HomeMy WebLinkAboutMin 06-21-95264
MINUTES OF THE CITY COUNCIL MEETING OF THE
CITY OF UKIAH - June 21, 1995
The City Council convened in a regular meeting, of which the agenda
was legally noticed and posted, at 6:33 p.m. in the Civic Center
Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was
taken and the following Councilmembers were present: Mastin, Malone,
and Vice-Mayor Shoemaker. Absent: Councilmember Wattenburger and
Mayor Schneiter. Staff present: City Clerk McKay, City Manager
Rough, City Attorney Rapport, Assistant to the City Manager Harris,
Public Utility Director Barnes, City Engineer/Public Works Director
Kennedy, Finance Director Elton, and Assistant Redevelopment Director
DeKnoblough.
2. Invocation/Pledge of Allegiance
The Assistant to the City Manager delivered the Pledge of Allegiance
and Councilmember Mastin led the Pledge of Allegiance.
Approval/Correction of Minutes
3a. Regular Meeting of June 7, 1995
Vice-Mayor Shoemaker made the following correction to Page 3, Item
9b., 3rd paragraph, last line, strike the words "see the engineers
recommendations" and replace with the additional wording of "get and
engineers opinion on the effect of implementing the conservancy's
program on our system."
M/S Malone/Shoemaker to approve the minutes of the regular meeting of
June 7, 1995, as amended. The motion was carried by a unanimous voice
vote of all aye, with Councilmember Mastin abstaining.
3b. Regular Adjourned Meeting of June 10, 1995
Mayor Schneiter arrived at 6:35 p.m. and took his seat at this time.
Vice-Mayor Shoemaker made the following correction to Page 3, 7th
paragraph, to remove the sentence "It was the consensus of Council to
not establish a separate committee."
M/S Malone/Mastin to approve the minutes of the regular adjourned
meeting of June 10, 1995 as amended. The motion was carried by the
following roll call vote: AYES: Councilmembers Mastin, Malone,
Shoemaker and Mayor Schneiter. NOES: None. Absent: Councilmember
Wattenburger.
4. RIGHT TO APPEAL DECISION
Mayor Schneiter reviewed Section 1094.6 of the California Code of
Civil Procedure regarding the appeal process.
CONSENT CALENDAR
M/S Mastin/Malone to approved the Consent Calendar as follows;
5a. Received and approved the report of May 1995 disbursements.
5b. Authorized the City Clerk to send notice of insufficiency of
claim for damage received from Helen Miller.
5c. Approved the second addendum to the dispatch agreement with the
City of Ft. Bragg and authorized the Mayor to execute,
receiving $8,833.34 per month for Police dispatching services
for the period of time June 1, 1994 to June 30, 1996.
5d. Authorized the extension of annual Commissions and Board
application deadline from June 21, 1995 to June 28, 1995.
The motion was carried by the following roll call vote: AYES:
Councilmembers Mastin, Malone, Shoemaker and Mayor Schneiter. NOES:
None. Absent: Councilmember Wattenburger.
6. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No one came forward.
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June 21, 1995
Page 1
UNFINISHED BUSINESS
7a. Adoption of Resolution Authorizing Continued Municipal Operations
Until Fiscal Year 1995-96 Budget is Adopted, Following Rescheduled
Budget Hearings on July 10, 11, and 12, 1995
M/S Mastin/Malone to adopt Resolution No. 95-50, authorizing
continued municipal operations from July 1, 1995, through adoption
of Fiscal Year 1995-96 budget. The motion was carried by the
following roll call vote: AYES: Councilmembers Mastin, Malone,
Shoemaker and Mayor Schneiter. NOES: None. Absent: Councilmember
Wattenburger.
NEW BUSINESS
Sa. Consider Adoption of a Resolution Approving and Authorizing the
Execution of an Agreement Between the City of Ukiah and the
California Integrated Waste Management Board, Establishing a Pledge
of Revenue for Post Closure Maintenance Final Assurance for the
City's Solid Waste Disposal Site
The City Engineer/Public Works Director reported on the proposed
resolution which pledges revenue from future garbage collection fees
in the amount of $75,160 per year for the 30 year post closure
maintenance period. He explained that it obligates the City of Ukiah
to pledge these funds for the next 30 years.
Councilmember Shoemaker questioned the amount in the funds now and if
these funds would be affected, and questioned next years projection
of $200,000 deficit operations with no post closure line item for
next year.
The City Manager explained that if this resolution is not adopted
then next year's deficit will be much larger than $200,000.
Discussion ensued regarding projected budget, fund balances and
upcoming mitigation projects, which will cost more than anticipated,
due to recent studies and test results.
Councilmember Shoemaker suggested a possible solution where a $9 per
ton fee be imposed and then the funds could be invested each year.
Councilmember Malone questioned whether we should look at some ways
the County could cover these costs.
Discussion ensued regarding current landfill negotiations, gate fee
revenues diminishing, and other possible options.
M/S Schneiter/Mastin to adopt Resolution No. 95-51 approving and
authoring the execution of an agreement between City of Ukiah and
California Integrated Waste Management Board, establishing a pledge
of revenue for postclosure maintenance financial assurance. The
motion was carried by the following roll call vote: AYES:
Councilmembers Mastin, Malone, Shoemaker and Mayor Schneiter. NOES:
None. Absent: Councilmember Wattenburger.
8b. Approval of Internal Financing Source Fund for Previously
Approved "Gun Club,, Property Purchase
The Finance Director reported in December 1993, Council authorized
the purchase of the gun club property to be financed through internal
borrowing for a ten year period at a 6% annual rate. He explained the
internal source of the fund was not identified at that time, and the
purchase was completed with full payment from Disposal Fund #660,
which resulted in this fund being overdrawn. In order to correct this
situation, he explained a fund transfer is needed from the electric
reserve account. He noted the first year payment of $88,314, which is
budgeted in this current fiscal year, will be paid from Fund #810, if
approved by Council.
Discussion ensued regarding how this happened, how to document in the
future for internal financing and fund tracking, and the reasoning to
use the electric reserve fund.
M/S Shoemaker/Malone to identify the electric reserve fund #810 as
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Reg. Mtg.
June 21, 1995
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266
the source of internal borrowing authorized in the previous Council
action for purchase of the "Gun Club" property. The motion was
carried by the following roll call vote: AYES: Councilmembers Mastin,
Malone, and Shoemaker. NOES: Mayor Schneiter. Absent: Councilmember
Wattenburger.
Sc. Approval of 1995-96 Annual Report on the Overall Economic
Development Plan
The Assistant Redevelopment Director reported on the draft Mendocino
County Overall Economic Development Plan.
Discussion ensued regarding the $30,000 identified for further
studies, the development of cost figures for proposed programs, first
source wording, local suppliers preference and legal issues, with
expressed concern regarding "to be determined costs" not identified
at this time.
Councilmember Shoemaker expressed concern for the $30,000 figure for
a tourism and marketing study, which could be better used, and
indicated support for a local bonding pool for local contractors to
assist our local construction economy.
Mayor Schneiter questioned if the Committee had considered developing
dates for completion of these projects.
John McCowen, member of the OEDP Committee, explained how the dollar
figures were developed by the Committee. He explained why cost
unknowns were designated as to be determined. He referred to the
three major goals of this plan that were the major focus of the
committee. He further explained the Committee's meeting process, and
how this plan was approved by consensus with the Committee's desire
that economic development efforts will continue in this county. He
noted the sponsors will be responsible for carrying out respective
projects.
Shoemaker indicated he would like the Economic Development Finance
Committee and the Economic Development Program to develop a monthly
or quarterly newsletter to let us know what is happening.
M/S Malone/Mastin to approve the 1995-96 annual report on the Overall
Economic Development Plan. The motion was carried by the following
roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker and
Mayor Schneiter. NOES: None. Absent: Councilmember Wattenburger.
It was the consensus of Council for a letter to be sent from the
Mayor addressing the request that the $30,000 funding be better used.
84. Annual City Treasurer,s Report
Patrick Coyne, City Treasurer, requested that his report, which was
delivered to Councilmembers yesterday, be entered into the record in
its entirety.
The City Treasurer reported on his findings regarding existing
conditions after his initial discussions with the City Council during
the interview to fill the City Treasurer vacancy last November 1994.
He reviewed the summary of his findings and monthly reports to
Council. He identified a statement of facts regarding his current
financial planning and asset management practice, which assures the
City there is no conflict of interest. He further reported on the
changes that have been accomplished, and reviewed his following
recommendations for the future; 1. To establish a formal oversight
committee to provide oversight of the management of the City's
investment portfolio; 2. A new investment policy statement should be
adopted; 3. Pursue possible litigation against seven brokerage firms
that sold the City investments inappropriate for its cash investment
portfolio; and, 4. To hire an outside investment advisor to make a
full assessment of our current investment portfolio.
Discussion ensued regarding an investment advisor and
qualifications, two levels of investment advisors, legal advise,
portfolio investment criteria and policy, broker responsibilities,
qualifications of an advisor, government code section guidelines, the
annual audit performed is for accounting compliance and not financial
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June 21, 1995
Page 3
compliance, the City of Danville's current investment issues, time
frames for an outside opinion, and costs of financial consultants
ranging from $8,000 to $10,000.
The City Treasurer explained there previously existed no reports or
supporting information where interpretation of the City's portfolio
could have been accomplished.
Council queried the City Treasurer regarding definitions of PSAS,
interest rate situations, CPR, CPN, LIBOR, Coupon security
description, factor, tranche formula, maturity dates, risks,
floaters, pools. It was stated there is no risk of losing current
principle in the City's current investment portfolio.
The City Attorney noted he is researching financial firms and will
advise Council in the near future.
M/S Shoemaker/Mastin to accept this report and recommendations. The
motion was carried by a unanimous voice vote of all AYE.
Se. Approval of Ukiah Ambulance Dispatch Contract
The City Manager reported that the City will provide dispatch service
to Ukiah Ambulance for $25,000 per year to be paid on a monthly
basis. He explained this agreement clarifies response areas and
responsibilities.
The City Attorney explained the legal wording in the proposed
agreement, and indicated he would like to make minor modifications to
conform with wording in the fact sheet provided to Council.
M/S Malone/Mastin to approve the draft agreement of the dispatch
agreement with the draft to include the provisions as noted in the
fact sheet. The motion was carried by the following roll call vote:
AYES: Councilmembers Mastin, Malone, Shoemaker and Mayor Schneiter.
NOES: None. Absent: Councilmember Wattenburger.
9. CITY COUNCIL/REPORTS
Councilmember Mastin - Questioned the Anzillotti demolition and tree
removal on Clay Street, and requested regular claim tracking
information, noted the MTA meeting is tomorrow, and commented the
Airshow on the 10th was great.
Councilmember Malone - None.
Councilmember Shoemaker - Reported he will be attending a League of
California Housing Committee meeting, reported on the MSWA meeting he
attended today, reported on the meeting he filled in for Mayor
Schneiter at the Ukiah Valley Sanitation District, and reported on
the trip he and Mayor Schneiter took to view the new Redding Refuse
Transfer Site facility.
Mayor Schneiter - Reported on the NCPA meeting he attended today,
noted he will be attending the American Power Association annual
meeting in Seattle next week, requested the City Manager to construct
a letter supporting the North Coast Rail Authority, and noted the
action today to drop the North Coast offshore drilling ban by
Congress. He requested this matter be agendized for official Council
action, and commended the new oil dumping facility at the Ukiah
Municipal Airport.
10. CITY MANAGER/DEPARTMENT HEAD REPORTS - None.
11. CLOSED SESSION - None.
12. ADJOURNMENT
There being no further business, the mee'
p.m.
CCMIN.202
~i~].g/]w s adjo/urned at 9: 45
Cathy CM E, City Clerk
267
Reg. Mtg.
June 21, 1995
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