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1997-07-16 Packet
MINUTES OF THE UKIAH CITY COUNCIL Adjourned Regular Meeting - Budget Session Wednesday, June 25, 1997 The Ukiah City Council met in an Adjourned Regular Meeting on Wednesday, June 25, 1997, the notice for which had been legally noticed and posted, at 8:04 a.m., in the Council Chambers, Civic Center, 300 Seminary Avenue, Ukiah, California. The purpose of the meeting was to review and discuss the proposed fiscal year 1997-98 Budget. Roll was taken and the following Councilmembers were present: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. Staff present: Finance Director Elton, Assistant City Manager Harris, City Manager Horsley, and City Clerk Henderson. Councilmember Mastin announced that he would be absent from the meeting at 2:30 p.m. on Thursday, June 26, 1997, as he had a conflicting appointment. City Manager Horsley provided the highlights of her written budget message. ~b?~oted a two- thirds reduction in the General Fund deficit from the previous year's.'~udge.ti~i?'The revenue projections in the draft budget are conservative. There has been a great~..~iiii.o.f~i~peration on the par1 of staff to achieve this deficit reduction ~........'~ii!i?.....:. .F!nan.ce.D..ire~or..Elton_p.?.v, ded_an overv,ew of the fund ~m'manes, t..[~fe*i~!~i!~ii~t summ.~. me notea me Hortnem [.;a~immia I-'ower Agency (NCPA) ~t is not ~idered~:!!~:~ii~j~:::;~e~l~ of Uk!ah. He noted sales tax is responsible for 42 percent ofi~:..r, eveP~:~'s' with only accounting for 7 percent of City funding. There ha.~:~ii~!i!~ii~rowth in sales ta~::::.~:Ues and in ambulance fees collected ~{ii~iiii!~i~?.?~i~i~i~?:~i~ili~ .... ' · City Manager Horsley noted the number of employees ~?b~i~!i~d..by 10 over the last year. There were no layoffs of staff, but some retirements and s~me tran~!i~::the City instead. This approach to personnel reduction was beneficial~t6!~.i!!~:J~ale. Sh~i!i~ij~nted Assistant City Manager Harris and Finance Director Elton on..th~i~i~iion of lh~::~=~et and noted the many hours they devoted to the process. .~[iiiiii? .................. ~iiiiiii?~iiiiiiiiii~iiiiiiiiii~=. .~..'.'i? ~enan~e .D,..mctor. EE..on ex~. laine, d the co~t of re[~brs~j~!i~!~ between departments, noting ca cu~at~ons ~or mese ~rans~ers were?based o~!~=time stud'i~'~'"~vithin each department PUBLIC WORKS .~i~?~ .... .,~i:~:~.~ ~.-'...'.:' Public Wo~ili~irector Ke~!i~rovided .~?~!~"":'of the divJsions within his department. He noted his.b~i6t~.was a le~=.~?~!~Jth mini~[i~g in Engineering and with decreased gas tax reimbur~.~ii~¥~enue~=~i!i~iii~ailable f0~:':~'~w projects. The signalization project at Low Gap Road and ~i~i~!~'~&~t.will ha~!i~i~i~bwnsized as the bids were considerably above estimations. The highest ~i~!i6~i~he St~:~i~j~'i~n is pothole patching Included in the bud et, r · '~,:~:~??:~:~?::.~..:~: ............ ~::~:::~:::~ .... g 's the esurfacmg of Pei~k~si::~t~eet fror~;~igh~ay 101 into town. He addressed the closure and post- closure of the.~i?i~i~i~:!~nce the:~:~dfill equipment is no longer needed, it will be sold. These revenues::l~e been '~e~ili~to the post-closure costs. The !ii as discussionand the Counci regarding participation agreements with the CodiCil, of Mendocino ar~!: re'~l estate developers, when major projects affecting City streets are p~ed and built. Mr,~!~ennedy agreed the City Council and Board of Supervisors need to act in u~i$0~ in this regard..~'~re was also discussion of Mendocino Council of Governments funding for i i :i p..rojects w ?ihe City. City Manager Horsley noted the letter the council received from Richard Howland suggesting the City ask for proposals regarding insurance rates. The procedure suggested by Mr. Howland is exactly the procedure currently in use by the City. Mr. Kennedy reviewed the Landfill's proposed budget. He mentioned it was conservative, not based on any additional waste from Willits or Fort Bragg. Staff will adapt to meet those needs, if and when there is an additional waste stream from those cities. He stated the Perimeter Gas Extraction project is on schedule. Bids will be awarded at the July 2, 1997 Council Meeting. Post-closure procedures will include gas monitoring. The draft budget also includes consultant fees for monitoring the benzene levels at and near the Landfill. Budget Session - June 25-26, 1997 Page I Street sweeping is currently done every other week in residential neighborhoods and weekly in the commerdal areas. Tree trimming and debris control is done in-house on an as-needed basis. Major tree trimming is contracted out. PUBLIC UTILITIE .R Electri; Public Utilities Director Bames noted the Electric Utility's budget is approximately the same as last year's. The meier replacement program is to be continued and routine maintenance upheld. There are no large projects in need of funding this year. The meter replacement and calibration program will take another few years. Most of the large commercial customers have been serviced, the residential customers are now being processed. The project is being closely coordinated with the Finance Department as meters need to be tracked through that department for billing purposes. In response to questions regarding the City's membership assessment for NCPA, ames noted the membership assessment pays for the overhead costs of running the Roseville, business functions to which the City subscribes, and legislative efforts, not include power generation costs. City Manager Horsley noted the City does not make mon~ costs. The franchise fee to the City is now at approxim; Water and Sewer' sa ust covers Mr. Barnes noted the Water Division budget represents' Phase II of the Grove Street system improvements. Th construction. The Sewer Division is holding the extracted from the holding ponds; the ponds and Sewer Plant is near capacity, and an expansion sewer lines with video equipment will locate RECESSED: 12:17 p.m. PUBLIC SAFETy up ;cts. City crews are finishing project currently under Sludge needs to be winter rains. The monitoring of the into the lines. 12:49 p.m. P¢lice Police year due The I~ has been personnel co. quicker results; greatly Department budget remained constant this s proposed, includes only absolute necessities. ~nce costs will be higher than usual. An additional K-9 Unit ~doned Vehicle Abatement Program will continue, with Digital cameras are to replace older cameras for The storage area in the rear of the Civic Center is still Programs have been very successful as an introductory program f~individuals enforcement careers. The Parking District is now under the auspi.~?'of the Police ~~i~*t. The City continues, by contract, to provide dispatch services to ~6~' Bragg. If that :?~i~:Ct is not renewed, the Police Department dispatch staff will be re0?~:~nized. ~ii~!? ~!i~l~i*i~i'~f Sandelin noted this was also -, '~-.-,-' ,'- ................... ..... !ii!i!i!ii:ili.l.i!ii!.!:!:i:i.i.i.!!:!i.!i;.:i .......... i.:. , ,~,,~, ,,,<, ,,,, =uoget, just me essentia,s ,or Ol~:~t'i~:?:i~i~'~'iclent department. The radio s.,c~_nning equipment will be replaced, updated, and conV~:~:~':~'{~ be compatible with the administration s IBM computer equipment. A program for urban search and rescue training is being implemented. Flooding, earthquakes, and construction-related accidents require Fire Department personnel to have specialized knowledge and training. Discussion ensued regarding computer and software needs and purchases. The Volunteer Program budget is also a tight budget with the major expense being for medical and psychological examinations for volunteer personnel. Proper pre-placement examinations help minimize Workers Compensation claims later on. RECESSED: 1:54 p.m. RECONVENED: 2:08 p.m. Budget Session - June 25-26, lgg7 Page 2 CITY MANAGEMENT & ADMINISTRATION City Manager Horsley explained two or three Councilmembers traditionally go to the League of California Cities Annual Conference. The Council should decide how much money to allot for the League Conference, Redwood Empire Division meetings, League committee meetings, and the Mayors/Councilmembers Conference in Monterey. City Cler~ City Clerk Henderson explained this budget had been cut down to bare essentials. The Council needs to look at the salary of this position as cost of living increments have never been included. The Council Chamber recording device is scheduled for replacement. Electior~s The budgeled amount includes the cost of paying lhe County of should the City require one under Proposition 218. City_ Treasure[ an election An increase has been allowed for contractual services City Afforney No request for increased fees have been made in the City Manaqer The travel and conference line item has beer of California Cities annual conference Personnel/Risk Manaoement Personnel Officer Revheim the success of the Ergonomics to bilingual .applicants. applicants .... atthe League in this year's budget. She also noted hiring preference would be given with various agencies to attract Giovann in San Frar City of San to take Councilmembers or staff to the Olympic Club program by the investment counselor who advises the c~y situatio!3~?~ Sec~:i:~rial Po¢l ~ive Assistar mentioned three new computers are proposed for the Secretarial Pool stations to Word Perfect 6.0. The discrepancy between regular and non- to a pad-time position formerly paid from the 110 account, which is now being .~ account, and an increase in the minimum wage for several part-time positions. City Manager Horsley commented the Community Outreach effort includes new intemet hookup charges, directional signage for City facilities, and the Promotional banner to hang over State Street. Community Organization Support funds were not included in this budget. ' Councilmember Kelly was interested in maintaining a City website and in distributing Community Organization Support funds, particularly to the Mendocino County Library. City Manager Horsley inquired if lhe Council wished to include Community Organization Support funds at this time. The Council discussed the matter. It was the general consensus to wait to see how revenues and expenses balanced throughout the year. be pleased to call Mr. Leoni to discuss the City's financial Budget Se~ion - June 25-26, 1997 Page 3 Mayor Malone queried the Council regarding its interest in advertising in the Redwood Empire Association (REA) publication. There was general discussion regarding marketing, Chamber of Commerce responsibilities therefor, effectiveness of the REA advertising venue, and website advertising. Miscellaneous General Government Ex_oens~n Finance Director Elton noted the largest part of this budget category is due to purchasing and billing expenses. These are the Bond Interest and Redemption funds for the debt service on the Civic Center. As to the City's insurance coverage, City Manager Horsley mentioned the Redwood Empire Municipal Insurance Fund (REMIF) recognized Ukiah for it safety record this year. ~nderground fuel storage tanks are in the process of being removed. RECESSED: 3:32 p.m. 3:48 p.m. PLANNING DEPARTMENT Planning Director Sawyer indicated he would like to. remain at the present level now that the Building Divisioni a $65,000 annual savings to the City. Mayor Malone noted the importance of attendance at Commissioners. The Council concurred the new Planni of California Cities Annual Conference. Due to the rapid progress of the City's bud Agency scheduled for June 27, 1997, was At 3:57 p.m., Mayor Malone adjourned Continuation - Budget Session Thursday, June 26, 1997 anized ir on at 'ns for staff and Planning ould attend the League Ukiah Redevelopment at 2:30 p.m. 26, 1997, at 8:00 a.m. Mayor Mai, having Semin; Mastin, Finance Henderson. Budget Session, the notice for which City Council Chambers, Civic Center, 300 following Councilmembers were present: Chavez, Kelly, ,ber Ashiku arrived a few minutes later. Staff present: Harris, City Manager Horsely, and City Clerk Assista.r!~!~ity Mana severa~i?~Ccounts. a revised proposed budget resolution noting fund revisions in Park; toblough outlined the General Government Buildings section ;t, noting the repainting of the Civic Center is being accomplished in stages not incurred in one fiscal year. Parks Supervisor Wise commented maintenance costs for the parks are lower than last year. He answered Council questions regarding the use of herbicides and pesticides in the parks. The ongoing vandalism to Vinewood Park was discussed. Options on how to deal with the problem will be brought before the Council at a later date. Mr. DeKnoblough noted the design of Observatory Park is included in this budget, with the planting to be scheduled for the fall of 1998, which is another budget cycle. There is a significant neighborhood group participating in the design of the park. Budget Seaeion - June 25-26, 1997 Page 4 Recreation Community Services Supervisor Weselsky noted an increase in salaries due to the national increase in the minimum wage. She outlined the City's Sports Program, noting these programs are self-funded, as is Summer Day Camp. The City has a high level of safety in the Aquatics Program, with revenues being significantly higher this year. However, the operation and maintenance of the swimming pool is heavily subsidized by the City. The high diving board is a liability issue; staff is looking into some possible changes in its use. Grace Hudson Museum Museum Director Wilson noted visitation to the Grace Hudson Museum and Sun House increased 35 percent over the past year, while the budget has been reduced 11 percent. The Sun House Guild raises approximately $40,000 per year directly for the benefit of the Museum complex. The Museum Endowment Fund is well in excess of $250,000, the interest from which will eventually be used for the operation and maintenance of the Museum and its collection. He further a donor ~ ~ ' noted solicitation program is being explored as are ongoing grant possibilitiesi~ .~!., Judy Pruden, 304 South Hortense, suggested the developmen..~..t..:i~.:o.,f ~!i~i~ projects towards a spe.~; which donors may direct their contributions. Mr. Wilson mentioned the receipt of a second ~ii~:~ the..~g~t underscores and are tied !E~ii~t:itive pla~:~and rev~i ommunity ~ervices Director DeKnoblou,,h n,,~-~ ~!~.~;!i;~..,. ..... -- ~ .... ~......~.,s...i;;D.a..¥e. peen increased on the Course. The cart paths will be upgraded soon. drain..age:~ork conii~!i!i~:~!'.d.~overall the Course is In good rep.a,r: .T. he Golf Course Commitlee ha.~i;i~i~::!he pro~ii~'if Course budget and recommenaea i~s adoption. In response.41~;i?i~!~ti6~i~. Mr. ~'0blough described the maintenance of the greens and the improve~:~'ts Financing procedures for the back 8.,:i!~i~les and?~, C~~:~'remodaling were discussed. Payments escalate over the years, ~'~,er, thaiS'are no ~i0on payments at the end. As to the contract with the golf professional,..=~!;~Paid ~?~n excha...n..~ of a percentage of green fees and a percentage of the concessions, ~ii~e is he!..~;i~ perfo~hce standards. As to rumor~?that the Golf~U~ was fo~':??I!~?~¥~:~!~i?:~:::? .... ..... ~:~?~i~i~:~ ...... ~:~...:i:i~i~:~:::~:~:~i~:~:~:?~. ~ili~!~iii~ Manager Horsley noted il was not listed; n°weve~,?~ffi:~..n, e wan~iii~;i;~.k..'.D~an offei~?iii~:~buld keep an open mind. She has received no C°mmuni:.t.~i~i'~!ii~!~".t. er De~;blough pointed out this is the first time the Conference Center b~el has inci'~a~a:;~'"'~s~or marketing Conf~nce Center Dire~;~:nney distributed a list of Conference Center clients. He noted the b~{ includes the purc!ia~e of a dance floor. He is looking into ways to reduce the cost of linens ~ilby the Center. H.e?~l also be marketing the Center Iocall and Iht ..i~iii!iiiiiiiiiiiiiiiii:: ~i? Y oughout Northern California. ~i~:D.~.ger...H....9~ noled the Conference Center budget is projected to be balanced this ear ~~~tin. g expenses. Any excess revenues will be returned to the General Fund ,n~,~ P"~ ~::~::smr[up loans. Judy Pruden noted the usage of the center is primarily by Mendoclno and Lake Counties residents and groups. Mr. Jenney stated 25 percent of the customers are from out of Mendocino County and approximately 40 percent of the revenues generated at the Center are regional, not local dollars. Judy Pruden felt the Center needs more local, positive public relations. Discussion ensued regarding the Center's Microenterprises. The rents are meant to be Iow, the leases short term. The two stores in the front are more permanent, and they pay close to market rate rents. Budget Session - June 25-26, 1997 Page 5 Finance Director Elton noted the Plaza debt is a Redevelopment Agency, not Cily debt. RECESSED: 9:66 a.m. RECONVENED: 10:05 a.m. City Manager Horsley stated the Ukiah Redevelopment Agency Closed Session could be held anytime. The Council would not need to wait until the conclusion of the 2:30 p.m. Redevelopment Agency meeting to conduct this emergency Closed session. Finance Director Elton noted the Finance Department budget is relatively static, with no major changes. The mechanics of the changes in operations and programs instituted earlier this year are still being implemented. The biggest challenge for this department is preparing the computer systems for the year 2000. An assets inventory was prepared several years ago by an outside consultant. The Finance Department keeps an update of the inventory on paper, without doing a new, physical inventory each year. Com0uter Su_=oort Service~- Finance Director Elton noted Computer Support Services like lo establish a Technology Planning Committee to re' regard and to develop City-wide guidelines for purchasir Business Improvement DistHcJ~ The Business Improvement District fund is a separate Program. The funds are generated by the busir Improvement District as a self-imposed assessment. Purchasing one. He woul City in ;d to finance the Main Street Downtown Parking and Purchasing Supervisor Kennedy noted usual practice to obtain three quotes given the opportunity to provide quote area of paper supplies. Office produ price on office supplies is evalual $10,000 purchases. Any rchases, however, it is the Local businesses are are common, especially in the Request for Proposal. The best g Department oversees all $5,000- approval. Billing and collect cross train the Division in customer AIRPO~ Ai~!i~t Manager Bua Di.'~sion took place the .~st function of the Finance Department. The utilities billing vision. It has been a goal of the Finance Department to s on vacation and sick leave days. This is the most helpful as this is the Division with the greatest the primary goal at the Airport was to complete the Compass Rose. the types of travel and conferences necessary to this Department. for the sale of airplane and jet fuel. He did not see the possibility of retuming to the Airport, nor did he think Ukiah would have commuter flights did think that the Federal Aviation Administration would maintain its lease at keeps weather reading equipment here. The Airport buildings and grounds have been shed and gradually improved. The General Fund does not receive a franchise fee from the Airport per Federal regulations. MIS MastinlAahiku to adopt Resolution 97-82, Adopting the 1997-98 Fiscal Year Budget, as amended. Councilmember Kelly suggested funding a staff position for the Children's Room at the Mendocino County Library. No decision was made. Budget Se~ion - June 25-26. ~ ~,~, Page 6 City Manager Homely again complimented the staff on its diligent work in preparing this budget, and reducing the deficit by $600,000 so that the budget will be back in line in two years, instead of four as originally anticipated. The motion carried by the following mil call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None. The meeting adjoumed at 11:34 a.m. Colleen B. Henderson, City Clerk Budget Session - June 25-26, 1997 Page 7 MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting - July 2, 1997 A regular meeting of the Ukiah City Council, the agenda for which was legally noticed and posted, convened at 6:35 p.m. in the Ukiah Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. Staff present: Public Utilities Director Barnes, Finance Director Elton, City Manager Horsley, City Attorney Rapport, Planning Director Sawyer, Senior Planner Stump, Senior Civil Engineer Woods, and City Clerk Henderson. 2. Pledge of Allegiance Councilmember Mastin led the Pledge of Allegiance. 3. S!~_ ecial Order of Business 3a. Mayor Malone presented a Commendation to Building Mr. Shepard received a standing ovation from the audi; had provided the Building Industry in Ukiah. 4. Ao_oroval of Minute~ 4a. Regular Meeting - June 18. 1997' MIS MastinlKelly to approve the Minutes of the Reg following roll call vote: AYES: Councilmembers ABSTAIN: Mayor Malone. ABSENT: None. Clif retiremer~'~? attesti~ 1997, carried by the 3iku, NOES: None. Mayor Malone reviewed the appeal 6. CONSENT CALENDAR MIS MastinlAshiku to appr a. Den~:iclaim for, b. la c. A autho d. Ado cali~(~'~il follows: ~g-Koozer; and referred to City insurance with the Federal Aviation Administration; spatch Agreement with the City of Fort Bragg, and agreement document; the Official Zoning Map for the City of Ukiah, e. .:R6'~ived report'~ Rau and Associates entitled 'Geotechnical Reconnaissan.c,e ~!~i!iii~'nd Preliminary I ,s from a Proposed Flood Plain Widening at the City of Ukiah s .:~iiiiiiiii?~: Wastewater Tred~{ Plant' f.~i!!i!i!iiiiiiii? Adopted Resol~!~i:0n No. 9~'-01, Fixing Limitation on City Expenditures for Fiscal Yea ~:.'..i~?~ 1997-98 ..... ~:' {i!!iiii?i:!i!!iiiii!ii::.APproved le~:'agreement with Greater Ukiah Chamber of Commerce and authorized City iiiiiiiiiiiiii!iiiiiiiiiiii!!i~.a...n...a.g~[;~i!~:~ecute agreement; and ~ii~?:!~iiiiii~ii!?~~ii!~ntract renewal with Masterson Communication and authorized City Manager to 7, AUDIENCE COMMENTS ON NON-AGENDA ITEM~ Judy Pruden, 304 South Hodense, noted the planned identification signs on Highway 101 at the entrances to Ukiah are being developed by the Make a Difference Committee, not the Chamber of Commerce. She also questioned Councilmember Chavez's abstention at a previous meeting, regarding a vehicle abatement matter in the Wagenseller's Tract. She further pointed out the Council's absence at the retirement dinner for City fire official George Hall. City Attorney Rapport noted Councilmember Chavez is not obligated to explain her abstention. Council Member Chavez stated her abstention in this matter was for personal reasons. Regular Meeting - July 2, 1997 Page 1 City Manager Horsley responded the Chamber of Commerce representatives did give credit to the Make a Difference Committee for its efforts in promoting new signage for the entrances to Ukiah. 8. UNFINISHED BUSINES,~ Sa. P, nnual Nomination and Ar)r)ointment of Commission and Board Member~ ~. Plannina Commission ~1 Vacancy) MIS MastinlKelly 1o nominate Joe Chiles to a full three-year term on the Planning Commission, carried by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None. ii. Golf Course Committee (3 Vacancies} MIS Mastin/Kelly 1o nominate Perry Ramsey as the Ukiah Men's Golf Club representative to the Golf Committee, carried by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None. The two other vacancies are to be appointed at a later meeting. MIS Mastin/Kelly to adopt Resolution No. 98-02, Confir Chiles) to Planning Commission, and Resolution No. 98-03, Confir ig Appoir Golf Course Committee, carried by the following roll Ashiku, Kelly, Mastin, and Mayor Malone. NOES: Nonl ABi 9. NEW BUSINES~ 9a. Abatemertt ~1., City Manager Horsley noted this recommended to simplify the process of vehicle abalem~ a be the Traffic Engineering Committee inste Donna Roberts, 781 Sidnie Court, in( property owners who may be City Attorney Rapport stated gi law. Eric La Code Council in an effort official hearing body giving notice to surrounding Proceeding. owners was not a requirement of )five to conclude there is nothing in the State City Attorne. Mr. lamer the Ordinetice. ..:¥:::? City,~nager Horsley the Police Department will be working more closely with citizens in.~e matters in orde insure better communications between appellants and the City. M!$1:~shikulMasti~=..t.~?i~troduce the Ordinance, Amending Sections 7602, 7610, and 7611 of the ~i~.~y Code ~[~i~ing for a Hearing Before the Traffic Engineering Committee on Appeal from ~ii~i~!~?Sfl;Jrit6~i?~:~ Remove Abandoned Vehicle from Private Property, by title only, carded by a V~?!~!~i~i'i::'~YES of the Councilmembers present. ABSENT: None. ;. to him that such notice should not be given. er to the council's attention, favored the introduction of City Clerk Henderson read the Ordinance by title only. MIS AshikulMastin to introduce the Ordinance, Amending Sections 7602, 7610 and 7611 of the Ukiah City code Providing for a Hearing Before the Traffic Engineering committee on Appeal from a Notice of Intent to Remove Abandoned Vehicle from Private Property, carded by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None. Regular Meeting - July 2, 1997 Page 2 9b. Waive Pro0osal IrreeulaHtv and Award Bid to Environmental Resolution. Inc. in th. Amount of $161.485.21 for the Perimeter Gas Extraction System at the Ukiah Landfill Specification No. 97-0~ Senior Civil Engineer Woods reported eight bids had been received for the Perimeter Gas Extraction System at the Ukiah Landfill. There were lwo irregularities the Council must waive in order to accept lhe lowest bid, Environmental Resolutions, Inc. (ERI) of Novato. The first irregularity was the separation of the proposal from the bound bid package. This is a minor matter and not material to the bids. Several other bidders had also made this mistake. The second irregularity involved the failure by ERI to acknowledge and include Addendum No. I with the bid proposal as instructed in the addendum. The revisions described therein would affect cost as well as performance when included in the bid proposal. When contacted by staff, Keith Romstad of ERI stated he received Addendum No. 1, and his bid did include and reflect the pr~isions of the addendum. He had also indicated the omission of the addendum in the bi.d. simply an oversight. .. City Attorney Rapport noted legal standards had been these irregularities. waiver of both MIS Ashiku/Mastin to waive the irregularities in Gas Extraction System at the Ukiah Landfill, Inc., in the amount of $161,485.21, carried by the Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOi None. 'to Environr vote: AYES: Imembers ABSTAIN: None. ABSENT: 10. CITY COUNCIL/REPORTS Councilmember Chavez noted the Ameri~ pending and Councilmembers may spons Councilmember Ashiku had nothinl; Councilmember Kelly noted sh, toured the downtown area with Horsley and Councilmemb~ Counci Mayor Concert in the the event, Kiss a Pig, is Development Financing Corporation, :rom-Martin, and met with City Manager issues. Arts Scholars reception. Railroad is looking into franchise funding, and the Dave Grisman Quintet. 11. City...-~::.~nager Horaley she had two tickets for each of the Councilmembers to the upSWing Ukiah Cha fireworks display and festivities at the Fairgrounds on the F0b~ of July. She ...... the Mendocino Foundation is looking for office space in the downtown a~i~nd wondered if ~i~!::Council might entertain the idea of the Foundation locating temporarily in ~iii~'J~oenterprise O~ space at the Ukiah Valley Conference Center. It was the consensus of ~iii~[!at~:~~:~ possibility. She will bring the matter back to the Council for formal approval. f~~!~!!!;iii!?':!!ii'~;~i~32 p.m. RE[CONVENED: 7:33 p.m. 12. CLOSED SESSION 12. a.G.C. Section 54956.9 - Conference with Leaal Counsel Rea_ardina 'Existina Litiua~io,, Name of Case: City of Ukiah v. Invest Financial Corporation, et al., San Mateo Superior Court Case No. 39841 The Council convened in Closed Session, at 7:33 p.m., to discuss the above-entitled matter. The Council reconvened into open session, at approximately 8:07 p.m. MIS Mastin/Ashiku to approve a settlement with Invest Financial Corporation as proposed: Invest Financial Corporation will pay the City of Ukiah $37,772.14 with interest from the date of payment Regular Meeling - July 2, 1997 Page 3 of each charge at the legal rate. The settlement agreement is to include recommended representations by Invest Financial Corporation. The City Manager is authorized to sign the settlement agreement on behalf of the City. The motion was carried by the following roll call vote: AYES: Councilmembers Chavez, ^shiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None. 15. ADJOURNMEN]' MIS AshikulMastin to adjourn the meeting, carried by a voice vote of all AYE. ABSENT: None. The meeting adjoumed at 8:09 p.m. Colleen B. Henderson, Regular Meeting - July 2. 1997 Page 4 MINUTES OF THE UKIAH CITY COUNCIL Joint Meeting with the Ukiah Valley Sanitation District - July 2, 1997 The Ukiah City Council met in a joint meeting with the Ukiah Valley Sanitation District, the notice of which had been legally noticed and posted, on July 2, 1997, at 6:04 p.m., in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers and Sanitation District Directors were present: Councilmember and Director Chavez, Councilmembers Kelly, Mastin, and Mayor Malone, and Director Shoemaker and Chairman Delbar. Councilmember Ashiku joined the meeting at 6:18 p.m. Staff present included Sanitation District Executive Director Barnes, Finance Director Elton, City Manager Horsley, City Attorney Rapport, Sanitation District Recording Secretary Leone, and City Clerk Henderson. 2. I~IGHT TO APPEAL DECISION Mayor Malone reviewed the appeal process. 3 AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward. ~ Discussion took place on the purchasing procedul~e~ii~...e new tm~d:.~ eventual ownership of the ~. Ci~ pro~dures are followed for ~e:~;~?~:S~.. The t~iii*'be used in the District as well as the City. ~::~ .............. ~~ City A.omey ~ppo~ noted the .cqui~'n of .~m;~[?~~ership Hghts thereto, are not spedfi~lN mentioned in the agreemeN:..~er ~i~the City ~:~he Sanitation Distdct operate the sewer system. This concern shou!~:~:~?.~ddre~ at a latakia=date. Councilmembers and District Di~rs ha~:~.~tio~[~taff regarding ~ether the fight-of-way fees, were legitimate fees [~th~Distfia t~::~.~:~;?i~. Councilmembers and Directors needed clarifi~tion~6~:~is matter~6?~?:~pprovin~i:~.~';~6~i~n of the joint budget. MIS Ch;~~aker '~=~~:~ Fis~l Year 1997-98 Joint City of Ukiah and Ukiah Valley Sanitation ~i~~get, ex'~{~e~:po~ion dealing with right-of-way fees, ~rded by the following roll ~:{~.{~[~?~Sanitati~6~{ Directors: AYES: erectors Chavez, Shoemaker, and Chai~an Del~[~[~;~~e. A~AIN: None. ABSENT: None. MIS Kel~astin to ap~~i~l Year 1997-98 Joint CW of Ukiah and Ukiah Valley Sanitation ~st~:.~.~udget, ex. pt for'~'ion dealing with Hght-of-way fees, ~ed by the following roll ~11 vot~?~?~:f the Council: AY~: ~ouncilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. N~S None. ABSTAI~'None. ABSENT: None. ~:[~:::~:~::::~:~ ~[~=~?~ DJ O URN MEN T :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ~!~E~"adjoumed at S:~ p.m. Colleen B. Henderson, City Clerk Joint Meeting with Ukiah Valley Sanitation District - July 2, 1997 AGENDA SUMMARY ITEM NO. 5a DATE July 16, 1997 REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF JUNE 1997 Payments made during the month of June 1997, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedules of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 97516-97601,97603-97711,97874-97933, 97934-98040 77445-77446 Payroll check numbers: 97335-97515, 97602, 97712-97873 Direct Deposit numbers: 1272-1377 Void check numbers: None This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION' Approve the Report of Disbursements for the month of June 1997. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Gordon Elton, Director of Finance Coordinated with: Kim Sechrest, Accounts Payable Specialist Attachments: Report of Disbursements APPROVED: ~(~______? t,~~f'~~ Candace Horsley, City~,xanager AGENDA.WPD/krs CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF JUNE 1997 Demand Payments approved: Check No. 97516-97601, 97603-97711, 97874-97933, 97934-98040, 77445-77446 FUNDS: 100 General Fund $159,981.28 660 Sanit. Disp. Site 140 Park Development $ 5.41 661 Sanitary Disposal Replace 141 Museum Grants 663 Countywide JPA 142 National Science Foundation $783.50 665 Refuse/Debris Control 150 Civic Center Fund 670 U.S.W. Billing & Collections 200 Asset Seizure Fund $3,675.20 675 Contracted Dispatch Services 201 Asset Seizure (Drug/Alcohol) 678 Public Safety Dispatch 220 Parking Dist. Rev. Fund $419.43 679 MESA (Mendo Emerg Srv Auth) 260 Downtown Business Improv. 693 Clubhouse Renovations 300 2106 Gas Tax Fund 695 Golf 301 2107 Gas Tax Fund $858.33 696 Warehouse/Stores 312 Airport Master Plan Grant 697 Billing Enterprise Fund 332 Federal Emergency Grant $8,096.98 698 Fixed Asset Fund 334 EDBG 94-333 Revolving Loan 800 Electric 405 Youth Services Ukiah 805 Street Lights 410 Conference Center Fund $8,102.82 820 Water 550 Lake Mendocino Bond 900 Special Deposit Trust 555 Lake Mendocino Bond Reserve 910 Worker's Comp. Fund 575 Garage ($759.44) 920 Liability Fund 600 Airport $28,191.79 940 Payroll Posting Fund 610 Sewer Service Fund 950 General Service 611 Sewer Construction Fund 960 Community Redev. Agency 612 City/District Sewer $50,745.37 962 Redev. Housing Fund 618 Flood Damages 965 Redevelopment Cap Imprv. Fund 652 REDIP Sewer Enterprise Fund $21,1 60.51 966 Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 97355-97515 DIRECT DEPOSIT NUMBERS 1272-1324 PAYROLL PERIOD 5/18/97-5/31/97 PAYROLL CHECK NUMBERS 97602, 97712-97873 DIRECT DEPOSIT NUMBERS 1325-1377 PAYROLL PERIOD 6/1/97-6/14/97 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR DEDUCTION CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS VOID CHECK NUMBERS - None $88,130.59 $2,888.08 $117,632.44 $5,186.43 $236.66 $11,323.14 83,490.90 $5,299.60 $580,140.64 $12,240.29 863,220.89 $10,054.71 $145,423.88 8538.05 81,012.70 $1,500.00 $50,516.69 $43,662.40 $1,423,759.27 $57,712.33 $234,363.83 $114,735.44 81,830,570.87 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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OO OO o0~0~oo0o~~~ ~o~00~~00000~ ~ ~~o~~o~~ O0 oo oo~0~~o00~~ oo oo >o oo oo ~u ~ 00~ 00~ U U ~oo~00o~o~o~0 ~o ~o ~0 O0 · O0 o~ ~0 u~> 00o 0~ 00o00o0 000o00o 0o00o00 00o0oo0 o00o000 000~o UUUUUUU U U ~0~ O~ UO ~UUUUUUUUUUUUUUUUUU ~ ~~ ~o~ oo~ m O ~0~ O~ ~ 0 O0 ~m ~ ~ ~ O~ ~o ~o U · o > I o oooo oooo oooo oooo 0%0%0%0% ~o~ I I I I ~- ~- ~ ~ uuuu ~ ~ o o ~o oo ooo o o o oo oo oo ooo o o o oo oo ooo o o o oo oo oo U U E~ ~ ~ ~ o ~ ~ m m o ~ · 0 c,,l co ao ~ oooo oooo UUUUZ ~o~ ooo ooo ~oo o~ ... o~ ~oo ~o~ ~oo mo~ 0 0000 0000 0000 ~0~ 0 0 0 ~ ~ ~ O0 O0 · ~ ~ O0 O0 ~ 0 0 O0 O0 0 ~ 0 O0 O0 m ~ m O0 O0 U ~ ~0 ~0 ~ ~ 00~ 00~ ~ U 0 ~ 0 ~0 000 ~ 0 0 ~0 ~0 0 0 00 r-t · U 0 ~U O~ > ~U 0 © m> >, H 0 0 0 0 HO0 0 omoo o Z~ O0 OD ~U O0 Z OO OO O0 oo 0~o oo ~0~~~0~ 000000000000000 000000000000000 000000000000000 ~ ~ ~ 0~~ O0 0 o o000o0 O0 0 0 000000 oo 0 0 0oo0oo O4O4 O0 O0 ~0 00~00000000000 000000000000000 000000000000000 0~00~0~000~0000 0~~0~0000~ ~000~00~00~~0 ~~00~00~~0 ~00000000000~00 ~00000000000~00 ~ 0 000000 O0 o oooo00 oo 0 000000 ~ ~ 0 ~00~00 ~ o oo0oo0 oo o ~ 0~0~00 ~ 0 0 000000 ~ ~ ~ 0~0~oo UU 00~ ~~ 000 ~ ~ ~0~0~0 00o ~ ~ ~0~~ · U 0 ~O U O~ 0 I-It--IH 0 ~ ~UUUUUUUUUUUUUUU U~ I .~o i-i o CD > I 000 0 O0 0 0 0 0 0 00 0 0 0 0 0 000 0 O0 0 0 0 0 0 O0 0 0 0 0 0 000 0 O0 0 0 0 0 0 O0 0 0 0 0 0 i i 0~'-~ U'~ [" {'" COCO 0 0 CO 60 0 ¢~ 0 f'~ ¢'~ I U'~ r~ OhOh [" 000 000 · , · 0404O 000~ o c0 c~l ~U~ oo oo oo · o ~rJ'} 0 0 o o o o o o o · o o o , 0 o o o o o o o o o o o · ~ U U o o ~ ,c~ o o o t'- 0D o u-} 04 ,~ ',,.D 0 U 0 ~U O~ > ~~ 0 ~ O~ DUUU ~X D~ ~ OHH~ ~0 ~ ~m ~H~ O~ ~00 ~ UU uu ~O O~ O~ O~ U d ~U om u~ 0 U O0 > O3 U H ~0 i-i i U O~ Oo 0 n~ O~ 0 O0 0 0 0 O0 0 0 O0 0 0 0'~ 0'~ 0", 0'~ O~ (DO (DO O0 0 0 0 0 O0 0 mO 0 o o o ~o U . o > I o U 0% Oo 0 ~U O~ > iTEM NO. 5b DATE: July 16, 1997 AGENDA SUMMARY REPORT SUBJECT: Approve Legal Publishing Services as Submitted by Ukiah Daily Journal for Fiscal Year 1997/98, in the Amount of $3.70 per Column Inch for the First Day and $2.35 for Additional Days As the Ukiah Daily Journal is the only newspaper which qualifies for the designation as a newspaper having general circulation in Ukiah, a formal process requesting bids for legal publishing services was not used. The City Clerk requested the Ukiah Daily Journal to submit a letter which formalized the extension of the 1996/97 fiscal year contract. The attached letter was received on July 10, 1997. There has been no change in the price of legal rate advertising from the previous contract amount. RECOMMENDED ACTION: Approve the legal publishing services proposal as submitted by Ukiah Daily Journal for fiscal year 1997/98, in the amount of $3.70 per column inch for first day and $2 35 per column inch for additional days. ' ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Acct. No. (if NOT budgeted): Appropriation Requested: Citizen Advised: N/A Requested by: ,~YA,~'" Prepared by: Colleen B. Henderson, City Clerk Coordinated with: Candace Horsley, City Manager Attachments: 1. Proposal letter from Ukiah Daily Journal Acct. No. (if budgeted): 100-1101-232 $3,500.00 APPROVED:'"~~"! ~~C ~-y~anager Candace Horsley, c:asrpubcon Ukiah Daily 1 1 rn~-~ / (707) 468.0123 FAX (707)468-5780 ,~,-,-,- ~ ~.-~,,~,-.~.- 590 South School Street · Post Office Box 749 · Ukiah, California 95482-0749 July 10, 1997 RECEilVED Colleen Henderson City Clerk City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 JUL 1 0 1997 CITY CLERK Re: Legal rate contract Dear Ms. Henderson, As per your recent request, following is the information previously required to determine the con- tractor for legal notices placed by the City of Ukiah: 1) Total average paid circulation (ABC Audit 9/30/96)' 7,758 Daily; 7,851 Sunday 2) Paid circulation within the 95482 Zip code: 4,895 Daily; 4,866 Sunday 3) Days of Publication' Monday through Friday, PM; Sunday AM 4) Type and size print and format size used for legal publication: 8 pt. Helvetica, 8 pica wide column, 6 point gutter between columns 5) Cost of publication per column inch: a. First day - $3.70 per column inch b. Additional days - $2.35 per column inch 6) A 5% discount will be given for providing camera-ready material by deadline day and time. 7) Print size and format for camera-ready material same as in item #4. 8) Errors and omissions: The Journal will only be responsible for the cost of the space contain- ing the error, in the instance that the notice was not provided camera-ready, and will run a cor- rection at no charge in the next available issue after being notified of the error. Please note that the rates listed in item #5 reflect no increase since June of 1992. We appreci- ate the opportunity to continue to serve the legal publication needs of the City of Ukiah. If you have any further questions, please don't hesitate to call me at 468-3510. Sincerely, Advertising Director Locally operated member C~ Donrey Media Group AGENDA SUMMARY ITEM NO. 5c MEETING DATE: JULY 1 6. 1 997 REPORT SUBJECT: REPORT: AWARD OF BID FOR SODIUM HYDROXIDE PRODUCTS Each year it is necessary to purchase approximately 60 tons of sodium hydroxide for use at the water treatment plant. Sodium hydroxide is used to raise the pH of the water and for corrosion control. Total quantities are an annual estimate of usage. Orders are placed on an as needed basis by water treatment personnel. Requests for Quotations through the formal bid process were sent to twelve chemical suppliers. Seven bids were returned and opened by the City Clerk on July 9, 1997. The Iow bidder is Sierra Chemical Company with a bid of $248.23 per dry ton totaling $14,893.80 for the estimated 60 tons. $60,000 was budgeted in the Water Production and Storage account 820-3908-510 for the purchase of chemicals. RECOMMENDED ACTION. It is recommended that the City Council award the bid for Sodium Hydroxide to Sierra Chemical Company for the amount of $248.23 per dry ton. ALTERNATIVE COUNCIL POLICY OPTIONS' 1. Take no action. 2. Postpone award of bid. Acct. No. (if not budgeted): N/A Acct. No.' 820-3908-510 Appropriation Requested. N/A Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent~'~ Coordinated with' Candace Horsley, City Manager Attachments: 1. Tabulation of bids APPROVED :~'-(~'~ ~~~'-7 Candace Horsle¥, CityCanag er 0 0 0 0 0 0 0 m~m-0 O~ 0 E 0 0 U ITEM NO. 5d DATE: July 16, 1997 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF ORDINANCE AMENDING UKIAH CITY CODE SECTIONS REGARDING VEHICLE ABATEMENT The subject ordinance was introduced by a unanimous vote at the City Council meeting of July 2, 1997. The major change to the ordinance is to designate the Traffic Engineering Committee as the official hearing body, (instead of the City Council) for appeals regarding Notice of Intent to Remove Abandoned Vehicle from Private Property matters. Staff has received no public comment regarding the ordinance since the July 2, 1997 meeting, and it is appropriate to adopt the Vehicle Abatement Ordinance at this time. RECOMMENDED ACTION: Council adopt Vehicle Abatement Ordinance, Amending Sections 7602, 7610, and 7611 of the Ukiah City Code. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Council determine modifications to ordinance are necessary prior to adoption and remand to staff. Acct. No. (if NOT budgeted): N/A Acct. No.: Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: N/A Prepared by: Candace Horsley, City Manager Attachments: 1. Ordinance for adoption Candace Horsley, City tv~nager 4/Can. ASRVehl ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTIONS 7602, 7610 AND 7611 OF THE UKIAH CITY CODE PROVIDING FOR A HEARING BEFORE THE TRAFFIC ENGINEERING COMMITTEE ON APPEAL FROM A NOTICE OF INTENT TO REMOVE ABANDONED VEHICLE FROM PRIVATE PROPERTY. The City Council of the City of Ukiah hereby ordains as fol lows. - Section One. Sections 7602, 7610 and 7611 of the Ukiah City Code are hereby amended to read as follows: §7602: a. DEFINITIONS: Except where the context otherwise required, the definitions given in this Section govern the construction of this Ordinance; The term "vehicle" means a device by which any person or property may be propelled, moved or drawn upon a highway, except a device moved by human power or used exclusively upon stationary rails or tracks. S . C, D , The term "highway,, means a way or place of whatever nature, publicly maintained and open to the use of the public for purposes of vehicular travel. Highway includes street. The term "public property,, does not include highway. The term "owner of the land" means the owner of the land on which the vehicle or parts thereof is located, as shown on the last equalized assessment roll. E . The term "owner of the vehicle,, means the last registered owner and legal owner of record (Ord 617 §1 adopted 1971.) ' ' , , The term "Traffic Engineering Committee,, means the Traffic Engineer for the City of Ukiah as established in Section 7030, which is a committee consisting of the City Engineer, City Manager, Chief of Police, City Attorney, Supervisor of Public Works, or their duly appointed representatives or any revised or successor committee established by the City Code. §7610: REQUEST FOR HEARING; HEARING UNNECESSARY: Upon request by the owner of the vehicle or owner of the land received by the City Clerk or her designated representative within ten (10) days after the mailing of the notices of intention to abate and s:~u\ords97\aband.hea June 19, 1997 .remove, a public hearing shall be held by the Traffic Engineering Committee on the question of abatement, and removal of the vehicle or parts thereof as an abandoned, wrecked, dismantled or inoperative vehicle, and the assessment of the administrative costs and the cost of removal of the vehicle or parts thereof against the property on which it is located. If the owner of the land submits a sworn written statement denying responsibility for the presence of the vehicle on his land within such ten (10) day period, said statement shall be construed as a request for hearing which does not require his presence. Notice of the hearing shall be mailed, at least ten (10) days before the hearing to the owner of the land and to the owner of the vehicle, unless the vehicle is in such condition that identification numbers are not available to determine ownership. If such a request for hearing is not received within said ten (10) days after mailing of the notice of intention to abate and remove, the City shall have the authority to abate and remove the vehicle or parts thereof as a public nuisance without holding a public hearing (Ord 617 §1 adopted 1971.) ' · , , §7611: HEARING: Ail hearings under this Ordinance shall be before the Traffic Engineering Committee which shall held hear all facts and testimony it deems pertinent. Said facts and testimony may include testimony on the condition of the vehicle or parts thereof and the circumstances concerning its location on the said private property or public property. The Traffic Engineering Committee shall not be limited by the technical rules of evidence. The owner of the land may appear in person at the hearing or present a sworn written statement in time for consideration at the hearing, and deny responsibility for the presence of the vehicle on the land, with his reasons for such denial. The Traffic Engineering Committee may impose such conditions and take such other action as it deems appropriate under the circumstances to carry out the purpose of this Municipal code Chapter. It may delay the time for removal of the vehicle or parts thereof if, in its opinion, the circumstances justify it. At the conclusion of the public hearing, the Traffic Engineering Committee may find that a vehicle or parts thereof has been abandoned, wrecked, dismantled, or is inoperative on private or public property and order the same removed from the property as a public nuisance and disposed of as hereinafter provided and determine the administrative costs and the cost of removal to be charged against the owner of the land. The order requiring removal shall include a description of the vehicle or parts thereof and the correct identification number and license number of the vehicle, if available at the site. If it is determined at the hearing that the vehicle was placed on the land without the consent of the owner of the land and that he s:\u\ords97\aband.hea June 19, 1997 2 has not subsequently acquiesced in its presence, the Traffic Engineering Committee shall not assess the costs of administration or removal of the vehicle against the property upon which the vehicle is located or otherwise attempt to collect such costs from such owner of the land. If the owner of the land submits a sworn written statement denying responsibility for the presence of the vehicle on his land but does not appear, he shall be notified, in writing, of the decision. (Ord. 617, §1, adopted 1971.) Section Two. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Ukiah hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section Three. This ordinance shall be published as required by law and shall become effective thirty days after its adoption. Introduced by title only on following roll call vote: July 2 1997, by the AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSENT: None. Adopted on vote: , 1997, by the following roll call AYES: NOES: ABSENT: ATTEST: Sheridan Malone, Mayor Colleen Henderson, City Clerk s:\u\ords97\aband.hea June 19, 1997 3 ITEM NO. 5e DATE: July 16, 1997 AGENDA SUMMARY REPORT SUBJECT: APPROVE REDUCTION IN SOLID WASTE DISPOSAL SITE TIPPING FEE FOR SPECIAL CLEANUP PROJECT BEING SPONSORED BY THE COUNTY OF MENDOCINO AND THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD SUMMARY: On July 9, 1997 staff met with John Rogers, Director, Mendocino County Division of Environmental Health to discuss a request for a reduction in the solid waste disposal site tipping fees. The County has received a grant from the California Integrated Waste Management Board (CIWMB) for clean-up and disposal of seven illegal, non hazardous dump sites in Anderson Valley. Although the County has estimated the total waste volume to be 3,000 cubic yards, the CIWMB has agreed to fund clean-up to the maximum volume of 5,000 cubic yards. The CIWMB will contribute $7.63 per cubic yard for tipping fees. The Mendocino Solid Waste Management Authority (MSWMA) has agreed to waive $0.50 per cubic yard of its surcharge. The usual MSWMA surcharge is $0.75 per cubic yard. At the meeting of July 9, 1997, staff proposed to contribute $2.26 per cubic yard for the project contingent upon the County Board of Supervisors paying the remainder of $2.26 per cubic yard. Based on the estimated volume of 3,000 cubic yards and the maximum of 5,000 cubic yards, the City's contribution, should the Council agree to reduce the tipping fee, would be $6,780.00 to $11,300.00 of lost revenue. This would not be a direct expenditure. In the interest of public good, staff requests the tipping fee be reduced for this special project. RECOMMENDED ACTION' Approve temporary reduction in solid waste disposal tipping fees for this special event. ALTERNATIVE COUNCIL POLICY OPTIONS: Do not reduce the tipping fee for this special project. Acct. No. (if NOT budgeted)' 660-0800-646-001 Acct. No.: N/A Appropriation Requested: N/A (if budgeted) Citizen Advised' None. Requested by: Rick Kennedy, Director of Public Works/City En.cj. ineer ~_~ Prepared by: Rick Seanor, Deputy Director of Public Works Coordinated with' Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer Attachments: 1. Memorandum._. from John D. Rogers dated July 9, 1997 ,,,~AGL~,,,.suM Candace Horsley, City M~ager County of Mendocino Division of Environmental Health TO: Candace Horseley, Ukiah City Manager DATE: Ju~y 9, 1997 FROM: John D. Rogers, Director~ SUBJECT: Anderson Valley Clean-Up and Disposal I have included two estimates of the cost associated with disposal of the waste that is anticipated from the Anderson Valley (AV) Clean-Up Project. The County is considering two disposal options: the South Coast Landfill and the Ukiah Landfill. The quantity of waste is anticipated to be 3000 cubic yards, although the grant has been approved to dispose of a maximum of 5000 cubic yards. A. Disposal at Ukiah Calif. Int. Waste Mgt Board contribution MSWMA contribution $ 7.63/yd* .50/ya Total contribution committed to date $ 8.13/yd Current cost to dispose at Ukiah Total contribution committed to date Balance (to be covered by.Ukiah &/or MC) $ 12.65/yd - 8,. 13/_vd $ 4.52/yd Total cost for the balance: $ 4.52/yd x 3000 yds = $ 13,560 $ 4.52/yd x 5000 yds = $ 22,600 B. DisDosal at South Coast Calif. Int. Waste Mgt. Board contribution ($ 5.63/yd x 3000 yards) Future Mendocino County Cost to clean-close the same material $ 16,890 - ? County cost to dispose of waste at South Coast Note: if the clean-close cost turns out to be $ 30,450 to dispose of the same material in the future, then the total cost would be $ 13,560 - the same as the balance to dispose at Ukiah. * The State is willing to pay an additional $ 2.00/yd to dispose at Ukiah because of the lower hauling costs to Ukiah. AGENDA SUMMARY ITEM NO. 7a DATE: JULY 16, 1997 REPORT SUBJECT: ADOPTION OF RESOLUTION MODIFYING RESOLUTION NOS. 95-8 AND 97-52 REGARDING LANDFILL TIPPING FEES AND CHARGES, AND DAYS AND HOURS OF OPERATION Summary Submitted for the City Council's consideration and adoption is a resolution which would, if adopted, revise the landfill tipping fees established by Resolution No. 97-52 that would be charged to commercial refuse collectors/haulers representing the County of Mendocino and the cities of Fort Bragg and Willits should these jurisdictions collectively direct their waste to the Ukiah Landfill for disposal. At the request of the General Manager of the Mendocino Solid Waste Management Authority (MSWMA), CONTINUED ON PAGE 2 RECOMMENDED ACTION: After conducting the Public Hearing and receiving public testimony, adopt the attached resolution Modifying Resolutions Nos. 95-8 and 97-52 Regarding Landfill Tipping Fees, and Charges, and Days and Hours of Operation at the Ukiah Landfill. ALTERNATIVE COUNCIL POLICY OPTIONS: Refer matter back to Staff for further analysis utilizing other tipping fee proposal. Appropriation Requested: N/A Citizen Advised: Public Notice Requested by' Rick H. Kennedy, Director of Public Works/City Engineer /~'_ Prepared by: Rick H. Kennedy, Director of Public Works/City Engineer Coordinated with: Candace Horsley, City Manager Attachments: 1. Resolution for adoption. 2. City Manager's Report. 3. Proposal from Mike Sweeney. 4. Correspondence from the City of Willits 5. Correspondence from Solid Wastes of Willits, Inc. 6. Correspondence from Waste Management Inc. 7. Correspondence from the County of Mendocino regarding loose rate. 8. Approval from the Local Enforcement Agency for additional day of operation and change in hours. 9. Correspondence from City of Ukiah. 10. Correspondence from the County of Mendocino. 11. Proposed schedule for 6 day operational week and estimate of additional operational expenses. 12. Page 3 of EIR Mitigation Monitoring and Reporting Plan. Candace Horsley, City Adoption of Resolution Modifying Resolution Nos. 95-8 and 97-52 Regarding Landfill Tipping Fees and Charges, and Days and Hours of Operation July 16, 1997 Page 2 a new fee structure has been proposed which would accommodate a compromise solution whereby all users of the Ukiah Landfill would continue to pay the rates that they currently pay at their present destination landfill. A fee of $64.50 per ton of refuse delivered by a permitted commercial hauler whether compacted or loose plus the applicable MSWMA surcharge per ton will be charged to those haulers representing Fort Bragg, Willits, and those portions of the County not currently utilizing the Ukiah Landfill. A fee of $66.00 per ton of compacted waste plus the applicable MSWMA surcharge per ton will be charged to those haulers representing that portion of the County currently utilizing the Ukiah Landfill. A fee of $57.00 per compacted ton of refuse plus the applicable MSWMA surcharge per ton will be charged to the City of Ukiah's franchised refuse hauler. A fee of $11.90 per cubic yard of loose refuse plus the applicable MSWMA surcharge per cubic yard will be charged to all commercial haulers currently utilizing the Ukiah Landfill and all self- haulers. The Resolution, if adopted, would also change the days and hours of operation of the landfill. It has been requested by Fort Bragg, Willits, and the County of Mendocino that the landfill be opened on Monday from 8:00 a.m. to 3:30 p.m. for commercial haulers only. It is proposed that an annual fee of $3,500 be charged to the cities of Fort Bragg and Willits to offset additional expenses related to the Monday opening. It is proposed that this annual fee be due on September I for 1997 and 1998 prior to services being rendered. Background The City of Ukiah continues to actively participate in County-wide solid waste issues. With the recent closing of the Laytonville and Caspar Landfills and the near future closing of the Willits Landfill, the Ukiah Landfill has been identified as a probable interim disposal site for all jurisdictions within Mendocino County until a regional transfer station is developed. At the request of the cities of Fort Bragg and Willits and the County of Mendocino, the City of Ukiah reviewed its landfill tipping fee structure, operational expenses, and additional waste stream to determine an appropriate tipping fee which would be charged to the new potential users. On February 5, 1997, the Ukiah City Council adopted Resolution No. 97-52 which established a new tipping fee of $63.00 per ton of compacted refuse plus the adopted MSWMA surcharge which would be charged to franchised or permitted collectors/haulers should the cities of Fort Bragg and Willits and the County of Mendocino collectively agree to direct their waste to the Ukiah Landfill for disposal. The current tipping fees, exclusive of the MSWMA surcharge, of $57.00 per ton of compacted refuse charged to Ukiah's Adoption of Resolution Modifying Resolution Nos. 95-8 and 97-52 Regarding Landfill Tipping Fees and Charges, and Days and Hours of Operation July 16, 1997 Page 3 franchised refuse collector and $11.90 per cubic yard of loose refuse charged to private or commercial haulers, remained unchanged. Subsequent to the adoption of Resolution No. 97-52, the City of Willits, and the permitted hauler for Fort Bragg took exception to the City of Ukiah's policy of charging loose waste on a volume rate basis. The County of Mendocino Solid Waste Manager believed that the current rate of $11.90 per cubic yard should be lowered in anticipation of additional waste. These agencies are currently charged on a weight rate basis at the Willits Landfill for loose refuse delivered by commercial haulers. As explained in the attached City Manager's Report, the net effect of Ukiah's volume based rate for loose is an increase in cost to the haulers and, subsequently, to the rate payers of Willits and Fort Bragg. The rate of $63.00 per ton for compacted refuse was proposed in consideration of maintaining the current rate of $11.90 for all loose refuse. Any change to the loose refuse rate or change from a volume based rate to a weight based rate would dramatically reduce landfill revenue below the total revenue required over the remaining life of the landfill. Also, a change from a volume based rate to a weight based rate for loose refuse is contradictory to Staff's position that compactibility and not the weight of refuse is the primary variable or determinate in air space consumption. Setting aside the issues concerning weight based rates versus volume based rates for loose refuse, the objective of any rate structure is to produce sufficient revenue to operate the landfill given the anticipated waste loading. In recognition of this objective, Mike Sweeney, General Manager of MSWMA, submitted a proposal providing a compromise solution whereby all users of the Ukiah Landfill would continue to pay the rates they currently pay at their present destination landfill. Fort Bragg, Willits, and the surrounding County environs not currently utilizing the Ukiah Landfill would continue to pay $64.50 per ton of refuse delivered by a permitted commercial hauler whether compacted or loose plus the applicable MSWMA surcharge per ton of waste as they are currently paying at the Willits Landfill. Those portions of the County currently utilizing the Ukiah Landfill and the City of Ukiah's franchised hauler would continue to pay $66.00 and $57.00 respectively, per ton for compacted refuse and $11.90 per cubic yard for loose refuse plus the applicable MSWMA surcharges. Self-haulers including commercial entities not possessing a permit to haul refuse for public entities would continue to pay $11.90 per cubic yard for loose refuse plus the applicable MSWMA surcharge. Ukiah's rates established for Adoption of Resolution Modifying Resolution Nos. 95-8 and 97-52 Regarding Landfill Tipping Fees and Charges, and Days and Hours of Operation July 16, 1997 Page 4 special wastes such as tires and recyclable green waste and wood waste shall be applicable to all users of the landfill. Given the anticipated waste load from Ukiah, Willits, Fort Bragg, and the entire County area excluding South Coast, the variable rate schedule as proposed by Mike Sweeney would generate an amount equal to the revenue Ukiah needs ($5,330,300) to receive during the remaining life of the landfill. Ukiah Staff can support this proposal as long as Fort Bragg, Willits, and the surrounding County environs collectively direct their waste to the Ukiah Landfill. Given their unique circumstances, the cities of Fort Bragg and Willits and the County of Mendocino have requested that the Ukiah Landfill be opened Monday to receive refuse from their commercial haulers. Staff has devised a schedule which would accommodate the additional day of operation for commercial haulers only without adding additional landfill employees. However, it is estimated that the annual operational expenses will be increased by $36,750 for the additional day. Additional expenses would be incurred for fuel, equipment maintenance, utilities, special and general supplies, occasional assistance from other City departments to cover for vacation and sick leave, and overtime allowance. Approval has been received from the Local Enforcement Agency for modification of the current hours to accommodate Monday opening for commercial haulers only. The new permitted hours are as follows and are effective when the cities of Willits and Fort Bragg and the County collectively direct their wastestream to the Ukiah Landfill for disposal. Open to the public from 8:00 a.m. to 4:00 p.m. five (5) days per week, Tuesday through Saturday and closed on nationally recognized holidays. Open to permitted or franchised commercial refuse haulers who serve the cities of Ukiah, Fort Bragg, Willits, and the County of Mendocino as follows: Mondays, 8:00 a.m. to 3:30 p.m. Tuesdays through Fridays, 7:00 a.m. to closure of regular business hours. Saturdays, 8:00 a.m. to 4:00 p.m. Days following designated Holidays recognized at the Landfill - 6:00 a.m. to closure of regular business hours. Adoption of Resolution Modifying Resolution Nos. 95-8 and 97-52 Regarding Landfill Tipping Fees and Charges, and Days and Hours of Operation July 16, 1997 Page 5 It is to be noted that the Monday opening at 8:00 a.m. for the new commercial haulers is in conformance with the EIR Mitigation Monitoring Plan. The new hours also eliminate early morning dumping at 6:00 a.m. for commercial haulers on Tuesday unless it follows a designated holiday. It is recommended that the cities of Fort Bragg and Willits pay a nominal fee of $3,500 per year to help offset the anticipated additional expenses for Monday opening. Since portions of the County will continue to pay the highest rate for compacted refuse ($66.00 plus MSWMA surcharge), Staff recommends that the County not be charged the nominal fee for Monday opening. The balance of the additional expenses will be taken from the anticipated positive revenue balance of $445,353 over the remaining life of the landfill. R:I ~.ANDFILL ATIPPING 1 5 6 ? 9 10 11 12 15 16 17 18 19 ~0 26 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MODIFYING RESOLUTION NOS. 95-8 AND 97-52 REGARDING LANDFILL TIPPING FEES AND CHARGES AND DAYS AND HOURS OF OPERATION AT THE UKIAH LANDFILL WHEREAS, the Ukiah City Council adopted Resolution No. 97-52 establishing new tipping fees for compacted and loose refuse which would be effective should the cities of Fort Bragg and Willits and the County of Mendocino collectively agree that the refuse collected within their jurisdiction by their franchised or permitted collectors/haulers be directed to the Ukiah Landfill for disposal after the Willits Landfill closed on or about June 1997; and WHEREAS, exceptions where taken to Ukiah's method and practice of charging loose refuse on a volume basis for commercial loads and such rate basis and method of charge would substantially increase the disposal costs for the cities of Fort Bragg and Willits; and WHEREAS, a compromise proposal was submitted that would produce an equivalent amount of revenue needed to operate the Ukiah Landfill over the remaining life of the landfill; and WHEREAS, the permitted haulers for the cities of Willits and Fort Bragg and the Count of Mendocino requested that the landfill be opened on Mondays to accommodate their disposal needs; and WHEREAS, the City Clerk has provided the legally required notice and the City Council has conducted a public hearing as required by law. NOW, THEREFORE, BE IT RESOLVED, that the following tipping fees and charges, and days and hours of operation are hereby adopted and established at the Resolution No. 97-00 Page 1 of 4 5 6 ? 9 10 11 14 15 16 17 18 19 20 22 25 Ukiah Landfill. 1. Should the cities of Fort Bragg and Willits and those portions of the County of Mendocino not currently utilizing the Ukiah Landfill as of the date of this resolution collectively agree that the refuse collected within their jurisdictions by their franchised or permitted collectors/haulers be directed to the Ukiah Landfill for disposal, excluding refuse currently being disposed of at the South Coast Landfill (approximately 1,200 tons per year), after the Willits Landfill closes on or about September 1, 1997, the tipping fee for compacted and loose refuse delivered by the commercial haulers shall be $64.50 per ton plus the adopted Mendocino Solid Waste Management Authority (MSWMA) surcharge. Should any one of the three jurisdictions not elect to have their refuse disposed of at the Ukiah Landfill, the tipping fees shall be $72.00 per compacted ton plus the adopted $6.00 per ton MSWMA surcharge and $1 2.65 per cubic yard for loose refuse including the adopted $0.75 per cubic yard MSWMA surcharge pursuant to the provisions of Paragraphs b and c of Resolution No. 95-8. 2. The tipping fees to be charged to those commercial haulers serving the County of Mendocino and currently utilizing the Ukiah Landfill at the time of adoption of this resolution shall be $72.00 per compacted ton including the $6.00 per ton MSWMA surcharge and $12.65 per cubic yard for loose refuse including the $0.75 per cubic yard MSWMA surcharge pursuant to the provisions of Paragraphs b and c of Resolution No. 95-8. 3. The following days and hours of operation for the Ukiah Landfill shall be established to accommodate the needs of the new commercial users and shall be effective when needed and as determined by the Director of Public Works: Resolution No. 97-00 / Page 2 of 4 ~ 9 10 11 15 16 17 18 19 ~.0 26 Open to the public from 8:00 a.m. to 4:00 p.m. five (5) days per week, Tuesday through Saturday and closed on nationally recognized holidays. Open to permitted or franchised commercial refuse haulers who serve the cities of Ukiah, Fort Bragg, Willits, and the County of Mendocino as follows: Mondays from 8:00 a.m. to 3:30 p.m. Tuesdays through Fridays 7:00 a.m. to closure of regular business hours. Saturdays from 8:00 a.m. to 4:00 p.m. Days following designated Holidays recognized at the Landfill - 6:00 a.m. to closure of regular business hours. 4. An annual fee of $3,500 shall be charged to the cities of Fort Bragg and Willits to help offset additional expenses that will be incurred by reason of Monday openings. This fee shall be due on September I for 1997 and 1998. 5. The early morning dumping fee as set forth in Paragraph 3 of Resolution No. 95-8 shall be voided only if the conditions as set forth in Paragraph I of this resolution are met. 6. All other fees, charges, and provisions established under Resolution Nos. 95-8 and 97-52 not modified by this Resolution shall remain in effect and unchanged. /// III III III III Resolution No. ST-O0 ~/ Page 3 of 4 / 1 2 3 4 5 6 7 8 9 10 ~ 11 ~! 14 17 18 10 ~0 O.2' PASSED AND ADOPTED this 16th day of July, 1997, by the following roll call vote: AYES' NOES: ABSTAIN: ABSENT: Sheridan Malone Mayor ATTEST: Colleen B. Henderson City Clerk B: 1 ~7~ ! '.KK TIPPING2.FEE Resolution No. 97-00 Page 4 of 4 CITY MANAGER'S REPORT AND RECOMMENDATION FOR THE ADJUSTMENT OF TIPPING FEES TO BE CHARGED COMMERCIAL REFUSE COLLECTORS/HAULERS FOR THE DISPOSAL OF COMPACTED REFUSE SHOULD THE CITIES OF FORT BRAGG AND WILLITS AND THEIR ENVIRONS ELECT TO DISPOSE THEIR REFUSE AT UKIAH'S LANDFILL AND OTHER CHANGES TO RESOLUTION NO. 95-8 AND 9%52 GENERAL INFORMATION The City of Ukiah owns and operates the Ukiah Solid Waste Disposal Facility (Landfill) which is located at the terminus of Vichy Springs Road. The current Landfill service area includes the City of Ukiah, its County environs (Ukiah Valley), Potter Valley, Anderson Valley, Hopland, Boonville, and Redwood Valley. Approximately one-half of the County's population reside within this service area. The Landfill currently accepts an average of 115 tons per day of which an average of 105 tons is landfilled. These daily averages are based on a 5-day operational week or approximately 258 days per year. The difference of 10 tons between what is accepted and what is landfilled represents materials which are diverted and recycled including yardwaste, woodwaste, metals, tires, and other recyclables. Approximately half of the tonnage accepted at the Landfill is generated within the City of Ukiah with the balance being generated from the County unincorporated portion of the current service area. On August 8, 1996, the Landfill was re-permitted to accept a maximum daily average tonnage of 190 tons. This daily tonnage represents the estimated amount of refuse that is generated within Mendocino County per day. This new permitted tonnage will allow the City to accept all waste that is generated within the County. Currently, there are three (3) remaining landfills serving the communities of Mendocino County; they are the City of Ukiah, City of Willits, and South Coast landfills. The Willits Landfill is projected to reach capacity on or about August 31, 1997, and it currently receives waste from Fort Bragg, Mendocino, Albion, Laytonville, and Covelo because of the closure of the Caspar and Laytonville landfills. The South Coast Landfill is a small landfill serving the Community of Point Arena and the unincorporated communities along the southern Mendocino Coast. This small landfill is currently opened 3 days a week and accepts approximately 1,200 tons of refuse per year. Under the current County Solid Waste Five Year Plan, the South Coast Landfill is projected to cease landfill operations on or about January 1, 1999, for economic reasons; tipping fees do not offset operational costs. The South Coast Landfill has enough air space remaining to continue to operate for another 20 to 25 years at the current input of 1,200 tons per year. Page 1 of 7 At the current rate of disposal (105 tons per day), the Ukiah Landfill is projected to reach capacity over the existing 40 acre foot print by March of 2000. Should the disposal rate increase to 190 tons per day beginning September 1, 1997 the projected closure date would be May 1, 1999. As a result of the Landfill Siting Study completed in December 1992 by the Anderson Consulting Group, it has become clear of the difficulties in constructing a new landfill in Mendocino County. As a result of the Federal Subtitle D regulations and the subsequent State regulations, landfill expansions beyond the existing footprint must be lined with leak detection and leachate recovery capabilities. Landfill construction in full compliance with Subtitle D is costly ranging from $400,000 per acre to $500,000 per acre depending upon topography of the proposed site. These cost's are prohibitive for a landfill which has a low daily volume such as the City of Ukiah's Landfill. County of Mendocino and the City of Ukiah Staff have recognized that given the small quantities of refuse generated within the entire County of Mendocino, it is imperative and more economical to combine the wastestreams from all jurisdictions within Mendocino County and have it shipped out-of-county to a mega landfill. The Mendocino Solid Waste Management Authority (MSWMA), a joint powers authority established by the cities of Fort Bragg, Willits, and Ukiah and the County of Mendocino, is pursuing the construction of a Regional Transfer Station to be located within the Ukiah Valley. It is proposed that all waste except that waste generated within Point Arena and the South Coast area be delivered to this Regional Transfer Station for ultimate disposal out-of-county. Should this project proceed in the near future, it is anticipated that the Transfer Facility would be completed and ready to receive waste by Spring of 1999. Since the Willits Landfill is projected to close 15 to 18 months prior to the completion of the Regional Transfer Station, a interim-disposal location is needed for their wastestream of approximately 14,000 tons per year of compacted waste and 47,500 cubic yards per year of uncompacted waste. In the interest of keeping the entire County wastestream intact in order that all jurisdictions within Mendocino County may enjoy the benefits of volume, the City of Ukiah has supported making the Ukiah Landfill available for the disposal of waste from Fort Bragg, Willits, and the remaining County areas. Should these jurisdictions elect to dispose their waste at the Ukiah landfill, the City's Landfill will reach capacity just after the Transfer Station is projected to begin operations. Proposed Tipping Fees to be Charged Franchined or Permitted Haulers for the City of Willits and Fort Bragg, and Portion,q of the County of Mendocino To encourage a team approach to solving and meeting our future solid waste needs and to maintain a unified wastestream which is needed to achieve reasonable and affordable Page 2 of 7 transportation and tipping fees, it is necessary that the City of Ukiah offer a reasonable and competitive tipping fee to the cities of Fort Bragg and Willits, and the remaining County area during the interim period. Currently, the City's franchised refuse collector is charged $63 per ton and the County's permitted haulers are charged $72 per ton to dispose of compacted waste at the Uldah Landfill. Both tipping fees include a $6 per ton surcharge which has been established by the MSWMA. Loose waste or uncompacted waste delivered by commercial and self-haulers are charged $12.65 per cubic yard which includes a $0.75 per cubic yard surcharge established by MSWMA. Should Willits, Fort Bragg, and the balance of the County area elect to direct their waste to Ukiah's l_andfill for disposal, the amount of waste received for disposal per day would almost double. This additional volume of waste permits the distribution of fixed costs related to the Landfill's operation over a larger base. Based on waste quantities provided in annual disposal reports, the Director of Public Works has calculated l_andfill revenue and expenditures based on a competitive tipping fee of $63 per ton for non-City commercial haulers and the existing fee of $57 per ton charged to the City hauler. These tipping fees exclude the $6 MSWMA surcharge and the estimated revenue and expenditures are based on a waste volume that includes the current wastestream plus all the waste from the cities of Fort Bragg and Willits, and the remaining County area. The combined waste volume is estimated at 31,820 tons of compacted waste and 101,892 cubic yards of loose or uncompacted waste. The revenue projections assumed that all loose waste would continue to be accepted at $11.90 per cubic yard plus the $0.75 per cubic yard MSWMA surcharge. With the additional waste being directed to the Ukiah landfill beginning June 1997, maximum capacity would be reached within approximately 1.7 years. At a tipping rate of $63.00 per ton, the total projected revenue and expenditures over the 1.7 year period are estimated at $5,330,353, and $4,885,000 respectively with a positive balance of $445,353. The expenditures include the required annual set aside for the Closure Fund, however, it does not include a contribution towards Post-Closure Maintenance. Closure costs are estimated to be 1.7 million dollars at time of closure and sufficient annual contributions are being made to the Closure Fund whereby the amount needed for closure will be available at closure. It is estimated that a 2.56 million dollar fund is needed at the time of closure to fund a Post-Closure Maintenance period of 30 years. To date, no funds have been contributed to a Post-Closure Fund because of its affect to the tipping fees. To satisfy financial assurance requirements, the City Council elected to pledge future garbage collection revenue to fund the 30 year post-closure period. Staff proposes that any positive balance remaining in the Landfill Enterprise Account at time of closure be reserved for Post-Closure Maintenance. On February 5, 1997, the Ukiah City Council adopted Resolution No. 97-52 which established a uniform tipping fee of $63.00 per ton which would be charged to all commercial refuse collectors excluding Ukiah's Refuse Collector should the cities of Fort Bragg and Willits and the Page 3 of 7 County of Mendocino collectively agree that the refuse collected within their jurisdiction by their franchised or permitted collectors/haulers would be directed to the Ukiah Landfill for disposal after the Willits Landfill is closed on or about June 1997. The fee of $63.00 excluded the adopted Mendocino Solid Waste Management Authority surcharge of $6.00 per ton. Refuse currently being disposed of at the South Coast Landfill was excluded and the fee of $57.00 per compacted ton charged to the City of Ukiah's Franchised Refuse Collector remained unchanged. All loose or uncompacted refuse whether delivered by commercial or self-haulers would be charged the current fee of $11.90 per cubic yard plus the $0.75 per cubic yard MSWMA surcharge for a total fee of $12.65 per cubic yard. Subsequent to the adoption of Resolution 97-52, the Commercial Refuse Collectors for the City of Willits and Fort Bragg objected to the City's policy of charging loose or uncompacted refuse $11.90 per cubic yard regardless of the customer being a commercial collector/hauler or private self-hauler. All refuse delivered by commercial collectors/haulers whether compacted or uncompacted is currently being charged by weight at the Willits Landfill. Depending upon the unit weight of the uncompacted refuse, a weight based fee can generate a total dump fee which is considerably different than a total dump fee based on a unit volume fee. The Willits Refuse Hauler reported that the uncompacted refuse collected within his jurisdictions have average unit weights of 200.8 for refuse collected within Willits City and 331.6 tons per cubic yard for refuse collected within the County area. The County representative reported that the average unit weight of uncompacted refuse collected at the drop off/transfer sites is 344 pounds per cubic yard. At the current fee of $70.50 per ton charged at the Willits Landfill, the tipping fees for one cubic yard of uncompacted refuse would be $7.08, $11.69, and $12.13 for refuse delivered from the City of Willits, north county Willits area, and County transfer sites respectively. At the Ukiah Landfill, the Fee for the cubic yard of uncompacted waste would be $12.65 regardless of weight. Because of the different fee basis for uncompacted refuse, it is estimated that the Willits hauler would experience an increase in dump fees of $36,428 per year for disposing his waste at the Ukiah Landfill. This increase in costs does not include additional transportation expenses which would be incurred for transportation to Ukiah. Both the City of Willits and Fort Bragg requested the City of Ukiah to reconsider its volume based fee for uncompacted waste. City of Ukiah Staff have been reluctant to change its policy of charging uncompacted refuse by volume for one primary reason. Weight of refuse has little bearing in landfill operations. Since landfills sell air space, compactibility of refuse is of major importance. A cubic yard of consolidated concrete with rebar having a unit weight of 150 pounds per cubic feet consumes the same air space as one cubic yard of consolidated wood debris having a unit weight of 45 to 50 pounds per cubic feet. The constituents or materials found in self-haul loads range from furniture, roofing materials, construction debris of all types and weights, and household refuse all having different compactibilities or volume reduction rates. Because of the many variables encountered with self-haul or loose loads, particularly weight, landfill management continues to Page 4 of 7 support a volume based fee for uncompacted refuse. As a means of estimating the amount of air space consumed by a consolidated loose load, it is assumed that the volume of the average loose load received and measured at the gate can be reduced by 45 percent when distributed, compacted and covered in the refuse cell. This assumed reduction percentage of 45 percent for the average loose load in conjunction with an assumed 1,200 pounds per cubic yard in place density for compacted refuse collected at the curb and an assumed 3 to 1 refuse to soil cover creates a space consumption model that compares well with the amount of air space consumed during a two year period between 1992 and 1994. Based on the estimated operational expense of $4,885,000 over the remaining life of the landfill (1.7 years) excluding MSWMA fees and a remaining volume of 177,000 cubic yards, the value of air space is $27.60 per cubic yard. Given the assumed 45 percent volume reduction for the average loose load, a loose load of 1.82 cubic yards will consume 1 cubic yard of air space when compacted in place. At the unit charge of $11.90 per cubic yard for loose refuse (excluding MSWMA surcharge), the cost per cubic yard of air space consumed is $21.66 which is $5.94 less than the value of the air space. In comparison, a $66.00 per ton and $57.00 per ton rate for compacted refuse equates to $39.60 and $34.20 respectively per cubic yard of air space consumed at an in-place density of 1,200 pounds per cubic yard. These figures imply that compacted waste rates subsidize the loose refuse rate. Setting aside the above issues regarding weight based rates versus volume based rates for loose refuse, the objective of any rate structure is to produce the needed revenue to operate the landfill given the anticipated waste load. In recognition of this objective, Mike Sweeney, General Manager of MSWMA, submitted a proposal providing a compromise solution whereby all users of the Ukiah Landfill would continue to pay the rates that they are currently paying at their present destination landfill. Fort Bragg, Willits, and the surrounding County environs not currently utilizing the Ukiah Landfill would continue to pay $64.50 per ton of refuse delivered by a permitted commercial hauler whether compacted or loose plus the applicable MSWMA surcharge per ton of waste as they are currently paying at Willits Landfill. Those portions of the County areas currently utilizing the Ukiah Landfill and the City of Ukiah's franchised hauler would continue to pay $66.00 and $57.00 respectively, per ton for compacted refuse and $11.90 per cubic yard for loose refuse plus the applicable MSWMA surcharges. Self-haulers including commercial entities not possessing a permit to haul refuse for public entities would continue to pay $11.90 per cubic yard for loose refuse plus the applicable MSWMA surcharge. Ukiah's rates established for special wastes such as tires and recyclable green waste and wood waste shall be applicable to all users of the landfill. Given the anticipated waste load from Ukiah, Willits, and Fort Bragg and the entire County area excluding South Coast, the variable rate schedule as proposed by Mike Sweeney would generate an equal amount of revenue Ukiah needs ($5,330,300) to receive during the remaining life of the landfill. Ukiah Staff can support this proposal as long as Fort Bragg, Willits, and the surrounding County environs collectively direct Page 5 of 7 their waste to the Ukiah Landfill. Adjustment in Landfill Hours The Ukiah Landfill is currently permitted to be opened to the general public from 8:00 a.m. to 4:00 p.m. Tuesday through Saturday with early morning dumping for commercial haulers beginning at 7:00 a.m. On Tuesdays and days following designated holidays recognized at the landfill early morning dumping for commercial haulers is permitted to begin at 6:00 a.m. The landfill is currently closed to the public and commercial haulers on Sunday and Monday. Given their unique circumstances, the cities of Fort Bragg and Willits, and the County have requested that the Ukiah Landfill be opened Monday for their commercial haulers; Monday openings are critical to their hauler's operations. A schedule has been devised which would accommodate the additional day of operation for commercial haulers only without adding additional landfill employees, however, it is estimated that the annual operational expenses will be increased by $36,750 for the additional day of operation. Additional expenses would be incurred for fuel, equipment maintenance, utilities special and general supplies, occasional assistance from other City departments, and overtime allowances. Approval has been received from the Local Enforcement Agency for modification of the current hours to accommodate Monday opening for commercial haulers only. The new permitted hours are as follows and effective when Willits and Fort Bragg and the County collectively dispose of their waste at the Ukiah landfill. Open to the public from 8:00 a.m. to 4:00 p.m. five (5) days per week, Tuesday through Saturday and closed on nationally recognized holidays. Open to permitted or franchised commercial refuse haulers who serve the cities of Ukiah, Fort Bragg, Willits, and the County of Mendocino as follows: Mondays from 8:00 a.m. to 3:30 p.m. Tuesdays through Saturday 7:00 a.m. to closure of regular business hours. Saturdays from 8:00 a.m. to 4:00 p.m. Days following designated Holidays recognized at the Landfill - 6:00 a.m. to closure of regular business hours. Page 6 of 7 It is to be noted that the Monday opening at 8:00 a.m. for the new commercial haulers is in conformance with the EIR Mitigation Monitoring Plan. The new hours also eliminate early morning dumping at 6:00 a.m. for commercial haulers on Tuesday unless it follows a designated holiday. It is recommended that the cities of Fort Bragg and Willits pay a nominal fee of $3,500 per year to help offset the anticipated additional expenses for Monday opening. Since portions of the County will continue to pay the highest rate for compacted refuse ($66.00 plus MSWMA surcharge), Staff recommends that the County not be charged the nominal fee for Monday opening. The balance of the additional expenses will be taken from the positive revenue balance of $445,353. Attachments: tlC t! Landfill Revenue Calculation Landfill Cost Projections Cost per Ton Calculation with all County Wastestream to Ukiah Resolution No. 97-52 R:I ~ANDFILL TIPPING2.CMR Page 7 of 7 RE~ CALCULATION Proposed Tipping Fees Excluding MSWMA Fees of $6.00 per ton & $0.75 per cubic yard City of Ukiah Compacted - $57 per ton (Current Fee) County Commercial Compacted (Ukiah Area) - $63 per ton (Current Fee $66) Fort Bragg/Willits Commercial Compacted - $63 per ton Ukiah & County Loose- $11.90 per cubic yard Fort Bragg/Willits Loose - $11.90 per cubic yard Projected Revenue Over Remaining Life of Landfill - 1,69 years City of Ukiah Compacted 10,520 tons per year x $57 per ton x 1.69 years = $1,013,392 County Compacted (Ukiah Area) 7,436 tons per year x $63 per ton x 1.69 years = $791,711 Fort Bragg/Willits Compacted (plus surrounding County area) 13,864 tons per year x $63 per ton x 1.69 years = $1,476,100 Ukiah & County Loose 54,435 cubic yards x $11.90 per cubic yard x 1.69 years = $1,094,742 Fort Bragg/Willits Loose (,plus surrounding County area) *47,457 cubic yards per year x $11.90 per cubic yard x 1.69 years = $954,408 * reported as 7,119 tons TOTAL PROJECTED REVENUE F_3T~TE OF REVENUE REQUIRED BALANCE $5,330,353 $4.885.000 $ 445,353 i~: i ~JqDFILL CITY OF UKIAH II I Ukiah Landfill Cost Projections With Addition~l Waste from Willits Landfill beginning June 1, 1997 and ending February 1999 with the projected closure of Ukiah Landfill I I Prepared By: Rick Seanor Date & Time Printed: 11/21/96 8:38 I I Note: Assumed Inflation Rate of 4% per fiscal year Full Value Partial Value Full Value Partial Value FY 96/97 FY 96/97 FY 97/98 FY 98/99 FY 98/99 TOTAL (4 weeks = 8%) (32 weeks = 62%) Landfill Operating Costs $1,259,892 $100,791 $1,303,000 $1,355,120 $840,174 $2,243,965 Closure Reserve Fund $255,000 $18,800 $405,000 $16,300 $440,100 Account 7301 $56.:~,000 $45,040 $45,040 Refuse Debris $60,000 $4,800 $60,000 $60,000 $124,800 Subtotal $2,853,905 Items within O & M which are annual expense add 38% of value I Hydroseeding $27,390 $10,410 Mo. nitoring add 1 more quarter $14,900 Scraper Lease Payment $92,204 $35,040 Gun Club Lease $88,314 $33,560 General Government Charges $7.3,785 $28,040 Scraper Mtce. Agreement $16,652 $6,320 Slope Work $7,140 $2,710 Billing & Collection $23,70.,; $9,010 Portion of Special Supplies $$0,000 $19,000 J Subtotal $158,990 $158,990 Additional Operating Costs TOTAL O & M $3,012,895 I, Power (Leachate) $5,000 $400 $ 5,200 $5,410 $ 3,350 $ 8,950 =Aerial Topo Mapping $15,000 $15,000 Rebuild Compactor Engine $33,100 $33,100 Replace 955L Track Loader $57,900 $57,900 Replace Pickup Truck $13,200 $13,200 Replace DS Dozer with used D6 $192,900 $192,900 Delete D8 Lease Payments {$51,500) ($5..;,560) ($33,210) {$84,710' Delete Compactor Lease Payment~ {$73,600) ($76,544) ($47,460) ($121,060) Gun Club Property Loan Buyout I $441,570 $441,570 Allowance for Scraper Over UsageJ $20,000 $20,000 Allowance for Tier 3 EPA Emissions Guidelines $15,000 $15,000 $30,000 I Subtotal $606,850 Preclosure Projects I Final Closure Plans $65,000 $65,000 Perimeter Gas Extraction (west) $273,000 $273,000 Allowance for Gas O & M $9,100 $9,100 $18,200 Allowance for Gas Extraction (east) '" $284,000 $284,000 Allowance for Gas O & M I $10,O00 $10,000 'Allowance for Benzene Remediation $200,000 $200,000 Allowance for Pavement Repair Vichy Springs Rd. $40,000 640,000 $80,000 Allowance for Final Pavement Surface Vichy Springs .RcJ' $184,000 $184,000 =Permanent Site' Fencing $100,800 $100,800 Surface Drainage Improvements $50,000 $50,000 Subtotal $1,265,000 TOTAL EXPENSE $4,884,745 COST PER TON CALCULATION ALL COUNTY WASTES~EAM TO UKIAH Estimate of Landfill expense from June 1, 1997 to February 14, 1999 -- $4,885,000 Annual waste to Landfill beginning June 1997 (28,160 + 20,912 tons) = 49,072 TONS Life of Landfill at 49,072 tons per year --- 1.69 years Tonnage from June 1997 to February 1999 = (49,072)(1.69) = 82,932 TONS Average cost per ton = $4,885,000/82,932 tons = $58.90 or $59.00 per ton CAUTION: At current practice, self-haul waste is charged by the yard regardless of weight $12.65 per cubic yard (including 0.75 MSWMA surcharge). Value of Airspace - 4,885,000/177,000 cubic yards = $27.60 The above average tonnage cost excludes funds for post-closure maintenance and MSWMA fees. WA.Vr Ea'F P,F..AM 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO, 97-52 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MODIFYING RESOLUTION 95-8 REGARDING FEES, CHARGES, AND POLICY CHANGES AT THE UKIAH MUNICIPAL SOLID WASTE FACILITY WHEREAS, the Ukiah City Council adopted Resolution 95-28 declaring a solid waste policy that supports the use of the Ukiah Solid Waste Disposal Facility as a regional disposal site for ali jurisdictions within Mendocino County during the interim period wherein a Regional Transfer Facility is being sited and constructed; and WHEREAS, the City of Ukiah has obtained a Revised Solid Waste Facility Permit which allows the disposal of up to 190 tons per day of solid waste at the Ukiah Landfill and which will accommodate the entire waste stream within Mendocino County until February 1999; and WHEREAS, the City of Ukiah acknowledges that a team approach is needed to solve and meet our future solid waste needs and that a unified waste stream is needed to achieve reasonable and affordable transportation and tipping fees which ali jurisdictions within Mendocino County can enjoy; and WHEREAS, the City of Ukiah desires to offer a competitive tipping fee to commercial refuse collectors/haulers who dispose of refuse for the cities of Willits and Fort Bragg and the County of Mendocino under franchise or permit to encourage these jurisdictions to utilize the Ukiah Landfill; and WHEREAS, the competitive rate is to be applicable only if all the waste stream generated within the County of Mendocino under the control of the cities of Willits and Fort Bragg, and the County of Mendocino, excepting the current waste stream of approximately 1,200 tons per year disposed at the South Coast Landfill, is diverted to the Ukiah Landfill for disposal; and WHEREAS, it is proper and just that Ukiah inter-City Departments be charged the same fee which is charged to the public for the disposal of yardwaste and Page 1 of 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 i6 17 18 19 20 21 22 23 24 25 26 27 28 untreated/unpainted woodwaste and that said fee offsets the expense for the removal and recycling of yardwaste and woodwaste; and WHEREAS, the option currently provided to haulers pursuant to Paragraph K of Resolution No. 95-8 whereby the disposal fee for loose refuse may be determined from certified weight tags is inappropriate and inconsistent with the justification and practice that loose refuse be charged by the cubic yard. NOW, THEREFORE, BE IT RESOLVED that the City Council for the City of Ukiah that the following fees, charges, and procedural changes are hereby~adopted and established at the Ukiah Solid Waste Disposal Facility: 1. Should the cities of Fort Bragg and Willits and the County of Mendocino collectively agree that the refuse collected within their jurisdiction by their franchised or permitted collectors/haulers be directed to the Ukiah Landfill for disposal, excluding refuse currently being disposed of at the South Coast Landfill, approximately 1,200 tons per year, after the Willits Landfill closes on or about June 1997, the tipping fee for compacted refuse shall be $63.00 per compacted ton plus the adopted Mendocino Solid Waste Management Authority (MSWMA) surcharge. Should any one of the three jurisdictions not elect to have their refuse disposed of at the Ukiah Landfill, the tipping fee shall be $72.00 per compacted ton including a $6.00 MSWMA surcharge pursuant to the provisions of Paragraph b of Resolution No. 95-8. The tipping fee charged to the City of Ukiah's franchised hauler for compacted refuse collected within the City of Ukiah, shall remain at $63.00 per ton of compacted refuse including the $6.00 MSWMA surcharge pursuant to the provisions of Paragraph h of Resolution No. 95-8. .. 2. City of Ukiah inter-Departments shall be charged $3.75 per cubic yard for disposing yardwaste and untreated/unpainted woodwaste effective July 1, 1997. Page 2 of 3 1 2 3. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 This provision modifies the provisions of Paragraph g of Resolution No. 95-8. Haulers shall no longer have the option whereby the disposal fee for loose refuse may be determined from certified weight tags. This provision modifies the provisions of Paragraph k of Resolution No. 95-8. A fee of $12.65 per cubic yard shall be charged for disposing loose refuse in all cases pursuant to the provisions of Paragraphs c, g, and h of Resolution No. 95-8. 4. All other fees, charges, and provisions established under Resolution No. 95-8 shall remain unchanged. . · PASSED AND ADOPTED this 5th day of February, 1997, by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES' None. ABSENT: None. Sheridan Malone, ATTEST: Ceil'eon. B.. Henderson, City Clerk Page 3 of 3 03/25/1997 15:25 707-4bb-.:,,_,77 vl:j,~',/~:h -~-'~.::. ./ Mendocino Solid Waste Management Authority A Joint Powers Public Agency Michael E. Sweeney General Manager P.O. Box 123 Uklah, CA 95482 Telephone (707) 468-9710 Fax [707] 468-3877 March 25, 1997 Candace Horsley City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 RE'. Ukiah landfill rates to new users Dear Candace: I would like to propose the following compromise solution regarding Ukiah landfill rates for the interim period between closure of the Willits landfill and closure of the Ukiah landfill: · All users will pay at Ukiah landfill the existing rate on the existing basis (tons or cubic yards) that they presently pay at their current destination landfill. · Uklah will initiate limited hours on Monday mornings to accommodate Fort Bragg and Willits area haulers. I believe that this plan would minimize the garbage rate disruption for all areas of the county, and it would' also allow Ukiah to meet its revenue requirements. Thanks for your continuing work on this important issue. M~ Sweeney cc; Richard Shoemaker Paul Cayler Gordon Logan Jim Murphey Rick Kennedy 1997 15' 25 ~ 707-468-3877 I~"ISI^II'I~ :~;~G--_ .:_' L Fax Transmittal March 25,' 1997 To: Fro m: Candace Horsley I Rick Kennedy Michael E. Sweeney Mendocino Solid Waste Management Authority P.O. Box 123 Ukiah, CA 95482 Phone: (707) 468-9710 Fax: (707) 468-3877 Number of pages including cover sheet: 2 Here is the revenue calculation to accompany the attached letter: Ukiah compacted: 10,569' tons x $57 x 1.69 years = $1,018,112 Ukiah-area county compacted: 7,916' tons x $66 x 1.69 years = $882,951 Ukiah/County loose: 56,788* LY x $11.90 x 1.69 years = $1,142,063 Entire Willits landfill wasteshed: 20,983- tons x $64.50 x 1.69 years -- $2,287,252 Total revenue: $5,330,378 * 1996 calendar year total '* 1995-96 fiscal year total CITY OF WILLIT$ CITY HALL - 111 East Commercial Street, (707) 459-4601 · Fax (707) 459-1562 POLICE DEPARTMENT - 125 East Commercial Street, (707) 459-6122 · Fax (707) 459-0405 Willits, California 95490 March 3, 1997 Candace Horsley City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Subject: Disposal of Waste at Ukiah Landfill Dear Candace, At its meeting of February 26, 1997, the City Council considered action on the proposed landfill indemnification agreement. Following extended discussion regarding that indemnification agreement, as well as discussion related to the City of Ukiah's resolution regarding fees, charges and policy changes at the Ukiah Municipal Solid Waste Site, the Council took action, by minute order, to approve the proposed landfill agreement in substantially the form presented and authorized execution by me. Minor adjustments to (1) clarify intent regarding the term of indemnification and (2), protection for Willits regarding potential and/or actual litigation from parties prior to Willits proposed waste disposal will be required in that indemnification agreement. Further, by minute order, the Council directed the City Manager to continue to work with Solid Waste of Willits and the City of Ukiah to resolve issues related to the disposal of refuse to the mutual satisfaction of the various parties involved. During the discussion surrounding issues related to utilization of the Ukiah landfill, the Council heard testimony from various parties in attendance including Paul Caylor and John Pinches of the County of Mendocino, Mike Sweeney of the Mendocino Solid Waste Management Authority, and Jerry Ward, owner of Solid Waste of Willits ( our local hauler). Following a review of correspondence from both you and Jerry Ward, the Council identified, in addition to full indemnification, three areas within which further issues must be resolved, which include: The City's policy related to disposal charges based upon volume for loose refuse and weight for compacted refuse is perplexing and has the net effect of dramatically increasing costs for rate payers within the incorporated and unincorporated area who are not served by commercial compaction trucks. Dramatic increases in rates charged to self-haul, commercial, and industrial sectors are anticipated should Ukiah maintain its current policy. Clearly, the industrywide standard appears to be weight based charges. I understand that Ukiah's Public Works Director, with whom I have discussed this matter, strongly disagrees with this practice. However, I would point out that it has worked effectively for the City of Willits and many other landfills with scales. I would request that the City of Ukiah reconsider this issue, and to that end I offer our participation (including representatives of the City of Willits and Jerry Ward) in discussions related to that issue. . An additional concern relates to the lack of access to the landfill on Mondays for commercial haulers. However, in our discussion this morning you indicated that your permit would not allow receipt of waste on Mondays so it would appear that our hauler's only option will be to revise his route schedules and hold Monday's collected waste in his compaction trucks until Tuesday morning. . From a political perspective the City Council does not believe that deferential tipping fees have a positive impact upon our collective ability to cooperatively work toward our common goal. Throughout the history of the Willits landfill, the same tipping fee has been charged for incorporated waste as for unincorporated waste or waste from other incorporated jurisdictions. While I do not believe the differential tipping fee issue alone will cause the City of Willits to select an alternative course of action for this interim period, the Council remains concerned that all parties heading toward our common goal of a unified transfer station share equally in the pain associated with getting there. I look forward to reviewing these issues with you and your staff in the near future with the hope that our agreements regarding interim disposal at the Ukiah landfill through its closure can be achieved. Again, Candace, your straight forward and coorperative relationship with staff of the City of Willits is deeply appreciated. Thank you! City Manager CCl Mike Sweeney, General Manager, Mendocino Solid Waste Management Authority Paul Caylor, Solid Waste Division Director, County of Mendocino Jerry Ward, Commercial Hauler Willits City Council John Pinches, 3rd District Supervisor Solid Wastes of Willits, Inc. Post Office Box 142S m _~. · Willits, California 95490 · (707) 459-4778 ,. , February 20, 1997 Gordon Logan City Manager City of Willits 111 E. Commercial St. Willits, Ca 95490 Re: City of Ukiah Landfill Fees Dear Gordon, I have reviewed the City of Ukiah Agenda Summary Report from Candace Horsley, City Manager, The Agenda Summary included the proposed adoption of a resolution modifying resolution 95-8 regarding fees, charges and policy changes at the Ukiah Municipal Solid Waste site and Ms. Horsley's report and recommendation for the adjustment of tipping fees. . The City of Ukiah is proposing and has approved the following tipping fees at the Ukiah landfill. The below fees include the MSWMA surcharge of $6.00/ten or $.75/yard. Compacted Refuse (commercial haulers only) $69/ton Loose Refuse (commercial haulers) $12.65/yard I have enclosed a Schedule A - tipping fee analysis for your review and consideration. I have broken down the schedule into five (5) parts. The tonnage in the schedule only includes the waste we haul and does not include "self-haulers". 1. City of Willits Wasteshed (3767.2 tpy) 2, North County, Willits Area Wasteshed (30650 tpy) 3. Tolal Wasteshed (City, Willits Area, North County) (6832.2 tpy) 4. City of Willits Waste to Ukiah Landfill 5. North Coast, Willits Area Waste to Ukiah Landfill Based on the tonnage (yardage) we hauled in the period January 1, 1996 to December 31, 1996 we anticipate an increase in dump fees of $36,653.00 (city) and $7,664.35 (county). Most of the increase is due to the loose yardage fees. We currently pay at the Wiilits landfill based on weight. Our average loose yard rate is Page 2 - City of Ukiah Landfill Fees $7.07 (city) and the Ukiah rate will be $13.15 ($12.65 + .50 hauling). Although the City of Ukiah is lowering the tonnage fee from $72/ton down to $69/ton, they did not lower the loose yard rate of $12.65. Also according to the resolution, a hauler will not be allowed a disposal fee for loose refuse on weight but by the cubic yard. Although the resolution did not state it, I am assuming that the City of Ukiah will continue their policy of not allowing commercial haulers access to the landfill on Mondays. This will force our company to store garbage in our trucks after our Monday routes or re-schedule. Our insurance company will be quile concerned about refuse in our trucks consistently over night each week. The proposed transfer station in Ukiah will have operating days of Monday through Saturday. It would be a major inconvenience to re-route for this short period of time. In another issue, we find it an inequity that the Ukiah hauler will be paying a tipping fee that is $6.00 per ton lower than the other commercial haulers. In light of the City of Ukiah's resolution where it reads "A team approach is needed to solve and meet our future solid waste needs and that a unified waste stream is needed to achieve reasonable and affordable transportation and tipping fees which all jurisdictions within Mendocino County can enjoy"; I find their preferential rate confusing. If the City of Ukiah plans to surcharge their residents a refuse fee for their post-closure landfill maintenance costs because of their unfunded liability, then why don't they start now and in the spirit of cooperation charge the same landfill rate tO all commercial haulers. As you recall, Gordon, when the Caspar landfill closed a few years ago the City of Willits and the County of Mendocino, which jointly own the Willits landfill, did not give the Willits wasteshed hauler preferential treatment over the City of Ft. Bragg hauler. At that time too, them were unfunded post-closure maintenance costs as well. Allowing a tipping fee that is equal to all hauler should lower the $69 tip fee by a couple of dollars. Although I still don't see the rationale of the City of Ukiah receiving an additional $1,438,000.00 in revenues each year from the Willits and Ft. Bragg haulers and only dropping the tonnage fee from $72.00 to $69.00. In addition to the increase in dump fees our company will incur hauling waste to the Ukiah landfill, the proposed self-haul transfer station in Willits will collect 11,714 cubic yards. At our average loose yard rate of $9.08 compared to $13.15 at the Ukiah landfill, dump fee expense at the transfer station will increase $4.07 per yard or $47,676.00 per year. This additional cost will need to be passed on to the self- haul users using the station. As a refuse hauler for the City of Willits and the County of Mendocino for over 20 years and our commitment to work together on finding solutions for garbage and Page 3 - City of Ukiah Landfill Fees recycling issues we face, I find it difficult to pay a tipping fee of $69/ton when other options may be available to us for much less. We knew all along that the tipping fees at the Willits landfill were high compared to other landfills in Northern California, but we were committed to this landfill until its closure. Now in the spirit of "flow control", our rate payers deserve a disposal option that is competitive and in this case an option that could significantly lower garbage bills in this county. It is equally frustrating to know that a tipping fee of approximately $56 per ton can be achieved at the proposed transfer station in Ukiah. Unfortunately it is not available until the closure of the Ukiah landfill. In terms of this cooperative spirit, I hope that Ukiah has considered this competitive factor in setting their rate and wish for us to participate in their landfill closure because they have no other alternatives. If this is the case Gordon, then with the cooperative spirit let's work out our best deal, otherwise I am open to other suggestions or options. GVVW/dh Enclosures Sincerely, Geral~l W. Ward CEO SCHEDULE A CITY OF UKIAH LANDFILL - tipping fee analysis FEBRUARY 1997 Total estimated tons per year - 6832.2 1. City ofWillits - Wasteshed (3767,2 tpy) _Yard..m3e Tonnafle Loose Yards 5,774.0 579.7 Compacted Yards 11,758.0 3,187.5, Totals 17,532.0 3,767.2 Dump Fee Rat__..~e $ 7O.50 $ 70.50 Average price- loose yard Average price - compacted yard Average LBS/yards -loose Average LBS/yards - compacted $7.07/yard 19.11/yard 200.8 542.2 ! North County, Willits Area - Wasteshed Dump Fee Y__ar ,d,a¢~e Tonna~le Rate Loose Yards 4,445.0 736.9 $ 70.50 Compacted Yards 7,618.0 .2.,328.! $ 70.50 12,063.0 3,065.0 Average price -loose yard Average price - compacted yard Average LBS/yard -loose Average LBS/yard - compacted $11.681yard 21.55/yard 331.6 611.2 6 Total Wasteshed (City, Willits Area, North County) Dump Fee Yarda¢le TonnR¢le Ratff Loose Yards 10,219.0 1,316.6 $ 70.50 Compacted Yards _19,376.0 5,515.6 $ 70.50 29,595.0 6,832.2 Average price -loose yard Average price - compacted yard Average LBS/yard -loose Average LBS/yard - compacted S9.08/yard 20.06/yard 257.7 569.3 4. City of Willits Waste to Ukiah Landfill Assuml3tion Additional cost in hauling to Ukiah landfill $2.001ton .50/yard Total Dump Fees 40,868.85 ,224,718.75 265,587.60 (3,065.0 tpy) Total D .u.m..D Fees $ 51,951.45 ~ _!.641131.05 $ 216,082.50 (6,832.2 tpy) Total Dump Fees_ $ 92,820.30 $ 388,849.80 $ 481,670.10 * SCHEDULE A PAGE 2 - CITY OF UKIAH - tipping fee analysis Loose Yards Compacted Yards Dump Fee Yardage Tonna~qe Rat_..~e 5,774.0 579.7 $13.15/yd 1.1,758.0 3,187.5 $71.00/ton 17,532.0 3,767.2 5. North Coast, Willits Area Waste to Ukiah Landfill Assumption Additional cost in hauling to Ukiah landfill $2.00/ton .50/yard Loose Yards Compacted Yards Dump Fee ~ ~ Rate 4,445.0 736.9 $ 13.15 $ 7,618.0 2,328.1 $ 71.00 $ Total Dump Fees 75,928.10 $ .. 226,312.50 $ 302,240.60 $ Total Dump Fees 58,451.75 165,295.10 Total increase in dump fees to Ukiah landfill Increase of $6.49/ton Increase (Decreas_e} 35,059.25 1,593.75 36,653.00 Increase (Decrease) $ 6,500.30 $ 1,164.05 $ 7,664.35 $ 44,317.35 a WMI Service Centar P.O. Box I~e? ~anta FI~$~, Calil~rnia ~5402 7~7/$84A200 CITY OF FORT BRAGG ?07 961 2802 P.01/03 A Waste Management Company March 21, 1997 City of Fort Bragg 416 N. Franklin Sheet Fort Bragg, CA 95437 Dear Mr. M.urphy:' This is in rcspons6 to your letter dated March 6, 1997 requesting Empire Waste Managemeut's (EWM) input on thc City of UIdah's Landfill proposal to th~ City of Fort Bragg, t~WM has the same general concerns as those raised by Gordon Logan, C~ Manager of Will!ts ia his letter dated Match 3, 1997 to the City of Ukia~ Those points are as follows: 1. Disposal charges related to loose vs. compacted 2. Hours and days of operation 3. Differential tipping fees The City of Uldah's policy related to disposal charges based upon volume for loose refuse has the net effect of dramatically increasing costs for rate payers who ~e served by non-commercial compaction trucks, generally contractors. (See attached schedule "Debris Box Cost Analysis.") The 20 yard box is an increase of $1.15 on the average when tonnage vs. y~dage is compared. · However, the 30 yard box and the $0 yard box is an increase of $79.35 and $149.50 respectively when the yardage rate ia used. Not having access to the landfill on Mondays promotes a problem for EWM operationally. Mondays are the heaviest days due to pulls from transfer stations and com._m_.ercial busineSs. Hours of operation are also an issue, currently EWM has a key to the Willits Landfill which enables ou~.Wanspo .r~. r to arrive at .. ,. 5:30 a.m~ prior to any traffic congestion. "'.. · . '. · ATTACHMENT AGENDA ITEM NO. 15 (03/24/95'} / ~ ~? ,,IAR-24-1997 08:29 ~ March 21, 1~97 Pa~¢ Two CITY OF FORT BRAGG 707 961 2802 P.02×03 A W~st~ Manageme~ Oompany Regarding differenfi~ tipping fees, it secn~s only fair that all cries and the county pay th~ same rato at tho Ukiah Landfill. These are the major issues, regarding thc us~ of the Ukiah Landfill for thc operation of EWM's customers in Fort Bragll and surrounding areas. If you have any further questions, please let me know. Si.ucerely, Division P~esident & ~-neral Manager ~EL:bmv MAR-24-199? 08:29' CITY OF FORT BRAGG ?0? 961 2802 P.03×03 EMPIRE WASTE MANAGEMENT DEBRIS BOX COST ANALYSIS -: FORT BRAGG COASTAL. AREA WiLLITS LANDFILL VS, UKIAtt ~I~NDFILL COS~ASSUMPTIONS_ .................. " DISPOS~ ADDITIONAL I~OX SIZE AVG. WT. WILLITS UKIAH UKIAH HAULING $ (YARDS) (TONS) ...... ($70-50/ton) _(_.$69.001ton._)_.. ($12.651_yd) PER BOX. ... 20 3.65 $ 257,33 $ 251.85 $ 253.00 $ '20.00 30 .4.35 $ 306.68 $ 300.15 $ ..379.50 $ '20.00 50 7.OO $ 493.50 $ 483.00 $ 632.50 $ ....... 20.00 cosz COMPA.'a.SON * .. ....... T~NNA(~E METHOD YARDAGE METH_,__OD" : .... Differ~-~ UKIAH "'~~ UKIAH ~ Between BOX :SIZE Tonnage + '.~.~ Ya,rdage + ~ Tonnage vs. (YARDS) add'J, .......... hauling ~ add lhauling ~ Yardage $ 273.00 ~: $ .' (1,15) DEBRI$~XLS .....: ';:." ', .;.,' .; ...'. ...... .. ...- .... . ... ..:.. .:..~ .... .;~.. ,., ...':... ,. ':': ,,..'..'.., *.,,:,.,:...~.,,....~':~ ,; .=.':' ..ff.,.**,.:;. ,, **. ~.K**¥:.:'~";:;~'. . :'. . '. '; . ' . ,' "..,' ~. .7{;..; ..... ;' .,:'., ,' .... '?fY' ;";'?" .'L'.'~¢"--';.;~,:.':~: . .,... . ;. .,., ., ,. ,. ..r i ...v ..:. ',. '*; ~' ...~;~ ~.-',~ .... ':" :~"':'~'~ :*;";~";':; ,-,,t ,".t .*.,,.. , . *', · -'.*'', '''". ..... '. *-': '~."~ ".'-"; '.' ". ''.' "** ,,,', ' .: '**- ". "' *-'-' '.' ........ ,-i-'-" , , .. .... ,. . ,., . · . , ~ ..... ,, ,,~ ,... ,. ~. . .-., ,.. .· . - ,, . . .:,;..., .: .. ... , ..... .....:. .:.o .;... ~.; ,-.%.;,~. ,. .. 03/21197 . 3:12 PM MICHAEL K. SCANNELL County Administrative Officer PAUL CAYLER Director SOLID WASTE DIVISION 559 LOW GAP ROAD UKIAH, CALIFORNIA 95482 (707) 463-4078 FAX: (707) 468-3427 February 21, 1997 Mr. Rick Kennedy Director of Public Works/City Engineer City of Ukiah 300 Seminary Ave. Ukiah, CA 95482-5400 RE' UKIAH LANDFILL FEES FOR LOOSE SOLID WASTE Dear Rick' The purpose of this letter is to express my concern regarding the City of Ukiah's recent action regarding the disposal fee for loose solid waste. On February 5, 1997, the Ukiah City Council approved a disposal fee deQrease to $69.00 per ton (including $6.00 per ton MSWMA surcharge) effective upon the closure of the Willits Landfill, and contingent upon all MSWMA member jurisdictions using the Ukiah Landfill. The County of Mendocino is grateful for the disposal fee decrease, yet it has recently come to my attention that said fee decrease does not apply to loose solid waste. The disposal fee for loose solid waste shall remain at the current $12.65 per cubic yard (including MSWMA surcharge). This is the source of my concern. The policy of not decreasing the loose solid waste disposal fee in an equal ratio to the compact solid waste disposal fee will impact the County owned small volume transfer stations. These sites presently have full scale drop off recycling, including the diversion of wood and green wastes, scrap metal, tires, and white goods. The majority of the waste in the debris containers from the transfer stations is municipal solid waste with occasional bulky items and demolition. I believe that the City of Ukiah should take into consideration the type and nature of waste from the small volume transfer stations. Based on our volume and weight records, the average weight per cubic yard of solid waste from County-owned transfer stations is 344 lbs. per cubic yard. Therefore, I believe that the disposal fee for loose solid waste should be as follows' 2000 lbs./344 lbs. per C.Y. = 5.81 loose C.Y. per ton $69 per ton/5.81 = $11.88 per loose C.Y. Mr. Rick Kennedy City of Ukiah February 21, 1997 Page 2 The irony about the City's policy on this matter is that solid waste from the Caspar Solid Waste Transfer Station, which uses compactor units for loading rather than open top debris containers, is roughly equivalent (all bulky items, scrap metal, wood and green waste, and white goods removed) to the solid waste from other County-owned transfer stations, but the solid waste from Caspar will enjoy the $69.00 per ton disposal fee. Rick, I respectfully request that the City of Ukiah reconsider not decreasing the loose solid waste disposal fee. I realize it is somewhat "late in the game". I accept responsibility for not fully comprehending the City's plans and commenting earlier. Yet, I believe this matter is worthy of your consideration. Thank you. Please contact me if you have any questions at 463-4078. erely/ /7 Mendocino County Solid Waste Division Director cc' file City of Ukiah Correspondence Michael Scannell, CAO Jerry Ward, Solid Waste of Willits UKIAH OFFICE 501 Low Gap Road, Room 1326 UKIAH, CA 95482 (707)463-4466 FAX (707}463-4038 FORT BRAGG OFFICE 120 WEST FIR STREET FORT BRAGG, CA 95437 (707) 964-4713 COUNTY OF MENDOCINO DEPARTMENT OF PUBLIC HEALTH DIVISION OF ENVIRONMENTAL HEALTH May 19, 1997 Mr. Rick Kennedy, Director Public Works Department City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Dear Mr. Kennedy: Subject: Ukiah Solid Waste Disposal Facility - #23-AA-0019, Amendment To RDSI To Incorporate Monday Landfill Operations I have completed review of the City's May 8, 1997 proposal to have the landfill open to commercial haulers on Mondays. In earlier correspondence with your Department I noted solid waste facility permit condition #10 that states, "The landfill may be open to commercial haulers on Monday upon approval of the LEA." The LEA finds the proposed schedule acceptable. The new hours of operation have been incorporated into the Report Of Disposal Site Information. If you have any questions please contact me at 463-4575. Sincerely, John P. Morley Environmental Health Specialist III 300 SE,,/)L'flN.,.~, .1~. VE., UKI/~H, CA 95482-5400 · /~MIN. 707/46:3-6200 · PUBLIC SAFETY 463-6242/6274 · FAX # 707/463-6204 · May 8, 1997 John Morley Local Enforcement Agency MENDOCINO COUNTY DIVISION OF ENVIRONMENTAL HEALTH 880 North Bush Street Ukiah, California 95482 RE: UKIAH SOLID WASTE DISPOSAL FACILITY- NO. 23-AA-0019 REQUEST FOR LANDFILL TO BE OPEN TO COMMERCIAL HAULERS ON MONDAYS Dear Mr. Morley: The cities of Fort Bragg and Willits and the County of Mendocino have confirmed that they plan to direct their wastestream to the Ukiah Landfill after the Willits Landfill is closed is June of this year. In light of their confirmation, I wish to resurrect our previous written request dated March 28, 1997, for Monday openings. Our previous request was placed on hold at my request until such time as the other jurisdictions decided where to direct their Wastestream. Enclosed is a copy of the amended RDSI pertaining to days and hours of operations. The amended section reflects the proposed changes outlined in my letter of March 28. Your most earliest consideration of this request is requested and appreciated. Sincerely, Director of Public Works/City/Engineer cc' Candace Horsley City Manager R:I~L^NDFII.L LMORLEY.8 · 5¥/r, Arc Horo Tr~ (Contingent upon receiving waste from Ft. Bragg, .Willits, & County) of the scale house. Refer to the Facilities Location Map (Appendix A - lc) for the specific location. T001 Storage Container A container for tool storage may, in the future, be located next to the employee rinse area. Refer to the Facilities Location Map (Appendix A - lc) for the location. Ao SECTION V DISPOSAL SITE OPERATIONS HOURS OF OPERATION I. Regular Business Hours (open to public) Regular business hours of operation (open to public) are 8:00 a.m. to 4:00 p.m., five days per week, Tuesday through Saturday, and closed on nationally recognized holidays. II. Commercial Hauler Hours The landfill is opened to Commercial Haulers who serve the Cities of Ukiah, Ft. Bragg, Willits and the County of Mendocino as follows' Days following designated Holidays recognized at the landfill - 6:00 a.m. to closure of regular business hours. Mondays from 8:00 a.m. to 3:30 p.m. Tuesdays, Wednesdays, Thursdays, and Fridays - 7:00 a.m. to closure of regular business hours. Saturdays - 8:00 a.m. to 4:00 p.m. Sundays - site closed to all dumping III. City Landfill Staff Maintenance Hours (closed to public) Mondays - 7:30 a.m. to 4:30 p.m. (opened to Commercial haulers 8:00 a.m. to 3:30 p.m.) Tuesdays, Wednesdays, Thursdays, Fridays and Saturdays - 4:00 p.m. to 6:00 p.m. After closure to public and commercial haulers, City staff continue to perform certain maintenance functions including, but not limited to, cell cover, clean-up and security of the facility. 48 Report of Disposal Site Information Ukiah Disposal Site Revision Date: May 8. 1997 Hours and days of operation are established by the City Council, and are subject to change at any time by City Council resolution. Nationally recognized holidays at which the landfill is closed are' New Years Day, President's Day, Memorial Day., Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas. B. PERSONNEL 1. Minimum Numbers and 0ualifications The Ukiah facility is operated with manpower and equipment capable of handling a peak of 300 tons per day or a daily average of 200 tons per day. Although the Ukiah facility is capable of handling this tonnage, the City is only seeking a permit revision of 190 tons per day which represents the approximate tonnage of the entire county. Operating personnel at the site consist off one full-time Landfill Supervisor, one full time Heavy Equipment Operator, and three full-time Maintenance Attendants. Part-time positions include one (9 months/year) heavy equipment operator to operate D-8 dozer, one year-around (19 hours/week) load checker, and two-part ti~ne summer Maintenance Attendants. The City is in the process of purchasing a new scraper. Once received, the 9 month/part-time heavy equipment operator position will be replaced with a full-time scraper operator position. Relief operators and support crews are brought in from other divisions, of the Public Works Department as needed for such activities as winter drainage control and leachate removal. Disposal site personnel are subject to change at any time, as determined by the Director of Public Works. Presently the Director is evaluating the option of replacing the 19 hour/week load checker and two part-time summer maintenance attendants with one full time Maintenance Attendant. These personnel are responsible for all operations at the site including load checking, clerical duties, security, equipment maintenance, litter control and equipment operations of waste spreading, compaction and application of daily and intermediate cover, site drainage and leachate management/containment, ADC, load checking and customer assistance/education in recycling and prohibited wastes. In addition, once a week on Saturdays, the City is utilizing individuals from the Mendocino County Probation Department to assist landfill crews in the removal of litter from the site and maintaining recycling bins. These same individuals remove litter on Vichy Springs Road, the road leading to the site once a week on Sundays. 2. Training Report of Disposal Site hfformation Ukiah Disposal Site Revision Date: May 8, 1997 49 MICHAEL K. SCANNELL county Administrative Officer PAUL CAYLER Director SOLID WASTE DIVISION 559 LOW GAP ROAD UKIAH, CALIFORNIA 95482 (707) 463-4078 FAX: (707) 468-3427 March 21, 1997 Mr. Rick Kennedy Director of Public Works/City Engineer City of Ukiah 300 Seminary Ave. Ukiah, CA 95482-5400 RE: UKIAH LANDFILL OPEN MONDAYS FOR COMMERCIAL HAULERS Dear Rick: This letter follows our telephone conversation of this afternoon wherein we discussed the Ukiah Landfill being opened on Mondays for the disposal of commerical solid waste only after the closure of the Willits Landfill (+-July 1997). As I expressed to you, the County's franchisee, Fort Bragg Disposal, will experience extreme hardship if it is not able to dump on Mondays. Fort Bragg Disposal's Monday commercial dumping needs could be met with limited landfill operations, for example landfill hours of operation from 8 a.m. to 2 p.m. with self- haulers excluded. I also have knowledge that County's permitted hauler in the Willits Area, Solid Waste of Willits, Inc., will experience a similar hardship. You stated that the landfill's new permit restricted Monday operations to maintenance only. I respectfully submit that if your CEQA document is silent on the issue of the landfill's days of operation, then changing the days and hours of operation is a matter of a permit modification. Permit modifications can be processed with relative ease by the LEA in 40 to 60 days. You questioned me on the planned days of operation at MSWMA's proposed North State Street Solid Waste Transfer Station Project. I confirmed with Mr. Mike Sweeney that the proposed project is planned to operate six (6) days per week (Monday thru Saturday). I request that you please consider the above issue. Please Mr. Rick Kennedy City of Ukiah March 21, 1997 Page 2 contact me if you have any questions at 463-4078. Mendocino ounty Solid Waste Division Director cc: file City of Ukiah Correspondence Michael Scannell, CAO James Landa, Fort Bragg Disposal Jerry Ward, Solid Waste of Willits PROPOSED PERSONNEL COVERAGE AT LANDFILL FOR 6-DAY OPERATIONAL WEEK Employee Mon. Tue. Wed. Thurs. Fri. Sat. Whitaker A A A A A Hayden A A A A A Employee #1 A A A A A ,. Castanon B B B B B Moody B B B B B ., Employee #2 B B B B B Employee #3 A A A A B A = 7:00 a.m. to 3:30 p.m. B = 8:00 a.m. to 4:30 p.m. ESTIMATE OF ADDITIONAL OPERATIONAL EXPENSES Fuel - (1/2 of 1/5 of current) ......................... $4,570 Equipment Maintenance & Repair (1/2 of 1/5) ................................. 9,800 Utility at gatehouse (1/5 of current) ...................... 360 Charges by other departments (coverage) (4 hrs. week x 52 wks. = 208 x $20/hr) ............. 4,160 Special Supplies ........................................ ADC ................................. 1,200 Drain Rock ............................ 3,330 General Supplies .................................... 850 Overtime Allowance (8 hrs. week x 52 wks. = 416 x $30/hr.) ............. 12,480 ADDITIONAL TOTAL ANNUAL COSTS ............. $36,750 ITEM NO. 8a DATE: July 9,1997 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION APPOINTING MEMBERS TO THE GOLF COURSE COMMITTEE At the July 2, 1997 meeting, the City Council discussed three vacancies currently existing on the Golf Course Committee. Of those three vacancies, one was filled by the appointment of Perry Ramsey as the Men's Club representative, leaving the Parks Commission representative and public member positions vacant. The Parks Commission position has been held by Don Rones for the last year and he has submitted a request to continue in that role. His application has been agendized for the July 14 Parks Commission meeting and staff will provide a verbal recommendation to the Council based upon the Commission's action. Two additional applications for public member have been submitted by Mr. Bob Burke and Mr. Harold Bray. Mr. Burke is a Highway Patrolman in the Ukiah office and has been active in golf course matters for several years. He is also a former Chairman of the City of Ukiah Planning Commission. Mr. Bray is retired and has lived in Ukiah for the last nine years. Attached to this report are the completed applications for both parties. Staff has attached a draft resolution providing for appointments to the appropriate categories and is recommending adoption of the resolution once the appointments are made. RECOMMENDED ACTION: Adopt Resolution appointing members to the Golf Course Committee. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine appointments are inappropriate at this time and remand to staff with direction. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: (if budgeted) Larry W. DeKnoblough, Community Services Director Candace Horsley, City Manager Colleen Henderson, City Clerk 1. Candidate Applications 2. Proposed Resolution Confirming Appointments to The Golf Course Committee APPROVED:,.~. "'~ Candace Horsley, City M~nager Res:ASRAppt. GIf 7-©8-1997 .3:llPH FROH CHP UKI~H ~83 CITY OF UKIAH APPLICATION FOR GOLF C_O_URSE_COMMiTTEE APPO. INTMEN...T_ RECEIVED CITY OF UKIAH JUL 1997 i am applying for an appointment to the City of Ukiah's Golf Course Committee.cITY CLERK DEPARTMENT 1. Name ~/~~~ "-" ~ 2. Residence Address ./-~ 5'~ 3. ausiness Address ~ - ,,-, -. _ ................. m= ....... 4, Employer, ~(~'/~/'/~'~//,J,#~ ~~_Job title_.~~ .... Employed sin~ / 5. H~ long h~e you (aside0 in Ukiah* ~o ~ y~ars; Mendocino County? California? ~~~ ""' ............ 6. Please list communit~ grgups or 9rganizat(ons you are a~liatod with and indi~te any offi~s held ~L~/~ ~~ ~~ ~~=,~~~~ ~c~Z . .___ ~t ............... i ~ ...... Please answer the following qgestions on separate sheets of paper and atta=h. ) 7. Why are you applying to serve on the Golf Course Committee? 8. What is your understanding of the purpose, role and responsibility of the Golf Course Committee? 9. How do you believe your own skills, experience, expertise and perspectives will be beneficial to the work of the Golf Course Committee? 10. What do you believe is the single most important Golf related issue facing our community? 11. tn your opinion, what types of Golf programs should the City encourage? 12. In your opinion, what type'of Golf programs ~houid the City discourage? 13. What kind of ideal Golf facility ¢1o you envision for Ukiah? 14. Are there any other City of Ukiah Committees/Commissions in which you are interested and on which you would be willing to serve? Your name will be kept in an applicants' pool for one year from the date of your application, and we will notify you of vacancies as they occur. Fo~ more information or'If you have ques. tions, p_lease con_tact the City Clerk's office at 463-6217. Thank you for your interest in serving the City of Uklah. . commgolf, epp 7-©8-1997 .o · -,: 12Pf.l FROI'3 CHP Uk::I~,H d-63 SBB7 P. 2 --C:IB- 1 ~--~c~ .'B 7 : 1 2P~.t FRO~.I CHP Ut-'::: I AH ,.:tlS.'_-'B S~S7 p..B CITY OF UKIAH APPLICATION FOR GOLF COURSE COMMITTEE APPOINTlUt~-'~,~..~ Date I am applying for an appointment to the Ci~ of Ukiah's Golf Coume ~omm~~ ~-' 2. Residence Address,, ~/"~C) ,~...-,~,¢,-.¢ ,,~~ 3. Business Address 4. Employer Job title 5. How long have you resided in Ukiah? ~ California? -' , Res. Phone Bus. Phone Employed since years; Mendocino County? C~ 6.heldPlease~..~.-,.-)/?~o/list pc)mm, unity///r..,,/m_~,~ .'gr°ups or., organization, s_~./,,/.~./~,~ you~/._¥//~.f.are affiliated~o,~/,? ¢,with and indicate any offices Please answer the following questions on separate sheets of paper and attach. 7. Why are you applying to serve on the Golf Course Committee? 8. What is your understanding of the purpose, role and responsibility of the Golf Course Committee? .~ 9. How do you believe your own skills, experience, expertise and perspectives will be beneficial to the work of the Golf Course Committee? 10. What do you believe is the single most important Golf related issu~ o.~r community? 11. //-~.~-~4~_: In your opinion, what types of Golf programs should the City encourage."& 12. In your opinion, what type of Golf programs should the City discourage?~ 13. What kind of ideal Golf facility do you envision for Ukiah? 14. Are there any other City of Ukiah Committees/Commissions in which you are interested and on which you would be willing to serve? Your name will be kept in an applicants' pool for one year from the date of your application, and we will notify you of vacancies as they occur. For more information or if you have questions, please contact the City Clerk's office at 463-6217. Thank you for your interest in serving the City of Ukiah. commgolf, app 1 5 6 ? $ 9 10 11 12 13 14 15 16 18 19 20 21 22 2~ 25 26 27 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPOINTING MEMBERS TO THE GOLF COURSE COMMITTEE WHEREAS, two vacancies have occurred on the Golf Course Committee with the expiration of the terms of the Parks and Recreation Commission representative, and the Public Member; and WHEREAS, the vacancies have been advertised in the Ukiah Daily Journal on June 1,1997 WHEREAS, the Parks and Recreation Commission has been notified of the vacancy and asked to nominate a representative for the consideration. City Council's NOW THEREFORE BE IT RESOLVED, that representative of the Parks and Recreation Commission, and is appointed as public member for terms which expire June 30,1999. PASSED AND ADOPTED this 16th day of July, 1997, by the following roll call vote: AYES: NOES' ABSTAIN: is appointed as ABSENT: ATTEST: Sheridan Malone Colleen B. Henderson City Clerk B:I~RES1 GOLFCOMM.97 Resolution No. 98-00 Page 1 AGENDA SUMMARY ITEM NO. 9a DATE: JULY 16, 1997 REPORT SUBJECT: ADOPT RESOLUTION ACCEPTING OLGA PLACE, CLEVELAND LANE, CINDEE DRIVE, AND A PORTION OF ORCHARD AVENUE INTO THE CITY STREET SYSTEM Summary Submitted for the City Council's consideration is a resolution which, if adopted, would accept into the City Street System Olga Place and the south half of Cleveland Lane constructed in conjunction with the Cleveland Subdivision (94-07) and Cindee Drive and a portion of Orchard Avenue constructed in conjunction with the Brookside Estate and Marlene Estates Subdivisions (90-30 and 90-22). Background Pursuant to the provisions of Section 1806 of the California Streets and Highways Code, "No public or private street shall become a City street until and unless the governing body, by resolution, has caused said street to be accepted into the City Street System; nor shall any City be held liable for failure to maintain any street unless and until it has been accepted into the City Street System by resolution of the governing body." The following streets have been constructed in conjunction with the indicated development and have been completed in substantial conformance to the approved plans. CONTINUED ON PAGE 2 RECOMMENDED ACTION: Adopt resolution accepting Olga Place, Cleveland Lane, Cindee Drive, and a portion of Orchard Avenue into the City Street System. ALTERNATIVE COUNCIL POLICY OPTIONS' Do not adopt resolution. Abutting property owners will be required to maintain the streets dedicated for public use. Appropriation Requested:N/A Citizen Advised: N/A Requested by: Rick H. Kennedy, Director of Public Works/City Engineer Prepared by: Rick H. Kennedy, Director of Public Works/City Engineer Coordinated with: Candace Horsley, City Manager Attachments: 1. Resolution for adoption 2. Copy of Subdivision Final Map No. 90-30 3. Copy of Subdivision Final Map No. 90-22 4. Copy of Subdivision Final Map No. 94-07 APPROVED '[. Candace Horsley, City Manager R:I\PW:kk ~ ACLEVELAND Adopt Resolution Accepting Olga Place, Cleveland Lane, Cindee Drive, and a Portion of Orchard Avenue into the City Street System July 16, 1997 Page 2 Brookside Estates Subdivision No. 90-30 Orchard Avenue, approximately 558.16' more or less as measured along its centerline beginning at the north line of the subdivision and terminating at the north line of the Marlene Estates Subdivision No. 90-22. Cindee Drive, approximately 568.78' more or less as measured along its centerline beginning at the east line of Orchard Avenue and terminating at the north line of Marlene Estates Subdivision No. 90-22. The rights-of-way dedication for the above noted streets were accepted for public use subject to development on June 17, 1992. Construction of the roads were completed in the Summer of 1993. Marlene Estates Subdivision No. 90-27 Orchard Avenue, approximately 870.13' more or less as measured along its centerline beginning at the north line of the subdivision and terminating at the south line of the subdivision. Cindee Drive, approximately 435.49' more or less as measured along its centerline beginning at the north line of the subdivision and terminating at the east line of Orchard Avenue. The rights-of-way dedication for the above noted portions of Orchard Avenue and Cindee Drive were accepted for public use subject to development on September 16, 1992. Construction of the roads were completed in the Summer of 1993. Cleveland Subdivision No. 94-07 Cleveland Lane, south half, approximately 397.99' more or less as measured along its centerline beginning at the east line of Main Street and terminating at the east line of the subdivision. Olga Place, a cul-de-sac, approximately 139.5' more or less from the south line of Cleveland Lane to its radius point. The rights-of-way dedication for the above noted streets within the Cleveland Subdivision were accepted for public use subject to development in July 1995. Construction of the roads were completed in May, 1997. R: I~/V ACLEVELAND 1 5 6 ? 8 9 10 11 14 15 16 18 19 27 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ACCEPTING OLGA PLACE, CLEVELAND LANE, CINDEE DRIVE, AND A PORTION OF ORCHARD AVENUE INTO THE CITY STREET SYSTEM WHEREAS, the provisions of Section 1806 of the California Street and Highways Code provide that no public or private street shall become a City Street until and unless the governing body, by resolution, has caused said street to be accepted into the City Street System nor shall any City be held liable for failure to maintain any street unless and until it has been accepted into the City Street System by resolution of the governing body; and WHEREAS, the rights-of-way for the streets indicated in this resolution have been accepted for public use subject to development by the City Council and these streets have been constructed and completed in substantial conformance to the approved plans and no defects in said streets are apparent; and WHEREAS, it is in the interest of the public that the completed streets be accepted in to the City Street System and maintained by the City. NOW, THEREFORE, BE IT RESOLVED that the following streets within the defined limits are hereby accepted into the City Street System: Orchard Avenue, approximately 1428.29' more or less as measured along its centerline beginning at the north line of the Brookside Estates Subdivision No. 90-30 and terminating at the south line of the Marlene Estates Subdivision No. 90-22. Cindee Drive, approximately 1004.27' more or less as measured along its centerline beginning at the east line of Orchard Avenue as shown on the Final Resolution No. 97-00 1 $ 6 ? 9 10 11 1~. 15 16 17 18 19 ~0 ~5 ~8 Map for the Brookside Estates Subdivision and terminating at the east line of Orchard Avenue as shown on the Final Map for the Marlene Estates Subdivision No. 90-22. Cleveland Lane, south half, approximately 397.99' more or less as measured along its centerline beginning at the east line of Main Street and terminating at the east line of the Cleveland Subdivision No. 94-07. Olga Place, a cul-de-sac, approximately 139.5' more or less as measured along its centerline from the south line of Cleveland Lane as shown on the Cleveland Subdivision No. 94-07 to its radius point. PASSED AND ADOPTED this 16th day of July, 1997, by the following roll vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Sheridan Malone Mayor Colleen B. Henderson City Clerk B:i~.SI:KK CLEVELAND.SMS R esolu ti on No. 97-00 / Page 2 of 2 .i · k, o-- THOMAS ~20 0 R o= pLACE OLGA ~ 6 3,oo_.~.:____e ,.____~C '~ NOS*I9'51"W~ ~ 289,53' 107.47' M. I'E ,9 t"oOON~ m ( N 05'19' 51" W)l oo Z _ ITEM NO. 9b DATE. JULY 16, 1997 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF REPORT OF COSTS TO REALIGN BETTY STREET AT TALMAGE ROAD At City Council's request, Staff is providing this report which provides an estimated cost to realign the southern end of Betty Street at Talmage Road. Prior to the recent widening of Talmage Road, Betty Street terminated at Old Talmage Road (frontage road) and it did not have direct opening to the new Talmage Road alignment. As a condition of the Wal-Mart project, the north side of Talmage Road was widened and because the new curb line penetrated the existing 90° intersection of Betty Street and Old Talmage Road, the terminus at Betty Street was opened onto the new alignment of Talmage Road (refer to Attachment No. 1). Should it be desired to reconstruct the intersection of Betty Street and Old Talmage Road as it existed prior to the widening of Talmage Road, Staff estimates that the realignment project would cost $30,310 (refer to Attachment No. 3). RECOMMENDED ACTION' City Council receive report. ALTERNATIVE COUNCIL POLICY OPTIONS: Provide direction to Staff. Appropriation Requested: Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Candace Horsley, City Manager Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager 1. e 1 Alignment of Betty Street prior to the widening of Talmage Road. Proposed re-alignment of Betty Street with Old Talmage Road. Engineers Cost Estimate for Betty Street re-alignment. ~'Candace Horsley, C anager ~SbCj6 "VD 'Ht/I~N GVO~J 39VI~I-IV1 §;~b Ht/I)ifl _JO )t~'g'd SS3NISFII3 GOO~G3~J 9NIN301M 'OW 39VIAIg¥/ i .LD3rOIJ~I ·Ill i111 Ill illll ~IIAI 3 1961 - ~91, - ZOZ '-13.L 'OO 9NI~213NIgN3 S:31.LNnO0 H_L~ON',~I~ 3,00 o0 N _ ..... /als ~1 9'3 ClN3 -'3':J. /// I //I I .. III I o° I/I I I// t OJ' 0 Ill III. III III III II/ III I1~ III II III · II II CITY OF UKIAH ENGINEER'S ESTIMATE BETTY STREET RE- ALIGNMENT JAN 15,1997 STREET CONSTRUCTION Item No. 1 2 3 4 5 6 7 8 9 Description Surveying Clearing and Grubbing Roadway Excavation Utility Relocations Curb and Gutter Sidewalk Class 2 Aggregate Base Asphalt'Concrete Street Barricade 10 Traffic Signs and Striping Quant i ty unit 1 Lump Sum 1 Lump Sum 1 Lump Sum 1 Lump Sum 85 LF 390 LF 115 TONS 50 TONS 60 LF 1 ' LUMp ~SUM TOTAL CONSTRUCTION COSTS Right of Way costs for 150 SF @ $12.00 / SF = SUBTOTAL CONTINGENCY AT 20% OF SUBTOTAL Design Survey and Plan Preparation @ 8% of Construction Cost = TOTAL PROJECT COSTS Unit Price Amount $1,000.00 $1,000.00 Ss,ooo.oo $5,ooo.oo $12.00 $12.00 $5,000.00 $5,O00.00 $17.00 $1,445.00 $3.50 $1,365.00 $18.00 $2,070.00 $46.00 $2,300.00 $50.00 $3,000.00 Ssoo.oo $8oo.oo $21,992.00 $1,800.00 $23,792.00 $4,758.40 $1,759.36 $30,309.76 AGENDA SUMMARY ITEM NO. 9c DATE: July 16, 1997 REPORT SUBJECT: DISCUSSION OF GOBBI STREET PROPERTY TRANSFER The Ukiah Valley Cultural and Recreation Center (UVCRC) is a community non-profit group working on building a community center to be open and accessible to both individual public members and organized groups. The facility would include a multi-use gym, performing and visual arts facility, arts and crafts rooms, meeting rooms and kitchens, and, hopefully, soccer, softball, and general use fields. The land purchase and facility will be built with donated funds and materials, with grants being actively solicited from all levels of government as well as private, charitable organizations. Local funding is of major emphasis. Once built, the corporation will administer and maintain the facilities, but the programs will be run by groups and individuals. Fees will be kept Iow and will provide for facility upkeep and improvements, utilities, and insurance needs. The Steering Committee has been working for over a year to bring together various aspects of this project, which include funding and site location. The Siting Committee has determined they would like to build the facility as close to the main center of Ukiah as possible, as this is the most accessible area for families. As there is not much land available within the City limits for development, one possibility would be a land swap between a property owner who has property in a desirable location for another piece of property that would be acceptable to them, but would not be acceptable to the recreation center Siting Committee. One such property owned by the City that has been identified as having potential value in a land swap, is the Gobbi Street property behind (south of) the BMX track and the Little League Field. The lot size is approximately 23.09+ acres and is zoned Agricultural. Staff is currently having a drive-by appraisal performed and will have the results available for the Council at the Council meeting. During the development of the General Plan, this property was identified for the purposes of a riverside park development. Actual funding for the project is uncertain and access concerns are potentially restrictive of any (Continued on Page 2) RECOMMENDED ACTION: After discussion, Council provide direction to staff relative to Ukiah Valley Cultural and Recreation Center use of City-owned land for use in land swap. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine discussion is not appropriate at this time. Acct. No. (if NOT budgeted): N/A Acct. No.: Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: N/A Prepared by: Candace Horsley, City Manager Attachments: 1. Assessor's Map of Parcel 2. Ukiah General Plan Excerpt on Riverside Park APPROVED ~~"~,£~~-~ ,._. 4/Can. ASROwap. Rec Ca,dace 'FIo'rsley, ~,ity~Manager high use development. Since public access to the river is minimal in the valley, Council may determine that the river side of this property be retained for future use as a park project. In addition, the adjoining farmers have requested a buffer zone between any park project and their fields to reduce vandalism concerns. Councilmember Kristy Kelly is on the UVCRC Steedng Committee and will be discussing the reasons for the request. Staff is requesting discussion and direction from the Council as to whether they are willing to give this property (or a portion of the acreage), and its value, to the Committee for their use in a land swap with another property owner. It should be noted that the City has been contacted within the last month regarding a possible sale of the property for agricultural purposes. ~® m RI V~R City of Ukiah ~ Mendocino County Ukiah Valley General Plan and Growth Management Program 2.07 Riverside park V.2. Parks and Recreation 4, Page 15 2.07.01 Summary of major findings The City of Ukiah owns property located at the east end of Gobbi Street which is bordered by the Russian River on the east. This area is commonly called Riverside Park. This parcel's size, loca- tion, and freeway access make it ideal for \ development into a City Park/Sports Complex. Since Little League and BMX are already ~,;.~r,~,o^~, established on this property, any new development should continue these uses. There is a need for two ball fields to accommodate Girls' and Women's Softball, and two ball fields for Pony and Colt Leagues. Additional or multi-use facilities for soccer and football fields should also be considered. Sand lot volleyball, horseshoe pits and outdoor basketball courts could be added. The only outdoor basketball hoops not located at local schools are the two at Vinewood Park. Litlle fie/ds (3) I Portions of the park are proposed to be developed into playground area, open space, river beach access, and trails. The remaining land should include sufficient open space to be used as a buffer for wildlife and agriculture uses on the west and southern boundaries. This will lessen the impact of urban encroachment into existing agriculture zones. A walking area along the river with areas to sit and watch the river, Figure V.2-Z: Riverside Park existing facilities would be beneficial. The park may be considered an ideal location to build upon the natural beauty of the river environment. The park is located in proximity to active agricultural lands. While this City-owned land area provides unique opportunities for public access to the Russian River and adequate space for active recreation and organized sporting activities, it also presents potential for conflicts with the agribusiness to the west and south. Riverside Park needs to be developed with a conscientious "good neighbor" policy. This means that its ultimate design and use must be sensitive to the ongoing and long-established agricultural businesses. The "right-to-farm" policy of the Open Space and Conservation element is applicable to City development as it is to private development. The design of the park must consider issues such as property damage, noise, and agricultural spraying. Serious consideration needs to be given to the concept that unless security is available, the park should not be expanded. Adopted I~y the City Council: December 6, 1995 Ukiah Valley General Plan and Growth Management Program City of Ukiah il~ Mendocino County. California V.2. Parks and Recreation ~, Page 16 Access to the park is over Gobbi Street, which becomes River Road east of the Freeway. River Road narrows west of the park, with no shoulder, bicycle lanes, or pedestrian pathways. When the Riverside Park is expanded, appropriate improvements to the road should be made to accommodate vehicle, bicycle, and pedestrian traffic. 2.07.02 General Plan goals, policies, and implementing programs G oal PR-6: Develop Riverside Park into a City Park/Sports Complex. Policy PR-6.1: Collect in-lieu fees for the development of Riverside Park. Implementation Measure PR-6.1(a): Place designated in-lieu fees for Riverside Park into a Park Development Fund with funds used only for property acquisition and development. [Timeframe for completion: Ongoing planning period ~. Measure applies to: City ~. Agency/Departmentresponsible: Community Services] Policy PR-6.2: Develop Riverside Park as a community park with improved, active park areas, with consideration to adjoining land owners, existing facilities and leases, partic- ularly those of an agricultural nature. Implementation Measure PR-6.2(a): Prepare and adopt a Riverside Park master plan.[rime- frame for completion: shod-term planning period ~, Measure applies to: City ~, Agency/De- partment responsible: Community Services] Implementation Measure PR-6.2(b): Develop this park within the short- and intermediate-term planning period. [Timeframe for completion: Shod- and intermediate-term planning period ~, Measure applies to: City ~, Agency/Department responsible: Community Services] Policy PR-6.3: Provide protection for park users and owners of adjoining property. Implementation Measure PR-6.3(a): A program of security and patrol shall be prepared and funded prior to the commencement of park expansion to assure adjacent ranchers and property owners that their lands and improvements will be safe from damage. [Timeframe for completion: Shod-term or intermediate-term planning period ~. Measure ap- plies to: City ~. Agency/Department responsible: Community Services and Public Safety] Implementation Measure PR-6.3(b): Recruit a resident caretaker to be housed at the park to provide park security and general maintenance. [Timeframe tot completion: Ongoing planning period ~, Measure applies to: City ~, Agency/Departmentresponsible: Community Services] Implementation Measure PR-6.3(c): The security program shall include necessary provisions to ensure that park activities do not interfere with the "right-to-farm." [Timeframe for completion: Ongoing planning pedod ~, Measure applies to: City ~, Agency/Department responsible: Community Services] Implementation Measure PR-6.3(d): Prior to the final approval of any design plans for the development of Riverside Park, the City and its Parks and Recreation Commission shall meet with area residents and landowners to develop site specific criteria to be implemented as a part of the security of the adjoining land from park users. These programs may include limitations on the areas of the park to be generally accessible, control over the hours of park operations, and special day or date restrictions as Adopted by the City Council: December 6. 1995 City of Uklah ~ Mendocino County Ukiah Valley General Plan and Growth Management Program V.2. Parks and Recreation ~, Page 17 may be necessary to accommodate adjoining agricultural uses. [Timeframe forcomple- tion: Ongoing planning period ~, Measure applies to: City ~, Agency/Department respon- sible: Community Services] Implementation Measure PR-6.3(e): During planning processes for Riverside Park, the City shall perform a traffic and circulation analysis to appropriately design Gobbi Street for safe access by vehicles, pedestrians, and bicyclists. [Timeframe for completion: Short-term planning period ~, Measure applies to: City ~, Agency/Department responsible: Community Services and Public Works] 2.08 Community gardens 2.08.01 Summary of major findings Community gardens provide an uncommon recreational activity. A community garden allows groups of people to work together to grow herbs, fruits, and vegetables for home use. Further, it provides an opportunity for people whose residences do not have adequate land area to garden. As lot sizes continue to dwindle in cost cutting efforts to build homes for less money, setting aside common ground areas for gardens will become more and more important. For a number of years, the City has allowed operation of a community garden at the "Observatory" property on Observatory Street. Space in the community garden is allocated on a lottery basis. Strict adherence to City gardening rules is also required. In the Open Space and Conservation Element, the General Plan includes a program to allow the use of City-owned undeveloped parcels for community gardens. The opportunities to garden -- for leisure, personal economics, education, and as a place to meet friends and neighbors -- provide an active recreational benefit. More than just allowing interim use of land for community gardens, the City should encourage a long-term commitment to community gardens as a part of the parks and recreation program. Generally garden space should be made available on priority basis to those without personal yard space for a garden. The use of the garden should be open to all ages. If there is more interest in the garden than space available, the City should establish a lottery program to assign garden spaces every year. Although community gardens are "public uses" on public land, visits by non-participants should be limited to times when gardeners are present to protect their efforts. 2.08.02 General Plan goals, policies, and implementing programs Goal PR-7: Encourage community gardens as a park program. Policy PR-7.1: Allocate lands for community gardens and facilitate their development. Implementation Measure PR-7.1 (a): The Community Services Department shall identify City- owned or other public lands suitable for community gardens. [Timeframe for comple- tion: Ongoing planning period ~, Measure applies to: City ,e, Agency/Department respon- sible: Community Services] - Implementation Measure PR-7. l(b): Formalize a program for assigning residents to garden plots and creating operation and use rules for community gardens. [Timeframe tot Adopted by the City Council: December 6. 1995 9d ITEM NO. DATE: July 16, 1997 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION OPPOSING PROFESSIONAL ENGINEERS IN CALIFORNIA GOVERNMENT (PECG)INITIATIVE ENTITLED "GOVERNMENT COST SAVINGS AND TAXPAYER PROTECTION AMENDMENT." SUMMARY: The Professional Engineers in California Government (PECG) has put forth an initiative which would prohibit local governments from awarding contracts for engineering design of "State funded" projects. This initiative has the potential to create substantial delays in state funded projects which the City may seek outside engineering design services by requiring the City to utilize State employees for design of projects. "State funds" have been defined to include gas tax funds as well as FEMA and other Federal pass through funds. The City would therefore be required to utilize State agencies for design services rather than securing consultants for design work. In addition the initiative would require the State Controller to perform cost analyses of the contract work. Statewide, the initial cost is projected at $300,000 with annual costs up to $1 million. Attachment 2 provides background information on the opposition to the initiative. Attachment 3 is the text of the initiative. The initiative apparently is supported by a union of state civil service employees who believe their jobs and potential design projects are being lost to private consultants. Staff is requesting that the City Council adopt the attached resolution opposing the initiative thus allowing freedom for the City to select its own design consultants. RECOMMENDED ACTION: Adopt the attached resolution opposing PECG's Initiative. ALTERNATIVE COUNCIL POLICY OPTIONS: Not adopt the resolution. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: None. Requested by: Prepared by: Coordinated with: Acct. No.: N/A (if budgeted) Rick Kennedy, Director of Public Works/City Engin. eer Rick Seanor, Deputy Director of Public Works.A~r~ Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer Attachments: 1. Resolution for adoption. 2. Background information 3. Initiati¥~ APPROVED:! ~, 'X,'~*.~ /._ C'~ndace ho~'s-ley, Ci-ty i~anager RJS:AGPECG.SUM 1 5 6 ? 8 9 10 11 12 15 16 17 18 19 ~.1 ~.~ ~5 ~.? RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH OPPOSING THE PROPOSED "GOVERNMENT COST SAVINGS AND TAXPAYERS PROTECTION AMENDMENT" WHEREAS, 1. Every day billions of dollars of critical building, engineering and design projects from seismic retrofitting to flood control to schools and hospitals are underway; and 2. State, regional, and local governments are currently allowed the flexibility to contract with private firms, on a competitive basis, to design these projects; and 3. This process allows government the essential flexibility to use private firms to deliver a project on time and cost effectively; and 4. The so-called "Government Cost Savings and Taxpayers Protection Amendment" completely changes the process by giving the state bureaucracy a virtual monopoly on designing every State funded project; and 5. This will thereby force cities, counties, schools, special districts, regional governments, and even many private business to use the state bureaucracy to design roads, parks, hospitals, health clinics, schools, water treatment facilities, flood control walls, and other critical structures - including all engineering, design, geological and environmental work; and 6. Virtually every school and hospital has been designed by private firms, not state government; and 7. The proposed initiative eliminates local control and forces communities to rely on the out-of-town state bureaucracy for their design work; and /// Resolution No. 97-00 flTT Z H T 6 ? 9 10 11 12 13 14 15 16 17 18 19 20 21 2~ 25 26 27 8. Local governments would not be able to hold the state bureaucracy accountable; and 9. The initiative gives one state politician enormous power to decide who receives tens of thousands of design and building projects worth billions of dollars; and 10. The State Controller would have to analyze tens of thousands of proposed contracts per year costing taxpayers hundreds of thousands of dollars, if not millions, in additional expenses; and 1 1. To meet potential workload demands, hundreds, if not thousands, of state employees would need to be employed and paid, even if no projects were underway; and 1 2. Taxpayers would pick up the tab for billions of extra costs for projects, lost jobs and more state employees to evaluate projects. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah opposes the so-called "Government Cost Savings and Taxpayers Protection Amendment" that will cost our cities, counties, special districts and economy millions. /// /// /// /// /// /// Resolution No. 97-00 Page 2 of 3 1 3 4 5 6 7 8 9 10 11 19. 13 14 15 16 17 18 19 20 9.1 23 25 26 27 28 PASSED AND ADOPTED this 16th day of July, 1997, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Sheridan Malone Mayor ATTEST: Colleen B. Henderson City Clerk B:I~RESl FED.UP Resolution No. 97-00 Page 3 of 3 Taxpayers Fed Up WiTh More StaTe Bureaucracy California Chamber of Commerce Car~fomia Taxpayers' Association Coalition for Adequate ,School Housing califomia Healthcare Assod~Jon League of california Cil~ Associated General Contractors of Assodation of California Water Agencies California Building Indust~ California Transit Association California Manufacturers Association Califomia Highway Users Conference Consurdng Engineers and Land Surveyors of California Arnedcan Institute of Architects, California Council Latin Business Association California Business Properties Association California AssodatJon of Sanitation Agencies California Conlract Ci'des AssodalJon Association for California Tort Reform Alliance of California Taxpayers and Involved Voters Califomia Minority and Women Businesses Coalition Asian American Architects Engineers Association Amencan Planning AssocialJon, California Chapter American Society of Civil Engineers California Land Surveyors Association Responsible Voters for Lower Taxes Structural Engineers AssocialJon of California Amencan Consulting Engineers Council Painting & Decorating Contractors of California Pnnting Industries of Califcmia Los Angeles County Board of Supervisors Riverside County Transportation Commission San Jose City Council San Juan Unified School District Sanitation Districts of Los Angeles County Santa Clara County Cities Association City and Count7 Association of Governments of San Mateo County Contra Costa Transportation Aulhodty Santa Clara Valley Manufacturing Group Orange County Business Coundl United Chambers of Commerce West San Bemardino County Water District pa~fal list June 25, 1997 Dear City Manager: There will be a measure on the next statewide ballot (June, 1998) that would adversely impact your city. We need your city council's opposition to this proposition which would eliminate your council's control over local infrastructure projects and would cause years of delays in building vitally needed jails, parks, roads and other key projects. Any park, public works, road or jail project is captured by this initiative if any state funding is involved including bond funding -- or if the state has any ownership, liability or responsibility for construction, operation or maintenance. The League of California Cities has joined with the California School Boards Ass'n, California Taxpayers' Ass'n and California Chamber of Commerce among others to oppose this initiative which is sponsored by a state bureaucrats group known as Professional Engineers in California Government (PECG). The core issue with the PECG Initiative is a simple one: Should virtually all design and engineering project development work be done by state employees instead of contractors hired and managed by your city? The initiative would eliminate local control over infrastructure projects. It would create a rigged bidding system that effectively means most infrastructure projects would be designed only by the State of California, not private contractors who are accountable to the needs of local cities. It would also create a new layer of state bureaucracy ultimately delaying important local projects. Building new projects already takes too long. But this initiative would add a whole new layer of bureaucracy. The initiative requires that each and every local project be reviewed by the State Controller's Office along with tens of thousands of other state, local and private building projects. Because the measure specifies no deadline by which this office must act, it would become a project bottleneck further delaying projects that are needed now. Normal contract conditions, such as delivering a project on schedule and within the budget are conspicuously missing from this initiative and, what's more, local city councils would have no say in the process. Taxpayers Fed Up With More State Bureaucracy (Fed Up)! A coalition of business, engineers, architects and taxpayers. 111Anza Boulevard, Suite 406 Burlingame, CA 94010 · (415)340-0470 · FAX: (415)340.1740 · Tax ID #960380 Who is behind the initiative? A state engineers' union, Professional Engineers in California Government (PECG) has spent $2.1 million to put it on the ballot. This initiative is part of a decade-long strategy by PECG to prevent private sector competition on design and engineering projects. Who is opposed? A large and growing coalition including the League of California Cities, California School Boards Ass'n, Coalition for Adequate School Housing (CASH), California Minority and Women Businesses Coalition, Associated General Contractors of California, California Transit Ass'n, California Taxpayers Ass'n, Ass'n of Califomia Water Agencies, California Healthcare Ass'n, Consulting Engineers and Land Surveyors of California, American Institute of Architects, California Council, California Chamber of Commerce, Los Angeles County, City of San Jose and many others. Please act as quickly as possible to officially oppose this initiative (a sample resolution is enclosed), and fax your resolution to Dana Rambo at (415) 340-1740. If you have questions, please call Dana at (415) 340-0470. Thank you for your immediate consideration. ,Shac. erely, LtaVlO rog~ Depu~ Cmpaign Director · · COUNTY OF LOS ANGELES · · '. .' DEPARTMENT OF PUBLIC WORKS ,, ' gOO SOUTH FK£MOI~T AVENUE ALHAMBKA, CALIFOKNIA 9lt03.1331 NARP. Y W. STONE. D~ro~ur T~lrp~o~: (lllJ 4ll-~iO0 ADDRZ3S ALL COIU~$PON~£NCE TO: P.O.BOX 1460 ALHAMBRA, CALt.cORNIA glA02.1460 March 12, 1996 IN I~EPLY P%F. A3~ NEFE~ TO FILE: ~-0 RECCt~ENDED POSITION ON A PROPOSED BA?.~ZgT INITIATIVE C0~CE~9'~q~ NON-~ OUT FOR ENG~ SERVICES. ALL SUPERVISORIAL DISTRI~ Oppose the Proposed ballot Initiative that w~uld prohibit the awarding of contracts for the engineering or design of projects that involve "State funds" unless the contractor providss those services at a lower cost than State civil service employees. Issue a public statement to urge all citizens not to sign or circulate the Initiative petitions so tha~ it does not receive enough signatures to qualify for placement before the voters at the November 1996 election. Request the County Supervisors Association of California a~d the League of California Cities and other interested parties, to join in opposition of this Initiative and urge their citizens not to sign or circulate the Initiative petition. Fiscal Impac~ The proposed Initiative will have a major economic impact on the local economy by delaying the construction and repair of critically needed infrastructure. The biased cost comparison formula contained in the Initiative effectively halts private firms from engineering and designing any public works projects with State or Federal pass-t~hrough funding. In addition, the County's earthquake recovery program could be delayed for many years as a result of this Initiative. The Initiative prevents the awarding of contracts for design and engineering services involving State funds or funds controlled by the State (pass-through funding from Federal Government agencies) if State civil service employees can do the work at a lower cost. Examples of "State funds" that could be involved are Gas Taxes, FEMA, and Seismic Bridge Retrofit. The Initiative's sole determinant, under normal business conditions, as to whether a contract may be awarded is a comparison of costs and the formula within the Initiative would effectively prevent most, if not all, competition. The ramifications of the provisions of the proposed Initiative are expected to reduce local authority and to cause significant project delays with anticipated increased costs. HAJ~Y W. STONE, Dir~z~nr Agril 9, 1996 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS 908 $OUl1{ ~EMO~4T AVENU~ ALHAMBIq. A. C:ALIFORNIA g1803.13~)i TeI~: (l I l} 451-1 I~ ALL COIUG~.RN~iDI~C~, TO: i~.O,SOX iN I~EPL¥ PkF. A~E I~EFER TO FILE: AS - 0 League of California Cities 1400 K Street Sacramento, California 95814 OPPOSE PROPOSED BALLOT INITIATIVE ON DESIGN AND ENGINEERING CONTRACTS On April 2, 1996, the Los Angeles County Board of Supervisors voted 4-0 to oppose the proposed ballot Initiative that would prohibit the awarding of contracts for design and engineering services involving State funds. The Board requests that your organization join them in opposing this Initiative, and that you urge your members and other interested parties to join in opposition to thi~ Initiative and not to sign or circulate the Initiative petition. This Initiative would prohibit Counties from contracting with a private company for engineering or design services if the State Controller determined that Sta~e employees could perform the work at less cost than the cost of the contract, based on biased criteria specified in the Initiative. In such cases, the County would be required to contract with the State to perform the engineering work. Enclosed is a one-page summary of the issues and impacts of this proposed Initiative. Although the s~a~ed goal of the Initiative is to obtain the lowest cost to taxpayers for design and engineering services, we are concerned that this vehicle will have the opposite effect. Additionally, the Initiative would be expected to reduce local control, create major potential delays for County projects, affect local jobs and economies, and increase State Controller costs by about $1 million annually. zP. 4 League of California Cities April 9, 1996 Page 2 If you have any questions or need additional information, please call John Lounsbery of my s~aff, at (818) 458-4081. Very truly yours, HARRY W. STONE Director of Public Works Eno. lVEo e t tate El eat c ac¥ ~L~ of 6/24/97 Statewide Organizations Alliance of Califomia Taxpayers and Involved Voters Amedcan Planning Association, Califomia Chapter Associated General Contractors of Califomia Association for Califomia Tort Reform *Association of Califomia School Administrators Association of Califomia Water Agencies California Association of Sanitation Agencies Califomia Building Industry Association Califomia Business Properties Association Califomia Chamber of Commerce California Contract Cities Association Califomia Healthcare Association California Highway Users Conference California Land Surveyors Association Califomia Manufacturers Association Califomia Minority & Women Businesses Coalition California School Boards Association Califomia Taxpayers' Association Califomia Transit Association Coalition forAdequate School Housing Engineering & Utility Contractors Association Latin Business Association League of Califomia Cities Painting & Decorating Contractors of Califomia Printing Industries of California Professional Services Management Association Responsible Voters for Lower Taxes Waste Watchers Local Government and School Districts Alum Rock School District *Baldy Mesa Water District Barstow City Council Broadview Water District Cachuma Operation and Maintenance Board City and County Association of Govemments of San Mateo County Contra Costa Transportation Authority Cupertino City Council Delhi County Water District Desert Water Agency Eastern Municipal Water District Fair Oaks Water District *Helix Water District Hidden Valley Lake Community Son/ices District Indian Wells City Council Los Angeles County Board of Supervisors *Oakdale Irrigation District Olivenhain Municipal Water District Pleasanton City Council Rancho Califomia Water District Rancho Mirage City Council Rolling Hills Estates City Council *Rio Alto Water District Riverside County Transportation Commission San Gabdel Valley Water District San Jose City Council San Juan Unified School District San Pasqual Union School District Sanitary District No. 1 of Marin County Sanitation Districts of Los Angeles County Santa Clara County Cities Association Santa Cruz County Board of Supervisors Sobastopol City Council Sonoma County Board of Supervisors South Lake County Fire Protection District South Tahoe Public Water District Sunnyvale City Council West San Bemardino County Water District Regional and Local Organizations American Public Works Association of San Diego Apple Valley Chamber of Commerce Bay Counties Civil Engineers and Land Surveyors Association, Inc. Building Industry Association of Southem California Contra Costa Council Engineering Contractors Association, Northern Califomia Chapter Engineering & General Contractor Association of San Diego Mechanical Contractors Council of Central Califomia Orange County Business Council Pleasanton Chamber of Commerce San Diego Chamber of Commerce *San Rafael Chamber of Commerce Santa Clara Chamber of Commerce Santa Clara Valley Manufacturing Group Shasta County Taxpayers Association ._TUL 08 "9'7' 1~:~6 P. 3 GOVERNMENT COST SAVINGS AND TAXPAYERS PROTECTION AMENDMENT SECTION 1, TITLE This measure shall be known and may be cited as the Government Cost Savings and Taxpayer Protection Amendment. SECTION 2. PURPOSE AND INTENT It is the intent of the people of the State of California in enacting this measure that engineering, archite~ural, and similar services provided by the state and certain other entities be furnished at the lowest cost to taxpayers, consistent with quality, health, safety, and the public interest; that contracts for such services be awarded through a competitive bidding process, free of undue political influence; and that contractors be held fully responsible for the performance of their contracts. THEREFORE, THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 3. REQUIREMENTS FOR CONTRACTS FOR. ENGINEERING, ARCHITECTURAL AND SIMILAR SERVICES Article VII, section 12 is hereby added to the California Constitution to read: (a) This section shall apply to contracts for engineering, architectural, landscape architectural, surveying, environmental, or engineering geology services awarded by the state of California or by any state agency to any public or private entity. As used in this section, "state agency" means every state office, officer, agency, department, division, bureau, board, and commission but does not Include the University of California, the California State University and Colleges, and local public entities. "State agency" aisc includes a state agency acting jointly with another state agency or with a local public entity. As .used in this section, "local public entity" means any city', county, city and county, including a chartered city or county, public or municipal corporation, school district, special district, authority~ .or other public entity formed for the local performance of governmental and proprietary functions within limited boundaries. "Local public entity" also includes two or more local public entitles acting jointly. (b) This section shall also apply to contracts for services specified in subsection (a) awarded by private entities or local public entities when the contract awarded by the public or private entity involves expenditure of state funds or involves a program, project, facility, or public work for which the state or any state agency has or will have ownership, liability, or responsibility for construction, operation, or maintenance. As used in this section, "state funds" means all money appropriated by the Legislature for expenditure by the state or a state agency and ali money included in special funds that the state or a state agency controls. (c) Prior to the award of any contract covered by this section, the Controller shall prepare and verify an analysis of the cost of performing the work using state civil service employees and the cost of the contract. In comparing costs, the cost of performing the work using state civil service employees shall Include only the additional direct costs to the state to provide the same services as the contractor, and the cost of the contract shall include all anticipated contract costs and all costs to be incurred by the state, state agencies, and the contracting entity for the bidding, evaluation, and contract award process and for inspecting, supervising, verifying, monitoring, and overseeing the contract, (d) The contract shall not be awarded if either of the following conditions is met: (1) the Controller's analysis concludes that state civil service employees can perform the work at less cost than the cost of the contract, unless the services are such an urgent nature that public interest, health, or safety requires award of the contract; o~' (2) the Controller or the contracting entity concludes that the contract would not be in the public interest, would have an adverse impact on public health or safety, or would result in lower quality work than if state civil service employees performed the services. (e) Except for contracts for which a delay resulting from the competitive bidding process would endanger public health or safety, every contract, including amendments, covered by this section that exceeds fifty TT,' E- H/Fl E IgT .TLIL F1 .... q. 7 - -,-, _ I 26 P.4 thousand dollars ($50,000), adjusted annually to reflect changes in the appropriate consumer price index as determined by the Controller, shall be awarded through a publicized competitive bidding process involving sealed bids. Each contract shall be awarded to the lowest qualified bidder, If the contract cost based on the lowest qualified bid exceeds the anticipated contract costs the Controller estimated pursuant to subsection (c), the Controller shall prepare and verify a revised analysis .using the contract bid cost, and that revised analysis shall be used in applying subsection (d). (f) For eve~/contract covered by this section, the contractor shall assume full responsibility and liability for its pedormance of the contract and shall defend, indemnify, and hold the state, the contracting entity, and their agents and employees harmless from any legal action resulting from the performance of the contract. (g) This section shall not be applied in a manner that will result in the loss of federal funding to the contracting entity for contracts for services. SECTION 4. SEVERABILITY If any provision of this Amendment or its application to any person or circumstance is held invalid, that invalidity shall not affect other provisions or applications of the Amendment which can be given effect without the Invalid provision or application, and to this end the provisions of this Amendment are severable. SECTION 5. APPLICABILITY OF CURRENT LAW Nothing in this Amendment shall expand or restrict the state's constitutional authority, as determined by decisions of the California Supreme Court and California Courts of Appeal in effect on the effective date of this Amendment, to enter into contraots with private or public entities. SECTION 6. RELATIONSHIP TO OTHER MEASURES TO the extent that any other measure on the same subject shall be On the ballot at the same election, it ts. the intent of the voters that this measure be deemed, to the maximum extent possible, not to be in conflict. with such other measure, but rather that this measure should be harmonized with the other measure, P,F___ ];tern No. 9e Date: July 16. 1997 AGENDA SUMMARY REPORT SUBJECT: Authorize Support for the Mendocino Council of Governments' Electric Vehicle Demonstration Project by providing a contribution that will not exceed $1,000. REPORT: The Mendocino Council of Governments ( MCOG ) is developing an Electric Vehicle Demonstration Project that will be funded through grants and participation by various governmental entities. The Project Administrator for the program will be the Renewable Energy Development Institute. The City of Ukiah has been asked to be a sponsor for the project by installing the infrastructure required for the installation of a charging station. The location of the charging station will be determined by mutual agreement between the City of Ukiah and the Project Administrator. The City of Ukiah will provide construction of the electrical service for the charging station. Any funds remaining from the $1,000 limit, once the cost of the electrical service is subtracted, can be requested by the Project Administrator, on a reimbursement basis, to help purchase and install the service panel, charger and any required electrical or building permits. The request for reimbursement must be submitted with a proof of purchase or receipt that indicates what was purchased. MCOG will provide all other necessary equipment required to make the station functional. The electricity used will be metered and billed to the Project Administrator. Should the City Council wish to support this project, staff recommends that the City of Ukiah's sponsorship be funded from the Public Benefits Charge to be collected as defined by AB 1890. AB 1890 clearly states that these funds can be used for "research, development and demonstration programs for the public interest to advance science or technology which is not adequately provided by competitive and regulated markets". Staff believes that this project meets the stated requirements. These funds would be released upon approval by MCOG's portion of funding and approval for the proposal. RECOMMENDED ACTION: Authorize Support for the Mendocino Council of Governments' Electric Vehicle Demonstration Project by providing a contribution that will not exceed $~ ,ooo. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct staff as to alternative Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment: None Acct. No. 806-3765-250-000 "'~a-~-dace I-)orsley, cit~ Manager Pacific Electric Vehicles, LLC VEHICLE ENGINEERING SERVICES 3903 North State Street #18B the li.qht vehicle specialists Ukiah, California 95482 Facsimile: 707-485-8978 Phone: 707-485-5799 Pacific EV specializes in engineering, design, fabrication and development of light road vehicles and associated components and systems. Our mission is to advance the art of light vehicle design and construction. We solve problems related to prototype and pre-production vehicles. Engineering Services offered include: Component and Vehicle Engineering Design Documentation Manufacturing Planning Data Collection and Analysis Specification Writing Compliance Assessment and Planning Testing and Test Documentation Concept Drawings...Artist available Auto cad Fabrication and Assembly Services: Composite tool and component fabrication Battery Boxes and "Cut and Fold" honeycomb structures Component Fabrication Vehicle Assembly Electric Vehicle service, maintenance, uprating, and repair. Experience with flooded and VRLA Lead Acid and flooded Ni-Cad systems Battery Management Systems E o.- E ~- ocS._ t'- 0 · Looking For A Good Home For the Last 5 Cr y-ell Electric Vehicles Well developed collectors EV, last of 4,000+ Danish units produced. Prices are $4,500 and up. Call for inventory list. In 1993 we imported 48 City-el vehicles from Denmark. The remaining 5 vehicles have less than 1000 miles and are nearly new. All are 1993 City-el electric vehicles. These 640 lb. three wheeled motorcycles are DOT compliant and are readily registered. Plug the City-el into any 110V outlet! 22+ mile range - 33 mph top speed - 150+ mpg equivalent Battery replacement <$250 every 18 months/approximately * Fully automatic 110V charger; 5-6 miles per hour of charging * Vehicles have PEV Fiberglass Canopies w/Lexan windows * Prices exclusive of shipping, taxes & DMV fees * Parts and service manuals available PACIFIC LECTRIC VEHICL S, LLC VEHICLE ENGINEERING SERVICES... the light vehicle specialists 3903 North State Street # 18B Ph: 7071485-5799 Ukiah, California 95482 Fax: 707/485-8978 PACIFIC ELECTRIC VEHICLES, LLC VEHICLE ENGINEERING SERVICES ............ the light vehicle specialists 3903 North State Street #18B Ukiah, California 95482 Facsimile: 707-485-8978 Phone: 707-485-5799 City-el Inventory List: We have the following vehicles ready for sale. All are 1993 City-el electric vehicles. These 640 lb, three wheeled electric motorcycles are DOT compliant and are readily registered. Well developed collectors EV, last of 4000+ Danish units produced. Used in NEV demonstration, performance data available. 22 + mile range 33 mph top speed > 150 mpg equivalent · Fully automatic 110 V battery charger: 5-6 miles per hour of charging · Solar rechargeable from three twelve volt panels, about 1 mile per hour of charging from I m^2 panel. · Battery Replacement < $250.00, every 18 mos. approx. S/N 4156, Yellow, 50 miles New $5000 S/N 4140, Yellow, 138 miles New S/N 4143 Red, 273 miles S/N 4126 Red, 1812 miles S/N 4031 White, 2200 miles S/N3993 White, 2800miles S/N 4033 Yellow, 49 miles S/N4136 Yellow, 200miles $5000 $4500 $4500 $4500 $3900 $5000 $5000 S/N 4128, Red, 900 miles $4000 10/11/96 Additional vehicles, service, repair and maintenance are available. Vehicles have PEV Fiberglass Canopies with Lexan windows.. Above prices are exclusive of shipping, taxes, and DMV fees. Please call us for more information. AGENDA SUMMARY ITEM NO. gf DATE' July 16, 1997 REPORT SUBJECT: CONSIDERATION OF TEMPORARY FACILITY USE FEE WAIVERS FOR NON- PROFIT GROUPS AND COMMUNITY EVENTS IN ALEX R. THOMAS JR., PLAZA AND AUTHORIZE CITY MANAGER TO WAIVE FEES Staff has been approached by the Make-A-Difference Committee, a local citizens action committee, regarding the increased promotion of the Alex R. Thomas, Jr. Plaza for special events. The Committee is comprised of local business owners and concerned citizens who are involved in a number of community improvement projects, one such project is to increase the activities occurring in the Plaza and Downtown. Programs such as an expanded evening Farmer's Market similar to Santa Rosa's Thursday Night Market, weekend special events, and community fund raisers are targeted activities. Staff coordinated a meeting with representatives from the Committee, Chamber of Commerce, and Ukiah Main Street Program, in an effort to develop a concerted approach to increasing community use of the Plaza. One result of that meeting was a recommendation that the City temporarily waive fees for use of the Plaza for non-profit and community events. The City Council has adopted a fee schedule for the Plaza which includes reductions for non-profits, however, the group felt that in order to significantly increase initial interest in the facility, a fee waiver would be beneficial. Should the Council approve the request, the existing fee schedule will remain in effect for private parties, and staff will review requests to ensure that community events are fee exempt. Costs for extra City staffing will be charged to the event coordinators. While there has been significant activity in the Plaza since its opening in April, 1996, staff certainly supports increasing public use of the facility. To date, revenues from the Plaza have been nominal and the proposed fee waivers do not represent a significant loss of revenue. The Redevelopment Agency's intent in developing the Plaza was to create a community "heart" in the center of town, which would serve as the key gathering center for our residents. Staff supports the Committee's efforts to increase the Plaza use and recommends authorization for the City Manager to waive facility use fees for Non-profit groups and community events for a six-month period. Depending on the success of this program, a further six-month period may be requested in the future. RECOMMENDED ACTION' Authorize the City Manager to waive facility use fees for groups and community events at the Alex R. Thomas, Jr. Plaza for a six-month period. non-profit ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine fee waivers are inappropriate and deny approval. Acct. No. (if NOT budgeted)' N/A Acct. No.: Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: City Manager Prepared by' Larry W. DeKnoblough, Community Services Director Coordinated with' Candace Horsley, City Manager Attachments: None. APPROVED' ~ i~~-.~~....., ,:LO:~v~,.feo Candace Horsley, City ~anager