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HomeMy WebLinkAboutMin 06-07-90476 CITY OF UKIAH CITY COUNCIL MINUTES REGULAR ADJOURNED MEETING 300 Seminary Avenue June 7, 1990 The City Council convened in a Regular Adjourned Meeting at 6:31 p.m. in the Council Chambers, Civic Center, 300 Seminary Avenue. Roll was taken and the following Councilmembers were present: Wattenburger, Shoemaker, Hickey and Mayor Henderson. Absent: Councilmember Schneiter. Staff present: City Clerk McKay, City Manager Rough, Parks and Recreation Director McCarty, Administrative Secretary Stamelos and Finance Director Vara. UNFINISHED BUSINESS 2a. Discussion of City Manager's Recommendation Concerning Sun House/Grace Hudson Museum The City Manager presented his report on his recommendations concerning the Sun House/Grace Hudson Museum which summarized Interim City Manager Watson's January 10, 1990 recommendations to Council and the Sun House Guild Board of Trustees February 1, 1990 recommendations. He outlined the facts he considered in his deliberations concerning how the Museum should best be governed, and outlined his proposed actions which would result in a net cost to the City in the Fiscal Year 1990/91 of $111,855.00 which he compared to the current net cost to the City in the Fiscal Year of 1989/90 of $108,726.00. Mayor Henderson requested comments from the audience. Marge Boynton, 711 Willow Avenue, stated she hopes the Sun House Guild can retain the gift shop and supports the division concept but was under the impression that the Museum Director would be responsible to the City Manager and not the Parks and Recreation or Community Service Director. The City Manager stated he had always intended the Sun House/Grace Hudson Museum to be under the Community Service Department. Betty Fairbairn, 806 West Mill Street, expressed her desire to have Sun House staff become City employees as of August 1, 1990. Glenn McGourty, 1365 Helen Avenue, commented he likes the idea of a separate Cultural Arts Commission but feels composition of seven representatives from specific institutions would not be as effective as having seven interested public members. He indicated he thinks a separate Cultural Arts Department would better serve the community and hopes to see a future Cultural Arts Center. Mayor Henderson commented she feels this is a good primary step. Susan Massini, address not stated, member of the Sun House/Grace Hudson Museum Endowment Board, expressed concern over the City Manager's proposed figures concerning the endowment fund. She explained the policy of the Endowment Board in that the first $250,000 that is raised through the endowment fund projects, only 25% of the income from the investment of these funds would be contributed to the City. She indicated that it would be difficult to sign any agreement with set figures at this time as they do not know how much money will be forthcoming in their fundraising attempts. She reported the remaining 75% will be reinvested in the fund to allow it to grow. The City Manager agreed and commented they can work this out in the negotiation process. 477 Suzanne Abel-Vidor, 1379 Helen Avenue, Sun House/Grace Hudson Museum Director, thanked the City Manager for his efforts and commented it is very important to allow a good start for the endowment fund and expressed concern for the proposed delay in the actual incorporation and requested bringing the Museum staff into the City's employee structure as soon as possible. Councilmember Shoemaker expressed his desire to see the Museum as a separate department. The City Manager recommended a division is a good first incremental step to allow for review and adjustments at a later time and feels the Parks and Recreation Director is well suited to handle this addition. Councilmember Shoemaker commented the Museum Staff are a very dedicated group of individuals and feels they should be incorporated into the City as of August 1, 1990. He also indicated the endowment fund should be given a grace period of 12 to 18 months to allow it to grow and feels the Museum store should remain with the Sun House Guild. He indicated his desire to see an eleven member Grace Hudson Museum and Cultural Arts Commission with four public members and urged Staff to provide education for this commission as it is a very important one. Discussion ensued regarding composition of this Commission. M/S Shoemaker/Wattenburger for the entire Museum operation be incorporated into the City Organization, effective August 1, 1990, as a division of the Community Services Department, and that the Museum Director would be directly responsible and accountable to the Director of Community Services; and that the Museum operation would be staffed with a full-time Museum Director, full-time Museum Curator, a full-time Museum Assistant, and a part-time weekend Museum Aide; leave the gift shop intact with the Sun House Guild; the City Manager is to enter into negotiations with the Endowment Fund Foundation for an agreement to be approved by Council regarding operational cost defrayal for the City; and establish a Cultural Arts Advisory Board comprised of nine members with the City Manager and/or Director of Community and the Museum Director serving as staff liaison with composition to be determined later; and adopt the Guild's Five-Year Plan with the appropriate amendments to reflect the new governing structure. The motion was carried by the following roll call vote: AYES: Councilmembers Wattenburger, Shoemaker, Hickey and Mayor Henderson. NOES: None. ABSENT: Councilmember Schneiter. ADJOURNMENT There being no further business, the meeting was adjourned to June 14, 1990, at 4:30 p.m., in t~. C, Civic CenterfOr the Council Install~i~/ii CCMIN. 34 Cathy M~ City Cle~ k ~ncil Ch~ers at the Reg. Adj. Mtg. June 7, 1990 Page 2