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HomeMy WebLinkAboutMin 06/25-27/91140 CITY COUNCIL MINUTES COUNCIL CHAMBERS 300 Seminary Avenue UKIAH, CALIFORNIA June 25, 1991 REGULAR ADJOURNED MEETING BUDGET HEARINGS June 25 - 27, 1991 The City Council convened in a regular adjourned meeting at 9:07 a.m. for review of the proposed 1991-92 Fiscal Year budget for the City of Ukiah. Roll was taken and the following Councilmembers were present: McMichael, Wattenburger, Shoemaker, Schneiter and Mayor Henderson. Absent: None. Staff present: City Clerk McKay, City Manager Rough, Assistant City Manager Horsley, Finance Director Vara, Public Works Director Goforth, Public Safety Director Keplinger, Planning Assistant Yarbrough, City Engineer Beard, Executive Assistant Stamelos, Museum Director Abel-Vidor, Acting Community Services Director Heise, and Fire Marshall Sandelin. Councilmember Shoemaker requested ending the budget hearings on June 27, 1991, Wednesday, at 3:00 p.m. instead of 4:00 p.m. It was the general consensus of Council to end the meeting on Wednesday, June 27, 1991, at 3:00 p.m., if possible. The City Manager reviewed the first Mission Statement for the City of Ukiah and his budget message that contained policy, program and project accomplishments for Fiscal Year 1990-91 pertaining to; 1. Regional and/or Valley-Wide leadership and cooperation; 2. Reaching out to the Community, increasing citizen participation, and improving citizen services; 3. City organizational improvements; 4. Capital improvement projects; 5. Improved policies and employee relations and; 6. Redevelopment initial projects. The City Manager summarized the revenue projections and significant budget proposals and recommendations for the Fiscal Year of 1991-92 and provided Council revised budget documents that were blue in color. Councilmember Shoemaker requested additional wording in the proposed Mission Statement to emphasize respect to the citizens from the City employees.. It was the general consensus of Council to include this reference in the City of Ukiah Mission Statement. Budget review proceeded regarding personnel levels, and the Fund Summaries. Recess: 10:35 a.m. Reconvened: 10:45 a.m. The proposed budget review continued with discussion regarding the general fund revenues and the pre-budget process with Department Heads and City Manager in which funding reductions occurred. Council proceeded in their page by page review of the proposed budget regarding the Council department expenditures. Councilmember Shoemaker stated he would like to see the Commission appreciation dinner sooner. Mayor Henderson requested possibly more money budgeted for seminars for Council. Council reviewed the goals and accomplishments and the proposed budget figures for the City Clerk department and the one policy 141 issue regarding if the position should be part-time or full-time in light of the position being elected or appointed. Councilmember Shoemaker stated he feels the position of City Clerk should be appointed by Council. Councilmember McMichael stated that with the specialized technical training and education needed for a modern professional City Clerk, it is important for the City of Ukiah to consider the preserving the integrity of the position and feels the question should be put to the voters. Discussion ensued regarding timing of the ballot measure. It was the general consensus of Council for this matter to be agendized at the next Council meeting for necessary official action to place the question before the voters on the November 5, 1991. The Council continued their page by page review of the proposed 1991-92 Fiscal Year Budget for the departments of City Manager and Finance Department. Finance department policy issues discussed were the continuation of the revenue program with additional audits and contract services, replacement of the IBM mainframe administration computer to provide more storage now and future growth, and the replacement of items noted in capital expenditures. It was the general consensus of Council to agendize the proposal of removing the City business license rate cap. Recess - 12:29 p.m. Reconvene - 1:02 p.m. FUNDING ASSISTANCE REQUESTS AND PRESENTATIONS BY OTHER ORGANIZATIONS Charlie Kelley, Greater Ukiah Chamber of Commerce President and A1 Norris, Director of the Ukiah Chamber of Commerce, requested $25,000 for continued community promotion. Judy Judd, Program Director for the Ukiah Community Center, requested $5,000, for continued crisis line assistance and family shelter referrals. Mark Rohloff, Ford Street Project Director, requested $4,200, for funding an evening and weekend facility coordinator position at the shelter. Sheridan Malone, Main Street Director and Toby Hamby, Main Street Project Manager, requested $5,000 to assist with the funding for a Project Manager. Tim Mancini, Assistant Director of the Mendocino County Youth Project, requested $10,000, to help offset the $300,000 - $500,000 deficit due to reduced funding levels for 601 Services, Youth Substance Abuse Prevention and Child Abuse Funding Programs. Councilmember Shoemaker left the meeting at 2:05 p.m. Dianne Anastasio, Project Manager for Plowshares Dining Room, requested $4,741 for a new larger refrigerator they had to order to accommodate the increase in free meals and their new catering services. Councilmember Shoemaker returned to the meeting at this time. Jan Moore, from Project Sanctuary, requested $2,200, to fund lunches for their childcare program provided by the shelter. Bill Jones, Ukiah Senior Center and Lynn Wood, Director of the Senior Center, requested $8,000 to meet the shortfall of 51¢ per congregate meal. He noted they have a $120,000 deficit. Reg. Adj. Mtg. June 25 - 27, 1991 Page 2 142 Recess - 2:35 p.m. Reconvene - 2:43 p.m. Henry Bates, Director of the Mendocino County Library, originally requested $36,000 for funding assistance for the County Library in Ukiah. Darryl McKibben, 4500 Lake Ridge Drive, President of the Friends of the Library, requested funding assistance to help keep the book supply up to date. Peggy Cleveland, City of Ukiah representative on the Library Advisory Committee, urged the rethinking of possibilities to help keep the library doors open. Barbara Odenberg, Friend of the Library, commented this valuable community resource could be lost if we don't take measures to assist in its funding. The Council thanked all for attending and announced the Council's decision regarding funding distribution will be announced in the afternoon of June 27, 1991. Council continued their page by page review of the proposed budget for Fiscal Year 1991-92, for the Finance Department. Discussion ensued regarding the existing administration's IBM mainframe computer's reaching memory capacity and the need for a larger computer. The Finance Director and Steve Woodmansee, Finance Supervisor, outlined costs, discounts available and payment schedules for Council. It was the general consensus of Council to purchase a new IBM 400 mainframe computer for $251,000, on a payment schedule of 60 months with 7.2% interest. Council continued their page by page review of the proposed Fiscal Year 1991-92 budget for the Parking District and the policy issue pertaining to increasing the parking ticket rate to recover costs based on assessing an additional $4.00 increase. It was the general consensus of Council for staff to develop a proposal increasing the parking fee by $4.00. Council continued with the proposed budget review of the City Attorney Department. ADJOURNMENT The budget hearing was adjourned at 3:48 p.m., and continued to 9:00 a.m., June 26, 1991, in the Council Chambers of the Civic Center, 300 Seminary Avenue, Ukiah. JUNE 26, 1991 The meeting was called to order at 9:06 a.m., in the Council Chambers, and the following Councilmembers were present at roll call: McMichael, Wattenburger, Shoemaker, Schneiter and Mayor Henderson. Staff present: City Clerk McKay, City Manager Rough, Director of Public Works Keplinger, and Executive Assistant Stamelos. PRESENTATION OF COMMUNITY ATTITUDES SURVEY BY HERB WILLIAMS, PRESIDENT OF DELPHI INDUSTRIES Herb Williams, President of Delphi Industries, presented Council with slides depicting the results of the City of Ukiah voter survey conducted June 1991. The survey included a demographic profile, overall attitudes about Ukiah, growth attitudes, downtown Ukiah, public safety, city services, recreation and leisure time activities, recycling, annexation, Architectural Review Commission, sprinkler systems for residential units, Wal-Mart, public transportation, affordable housing, neighborhood watch program and an executive summary. Reg. Adj. Mtg. June 25 - 27, 1991 Page 3 143 Recess - 10-:14 a.m. Reconvene: 10:22 a.m. Council continued their page by page review of the proposed Fiscal Year Budget 1991-1-92, with discussion pertaining to the Police Department goals and accomplishments and policy issues regarding the motorcycle enforcement program, the Anti-Narcotics Program, use of the Community Service Officers and Reserve Officers for drug abuse and gang prevention programs, acquisition of three new patrol vehicles, reduction of one part time Community Service Officer position, additional costs associated with SB 2557 County imposed jail booking fees, the projected 50% loss of fines and forfeiture revenues to State, and contracting with the Humane Society for animal control services for the City. It was the general consensus of Council to proceed with the proposed City animal control program and the downtown motorcycle patrol with emphasis on pedestrian safety, continue the anti-narcotics program, and approval of the other proposed policy issues. Council continued their page by page review of the proposed Fiscal Year 1991-92 budget for the Fire Department with discussion pertaining to their goals and accomplishments and policy issues regarding the proposal to expand service to include advanced life support ambulance services, expand the potential for automatic aid agreements with the Ukiah Valley Fire District, implementation of Valley Wide Task Force and development of a fire sprinkler ordinance for residential and commercial development. Councilmember Shoemaker commended the Ukiah Fire Department for receiving outstanding community support as revealed in the recent Community Attitude survey. The City Manager and Director of Public Safety reported on the three options available in the proposed implementation of the advanced life support 911 emergency medical response service, and the projected revenues and costs associated with each option. Melinda Toney, Business Manager of North Coast Ambulance which does business as Northern Pacific Emergency Services, explained why they are closing their services to the Ukiah area and answered questions pertaining to billing fee recovery and expenses. Dahinda Meda, Owner of North Coast Ambulance, stated he feels emergency calls contain much higher collection rates and the projected figures used in the examples are conservative. He noted he feels the City will be successful in implementing and providing this community service. Councilmember Wattenburger stated he fully supports alternate No. 2, as it is fiscally sound and will provide better service to the citizens. Councilmember McMichael stated this is a benefit to the community that should not be taken lightly. Mayor Henderson commented that an in lieu transfer fee of 6% would be appropriate to charge the enterprise fund. Councilmember Schneiter noted a franchise fee should be received from the ambulance service. Councilmember Shoemaker stated he would like to see scenarios of staffing levels in real situations, inquired as to whether a subscription fee would still include a service call charge, wondered if standby at public events would be perceived as a gift to the community, and mentioned possible problems with mutual aid calls and staffing levels. Reg. Adj. Mtg. June 25 - 27, 1991 Page 4 144 M/S Wattenburger/Schneiter to approve of the proposal to implement advanced life support ambulance services for 911 emergency calls only, and does not include tranfers. The motion was carried by the following roll call vote: AYES: McMichael, Wattenburger, Shoemaker, Schneiter and Mayor Henderson. NOES: None. Recess - 12:15 p.m. Reconvene - 1:00 p.m. Council continued their page by page review of the proposed Fiscal Year 1991-92 budget pertaining to the Community Development goals and accomplishments, policy issues regarding completion of the growth management/general plan project, computer equipment for the growth management/general plan project, City-wide data base program, and the issue of the building division funded completely by user fees. Council continued their page by page review of the proposed Fiscal Year 1991-92 budget for the Electric Utility Department goals and accomplishments, with discussion pertaining to policy issues regarding the undergrounding of Perkins Street and other main entries to the City and proposed rate increases in January 1992. Recess - 2:30 p.m. Reconvene - 2:40 p.m. Council continued their page by page review of the proposed Fiscal Year 1991-92 budget for the Solid Waste Disposal Site goals and accomplishments and discussion of policy issues pertaining to yard waste charge at the landfill, consideration of charge for curbside recycling, lease/purchase of tractor type earth compactor/trash compactor for the landfill, implementation of revised monitoring, remediation and operational procedures at the landfill anticipated upon issuance of revised waste discharge and facility operating permits, and fiscal impact of continued recycling and waste diversion. It was the general consensus of Council for staff to develop a curbside recycling fee proposal. Councilmember Shoemaker stated he has concerns for developing a charge for yard waste at the landfill site as he feels it will conflict with the incentive of diverting yard waste. He commented costs could be recovered by selling properly maintained and managed compost. M/S Shoemaker/Wattenburger directed staff to move quickly to purchase the tractor compactor. The motion carried with the general concurrence of Council. The budget hearing was adjourned at 3:18 p.m., and continued to 9:00 a.m., June 27, 1991, in the Council Chambers of the Civic Center. 300 Seminary Avenue, Ukiah. JUNE 27, 1991 The meeting was called to order at 9:05 a.m. and the following Councilmembers were present: Wattenburger, Shoemaker, Schneiter and Mayor Henderson. Absent: Councilmember McMichael. Staff present: City Clerk McKay, City Manager Rough, City Engineer Beard, Finance Director Vara and Public Works Director Goforth. Also present were Sanitation District Board members Marilyn Butcher, Nelson Redding and Colleen Henderson. Councilmember McMichael joined the meeting at this time. The Council and the Sanitation District Board reviewed the proposed Fiscal Year 1991-92 budget for the City/District Sewer Fund figures and policy issues regarding funding for a sewer facilities report and preliminary design for added plant capacity and advanced wastewater treatment processes which will need formal district approval and the consideration of rate and Reg. Adj. Mtg. June 25 - 27, 1991 Page 5 145 fee adjustments to offset increased operating costs, capital projects and mandated State fees and charges. Sanitation District Boardmembers Butcher and Redding expressed their appreciation for including them in the review process. Recess - 9:55 a.m. Reconvene - 10:00 a.m. Council continued their page by page review of the proposed Fiscal Year 1991-92 budget for the Engineering department goals and accomplishments and discussed policy issues pertaining to possible contracting out of engineering services for a reduced cost to the City, and review of fees for permits on Public Works projects. The Council then reviewed the Gas Tax fund and projects, the enterprise funds of the corporation yard and the Municipal Airport goals and accomplishments, with discussion pertaining to policy issues such as potential commercial uses for facility currently being used by the F.A.A. when it becomes vacant, hangar and commercial rental income, and the Airport Commission's concerns regarding commercial development in the adjacent Redwood Industrial Park. Council continued their page by page review of the proposed Fiscal Year 1991-92 budget for the Water Fund #820 with discussion pertaining to policy issues regarding sale of surplus water to other districts, continuation of annual distribution system upgrade and replacement, meter upgrading, continuation of water rights analysis, and consideration of rate and fee adjustments to offset increased operating cost, capital project costs, mandated State fees, charges and loan repayment for the new water treatment filtration plant. Recess - 11:00 a.m. Reconvene - 11:09 a.m. Council continued their page by page review of the proposed Fiscal Year 1991-92 budget for the Community Services Department. The City Manager reported to Council on the goals and accomplishments of the Community Services Department and his proposed second phase reorganization for the Community Services Department to provide better service and coordination of events and facilities. He has restructured the Department to operate and function as an extension of the City Manager's office, with the Assistant City Manager becoming the Community Services Director while still retaining Personnel Officer and Risk Manager responsibilities. He noted a number of the personnel administration responsibilities and the legislative analyst role will be shifted to the City Manager's Executive Assistant. The Community Services Supervisor will serve as assistant to the Community Service Director, and there would be an addition of a full-time Parks and Recreation Superintendent position, and a full-time Sports Coordinator to complete the reorganization. Discussion ensued regarding the goals and accomplishments of the Parks, Aquatics, Golf Course, Aquatics and Recreation programs and the policy issues pertaining to the second phase of the Community Services reorganization, the repair and remodel of Anton Stadium, the first phase of the Municipal Clubhouse remodeling project, the replacement of the filter tank at the municipal pool, and new computer software for automated recreation management. Council continued their page by page review of the Grace Hudson Museum proposed Fiscal Year 1991-92 budget with discussion involving the Sun House/Grace Hudson Museum Director pertaining to the goals and accomplishments, past and future. Mayor Henderson expressed her appreciation for the Museum's contribution to the Community. Recess - 12:17 p.m. Reconvene - 1;23 p.m. Reg. Adj. Mtg. June 25 - 27, 1991 Page 6 146 Discussion ensued regarding the Community Funding Assistance requests and staff recommendations. M/S Schneiter/Wattenburger to approve the distribution of funding with conditions, as follows: Chamber of Commerce - $21,000; funding to be tied to projected revenues increase from removing the business license cap, with monies to be expended on economic and community promotional activities and coordinated with the City's economic development and community event plans. Ukiah Community Center - $2,500; to go towards the Emergency Services Program. Ford Street Project - $2,000; funding to go towards a part time evening and weekend facility coordinator. City will provide free energy audit and if three or more energy saving recommendations are implemented, City will provide discount on electric bills for one year only. Main Street Project - $3,000; funding to be provided by the Redevelopment Agency. Mendocino Youth Project - $3,000; City funding to go directly to 601 services, Youth Substance Abuse Prevention and Child Abuse Funding programs. City will provide free energy audit and if three or more energy saving recommendations are implemented, City will provide discount on electric bills for one year only. Plowshares - $3,200; funds to be used towards the acquisition of a new refrigerator and oven. City will provide free energy audit and if three or more energy saving recommendations are implemented, City will provide discount on electric bills for one year only. Project Sanctuary - $2,200; to go directly for children's noon time meal program. City will provide free energy audit and if three or more energy saving recommendations are implemented, City will provide discount on electric bills for one year only. Senior Citizens Center - $5,000; funding to go towards the Daily Nutrition program. City will provide free energy audit and if three or more energy saving recommendations are implemented, the Center will receive and electric utility discount for one year only. Ukiah Branch Library - $2,000; funding to go towards $400 for Adult Literacy Program; $800 for the acquisition of children's books, and $400 for miscellaneous reference books, audio and video tapes, and $400 to be used for energy conservation improvements to the library facility. City will provide free energy audit and if three or more energy saving recommendations are implemented, Library will receive electric utility discount for one year only. The motion was carried by a unanimous voice vote of all AYE. Councilmember Schneiter stated there is no guarantee that the City will be able to provide community assistance funding next year. M/S Schneiter/McMichael to adopt Resolution No. 91-62, adopting the 1991-92 Budget for the City of Ukiah, including minor modifications to the proposed draft figures, as follows: Fund No. Description 100 General Fund $5,299,788 120 Capital improvement Fund 50,320 140 Park Redevelopment Fund 24,000 Amount Reg. Adj. Mtg. June 25 - 27, 1991 Page 7 150 220 260 300-302 310 320 340 55O 575 600 610 612 640 660 662 665 670 680 695 696 800-802 805 820 960 Civic Center Fund Parking District Downtown Business Improvement Fund Gas Tax Fund Special Aviation Fund Airport Clearzone SB 325 Reimbursement Fund Lake Mendocino Bonds Municipal Garage Airport City Sewer Service Fund City District Sewer Service Sanitation District Revolving Disposal Site 381,067 93,196 8,862 1,520,730 16,000 60,900 77,386 2,121,900 649,446 477,870 124,700 793,362 500 927,118 Joint Powers Authority Support Fund 19,225 Refuse/Debris Control Enterprise Funds 165,784 Garbage Billing - Collection Fund 1,278,720 9-1-1 Emergency Response Service 202,675 Golf Course 333,306 Purchasing Warehouse 100,806 Electric Funds 9,589,036 Street Lighting 135,464 Water Fund 1,190,578 Community Redevelopment Agency Fund 1,241,592 NET BUDGET $26,884,331 General Government Summary 1001 1101 1105 1201 1301 1401 1501 1502 1601 1905 1910 1915 1945 1920-90 2201 City Council City Clerk Elections City Manager Finance Department City Attorney Planning Growth Management Personnel Secretarial Pool City Treasurer General Government Buildings Civic Adv. & Promotion General Government Expense Building Department $30,450 24,139 9,000 69,762 179,670 32,360 186,567 32,200 22,834 80,226 11,130 96,302 68,615 194,550 105,621 TOTAL $1,143,426 Public Safety Summary 2001 2040 2080 2090 2101 2190 Police Central Dispatch Narcotic Task Force Police Reserves Fire Fire Department Volunteers TOTAL $1,690,942 76,076 60,352 9,600 1,127,240 22,500 $2,986,710 Public Works Summary 30.01 3105 3110 3120 3130 3140 3150 3301 Engineering Bridge/Culvert/Drain Maintenance Street Maintenance Street Resurfacing Street Painting Street Signing Traffic Signals Corporation Yard TOTAL $209,480 --0-- 291,734 --0-- --0-- 30,935 24,515 $556,664 Reg. Adj. Mtg. June 25 - 27, 1991 Page 8 148 Parks and Recreation Summary 6001 Parks 232,277 6110 Recreation 178,775 6130 Swimming Pool 60,903 6150 Sun House 141,033 TOTAL $612,988 GRAND TOTAL $5,299,788 Councilmember Schneiter stated he wished more citizens would attend this part of the budget review process, so they would become better informed on how their local government operates. Mayor Henderson expressed her appreciation to staff for making the process easy, and stated she was very proud of the City of Ukiah employees. ADJOURNMENT There being no further 1:42 p.m. CCMIN.69 business,/~ ~_,~th~ ~ meeting ,was adjourned Cat~y McKa~, Ci~yi~ierk at Reg. Adj. Mtg. June 25 - 27, 1991 Page 9