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HomeMy WebLinkAboutMin 10-27-93497 CITY COUNCIL MINUTES Joint Regular Adjourned Meeting with UKIAH VALLEY SANITATION DISTRICT BOARD OF DIRECTORS Todd Grove Room 599 Park Boulevard October 27, 1993 The City Council convened in a regular adjourned meeting, of which the agenda was legally noticed and posted, at 5:35 p.m., in the Todd Grove Room in the Ukiah Municipal Clubhouse located at 599 Park Boulevard, Ukiah. Roll was taken and the following Councilmembers were present: Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. Staff present: City Clerk McKay, City Manager Rough, Finance Director Burt, Utility Director Barnes, and Public Works Director/City Engineer Kennedy. Ukiah Valley Sanitation District Boardmembers present were: Sugawara, de Vall and Chairman Schneiter. Ukiah Valley Sanitation District staff present were: Legal Counsel Hebert and Board Secretary Norma Leon. Also attending were Ted Goforth, Project Manager and Joel Faller, Kennedy Jenks Engineering Project Manager. 2. Audience Comments on Non-Aqenda Items No one came forward. NEW BUSINESS 3a. Approval of Budqet Amendment for the Advanced Wastewater Treatment Facility and Related Facility Upqrades at the Ukiah Wastewater Treatment Plant, Contract No. C-06-4102-110 3ai. Contract amendment to May 21, 1992 Aqreement with Kenned¥/Jenks in an Amount Not to Exceed $341,490 3aii. Adopt project budqet of $8,263,500 for Advanced Waste Treatment Facility and Related Facility Upqrades Mr. Goforth, Project Manager, reviewed the Wastewater Treatment Plant upgrade and improvement project and the need for an increase of $341,490 to the budget for additional engineering fees due to an expanded project scope. Joe Faller, Kennedy Jenks, explained their engineering firm's original fee estimates were based on the 1986 long range plan which was a $4.4 million proposal. He noted additional requests for further studies received at the joint meeting of June 10, 1993, added additional engineering costs. He explained that additional construction costs and necessary improvements have increased the total estimated costs from $6.5 to $8.3 million. Mr. Goforth stated the project is now 35 to 40 percent larger with a projected time of 18 months instead of the original 12 months. He explained that the project engineers spent an additional 100 hours researching the issue concerning receiving County wide septage, as directed by the City Council and Sanitation District Board. Discussion ensued regarding County septage figures and project engineers time spent meeting with the appropriate regulatory agencies. Mr. Goforth reported that project engineers determined in order to be able to receive County wide septage, the current treatment plant would have to be expanded for approximately $2 million. He explained the current proposed project is, and has been, only for the upgrade and improvement of the current plant and recommended that future 498 expansion plans be considered in the next 12 year planning period. Frank Noyd, Wastewater Treatment Plant Supervisor, explained there are only three septage haulers currently using the plant. He noted the haulers are aware that they are not to be bringing septage from outside the traditional limited service area. Discussion ensued regarding the project phases, additional needed upgrades to machinery and equipment, possible use of processed sludge for compost or landfill cover, sludge accumulation amounts in the past 35 year period, and built in reserves. M/S Mastin/Wattenburger to approve the contract amendment to the May 21, 1992 agreement with Kennedy/Jenks in an amount not to exceed $341,490. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. M/S Mastin/Wattenburger to adopt the project budget for the Advanced Wastewater Treatment Facility and related facility upgrades in the amount of $8,263,500. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. Absent: None . The Ukiah Valley Sanitation District Board took independent action to also approve the contract amendment and approve the proposed budget. PUBLIC HEARING 3b. Consideration of increases in Sewer Service Charqes, Sewer Connection Fees, and Septaqe Fees to Finance the State Mandated Advanced Waste Treatment and Related Plant UDqrades at the Ukiah Wastewater Treatment Plant The Finance Director distributed a memorandum pertaining to staff recommendation for a two step process in which the current proposed rate increase is approximately half of the total increase needed, which is proposed to occur after the construction bids are received and before 1995/96 fiscal year. She reported on the analysis of the revenue plan and updated changes which affect the original plan, and necessary adjustments which result in a 14.1% increase in the annual expense projected in the revenue plan, therefore the estimated eventual rate could increase to $14.58 per month, beginning about January 1, 1995. Discussion ensued regarding publicity, increased project time from 13 to 18 months, effect of total increase of rates now, other sewer rates and hookup fees in other jurisdictions, commercial and industrial user volumes, summer and winter septage impacts, and septage issues. Councilmember Mastin commented the sewer rates should be increased the full amount needed for the project at this time, instead of two increases in two years. Boardmember De Vall stated he feels a long range plan to limit receiving out of area septage is necessary in order for the County to address this issue. Discussion ensued regarding the current volume of septage received, the processing and composition of the septage and the treatment of it having been factored into the revenue plan. PUBLIC HEARING OPENED - 7:48 p.m. Melissa Bourbon, Little River, Owner of Thompson's Septic Service, stated her company is trying to learn how to use Reg. Adj. Mtg. October 27, 1993 Page 2 499 septic sludge as a resource. She explained the trucking of septage is less desirable than using it for beneficial land improvements or composting. She stated she feels it is inefficient to increase the sewer treatment plant for County wide use when there are other options available on the coast. She encouraged developing a prohibition of receipt of County wide septage. No others came forward. PUBLIC HEARING CLOSED - 8:04 p.m. Mr. Goforth explained that receiving septage at the Wastewater Treatment Plant is under the jurisdiction of the City of Ukiah, which is the owner and operator of the plant, and has the authority for establishing policy and rates, for receiving septage. The Ukiah Valley Sanitation District Board took action the proposed legislation. M/S Wattenburger/Schneiter to adopt Resolution No. 94-25, establishing a sewer service charge of $10.00 per sewer service unit, effective January 1, 1994. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. Absent: None . M/S Shoemaker/Wattenburger to read by title only for the first reading of the proposed Ordinance pertaining to sewer connection charges. The motion was carried by a unanimous voice vote of all AYE. The City Clerk read the title of the proposed Ordinance. M/S Shoemaker/Wattenburger to introduce the Ordinance amending portions of Section 3731A, Article 12, Chapter 2, Division 4 of the Ukiah Municipal Code pertaining to sewer connection charged. The motion was carried by the following roll call vote: AYES: Councilmembers Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: Councilmember Mastin. Absent: None. 3bii. Adoption of Resolution Adjustinq Charqes, Fees and Procedures for Treatment of Septaqe at the Ukiah Wastewater Treatment Plant Mayor Schneiter commented he feels the rate for septage is too low. Councilmember Shoemaker indicated equivalency in all rates charges. there should be Discussion ensued regarding possible amended wording to the proposed resolution. M/S Shoemaker/Mastin to adopt Resolution No. 94-26, adjusting charges and fees and procedures for treatment of septage at Ukiah Wastewater treatment plant, with the following amended wording; delete paragraph a. and b., and amend the 1st line in paragraph c. by striking the words "Mixed loads including septic tank cleanings" and replace with "Septage", and in the 4th line of the same paragraph delete the words "the highest rate, that is, ; and add the effective date of January 1, 1994. The motion was carried by the following roll call vote: AYES: Counc i lmembers Mast in, Malone, Wattenburger, and Shoemaker. Mayor Schneiter. NOES: Mayor Schneiter. Absent: None. Councilmember Malone requested staff to evaluate possible sewer rate charges by volumes, as he feels there are apartment dwellers who do not impact the sewer system as much as a family household. He noted senior citizens and others may be impacted by these rate increases, and Reg. Adj. Mtg. October 27, 1993 Page 3 5OO indicated he would like users to pay for the amounts used, based upon a relationship of water use. The City Manager stated staff will research this matter and provide a report in the future. 3c. Consideration of Dedication of Revenue from an Increment of Sewer User Charqes to the Repayment of State Revolvinq Fund Loan for Wastewater Treatment Plant Advanced Waste Treatment and Upqrade Facilities M/S Malone/Wattenburger to read the title only of the proposed ordinance for the first reading. The motion was carried by a unanimous voice vote of all AYE. The City Clerk read the title of the proposed Ordinance. M/S Malone/Wattenburger to introduce the Ordinance, dedicating revenue from an increment of sewer user charges to repayment of State revolving fund loan for Wastewater Treatment Plant Advanced Waste Treatment and upgrade facilities. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. Absent: None . Councilmember Shoemaker questioned discussion concerning policy issues. possible future The City Manager noted that discussion and information regarding conversion, pump outs and discontinued acceptance of septage with noticing may be addressed at a future meeting. It was the consensus of the Council and the Ukiah Valley Sanitation District Board to meet again on November 17, 1993, at 5:30 p.m., in the Council Chambers of the Civic Center. ADJOURNMENT There being no further business, the meeting was adjourned to November 17, 1993, 5:30 p.m., in the Civic Center Council Chambers for a joint meeting regarding policy issues surrounding acceptance of sept~ at the~astewater Treatment Plant. / · c Cat~ ~~y,' CMc/AAE~ City Clerk / Reg. Adj. Mtg. October 27, 1993 Page 4