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1997-08-20 Packet
AGENDA SUMMARY ITEM NO. 3a. DATE: August 20, 1997 REPORT SUBJECT: INTRODUCTION OF NEW EMPLOYEE - NORMA DEKNOBLOUGH The City of Ukiah is very fortunate to have Norma DeKnoblough as the new Police Records Clerk. Norma was hired on August 11, 1997, after JoAnn Salisbury's retirement June 30, 1997. Norma comes to the Police Department from her most recent position of Assistant Credit Manager with Friedman Brothers. It is interesting to note that as we introduce Norma to the members of the Council for the first time many of the present City employees greet Norma's appointment as the return of an old friend. Norma began her employment with the City of Ukiah in August, 1985 and chose to leave in February, 1996 to attend to the demands of a growing family. She views her return to employment with the Police Department as the opportunity to again serve the citizens of Ukiah and work in the friendly atmosphere of the City. Norma brings with her a strong background in bookkeeping, payroll, and people skills. We are particularly fortunate that Norma not only possesses these skills in general, but that her prior City employment has given her the specific knowledge of our current systems. Norma and her husband Larry DeKnoblough spend the vast majority of their free time devoted to their two children Joshua age 16, and Justin age 14. With her excellent skills, talents, and energetic personality she is a welcome addition to the Police Department Staff. RECOMMENDED ACTION: Council help us welcome Norma DeKnoblough. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Acct. No. (If Not budgeted): N/A Acct. No.: Appropriation Requested: N/A (If budgeted) Citizen Advised: N/A Prepared by: Wayne R. McBride, Captain Coordinated with: Candace Horsely, City Manager Attachments: None APPROVED: ,~ ~ ~~--~ Ca-ndace Ho'rSley,'City ~anager PR OCLAMA TIO2V WHEREAS, on August 26, 1920 the 19th Amendment to the U.S. Constitution gave women in this Country the right to vote; and WHEREAS, August 26 has been designated as "Women's Equality Day", in recognition of the anniversary of suffrage, and annual observances of this anniversary and of women's continued efforts toward equal rights have taken place since 1970; and WHEREAS, though much progress has been made on the long journey toward equality for all Americans, until all women have an equal opportunity to develop their full potential and to make contributions that are accepted and welcomed by our society, our freedom as a Nation will be incomplete; and WHEREAS, "Women's Equality Day" should be both a celebration of past achievement and a promise for the future; a promise to promote and protect with vigor and vigilance the rights of all our citizens; a promise to decry the policies of exclusion and to pursue the ideal of equality for every American; and a promise to empower all of our people to take their rightful place as full and equal partners in the great American enterprise. NOW, THEREFORE, L Sheridan Malone, Mayor of the City of Ukiah, on behalf of my fellow City Councilmembers, Jim Mastin, Kristy Kelly, Phillip Ashiku, and Gualalupe Chavez, do hereby proclaim August 26, 1997, as WOMEN'S EQUALITY DA Y to commemorate the great victory of wisdom over ignorance embodied by the 19th Amendment to the Constitution and call upon the people of Ukiah to observe this day with appropriate programs and activities. Sheridan Malone, Mayor WHEREAS, on August 26, 1920 the 19th Amendment to the U.S. Constitution gave women in this Country the right to vote; and WHEREAS, August 26 has been designated as "Women's Equality Day", in recognition of the anniversary of suffrage, and annual observances of this anniversary and of women's continued efforts toward equal rights have taken place since 1970; and WHEREAS, though much progress has been made on the long journey toward equality for all Americans, until all women have an equal opportunity to develop their full potential and to make contributions that are accepted and welcomed by our society, our freedom as a Nation will be incomplete; and WHEREAS, "Women's Equality Day" should be both a celebration of past achievement and a promise for the future; a promise to promote and protect with vigor and vigilance the rights of all our citizens; a promise to decry the policies of exclusion and to pursue the ideal of equality for every American; and a promise to empower all of our people to take their rightful place as full and equal partners in the great American enterprise. NOW, THEREFORE, I, Sheridan Malone, Mayor of the City of Ukiah, on behalf of my fellow City Councilmembers, Jim Mastin, Kristy Kelly, Phillip Ashiku, and Gualalupe Chavez, do hereby proclaim August 26, 1997, as WOMEN'S EQUALITY DA Y to commemorate the great victory of wisdom over ignorance embodied by the 19th Amendment to the Constitution and call upon the people of Ukiah to observe this day with appropriate programs and activities. Sheridan Malone, Mayor mfh:office WOMENEQUAL CO}DIUNITY CARE [~ O1 ,~q 12 97 16'27 FAX 7074685234 The following is not to be ken 1' ghtly I · ~Y. Phone: ~H, Fa.x: ~ To: ~R From' @S f Fax Number' Pages: ~N Date, @D ~ ll~JO J~ohn C, aldw~l. 05.'12,'97' 16'27 FAX 7074685234 0v:i/12/1'-',97 17:10 70783B0470 COMMUNITY (]ARE N~ I L WWN~ House Joint R~solution 808 Desi~ting August 26 of each year as ~omen's Equality Day" 1brnes~,.a~, the women of the United States have been treated as second-class clOze~ ~ have not been entitled to the full rights and Privileges, public or private, legal or institutional, which ate available to male citizens of the United Whereas, ~ women of tl~ United Sates have united to assure that these rights sari privileges are available to all citizens equally regardless of sex; and Wheleaso the womett of the United Sates have designated August 26, the muti~ date of the pas~ge of the NThneteenth Amendment, as a symbol of ~ con,hued light for equal rights; and IAir~ea~, t~e womert of t~ United States are to be commended and supported in Now, therelote0 be it Rtsoh~ by the Senate and House o[ gepre~entatttw of fhe Unif~ $~lvs o~ AmetJcgn in C. ongress assembled, that August 26th of each year ia de~is~at~ as "Women's F_.qualRy Day, and the President id autl~orized and tequ~t~ to issue a proclamation artl~ually ~ commemoration of tl'ta~ day tn 1920, on which the woman of America were first given the right to vote, and that day itt 1970, on which a nationwide demonstration for women's rights t~ak On AuguSt 26, 1920, the lgth Amendment to the U.q. Constitution ~ave women in this country the right to vote~' Annual observances of the anniversary of women's suffrage have taken place since 1970, with marches, rallies, protests, and educational programs held on August 26th. In !9~ 1, Rep. Bells Abzug (Dem.-NY), introduced a Congressional ' resolution to designate August 26 as Women's £quality Day, in recognition of 'the anniversary of suffrage, and of women's continued efforts toward equal rights. The measure was passed by the House and Senate. and.signed by the President. In the yeats since then, the resolution haS been introduced and passed each year by both Houses and the President. ..,~ 1,40t'~ROPIT ~DUCATIOI'4.a&, CORIN:)R.~TION . 08.' 1.2 '97 16'27 FAX 7074685234 Of~/~['2,"! ,-,,37 1.7:113 70703I~04713 C05DIUNITY CARE NATI bg~NS HIST ) 2 WOMEN'S EQUALITY DAY, 1995 By the President of the United States af America A Proel~natlon ,q~ventg-flve years ago this Nation took a great stop forward by ratifying the 19th Amendment to tho. Constitution. Twenty-eight simple words ~ "The right of citizens of the United States to vot~ shall not b~ donied or abridged by the United States or by any State on account of sex" -- brought to a triumphant conclusion the long decades of struggle waged by generations of guffragista. Looking back from the vantage point of the present, when the contributions and influenc-~ of women enrich every facet of our national life, it ~eems remarkable that a~ recently as 1020 most American wom~n were still denied their fight to full participation in the political adivity of this country. Our history continues to remind us that humamty's age-old enemies of i~aorance and prejudlc~ are not easily defeated. But def~ated they wor~, by an army of women and men who, inspirit by the staunch courage and unswerving commitment of leaders like susan B. Anthony, changed people's minds and the course of U.S. history. Using the clasaic tools of dm-nocracy ~ assembly and petition, exhortation and example, peac~hfl profit and political shrewdness --- these champio~ of liberty won a lasting victory for civil rights. The fight was hard, the margins rolm, and the outcome often in doubt. But after years of effort and sacrifice, after countless acts of courage and conscience, advocates of women's suffrage rejoiced as the Congress proposed an amendment to the Constitution in 1919 and as Tennessee, the last State needed for ratification, approved that .~mendment on August 18, 1920, by a single vot~, when a young legislator heeded his mother's plea to support suffrage. On August 26, 1920, the 19th Amendment was finally proclaimed part of the United States Constitution, f, lfitling Susan B. Anthony's pledge that °'failure is impossible." Women's Equality Day, while a fitting occasion to commemorate tl~s great victory of wisdom over ignorance, is also a timo for sober refl~cti0n that American democracy is a work i,, progress. Th~ Declaration of Independence was only the first step in our long journey tow~-~ equality for all Americans. And while we have made much progress, until all women have a,; equal opportunity to develop their full potential and to make contributions that are accept.,, a:~,.~ welcomed by our society, our freedom as a Nation will be incomplete. Let us observe Women'~ Equality Day, then, both as a celebration of past achievement and a promi_~ for ~he future: a prorniao to promote and protect with vigor and vigilance the rights of all oar citi~ona; a promise to decry the policies of exclm;ion and to pursue the ideal of equalit,~' for every American; and a promise to empower all of our people to take their rightful place as full and equal p~tners in the great American enterprise. NOW, THEREFORE, I, WILLIAM !. CLIN'ION, President of the United States of America. by 08.'12 9 Id'°7 FAX 7074685234 C:03DIUNITY CARE ~03 virtue of the authority v~d in me' by the Constitution and laws of tl~ Uaited Stat~, do hereby proclaim ^ugust :~6, 1995, as "Women', Equality Day." I call upon th~ citizen~ of our Nation ~o ob~rv~ tl~ day with appropriate prograrn~ and activiti~. IN W~ Wlq[~OE I have hereunto r~t my hand tht~ .~t~nth d,~y of August° in lhe y~ar of our Lord nineteen hundred and nlne~.-five, and of the Independence of the United States of AmeriCa the two hundrc-~l and twentieth. MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting -August 6, 1997 A regular meeting of the Ukiah City Council, the agenda for which was legally noticed and posted, convened at 6:32 p.m. in the Ukiah Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, Califomia. Roll was taken and the following Councilmembers ware pmeent: Ashiku, Kelly, and Vice Mayor Mastin. Absent: Councilrnember Chavez and Mayor Malone. Staff present: Airport Manager Bua, City Treasurer Carter, Finance Director Elton, Assistant City Manager Harris, City Manager Horsley, Public Works Director Kennedy, City Attomey Rapport, and City Clerk Henderson. 2. Piedoe of Alleoiance City Treasurer Allen Carter led the Pledge of Allegiance. 3. A_~orovallCon'~ction of Minute- 3. a. Re~_ular Meetin0 of July 16. 19!~7 ..::!:!~., MIS KellylAshiku to approve the Minutes of the Regular Meeting of Julys::16, 19~:!iiii~:s submitted, carried by the following roll call vote: AYES: Councilmembers Ashiku, Ke~?i~d;:~ Mayor Mast n NOES: None. ABSTAIN: None. ABSENT: Councilmembe..r..~avez ~!?~:'Ualone. 4. RIGHT TO APPEAL DECISION Vice Mayor Mastin reviewed the appeal process. Items 5b, Adoption of Resolution Establishing No I:~a~::=~:~!i~i~ North and South Sides _of Cla..m.. Ave_n.ue. f..or, t. he .W. es_t Lin. e of Orchard Aven~' to 33~i~ end 5c, Adoption of ~eso~ut~on.l=sta~l~smng No I,'ark~ng Zones on t~i!i~ and S6~i~:.S~i of Ford Street from we= ?o of. or h.. ^von . to 140 o. i!! :nsent Calendar by sta, to De cons~oereo at the August 20, 1997 Cq~:M~iiii~i:~iiii!iiiiiii~i~ ^sh,Eu Ke,y to approve the h, as fo,ows: · . pp ove=. ce d. Authorized the City Mana~i~'~ exe~a Quit ~im Deed related to a former portion of Hospital Ddve; ;~iiiiiiii ?::' -'~ ~ e. Auth.~ed the acce~.~Of credit;~:i~i~!;i~6gular program for payments to the City of Ukia'~ii~nd autho~:i~i~lopmerffi!i~ i R~'uest for Proposal for credit card processing f. A'~:ii~pire T~~ [~pair of Landfill heavy equipment at an approximate cost of g. Adopte~:~~n No. ~!!!!~t'horizing the Submittal of an Application, Acceptance of an ~!~i~i~:,:.end ~tion of a Grant Agreement with the California Department 0[i~'nsportat~i~i~.;~CClUiSition and Development Grant, and Certifying the Availability ;:~!~::the City's Sh~!i~i~ing Funds for runway slurry seal and striping and approved ..~iiii?°udget amendm~ii~ h. ::~!i? Received report ~r~gency work being performed pursuant to Section 1530 of the Ukiah .:~iii!iiiiiiiiiiii:~ Municipal Code~:~d approved request for budget amendment to fund the work. ~!~tion can-ie.d...,..~he following roll call vote AYES: Councilmembers Ashiku, Kelly, and Vice ~i!iMasti~:~i~S: None. ABSTAIN None ABSENT' Councilmember Chavez and Mayor 6. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward. As it was not yet 7:00 p.m., the time set for item 7, the Council reviewed matters of New Business next. At the request of the City Manager, item ~c was moved forward on the agenda. a. NEW BUSINESS 6c. Ado_~tion of Investment Policy Revleiort.- Nancy Jones, Managing Director of Public Financial Management, Inc. (P.F.M.), outlined the revisions to the City's Investment Policy as recommended by the Investment Oversight Committee. Regular Meeting. August 6, 1997 Page 1 7. PUBLIC HEARING - 7:00 =.m. 7&. Adoption of Resolution AIIowin0 Anr~lication for Fundin_= and Execution of the Grar~: Aureen-,~nt to the De_na~nent of Housin=_ and Community_ Develo=ment for a Plannin;, and Technical Ass;~;ance Allocation for Devalo_Dment of a Community_ Facilit~ - Madelin Holtkamp, Economic Development Consultant, noted the Ukiah Valley Cultural Arts and Recreation Center formation committee has asked the City to apply for a $19,000 planning and technical assistance grant from the Housing and Community Development Department, to be used by the committee to complete a feasibility study and help determine the ultimate costs for such a facility. The feasibility study would have four components: siting costs, funding plan, participating agency needs, and implementation plan. Vice Mayor Maatin opened the Public Headng at 7:05 p.m. No one came forward to address the Council. The Public Headng was closed at 7:06 p.m. Councilmember Kelly noted she is a non-voting, ex officio member of.~.fo~i~i°n Committee. She doe not perceive a conflict by voting on this issue ..... CDBG Pro .... ,_~.~r~ m~.. n; .m~..m .me l-'lanmng and m~,cal Ass.~ce '~~.?0f theSt~te ....... t;.~m.,, c,a.m._eu___Dy?ne fOllOwing roll call vote: ~S: Co~l'imembe~ii~!iKej~=,'and v,~;e .~.ayor Mast, n. NI;;)ES: None. ABSTAIN: None. AB~=~,~cilmember There was no Closed Session. ....:~:~i~:~:~ The meeting was adjoumed at 7:07 p.m.d?~ .... ..di? Regular Meeling. Augult 6, 1997 Page 3 MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting - August 6, 1997 A regular meeting of the Ukiah City Council, the agenda for which was legally noticed and posted, convened at 6:32 p.m. in the Ukiah Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Ashiku, Kelly, and Vice Mayor Mastin. Absent: Councilmember Chavez and Mayor Malone. Staff present: Airport Manager Bua, City Treasurer Carter, Finance Director Elton, Assistant City Manager Herds, City Manager Horsley, Public Works Director Kennedy, City Attorney Rapport, and City Clerk Henderson. 2. Pledae of Allepiance City Treasurer Allen Carter led the Pledge of Allegiance. 3. A_~DrovallCorrection of Minut~, 3. a. Repular Meetino of July 16. 1997 MIS Kelly/Ashiku to approve the Minutes of the Regular Meeting of July.::i..!6, 19g~iiiiii[i~ submitted, carded by the following roll call vote: AYES: Councilmembers Ashiku, Ke!l~iii~d::~ Mayor Mastin. NOES: None. ABSTAIN: None. ABSENT: Councilmembe.r.::i~:avez 4. RIGHT TO APPEAL DECISION .:~!iiiiiiiii!?iiii?~ ..... ..:~iiiiiiii?iiii~iiiiii!ili!!iiiiiiiliiii?:::~ ......... iiiiiii!iii~ .... Items 5b, Adoption of Resolution Establishing No parki~?";~ii~ii~ North and South Sides o,,f__C!a,~. Ave_n.ue..f.or. !he .W. es_t L!ne of. Orchard Avend~'to 33(J~i~.,. and 5c, Adoption of r~eso~u~Jon ~.stal31isning nlo I-'ar~ing/-.ones on and S6~!~-:'of Ford Street from the West Line of Orchard Avenue to 140 off i'~!i~sent Calendar by staff to be considered at the August 20, 1997 Co MIS AshikulKelly to approve the Cons~ h, as follows: r !:~'ce Department; a Quit ~'im Deed related to a former portion of program for payments to the City of uest for Proposal for credit card processing )air of Landfill heavy equipment at an approximate cost of No. the Submittal of an Application, Acceptance of of a Grant Agreement with the California Department and Development Grant, and Certifying the Availability Funds for runway slurry seal and striping, and approved work being performed pursuant to Section 1530 of the Ukiah ~d approved request for budget amendment to fund the work. following roll call vote: AYES: Councilmembers Ashiku, Kelly, and Vice ABSTAIN: None. ABSENT: Councilmember Chavez and Mayor a. Approved a budget d. Authorized the City Mum Hospital Ddve; e. Auth.odzed the Ul $65 an City's ~udget amendm. Received report Municipal None. 6. AUDIENCE COMMENTS ON NON-AGENDA ITEM~' No one came forward. As it was not yet 7:00 p.m., the time set for item 7, the Council reviewed matters of New Business next. At the request of the City Manager, item 8c was moved forward on the agenda. 8, NEW BUSINESS 8c. AdoDtion of Investment Policy Revision_- Nancy Jones, Managing Director of Public Financial Management, Inc. (P.F.M.), outlined the revisions to the City's Investment Policy as recommended by the Investment Oversight Committee. Regular Meeting - August 6, 1997 Page I An annual review of the Investment Policy is required by law. Investments inappropriate to the City have been eliminated. City Manager Horaley noted she is comfortable with the information and recommendations from P.F.M. and with the advice from the Investment Oversight Committee. MIS Ashiku/Kelly to adopt the revisions to the Statement of Investment Policy for the 1997/98 fiscal year, carded by the following roll call vote: AYES: Councilmembers Ashiku, Kelly, and Vice Mayor Mastin. NOES: None. ABSTAIN: None. ABSENT: Councilmember Chavez and Mayor Malone. 8 a. Discussion and Comments Reaardina 1996-97 Mendocino County Grand Jurv Fina. Re_r)Ol~ - - - Assistant City Manager Harris noted the three areas of concem to which the Mendocino County Grand Jury asked the City of Ukiah to respond: recycling, library funding, and pdsoner transport. Staff prepared a response letter for the Mayor's signature which addressed the City's activities in these regards. The response letter notes the City's implementation plans to meet the~:r, equirements of AB 939, the City's support of the County Library primarily by providing the County rent free, and the cooperative efforts of the Ukiah Police Department the matter of prisoner transport and court security. Councilmember Kelly asked if the cooperation between~i~:ity Poll Office regarding pdsoner transport and court security Manager Horaley assured her it was. MIS Kelly/Ashiku to authorize the Mayor to execute Mendocino County Grand Jury's 1996/97 Final Report, Councilmembers Ashiku, Kelly, and Vice Mayor Mastin. Councilmember Chavez and Mayor Malone. 8b. of California Cities Conferenc,, It was the consensus of the Council to League of California Cities Annual Councilme~r Ashiku re princi revenu~ Councilrner park. She reported Mendocir and St She note Ukiah Valley Horsley's Office in Shed,S' ~sed letter of to the ,llowing roll call vote: AYES: ~STAIN: None. ABSENT: the voting delegate at the was appointed. ~ii~i~:~,, and City Attorney Rapport met with the negotia~i~!iii~, he would like a report of the Electdc Utility m o n t h ~:!i~iiiiiii::!~i~!~ ark Committee was still discussing possible sites for the Redwood Empire Division meeting in Willits and of the Division. She also attended the monthly leeting and met with Mendocino County Supervisors Delbar artists' gallery talk at the Grace Hudson Museum and and Recreation Center Committee is preparing a response to Mastin Division he was also in attendance at the League of California Cities, Redwood in Willits on Saturday. He noted both the Mendocino Transit Authority and Management Authority boards of directors did not meet in July. Regarding Mayor Malone's appointment to the presidency of the Redwood Empire Division of the League of California Cities, City Manager Homley mentioned she would take the minutes during the regional meetings and City Clerk Henderson would handle the organization and paper work of his term of office. Councilmembers planning to attend the League of California Cities annual meeting in San Francisco this October should contact Karen Yoast so she may make the necessary conference and hotel reservations soon. RECESSED: 6:57 p.m. RECONVENED: 7:02 p.m. Regular Meeting - August 6, 1997 Page 2 7. PUBLIC HEARING - 7:00 o.m. 7a. Ado0tion of Resolution AIIowina Aoolication for Fundinp and Execution of the Granl A0r~'~me~ to the DeDa~'..ent of Housim3 and Community Develo0ment for a Planning_ and Technical Assistance Allocation for Develo_oment of a Community_ Facilit~ Madelin Holtkamp, Economic Development Consultant, noted the Ukiah Valley Cultural Arts and Recreation Center formation committee has asked the City to apply for a $19,000 planning and technical assistance grant from the Housing and Community Development Department, to be used by the committee to complete a feasibility study and help determine the ultimate costs for such a facility. The feasibility study would have four components: siting costs, funding plan, participating agency needs, and implementation plan. Vice Mayor Mastin opened the Public Headng at 7:05 p.m. No one came forward to address the Council. The Public Headng was closed at 7:06 p.m. Councilmember Kelly noted she is a non-voting, ex officio member o[:~:.fo~ii:~n Committee. She doe not perceive a conflict by voting on this issue. MIS Ashiku/Kelly to adopt Resolution No. 98-09, Aut~ii~'~ Appli~i~ii~!~ding and cEX;~tG '~oO_fr_a_Gra_n_t_A. ?~em..ent .fr~..m t.he Planning and T~ical Ass~ce:~~i~of the...Si~e · . ~. ar., games oy me to,ow, ng roll call vote: A~S: wce Mayor Mastin. NOES: None. ABSTAIN. None AB~. U · · ..~.......i ........ ?i~:i:~laH~.'mH~irlUer ~na:~sez:~ Ma or alone. :~.:::::::::::::::::::::::::::::::::::::::: ..:~ ........................... Y There was no Closed Session. ....::::~:..-~i~i~ The meeting was adjourned at 7:07 p.m,:i?~ .... ..~iii!i? ..... :~iiiiiiii!ii!iiii!~ .... ..i~iiiiiiiiiii~ Cold'In B. Henderson, City Clerk Regular Meeting - August 6, 1997 Page 3 ITEM NO. 6a. DATE: AUGUST 20, 1997 AGENDA ~UMMARY REPORT SUBJECT: DENIAL Of CLAIMS FOR DAMAGES RECEIVED FROM JOHN WAGONER, SHARON PAZ, AND PATRICK TAYLOR; AND REFERRAL TO CITY INSURANCE CARRIER, REMIF The claim from John L. Wagoner was received by the City of Ukiah on July 28, 1997 and alleges damages related to a power surge on July 17, 1997, at 1027 N. Pine Street. The claim from Sharon E. Paz was received by the City of Ukiah on August 1, 1997 and alleges damages related to a trip and fall on July 23, 1997, at Dora Street, north of Wabash. The claim from Patrick Taylor was received by the City of Ukiah on August 12, 1997 and alleges damages related to a power surge on July 30 or 31, 1997, at 759 Mendocino Drive. Pursuant to City policy it is recommended the City Council deny the claims as stated and refer them to Redwood Empire Municipal Insurance Fund (REMIF), the City of Ukiah's insurance carrier. RECOMMENDED ACTION: Deny Claims for Damages received from John L. Wagoner, Sharon E. Paz, and Patrick Taylor; and Refer them to REMIF, the City's Insurance Carrier. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: N/A Yes Claimant Michael F. Harris, AICP, Assistant City Manager Candace Horsley, City Manager 1. Claim of John L. Wagoner, pages 1-4. 2. Claim of Sharon E. Paz, pages 5-8. 3. Claim of Patrick Taylor, pages 9-10. APPROVED~ ~ ~} ' Candace H~~ger mfh:asrcc97 0807CLAIM NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIFORNIA This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. RETURN TO: i · · City Clerk's Office City of Ukiah 300 Seminary Avenue Ukiah, California 95482 CLAIMANT ' S NAME: CLAIMANT'S ADDRESS: CITy OF UKIAH JUL 2 ~ l~? CITy CLERK D£p,~RTMF_..NT Number/Street and Post Office Box Home Phone ~Number Work Phone Number · NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): · · PLACE OF THE ACCIDENT OR OCCURRENCE: / ~n~ ~// /~ .""'" " '~ ~..~....,.~/,.~ ~ / GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional pages if more space is needed): · NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR LOSS: · NAMES AND ADDRESSES OF WITNESSES (optional): NAME ADDRESS A. TELEPHONE B· · NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: NAME ADDRESS TELEPHONE A. Be 10. GENERAL DESCRIP,TION ,OF THE LOSS, INJURY, OR DAMAGE SUFFERED:, U., , VC-~. ~ : .... 11. 12. TOTAL AMOUNT CLAIMED: THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for: C~.~'l,',~x General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective. general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. DATED: '7- 2-? 7 Received in city Clerk's Office this ~ day of 19 . / S~NATORE NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3: FORM~CLAIM Rev: 3110195 "' IqAHDA, INC. / NASD 1992 r WARRANTY BRAND MODEL NO. (;U~; l(Jl,,ll Il ~; [IAM[[ Alii) A[)DIIr_.SS I ~ft,;r MIDDI E Ifil I IAI_ INITIAL I $ l I~[:E r AL)DRESS CI I Y STATE..~' _.~, CODE I 'F-'~Izip I I, I I I E] OTHER SERVICE INVOICE NO, t IOMF. /JUMRErl I I , I CUSIOMER'S REQUEST: Fl PART WARRANTY F-] SPECIAL AUTHORIZATION ft I PRODUCT TYPE SERIAL NO. 43089HX-1 IDEFECT CODE I I DATE REPAIRED 0 -O O NOT HOME LACK PART CALL BACK TIME STARTED TIME STARTED SERVICE PERFORMED: O ILLUSTRATE DETAIL OF PROBLEM ON REVERSE SIDE MFG. CODE / REF, TIME COMPLETED TIME COMPLETED TOTAL TIME -.,.'TOTAL TIME 1 MICRO LEAK READING: L)IJAI,I f lrY FAULT I JOB CODE PART NUMBER DESCRIPTION INVOICE NUMBER PART COST EXTENSION .............. ':: :;h::.:. ,i; ¢,::':::F:~:: :::.'.~":~' :~ ~ :; .~. ::,, . MAG. / MOTOR / SEALED UNIT NO. OLD SERVICE AGREEMENT NUMBER Authorize ~,,h'aj~'To My C~tCard. CAR D~,I~C~E ~ CARD 'I~UI~IBER 'SUB TOTAL , , , ,, '.HANDLING MAG. / MOTOR / SEALED UNIT NO, NEW SERVICE AGREEMENT EXP. DATE I I I I ' l' i ~ i ~1 .' I I I I I I I I ':'. COMPLETED CALL The Repairs Have Been Performed In A Manner Satisfactory To Me. I Have Been Advised of The Anti Tip Device For My Range. ': ".i; ~ LABOR' ':. CUSTOMER'S SIGNATURE ~ I~ATE SIGNATURE DATE DiAGNOSTiC FEE I Here.b~t' Certify T~ Aboy,~e,j~e/~,ice Has Been Performed & Parts I. Ised,~..'~/ ~VICER NAME AND ADDRESS: ~BOR ?,0~ ll~ V~t.~(~'r~;'~ T~R, . REVISED EST. OF REPAIR ~L ;['..[/') ] ~. ~','". ' ""; PARTS SALES TAX METHOD OF PAYMENT CHARGE ~ III I CASH PLEASE SEE REVERSE SIDE FOR ADDITIONAL INFORMATION. _~ .. COPY 1 DATE CALL RECEIVED DATE PURCHASED I I WAL, MART aE,.L. FOR LESS ALWAYS ! STORE t2052 00787424942.'5 /~, 00~'~ BUG KLR 24 g07;54901710 4,97 J VITAMINS 005650007410 6,87 J SUBTOTAL 50.84 TAX ! 7.250 % TOTAL 54;53 CHECK TEND 54.53 CHANGE DUE 0,00 TCI WAL-MART MASTERCARD 1-800-858-3100 07/23/?7 17~02:55 WAL, MART WE SELL FOR L.Ea= Al IIA~'P I STORE t2052 ~ OPt 0000052~ TEL 9~ TRt 02605 EVEN EXCHANGE - ITEMS SOLD /4LITE 00~874247423 39.00 TC~ ~4329797649598 ~ ~ 4 *~*CUSTOMER COPY,~, AND§N TJ VC,':I :IGD;O ~ SATEL[.I~ 0,'q 2 O g q 8E;iViCE CHatTER "~ 16~ ~. C~bi Street U~iAH, GLIF. ~5~e2 S~te ~e~. ~ SERVICE J ~ WILL CALL J WArrANTY J gATE PU~NASED I DATE _ / / ............ /7 .................................. . ....................... ;;'~':. .¢ ........ ~5'::"'"':~ ............................................. ~oo~ ........... : .............................................. aY CUS~~ ~~ t ~~ / INSURED OR ~OTECT~O TO THE AMOUNT CLEANER LUBRICAN~ & MISCEL~NEOUS J J[ ........................................ ......................................................................................... .. ................................................................................................................................................ i.. ...................................... .-.~r~'~'~ ~-.. [ ................. .................. ..................... TECHNICAL SERVICE PERFORMED mt ABOVE SHOP IF OTHER THAN ABOVE. GIVE ADDRESS ~ TOTAL~':p~~: ESTIMATE CUSTOMER*S O.K. ESTIMATED CHARGES INCLU SERVICE CALL. SHOP LABOR. REMO~ INSTALLATION AND PARTS. IF UPON CLOSI ANALYSIS ADDITIONAL REPAIRS ARE NEEDED. YOU WILL BE CONTACTED FOR AUTHORIZATION TO COVER ADDITIONAL CHARGES. RECEIVED BY TECH. SIGNATURE ] HIGH VOLTAGE READING I TV-5 BY WHOM APPROVED BY INVOICE WRITTEN BY: I HAVE REAO AND UNDERSTAND THE kND TERMS AND AUTHORIZE THE REMOVAL DESCRII~ED EQUIPMENT FOR PURPOSES ALSO UNDERSTANO WHEN AUTHORIZED REPAIRS iONG WITH NECESSARY MATERIALS ARE COMPLETED. AN PRESS REPAIRMAN'S LIEN IS HEREBY ACKNOWLEDGED ON* ITEM TO SECURETHEAMOUNT OFREPAIRTHERETO.~i RM$ C.O.D. x AC LEAKAGE J MICROWAVE LEAKAGE REPAIRS SATISFACTORILY COMPLETED& CLD PARTS RETbRNED, I CUSTOMERS SIGNATURE X SE~ STATEMENT ON REVERSE lOT gO days unle~! oth~ wise ]p~ified. Customer w~ll he cha.-~ed / -H- NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIFORNIA RETURN TO= City Clerk's Office City of Ukiah 300 Seminary Avenue Ukiah, California 95482 i · This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. ClI'~ C'LEi~/(. DE/hh, t~E~' CLAIMANT ' S NAME: 2. CLAIMANT" S ADDRESS: SHARON E. PAZ · 700 S. OAK STREET Number/Street and Post Office Box UKIAH CALIF. 95482 City State 463-2235 Home Phone Number Zip Code same Work Phone Number NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): · · · · DATE OF THE ACCIDENT OR OCCURRENCE: 7-23-97 PLACE OF THE ACCIDENT OR OCCURRENCE: S. DORA AT WABASH GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional pages if more space is needed): I WAS TAKING HY MORNING WALK DOWN DORA STREET AS I HAVE FOR THE PAST [0 YEARS BUT AS I WAS GETTING TO WABASH ST. ON THE WEST SIDE OF DORA ST; I CAUGHT MY TOE ON THE UNLEVEL CRACK IN THE SIDE WALK AND FELL. IT SPRAINED MY WRIST BADLY & ALSO BROKE MY LITTLE FINGER ON RIGHT }{AND. NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR LOSS: · · NAMES AND ADDRESSES OF WITNESSES (optional): NAME ADDRESS A ® ' 0 B. TELEPHONE NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: NAME ADDRESS TELEPHONE A. UKIAH VALLEY MC 275 HOSPITAL DR UKIAHtCA 462-3111 S. ' LINDA JOHNSTON (THE CITY WATER METER READER) PICKED ME UP AND GAVE ME A RIDE BACK TO MY HOUSE AFTER I FELL. 10. GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED: I AM RIGItT HANDED AND SINCE THERE WAS A CAST PUT ON MY RIGHT ARM & HAND IT IS VERY HARD TO WORK,EAT,OR MANY OTHER NORMAL HOWEVER I WOULD BE VERY SATISFY TO JUST HAVE ACTIVITIES. TIlE ttOSPITAL EXPENSES PAID. 11. TOTAL AMOUNTCLAIMED: $561.80 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: $ 561.80 Loss of earnings: $ Special damages for: · General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospectiv~ general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. ..."SIGNATURE OF C~I~(S) Received in City Clerk's Office this / day of ~ 19~?. ,v ~ , .SIGNATURE NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3:FORNSCLAIM Rev: 311019.5 o , II'~IAH - CA (?[.~a'l:~? FED. TAXNO. , r. OU /'':''m"(xr-'H ,"1 '1 ...... I .... ! 8 STATEMENF~VERgpEROD I 7 ~VD] "~ igc n I ,.. Il3 PA~IE~ ADDRESS '~Z~ SHARON E 1'700 ~ U~K UKZ~H ~ I OATE ~~: ;:~ ?"P';~'~ ~E ~URRENCESP~ ' ' ' 37 -- - ~ 0-72:37.7 ...... . · , ~ , ~ A . . ~ ~ ~~~ 41 VALU~ES 44 ~PCS I RARES 45 SERV. DATE 46 SERV. UNITS ~ NON-COVERED CIIARGES 49 EXAPI OF FINGER(S> ROOH FEE/ER' ' : FEE/ER me hs~e 51 PROVIDER NO. ,,[:.GI. JI._f~R ff~SURED S NAME TREATMENT AUTHORIZATION CODES 60 CERT.. SSN- HIC. - ID NO. I~ESCI 65 EMPLOYER NAME '2 1 1 1 1 L~O O0 12;'j 60 ?? ,50 105 25 54 PRIOR PAYMENTS 61 GROUP NAME EMPLOYER LOCATION .. ~ · .,59:30 55 EST. AMOUNT DUE 5,"fi <:,> L{O 5iF.:--E:bI.<$-O 000- F"F' 62 INSURANCE GROUP NO. THE PATIENT assigned to it, however, the hospital can assume no responsibility for guaranteeing payment of covered charges as shown on the face of the bill. Credit is shown only when the hospital ~ has actually received payment. Should an overpayment be made, a refund check will be i~ sent to the authorized party that is due the overpayment. uB. 92. HCFA. ~o PATIENT COPY - ~ - NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIFORNIA This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the ~overnment Code of the State of California, by the claimant or by a person acting on his/her behalf. RETURN TO: I · · · City Clerk's Office City of Ukiah 300 Seminary Avenue 1997 Ukiah, Californla g5482 CII'¥ CL~[{K l/ ~umber/Street and Post Office Box City State zip Code Home Phone-Number Work Phone Number NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): · · · DATE OF THE ACCIDENT OR OCCURRENCE: PLACE OF THE ACCIDENT OR OCCURRENCE: aG~N..E.R~.L D. ESCRIPTI?N OF THE ACCIDENT OR 9~CURRENCE (Attach ,aal~ lona ±,. pages if_. morel space is~ needed), .' J"OI, v'O~'- ~" ?/' ~" o C>}._~ · NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR LOSS: · · NAMES AND ADDRESSES OF WITNESSES (optional): NAME ADDRESS A. /~ /~ /1 '' B. /[/ ~ NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: N'A~ E ADDRESS TELEPHONE ~- ~//4 TELEPHONE 10. GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED' ~'~/'t7'' ~d~-~ ~,. /..~_?(~ i~v~'~-f /C*~ ,~ ~:..o* /~: ~ .t'-i~'~"l- ~o_~;/' · / / 11. 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for: ~eneral damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective. general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after acne--he cause o~-a~tion. SIGNATURE OF/~IMANT (S) - Received in City Clerk's Office this /~'"~' day of /~/-~/~- S~ATURE NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3:FORI~CLAIM Rev: 3/10/95 -- lO' AGENDA SUMMARY ITEM NO. 6b DATE August 20, 1997 REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF JULY 1997 Payments made during the month of July 1997, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedules of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 98385-98447, 98448-98564, 98734-98813, 98814-98891, 77447-77449 Payroll check numbers: 98213-98384, 98565-98733 Direct Deposit numbers: 1378-1500 Void check numbers: 98041-98212 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of July 1997. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Gordon Elton, Director of Finance Coordinated with: Kim Sechrest, Accounts Payable Specialist Attachments: Report of Disbursements APPROVED~ ~'~--,g:~~ ~ Candace Horsley, City ~anaXc~r AGENDA.WPD/krs CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF JULY 1997 Demand Payments approved: Check No. 98385-98447, 98448-98564, 98734-98813, 98814-98891, 77447-77449 FUNDS: 100 General Fund 885,815.15 660 Sanit. Disp. Site 140 Park Development 661 Sanitary Disposal Replace 141 Museum Grants 663 Countywide JPA 142 National Science Foundation 81,356.18 665 Refuse/Debris Control 150 Civic Center Fund 83,342.21 670 U.S.W. Billing & Collections 200 Asset Seizure Fund 81,039.11 675 Contracted Dispatch Services 201 Asset Seizure (Drug/Alcohol) 678 Public Safety Dispatch 220 Parking Dist. Rev. Fund 8483.87 679 MESA (Mendo Emerg Srv Auth) 260 Downtown Business Improv. 82,060.90 693 Clubhouse Renovations 300 2106 Gas Tax Fund 695 Golf 301 2107 Gas Tax Fund 696 Warehouse/Stores 312 Airport Master Plan Grant 697 Billing Enterprise Fund 332 Federal Emergency Grant 89,375.23 698 Fixed Asset Fund 334 EDBG 94-333 Revolving Loan 87.91 800 Electric 405 Youth Services Ukiah 805 Street Lights 410 Conference Center Fund 87,081.98 820 Water 550 Lake Mendocino Bond 81,530.00 900 Special Deposit Trust 555 Lake Mendocino Bond Reserve 910 Worker's Comp. Fund 575 Garage 81,550.10 920 Liability Fund 600 Airport 855,223.04 940 Payroll Posting Fund 610 Sewer Service Fund (83,003.59) 950 General Service 611 Sewer Construction Fund 960 Community Redev. Agency 612 City/District Sewer 831,050.45 962 Redev. Housing Fund 618 Flood Damages 965 Redevelopment Cap Imprv. Fund 652 REDIP Sewer Enterprise Fund 966 Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 98213 - 98384 DIRECT DEPOSIT NUMBERS 1378 - 1440 PAYROLL PERIOD 6/1 5/97 - 6/28/97 PAYROLL CHECK NUMBERS 98565 - 98733 DIRECT DEPOSIT NUMBERS 1440 - 1500 PAYROLL PERIOD 6/29/97 - 7/12/97 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR DEDUCTION CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS VOID CHECK NUMBERS - 98041 - 98212 (813,877.85) 8199.96 8126,315.28 83,320.53 83,483.82 811,073.37 83,240.86 83,832.14 8513,989.55 812,240.29 836,893.49 825,296.80 8251,585.67 8186,893.07 81,005.61 84,291.14 8116,438.77 $1,483,135.04 857,608.78 8253,7O4.95 8153,007.59 81,947,456.36 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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..... ~ ~ ~ ~. 0~00 ..... 0 . ~00~ ~ ~ 0 ~ ~ ~~ O0 ~ 0 O~ ~ 0~~ O0 ~ ~ O~ ~ UUUU H mmm U 0% {Jo 0 ~0 > ~UUUUU ~00000 ~OOOOO oo o O~ 0 ~ - 0~ ~ 0~ 'O ~ ~ 0~ U ~ ~ ~UU ~ 000 '~ m ~om ~uu ~ uu ~u~ ~0 U o I ["- co o CD 0 o CD o ~~0 o o~o0~ 0 o0o0o 0 o0o0o o 0oooo oo0o0 ~o~~~0~ oooooooo000o0o0 o0o0o0o0o000000 o0o00o0o00o0o0o o000 0ooo oooo 0 U U 0 o o d I 0 o 0 o o · o ~ 0 o o o 0 o o 0 ~o~ 0 oo0o0 o ooooo o o0o0o oo~oo 0o0o0 oo~oo oo oo oo oo ~ 00~00 ~ UU~UUO ooo~0o0o0~00 o 0o0oo0o0o0o0 0 o0o0o00o0o0o o ~o~o0o0o~o ~ o~0~0~~o~~ ~~0o~o~..~ ooo0o~~o0~0 ooo~~~o~o0o 0oooo0o0o0o0oo0 o0o0oooooooo0oo o0o0 0o0o o0oo 0~ ~o0o ~0~0 ~o oooo o~oo mUUO U UO 0 ~O O~ > U O~ 0 d U~~ i ~0 U . o > I o 000 o o o 0 o ooo oo o o o oo0 oo o 0 o III ~0 0o~ UUU ~ O 0 U oo oo oo 0, o0o 0o0 ~ O0 00~ O0 ~ O0 UU ~ o oo ~0 ~0 ~> o o o o o 0 0 · U o ~u o~ > o~ 0~ O u o o I U UO 0 ~o O~ > Item No. 6 c Date: August 20, 1997 AGENDA SUMMARY REPORT SUBJECT- Termination of DPW Agreement No. 790140 relative to the Operation and Maintenance of Traffic Signals at North State Street and KUKI Lane. REPORT: The City of Ukiah through DPW Agreement No. 790140 with Mendocino County has operated and maintained the traffic signals at North State Street and KUKI Lane. This agreement can be terminated with the mutual consent of the parties or upon thirty days notice by either party. The County of Mendocino has requested that the Agreement be terminated effective August 31, 1997. They have requested consent from the City of Ukiah for the termination of this Agreement. Staff recommends that the City of Ukiah give their consent relative to termination of this Agreement. RECOMMENDED ACTION: Give consent for termination of DPW Agreement No. 790140 relative to the Operation and Maintenance of Traffic Signals at North State Street and KUKI Lane. ALTERNATIVE COUNCIL POLICY OPTIONS: None Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment:l) Letter from County of Mendocino 2) DPW Agreement No. 790140 Cand~ce Horsley-, (~it~M~ager · · R. V. PARKER, ACTING DIRECTOR Ex-Officio Road Commissioner County Engineer COUNTY OF MENDOCINO DEPARTMENT OF PUBLIC WORKS UKIAH, CALIFORNIA 95482 (707) 463-4363 FAX (707) 463-5474 DIVISIONS Administration & Business Airports Engineering and Technical Assistance Land Improvement Transportation/Roads 28 July 1997 Darryl Barnes, Director of Utilities City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 RE: DPW AGREEMENT NO. 790140, AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNALS AT NORTH STATE STREET AND KUKI LANE Dear Mr. Barnes' In accordance with our telephone conversation of 18 July 1997, the County proposes to terminate the subject agreement, effective 31 August 1997. The reason for the termination is that we'll be entering into a maintenance service agreement with Peek Traffic Signal Maintenance, Inc., including coverage of the North State/KUKI intersection. (A copy of the Peek Agreement is attached.) To properly terminate the existing agreement with the City of Ukiah, I'll present this item to the County Board of Supervisors at its 5 August 1997 meeting. As we discussed, I'd appreciate your presenting the matter to the City Council. Thanks for your assistance in helping the County maintain our traffic signals. If there are any questions about the proposed action, please call me at 463-4363. Sincerely, R. V. PARKER ' ' Acting Director of Public Works RVP/vj CC; DPW File 16-19 Peek Agreement File doc:peekl Office Address: 340 Lake Mendocino Drive Mailing Address: Courthouse DPW ^GREEMENT NO. 790140 AG RE EME ~;T FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL AT NORTH STATE STREET AND KUKI LANE This Agreement, made and executed in duplicate this ~F~ day of ~~ , 1980 by and between the City of Ukiah, hereinafter called the "City," and the County of Mendocino, hereinafter referred to as "County." W I T N E S S E T H: 1. RECITALS: , The parties desire to provide for the operation and maintenance of the traffic signal at North State Street and KUKI Lane, and to arrange herein for the particular operation and maintenance functions to be performed by the City and to specify'terms and 'conditions under which such work will be performed. 2. AGREEMENT: '' .. This Agreement is for the.operation and maintenance of traffic signal located in Mendocino County at North State Street and KUKI Lane. In consideration of the mutual covenants and promises herein contained, it is agreed: The City will perform such maintenance as is specifically delegated to it in Section 7. The County will perform those particular functions of maintenance not otherwise assigned to the City at this intersection. 3. MAINTENANCE DEFINED: . Maintenance is defined in Section 27 of the Streets and Highways Code as follows: Sec. 27. ~(a) The preservation and keeping of rights-of-way, and each type'of roadwaz, structure, safety convenience or device, planting, illumination equipment and other facility, in the safe and usable condition to which it has been improved or constructed, but does not include"recon- construction or other ].mprovement. (b) Operation of special safety conveniences and devices, and illuminating equipment. (c) The special or emergency maintenance or repair necessitated by accidentS or by' storms or other · weather conditions, slides, settlements or other unusual or unexpected damage to a roadway, structure or facility. The degree and type of. maintenance for each highway, or ~o~tion thereof, shall be determined in the discretion of the authorities charged with the maintenance thereof, taking into considera- tion traffic requirementS and moneys available therefor." 4. DEGREE OF MAINTENANCE: · · The degree or extent of maintenance work to be ~erformed and the standards therefor shall be in accordance with the - 2 - provisions of Section 27 of the Streets and Ilighways. Code and the provisions of this Agreement a.s hereirkafter specified. 5. LEGAL RELATIONS AND RESPONSIBILITIES. Nothing in the provisions of this Agreement is intended to affect the legal liability of either party to the contract by imposing any standard of care respecting the maintenance of traffic signal different from the standard of care imposed by law. It is understood and agreed that neither the County, nor any officer or employee thereof, is responsible for any damage or liability occurring by reason of anything done or omitted to be done by the City under or in connection with any work authority or jurisdiction delegated to the City under this Agreement for Maintenance. It is also understood and agreed thai, pursuant to Government Code Section 895.4; City shall fully · indemnify and hold County harmless from any damage or liability occurring by reason of anything done or omitted to be done by City under or in connection with any work, authority or jurisdiction delegated to City under this Agreement. It is understood and agr. eed that neither City, nor any officer or employee thereof, is responsible for any damage or , liability occurring by reason of anything done or omitted to be' · done by the County under or in connection with any work, authority or jurisdiction not delegated to the City under this Agreement for maintenance. It is also understood and agreed' · that, pursuant to Government Code Section 895.4, County shall fully indemni£y and hold City harmless from any damage or liability occurring by reason of anything done or omi. tted to be -3- done by County under or in connection with any.w~rk, authority or jurisdiction not delegated to City under this Agreement. , 6. MAINTENANCE FUNCTIONS: · City shall not perform any maintenance other than that described in Section 7 (Electrical) of this Agreement. 7. ELECTRICAL: · This seQtion provides'for all operation and maintenance work performed on the traffic signal system as follows: a. Operation: The City will connect the signal to · its traffic signal system and will perform' all. timing and control fu~ctionsat City'~ master control and at the local intersection controller. City will make ad~justments as may be necessary or as suggested by County representatives for %he smooth flow of traffic and taking in account the coordination of this signal · with City's signal at State Street and Ford Road/Empire Drive. b.. Maintenance: The City will provide all maintenance work for.the signal system as required. The City will not pay for power for the traffic signal System or for the street lights. c. Unusual Work: In the event of unusual damage°caused by accident or natural disaster, the City will make necessary repairs and will bill the County actual · costs of material and labor, equipment and appropriate overhead and administrative charges as provided for · in Section 8. - 4 - d. Charges shall be on a unit basis and cost ther'eof s~all be subject to review and adjustment annually to reflect changing Costs'. Each Complete Signal Head Each Walk/Wait Pedestrian Head = 1 Unit Each Traffic Detector Complete with Loops = 1 Unit 8. SUBMISSION OF BILLS: The City shall submit bills on a unit-rate basis, annually, in advance, for operatiQn and maintenance as described in Section 7 a, b and d. Partial year service will be prorated to the nearest month of service. Charges for unusual work as described in Section 7 c will be as follows: Equipment shall be charged at mutually acceptable' rental rates.and labor and material at actual cost. The City will be allowed to recover overhead and administrative costs only to the extent that such charges include applicable expenses incurred by the City in the execution of the work. Said factors and method. shall be subject to approval by the County. 9. TE~ OF THE AGREEMENT: This Agreement shall become effective 1 February 1980 * and shall remain in full force and effect until amended or terminated. = 1 Unit * Or at such date that is mutually agreed upon. -- 5 ATTACHMENT NO. "l" TO AGREE~,~ENT .. INTERSECTION State St. & KUKI Lane NUMBER OF UNITS SIGNALS LIGtITING 30 PERCENT UNIT COUNTY ~COST/MO. TOTAL MO. / COST loo .$6.00 $1so.oo TOTAL ANNUAL COST $2,160. The Agreement as above may be amended or terminated at any time upon mutual consent of the parties thereto.. This Agreement may also be terminated by either party upon thirty · days" notice to the other party. ' IN WITNESS WHEREOF, the parties hereto have set their hands and seals the'day and year .first above written. CITY OF UKIAH Approved as to form and procedure: By ilY A[{orne~/y~ C · · .. t County C6u. nsel By: . Mayor U~'-~y Ci'e]~k .. COUNTY OF MENDOCINO Chairman of the Board of SuPervisors , By: Chairman' o~--the Board '.- ..l'~=..,r~,: C~ ,rO~.~. ~' d~/ Cler~7/°f' the Board ' ~ ' '~' - 6 - ITEM NO. 6d DATE: August 20, 1997 AGENDA SUMMARY REPORT SUBJECT: AWARD OF CONTRACT TO CENTRAL STRIPING SERVICE, INC. FOR STREET STRIPING 1997, SPECIFICATION NO. 97-11 IN THE AMOUNT OF $11,317.85 SUMMARY: The City distributed specifications to eight builders exchanges and six contractors. The City publicly advertised this project on August 3 and 10, 1997 in the Ukiah Daily Journal. Four sealed proposals were received and opened by the Deputy City Clerk on August 14, 1997. The lowest responsive, responsible bidder is Central Striping Service, Inc. of Rancho Cordova, California with a total bid of $11,317.85. The Engineer's Estimate for the project is $13,504.28. Central Striping Service has completed contract striping for the City the previous two years. Staff has been satisfied with the performance of this contractor. If the bid is awarded, compensation for the performance of the work will be based on unit prices bid for contract item quantities actually installed. Bid totals are based on unit prices bid for contract items at estimated quantities, and therefore, the actual total paid to the contractor may be lower or higher than the bid total indicated. Continued on Page 2 RECOMMENDED ACTION: Award the contract for Street Striping 1997, Specification No. 97- 11, to Central Striping Service, Inc. in the amount of $11,317.85. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine contract should be awarded to another bidder and provide direction to staff. 2. Determine street striping for public safety of City maintained streets is not necessary and reject all bids. Acct. No. (if NOT budgeted): N/A Acct. No.: 100-3110-250-000 Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: Rick Kennedy, Director of Public Works/City En_.~,,i[qeer Prepared by: Rick Seanor, Deputy Director of Public Works Coordinated with: Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer Attachments: 1. Bid Tabulation 2. Bid Proposal from Central Striping Service, Inc. 3. Fiscal ~.P~r 1997/1998 Budget Sheet APPROVED:, ~___~ ,,s:^Gs,,,,~.su, ~andace Horsley, ~3ity I~anager Page 2 August 20, 1997 Award of Contract to Central Striping Service, Inc. for Street Striping 1997, Specification No. 97-11 in the Amount of $11,317.85 As with all construction projects there may be cost overruns by reason of unforseen work or because actual quantities installed exceed estimated quantities. Policy Resolution No. 13, authorizes the responsible Department Head with approval of the City Manager to issue change orders not to exceed 10 percent of the original contract sum or $5,000 whichever is greater provided that no change exceeds the amount budgeted for the project. The difference between the budget amount of $14,000 and the bid total of $11,317.85 will be sufficient to cover any cost overruns beyond the bid total amount. CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA PROPOSAL FOR STREET STRIPING 1997 Specification No. 97-11 The undersigned, as bidder, declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the interest of public officers in this contract have been complied with in every respect. AND he or she proposes and agrees, if this proposal is accepted, 1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the copy of the agreement herein contained a) to provide all necessary machinery, tools, apparatus and other means of construction; b) c) to furnish all materials; to provide all superintendence, overhead expenses and all labor and expenses of whatever nature necessary to complete the job in conformity with the specifications and drawings and other contract provisions herein or reasonably implied hereby or as necessary to complete the work in the manner and within the time named herein and according to the requiremems and to the reasonable satisfaction of the City Engineer; 2) d) to pay all charges of freight transportation and hauling; that he or she indemnifies the City against any loss or damage arising from any act of the undersigned as Contractor; and 3) that he or she will accept as full payment therefor the following sums: striping.97 43 BIDDING SCHEDULE In case of discrepancy between words and figures, the words shall prevail. ITEM NO. QUANTITY DESCRIFHON AND UNIT PRICE BID TOTAL ITEM AMOUNTS 1 5,505 LF Broken White 4" Painted Traffic Stripe for the price per linear foot of , 2 87,942 LF Broken Yellow 4" Painted Traffic Stripe for the price per linear foot of -rv0o ~,~xa 0 ne~- Nat ~c o..e~d--~. 3 523 LF Solid White 4" Painted Traffic Stripe for the price per linear foot of 4 12,192 LF Solid Yellow 4" P~inted Traffic Stripe for the price per linear foot of ..... 5 3,68? LF Solid While 8" Painted Traffic Stripe for the price ~¢r linear foot of Spec. No. 97-11 44 striping.97 28,439 LF 30,975 LF 39,475 LF I Double Yellow Painted Traffic Stripe for the price linear foot of /c~r~ ^n~ hq l t~ ($' //~ o . Bike Lane 4" White Painted Traffic Stripe for the Irice per linear foot of ~ . (55 Bike Lane 6" White Painted Traffic Stripe for the Irice per linear foot of $ ~O~A~ ~o~ o~ ~,~_~/ In ease of discrepancy between words and figures, the words shall prevail. We, the undersigned, further agree, if this proposal shall be accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the mount of said guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty accompanying this proposal shall be returned to the undersigned. Wimess our hands this daY of /~/d~~/'~ 7g // , ~9 Licensed in accord/~n,~.e with an act providing for the registration of Contractor's License No. date ,5- ~1 - '7'2' expiration THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PEKIURY. striping.97 45 Spec. No. 97-11 x ?___.. P. -B Signature of bidder or bidders, with business addresses: eS,rT/r_.t,w$/rZ / ---. Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the_ President, Secretary T/'ea~gurer -- · Z I ' · Spec. No. 97-11 striping.97 TO: FAIR EMPLOYMENT PRACTICES CERTIFICATION The undersigned, in submitting a bid for performing the follSwing work by Contract, hereby certifies that he or she has or will meet the standards of affu-mative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein. STREET STRIPING 1997 SPECIFICATION NO. 97-11 Place of Residence' (The bidder shall execute the certification of this page prior to submitting his or her proposal.) striping.97 47 Spec. No. 97-11 WORKER'S COMPENSATION CERTIFICATE I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and 1 will comply with such provisions before commencing the performance of the work of this contract. , . Witness my hand this ] {'~/"'- day of ~ I.~ {)~ ,199 r7 ... Signature of Bidder, with Business Address: smpmg.97 49 Spec. No. 97-11 CERTI-HCATION OF NONDISCRIMINATION IN EMPLOYMENT The bidder represents that he or shel~as not, participated in a previous contract or subcontract subject to either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she (~has not, filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards. Signature and address of Bidder: Datedi//~ , (This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.) striping.97 51 Spec. No. 97-11 ]~IST OF PROPOSED SUBCONTRACTORS In compliance with the provisions of Sections 4100-4108 of the State Government Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service to the Contractor in or about the construction site in an amount in excess of one-half of 1 percent of the total bid and (b) the portion of the work to be done by each subcontractor. striping.97 53 Spec. No. 97-11 CENTRAL STRIPINO SERVICE, INC. STATEMENT OF EXPERIENCE George Air Force Base Headquarters 35th Fighter Wing George AFB, Ca. 92394-5000 Contract: Maintain/Paint Airfield Bid Date: Amount: Contact: Phone: 2/23/91 $128,50O Sgt. Howard Williams 619-269-3730 Cai Trans District 4 04-130834 1101 South Winchester Blvd. Suite p297 San Jose, Ca. 95128 Contract: Striping Highways/Markers Bid Date: Amount: Contact: Phone: 7/12/92 $93,214.OO H. Syed 408-277-1075 Yosemite National Park Contract Management NPS Warehouse BLDG 530 Yosemite, Ca. 95389 Contract: Striping Highways Bid Date: Amount: Contact: Phone: 4/19/92 $13,865.28 John Beaver 209-372-0461 City of West Sacramento P.O. Box 449 West Sacramento Ca. 95691 Contract: Striping/Pavement Markers Bid Date: Amount: Contact: Phone: 6/8/91 $22,876.95 Bruce Pollard 916-373-5850 County of Trinity P.O. Box 2490 Weaverville, Ca. 96093-2490 Contract: Centerline/Edgeline Striping Bid Date: Amount: Contact: Phone: 5/5/92 $54,626.20 Ken Marshall 916-623-1365 Castle Air Force Base Operational Contracting 93 Cons/LGC Bldg. 708 Castle AFB, Ca. 95342-5320 Contract: Restrlpe Runway and Edgeline Bid Date: Amount: Contact: Phone: 9/9/92 $24,825.0O Bill Welch 209-726-2555 Napa County 1195 Third Street RM. 210 Napa, Ca. 94559 Contract: Restripe County Roads Bid Date: Amount: Contact: Phone: 8/30/95 $17,250.00 Bill Bickell 707-253-4249 SIGNATURE(S) OF BIDDER Accompanying this proposal is b ff)l'~( ~ '~'(~Q-~ · _ (insert the words "cash ($)", 'cashier's check" or 'bidder's bond", as the case may be) in an amount equal to at least 10 percent of the bid. The names of all persons interested in the foregoing propOsal as principals are as follows: IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president, secretary, treasurer and manager thereof. If a co- partnership, provide the true name of fu'm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. Licensed in accordance with an act providing for the registration of Contractors: License No. ~'~(~ :~ q ~ Signature(s) of Bidder: ~~~L/ ~7~-1~'/%~/ ~~ ~ / ~C. NOTE: If bidder is a co~oration, ~e leg~ n~e of ~e co.ration sh~l be set fo~ above toge~er wi~ · e silage of ~e o~cer or officers au~orized to si~ contracts on behalf of ~e co.ration; if bidder is a co-p~ers~p, ~e tree n~e of ~e fi~ sh~l ~ set fo~ a~ve toge~er wi~ ~e signature of ~e partner or p~ers au~or~ed to si~ contracts ~ ~hflf of ~e co-p~ership; ~d if bidder is ~ ~dividual, his or her silage shill ~ placed a~ve. If a mem~r of a p~ership, a Power of Auomey must be on file wi~ the Department prior to ope~g bids or sub~ned wi~ ~e bid; o~e~ise, ~e bid will be disregarded as i~e~lar ~d ~au~or~ed. Business address: Place of residence' Dated striping .97 57 Spec. No. 97-11 P_P, lo CITY OF UFJAH Mendociao County, California BIDDER'S BOND (hal KNOW ALL MEN BY TH£SE PRBFENTS, Central Strip_i~n~ Servic_e_~___I_n_c.. · , , ss PRINCIPAL and _ _ _Continental Casua.]..ty Company ., a.s SUKETY, we held and ruffly bound unto the City of UI0ab in Rse penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Pfincip~J above n,rned, submitted by said PflnelpaI to the City of Uldab, as the case may be, for the work described below, for the payment of wtficb sum in lawful money of the United Slates, weIJ and tn.fly m be made, to the City Clerk to wttich said bid was submitted, we bind ourselves, our heirs, executors, admlnlstr~tors and successors jointly and severally, fi,rn:lly by ll~ese presents. In no case shall Ibc liability of the surety hereunder exceed the sum of $ ..... 10% _. THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has submitted the above mentioned bid to the City of Ulda~, as aforesaid, for certab] comtruction specifically described as follows, for which bids ~re to be opened at the Office of the City Clerk, Ukiah Civic Center, Uki~, CidifornJs, on August 14, 1997 for Street Stri~i,~ 1997, NOW, THEREFORE, If the aforessid Principal is awsrded (he contract a~d. within the time and manner required trader (he specifications, after ~c prescribed forms are presented to him or her for sigramres, enters into a wrirlen contract, i.n the prescribed form, tn accords.ncc with the bid and files two bonds with the Cie7 of Ukia~, one to ~tee faithful performance and thc other lo guarantee payment for labor ~nd materials, as required by law, (hen this obligation shall be null and void; o(herwise, it shill be and remain in fuji force and virtue. IN WITNESS WHE~OF, we have hereunto set o~r hands ~d seals on thia , 19 97 8th d~y of A.ugust , A,D. Central Strip. i.n~ Service, Inc. (Seal) Prijacipal Continental Casualty Com. pany_. (Seal) (Se~]) (Sea.l) Sure~ B.G. Midstokke, Attorney-in-fact Address: 2868 Prospect Park Drive, 5th_.....Floor Rancho Cordova, CA 95670 No, 97-11 Continental Casualty Company For All the Commitments You Make® AN ILLINOIS CORPORATION POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men by these Presents, That CONTINENTAL CASUALTY COMPANY, a corporation duly organized and existing under the laws of the State of Illinois, and having its principal office in the City of Chicago, and State of Illinois, does hereby make, constitute and appoint Richard W. Pratt, B. G. Midstokke, Gre~or7 M. Scoville, Cheil A. Greco, Renee Ramse¥-B.ofman, Individually of Sacramento, California : ' its true and lawful Attorney-in-fact with full power and authority hereby conferred to sign, seal and execute in its behalf bonds, undertakings and other obligatory instruments of similar nature - In 'Unlimited Amounts - and to bind CONTINENTAL CASUALTY COMPANY thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of CONTINENTAL CASUALTY COMPANY and all the acts of said Attorney, pursuant to the authority hereby given are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the following By-Law duly adopted by the Board of Directors of the Company. "Article IX--Execution of Documents Section 3. Appointment of Attorney-in-fact. The Chairman of the Board of Directors, the President or any Executive, Senior or Group Vice President may, from time to time, appoint by written certificates attorneys-in-fact to act in behalf of the Company in the execution of policies of insurance, bonds, undertakings and other obligatory instruments of like nature. Such attorneys-in-fact, subject to the limitations set forth in their respective certificates of authority, shall have full power to bind the Company by their signature and execution of any such instruments and to attach the seal of the Company thereto. The Chairman of the Board of Directors, the President or any Executive, Senior or Group Vice President or the Board of Directors, may, at any time, revoke all power and au{hority previously given to any attorney-in-fact. This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of the Company at a meeting duly called and held on the 17th day of February, 1993. "Resolved, that the signature of the President or any Executive, Senior or Group Vice President and the seal of the Company may be affixed by facsimile on any power of attorney granted pursuant to Section 3 of Article IX of the By-Laws, and the signature of the Secretary or an Assistant Secretary and the seal of the Company may be affixed by facsimile to any certificate of any such power and any power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company. Any such power so executed and sealed and certified by certificate so executed and sealed shall with respect to any bond or undertaking to which it is attached, continue to be valid and binding on the Company." In Witness Whereof, CONTINENTAL CASUALTY COMPANY has caused these presents to be signed by its Group Vice President and its corporate seal to be hereto affixed On this 17th day of State of Illinois, County of Cook, ss: Ma)/ , 1995 . CONTINENTAL CASUALTY COMPANY M.C. Vonnahme Group Vice President On this 17th day of Ma)/ , 1995 , before me personally came M. C, Vonnahme , to me known, who, being by me duly sworn, did depose and say: that he resides in the Village of Darien , State of Illinois; that he is a Group Vice President of CONTINENTAL CASUALTY COMPANY, the corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporation. My Commission Expires October 19, 1998 Linda C. Dempsey E1-23142-B Notary Public Assistant Secretary CERTIFICATE I, Robert E. Ayo , Assistant Secretary of CONTINENTAL CASUALTY COMPANY, do hereby certify that the Power of Attorney herein above set forth is still in force, and further certify that Section 3 of Article IX of the By-Laws of the Company and the Resolution of the Board of Directors~ set forth in said Power of Attorney are still in force. In testimony whereof I have hereunto subscribed my name and affixed the seal of the said Company this 8th day of August , 1997 . Robert E. Ayo STATE OF COUNTY OF California Sacramento SS. On August 18, 1997 , before me, Laura A. Brown PERSONALLY APPEARED B.G. Mid~tokke personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is__/are subscribed to the within instrument and acknowl- edged to me that he/s__he/they executed the same in his/ h_Rer/their authorized capacity(les), and that by his/her/ their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and o./f~l seal. //' . ' ,, ~AURA k BROWN NOTARY PUBLIC - CALIFORNIA COMMISSION # 1045440 COUNTY ~ion E~ N~ ~ This area for Official Notarial Seal OPTIONAL' " Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER r-~ INDIVIDUAL ~ CORPORATE OFFICER DESCRIPTION OF ATTACHED DOCUMENT TITLE(S) [-'] PARTNER(S) ~ LIMITED r-] GENERAL ~'~ ATTORNEY-IN-FACT [-] TRUSTEE(S) ~ GUARDIAN/CONSERVATOR ~ OTHER: TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DATE OF DOCUMENT SIGNER IS REPRESENTING: Continental Casualty' Compan7 SIGNER(S) OTHER THAN NAMED ABOVE ID-0MI Rev. ALL-PURPOSE ACKNOWLEDGEMENT NON-COLLUSION AFFIDAVIT Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid. To City Council, City of Ukiah: The undersigned in submitting a bid for performing Street Striping 1997, Specification No. 97-11 by contract, being duly sworn, deposes and says' that he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of flee competitive bidding in connection with such contract. Business Address: Signature(s) of Bidder Place of Residence: o NOTARIZATION Subscribed and sworn to before me this I¥'~t'-day of/~ u_S'~, 19 ql. Notary Public in and for the County of C/'~1'~_4~' ~A/~-~'~'~O , Star of California. My Commission Expires ~/ ~)[ ,19 striping.97 61 Spcc. No. 97-11 ::~2 p~ )4 C: :3 0 AGENDA ITEM NO. 6e DATE: AUGUST 20, 1997 SUMMARY REPORT SUBJECT: ADOPT RESOLUTION ESTABLISHING NO PARKING ZONES ON THE NORTH AND SOUTH SIDES OF CLARA AVENUE FROM THE WEST LINE OF ORCHARD AVENUE TO 330 FEET WEST Submitted for the City Council's consideration and adoption is a resolution which would, if adopted, establish no parking zones on the north and south sides of Clara Avenue from the west line of Orchard Avenue to 330 feet west. The no parking zones are required to accommodate the traffic calming measures currently under construction by K-Mart on the south side and the matching measure on the north to be constructed by the City in the near future. K-Mart's approval was conditioned to construct a meandering curb line along their frontage of Clara Avenue to create what the City of Santa Rosa calls a "chicane". The new curb line will encroach into the existing pavement thereby narrowing the roadway width to 24 feet which will accommodate only two travel lanes of 12 feet each without on street parking. The work as shown on the attached sketch is currently under construction. In the near future, under the Traffic Calming Project approved within the 1997/98 budget, a matching curved portion of curb will be constructed on the north side completing the calming measure. If the resolution is adopted, the no parking zones will be implemented upon completion of K-Mart's work. The Traffic Engineering Committee has reviewed this matter and it recommends that the no parking zones be established. RECOMMENDED ACTION: Adopt the resolution Establishing No Parking Zones on the North and South Sides of Clara Avenue from the West Line of Orchard Avenue to 330 feet West. ALTERNATIVE COUNCIL POLICY OPTIONS: Not adopt resolution and instruct Staff to stop construction on Clara Avenue. City will be required to reconstruct roadway. Appropriation Requested: Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Traffic Engineering Committee Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager 1. Resolution 2. Sketch showing traffic calming measure under construction. 3. Resolution No. 94-54 4. Description of similar traffic calming measure provided within the City of Santa Rosa. 5. Description of similar traffic calming measure provided by the City of Boulder. APPROVED' ~ ~ ,:,~w:~^cm.,, Candace Horsley, City IV~nager RESOL~ON NO. RF~OLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING A NO PARKING ZONES ON THE NORTH AND SOUTH SIDES OF CLARA AVENUE FROM THE WEST LINE OF ORCHARD AVENUE TO 330 FEET WEST WHEREAS, the City Council may by resolution designate portions of streets upon which the standing, parking, or stopping of vehicles are prohibited or restricted pursuant to Article 11, Chapter 1, Division 8, of the Municipal Code; and WHEREAS, the City Council has supported the installation of traffic calming measures on Clara Avenue west of Orchard Avenue; and WHEREAS, in order to accommodate the traffic calming measure it is necessary to prohibit the standing, parking, or stopping of vehicles on the north and south sides of Clara Avenue in the vicinity of the traffic calming measure; and WHEREAS, the Traffic Engineering Committee recommends that the no parking zones be established in the vicinity of the traffic calming measure upon the completion of the construction of the measure. NOW, THEREFORE, BE IT RESOLVED by the Ukiah City Council that no parking zones be established on the north and south sides of Clara Avenue from the west line of Orchard Avenue to 330 feet west upon the completion of the traffic calming measure. PASSED AND ADOPTED this 6th day of August, 1997 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATI~ST: Sheridan Malone, Mayor Colleen B. Henderson, City Clerk (e-llV. L~c/EIO-J 8N¥-Icl iN~tl~l:~OEIdPlli ~L V~IVa~5 :E1FIN~tAV (]HVHOI:IO RESOLUTION NO. 94-54 RESOLUTION OF THE CITY OF UKIAH DECLARING ITS INTENT TO DEVELOP AND IMPLEMENT MEASURES TO LESSEN TRAFFIC IMPACTS IN THE RESIDENTIAL AREAS ON FORD STREET AND CLARA AVENUE WHEREAS, the City of Ukiah recognizes that the Wagenseller and Orr Creek Neighborhood (the Neighborhood) and its streets have been devoted historically to residential and other uses; and WHEREAS, Ford Street and Clara Avenue have become "collector" streets, being the only east-west streets currently available north of Perkins Street able to accommodate traffic to and from shopping areas developed along Orchard Avenue; and WHEREAS, it is recognized that recently approved expansion plans for KMart along Orchard Avenue will be completed prior to infrastructure improvements to Orchard Avenue and Brush Street; and WHEREAS, the purpose of this resolution is to assist in the preservation of residential uses in the Wagenseller/Orr Creek Neighborhood by discouraging the use of Clara Avenue and Ford Street as primary routes for cars and trucks trying to reach businesses on Orchard Avenue; and WHEREAS, nothing in this resolution is intended to, or has the effect of, limiting the City Council's discretion in adopting or amending general plan documents or zoning ordinances, or otherwise performing the planning and zoning functions assigned by law to the legislative body of the City. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ukiah: 1. Declares its commitment to have the Public Works, Planning, and Public Safety staff work with representatives of the Neighborhood in a timely and effective manner to develop and implement a Neighborhood Traffic Management Program to reduce impacts of traffic on Clara Avenue and Ford Streets. 2. The City's commitment shall include immediate steps to enforce the 25 MPH speed limit on Clara Avenue and Ford Street to ensure continued observance of safe driving in the Neighborhood. 3. The City's commitment shall include efforts to discourage increased use of the Neighborhood streets by any traffic generated by new developments along Orchard Avenue in excess of projections by Barton-Aschman Associates' Traffic Impact Analysis prepared for the KMart project. 4. The City's commitment includes considering and implementing, where practical and financially feasible, any other mitigation measures deemed appropriate to lessen impacts, as mutually worked out by City staff and Neighborhood residents over time, and as appropriately phased with other regional traffic improvements which individually and cumulatively lessen the need for Clara Avenue and Ford Street to be utilized as "collector" streets to accommodate cross-town traffic. 5.' In considering and implementing any mitigation measures which may include physical alterations to right-of-way segments, the City and Neighborhood residents shall refer to applicable resource material and literature to guide their proposals, includ!ng, but not limited to, "Traffic Calming" written and published by CART (Citizens Advocating Responsible Transportation). 6. Any proposals which require physical alterations to existing street right(s)-of- way shall be evaluated and approved by the City Engineer and Traffic Engineering Committee prior to implementation to assure that the public safety and welfare are not compromised. PASSED AND ADOPTED this 1st of June, 1994, by the following roll call vote: Malone, Wattenburger, Shoemaker and Mayor Schneiter AYES: Counci lmembers Mastin, NOES: None ABSTAIN' None ABSENT: None !a~, City' C~~frk WlNWORD/RO:2/SAWYER Chicanes Definition: Chicanes are artificial blockages on opposite sides of the street to create an S-curvature on a naturally straight street. Normally they are created through the use of throating devices at intersections and mid-block locations. Purpose: The purpose of the chicane is to reduce speed and produce caution in the driver. It removes the feeling that the street is straight and introduces a serpentine alignment for the local street. Considerations: Requires no parking and require good sight distances in narrower street segments. Not effective on street segments with substantial horizontal curvature or where crest-vertical curves limit sight distance. If retrofit, utilities may need to be reconstructed and drainage may be affected. Santa Rosa Experience: Fourth Street in the downtown area (although the street is not in a residential area). Cost (Typical): Varies dependent upon the design. Figure 3a - Chicane. Mid-Block Figure 3b - Chicane. Using Throating at Intersections Traffic Management and Calming Within Santa Rosa Page 18 SSS DEVIATIONS Definition: Deviations redraw the path of travel so that the street is not straight (by the installation of offset curb extensions. Temporary: May be tried on a temporary basis for 6-12 months. Street 7'_v~es; Any street with adequate right- of-way. Maintenance: Landscape maintenance will constitute an ongoing expense. Best Used For:. · Excessive speed on straight street. · Adequate right-of-way exists to alter curbline. Benefits: · Accepted by public as speed control devices. · Aesthestically pleasing. · Reduce speed without significantly impacting emergency response. Don't Use Iff · Roadway is already narrow. Ne_clatives: · Expensive. Considerations: · Deviations are not very effective unless significant offsets are created. · Neighbors may be responsible for landscape maintenance. AGENDA ITEM NO. 6f DATE: AUGUST 20, 1997 SUMMARY REPORT SUBJECT: ADOPT RESOLUTION ESTABLISHING NO PARKING ZONES ON THE NORTH AND SOUTH SIDES OF FORD STREET FROM THE WEST LINE OF ORCHARD AVENUE TO 140 FEET WEST Submitted for the City Council's consideration and adoption is a resolution which would, if adopted, establish no parking zones on the north and south sides of Ford Street from the west line of Orchard Avenue to 140 feet west. The no parking zones are needed to accommodate the traffic calming measures that will be constructed in the very near future as a component of the Traffic Calming Project recently approved in the 1997/98 budget. The traffic calming measure at this location will be a traffic island located in the middle of Ford Street at its intersection with Orchard Avenue as depicted in the attached sketch. This island will reduce the roadway to two through travel lanes of approximately 12 feet in width and one dedicated left-turn lane for east to northbound vehicles. There will be no room for on-street parking. If the resolution is adopted, the no parking zones will be implemented upon the completion of the traffic calming measure. The Traffic Engineering Committee has review this item and recommends that the no parking zones be established. RECOMMENDED ACTION: Adopt the resolution Establishing No Parking Zones on the North and South Sides of Ford Street from the West Line of Orchard Avenue to 140 feet West. ALTERNATIVE COUNCIL POLICY OPTIONS: Not adopt resolution and direct Staff to eliminate the traffic island as a planned traffic calming measure at this location. Appropriation Requested: Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Residents adjacent to the proposed No Parking Zones Traffic Engineering Committee Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager 1. Resolution 2. Sketch of Proposed Traffic Calming Measure ,:,~w:~ Candace Horsley, City I~anager AFORD.NP RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ~IAH ESTABLISHING NO PARKING ZONES ON THE NORTH AND SOUTH SIDES OF FORD STREET FROM THE WEST LINE OF ORCHARD AVENUE TO 140 FEET WEST WHEREAS, the City Council, may by resolution designate portions of streets upon which the standing, parking of stopping, of vehicles are prohibited or restricted pursuant to Article 11, Chapter 1, Division 8, of the Municipal Code; and WHEREAS, the City Council has supported the installation of traffic calming measures on Ford Street at Orchard Avenue; and WHEREAS, in order to accommodate one of the traffic calming measures it is necessary to prohibit the standing, parking, or stopping of vehicles on the north and south sides of Ford Street in the vicinity of the traffic calming measure; and WHEREAS, the Traffic Engineering Committee recommends that the no parking zones be established in the vicinity of the traffic calming measure upon the completion of the construction of the measure. NOW, THEREFORE, BE IT RESOLVED by the Ukiah City Council that no parking zones be established on the north and south sides of Ford Street from the west line of Orchard Avenue to 140 feet west upon the completion of the traffic calming measure. PASSED AND ADOPTED this 6th day of August, 1997 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Sheridan Malone, Mayor Colleen B. Henderson, City Clerk ITEM NO. 6g. DATE: August 20, 1997 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF BUDGET AMENDMENT FOR GARAGE DEPARTMENT SUMMARY: The Public Works Department is requesting the City Council to approve a budget amendment to the FY 1997-1998 budget to allow the continuation of the garage parts cleaner/solvent service contract. This contract provides for exchange and disposal of the solvent used for cleaning mechanical parts for vehicles and equipment. Staff requests this budget amendment since funding for the parts cleaner service contract was mistakenly left out of the FY 1997-1998 budget. Of the total amount needed, $465 will be charged to the landfill account 660.3401.303.000 and $285 will be charged to the street department account 100.3110.303.000. The fund balances of both the landfill and the general funds are sufficient to absorb these additional expenses. RECOMMENDED ACTION: 1) Approve the requested budget amendments to increase landfill account 660.3401.303.000 by $465, and; 2) increase streets account 100.3110.303.000 by $285, and; 3) increase garage account 575.5801.250.002 by $750, and; 4) increase garage revenue account 575.070.540.001 by $750. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine amendment must be modified, define changes, and approve revised budget amendment. 2. Not approve the budget amendment. Acct. No. (if NOT budgeted): Appropriation Requested: increase 660.3401.303.000 by $465 increase 100-3110.303.000 by $285 increase 575.5801.250.002 by $750 increase 575.070.540.001 by $750 Citizen Advised: N/A ~"// Requested by: Rick Kennedy, Director of Public Works/City Engin. eer Rick Seanor, Deputy Director of Public Works Prepared by: Coordinated with: Attachments: Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer Gordon Elton, Director of Finance 1. Budget Amendment Worksheet APPROVED: ,j,:AG,^~G.,u, Candace Horsley, City I~lanager i 1.1.1 (/3 ~-. Z Z o Z 0 (J i ITEM NO. 8a DATE: Auaust 20, 1997 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION OF THE UKIAH VALLEY GENERAL PLAN'S PARK AND RECREATION ELEMENT SUMMARY: At the July 16, 1997, City Council meeting, the subject of the City-owned land at the east end of Gobbi Street, also known as Riverside Park, was discussed in relationship to whether more information was needed on this site, and the consensus opinion favored having more details and information presented at a future date. As a starting point, therefore, the site's relationship to the General Plan is presented in this report, and additional relevant information will be forwarded at other upcoming Council meetings, as needed. Accordingly, this report summarizes the projects envisioned by (continued on page 2) RECOMMENDED ACTION: Discuss the Park and Recreation Element projects in relation to expanding Riverside Park and/or acquiring land to build a recreation center. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not discuss this item and remand to staff with specific direction. Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Robert Sawyer, Planning Director Coordinated with: Candace Horsley, City Manager; Mike Harris, Asst. City Manager Attachments: Assessor Parcel information on the Riverside Park site Candace Horsley, City M~,~,ager the Park and Recreation Element of the General Plan, which includes both an expanded Riverside Park, and an indoor recreation/sports complex. A synopsis of the development projects outlined in the Park and Recreation (P & R) Element of the adopted Ukiah Valley General Plan includes the following, wherein number 4 describes Riverside Park, and number 6 describes the indoor recreation center. It should be noted that the projects appear in the same order they are found in the text of the P & R Element, which is not intended to state or imply any order of priority, and that the entire text may be found in Section V.2., pages 1-29 of the General Plan. , South Washington Street Neighborhood Park - Within the short-term (0 - 5 years) to intermediate term (6-10 years) planning periods, the City and the County are expected to join forces and develop an active park and recreation facility to serve neighborhoods in the south end of the urban area (south of Washington Street). Specific timing criteria call for the City and County to find a suitable site for this facility within the first 5 years, and develop the park within 5 years of property acquisition. Financing for this facility would be derived from the collection of in lieu fees on new development in conjunction with other capital funds from both the City and the County. , Orr Creek / Wagenseller Neighborhood Park - A similar park and recreation facility need was identified for the Wagenseller Neighborhood (Clara Ave. / Ford St. area), and the general plan establishes the same timing and financing criteria for this park as for the Washington Street area park cited above. While the P & R Element does not explicitly prioritize the Washington Street and Wagenseller Neighborhood parks listed above, staff's recollection of the evolution of these park concepts, as well as the Growth Management Steering Committee discussions of each, would strongly indicate that the Washington Street park is a higher priority than the Wagenseller Neighborhood park. , Orchard Park - Development of a passive park to serve the Marlene Subdivision is called for in the P & R Element. This park has been designed, but not constructed. , Riverside Park - The City-owned land at the end of Gobbi Street, which now includes little league fields and a BMX track, is proposed to be expanded into a City Park/Sports Complex. The southern half of the site would be developed with additional ball fields for baseball, soccer, and football, and portions of the park would contain a playground area, open space, river beach access, and trails. Buffers on the west and south borders are also proposed in order to lessen the impact of urban encroachment into existing agricultural zones, and on-site security is considered an essential component of expanding the park towards private property. The P & R Element calls for the development of a Riverside Park Master Plan within the short-term planning period, which would specifically define the park's uses and development, as well as the ways in which security would be provided. Financing for the park expansion would be provided through the collection of in lieu fees, and development would occur over the short- and intermediate-term planning periods (0 - 10 years). . Community Gardens - The P & R Element encourages the City to find and allocate lands for community gardens, much like has occurred at the Observatory property. It also suggests continuing to allow public use of the Observatory property for gardening purposes. This program is to be achieved over the on-going planning period (0 - 20 years). . Ukiah Valley Recreation Center- The P & R Element describes the need for a multi-use indoor recreation facility with enough free span floor space to accommodate two basketball/volleyball courts. The Element indicates that the City shall facilitate public development of the center, and that funding and development of the center by necessity must be a joint public-private effort. Furthermore, the City shall serve as a catalyst for the creation of a public non- profit group which shall be responsible to raise the money for capital construction and completion, and the City shall be responsible for the ongoing costs of operations and maintenance once the center is constructed. This project was placed in the long-term planning period (11 - 20 years). = Walking, hiking, and Equestrian Trails - Public trails for hiking, walking, and horseback riding are called for in the Plan, as is specific direction to establish a rim trail around the Ukiah Valley, and an aquatic trail along the Russian River. Mapping and planning for such a trail system is to occur in the short-term planning period (0 - 5 years), while the actual provision of trail segments is to occur over the on-going planning period (0 - 20 years). Furthermore, a Trails Committee is to be established within the short-term planning period, whose function will be to assist in the planning, funding, acquisition, and development of trails. o Bicycle Paths, Routes. and Lanes - The Element also directs within the on-going planning period that safe bicycle lanes be provided in the Ukiah Valley, and that the bicycle program be implemented through the Mendocino Council of Governments. Additional background information on the Riverside Park site would show that the undeveloped, southerly portion of the site contains 23.09 acres, which is accurately reflected on the attached Assessor Parcel Map (^PN #180-010-10), and inaccurately cited as 17.75 acres on the Assessor's Property Detail sheet. The property is shown on the tax assessor's roles as being vacant and industrial, which presumably would reflect its historical use as a City-operated wastewater treatment facility. It is otherwise surrounded by agriculturally zoned land within the County of Mendocino. Similarly, the Ukiah Valley General Plan designates the entire area around Riverside Park to be in "Agriculture," although the City-owned land is designated "Recreation." Private use of the property therefore probably would be for agricultural purposes, and presumably would be developed with a 23-acre vineyard. According to the Mendocino County Soil Survey, published by the Soil Conservation Service of the U.S. Dept. of Agriculture, the soils on the site are made up of "Xerofluvents," which are very deep, well drained soils associated with flood plains. The Xerofluvent soil unit is suited to irrigated orchards and vineyards, and is typically used for orchards, vineyards, hay, and pasture. However, it should be noted that any future use of this site other than for a public recreation facility, as called for in the adopted General Plan, will require a General Plan Amendment (GPA) and a rezone. The property was rezoned in June, 1996, to PF (Public Facility) as part of the City-wide rezoning program for General Plan implementation; thus, until such time as the City Council amends the Plan and rezones the property to some other land use, only a public recreation use can develop on the undeveloped portion of the site. The topic of "in lieu fees" is cited as a source of funds for various park and recreation projects. To explain, Ukiah Municipal Code provides for the collection of fees when residential property is subdivided, based on a prescribed formula, and these fees are to go towards the development of park or recreation facilities. Such park facilities must be reflected in the adopted General Plan, and the fees must be committed by the City within five years after payment by the subdivider. This is a legal mechanism (commonly known as the Quimby Act) used throughout the State for local agencies to gain parkland, and it is found in our local code under §8400 through §8410. In terms of establishing priorities and time-lines for new parkland, however, it should be understood that the City has experienced virtually no subdivision activity in recent years, due to its built-out character. Correspondingly, park funds from in-lieu fees are, and will likely continue to be, non-existent for the new park facilities outlined in the General Plan, which is not to suggest that other sources of funds cannot or should not be identified and tapped for new parks. Annexation of undeveloped and un-subdivided land would be the only way in which this scenario could change, and annexation for this purpose would not be advisable or prudent, given the costs associated with providing urban services to residential land uses. Last, in the broader financial context, it is worthy to note that the projects and programs associated with the Park & Recreation Element, among other Elements, were developed by the Growth Management Steering Committee (GMSC) with the understanding or expectation that the City could afford to develop and/or maintain them. Although the subjects of affordability and financing were not necessarily ignored 4 or overlooked by the GMSC, they were not a primary focus of attention, and the prevailing feeling at the time seemed to be that the City generally had the financial wherewithal to make them happen within the "time periods" prescribed. In contrast, as the Council is aware, the City's financial position today would not, with any measure of certainty, support such an expectation, and the various P & R Element projects may not occur in the manner or time-line originally envisioned. Property Detail: MENDOCINO, CA s) Parcel # (APN): Owner Name: Mailing Address: Situs Address: Legal Description: 180-010-10-00 UKIAH CITY OF 203 S SCHOOL ST, 1281 E GOBBI ST, UKIAH UKIAH Use Description: CA 95482 CA VACANT.INDUSTRIAL ASSESSMENT Total Value: $ 2 7,10 0 Land Value: $ 2 7,10 0 Impr Value: % Improved: Year Assd: 1997 Price/SqFt: Tax Rate Area: Property Tax: Delinquent Yr: Exempt Codes: 003015 Use Code: Zoning: Building Class: Improve Type: 003000AG SALES HISTORY Seller (Grantor): SALE: LAST Recording Date: / 1 / 1 Recorded Doc #: Recorded Doc Type: Sale Date: / 1 / 1 Sale Amount: PRIOR PROPERTY CHARACTERISTICS Lot Size: 17.75A Lot SqFt: 773,190 Bldg/Liv Area: Units: Buildings: Stories: Style: Construct: Quality: Condition: Year Built: Effective Yr: Total Rooms: Bedrooms: Baths (Full): Baths (Half): Bsmt SqFt: Other Rooms: Fireplace: NC: Heating: Pool: Flooring: Park Type: Spaces: Site Inflnce: Other: Comments: Page: 1 of 1 _ _ .i9. Ukiah Valley Arts and Recreation Center Steering Committee To Community Members: The Ukiah Valley Arts and Recreation Center (7JVARC) is envisioned as a community center open and accessible to both individual community members and organized groups. Appreciating the diversity of the community, inclusiveness will be the goal with cost and other barriers minimized. An important focus will be on providing safe activities and places for the young people of our community. Ideally, the physical facilities being planned include a large multi-use gym, performing and visual arts facilities, arts and crafts rooms, meeting rooms and kitchens, all surrounded by several acres of soccer, softball, general use grass fields and possibly even skate sports areas. U'VARC will be built by a private, not-for-profit community based corporation being chartered exclusively for this purpose. The site will be purchased and facilities built with donated funds and materials. Grants will be actively solicited from both government at all levels and private charitable organizations. Local fund raising will be a major emphasis. Mendocino County, the City of Ukiah and the Ukiah School District have expressed strong support. Once built, the UVARC corporation will administer and maintain the facilities. UVARC will not run programs. Rather, the facilities will be made available for groups and individuals. Fees will be kept low, providing for facility upkeep and improvements, utilities and insurance needs. Minimal paid staffcosts are expected, as UVARC will look to user groups for self-management. The steering committee has been working since the beginning of the year to bring this ambitious vision to reality. Drawing support from many interested community groups and individuals, ten subcommittees are meeting regularly on fund raising, site selection, facility design, use, organizational development and other specific areas. We are dedicated to reaching out to the community in every way possible. We believe UVARC fills a vital need for recreational outlets, as a place where mentoring among all age groups can occur and as a home for local community groups such as the Boys and Girls Clubs and PAL which provide desperately needed youth activities to the valley and county. The committee recognizes that UVARC will require a major commitment of time, energy and money to complete the initial development and actual construction. We invite both members of the community and representatives of organized groups to join us in this effort in any or all of several avenues: * Attendance at the steering committee's regular Wednesday meetings is always welcome (12:00 1:30 p.m. at NCO). - * Participation in the sub-committee of your choice (call any committee chair for meeting times and locations) * Completion of a Letter of Interest, indicating your group's level of interest and outlining you facility needs and target audience. * Advocating for the UVARC in the community. We need everyone's help to spread the word about what we are trying to accomplish and to set the stage for future fundraising efforts. Il'you are new to this project, we all want to welcome your interest and hope that you can feel the energy and enthusiasm that we all share for this work. We hope that you will join us. Thank You. Chair: Dr. Marvin Trotter c/o Public Health Dept. 890 N. Bush Street, Ukiah Phone: 4634144 ITEM NO. 9a. DATE: AUGUST 20, 1997 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF COMPENSATION FOR CITY CLERK, INTRODUCTION OF ORDINANCE AMENDING CHAPTER 3, ARTICLE 5 OF THE UKIAH MUNICIPAL CODE, AND APPROVAL OF BUDGET AMENDMENT Compensation to the City Clerk has not increased since July, 1990. During these past seven years, the issue of remuneration has been considered by the Council on several occasions. Much of the concern surrounding this matter related to the amount of time the City Clerk was in the office to be available to the public, the fact it is an elected position, and the evaluation of performance related to the position. One reason the salary has remained constant, is that other financial offsets were provided, particularly extensive travel and education allowances within the budget. Staff is bringing forward to the Council reconsideration of the compensation issue at this time, since the most recently elected City Clerk has been at this assignment for more than six months and has performed exceptionally well in the position during that time. (Continued on page 2) RECOMMENDED ACTION: Discuss Compensation for the City Clerk, Introduce Ordinance by Title Only, and Approve Budget Amendment of $741 from General Fund Beginning Fund Balance to Accounts 100.1101.110.000 ($688), 100.1101.154.000 ($10), and 100.1101.156.000 ($43). ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine modifications to the proposed ordinance are necessary, identify changes, and introduce revised ordinance. 2. Determine change in compensation is not appropriate and do not introduce ordinance. Acct. No. (if NOT budgeted) & Appropriation Requested: Citizen Advised: N/A Requested by: N/A Prepared by: Coordinated with: Attachments: 100.1101.110.000 $ 688 100.1101.154.000 $ 10 100.1101.156.000 $ 43 Acct. No.: N/A ManagerCandace~Hqr ley, ity Man. ager_ and Michael F. Harris, Assistant City N/A 1. Ordinance for introduction, pages 1. 2. Ukiah Municipal Code section 350, page 2. 3. Excerpt of adopted 1997-98 budget, pages 3-4. 4. Bud~let Amendment worksheet, page 5. APPROVED:~ ~<~;~.~ ~[ Candace Horsley, City ~anager COMPENSATION FOR CITY CLERK AUGUST 20, 1997 PAGE 2 Since taking over in January of this year, Colleen Henderson has brought considerable professionalism, common sense, team ethic, and practical application to this post. She has completed several substantial tasks, placed many more near finalization, and is accepting more as other projects are completed. Some of the more significant accomplishments Colleen has completed include: eliminated the three year backlog in the ordinance/minute books by bringing them current; brought the agenda packet record scanning current; reorganized/purged the vault files so they can be easily referenced and accessed; reorganized/purged lease files and developed data base of lease expiration dates; reorganized election and FPPC forms and files; reorganized physical space and files in City Clerk's office, relocated scanning equipment to Conference Room 2, and cleaned out dated files. Nearing completion are Phase II of the records destruction program. Projects in the commencement stages are: expanded archival awareness and tagging of pertinent City historical files for permanent retention, i.e., Civic Center construction, and formulation of a Disaster Recovery Plan for City documents and records. Most recently, Colleen has undertaken the processing of insurance claims and organizing the League of Cities Redwood Empire Division regional matters for Mayor Malone's presidency. All of these achievements have been accomplished in addition to the timely and expert completion of the Council meeting minutes. Colleen's time in the office has proved outstanding performing the expectations and job duties developed for the 1996 election. She also continues to explore for more challenges to meet and tasks to perform. Even though this is an elected office, its essence is integrated into the City staff function. The City Manager met with Colleen regarding the position and compensation and came to an agreement that the City Manager could annually make a recommendation to the City Council based upon performance and cost of living indicators. Because of the past budget considerations, the new salary should reflect the most recent economic changes. The Consumer Price Index for the San Francisco-San Jose Area registered an annual increase of 3.7% as of April 1997 (April is the comparison month used in most of our unit negotiations). An increase to reflect this entire amount would be $688 (related Medicare and FICA are additional). Based upon an average workweek of 32 hours, the new hourly rate approximates that of Administrative Secretary and Customer Service Representative I. The adopted budget reflects no change in the current salary and thus a budget amendment is necessary if this modification is approved. Also since the City Clerk's compensation is prescribed in the Municipal Code, adoption of an ordinance is required to implement any change. Based on the considerable length of time the current salary has remained level, the performance to date, the significant accomplishments, and the limited travel/training/education costs associated with the new City Clerk, the City Manager recommends a 3.7% salary increase for City Clerk, Colleen Henderson, effective, July 1, 1997. mfh:asrcc97 0820CLERK ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING CHAPTER 3, ARTICLE 5, SECTION 350 OF THE UKIAH MUNICIPAL CODE REGARDING CITY CLERK COMPENSATION The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Section 350 of the Ukiah Municipal Code is hereby amended to read as follows: [}350: COMPENSATION; BOND: The Clerk of the City shall receive as total compensation the sum of nineteen thousand two hundred eighty eight dollars ($19,288.00) per year payable monthly. The City Clerk shall be bonded in the sum of twenty five thousand dollars ($25,000.00). The bond fee shall be a proper charge against such funds of the City as the City council shall designate. This increase in compensation shall be retroactive to July 1, 1997. SECTION TVVO This Ordinance shall be published as required by law and shall become effective thirty (30) days after it is adopted. Introduced by title only on AYES: NOES: ABSENT: ,1997, by the following roll call vote: Adopted on AYES: NOES: ABSENT: ,1997, by the following roll call vote: ATTEST: Sheridan Malone, Mayor Colleen B. Henderson, City Clerk mfh:resord ordclerk Ordinance No. Page 1 of 1 §350 §350 CHAPTER 3 OFFICERS AND EMPLOYEES ARTICLE 5. CITY CLERK SECTION' §350: Compensation; Bond §350: COMPENSATION; BOND: The Clerk of the City shall receive as total compensation the sum of eighteen thousand six hundred dollars ($18,600.00) per year payable monthly. The City Clerk shall be bonded in the sum of twenty five thousand dollars ($25,000.00). The bond fee shall be a proper charge against such funds of the City as the City Council shall designate. This increase in compensation shall be retroactive to July 1, 1990. (Ord. 288, §2, adopted 1929; amd. by Ord. 847, §1, adopted 1985; Ord. 856, §1, adopted 1986; Ord. 909, §1, adopted 1990) 1021 z UJ Q. 0 LU (/3 I-- Z I.IJ Z LLI Z 0 (J