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HomeMy WebLinkAboutMin 01-17-96MINUTES OF THE CITY COUNCIL OF THE CITY OF UKIAH - January 17, 1996 The City Council convened in a regular meeting, of which the agenda was legally noticed and posted, at 6:33 p.m. Roll was taken and the following Councilmembers were present: Mastin, Malone, Wattenburger, Shoemaker, Mayor Schneiter. Staff present: City Clerk McKay, City Attorney Rapport, City Manager Horsley, Planning Director Sawyer, Senior Planner Stump, City Engineer/Public Works Director Kennedy, Public Utility Director Barnes, Executive Assistant Yoast, Assistant Redevelopment Director/Acting Community Services Director, Assistant to the City Manager Harris, Finance Director Elton, Airport Manager Bua, and Public Works Administrator Goodrick. 2. Invocation/Pledge of Allegiance Mayor Schneiter delivered a quotation from Lyndon Baines Johnson in 1962 and Councilmember Wattenburger led the Pledge of Allegiance. Introduction of New Employees 3a. Pmsy Archibald, Customer Service Supervisor The Finance Director introduced Ms. Archibald to Council and presented a brief biography. Council welcomed Ms. Archibald. 3b. Melody Harris, Planning/Building Administrative Secretary The Executive Assistant introduced Ms. Harris to Council and presented a brief biography. Council welcomed Ms. Harris. 4. Approval/Correction of Minutes of Regular Meeting of December 20, 1995 M/S Malone/Wattenburger to approve the minutes of the regular meeting of December 20, 1995, as submitted. The motion was carried by the following roll call vote: AYES: Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. Abstain: None. 5. RIGHT TO APPEAL DECISION Mayor Schneiter reviewed Government Code Section 1094.6 of the California Code of Civil Procedures. CONSENT CALENDAR Councilmember Malone questioned if the Beacon Lane neighborhood satisfied with Item 6c. The City Engineer/Public Works Director answered in the affirmative. M/S.Malone/Wattenburger to approve the Consent Calendar as follows: Approve the Report of December 1995 Disbursements. 6b. Deny the claims received from Barbara Silver, and John Fetzer, and referred them to the City Insurance Carrier, REMIF. 6c. Adopted Resolution No. 96-36 establishing the requirement for vehicles to stop prior to proceeding through a narrow portion of Beacon Lane 6d. Awarded bid for one (1) ton super heavy duty truck, cab and chassis to Ukiah Ford in the amount of $21,805. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. 355 Reg. Mtg. January 17, 1996 Page 1 357 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Mike Sweeney, expressed his appreciation to City staff for all their assistance for the help in establishing hazardous material transfer site reported on the progress of this facility and its set up. Howard Henley, expressed concern for the safety of the Airport operations He proposed the City should train a part time employee to take over in case of the two full time employees demise, for Airport coverage, it could be a safety concern. Train someone for partime. Mayor Schneiter suggested this recommendation be forwarded from the Airport Commission in writing. UNFINISHED BUSINESS 9a. Presentation of Engineering Feasibility Study of Corrective Action Measures for the Ukiah Municipal Landfill The City Engineer/Public Works Director introduced John Fawcett and Bill Short, Senior Hydrologists for Dames and Moore, who prepared the study. He presented overhead slides regarding waste discharge requirements Order No. 94-123. He explained study areas and the revised timeframes surrounding the City's request to the Regional Water Quality Board. He continued with slide presentation concerning leachate pond reconstruction and lining option details and alternatives. He explained budget costs, estimates of options and alternatives, overhead showing costs per gallon of hauling leachate, corrective action measures to mitigate VOC impact to groundwater, permits for sewer hookup, corrective action alternatives, subjective ratings for each alternative, budget estimate costs of each alternative, and feasibility of leachate extraction. Council queried staff regarding last storm's leachate hauling quantities, size of leachate force main, hookup fees, hauling leachate and treatment costs, timeframes for pumping groundwater, proposal to Water Quality Board requires approval, limited life of the landfill, monitoring wells history, and leachate composition is not considered toxic. The City Engineer/Public Works Director reviewed his recommendations to pursue Option B for the leachate pond lining alternative and corrective action alternative to mitigate VOC impact to groundwater. Discussed Regional Water Quality Board's scrutiny due to one neighbor's insistence. He further recommended 1)That the $250,000 currently budgeted for corrective action in this fiscal year be utilized for leachate pond lining under Option B; 2) That $79,000 be budgeted for fiscal year 1996/97 to augment the $250,000 for a total of $329,000 available for pond option B; 3) That $35,000 be budgeted for fiscal year 1996/97 for leachate pond O&M ($55,0000 less $20,000 for leachate treatment fees included in line Item 210 Utilities); 4) That $51,000 for construction and consultation add $23,000 for annual operations and maintenance, be budgeted for fiscal year 96/97 for implementation of the limited action corrective measure. Council quired staff regarding various scenarios and details, possible options, funding constraints of the landfill operations, and testing of groundwater under the landfill. The City Engineer/Public Works Director reported revenue, as of November 30, is 9% over budget with revenue projections based on July, August, September, October and November, show at least a 1% growth per month. Councilmember Shoemaker stated the new scale appears to be helping. M/S Shoemaker/Mastin authorized the Director of Public Works to submit engineering feasibility study of corrective action measures Reg. Mtg. January 17, 1996 Page 2 358 prepared by Dames and Moore to the North Coast Regional Water Quality Board with the following recommendations: 1) Implementation of the small pond option with lift station and force/gravity main connection to sewer for the reconstruction and lining of the leachate pond; 2) Implementation of alternative 2, limited action, as the corrective action measure for mitigation of impacted groundwater with alternative 3, discrete extraction/publicly owned treatment works, treatment and discharge as a backup measure; 3) Continuation of seasonal monitoring of the leachate extraction wells and associated groundwater monitoring wells and stream gauges, add the utilization of the 1995/96 budgeted funds of $250,000 for the implementation oof Option B for the leachate pond lining project. The motion was carried by the following roll call vote: AYES: Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. PUBLIC HEARING - 7:00 p.m. Sa. Review and Conceptual Approval of Ukiah Municipal Airport Master Plan and Associated Negative Declaration of Environmental Impact I. Adoption of Resolution Recess - 8:01 p.m. Reconvened - 8:09 p.m. Councilmember Shoemaker reported he would like to table this item until the next meeting for better preparation. M/S Shoemaker/Malone to table this item of business t© February 7, 1996, to be a continued Public Hearing commencing at 7:00 p.m. The motion was carried by a unanimous voice vote of all AYE. UNFINISHED BUSINESS 9b. Adoption of Resolution Approving Revised Investment Policy and Discussion of City Treasurer Investment Reports City Treasurer Patrick Coyne distributed copies his recommendations for an oversight committee and internal controls, with a list of definition of terms, to Council. The City Manager noted she has distributed past City Investment Policy resolutions to Council for information. Council queried the City Treasurer regarding policy wording to solicit banking services, identification on how we do our banking, and processes, internal control policy details by oversight committee, exhibits to Resolutions, annualized payout reporting, and adding two elements to monthly report. Councilmember Shoemaker queried the City Treasurer regarding oversight committee recommendations, Finance and Treasurer management activities day to day, and how the City Manager is kept advised without involved in daily management of portfolio. He suggested elimination of some minor wording, the rest of paragraph after City Manager, as he wants the City Manager fully apprised with information relayed to Council. City Treasurer reported on the procedure of a form to be filled out by Treasurer and Finance Director before investments, and then forwarded to oversight committee. The City Treasurer advised Council that a fee only advisor from the outside should be hired to advise on investments, based on needs, he indicated he would like to be able to develop this list of needs before his term is up, as he is concerned about the size of the City's portfolio. The City Manager noted the ballot measure outcome will determine which avenues the City needs to pursue, regarding duties of the City Treasurer. Discussion ensued regarding internal control compliance, commercial domestic corporations, prohibition of foreign corporations, hedging capacity possibilities exist in US, dollar weighted average 3 years or less, current value of investment, ratios for analysis. Reg. Mtg. January 17, 1996 Page 3 The City Manager noted the City Treasurer in San Diego is working with City Treasurer Coyne to determine recommendations for new law changes, which will be brought to Council in two months. City Attorney advised that Council action should be taken regarding non-compliance of current portfolio after the adoption of this policy, with an effort to become in compliance. He does not recommend additional new non-compliances. The City Treasurer stated we are not creating any new non- compliances. Discussion ensued regarding fee only broker, financial advisor, possibilities for future oversight committee considerations for future recommendation of policy and duties. M/S Shoemaker/Malone to adopt Policy Resolution No. 28 revising investment policy with the removal of wording on page 3, Item 6., which will state that the City Manager will be kept apprised of all investment activities. The motion was carried by the following roll call vote: AYES: Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. NEW BUSINESS 10a. Set Date and Time for City Council/Staff 1996/97 Budget Goal Setting Session It was the consensus of Council to set the date and time for 8:00 a.m. on the 30th of January at Ukiah Valley Conference Center, 200 South School Street, for City Council and staff Goal setting. 10c. Establish Date for Joint City Council/Planning Commission Meeting to Discuss and Develop General Plan Implementation Strategy It was the consensus of Council to set the date and time of January 30, 1996 at 6:00 p.m. for a joint meeting with the Planning Commission, in the COUNCIL Chambers of the Civic Center. 10b. Consideration of Joint Powers Agreement for the Formulation and Implementation of the Mendocino County Inland Water and Power Commission I. Authorize the Mayor to Sign Memorandum Consenting to City Attorney's Dual Representation of City of Ukiah and Redwood Valley County Water District Relative to the Commission Mayor Schneiter reported on the current issues where our City Attorney is also representing Redwood Valley County Water District in matters relating to the proposed Potter Valley Authority. The City Attorney reported on issues surrounding this dual. He commented he will advise each agency of future conflicts for each agency's issues. M/S Wattenburger/Malone to authorize the Mayor to execute the Consent to Dual Representation agreement. The motion was carried by the following roll call vote: AYES: Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. ii. Discussion of Draft No. 8 Joint Powers Agreement Mayor Schneiter reported on the history of this issue and his involvement as City representative in the development of eight joint powers agreements. The City Attorney provided an overview of this Joint Powers Agency and the duties and responsibilities of such an agency. Discussion ensued regarding past efforts, and future possibilities. M/S Shoemaker/Malone to approve, in concept, Draft No. 8 of the Joint Exercise of Powers Agreement for the Formulation and Implementation of the Mendocino County Water and Power Commission. The motion was carried by the following roll call vote: AYES: 359 Reg. Mtg. January 17, 1996 Page 4 36O Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. 11. CITY COUNCIL/REPORTS Councilmember Mastin - Reported on Ukiah Community Center moving party and new location; reported on the meeting he attended with with the North Coast Railroad Authority last week; reported he met today with Chamber of Commerce who wants to move into the old railroad station and reported on his discussion surrounding this matter. Councilmember Malone - Reported that the Ukiah Chamber's interim manager is Anna Sparks; reported on the Chataugua meeting he attended yesterday; noted the Ukiah Chamber id having a goal setting session this weekend. Councilmember Wattenburger - Reported he will be attending the County Courthouse Renovation committee meeting tomorrow and City staff assistance; questioned the status of the high school basketball program and expressed concern regarding railroad crossing improvement issues. Councilmember Shoemaker - Reported he attended the Pop Warner Football Awards Ceremony; reported Environmental Impact Report on the Mendocino Solid Waste Transfer site is available for Public Review; and noted the Sewer Treatment Plant Upgrade is near completion. Mayor Schneiter - Reported on the Ukiah Valley Sanitation District Meeting he attended; noted he received a letter from Supervisor Liz Henry requesting discussions with the City concerning sharing of sales tax with Mendocino County; and noted he will be attending the Association of Power Conference in Washington D.C. next week. 12. CITY MANAGER/DEPARTMENT HEAD REPORTS None. 13. CLOSED SESSION None. 14. ADJOURNMENT There being no further business the meeting was adjourned to January 30, 1996 at 8:00 a.m., in the Ukiah Valley Conference Center, 200 South School Street for a/'~ouncil/City?Staff goal setting session. ' CCMIN. 217 Cathy Mc~ay CMC~AAE, City Clerk Reg. Mtg. January 17, 1996 Page 5