HomeMy WebLinkAbout1997-03-05 Packet (2)MINUTES OF THE UKIAH CITY COUNCIL
Regular Adjourned Meeting - February 19, 1997
A regular adjourned meeting of the Ukiah City Council, the agenda for which was legally
noticed and posted, began at 5:02 p.m. in the Civic Center Council Chambers, 300
Seminary Avenue, Ukiah, California, with Councilmember Chavez and Mayor Malone
present. Also present were Planning Commissioners Chiles and Correll. Staff present:
Recording Secretary Giuntoli, City Manager Horsley, Associate Planner Lohse, Planning
Director Sawyer, Senior Planner Stump, and City Clerk Henderson. Councilmembers Kelly
and Mastin, City Attorney Rapport and Planning Commissioner Puser joined the meeting
at a later time.
i
Special Order of Business: Planning Topic and the Decision Making Process
Planning Department Organization
Planning Director Sawyer outlined the agenda for the meeting. He presented an
overview of the Planning Department, the personnel responsible for various planning
matters and the budget for the department.
2b. The General Plan
Mr. Sawyer described the General Plan adopted in 1995 as a "blueprint" for community
development, being multi-jurisdictional and consisting not only of the seven elements
mandated by State law, but of seven others which deal with planning matters important to
the residents of the Ukiah Valley.
Mr, Sawyer addressed the General Plan, emphasizing the requirement for internal
consistency. The City's General Plan has themes running throughout the elements, such
as the preservation of agricultural lands on the east side of Highway 101. Director Sawyer
spoke to the priorities listed in the General Plan, some of which include extension of
Orchard Avenue to the north, stream and creek enhancement, and protection of the Airport
from urban encroachment.
2c. Zoning
Senior Planner Stump spoke to zoning as a tool to "finely tune" the General Plan. He
addressed the need for proper zoning to regulate land use in order to protect the health
and safety of the community. The current City rezoning project is now necessary to bring
the City's zoning into conformance with the new General Plan. The Planning staff
addressed Mayor Malone's questions regarding zoning changes, explaining four are
allowed each year with subsequent requests grouped together as General Plan
Amendments.
2d. Discretionary Review and Planning Permits
Associate Planner Lohse reviewed the permit process, including the various types of
permits needed for individual projects. He noted in most cases Planning staff will review
and apply standard conditions and often recommend modifications or special conditions
in order to help an applicant receive a permit. He emphasized the Planning staff assists
applicants as much as possible in the preapplication phase of a project, so that stumbling
blocks are removed early to allow permits to be easily processed after application fees are
paid. He credited the Project Review Committee as being of great value to the permit
process by bringing all factions of a project together at one time to coordinate services.
Mr. Sawyer addressed the matter of California Environmental Quality Act (CEQA)
mandated findings of fact on certain projects and the legal requirement that the findings
be well articulated. City Attorney Rapport expanded on the standards that must be
followed.
Regular Adjourned Meeting - February 19, 1997
Page 1
2e.
California Environmental Quality Act (CEQA)
Mr. Stump briefly outlined CEQA. He explained the purpose of the Act is to be an
informational tool for government decision makers regarding land usage and the impact
of that usage on the environment. He explained the steps used by staff in the permitting
process to ensure that CEQA is followed. He also explained cases in which a negative
declaration of environmental impact is issued and the instances in which mitigating
measures are implemented in order for a project to comply with CEQA regulations.
In response to a question from Councilmember Chavez, staff commented that the City
translates many notices into Spanish, however, it has not translated Environmental Impact
Reports (EIRs) as translation is not required by CEQA guidelines and the length of such
documents would make translation cost prohibitive.
2f. Subdividing Land
Senior Planner Stump explained that the Subdivision Map Act of the State of California
is the principal subdivision regulation followed by the City. The City's Subdivision
Ordinance is in need of revision, which is forthcoming.
2g. Major Projects Affecting Ukiah
Mr. Sawyer and Mr. Stump briefly outlined the major projects now being considered, or
to be considered in the near future, by the City of Ukiah:
i. Airport Industrial Park - Mr. Stump is the Project Manager, it is the most
active project under development, it is designed for mixed uses, and staff is
expecting a lot of development in this area;
ii. Brush Street "Triangle" - is the area beyond the City boundaries at the
north of Mervyn's California Department Store. Staff is expecting
commercial development in this area with the new KMart being the first step
to bringing Orchard Avenue through this area and on to Hensley Creek.
Annexation of this area to the City is being discussed by the parties
concerned;
iii. KMart - The new store project was approved three years ago, but was not
built. Construction is again being considered by KMart personnel;
iv. Orchard Avenue Extension - (covered with the Brush Street "Triangle");
v. Lovers Lane Specific Plan - Although not in the City limits, this large
residential and commercial development was brought for review to the City
by the County of Mendocino due to the significant impacts the project will
have on the City. The project was originally brought to the City 10 years
ago, has been on hold, and may be brought back for reconsideration; and
vi. Transportation Center Master Plan - Mendocino Transit Authority
General Manager Bruce Richard recently presented this project to the
Council. The City is currently participating in the planning process.
3. ADJOURNMENT
Mayor Malone adjourned the meeting at 6:24 p.m.
Colleen B. Henderson, City Clerk
Regular Adjourned Meeting - February 19, 1997
Page 2
MINUTES OF THE UKIAH CITY COUNCIL
Regular Meeting - February 19, 1997
A regular meeting of the Ukiah City Council, the agenda for which was legally noticed and
posted, convened at 6:33 p.m., in the Civic Center Council Chambers, 300 Seminary
Avenue, Ukiah, California. Roll was taken and the following Councilmembers were
PRESENT: Councilmembers Chavez, Ashiku, Kelly, Mastin and Mayor Malone.
ABSENT: None. Staff Present: Public Utilities Director Barnes, Community Service
Director DeKnoblough, Finance Director Elton, Assistant City Manager Harris, City
Manager Horsley, Public Works Director Kennedy, City Attorney Rapport, Planning
Director Sawyers, Deputy Public Works Director Seanor, Senior Planner Stump, Parks
Supervisor Wise, and City Clerk Henderson.
2. Pledge of Allegiance
Mayor Malone called for a moment of silence in memory of the victims of last Friday's
Autumn Leaves retirement community fire.
Councilmember Chavez led the Pledge of Allegiance.
Mayor Malone announced that the Community Development Block Grant application
hearing noticed in the Ukiah Daily Journal for this agenda, would not be heard at this
meeting, but will be rescheduled for a later time. Also, item 7a, Adoption of Resolution
Establishing Capital Improvement Fees to be Imposed on Development within the Airport
Industrial Park, has been removed from the agenda and will be heard at a later date.
1
Approval of Minutes
Regular Meeting - February 5, 1997
MIS Ashiku/Chavez to approve the Minutes of the Regular Meeting of February 5, 1997
with the following correction regarding item 8b, Introduction of Ordinance Amending the
City Zoning Map to Rezone 34 Lots in the Miscellaneous Area No. 1 Rezoning Area. At
the bottom of page 5 of the draft minutes, the motion made by Councilmember Mastin and
seconded by Councilmember Ashiku should read: "MIS Mastin/Ashiku to retain the C-1
zoning of the C-1 to R-2, subgroup #2 area, consisting of 19 parcels situated along Cherry
Court. The motion was carried by the following roll call vote: AYES: Councilmembers
Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None.
ABSENT: None."
The motion was carried by the following roll call vote: AYES: Councilmembers Chavez,
Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT:
None.
4. RIGHT TO APPEAL DECISION
Mayor Malone explained the appeal process.
5. CONSENT CALENDAR
MIS AshikulMastin to approve the Consent Calendar as follows:
a.
c.
Approved the Report of Disbursements for the month of January 1997;
Adopted Ordinance No. 988 Amending the Official Zoning Map for the City
of Ukiah, California;
Adopted Resolution No. 97-56 Confirming Existing Speed Zones on Various
Streets;
Regular Meeting - February 19, 1997
Page 1
do
e.
Accepted the Report of Proposals Received for Providing Fuel Card Lock
Services and awarded the Service Agreements for same;
Joined the Amicus Brief in Johanna Trevino v. Daryl Gates, et al.; and
Received Notification to Council Relative to Award of Bid for Trenching
Services to Wipf Construction in the Amount of $7,210.75.
The motion was carried by the following roll call vote: AYES: Councilmembers Chavez,
Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT:
None.
6. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Mayor Malone explained the procedure for audience comments. No one wished to
address the Council at this time.
8,
UNFINISHED BUSINESS
Discussion Reqarding Fiscal Year 1996/97 Funding for Non-Profit Community
Groups
City Manager Horsley explained $20,000 was reserved in the 1996/1997 Budget for
support to community non-profit group activities or a special economic development
project. The former Council determined that these funds should not be disbursed until
after concrete budgetary decisions had been made as part of the financial strategic plan.
Henry Bates, Mendocino County Librarian, addressed the Council regarding the City
of Ukiah's ongoing financial support for the County Library. Mr. Bates provided the
Council with copies of a June 26, 1995, Newsweek article, entitled "Wired in the Woods,"
by Katie Hafner. Mr. Bates explained the significance of City contributions to the library
and the great appreciation of library staff for the City's funding in the past. This $20,000
would be used to fund a part-time reference librarian. However, Mr. Bates also confirmed
the County of Mendocino was ready to fund this position if the City could not at this time.
MIS Ashiku/Mastin to defer this item to July to see if fiscal constraints would allow funding
at that time. The motion carried by the following roll call vote: AYES: Councilmembers
Chavez, Ashiku, Kelly, Mastin and Mayor Malone. NOES: None. ABSTAIN: None.
ABSENT: None.
8b.
Award of Contract to Cold Creek Compost, Inc. for the Removal of Wood
Waste and Yard Waste from the Ukiah Landfill and Require a Faithful
Performance Bond in the Amount of $68,000
Public Works Director Kennedy advised that Proposals for Wood Waste and Yard
Waste Removal from the Ukiah Landfill have been received from Cold Creek Compost,
Inc. and Reuser, Inc. Both proposals met the requirement of the City's Request for
Proposals (RFP), however, the Cold Creek Compost proposal would realize approximately
$8,000 in savings over the Reuser, Inc. proposal for the fiscal year 1997/1998. Staff
recommended acceptance of the Cold Creek Compost proposal with the requirement of
a performance bond in the amount of $68,000, the cost of the bond to be covered by the
City since the requirement of a bond was not included in the original RFP. Council had
questions of staff regarding the performance bond. Staff responded the bond was not an
extra cost, but part of the savings realized by issuing the contract to Cold Creek Compost.
The bond was the City's security that Cold Creek Compost would complete the contract.
Mayor Malone asked if anyone in the audience had anything new to offer on this subject.
Regular Meeting - February 19, 1997
Page 2
Eric Anderson, General Manager of Cold Creek Compost, Inc., commented the
requirement of a performance bond was added just last week and Cold Creek Compost
would obtain a bond if so required by the Council.
MIS Ashiku/Malone to award the Contract to Cold Creek Compost, Inc. for the removal
of wood waste and yard waste from the Ukiah Landfill and to require a faithful performance
bond in the amount of $68,000 with the City of Ukiah paying up to three percent (3%) of
the cost of the bond. The motion was carried by the following roll call vote: AYES:
Councilmembers Chavez, Ashiku, Kelly, and Mayor Malone. NOES: Councilmember
Mastin. ABSTAIN: None. ABSENT: None.
7. PUBLIC HEARING - 7:00 P.M.
7a.
Adoption of Resolution Establishing Capital Improvement Fees to be Imposed
on Development within the Airport Industrial Park (continued from February
5, 1997)
Mayor Malone announced at the beginning of the meeting this item would not be heard,
but would be terminated and renoticed for a later meeting.
7b.
Introduction of Ordinance Amending the City Zoning Map to Rezone 10 Lots
in the Miscellaneous Area No. 2 General Plan Rezoning Area
Senior Planner Stump presented this item to the Council. This rezoning is part of the
ongoing program to bring the zoning ordinance into conformance with the new General
Plan adopted in December of 1995. This rezoning area involves 10 parcels just north of
Low Gap Road; 34 parcels situated along El Rio Street and Yosemite Drive; 104 parcels
in the Marlene/Betty/Lorraine Streets neighborhood; 3 parcels along Caldwell Frontage
Road east of Highway 101; and 3 parcels between Mulberry Street and Dora Avenue just
north of Washington Street. The Planning Commission recommended that 10 of these 154
parcels be rezoned as follows: Group 1, P-D to P-F, subgroup 1 (consisting of a
15.55-acre parcel owned by the Russian River Cemetery District along Despina Drive east
of the High School) and subgroup 2 (consisting of 2 parcels comprising the southern
portion of the 12th District Agricultural Association Fairgrounds); Group 3, C-1 to A-E
(consisting of 3 parcels located along Caldwell Frontage Road, which parallels the north
side of Talmage Road just east of Highway 101 ), however, planning staff recommended
no rezoning of these parcels; Group 5, R-1 to R-2, subgroup 2 (consisting of a large parcel
located adjacent to Highway 101 at the eastern end of Old Talmage Road); Group 6, P-D
to C-N (consisting of a parcel at the corner of Dora Street and Washington Avenue
developed with Brookside Retirement Residence); and Group 7, P-D to R-3 (consisting
of 2 vacant parcels located along Mulberry Street between Observatory Avenue and
Washington Avenue).
Mayor Malone opened the Public Hearing at 7:26 p.m.
Tom Caldwell, 1045 Mt. Veeder Road, Napa, California, spoke against rezoning his
parcel of property located at Talmage Road and Highway 101 from C-1 to A-E. He stated
his family would lose considerable revenue if this rezoning occurred.
Bob Pugh, Bob's Trading Post, Ukiah, spoke to the Caldwell Frontage Road parcel on
which Bob's Trading Post is located, asking that it remain C-1.
July Pruden, 304 S. Hortense, Ukiah, Chairman of the Planning Commission, advised
the Planning Commission has been misunderstood in its recommendation to rezone the
parcels on Caldwell Frontage Road. She views the rezoning as being for the good of the
whole community and urged the Council to return these parcels to agriculture related use.
Regular Meeting - February 19, 1997
Page 3
Felix Thornhill, 1014 West Perkins Street, Ukiah, did not want to see the Caldwell
Frontage Road parcels rezoned.
The Public Hearing was closed at 7:46 p.m.
The Council had several questions of staff regarding the Caldwell Frontage Road parcels
and their use both commercially and as they related to agriculture.
MIS Ashiku/Malone to accept the Planning Commission's recommendation to rezone
Group 1, P-D to P-F, subgroup 1 and 2, and to offer an amendment to this motion to
include no rezoning of Group 2, R-3 to R-2. The motion and amendment were carried by
the following roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and
Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None.
MIS Ashiku/Malone to accept Planning Staff's recommendation not to rezone Group 3,
C-1 to A-E. The motion carried by the following roll call vote: AYES: Councilmembers
Chavez, Ashiku, Kelly, Mastin and Mayor Malone. NOES: None. ABSTAIN: None.
ABSENT: None.
MIS Malone/Ashiku to accept Planning staff's recommendation to not rezone Group 4, R-2
to R-l, to not rezone Group 5, R-1 to R-2, subgroup 1, but to rezone subgroup 2, to
rezone Group 6, P-D to C-N, and to rezone Group 7, P-D to R-3. The motion was carried
by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and
Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None.
MIS Ashiku/Chavez to introduce by title only an Ordinance of the City Council of the City
of Ukiah Amending the Official Zoning Map for the City of Ukiah, California as outlined by
the previous motions. The motion was carried by the following roll call vote: AYES:
Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None.
ABSTAIN: None. ABSENT: None.
City Clerk Henderson read by title only the Ordinance of the City Council of the City of
Ukiah Amending the Official Zoning Map for the City of Ukiah, California.
MIS Ashiku/Mastin to introduce an Ordinance of the City Council of the City of Ukiah
Amending the Official Zoning Map for the City of Ukiah, California as previous outlined
above. The motion was carried by the following roll call vote: AYES: Councilmembers
Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None.
ABSENT: None.
RECESSED: 8:00 P.M.
RECONVENED: 8:08 P.M.
9. NEW BUSINESS
9a. Receive and File the Audited Financial Statements for Fiscal Year 1995/96
Finance Director Elton introduced Stephen Herr of Davis Hammon & Co., Certified
Public Accountants. Mr. Herr reported to Council that the City of Ukiah had received an
"unqualified" audit of the 1995/96 fiscal year, meaning that the overall financial statements
present fairly, in all material respects, the financial position of the City as of June 30, 1996.
MIS Mastin/Ashiku to receive and file the Audited Financial Statements for Fiscal Year
1995/96 was carried by the following roll call vote: AYES: Councilmembers Chavez,
Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT:
None.
Regular Meeting - February 19, 1997
Page 4
9b.
Adopt Resolution Amending Section 21 of the Procedures of Conduct of the
City Council Meetings Relating to Abstentions
City Attomey Rapport presented this resolution changing Section 21 of the Procedures
of Conduct of the City Council so that failures to vote or abstentions are not counted. In
the future, a measure shall pass only if it receives "aye" votes from a majority of the
Councilmembers present at the meeting, provided a quorum is established.
Councilmembers abstaining shall be counted in determining whether a quorum is present.
MIS Kelly/Ashiku to adopt Resolution 97-57 Amending Section 21 of the Procedures of
Conduct of the City Council Meetings for the City of Ukiah was carried by the following roll
call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, and Mastin. NOES: Mayor
Malone. ABSTAIN: None. ABSENT: None.
SC.
Adoption of Resolution Creating Orchard Park and Approving of Construction
Budget in an Amount Not to Exceed $20,000
Community Services Director DeKnoblough introduced Park Supervisor Wise who
designed Orchard Park for the City. The design was based on input from the residents of
the area. The Council encouraged the use of native species as much as possible to
conform to the City's tree ordinance and landscaping guidelines. Mr. Wise indicated that
these considerations had been included to the extent possible, but some other species,
notably Sour Gum trees, were included due to the high concentration of water along the
creek bed. No playground equipment was to be included at this time due to cost
considerations. The neighbors are welcome to help with park construction in the less
technical areas, excluding the irrigation system.
MS Kelly/Mastin to adopt Resolution No. 97-58 Creating Orchard Park, and to approve
a construction budget not to exceed $20,000, was carried by the following roll call vote:
AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES:
None. ABSTAIN: None. ABSENT: None.
9d.
Discussion Regarding Council Committee Assignments and Determination
Regarding Alternates for the Mendocino County of Governments anr~
Mendocino County Inland Water and Power Commission
Councilmember Kelly noted a correction to the agenda Summary Report on this item:
she is to be serving on the Community Services Committee of the League of California
Cities.
It was the consensus of Council that Councilmember Ashiku serve as the alternate to the
Mendocino Council of Governments and that Councilmember Chavez serve as the
alternate member on the Mendocino County Inland Water and Power Commission.
9e. Discussion of Financial Statement Format
City Manager Horsley explained to Council that the reformatting of financial data for the
Council's use was to make that information more easily understood and less voluminous.
Staff put together a new draft summary format which is based on the "Fund Summary" in
the budget and is within the scope of the computer software program currently in use by
the City. Staff feels the proposed new format provides the necessary information for
Council without adding unnecessary complexity and detail and not straining the resources
of staff.
It was the consensus of Council to adopt the new format as presented with the
understanding it may be amended at any time.
Regular Meeting - February 19, 1997
Page 5
9f.
Authorize the Mayor to Execute a Letter of Agreement with the Northern
California Power Agency for the Development and Filing of an Integrated
Resource Plan with the Western Area Power Administration for an Amount Not
to Exceed $1,807
Electric Utility Director Barnes explained to the Council the City of Ukiah should
authorize the Northern California Power Agency (NCPA) to prepare and file the Integrated
Resource Plan with Western Area Power Administration (WAPA), as Ukiah is a member
of the NCPA power pool.
MIS Mastin/Ashiku to authorize the Mayor to execute a Letter of Agreement with the
Northern California Power Agency for the development and filing of an Integrated
Resource Plan with the Western Area Power Administration, for an amount not to exceed
$1,807. The motion was carried by the following roll call vote: AYES: Councilmembers
Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES. None. ABSTAIN: None.
ABSENT: None.
9g.
Authorize the Mayor to Execute an Agreement between the City of Ukiah, a.~
a Central Valley Project Customer, and the Department of Energy and the
Department of the Interior for the Funding of Operation and Maintenance for
Central Valley Project Power Facilities Managed by the Western Area Power
Administration
Electric Utility Director Barnes explained to the Council this agreement with the
Department of Energy and the Department of the Interior would allow Ukiah, as a Central
Valley Project customer, to participate in the procedure for establishing a governing board
to plan and monitor an Operations and Maintenance Program for Central Valley Project
power facilities.
MIS Mastin/Malone to authorize the Mayor to execute an Agreement between the City of
Ukiah, as a Central Valley Project customer, the Department of Energy, and the
Department of the Interior for the funding of operation and maintenance for Central Valley
Project power facilities managed by the Western Area Power Administration without a
commitment for funding. The motion ware carried by the following roll call vote: AYES:
Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None.
ABSTAIN: None. ABSENT: None.
10. CITY COUNCIL/REPORTS
Councilmember Chavez reported that the Main Street Program had elected new officers
and that board will most likely be approaching the Council for financial assistance.
Councilmember Ashiku reported he and Councilmember Kelly attended a Mendocino
Private Industry Council function and he would be attending a Northern California Power
Agency workshop with Electric Utility Director Barnes tomorrow.
Councilmember Kelly reported she attended a Sun House Guild meeting, commented
the site selection process for the proposed recreation center was progressing well, shared
an article regarding Councilmember Chavez published in Adelante, will be moderating,
with Councilmember Chavez, the Women's History celebration on March 9, and
recommended to Council an article in Western City Magazine regarding Proposition 218.
Councilmember Mastin reported on Mendocino Transit Authority Transportation
Department Act funding allocations. He also noted that Planning Commissioner Jennifer
Puser will be acting as Assemblywoman Virginia Strom-Martin's field representative.
Regular Meeting - February 19, 1997
Page 6
Mayor Malone reported he attended a Northern California Railroad Authority meeting in
For'tuna and the first weekend train excursions to Mendocino County will begin on March
15, 1997. He also briefly attended a Ukiah Chamber of Commerce meeting.
11. CITY MANAGER/DEPARTMENT HEAD REPORTS
City Manager Horsley reported on how well the City's Public Safety Department responded
to last Friday's (February 14, 1997) events: the fire at Autumn Leaves retirement
community, a mile-long hazardous materials spill, and a serious auto accident near the
Airport. Fire personnel injured in the Autumn Leaves fire are back at work now.
RECESSED: 9:20 P.M.
RECONVENED: 9:38 P.M.
12. CLOSED SESSION
Mayor Malone announced the Closed Session agenda as follows:
G.C. § 54956.9 -Conference with Legal Counsel Regarding Existing Litigation:
a. Ukiah v. First Merchant et al, San Mateo Superior Court No. 398401
b. Ashoff et al. v. Ukiah et al., United States District Court,
Case No. C-96-1302 VRW
c. Ashoff et al. v. Ukiah et al., Mendocino County Superior Court,
Case No. 74102
The Council adjourned to Closed Session at 9:39 p.m.
The Council reconvened from Closed Session at 10:30 p.m. No action was taken.
13. ADJOURNMENT
The meeting was adjourned at 10:30 p.m. to February 26, 1997, 7:30 a.m., for the Budget
Orientation Session.
Colleen B. Henderson, City Clerk
Regular Meeting - February 19, 1997
Page 7
MINUTES OF THE UKIAH CITY COUNCIL
Regular Adjourned Meeting - February 26, 1997
A regular adjourned meeting of the Ukiah City Council, the agenda for which was legally
noticed and posted, began at 7:34 a.m. in the Civic Center Council Chambers, 300
Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers
were present: Councilmembers Chavez, Kelly, and Vice Mayor Mastin. Councilmember
Ashiku joined the meeting at 7:36 a.m. ABSENT: Mayor Malone. Staff present: Finance
Director Elton, Assistant City Manager Harris, City Manager Horsley, and City Clerk
Henderson.
2. Special Order of Business
2a. Budget Orientation Session
Finance Director Elton presented the Budget Orientation Session to the Council. Director
Elton referred to the budget as a spending plan for the City which is a set of priorities as
well as a service delivery plan. He addressed the budget document and described the
parts that make up the whole of the document, including the City Manager's message, the
actual budget Resolution, the fund summary, the General Fund section, and debt
summary. The budget reflects a past history of revenues and expenses as well as
projections for future accomplishments.
City Manager Horsley mentioned staff is preparing a history of the changes in City
revenues, caused by State redistribution to the School District and the County of
Mendocino.
Mr. Elton outlined the budget preparation process from the worksheet stage through
Council approval. Director Elton and Assistant City Manager Harris are the "budget team"
responsible for overseeing budget preparation. This year each department head will be
responsible for the final sheets from his or her department. After refinement of each
department budget by the Director of Finance and the Assistant City Manager, the City
Manager will review budget requests with each department head. Then a summary budget
will be prepared with City Manager recommendations and presented to the Council in a
3-day work session which also will include the Ukiah Redevelopment Agency budget
review and a joint session with the Ukiah Valley Sanitation District in order to review and
approve its budget as well.
Councilmember Kelly asked if budgets were always prepared from the previous year's
expenditures or do department heads, in conjunction with line staff, analyze more efficient
means of operating in order to lower expenses, basically starting with no assumptions as
to how operations would be carried out.
City Manager Horsley replied each department head does meet with personnel within his
or her staff to ascertain where improvements may be made. This is why the budget
process begins in January now, instead of in March, as was the previous practice. She
also addressed Councilmember Kelly's inquiry as to the possibility of having a
consolidated dispatch service in Mendocino County. The City Manager noted discussions
by affected groups are presently being held.
Mr. Elton explained the allocation process of applying general governmental costs, such
as administrative and Civic Center costs, to each department. He mentioned sales tax is
a primary source of General Fund revenue. However, fees for the services of the
Enterprise Funds make up the greatest revenue source for the City. The Electric
Department is the largest generator of revenue with electric rates being based on costs
of service.
Regular Adjourned Meeting - February 26, 1997
Page 1
~: abed
Z66 L '9~/uenJqa=l - Bup, aa~ pauJno[pV JelnBa~:I
~lJel:) ~,!:3 'uosJepUaH 'G UaallOO
'/~OUOBV' JOA~Ocl e!uJOJ!leO UJOLI:IJON OLI~, JO JO)~OoJ!C] OA!lnooxq 'PleUOQOIAi Ioeqo!lAI Xq
UO!),e~UGSGJd e JOJ 'uJ'd O~:g le Z661, 'g LIOJelAI O~, 'UJ'e L~:@ le p~uJno[pe se,~ 6up,~uJ ~LI/
lie ]o elo^ co!o^ e Xq pe!JJeO se~ 6u!leew e41 uJnorpe O1 n>!!4s~//,~lle>! S/I/~
iN3~N~norov 'S
'Jelueo o!^!0 eH1 le ~: woo~l eoueJejuoo u! 'o!lqnd eql pue I!ounoo ol elqel!e^e epew eq
Ol peJedeJd §u!eq ~ou s! qo!q~ 'eBe>loed uo!lelue!Jo eH1 u! pepnlou! eq plno~ UO!leLUJOJU!
le§pnq pelueuJLUOO JeLIlJnJ eLIs 'lJodeJ leBpnq qoee uJoJj XleleJedes Uell!J~ eq plnoqs
1! lnq 'lJodeJ e qons eJedeJd Ol elqe eq plno~ speeq lUeLUlJedep peeJBe ~elSJOH "Sl/~
'luewlJedep
Jelno!lJed le41 JOj suo!s!oep le6pnq u! pepnlou! se~ J~elS lUeWlJedep ~o4 1JodeJ
le6pnq Je4 JO s!4 u! epnlou! ol pee4 luewlJedep 4oee pelsenbeJ ,~lle>! JequJeLul!ounoo
· sesuedxe JGAOO sGnuGAGJ 'sseu!snq JO~,OGS
ele^!Jd e PlnO~ se eleJedo spunj eseq.L 'spun_-I es!JdJelUq eql ol Xl~e!Jq e>lods uo113 'J~
· senue^eJ jo ~OlJ Xpeels e eAeq I1!~/[1!0 eH1 1eH1 os s!s~leUe ~OlJ qseo
uo 6U!HJO~ Si eell!LULUOO IHB!sJeAO luewlseAul S,Xl!O eH1 peppe XelSJOH JeBeue~ XI!O
'lUelSUOO U~eLueJ SlSOO leuuosJed el!Ll~ 'suo!loeroJd enue^eJ LII!~ peLU!I eJe seJnl!puedxe
eSOLI1 pue Pe>loeJ1 eJe slueuJlJedep Xq sesuedxe euJ!l-euo 'eBJel pe!ldeJ uo113 "J~
· s!sXleUe ~ou qseo Joj sseooJd eH1 pe>tse ~[IlaN JequJetUl!Ounoo
'ew!l s,Jee~ ue^16 euo Xue u! eq I1!~ XI!O e41JOj seJnl!puedxe
pue senue^eJ le4~ jo 'ssen§ 1seq e 'elew!lse ue s! leBpnq e41 pez!se4dwe e45
· §u!puedsJe^o p!o^e pue eu!l u! leBpnq e41 dee>l ol JepJo u~ euo~eJoj eJe seJnl!puedxe
peleOOlle JG41o '$Jnooo $!41 sV 'uo!leJedeJd leBpnq 6u!Jnp peled!o!lue lou seJnl!puedxe
eJ~nbeJ le41 JeeX 4oee slue^e ueeseJojun jo Jeqwnu e eJe eJe41 peluewwoo ,~elSJOFI "s~
'pepuedxe
senue^eJ pue pe^!eoeJ senue^eJ uee~leq seoueJej~!p 6u!uJ!l JOj Jej~nq e 6u!eq jo
esodJnd ell1 eAJes seoueleq punj eLI.L 'se!l!l!qe!l eLI1 pue slesse eli1 uee,wleq eoueJej~!p eLI1
JO seAJeseJ se ol peJJejeJ eq OSle ueo LIO!U,~ 'seoueleq punj eLI1 pesseJppe eH 'leox3 pue
loejJed pJOAA s! leBpnq eLI1 eJedeJd Ol pesn eJe~lJOS JelndLuoo eLI1 peuo!lueuJ uo113 "J~
'lueoJed g le
les s! xe.L ~:ouednooo 1!sue Jl s,~:l!O e41 eou!s loedw! ou e^e4 plno~ 1! pe!ldeJ ,~elSJOH 's~
· senue^eJ q,~n ~o uo e^,q plno~ xej./[ouednooo l!SUl~J.L eLI1 u~ eSleJ ~3 JOJ 6U!>~Se
eJnseeLu lOlleq LIOJelAi s,ou!oopuelAI jo flunoo ell1 1OedLU! leLl~ peJ!nbu! u!lselN Jo/laiN aO!A
MINUTES
DEMOLITION PERMIT REVIEW COMMITTEE
February 2,5, 1997
MEMBERS PRESENT
Rick Kennedy
Thom Parducci
Clif Shepard
Charley Stump, Representing Bob Sawyer
Chairman Judy Pruden
STAFF PRESENT
Marge Giuntoli, Recording Secretary
OTHERS PRESENT
Donna Roberts
Brian Wilsey
MEMBERS ABSENT
Bob Sawyer
The meeting of the Demolition Permit Review Committee was called to order at 1:30 p.m. in
Conference Room 5, Ukiah Civic Center, 300 Seminary Avenue, Ukiah, California, by Chairman
Judy Pruden. Roll was taken with the results listed above.
3. APPROVAL OF MINUTES
ON A MOTION by Acting Member Stump, seconded by Chairman Pruden, it was carried by
unanimous consensus of the members present to approve the minutes of the Demolition Permit
Review Committee Meeting of June 26, 1996, as submitted.
4. COMMENTS FROM THE AUDIENCE ON NON-AGENDA ITEMS
No one came forward.
5. APPEAL PROCESS
Chairman Pruden read the appeal process.
Sm
DEMOLITION PERMIT REVIEW AND RECOMMENDATIONS
577 Clara Avenue, Assessor's Parcel No. 002-137-19
Chairman Pruden noted that the applicant was not present to be heard. She then reviewed the
evaluation she had prepared regarding the property, stating that the architectural style of the house
would indicate it was built in the 1920s, and extensively remodeled in the 1950s. However, based
on her research, there is no known historical or architectural significance to the City of Ukiah for
this property.
Acting Member Stump inquired regarding her comments found at the end of the evaluation, and
suggested that since the Council could not use the recommendations in their determination as to
the significance of the building, the Planning Director could draft a letter to the applicant, with
Chairman Pruden's signature, alerting him to these items.
Demolition Permit Review Committee
Page 1
February 25, 1997
Donna Roberts, 781 Sidnie Court, stated that although she thought the structure under
consideration for demolition had a lot of character, she was aware it had recently undergone
extensive damage and was probably not salvageable as an entire house. She noted that the
property had been zoned as R-3 in the new General Plan, and the owner was considering putting
in a parking lot. She emphasized that the neighbors were opposed to a strictly business venture
at that location, since they wished to remain a neighborhood and preferred housing of some kind.
She also expressed the desire to have the large walnut trees on the property preserved, since
there were plans for a mini-park in that area, and the trees provided a visual shield against the
shopping center across the street.
Member Kennedy clarified that a demolition permit could not be conditioned. This Committee's
sole concern was whether or not the structure was historically significant, and that the walnut trees
were not an issue at this time.
Discussion followed relative to the trees, wherein it was determined the issue of their preservation
would emerge during a site development review. Further discussion followed regarding how landfill
fees encourage recycling building materials, and the planned street improvements for the
intersection in connection with the proposed KMart project. It was noted that staff is requiring
KMart to neck down the intersection and is encouraging them to preserve the trees.
Chairman Pruden advised she had visited the site, and observed that the house had been heavily
vandalized. Because of past severe flood damage, she was uncertain whether the structure could
be moved. However, the Fire Department has expressed interest in using the house for a practice
burn; they would allow salvage, and would shield the walnut trees from the heat and flames.
Discussion followed regarding the possible removal of asbestos in preparation for the burn. It was
again emphasized that demolition permits cannot be conditioned, and that the Fire Department will
advise the property owner of the necessary measures prior to demolition. It was noted that the
caretaker's cabin on the site is currently occupied, and does not fall under demolition review since
it is not 50 years of age or older.
ON A MOTION by Acting Member Stump, seconded by Member Parducci, it was carried by the
following roll call vote, to recommend to the City Council approval of the Demolition Permit for 577
Clara Avenue, Assessor's Parcel No. 002-137-19, based upon the evaluation presented by
Chairman Pruden, site observation, and the lack of significant historical or architectural value.
AYES:
NOES:
ABSTAIN:
ABSENT:
Members Kennedy, Parducci, Shepard, Stump, and Chairman Pruden.
None.
None.
Member Sawyer.
Ms. Roberts inquired regarding the process for approaching the City Council to express the
concern relative to the preservation of the walnut trees.
The Committee responded by informing Ms. Roberts that trees on private property are not
protected, and that the property owners retain the right to remove them if they so desire. It was
Demolition Permit Review Committee
Page 2
February 25, 1997
suggested she contact the Thomas family directly regarding her concerns. She may also request
that the Council pull the item from the Consent Calendar and consider it under New Business,
thereby allowing discussion during public forum.
Chairman Pruden requested that Public Works investigate to see if the trees are in the right-of-
way.
6B. 510 South Dora Avenue, Assessor's Parcel No. 001-291-09
Chairman Pruden reviewed the evaluation she had prepared for the project, stating that the house
has been so extensively remodeled that it has lost all of its architectural identity, appears to have
only minor salvage value of archaic building materials, and has no known historical or architectural
significance to the City of Ukiah. She voiced her concern that the applicant was not the owner of
the property.
Member Shepard advised there appears to be two separate procedures, the first of which is the
building permit to demolish, which he issues, and then the City Council permission, which also
functions as a permit to demolish. This process of demolition review is a part of the process which
the Council requires for their own information. Under the State Contractors License Law, he can
issue a permit to demolish or construct to a licensed contractor or a property owner acting as his
own contractor. On this particular application, the applicant has signed the application as the
owner of the property.
Member Parducci clarified that the close of the sale of the property is conditioned upon the
securing of the demolition permit.
Chairman Pruden advised that the Fire Department had verbally expressed to her they would be
interested in this structure for a practice burn. She queried the applicant regarding his plans for
the property, emphasizing that it was a rather small lot.
Brian Wilsey, 13750 Mt. House Road, Hopland, replied the options included a doctor's office or
a delicatessen.
ON A MOTION by Member Parducci, seconded by Member Kennedy, it was carried by the
following roll call vote, to recommend to the City Council approval of the Demolition Permit for 510
South Dora Street, Assessor's Parcel No. 001-291-09, based upon the evaluation presented by
Chairman Pruden, site observation, and the lack of significant historical or architectural value.
AYES:
NOES:
ABSTAIN:
ABSENT:
Members Kennedy, Parducci, Shepard, Stump, and Chairman Pruden.
None.
None.
Member Sawyer.
It was noted that both requests for demolition will go before the City Council at their regularly
scheduled meeting of March 5, 1997.
Demolition Permit Review Committee
Page 3
February 25, 1997
5. NEW BUSINESS
Discussion followed regarding the status of the historic preservation ordinance. It was noted there
had been difficulty in forming the Historic and Archaeological Review Committee, and staff was
considering that, in lieu of a citizen-based committee, there may be quicker and just as effective
ways to advise the City Council. It was noted that the Planning Commission may take on the role
of decisions relative to historical and archaeological issues. It was further noted that the City
cannot qualify for any historical funding without a statement of intent through an ordinance
regarding historical structures.
Chairman Pruden reported that the Redemeyer House was demolished in the winter of 1996/97.
Discussion followed regarding the time frame for demolitions. It was noted this could not be
conditioned on a project either by the Committee or the Council, and the only alternative for
speeding up the process was to note the site as a "public nuisance" or "dangerous building." This
then gives the Code Enforcement Officer the authority to put conditions on the demolitions.
6. ADJOURNMENT
There being no further business, the meeting adjourned at 2:18 p.m.
Judy Pruden, Chairman
Marge Giuntoli, Recording Secretary
b:meg\win\dem22597.min
Demolition Permit Review Committee
Page 4
February 25, 1997
ITEM NO. 6a
DATE: FEBRUARY 5, 1997
AGENDA SUMMARY REPORT
SUBJECT: DENIAL OF CLAIM FOR DAMAGES RECEIVED FROM RAU AND ASSOCIATES,
INC.; AND REFER TO CITY INSURANCE CARRIER, REMIF
The claim from Rau and Associates, Inc. was received by the City of Ukiah on February
20, 1997 and alleges expenses related to an electrical power drop at 100 N. Pine Street on
January 27, 1997.
Pursuant to City policy it is recommended the City Council deny the claims as stated and
refer them to REMIF, the City of Ukiah's insurance carrier.
RECOMMENDED ACTION:
Deny Claim for Damages received from Rau and Associates,
Inc.; and Refer it to REMIF, the City's Insurance Carrier.
ALTERNATIVE COUNCIL POLICY OPTIONS:
Alternative action not advised by the City's Risk Manager.
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Acct. No.: N/A
Yes
Claimant
Michael F. Harris, AICP, Assistant City Manager
Candace Horsley, City Manager
1. Claim of Rau and Associates, pages 1-2.
CandY-ce ager
mfh:asrcc97
0219CLAIM
NOTICE OF CLAIM AGAINST
THE CITY OF UKIAH, CALIFORNIA
This claim must be presented, as 'prescribed by Parts 3 and 4 of Division 3.6, of
Title 1, of the Government Code of the State of California, by the claimant or
by a person acting on hAs/her behalf·
RECEIVED
CITy OF UKIAH
/'
City Clerk's Office
City of Ukiah
300 Seminary Avenue
Ukiah, California 95482
RETURN TO:
·
·
CLAIMANT' S ADDRESS:
Number/Street and Post Office Box
~ ~.-~4 C~, q5,1-~'2_
City State Zip Code
Home Phone Number
Work Phone Number
·
NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS
CLAIM SHOULD BE .SENT (if different than above):
·
·
·
DATE OF THE ACCIDENT OR OCCURRENCE: ~~.
PLACE OF THE ACCIDENT OR OCCURRENCE:
GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach
additional pages if more Apace ice,needed):
·
NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR
LOSS:
·
NAMES AND ADDRESSES OF WITNESSES (optional):
NAME ADDRESS
A.
TELEPHONE
Be
·
NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED:
NAME ADDRESS TELEPHONE
A.
Be
10.
GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED:
11.
12.
TOTAL AMOUNT CLAIMED: ~ ~ %,~ ~--
THE BASIS OF COMPUTING THE TOTALAMOUNT CLAIMED IS AS FOLLOWS:
Damages incurred to date:
Expenses for medical/hospital care: $
Loss of earnings: $
Special damages for:
General damages
Estimated prospective damages as.far
as known:
Future expenses for medical and
hospital care:
Future loss of earnings:
Other prospective special
damages:
Prospective general damages:
$
The claim shall be signed by the claimant or by some person on
his/her behalf. A claim relating to a cause of action for death or
for injury to the person or to personal property or growing crops
shall be presented not later than six (6) calendar months or 182
days after the accrual of the cause of action, whichever is longer.
Claims relating to any other causes of action shall be presented
not later than one (1) year after accrual of the cause of action.
DATED:
?.
Received in city Clerk's Office this .~ day of ~~~ ~ ,
S~GNATURE ' ~/
NOTE: This form of claim is for your convenience only, and any other type of
form may be used if desired, so long as it satisfies the requirements of the
Government Code. The use of this form is not intended in any way to advise you
of your legal rights or to interpret any law. If you are in doubt regarding your
legal rights or the interpretation of any law, we suggest that you seek legal
counseling of your choice.
3:FORM%CLAIM
R~: 3110195
ITEM NO. 6b
DATE: March 5, 1997
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF ORDINANCE AMENDING THE CITY ZONING MAP TO REZONE
7 LOTS IN THE MISCELLANEOUS AREA NO. 2 REZONING AREA
SUMMARY: On February 19, 1997, the City Council voted 5-0 to introduce the ordinance
amending the City zoning map to rezone 7 lots in the Miscellaneous Area No. 2 rezoning area
as part of the General Plan rezoning program. The ordinance has been prepared in final form
for adoption, and is attached to this Agenda Summary Report.
The purpose of the rezonings in the Miscellaneous Area No. 2 rezoning area is to bring zoning
classifications of a number of privately owned properties into conformance with the Land Use
Designations assigned in the new General Plan.
RECOMMENDED ACTION: Adopt the ordinance amending the City Zoning Map rezoning 7 lots
in the Miscellaneous Area No. 2 rezoning area.
ALTERNATIVE COUNCIL POLICY OPTION: 1. Do not adopt the ordinance, and provide
direction to staff.
Citizen Advised: Affected and adjoining property owners individually noticed
Requested by: Planning Department
Prepared by: Charley Stump, Senior Planner
Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director
Attachments:
1. Ordinance amending the City Zoning Map rezoning 7 lots in the
Miscellaneous Area No. 2 rezoning area.
APPROVED:
Candace Horsley,/City
Manager
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH
AMENDING THE OFFICIAL ZONING MAP FOR THE CITY OF UKIAH, CALIFORNIA
The City Council of the City of Ukiah does hereby ordain as follows:
SECTION ONE
Pursuant to the procedures set forth in Section 9009 of the Ukiah City Code, the Official
Zoning Map for the City of Ukiah is amended to change the zoning on 7 parcels in the
Miscellaneous Area No. 2 rezoning area of the community as identified in the General Plan
Rezoning Program. Specifically, the City Zoning Map is amended to rezone 3 parcels from "P-D"
(Planned Development) to "P-F" (Public Facilities)); 1 parcel from "R-I" (Single Family
Residential) to "R-2"; 2 parcels from "P-D" to "R-3"; and 1 parcel from "P-D" to "C-N"
(Neighborhood Commercial). The listing of the specific parcels involved in this rezoning action,
along with detailed rezoning information is attached as Exhibit "A."
SECTION TVVO
This ordinance shall be published as required by law in a newspaper of general
circulation published in the City of Ukiah.
SECTION THREE
This rezoning action and amendment to the Official Zoning Map of the City of Ukiah is
necessary to bring the zoning for the subject properties listed in Exhibit "A" into conformance
with the new General Plan adopted on December 6, 1995.
SECTION FOUR
This ordinance shall become effective thirty (30) days after adoption.
Introduced by title only on February 19, 1997, by the following roll call vote:
AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone
NOES: None
ABSENT: None
ABSTAIN: None
1 Passed and adopted on , by the following role call vote:
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Colleen Henderson, City Clerk
Sheridan Malone, Mayor
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
EXHIBIT "A"
Miscellaneous Area No. 2
Rezoning ProJect
(96-52)
Assessor's Current General Plan New
Parcel No. Zoning Designation Zoning
1-020-63
1-360-36 P-d P P-f
2-010-01
3-530-22
3-530-23 P-D HDR R-3
3-530-24 P-D C C-N
3-160-57 R-1 MDR R-2
EXHIBIT 'A" - Page 1 of 2
.... MISCE. LLAN EO.US..REZONING
P-D to R-3
AP 3-630-22
P-D to R-3
P-D to C-N
AP ~10-~4
~R-1 to R-2
AP ~-1~Z-~7
EXHIBIT "A" - Page 2 of 2
t
ITEM NO. 6c
DATE: MARCH 5, 1997
AGENDA SUMMARY REPORT
SUBJECT:
ADOPT RESOLUTION EXTENDING THE "NO PARKING ZONE" ON THE
WEST SIDE OF DESPINA DRIVE IN FRONT OF THE UKIAH HIGH
SCHOOL TENNIS COURT
SUMMARY
The attached resolution, if adopted, will establish an extended "NO PARKING ZONE" of 141
feet along the west side of Despina Drive in front of the Ukiah High School tennis court. The
expanded "NO PARKING ZONE" was requested by Mr. Garcia, Vice-Principal, for the
purposes of enhancing pedestrian visibility. The existing "NO PARKING ZONE" is located just
north of the driveway to the student parking lot and is 32 feet in length. The Traffic
Engineering Committee reviewed the request at their regular meeting of February 11, 1997, and
recommends that the extended "NO PARKING ZONE" be established as requested.
Implementation of the expanded red-curb will not impact the current Street Department budget.
As a matter of information, the Traffic Engineering Committee denied Mr. Garcia's request for
a mid-block crosswalk at this same location.
RECOMMENDED ACTION: Adopt the resolution extending the "NO PARKING ZONE" on
the west side of Despina Drive in front of the Ukiah High School tennis court as recommended
by the Traffic Engineering Committee.
ALTERNATIVE COUNCIL POLICY OPTIONS: Not adopt the resolution as recommended.
Appropriation Requested:
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Mr. Jerry Garcia
Traffic Engineering Committee ,nc/
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
1. Resolution
2. Correspondence dated February 18, 1997 from Director of Public
Works/City Engineer.
3. Correspondence dated January 14, 1997 from Ukiah High School.
4. Correspondence dated January 14, 1997 from Larry Woods, Senior
Civil Engineer.
APPROVED:
R:l\PW:kk
ADESPINA
Candace Horsley, City~"-~anager
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
23
24
25
26
27
28
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
EXTENDING THE "NO PARKING ZONE" ON THE WEST SIDE OF
DESPINA IN FRONT OF THE UKIAH HIGH SCHOOL TENNIS COURT
WHEREAS, the City Council may by resolution designate portions of streets upon
which the standing, parking or stopping of vehicles is prohibited or restricted pursuant to
Article 11, Chapter 1, Division 8, of the Municipal Code; and
WHEREAS, the Traffic Engineering Committee (Traffic Engineer) received a request
from the Ukiah High School that the existing NO PARKING ZONE on the west side of
Despina Drive in front of the tennis court, be extended to the north approximately 109 feet
to the street light pole for the purpose of increasing pedestrian visibility; and
WHEREAS, the Traffic Engineer recommends that the NO PARKING ZONE be
extended as requested to effectuate a new NO 'PARKING ZONE of 141 feet in length just
north of the driveway adjacent to the tennis court;
NOW, THEREFORE, BE IT RESOLVED by the Ukiah City Council that the existing
NO PARKING ZONE on the west side of Despina Drive in front of the Ukiah High School
tennis court be extended to the north by 109 feet to effectuate a new NO PARKING ZONE
of 141 feet..
///
///
///
///
///
///
1
3
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
23
25
26
27
28
PASSED AND ADOPTED this
roll call vote.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Colleen B. Henderson, City Clerk
B:RE$1
DESPINA.NP
day of
, 1997, by the following
Sheridan Malone, Mayor
300 UKI^H, CA 95482-5400
· ADMIN. 707/463-6200 · PUBLIC SAFEI~ 463-6242/6274
· FAX ~ 707/463-6204 ·
February 18, 1997
Mr. Jerry Garcia
Assistant Principal
UKIAH HIGH SCHOOL
1000 Low Gap Road
Ukiah, California 95482
RE:
REQUEST FOR MID-BLOCK CROSSWALK AND EXPANSION OF RED CURBING
ON DESPINA DRIVE
Dear Mr. Garcia:
This is to confirm that the Traffic Engineering Committee acted on your two requested items
at their meeting of February 11, 1997, and the Committee is making a recommendation to the
City Council that the red curb on the west side of Despina Drive in front of the tennis courts
be extended to the light pole for the purpose of increasing pedestrian visibility. The Committee,
however, denied your request for a mid-block marked crosswalk at the same location.
The Committee's recommendation will be presented to the City Council on March 5, 1997, for
the extension of the "NO PARKING ZONE". Concerning the crosswalk issue, you may ask the
City Council directly to act on your request. You may have this issue agendized by calling the
City Clerk, Colleen B. Henderson, at 463-6217. If I can be of further assistance, please call
me at 463-6280.
f~-~cerely, ~
/./
·
Director of Public Works/City Engineer
cc:
Candace Horsley
City Manager
Traffic Engineering Committee
R:I~PW
LGARCIA
'~Ve Are Here To Serve"
Ukiah High School
1000 Low Gap Road
Ukiah, CA 95482
707-463-5253
Fax 707.463.4859
Jerry Garcia, Assistant Principal
Philip Gary, Ed.D., Principal
James L. Hatfield, Assistant Principal
Literacy
Respect
Service
Francine Selim, Assistant Principal
January 14, 1997
Larry J. Woods
Senior Civil Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Dear Mr. Woods,
Thank you for your timely response to my inquiry for extending the red curb and
placement of a crosswalk on Despina DrK, e. The information you provided on the
crosswalk is interesting and if you and your department feel that this is not feasible,
please advise me. Regardless, we would like to extend the red curb to the next light pole
north. Enclosed you will find a diagram of the existing school plant and the proposed
changes. Thank you for your assistance.
Sincerely, //~
L~ssista'n't Principal Ukiah High School
F,~,.I_T'f
F , o E
!
--]
,
^ ]
,I
, B
BZ[ATII~I
J
, J
J POOLI
300 S .~ :~'Y~VE., UKI^H, CA 95482-5400
· ADMIN. 707/463-6200 · PUBLIC SAFETY 463-6242/6274
· FAX # 707/463-6204 ·
January 14, 1997
Jerry Garcia
Assistant Principal, Ukiah High School
1000 Low Gap Road
Ukiah, California 95482
RE: Crosswalk and red curb request on Despina Drive
Dear Mr. Garcia,
As we discussed on the phone, the extension of the existing red curb at the exit driveway to'
Despina Drive and the placement of a crosswalk crossing Despina Drive between Low Gap Road
and Capps Lane are matters that need to be directed through the City of Ukiah Traffic
Engineering Committee. Their next meeting is scheduled to be on the second Tuesday of
February which is February 11,1997 ( I mistakenly told you Feb 10, 1997). The meetings are
held at the City Civic Center at 300 Seminary Drive at 3:00 PM. SinCe the agenda packet is sent
out to the members of this committee the week before the meeting, it will be necessary to have
your ~:equest available for that packet by Feb. 4, 1997. If you send me a more detailed
description of what you are requesting, I will see that your request is put on the agenda for the
next meeting.
Enclosed please find enclosed the information I mentioned concerning the safety of crosswalks.
If you have any questions, please call me at (707) 463-6284.
Sincerely,
Larry J. Woods
Senior Civil Engineer
cc: Rick Kennedy, Director of Public Works/City Engineer
Are Here To Serve,
TRAFFIC
INFORMATION
PROGRAM
SERIES
C
ROSSWALKS
WHEN IS A CROSSWALK UNSAFE?
Apparently, whenever it is painted on the street!
A number of years back, the City of San Diego published some Startling results of a very
extensive study of the relative safety of marked and unmarked crosswalks. San Diego
looked at 400 intersections for five years (without signals or four-way stops) that had a
marked crosswalk on one side and an unmarked crosswalk on the other. About two and
one half times as many pedestrians used the marked crosswalk, but about six times as
many accidents were reported in the marked crosswalks! Long Beach studied pedestrian
safety for three years (1972 through 1974) and found eight times as many reported
pedestrian accidents at intersections with marked crosswalks than at those without.
One explanation of this apparent contradiction of common sense is the false security
pedestrians feel at the marked crosswalk. Two painted lines do not provide protection
against an 'oncoming vehicle and the real burden of safety has to be on the pedestrian
to be alert and cautious while crossing any street. A pedestrian can stop in less than three
feet, while a vehicle traveling at 25 MPH will require 60 feet and at 35 MPH
approximately 100 feet.
The California Vehicle Code says that a crosswalk exists at all intersections unless
I
pedestrian crossing is prohibited by signs. Some of these crosswalks are marked with
painted lines, but most of them are not. Pedestrian crosswalk marking is a method of
encouraging pedestrians to use a particular crossing. Such marked crossings may not be
as safe as an unmarked crossing at the same location. 'Therefore, crosswalks should be
marked only where necessary for the guidance and control of pedestrians, to direct them
to the safest of several potential routes.
IM/I-77
ITEM NO.
DATE:
6d
MARCH 5, 1997
AGENDA SUMMARY REPORT
SUBJECT:
ADOPT RESOLUTION ESTABLISHING RESTRICTED HOURS FOR ON-
STREET PARKING ON STREETS FRONTING PUBLIC PARKS
SUMMARY
The attached resolution, if adopted, would establish restricted hours for on-street parking along
that portion of the street which abuts a public Park. This restricted parking has been in effect
around the Todd Grove Park for many years along the Live Oak and Park Boulevard frontages.
Parking would be prohibited between he hours of 10:00 p.m. and 6:00 a.m. on the Park side
of the following streets.
1. State Street and School Street fronting Thomas Plaza.
2. Elm Street and Pine Street fronting Vinewood Park.
o
Dora Street, Bush Street, Clay Street, and Stephenson Street fronting McGarvey
Park.
4. Main Street and Clay Street fronting Carpenter Park.
CONTINUED ON PAGE 2
RECOMMENDED ACTION: Adopt resolution establishing restricted hours for on-street
parking on streets fronting public Parks as recommended by the Traffic Engineering Committee.
ALTERNATIVE COUNCIL POLICY OPTIONS: Not adopt resolution. Establish restricted
parking adjacent to particular Parks or portions thereof.
Appropriation Requested:
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A ACCOUNT NO.: 100-3110-420-007
N/A
Traffic Engineering Committee
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
1. Resolution
2. Memorandum from Larry DeKnoblough dated January 30, 1997
3. Memorandum from Ukiah Police Department dated
January 26, 1997
Candace rsley, City ~[anager
R:I\PW:kk
APARKS
Adopt Resolution Establishing Restricted Hours for
On-Street Parking on Streets Fronting Public Parks
March 5, 1997
Page 2
The restricted parking was requested by the Community Services Director subsequent to
receiving a specific request from the Public Safety Department for Thomas Plaza and Carpenter
Park for purposes of securing and maintaining public safety in the public Parks between the
hours of 10:00 p.m. and 6:00 a.m.
The Traffic Engineering Committee reviewed the request and recommends the implementation
of the restricted parking as requested. Public Safety has conducted a survey of the parking needs
along the Park frontages after 10:00 p.m. and has confirmed that the restricted parking would
not impact the needs of businesses and residents in the areas of the affected Parks.
A Public Hearing is not required for the establishment of the restricted parking. Public Notices
of the requested action have not been published. The cost of marking and installing signs can
be absorbed in the existing Street Maintenance budget under Account Number 100-3110-420-
007. Approximate cost of materials is $900 (20 signs and posts at $45 each).
RHK:kk
R:I\PW
APARKS
1
6
?
8
9:
10
11
12
15
16
18
19
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
ESTABLISHING RESTRICTED HOURS FOR ON-STREET PARKING
ON STREETS FRONTING PUBLIC PARKS
WHEREAS, the Ukiah City Council may establish restricted on-street parking on
certain streets or portions thereof during all or certain hours of the day pursuant to the
provisions of Section 22507 of the California Vehicle Code; and
WHEREAS, the Traffic Engineering Committee received and reviewed a request from
the City's Public Safety Department and the Community Development Department that on-
street parking along the frontages of public Parks be prohibited between the hours of 10:00
p.m., and 6:00 a.m., for the purpose of maintaining public safety in public Parks; and
WHEREAS, the Traffic Engineering Committee recommends that parking be
prohibited between the hours of 10:00 p.m. and 6:00 a.m., along public Park frontages on
the following streets:
1. State Street and School Street fronting Thomas Plaza.
2. Elm Street and Pine Street fronting Vinewood Park.
3. Dora Street, Bush Street, Clay Street and Stephenson Street fronting
e
McGarvey Park.
Main Street and Clay Streei fronting Carpenter Park~
NOW, THEREFORE, BE IT RESOLVED by the Ukiah City Council that on-street
parking on the above designa~,ed streets along that portion of the street which fronts the above
indicated public Park shall be Prohibited between the hours of 10:00 p.m., and 6:00 a.m.,
seven (7) days a week for the purpose of serving and maintaining public safety.
///
///
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
28
PASSED AND ADOPTED this
roll call vote.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Colleen B. Henderson, City Clerk
B:RESI
PARKS
day of
, 1997, by the following
Sheridan Malone, Mayor
DATE:
TO:
FROM:
SUBJECT:
January 30, 1997
Rick Kennedy, City Engineer
Larry W. DeKnoblough, Community Services Director
Request for Limited No Parking Zones Adjacent to City Parks
Due to on going Public Safety concerns I have received a request for a No Parking Between the
Hours of 10:00 p.m. and 6:00 a.m. designation along the State and School Street frontages of
Thomas Plaza. I have attached a memo from Sgt. Art Barclay detailing Public Safety's concerns
and request. While this request could be addressed in accordance with the provisions of the
Downtown Parking Program, I would like to additionally request this provision be considered by
the Traffic Engineering Committee for street frontages adjacent to all municipal parks.
This limitation has been in effect on Live Oak and Park Blvds. around Todd Grove Park for
several years. In the interest of greater public safety for all our municipal parks I would
recommend we include the sections of Elm and Pine fronting Vinewood; Dora, Bush, Clay and
Stephenson Sts. fronting Mcgarvey;and Main and Clay Sts. fronting Carpenter. No prohibition
is necessary at Oak Manor as on-site parking is provided and Parks staff will complete these
postings.
Consideration of this request by the Traffic Engineering Committee at the next available meeting
would be greatly appreciated.
cc: City Manager
LD/NOPARK .MEM
UKIAH POLICE DEPARTMENT
MEMORANDUM
To: Larry DeKnoblough, Director of Community Services
From: Sgt. A. Barclay
Subject: No Parking Signs
Date: 1-26-97
We have been having groups of people dressed in gang type attire parking on the S. State St. side
of the Alex Thomas Park during evening hours, loitering by the park's east planters. It was
during one such gathering that we had a fight resulting in a stabbing last weekend. To assist the
Police Department in keeping the peace in the park, and to keep any one group from claiming the
park as its own, I suggest that City Staff consider posting signs prohibiting parking next to the
park between the hours of 10:00 p.m. and 6:00 a.m.
I feel that this small measure would truly aid us in protecting the park and the citizens who use it.
R~esr>e~tfully,
, )
Arthur D. Barclay, Sgt.
ITEM NO.
DATE:
~E
MARCH 5, 1997
AGENDA SUMMARY REPORT
SUBJECT:
AWARD OF CONSULTANT AGREEMENT TO LAWRENCE AND ASSOCIATES FOR THE
DESIGN OF THE PERIMETER GAS MIGRATION CORRECTIVE ACTION SYSTEM FOR THE
CITY'S SOLID WASTE DISPOSAL FACILITY AND APPROVAL OF A BUDGET AMENDMENT
Submitted for the City Council's consideration is a recommendation from the Director of Public
Works/City Engineer that the City award a Consultant Services Agreement to Lawrence and Associates
for the final design, contract document preparation, and specialized construction inspection and well
(Continued on Page 2)
RECOMMENDED ACTION:
1. Waive proposal requirements for the engineering and field survey work related to the Perimeter Gas
Extraction project.
2. Authorize City Manager to negotiate a Consultant Services Agreement with Lawrence and
Associates for the Design, PS & E preparation and construction inspection for the Perimeter Gas
Extraction System at a compensation based on a time and expense basis not to exceed $54,430.
3. Approve a budget amendment allowing the expenditure of $57,430 from the unobligated fund
balance of the Solid Waste Disposal Site, Fiscal Year 1996/97 Budget Unit 660 for the Engineering
and Field Survey Work. The Account 660-7301-250-019 shall be established for the expenditure
of these funds.
ALTERNATIVE COUNCIL POLICY OPTIONS: None available.
Appropriation Requested:N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments: 1.
2.
3.
4.
5.
,
,
8.
9.
10.
11.
12.
13.
14.
ACCOUNT NO.: 660-7301-250-019
N/A "Engineering for Perimeter Gas Extraction System"
Rick H. Kennedy, Director of Public Works/City Engineer ~/,/_
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
Proposal from Lawrence and Associates.
Permit to construct.
Stipulated Order of Compliance and Agreement.
Solid Waste Disposal Site Fund 1996/97 Budget Summary.
Agenda Summary Report dated December 4, 1996, regarding Fund Transfers and
fund Balance.
Engineers Cost Estimate for Perimeter Extraction Option contained in the approved
Gas Migration Corrective Action Plan.
Correspondence to LEA dated September 6, 1996.
Correspondence from LEA dated December 5, 1996 and faxed December 23, 1996.
Correspondence from CIWMB dated October 15, 1996.
Correspondence to LEA dated January 8, 1997.
Correspondence from CIWMB dated February 7, 1997.
Agenda Summary Report dated September 4, 1996.
Agenda Summary Report dated July 17, 1996.
Budget Amendment Worksheets.
APPROVED:
Candace Horsley, City anager
Award of Consultant Agreement to Lawrence and Associates for the Design
of the Perimeter Gas Migration Corrective Action System for the City's
Solid Waste Disposal Facility and Approval of a Budget Amendment
March 5, 1997
Page 2
logging for the approved Perimeter Gas Migration Corrective Action Measure which must be implemented
at the Ukiah Solid Waste Disposal Facility. The approved Corrective Action Measure is a perimeter landfill
gas extraction system consisting of nine (9) deep extraction wells founded in soils beyond the refuse
mass, an extracted gas collection piping system, blower and necessary electrical controls. This system
is being implemented for the purpose of reducing the levels of methane contained in the landfill gas which
is migrating laterally in the ground at the boundary of the landfill. The amounts of methane being
measured at Gas Well Monitoring Wells No. 3 and 4 are above the State and Federal compliance levels
of 5 percent by volume. A budget amendment in the amount of $57,430 to fund the Engineering and
Construction Inspection for the project is also submitted for approval.
BACKGROUND
In accordance with the provisions of a Stipulated Agreement between the Local Enforcement Agency
(LEA) and the City of Ukiah the following milestones for the implementation of the Gas Migration
Corrective Action must be observed:
ACTION DEADLINE
o
Submit Revised Gas Migration and
Corrective Action Plan
September 13, 1996
,
Award Design and Plans, Specifications and
Engineering Cost Estimate (PS & E) Contract
March 5, 1997
3. Complete Design and PS & E
May 9, 1997
4. Award Construction Contract
July 2, 1997
5. Complete Construction
October 31, 1997
Action No. 1 above was completed on September 6, 1996. The Revised Corrective Action Plan (Plan)
was prepared by Lawrence and Associates under contract to the City. The Plan included two different
measures or concepts which could be implemented to reduce subterranean methane gas levels. After
the presentation and discussion of the Plan and the two concepts, the City Council on September 4,
1996, adopted the perimeter extraction concept as the City's proposed Corrective Action Measure.
Award of Consultant Agreement to Lawrence and Associates for the Design
of the Perimeter Gas Migration Corrective Action System for the City's
Solid Waste Disposal Facility and Approval of a Budget Amendment
March 5, 1997
Page 3
The California Integrated Waste Management Board (CIWMB), the LEA, and the County of Mendocino
Air Quality Management District (AQMD) have completed their review of the proposed Corrective Action
Plan. On February 18, 1997, the AQMD issued a "Permit to Construct" for the perimeter gas extraction
system as proposed.
Submitted with this Staff Report is a written cost proposal from Lawrence and Associates covering a
comprehensive scope-of-work related to the final design, contract document preparation, bidding inquiry
assistance, inspection including well logging, "as builts", and start-up and operation assistance including
a health-risk screening for the perimeter gas extraction project. Lawrence and Associates proposes to
provide the indicated scope-of-work on a time and expense basis not to exceed ~54,429.35. The cost
estimate to perform each work task is as follows:
TASK 1 - Design
TASK 2 - Bidding
TASK 3 -Inspection
TASK 4 - As-builts
TASK 5 - Start-up
TASK 6 - Deliverables
$17,325.50
2,55O.00
21,560.00
4,536.60
4,759.25
3,698.00
Under the Consultant's proposal, the City is responsible for providing as-built contours (topographic
information) of the fill area where the extraction wells will be located and the reconfigured leachate pond
area where the blower system will be located. The City would also be responsible for all permit fees and
will provide the City's standard boiler plate specifications. These "owner" responsibilities and tasks are
typical. It is estimated that the new topographic information will cost an additional $2,500 - $3,000 for
a total Engineering\Construction inspection cost of approximately $57,430. It was estimated in the
Corrective Action Plan that this cost would be ,~55,773.
Design/Inspection costs for this project were not budgeted in the 1996/97 Fiscal Year Landfill budget due
to anticipated expenses exceeding anticipated revenues. It was estimated that $105,805 of General
Fund monies would be needed to offset the differences between expenses and revenue. As reported
earlier by the Finance Director, the Solid Waste Budget Unit has an additional $210,697 in the Beginning
Fund balance for 1996/97. From these additional funds, $80,000 was appropriated for landfill legal fees
leaving a new balance of approximately $130,697. Besides a better picture for the fund balance, actual
revenues are exceeding budgeted revenues by 5 percent as of the end of December 1996. If this
differential of 5 percent is maintained until June 30, 1997, an additional $100,000 of revenues will be
realized. Therefore, there are sufficient funds within the Solid Waste Disposal Fund to approve a budget
amendment to allow the expenditure of ,~57,430 from the unobligated fund balance within the Solid
Waste Disposal Site Budget Unit 660 for the design, PS & E preparation, construction inspection, and
field survey work for the perimeter gas extraction project.
Award of Consultant Agreement to Lawrence and Associates for the Design
of the Perimeter Gas Migration Corrective Action System for the City's
Solid Waste Disposal Facility and Approval of a Budget Amendment
March 5, 1997
Page 4
Copies of the Agenda Summary Reports for the previous Council meetings of July 1 7 and September 4,
1996, are provided in this report for background information.
RECOMMENDATION
For the purpose of maintaining continuity, it is beneficial and prudent to utilize the same Consultant who
prepared the Revised Gas Migration Corrective Action Plan. Lawrence and Associates are knowledgeable
of the conditions at the Landfill and the proposed perimeter gas extraction system. Lawrence and
Associates was the only consultant who had proposed a perimeter gas extraction system that has the
potential of rapidly reducing levels of methane and at the same time having the potential of reducing the
initial capital cost and on-going operational cost for a gas extraction system. It is requested and
recommended that the proposal requirements set forth in Section 1521 C 1 b of the Municipal Code be
waived and that the City Manager be authorized to negotiate a Consultant Service Agreement with
Lawrence and Associates for the design, PS & E, and construction inspection at a compensation based
on a time and expense basis not to exceed 954,430.
It is requested and recommended that the City Council approve a Budget Amendment to the Solid Waste
Disposal Budget Unit 660 allowing the expenditure of 957,430 from the unobligated fund balance for the
design, PS & E preparation, construction inspection and field survey work for the Perimeter Gas
Extraction project. The new account shall be 660.7301.250.01 9 and entitled, "Engineering for Perimeter
Gas Extraction System". The amount of 954,430 is reserved for Design, PS & E, construction inspection
and 93,000 is reserved for field survey work.
The mitigation of gas migration is required. The Stipulated Agreement calls for a Design Consultant
Agreement no later than March 5, 1997. Outside review of the proposed Plan by regulatory agencies
was just recently completed (February 18, 1997) leaving no time for the proposal process.
RHK:kk
R: 1 \LANDFILL
ALAWRENCE.3
LAWRENCE
ASSOCIATES
ENGINEERING GEOLOGY
ClllL ENGINEERING
GROUND-WATER HYDROLOGY
C96.06.08A
January 28, 1997
Mr. Rick Kennedy
City of Ukiah
Department of Public Works
300 Seminary Avenue
Ukiah, CA 95482
Dear Mr. Kennedy:
SUBJECT: UKIAI:I SOLID WASTE DISPOSAL FACILITY- GAS-
EXTRACTION SYSTEM DESIGN & INSPECTION
Enclosed is a proposal (Attachment A) and estimate (Attachment B) for designing and
inspecting the gas-extraction system at the City of Ukiah Landfill. Please review the
proposal and let us know if you would like to see any deletions or additions. If you would
like us to perform the work, please send us a service agreement.
I thought you also might like to know that we have a new insurance carrier, and proper
additional-insured certificates are much easier to obtain than on our last contract.
Please feel free call me if you have any questions.
Sincerely,
enc.
Attachment A and Attachment B
General services brochure
2001 Harket Street
· Room 523 · Redding, California 96001 · (916)244-9703
fax (916)244-5021 ° landa(~twilight.c-zone.net
Mr. Rick Kennedy
City of Ukiah
Attachment A
Sanuary 28, 1997
Page 1 of 6
INTRODUCTION
Proposal for Services
This proposal is for the final design, specifications, and inspection of the gas-extraction system at
the City of Ukiah Landfill, Ukiah, California. The design will be for the perimeter gas-extraction
system option chosen by the City of Ukiah, Department of Public Works (City).
SCOPE OF WORK
Task 1 - Design
Topography: The conceptual plans developed by Lawrence & Associates were based on
topography dated November 19, 1994 and updated for waste filling through the summer of 1996.
The plans will be updated to reflect the changes in topography caused by installation of the
leachate pumping station. The City of Ukiah will be responsible for providing the as-built
contours in CAD version 12.0 so that they may be inserted into the existing topography, or a
revised flight of the entire landfill. Accurate locations of the leachate line, tank, and pumps are
essential.
Piping Calculations: The anticipated flow and vacuum for the system will be used to calculate the
size of HDPE pipe needed to provide an allowable headloss and to allow for future expansion if
needed. The headloss for the condensate sump and other fittings will also be calculated. A
blower size will be specified to overcome the headloss and provide adequate vacuum and flow at
the well heads.
Electrical Design: Our subcontractor, E&C Engineering of Redding, will provide the electric
design, including a one-line diagram, blower-pad plan, details, legend, and technical specifications
for electrical and controls. Design will be for a service, circuit-breaker panel, motor relay,
lighting, sensors, condensate-sump power, and strip chart.
Plan & Profile: A plan and profile of the pipeline will be developed. The laterals will also be
shown.
Blower Pad Plan: A plan view and elevations will be developed for the blower pad. It is
anticipated that the structure will consist of a simple prefabricated storage-type structure with a
lean-to roof and partial walls. Partial walls will allow air circulation eliminating the need for
enclosed-space, continuous-monitoring devices. It is anticipated that a 5- to 1 O-horsepower
regenerative blower will be used. Controls will be limited to a continuous-reading flow meter,
Lmvrenee & Associates
o~ /0
Mr. Rick Kennedy
City of Ukiah
Attachment A
January 28, 1997
Page 2 of 6
Proposal for Services
methane sensor, and strip chart. An operation timer and or autodialer can be designed into the
system if desired for no additional cost.
Details: Details will include a electrically or pneumatically controlled (owners choice) condensate
sump, a well-construction detail with a table showing dimensions for each well, and other details
as necessary for clarity.
Technical Specifications: The specifications will be written in CSI (Construction Specification
International) format and will be simplified to provide a thorough, yet simple presentation so as to
cover all of the work without intimidating potential bidders. The specifications will include the
items listed on Table 1.
Draft Operations Plan: A Draft operations plan, describing the anticipated operating, inspection
and testing methods, will be prepared for inclusion with the technical specifications as an
appendix. The draft operations plan will also be used to obtain a permit-to-construct from the
Mendocino County Air Quality Management District. The City will be responsible for all permit
fees related to obtaining the permit-to-construct.
Submittal and Review: The well, pipe, condensate sump, and blower-pad locations will be
submitted on a plan sheet for review and approval prior to proceeding (25% review). Submittals
will include 90%, 100% and final. The estimate for time is based on a redline mark-up and does
not include responses to lengthy written comments, although this service can be provided at
additional cost, if desired.
Task 2 - Bidding
Bidding Documents: Lawrence & Associates will use the City ofUkiah's standard construction
contract form for the bid package. It is assumed that this form includes: (1) notice to bidders, (2)
bidding instructions, (3) contract, (4) bid bond form, (5) time and materials bond form, (6)
general provisions, (7) special provisions, and any other desired forms (such as noncollusion
affidavit, equal opportunity affidavit, etc.). It is preferred that the boiler plate be provided by the
City on IBM-compatible 3-1/2" floppy disks, in either Word Perfect Version 5.0 or Word for
Windows Version 6.0c. As an alternative, a good-quality paper copy can be provided and will be
scanned into electronic format by Lawrence & Associates. Lawrence & Associates will revise the
boiler plate as necessary to present the job specifics, add a site location map, and a bidding
schedule. It will be the responsibility of the City to review the bidding documents for
conformance with their standards.
Lmvrence & Associates
Mr. Rick Kennedy
City of Ukiah
Attachment A
January 28, 1997
Page 3 of 6
Proposal for Services
Table 1
Specification Package
Section 01010 - Summary of work Section 01020 - Site safety
"i;g~i;'ii"6'i'iS'Si~":"~i~'i:iii'ii'iii'/i;'/i"iii'ii"iil;i'/i'ili~i' .................... g~ii';ii"iS'iiS~'6":'i~ii'/ii";i~ii'i~aii:iiii/ ............................................
"gl' iii;'ii"/5'i'i;SiS'":§ii'i;'~i'a'; ........................................................ §~¥/i';ii"iS'ii'iS'/i":iS;ii'/i:ii¥;"ii'/iii'i~;"gi,-~T/;F ............................
o'oooooo ........... oooooo ..... · .......... · .......... · ............... · ............................. o° ........ °ooo,&oooo ......... oooo°o°ooo~°o°° ....... o ................. o ..... o ......... o°o°oo ............. ooooooo.o°°°ooo ................
Section 01590 - Mobilization Section 01600 - Material and equipment
"g~4iii,T'6'i'ii'~ iS":'§~i'ii'ii";? ~i¥/~' ................................. i;ai;ii"a'i:/is'6":"is;'~'/;iia'ai;;;i;i;i' .........................................
Section O 1730 - Operation and maintenance data Section 02110 - Clearing & grubbing
................................................. §~'ii;;ii"iS'~/5'iS':/":"/ii'iii~i:~ii'i'i~"~iii[i:i'~ii; ...........................................
"ii';;i'/;¥iiS'i'iiS"::"iiii~"~411'ai'ii'ii ..................................................... §~ii;ii"iS'i'ii'i"':'igi'~iil;ii~iiiiTii-'gli'~il/i~7~'gh-~ firG~- ......
for utilities and footings
"i'~ri;i;'6i'ii'~'i":isiii'~;:~'~i'/;¥1;~ii'; ............................. ~"ii~ai;ii"i¥i~'i'6":'is'i;:i';a~ai;ii"i~ii'i~iT~a-~r;;~i; ..........
"'gg~i¥ii"65'5'si"Ti'.~'ii~¥11ii~;'ii'g~i'il;~"~i~g~ ....................... §~if;ii"is'5'i'is'6":'is;'ii¥;i~"i:;i~i;;:;;ii' ..............................................
Section 03200- Concrete reinforcement "'§~if;ii"iS'5'5'iS'6":iSiii::i'/i::i;i'ii~'~';ii'~;~i'~.......................................
"'ii'~i'/;'/i"6'5'5'~ii"::'iS;';i~7~¥'fi'ili'ililillii"illla"~'~'~' ............. '"ii'i4'ii';ii"iS'ii'b'iS'6": 'i0i~'/~ 'i'iii;i¥~ii¥11 ................................................
............ ~ ......................... ° ........................ ° ............. o°°oo° .................... ° ........ o~. ................ . .................... °° ........... °o ............ o ........ °oo° ........ oo .....................................
Section 06112 - Roof framing, sheathing, and trim Section 09900 - Painting '
....................... · .............................................. ° .................................... ° ...... ,& ....... o.° ........ ° .................................................................. ° ..... oo.o ........................ o
Section 10522 - Fire extinguishers, cabinets, and Section 13300 - Instrumentation and controls
accessories
oo°° ........... ° ............. ° ............... o ........................................... °..°~o°°°°.°° .......... ~' .................................. ° ........ o .............................................................. °o ...... o
Section 15135 - Gages, meters, and monitors Section 15140 - Supports and anchors
........... j ................................... °o°..o ............... °°o ..... o°o° ..... o ................. o ....... °4 ................................... o .................. ° .......... °.°o°° .......................................
Section 15245 - Vibration isolation i Section 15410 - Plumbing, piping, and fittings .............
.... °°°° ........ °. ..... · .................................... ... ............ ° ................................... ,& .............. ° ........................ ° ............ ..................... ..... ° .......... o .......................... o
Section 15420 - Condensate-collection and Section 15860 - Vacuum blowers and motors
conveyance system
ooooo ......... ° ............ o ........................... o°oo° ................................. ~ .............. _- ...................... °o° ........ ° ...... o .......... °o .............. o°o~° ................ ° ....... o ....... o ..... ~o
Section 16005 - Electrical
............ ° ............................................................................................................ ° ............................ °ooooo..o .................... o ......... ooooooo~ .............. o ..... oo
APPENDICES
' 7. 7' ¥~ 'i' "f, ¥~ ................................................................................. iiT rS';:~"i'~'¥1. ~'a ~ ; 7, ' ~, '~ ; ; ~'~'g ~'¢ ¥';~- ...................................
'iS'T/~i"i;? ~'~'i;iiiiiii¥ii ................................................................ i"iS'i'"i~i'~i';i;'iiii'i;~ii'~i:~'~i;'~"ii';i~i;~;'ii"illi~i:ii~iii ...........................
"igT'iSi;;';~i~;~";~'~;;7//i'i';';"i/;~i"~i;i'~'~"i:;~;~'i;~ii'~ ..... :"?. ?'g;'?i'?;i"'i;'~'s'?~"~fi'?;'~,'~'~i'~"~;'~[i~"~i~' .............
soil borrow source
PLAN SHEETS
G3 Perimeter. extraction header plan & G4 Blower building site plan and sections
profile including slab & mechanical
G5 Process diagram and mechanical details G6 HDPE piping & well-construction details
...............................................................................................................G7 Electrical - one line diagram i5~ ....... ~'i~'~¥-2"i~'~"~'~'~' ..............................................
G9 Electrical - details Gl0 Electrical legend
Lawrence & Associates
Mr. Rick Kennedy
City of Ukiah
Attachment A
January 28, 1997
Page 4 of 6
Proposal for Services
Bid Package: Lawrence & Associates will provide one unbound copy of the bid package and one
set of velum reproducible of the plans. It will be the responsibility of the City to make the copies
for the distribution and advertise the bid. Lawrence & Associates will aid in the wording of the
advertisement if necessary.
Pre-Bid Meeting: The project manager for Lawrence & Associates will attend a pre-bid meeting
and answer the contractor's questions. A summary of the questions will be submitted to the City
for distribution to the Bidders.
Bid Evaluation: Lawrence & Associates will provide advice on evaluating the bids, although a
formal meeting is not anticipated to be required for this task.
Task 3 - Inspection
Preconstruction meeting: One day will be scheduled for the project engineer to attend the
preconstruction meeting and advise the successful bidder on the following items:
· Mobilization and setup
· Temporary power
· Construction water
· Hours of operation
· Dust control
· Site safety
· Chain of command
· Contractor quality assurance
· Methods of inspection
· Required record keeping
· What to do when questions are encountered
· Submittals and the importance ofkeeping up with the submittal schedule
· The importance of maintaining an accurate construction schedule
· Other pertinent items
Inspection work will include the following items:
· Eight full days of engineering time for weekly review of records, weekly status meeting,
and review of records
· One full day for initial compaction testing to establish methods
· One full day for final inspection
· One full day per week for miscellaneous questions, problem-solving site visits, and records
compilation
· Nine days to log gas-extraction wells
Lmsrence & Associates
Mr. Rick Kennedy
City of Ukiah
Attachment A
January 28, 1997
Page $ of 6
Proposal for Services
Task 4- As-Builts
It will be the responsibility of the contractor to maintain an accurate set of redline mark-ups to be
used by Lawrence & Associates to draf~ the as-built plans.
Task 5 - Startup & Operation
This task will include performing effluent-gas sampling and a health-risk screening to determine
whether or not the system has less than one in one million excess cancer burden at the nearest off-
site receptor. It is anticipated that the system will be operated for roughly 30 days to reach
equilibrium, prior to performing the health-risk screening. After the 30-day start-up period,
samples will be collected from the gas stream and analyzed for atmospheric and trace gases (see
Attachment B).
If the health-risk screening passes, the results will be submitted to the air-quality management
district to obtain a permit to operate. The City will be responsible for permit fees related to this
permit.
If the health-risk screening does not pass, recommendations will be made for addition of carbon
adsorption units.
The health-risk data will be included in the final operations plan.
DELIVERABLES
Table 2 lists the deliverables for the course of this project. The cost estimated provided herein
includes the quantity shown additional copies will be provided at additional cost.
Lawrence & Associates
Mr. Rick Kennedy
City of Ukiah
Attachment A
,l'anuary 28, 1997
Page 6 of 6
Proposal for Services
Table 2
Deliverables
25% Submittal 1 copy 2 plan sheets and letter of transmittal } City of Ukiah
90% submittal 2 copies 200 pages of specifications, boiler plate and City of Ukiah
appendices, and 14 plan sheets L&A
100% submittal 2 copies 1 copy of 200 pages of specifications, boiler City of Ukiah
plate and appendices, and 14 plan sheets L&A
Final submittal 1 copy 1 unbound original of 200 pages of City of Ukiah
specifications, boiler plate, and appendices, and i City provides 2 copies
14 plan sheets on reproducible velum, Ukiah i of final to L&A
copies & xmits ...
°°.~**°.o ........ o~. ...... .o°oo ..... oo.~ ...... ~... ....... ** ....... °~o~ ........... .°°°o. ....... .°.o.o ........... oo.~oo°~.o ....... .o°oo°. ...... o~oooo~ ........ o... ..... ~**o~. ....... ** ...... o ......... N.ooo~oo~
Minutes of pre- 2 copies 5 to 10-page letter, Ukiah copies & xmits i City of Ukiah
construction conference ] ~ L&A
Responses to comments 2 copies ~. 5 to 10 page letter, Ukiah copies & xmits .......... ~'~'~'~;'~'~i~,'-/~-~ ......
'****** ..... ***** ..... ** .................................. **** ...... **** ....... ~--*~ ....... * .......................... * ...... "** ......... ******* .......... * ......... * .......................................................... · ............
Weekly submittals 2 copies, Weekly summary, meeting minutes and City of Ukiah
per week, schedule Contractor
6 weeks
....... ~******* ...... ***** .................... **** ...................... * .... ~ ........ ** ............................ ** ..... ****** ...... **** ..... *~*********** ...................................... · ........ ** ..... °**~ ......... . ...... ~***
CQA Report and As- 6 copies 50 pages including short letter summary, all of City of Ukiah
builts the daily & weekly logs, submittals, and Contractor
submittal reviews MCEH
MCAQMD
CIWMB
L&A
· .****~..oo ........... . ........ ~ ..... ~***. ................. o...~**~***~ ,********. ................ ~..~****~ ............. ********_*_**_**********___******* ........... . ..... ~ ......... ***~ ..... . ........ N***~. ........ ~***~.,
Draft Operations Plan 3 copies 30 pages including appendices City of Ukiah
MCAQMD
L&A
· ***~** ............. ********* ............ *** .................... * ............. ~ ..... ~**** ............................... · ...... .. ..... ...° .... .~.~** ........................... .~. ......... . ........ . ....... · ................. ~ .....
Health Risk Screening 3 copies City of Ukiah
Final Operations Plan 6 copies 50 pages including appendices and manuals
!
·
MCEH: Mendocino CoUnty Department of Environmental Health
MCAQMD: Mendocino Air Quality Management District
CIWMB: California Integrated Waste Management Board
MCAQMD
L&A
City of Uldah
Contractor
MCEH
MCAQMD
! CIWMB
i L&A
Lawrence & /lssoeiates
Mr. Rick H. Kenned),
City of Ukiah
.Department of Public Works
Attachment B
January 28,1997
Page I of 3
Cost Estimate
Not-to-Exceed estimate is based speci, fically on the scope of work described below and in the proposal for services
Estimate Summary
Task 1 - Design
Task 2 - Bidding
Task 3 - Inspection
Task 4- As-builts
Task 5 - Start-up
Task 6 - Deliverables
17,325.50
2,550.00
21,560.00
4,536.60
4,759.25
3,698.00
TOTAL
54,429.35
Task I- Design
Item
CAD, update topography
Staff.Engineer, calculations
Senior Engineer, check calculations
CAD, cover sheet
CAD, existing topography
CAD, grading plan
CAD, header plan & profile
CAD, blower-pad site plan & sections
CAD, process diagram and mech. details
CAD, I-IDPE piping and well details
E&C, electrical design
Senior engineer design
Associate, draft specifications
Senior Engineer, specification review
Associate, draft operations plan
Project management
Associate / Senior Engineer, site visit
Mileage
Subtotal
Unit
Hr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
Hr
LS
Hr
Hr
Hr
Hr
Hr
Hr
Ea
Qty
1.oo
4.00
0.50
4.00
6.00
8.00
16.00
16.00
16.00
16.00
1.00
24.00
40.00
10.00
20.00
10.00
16.00
300.00
S/Unit
50.00
65.00
85.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
3,618.00
85.00
7O.OO
85.00
70.00
70.00
85.00
0.35
Total
50.00
260.00
42.50
200.00
300.00
400.00
800.00
800.00
800.00
800.00
3,618.00
2,040.00
2,800.00
850.00
1,400.00
700.00
1,360.00
105.00
17,325.50
Task 2 - Bidding
Item
Associate, edit City's boiler plate to specifics
Associate, attend pre-bid meeting, draft minutes
Associate, respond to questions
Associate, assist in bid selection
Electrical engineer, assist in bidding
Unit
Hr
Hr
Hr
Hr
Hr
Qty
12.oo
lO.OO
8.00
4.00
2.00
S/Unit
70.00
70.00
70.00
70.00
85.00
Total
840.00
700.00
560.00
28O.0O
170.00
2,550.00
Mr. Rick H. Kennedy
c~ of ~a~
,Department of Public Works
Attachment B
January 28, 1997
Page 2 of 3
Cost Estimate
Task 3 - Inspection, assume 6 weeks
Item
Staff.Engineer, attend Preconstruction meeting
Senior Engineer attend preconstruction meeting
Staff.Engineer, attend 8 weekly inspection trips,
compile records and report findings
Staff Geologist, well logging
Staff.Engineer, initial compaction testing, one day
Senior Engineer, 1.5 days per week for questions,
emergency visits, submittals review
E&C submittals review
Mileage, expenses, etc.
Subtotal
Unit Qty S/unit Total
Hr 10.00 65.00 650.00
Hr 10.00 85.00 850.00
Hr
LS
LS
96.00
72.00
8.00
65.00 6,240.00
65.00 4,680.00
65.00 520.00
72.00 85.00 6,120.00
1.00 1,000.00 1,000.00
1.00 1,500.00 1,500.00
21,560.00
TASK 4- As-Builts
Item
Unit
CAD, update drawings
Staff.Engineer, as-built report
E&C, edit electrical drawings
Subtotal
Qty S/Unit Total
30.00 50.00 1,500.00
24.00 65.00 1,560.00
1.00 1,476.60 1,476.60
4,536.60
TASK 5- Start-Up & Operation
Item
Associate Geologist, gas sampling
Associate Geologist, health-risk screening
Associate, final operations plan
Analyses (includes 15% markup)
ASTM - D3416
TO-14
EPA-15
TO-11
Sample shipping
Mileage
Subtotal
Unit
Hr
Hr
Hr
Ea
Ea
Ea
Ea
LS
Ea
Qty
12.00
32.00
12.00
1.00
1.00
1.00
1.00
1.00
300.00
S/Unit
70.00
70.00
70.00
Total
143.75
310.50
86.25
143.75
50.00
0.35
840.00
2,240.00
840.00
0.00
143.75
310.50
86.25
143.75
50.00
105.00
4,759.25
Mr. Rick H. Kennedy
City of Ukiaa
,Department of Public tForks
Cost Estimate
Attachment B
January 28, 1997
Page 3 of 3
TASK 6- Deliverables
Includes clerical, reproduction and shipping, per copy
Item
25% Submittal
90% Submittal
100% Submittal
Final Submittal
Minutes of pre-construction conference
Responses to comments
Weekly submittals
CQA Reports & as-builts
Drait operations plan
Health-risk screening
Final; operations plan
Subtotal
Unit
Qty S/Unit Total
Ea 1.00 30.00 30.00
Ea 2.00 170.00 340.00
Ea 2.00 170.00 340.00
Ea 1.00 170.00 170.00
Ea 1.00 70.00 70.00
Ea 1.00 70.00 70.00
Ea 8.00 70.00 560.00
Ea 6.00 130.00 780.00
Ea 3.00 130.00 390.00
Ea 3.00 56.00 168.00
Ea 6.00 130.00 780.00
3,698.00
CC: C :La. CTI VE~UKIA\GAS IN S I~,'FFA
DAVID FAULKNER
Air Pollution Control Officer
PHILIP W. TOWL£
Air Quality Specialist
COUNTY OF MENDOCINO
AIR QUALITY MANAGEMENT DISTRICT
UKIAH, CALIFORNIA 95482
306 East Gobbl Street
Uklah, California
(707) 463-4354
Fax: (707) 463-5707
February 19, 1997
Rick Kennedy
Public Works Director
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Subject: Authority to Construct 2730-6-26-97-06-1
Dear Mr. Kennedy:
Enclosed is your Authority to Construct for installation of a
Perimeter Gas Extraction System at the City of Ukiah Landfill in
Ukiah. Please read all of the attached conditions carefully.
The purpose of the conditions is to ensure that the project is
built as specified in the application for Authority to Construct
and that it performs as represented in that application. As
provided in Regulation 1, Rule 250, and Health and Safety Code
Section 42302, you have 10 days to appeal the conditions in this
permit to the Hearing Board.
Regulation 1, Rule 240 (b) provides that the Authority to
Construct becomes a temporary permit to operate the device upon
completion of construction
P!.~.~.~..~., and until final compliance is determined.. When
construction and hook-up of the equipment is complete, please
notify the District in writinq in a single-purpose letter,
citinq the application number (97-06) informinq us that
construction has been completed and that the unit is in all
respects ready for operation. The District at that time will
inspect the device to ensure conformance with the information
presented in the application and terms of the Authority to
Construct.
Upon successful completion of the inspection, the District will
issue a permit will result in approval to operate the device as
specified in the Authority to Construct.
Any additions or modifications to this project having an actual
or potential impact upon air emissions will require notification
of, and approval by, the District.
Rick Kennedy Page 2 February 19, 1997
should arrange some way to post your permits which will
protect them from damage from the elements or from the
materials or conditions of your business. A control room or
near a control panel is a convenient location for Dostin~
permits, particularly if the conditions of the permit place
restrictions on the operational parameters of the equipment
(e.~. temperatures, flow rates, pressure drop, electrical
current and others).
Thank you. If you have any questions, please call the
District office at 463-4354.
DF:dmr
enclosure
AAP\97-06AC
DAVID FAULKNER
Air Pollution Control Officer
PHILIP W. TOWLE
Air Quality Specialist
COUNTY OF MENDOClNO
AIR QUALITY MANAGEMENT DISTRICT
UKIAH, CALIFORNIA 95482
306 East Gobbi Street
Ukish, California
(707) 463-4354
Fax: (707) 463-5707
AUTHORITY TO CONSTRUCT
Operation under this pernit nust be conducted in conpliance with all data and specifications included with the application under which this pernit
is issued. The equipnent nust be properly naintained and kept in ~ood operatin~ condition at all tines.
POST THIS PERMIT IN A CONSPICUOUS PLACE NEAR THE EQUIPMENT.
PERMIT NUMBER: 2730-6-26-97-06-1
This permit is valid from February 19,1997
Permittee:
Equipment
located at:
CITY OF UKIAH
300 SEMINARY AVENUE
UKIAH CA 95482
through February 18,1998
City of Ukiah Landfill, Ukiah.
EQUIPMENT DESCRIPTION
PERIMETER GAS EXTRACTION SYSTM
(see equipment pages for.details)
CONDITIONS
(see condition pages)
When construction is complete, and upon written notice to the District and
inspection, by District Personnel, at the District's discretion, this Authority
to Construct will become a temporary Permit to Operate the equipment listed above.
THIS PERMIT BECOMES VOID UPON ANY CHANGE OF OWNERSHIP OR ADDRESS OR .ANY ALTERATION.
This pernit does not authorize the euission of air contaninants in excess of those allowed bi the Health and Safety Code of the State of California
or the Regulations of the liendoeino County lit Oualitl~ llana~enent l~istrict. This pernit can not he considered pernission to violate existin~ lays,
ordinance~;ulations or statutes of other qovernaental aqencies.
tlr Pollut~C~trol officer
Equipment PaGe 1
CITY OF UKIAH
PERMIT NUMBER: 2730-6-26-97-06-1
EQUIPMENT DESCRIPTION
Pl PERIMETER GAS MIGRATION SYSTEM
E1 ONE, 180 cfm INDUCED DRAFT BLOWER
TYPE: SOURCE
MAKE:
MODEL:
SERIAL #:
POWER SOURCE:
BILLING RATE: 10. HP
COMMENTS:
E2 NINE, DEEP VAPOR EXTRACTION WELLS
TYPE: SOURCE
MAKE:
MODEL:
SERIAL #:
POWER SOURCE:
BILLING RATE:
COMMENTS:
E3 INTERCONNECTING GAS TRANSPORT SYSTE
TYPE: SOURCE
MAKE:
MODEL:
SERIAL #:
POWER SOURCE:
BILLING RATE:
COMMENTS:
(OLD PERMIT NUMBER: AC9706)
Conditions Page 1
I. AUTHORITY TO CONSTRUCT EXPIRATION
(a) This Authority to Construct shall expire February 13, 1998.
(b) This Authority to Construct may be renewed February 14, 1998 in accordance
with Regulation 1, Rule 300(0.
II. LOCATION
This Authority to Construct is valid only at the location specified on page 1, and is not
transferable to another location.
III. FACILITIES OPERATION
All equipment, facilities and systems installed or used to achieve compliance with the
terms and conditions of this Authority to Construct shall at all times be maintained in
good working order and be operated as efficiently as possible so as to minimize air
pollutant emissions.
IV. UPSETS AND BREAKDOWNS
PERMITTEE shall notify the District by telephone within one hour of any failure of air
pollution control equipment, process equipment, or of any abnormal operation which
results in an increase in emissions above the allowable emission limits stated in Section
IX of these conditions. PERMITTEE shall report upsets and breakdowns to the
District in accordance with Regulation 1, Rule 540 of the District.
V. RIGHT OF ENTRY
PERMITTEE shall allow the Control Officer, the Chairman of the California Air
Resources Board, The Regional Administrator of EPA, and/or their authorized
representatives, upon presentation of credentials, to do any of the following:
A,
To enter upon the premises where the source is located, or in which any records
are required to be kept under the terms and conditions of this Authority to
Construct; and
Bo
At reasonable times, to have access to and copy any records necessary for the
determination of emissions of pollutants to the air or required to be kept under
the terms and conditions of this Authority to Construct; and
Co
To inspect any equipment, operation, or subject in this Authority to Construct;
and
D. To sample emissions from the source.
Conditions Page 2
VI. TRANSFER OF OWNERSHIP
This Authority to Construct is not transferable. In the event of any change in control
or ownership of the facilities operated pursuant to this Authority to Construct, the
Authority to Construct shall be deemed null and void, and PERMITTEE shall surrender
it to the District. PERMITTEE shall notify the succeeding owner/operator of the
existence of this Authority to Construct and its conditions by letter, a copy of which
shall be sent to the Control Officer. (The new owner will be responsible to arrange for
re-issuance of this Authority to Construct in his name.)
VII. SEVERABILITY
The provisions of this Authority to Construct are severable, and, if any provision of
this Authority to Construct is held invalid, the remainder of this Authority to Construct
shall not be affected thereby.
VIII. OTHER APPLICABLE REGULATIONS
PERMITTEE shall construct and operate the proposed stationary source in compliance
with all other applicable provisions of Regulation 1 of the California North Coast Air
Basin and all other applicable Federal, State and local air quality regulations.
IX. PROJECT MODIFICATIONS
This Authority to Construct is valid only for the equipment specified on Equipment
Page 1. Any additions, changes or modifications to this equipment, or to the process in
which it is used and any other changes having an actual or potential impact upon any
air quality issue relative to this project shall be initiated only after consultation with,
and approval from the District.
X. ACCEPTANCE
Commencing construction under this Authority to Construct shall be tteemed as
acceptance of all conditions specified herein.
XI. POST-CONSTRUCTION INSPECTION
Upon completion of project construction and installation, and before production or
starmp, PERMITTEE shall inform the District in writing, in order that the District
have the opportunity to conduct a post-construction inspection if deemed necessary.
PERMITTEE shall not commence production or operation until completion of the post-
construction inspection and/or approval from the District.
XII. VIOLATIONS
The violation of any of the above terms and conditions shall be deemed grounds for
immediate revocation of the Authority to Construct, and shall be considered a violation
of the District Rules and Regulations including Regulation 1, Rule 230 and/or Rule
240.
Conditions Page 3
XIII. EMISSIONS TESTING
If at any time the District requires tests to be made or samples of the emissions to be
taken such testing and/or sampling will be the responsibility of the PERMITTEE. The
District shall have approval authority in such instances in regards to testing protocol
and source testing operator.
XIV. PERMIT SUSPENSION
The Air Pollution Control Officer may suspend this permit for cause, as set forth in the
regulations of the District or in state law. This permit shall become invalid upon
suspension for cause by the Air Pollution Control Officer, or upon revocation by the
hearing Board or any court. Continued operation of the facility described in this permit
after the permits' suspension or revocation is a violation of Regulation 1, Rule 240 of
the District, and is punishable in accordance with Health and Safety Code Section
42400 et seq.
XV. SPECIAL CONDITIONS FOR GAS MIGRATION SYSTEM
.
Perimeter landfill gas extraction system stack emissions shall not exceed 200
SCFM
.
Total non-methane organic compounds (NMOC's) calculated as hexane shall not
exceed 220 lbs per day (equivalent to 3,420ppmv at 200 SCFM).
.
NMOC's shall be considered to be all Volatile Organic Compounds until
sampling and analysis of individual species from emissions of perimeter gas
control system show otherwise.
.
Within 10 days of system reaching operational capacity PERMITTEE shall
quantify total NMOC emissions from the system exhaust stack. Quantification
of NMOC's shall be calculated as hexane equivalent (Refer to Special Condition
XV (7) for preferred sampling and analysis methodology.)
.
PERMITTEE shall measure and report stack gas flow rate in standard cubic feet
per minute (SCFM) within 10 days after system start-up. Measurement and
quantification shall be accomplished by a method approved by the District.
.
If measured NMOC emissions indicate an exceedance of the limitation specified
in Special Condition XV (2) the District shall be notified immediately and
system flow rate shall be adjusted to reduce mass NMOC emissions below 220
lbs/day.
,
Within 10 days after system start-up; stack gases shall be sampled and analyzed
in accordance with EPA TO-14 methodology. A report shall be prepared
showing the results of testing and submitted to the District within 30 days after
system start-up. (Note: Sampling and analysis of stack gases required in
Special Condition XV (4) may be combined with this requirement.)
Conditions Page 4
.
.
10.
Upon system stabilization (between 45 and 60 days after startup) PERMITTEE
shall again sample system stack gases in accordance with EPA TO-14
methodology. PERMITTEE shall also measure stack gas flow rate in SCFM in
a manner approved by the District. A report shall be prepared showing the
results of testing and submitted to the District within 30 days after system
sampling.
Annual emissions testing of stack gas for methane and specified air
contaminants referenced in California Health and Safety Code, Section 41805.5
(i)(6), shall be conducted and reported to the District 30 days prior to each
permit renewal date. EPA TO-14 sampling and analysis methodology shall be
used to satisfy this reqUirement.
If a screening risk assessment conducted by the District and based upon the
emissions results of Special Conditions XV (5), (7), (8), or (9) indicates a
lifetime cancer risk exceeding 10 in one million at the nearest receptor the
APCO may require the addition of a flare, carbon cannister or internal
combustion engine or other device for control of toxic air contaminants in the
landfill gas emissions.
NOTE: THIS DOES NOT GIVE PERMITTEE THE AUTHORITY TO
VIOLATE APPLICABLE FEDERAL, STATE OR DISTRICT REGULATIONS, OR
ANY PERMIT CONDITION PRIOR TO THE REQUIRED COMPLIANCE
DEMONSTRATION
CONDITIONS SET//74-AC-LANDFILL GAS EXTRACTION SYSTEM
UKIAH OFFICE
8~0 NORTH BUSH ~I'REET
~ cA 9~4~2
(707)463-4466
FAX C/o7)463-4o38
FORT BRAGG OFFICE
i 20 WEST FIR STREET
FORT BRAO0. CA 95437
COUNTY OF MENDOCINO
DEPARTMENT OF PUBLIC HEALTH
DIVISION OF ENVIRONMENTAL HEALTH
STIPULATED ORDER OF COMPLIANCE AND AGREEMENT
#96-01
UKIAH SOLID WASTE DISPOSAL SITE #23-AA-0019
TO:
June 18, 1996
FRED SCHNEITER
MAYOR
CITY OF UKIAH
300 SEMINARY AVENUE
UKIAH, CA 95482-5400
CANDACE HORSLEY
UKIAH CITY MANAGER
300 SEMINARY AVENUE
UKIAH, CA 95482-5400
FROM:
RE:
JOHN D. ROGERS, DIRECTOR
MENDOCINO COUNTY DEPARTMENT OF PUBLIC HEALTH
DIVISION OF ENVIRONMENTAL HEALTH
LOCAL ENFORCEMENT AGENCY
880 N. BUSH ST.
UKIAH, CA 95482
CITY OF UKIAH SOLID WASTE DISPOSAL SITE 23-AA-0019
SE 1/4 SECTION 10, T15N, R12W, MDB&M
Located the end of VICHY SPRINGS RD
UKIAH, CA 95482
A) STATE MINIMUM STANDARDS VIOLATION
1. 14CCR Section 17258.23 Explosive Gases Control
The City of Ukiah has installed five gas monitoring wells along the
southern and western landfill property boundary beginning in July
1994 with construction complete by September 1994. Quarterly
monitoring of the gas wells has revealed combustible gas levels
above the lower explosive limit in gas monitoring wells number 3
and 4 verified in monitoring conducted on January 25, 1996.
B) SPECIFIC ACTION
Pursuant to 14 CCR Section 17258.23 the City of Ukiah developed a
remediation plan submitted to the Local Enforcement Agency on March
7, 1996 and forwarded to the California Integrated Waste Management
Board.
On May 9, 1996, the city of Ukiah submitted a schedule for
completing the perimeter gas monitoring network and implementing a
gas migration corrective action.
C) CONDITIONS:
The City of Ukiah will meet the following conditions:
1. Revise the November 1994 Gas Migration and Corrective Action
Plan. The contract is to be awarded by July 17, 1996. The revised
plan is to be submitted to the LEA by September 13, 1996.
2. Develop design for gas migration corrective action measure and
PS&E preparation. The contract is to be awarded by March 5, 1997.
The design and PS&E are to be completed by May 9, 1997.
3. Implement corrective action for gas migration. The contract is
to be awarded by July 2, 1997. Construction of corrective action
measures is to be completed by Qctober 31~ 1997.
4. construct the five remaining gas monitoring wells that will
serve as points of compliance along the north and eastern perimeter
of waste footprint. The public bid process is to be completed by
July 19, 1996. The contract is to be awarded by August 7, 1996.
Construction of the wells is to be completed by October 15. 1996.
Failure to comply with the conditions and deadlines contained in
this Stipulated Order of Compliance and Agreement and/or failure to
take prompt corrective action when required by the LEA may lead to
civil penalties pursuant to Public Resources Code Section 45200.
Page 2 of 5
Compliance Date Chart
23- AA-0019
CITY OF UKIAH-June 18, 1996
Action/Condition
Award Contract For Revised
Gas Migration Corrective
Action Plan
Submit Revised Gas Migration
and Corrective Action Plan
Award Contract For Design of
Gas Migration Corrective
Action Measure and PS&E
Preparation
Complete Design for Gas
Migration Corrective Action
Measure And PS&E
Award Contract For
Construction of Gas Migration
Corrective Action Measure
Complete Construction of
Corrective Action Measure
Complete Public Bid Process
For Construction of Gas
Monitoring Wells
Award Contract For
Construction of Gas Monitoring
Wells
Complete Construction of Gas
Monitorin~l Wells
Ou,
7117/96
9/13/96
3/5/97
5/9/97
7/2/97
10/31197
7/19/96
8/7/96
10/15/96
Submitted
Accepted
Page 3 of 5
The parties agree that as long as Owner/Operator complies with
the interim operating conditions set forth herein, the Mendocino
County Division of Environmental Health shall take no other or
further enforcement action against the Owner/Operator or its
officers, agents, or employees with respect to the violations
described in this Stipulated Agreement.
oWNER/OPERATOR: City of Ukiah
Fred Schneiter
Mayor
of Ukiah
Date: ' ~0 ] /~~
Candace Horsley
Ukiah City Manager
Date: L"'"''~'~t
LOCAL ENFORCEMENT AGENCY: MENDOCINO COUNTY DEPT. OF PUBLIC HEALTH
DIVISION OF ENVIRONMENTAL HEALTH
John D. Rogers, Director
Division of Environmental Health
Local Enforcement Agency
Date:
DECLARATION
The allegations contained in this document are based on research
of existing documents, inspections, or personal knowledge of John
P. Morley, REHS III:
I am duly employed as an Environmental Health Specialist with The
Mendocino County Department of Public Health.
, John P. Morley, REHS III.
O0
0
0
0
·
·
300 SE~ './~./R?~,VE., UKIAH, CA 95482-5400
· ,q)MIN. 707/463-6200 · PUBLIC S.~EIY 463-6242/6274
· FAX # 707/463-6204
September 6, 1996
John Morley
Local Enforcement Agency
MENDOCINO COUNTY DIVISION OF ENVIRONMENTAL HEALTH
880 North Bush Street
Ukiah, California 95482
RE:
AMENDED GAS MIGRATION CORRECTION ACTION PLAN FOR THE UKIAH
SOLID WASTE FACILITY
Dear Mr. Morley:
Enclosed please find two (2) copies of the Amended Gas Migration Corrective Action Plan
(Plan) for the Ukiah Landfill prepared by Lawrence and Associates under contract with the City.
On September 4, 1996, the Plan was presented to the City Council and the Council adopted the
Corrective Action Plan and authorized the Director of Public Works to submit the Plan to the
Local Enforcement Agency, California Integrated Waste Management Board, and the Air Quality
Management District for consideration and approval.
Two extraction systems were analyzed in the Plan, a perimeter system and an in-fill system.
The City has elected to adopt the perimeter extraction system as recommended by the Director
of Public Works and the Consultant as the corrective action measure to be implemented for
purposes of reducing methane levels at the landfill perimeter to within compliance levels.
It is proposed that the corrective action measure initially consist of nine (9) deep extraction wells
and other facilities as shown on Sheet G-2 of the Plan. It is also proposed that extracted landfill
gas be discharged directly into the atmosphere without combustion or other means of destruction.
As indicated in the Plan, air samples were taken from Gas Monitoring Well No. 4 and tested
for 56 compounds (refer to Appendix A). Only two (2) trace gases were detected, Freon 12 at
320 parts per billion and Freon 114 at 590 parts per billion. Should the nine (9) deep extraction
wells not successfully reduce methane levels within the shallower regions, the City proposes to
add approximately eight (8) shallow extraction wells to the system.
The submittal of this plan completes the requirements of Paragraph C.) 1. of the Stipulated
Order of Co~npliance and Agreement No. 96-01. As required under Paragraph C.) 2., the City
is required to award a consultant contract for the preparation of plans, specifications and estimate
of the approved gas ~nigration corrective action measure by March 5, 1997 and completion of
PS and E by May 9, 1997.
'We Are Here To Serve"
Mr. John Morley
September 6, 1996
Page 2
Your most earliest review and approval of the City's proposed Corrective Action Measure for
gas migration is requested and appreciated.
Sincerely,
Rick H. Kenneay ..~.
Director of Public Works/City Engineer
CC.'
Candace Horsley
City Manager
David Rapport
City Attorney
Laura Miles
David Faulkner
Clayton Coles
R: I \LANDFILL
LMORLEY.4
IIIII IIIIII ........... 1.1[ ............
II .I I I~1 ...............
¢ 0 ¥ E R
FAX
$ H E E T
IIII ...... III III!
IIII I ....
Fax #:
Subject:
Date:
Pages: , including this cover sheet.
COMMENTS'
Mendocino County
Division of Environmental Health
501 Low G. ap Road, Room 1326
Uklah, CA 95482
707-463-4466
FaX; 707-463-4038
..' .3 ' ? 0 :: - a 65 -/d I.q. 5<~
DEC.~,:5'96
9'20 No.O01 P.02
FORT BRAGG OFFICE
120 WBS"T FIR ~;TR~ RT
FOP, T B~O0. CA
COUNTY OF MENDOC[NO
DEPARTMENT OF PUBLIC ltEALTH
DIVISION OF ENVIRONMENTAL HEALTI!
December 5, 1996
Mr. Risk Kennedy
Director of Public Works
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Subject: Amended Gas Mitigation Corrective Action Plan For
Perimeter Gas Migration, City of Ukiah Solid Waste
Disposal Site
Dear Mr. Kennedy:
The Mendocino County Division of Environmental Health acting as the
Local Enforcement Agency (LEA) for the California Integrated Waste
Management Board (CIWMB) has completed review of the above
referenced corrective action plan (plan). The LEA has no comments
to make on the plan.
The LEA forwarded a copy of the plan to the CIWMB for their review.
Bob Anderson of the C~WMB has provided comments on the plan in a
letter dated October 15, 1996. I have enclosed a copy of this
letter.
If you have any questions please contact me at 463-4575.
Sincerely,
John P. Morley
Environmental Health Specialist III
cc: Bob Anderson, CIWMB
Cal/EPA
Caldomia
Environmental
Prolcclmn
Agency
Integrated
Waste
8800 Cai Cente. r Dr.
Sa¢,'a.,ento (:,4 95826
(916) 2.5.5-2200
October 15, 1996
Pel¢ Wilson
Mr. John Morley
Mendocino County Public Health
Department, Division of Environmental
Health
501 ][.ow gap Road, Room 1326
Ukiah, California 95482
Jam~s M, Slro~;k
$~cr~tarj, for
Em,h'onmontal
Protection
SUBJECF:
Review of Amended Landfill Gas Corrective Action
I '
Plan (Plan) For Perimeter Cia~ Migration, City of .Jklah
Landfill, Mendocino County, Facility File No. 23-AA-0019
Dear Mr. Morley:
Per you request I have reviewed the Amended Gas. Mitigation Corrective
Action Plan Jor Perimeter Gas Migration at the City qf Ukiah Xanitary
Landfill Mendocino CounOJ, Ccdifornia, dated August 27, 1996. The
aforementioned doctnnent is not seen as presenting final designs that can be
implemented. Rather, the designs proposed are conceptual in nature with a
high degree of detail provided, The following comments are provided for
your consideration:
Page 12-The document indicates that the "typical value of inerl waste is
15% to 25%. Then the writer states that "it is assumed that 1/3 of the
volume is inert. The assumptions and calculations indicating that 1/3
of the volume may be inert is not contained in the document. This
lack of clarification impacts the hmdfill gas generation rate range listed.
The calculations and an explanation that lead to the determination total
volume of inert waste at the site should accompany the document.
2~
Please have the owner indicate how they decided to use a value of
170 m'3/mg for the Lo value given on page 13.
.
The number of landfill gas extraction wells to be installed near the
perimeter of lhe landfill is not clearly stated on page 19. Please have
the owner commit to a specific m~mber of wells, their locations and a
design estimate of the screened intervals. Please note that the actual
screened intervals may be adjusled based upon the observations made
by the registered civil engineer or certified engineering geologist
supervising the drilling of the lm~dfill gas extraction wells.
Recycled Paler
,
The placement of the landfill.gas extraction wells for control of landfill
gas migralion in the southern portion of the site should be clarified.
Page 23 indicates that one or more of the wells may be irl~r}de~ to__be
IVED
OCT: 11996
I .IiD. CO, HF. AL IH nt:t.
JX'l r. ~vloriey
Page 2
ID
BEC 25'96 8'21 No.OOl
.04
placed outside of the permitted boundary of the site.
The switching on and off of thc perimeter landfill gas system should be
discouraged unless the landfill gas collection and control system is setup
with a monitoring system that is pre-set ~o turn the syslem on and off at
certain landfill gas levels detected in lhe perimeter landfill gas
monitoring system.
!
It appears in drawing detail 2/G2 that the landfill gas perimeter control
assembly does not have a flare.. Is the perimeter landfill gas control
system intended to vent via the blowc, r sialion directly to the atmosphere
even though the station has a flame check.'?
8. Will both of thc landfill gas collection control systems be installed?
1
Please note that additional landfill gas monitoring wells may be needed
in order to assess the performance of either proposed landfill gas control
system.
10.
The owner should provide a proposed time schedule for finalizing a
design and for beginning construction.
11.
Tl~e issue of whether or not that an thrill landfill gas collection and
control systern will have to be designed, installed, and operated in order
to comply with the United States Environmental Protection Agency
National Pollutant Standard Emission Guidelines should be. clarified.
Should you have any queslions, please call me at (916) 255-1301.
Sincerely,
Closure and RemediatJon Branch
Permitting and Enlbrcement Division
CC'
Mr. David Faulkner, Mendocino County Air Pollution Control District
Mr. Rick Kennedy, City of I.Jkial;, Department of Public Works
300 UKI^H, CA 95482-5400
· ADMIN. 707/463-6200 · PUBLIC SAFE'D/ 463-6242/6274 ·
· FAX # 707/463-6204
January 8, 1997
John Morley
Local Enforcement Agency
MENDOCINO COUNTY DIVISION OF ENVIRONMENTAL HEALTH
880 North Bush Street
Ukiah, California 95482
RE: AMENDED GAS MITIGATION CORRECTIVE ACTION PLAN FOR PERIMETER
GAS MIGRATION, CITY OF UKIAH SOLID WASTE DISPOSAL SITE
Dear Mr. Morley:
In response to Mr. Robert Anderson's comments to the referenced Corrective Action Plan, I am
forwarding a copy of a letter prepared by Clayton Coles of Lawrence and Associates which
provides answers to the first two comments and I am providing the following responses to the
remaining comments in the order that they were presented in the letter.
3. As indicated in the cover letter addressed to you and dated September 6, 1996, by which
the proposed Corrective Action Plan was transmitted and presented, the City has adopted
the perimeter extraction system as the Correction Action Measure for the mitigation of
migrating landfill gas at the landfill's southern perimeter. This system is described on
Pages 22 through 24, inclusive, of the Report and it will consist of nine (9) deep
extraction wells having the top of their screens placed at least 100 feet normal to the
bottom slope of the buried refuse (Page 23 and Plan Sheet No. 3). Should the deep wells
which are to be spaced approximately 200 feet not reduce methane levels within the
shallower soil regions, the system would be expanded to include approximately eight (8)
shallow extraction wells.
The system described on Page 19 is the infill extraction system alternative which the City
Council did not adopt as the desired COrrective Action Measure.
'~/e Are Here To Serve~
Mr. John Morley
January 8, 1997
Page 2
e
Se
.
go
e
10.
The proposed locations of the deep perimeter extraction wells are shown on Drawing G2
which is included in the Report. As indicated in the second paragraph on Page 23 of the
Report, the needed 100 foot gap between the waste and the extraction well be achieved
along a line that is perpendicular (normal) to the bottom slope of the waste. "This will
be accomplished by installing the wells with the top of the screen at a sufficient depth
to allow a 100 foot spacing between the bottom of the fill and the top of the screen."
This arrangement is depicted on Drawing No. G4 of the Report. Refer to the left side
of cross sections C-C' and D-D'. The gas extraction wells will be located within the
landfill property.
The City proposes that once the methane levels within the perimeter monitoring wells are
within allowable levels, the extraction system will be operated on an alternative basis
much like the perimeter system for the Anderson Solid Waste Landfill in Anderson,
California, 96007, is operated. (Rick Morton, Landfill Manager, (916) 347-5236).
Based on similar conditions with the Anderson Landfill, it is most probable that methane
levels can be maintained below maximum levels by running the system for one
continuous seven (7) day period followed by a seven (7) day down period. Considering
the surrounding area adjacent to the area of violation, a high tech and expensive
monitoring system for the purpose of turning the system on and off is not warranted.
A manual method of controlling periods of system operation as used at the Anderson
Landfill is appropriate for the Uldah Landfill.
It is confirmed that the proposed Landfill gas perimeter control assembly as shown in
Detail 2/G2 does not have a flare system even though the station has a flame check. The
flame check is recommended to prohibit ignition of the gas by reason of lightning or
other external spark or flame. It is also confirmed that the system is intended to vent
extracted gas directly to the atmosphere without combustion. We have submitted the
proposed system to the Mendocino Air Quality Management District for their review and
approval. Based on verbal discussions with David Faulkner and Phil Towle, they do not
see a problem with direct discharge as long as a monitoring system of the gas effluent
is in place. The Air District is currently drafting permit conditions (707-263-7000).
The City proposes to construct the perimeter extraction system only.
It is noted that additional Landfill gas monitoring wells may be needed to facilitate the
assessment of the extraction system performance.
The proposed time schedule for finalizing the design and the beginning of the system
construction is indicated in Paragraph C, "Conditions" of Stipulated Order of Compliance
and Agreement, No. 96-01, between the City of Ukiah and County of Mendocino, (copy
attached).
Mr. John Morley
January 8, 1997
Page 3
11.
It is emphasized that the referenced Amended Gas Migration Corrective Action Plan has
been submitted to address gas migration. Although mentioned in the Report the
requirements of the "Emission Guidelines" recently promulgated by U. S. E.P.A. is a
separate issue. The Consultant felt obligated to discuss the new E.P.A. regulations for
surface emissions of non-methane gases and the consequences should the emissions
exceed compliance levels. Based on air studies performed for the Environmental Impact
Report recently prepared for the Landfill, the City does not anticipate that the surface
emissions of non-menthane gases will exceed compliance levels.
Should you have any questions concerning our responses to the comments, please call met at
(707) 463-6280.
.,
DRii~kecto~ Ko~n;21iYc Works/City E~
CC:
Candace Horsley
City Manager
David Faulkner
Clayton Coles
R:I R.ANDF1LL
LMORLEY.6
LAWRENCE
ASSOCIATES
ENGINEERING GEOLOGY
CIVIL ENGINEERING
GROUND-WATER HYDROLOGY
C96.06.08A
November 5, 1996
Mr. Rick Kennedy
City of Ukiah
Department of Public Works
300 Seminary Avenue
Ukiah, CA 95482
Dear Mr. Kennedy:
SUBJECT:
UKIAH SOLID WASTE DISPOSAL FACILITY- GAS-MIGRATION
CORRECTIVE-ACTION PLAN- RESPONSES TO AGENCY
COMME~S
Per your request, this letter presents the clarification requested by Mr. John Morely of the
Mendocino County Health Department, in his letter to you dated October 15, 1996. This
letter addresses only items 1 and 2 as requested.
Item 1 - Typical Value of Inert Waste
Because there is little historical information available for the City of Uldah Landfill, the
values of inert waste used are assumed, based on the range of commonly observed values
for municipal landfills, plus an assumed value for bum-dump ash.
According to historical records for the City of Redding Landfill, a similar landfill,
inorganic wastes have averaged around 24 percent (plastic 7%, glass 11%, metal 4%,
inorganic waste 7%)1. According to the EPA2 the average inorganic component of
municipal refuse since 1960 is approximately 30%, excluding construction debris (ferrous
me, tal~ 11.25%, a!umiv, um 1.58%, g!as3 11.76% and pla:,tics 5.86%).
As can be seen from the specific examples above, the reference to 15% to 25% inert
material was a conservatively low assumption. The reference to 1/3 of the mass being
inert material assumes that a substantial amount of the waste volume is ash from the bum-
dump era. Because there is no information on the volumes of the waste, it was assumed
that the proportion of ash would be 8 to 10%. By adding the ash fraction to the inert
fraction of the landfilled waste stream, a total inert fraction of 23 to 35% is obtained.
Based on the above information 1/3 seemed like a best-guess value.
Final Environmental Impact Report - Redding Solid Waste Transfer Station / Recycling Facility and
Redding Area Bus Authority Central Operations Project, McCleland Consultants, April 1991
Characterization of Waste In the United States: 1990 Update, USEPA
2001 Market Street · Room 523 ° Redding, California 96001 · (916)244-9703 ° fax (916)244-5021, ° landa~twilight.c-zone.net
Mr. Rick Kenned~
City of Ukiah, Department of Public Works
November $, 1996
Page 2 of 2
It should be understood that the purpose of calculation of gas-generation rate is to provide
a rough estimate of gas generation, therefore, determination of precise values of inert
waste are not warranted.
2. Source of the 170 ma/Mg Value
The 170 m'3/Mg value used in the equation on Page 13 is the default value obtained from
40 CFR, Part 60, Section 60.754 (a)(1). This value for the methane-generation potential
provides a conservatively high gas-generation rate. '
Please call me if you have any questions.
Sincerely,
Claytoc/E. Coles
Lawrence&AssociatesJ ~9/~ ~
California
Environmental
Protection
Agency
Integrated
Waste
Management
Board
8800 Cai Center Dr.
Sacramento CA 95826
(916) 255-2200
February 7, 1997
Mr. John Morley
County of Mendocino Public Health Department
Division of Environmental Health
501 Low Gap Road Room 1326
Ukiah, California 95482
Pete Wilson
James M. Strock
Secretary/or
Environmental
Protection
SUBJECT:
Response to the City of Ukiah Letter of
January 8, 1997, Regarding Amended Landfill Gas Corrective
Action Plan, for the City of Ukiah Landfill, Facility File No.
23-AA-0019
Dear Mr. Morley:
Per your request, I have reviewed the City of Ukiah letter dated
January 8, 1997, regarding the amended landfill gas corrective action plan for
perimeter gas migration (Plan), for the City of Ukiah Landfill, and an ·
attached letter from Lawrence and Associates providing response to agency
comments on the Plan, dated November 5, 1996. Based upon information
presented by the City of Ukiah clarifying issues raised in my
October 15, 1996, letter I have no comments other than the following:
Any issues regarding compliance with the United States Environmental
Protection Agency National Pollutant Standard Emission Guidelines should be
resolved to the satisfaction of the Mendocino Air Pollution Control District.
If you have any questions, please call me at (916) 255-1301.
Sincerely,
Robert Anderson, C.E.G.
Closure and Remediation Branch
Permitting and Enforcement Di~,ision
CC'.
Mr. David Faulkner, Mendocino County Air Pollution Control District
Mr. Rick Kennedy, City of Ukiah, Department of Public Works
Parer
ITEM NO. qa
DATE: SEPTEMBER 4, 1996
AGENDA SUMMARY REPORT
SUBJECT:
ADOPT REPORT OF THE AMENDED GAS-MITIGATION CORRECTIVE
ACTION PLAN FOR PERIMETER GAS MIGRATION AT THE UKIAH
LANDFILL, PREPARED BY LAWRENCE AND ASSOCIATES AND
AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SUBMIT REPORT
TO THE LOCAL ENFORCEMENT AGENCY AND THE CALIFORNIA
INTEGRATED WASTE MANAGEMENT BOARD
Presented for the City Council's adoption is the Amended Gas Mitigation Corrective Action Plan
for Perimeter Gas Migration at the Ukiah Sanitary Landfill (the Plan) dated August 27, 1996,
and prepared by Lawrence and Associates under contract with the City. The Plan has been
prepared pursuant to the conditions (Paragraph C.I.) of the Stipulated Order of Compliance and
Agreement No. 96-01 (Agreement) entered into between the City of Ukiah and the Local
Enforcement Agency (LEA) on June 21, 1996. The Agreement requires the City to submit the
plan to the LEA by September 13, 1996.
Continued on Page 2
RECOMMENDED ACTION: Adopt the Report of the Amended Gas Mitigation Corrective
Action Plan for Perimeter Gas Migration at the Ukiah Landfill, dated August 27, 1996 and
prepared by Lawrence and Associates and authorize the Director of Public Works to submit the
Plan to the Local Enforcement Agency and the California Integrated Waste Management Board.
ALTERNATIVE COUNCIL POLICY OPTIONS: Select the Infill Extraction System as the
measure to control gas migration levels and adopt a revised Report of Amended Gas Mitigation
Corrective Action Plan and authorize the Director of Public Works to submit the Plan to the
LEA and California Integrated Waste Management Board.
Appropriation Requested:
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
N/A
Rick H. Kennedy, Director of Public Works/City Engineer
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
1.
APPROVED: [...(~,-'~~~0,..-,
Report of the Amended Gas Mitigation Corrective Action Plan for
Perimeter Gas Migration at the Ukiah Landfill dated August 27,
1996, and Prepared by Lawrence and Associates.
R:I ~LANDFILL:kk
ALAWRENCE.2
Candace Horsley, City-~atager
Adopt Report of the Amended Gas-Mitigation Corrective Action
Plan for Perimeter Gas Migration at the Ukiah Landfill, prepared
by Lawrence and Associates and authorize the Director of Public
Works to submit report to the Local Enforcement Agency and the
California Integrated Waste Management Board
September 4, 1996
Page 2
The purpose of the Plan is to present measures or conceptual designs which can be implemented
for the purpose of reducing migrating methane gas at the perimeter of the landfill boundary to
levels below the compliance level of 5 percent by volume. Currently, methane gas levels at Gas
Monitoring Well Nos. 3 and 4 which are located along the western half of the southern boundary
of the landfill exceed compliance levels (gas violation area).
The Plan presents two (2) conceptual designs for controlling gas migration within the gas
violation area, a perimeter extraction system and an infill extraction system. Advantages and
disadvantages as well as budgetary level cost estimates are provided in the Plan for each system.
The Perimeter System consists of gas extraction wells placed between the refuse footprint and
the perimeter of the landfill property and buffer zone. The extraction wells are connected to a
header pipe which is connected to a blower at the lowest elevation of the landfill (adjacent to the
leachate ponds). The blower creates a vacuum in the header pipe which draws the landfill gas
from the soil through the extraction well to the blower via the header pipe. It is proposed that
the extracted gas be vented directly into the atmosphere without flaring or combusting because
tests on extracted gas from Gas Monitoring Well No. 4 indicate the presence of a limited
number of trace gas constituents. An analysis performed by Air Toxics Limited on August 11,
1996, indicated the presence of only Freon 12 and Freon 114 out of 56 compounds which were
tested for. Test results are contained in Appendix A of the Plan. Other control devices are
included in the system such as condensate sump and pump, monitoring devices, concrete blower
slab, and shed type structure for the blower unit, all as depicted on Sheet G2 contained in the
Plan.
Should the Perimeter Extraction System be selected and approved by the LEA, it is
recommended that nine (9) deep extraction wells be constructed as the initial phase. Should
these deep wells not succeed in extracting the landfill gas from the shallower regions of the earth
mass, then it is recommended that the system be expanded as Phase II with the construction of
approximately eight (8) additional shallow wells.
The budgetary level cost estimate for Phase I of the Perimeter System is $230,000 including
system design, construction, inspection, testing, permitting, and a 20 percent contingency.
Phase II, if needed, is estimated at $23,000. Annual cost of operation of the complete system
is estimated at $9,100.
The Infill System consists of deep gas extraction wells placed directly into the waste. Because
of the sloped configuration of the landfill surface, it is necessary that these wells be located
along the benched surfaces. The wells are connected to a series of header pipes which are
Adopt Report of the Amended Gas-Mitigation Corrective Action
Plan for Perimeter Gas Migration at the Ukiah Landfill, prepared
by Lawrence and Associates and authorize the Director of Public
Works to submit report to the Local Enforcement Agency and the
California Integrated Waste Management Board
September 4, 1996
Page 3
connected to a blower assembly and enclosed ground flare located at the lowest elevation of the
landfill. As in the perimeter system, the blower creates a vacuum in the header pipes thereby
drawing the extracted landfill gas to the flare for combustion. Regulation requires that the gas
extracted be combusted at a destruction efficiency of non-methane organic compounds (NMOC)
of 98 percent or a reduction of NMOC's to less than 20 ppm by volume. Other control devices
are included in the system such as condensate sump and pump, propane tank, backup blower,
air compressor, various sensors and control equipment, and awning, all as shown on Sheet G1
of the Plan. Propane availability is needed as a backup fuel for the flare system during periods
when the methane level drops below combustion needs.
Should the Infill Extraction System be selected by the City, it has been recommended that
approximately 21 deep extraction wells be installed given the amount of extraction needed to be
effective in reducing methane gas migration without causing overdraft conditions which may lead
to underground landfill fires. The budgetary level cost estimate for an Infill System consisting
of 21 extraction wells shown on Sheet G1 is $984,000 which includes system design
construction, inspection, testing, permitting and a 20 percent contingency. Annual cost of
operation of this system is estimated at $47,300. Should it be necessary to extract gas within
the eastern portion of the landfill, it is estimated that the system could be expanded by the
addition of 20 wells at an additional cost of $391,000. The annual operational cost for an Infill
System for the entire landfill is estimated at $70,720.
It has been recommended by the Consultant that the City consider other gas control regulations
recently enacted prior to selecting a gas extraction system for the purpose of lowering methane
gas levels at the landfill perimeter to within compliance levels.
On March 12, 1996, the Federal Environmental Protection Agency (EPA) promulgated
regulations that pertain to infill gas control. The new EPA regulations require that for landfills
exceeding a capacity of 3 million cubic yards, not more than 55 tons per year of non-methane
organic compounds (NMOC's) can be discharged from the landfill surface into the environment.
As explained on Pages 7 and 8 of the Plan, the NMOC emissions rate is determined using a
three tiered approach and, if infill gas control system is required, it must be operated on a
continuous basis under specific guidelines.
Mr. David Suder of Precise Environmental Consultants, Landfill EIR sub-consultant for the
preparation of the Estimation of Landfill Gas Emissions, estimated about 3 to 4 tons per year
of non-methane hydrocarbon emissions at the time of landfill closure (Page 28 of Report and
Tables 9 and 10). As noted in the Plan, the testing of gas emissions at the surface of the landfill
was performed in March of 1994. During the winter and spring when the cover of the landfill
Adopt Report of the Amended Gas-Mitigation Corrective Action
Plan for Perimeter Gas Migration at the Ukiah Landfill, prepared
by Lawrence and Associates and authorize the Director of Public
Works to submit report to the Local Enforcement Agency and the
California Integrated Waste Management Board
September 4, 1996
Page 4
becomes saturated, less gas escapes through the cover and lateral gas migration increases.
During the summer when the landfill cover is dry more gas escapes through the landfill surface
and lateral gas migration decreases (Page 11 of the Plan). Since gas surface testing was
conducted in March, NMOC Gas Surface emissions may be higher than what was estimated by
Mr. Suder. It is unknown at this time if the City will be required to implement infill gas
control. If infill gas control is required for the Ukiah Landfill, then the City may want to
consider implementing an infill extraction system at this time for the purpose of lowering
methane gas levels to below compliance levels.
Advantages and disadvantages of both the Perimeter and Infill Extraction Systems are
summarized on Page 2 of the Plan and a recommendation to implement a Perimeter Extraction
System in presented on Page 3 of the Plan.
Because of its low cost and immediate results in reducing methane levels at the perimeter and
because of the uncertainty of whether a high cost infill gas control system will be required under
the newly promulgated Federal EPA regulations concerning NMOC's emissions, the Director
of Public Works is recommending that the City select the Perimeter Extraction System option
as its recommended measure to reduce migrating methane gas levels at the perimeter of the
landfill. By adopting the plan unchanged, the City Council will be concurring with this
recommendation.
R:I~LANDFILL
ALAWRENCE.2
AGENDA
ITEM NO. 9a
DATE: JULY 17, 1996
SUMMARY REPORT
SUBJECT:
AWARD OF CONTRACT FOR THE AMENDMENT TO THE GAS
MIGRATION CORRECTIVE ACTION PLAN AND APPROVAL OF BUDGET
AMENDMENT
In response to the City's "Request for Cost Proposal to Perform Field Evaluation Work and to
Amend the Gas Migration Corrective Action Plan for the Ukiah Solid Waste Disposal Facility"
(RFP) five (5) proposals were received by the deadline of July 11, 1996 from a field of 18
consultants who received the RFP. Based on the recommendation contained in the Corrective
Action Plan dated November 1994 prepared by EBA Wastechnologies, the Scope-of-Work called
for the performance of field exploratory and evaluation work. The exploratory work would
involve the drilling of at least two (2) temporary gas wells or bores for the purpose of facilitating
the quantification of methane production in the area of our current gas violation (Gas Monitoring
Wells GW4 and GW3). Consultants were encouraged to include in their proposal
recommendations to either add or delete tasks that consultant believed were or were not
necessary to accomplish project objectives.
Four (4) of the five (5) proposals received contained alternative tasks and concepts that need to
be evaluated further. Also, two (2) of the proposals are from consultants who the Director of
Public Works is not familiar with and it is prudent that references be checked.
The Director proposes to complete background checks and the evaluation of the alternatives by
Monday evening, July 15, and will strive to deliver a written report and recommendation to
Council on Tuesday prior to the Council meeting. It is imperative that an award of contract be
made on July 17, 1996.
Funds for this project were not allocated in the approved 1996/97 budget and, therefore, a
budget amendment is required.
RECOMMENDED ACTION: Formal recommendation for contract award and budget
amendment to be presented at the meeting.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Appropriation Requested:
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A Account Number: To be determined
N/A
Rick H. Kennedy, Director of Public Works/City Engineer /)~_...
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
None
APPROVED' ~ ~,~ ~~L~
Candace Horsley, City anager
R:I\PW:kk
AGMCAP
MEMORANDUM
DATE:
July 15, 1996
TO:
FROM:
Honorable Mayor Schneiter and
Members of City Council
Rick Kennedy, Director of Public Works/City Engineer
SUBJECT:
Summary Report to Agenda Report for Item No. 9a, Award of Contract for
Amendment to Gas Migration Corrective Action Plan, Dated November 1994, for
Ukiah Solid Waste Disposal Facility, and Approval of Budget Amendment
The following is a summary of the five (5) proposals received in response to the City's "Request
for Cost Proposal to Pedorm Field Evaluation Work and to Amend the Gas Migration Corrective
Action Plan, Dated November 1994, for Ukiah Solid Waste Disposal Facility." This memorandum
is to accompany Agenda Summary Report for Item No. 9a previously submitted to the City
Council, and it contains a recommendation to award a Consultant Service Agreement to Lawrence
and Associates and to approve a budget amendment.
It is believed that all five (5) consultants have adequate resources and expertise required and
necessary to perform the work identified in the Request for Proposal, however, there is one
consultant, Lawrence and Associates, who has proposed a gas extraction system that has the
potential of rapidly reducing the level of methane at the landfill property boundary and at the same
time having the potential of reducing the initial capital cost and ongoing operational cost for a gas
extraction system. Lawrence and Associates is proposing to pursue a gas extraction system that
will extract landfill gas between the footprint of the refuse mass and the property boundary in lieu
of relying on the traditional infill extraction method, which extracts gas directly from the refuse
mass. The perimeter gas extraction system has been successfully used at the Anderson Solid
Waste Landfill, which has similar geological conditions as the Ukiah Landfill. The perimeter gas
extraction system, in conjunction with traditional infill extraction wells, have been successfully
used at the Benton Landfill for the City of Redding.
Besides having the ability to rapidly reduce methane levels, the perimeter extraction system has
the potential of extracting less non-methane gases, such as VOC's which are a concern to Air
Quality Management Districts and Health Officials. Air Quality Districts are more amenable in
allowing the direct discharge of landfill gas (LFG) into the atmosphere without combusting the gas
or, if combustion is requested, a Iow heat and least expensive flare system (candle stick flare)
can be considered if VOC levels are below maximum contaminant levels (MCL). Infill gas
extraction will inevitably require the use of expensive blowers and flare system. Besides having
a high initial capital cost, the blower/flare system has a high operational cost.
Mr. Clayton Coles, the proposed Project Manager for Lawrence and Associates who has
promoted the perimeter gas extraction system, has relayed to the Director that this concept of
extraction is not widely accepted by hi.~ peers who generally support the traditional infill extraction
system. The Director spoke directly with Scott Walker and Bob Anderson of the Waste Board
regarding the perimeter extraction concept. Both Mr. Walker and Mr. Anderson were in support
of the system and both of them confirmed that this concept has the potential of rapidly reducing
methane levels below compJiance levels. Although Waste Board staff cannot recommend
consultants, both Mr. Walker and Anderson spoke very highly of Mr. Coles and of previous work
pedormed by Lawrence and Associates. Waste Board staff confirmed that the infill extraction
system is the more expensive system and is generally slower in reducing methane levels at the
property boundary.
Three of the five consultants, EMCON, SHN, and EBA Wastechnologies, have strongly
recommended the deletion of Task II, which involves the drilling of two gas wells to facilitate the
quantification of methane production. The consultants believe, as well as Lawrence and
Associates, that the quantification of methane can be achieved through the use of estimates and
computer analysis. This approach is reflected as Alternate No. 1 on the attached "Summary of
Consultants; Proposed Budget Cost." However, the three consultants identified above support
the infill gas extraction concept.
The remaining consultants, the Mark Group, has proposed the implementation of a pilot test
involving the injection of air at Iow pressures into the soil between the refuse footprint and the
property boundary. This is an experimental concept and it was discussed with Scott Walker and
Bob Anderson. Both individuals did not recommend pursuing this concept because the injection
of air could increase the potential for an underground refuse fire.
The Public Works Director strongly recommends that an award be made to Lawrence and
Associates for the Amendment to the Gas Migration Corrective Action Plan, Dated November
1994. The proposed compensation for the performance of the contract would be on a
time-and-expense basis, not exceeding a total of $13,020. The work of the contract would include
the consultants proposed additions for the analysis of trace gases and professional time for
responding to comments. The proposed work would not include Task II.
Funds for this project have not been designated in the FY 1996/97 Budget. The Director
recommends that the additional staff position of Site Maintenance Attendant, which was included
in the Budget, be deleted, and the funds for this position be utilized to fund this project. A budget
amendment will be presented to City Council for consideration.
Attachments to this summary memo:
.
Summary of Consultant Proposed Budget Costs
Portions of RFP
Portions of Consultants Proposals
a. Lawrence and Associates
b. EBA Wastechnologies
c. EMCON
d. SHN
e. The Mark Group
4:PW:MCC.Gas
~o~
0~
BUDGET AMENDMENT WORKSHEET
SOLID WASTE DISPOSAL - FUND #660
Budgeted amounts:
Beginning fund balance 7/1/96
Budgeted revenue
Expenditures budgeted from fund
Transfers budgeted (net)
General Fund loan
Budgeted ending fund balance 6/30/97
Adopted
$ 202,810
$ 1,904,265
$ (1,965,879)
$ (247,001)
$ 105,805
Adjustments made during the fiscal year;
Date
Approved Account No.
7/1/96 Beginning fund balance adjustment $ 210,697
12/4/96 Reimburse general fund for litigation expense previously paid this year $ (30,000)
12/4/96 Additional litigation expense $ (50,000)
3/5/97 Perimeter gas extraction project 660-7301.250.019 $ (57,430)
~,evised ending fund balance 6/30/97 $ 73,267
RESERV97.XLS 2/26/97
Page 1 Funds 660; 661; 664; 665; 670
6F
ITEM NO.
MEETING DATE: March 5. 1997
AGENDA SUMMARY REPORT
SUBJECT: NOTIFICATION TO COUNCIL REGARDING PURCHASE OF CHLORINE
RESIDUAL ANALYZER
Included in the 96/97 Wastewater Treatment Plant Budget is $8,000 to repair
existing process instrumentation, specifically a chlorine residual analyzer. We
found it much more economical to purchase a new chlorine residual analyzer than
to repair the existing unit. In addition, the technology associated with the new
analyzer will reduce chemical costs.
Requests for Quotations through the informal bid process were sent to four
suppliers. The bids were opened by the Purchasing Department on February 21,
1997. Hopkins Technical Products, Inc. submitted the only bid for the sum of
$5,357.14. A Purchase Order has been issued to Hopkins Technical Products Inc.
for this amount. Based on our purchasing policies, we are giving the City Council
the required notification of this action.
RECOMMENDED ACTION: Receive and file report regarding the purchase of a
Chlorine Residual Analyzer
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Acct. No. (if not budgeted): Acct. No.: 612-3580-302
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by: Darryl L. Barnes, Director of Public Utilities
Prepared by: George Borecky, Water/Sewer Operations Superintendent
Coordinated with' Candace Horsley, City Manager
Nora Kennedy, Purchasing Supervisor
Attachments: N/A
~ace~ Horsley,-Cit~
Manager
ITEM NO. 6a
MEETING DATE: March 5. 1997
AGENDA SUMMARY REPORT
SUBJECT: NOTIFICATION TO COUNCIL REGARDING PURCHASE OFA
PRINTER/PLOTTER
Included in the 96/97 Budget are funds to purchase a printer/plotter for use by the
engineering staff at the Public Utilities Operations Center.
Requests for Quotations through the informal bid process were sent to eight
suppliers. The bids were opened by the Purchasing Department on February 21,
1997. Automated Tech Tools Inc. submitted the Iow bid for the sum of
$6,209.78. A Purchase Order has been issued to Automated Tech Tools Inc. for
this amount. Based on our purchasing policies, we are giving the City Council the
required notification of this action.
RECOMMENDED ACTION: Receive and file report regarding the purchase of a
Printer/Plotter
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Acct. No. (if not budgeted): Acct. No.: 612-3505-800
Appropriation Requested: N/A 800-3637-800
Citizen Advised: N/A 820-3901-800
Requested by: Darryl L. Barnes, Director of Public Utilities
Prepared by: George Borecky, Water/Sewer Operations Superintendent ~7
Coordinated with- Candace Horsley, City Manager ~
Nora Kennedy, Purchasing Supervisor
Attachments: Tabulation of Bids
Candace Horsley, C~{y Manager
o~ ~ b ~z
,
.............................
O, 0'. m~
............................................................................................
""> 0'.~ ~i
____ ..... . ......
~ ~ ~ m~
~ ~ ~ <
~__
~z
~ ~ ~0
z
:::::::~L ..... ~::~:~---~:~::::~-:::::: --:::::----::::: .....................
ITEM NO. 6h
DATE: March 5, 1997
AGENDA SUMMARY REPORT
SUBJECT: APPLICATION TO DEMOLISH A SINGLE FAMILY RESIDENTIAL
STRUCTURE OVER 50 YEARS OLD AT 577 CLARA AVENUE
SUMMARY: Pursuant to Ukiah Municipal Code {}3016, the City Council must review
Demolition Permit applications for structures 50 years old or more to determine if the
structure has historical, architectural, or cultural significance. If an affirmative determination
of significance is made, the Demolition Permit shall not be issued. If, on the other hand, the
Council determines that the structure is not historically, architecturally, or culturally
(Continued on Page 2)
RECOMMENDED ACTION: Find the structure located at 577 Clara Avenue not to be
historically, architecturally, or culturally significant, thereby implicitly authorizing issuance of
the subject Demolition Permit.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Find the subject structure historically, architecturally, or culturally significant, thereby
disallowing the ministerial issuance of the Demolition Permit.
2. Remand the matter back to staff for further investigation, as may be directed by Council.
Citizen Advised: Permit applicant
Requested by: Robert Sawyer, Planning Director
Prepared by: Robert Sawyer, Planning Director
Coordinated with: Candace Horsley, City Manager, and Mike Harris, Assistant City Manager
Attachments: UMC [}3016
Historical Profile of Property
Demolition Permit Review Committee Minutes
APPROVED:
Candace Horsley, City I~anager
Page 2
significant, the Demolition Permit shall be issued. Moreover, to assist the Council in making
a determination, a Demolition Permit Review Committee exists, which, by Council Resolution,
is charged with reviewing relevant demolition requests, and recommending whether or not
the Council should deem the structure historically significant.
A Demolition Permit application has been received and processed for a structure over 50
years old located at 577 Clara Avenue (southwest corner of Orchard and Clara). The
historical profile for the structure, prepared by Demolition Permit Review Committee (DPRC)
Chairperson Judy Pruden, indicates that the structure is not historically, architecturally, or
culturally significant, and, on February 24, 1997, the DPRC unanimously voted (5-0) to
recommend that the City Council find the structure not significant. The historic profile and the
DPRC "minutes" are attached, and, if the Council concurs with the stated finding, the
Demolition Permit will be issued after the subject Council meeting. Last, as a matter of
standard procedural protocol, a unanimous and uncontested vote by the DPRC to authorize
issuance of the Demolition Permit results in the item being placed on the Council's "Consent
Calendar."
§3016
2a)
, .
,{3016
Development shall first refer the application to the City Council for a determination
under the procedures provided in subsection 2(b) as to whether the building has
historical, architectural or cultural significance.
(b)(1) The City Council shall determine by majority vote no later than its next
regularly scheduled meeting following referral by the Director of Community
Development whether the building has historical, architectural or cultural
significance.
,.
(2) At the time of application or as soon thereafter as is practical but no later'
than five (5) days prior to the City Council meeting at which the application is to be
reviewed, the applicant shall be notified in writing by mail or personal service of
the date and time when the City Council will review the application.
(3) After its review the City Council shall determine whether the building is
historically and/or architecturally significant to the City. If the building is
determined to have such significance, the permit to demolish the building shall not
be issued.
(c) Referral under subsection 2(a) shall not be required:
(1) When the building is an accessory building such as, but not limited to, a
garage, storage shed or carport, whether attached or detached to a main building.
(2) When, in the judgment of the Building Official, immediate demolition of the
building is necessary to protect the public health or safety and the failure to
immediately demolish the building would constitute a serious threat to the public
health or safety. (Ord. 838, {}1, adopted 1984)
·
Section 1208 of the Uniform Building Code, relating to the definition of "efficiency
dwelling units" and the pertinent code requirements, is modified to allow efficiency
dwelling units of between one hundred fifty (150) and two hundred nineteen (219)
square feet if the following criteria are met. Except as specifically amended by this
Section, the provisions of section 1208 shall remain in effect.
(a) No more than twenty (20) such units shall be located within a single structure
and/or no more than thirty (30) such units shall be located on a single parcel.
(b) Maximum occupancy of such units shall be two (2) persons.
7/92
3009
§3015
§3016
CHAPTER 1
BUILDING REGULATIONS
ARTICLE 3.. EXCLUSIONS AND MODIFICATIONS
SECTION:
§3015:
§3016:
§3030:
§3040:
Exclusion
Modifications to the Uniform Building Code
Uniform Building Code Section 3313 is Amended as Follows
Uniform Code for Building Conservation as Amended as Follows
§3015: EXCLUSION: The provisions of this Chapter shall not apply to any project
under the control and jurisdiction of the Public Works Department of the
City of Ukiah, the County of Mendocino, the State of California or the United States
unless, and to the extent, the contract or sPecifications for a particular project specifies
compliance with this Chapter or any of the model codes adopted herein. (Ord. 838, §1,
adopted 1984)
(}3016: MODIFICATIONS TO THE UNIFORM BUILDING CODE:
·
Section 302(a) of the Uniforrh Building Code, relating to application for building
permits, is modified to require in addition to the other information already
required in an application for a building permit the date when the building was
first constructed, if known, when the applicant seeks a building permit to
demolish the building,
.
(a) Section 303(a) of the Uniform Building Code, relating to permit issuance, is
modified to require that, except as expressly provided in this Section before
issuing a building permit to demolish a building that was first constructed fifty
(50) years or more prior to the date of application, the Director of Community
3O08
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
Bob Sawyer, Planning Director
Judy Pruden, Chairman, Demolition Permit Review Committee
577 Clara Avenue, Ukiah - Application for Demolition Permit
February 24, 1997
This site required extensive research. The information is somewhat sketchy, but sufficient enough for
an evaluation for this application. 577 Clara Avenue is a residential house structure which is currently
vacant.
The property was subdivided in 1889 by Norton Waggenseller as Block 10, Lots 5-8. It was sold to the
well known pioneer family, the Howards. There was no development or improvements of these lots by
the Howards, who owned it until approximately 1906.
I lost the chain of title from 1907 to 1923, but there are no indications that development occurred during
this time.
J.C. Christy is the recorded owner in 1924. The Christy family settled in Coyote Valley in 1869 as
farmers, although J.C. Christy did not farm these city lots. It appears that he retained ownership to the
1940's.
In 1947 the Barber family either rented or purchased the home. The Barbers were a large family and
well known as contractors and house movers. They retained ownership until 1992.
The architectural style of the house would indicate it was built in the 1920's. The tax records confirm a
1925 improvement assessment. The house was extensively remodeled in the 1950's. There is very little
left of the 1920 interior after the 1950's work. There are numerous changes including converting the attic
area into living quarters in the 1970's. In spite of the remodelings, the house has a nice period feel and
fits well into the historical surrounding area. However, based on the research, there is no known
historical or architectural significance to the City of Ukiah for this property.
There are three items which need to be mentioned:
.
The loss of this structure will have a negative impact on the neighborhood;
The triple-rout exterior siding has high salvage value; and
The walnut trees, which predate the structure, are significant components in the neighborhood
and should be preserved.
JP/mh
2: B:\Demolition\577clara.mem
ITEM NO. 6i
DATE: March 5, 1997
AGENDA SUMMARY REPORT
SUBJECT: APPLICATION TO DEMOLISH A SINGLE FAMILY RESIDENTIAL
STRUCTURE OVER 50 YEARS OLD AT 510 SOUTH DORA STREET
SUMMARY: Pursuant to Ukiah Municipal Code [}3016, the City Council must review
Demolition Permit applications for structures 50 years old or more to determine if the
structure has historical, architectural, or cultural significance. If an affirmative determination
of significance is made, the Demolition Permit shall not be issued. If, on the other hand, the
Council determines that the structure is not historically, architecturally, or culturally
(Continued on Page 2)
RECOMMENDED ACTION: Find the structure located at 510 Dora Street not to be
historically, architecturally, or culturally significant, thereby implicitly authorizing issuance of
the subject Demolition Permit.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Find the subject structure historically, architecturally, or culturally significant, thereby
disallowing the ministerial issuance of the Demolition Permit.
2. Remand the matter back to staff for further investigation, as may be directed by Council.
Citizen Advised: Permit applicant
Requested by: Robert Sawyer, Planning Director
Prepared by: Robert Sawyer, Planning Director
Coordinated with: Candace Horsley, City Manager, and Mike Harris, Assistant City Manager
Attachments: UMC [}3016
Historical Profile of Property
Demolition Permit Review Committee Minutes
Candace Horsley, C~ty ~anager
Page 2
significant, the Demolition Permit shall be issued. Moreover, to assist the Council in making
a determination, a Demolition Permit Review Committee exists, which, by Council Resolution,
is charged with reviewing relevant demolition requests, and recommending whether or not
the Council should deem the structure historically significant.
A Demolition Permit application has been received and processed for a structure over 50
years old located at 510 South Dora Street (southwest corner of Dora and Holden). The
historical profile for the structure, prepared by Demolition Permit Review Committee (DPRC)
Chairperson Judy Pruden, indicates that the structure is not historically, architecturally, or
culturally significant, and, on February 24, 1997, the DPRC unanimously voted (5-0) to
recommend that the City Council find the structure not significant. The historic profile and the
DPRC "minutes" are attached, and, if the Council concurs with the stated finding, the
Demolition Permit will be issued after the subject Council meeting. Last, as a matter of
standard procedural protocol, a unanimous and uncontested vote by the DPRC to authorize
issuance of the Demolition Permit results in the item being placed on the Council's "Consent
Calendar."
§3015
§3016
CHAPTER 1
BUILDING REGULATIONS
ARTICLE 3. EXCLUSIONS AND MODIFICATIONS
SECTION:
{}3015:
{}3016:
{}3030:
{}3040:
Exclusion
Modifications to the Uniform Building Code
Uniform Building Code Section 3313 is Amended as Follows
Uniform Code for Building Conservation as Amended as Follows
{}3015: EXCLUSION: The provisions of this Chapter shall not apply to any project
under the control and jurisdiction of the Public Works Department of the
City of Ukiah, the County of Mendocino, the State of California or the United States
unless, and to the extent, the contract or specifications for a particular project specifies
compliance with this Chapter or any of the model codes adopted herein. (Ord. 838, {}1,
adopted 1984)
{}3016: MODIFICATIONS TO THE UNIFORM BUILDING CODE:
·
Section 302(a) of the Uniforrh Building Code, relating to application for building
permits, is modified to require in addition to the other information already
required in an application for a building permit the date when the building was
first constructed, if known, when the applicant seeks a building permit to
demolish the building·
·
(a) Section 303(a) of the Uniform Building Code, relating to permit issuance, is
modified to require that, except as expressly provided in this Section before
issuing a building permit to demolish a building that was first constructed fifty
(50) years or more prior to the date of application, the Director of Community
3OO8
§3016
2a)
1 .
§3016
Development shall first refer the application to the City Council for a determination
under the procedures provided in subsection 2(b) as to whether the building has
historical, architectural or cultural significance.
(b)(1) The City Council shall determine by majority vote no later than its next
regularly scheduled meeting following referral by the Director of Community
Development whether the building has historical, architectural or cultural
significance.
·
(2) At the time of application or as soon thereafter as is practical but no later
than five (5) days prior to the City Council meeting at which the application is to be
reviewed, the applicant shall be notified in writing by mail or personal service of
the date and time when the City Council will review the application.
(3) After its review the City Council shall determine whether the building is
historically and/or architecturally significant to the City. If the building is
determined to have such significance, the permit to demolish the building shall not
be issued.
(c) Referral under subsection 2(a) shall not be required:
(1) When the building is an accessory building such as, but not limited to, a
garage, storage shed or carport, whether attached or detached to a main building.
(2) When, in the judgment of the Building Official, Immediate demolition of the
building is necessary to protect the public health or safety and the failure to
immediately demolish the building would constitute a serious threat to the public
health or safety. (Ord. 838, §1, adopted 1984)
Section 1208 of the Uniform Building Code, relating to the definition of "efficiency
dwelling units" and the pertinent code requirements, is modified to allow efficiency
dwelling units of between one hundred fifty (150) and two hundred nineteen (219)
square feet if the following criteria are met. Except as specifically amended by this
Section, the provisions of section 1208 shall remain in effect.
(a) No more than twenty (20) such units shall be located within a single structure
and/or no more than thirty (30) such units shall be located on a single parcel.
(b) Maximum occupancy of such units shall be two (2) persons.
7/92
3009
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
Bob Sawyer, Planning Director
Judy Pruden, Chairman, Demolition Permit Review Committee
510 S. Dora, Ukiah - Application for Demolition Permit
February 25, 1997
510 S. Dora is a residential house structure which is currently vacant.
This property was bought by Thomas Lee Cunningham in approximately 1905, who built 510 S. Dora at
that time. The 1898 - 1905 Sanborn line map shows the original footprint and a full lot size. Lee
Cunningham owned the property until 1915 when it was sold to a Mrs. S. Tryon.
In 1923 two women, Elizabeth and Christine Lambert, purchased the property and lived at the home until
World War II. The 1949 tax rolls indicate Elizabeth Lambert was living in Santa Rosa. It would appear
the house has been used as a rental for 50 years.
The historical association to Lee Cunningham is of some importance because he was the County Tax
Assessor and from a very prominent family. However, the City's Historical Inventory includes the original
Cunningham family home. The Lamberts were not part of the pioneer Lambert family and little is known
about them.
The house has been so extensively remodeled that it has lost all of its architectural identity.
appears to be minor salvage value of archaic building materials.
There is no known historical or architectural significance to the City of Ukiah for this property.
JP/mh
Encs.
There
2:B:~emolition~510dora. rn ern ,
MINUTES
DEMOLITION PERMIT REVIEW COMMITTEE
February 25, 1997
MEMBERS PRESENT
Rick Kennedy
Thom Parducci
Clif Shepard
Charley Stump, Representing Bob Sawyer
Chairman Judy Pruden
STAFF PRESENT
Marge Giuntoli, Recording Secretary
OTHERS PRESENT
Donna Roberts
Brian Wilsey
MEMBERS ABSENT
Bob Sawyer
The meeting of the Demolition Permit Review Committee was called to order at 1:30 p.m. in
Conference Room 5, Ukiah Civic Center, 300 Seminary Avenue, Ukiah, California, by Chairman
Judy Pruden. Roll was taken with the results listed above.
3. APPROVAL OF MINUTES
ON A MOTION by Acting Member Stump, seconded by Chairman Pruden, it was carried by
unanimous consensus of the members present to approve the minutes of the Demolition Permit
Review Committee Meeting of June 26, 1996, as submitted.
4. COMMENTS FROM THE AUDIENCE ON NON-AGENDA ITEMS
No one came forward.
5. APPEAL PROCESS
Chairman Pruden read the appeal process.
Se
DEMOLITION PERMIT REVIEW AND RECOMMENDATIONS
577 Clara Avenue, Assessor's Parcel No. 002-137-19
Chairman Pruden noted that the applicant was not present to be heard. She then reviewed the
evaluation she had prepared regarding the property, stating that the architectural style of the house
would indicate it was built in the 1920s, and extensively remodeled in the 1950s. However, based
on her research, there is no known historical or architectural significance to the City of Ukiah for
this property.
Acting Member Stump inquired regarding her comments found at the end of the evaluation, and
suggested that since the Council could not use the recommendations in their determination as to
the significance of the building, the Planning Director could draft a letter to the applicant, with
Chairman Pruden's signature, alerting him to these items.
Demolition Permit Review Committee
Page I
February 25, 1997
Donna Roberts, 781 Sidnie Court, stated that although she thought the structure under
consideration for demolition had a lot of character, she was aware it had recently undergone
extensive damage and was probably not salvageable as an entire house. She noted that the
property had been zoned as R-3 in the new General Plan, and the owner was considering putting
in a parking lot. She emphasized that the neighbors were opposed to a strictly business venture
at that location, since they wished to remain a neighborhood and preferred housing of some kind.
She also expressed the desire to have the large walnut trees on the property preserved, since
there were plans for a mini-park in that area, and the trees provided a visual shield against the
shopping center across the street.
Member Kennedy clarified that a demolition permit could not be conditioned. This Committee's
sole concern was whether or not the structure was historically significant, and that the walnut trees
were not an issue at this time.
Discussion followed relative to the trees, wherein it was determined the issue of their preservation
would emerge during a site development review. Further discussion followed regarding how landfill
fees encourage recycling building materials, and the planned street improvements for the
intersection in connection with the proposed KMart project. It was noted that staff is requiring
KMart to neck down the intersection and is encouraging them to preserve the trees.
Chairman Pruden advised she had visited the site, and observed that the house had been heavily
vandalized. Because of past severe flood damage, she was uncertain whether the structure could
be moved. However, the Fire Department has expressed interest in using the house for a practice
burn; they would allow salvage, and would shield the walnut trees from the heat and flames.
Discussion followed regarding the possible removal of asbestos in preparation for the burn. It was
again emphasized that demolition permits cannot be conditioned, and that the Fire Department will
advise the property owner of the necessary measures prior to demolition. It was noted that the
caretaker's cabin on the site is currently occupied, and does not fall under demolition review since
it is not 50 years of age or older.
ON A MOTION by Acting Member Stump, seconded by Member Parducci, it was carried by the
following roll call vote, to recommend to the City Council approval of the Demolition Permit for 577
Clara Avenue, Assessor's Parcel No. 002-137-19, based upon the evaluation presented by
Chairman Pruden, site observation, and the lack of significant historical or architectural value.
AYES:
NOES:
ABSTAIN:
ABSENT:
Members Kennedy, Parducci, Shepard, Stump, and Chairman Pruden.
None.
None.
Member Sawyer.
Ms. Roberts inquired regarding the process for approaching the City Council to express the
concern relative to the preservation of the walnut trees.
The Committee responded by informing Ms. Roberts that trees on private property are not
protected, and that the property owners retain the right to remove them if they so desire. It was
Demolition Permit Review Committee
Page 2
February 25, 1997
suggested she contact the Thomas family directly regarding her concerns. She may also request
that the Council pull the item from the Consent Calendar and consider it under New Business,
thereby allowing discussion during public forum.
Chairman Pruden requested that Public Works investigate to see if the trees are in the right-of-
way.
6B. 510 South Dora Avenue, Assessor's Parcel No. 001-291-09
Chairman Pruden reviewed the evaluation she had prepared for the project, stating that the house
has been so extensively remodeled that it has lost all of its architectural identity, appears to have
only minor salvage value of archaic building materials, and has no known historical or architectural
significance to the City of Ukiah. She voiced her concern that the applicant was not the owner of
the property.
Member Shepard advised there appears to be two separate procedures, the first of which is the
building permit to demolish, which he issues, and then the City Council permission, which also
functions as a permit to demolish. This process of demolition review is a part of the process which
the Council requires for their own information. Under the State Contractors License Law, he can
issue a permit to demolish or construct to a licensed contractor or a property owner acting as his
own contractor. On this particular application, the applicant has signed the application as the
owner of the property.
Member Parducci clarified that the close of the sale of the property is conditioned upon the
securing of the demolition permit.
Chairman Pruden advised that the Fire Department had verbally expressed to her they would be
interested in this structure for a practice burn. She queried the applicant regarding his plans for
the property, emphasizing that it was a rather small lot.
Brian Wilsey, 13750 Mt. House Road, Hopland, replied the options included a doctor's office or
a delicatessen.
ON A MOTION by Member Parducci, seconded by Member Kennedy, it was carried by the
following roll call vote, to recommend to the City Council approval of the Demolition Permit for 510
South Dora Street, Assessor's Parcel No. 001-291-09, based upon the evaluation presented by
Chairman Pruden, site observation, and the lack of significant historical or architectural value.
AYES:
NOES:
ABSTAIN:
ABSENT:
Members Kennedy, Parducci, Shepard, Stump, and Chairman Pruden.
None.
None.
Member Sawyer.
It was noted that both requests for demolition will go before the City Council at their regularly
scheduled meeting of March 5, 1997.
Demolition Permit Review Committee
Page 3
February 25, 1997
5. NEW BUSINESS
Discussion followed regarding the status of the historic preservation ordinance. It was noted there
had been difficulty in forming the Historic and Archaeological Review Committee, and staff was
considering that, in lieu of a citizen-based committee, there may be quicker and just as effective
ways to advise the City Council. It was noted that the Planning Commission may take on the role
of decisions relative to historical and archaeological issues. It was further noted that the City
cannot qualify for any historical funding without a statement of intent through an ordinance
regarding historical structures.
Chairman Pruden reported that the Redemeyer House was demolished in the winter of 1996/97.
Discussion followed regarding the time frame for demolitions. It was noted this could not be
conditioned on a project either by the Committee or the Council, and the only alternative for
speeding up the process was to note the site as a "public nuisance" or "dangerous building." This
then gives the Code Enforcement Officer the authority to put conditions on the demolitions.
6. ADJOURNMENT
There being no further business, the meeting adjourned at 2:18 p.m.
Judy Pruden, Chairman
Marge Giuntoli, Recording Secretary
b:meg\win\dem22597.min
Demolition Permit Review Committee
Page 4
February 25, 1997
Wagensellers Neighborhood Committee
781 Sidnie Court
Ukiah, CA 95482
March 5, 1997
Roe Sandelin, Chief
City of Ukiah Fire Dept.
300 Seminary Ave.
Ukiah, CA 95482
RECEIVED
C|"rg' ¢,? Hi:{~-.~|t
CITY UL~nr~ U~K i ~nENT
Subject: Demolition Project on Clara Avenue
Dear Mr. Sandelin:
I am writing to you on behalf of the Wagensellers Neighborhood Committee regarding
the proposed demolition project of buildings located at 557 Clara Ave.
We are aware of the Fire Departments interest in using these buildings for fire training
in the near future.
Our main concerns are for the three great Walnut trees along Clara Ave. We ask that
you take all precautions to protect these trees from the effects of the burning of the
buildings. These trees are an important part of the historical character of the
neighborhood and we expected to see them preserved and incorporatdd into the future
landscaping of this property.
Thank you. If you would like to discuss this further, please call me at 463-4354.
Sincerely,
Donna Roberts
Committee Member
CC:
Bruce Evans
City of Ukiah Fire Dept.
Dan Thomas
Alex Thomas Orchards
Bob Sawyer
Planning Director
Rick Kennedy
Director of Public Works
Candace Horsely
City Manager
/,Sheridan Malone, Mayor
and Members of the City Council,
Wagensellers Neighborhood Committee
781 Sidnie Court
Ukiah, CA 95482
March 5, 1997
Colleen Henderson
City Clerk
City of Ukiah
300 Seminary Ave.
Ukiah, CA 95482
RECEIVED
CiTY OF UK~AH
NAR 0 5 1997
Subject: Item 6. H.; Approval of Demolition
Dear Ms. Henderson:
I am requesting that Item//6. H.; Approval of Demolition request for 557 Clara
Avenue be pulled from the consent calendar for discussion by the Council. This item is
on the agenda for today, Wednesday, March 5, 1997.
Thank you.
Sincerely,
Donna Roberts
ITEM NO.
DATE:
March 5, 1997
AGENDA SUMMARY REPORT
SUBJECT: BAD DEBT WRITE-OFF REPORT FOR FISCAL YEA/~ 1995/96
Attached for Council's review are the bad debts accumulated during
the past fiscal year. The amounts to be written off are from the
various utility billings and total $34,588.58. This represents
0.21% of the total billings generated during the period. This bad
debt rate is better than previous years in which ~ of 1 percent of
billings was the average allowance for doubtful accounts. After
review by Council, staff will adjust the "allowance for doubtful
accounts" in the general ledger by the actual write off amount.
To measure collection performance, utility billing revenues for the
year were compared to this loss. Of the total billings of $16.5
million, 99.79% were collected through the efforts of the utility
billing staff and the collection agencies.
Attached is a schedule that identifies the general reason for the
write off and the amount associated with it. (Continued - Page 2)
RECOMMENDED ACTION:
Review and approve the Bad Debt Write off for fiscal year 1995/96
in the amount of $34,588.58.
ALTERNATE COUNCIL POLICY OPTIONS: 1. Not approve the bad debt write off.
2. Suggest alternative collection methods
Acct. No. (if NOT budgeted): N/A Acct. No.: 612.116.100 $4,555.32
670.116.100 3,867.00
800. 116.100 23,195.10
805.116.100 269.79
820.116.100 2,701.37
Prepared by:
Coordinated with:
Attachments:
Candace Horsle~,
Gordon Elton, Finance Director; Patsy
Archibald, Customer Service Supervisor
Candace Horsley, City Manager
Bad debt summary, graphs and detailed listings
City Manager
GE:BAiD-DEBT.AGN
BAD DEBT WRITE-OFF REPORT (Continued)
The following information illustrates the estimated number of late
paying accounts compared to the total customer volume during fiscal
year 1995/96.
Day* Event/Notice
1 Initial billing issued
30 Reminder billing notice
36 Delinquent letter
47 Final Notice
53-55 Electric service disconnected
Average No.
Of Customers Percent
8,092 100%
4,850** 60%
1,081 13.3%
459 5.6%
42 0.52%
* Actual number of days may increase due to holidays and weekends.
** Estimated amount.
As the above numbers indicate, the majority of the customers wait
until the reminder notice is mailed before paying their bill.
Sewer customers who have unpaid balances when the next bill is
issued are assessed a 10% penalty on their sewer charge. No
additional late charges are assessed until the "Final Notice" is
issued. More than 9 out of 10 customers have paid before late
charges are assessed.
The Customer Service Representatives interact with the customers at
each of the steps in the collection process. They continually
strive for the right balance between firmness and flexibility that
promotes good customer relations and a high level of collections.
They utilize all the options available within the City policies and
procedures to allow continued utility service and obtain payment
for balances due. Not all customers pay their accounts within the
allowed time limits and their utilities are thus disconnected.
When accounts are closed with balances due, a series of three
letters and various telephone calls are made to all telephone
numbers available through skip tracing efforts before a decision is
made to pursue small claims and/or collection agency action.
Accounts are pursued even after the Council has taken action to
write-off the account. Amounts collected on written-off accounts
are recorded as adjustments to the "Allowance for doubtful
Accounts".
Staff recommends that the City Council receive and file this report
regarding bad debt write-offs.
GE:BAD-DEBT.AGN
Z
0 o
mE
0
Z
0
o,g
I-
Z
0
i
al
I.D O ID O I.D O I.D O
e0 O0 (~1 (",1 --- ~-- O O
ci o o o (:5 (5 (5 o o
:lU~oJ~d tJO'~:l!JM
oo o o 8 8 8 8
O O O O O O
O O O O O O
lunotuv jjo-el!JM
I I
m r-
o'
Z
-t
Item No. 6k
Date: March 5; 1997
AGENDA SUMMARY REPORT
SUBJECT: Inform the City Council relative to comments submitted to the Federal Energy
Regulatory Commission regarding review of the flow regime of the Russian River.
REPORT: The newly formed Mendocino Inland Water and Power Commission has
requested that members submit comments to the Federal Energy Regulatory Commission
relative to the current flow regime of the Russian River and the affect on it's members. The
City of Ukiah's comments stress the importance of reducing the large fluctuation of river
flow during the wet season of October through May and the reduced flows during the
summer months of June through September. Our comments indicated that the river flow
has a direct impact on the services we provide to our citizens, in addition to the substantial
investment at risk in the water treatment, wastewater treatment, and hydro electric facilities.
Any review of the flow regime should consider these impacts. These statements are
contained in the attached draft letter from the Mayor.
RECOMMENDED ACTION: Receive and file information submitted to the Federal Energy
Regulatory Commission.
ALTERNATIVE COUNCIL POLICY OPTIONS: None
Citizen Advised: N/A
Requested by: Darryl L. Barnes, Director of Public Utilities
Coordinated with: Candace Horsley, City Manager
Attachment: 1) Draft Letter for Mayor Signature
APPROVED' ~,(~__J. ~.~~-~,
Oa'-'ndace Horsley, Cit~~nager
300 SEMINARY AVE., UKIAH, CA 95482-5400
· ADMIN. 707/463-6200 · PUBLIC SAFETY 463-6242/6274
· FAX # 707/463-6204 ·
March 5, 1997
Mr. Mark J. Robinson
Licence and Compliance
Office of Hydro Licence
Federal Energy Regulatory Commission
888 First Street, N. E.
Washington, D. C. 20426
Dear Mr. Robinson:
The City of Ukiah provides domestic drinking water and wastewater processing for its
citizens. In addition, the City of Ukiah owns and operates the Lake Mendocino Hydro Project at
the base of the Coyote Dam on the Russian River, which supplies electrical power to the
residence of Ukiah. These important services are all directly impacted by the flow characteristics
of the Russian River. It is on this basis that the City of Ukiah would like to offer comments
relative to the various flow regiments being proposed for the Russian River.
The primary source of water for our citizens is from the Russian River. Water is taken
from the fiver by means of a collector below the Russian River. Over the years, under the current
water release regime, which has caused the degradation of the river channel, the collector has
become closer to the surface. If this condition is allowed to continue, the amount of water that
can be drawn from the river will significantly decrease, resulting in the expenditure of a significant
amount of funds for the installation of additional collectors to ensure a reliable water source for
our citizens. In addition, as the collector comes closer to the surface, our water source becomes
much more susceptible to the intake of possible hazardous materials, should the fiver become
contaminated, due to the reduction of the natural filtering from the fiver bed.
The City of Ukiah has just spent $8.3 million to complete an Advanced Wastewater
Treatment Facility to meet discharge requirements mandated by the State of California. The city is
allowed to discharge only 1% of the river flow from October 1 until May 15. Since these are high
rain fall months, it is critical that the we are able to discharge treated water, since storage is
limited and additional storage facilities would be extremely expensive. The large fluctuations in
river flow during these months can make it very difficult to achieve complete discharge,
particularly during low flow periods of the wet season.
'~ge Are Here To Serve"
The Lake Mendocino Hydro Project depends on moderate flows to generate electricity.
Under the current flow regime, The Hydro Project has a very difficult time generating during the
wet season, due to the large fluctuation in fiver flows. When the Project was built in 1986, the
economics of the plant was based on the historic flows and discharge patterns at Coyote Dam.
This information indicated that the power plant would generate approximately 20 million
kilowatt-hour of electricity annually. However, today the plant only generates an annual average
of approximately 12 million kilowatt-hours. This difference has had a significant impact on the
economic viability of the plant.
It is obvious that any solution to the Russian River degradation problem will affect the
flow regime of the river. In order to maximize the benefits to our citizens from the above facilities,
it is important that a consistent plan be developed that will moderate the large fluctuations of the
fiver flow. The City of Ukiah understands that the interests along the Russian River all have
varying requirements. However, it would appear that the majority of these goals can be met, while
stabilizing the degradation of the fiver.
Thank you for the opportunity to comment on this important issue facing the City of
Ukiah.
Sincerely;
Sheridan Malone
Mayor
YOUTH GARDEN ALLIANCE
"Master gardeners and youth working together."
rio@pacific.net 7432575,3
The Youth Garden Alliance (YGA) is a group of
young people affiliated to assist and create positive
community growth. Rio Palley, co-founder and
garden director, has been involved in garden projects
all his life. He received a consultants degree in
Permaculture Design at the Orcas Island .-
Permaculture Institute in Washington and is engaged
in agricultural studies at Mendocino Collage. He is
also employed in landscape design and
implementation at Orr Hot Springs.
Last year the Youth Garden Alliance put their energy
and love for gardening into the creation of the 96
Community Garden Proiect where they produced
bushels of organic produce for their participants and
the community food kitchen (Plowshares). In the
garden theydiscovered an empowering feeling of
accomplishment and teamwork which has inspired
them to continue and expand the proiect.
The YGA is committed, through the raising of food, to
educating the community regarding cultural and
environmental issues effecting all of us. The YGA is
also dedicated to fostering cross cultural
communication and interaction.
Working together in the garden neatly develops a
sense of compassion, respect fullness and self worth
in each individual who participates. We all need to
reconnect with the natural world and nothing does
this more naturally then working and playing in the
garden.
In the words of Rio himself, "What we are creating at
the Community Garden is an atmosphere for people
of all ages and cultures to gather, share and learn.
The more diversity of the community we can
incorporate into our projects the more they will give
back to all of us".
Adlai E[wing] Stevenson 1900-1965
Government is more than the sum of all the interests; it is the paramount interest,
the public interest. It must be the efficient, effective agent of a responsible citizem~,
not the shelter of the incompetent and the corrupt.
Speech at Bloomington, Illinois [1948]
Ukiah Community Benefit Proposal
The key purpose of the Ukiah Community Benefit project is to create a
community recreation center that provides educational activities to people of all
ages. The Ukiah Community Benefit project will focus on three areas; gardening,
health, and opportunities for youth. We would like to invite experts to help perfect
the organic biointensive gardens and to teach workshops. We would like to build a
green house, plant fruit trees, an array of vegetables, and a flower gardens.
Produce from the gardens will be donated to the Food Bank, sold at the Farmers
Market, and shared between those involved. We would like to work with
volunteer and paid youth from many different backgrounds. We think it is
pertinent to focus on those with social, cultural or emotional problems.
Cooperation is the secret to success for non-profit agencies; we would like to
correlate with existing organizations including, the Police Activities League,
community service, Mendocino County Office of Education and Court School,
Youth Gardening Alliance, and Marvin Trotter and his youth project.
At the site we will offer vocational training in landscaping and agricultural
techniques. People who come and learn through the workshops may receive
college credit. We have mentioned this to Mendocino College and they expressed
interest in working with us. The site would offer employment opportunities to
youth both at the site and by connecting trained youth with prospective employers.
We would like to organize a 24 hour youth outreach center in the house on
the property. County of Mendocino Battling AIDS Troupe (COMBAT) members
are trained as Community Health Outreach Workers (CHOW). If some kid was
being abused or considering suicide at two in the momingo two COMBAT
members could be on-site residents to offer 24 hour counseling. We believe in this
way youth in the community will view the project as a safe haven, an island in
turbulent oceans. The on site caretakers would also deter vandalism and insure
that the gardens were properly and regularly tended. The house could also house a
multi-media computer laboratory, and offices of various nonprofit organizations
including Cloud Forest Institute, and Community Multi-Media Alliance. In the old
research station we would like to create a Ukiah studio for public radio. The studio
would offer youth another creative outlet and a way to bring issues to the public.
We envision this site as a safe place where youth from all backgrounds can
come together and learn about teamwork and communication, as well as gardening
radio, and their health. Although much of this project is directed towards helping
youth we want people of all ages to participate, teach and learn. In this way our
community can work with youth to create a more sustainable future; to encourage
the innovation of alternative employment opportunities in the fields of agriculture,
computer and biological science, the arts and education.
There are many wonderful ideas and possibilities, as well as energetic
people to make them realities. We would like to work with the city to create more
then just a park but a Community Rec. center with activities that give participants
environmentally sound, employable skills, as well as entertainment. If you would
like to give input on this proposal please join us at the old observatory on W. Lute
St. on March 12 at 5:00 pm, or contact us at 463-2482, alida~cloudforest, orgo or
P.O. Box 1435 Ukiah CA 95482.
ITEM NO. 8a
DATE: March 5, 1997
AGENDA SUMMARY REPORT
SUBJECT: CONSIDERATION OF POTENTIAL INFRASTRUCTURE IMPROVEMENTS FOR
COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION
The State Housing and Community Development Department (HCD) administers the Community
Development Block Grant (CDBG) Program in California. This Program provides funds for economic
development activities and housing for Iow and moderate income persons. Certain procedures must
be complied with to apply for these monies.
This initial public hearing is to inform the public that an application for the economic development
allocation of CDBG is being planned, and to gather public input on the nature of that application.
The purpose of the hearing is also to inform the public about the allowed uses of CDBG funds and
that these monies are to be used with projects creating jobs for Iow to moderate income persons.
The proposed project currently being considered for an application is the construction of a bridge
over Orr Creek and street improvements to Orchard and Brush Streets. The job creation factor
related to this project will be realized with the expanded KMart facility, increased employment in the
Pear Tree Shopping Center, and future development along the Orchard/Brush corridor.
No City Council action is required at this time. To reiterate, the public hearing is required to
disseminate information regarding CDBG and receive comments on the potential improvements or
other ideas for economic development applications from this funding source. Staff recommends the
public hearing be opened and public testimony be received.
RECOMMENDED ACTION: Council conduct Public Hearing.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Determine that CDBG Economic Development Application is not to be pursued and do not
conduct Public Headng.
Acct. No. (if NOT budgeted): N/A Acct. No.: N/A
Appropriation Requested: N/A (if budgeted)
Citizen Advised: Public Hearing Notice on February 23, ~,99:7>,
Requested by: N/A
Prepared by' Michael Harris, Assistant City Manager, an~l Madelin Holtkamp, Ukiah Business
Development Center
Coordinated with: Candace Horsley, City Manager
Attachments: 1. Public Hearing Notice
aPPROVEd: ~.~ ~~,~
Candace Horsley, City[Manager
4/Can.ASRCDBO.Orr
NOTICE OF PUBLIC HEARING NOTICE
IS HEREBY GIVEN that a Public Hearing
has been scheduled for Wednesday,
March 5, 1997, at 7:00 p.m., or as soon
thereafter as may be heard, in the City of
Ukiah, City Council Chambers, located at
300 Seminary Avenue, Ukiah, CA, for the
purpose of gathering public input on a
possible application for Community
Development Block Grant (CDBG) funds
to be used for infrastructure improvements
to Orchard Avenue and Brush Street.
Information about the grant and the parcel
are available at the Customer Service
Counter of the City of Ukiah
Administration Office located at 300
Seminary Avenue, from 8:00 a.m. to 5:00
p.m. Monday through Thursday and from
8:00 a.m. to 12 noon on Friday, excluding
City recognized holidays. One copy has
been filed with the Mendocino County
Library, located at 105 North Main St.,
Ukiah, CA and is available for inspection.
/s/ Colleen B. Henderson, City Clerk.
PUBLISH: February 23, 1997.
Item No. 9a
Date: March 5. 1997
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Implementing Rule and Regulation No.2, Extension of
Main Lines or Other Plant Facilities and Utility Connection Charges as Schedule 1615.
REPORT: On February 5, 1986, the City Council adopted Resolution No. 86-29 and Policy
Resolution 15, which adopted Rule and Regulation No.1 and modified Policy Resolution
No. 2 and No. 10 ( Enclosed as Attachment A). Policy Resolution No. 15 eliminated the
Capital Improvement Fee for new electric service connections and provided that the City of
Ukiah would supply the transformer for commerical and industrial developments.
In an effort to reduce cost to the Electric Utility and to meet the challenges of rates
forced upon us by the deregulation of the electric utility industry, it is staff's belief that the
developer of any new projects within the City of Ukiah should pay the full cost of providing
electrical service to their development. The adoption of Rule and Regulation No. 2 would
accomplish this goal. In addition, it will allow the developer to purchase the required
equipment, based on the City's specifications, directly from the supplier. This will permit the
developer to establish his own time line for the completion of the project. This will eliminate
the City's liability for delaying a project because of any purchasing issues or long lead
times to purchase equipment.
Under the current Rule and Regulation No. 1, planned developments within the City
of Ukiah with a high probability of success, would require an investment in tranformers of
approximately $1,500,000 over the next five years. Staff believes that cost reduction by the
Electric Department to meet rate competitive challenges is prudent. Therefore, staff
recommends the adoption of this resolution implementing Rule and Regulation No. 2 and
Schedule 1615, Utility Connection Charges.
RECOMMENDED ACTION: Adopt Resolution Implementing Rule and Regulation No.2,
Extension of Main Lines or Other Plant Facilities and Utility Connection Charges as
Schedule 1615.
ALTERNATIVE COUNCIL POLICY OPTIONS: Do not Adopt Resolution.
Citizen Advised: N/A
Requested by: Darryl L. Barnes, Director of Public Utilities
Coordinated with: Candace Horsley, City Manager
Attachment: 1) Resolution
2) Rule and Regulation No. 2
3) Attachment A
APPROVED:' ~'~ ~~' i,~
Can~ace Hor~ley, City I~nager
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING RULE
AND REGULATION NO. 2, EXTENSION OF MAIN LINES OR OTHER PLANT
FACILITIES AND UTILITY CONNECTION CHARGES AS SCHEDULE 1615
WHEREAS, in response to new competitive challenges taking place in the electric utility
industry, the City Council of the City of Ukiah has reviewed the current Electric Utility Rule and
Regulation No. 1, relative to new service connections; and
WHEREAS, in order to meet those competitive pressures, it is the City's position that
developers should be required to pay the total actual cost of providing electrical service to their
development; and
WHEREAS, the City Council of the City of Ukiah wishes to replace the Rule and
Regulation No. 1, by establishing Rule and Regulation No. 2; and
WHEREAS, Resolution 86-29, Policy Resolution 15, Policy Resolution 10 and Policy
Resolution 2 will no longer apply; and
WHEREAS, the Electric Utility has made modifications and recommendations to the City
Council for the appropriate changes.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ukiah
adopts Electric Rule and Regulation No. 2, Extension of Main Lines or Other Plant Facilities and
Schedule 1615, Electric Service Connection Charges, as attached hereto as Exhibit A to become
effective March 10, 1997.
PASSED and ADOPTED this 5th day of March, 1997, by the following roll call vote:
AYES:
NOES:
ABSENT:
ATTEST:
Sheridan Malone, Mayor
Colleen B. Henderson, City Clerk
RULE AND REGULATION NO. 2
EXTENSION OF MAIN LINES OR OTHER PLANT FACILITIES
Ae
ELECTRIC
(1) APPLICABILITY
The City will extend its electric system along public roads and streets and upon
private property across which satisfactory easements or rights of way have been
obtained.
(2)
SYSTEM EXTENSION WITHIN THE BOUNDARIES OF A RESIDENTIAL
SUBDIVISION
(a) Construction by Applicant
The applicant shall provide at no cost to the City and in accordance with
City standards and specifications, all conduits, junction boxes, vaults and
subsurface housings required for power distribution within the
development and all trenching, backfill, resurfacing, equipment pads and
landscaping. Based on final inspection of the work performed and upon
acceptance by the City, the applicant will transfer ownership of such
facilities to the City.
Applicant shall install all conduits, vaults, equipment pads and subsurface
equipment with pull wires or ropes installed in all conduit runs ready for
City forces to pull in conductors. Prior to backfilling or pouring of concrete
for equipment, or subsurface equipment, facilities must be inspected by
City Electric Department representatives.
(b) Construction by the City
After acceptance of the facilities provided by the applicant, the City will
furnish and install all cable, transformers, switches and other equipment
required for the system extension. Applicant to reimburse to the City the
cost thereof. As used, herein, the term "cable" may, at the option of the
City, include preassembled cable-in-conduit. The developer will purchase
the required equipment and materials subject to City specifications, and will
be responsible for the transformer during the standard warranty period. The
City at it's option may elect to order certain required equipment. Work by
City forces, including ordering of materials or scheduling crews, shall la0t
commence prior to payment, equal in amount to the estimated costs of
materials and labor to complete the installation,
(c) Connection Charges
Charges for connection to the system will be as detailed in Schedule 1615,
Utility Connection Charges, with full credit allowed for any over sizing or
extra facilities required by the City in order to provide for areas beyond the
boundaries of the development. Such credit will be computed on the basis
of the City's costs for the materials involved.
(3)
SYSTEM EXTENSION OR REINFORCEMENT OUTSIDE THE
BOUNDARIES OF A RESIDENTIAL SUBDIVISION
(a) Construction by Applicant
When mutually agreed upon by the City and the applicant, all or part of the
required system extension may be constructed by the applicant in
accordance with the standards and specification of the City of Ukiah.
(b) Construction by City
The City or its contractor will construct the necessary underground
facilities to deliver electric power to the development site. Applicant to
reimburse the City cost thereof.
(c) Temporary Overhead Construction
Based on a finding by the Director of the Electric Utility under Section
3854, Underground Utilities, of the Ukiah Municipal Code, that
underground facilities are not feasible, temporary pole lines may be
constructed by the City to provide electric power to a subdivision or other
development remote from existing power lines until permant underground
facilities are established. Included among reasons for such determination
may be:
(1) Remoteness of new development.
(2) Uncertainty as to possible road widening or realignment.
(3) Uncertainty as to probable development patterns.
(4) Insufficient area development to warrant the expense of an
underground system.
The overhead lines will be replaced by an underground system at such time
as determined to be practicable by the Director of the Electric Utility. All
(4)
(5)
applicants served from such lines will be subject to charges in accordance
with Schedule 1615, Utility Connection Charges.
SYSTEM EXTENSION WITHIN THE BOUNDARIES OF A COMMERCIAL
OR INDUSTRIAL DEVELOPMENT
(a) Connection by Applicant
As described in Section 2a above.
(b) Construction by the City
After acceptance of the facilities provided by the applicant, the City will
furnish and install all cable, transformers, switches and other equipment
required for the system extension. Applicant to reimburse to the City the
cost thereof. As used, herein, the term "cable" may, at the option of the
City, include preassembled cable-in-conduit. The developer will purchase
the required equipment and materials subject to City specifications, and will
be responsible for the transformer during the standard warranty period.
The City at it's option may elect to order certain required equipment. Work
bv City forces, including ordering of materials or scheduling crews, shall
not commence prior to payment, equal in amount to the estimated costs of
materials and labor to complete the installation.
(c) Connection Charges
As described in Section 2c above.
SYSTEM EXTENSIONS OR REINFORCEMENT OUTSIDE THE
BOUNDARIES OF COMMERICAL OR INDUSTRIAL DEVELOPMENT
(a) Construction by City
As described in Section 3a above.
(b) Construction by Applicant
As described in Section 3b above.
(c) Temporary Overhead Construction
As described in Section 3c above.
Date Effective:
Resolution No.
UTILITY CON~ECTION CHARGES
SCHEDULE 1615
ELECTRIC SERVICE CONNECTIONS
APPLICABILITY:
This schedule applies to all connections to the City's electric
distribution system except those which serve street lighting or traffic
signals.
TERRITORY:
Within the incorporated limits of the City and land owned or leased by
the City.
GENERAL DESCRIPTION OF CHARGES:
A. Underground Systems:
The connection charge for underground residential, commercial or
industrial service will consist of one or more of the following
fees, where applicable:
1. Service Connection Fee:
Where the City installs the service conductors, a service
connection fee shall be charged.
B. Overhead Services:
No overhead service for new construction shall be permitted except
with the approval of the Director of Electric Utility and only after
a finding in accordance with Section 3854, Exemptions of Article 6,
"Undergrounding of Utilities" of the Ukiah Municipal Code, that an
underground service is not feasible. Where such a service is
allowed, an overhead service fee shall be charge~.
C. Temporary Service:
A fee shall be charged to connect a temporary service. For an
underground service, the customer shall furnish and install all
material up to the designated point of connection. For an overhead
service, the City will supply the service-drop conductors from
existing facilities. Ail additional facilities, when required,
shall be supplied and removed at the customer's expense.
Date Effective:
Resolution No.
D.
CHARGES:
I®
Replacement Service:
Where, in the opinion of the Director of Electric Utility, replace-
ment of service conductors is necessary, such replacement will be
made without charge except under the following circumstances:
0
Customer wishes to change the existing service to a size larger
than a 125-ampere, 3-wire service but the existing conduit is
inadequate.
.
Customer wishes to change the existing service to a size larger
than a 125-ampere, 3-wire service.
3. Customer or his agents have damaged the service.
The original installation was not installed in accordance with
City standards and the City has not accepted responsibility for
maintenance.
When the City replaces a service without charge to the customer, the
customer is obligated to accept a shutdown of service during regular
working hours to achieve the replacement. The time of the shutdown
shall be agreed upon as mutually acceptable.
When the City replaces a service for the convenience of the customer
during other than regular working hours, it shall be done at the
customer's expense.
Underground Systems:
A. Residential:
These charges apply to developments in which electric metering
will be on a single-family basis.
1. SerPice Connection Fee:
125-ampere maximum, 250-volt. maximum, 3-wire,
100-foot maximum service length ........... $150.00
b)
200-amp ere maximum, 250-vo 1 t maximum, 3-wire,
100-foot maximum service length ............... $175.00
c)
The connection fee for service requiring greater
length or capacity than described herein is the
actual charges of the installation cost.
B. Commercial and Industrial:
These charges also apply to commercial/residential developments
in which electric metering ~ill be on a multiple-family basis.
Page 2 of 4
.o
~ Date Effective:
Resolution No.
1. Service Connection Fee:
a) 200-ampere maximum, 600-volt maximum, 3-or-4-wire,
100-foot maximum service length ............... $250.00
b) The service connection fee for a service requiring
greater length or capacity or at a greater voltage
than described under la above shall be the actual
charges of the installation costs.
II. Overhead System:
A. Residential Service Connection Fees:
.
Overhead Service, 'when allowed by the Director of Electric
Utility, in accordance with "General Description of Charges"
Part B "Overhead Service" 200-ampere Maximum ........... $100/Lot
2. Underground Service:
a)
Single Phase, 3-wire, 125- ampere maximum, 250-volt
maximum, 100-foot maximum service length .......... $250/Lot
b)
Single Phase, 3-wire, 200-ampere maximum, 250-volt
maximum, 100-foot maximum service length .......... $300/Lot
c) Single Phase, 3-wire, 400-ampere maximum, 250 volt
maximum, 100-foot maximum service length .......... $500/Lot
B. Commercial and Industrial:
1. Overhead Service when allowed by the Director of Electric
Utility, in accordance with "General Description of Charges"
Part B "Overhead Service", 200-ampere maximum .......... $100/Lot
2. Underground Service:
a) Single or three phase 3-or-4-wire, 200 ampere maximum,
100-foot maximum service length ................... $300/Lot
b) Single or three phase 3-or-4-wire, ~0 ampere maximum,
600-volt maximum, 100-foot service length ......... $500/Lot
c)
Single or three phase 3-or-4-wire, 600 ampere maximum, 600
volt maximum, 100-foot service length ............. $600/Lot
d) The service connection fee for a service requiring greater
length or capacity or at a greater voltage than described
under II A or B above shall be the actual charges of
installation costs.
Page 3 of 4
Date Effective:
Resolution No.
III. Temporary Service:
A. Overhead Service:
1. To customer-owned service pole, single-phase, 3-wire, 250 volt,
125-ampere, 150-foot maximum ............................. $75.00
·
The connection fee for a service requiring greater length or
capacity than described above is the actual charge of the
installation cost.
3. The flat fee covers only the provision of service-drop
conductors from existing distribution facilities. Additional
facilities, if required, shall be provided and removed at the
customer's expense·
B. Underground Service:
1. Underground service to customer-owned service pole or facility
......................................................... $60.00
For a temporary underground service, the customer shall furnish
and install all material up to the designated point, of
connection; the City will provide connectors and make the
connection.
·
The above charges apply only to temporary service connected to
existing distribution facilities. If additional facilities are.
required, they shall be provided and removed at the customer's
expense.
IV. Replacement Service:
A. Underground Service:
Same as set forth for underground service connection fees·
B. Overhead Services 200-ampere maximum No Charge
· ···eele·lllee·me·ee®
Page 4 of 4
City of Ukiah
California
Page !
A. ELECTRIC:
RULE AND REGULATION NO. 1
EXTENSION OF M~klN LINES OR OTHER PLANT FACILITIES
(1) APPLICABILITY:
The City will extend its electric system along public roads and
streets and upon private property across which satisfactory
easements or rights of way have been obtained.
(2) SYSTEM EXTENSION WITHIN THE BOUNDARIES OF A RESIDENTIAL SUBDIVISION:
(a) Construction by Applicant:
The applicant shall provide, at no cost to the City and in
accordance with City standards.and specifications, all conduit,
junction boxes, vaults and subsurface housings required for
power distribution within the development, and all trenching,
backfill, resurfacing, equipment pads and landscaping. Upon
acceptance by the City, the applicant will transfer ownership
of such facilities to the City. ~pplicant may purchase the
above listed subsurface hardware and pads from the City.
Applicant shall install all conduits, vaults, equipment pads
and subsurfacing equipment with pull wires or ropes installed
in all conduit runs ready for City forces to pull in
conductors. Prior to backfilling or pouring of concrete for
equipment, or subsurface equipment, facilities must be
inspected by City Electric Department representatives.
(b) Construction by the City:
After acceptance of the facilities provided by the applicant,
the City will furnish and install all cable, transformers,
switches and other equipment required for the system extension.
Applicant to reimburse the City cost thereof. As used, herein,
the term "cable" may, at the option of the City, include
preassembled cable-in-conduit or direct buried cable. The
developer has the option of purchasing the required equipment
and materials subject to: 1) City specifications, and, 2)
developer acceptance of responsibility during the standard
warranty period for the transformer. Work by City forcest.
including ordering of materials or scheduling crews, shall not
commence prior to payment, _equal in amount to estimated costs
of materials and labor to Co~.plete the installation.
City of Ukiah
California
Page 2
(c) Connection Charges:
Charges for connection to the system will be as detailed in
Schedule 1615, Utility Connection Charges, with full credit
allowed for any oversiztng or extra facilities required by the
City in order to provide for areas beyond the boundaries of the
development. Such credit will be computed on the basis of the
City's costs for the materials involved.
(3) SYSTEM EXTENSIONS OR REINFORCEMENT OUTSIDE THE BOUNDARIES OF A
RESIDENTIAL SUBDIVISION:
(a) Construction by City:
The City or its contractor will construct the necessary
underground facilities to deliver electric power to the
development site. In the event that the Director of Electric
Utility determines the cost of construction of these under-
ground facilities is in excess of $12,500, the City reset, es
the right to charge the applicant for these estimated excess
costs in a manner to be decided durin~ the application process.
(b) Construction by Applicant:
When mutually agreed upon by the City and the applicant, all or
part of the required system extension may be constructed by the
applicant in accordance with the standards and specification of
the City of Ukiah.
(c) Temporary Overhead Construction:
Based on a finding by the Director of Electric Utility under
Section 3854(e), Underground Utilities, of the Ukiah Municipal
Code, that underground facilities are not feasible, temporary
pole lines may be constructed by the City to provide electric
power to a subdivision or other development remote from
existing power lines until permanent underground facilities are
established. Included among reasons for such determination may
be:
(c-l) Remoteness of new development.
(c-2) Uncertainty as to possible road widening or realignment.
(c-3) Uncertainty as to probable development patterns.
(c-4) Insufficient area development to warrant the expense of
an underground system.
The overhead lines will be replaced by an underground system at
such time as determined to be practicable by the Director of
Electric Utility. Ail 'applicants served from such lines will
be subject to charges in accordance with Schedule 1615 Utility
Connection Charges.
City of Ukiah
California
Page 3
(4) SYSTEM EXTENSION WITHIN THE BOUNDARIES OF A COb~ERCIAL OR INDUSTRIAL
DEVELOPMENT:
(a) Construction by Applicant: (Per Section 2a)
(b) Construction by the City:
After acceptance of the facilities provided by the applicant,
the City will furnish and install all cable, transformers,
switches and other equipment required for the system extension.
Applicant to reimburse the City cost thereof, excepting
Transformers which will be provided by the City. However, in
the event that a Transformer of 500 KW or $10,0~0 or more, the
customer may be required to advance costs to the City to pa~
for these excess costs. Exact terms and conditions to be
detern~ined at the time the customer applies for service. As
used, herein, the term "cable" may, at the option of the City,
include preassembled cable-in-conduit or direct buried cable.
The developer has the option of purchasing the required
equipment and materials subject to City specifications. Work
by City forces, including ordering of materials or scheduling
crews, shall not commence prior to payment, equal in amount to
estimated costs of materials and labor to complete the
installation.
(c) Connection Charges: (Per Section 2c)
(5) SYSTEM EXTENSIONS OR REINFORCEMENT OUTSIDE THE BOUNDARIES OF
COMMERCIAL OR INDUSTRIAL DEVELOPMENT:
(a) Construction by City: (Per Section 3a)
(b) Construction by Applicant: (Per Section 3b)
(c) Temporary Overhead Construction: (Per Section 3c)
3
4
5
7
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
261
27
28
RESOLUTION NO. 86-29
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
ADOPTING RULE A~ REGULATION NO. 1, EXTENTION OF
MAIN LINES OR OTHER PLANT FACILITIES AN~ UTILITY
CONNECTION CHARGES SCHEDULE 1615
WHEREAS, the City Council of the City of Ukiah appointed a Fees and
Charges Committee to review City charges, and
WHEREAS, the Fees and Charges Committee submitted a report to the City
Council recommending the City review it's costs in relation to the prorata
$~5.00 per KVA charge and the City's position of requiring the developer to
supply the Transformer in Commercial installations, and
WHEREAS, this has been reviewed by the Electric Department staff, and
WHEREAS, the Electric Department has made modifications and recom-
mendations to the City Council for appropriate changes.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Ukiah adopts Electric Rule and Regulation No. 1, Extention of blain Lines or
Other Plant Facilities and Schedule 1615, Electric Service Connections, as
attached hereto, to become effective February 1, 1986.
PASSED AND ADOPTED this 5th day of February
following roll call vote:
AYES:
NOES:
ABSENT: None
, 1986, by the
Councilmembers Henderson, Kier, Hickey, Kelley, and Mayor Myers
None
ATTEST:
Mayor
POLICY RESOLUTION NO. 15
EXCEPTIONS TO POLICY RESOLUTIONS NO. 2 A~ NO. 10
· REGARDING CREDIT TOWARD CAPITAL IMPROVEMENT FEES
FOR ALL EXISTING FACILITIES AND REQUIREMENT THAT
ALL DEVELOPMENTS PAY FULL COSTS
WHEREAS, a modification of the Capital Improvement Fees for the
6 development of underground electric facilities has been submitted to the City
Council, and
WHEREAS, the City Council has approved a new Rule and Regulation No. 1
9 eliminating Residential, Commercial and Industrial Developments to pay
10 Capital Improvement Fees for underground electricity, and
11
12
13
14
15
16
17
18
19
WHEREAS, Policy Resolutions No. 2 and No. I0 are modified by this
resolution.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Ukiah
that this Policy Resolution modifies Policy Resolutions No. 2 and No. 10, as
follows:
a) The $25/KVA prorata charge is eliminated, and
b) The City shall provide the transformer for Commercial and Industrial
Development.
BE IT FURTHER RESOLVED that this Resolution is to become effective
9~0 February 1, 1986.
9.1 PASSED AND ADOPTED this
9.9. following roll call vote:
23 AYES:
9.4 NOES: None
9.5 ABSENT: None
26
day of feb r.._,a ry
, 1986, by the
_
Councilmember Henderson, Kier, Hickey, Kelley, and Mayor Myers
1
2
3
POLICY RESOLUTION NO.
I0
RESOLUTION ESTABLISHING POLICY FOR CREDIT TOWARD
CAPITAL IMPROV~IENT FEES FOR EXISTING FACILITIES
WHEREAS, the City Council has reaffirmed that it is in the public
interest to require all developments to pay actual costs necessary to
provide services and capital improvement fees for their development for
underground electricity and water and sewer, and
WHEREAS, it is appropriate to allow a credit for existing underground
electric and water and sewer facilities to assure the capital improvement
fees not be duplicated for the same parcel.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Ukiah that it is the City's policy to grant a credit toward capital
improvement fees for existing underground electric and water and'sewer
facilities. A credit is applicable if the service is restored within six
months of abandonment of the service. Credit for existing capital
.
improvement fees shall apply only to the size of service for which fees
were originally paid or facilities exist.
BE IT FURTHER RESOLVED that this resolution is to be effective
retroactively to March 17, 1983.
PASSED AND ADOPTED the 15th
following roll call vote:
day of June
, 1983 by the
Commissioners Dickens, Hickey, Myers, Feibusch
NOES: None
ABSENT: Commissioner Kelley
'Theodor. Feibusc/ h <~
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
AYES:
24
2§
26: ATTEST:
~8 ''
City Clerk
!
,
· . * f'~t ;,~ . , .
. .': . ~ '~"f;:
POLICY RESOLUTION NO. 2
RESOLUTION ESTABLISHING POLICY FOR ADMINISTERING
CITY OF UKIAH RULE AND REGULATION NO. 1 AND
.UTILITY CONNECTION CHARGES
WHEREAS the City Council has determined that it is in the public interest
·
.
.] to require all developments to pay full cost, including labor costs and
.' administrative overhead, in connection with City of Ukiah Rule and Regulation
.: No. 1 and utility connection fees for underground electric facilities.
. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah,
I.
State of California that the policy for extension of main lines or other plant
,
. facilities be followed and that labor charges be included in the costs to be
:: paid by developers.
·
PASSED AND ADOPTED this ]5th day of July, 1981 by the following roll
,
,i call vote:
]i AYES: Councilmembers Hickey, Fe~busch, Snyder, Riley, Myers
!
]5 '! NOES, None
16 ii ABSENT: None
17 :
..
·
18
!
19 :'.
20: ATTEST:
:21 ;i : ·
. City Clerk
23.
..
24
.
25
MAYOR .
26
27
ITEM NO. 9b
DATE: MARCH 5, 1997
AGENDA SUMMARY REPORT
SUBJECT: SET DATE FOR ELECTRIC WORKSHOP
The City Council has held three orientation sessions addressing planning, budget, and
legal issues. The fourth major area of review is the electric utility. At least four hours should be
allowed for this discussion at a date and time of Council convenience. Staff will have
their calendars available at the meeting to coordinate a date with Council.
RECOMMENDED ACTION: Set specific date and time for electric utility workshop.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Determine workshop is not to be held and take no action.
Acct. No. (if NOT budgeted): N/A Acct. No.: N/A
Appropriation Requested: N/A
Citizen Advised: NA
Requested by: NA
Prepared by: Michael F. Harris, AICP, Assistant City Manager
Coordinated with:
Attachments:
Darryl Barnes,
Manager
None
Director of Public Utilities and Candace Horsley, City
Candac Manager
mfh:asrcc97
0305WKSP