bank in writing in the event that Client has pledged any Property held in the Account as collateral ("Pledged Collateral'') for any loan or advance ("Secured Obligation") made to Client by Union Bank of California, N.A., or by any other lender designated by Client ("Secured Party"). Client's notice to Bank shall precisely identify the Pledged Collateral and state the name, address, telephone number and telex number of the Secured Party and the appropriate officer, if any, to contact in connection with the Pledged Collateral, and Client shall provide evidence that a copy of such notice has been provided to the Secured Party. Client shall be responsible to Bank for keeping Bank informed of any changes to this information, and Bank shall be fully protected in relying on such notice until receipt of a notice providing additional or substituted information. Bank shall segregate and identify such Property in its records as pledged. Notwithstanding anything to the contrary contained in this Agreement, by providing the notice referred to above, Client acknowledges and agrees that the terms of this Custody Agreement are superseded by the terms of any pledge or secudty agreement covedng the Pledged Collateral, and that Bank cannot release the Pledge Collateral without the prior written consent of the Secured Party. In the event that the Secured Party shall notify the Bank in wdting of a default of such Secured Obligation, Bank shall follow, with no further obligation, the written instructions of the Secured Party regarding the Pledged Collateral and shall be fully protected in so doing. Any interest or principal payments due on the Secured Obligation may be charged to the Account upon written instruction from Client. 5. PROXIES AND CORPORATE LITERATURE 5.1 Proxies. Bank shall forward all proxies and accompanying matedal issued by any company whose securities are held in the Account to Client unless directed in writing not to do so. Page 2 5.2 Corporate Literature. Bank shall have no duty to forward or retain any other corporate matedai received by the Account unless required to do so by law. 5.3 Disclosure to Issuers of Securities. Unless Client directs Bank in writing to the contrary, Client agrees that Bank may disclose the name and address of the party with the authority to vote the proxies of the securities held in this Account as well as the number of shares held, to any issuer of said securities or its agents upon the written request of such issuer or agent in conformity with the provisions of the applicable law. 6. CONFIRMATIONS 6.1 Confirmations. Bank shall have no responsibility to send confirmations of secudty transactions occurring in this Account to Client; however, Client may request confirmations for secudty transactions at any time at no additional cost to Client, and such confirmations shall be sent to Client within the time prescribed by law. 6.2 Statements. Each month, Bank shall send Client a cash statement and an asset statement showing market values. The statements will show all income and principal transactions and cash, securities and other Property holdings. Client may approve or disapprove such statement within sixty (60) days of their receipt and, if no written objections are received within the sixty-day (60) pedod, such statements of the account shall be deemed approved. 7. USE OF OTHER BANK SERVICES Client may direct Bank to utilize for this Account other services or facilities provided by Bank, its subsidiaries or affiliates. Such services shall include, but not be limited to (1) the purchase or sales of securities as principal to or from, or, (2) the placing of orders for the purchase, sale, exchange, investment or reinvestment of securities through any brokerage service conducted by, or (3) the placing of orders for the purchase or sale of units of any investment company managed or advised by Bank, Union BanCal Corp., or their subsidiaries or affiliates. Client hereby acknowledges that Bank will receive additional fees for such services in accordance with Bank's standard fee schedules, which shall be delivered to Client from time to time. Notwithstanding the above, Client hereby directs Bank to utilize for this Account for cash management purposes the HighMark Group of mutual funds advised by Bank. Client shall designate the particular HighMark Fund that Client deems appropriate for the Account. Client hereby acknowledges that Bank will receive management fees for such services in accordance with Bank's standard fee schedules, which shall be delivered to Client from time to time. These management fees will be in addition to those fees charged by Bank as agent for the Client's Custody Account. 8. INSTRUCTIONS All instructions from Client shall be in writing, and shall continue in force until changed by subsequent instructions. Pending receipt of written authority, Bank may, in its absolute Page 3 discretion at any time, accept oral, wired, or electronically transmitted instructions from Client provided Bank believes in good faith that the instructions are genuine. 9. COMPENSATION AND OTHER CHARGES 9.1 Compensation. Bank's annual fee as agent shall be based on the published standard fee schedule of the Bank for Custody Accounts as it exists from time to time. Fees shall be taken monthly. 9.2 Cha~.in_o the Account. Bank is authorized to charge the Account for incidental expenses as well as for funds necessary, for Bank to complete any purchase or expense, to make any directed disbursement or take any other action regarding the Account. Bank shall have no duty to make any purchases, exchanges, or disbursements or to incur any expenses, unless the funds necessary to cover the amount of the expense are available in the Account. 10. COST BASES AND DATES OF ACQUISITION Client agrees to furnish Bank with the income tax cost bases and dates of acquisition of all Property held in the Account to be carded on its records, if Client does not furnish such information for any such Property, Bank shall carry the Property at any such nominal value it determines, such value to be for bookkeeping purposes only. All statements and reporting of any matters requiring this information will use this nominal value. Bank shall have no duty to verify the accuracy of the cost bases and dates of acquisition furnished by Client. Property purchased in the Account shall be carded at cost. 11. LIMITED POWER OF ATTORNEY Bank is hereby granted a limited power of attomey by Client to execute on Client's behalf any declarations, endorsements, assignments, stock or bond powers, affidavits, certificates of ownership or other documents required (1) to effect the sale, transfer, or other disposition of Property held in the Account, (2) to obtain payment with respect to Property held in the Account, or (3) to take any other action required with respect to the Property held in the Account, and in the Bank's own name to guarantee as Client's signature so afr'[xed. 12. INDEMNIFICATION As additional consideration for the Bank's acceptance of this Account and Agreement to act as "Agent," Client agrees to indemnify, and hold Bank, its officers, directors, employees and agents harmless from and against any and ali losses, liabilities, demands, claims, and expenses, any attorney's fees and taxes (other than those based on Bank's net income) adsing out of or in connection with this Agreement, or out of any actions of Client or Client's agents which are not caused by Bank's negligence or willful misconduct. This provision shall survive the termination of this Agreement and shall be binding upon each party's successors, assigns, heirs and personal representatives. Page 4 13. AMENDMENT AND TERMINATION OF AGREEMENT 13.1 Arne.r~dment. This Agreement may be amended only by a written agreement executed by both Bank and Client. 13.2 Terminatio. n._ This Agreement may be terminated at any time by written notice from one party to the other. Such termination shall be effective immediately. In addition, this Account shall terminate upon notification to the Bank of Client's incapacity or Client°s death. Upon termination, Bank shall have a reasonable amount of time to transfer the Property held in the Account in accordance with the written instructions of Client or the person or entity legally entitled to receive such property. Costs related to termination, including without limitation, costs for shipping securities and other Property held in the Account and costs of re-registering securities, generating reports and accounting for disposition of cash shall be charged to the Account. 14. ENTIRE AGREEMENT This Agreement and Addendum (not A/~=licable) constitute the entire Agreement between athree parties. All previous agreements, whether wdtten or oral, between the Bank and Client, hereby superseded, except any direction to Bank prohibiting it to disclose information to issuers of securities as provided in Section 5.3. 15. SINGULAR AND PLURAL If more than one person shall execute this Agreement, then where the context permits, singular pronouns shall be deemed to be plural personal pronouns. 16. GOVERNING LAW This agreement shall be governed by, and construed under, the laws of the State of California/Oregon/Washington. 17. TAXATION OF ACCOUNT 17.1 W-9 .Ce~tion._ Client agrees to provide a completed W-9 or W-8 certirmation, as appropriate, to Bank. 17.2 Client's Tax. Identification Nurnber ~s: _ 17.3 Client's respon.~bility for Filin~ Tax Returns and Pav~no Taxes. Client is responsible for filing any and all tax returns and for paying all taxes on Property and income held in this Account. 18. NOTICES 18.1 Mailino .of Not~.s. All notices, requests, demands and other communications under this Agreement shall be in writing and shall be deemed as having been duly given on the date of service, if served personally on the party to whom notice is to be given, or Page 5 on the fifth day after mailing, if mailed to the party to whom notice is to be given, by first class mail, registered or certified, postage prepaid, and properly addressed as follows: Client: Bank: Attn: Union Bank of California 475 Sansome Street, 12th Floor San Francisco, CA 94111 Moon Shil Lee Vice President 18.2 Change of Address. Either party may change the address at which notice may be given by giving ten (10) days pdor wdtten notice of such change to the other party. 19. EFFECTIVE DATE This Agreement shall become effective upon the date of receipt by the Bank of the securities and other property described in the attached Schedule A. Date: Accepted: Date: Client: By: Title: By: Title: UNION BANK OF CALIFORNIA, N.A., Agent Page 6 AGENDA SUMMARY ITEM NO. 9a DATE' October 16; 199R REPORT SUBJECT: ADOPTION OF RESOLUTION PROHIBITING SKATEBOARD USE AT UKIAH UNIFIED SCHOOLS WITHIN THE CITY LIMITS The Ukiah Unified School District Board is requesting to have the schools within the City limits be included on the City resolution for prohibition of skateboard use on specified public property. Municipal Code Section 6180 authorizes the City Council to prohibit or regulate the use of skateboards on public grounds. The current correlating resolution prohibits the use of skateboards at the Ukiah Civic Center, the SunHouse Museum, and within the downtown corridor. The Ukiah Unified School District is making this request so they may post signs prohibiting skateboarding in the courtyards, tennis courts, and walkways around the classrooms and buildings. This will not include parking lots or playgrounds. This issue became paramount to the School District when recent skateboarding activity at the Ukiah High School Tennis Courts has caused heavy damage to the court surface. The school is now looking at over $10,000 in repairs to bring the courts into safe, playable condition. Though this is one example of the property damage the School District has experienced, they feel that safety to students and other property damage issues are of significant importance at all other schools within the City limits, including Oak Manor, Nokomis, Frank Zeek, Yokayo, Pomolita and the High School. The Board of Education of the Ukiah Unified School District is requesting that Council approve the attached resolution prohibiting skateboard use within the walkways and courtyards of their schools. Once Council has approved the resolution, the Distdct will post the appropriate signage specifying the ordinance and prohibition. The Police Department has been working with the School District on this issue and feels this resolution will help the School District in their attempt to ensure safety of the students and to lower property damage costs. RECOMMENDED ACTION' Council adopt resolution prohibiting skateboard use at Ukiah Unified Schools within the City limits. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Adopt revised resolution 2. Determine adoption of resolution is not ~ppropriate at this time. Acct. No. (if NOT budgeted): N/A Acct. No.: N/A Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: Ukiah Unified School District Prepared by: Candace Horsley, City Manager Attachments: 1. Letter from Board of Education of Ukiah Unified School District 2. Resolution 90-34, 95-38 and Code Section 6180 3. Resol,u~io,.n for adoption. APPROVED'~--~ ~~.~-- R:4/C,,~SRS~ho~ Candace Horsley, City'Wlanager Ukiah Unified School District 925 North State Street, Ukiah California 95482 ALTERNATIVE EDUCATION CALPELLA SCHOOL FRANK ZEEK SCHOOL HOPLAND SCHOOL 1056 N. Bush St., Uldah, CA 95482 707.463 · 1767 NOKOMIS SCHOOL 495 Washington Ave., Ukiah, CA 95482 707.463 · 5242 REDWOOD VALLEY MIDDLE SCHOOL 700 School Way, Redwood Valley, CA 95470 707.485.8741 YOKAYO SCHOOL 790 S. Dom St., Ukiah, CA 95482 707.463.5236 FAX 707.463.5297 151 Moore St., Ukiah, CA 95482 707.485.8701 OAK MANOR SCHOOL 400 Oak Manor Dr., Uldah, CA 95482 707.463.5249 SOUTH VALLEY HIGH SCHOOL 429 S. Dom St., Ukiah, CA 95482 707.463.5220 1060 N. Bush St., Ukiah 95482 707.463.5245 POMOLITA MIDDLE SCHOOL 740 N. Spdng St., Ukiah, CA 95482 707.463.5224 UKIAH ADULT SCHOOL 1056 N. Bush St., Uldah, CA 95482 707.463 · 5217 13710 Mountain House Rd., Hopland, CA 95449 707. 744 · 1333 FAX 707 · 744 · 1463 PRESCHOOL CENTER SPECIAL EDUCATION 1100 N. Bush St., Ukiah, CA 95482 707.468.3300/02 FAX 707.468 · 3311 UKIAH HIGH SCHOOL 1000 Low Gap Rd.. Ukiah, CA 95482 707.463 · 5253 FAX 707 · 463 · 4859 CAROL NEWBY Interim Superintendent October 7, 1996 Candace Horsley City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Subject: Restrictions on Skateboarding/Rollerblading Dear Ms. Horsley: At its regular meeting on September 10, 1996, the Board of Education of the Ukiah Unified School District approved the posting of skateboarding/ rollerblading restrictions around the interior parts of all school campuses within the city limits. The school district is requesting to be listed among those entities in the city in an ordinance where these activities are posted as prohibited. Please place this on your City Council Agenda. If you have any questions, please contact my office. Sinc rely, Carol A. Newb~y~l Superintendent CN/bh District Office: 925 N. State St., Ukiah, California 95482 FAX 707 · 463 ° 2120 Business Office 707 ° 463 · 5292 Educational Services 707 · 463 · 5213 Personnel 707 · 463 · 5208 Personnel Commission 707 · 463 · 5205 School Support Services 707 · 463 · 5202 Superintendent 707 · 463 · 5211 'roo~ 3,gI~O ZSIQ ~ ~OOHDS SZRO~ON 90£g 89t LOL~ 0t:BT 9O/GT/0T 57-?e e Z'- lllacktop Areu ~ Playground · Slage Auditor/mil llhlderllarlen I'layground Parking Lot · _ · l~{~L B]U~TI[~ !~ ~ 871. 8 ? FAI3J..I"f PARI~N6 STLI]E~ PARK~ 5 6 J3 4 5[~?!j 1 Li, 3 4 5 P, 0! ~-,C o o t~ ~ o o 0 0 10-B5-1996 12: 42PM FROM ~ ~ TO DO P. 01 ¢J^l~O ~IONVLI ~VO I '" ~ fi?co I i TOTI~L P. 01 RESOLUTION NO. 90-34 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ENACTED PURSUANT TO UKIAH CITY CODE SECTION 6180, PROHIBITING SKATE- BOARD USE AT UKIAH CIVIC CENTER. WHEREAS, the City Council is authorized by Ukiah City Code section 6180 to prohibit the use of skateboards on public property and public streets within the City of Ukiah; and WHEREAS, said code section requires that the City Council adopt resolutions from time to time designating on which portions of public property or public streets skateboard use shall be prohibited; and WHEREAS, curbs, stairs, railings, the fountain and other portions of the Ukiah Civic Center and portions of the building and grounds comprising the Sun House Museum and Cultural Center have suffered significant damage from skateboard use and for that reason it has become necessary to prohibit the use of skateboards on the buildings and grounds comprising the Ukiah Civic Center and Sun House Museum and Cultural Center; NOW, THEREFORE, BE IT RESOLVED that: 1. The use of skateboards on any portion of the buildings or grounds comprising the Ukiah Civic Center and the Sun House Museum and Cultural Center, including their parking lots and landscaped areas is prohibited. 2. Appropriate signs reading: "Skateboards Prohibited" shall be posted at the Civic Center and Sun House Museum and Cultural Center. 3. This resolution shall become effective upon the effec- tive date of Ordinance No. _900 and after the signs specified herein have been posted. PASSED AND ADOPTED on January 17, 1990, by the following roll call vote: AYES: Councilmembers Wattenburger, Shoemaker, Schneiter, Hickey and Mayor Henderson NOES: None ABSENT: None 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 95-38 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING RESOLUTION 90-34 ENACTED PURSUANT TO UKIAH CITY CODE SECTION 6180 AUTHORIZING THE PROHIBITION OF SKATEBOARD USE ON PUBLIC PROPERTY AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF UKIAH WHEREAS, the City Council is authorized by Uklah City Code section 6180, to prohibit the use of skateboards on public property and public streets within the City of Ukiah; and WHEREAS, said code section requires that the City Council adopt resolutions from time to time designating on which portions of public property or public streets skateboard use shall be prohibited; and WHEREAS, the City Council adopted Resolution 90-34 on January 17, 1990, pursuant to section 6180; and WHEREAS, dangerous situations have arisen for pedestrian and vehicle traffic, and damages have occurred as a result of skateboard use within the downtown area; and WHEREAS, the downtown is an area which experiences substantial pedestrian and vehicle activity, and through the downtown revitalization program is experiencing extensive private investment and public improvements which require protection from undue damage. NOW, THEREFORE, BE IT RESOLVED that the use of skateboards within the area bounded by and including the following streets is prohibited: Henry and Smith Streets to Seminary Avenue on the north and south, and Main Street to Oak Street on the east and west Inclusive of the Sun House Museum and Carpenter Park (or as more clearly identified on Exhibit "A"). Appropriate signs reading: "Skateboards Prohibited" shall be posted at various locations throughout the aforementioned area. PASSED AND ADOPTED this 1st day of February, 1995, by the following roll call vote: AYES: Councilmembers Malone, Wattenburger, and Vice Mayor Shoemaker NOES: Councilmember Mastin ABSENT: Mayor Schneiter C~thy ~c-~a~), City ~1~~ Vice May~r Ric'~ard Shoemaker EXHIBIT "A" A$ON §6180 §6181 CHAPTER 2 CRIMES AGAINST PROPERTY ARTICLE 6. SKATEBOARDS SECTION: §6180: §6181: Prohibition on Use of Skateboards Penalty for Violation §6180: PROHIBITION ON USE OF SKATEBOARDS: No person shall operate, ride, propel or use a nonmotorized device with wheels commonly known and designated as a "skateboard" or any variation thereof in, on or over any public street, sidewalk, sidewalk space, park, public pedestrian walkway, publicly owned building, publicly owned property, publicly owned facility, or publicly owned parking facility within the City limits, when such street, sidewalk, space, park, walkway, public building or facility is posted with appropriate signs or markings prohibiting such use. The prohibition and the posting of such signs or markings shall be first established and approved by resolution of the City Council. (900, §2, 1990) §6181: PENALTY FOR VIOLATION: Violation of this Article constitutes an infraction. Every person convicted of a violation of this Article shall be punished upon a first conviction by a fine not exceeding fifty dollars ($50.00) and for a second conviction within a period of one year by a fine not exceeding one hundred dollars ($100.00) and for a third or any subsequent conviction within a period of one year by a fine of not exceeding two hundred fifty dollars ($250.00) (Ord. 900, §2, adopted 1990) 7037 RESOLUTION NO. 97 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH SUPERSEDING RESOLUTIONS 90-34 AND 95-38 ENACTED PURSUANT TO UKIAH CITY CODE SECTION 6180 AUTHORIZING THE PROHIBITION OF SKATEBOARD USE ON PUBLIC PROPERTY AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF UKIAH WHEREAS, the City Council is authorized by Ukiah City Code Section 6180 to prohibit the use of skateboards on public property and public streets within the City of Ukiah; and WHEREAS, said code section requires that the City Council adopt resolutions from time to time designating on which portions of public property or public streets skateboard use shall be prohibited; and WHEREAS, the City Council adopted Resolutions 90-34 on January 17, 1990 and 95-38 on February 1, 1995, pursuant to section 6180; and WHEREAS, dangerous situations have arisen for pedestrian traffic, and damages have occurred as a result of skateboard use within Ukiah Unified School District properties as well as the locations identified in the previous resolutions. NOW, THEREFORE, BE IT RESOLVED that: 1) this resolution supersedes Resolution Nos. 90-34 and 95-38, and 2) the use of skateboards is prohibited within the area bounded by Henry and Smith Streets on the north, Main Street on the east, Seminary Avenue on the south, and Oak Street on the west inclusive of the Sun House Museum and Cultural Center, Carpenter Park, Alex R. Thomas, Jr. Plaza, and Ukiah Civic Center as depicted in the attached Exhibit "A" and on posted portions of Ukiah Unified School District properties as depicted in the attached Exhibit "B". Appropriate signs reading "Skateboards Prohibited" shall be posted at various locations throughout the aforementioned areas. PASSED AND ADOPTED this 16th day of October, 1996 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Fred Schneiter, Mayor Marge Giuntoli, City Clerk mfh:resord sktbd ' EXHIBIT "A" EXHIBIT B This exhibit will contain maps of school district properties specifically delineating the areas upon which skateboard use will be prohibited. The maps are presently being prepared by the District and will be presented at the October 16, 1996 City Council meeting. ITEM NO. 9b DATE' October 16, 1996 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION REGARDING ADDITIONAL TREE PLANTINGS IN ALEX R. THOMAS, JR. PLAZA Since the opening of Thomas Plaza, there has been substantial public comment regarding the need for additional shade tree plantings on the site. In response to this community discussion the Ukiah Main Street Program has initiated an effort, spearheaded by Mr. Dennis Denny of Denny's Bicycles to obtain donations for additional tree plantings. Mr. Denny has secured donors for at least six trees, 15 gallon to 36" box in size, for planting this fall. Planting would be completed by the City's Parks crews and should be accomplished during late fall or early winter. Staff has met with Main Street Director, Kris Rasmussen and Mr. Denny as well as with Councilman Shoemaker to discuss potential tree types and locations. Based on those discussions staff is recommending trees consistent with varieties now present in the Plaza and adjacent parking facility. Plantings are recommended at two trees within each of the three turf areas, excluding the fourth area in front of the stage. Staff is presenting this item to the Council for discussion and consensus approval. A site plan of the Plaza has been attached with recommended planting locations identified. RECOMMENDED ACTION' Approve additional tree plantings for Alex R. Thomas, Jr., PI~_~_. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine recommended tree plan requires revision and approve as revised. 2. Determine additional tree plantings in Thomas Plaza are unnecessary at this time and deny proposal. Acct. No. (if NOT budgeted): N/A Acct. No.' Appropriation Requested: N/A (if budgeted) Citizen Advised' N/A Requested by: Ukiah Main Street Program Prepared by: Larry W. DeKnoblough, Community Services Directorj'.. Coordinated with: Candace Horsley, City Manager Attachments: 1. Plaza Site Plan APPROVED: r_(~-----~ ~..~~'-'~£.~.., Candace Horsley, City M~ager 4:LD~,SRTREES I~i iiiiill i ?il ii?~ ......... Pavilion Area -x.7~' - ~...... -. -. ·. ·. -. -. -.. -. -. -. ............... Clay Street ITEM NO. 9c DATE: October 16, 1996 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION APPOINTING THE UKIAH MAIN STREET PROGRAM BOARD OF DIRECTORS AS THE ADVISORY BOARD FOR THE PARKING AND BUSINESS IMPROVEMENT DISTRICT WITHIN THE CITY OF UKIAH On April 21, 1982 the City Council adopted Ordinance No. 777 which established the Parking and Business Improvement District and Benefit Zone within the area bounded by Henry, Clay, Oak and Main Streets. The purpose in establishing this district was to generate funds for the following: , Decoration of any public place in the area. Promotion of public events which are to take place in public places in the area. The general promotion of business in the area. Although not defined in the Ordinance, it was the City's intent to utilize these funds to establish a local Main Street Program which would implement the goals stated in the Ordinance. Revenues are generated by a 100% assessment on Business Licenses authorized by the majority of businesses within the District. (Continued on Page 2) RECOMMENDED ACTION: Adopt resolution appointing the Ukiah Main Street Program Board of Directors as The Advisory Board for the Parking and Business Improvement District within the City of Ukiah. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine Appointment of Main Street Board of Directors is inappropriate and remand matter to staff with further direction 2. Determine continuation of assessment distdct is no longer necessary and take action to discontinue the Parking and Business Improvement District. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: (if budgeted) Ukiah Main Street Program Larry W. DeKnoblough, Assistant Redevelopment Director Candace Horsley, City Manager 1. Ordinance 777, Establishing Parking and Business Improvement District 2. 1988 Petition requesting expansion of District 3. Ordinance 883, Expanding Boundaries of District 4. Resolution for adoption APPROVED' ~ ~',~ .:Lg~SRMA~N Candace Horsley, CitylManager An expansion of the area was prompted in 1988 by a petition signed by 28 businesses located outside the established boundaries wishing to participate in the Main Street Program. The district area was subsequently expanded in December 1988 to include all the properties identified in the amended Ordinance No. 883 (attached). It is necessary for the City Council to appoint an Advisory Board in accordance with the provisions of the State of California, Streets and Highways Code. The purpose of the Board, according to Section 36531 of the Code, is to provide recommendations through an annual report to the Council as to how funds should be expended. The City Council may approve the report as filed or modify any particular part of the report. The report shall contain the following information: , 2. 3. 4. . Any proposed changes in the boundaries of the District. The improvements and activities to be provided for that fiscal year. An estimate of the cost of providing the improvements and activities. The method and basis of levying the assessment in sufficient detail to allow each business to estimate the amount of the assessment to be levied against their business. The amount of any surplus or deficit revenues to be carried over from the previous fiscal year. The amount of any contributions to be made from sources other than assessments. A resolution appointing the Ukiah Main Street Board of Directors as the Advisory Board is attached. Should the Council wish to continue funding the Main Street Program through the assessment, staff recommends adoption of the resolution which would then require Main Street to prepare and present to the Council the required report prior to disbursement of future funds. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 2,1 25 26 27 2~ ORDINANCE NO. 777 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING A PARKING AND BUSINESS DISTRICT AND BENEFIT ZONE. The City Council of the City of Ukiah does ordain as follows: Section 1. Division 2 of the Municipal Code of the City of Ukiah is hereby amended to add Chapter 7 thereto, to read as follows: Section 2604 - Establishment of District. There is hereby established a Parking and Business Improvement District and Benefit Zone pursuant to Part 6, Division 18 (Sections 36500 et seq.) of the Streets and Highway Code of the State of California. Section 2605 - Area of District. The district shall comprise the area described as fo 1 lows: Beginning at the intersection of the centerline of Oak Street with the centerline of Henry Street; thence Easterly along the centerline of Henry Street and the Easterly extension of said centerline to its inter- section with the Easterly line of State Street; thence Southerly along the Easterly line of State Street to an iron pin designated as "J" as shown on map of a portion of Block 6 in the Town of Ukiah City, made by R. E. Donohue and recorded March 6, 1908 in _the Offi~ce of the Recorder of Mendocino County in Book 2 of Maps and Surveys, Page 2, Mendocino Records; said iron pin "J" being a point in the Easterly extension of the Southerly line of Henry Street; thence Easterly along said Easterly extension of said Southerly line of Henry Street to a point in the centerline of Main Street; thence Southerly along the centerline of ~ain Street to its intersection with the centerline of Clay Street; thence Westerly along the centerline of Clay Street to its intersection with the centerline of Oak Street; thence Northerly along the centerline of Oak Street to its intersection with the centerline of Henry Street, and the point of beginning. 5 6 7 8 9 10 I! 12 13 14 15 16 17 18 19 20 21 23 24 25 26 27 28 Section 2606 - Assessment. An assessment shall be made upo'n the annual business license tax normally imposed upon each business in the Distr~ and shall be in ~e amount equal to 100% of each business license. Section 2607 - Revenue Uses. Revenue shall be put to the following uses: 1. Decoration of any public place in the area. 2. Promotion of public events which are to take place in public places in the area. 3. The general promotion of business in the area. Section 2607 - Benefit Zone. There shall be just one benefit zone which shall com- prise the entire area of the district. Section 2608 - Collection. 1. Assessments shall be due and payable at the time City business licenses are due and payable. 2. The Finance Officer of the City of Ukiah is charged with collection of the assessments. Section 2609 - Enforcement Provisions. Enforcement provisions as provided in Article 6 of the Municipal Code shall apply to the enforcement of this ordinan~ including the penalties for violation thereof provided in Sec- tion 2175 of this Code. Section 2610 - Severability. If any section, subsection, paragraph, clause or of this chapter is for any reason held to be invalid or uncon- stitutional by the decision of any court of competent jurisdiction, such decision shall not effect the validity of the remaining portion of this chapter. 'The City Council of the City of Ukiah declares that it would have passed the re- maining portions of this chapter if any. Section 2. This ordinance shall be published as re- 6 quired by law in a newspaper of general circulation published in 7 the City of Ukiah. 8 Section 3. This ordinance shall become effective 30 9 days after its adoption. 10 PASSED AND ADOPTED this 21st day of April , 1982, by I] the following roll call vote: 19 AYES: C0unci]members Hickey, Feibusch, Snyder, Riley, Myers I 3 NOES: None 14 15 16 17 ABSENT: None ATTEST: City Clerk ' 20 21 23 24 25 26 27 28 --'3- .. ':.xr'::"'""<' -.: :.,~..-:..:... ~ ',':: e the undersigned merchants and business peop Ie hereby petition the Uk/ah City '.!il...Cgtmcil and The Main Street Board of Directors to be included in the AB 1693 Downtown i.~..,.Im, p .r0. vement District. We understand this change of the current map will make us auto- ?,manc members of the Main Street Program and that our annual assessment Will be a dou- "-. }!!-,,,,,,,bling'of. :.. our current business license fee (range is $25-250) collected by the City of Ukiah ;,."and split with the Main Street Program. :~.'~ .,,. ,-~../-~ .. . . . .. · ~X". ': ' ' -/- W e the undersigned merchants and business people hereby petition the U-kiah City Council and The Main Street Board of Directors to be included in the ,AB 1693 Downtown Improvement District. We understand th/s change of the current map will make us auto- matic members of the blain Street Program and that our annual assessment will be a dou- bling of our current business license fee (range is $25-250) collected by the City of UMah and split with the Main Street Program. Represented by 4C&-7Zd '.5"25-' ~'o ~w,~ q ($ .I q~/j / .%- W e the undersig-ned merchants and business people hereby petition the Uldah City Council and The Main Street Board of Directors to be included in the AB 1693 Downtown Improvement District. We understand this change of the current map Mil make us auto- matic members of the Main Street Progam and that our annual asses'sment will be a dou- bling of our current business license fee (range is $25-250) collected by the City of Ukiah and split with the Main Street Program. Business Address Phone Represented by ~.T~/-z,/,~,4/u S?~ lZ~- ~,~.,,z. .~-2 ~. £~',4r,~ .9/". ¢~.z~;"; tql. . /3.~r~.e"~ . ! ' .... ',, '" ~¢.~ iv. -..~.,_7_ 3'~- ,~-~i/.~: c_/?~.. ~ . ?.- - -,~ --%-T~. ....... 'C ! ' j _ -- · _ · · __ __ ii __ · · · . __ i · ORDINANCE NO. 883 ORI)INANCE OF TIlE CITY COUNCIL O1: TIlE CITY OF UKIAtt AMENDING SECTION 2605 OF UKIAH CITY CODE TO EXPAND TIlE BOUNDARIES OF TIlE PARKING AND BUSINESS IMPROVEMENT DISTRICT WITHIN TIlE CITY OF UKIAH The City Council of the City of Ukiah hereby ordains as follows: FINDINGS: 1. On December 7, 1988, the City Council adopted Resolution No. 89-18, entitled: Resolution of Intention of the City Council of the City of Ukiah to Change Boundaries of Parking and Business Improvement Area. 2. On January 4, 1989, at 7:00 p.m. at the City Council Chambers located at the Ukiah Civic Center, 300 Seminarv Avenue, the City Council held its public hearing on the expansion of th~ boundaries of the Parking and Business Improvement District. 3. Only one written protest was filed prior to closing the public hearing on January 4, 1989, and that protest did not represent a majority of the fees to be generated within the expanded boundaries. 4. In the opinion of the City Council businesses lying within the expanded boundaries of the Parking and Business Improvement District as described herein will be benefited by the expenditure of the funds raised by the assessments or charges to be levied therein. Section One. Chapter 7, Division 1, Section 2605 of the Ukiah City Code is hereby amended to read as follows: Section 2605 - Area of District The district shall comprise the area described as follows: Beginning at the intersection of the centerline of Oak Street with the centerline of Henry Street; thence easterly along the centerline of Henry Street to its intersection with the southerly extension of the west property line of parcel 002-184-18; thence northerly along the west property line of said property to its northwest corner; thence easterly along its north property line to the intersection with the west property line of parcel 002-184-26; thence northerly along the west property line of said property to its northwest corner; thence northerly and westerly along the west property line of parcel 002-184-11 to the northwest corner of said parcel; thence northerly along the west property line of parcel 002-184-31 to its northwest corner; thence easterly along the north property line of said parcel to its intersection with the west propertly line of parcel 002-184-02; thence northerly and westerly along the west property line of said parcel to its intersection with the centerline of Scott Street; thence easterly along the centerline of Scott Street to its intersection with the centerline of State Street; thence northerly along the centerline of State Street to its intersection with the centerline of Norton Street; thence easterly along the centerline of Norton Street to its intersection with the northerly extension of the east property line of parcel 002-153-28; thence southerly along the east property line of said parcel to the southeast corner of said parcel; thence easterly along the north property line of parcel 002-153-30 to the northeast corner of said property; thence southerly along the east property line of said parcel to its southeast corner; thence southerly along the east property line of parcel 002-153-34 to its southeast corner; thence southerly along the east property line of parcel 002-150-33 to its southeast corner; thence southerly along the east property line of parcel 002-153-29 to its southeast corner; thence southerly along the east property line of parcel 002-153-27 to its intersection with the north property line of parcel 002-191-14; thence easterly along said north property line of said property to its northeast corner; thence southerly along the east property line of said property to its southeast corner; thence westerly along the south property line of said parcel to its intersection with the east property line'of parcel 002-191-08; thence southerly along the east property line of said parcel to its southeast corner; thence a straight line southerly across Smith Street to the northeast corner of parcel 002-192-01; -] - 369 370 thence southerly along tile east property line of said parcel, to its southeast corner; thence southerly along tile east property line of parcel 002-192-02 to its southeast corner; thence southerly along the east property line of parcel 002-192-03 to its southeast corner; thence a straight line southerly across Standley Street to tile northeast corner of parcel 002-192-18; thence southerly along the east property line of said parcel to its southeast corner; thence a straight line southeasterly across Perkins Street to tile northeast corner of parcel 002-231-01; thence southerly a~ong the east property line of said property to its southeast corner; thence southerly along the east property line of parcel 002-231-02 to its southeast corner intersecting the north property line of parcel 002-231-09; thence easterly along the north property line of said parcel to its northwest corner; thence southerly along the east property line of subject parcel to its southeasterly corner; thence westerly along the south property line of said parcel 'to its intersection with the east property line of parcel 002-231-27; thence southerly along the east property line of said parcel to its southeast corner; thence westerly along tile south property line of said parcel to its intersection with the east property line of parcel 002-231-25; thence southerly along the east property line of said parcel to its intersection with the north property line of parcel 002-231-16; thence easterly along tile north property line of said parcel to its northeast corner; thence southerly along the east property line of said parcel to its southeast corner; thence a straight line southwesterly across Clay Street to the northeast corner of parcel 002-281-27; thence southerly and easterly along the north and east property lines of said parcel to its southeast corner; thence westerly and southerly to the southwest corner of said property intersecting the northwest corner of parcel 002-281-24; thence southerly along the east property lille of said parcel to its southeast corner; thence southerly along the east property line of parcel 002-281-21; thence a straight line southwesterly across Cleveland Lane to the northeast corner of parcel 002-311-01; thence southerly along the east property line of said parcel to its southeast corner; thence southerly along the east property line of parcel 002-311-12 to its southeast corner; thence southerly along the east property line of parcel 002-311-05 to its southeast corner; thence easterly along the north property line of parcel 002-311-06 to its northeast corner; thence southerly along the east property line of said parcel to its southeast corner; thence easterly along the north property line of parcel 002-311-07 to its northeast corner; thence southerly along the east property line of said parcel to its southeast corner; thence westerly along the south property line of said parcel to its southwest corner; thence westerly along the south property line of parcel 002-302-36 to its intersection with the southeast corner of parcel 002-302-29; thence northerly along the east property line of said parcel to its northeast corner; thence westerly along t}le north property line of said parcel to its northwest corner; thence a straight line westerly across Main Street to the southeast corner of parcel 002-302-27; thence westerly along the south property line of said parcel to its southwest corner; thence westerly and northerly along the south property line of parcel 002-302-26 to its southwest corner; thence westerly along the south property line of parcel 002-302-17 to its southwest corner; thence a straight line southwesterly across South State Street to the southeast corner of parcel 002-301-03; thence westerly along the south property line of said parcel to its southwest corner; thence northerly along the west property line of said parcel to its intersection with the south property line of parcel 002-301-37; thence westerly along the south property line of said parcel to its southwest corner; thence in a straight line northwesterly across Oak Street to the southeasterly corner of parcel 001-304-03; thence westerly along the south property line of said parcel to its southwest corner; thence westerly along the south property line of parcel 001-304-02 to its southwest corner; thence northerly along a west property line of said parcel to its northwest corner; thence a straight line northerly across blill Street to the southwest corner of property 001-294-26; thence northerly along the west property line of said parcel to its northwest corner; thence northerly along the west property line of parcel 001-294-27 to its northwest corner; thence easterly along the north property line of said parcel to its intersection with the west property line of parcel 001-294-11; thence a straight line northeasterly across Jones Street to the southwest corner of parcel 001-293-12; thence northerly along the west property line of said parcel, to its northwest corner; thence northerly along the west property line of parcel 001-293-11 to its northwest corner; thence westerly along the north property line of parcel 001-293-10 to its northwest corner; thence westerly aIon~ the north property line of parcel 001-293-09 to its northwest corner; thence westerly along the north property line of parcel 001-293-08 to its northwest corner; thence westerly along the north property line of parcel 00|-~93-|3 to its northwest corner; thence westerly :~lonR the north property line of parcel 001-~93-06 to its northwest corner; thence westerly along the north property line of parcel 001-293-05 to its northwest corner; thence westerly along the north property line of parcel 001-293-04 to its northwest corner; thence westerly along the north property line of parcel 00]-293-03 to its northwest corner; thence westerly along the north property line and property line extension of parcel 00]-293-0] to its intersection with the centerline of Dora Street; thence northerly along said centerline of Dora Street to its intersection with the centerline of Clay Street; thence easterly along said centerltne of Clay Street to its intersection with the centerline of Oak Street; thence northerly along the centerline of Oak Street to its intersection with the centerline of Henry Street and the point of the beginning. 371 Section Two. This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. Section Three. This Ordinance shall become effective on June 30, 1989. PASSED AND ADOPTED this 1st day of ~ebr~ary , 1989, by the following roll call vote: AYES: Councilmembers Wattenburger, Shoemaker, Hickey and Vice-Mayor Schneider. NOES: None ABSENT: Mayor Henderson Vice-Mayor -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPOINTING THE UKIAH MAIN STREET BOARD OF DIRECTORS AS THE ADVISORY BOARD FOR THE PARKING AND BUSINESS IMPROVEMENT DISTRICT WITHIN THE CITY OF UKIAH WHEREAS, in Ordinance No. 777, adopted in 1982, the City Council created the. Parking and Business Improvement District and Ordinance No. 883, adopted in 1988, expanded the boundaries of the District; and WHEREAS, the City Council has established and expanded the District with the purpose of establishing a Main Street Program to assist with downtown revitalization; and WHEREAS, Ukiah Main Street Program, Inc. has appointed a Board of Directors to oversee and direct its operations; and WHEREAS, Section 36531 of the State of California Streets and Highways Code requires an Advisory Board be appointed by the City Council to advise the Council as to expenditure of funds collected within the District; NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby appoint the Board of Directors if Ukiah Main Street Program, Inc. as the Advisory Board to the City Council for the Parking and Business Improvement District. vote: PASSED AND ADOPTED this 16th day of October, 1996, by the following roll call AYES: NOES: ABSENT: ABSTAIN: ATTEST: Marge Giuntoli, City Clerk Fred Schneiter, Chairman 4:R~:Maln.~t AGENDA SUMMARY ITEM NO. 10a DATE: OCTOBER 16, 1996 REPORT SUBJECT: LETTER FROM ELADIA LAINES PROPERTY OWNER OF THE PALACE HOTEL ' Two weeks ago I met with Eladia Laines, property owner of the Palace Hotel and Gary Nix, her local real estate liaison and property manager. We discussed candidly the current condition of the Palace, its effect on the downtown corridor, comments from the community, and what possibly could be done to enhance the Palace in a short-time fralne. Ms. Laines was extremely receptive to the conversation and expressed a strong desire to mitigate the situation. Within one week she had returned to Ukiah with a crew of painters and totally repainted the ground floor of the Palace and attached buildings. Her plans for immediate changes to the Palace include repairing the roof and making the building water tight, removing vandalism debris from the building, and hiring an agency to sweep and clean the outside alcove and sidewalk area on a continual basis. She will also be replacing windows with see through plastic so as to reduce the danger of falling glass if the windows are broken due to vandalism. After these immediate needs are taken care of, she is also planning to cut the vines back to open up the windows and other areas of the buildings once the leaves have /'allen off. She also offered to open up areas on the ground floor to tenants including low price leasing to non-profits as office space or as a display area for local artists. As Ms. Laines' letter indicates she is also interested in opening tip portions of the lower floor for restaurant, bar, and retail office/commercial use. She is requesting that the Council discuss this idea and indicate whether they feel these uses are the types the City would find useful to and supportive for the downtown area. Once she has leased and renovated the bottom portions, she will be able to concentrate on the tipper floors of the Palace complex. I believe she has taken a very positive step towards renovation and preservation of the Palace, based on our conversation. Staff is requesting Council's input regarding her desire to possibly reinstate a restaurant, bar, and retail office commercial center on the lower floors. RECOMMENDED ACTION: Consider property owner's request and provide comments as desired. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Appropriation Requested' N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: APPROVED: R:I \¢'M :kk:APALACE N/A Eladia Laines, Property Owner Candace Horsley, City Manager N/A Letter from Eladia Laines dated October 9, 1996. Cand'a-~e Horsley, City Mtnager L. AE 'ES 1860 LOMBARD STREET SAN FRANCISCO, CALIFORNIA 94123 October 9, 1996 Candice Horsley City Manager City of Ukiah 300 Seminary Avenue Ukiah, California 95482 272 North State Street, Ukiah Dear Candice: Pursuant to our last conversation regarding the Palace Hotel, we would appreciate confirmation from the City of Ukiah that they would like to see and would support the Palace Hotel use as it has been used in the past as a Hotel, Restaurant, Bar, and Retail Office Commercial Center. The input from the public that I have received appears to confirm this use. ~ we discussed this many times with the previous City Manager and never received assistance and confirmation in writing after working with him for over a year to get the positive input from the City's point of view. This positive input would greatly aid and define for any potential developer and the partnership clarity to make long term financial projections and commitment. Thank you for your assistance. please call me at (4t5)441-5822. If you have any questions, Sincerely,