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1997-04-16 Packet
MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting - April 2, 1997 A regular meeting of the Ukiah City Council, the agenda for which was legally noticed and posted, convened at 6:32 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were PRESENT: Chavez, Ashiku and Mayor Malone: ABSENT: Councilmembers Kelly and Mastin. Staff present: Public Utilities Director Barnes, Finance Director Elton, Assistant City Manager Harris, City Manager Horsley, Associate Planner Lohse, City Attorney Rapport, Planning Director Sawyer, Senior Planner Stump, and City Clerk Henderson. 2. Pledge of Allegiance Mayor Malone led the Pledge of Allegiance. Mayor Malone announced item 8c, Adoption of Resolution Establishing Capital Improvement Fees to be Imposed on Development within Airport Industrial Park, would not be heard at this meeting, but is continued to the regular Council Meeting of May 7, 1997. 3. Special Order of Business 3a. Commendation of Don Lauenroth, Autumn Leaves Fire Mayor Malone presented a Commendation to Don LauenrOth of the Autumn Leaves Retirement Community for his extraordinary effods in assisting elderly residents of Autumn Leaves during the February 14, 1997 fire at the complex 4. Approval of Minutes 4a. Regular Meeting - March 19, 1997 MIS Ashiku/Chavez to approve the Minutes of the~Regular Meeting of March 19, 1997 as submitted was carried by the following roll call.vote: AYES. Councilmembers Chavez, Ashiku, and Mayor Malone. NOES: None. ABSTAIN: None: ABSENT: Councilmembers Kelly and Mastin. 5. RIGHT TO APPEAL DECISION Mayor Malone explained the appeal process. 6. CONSENT CALENDAR Mayor Malone, on behalf of Councilmember Mastin, requested item 6e be pulled from the Consent Calendar. Item 6e became item 10c. MIS Ashiku/Chavez to'approve Consent Calendar items 6a-d and 6f as follows: a. Denied Claim for Damages received from Samuel Yan, and referred to City insurance carrier, REMIF; b. Rejected proposals for printing and mailing of City of Ukiah utility and other bills; c. Adopted Ordinance No. 990 Amending the City Zoning Map to Rezone 19 Lots in the Miscellaneous Area No. 3 General Plan Rezoning Area; d. Adopted Resolution No.97-64 Supporting Assembly Bill 1296 Adding Skateboarding as a Hazardous Recreational Activity; and f. Received notification of award of bid for disposal of transformers to H.E.L.P.E.R., Inc., in the amount of $7,786.50. The motion was carried by the following roll call vote: AYES: Councilmembers Chavez, Ashiku and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: Councilmembers Kelly and Mastin. Councilmember Mastin joined the meeting at 6:37 p.m. Regular Meeting - April 2, 1997 Page I 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Mayor Malone explained the procedure for audience comments. Adam Freeman, 3 Spanish Mountain, representing Citizens for Adequate Review, addressed the air quality of the Ukiah Valley. He is concerned about the health consequences of air pollution on the residents of the Ukiah Valley. He noted in August and September the level of pollutants in the air often comes close to exceeding acceptable State of California standards. He is padicularly concerned with the cumulative effect of approving development projects. He urged the Council to pay close attention to this matter. City Manager Horsley mentioned she is forming a committee which will be addressing Mr. Freeman's concerns regarding the air quality of the Ukiah Valley. Rio Palley, Director of the Youth Garden Alliance, gave the Council an update on the progress of the garden project. He asked the Council to look into the matter of liability insurance requirements for the project and the matter of a $1,000 charge for a water meter to be installed at the site. He also invited the Council to the next garden project meeting which will be April 7, 1997, at 5:00 p.m., at the garden site. 9. PETITIONS AND COMMUNICATIONS 9a. Consideration of Herbicide Use in Caltrans' Rights-of-Way City Manager Horsley explained the City had received communication from Caltrans and interested citizens regarding the spraying of herbicides' along state highways. If Council so desires, a Public Hearing could be held to determine if the use of herbicides should continue along the state highway rights-of-way within the City's jurisdiction. Mayor Malone allowed audience comments on this item~ Barry Vogel, 280 North Oak, spoke against the use of herbiCides by Caltrans. He urged the Council to favor a ban on spraying within the City. Els Cooperrider read and presented to Council a :copy of a letter from Dr. Marvin Trotter, Mendocino County Public Health Officer, addressed to' Richard Knapp, Director of Caltrans District 1, urging Caltrans to discontinue the spraying of herbicides along the roadsides. John McCowen, spoke in favor of a Caltrans hearing on the use of herbicides. He felt the City should ask Caltrans to cease spraying until that hearing takes place. It was the consensus of Council to agendize a Public Hearing on the issue as suggested by Caltrans. City Manager Horsley Offered the notice of such a public hearing would be published in the Ukiah Daily Journal. 10. NEW BUSINESS 10a. Approval 'of Letter of Support for Mendocino County Film Office City Manager Horsley explained the Fort Bragg-Mendocino Coast Chamber of Commerce is seeking to be designated the County of Mendocino's representative to the Film Liaisons in California Statewide program. The Fort Bragg and Ukiah Chambers of Commerce are asking the Cities in the County to endorse this designation. The program will be of no expense to the City of Ukiah. MIS MastinlAshiku to authorize the Mayor to execute a letter endorsing the Fort Bragg-Mendocino Coast Chamber of Commerce as Mendocino County's designee in the Film Liaisons in California Statewide Program was carried by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: Councilmember Kelly. Regular Meeting - April 2, 1997 Page 2 10b. Set Date for Budget Goal Setting Workshop The Council set April 21, 1997, at 7:30 a.m., as the time for the Budget Goal Setting Workshop. The workshop should take approximately three hours. 10 c. Adoption of Ordinance Amending the Airport Industrial Park Planned Development to Allow "Drive-Thru Restaurants" in the Area Designated "Highway Commercial" (formerly Consent Calendar item 6e) Councilmember Mastin requested this item be pulled from the Consent Calendar. He noted he had questions regarding air quality issues and the cumulative impact of this project on the air quality of the Ukiah Valley. Senior Planner Stump addressed his concerns. Staff is in agreement with the County of Mendocino Air Quality District that a definitive air quality study needs to be prepared to gather the data necessary to form the basis for an air quality ordinance for the Ukiah Valley. The Air Quality District is in agreement with City staff that the mitigating measures imposed on the Airport Industrial Park will offset the adverse impacts of the development. Councilmember Chavez had concerns regarding the lack of fulfilment of the City's commitment to participate in an air quality study to determine cumulative impacts of projects on the air quality of the Ukiah Valley in order to develop an air quality ordinance for the Ukiah Valley. Councilmember Ashiku stated the project proposed here will reduce the trips to the Park by 8,000 vehicles per day from the amount which would be allowed by the Environmental Impact Report if this site were developed as an industrial use parcel. City Manager Horsley reminded the Council she is forming a committee to address the air quality issues mentioned by Council. Planning Director Sawyer noted the parcel in question had been zoned as highway serving commercial for 18 years. The only change to the allowed use for this parcel is the inclusion of a drive-thru window at the restaurant. MIS Ashiku/Malone to adopt Ordinance NO~: 991 Amending the Airport Industrial Park Planned Development to Allow "Drive-Thru Restaurants" in the Area Designated "Highway Commercial" was carried by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, and Mayor Malone. NOES: Councilmember Mastin. ABSTAIN: None. ABSENT: Councilmember Kelly. 8. PUBLIC HEARING - 7:00 P.M. 8a. Adopt Resolution Approving Community Development Block Grant {CDBG) Application-Ukiah Community Center Assistant City Manager Harris noted the Ukiah Community Center (UCC) is evaluating the feasibility of purchasing the property on which the Center is sited in order to reduce long term costs for providing services to very Iow, Iow, and moderate income persons. The Community Development Block Grant (CDBG) Program is a primary source of possible financial assistance in this endeavor. The City has a long-term alliance with the Ukiah Community Center and staff believes this grant will be a significant benefit to the entire community. No City funds will be obligated by this application, and it is not in competition with City grant applications. Mayor Malone opened the Public Hearing at 7:43 p.m. Judy Judd, Executive Director of the Ukiah Community Center, 650 Sidnie Street, Ukiah, stressed the importance of the grant to the clients of the Ukiah Community Center, as the need for services provided by the Center has almost quadrupled in the last few years. The Public Hearing was closed at 7:44 p m MIS Mastin/Chavez to adopt Resolution 97-65 Approving an Application and Contract Execution for Funding from the General/Native American Allocation of the State Community Regular Meeting - April 2, 1997 Page 3 Development Block Grant (CDBG) Program and Authorizing the Execution of a Grant Agreement and Any Amendments Thereto with the State of California for the Purposes of This Grant was carried by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: Councilmember Kelly. 8 b. Appeal of Planning Commission's Denial of Use Permit No. 97-06 as filed by Tori Brown, Little Friends Preschool and Day Care Center, 465 Luce Avenue Associate Planner Lohse explained the background of the appeal and the applicant's request for approval of the maximum number of children to be allowed outside on the playground at one time to be 24 during play periods and 48 at lunch time and during afternoon break. The approval of the use permit would also allow the 6,000 square foot area located west of the permitted playground area to be developed with playground equipment which has already been installed on the site. The Planning Commission, though not including specific findings in their denial, did deny the project without prejudice so the applicant could work with neighbors on a solution to the noise impacts, and return to the Commission within six months, at no cost, for fudher action. The applicant chose to modify the project and appeal the Planning Commission's denial to the City Council. Mayor Malone polled the Council inquiring if all had viewed the site. All Councilmembers present replied they had viewed the site. Mayor Malone opened the Public Hearing at 7:54 p.m. Cinda Fackrell, 474 Observatory Avenue, urged denial of'the project based on invasion of privacy and the irritant of the noise level, both due to the proximity of the playground to her home. Susie Marshall, 227 Washington Street, spoke in favor of the project. She cited the necessity of letting children play and socialize outdoors. Mike Heaney, 476 Observatory Avenue, spoke againSt the Project, but is willing to work with school staff to mitigate his concerns. Glen Donalson, 463 Luce Avenue, opposed the number of children being allowed to play outside at once and the resulting noise level. Wayne Fackrell, 474 Observatory Avenue, spoke against the project on the basis of the noise generated, but was willing to work with the applicant as part of a neighborhood group to find ways to mitigate the neighbors' concerns. Marie Heaney, 476 Observatory Avenue, spoke against the project for reasons of the noise impact. She is willing to work with the school on this so that written mitigation measures might be imposed by the Council. Christina Dodds, parent of a Little Friends Preschool student, spoke in favor of the project. Steve Marshall, parent of a Little Friends Preschool student, spoke in favor of the project. Jennifer RamSey, 880 S. Orchard Avenue, a teacher at the preschool, noted the neighbors' concerns of noise impacts have not gone unnoticed. She spoke to the number of children being allowed outside at once and urged the approval of the permit. Pastor David Donnell, 1731 Carrigan Lane, spoke to the uses for the Calvary Baptist Church facilities located on the site and stated he favored approving the permit so the children would have more room to play. Warren Sawyer, 482 Observatory Avenue, felt the Calvary Baptist Church development has impacted the neighborhood. He favored the applicant working with the neighbors to find a solution to the noise impact. Regular Meeting - April 2, 1997 Page 4 Judy Baligus, 310 Tedford, a teacher at Little Friends Preschool, spoke to the amount of children allowed outside at once and the need of the children to be allowed to play outside. Tom Brown, 1345 Laurel Avenue, husband of the owner of the preschool, addressed the noise concerns of the neighbors, stressed his willingness to mitigate the neighbors complaints, and noted his desire to work with the neighbors to affect a compromise. Tod Brown, 1345 Laurel Avenue, applicant, explained she had been in contact with some of the neighbors of the Preschool site and is willing to work with the neighbors on a compromise to their concerns. The Public Hearing was closed at 8:33 p.m. MIS AshikulMastin to continue the Appeal to the meeting of May 7, 1997, in order to allow time for a compromise to be reached between the applicant and concerned neighbors under the direction of City staff. After discussion, the motion was amended, with the approval of the second, to continue the Appeal to the April 16, 1997 regular meeting, to allow time for a trial period of any proposed mitigating measures before the statutory 60-day period within which the Council must act on this appeal has expired. The motion, as amended, was carried by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: Councilmember Kelly. 8 c. Adoption of Resolution Establishing Capital Improvement Fees to be Imposed on Development within Airport Industrial Park At the beginning of the meeting, Mayor Malone announced this matter was continued to the regular meeting of May 7, 1997. 11. CITY COUNCIL/REPORTS Councilmember Chavez inquired if Vichy Springs Resort is marketing directly to train excursion travelers. City Manager Horsley replied the resort is directing a promotional effort to train excursionists. Councilmember Ashiku inquired if the General Plan air quality element would be considered by the committee being formed to formulate an air quality ordinance for the Ukiah Valley, City Manager Horsley said it would and the committee would consist of Councilmembers Chavez and Kelly, Adam Freeman of Citizens for Adequate Review, Mendocino County Air Quality District staff, County of Mendocino staff, and City staff. Representatives of business and industry are welcome to join the committee. · Councilmember Mastin reported he attended a Mendocino County Solid Waste Management Authority meeting in Ukiah on March 26, 1997, a Mendocino Transit Authority meeting in Fort Bragg on March 27, 1997, and an Economic Development and Financing Corporation (EDFC) meeting today in Mendocino. Today's meeting was a planning session for EDFC and the group is moving toward a consolidated economic development agency in Mendocino County. On April 8 and 9i 1997, he and Bruce Richard, General Manager of the Mendocino Transit Authority (MTA), will take a two-day bus trip via MTA, traveling to Santa Rosa, then up to Gualala for an overnight stay, the next day proceeding up the Coast to Fort Bragg, Willits, and back to Ukiah. He also noted "Try Transit Week" will be held in May. Councilmembers commented on the excessive speed of some MTA buses within the City and the long waits for the MTA Dial-A-Ride service. Mayor Malone repoded he attended the Public Safety Department's practice burn of the house on Dora Street and was impressed by the efficiency of the Department. He also attended a League of California Cities Community Services Policy Committee meeting where the issue of skateboard parks was discussed. He remarked the Executive Committee of the League is dealing with the issue of welfare reform and its effect on the State's immigrant population. He also reported on the financial struggle of the Northwestern Pacific Railroad Authority. Regular Meeting - April 2, 1997 Page 5 Councilmember Chavez noted tobacco ordinance teleconferences would be held this week. 12. CITY MANAGER/DEPARTMENT HEAD REPORTS City Manager Horsley commented that the water charges for the Youth Garden Project would run about $30-$40 per month, the group should look for sponsors now, and rumors of a $1,000 water meter connection fee were untrue. There have been complaints from the neighbors as the site is being used as a gathering place for area youth. 13. CLOSED SESSION There was no closed session. 14. ADJOURNMENT MIS AshikulMalone to the adjourn the meeting was carried by a voice vote of all AYE. ABSTAIN: None. ABSENT: Councilmember Kelly. The meeting was adjourned at 9:15 p.m. to the Electric Workshop set for. April 14, 1997, at 7:00 a.m. Colleen.B; Henderson, City Clerk Regular Meeting - April 2, 1997 Page 6 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF MARCH 1997 Demand Payments approved: Check No. 95333-95440, 95597-95760, 95921-96015, 77437-77439 FUNDS: 100 General Fund $95,299.56 660 140 Park Development $30.00 661 141 Museum Grants 663 142 National Science Foundation $520.00 665 150 Civic Center Fund ($11.48) 670 200 Asset Seizure Fund $2,228.66 675 201 Asset Seizure (Drug/Alcohol) 678 220 Parking Dist. Rev. Fund $538.73 679 260 Downtown Business Improv. 693 301 Gas Tax Fund (2107) $2,849.50 695 303 2105 Gas Tax Fund $1,840.00 696 312 Airport Master Plan Grant 697 332 Federal Emergency Grant $14,084.29 698 334 EDBG 94-333 Revolving Loan 800 405 Youth Services Ukiah 805 410 Conference Center Fund $14,602.06 820 550 Lake Mendocino Bond 900 555 Lake Mendocino Bond Reserve 910 575 Garage $5,198.99 920 600 Airport $16,961.27 940 610 Sewer Service Fund 950 611 Sewer Construction Fund 960 612 City/District Sewer $28,568.61 962 618 Flood Damages 965 652 REDIP Sewer Enterprise Fund 966 Sanit. Disp. Site Sanitary Disposal Replace Countywide JPA Refuse/Debris Control U.S.W. Billing & Collections Contracted Dispatch Services Public Safety Dispatch MESA (Mendo Emerg Srv Auth) Clubhouse Renovations Golf Warehouse/Stores Billing Enterprise Fund Fixed Asset Fund Electric Street Lights Water Special Deposit Trust Worker's Comp. Fund Liability Fund Payroll Posting Fund General Service Community Redev. Agency Redev. Housing Fund Redev. Capitol Imprv. Fund Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 95332, 95441-95595 DIRECT DEPOSIT NUMBERS 948-998 PAYROLL PERIOD 2/23/97-3/8/97 PAYROLL CHECK NUMBERS 95996, 95761-95920 DIRECT DEPOSIT NUMBERS 999-1051 PAYROLL PERIOD 3/9/97-3/22/97 TOTAL TOTAL TOTAL TOTAL TOTAL DEMAND PAYMENTS PAYROLL DED. CHECKS PAYROLLCHECKS DIRECT DEPOSIT PAYMENTS VOID CHECK NUMBERS $33,969.15 $2,503.84 $111,549.41 $1,401.23 $1,067.61 $4,756.87 82,465.42 83,973.05 $25.00 $530,108.83 $9,086.50 $122,836.98 $2,192.56 $151,695.89 $476.48 $13,018.40 $61.30 $1,300.00 $1,175,198.71 $58,438.34 $232,515.45 $106,322.20 $1,572,474.70 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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OOOOOOOOOOOOOOO OOOOOOOOOOOOOOO OOOOOOOOOOOOOOO © o~ 00~ ~0 mm ~0 ~0 < ~0 0 o~ ~0 · '.4 o 0~ ooo o o · · , o o · o o o o o o ooo ooo 0 ~XO oo (DO · · 0 0 · (DO , (:DO 0 0 CD 0 ~H~ i.--~ ~-~ 0'~ ook-~ ooo 0 O0 O0 0 0 0 O0 O0 0 0 0 O0 O0 0 0 (.~ ¢:~ .r~ .r~ .r,,. ,r,,. ~ 0 '-,J 0'~ qDCO Ln ~ 000 000 000 O~ >0 < 0 0 I ~ < o · C} ~ o~] NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIFO~ This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. RETURN TO: City Clerk's Office City of Ukiah 300 Seminary Avenue Ukiah, California 95482 RECEIVED CITY OF UKIAH APR 0 2 1997 CITY CLERK DEPARTMENT i · · CLAIMANT ' S NAME: CLAIMANT'S ADDRESS: Number'/Street and Post office Box C~[y ~ S~a~e Home ~ho~e ~umbe~ Zip Code Work Phone Number · NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): · · · · NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR LOSS: · NAMES AND ADDRESSES OF WITNESSES (optional): NAME ADDRESS A. TELEPHONE Bo · NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: NAME ADDRESS TELEPHONE A. Bo 10. GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED: II. 12. THE BASIS OF cOMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for: General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. / , Received in city Clerk's Office this ~ day of _v/.~~ , SI~Jg~TURE / r NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3:FORNI~CLAIM Rev: 3/10/95 · o · ~0 ~ ~H ~m~ m o ~ ~ ~ .o~ H ~ ~ ~o ~ ~o~ o~ ~ ~ o 0 0 0000000~ ~ ~ O~ O~ I oo 0 < ~0 0 oO ~0 ~0 O~ ~o~o~ o oo o o~ooo~ o oo o oooo~o o .o ~ o~oooo ~ o o ooooooo o o o ooooooo o o o ooooooo o o o L~ 0 ~00~ ~00~ ~00~ ~00~ ~00~ ~00~ 0~ 00~ oo. o 000 0 0 000 0 0 000 0 0 I~ I~ 1'~ 1-~ I-~ I~0 I.~ 0 kD 6O 0000000 0 O0 0 0 0000000 0 O0 0 0 0000000 0 O0 0 ~~~ ~ O0 0 0 C) 0 000 0 0 000 0 0 L-dH 0 H X 0 H © ~'J ~'~ H 00~ ~0 0 H ~0 0 oo (.4 0 CD CD CD I-~ I-~ 0 o-'1o.10 H H 0 0 0 0 · 0 0 0 0 · 0 CD · · 0 0 ~ 0 o0o o o 0 o · 0 o o o ~ ~ o o o · o o o o <~< o~~ 0~ 000~ 0~ 000~ Lbbb ~0 000~ 0000 0000 0000 ~ LD m~, 0 ~j L..n I ~ I 0 LO 0 ~ m ~ ~ ..4 0 i-] L,,J I 0 0 co ::~ 0'~ I-~ 0'~ .-.4 g'~ Cz) Ch 0'~ C0 O0 C~ CO I'0 IN.) 00 00 00 00 00 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 bJ ~ 0 gO C,J 00 00 00 l'g IN.) 0000 0000 0000 O~ ~0 © 000000000 O~ H~ ~ ~0 ~ ~0 0 .. 00000000000000000000 · 000000000 ~o~oo oooo~o~oo ooo~oo~o ~~o~o~ ooooooooo ooooooooo ooooooooo ooooooooo o 1',3 c0 0~ · o o · ~00~000000000000 000000~000000000000 000~0~0~000~00~0 ~~00~0~0~~0 ~~~000~0~00~~ 0000000~0000~000~ 00000000000000000000 00000000000000000000 00000000000000~0000~ 000000000 000000000 IIIIIII11 000000000 000000000 000000000 000000000 ~~~0 00 0 00 0 00 0 00 0 CO '..4 O~ 00000000000000000000 00000000000000000000 00000000000000000000 ~~~~000000000 O~ 0 0 00:~ O0 mm ~ H c~ 0 O~ ~0 c~ O~ 0 c~ 0 OL~ < caO F~ © [-q H · · o"'~ u~ o ooo O~H 0~ ~.q H · · · Oco~,DL~J ooo ooo 0~ 0~ oo u'~ u'~ o oo oo o o o o o o o o oo o o o o o o oo oo o o o o o ooo ~.~ ~!o ooo o o o o oo ooo o o o o oo ooo o o o o oo ~o ~ ~ ~ ~ ~o o~ 0000©00©00000000000000000000000000000000000~ < r. nO 0 O0 ~0 00 ~.~ 0000000000000000000000000000000000000000000 00000000000000000000~000~00~~00~~00~0 00000000000000000000~00000~00~0~00~0~00000 ~~0~0000~00000000~00~~0000~0000~0~ 00~0~0~~~~~0~00000~~~~~0~ 0000000000000000000000000000000000000000000 0000000000000000000000000000000000000000000 0000000000000000000000000000000000000000000 0000000000000000000000000000000000000000000 ~0~0 ~0~ 00000 00000 0000 0000 0~00 ~0~ 0000000000000000000000000000000000000000000 0000000000000000000000000000000000000000000 0000000000000000000000000000000000000000000 0000000000000000000000000000000000000000000 ~~~~~~~~~~~~000000000 0000 0000 0000 ~0 0 I ~ o~ 0 0 O~ O0 > 0 0000000000000000000000000~ ~ ~ ~ 0 ~ HHHHHHHHHHHHHHHHHHHHHHHHH o 0'~ 0 © · · oo 0000000000000000000000000 ~ 00~0~00000000000~0~00 ~ 0~0000~0~00000~0~00~0 ~00~~00~0~~~00~0~ ~ 0000000000000000000000000 ~ 00000000000©0000000000000 ~ 0000000000000000000000000 0000000000000000000000000 O0 O0 O0 0 0 0000000000000000000000000 0000000000000000000000000 0000000000000000000000000 OOOOOOOOOOOOOOOOOOOOOOOOO o~ ~0 X~ i ooo ©ZZ ~q i 0 · Z OZ Z ~Q~< Z ZZZ~ZZ ~ ZZZ Z Z~Z~ Z ~ ZZZ ~ ~0~~0~~000000000 0 0000~0~0~~000000000 0 ~~~0~~00~~00 ~ ~0~0~0000000~000000 0 ~00~000~~~0~~ ~ 0 ~0~000000~0~000~00~0 ~ 00~0~~0~0~0~0~0~ 0 0 0.............0........ 00000000000000000000000 0 0 00000000000000000000000 0 0 0000000000000000000~00 0 0 ~ ~ 0 Z · · Z Oo oo o o ~ o o~ 00000000000000000000000 00000000000000000000000 00000000000000000000000 00000000000000000000000 00000000000000000000000 02 CO O0 O0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ lk) O~ >0 o 2:: 0 © Z < ~Z ~0 © oo ~0 ,0 l...q 0~ ~ 0 0 ~ 0 ~ ~ 0 m ~ 000 0~0 ~ O~ ~ 0 0 ° ~0 0 O0 0 0 000 ~0 0 O0 0 0 000 ~ ~ ~0 ~ ~ 000 0 0 O0 0 ~ 0 0 O0 0 0 000 0 0 O0 0 0 000 0 ~ O~ 0 ~ 000 0'~ o 0'~ · 0 · .-J o o'~ o o.~ u., · 0 OkDo · . · O0 · 0 · 0 · o o 00 o O0 0 O0 0 0 O0 0 0 0 0 0 O0 0 O0 0 0 0'~ U'~ ~ U~ ¢:,. {~3 ~ ooo ooo ooo oc0k0 oo o o o o o o o u-1 0'~ o o oo oo o~ × ~0 ~X © ~ H O0 < © o© ~0 0~ 0 o o · · o o o o oo o ~.D o~ < o ~00~ ~ m ~ v ~ , v oC~ o~ ~0 0 ~0 O~ X ~0 <~ > O0 ©©©©©©©©~m m ~0 0 < ~0 © oO b DGb o ~ f,,8 .~ o o o o o o o o o mm H ooo ooo · · 0 ~o~oo~ ~ oo~o~o~ o ooooooooo ~ ooooooooo ~ ~00000000 ~ 0 ~ 0 0 ~~~ o o o ~ oo~oo~ o o o ~ ~~~ 0 0 0 ~ 00~00~ 0 0 0 ~00~00 ~ ~ ~ ~ ~~~ 0 0 ~ 0 00000000 ~ ~ 0 C 00000000 0 0 0 ~ 00000000 0 0 0 ~0000000 0 0 0 0 0 O0 0 0 0 0 00 0 0 0 0 O0 0 0 ~ ~ I-~ I'J 0 kC 0 6O -,.J ~ 000 o u'~ ~....~ ..',.. i.~ ,,,.4 ooo ooo ooo 00000000 0 0 0 00000000 0 0 0 00000000 0 0 0 ~0000000 0 0 0 o~] HHH~ - XXX ~ o~ ~o 00 o o H~ < o o(3 ~0 00 ~oo ~ ~O~ oooo ~ ~ O <~ ~ <~ < o~ ~ o~ ~H~H ~ ~ o m o m ooo ~ OO o ooo o oo o ... 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OOOOOOOO OOO O O OOOOOOOO OOO O O O00~NNHN 000 0 0 OOOOOOOOOOOOOOOOOOO O OOOOOOOOOOOOOOOOOOO O 0000000000000000000 0 .,.I .,.I oo oo oo OO oo oo oooooooo oooooooo oooooooo OOOOOOOO 00000000 00000000 00000000 00000000 00000000 ~0~~ .,J -,J .,I OOO OOO OOO OO OO OO O~ U1 O O , N OH >0 o ~D~ O~ ~0 ~ ~ 0 ~ ~H HH~ H% ~ ~0 HHHHHHHHHHHHH, HHHHHHHHHHHHH~ o 0 oooo HHHH 00000000 ~ HHHHHHHH ~H~ HHZ~ > 0 mm 0~0 ~ O0 0000 q O0 ~000 0 O0 00~ 0 O0 0000 0 O0 0000 0 O0 000~ 0 O0 o~ ©© , , ©© , 0 oo o© HHHHHHHHHHHH~ o HHHHHHHHHHHH~ o ~HHO~O0000~ 00~0000000~ O~HHO00~O0~ 000000000000~ 0000000000000 0000000000000 0000000000000 0~o~o oo oo oo oo oo oo oo oo H o 0~ ~H 0000 0000 ,,,, ~0 ,,,, 0000 0000 0000 000~ u~~ o oooooooo O~O~OOH oooo~oo~ ~O~H~OOO oooooooo ,,.,,,,, oooooo0o oooooooo o0oooooo 0000 0 O0 0 0 O0 0 O0 0000 0 O0 0 0 O0 0 O0 0000 0 O0 0 0 O0 0 O0 ~0 ~ ~ ~ ~ ~ H O~ XXXXXXXXXXXXX 0000000000000 0000000000000 0000000000000 0000000000000 0000000000000 O0 O0 O0 O0 0000 0000 0000 0000 00000000 00000000 00000000 oH ~o H ~ ~ M ~ o 0 ~ ~ ~ ~ ~ · ~ ~ o o~ ~ ~M ~ ~ ~o ~o ~ 0 ~ ~ 0 M 0 0 ~M ~ ~ 0 ~ ~ 000 ~ ~M~ ~ 0000 MM~ ~ 0 0 ~ ~ 0 ~ P 0 ~ 0 ~ 0 ~ ~ 000 ~ ~0~ 0 ~O0~ ~WM ~ N N O H O H O H q q ~ m UMMM~ H q U~ O O0~O 0 000 O0 0000 ~ 000 OO 0000 0 000 O0 ,,,0 ,,0 00 0000 O 000 O0 OOOO 0 00~ O0 O00O 0 0~ O0 ~o oo 6o , , ,~0 o oo M~ o , 0 O0 o oo o oo o ~,o o ,,4 0 0 I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o ¢,, ~ o ~ 0 o oo o oo o oo o OO ¢,, oooo o ooo oooo o ooo oo00 o 0oo ~w ~ ooo mmH a~ ~ H H HHHH Mi ~O ,,~ HHHH0 HH ~o~ ooo o0o 000 ooo o0o 000 000 W 00 U~N ~ N 0 0 ~ H 0 ¢ m 0 H O~ H 0 O0 ,, ,, ~o ~ ~ oo ~ o o ., 0 oo o o oo ,, oo o o oo oo o o oo o~ 0 o oo 0 H~HC~ O0 00000~ O0 000000 ., OH OO O~OOOO ,0 OO OOOOOO OO OOOOOO OO HOOHOO oo HO~DHO MHHH NOON 0000 OOOO OOOO OOOO OOOO OOOO OOOO OOOO OOOO UHHHH 0 0~ HHHH ~ 0 HHHH 0000 0000 0 0000 0000 0000 mo ~o mo o tn H (J1 (J1 0 O0 0 0 O0 0 0 O0 O0 0 0 O0 0 0 O0 O0 0 0 O0 0 0 O0 000000 0 0 000000 0 0 000000 0 0 O~W 0~ 0000 0 0 0 OOO0 0 0 0 0000 0 0 0 OOOO MOO~ 0~ 0000 OOOO OOOO OOOO MMMO OMMm OH >o ITEM NO. 5a DATE: APRIL 16, 1997 AGENDA SUMMARY REPORT SUBJECT: DENIAL OF CLAIM FOR DAMAGES RECEIVED FROM FLOYD HAWN; AND REFER TO CITY INSURANCE CARRIER, REMIF The claim from Floyd Hawn was received by the City of Ukiah on April 2, 1997 and alleges damages related to an errant golf ball on March 31, 1997. Pursuant to City policy it is recommended the City Council deny the claim as stated and refer it to Redwood Empire Municipal Insurance Fund (REMIF), the City of Ukiah's insurance carrier. RECOMMENDED ACTION: Deny Claim for Damages received from Floyd Hawn; and Refer it to REMIF, the City's Insurance Carrier. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: N/A Yes Claimant Michael F. Harris, AICP, Assistant City Manager Candace Horsley, City Manager 1. Claim of Floyd Hawn, pages 1-3. Canda~ce Horsiey, City M~,.ager mfh:asrcc97 0416CLAIM ITEM NO. 5c DATE: April 16, 1997 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION AND ADOPTION OF RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING FOR EMPLOYEE BARGAINING UNIT - MANAGEMENT The City Manager has met with representatives of the Management Unit to discuss negotiation items for the 1996-97 fiscal year. The Unit was very understanding of the fiscal issues which the City is currently facing and was willing to make concessions to meet the City's budgetary needs. The negotiations have resulted in a tentative agreement as previously discussed in closed session which has been ratified by the Unit. The proposed Memorandum of Understanding is being submitted for Council's review and consideration. If the City Council approves the agreement, then adoption of the attached resolution would be necessary. RECOMMENDED ACTION: Consideration of MOU and adoption of MOU resolution. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not adopt resolution. 2. Refer to Staff for amendments. Appropriation Requested: N/A Citizen Advised: N/A Requested by: N/A Prepared by- Kari Revheim, Personnel Officer~ Coordinated with: Candace Horsley, City Manager Attachments: Proposed resolution. APPROVED: Candace Horsley, Cit'~ Manager 3: MOU\ASR. MOU 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 23 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF UKIAH AND MAliAGEMENT UNIT WHEREAS, the Employee/Employer Relations Officer has met and conferred in good faith with representatives of the Management Unit; and WHEREAS, a Memorandum of Understanding has been approved by the Management Unit; and WHEREAS, said Memorandum of Understanding has been presented to the City Council for its consideration. NOW, THEREFORE, BE IT RESOLVED that the Memorandum of Understanding for the Management Unit is hereby adopted and the Employee/Employer Relations Officer is authorized to enter into this Agreement for the Fiscal Year 1996-97. PASSED AND ADOPTED this 16th day of April, 1997, by the following roll call vote: AYES: NOES: ABSENT: ATTEST: Sheridan Malone, Mayor Colleen B. Henderson, City Clerk 3: PER/RES. M0U ITEM NO. 5d DATE: April 16. 1997 AGENDA S UMMARY R E P Q RT SUBJECT: CONSIDERATION AND ADOPTION OF RESOLUTION APPROVING ADDENDA FOR EMPLOYEE BARGAINING UNITS - DEPARTMENT ~RAD, POLICE, FIRE, MISCELLANEOUS, AND ELECTRIC As previously discussed in closed session, the City Manager has met and conferred with representatives of the Department Head, Police, Fire, Miscellaneous, and Electric Units regarding an addendum for the 1996-97 fiscal year. Each unit representative has been provided with a draft addendum for their review and consideration. The Units have all reviewed and ratified the proposed Addenda and they are being submitted for Council's review and consideration. If the City Council approves the addenda, then adoption of the attached resolution would be necessary. RECOMMENDED ACTION: Consideration of Addenda and adoption of resolution. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not adopt resolution. 2. Refer to Staff for amendments. Appropriation Requested: N/A Citizen Advised: N/A Requested by- N/A Prepared by- Kari Revheim, Personnel Officer~ Coordinated with- Candace Horsley, City Manager Attachments: Proposed resolution. Ca~-~ace Horsley,~ City Manager 3: MOU\ASR .ADD 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 23 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING THE ADDENDA FOR THE 1996-97 FISCAL YEAR BETWEEN THE CITY OF UKIAH AND DEPARTMENT HEAD, POLICE, FIRE, MISCELLANEOUS, AND ELECTRIC UNITS WHEREAS, the Employee/Employer Relations Officer has met and conferred in good faith with representatives of the Department Head, Police, Fire, Miscellaneous, and Electric Units; and WHEREAS, an Addendum has been reviewed and approved by each of these Units; and WHEREAS, said Addenda have been presented to the City Council for its consideration. NOW, THEREFORE, BE IT RESOLVED that the Addenda for the Department Head, Police, Fire, Miscellaneous, and Electric Units are hereby adopted and the Employee/Employer Relations Officer authorized to enter into the Addenda for the Fiscal Year 1996-97. PASSED AND ADOPTED this 16th day of April, 1997, by the following roll call vote: AYES: NOES: ABSENT: ATTEST: Sheridan Malone, Mayor Colleen B. Henderson, City Clerk 3: P~R/R~S . ADD ITEM NO. 7a v DATE: April 16, 1997 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF PLANNING AND TECHNICAL ASSISTANCE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION FOR PROPOSED UKIAH VALLEY ARTS AND RECREATION CENTER This public hearing is being held to take public input on a proposed application to the Department of Housing and Community Development (HCD), for a planning and technical assistance grant to study sites, possible funding, and program partners for the proposed Ukiah Valley Arts and Recreation Center. All HCD funds are intended to benefit Iow to moderate income persons. Maximum grants are for $35,000 and the City of Ukiah is required to supply cash match for 23% of the funds requested. The citizens group that is bringing forward the proposal will supply the cash match from its funds. At this time, no action is required. Additional written public comment may be submitted to the City Manager's office. RECOMMENDED ACTION: Council conduct Public Hearing. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine that CDBG Planning and Technical Assistance Application is not to be pursued and do not conduct Public Hearing. Acct. No. (if NOT budgeted): N/A Acct. No.: N/A Appropriation Requested: N/A (if budgeted) Citizen Advised: Public Hearing Notice published in Ukiah Daily Journal Requested by: Candace Horsley, City Manager Prepared by: Madelin Holtkamp, Economic Development Consultant Coordinated with: Candace Horsley, City Manager, Larry DeKnoblough, Assistant Redevelopment Director/Director of Community Services Attachments: 1. Public Headng Notice APPROVED:, (~;~) ~~~"~, _~,~,, 4/Can. AsacDaG.RecCanda. ce Horsley, Cit~Manager NOTICE OF PUBLIC HEARING NolJce is hereby given that a Public Hearing has been scheduled for Wednesday, April 16, 1997, at 7:000 p.m., or as soon thereafter as may be heard, in the City of Uklah City Council Chambers, located at 300 Seminary Avenue, Uklah, CA, for the purpose of hearing public Input on an application to the Department of Housing and Community Development for a planning and technical assistance grant. Information about the grant Is available at the Customer Service Counter of the City of Uklah Administration Office located at 300 Seminary Avenue, Uklah, CA, from 8:00 a.m. to 5:00 p.m. on any weekday, Monday through Friday, excluding City recognized holidays. One copy has been filed with the Mendocino County Library, located at 105 North Main St., Uklah, and Is available for Inspection. Wrilten public Input may be submitted to the City of Ukiah Administration Office located at 300 Seminary Avenue, Uklah, CA 95482, from 8:00 a.m. to 5:00 p.m. on any weekday, Monday through Friday, excluding City recognized holidays. SI Colleen B. Henderson, City Clerk. Publish: April 2, l ggT. ITEM NO.: 7b DATE: April 16, 1997 AGENDA SUMMARY REPORT SUBJECT: CONTINUATION OF APPEAL OF USE PERMIT NO. 97-06 (TORI BROWN/LITTLE FRIENDS PRESCHOOL AND DAYCARE) SUMMARY: On April 2, 1997, the City Council heard an appeal of the Planning Commission's decision to deny, without prejudice, a Use Permit application submitted by Ms. Tori Brown on behalf of the Little Friends Preschool and Daycare Center. As the Council will recall, this application consisted of amending an approved Use Permit to increase the maximum number of children using outdoor play areas at any one time from 14 to 24 children, and to allow all of the 48 children enrolled at the daycare facility to use the play areas during lunch and an afternoon break. The Council will also recall that several adjacent and nearby neighbors expressed concern with the nuisance level noise impacts associated with the expanded daycare operation. (continued on Page 2) RECOMMENDED ACTION: Open the hearing for public comment regarding the proposed compromise measures and continue the appeal to the City Council hearing on May 7, 1997, to allow the measures to be monitored and reviewed for effectiveness. ALTERNATIVE COUNCIL POLICY ACTION: Deny the appeal. Citizen Advised: Publicly noticed pursuant to provisions of Ukiah Municipal Code Requested by: Ms. Tori Brown, for Little Friends Preschool and Day Care Center Prepared by: Dave Lohse, Associate Planner Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director Attachments: 1. Letter of opposition from Ms. Nadine Crudo (dated 4/5/97) 2. Letter of response to appeal letter, submitted by Planning Commission Chairman Judy Pruden (dated 4/9/97) Candace Horsley, City~anager SUMMARY (continued from Page 1) The Council also heard comments during this hearing that indicated that the operators of the daycare and some of the neighbors most affected by its operation had discussed viable compromise measures that could affect the proposed project modifications requested in the Use Permit. The Council then approved a motion to continue the project to the next available hearing, and directed Planning staff to coordinate a meeting between the daycare operators and affected persons for the purpose of recommending specific measures to mitigate nuisance level noise impacts anticipated from existing or proposed daycare operations. On April 8, 1997, Planning staff met with daycare operators and persons from the surrounding neighborhood to clarify existing and potential impacts and discuss the compromise measures requested by the City Council. The persons attending this meeting agreed to allow certain modifications of the prior Use Permit conditions on a trial basis to determine if the modified operation of the daycare would result in nuisance impacts to neighboring properties. Specifically, the agreement would permit a larger number of children to use existing and proposed outdoor play areas during recess and meal periods, but for fewer hours per day. The agreement also stipulates that the play structure located on the southwest portion of the playground area would be relocated to an area that would be at least thirty feet from adjacent property lines prior to its use. It was mutually agreed that this trial period would extend from April 9th, the day after the meeting, to the City Council hearing on May 7th if the Council chose to allow this continuance. It was also agreed that this trial period would provide an opportunity for the results of the modified conditions of approval to be examined by the Council, which could then make a more informed decision on the modified Use Permit application. Planning staff concurs with the proposed compromise measures and recommends that the daycare be permitted to modify its operations accordingly if the measures prove to be effective during the proposed trial period. These measures, which would supersede Condition No. 4 of the original Use Permit (No. 94-26) for the daycare center, should be included as the Conditions of Approval (Nos. 1-4) for Use Permit No. 97-06 should the Council choose to approve the project. The Planning Department recommends that the conditions read as follows: . Outdoor activities shall be limited to the hours between 10:00 a.m. and 5:00 p.m., on Mondays through Fridays. , The playground/biking area located north of the daycare structure shall be limited to a maximum of 12 children during the permitted outdoor activity hours. , The fenced playground area located to the south and west of the daycare structure shall be limited to a maximum of 12 children during the permitted outdoor activity hours, except during a lunch period (11:00 a.m. to 11:30 a.m) and a snack period (2:15 p.m. to 3:00 p.m.), when the total number of children permitted in this area shall be limited to 24 children. Outdoor activities in all playground areas shall be limited to the serving and consumption of meals during the permitted lunch and snack periods. , All climbing structures, slides or other structures that allow children to climb above a height of six feet shall be located a minimum of thirty feet from property lines. It is the opinion of Planning staff that the compromise measures that resulted from the community outreach meeting could provide adequate mitigation to anticipated noise impacts associated with the daycare operation, and that the proposed trial period should provide affected neighbors and the City Council with the opportunity to assess whether these measures are effective. Therefore, the Planning Department recommends that these measures be reviewed and discussed during the public hearing for this project and that the appeal be continued to the May 7, 1997, City Council hearing before final actions are taken regarding this project. ^-1 C~TY OF IJKIAH APR l0 1997 ~zo~: 7o7-46z-494_5 9a,c 7o7-46z-494_5 * 9 April 1997 CITY CLERK OEPAR-IrMEN'I' Letter to the City Council regarding Tori Brown, owner of Little Friends Preschool. Mrs. Brown has made inaccurate personal charges against me, which are unfounded and not true. I was not rude to her nor did I call her a liar at the Planning Commission meeting or at any time. I have never had a conversation with her. What I did state on the record was that when she had ap- peared before the City's Planning Commission in 1994 for a use permit for her preschool she made many promises that she would be a good neighbor to the surrounding residents. No one came forward to protest the project and the commission believed her promises and the permit was approved. In the last two years she has apparently upset and angered the neighborhood to the extent that when she came forward this time to modify the original use permit we received four pages of petitions objecting to her operations and numerous verbal complaints during the public hearing from her neighbors that she was not a good neighbor. Mrs. Brown has not honored her promises to the Planning Com- mission and the neighborhood and that is exactly what I said to the commissioners after the closing of the public hearing. The tape and the minutes of the Planning Commission meeting are available to anyone who wishes to review them. The final vote was 5-0 to deny modifying her existing permit; also staff recommended denial. Respectly, AGENDA SUMMARY ITEM NO. 8a DATE: April 16, 1997 REPORT SUBJECT: SET DATE FOR COMMISSIONER APPRECIATION EVENT Included in the Fiscal Year 1996-97 Budget, is $2,500 for a Commission Appreciation Dinner. This is an opportunity for the City Council to gather with the many dedicated individuals who volunteer their time to serve on the many Committees, Commissions, and Boards that are so integral to the operations of the City. This event, as with other City functions such as the Employee Christmas Party and Employee Picnic, have occurred every other year rather than every year due to budget considerations. The last official Commission Dinner Was held in 1992, and in 1994 the General Plan Steering Committee Appreciation Dinner took place. Staff has estimated the cost for both a lunch or dinner appreciation event, which you will find attached for Council's review. In the analysis several options were considered, including having the event at private restaurants, the Conference Center, the Grace Hudson meeting room, and the Todd Grove Room. The spouses would be included in the dinner invitation and would, therefore, double the participation and cost. Aisc attached for your review is a list of the individuals who sit on the various City Committees, Commissions, and Boards. Due to the limited budget and also the desire to present some type of memento, staff recommends that we hold a lunch at the Grace Hudson meeting room where guests can sit out on the patio or in the public room and tour the current impressionistic exhibit, which runs through June 15. Staff would appreciate Council discussion regarding the type of event you would like to hold, and then select a date for the function some time between May 1 and June 11 of this year. RECOMMENDED ACTION: Council determine type of function desired for Commission Appreciation event, and select date for the function to be held. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine other method of appreciation is appropriate and provide direction to staff. 2. Determine cost of event is too great and reschedule for next year. Acct. No. (if NOT budgeted): N/A Appropriation Requested: $2,500 Citizen Advised: N/A Requested by: Prepared by: Candace Horsley, City Manager Attachments: 1. List of Committees, Commissions, and Board 2. Estimate of Costs 3. Excerpt from 1996-97 Budget Acct. No.: 100.1001.690.002 APPROVED: Candace Horsley, City ~nager 4/Can.ASRComm,App COMMISSION APPRECIATION EVENT PARTICIPANTS Airport- 3 year term Ken Fowler Matthew Froneberger Allan Hunter Bob Webb Mark Davis Don Bua (staff) Civil Service Board Albert Beltrami (reappointed by Council 9/6/95) Gary Bruchler (appointed by employees 1991/reapplied 8/31/95) Dan Saylor (appointed by two other members) Demolition Permit Review Committee Thom Parducci Clif Shepard Judy Pruden Director of Public Works/City Engineer Charley Sawyer (staff) Design Review Board Thomas Parducci Diane Daubeneck DeDe Ledford Vacancy Donna Berry Skip Carlstrom (staff) Larry DeKnoblough (staff) Finance Review Committee Sheridan Malone Jim Mastin Michael Harris Gordon Elton Phillip Ashiku - (Alternate) Larry DeKnoblough (staff) Madelin Holtkamp (staff) Golf Course Committee Don Rones Perry Ramsey Elsie Nielson Faye Hefte Don Crawford Larry DeKnoblough (staff) Investment Oversiqht Committee Candace Horsley - City Manager Gordon Elton - Finance Director Jim Mastin - City Council Member Monte Hill- Public Member Allen Carter - City Treasurer, Chair Low and Moderate Income Housinq Advisory Board Mark Rohloff Roy Tindle Gertrude Warner Lael Morrison Robert Clark Jesse Adama Diane Foster Diane Lawrence Gary Mirata Anne Molgarrd Bill Howland Ramona Ansolabehere Mike Harris (staff) Parks and Recreation Angela Hooper Allen Carter John W. Meier Jeffery Anderson Susan Johnson Donald Rones Michael Woskow Larry DeKnoblough (staff) Plannincl - 3 Year term Eric Larson Mike Correll Jennifer Puser Judy Pruden Joe Chiles Bob Sawyer (staff) Traffic En!:llneerinl:! Committee William Fernandez Steve Turner Donna Roberts Candace Horsley Fred Keplinger Rick Kennedy .. Bob Sawyer Jim Looney TOTAL: 53 Commissioners + 5 City Councilmembers = 58 4:Sec:CommDnr.97 ESTIMATE OF COSTS 1996-97 COMMISSION APPRECIATION EVENT Catered Lunch · Catered lunch at the SunHouse Meeting Room ($8-$9 per person)** · Catered lunch at the Todd Grove Room ($8-$9 per person)** · Lunch at Angelo's Italian Restaurant ($10 per person)* Catered Dinner · Catered dinner at the SunHouse meeting room ($12.50 per person)** · Catered dinner at the Todd Grove Room ($12.50 per person)** · Dinner at Angelo's Italian Restaurant ($18.50 per person)* · Dinner or lunch at the Conference Center ($20 per person)* · Dinner at the Broiler Steak House ($16-$18 per person)* * No host bar or wine on tables, decorations, and mementos would be extra. ** No host bar or wine on tables, decorations, linens, and mementos would be extra. 4 .'Can :Estimate. CAD ITEM NO. 8b DATE: April 16, 1997 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF REPORT FROM CITY TREASURER The Investment Oversight Committee will be meeting on Tuesday, April 15, 1997, at 2:00 p.m., to discuss recent recommendations from the Public Financial Management Company regarding the City's investment portfolio. During the Investment Oversight Committee meeting there will be a conference call with Nancy Jones, of PFM, and Ken Shiebaik, the Portfolio Manager with PFM. Due to the receht short-term interest rate increases, PFM is recommending the City of Ukiah move some of the City's lower interest rate investments into some of these higher yielding instruments. I will make an oral presentation regarding the various recommendations at the Council meeting. City Council discussion of the strategies and direction is requested. RECOMMENDED ACTION: Council receive presentation from City Treasurer, discuss investment strategies, and provide direction to Treasurer regarding immediate investment actions. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine report from Treasurer is not desired and withdraw item from agenda. Acct. No. (if NOT budgeted): N/A Acct. No.: N/A Appropriation Requested: N/A (if budgeted) Citizen Advised: Requested by: City Manager Prepared by: R. Allen Carter, City Treasurer Coordinated with: Candace Horsley, City Manager Attachments: 1. 4/Can.^SRIOC.497 Candace Horsley, City/Manager MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY AGENDA SUMMARY REPORT Meeting Date: April 11, 1997 Subject' Proposals for Solid Waste Transfer Station Construction and Operation Prepared by: Mike Sweeney !. Bac_/<ground Ir~ December, 1996, seven proposals were received in response to MSWMA's Request for Proposals. On February 26, 1997, the Board directed the General Manager to negotiate with ea~..h of two prospective contractors to develop contract offers for the construction a~d o;-~-ration of a solid waste transfer station at 3401 N. State Street, Ukiah. Those r, agotiations have been completed. Detailed contracts have been prepared and signed by the prospective contractors, giving MSWMA the option to select the option it desires and sign the appropriate contract to make it effective. 2. Summary Private financing and construction by the contractor is provided. The contract provides a fixed tipping fee for the life of the contract, except for annua~ CPI adjustment. In all cases, the contract has a 20-year term, with MSWMA holding an option for a 5-year extension. There are actually three complete contracts: (1) Solid Wastes Systems truck haul (with option of either Potrero Hills landfill or Allied's landfill), (2) Solid Wastes Systems rail haul, and (3) North Coast Waste Systems rail haul. Landfill subcontracts are attached to each contract as exhibits. The choices are summarized in the following table: A{lencla Summary ~ Page I of 10 Table 1. Contract Alternatives Total Construction Totai Lan~ill Transport Facility Operations- Costs TI p p l n g Contractor Destination Method & Operations Disposal Component Fee & Initial InitiaJ cost initial cost Component (maxtnum) (first year) _ Tipping Fee _Per ton ,,,per ton , (first year) _ Potrero Solid Wastes Systems Hills Truck $5.72/ton $41.64 $8.95 $ 5 0,5 9 ,,, $,22..0Qlton_ ,,$..l..3.__9_2/t0n ............ Allied Solid Wastes Systems (Arbuckle) Truck $5,72/ton $40.09 $8.95 $49.04 .... $20,50/ton $13.87/ton Potrero ............. Solid Wastes Systems Hills Rail $9.10tton $45.06 $8.95 $54.01 .... ,$22, 00/to n $13.96/t on System,s $9.78/ton_....(. $25. 71/ton] . . ss the MSWMA surcharge, which is presently $6 per ~:_ Upon assumption of MSWMA land purchase debt by the contractor, the MSWMA surcharge could be reduced by about $1 per ton, unless the MSWMA jurisdictions choose to apply this $1 to other solid waste purposes. 2. Operating-Disposal Component is stated for period from start-up until July 1, 2000 for Solid Waste Systems, and until April 1, 2000 for North Coast Waste Systems. Thereafter increased by 75% of percentage change in CPI. There is a cap of not more than 5% change in the Operating-Disposal Component due to CPI in a single year, 3. Construction Cost Component is fixed for term of contract with no CPI. It may be less than stated if actual construction costs come in below Contractor's estimate. Solid waste Systems has estimated $4,100,000 construction costs, and North Coast Waste Systems has estimated $2,838,360. Construction costs includes payback of MSWMA's outstanding $527,000 debt for purchase of the property. Any of the contract alternatives would result in a reduction of current solid waste disposal costs, which are summarized in the table below: Table 2. Exist!ng Tipping Fees in Mendo¢ino County Category I Tipping tee per Ton Willits 'landfill users $64.50 Ukiah landfill cou?~ compactud ~ $66.00 Ukiah landfill city_ comp_a_c_ted [ $57.00 NOt including MSWMA surcharge A~enda Summary - Page 2 of' ! 0 Both of the prospective contractors worked very hard in the negotiation process and show great commitment to the project. We are fortunate to have these two dedicated and experienced solid waste companies interested in our project. In my opinion, all of the alternative offers are qualified. Sufficient security and guarantees are provided for MSWMA, its member jurisdictions, and the public interest. There are important differences between the offers, however, which are discussed below. 3. Solid Wastes Systems Truck Hpul to Potrero Hill~ Solid Wastes Systems, Inc., (SWS) is the franchised waste hauler for the City of Ukiah. It is wholly-owned by James Ratto of Santa Rosa, who also owns Pacific Coast Disposal in Gualala. Timberline Disposal in Lake County, West Sonoma County Disposal, and Novato Disposal. In most respects, the companies operate as divisions of the same business entity. West Sonoma County Disposal operates four transfer stations for the County of Sonoma, which says i~ is satisfied with the quality of the service. The 26,000 square-foot transfer station design is almost identical to the conceptual design in the MSWMA Environmental Impact Report, which was produced by HDR Engineers. Waste would be top-loaded into transfer trailers which are positioned inside one of two recessed loading tunnels. The transfer trailers would be hauled by road,tmtbe Potrero Hills Landfill in Suisun, California, which is a roundtrip haul of about 2~,~g~iles and would take almost seven hours. An average of seven truck trips per day would be required. Highways 101 and 37 would be the primary route. Potrero Hills Landfill a major regional landfill that currently receives about 1,000 tons per day from Solano and Contra Costa Counties. It is permitted to increase its input to 3,450 tons per day. The landfill is owned by Potrero Hills Landfill, Inc., an independent entity that shares common ownership with Solano Garbage Company and Richmond Sanitary Service. The Potrero Hills Landfill was started in 1986. It is located in a depression in the middle of the Potrero Hills, and has favorable geology for landfilling. Cells built prior to 1993 had a Chapter 15 clay liner, and cells built since that date have a Subtitle D composite liner. The Solano County Local Enforcement Agent reports that the landfill is compliant with all laws and regulations and has no likelihood of environmental problems. There is no history of litigation for the landfill. Solid Wastes Systems proposes to operate the transfer station for truck haul in a manner very similar to how its sister company West Sonoma County Disposal operates the Sonoma County transfer stations. Equipment and personnel from the Sonoma County operations would be available as needed for back-up at the Ukiah transfer station. No trucking subcontractor would be involved. ~.,,~,,~o,:, ~,,~, Polr~ u .... '"" Aiiied iandfiii see below as the do$i~nated disposal facility within 60 day8 of the MSVVMA's execution of the contract. Agenda Summary.- Page 3 of l 0 4. Solid Wastes Systems Truck Haul to Allied (Arbuckle) As an alternative truck haut destination, SWS proposes the "CERRS" landfill to be operated by Allied Waste Industries near the town of Arbuckle in Colusa County. Roundtrip trucking distance is about 200 miles, or approximately 5 hours. Highway 20 would be the primary route. This landfill is planned on the site of a previously-permitted Class !1 landfill that was opened in the early 1990's but operated only briefly, and did no landfilling bm only some above-ground processing. Allied Waste Industries, a large and growing solid waste conglomerate, has obtained a long-term lease to the site and has applied for a permit to operate a new, composite- lined Subtitle D municipal solid waste landfill. A new EIR was prepared, and certified by the Colusa County Planning Commission on February 10, 1997 by ,~,~te.^ .A._n,_ap_p_e,a,_l ?f !he certi!!c, ation wi!l b.e .voted on the Board of Supervisors on--April · ,-, vu~ on [ne use permit ~s expectea shortly afterwards, together with approval of a host fee agreement that would provide Colusa County with millions of dollars revenue over the life of the landfill. The landfill is located on 160 acres in an agricultural area in the middle of a large ranch, whose owners support the project and Participate in it financially. The EIR states that the soils and depth to groundwater are favorable for landfill siting. Since Allied has not yet obtained a permit and the landfill is not operating, a ,.,,.,, ,,,, ,~=,, ,,..., ,,,u=,~ be ~,,uv,u~u ;'0, [ift~ IJu=~.~ibiiii.¥ [i,ui [i,e iurMfiii wiii not be opened, in its Subcontract with SWS, Allied agrees to post a $1,000,OO0 pedormance bond to guarantee payment of any additional costs that SWS would incur in using a different, alternative landfill. MSWMA would have to approve of any such alternative landfill site. The most likely alternative sites would be the Potrero Hills Landfill, and the Ostrum Road Landfill near Marysville, which a new Subtitle D facility. Under terms of the proposed truck haul contract with SWS,~ould be able to choose ~ the Potrero Hills landfill or the Allied landfill as~signated disposal facility within 60 days of the MSWMA's execution of the contract. Solid Wastes Systems Rail Haul to Potrero Hills SWS also developed a rail haul proposal, closely modeled on original proposal made to MSWMA by ECDC Environmental. ECDC's original transfer station design is proposed, except that the building is enlarged by 3500 square feet. Under this design, railroad flatcars each carrying four open-top containers would be pulled into a tunnel running through the middle of the transfer building on railroad Agenda Summary. Page 4 Or' ! 0 tracks. Solid waste would be crushed on the tipping floor using a track loader, and then pushed through slots in the floor into the top of the containers. A backhoe would tamp down the waste in the containers for extra density. Each container would be loaded with about 20 tons of waste, for a total of 80 tons per railcar. After filling, the railcars would be pulled out of the building with a small diesel "mule,' and steel lids would be closed over the top of each container. An average of two railcars per day would be used for the entire wastestream. Raifcars would be picked up daily or every other day by the Northwestern Pacific Railroad. Northwestern Pacific would haul the loaded railcars to Schellville, where they would be picked up by California Northern Railroad and hauled to an off-loading point near Suisun. The containers would be removed from the railcars using a "top-pick" vehicle and placed on truck chassis for a short drive to the Potrero Hills Landfill, where they would be emptied with a "tipper" machine. Total roundtrip time to return containers to Ukiah is estimated at five days. If rail service was interrupted for any reason, the rail containers could be placed on truck chassis at the transfer station and hauled to the landfill. Also, SWS could use its existing transfer trailers in Sonoma County on an emergency basis at the Ukiah transfer station. The loading bays in the transfer building will be adaptable to either truck or rail. Waste Solutions Group, Inc., would be subcontractor to SWS for the rail transportation portion of the contract. Waste Solutions Group separately contracts with ECDC Environmental as marketing representative and previously prepared and submitted ECDC's proposal to MSWMA in December. As noted above, Ratto's companies have transfer station operating experience in Sonoma County. They have no experience with rail haut, however. There is presently only one county in all of Northern California that uses rail haul (south Napa). 6. North Coast Waste Systems Rail or Truck Haul to Lockwood N_orth Coast Waste Systems, Inc., (NCWS) is a new subsidiary of the Whitehall uorporation owned by Marvin and Bob Pestoni of St. Helena, who provide hauling, recy.cling, composting, and landfilling in the Upper Napa Valley. They do not have prewous experience in transfer station operations. NCWS proposes a substantially different design for the transfer building to reduce construction costs and rely on a single large baler. NCWS would bale as much of the wastestream as possible using a 200 horsepower Lindemann horizontal baler, to produce dense, wire-tied bales of approximately 3'xZl'xS' in size. NCWS would also use the baler for certain recyclab!~s. Some scavenging of -)t-recyclab!es on the tipping floor Out of selected loads may occur. Agenda ,~mmmaty. Page 5 of 10 NCWS would use rail haul as the primary transportation mode, but have truck haul as a back-up that can be implemented at any time. If NCWS is unsatisfied with rail service, it would be free to switch to exclusive use of truck haul. There would be no change in the tipping fee. For rail haul, the bales would be loaded with a forklift into 48' shipping containers, which would be double-stacked using a "top-pick" vehicle onto rail flat cars. When loaded with two containers, each rail car would carry about 70 tons of solid waste. An average of two raitcars per day would be shipped out. Loaded railcars would be picked up every day or other day by Northwestern Pacific, transferred to the California Northern Railroad at Scheltville, transferred to Union Pacific at Suisun, and delivered to the Sparks, Nevada intermodal facility. The containers would be off-loaded onto truck chassis and hauled about 10 miles to the Lockwood Regional Landfill. The total roundtrip time by rail is somewhat uncertain due to the number of railroads involved and the reliance on regular rail service rather than a dedicated train. For truck haul, the bales would be loaded by forklift into a standard 45-foot enclosed truck trailer. A solid waste payload of about 25 tons per trailer would be achieved. A trucking subcontractor would haul the trailers to Lockwood, a round trip distance of 530 miles which would take about,,.!5 hours.. A trucb_ia,q_"hub" may be established half- way. The primary route would bef~ighways 20, 5 and 8~ The Lockwood Regional Landfill is a major facility receiving 3,000 tons per day from Nevada and eastern California. It is owned by Refuse, Inc., a subsidiary of Caramella- Ballardini, Ltd., which is the waste hauler for the Reno-Sparks area. The Lockwood landfill has highly favorable geology and climate, and has been certified as complying with federal Subtitle D even though it does not use a composite liner or leachate collection and removal system. The Washoe County (Nevada) District Board of Health, which regulates Lockwood, states that the landfill is compliant with all regulations. Refuse, Inc., states that it has no history of litigation concerning the landfill. The Lockwood Landfill is not always accessible by road or rail from California due to winter weather in the Sierras. Acc,ordingly, NCWS has proposed Clover Flat Landfill . ~v~,j,, - in Calistoga as a backup landfilt fo, use under any circumstances when Lockwood He ~,,,,~v. couldn t be reached. Clover Flat ~s owned and operated by another subs~u~ary of Whitehall Corporation, NCWS's parent. Originally an unlined landfill, Clover Flat is now landfilling on a composite liner. Clover Flat operates under a franchise with the / Upper Napa Valley Waste Management Authority. The Napa County Local Enforcement Agent states that the landfill complies with alt regulations. NCWS states~ there is no history of litigation involving Clover Flat Landfill. The key to NCWS's operations plan is the Lindemann baler. A similar model of the Lindemann is presently in use in Sonora, California, and has been inspected by MSWMA. The baler is a high-quality piece of equipment that has functioned well in Sonora. However, there would be times when tl~e baler wasn't working due to maintenance or breakdown. TO allow waste loading at such times, NCWS proposes to have a single top-h~ad bay above a recessed loading tunnel. Top-load transfer trailers Agl~ Summary- Page 6 of 10 would be used to haul waste to the Clover Flat Landfill under such conditions. The loading tunnel would also be used under normal conditions for loading yard waste and wood waste. 7. Common Services for .all o0tion_s. A comprehensive recycling buy-back and drop-off center would be provided in a separate area near the facility entrance under alt options, together with a reuse center for usable fixtures, tools, and other items. Yard waste and wood waste would be received inside the transfer building. Yard waste and wood waste would be charged at a rate that would equal the contractor's actual cost for shipping them out for processing. Based on bids recently received by the Ukiah landfill, this cost is likely to be about $4 per cubic yard. There will be no grinding of yard or wood waste on site. There will be no charge for drop-off recycling except for tires, appliances, antifreeze, and oil filters, for which the contractor can recover only its direct cost. The transfer station would be open 7 a.m. to 4 p.m., Monday through Saturday, except for major holidays. NCWS would have the option to add Sunday operations. 8. S~_lf Haul Ti_=_=in_g Fee The Contractor may charge self-haulers by volume, not weight. The volume fee will be calculated based on 300 lbs/cubic yard, with an additional premium of 10% for SWS and 12.16% for NCWS, to compensate for the additional cost of handling small loads. 9. Contract Protections t¢ MSWM.~ The contract is a 36-page document, less exhibits, that was carefully written to provide numerous protections to MSWMA and its member jurisdictions. These include: · Full indemnification by contractor against any claim or action. [Section 6.01 -- landfill subcontracts also have indemnification provision that specifically includes CERCLA] * Contractor must maintain insurance at specified levels with MSWMA and member jurisdictions as additional insured. [Section 10.01] · MSWMA approval of final construction drawings. [Section 2.01] · MSWMA approval of any subcontracts. [Section 2.22] · An itemized construction schedule tO ensure completion of facility by January 1, 1999. [Section 2.02] · A payment bond to guarantee payment of construction subcontractors. Agenda Summary- Page 7 of' I 0 [Section 7.02] · A $500,000 performance bond to cover all obligations over life of contract. [Section 7.01] · MSWMA option at any time over life of contract to assume capital financing and eliminate the "Construction Cost Component' of tipping fee. [Section 4.08] · Liquidated damages of $7,500 per day to be paid by contractor for failure to operate. [Section 9.02(b)] , Default provisions to terminate contract in case of specified contract violations. [Section 9,02(a)] · MSWMA right to take over and use contractor's equipment in case of default. [Section 9.04] 10. Possible. changes in_.~iopina fee As noted, the tipping fee is fixed for the term of the contract except for an annual CPI adjustment of the Operating-Disposal Component only equal to 75% of the change in the San Francisco Bay Area index, with a cap of no more than 5% increase in a single year. There are certain possible exceptions to this fixed rate: 1. If a new or increased government fee(except for host fees) is imposed on solid waste management, this amount will be added to the tipping fee. The most likely occurrence of this kind would be a decision by the State of California to impose an 'export fee" on solid waste being exported out of state.~e California Integrated Waste Management Board coltects~on all waste landfilled in California. The growth of export to deserts like Lockwood in Nevada and Roosevelt in Washington has resulted in loss of revenue for the CiWMB. Legislation has been introduced in recent years to impose an export fee, which would technically be implemented as a surcharge at transfer stations. The possible decision in the near future by the City of Sacramento to shift to export to Lockwood for 190,000 tons per year may give impetus to the export fee. 2. If waste tonnage to t~statiorvEecl~e~elow 40,000 tons~or two consecutive years, the~___S tipping fee c~Uld--be'ln(::fea~..s..~ J Agenda Summary- Page 8 of 10 .-'.". / L L / L E E - _ £: .~' 7 7 ¢' '~ -,"' 5 _: -:~ _: 7 7 rYt'E;:,¢,dA PAGE 61'-3 Under the SWS contract only, a decline in waste tonnage to below 40,000 tons per year for two consecutive years would give SWS the right to request an independent audit of revenues compared to costs of operation, not including landfill tipping fees. The Operating-Disposal Component of the tipping fee would be increased to the extent necessary so that those costs did not exceed 95% of revenues. The implementation of this provision is unlikely. The Ukiah and Willits landfill wastesheds currently exceed 47,000 tons per year, and tonnage has increased each of the past three years. There is a natural tendency for waste generation to grow with Mendocino County's population growth. [Section 4.03] 3. If MSWMA decided that a traffic signal must be installed at the project entrance, this could increase the Construction Cost Component of the tipping fee. Traffic signals cost about $150,000. Some of the cost might be paid from other sources. If the transfer station's share of the cost caused the total construction budget to exceed $4.1 million for SWS or $2.8 million for NCWS, the Construction Cost Component would be increased proportionally to amortize the additional amount. [Section 4.07] There could also be a reduction below the rates stated in Table I for the following reasons: 1. As noted, if the actual construction costs incurred are below $4.1 million for SWS or $2.8 million for NCWS, the Construction Cost Component of the tipping fee will be proportionally lower. [Section 4.06] 2. Under the SWS contract only for truck haul, if MSWMA waives the requirement that the tipping floor be emptied of solid waste every night, and instead allows removal of all waste in not more than 24 hours, the tipping fee wile decrease by 50¢ per ton. [Section 4.01(c)] 11. C.~_.v_enants by MSWMA _Jurisdictions Other than the Iow tonnage provision described above, there is no guarantee by MSWMA of the amount of waste that will be delivered to the transfer station. The contract does, however, require that the County of Mendocino, City of Ukiah, City of Fort Bragg, and City of Willits each enter into a covenant to take what steps they can under the law and their respective hauler contracts to direct all solid waste to the transfer station. No warranty is made as to the success of such efforts, only that the best effort will be made. The only exception is the County's South Coast wastestream, which may be allowed into Sonoma County's tra.,,~sfer station at Annapolis. Agenda Summary- Page 9 of I 0 The contract wilt not become effective unless the County of Mendocino, City of Ukiah, City o1' Fort Bragg and City of Willits each adopt such a covenant. [Section 3.03] 12, .Recommendations for Action. Any one of the four options is feasible and will provide a substantial benefit to MSWMA, its member jurisdictions and the public. I recommend that the MSWMA Board of Directors first decide whether the method of transportation should be truck haul or rail haul. If truck haul is selected, the SWS contract can be signed and a decision on the landfill destination can be deferred for 60 days. This will allow a further evaluation of the progress of Allied Waste Industries in gaining the necessary approvals for the landfill. If rail haul is selected, the MSWMA Board should choose between SWS and NCWS offers based on: · differing facility design · loading method · destination landfill · plan and route for rail haul . likelihood of switch to truck haul instead · possibility of imposition of export fee c_.. , overall reliability and security I recommend that this matter be put on the agenda for decision at the next regular MSWMA meeting. Ageficla Summary. Page 10 of' I0 Tuesday, April 15, 1997 -- From: -- To: 18:51 Name: Bill Graham Company: Waste Solutions Group Phone: (415) 421-2044 Fax: (415) 421-1462 Name: Jim Mastin Company: City Of Ukiah Phone: (707) 463-6200 Fax: (707) 468-3161 workfax Total number of pages, including cover: 4 -- Message: Jim: Per your request, attached is a CPI-adjusted price comparison of the two rail proposals. We ran for inflation assuming 3%, 4% and 5% scenarios. As you can see, our price over the 20-year term of the contract, when adjusted for inflation, is better than "the competition". As far as the impact to ratepayers, the difference between the truck and railhaul proposals to the typical Ukiah homeowner is really about $0.35 per month or, assuming 4 cans per month, about $0.09 per can. Per Paul Cayler's preliminary staff report on the rate effect, a truck-haul option will result in about a 10% drop over current rates to the typical homeowner, whereas, rail will result in an 8% reduction. Therefore, the savings gap in real terms between truck and rail is about 2%. Of course, this differential does not account for the increased environmental and safety impacts of over 100,000 truck trips on already-congested Route 101 over the term of the contract. You have a great rail advantage which many other communities do not have. We hope you and the other councilmembers choose to utilize the option of rail to guarantee stable rates to City residents over the next 20 years. Please give me a call with any questions you may have on the attached CPI runs. I look forward to seeing you tomorrow night. Thanks. ..~, · 0 c- ~'- ~o 0 ~.o §~- ..9.o ~ o ~o 0 ~ 0 r,,. ~.o 0 0 m z~ 0 m 0 o.c: ~0 ._o E ~nOZ ~