HomeMy WebLinkAboutMin 06/20-22/9495
CITY COUNCIL MINUTES
COUNCIL CHAMBERS
300 Seminary Avenue
UKIAH, CALIFORNIA
REGULAR ADJOURNED MEETING
BUDGET HEARINGS
June 20 - 22, 1994
June 20, 1994
The City Council convened in a Regular Adjourned Meeting,
which was legally noticed and posted, at 9:00 a.m., for review
of the proposed 1994-95 Fiscal Year Budget for the City of
Ukiah. Roll was taken and the following Councilmembers were
present: Mastin, Malone, Wattenburger, and Mayor Schneiter.
Absent at roll call was Councilmember Shoemaker. Staff
present: City Clerk McKay, City Manager Rough, Finance
Director Burt, Assistant to the City Manager Harris, City
Engineer/Public Works Director Kennedy, Public Utility
Director Barnes, Planning Director Sawyer, Golf and Parks
Supervisor Carpenter, Assistant City Manager Horsley, and
Public Safety Director Keplinger.
The City Manager presented his Budget Message and State of the
City Report.
Council's review proceeded of the General Fund Revenues and
Expenditures, Enterprise Funds, Full-time and Part-Time
personnel positions, the proposed budget program and queried
staff regarding sales tax revenues increase due to Wal-Mart,
ending fund balance, departmental transfers, reimbursable
credits, allocation costs, and internal debt relief processes.
Recess - 10:09 a.m.
Reconvened - 10:19 a.m.
Councilmember Shoemaker joined the meeting at this time.
Council proceeded with the review of the Council and City
Clerk department proposed budgets.
The City Clerk requested additional funding than recommended
for a larger paper shredder, a Lanier tape duplicator and
printer toner. As requested by the Mayor, she provided a
verbal report regarding discussions with the Ad Hoc
Committee of Mayor Schneiter and Councilmember Mastin
concerning a new records management program using computer
optical imaging with CD ROM technology. She noted current
technology allows 16 four drawer filing cabinets worth of
paper to be stored on one disk, with complete document word
searching capabilities at a speed of one second per one
million pages.
Council queried the City Clerk regarding alternatives to tape
duplication, paper shredding, law book supplements, various
line items and optical imaging records storage and retrieval
costs.
Councilmember Malone suggested looking into purchasing of
the law book supplements on computer CD disk media.
It was the general consensus of Council to increase funding
for a heavy duty paper shredder, Lanier tape duplicator and
develop a Request for Proposals process for a computerized
records storage and retrieval imaging system, for future
consideration by Council.
It was the general consensus of Council to not grant a cost of
living adjustment to the salary of the City Clerk and
expressed no interest in considering an appointed job title as
a Records Manager.
The City Clerk stated for the record that this designated
part-time position of City Clerk has averaged a 38 hour work
week for the four year period from 1988 to 1992, with
increasing workload and responsibilities, and indicated
efforts will be made to reduce hours to part time.
Councilmember Shoemaker expressed his belief that the issues
surrounding the elected City Clerk position could be
considered for a ballot measure this November election.
Council review of the departments of the City Treasurer and
City Attorney continued.
Council queried staff regarding allocation figures.
Councilmember Wattenburger expressed concern regarding a
possible need for an in-house technical expert for future
computer interactive services.
The City Manager reported to Council the City Treasurer is
considering retiring and the position could be filled by
Council appointment.
Council review of the Personnel/Risk Management department.
Council queried staff regarding female public safety pregnancy
policy, legislative analysis, and computer needs.
Council reviewed the Secretarial Pool budget.
Recess - Noon
Reconvened - 12:29 p.m.
Council review continued for the budgets for miscellaneous
general government, Community Outreach/Public Information and
Federal Emergency Shelter Grant and fixed asset fund.
Mayor Schneiter requested that our legislators be put on the
City mailing list.
Council review of the Finance Department budget proceeded.
Council queried staff regarding reimbursable credits,
allocation amounts, fees, and billing service reimbursable
costs.
Councilmember Mastin left the meeting at 1:13 p.m.
Council proceeded with their review of the budget accounts for
the department of Purchasing/Warehouse, Utility Billing and
Business Improvement District.
Councilmember Shoemaker suggested using an envelope which
will encourage 48 hour notice receivers to open immediately.
Recess - 1:38 p.m. Reconvened - 1:40 p.m.
Councilmember Mastin rejoined the meeting at this time.
Council review of the Planning Department budget proceeded.
Councilmember Shoemaker requested all new Planning
Commissioners should be budgeted to go to the League of
California Planning conference.
It was the general consensus of Council for budget expenditure
for Commissioners Howland, Smith and Ashiku to go to the
Planning training.
Council continued their review of the budget for the Public
Safety department and queried staff regarding the new school
resource officer for Pomolita and Jr. High School, new
search and seizure laws and their effects, a new police dog,
new detoxification program, animal control response, abandoned
vehicle program, bilingual training efforts and Police
Reserves.
Recess - 2:40 p.m.
Reconvened 2:53 p.m.
Reg. Adj. Mtg.
June 20 - 22, 1994
Page 2
Council proceeded with the budget review of the Fire
Department and queried staff regarding business inspections,
hazardous material inspections, west hill preventions efforts,
mandatory fire sprinkler ordinance, new emergency management
in house training efforts, new fire pumper costs, dispatch,
and a proposed ambulance rate increase.
Councilmember Shoemaker suggested creating a equipment
replacement fund in the future. Staff replied a fixed asset
fund exists which serves this purpose.
Council proceeded with their review of the Public Works
department, administration and engineering, and street
maintenance.
Council queried staff regarding new capital expenditures for a
24" street grinding machine, street repair processes and
increased salary expenditures due to re-allocation of existing
staff.
Council review proceeded of the budget for the Corporation
Yard, Gas Tax fund projects, and the Garage Fund.
Council queried staff regarding the hourly rate charged by the
garage for repair and maintenance, with fixed assets no longer
in this fund.
ADJOURNMENT
The meeting was adjourned at 4:55 p.m. to tomorrow morning
June 21, 1994, at 9:00 a.m. in the Council Chambers of the
Civic Center.
June 21, 1994
The City Council convened in a Regular Adjourned Meeting,
which was legally noticed and posted, at 9:09 a.m., for review
of the proposed 1994-95 Fiscal Year Budget for the City of
Ukiah. Roll was taken and the following Councilmembers were
present: Mastin, Malone, Wattenburger, Shoemaker and Mayor
Schneiter. Staff present: City Clerk McKay, City Manager
Rough, Finance Director Burt, City Engineer/Public Works
Director Kennedy, Public Works Administrator Goodrick,
Assistant City Manager Horsley and the Assistant to the City
Manager Harris.
The Assistant to the City Manager distributed corrected and
additional budget pages 13, 14, 61, 6la, and 6lb.
Council proceeded with their budget review of the General
Fund/Enterprise Funds for Public Works department division of
the Solid Waste Disposal Site.
Council queried staff regarding a used pick up truck, gate
fees and hauler rates, increased closure projects costs, total
tonnage volumes of 26,000 tons per year with half coming from
the City limits, hauler rates charged per ton, with extensive
discussion regarding the $6 surcharge to Mendocino Solid
Waste Management Authority and future increase in tipping fees.
Recess - 10:42 a.m.
Reconvened - 10:55 a.m.
Council review of the Community Services Department budget
proceeded specifically regarding general government
buildings, Parks, Recreation, and Aquatics divisions.
Recess to lunch - 11:58 p.m. Reconvened - 12:30 p.m.
Council review of the Community Services Department budget
proceeded specifically regarding Grace Hudson/Sun House Museum
Ukiah Valley Conference Center, Municipal Golf Course and
Youth Services Ukiah programs and divisions.
Recess 1:56 p.m.
Reconvened - 1:56 p.m.
Reg. Adj. Mtg.
June 20 - 22, 1994
Page 3
98
Council proceeded with the review of the Public Utilities
Departmental budget concerning the accounts for Traffic
Signals and Electric.
Extensive discussion ensued regarding the ending fund balance,
reserve accounts, allocations and a projected rate increase.
It was the consensus of Council to continue the discussion at
the end of the budget sessions to allow further review by
staff.
Council proceeded with their budget review of the Water, Sewer
and Street lighting divisions.
Recess - 3:18 p.m. Reconvened - 3:32 p.m.
Council's budget review continued of the Airport department.
Adjourned to Redevelopment - 3:40 p.m.
ADJOURNMENT
The meeting was adjourned at 3:40 p.m. to tomorrow morning
June 22, 1994, at 9:00 a.m. in the Council Chambers of the
Civic Center.
June 22, 1994
The City Council convened in a Regular Adjourned Meeting,
which was legally noticed and posted, at 9:00 a.m., for a
joint meeting with the Ukiah Valley Sanitation District
Board of Directors for the review of the proposed 1994-95
Fiscal Year Budget for the City of Ukiah. Roll was taken and
the following Councilmembers were present: Mastin, Malone,
Wattenburger, and Mayor Schneiter. Staff present: City Clerk
McKay, City Manager Rough, Finance Director Burt, Public
Utility Director Barnes and the Assistant to the City
Manager Harris.
The roll for the Ukiah Valley Sanitation District Board was
called by Board Secretary DeLeon and Boardmembers
Sugawara, McMichael and Chairman Schneiter were present.
Joint review of the District Sewer Service Fund budget
proceeded.
M/S Malone/Wattenburger to adopt the Fiscal Year 1994-95
District Sewer Service Fund budget. The motion was carried by
the following roll call vote: AYES: Councilmembers Mastin,
Malone, Wattenburger, Shoemaker and Mayor Schneiter
NOES: None. ·
M/S Malone/Wattenburger to authorize the City Manager to
execute and submit the request for Authorization to award
contract to the State Water Resource Control Board indicating
that Pacific Mechanical Construction Company is the apparent
successful bidder for the City of Ukiah Wastewater
treatment project. The motion was carried by the followig
roll call vote: AYES: Councilmembers Mastin, Malone,
Wattenburger, Shoemaker and Mayor Schneiter. NOES: None.
Council continued with the review of the Electric Utility
budget.
It was the consensus of Council to establish the policy that
the ending fund balance for the electric utility should not
exceed 5% of revenue, with remaining to be transferred to
reserves.
Council continued with the review of the Water Fund.
Recess - 10:35 a.m. Reconvened - 10:47 a.m.
Staff distributed an updated and correct version of the
proposed Resolution with adjusted budget figures.
Reg. Adj. Mtg.
June 20 - 22, 1994
Page 4
99
M/S Wattenburger/Mastin to adopt Resolution No. 94-60,
adopting the 199-95 fiscal year budget for the City of Ukiah
as follows;
Fund No. Description Amount
100
141
220
260
300-303
332
340
400
405
410
550
575
600
610
612
660
665
678
680
695
696
697
698
800-802
8O5
820
General Fund
Museum Grant
Parking District
Downtown Business Improvement Fund
Gas Tax Fund
Federal Emergency Housing Grant
SB 325 Reimbursement Fund
Recreation Fund
Youth Service Ukiah
Ukiah Valley Conference Center Fund
Lake Mendocino Bonds
Municipal Garage
Airport
City Sewer Service Fund
City District Sewer Service
Disposal Site
$5,437,085
36,838
97,315
12,000
1,296,038
60,000
120,504
150,520
70,733
176,830
1,988,293
386,260
520,507
5,000
913,550
1,417,084
Refuse/Debris Control Enterprise Funds 149,252
Public Safety Dispatch 289,369
Ambulance
Golf Course
Purchasing Warehouse
Utility Billing Fund
Fixed Asset Fund
Electric Funds
Street Lighting
Water Fund
365,891
467,276
113,948
326,581
166,100
9,124,826
124,500
1,545,075
NET BUDGET
$25,371,365
General Government Summary
1001
1101
1105
1201
1301
1401
1501
1502
1601
1905
1910
1915
1945
1990
2201
City Council
City Clerk
Elections
City Manager
Finance Department
City Attorney
Planning
Growth Management
Personnel
Secretarial Pool
City Treasurer
General Government Buildings
Civic Outreach & Promotion
General Government Expense
Building Inspection
$20,489
19,906
12,000
49,652
137,621
27,480
203,889
19,568
17,954
72,436
1,306
256,326
125,200
145,548
108,548
TOTAL
$1,199,969
Public Safety Summary
2001
2080
2090
2101
2190
Police
Narcotic Task Force
Police Reserves
Fire
Fire Department Volunteers
TOTAL
$1,928,654
61,752
14,050
1,141,762
27,308
$3,173,526
Public Works Summary
3001
3110
3301
Public Utilities
Engineering
Street Maintenance
Corporation Yard
TOTAL
$117,581
366,050
29,721
$513,352
Reg. Adj. Mtg.
June 20 - 22, 1994
Page 5
100
3150 Traffic Signals
Community Servicem
$40,413
6001 Parks
6130 Aquatics
6150 Grace Hudson/Sun House Museum
TOTAL
GRAND TOTAL
265,869
74,124
169,832
$509,825
$5,437,085
The motion was carried by the following roll call vote: AYES:
Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and
Mayor Schneiter. NOES: None.
The Council expressed their appreciation to staff for the
extensive efforts and long hours compiled in this fabulous
document.
ADJOURNMENT
There being no further business, ~he Council meeting was
adjourned at 10:58 a.m..
CCMIN. 170
( /L~~'~ CM~/AA~, City Clerk
Reg. Adj. Mtg.
June 20 - 22, 1994
Page 6