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HomeMy WebLinkAboutMin 08-18-93MINUTES OF THE CITY COUNCIL OF THE CITY OF UKIAH - Auqust 18, 1993 The City Council convened in a regular meeting, of which the agenda was legally noticed and posted, at 6:32 p.m., in the Council Chambers of the Civic Center, 300 Seminary Avenue. Roll was taken and the following Councilmembers were present: Mastin, Malone, and Mayor Schneiter. Absent: Councilmembers Wattenburger and Shoemaker. Staff present: City Clerk McKay, City Manager Rough, City Attorney Rapport, Director of Public Safety Keplinger, Director of Public Utilities Barnes, Finance Director Burt, Community Development Director Harris, Fire Captain Evans, Redevelopment/Economic Development Coordinator DeKnoblough, Associate Planner Ibalio, Principal Planner Sawyer, Assistant City Manager Horsley, and Executive Assistant Yoast. 465 INVOCATION/PLEDGE OF ALLEGIANCE Councilmember Malone delivered the Invocation and Mayor Schneiter led the Pledge of Allegiance. 4. Proclamation Declarinq 1993 as Senior Center Year Mayor Schneiter read and presented the proclamation to Ukiah Senior Center representatives Art Safford, Bill Brower, Lynn Wood, and Carol Hester, who distributed information regarding services available to senior citizen's including lunches, meals on wheels and activities located in the new expansion to the center. SPECIAL ORDER OF BUSINESS 5a. Presentation by Mendocino Private Industry Council Summer Youth Proqram Debbie Morgan, Marketing Coordinator, presented the City with a certificate of appreciation for employing 5 summer youths and explained the objectives and funding of the program. 5b. Mayor's Certificates of Appreciation to Mendocino Private Industry Council Summer Youth Employees; i. Larry Duke, City Clerk Computer Assistant; ii. Esther Odekirk, Planninq Clerk; iii. Gloria Lecia, Assistant Finance Clerk; iv. Ryan Davis, Janitorial Assistant; v. James Ramsey, Street Attendant Assistant Mayor Schneiter read and presented the certificates of appreciations to Esther Odekirk and Gloria Lecia, who were in attendance. Councilmember Shoemaker joined the meeting at this time - 6:41 p.m. APPROVAL/CORRECTION OF MINUTES 6a. Reqular Adjourned Meetinq of Auqust 4, 1993 M/S Mastin/Malone to approve the minutes of the regular adjourned meeting of August 4, 1993, as submitted. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. Absent: Councilmember Wattenburger. 6b. Reqular Meetinq of Auqust 4, 1993 M/S Malone/Mastin to approve the minutes of the regular meeting of August 4, 1993, as submitted. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. Absent: Councilmember Wattenburger. 7. Riqht to Appeal Decision 466 Mayor Schneiter reviewed Section 1094.6 of the California Code of Civil Procedures regarding the appeal process. CONSENT CALENDAR Councilmember Shoemaker pulled item 8c. Approve Bad Debt Write Off for Fiscal Years 1991-1993 This item became New Business Item lle. M/S Shoemaker/Malone to approve the Consent Calendar as follows: Sa. Received and accepted the report of July 1993 disbursements, as follows; Payroll Checks #48850 and #49087, dated June 20 to July 3, 1993, in the amount of $182,302.91; Payroll Checks #49088 to 49387, dated July 4 to July 17, 1993, in the amount of $153,346.52; and Demand Payments checks #61102 to #61583 in the amount of $1,663,141.64 8b. Denied the claims for damages received from William Muz io, The Hair Express, Pacific Bell, and Kathryn Schapmire; and referred them to the City ' s insurance carrier. Sd. Awarded the bid for one new 1993 type 1 ambulance to Ackerman Emergency Equipment in the amount of $76,362 less accepted options and deductions of $2,145 for a total purchase price of $74,217 (sales tax included.) Purchase price does not include departmental in-house delivery expense which is not to exceed total budgeted purchase amount of $75,000. Se. Awarded contract in the amount of $52,741.10 to Ferranti Construction for Sidewalk Reconstruction, Specification No. 93-12, at various locations in the City of Ukiah. Bf. Awarded contract in the amount of $79,549 to Harborth Excavating for constructing water mains on South Barnes Street, Oak Park Avenue, North Main Street, Clara Avenue, Pine Street and North Oak Street, Specification 93-07. 8g. Continued the Public Hearing to consider and approve negative declaration and amended project report for City of Ukiah/Ukiah Valley Sanitation District Wastewater Treatment Plant, Advanced Wastewater Treatment and upgrade project, to meeting of September 1, 1993, in order to receive recommendations from Board of Directors of Ukiah Valley Sanitation District. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. Absent: Councilmember Wattenburger. 9. Audience Comments on Non-Aqenda Items No one came forward. UNFINISHED BUSINESS 10a. Approve Purchase of County Property for Back Eiqht Holes of Golf Course The City Manager reported on the history of negotiations with the County regarding the purchase of the back eight holes of the golf course which is comprised of approximately 41.63 acres. He reported a January 12, 1993 market value appraisal by Harding Appraisal Company in Sebastopol was established at $1,275,000, but the final negotiated amount is $1,000,000. He explained financing will be based on a 25 year lease with the documents to be provided at the next Council meeting. He noted the acquisition will be financed through the Golf Enterprise Fund. Councilmember Malone stated he is uncomfortable with the County wording in the agreement pertaining to no differentiation of rates for City and County users in perpetuity. He expressed support for the purchase. Reg. Mtg. August 18, 1993 Page 2 Councilmember Shoemaker suggested the County shouid implement this philosophy throughout, including Jail Booking fees. The City Attorney noted some clerical errors on page one, in paragraph 2 and 5. M/S Shoemaker/Malone to approve the purchase of the back eight holes area of the Ukiah Municipal Golf Course from the County of Mendocino, with the clerical corrections on Page one, paragraphs 2 and 5, referencing other paragraph numbering. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. Absent: Councilmember Wattenburger. The City Attorney noted there is a 60 day period for completion of the sale. NEW BUSINESS lla. Consideration of Fundinq Request from Mendocino County Library The City Manager reported past contributions to the Library has been conditioned with the understanding that future funding is not guaranteed, due to fiscal impacts imposed upon local governments by the State. He explained last year's City contribution to the Friends of the Library of $47,000, was only expended by a total of $27,069. He noted this year's request from the library is for $45,000, which will be used for the continuation of efforts in developing a public accessed electronic reference system at the Library. Henry Bates, Mendocino County Librarian, expressed appreciation for City assistance in computerizing the Library, and in owning the land and building while only leasing it for $1 a year. Pat Hunt, volunteer reference librarian, reported there were 951 reference questions received in July 1993. He explained the Library book circulation is increasing to the highest level in 5 years. Donna Kerr, Librarian, expressed her appreciation to the Friends of the Library, and provided Council with a short video regarding computers in Libraries. Frank Broadhead, Friends of the Library, expressed his appreciation for past City support, and explained the need for publicly available new technology. Stephanie Hoppe, 612 W. Standley Street, commented the Library is an important part of the downtown infrastructure which she uses extensively in her field as a writer, editor and publisher. She feels City assistance is obligatory. Mack McKibbon, Friends of the Library, stated telecommunications will be arriving soon, and the information it brings can be considered a clean new industry to Ukiah, which should be encouraged and supported. Councilmember Mastin stated the City has always supported the Library, in various ways, and indicated he would like to see the relationship formalized. Councilmember Malone explained his observation of the Internet system online at the Library. He noted it is an excellent information source which has unlimited potential. M/S Shoemaker/Malone to approve the funding request of $45,000 to continue the development of the electronic reference system at the County Library. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. Absent: Councilmember Wattenburger. 467 Reg. Mtg. August 18, 1993 Page 3 llb. Approval of Economic Incentive Packaqe for Mrs. Denson's Cookie Company Councilmember Shoemaker removed himself from the meeting at 7:27 p.m. due to a possible conflict of interest as he resides near the subject property. The Economic Development Coordinator reported on negotiations with Mrs. Denson's Cookie Co. owner Mike Bielenberg, regarding relocating his current business with 40 employees from Redwood Valley to the location of the northeast corner of Mazzoni and Brush Streets. He explained the City portion of the incentive package is comprised of electric utility discounts for two years not to exceed $7,000 with additional Redevelopment incentives of $12,500 comprised of building permit, plan check fees and utility capital improvement fees. Mayor Schneiter commented he hopes the permit process by the Planning Commission is less contentious than the previous process for the same site, as filed by Daniels Steel. Mike Bielenberg, explained how he decided to move to Ukiah instead of out of State, and commended City staff for their positive and helpful attitude. He stated he expects his business to grow with this move and upgrade. He indicated he is pleased to be locating to a financially sound City with excellent public safety and quality of life. M/S Malone/Mastin to approve agreement for the incentive package in the maximum amount of $7,000, and authorized the City Manager to execute the contract. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, and Mayor Schneiter. NOES: None. Absent: Councilmember Wattenburger and Shoemaker. llc. Authorize the City Manaqer to Execute Contract with the Company of Eric Jay Toll, AICP to Prepare the Environmental Impact Report (EIR) for the City of Ukiah's Municipal Landfill Solid Waste Facilities Permit Chanqe Councilmember Shoemaker rejoined the meeting at this time of 7:43 p.m. Principal Planner Sawyer reported the proposed change in the landfill operation to increase the allowable daily tonnage requires preparation of an environmental impact report outlined by the California Environmental Quality Act. He explained the City Attorney had advised a personal service contract for technical services does not require a request for proposal process. He explained the complex preparation process and the qualifications of Eric Jay Toll Company for this project. Eric Jay Toll explained his proposal and schedule, which should be finalized by May 1994 with the Council Public Hearings in February 1994. M/S Malone/Mastin to authorize the City Manager to execute contract, not to exceed $64,680 with the Company of Eric Jay Toll, AICP to prepare the EIR for the City of Ukiah's Municipal Landfill Solid Waste Facilities Permit Change. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. Absent: Councilmember Wattenburger. lld. Consideration of Request to Adopt Resolution Requestinq Relief from Leqislative and Fiscal Impacts Upon Units of Local Government Created by the California State Leqislation Councilmember Shoemaker reported this proposed resolution was provided to him from Willits Mayor Stransky, for adoption by all four Mendocino County Cities, which will be considered at the League of California Cities Division Reg. Mtg. August 18, 1993 Page 4 meeting in Crescent City, August 21, 1993, and th~n forwarded to the General meeting in October. Discussion ensued regarding wording contained in the proposed resolution. 469 M/S Shoemaker/Mastin to amend the proposed resolution wording on Page 2, line 20, change the word "demands" to "requests; correct the typo on Page 1, line 25, and adopt Resolution No. 94-7, requesting relief from legislative and fiscal impacts upon units of local government created by the California State Legislature. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. Absent: Councilmember Wattenburger. lle. Bad Debt Write-Report, 1991/92 and 1992/93 Councilmember Shoemaker explained he pulled this item from the Consent Calendar for discussion regarding the City collection process timeframes. Finance Director Burt and Customer Service Representative Sechrest explained the department collection timeframe policy, and noted 99.72% of the total amount of $27.3 million in billings for this period, were collected. Gary Green, PG&E District Manager, explained the City collection rate is comparable to PG&E's, for 1992/93. Customer Service Representative Sechrest explained the City uses the same community assistance programs as PG&E. M/S Shoemaker/Malone to approve bad debt write-offs for fiscal years 1991/92 and 1992/93, for a total amount of $76,120.86. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. Absent: Councilmember Wattenburger. COUNCILMEMBER REPORTS Councilmember Mastin None. Councilmember Malone Reported on the Sun House/Grace Hudson Museum opening of the new show "A Show of Hands" which was well attended and reported the Smithsonian exhibit will come to Ukiah the week of September 20th for ticketed seminars. Councilmember Shoemaker Reported there was no Mendocino Solid Waste Authority meeting. Mayor Schneiter Asked Council if they would be interested in reviewing a resolution at the next meeting pertaining to try America Day. It was the consensus of Council to agendize this for the September 1, 1993 regular meeting. CITY MANAGER/DEPARTMENT HEAD REPORTS Reported the Business Services and Career Opportunity Guide is ready for distribution. ADJOURNMENT There being no further at 8:30 p.m. CCMIN.140 business~/~he meet~g was adjourned Ca'thy' ~ Kay, C~C/~E City ~ /~ Clerk Reg. Mtg. August 18, 1993 Page 5