HomeMy WebLinkAboutMin 04-10-95226
MINUTES OF THE CITY COUNCIL OF THE
CITY OF UKIAH - April 10, 1995
The City Council convened in a regular adjourned meeting for a goal
setting session, of which the agenda was legally noticed and
posted, at 9:30 a.m., in the Colombard Room of the Ukiah Valley
Conference Center, 200 South School Street, Ukiah, California.
Roll was taken and the following Councilmembers were present:
Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. Staff
present: City Clerk McKay, City Manager Rough, Assistant to the
City Manager Harris, Finance Director Elton, City Engineer/Public
Works Director Kennedy, Assistant Redevelopment Director
DeKnoblough, Public Works Administrator Goodrick, Senior Planner
Stump, Planning Director Saywer, Public Utilities Director Barnes,
Fire Operations Commander Sandelin, Public Safety Director
Keplinger, Captain Williams, Assistant City Manager Horsley,
Associate Civil Engineer Woods, Garage Supervisor Denham,
Recreation Coordinator Weselsky, Electrical Distribution Engineer
Wobig, and Electrical Supervisor Bartolomei.
2. Mayors Introductory Comments
Mayor Schneiter stated after going through this process very
thoroughly, there should be no surprises in June. He indicated he
would like periodic progress reports throughout the upcoming budget
year as to the status of projects. He offered other Councilmembers
the opportunity to speak.
Councilmember Malone requested future agenda items to list which
account funds the item of business is being funded from.
Councilmember Shoemaker complimented City staff for their extra
efforts. He indicated current City projects should be finished
before starting any new ones, to allow finalization of them. He
indicated added pressure of new projects is a concern to him, as
City staff is impacted with possible reduction of service to the
citizens.
Councilmember Wattenburger agreed with Mayor Schneiter and
Councilmember Shoemaker and commended City staff for their
outstanding efforts. He indicated it is his concern to maintain
happy employees and it is his philosophy to try to make everyone
job easier. He stated he will not be running again in 1996 for a
third Council term.
Councilmember Mastin stated every department has shown great
efforts and success in the past years projects, and expressed his
appreciation for departmental efforts.
4. Comments from the audience
No one came forward from the audience.
3. City Manager Welcome and Overview
The City Manager outlined this meeting's process and presented an
overview of accomplished goals since January 1990.
5. Brief Review of Current Levels of Service and Department
Activities
The City Manager explained the list of each department's
responsibilities and daily activities was provided for COuncil as
informational only.
6. Department by Department Review of Proposed Priorities and Needs
Council proceeded in their review of City Departmental activities,
goals and Council expectations for City Administration comprised of
City Management, Personnel/Risk Management, Secretarial Pool and
Community Outreach/Public Information.
Mayor Schneiter requested a budget line item for a City Manager and
department head professional facilitated training session, which
met with consensus of Council.
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April 10, 1995
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Councilmember Shoemaker requested access via computer modem from
Councilmembers homes, which was met with consensus of Council.
Mayor Schneiter noted he would like to see a claim tracking summary
for Council to provide final information concerning outcomes. He
also indicated he would like to see Council agendas restored on the
internet, as last agenda was in February.
Council continued with their review of Airport departmental goals.
It was the consensus of Council to develop a better pilot waiting
area.
Council continued with their review of the City Clerk departmental
goals and the Community Services departmental goals, comprised of
the Golf Course and Recreation.
Recess-Il:00 a.m.
Reconvened - 11:10 a.m.
Council continued with their review of Parks, Youth Service Ukiah,
Sun House, Aquatics, Sports, Conference Center and General
Government Buildings.
It was the consensus of Council for staff to address the need for
a full time building maintenance function for all governmental
buildings.
Councilmember Malone requested staff to look into the Men's
softball lease and address the non-construction of the third field
with consensus of Council.
Recess-12:17 p.m.
Reconvened - 1: 22 p.m.
Councilmember Shoemaker was absent.
Council continued with their review of Finance Departmental goals.
Councilmember Shoemaker arrived at 1:40 p.m.
Mayor Schneiter requested when capital purchases are budgeted for
by staff and then approved by Council, he would like to see
timeframes for planned acquisition.
Council continued with their review of Planning, Building
Inspection and Public Safety departmental goals.
It was the consensus of Council to commit to building the fire
training tower before June 1996, and to evaluate expansion of the
Civic Center to the west for additional needed storage and office
space.
Recess-2:46
Reconvened - 2: 57 p.m.
Council continued with their review of Public Utilities
departmental goals for the electric, water and sewer departments.
Mayor Schneiter requested a report back to Council for possible
restructuring of debt in conjunction with NCPA's refinancing, or
other opportunities.
Council queried staff regarding repairs and upgrades and needed
staff times.
Councilmember Shoemaker indicated he would prefer to hire specific
personnel for meter replacement as permanent versus contracting
out, as he sees major ongoing projects in the next four to ten
years in the electric utility. He requested a report concerning
appropriate staffing levels for efficiency at the upcoming budget
time.
Mayor Schneiter explained that it is in the best interest of the
City to keep the electric utility distribution in good shape to
maintain its asset value. He noted some of these projects lend well
for contracting out such as mapping.
227
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April 10, 1995
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228
Mayor Schneiter noted the need to develop a water policy plan and
procedures for a possible hazardous spill above our collector with
a written plan for expanded water storage facilities and
contingencies for loss of water capacity in the Russian River.
Council continued with their review of the Sewer departmental goals
and Traffic Signals, Street Lighting.
Council continued with their review of Public Works departmental
goals pertaining to Engineering and the possible restructuring.
It was the consensus of Council for staff to report back at a
regular Council meeting the overall effects of contract services
and staffing restructuring.
Council continued with their review of pavement management system
and inventory of condition of all city streets, traffic studies,
Street Maintenance, and Solid Waste Disposal Site.
Councilmember Shoemaker commented that wood waste is a resource we
should preserve, and queried staff regarding landfill operation
contract services, and currently no landfill insurance available.
Council continued with their review of the Corporation Yard,
Capital Improvement Projects, Garage and Redevelopment Agency
departmental goals.
7. Individual City Councilmembers Identification of Their Fiscal
Year 1995-96 Budget Goals and Priorities
Each Councilmember listed their individual
departmental goals as follows:
favored City
Mayor $chneiter
Bring Maintenance of the Electric Utility to a Current Status.
Restructure Electric Utility Debt Particularly That of the Hydro
Plant.
Restructure Engineering Department
Develop a City Water Policy (Contingency Plan).
Establish a Capability for On-going/immediate Response Facility
Maintenance and Management.
Conduct Training for Council/management/staff.
~ouncilmember Shoemaker
Complete the Fiscal Year with a Smaller Number of Projects in
Process/progress than the Number at the Beginning of the Year.
Reduce General Fund Charges to Enterprise Funds.
Develop Process Whereby Department Heads Determine Budgetary
Priorities.
Conduct Training for Council/management/staff.
Update Job Descriptions and Position Classifications.
Install Modems at Councilmembers, Residences to Link to Civic
Center Optical Imaging Program.
Implement Ail Secretarial Pool Priorities.
Insure the Attitude Survey Includes Questions Relating to Whether
the Citizens Are Willing to Pay for Requested/existing Services
or Programs.
Increase Funds Allocated to Upgrading the Electric System.
Fill Landfill Supervisor Position.
Explore In-house Medical Billing for Ambulance Service.
Evaluate Emergency Water Storage Capabilities.
Councilmember Wattenburge~
Conduct Training for Council/management/staff.
Expand Informational Signage for Incoming Pilots at Airport.
Complete Internal and External Upgrades to the Airport
Administration Building.
Upgrade the Softball/soccer Complex East of the Freeway.
Expand Youth Service Ukiah Programs and Sponsorships.
Continue Regional Marketing Efforts and High Level of Meeting
Support at the Conference Center.
Secure Public Safety Parking Area.
aluate Proposals for New Building at Civic Center to Accommodate
spatch Needs, Storage Requirements, and Miscellaneous
Additional Space Demands.
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April 10, 1995
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229
Explore In-house Medical Billing for Ambulance Service.
Restructure Electric Utility Debt Particularly That of the Hydro
Plant.
Develop a City Water Policy (Contingency Plan).
Coun¢ilmember Malone
Complete the Integrated Computer Network.
Complete Downtown Plaza.
Expand Youth Service Ukiah Programs and Sponsorships.
Implement Police Cadet/park Ranger Training Program.
Secure Response from the Softball League Regarding Improvements to
Softball/soccer Complex East of the Freeway.
Coun¢ilmember Mastin
Expand Youth Service Ukiah Programs and Sponsorships.
Continue Regional Marketing Efforts and High Level of Meeting
Support at the Conference Center.
Implement the General Plan.
Implement the Westside Fire Prevention Program.
Initiate the Electric Meter Replacement Program.
Restructure the Engineering Department.
Expand the Boundaries of Redevelopment Agency Facade Improvement
Program.
Implement Capital Improvement Program as Stated in the Public Works
Department Priorities.
Council then placed five votes each for prioritization with the
following results; the Expansion of Youth Service Ukiah was the
highest priority receiving three Council votes, while Restructuring
the Electric Utility Debt, particularly that of the Hydro plant,
Council/Management/Staff Training, and General Plan Implementation
each received two votes. The items making up the remainder of the
top priority list received one vote each.
Councilmember Malone left the meeting at 4:52 p.m.
8. Council Prioritization of Fiscal Year 1995-96 Budget Goals and
Concluding Comments
Mayor Schneiter and Councilmember Shoemaker stated that they are
uncomfortable listing the following goals in order of priority, as
all are equally important to accomplish.
Expand Youth Service Ukiah Programs and Sponsorships; Restructure
Electric Utility Debt particularly that of the Hydro Plant;
Management Training for City staff, and implement the General Plan;
Upgrade the Softball/Soccer Complex east of the Freeway; Develop a
City Water Policy (Contingency Plan); Implement the Westside Fire
Prevention Program; Initiate the Electric Meter Replacement
Program; Restructure the Engineering Department; Complete the
Integrated Computer Network; Institute a Police/Park Ranger
Program; Complete internal and external upgrades to the Airport
Administration Building; Evaluate Proposals for New Building at
Civic Center to Accommodate Dispatch Needs, Storage Requirements,
and Miscellaneous Additional Space Demands; Explore In-house
Medical Billing for Ambulance Service; Reduce General Fund Charges
to Enterprise Funds; Develop Process Whereby Department Heads
Determine Budgetary Priorities; Update Job Descriptions and
Position Classifications; Install Modems at Councilmembers'
Residences to Link to Civic Center Optical Imaging Program; Analyze
Staffing Levels Within the Electric Utility Department and Costs
Related to Contract Services for the Same Services.
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:13
p.m. ~ / .?
Cathy' Mc~a'y-!. ~MC?~E, City Clerk
Reg. Adj. Mtg.
April 10, 1995
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