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Home My WebLink About1997-09-17 Packet WHI~~ the Park and Recreation Element further directed that, due to~ the site planning, land acquisition, and financial implications of such an~ u_ ndertaking, this recreation center project should be pursued as a partnership oetween the City and the private sector, whereby the City should serve as a catalyst~ to form a private, non-profit group which shall be responsible to raise money for~ capital construction and completion,, and~ _ WHE~, coincidentally, due to the observed demand for such a facility,~_~ ami. the health and welfare benefits to the community thereby anticipated, a prwate group of citizens organized by Dr. Marvin Trotter mobilized and began~ w. orking on finding a suitable site and garnering the resources to turn this vislon~ ~nto a reality, which has been named the '737ziah Valley Cultural and Recreation~ Center'~ and ~ this oup, cu ntly co ting of ppro m ely 85 tive representatives from various groups, and remaining open to new members and the~_ public at large, has created a dialogue with the City Council on the subject o~ pursuzng development of this center;, and WHEREA~, in December, 1995, the City Council of the City of Uhiah adopted~ contu~n~ng goals, policies, projects, and programs intended to enhance the~ recreation opportunities for Ukiah citizens; and WH~ one specific project identified in the Park and Recreation~ Element, among others, consists of development of a '~lecreation Center," which is envisioned to be a multi-purpose, indoor recreation facility containing at least~ two basketball courts; and ~ WIIERFA~ on August 20, 1997, the City Council directed staff to prepare~ documentation, which recognizes and installs the '~lkiah Valley Cultural and Recreational_ -. Center" committee as the official ~rivate sector, non-pro, fi gro ~ ~zt u ~ c_~.ted ~n the General Plan to work on the planning, funding, and development of~ the recreation center. · .. NOW, _~_~..I~FOI~. I, Sheridan Malone, Mayor ofthe CiO of Ukiah, along~ w~,rn .my. fello~w_ CiO Councdmembers, Jim Mastin, Kristy Kelly, Phillip Ashiku, and~° ~uac~uupe Chavez, do hereby declare that the citizens group currently working~ on the '~Jkiah Valley Cultural and Recreational Center," and headed by Dr.~ Marvin Trotter, be recognized and officially installed as the private sector group~ cited in the Uhiah Valley General Plan which shall work with CiO officials a~ staff to design a flexible, multi-purpose indoor recreation facility, and which shall ~; be responsible to raise the money for its construction and completiom~<~ Sheridan Malone, Mayor~~ ~RF. AS, the arts and humanities enhance and enrich the lives of all Americans; and VF~RF.A~, the arts and humanities o~'ect every aspect of l~J'e in America today including the economy, social problem solving, job creation, education, creativity, and community llvabtlity; and Wn~.~, a coalition of more than 50 national arts and humanities groups representing over 23,000 cultural organizations and institutions'comprise the National Cultural Alliance, which works to increase public awareness and understanding of, and participation in, the humanities and the arts; and virn~.RFAS, the National Cultural Alliance, the National Endowment for the Arts, the National Endowment for the Humanities, the Institute for Museum and Library Services, the nation's 3,800 local arts agencies, the arts and humanities councils of the 56 states and U.S. jurisdictions, and the President of the United States will be encouraged to participate in this celebration; and WI:~.RF. AS, the month of October 1997 has been recognized as National Arts and Humanities Month by the United States Conference of Mayors. ~NOW, Tl:~.l~.FORE, I, SheridanMalone, MayoroftheCityOfUkiah, onbeha{f~ of my fellow City Councilmembers, Jim Masttn, Kristy Kelly, Phillip Ashiku, and Guadalupe Chavez, do hereby declare October 1997 as and urge Ukiah's residents to participate in and to celebrate the cultural riches our community has to oiler. WHEREAS, it is important that all citizens take extra precaution to drive carefully and observe proper rules of the road during this time of year when so many more children are out and about, especially around schools, around school buses, and in areas which children and young adults often ~ usetogotoandfromschool;and WHEREAS, in an effort to encourage all motorists to drive in a cautious and sqfe manner during this period when a mq]ority of California's schools are reopening, th.e Cal{fornia StateAutomobile~ Association (CSAA) is once again coordinating a 'School's Open - Drive Carefully" campaign to alert all California drivers to be aware that a new school year is upon us; and WHEREAS, the City of Ukiah appreciates the e.~forts of .CSAA in spearheading this state wide educational campaign, program of activities, and information focusing on the safety and health of our state's children. beha{f of my fellow City Councilmembers, Jim Masttn, Kristy Kelly, Phillip Ashlku, and Guadalupe Chavez, am pleased to jmn m supporting the ~CalifornlaStateAutomobileAssoctationbyproclatmingSeptember1997as~ "SCHOOL'S OPEN- DRIVE CAREFULLY" MONTH ~ and urge all motorists to keep a watcb~hl eye out for chtldren and young ~ adults who are returning to school during this time of year. Sheridan Malone, Mayor ~ WHEREAS, once again, it is that time of year when millions of children and young adults from throughout California are returning to -- their studies at grade schools and high schools ~n our state; and WHEREAS, on streets and roads in every community in the Golden State - - in ever-increasing numbers - - these students will be walking, riding bikes, and traveling in buses from home to school and back again; and MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting - August 20, lgg7 A regular meeting of the Llk~h City Council, the agenda for which wis legally noticed and posted, =~nvened at 6:31 p.m. in the UkJah Civic Canter Council Chambem, 300 ~eminary Avenue, Ukieh, California. Roll w~ taken and th/following Councilmemblm we. pm~ent: C, hevez, K/fly, Mastin, and Mayor Malone. Council.ember Alhiku amved at 6:32 p.m. Itlff pm~ent: Public Utilities Director Barnes, Finance Director Elton, City Manager Ho.lay, Public Works Director Kennedy, Police Captain McBride, City Attorney R~.~po~t,-. t=qlnning Director ~vylr, and City Cle~ Henderson. 2. Plldae of Alle,,iance Mayer Melene led the Pledge of Allegiance. 3. B_oecial Order of Business 3l. Int~du~ion of New Emolovee - Norma DeKneblounh Police Captain Willi~m~ immcluced the new Police Records ~rk, No~;~blough, a forme Mayer Malone presented a Proclamation declaring A~~ !~ Il Wornen~A~i!:Y.Day in the City of UkJah to Vii Muchowski. ~iii:i:!::~::::i:~!:i~'::::'' 4. AoorovII/Cormcfien of Minutes ~''':~~i:!::::!:': : M/S A~hiku/Maatin to approve the Minutea of ~Ulr Meetin{i'~.~u.st 6, 1997, with th.e following addition requested by Councilmem~:~:.:~? ~_m BI, .~cusa!.on and C.o.m.,metTts Regarding 1996-g7 Mendocino County ~nd Ju.~¥"~.':Klpor]. 'r.;ounc, memoer Re,y a ag .quested an update on the progress of OOoperativ<e~effcyr~:bythe County Sheriffs Office encl the City Police Department regarding the tlinsport ~.~priaona'~:~ Courthouse security me.!sure·. (Council.ember Kelly noted the up~!lte:had ~'provide~:?lo Council by mfr.) The clmed by the following voice vot~;~AYE$: ~ncitme~ Ashiku, Kelly, and Mlsfin. None. ABSTAIN: Councilmem~Chavez ~'Mayor ~one, ABSENT: None. · ..;~.~.~:::i::'i::. ~;..:..::.' :.i~.: ~i~i:i:~:ii~i::: Mayor Mal~:;~k~;~~ in ~;:~':audience would like to .move from the Coneent either ~ $, Adop~on ~~~on Establishing No Parking Zone, on the No.?h .nd South of Ci~:Avenue from t~:.Line of Orctmrd Avenue to 330 IrHt _Welt, or Imm If, Ado_p~ton.o Re~tion Estlblishing ~ t=irking Zones .on .the.North ind.~.uth. $!des of Ford Street from me WiJlI~ 'Line of Orchard ~nue to 140 Feet We~. NO one ag ,"~a~cetea. ~~)r demlges received from John Wagoner, Sharon PIz, and Patrick Taylor and ~.ieT. Ry Insurance Carder, REMIF; b. A~r0'ved disbureement~ for the month of July, c. Appmvecl teeminetion of DWP Ag.e~ No. 790140 relative to lie operation and maintenance of t. ffic aignals It North State Street and KUKI Line; d. Awarded contract to ~15Yiping ,Service, Inc. for Bt. et 81~iping t~g?, 8pecificebon No. g?- 11 in the Imoum of 111,317.85; e. Adopted Reaolution No. t~-10, Eltablishing No Parking Zonee on the North and South Sides of Cllrl Avenue from the Welt Line of ~rd Avenue to 330 Ftlt West; f. Adopted Reaolution No. 11-11, FJtabliahing No Parking Zones on the North and 8outh Bides of Ford Street From the West Line of Orctmrd Avenue to 140 Feet West; and g. Approved Budget Amendment for Garage Department. Regu~r I~ming. AdjOurn 20, le~'7 The motion ce·ed by the following roll c~ll vote: AYES: Council··mba· Chivez, Alhiku, Kelly, Meat·n, end Mayor Malone. NOES: None. A~$TAIN: None. ABSENT: None. 7. AUDIENCE COMMENT5 ON NON~.~GENDA ITEM~ No one wished to Icldmas the Council. 1. UNFINI~H_;~ I~. Discussion of' G4neml Plan Perk end R,e~m~"~on In response to diacuasion relating to City-owned prope~ It the end of Gobbi Street, commonly known ~ Riverside Part~ It the July 16, 1~7 Cound Meeting, Planning Director lawyer providecl the Council with I general overview ~ the Perk end RecTolflon EJemonl of the City's new General Pin. The Etemo~ includes the devM:)pmoflt of sevwaf neighbon'y<~.___ pe~s, SUl:)pon for Community C4ndens, ist~)liW of walking, hiking end equestrian tr'oiis, lad pLlnning provisions for bicycle I:~ths, routes and lines ti'rough·ut the City. The Perks and R~mltion Eitment W.M$cribes the need for = multi-use indoor recreation facility With the City serving is · creation of · I:X,~ic non-pm~ group which shell mile money for the is ~ns~e~. ~i~ pm~ is ~~d ~ I ~nning h ~ml ~n. ~. ~ ~ ~ a~ ~ ~M~bte I ~onino. Meyer Malone suggested the City set aside funds over time. .. of the facility, once the Center the adoption of up · pork )ment fund City Man,Boer Ho·lay noted l~rk expenses include costs. PhortUes for development are dictlted ancl there his been · sign~c4nt donation property. Mayor Mil·ne welcomed comment~ Marvin Tmtl~r, M.D., Menclocino Mendocino County Community risk" I:)ehivior of youth in Committee whic~ his overall ~~ tJeelth ' multiple many Programs. VII·tie ~ as well is development .... is being developecl on the Ol~aervltory provicled the Council with the 1~6), outlining above average "at information regaling the Steedng to Valley A~ and Recmstion Center. The best the youth of this community end to ·verse be strucl · central ·ri and recreation center where ~=ltvffiis, day gm, and plmnting classes. Them are i:i~::need a facility in whic~ to offer youth, as well as aclult, in ~ endeavor. r~tecl from the suweys of County youths, the statistics similar from community to commun~ th·ugh·ut the County. Councilmember Kelly asked the Coundl to recogn~e the Steering Committee as the Ipproprite group to spe·rhi~cl · Recreation C4nter in Ih· Cmmnunay is ~Rlined in the Generll Pin ·nd to rocogn~e this effort is · priority within the Pntk nnd Recm~ion Et·mem. The Council gave direction to stilt to bring bock to It · Propor4l is noted by Cound~r Kelly and the Steering Committee of me Uldah Valley Arts and Recta.teen Center. ReguWMeee~.AUgUll~,l~7 P.e, 2 . NEW BUSINE~*~ Consideration of ComDen.atton for City_ Clerk. Introduction of Ordinance Amendin~ Cl~_~,~r 3. Article 5 of the Uk_~h Munici_oll Code. end _A,&~)rovll of Bu.~Git A,m, Gndmer~ Cay Manager I.IoriJe¥ outlined the history of the City Clerk position, and the goal of the former City C3erk to be certified with the City ~ for the training involved es pitt of the #llry of the po·it·on. ~he noted she met wflh C:3ty C::3erk Henderson and they agreed the position, though elecled, should hav· I perform·nM evaluation y#rly. City C. Mrk Henderson has brought considerable profe··ionalLlm, common ~ense, team ethic, ~ practical application to this post. The compensation for this I:X3sWon his r~ been increased ·inca July le90. Since IlO rilles wlre given this year to other employee·, City Manager Hors·ay ·ugg#ted · 3.7 percent cost of living raise. M/S M·stln/Kelly to introduce an Orclinanoe of the City Council of the City of Ukieh Amending Chapter 3, AJliCie 5, ~ection 3S0 of the Ukilh Municipal Code Regarding City C,4erk Compensation by title only. The motion Gamed by a voice vote of all AYE. ,. City Clerk Hem:lemon read the proposed Ordinerme by title only. ~ ~!ii:' ~,nipzer ;.Nocle ~, uec~ton 3~)0 u~ me I.)KJII~ MUTItGIpll "~ardi ' ' :'~ C,c)mpen·ltsorl' · , ~.;x. . ::: .... : . ~ Gamed by the follov~ng roll Gall vote. AYES: Counc~lme~ Cha~~,~ltv Ma·tin ~' Ind Mayor Miione. NOES: None. ABSTAIN: None. '" ...... 10. CITY COUNCIL REPORT_~ Councilmember Ctmv~ give no report Councilmember Ashiku gave no Councilmember Kelly reported th~::' '~'"'" · several new grants, and the Guih The Skate Park development enjoyed the well Ittended in Will·ts woul . rites had City rn~s Hudson Museum hive received the evening of October 18, 1997. at the Plaza in early September. She ~'Conce~t in the Park Ind noted the other weekend Mendocino Counties. Ne rtported to Council the City of of support for the proposed Mendocino Solid Waste noted I concern the City of Uldah'· AB 939 diversion replied those figures rtflect a change in the way the Pacific I~dJ~d is operating with unst~bie financing. me~ an Interest by Councilmember Kelly to view · vk}eotl~ of the Olher Counciimembere inter·steel in ~ the tape ~ coordinate Keren Ye.t, Exemti. A~i~mnt to the City Manager. M,I Kelly/Makme to rK.s to Clce~ hseion, w~ carried by · vok~ vote of &Il AYE. The Council rec#~d ~t 7:50 p.m. 12. CLOSED BEBSION 124. G.C. lecflofl S#S?.I. CoMer with City of Uldih Libor LL. _ ,--?,,.. Clndece He,-~le_v. Ib_airdinp CIt? of Ukbh Em_DIo:.-~ P~--~'::::nlno U'n.~. FY_ A closed sas·ion wis held conc~mntly w~ the UkJlh ReclevaJopment Agency closed les·ion. Confidential direction was given to the C, dy Manager. No lotion w# t~en in open Reg(MM.k~-Augu~,lH? 13. ADJOURNMENT The meeting wis adjourned et B:43 p.m. con~rmntly with the Uldah Redevelopment Agency Meeting. Colleen B. Hemfemon, City Clerk ~4 AGENDA SUMMARY ITEM NO. 6a. DATE: SEPTEMBER 17, 1997 REPORT SUBJECT: DENIAL OF CLAIMS FOR DAMAGES RECEIVED FROM PHYLLIS VARA, BETTY APPLEBY, ESPRESSO STOP CAFE, AND JOHN AND RETA HILL; AND REFERRAL TO CITY INSURANCE CARRIER, REMIF The claim from Phyllis Vara was received by the City of Ukiah on August 28, 1997 and alleges damages related to medical aid for Gearld Tate on March 8, 1997, at the PUB Bar/Restaurant. The claim from Betty Appleby was received by the City of Ukiah on September 2, 1997 and alleges damages to a vehicle from driving into a hole in the curb on March 8, 1997, at 11 Lorraine St. The claim from Espresso Stop Cafe was received by the City of Ukiah on September 5, 1997 and alleges damages related to a power surge between August 29 and September 2, 1997, at 109 South School Street. The claim from John F. M. and Reta M. Hill was received by the City of Ukiah on September 10, 1997 and alleges damages related to tree triming on or about March 27, 1997, at 140 Cherry Street. Pursuant to City policy, it is recommended the City Council deny the claims as stated and refer them to Redwood Empire Municipal Insurance Fund (REMIF), the City of Ukiah's insurance carrier. RECOMMENDED ACTION: Deny Claims for Damages received from Phyllis Vara, Betty Appleby, Espresso Stop Cafe, and John and Reta Hill; and Refer them to REMIF, the City's Insurance Carrier. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: N/A Yes Claimants Michael F. Harris, AICP, Assistant City Manager ~,~~.~ ~. ~ Candace Horsley, City Manager 1. Claim of Phyllis Vara, pages 1-2. 2. Claim of Betty A. Appleby, pages 3-5. 3. Claim of Espresso Stop Cafe, pages 6-7. 4. Claim of John F.M. and Reta M. Hill, pages 8-9. APPROVED: C a n d_aC nager mfh:asrcc97 0917CL^IM NOTICE OF CLAIM AGAINST CITY OF UKIAII, CALIFO This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. RETURN TO: City Clerk's Office City of Ukiah 300 Seminary Avenue Ukiah, California 95482 1. CLAIMANT ' S NAME: Pl~yllis Vara · CLAIMANT'S ADDRESS: 11208 Rose St. Number/Street and Post Office Box city Ccrrito$StateCA' 90~03 Zip Code .., (soz) 40z Home Phone Number Work Phone Number · NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): · · · DATE OF THE ACCIDENT OR OCCURRENCE: PLACE OF THE ACCIDENT OR OCCURRENCE: 3/8/.07 PUB Bar/ Rest. GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional pages if more space is needed): · · · My son, G. earld Tate, blacked out, fell backwards and hit his head on the Door. The resulting head in,~ur,v and lack of any medical attention leal t~ hi~ deatl~' ' ' NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR LOSS: The t~k'inh Firm Dr?t_ mnh~lan~, personnel that respomled to ~hp_ 011 ~';~!! .qt' th,~ P~d~ P,~r.nn .5/8/97 NAMES AND ADDRESSES OF WITNESSES (optional): ae NAME ADDRESS TELEPHONE Be NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: NAME ADDRESS TELEPHONE A. nnne B. -L- 10. 11. 12. GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED: Through the negligence of the fire dept personnel my son was ~ot given tile medical, treatment or attentionthat he needed .for l~is head injury and as a result he died the next mourning. TOTAL AMOUNT CLAIMED: $ 207,500. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for: General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: 7,500 ?00,000 The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. SIGNA~UR~ OF CLAIMANT (S) S I'G~TUR~ NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3:FORMXCLAIM Rev: 3/10/95 NOTICE OF CLAIM AGAINST THE Crl OF UKIAH, CALIFORNIA SEP 0 2 1 )97 This claim must be presented, as prescribed by Parts 3 and 4 c(~"~i~£2~6~J~¥~,~l~[N]' Title 1, of the ~overnment Code of the State of Califo~ia~ by the claimant or b~ a ~.rson ac~n~ on h~s/her beha~~. '~~'~Oi,]~.~H City of Uk~ah 300 Seminary Avenue CI'['Y C~tRK DEPA~I'M[N'i Uk~ah, California 95482 · · · CLAIMANT ' S NAME: CLAIMANT' S ADDRESS: Number/Street and Post Office Box ~- ~ny , State Zip ~ode~ Home Phone Number Work Phone Number NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): · · · · DATE OF THE ACCIDENT OR OCCURRENCE: PLACE OF THE ACCIDENT OR OCCURRENCE: GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional pages _ . . .. ) ~-&. i~ /~o__ · ...... ~_ if more space is needed : JP_ ( ~,)'~4o, S, IF KNO~, ~Y PUBLIC EMPLOYEES CAUSING THE INJ~Y OR LOSS: C ;'~'~ o '~ L414 ,' e, ~ 1 · NAMES AND ADDRESSES OF WITNESSES (optional): NAME_ ADDRESS TELEPHONE B. / ~] , NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: A· NAME ADDRESS TELEPHONE BJ 10. Di~I*IAGE SUFFERED: 11. 12. TOTAL AMOUNT CLAIMED: THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special dam,ages for: le General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. DATED: 'S'I GNATUR]~ ?O~ CLAIMANT ( S ) Received in City Clerk's Office this ~w-~ day of ~~ SI~ATURE NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3: FORIVBCLA IM Rev: 3/10/95 0 0 NOTICE OF CLAIM AGAINST TI-IE CITY OF UKIAH, CALIFO~ This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the Oovernment Code of the State of California, by the claimant or by a person acting on his/her behalf· RETURN TO: City Clerk's Office City of Ukiah 300 Seminary Avenue C~T¥ 0.~ ItiKIAH 8EP 0 5 1997 i · · Ukiah, California 95482 CII'Y CLERK OEPAR] MEN7 c~z~,s ~ESS: /~q goo~ g~oC ~+ Number/Street and Post Office Box State Zip Code Home Phone Number Work Phone Number · · · NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS ,~IM SHOULD BE .SENT. (if different than_above) ~ ~ ~~y ~o6ex~, la? ~e~x, ~/~~ sp. P~CE OF THE ACCIDENT OR OCC~ENCE: /09 5. 5d~C S~, · · GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional pages if more space is needed): NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR LOSS: · NAMES AND ADDRESSES OF WITNESSES (optional): NAME ADDRESS · A. TELEPHONE Be · NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: NAME ADDRESS TELEPHONE A. Be -6- 10. GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED: 11. TOTAL AMOUNT CLAIMED: ~, ~ ~00 ~-- 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for: General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: $ The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. S~ATORE OF' Received in city Clerk's Office this ~--r.--~- day of~~ , 19 . SIG~FATURE NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3: FOR~CI..A Rev: 3l!0195 NOTICE OF CLAIM AGAINST TIIE CITY OF UI adl, CAIJIFORNIA This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. RETURN TO: City Clerk's office City of Uklah 300 Seminary Avenue Ukiah, California 95482 ECEtVED C~1'¥ ~F I, IKIAH 1997 CI'I'Y CLERK, I.)F. LI:~Ai~ I MEN't 1. CLAIMANT'S NAME: JOHN F.M. & RETA M. HILL · CLAIMANT'S ADDRESS: 206 TEDFORD AVENUE Number/Street and Post Office Box UKIAH, CALIFORNIA 95482-6532 city State Zip Code 707-462-1119 SAME Home Phone Number Work Phone Number · NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): SAME AS ABOVE · · · DATE OF TIIE ACCIDENT OR OCCURRENCE: ON OR ABOUT MARCH 27, 1997 PLACE OF THE ACCIDENT OR OCCURRENCE:140 CHERRY ST. UKIAH, CA GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional pages if more space is needed):ciTY OF UKIAH UNNECESSARY MUTT[.ATED (~%~r ~r~mme~) ON~ SYCAMORE TREE, WITHOUT THE OWNERS KNOW[.ED~E OR APPP~VA[.= · NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR LOSS: CITY WORKMEN WHO T~_!M ~_~_EE BRANCHES FROM POWER LINES. NAMES AND ADDRESSES OF WITNESSES (optional): NAME ADDRESS A. TELEPHONE · B. TN~ T~ANTS OF THE DWELLING A~D MYSELF' NAMES AND ADDRESSES OF DOCTORS/IIOSPITALS WHERE TREATED: NAME ADDRESS TELEPHONE A. B. 10. GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED: LOSS OF SHADE TREE PROVTDED FOR TNRER glIMMerS? SHADE THAT HELPED TO KEEP DWELLING COO[. IN HOT WEATM~: r.nR~ n~ m~E BEAUTY OF THE TREE, LOSS OF SHADE THE TREE PRO%/TD~D W~R ~IJT~O0~ ENJOYMENT ALSO THE OF THE FIRE WOOD THAT WAS CUT FROM THE TREE. 11. TOTAL AMOUNT CLAIMED: 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: MARCH 27, 1997 Expenses for medical/hospital care: $ -0- Loss of earnings: $ -0- Special damages for: DESTROYING ONE SYCAMORE TREE 3 YRS. LOSS OF SHADE TO HOUSE, YARD $200.00 PER YR.= $600.00 $117.~ ~.~gS OF F~RE WOOD AND MY TIME. General damages $ 719.00 Estimated prospective damages as far as known: Future expenses for medical and hospital care: $ _n_ Future loss of earnings: $ -0- Other prospective special damages: $ -0- ~w~~~ general damages: TOTAL DUE $ 7]q_o~ The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of.action. 8, JOHN F.M. & RETA M. HILL Received in city Clerk's Offic~this~/~ day of~z~~. ~-~z~/ , ~ SIGNATURE NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3:FORIVl~CLAIM Rev: 3110195 ._%- ITEM NO. 6b DATE September 17, 1997 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF AUGUST 1997 Payments made during the month of August 1997, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedules of Bills, representing the five (5) individual payment cycles within the month. Accounts Payable check numbers: 99062-99285, 99446-99564, 99737-99827 77450-77452 Payroll check numbers: 98892-99061,99286-99445, 99580-99736 Direct Deposit numbers: 1501-1676 Void check numbers: 99565-99579 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of August 1997. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Gordon Elton, Director of Finance Coordinated with: Kim Sechrest, Accounts Payable Specialist Attachments: Report of Disbursements Can-dace Horsley, City~anager AGENDA.WPD/krs CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF AUGUST 1997 Demand Payments approved: Check No. 99062-99142, 99143-99285, 99446-99564, 99737-99827, 77450-77452 FUNDS: 100 General Fund $131,302.17 660 140 Park Development 661 141 Museum Grants 663 142 National Science Foundation 665 150 Civic Center Fund $1,755.59 670 200 Asset Seizure Fund $2,688.71 675 201 Asset Seizure (Drug/Alcohol) 678 220 Parking Dist. Rev. Fund $409.46 679 260 Downtown Business Improv. 693 300 2106 Gas Tax Fund 695 301 2107 Gas Tax Fund 696 312 Airport Master Plan Grant 697 332 Federal Emergency Grant $6,410.62 698 334 EDBG 94-333 Revolving Loan $60,000.00 800 405 Youth Services Ukiah 805 410 Conference Center Fund $13,137.48 820 550 Lake Mendocino Bond 900 555 Lake Mendocino Bond Reserve 910 575 Garage $827.05 920 600 Airport $16,434.08 940 610 Sewer Service Fund 950 611 Sewer Construction Fund 960 612 City/District Sewer $33,131.69 962 618 Flood Damages 965 652 REDIP Sewer Enterprise Fund 966 Sanit. Disp. Site Sanitary Disposal Replace Countywide JPA Refuse/Debris Control U.S.W. Billing & Collections Contracted Dispatch Services Public Safety Dispatch MESA (Mendo Emerg Srv Auth) Clubhouse Renovations Golf Warehouse/Stores Billing Enterprise Fund Fixed Asset Fund Electric Street Lights Water Special Deposit Trust Worker's Comp. Fund Liability Fund Payroll Posting Fund General Service Community Redev. Agency Redev. Housing Fund Redevelopment Cap Imprv. Fund Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 98892 - 99061 DIRECT DEPOSIT NUMBERS 1501 - 1557 PAYROLL PERIOD 7/13/97 - 7/26/97 PAYROLL CHECK NUMBERS 99286 - 99445 DIRECT DEPOSIT NUMBERS 1558 - 1617 PAYROLL PERIOD 7/27/97 - 8/9/97 PAYROLL CHECK NUMBERS 99580 - 99736 DIRECT DEPOSIT NUMBERS 1618 - 1676 PAYROLL PERIOD 8/10/97 - 8/23/97 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR DEDUCTION CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS ($8,55O.94) $2,155.01 $134,991.01 $2,907.23 $698.07 $20,810.00 $1,102.64 $6,991.45 $587,629.50 $12,240.29 $76,695.67 $24,147.85 $35,012.27 $53,839.66 $139,565.69 $587.45 $14,441.10 $21,000.00 $1,137.35 $1,393,498.15 $67,073.23 $372,756.6O $2O0,549.43 $2,033,877.41 VOID CHECK NUMBERS - 99565 - 99579 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL Or: CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. City Manager Director of Finance O~ ~o i.-i o tO . o I O~ 0 DDO ~H '0~ ~>~O ~00 0 ' > 0 0 O0 O0 0 O0 0 0 O0 O0 0 O0 0 0 O0 O0 0 O0 0 0000 0 0000 0 0000 o o o o o o o ~ o~ o~ o o oo o o U ooo ~o ooo ~o o o o o o o oo U~O 0 0000 0 0000 0 0000 O~OO O ~O~ ~o~ o oooo oooo H~HH OOo O OOo O ~O O Z ~0 ~0 ~> o o · o o o o ooo ooo · 0 ooo ooo ~ ~o · · U ~o L) O Z 0 > Z ~Z O~ Z~ O~ QU Z 0 ~ ~ u ~UU ~ ~~ H~ mZZZZ ~ ~ ~HHHH Z 0 0 n~ 0 Z~co U~ZL) O~ - 0 OZ Do fO , o > I o ooo ooo ooo o o CD O O O ~ OD gl 0 0 0000 0 0000 0 0000 o o o o o o o o o o o · br'~ o o 0404o .oo ooo · , 0 OOOo OOOo 0000 OOOo 0000 00 00 · O0 · · 00 00 0 r~ O~ . 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000000000~0 0000~00~0 O0 0~00~0 UU U~UU~O ZZZ Z i >> oooo oooo oooo oooo ~o~ ~o~ oooo oooo 00~0000000000000~0 000000000000000000~0 000000000000000000~0 00~00000000~0~00000 ~00~~~0~0~~ ~~0~000~00~000~0~ ~000~0~0~0~~ 00000000000~0~000 000000000~0~~0~ U O~ Uo 0 ~O O~ > U ~oooo 000000000000 ©© Do o > 0000 0000 0000~ 0000 O~ O~ O~ ~ 00 00 00 00 ~mO~ 00000 OOOOO oo O0 OO ~r~ ~ {~ co oo o o oo o00o oooo oo00 0ooo 0~o~0 ~0~ o~00~ 0~ UUmU~ 00 o o o o · o o 00 ~ o ooooo o o 0 0 o oo0oo o 0 o o o 0o0oo 0 o 0 0 o ooooo o ~ o ~ ; ~0~ 0 ~ .. 0 0 .0 ~000 ~ 0 ~ ~ ~ ~ ~000 ~ ~ ~ ~ ~ O~ o~ooo o ~ oo ~ ~ oo DDDDD D ~ ~ ~ O ~ ~ ~O ~ ~ U 0 O~ > Z Z UU U~ 0 0 ~HH O0~mm o ~ z ~ ~ d ~ MZ ~ ~ ~ H O~ o,~ o ~o~ o0oo 0ooo oo00 0ooo ooo0 o0oo 00oo ~ooo 0~ U 0 > O0 I.-.4 ~ ~o U . o > I 0 o 0 0 © U ~o ~ O~ ~;U uo o o o o I © ITEM NO. 6c DATE: September 17, 1997 AGENDA SUMMARY REPORT SUBJECT: AWARD OF CONTRACT TO PROSEED LANDSCAPE & EROSION CONTROL CONTRACTORS FOR LANDFILL EROSION CONTROL IN THE AMOUNT OF $13,520.00 SUMMARY: The City distributed specifications through its informal bidding process to seven contractors. Two proposals were received and opened by the City Clerk on August 27, 1997. The lowest responsive, responsible bidder is Proseed Landscape & Erosion Control Contractors (Proseed) of Philo, California with a total bid of $13,520 based on an estimated coverage of 10 acres. The Engineer's Estimate for the project is $13,700. Proseed completed landfill erosion control for the City the previous year. Staff has been very satisfied with the performance of this contractor. If the bid is awarded, compensation for the performance of the work will be based on unit prices bid for contract item quantities actually applied. Bid totals are based on unit prices bid for contract items at estimated quantities, and therefore, the actual total paid to the contractor may be lower or higher than the bid total indicated. Continued on Page 2 RECOMMENDED ACTION: Award the contract for Landfill Erosion Control to Proseed Landscape & Erosion Control Contractors in the amount of $13,520. ALTERNATIVE COUNCIL POLICY OPTIONS: Council may choose not to award contract, however the City would then be in violation of its Annual Erosion Control Report approved by the Regional Water Quality Control Board. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: 660-3401-250-003 (if budgeted) Rick Kennedy, Director of Public Works/City En/ci~eer Rick Seanor, Deputy Director of Public Works~~ Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer 1. Bid Proposal from Proseed 2. Fiscal Year 1997/1998 Budget Sheet APPROVED:~) ,Js:^~LF~,os.,u~ Candace Ho~:sley, ~il~y M~nager Page 2 September 17, 1997 Award of Contract to Proseed Landscape & Erosion Control Contractors for Landfill Erosion Control in the Amount of $13,520.00 The landfill erosion control project is required to be completed in accordance with the City's Annual Erosion Control Report approved by the Regional Water Quality Control Board. The City does not have the resources to complete the project with its own forces. As with all construction projects there may be cost overruns by reason of unforseen work or because actual quantities applied exceed estimated quantities. Policy Resolution No. 13, authorizes the responsible Department Head with approval of the City Manager to issue change orders not to exceed 10 percent of the original contract sum or $5,000 whichever is greater provided that no change exceeds the amount budgeted for the project. The difference between the budget amount of $15,000 and the bid total of $13,520 will be sufficient to cover any cost overruns beyond the bid total amount. The budget amount of $20,000 in account number 660-3401-250-003 is the sum of $15,000 for erosion control and $5,000 for California Conservation Corps landfill winterization projects. Erosion Control Bid Tabulation Contractor Bid Amount (per acre) Proseed Landscape & Erosion Control Contractors Philo, CA $1,370 (first 7 acres) $1,310 (final 3 acres) Total Bid (10 acres) $13,520 Environmental Construction Management & Restoration, Inc. Forestville, CA $1,511 $15,110 Don Shanley Owner Landscape Design & Consfruc fion Erosion Control Disfurbed I_and Revegetalion Hydroseeding Power Shaw Mulching CoasJ ttighway South P.O. Box 12 Elk, CA Telephone 707-877-3236 fax 107-t~.7~J~e9 Mobile Landscape Conlraclor California License t483967 Member Inlernatlonal Erosion Control Associalion I. icensed California Nurseryman August 27, 1997 · TO: City of Ukiah City Clerk 300 Seminary Avenue Ukiah, CA 95482 FROM: Don Shanley ProSeed Landscape Contractors 967 Highway 128 Philo, CA 95466 RE: BID, LANDFILL EROSION CONTROL BID DATE: August 27, 1997, 2 P.M. ATTENTION: Rick Seanor, Deputy Director of Public Works During a site meeting at the landfill with Jose Castanon, Mr. Castanon indicated there may not be a full ten (10) acres of work as per quotation request dated August 1 l, 1997. There will be a minimum of seven (7) acres. In accordance with REQUEST FOR BIDS dated August 11, 1997 ProSeed agrees to complete LANDFILL EROSION CONTROL as follows: Seven (7) acres ~ UNIT COST $1370.00/acre ($9590.00 Total 7 acres) Additional three (3) acres ~ UNIT COST $1310.00/acre TOTAL COST ten (10) acres ...................... $13520.00 ProSeed will only invoice the City of Ukiah the actual area seeded between seven (7) and ten(10) acres. We would please request if awarded this project we be notified before September 17, 1997 in order to comply with a September 22, 1997 start date. Thank you for the opportunity to quote this work. We were very pleased with the results of our seeding/mulching last year and look forward to completing a timely, pro~t the landfill. ~Y Please note new office/headquarters: rile PROSEED Landscape & Erosion Control Contractors N? Highway t28 Philo, CA PHONE 707-895-2100 FAX 707-89.5-3100 ITEM NO. 6d DATE: September 17, 1997 AGENDA SUMMARY REPORT SUBJECT: REPORT OF THE ACQUISITION OF TWO WHEEL DRIVE PICK-UP TRUCK FOR SOLID WASTE DEPARTMENT SUMMARY: In compliance with Section 1522 of the City of Ukiah Municipal Code, this report is being submitted to the City Council for the purpose of reporting the acquisition of equipment costing more than $5,000 but less than $10,000. The City Solid Waste Department worked with the Purchasing Department to obtain quotes for the acquisition of a used two wheel drive pick-up truck. Sixteen companies received requests for quotations. Two companies responded with quotes. Of the two companies, one vehicle did not meet the City's requirement for ground clearance. The other company sold the vehicle it had quoted prior to the City's inspection of the vehicle. continued on page 2 RECOMMENDED ACTION: Receive and file report. Report is submitted pursuant to Municipal Code. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Prepared by: Coordinated with: Attachments: Acct. No.' 660-3401-800-000 (if budgeted) Rick Kennedy, Director of Public Works/City En~i~e_~er Rick Seanor, Deputy Director of Public Works/~,l.~ Candace Horsley, City Manager , Rick Kennedy, Director of Public Works/City Engineer 1. Fiscal Year 1997/1998 budget sheet c sley, Ci~y~lanager RJS:AGLFTRUK. SUM Page 2 Report of the Acquisition of Two Wheel Drive Pick-up Truck for Solid Waste Department September 17, 1997 As a result, the Purchasing Department revised its specifications to allow a new or used two wheel drive or four wheel drive pick-up truck and requested quotes from fifteen companies. Three companies responded with quotes. Upon review of the quotes, the Purchasing Department awarded a purchase order to Lasher Auto Center for a 1992 Ford F- 150 truck. The purchase amount of $9,876 is less than the solid waste department budget amount of $10,000. Tabulation of Quotes - Two Wheel Drive Pick-up Truck Company Quote Amount Lasher Auto Center Woodland, CA Ken Fowler Auto Center Ukiah, CA Hansel Ford Santa Rosa, CA $9,876 $9,999 $11,215.91 I:: --- I:::: ~ _o ?"13 I0'--**~1' 0 0 · I~ .~ o~O ~ ~ I~ '~~ !~"~° o~ /m~ ~ /~ '~ - ~ - . o ~1~ x,ooo '~1~'~ eo oo rolO o o g. , , , ITEM NO. 6e DATE: SEPTEMBER 17, 1997 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF ORDINANCE AMENDING CHAPTER 3, ARTICLE 5, SECTION 350 OF THE UKIAH MUNICIPAL CODE REGARDING CITY CLERK COMPENSATION At the August 20, 1997 City Council meeting the ordinance amending the Municipal Code to increase the compensation for the City Clerk was introduced by a unanimous vote of the Council. Adoption of the ordinance is now appropriate. Staff recommends that the City Council adopt the ordinance. RECOMMENDED ACTION' Adoption of Ordinance Amending Chapter 3, Article 5, Section 350 of the Ukiah Municipal Code Regarding City Clerk Compensation ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine ordinance requires modifications, identify necessary changes, and adopt revised ordinance. 2. Determine change is not appropriate and do not adopt ordinance. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: N/A NA Michael F. Harris, Assistant City Manager Candace Horsley, City Manager 1. Ordinance for adoption, page 1. APPROVED: Candace Horsley, City\Manager mfh:asrcc 0917CLERK ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING CHAPTER 3, ARTICLE 5, SECTION 350 OF THE UKIAH MUNICIPAL CODE REGARDING CITY CLERK COMPENSATION The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Section 350 of the Ukiah Municipal Code is hereby amended to read as follows: [}350: COMPENSATION; BOND: The Clerk of the City shall receive as total compensation the sum of nineteen thousand two hundred eighty eight dollars ($19,288.00) per year payable monthly. The City Clerk shall be bonded in the sum of twenty five thousand dollars ($25,000.00). The bond fee shall be a proper charge against such funds of the City as the City council shall designate. This increase in compensation shall be retroactive to July 1, 1997. SECTION TWO This Ordinance shall be published as required by law and shall become effective thirty (30) days after it is adopted. Introduced by title only on August 20, 1997, by the following roll call vote: AYES' NOES' ABSENT: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone None None Adopted on AYES: NOES: ABSENT: ,, 1997, by the following roll call vote: ATTEST: Sheridan Malone, Mayor Colleen B. Henderson, City Clerk mfh:resord ordclerk Ordinance No. Page 1 of 1 --t - ITEM NO. 6 f DATE: September 17, 1997 AGENDA SUMMARY REPORT SUBJECT: AWARD OF PURCHASE ORDER FOR TWO AXLE WATER TRUCK FOR SOLID WASTE DEPARTMENT SUMMARY: In compliance with Section 1522 of the City of Ukiah Municipal Code, the City Solid Waste Department worked with the Purchasing Department to obtain quotes for a used two axle water truck. A notice requesting quotes for the water truck was published in the Ukiah Daily Journal. Several companies received requests for quotations. Three companies responded with no bid. One company, Big 4 Rents, responded with a quote in the amount of $20,913.75. continued on page 2 RECOMMENDED ACTION: Award purchase order to Big 4 Rents for the purchase of a two axle water truck in the amount of $20,913.75. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: 660-3401-800-000 (if budgeted) Rick Kennedy, Director of Public Works/City Eng!n~eer ~---- Rick Seanor, Deputy Director of Public Works ~Dd~~ Candace Horsley, City Manager '~ Rick Kennedy, Director of Public Works/City Engineer 1. Fiscal Year 1997/1998 budget sheet A P P ROVE D :~~""')~...~ Candace Horsley, C~y Manager RJS:AGLFVV'FRK. SUM Page 2 Award of Purchase Order for Two Axle Water Truck for Solid Waste Department September 17, 1997 The Big 4 Rents quote of $20,913.75 is less than the solid waste department budget amount of $25,000. Staff is recommending acceptance of this quote and award of a purchase order to Big 4 Rents. Tabulation of Quotes - Two Axle Water Truck Company Quote Amount Big 4 Rents Ukiah, CA $20,913.75 Ricker Machinery Co. Oakland, CA No Bid Stevenson Supply & Tractor Co. Santa Rosa, CA No Bid Empire Tractor & Equipment Co. Rohnert Park, CA No Bid Z 0 0 ITEM NO. 6g DATE: September 17, 1 997 AGENDA SUMMARY REPORT SUBJECT: PURCHASE OF VAC-CON MODEL V350THA/850 COMBINATION SEWER AND STORM DRAIN CLEANER DEMONSTRATOR UNIT REPORT: Included in the 1997/98 budget is $195,000 for the purchase of a new combination sewer and storm drain cleaner. Field tests during the months of June and July were conducted by representatives of both Vactor and Vac-Con combination sewer and storm drain cleaners. Both machines were evaluated by the city personnel during those field demonstrations. The Vac-Con unit's overall performance demonstrated it to be more efficient, easier to operate and had safety features not offered on the Vactor. Staff believes that it will result in both increased safety and productivity. A Vac-Con demonstrator unit has been offered to us for $179,393.86 including tax, which is $12,000 less than a new machine. This unit is in like new condition with less that 5000 miles on the odometer and would be warranted as a new machine. Due to the fact that this is the only combination sewer storm drain cleaner currently manufactured that fully meets our specifications and that this machine is subject to prior sale, staff recommends that the City Council authorize the purchase of the Vac-Con demonstrator Model V350THA/850 for the sum $179,393.86. RECOMMENDED ACTION: Authorize the purchase of the Vac-Con Model V350THA/850 combination sewer and storm drain cleaner demonstrator unit from Municipal Maintenance Equipment for the sum of $179,393.86. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject proposal. Acct. No. (if not budgeted): N/A Acct. No.: 615-3510-800 Appropriation Requested: N/A Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities ,~ ~-~'~¢-.~-, Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: None APPROVED£~~-..~ ~ Candace Horsley, Manager ITEM NO. 6h DATE: September 17, 1997 AGENDA SUMMARY REPORT SUBJECT: REPORT OF THE ACQUISITION OF SERVICES FROM THE CALIFORNIA CONSERVATION CORPS FOR SOLID WASTE DEPARTMENT SUMMARY: In compliance with Section 1522 of the City of Ukiah Municipal Code, this report is being submitted to the City Council for the purpose of reporting the acquisition of services costing $5,000 or more but less than $10,000. City staff worked with the California Conservation Corps (CCC) to identify services to be performed at the solid waste disposal site. The CCC has agreed to perform various landfill winterization and erosion control projects for an amount not to exceed $5,000. The City has been very pleased with the CCC's work at the landfill during the past several years. The budget amount of $20,000 in account number 660-3401-250-003 is the sum of $5,000 for CCC landfill winterization projects and $15,000 for contracted erosion control. RECOMMENDED ACTION: Receive and file report. Report is submitted pursuant to Municipal Code. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: 660-3401-250-003 (if budgeted) Rick Kennedy, Director of Public Works/City Engineer Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer 1. Fiscal Year 1997/1998 budget sheet Candace Horsley, City~vlanager ITEM NO. 6i DATE: September 1 7, 1 997 AGENDA SUMMARY REPORT SUBJECT: AWARD BID FOR 2-WHEEL DRIVE COMPACT PICK-UP REPORT: Included in the 1997/98 budget is $12,600 to purchase a new compact pick-up for use at the Wastewater Treatment Plant. Specifications were written and Requests for Quotations through the formal bid process were sent to twelve auto and truck dealers. Three bids were received on August 26, 1997. The lowest bid was from Ukiah Ford for the sum of $12,027.01. RECOMMENDED ACTION: Award the bid to Ukiah Ford for the sum of $12,027.01. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids. Acct. No. (if not budgeted): N/A Acct. No.: 612-3580-800 Appropriation Requested: N/A Citizen Advised: N/A L. Director of Requested by: Darryl Barnes, Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: Tabulation of Bids Candace Horsley, Ci . anager m 0 z 0 ITEM NO. 6 j DATE: September 17, 1997 AGENDA SUMMARY RE PORT SUBJECT: APPROVAL OF BUDGET AMENDMENT FOR ARBITRAGE REBATE CALCULATION SERVICES - LAKE MENDOCINO BOND FUND #550 Background: The Tax Reform Act of 1986 established a requirement to rebate "profits" from the investment of municipal bond proceeds to the Internal Revenue Service. "Profit", in this context, generally means the income received from investing bond proceeds at an interest rate that exceeds the interest rate paid on the bonds that were sold. All bonds issued after August 1, 1986 are subject to arbitrage rebate requirements. Failure to perform these calculations could make the interest paid on these bonds taxable income to the recipients. This would probably lead to litigation in which the City would be unlikely to prevail. Various documents and reports are necessary to prepare the arbitrage rebate calculations. The official "Transcript" of the bond sale contains many of the necessary documents. Trustee financial statements contain the investment income information. These documents are reviewed to determine the amount of funds invested, the interest rates for the bond issue, the actual interest earnings and ultimately the amount, if any, that must be rebated to the I.R.S. Analysis: Preparation of the necessary calculations takes a thorough understanding of the I.R.S. code as well as the application of that code since its effective date. The trustee for the bond issue - First Trust California - will provide or will contract to provide the appropriate calculations. (Continued on page 2) RECOMMENDED ACTION: Approve budget amendment to amend the authorized expenditure for Fund #550 - Lake Mendocino Bonds account 550.6903.690.001 from $5,000. to $8,500. for arbitrage rebate calculation services. ALTERNATE COUNCIL POLICY OPTIONS: 1. Not authorize the budget amendment. 2. Return this item to staff for more information. Requested by: Prepared by: Coordinated with: Citizens advised: Attachments: Gordon Elton, Finance Director Candace Horsley, City Manger None Budget amendment worksheet GE:ARBITRAG.AGN ~Candace Horsle~, ~,i ty Manager Fees for these services were not contemplated when the fiscal year 1997/98 budget was prepared. A budget amendment is necessary to include the cost of the arbitrage rebate calculation services in the budget for 1997/98. Funds are available in the July 1, 1997 fund balance to pay for the required services. The total cost of the services will be $3,500.00. Recommendation: Approve an adjustment to the adopted fiscal year 1997/98 budget in the amount of $3,500.00 in Fund 550 - Lake Mendocino Bonds. GE:ARBITRAG.AGN Page 2 ILl LLI n 0 Z 0 Z ITEM NO. 6k DATE: September 17, 1997 AGENDA SUMMARY REPORT SUBJECT: Report Regarding Expenditure for the Management/Production Contract for the 1998 Sundays in the Park Concert Series In accordance with Municipal Code Section 1522 this report is being submitted to the City Council regarding the expenditure of $7,500 to Spencer Brewer for management/production services for the 1998 Sundays in the Park Concert Series. Mr. Brewer is one of the original organizers of the concerts and has provided these services from the beginning. The fee charged by Mr. Brewer for these services has remained at $7,500 throughout the six year history of the Concert Series. The contract, as with the full program, is funded entirely by private sponsorship. Funds are held in a trust account that the City administers and therefore, expenditures between $5,000 and $10,000 must be reported to the Council. RECOMMENDED ACTION: Receive report regarding management/production contract to Spencer Brewer for the 1998 Sundays in the Park Concert Series in the amount of $7,500. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Prepared by: Coordinated with: Attachments: 1. 2. Acct. No.: 900-205-226 (if budgeted) Tammi Weselsky, Community Services Supervisor Tammi Weselsky, Community Services Supervisor Larry Deknoblough, Director Community Services 1998 Contract Proposal from Spencer Brewer Purchase Order Candace Horsley, City~vlanager R:4/CM P.O. Box 420 8233 Pinecrest Drive Redwood Valley, CA 95470 (707) 485-7664 · FAX (707) 485-7615 P,qOI)U(TIOtll 500 Scotti Drive Bridgeville, PA 15017-2938 (412) 221-1166 · FAX (412) 221-3745 Proposal to Manage the 1998 Sundays in the Park Concert Series I propose to manage the 1998 Sundays in the Park Concert Series for the City of Ukiah to the same extent that I handled the project in 1997. I will coordinate all the acts, bookings of said acts, sound logistics, radio spots, radio & press releases, stage coordination, help on the poster layout, concert day opening speeches, fund raising, and general on site management at each concert. If a previously scheduled concert of my own occurs on the day of any of the SITP concerts, I will make ample arrangements. The terms are as follows: $1,500. to be paid on August 29, 1997 to Spencer Brewer. This covers any expenses in enlisting sponsors, awards banquet and the pre-work to begin the 98' series. I will recieve an additional $2000. on January 1, 1998 to cover all costs in the booking, contracting and coordinating of all promotional work ups. On May 1st, an additional $1000. will be paid for the final pre-concert series work. An additional $500. per each of the six concerts, will be due on the day of each concert. If there are 7 concerts, the amount will be adjusted. Total: $7,500. Spencer Brewer, August 11, 1997 Accepted for the City of Ukiah:(~-----~ ~. ~~ Date' ITEM NO. 61 DATE: September 17, 1997 AGENDA SUMMARY REPORT SUBJECT: RECEIVE REPORT REGARDING PURCHASE OF ANNUAL FERTILIZER SUPPLY FOR GOLF COURSE A purchase order has been issued to the Scott & Sons Company in the amount of $6,221.14 for the purchase of fertilizer for the Golf Course. This is an annual purchase and is approved in the budget under Account No. 695-6120-690. Requests for bids were issued to Mendocino Farm Supply, Friedman Brothers, O.M. Scott & Sons, and Rainbow Agricultural Services. Scott & Sons was the only firm to respond with the bid of $6,221.14. RECOMMENDED ACTION-Receive report of purchase. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Acct. No. (if NOT budgeted)' N/A Acct. No.' 695-6120-690 Appropriation Requested: (if budgeted) $6,221.14 Citizen Advised: N/A Requested by: N/A Prepared by' Larry W. DeKnoblough, Community Services Director Coordinated with' Candace Horsley, City Manager Attachments' 1. Bid Request Sheet 2. Scott's Bid 3. Purchase Order APPROVED~ 4:LD:SCOTTS.ASR Cand-ace horsley, C[ty~anager TO: 93:55 20983383§4 SCOTTS CITY of UKIAH O.M, SCOTT & SONS ~ TrOCy, CA 9537b " Al'tn: Chuck Omi POZZO ::~9-13~- 1223, gax: 209-~%3,63~ 120 ba~s -..~. ,, PAGE 01 ~, ' .m · ,' .... L'. ...... I-' CITY of UKIAH 300 Semina~ Avenue Ukiah CA. 95482 Phone 707-463-6233 Fax 707-463-6234 REQUEST FOR QUOTATION RETURN THIS FORM THIS IS NOT AN ORDER TO: O.M. SCOTT & SONS 1990 Knollcrest Lane Tracy, CA 95376 Attn: Chuck Dal Pozzo 209-833-1223, Fax: 209-833-6354 DATE: 8/29/97 .P~Q. NO. E 16633, E 16634 BIDS WILL BE RECEIVED UNTIL 1:00 p.m. Sept. 3, 1997 AT T~ OFFICE OF THE PURCHASING AGENT. CITY of UKIAH BY: Nora Kennedy QUOTATIONS ARE REQUESTED FOR THE FOLLOWING ITEMS: QUANTITY 120 bags 20 bags DESCRIPTION (45 lb. bags) Scott"s 83M5 (22-0-16) Greens Fertilizer (35 lb. bags) Scott's 8533 (FF II-14-3-3) ALL QUOTATIONS SHALL BE F.O.B. UKIAH, CA. UNFI' PRICE TOTAL TERMS: DEL. TO: DEL. DATE: BIDDER: BY: TITLE: Phone: Fax: DATE/BID: 'TERMS: 1. Right is reserved to reject any and all bids. 2. Right Is reserved to accept separate Items unless specifically denied by bidder. 3. In CASE OF DEFAULT, the City ol~ Uldah may procure the items quoted on from other sources and hold the original bidder liable for any Increased costs. 4. Substitutions shall show manufacturer's name, catalog number and comparable specs. 5. The pdce, terms, delivery point, and delivery date may Individually or collectively be the basis of the awarding ol= the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME "MUST" be prominently displayed on submitting envelope. 7. In submitting the above, the vendor agrees that the acceptance of any or all quotations ' by the City of Ukiah, within 30 days constitutes a contract. CITY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707-463-6233 Fax 707-463-6234 REQUEST FOR QUOTATION RETURN THIS FORM THIS IS NOT AN ORDER TO: MENDOCINO COUN1Y FARM SUPPLY P.O. Box 15,5 Uklah, CA 95482 462-1492, Fax: 462-2603 DATE: 8/29/97 REQ. NO. E 16633, E 16634 BIDS WILL BE RECEIVED UNTIL l:00 p,m, Sept, 3, 1997 AT THE OFFICE OF THE PURCHASING AGENT. CITY of UKIAH BY: Nora I~nnedy QUOTATIONS ARE REQUESTED FOR THE FOLLOWING ITEMS: QUANTITY 120 bags 20 bags DESCRIPTION ALL QUOTATION~ (45 lb. bags) Scott's 83M5 (22-0-16) Greens Fertilizer (35 lb. bags) Scott's 8533 (FF II-14-3-3) SHALL BE F.O.B. UKIAH, CA. I I UNIT PRICE TOTAL TERMS: DEL. TO: DEL. DATE: 'BIDDER: BY: TITLE: Phone: Fax: DATE/BID: TERMS: 1. Right is reserved to reject any and all bids. 2. Right Is reserved to accept separate items unless specifically denied by bidder. 3. In CASE OF DEFAULT, the City of Uklah may procure the Items quoted on from other sources and hold the original bidder liable for any Increased costs. 4. Substitutions shall show manufacturer's name, catalog number and comparable specs. 5. The pdce, terms, delivery point, and delivery date may Individually or collectively be the basis of the awarding of the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME "MUST" be prominently displayed on submitting envelope. 7. In submitting the above, the vendor agrees that the acceptance of any or all quotations by the City of Ukiah, within 30 days constitutes a contract. CITY of UKIAH 300 Seminary Avenue Uldah CA. 95482 Phone 707-463-6233 Fax 707-463-6234 REQUEST FOR QUOTATION RETURN THIS FORM THIS IS NOT AN ORDER TO: RAINBOW AGRICULTURE 235 E. Perkins St. Uklah, CA 95482 Attn: Lory 462-2404, Fax: 462-3627 DATE: 8/29/97 REQ. NO. E 16633, E 16634 BIDS WILL BE RECEIVED UNTIL 1:00 p.m. Sept. 3, 1997 AT THE OFFICE OF THE PURCHASING AGENT. CITY of UKIAH BY: Nora Kennedy QUOTATIONS ARE REQUESTED FOR THE FOLLOWING ITEMS: · i QUANTH'Y 120 bags 20 bags DESCRIPTION (45 lb. bags) Scott's 83M5 (22-0-16) Greens Fertilizer (35 lb. bags) Scott's 8533 (FF II-14-3-3) ALL QUOTATIONS SHALL BE F.O.B. UKIAH, CA. UNIT PRICE TOTAL TERMS: DEL. TO: DEL. DATE: BIDDER: BY: TITLE: Phone: Fax: DATE/BID: TERMS: 1. Right Is reserved to reject any and all bids. 2. Right Is reserved to accept separate Items unless specifically denied by bidder. 3. In CASE OF DEFAULT, the City of Uklah may procure the Items quoted on from other sources and hold the original bidder liable for any increased costs. 4. Substitutions shall show manufacturer's name, catalog number and comparable specs. 5. The price, terms, delivery point, and delivery date may Individually or collectively be the basis of the awarding o! the bid. S. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME "MUST" be promlnentiy displayed on submitting envelope. 7. In submitting the above, the vendor agrees that the acceptance of any or all quotations by the City of Ukiah, within 30 days constitutes a contract. CITY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707-463-6233 Fax 707-463-6234 REQUEST FOR QUOTATION RETURN THIS FORM THIS IS NOT AN ORDER DATE: 8/29/97 REQ. NO. E 16633, E 16634 BIDS WILL BE RECEIVED UNTIL 1:00 p.m. Sept. 3, 1997 TO: FRIEDMAN BROS. 1255 Airport Blvd. Uklah, CA 95482 468-7811, Fax: 462-5771 Attn: Garden Dept. AT THE OFFICE OF THE PURCHASING AGENT. CITY of UKIAH BY: Nora Kennedy QUOTATION: QUANTITY 120 bags 20 bags ARE REQUESTED FOR THE FOLLOWING ITEMS: DESCRIPTION (45 lb. bags) Scott's 83M5 (22-0-16) Greens Fertilizer (35 lb. bags) Scott's 8533 (FF II-14-3-3) ALL QUOTATIONS SHALL BE F.O.B. UKIAH, CA. UNIT PRICE TOTAL TERMS: DEL. TO: DEL. DATE: BIDDER: BY: TITLE: Phone: Fax: DATE/BID: TERMS: 1. Right is reserved to reject any and all bids. 2. Right is reserved to accept separate items unless specifically denied by bidder. 3. In CASE OF DEFAULT, the City of Uldah may procure the Items quoted on from other sources and hold the original bidder liable for any Increased costs. 4. Substitutions shall show manuMcturer's name, catalog number and comparable specs. 5. The price, terms, delivery point, and delivery date may individually or collectively be the basis o! the awarding of the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME "MUST' be prominently displayed on submitting envelope. 7. In submitting the above, the vendor agrees that the acceptance ot any or all quotations by the City of Ukiah, within 30 days constitutes a contract. CITY OF UKIAH SUBMIT DUPLICATE INVOICES TO: ACCOUNTS PAYABLE 300 SEMINARY AVENUE UKIAH, CA 95482 Accts Payable: 707-463-6230 Purch. Dept.: 707-463-6233, Fax:707-463-6234 PURCHASE ORDER ON ALL INVOICES AND PACKAGES. PURCHASE ~ ORDER O~O NUMBER PAGE J. OF P.O. DATE /:: ' '::'VENDOR::~:' 0321580 TFIE SCO'T"r,.c; COHF'ANY 1990 I'(NOI_LCRE,CJ1' LN 'I"I-~ACY CA 95376 CITY OF UKIAH - CORI'"'OIkA'FION YI) A'I"FNI'GHUCK--- GOLF COURSE :I.~20 A~.RF'ORT ROA]D UKIAH CA 95482 DELIVER BY 09/19/]. 9'97 TERMS O/O0/OOC TAX CONFIRM TO PHONE EXT. AF'RII...1..~ 1998 7.25 (209)8~S--1'')''~'×,:.,.,., OOC O:l. :!.20.0C 45 I.b, 13ags 9co't't's 83H5 (22-0-16) 35.6~. 695. 6120 · 690,000 C.h-'eeT~s Fer't i L i zer 02: 20,0C 35 I.b, I:~a~m, E;cot't*s ~1537 (FF ll-14-.3--3 76,1. 69~3 6:1.20,690,000 ,. ~ ......................................................................................................................................................................... . . F'er RFQ Opening.t .... ~/~Z.97 : ........................ :. ................ : .................... :~.L: .............................................................................................. . ................................................................................................................................................................ 7 ............... 7-: ........ : ................................................................................................................ ........................................................................................................................................................................................................ -:-, .~_J. ..................................................... x ........................ . . . .. . . .. : ~ ...... ,.-~ ...... ?-~ .......................................... , .............................. ............................................... ~ ................................................................................................................................................ . REQUISITION DATE DEPT., ~,, REQUESTED, . , , , ,,BY ', SUBTOTAL 00/OO/OOOO CHUCK ' ' TAX 420, PROJEGT REFER DELIVER TO CODE t CODE 2 . . ... ., . , . ~.; , ,-, ~ , , · ,, , ........ GOLF COURSE "~ ' ':,,.'II No other ,erms and condiIions wiI, be accepted unless agree~lo and signed by both Padies. APPROVED ITEM NO. 6m DATE: September 17:1997 AGENDA SUMMARY REPORT SUBJECT- AWARD BID FOR THE PURCHASE OF ELECTRIC METERS TO WESCO IN THE AMOUNT OF $34,957.49. Quotations were requested for the purchase of the following ABB meters, with no substitutions allowed: 130 -FM 16S, Type AID, Solid State CL 200. 18 - FM 9S, Type AID, Solid State CL 20. 3 - FM 3S, Type AID, Solid State CL 20. 3 - FM 5S, Type AID, CL 20. 7 - FM 12S, Type AID, CL 200. ABB meters and software were determined by City Staff to be the best application for the needs of the City meter calibration program. These 161 meters will complete the E6 commercial accounts of the program. Wesco is the only supplier able to bid on ABB meters, (ABB policies for distribution, see attachments). Cost of all units will be $34,957.49 and these units are scheduled for field installation as soon as possible. RECOMMENDED ACTION: Award bid for the purchase of electric meters to Wesco in the amount of $34,957.49 ALT~RNATI~m COUNCIL POLICY OPTIONS- Reject all bids. Acct. No. (if NOT budgeted): N/A Acct. No.: 800-3650-420 Appropriation Requested: N/A Citizen Advised: N/A Requested by: Stan Bartolomei, Electric Supervisor Prepared by: Jill Scott, Energy Specialist Coordinated with: Candace Horsley, City Manager Attachments-1)Request for Quotation. 2)ABB Distribution Policies. Ca,dace Horsle~y, !City Manager Sep. 2. 1997 9'OiAM Z~VESCO SAN FRANCISCO UTIL 7885°~ ~'~'~" . No. 4702 _- CITY' of UIOAH 1320 AiilX~n Road Ukiak CA. 9~18.2 707-467.2825 Fax 707.467-281 REQUEST FOR O'UO;I;,~TION .... R~tum thfs Fom~ THIS IS NOT AN ORDER DAT~ 8/2~/g7 R.EQ. NO. E 17~0~ TO: 690 Fotsom Street ~ Francisco, CA 94103 Attn: Jim Beilstein QUO'tAT{ON~AR~REQUE~$TEDFOR'Iq~FOLLOWfHOITT=M5: ALL QUOTATIONS SHALL BE F.O.B. UKIAH, CA. I I I Il Il II I i!Il I{I Q_U.4~ITITY DESCREPTION UN{T PRIC£ TOTAL 130 16.S~, ,Type AID Solid State bL200 ABB 3300~0AA~+? , 2O~.SO lg Fm,gS?, Ty~e A!iD Solid State C120 ABB 320 _O0.0.0..AB+-t- 3 Fm 3S, Type AID CL20 ABB pA200000 7~', 70 ~ ...... ,, ,,~ Fm 55, Type AID C~L2O A,[ meters New' Oerietatioll-Alpha Power Plus -, , ,, BIDDER: 1. RIgl~ is mse~ved ~o mjec~ 2. Rig~ ~ ~ ~ ~ 3. In ~ OF DEFAULT, ~l C~ {, ~L ~OTAT{ON5 ~ ~~ e~aa on ~g ~ebpe. ~y mo O~ ~ ~ah. ~n ~ days ~s a ~cl. , .... ., . n .... RUG 29 '97 16:23 7074672811 PAGE.O1 ABB Network partner ABB Power T&D Company Inc. Information Systems Division 201 South Rogers Lane Raleigh, North Carolina 27610-2107 USA Tel: ~-1-919-212-4700 Fax:+1-919-212-4717 FacsimileTransrnittal TO: City of Ukiah, California Telef'ax; CC; From: Pat Corrigan Direct Line: Telefax: Date: 8/29/97 Total pages including this one: 2 7074672811 + 1-919-212-5071 + 1-919-212-4717 SUBJECT: Single Distribution To the Honorable Board of the City of Ukiah, CA: We do not have multiple channels of distribution for our metering product lines. We tried using multiple channels at one time, but the result was extreme difficulty coordinating effective service and support back to the operations departments of our many public power customers. In public power metering, service and support have always been critical issues but they are even more so today. We know our metering operations customers very well and we know that they operate with a very high level of integrity. At the end of the day, they are the keepers of the cash register of our industry. By keeping close tabs on our distributors we are able to achieve a higher confidence that our distributors are properly supporting our public power customers; thereby preventing mistakes and misunderstandings. Modern electricity meters produced today (like our Alpha Meter) can hold measurement accuracies anywhere from five to twenty times better (closer to true 100%) than the older electromechanical meters. They can also offer much more information about the quality and diagnostic natures of the electricity at the service point. However, excellent technical and commercial support are essential to succesful use of the new metering technology. .ecffully/~7 Patrick Corrigan Marketing Manager Electronic Metering August 25, 1997 ABB POWER T & D 201 $. Rogers Ln. Raleigh, NC 27610 RUG 29 '97 14:55 FR ABB ROGS~$ LAN5 9i9 212 4717 TO 917874672811 ?.02×02 Arm: Pat Corrigan Re: ABB-New Generation Alpha Plus Meters · /'OMiN. 707/463-6200 · POLICE 463-.6242 · FIRE 463-6274 As per our City Municipal Code, under Article 2 - Bidding Procedures, we are required to solicit bids/proposals from a minimum of three suppliers/distributors. We request your assistance in providing us with three supplier/distributors in California and/or Oregon, Washington, Nevada or Arizona. #2 Company Name Ad.ess T~ you for your assb~ce. Ju y ~ey*ublic Utilities 707/467-2825, F~: 707/467-28 ** TOTAL PAGE.02 ** 61'1 Item No. Date: Seotember 17, 1997 AGENDA SUMMARY REPORT SUBJECT: Approve payment for work performed under agreement with Kennedy/Jenks Consultants in the amount of $4,983.00. REPORT: As a requirement of our State Revolving Fund Loan, relative to the Advanced Wastewater Treatment Project, the City of Ukiah is required to provide a project performance certification. This report is to be provided by the project engineer based on one year of operational information. A draft report was prepared and submitted to the State Water Resource Board on May 23, 1997. The State Water Resource Board's technical staff will review the performance report and make a determination of any additional work or improvements that must be made in order to improve the plant performance to a level that they deem will satisfy the terms of the loan. This invoice represents work required to prepare the draft report. Once the State reviews the draft and makes recommendations the final draft will be produced and submitted to the State Water Resource Board. The cost to prepare this performance certification report was funded as part of the SRF loan. RECOMMENDED ACTION: Approve payment for work performed under agreement with Kennedy/Jenks Consultants in the amount of $4,983.00. ALTERNATIVE COUNCIL POLICY OPTIONS: None Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment:l) Invoice K/J 960535.04 AP PROVEI~.,.~ ~~~ Candace Horsley, City M~ager Kennedy/Jenks Consultants City of Ukiah City Hall 300 Semi nary Drive Ukiah, CA 94582 Attn: Mr. Darryl Barnes 303 Second St, lOth Floor San Francisco, CA 94107 415-213-2150 June 20, 1997 Invoice No. 9605350401 Job No. 68 960535.04 Engineering services for the preparation of a SRF Plant performance certification report and design of operational improvements to be implemented by City Plant staff, in accordance with our agreement dated 9 May 1997. Schedule of Charges - per hourly detail Period thru 05-30-97 Designer/Sr Technician Principal Engr/Sci Staff Engr/Sci Word Processor 2.5 hrs. @ $72.00 = $180.00 21.0 hrs. @ $135.00 = $2,835.00 24.0 hrs. @ $66.00 = $1,584.00 8.0 hrs. @ $48.00 = $384.00 55.5 hrs. $4,983.00 DUE THIS INVOICE $4,983.00 BUDGET RECAP Budget Previous Billings This Invoice Total Billings Budget Remaining $0.00 $4,983.00 $5,000.00 $4,983.00 $17.00 AGENDA SUMMARY ITEM NO. 60, DATE: SEPTEMBER 17, 1997 REPORT SUBJECT: ADOPTION OF RESOLUTION WAIVING THE 60-DAY NOTIFICATION REQUIREMENT FOR ESTABLISHING A COUNTY FACILITY IN THE CITY The Mendocino County Public Defender's Office has requested a waiver from the 60-day notification requirement, as established by Government Code Section 25351, to lease and use office space within the City limits. Government Code Section 25351 provides for such a waiver if the City Council adopts a resolution to this effect. The County intends to expand the lease area and also lease with option to purchase the existing office building located at 189-199 South School Street (107 W. Church Street), the Feibusch Building, for the Public Defender's Office. The new area will be utilized for the Alternate Defender's Office. As the attached request letter indicates, the intent is to occupy the building by the first of October, thereby necessitating the subject waiver. The subject site is zoned for commercial uses (C-1 District) and is within the downtown commercial core. It has been used previously for County offices and can accommodate the proposed use. Hence, staff can find no reason to oppose the proposed use of the building by the Public Defender and, believes that the 60-day noticing waiver is in order. Staff recommends that the City Council adopt the resolution. RECOMMENDED ACTION: Adopt Resolution Waiving the 60-day Notification Requirement for Establishing a County Facility in the City ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine resolution requires modifications, identify necessary changes, and adopt revised resolution. 2. Determine waiver is not appropriate and do not adopt resolution. Acct. No. (if NOT budgeted): N/A Acct. No.: N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Mendocino County Public Defender's Offic~ · f) ~ ~, , Prepared by: Michael F. Harris, Assistant City Manager Coordinated with: Candace Horsley, City Manager Attachments: 1. Resolution for adoption, page 1. 2. Letter from Public Defender's Office, page 2. 3. September 11, 1997 notice from Clerk of the Board's Office, page 3. Candace Horsley, City ~anager mfh:asrcc97 0917COLEASE RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH WAIVING THE 60-DAY NOTIFICATION REQUIREMENT FOR ESTABLISHING A COUNTY FACILITY WITHIN THE CITY LIMITS, AS REQUIRED BY GOVERNMENT CODE §25351 WHEREAS, Government Code § 25351 requires that a County notify a City in advance of its intent to locate a County facility in the incorporated area; and WHEREAS, Government Code § 25351 further requires that said advance notification occur at least 60 days prior to use and occupancy of the County facility, unless the City Council waives the notification requirement by resolution; and WHEREAS, the Mendocino County Public Defender's Office has requested a waiver of the 60-day notification requirement to locate the "Alternate Defender's" Office in an existing building located at 189- 199 South School Street (170 West Church Street), Ukiah California; and WHEREAS, the property located at 189-199 South School Street (107 West Church Street)is zoned for commercial use, lies within the downtown commercial core, and has previously been used for County offices, thereby making the site compatible with the intended County use. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ukiah, grants the County of Mendocino a waiver of the 60-day notification requirement so as to immediately establish the Public Defenders Offices at 189-199 South School Street (107 West Church Street), Ukiah, CA.. PASSED AND ADOPTED this 17th day of September, 1997 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Sheridan Malone, Mayor Colleen B. Henderson, City Clerk mfh:resord COLEASE Resolution No. Page 1 of 1 Jeffrey E. Thoma Public Defender George W. McClure, Jr. Assistant Public Defender COUNTY OF MENDOCINO OFFICE OF THE PUBLIC DEFENDER Ukiah City Council Attention: Candace Horsley, City Manager 300 Seminary Avenue Ukiah, California 95482 RECEIVED CITY OF UKIAH SEP 12 1991 CITY CLERK E)EPAI~ i MEN'I [] MAIN OFFICE 199 S. School St. Ukiah, CA 95482 (707) 463-5433 (707) 463-5435 Fax [] COAST BRANCH OFFICE 700 S. Franklin Suite E Fort Bragg, CA 95437-5463 (707) 964-0606 [] WILLITS BRANCH OFFICE 125 E. Commercial Room 250 Willits, CA 95490 (707) 463-5433 Honorable Mayor and Council: Please accept this letter as a request for a waiver of the 60 day notification requirement. We wish to lease the office space at 170 W. Church Street, with the option to acquire and purchase said office space. This facility will be used for the Alternate Defender's Office. We hope to begin installing phones, computers and moving furniture into this location on October 1, 1997. Please accept this as a request to obtain a resolution from the City Council which would provide a waiver of the 60 day notification requirement as cited in Government Code 25351. If there are any concerns or additional requirements, please contact Mariea Kubanis at 463-5433. Sincerely, JEFFREY E. T~IOMA, P. ubl~c Defender Supervising Legal Secre/ta~/O"ffice Mar~ager JET/mak JOYCE A. BEARD CLERK OF THE BOARD Telephone: (707) 463-422 l FAX: (707) 463:4245 September 11, 1997 City Clerk City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 COUNTY OF MENDOCINO BOARD OF SUPERVISORS 501 LOW GAP ROAD, ROOM 1090 UKIAH, CALIFORNIA 95482 RECEIVED CITY OF UKIAH SEP 12 1997 CITY CLERK DEPARTMENT RE: NOTICE OF INTENT PER GOVERNMENT CODE SECTION 25351 (b) NOTICE is hereby given pursuant to Government Code Section 25351 (b) of Mendocino County's intent to do the following' I. GO TO BID: ( ) to construct a county building ( ) to expand an existing building (X) to expand the use of an existing building (X) entering into a lease with option to purchase of an existing building Agency: Location' Sincerely, Public Defender's Office 189-199 South School Street (170 W. Church Street), Ukiah COUNTY OF MENDOCINO BOARD OF SUPERVISORS By: CC' Deputy Clerk of the Board General Services Public Defender's Office MICHAEL M. DELBAR FIRST DISTRICT THE BOARD OF SUPERVISORS RICHARD SHOEMAKER JOHN PINCHES PATRICIA A. CAMPBELL SECOND DISTRICT THIRD DISTRICT FOURTH DISTRICT CHARLES F. PETERSON FIFTH DISTRICT ITEM NO. '8a DATE: September 17, 1997 AGENDA SUMMARY REPORT SUBJECT: APPEAL OF PLANNING COMMISSION DENIAL OF SITE DEVELOPMENT PERMIT AMENDMENT NO. 97-34 SUMMARY: On August 27, 1997, the Planning Commission denied on a 4-1 vote the Site Development Permit Amendment application by Foodmaker, Inc. (Jack in the Box) to revise the previously approved Sign Program and allow the construction of an additional monument sign in the landscape planter area required along the northern boundary of the subject property (see graphics on pages B-2 and D-9). This property is currently being developed with a Jack in the Box Restaurant that is required to comply with a Sign Program that permits a total sign area of 175 square feet, including three building signs and a single-sided monument sign that would be installed on the southeast portion of the site for the display of the Jack in the Box and Shell Oil Iogos. continued on Page 2 RECOMMENDED ACTION' The Planning Department recommends approval of the proposed monument sign based on the rationale contained in staff's Memorandum to the Planning Commission on August 26, 1997, which is attached, and on the reduced and limited size of this structure. ALTERNATIVE COUNCIL POLICY ACTION: Support the Planning Commission decision and deny the appeal, based on the findings made by the Commission, which are listed in the attached Planning Commission minutes for August 26, 1997. Citizen Advised: Publicly noticed pursuant to provisions of Ukiah Municipal Code Requested by- Mr. Chuck Shaw, Jack in the Box, and Mr. Robert Leam, Adart Signs Prepared by- Dave Lohse, Associate Planner Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director Attachments' . 2. 3. 4. 5. Letter of Appeal from Mr. Robert Leam (dated August 29, 1997) Letter of Appeal from Mr. Chuck Shaw (dated September 4, 1997) Elevation of Proposed Sign, as modified by applicant Minutes of Planning Commission Meeting on August 27, 1997 Planning Report for Site Development Permit Amendment No. 97-34 Candace Horsley, City rv~anager The proposal to amend the Sign Program was originally intended as a monument sign with a maximum height of seven feet and a dual-face sign area measuring five feet (5') by five feet (5') in area, which would increase the permitted sign area for the site by 37.5 square feet since only half of the second side of a dual-face is included in signage calculations. This proposal was modified by the applicant at the Planning Commission meeting to decrease the sign area to a dual-face sign measuring four feet (4') by four feet (4'), with a maximum height of 5.75 feet. Therefore, the approval of the modified sign proposal would increase the sign area permitted by the Sign Program by a total of 24 square feet, as shown on the elevation on page B-2. D Coleen Henderson City Clerk City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Re: APPEAL TO THE CITY COUNCIL FOR A 4' X 4' MONUMENT ON TALMAGE ROAD Dear Coleen: August 29, 1997 RECEIVED CITY OF UKIAH CITY CLE~(K i.)l:i-',~ I'MENT Jack in the Box Restaurants would like to appeal the Planning Commission's September 27, 1997 decision not to allow a 5' x 5' monument on Talmage Road. We have reduced the size of the monument in order to get staff approval. The new monument would be 4' x 4' at 5'-10" overall height. As you can see from the attached letter, Jack in the Box Restaurants made decisions based on the belief that we would have a monument sign on Talmage Road. Due to extensive landscaping, a visual barrier to the property exists, making it difficult to recognize the restaurant. The additional monument sign would greatly relieve this condition. Thanks for your attention to this matter. Sincerely, AD ART/ELECTRONIC SIGN CORPORATION ROBERT LEAM National Accounts RL:dy Enclosure AD ART/ELECTRONIC SIGN CORPORATION · 3133 NORTH AD ART RD., STOCKTON, CA 95215 · PHONE (209) 931-0860 FAX (209) 931-5706 A Division of Foodmaker, Inc. Restaurant Development 901 Sunrise Avenue, #B-9 Ro.~evillc, CA 95661 916-784-7746 FAX: 916-784-1386 September 4, 1997 Mr. Robert Sawyer Planning Director City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Permit Amendment Application No. 97-34 Appeal to City Council Dear Mr. Sawyer: We respectfully request an appeal to the City Council for the above-referenced permit application. With the Planning Commission's denial of our application on August 27, 1997 and the Planning StaffReport's request to reduce the size of the proposed monument sign, we are amending our application to provide for a 4' x 4' monument sign. Ad art will provide you a revised sign application for presentation to the City Council. Please call with questions or comments. Sincerely, ihu~c ~NTHEBOX® haw Regional Real Estate Manager Northern California I! No one came forward. 6. APPEAL PROCESS Chairman Pruden read the appeal process to the audience. For matters heard at this meeting, the final date for appeal is September 8, 1997. 7, PUBLIC HEARINGS Site Development Permit Amendment Application No. 97-34, as submitted by RHL Associates for Foodmaker, Inc.(Jack in the Box), to allow an additional freestandinq mon, ument sign to be con.struc, ted as part of the sign program required for a Jack in the Box drive-thru restaurant, which was allowed by the previous approval of a Site Development permit (#97-03), on property_ located in the PD {.Airport Industrial Park Planrled Development) area, at 1115 Airpor~park Boulevard (Assessor Parcel No_. 180-070-36: eastern portion). " . Senior Planner Stump explained that the Planning Commission's denial of the Jack in the Box site development permit had been appealed to the City Council, and that in response to the various concerns expressed by the Commission, Jack in the Box revised the project in the hopes the Council would be more amenable to the proposal. The Council approved the project, which is currently under construction. However, Jack in the Box inadvertently omitted the sign on its final, revised, project drawings, and are now proPosing a sign qriginally intended to be on that revised plan. Associate Planner Lohse reviewed the staff report, noting that the sign would be located in the planter area on the north side of the site, perpendicular to the Talmage Road right-of-way. The sign will be constructed with two polycarbonate faces that would be 5 feet high and 5 feet wide, and enclosed in a red one foot wide aluminum cabinet. The sign itself will be set on an aluminum base with a total height of approximately 6 feet. Staff initially intended to bring this project before the Commission at the last meeting; however, Jack in the Box representatives requested a continuation to enable them to submit additional information. That information has been received, and is contained in the memorandum attached to the original report. Subsequently, staff has issued a revised recommendation. This modified stance is based on the residential exposure to the site from the north across ~almage Road being minimal, which was a concern of several Council members at the appeal hearing. Since that time, staff has reviewed the actual exposure in relation to the proposed sign, and determined that only one single family residence faces Talmage Road, providing a limited view Of the site. There are also four other auto court-like apartment structures which are spatially connected to the site, but without windows directly facing the Talmage Road area. Based on this review, it is the Planning Department's opinion that the nearby residential neighborhood's visual access to the site is extremely minimal, and staff believes this issue alone is not enough to warrant denial of the monument sign. Also, since the original project hearing and the Council's approval, construction has largely been completed, and it appears the site is not as visually cluttered as had been eadier envisioned. At this point in time, there is no conclusive proof on staff's part that there has been significant visual degradation. MINUTES OF THE PLANNING COMMISSION Page 2 August 27, 1997 He further noted that, in staff's opinion, the proposed monument sign does not represent in this case an afterthought, or an attempt to "back door" the project component, which is reinforced by Mr. Chuck Shaw°s correspondence indicating the sign was initially omitted from the original plans and the omission was not discovered until after the two hearings had occurred. Staff's original recommendation to deny the additional monument sign on the site was based primarily on its exceedance of the sign program originally approved by the City Council. At least from a visual quality standpoint, the limits had been established for physical features on the site, and a recommendation to deny the monument sign was in order, and was consistent with the earlier project approvals. This was the same logic and rationale used by staff in recommending denial for the recent sign expansion for the new Kmart store. There, too, the Council had established a certain sign program with specific sign areas. However, on a 4-1 vote, the Planning Commission did approve the Kmart sign expansion, and staff does not consider the Jack in the Box monument sign addition as being much different than the Kmart sign expansion. Overall, therefore, staff does not believe the subject monument sign should necessarily be denied. Although an outright denial might not be in order, staff would prefer, however, that the overall size of the monument sign be reduced, especially in height, at which point staff could Whole-heartedly endorse the proposal. Commissioner Correll inquired whether the size reductiOn of the Sign had been mentioned to Jack . in the Box, and what their response was. Mr. Lohse replied in initial conversations with jaCk in the Box's sign company, staff had suggested that the larger the sign, the less staff could recommend approval. The City Council had been adamant that since this was a gateway entrance, they preferred the clutter and signage on the site be kept to a minimum. It was not discussed whether a specific sign in this area would be allowed or not, since it was not on the plans; whether or not the City Council meant no sign in this area was unclear. Staff felt that a 6 foot high sign was, in this case, within the scope of what was discussed, so recommended to the applicant the sign be as small as possible. The sign representative indicated Jack in the Box favored this sign, which is what the Planning Department received. , Commissioner Puser reqUested clarificati(~n relative to whether staff recommended a six foot sign to Jack in the Box, and inquired regarding item "J" on the signage schedule. Mr. Lohse clarified that during the initial conversations, there was no discussion regarding specific height of the sign, but'since the cityCouncil was adamant about the visual aspects of the project, he recommended that the smaller the sign, the more likely the chance for approval. He further clarified that item "J" indicated the one-sided, free-standing monument sign that was approved as part of the City Council action, which will stand 16' high and be 200 square feet in area, shared equally with the Shell oPbrati0n so that each will have 100 square feet of signage. ,' . Chairman Pruden referred to items "G" and "H" of the sign schedule, and inquired regarding the indicated Iogos.. Mr,~Lohse indicated the logo has been removed, and sign permit approval has been granted for the dii'ectional signs minus the logo. MINUTES OF THE PLANNING COMMISSION Page 3 August 27, 1997 Commissioner Larson cladfied the signs were omitted from the revised plans submitted for the Council's approval, and inquired if they were also omitted from the plans submitted to the Planning Commission. He further inquired if there had been any departmental review by Public Safety or Engineering regarding the placement of the sign in relation to the traffic on Talmage Road. Mr. Lohse replied that due to error by Jack in the Box staff, the signs were not included on any of the plans. He further replied that the project had gone through the project review process without the sign shown on the plans, and there were no City staff comments regarding the safety aspects. He noted the sign would be located in the planter area, and did not appear to block traffic or the intersection in any way. ,.~' ,~, PUBLIC HEARING OPENED: 7:21 p.m. ~. Joe LoBianco, Construction Manger, Foodmaker, Inc., stated his firm worked with the City to locate their building on that site, and are sensitive to people's concerns relative to the visibility of the operation from Talmage Road. He noted the Ukiah Jack in the Box is the only one of their restaurants he was aware of to have a single-sided pole sign; however, they accepted that condition so the project could move forward. Viewing the property from the north, it can be noticed the two large Redwood trees block most of the view of the unsigned rear of the building, and there is no visibility on the pole sign either for Shell or Jack in the Box, because it is blank on the north side. One of the things that makes it more difficult for Jack in the Box is that it is located on an interior parcel, whereas the Shell station receives more visibility from its corner location. Also, one of Jack in the Box's major concerns was that drivers exiting from the freeway southbound and traveling on Talmage Road would not have enough time to react as they were looking toward the facility, since they could fail to recognize it was a restaurant because the single-sided signage would not be visible. With this sign, they could at least identify the building as a Jack in the Box, then safely make a left hand turn onto Airport Park Boulevard. He distributed photographs of the site and an example of a similar situation in town where there is some large foliage in front of a restaurant that has a monument sign. He also distributed drawings of various sizes of signs, and indicated their willingness to work with the Planning Commission so that Jack in the Box could have some presence in that area, thus enabling their customers to identify their restaurant. He stated it was their opinion a 4'x4' size sign would secure staff's full support. Chairman Pruden aSked Whethe?'h.e people traveling on Talmage Road or the cars coming off the freeway were th~'tprget for their advertising. Mr. LoBianco replied th~ywere advertising to both, and that coming southbound on Highway 101, neither Jack in the Box or Shell are visible until exiting the freeway. If ddvers are going to turn right off the freeway to enter Talmage Road, they may not see the restaurant until they have gone past the Redwood trees. If there is a sign, at least people could see that building was a Jack in the Box. .' ~~ PUBLIC HEARING CLOSED: 7:31 p.m. Chairman Pruden stated she traveled the freeway, exited southbound onto Talmage Road to enter the Industrial Park, found Jack in the Box very distinct and easy to see from that particular approach, and encountered no problem identifying the building. Her opinion is that the building is MINUTES OF THE PLANNING COMMISSION Page 4 August 27, 1997 easily seen from the south, and she is not supportive of monument signs. There are no other monument or pylon signs located in the Industrial Park, and she is hesitant to start a trend, especially in light of the fact that the wall signs on Jack in the Box will be 5'x5'. Commissioner Puser stated her agreement with Chairman Pruden, and voiced her concern relative to potential accidents, although staff has clarified with the Traffic Engineer and Planning Department this does not seem to be a problem. She noted the initial staff report mentioned this to be a gateway entrance to the City, and stated she agreed with staff's first recommendation. Commissioner Correll stated he also had traveled the freeway various times, and exited so that he came down Talmage Road both ways. After viewing the site, he realized that the final grade where the building sits is relatively high, which is a clever solution for achieving more of a visual presence, and he had no problem seeing where the five foot building signs are going to be located. It is his opinion that Jack in the Box has high visibility at this point in time, and that another sign is unnecessary. :.:~: ' -. Commissioner Larson noted Mr. Shaw mentioned in his letter that the extensive landscaping creates a visual barrier making it difficult to recognize the restaurant, and pointed out that the reason the landscaping was required was exactly for that purpose, inasmuch as that area is a gateway to the City. He further noted that his major concern is the safety relative to the traffic coming westbound on Talmage Road over the freeway overpass. Throughout the development of this retail park there has been concern expressed numerous times regarding the visibility of drivers coming over the overpass westbound at high rates of speed, and the merging traffic onto Talmage from the southbound freeway exit. Any visual distraction in the westbound approach to that intersection presents a safety hazard; the sign would not block the view but would distract the drivers, and he would not support any type of sign there. However, he would support signage on the north face of the building in lieu of the staff's report and analysis that it does not impact residential neighborhoods to. the north, which was the primary reason for limiting the signage on that part of the building. .... :'~ Chairman Pruden noted it appeared the Commission was not going to support the amendment, and suggested the addition of two more findings which would be added to staff's two recommended findings for denial of the amendment. These include: Finding No. ~''t~° i'eadi~':"The '"" monument sign is not consistent with other signage in the park;" and 'V'-'-~. :~' ' · -' Finding No. 4 to read: "The monument sign may be detrimental to the safety and J' · citizens of this commumty." Discussion followed'i'elative to the proposed findings, with Commissioner Chiles questioning whether they should be added, and stating he would not vote for denial if they were. Mr. Stump noted the testimony indicates that the City Engineer and Public Safety Officer have not determined there to be a safety problem; however, Commissioner Larson believes there is one and has made some comments accordingly. It is incumbent upon the Commission to dialogue briefly, MINUTES OF THE PLANNING COMMISSION Page 5 August 27, 1997 and determine whether Commissioner Larson's findings in the field, in deference to the City Engineer and Police Department, are a strong and compelling enough argument to actually make the additional finding. It is staff's opinion it is unnecessary, but if the Commission does believe there is enough significant, supporting evidence, he would encourage them to do so. Discussion followed relative to the language of the additional findings. Commissioner Larson suggested the rewording of Finding No. 4 to read: "The placement of the sign presents a potential safety hazard in the form of a visual distraction for westbound traffic on Talmage Road." Commissioner Chiles reiterated he was satisfied with staff's findings for denial, and had no desire to become a public safety officer or traffic engineer, since their comments had obviously been addressed. He stated he would probably vote no if the additional findings are included in the motion. ON A MOTION by Commissioner Puser, seconded by commissioner Larson, it was carried by the following roll call vote, to deny Site Development Permit Amendment No. 97-34, as submitted by Foodmaker, Inc. (Jack in the Box Restaurant),. based on the two Findings as defined and recommended in the written staff report, and the addition of Finding Nos. 3 and 4, as noted above. AYES: Commissioners Larson, Puser, Correll, and Chairman Pruden. NOES' Commissioner Chiles. ABSTAIN: None ABSENT: None. .. .. 7B. Use Permit Amendme, l~t Application No, 97-36. as submitted by the Ford Street Pro. ject, to allow the number of guests that may use existing shelter and/or detox program quarters permitted by previously approved Use Permits to be increased from 22 persons to 28 persons, and to allow the structure that contains these .quarters to be remodeled and expa.nded by 730 square feet. on property located in the R-3 (Multiple Residential) Zoning Di.~trict. at 139 Ford Street (Assessor Parcel No.002-121-10), ~,~ · Associate Planner Lohse advised approval of the proposed amendment would allow an increase in the number of guests that are permitted to occupy the guest house facility, which is currently used by Ford Street Project for shelter and detox programs. Previously approved use permits, including No. 96-09, have established the maximum number of guests at 22 persons; this project would increase the number to 28 guests. Approval of the amendment would also permit construction of a 730 square foot addition onto the guest house structure. The major portion of this addition would be constructed over the guest house area that is now single story in height, with a smaller portion constructed on the west side of the building, below the existing deck area. The ground floor addition would include a pantry area, with additional bedroom areas and office space on the second floor. MINUTES OF THE PLANNING COMMISSION Page 6 August 27, 1997 MEMORANDUM ~GENDA 7A. iTEM: 08-27-97 DATE: DATE: TO: FROM: SUBJECT: August 22, 1997 City of Ukiah Planning Commission City of Ukiah Planning Department SITE DEVELOPMENT PERMIT AMENDMENT NO. 97-34 (JACK IN THE BOX MONUMENT SIGN) Attached to this memorandum is a copy of the Planning Report originally prepared for the project referenced above. This Report has been amended from the original version submitted to the Planning Commission in order to correct minor typographical errors, and to include, in attachment form, supplemental information submitted by the applicant (Mr. Chuck Shaw, Regional Real Estate Manager for Jack in the Box restaurants). We have provided the original staff report for contextual reasons, as well as the "Minutes" from both the Planning Commission and City Council hearings on the original project. However, the balance of this memorandum establishes an updated and modified stance and recommendation from staff for the proposed monument sign. Staff would respectfully ask the Planning Commission to consider our modified stance, and also suggest that the Planning Commission re-visit the site now that substantial development has occurred on this corner lot. The residential exposure to this site from the north, across Talmage Road, is minimal. This was a concern at the Council hearing when the original development project was heard, and staff has reviewed the actual exposure since that time in relation to the proposed sign. We now find that only one single family residence faces Talmage Road with a view to the site, albeit a limited view, and four other auto court-like apartment structures are spatially connected to the site, but without windows directly facing the Talmage Road/Airport Park Blvd. area. Hence, visual access from the nearby residential neighborhood to the site is extremely minimal, and staff believes that this issue alone is not enough to warrant the monument sign's denial. Moreover, since the original project hearings and subsequent Council approval, the site has been largely constructed with the two structures (Shell gas station and Jack in the Box restaurant) and other physical appurtenances (gas pump canopy, car wash facility, etc.), and staff does not now believe that the site is as visually "cluttered" as originally envisioned. Admittedly, however, not all the approved physical features have been installed (e.g., one monument sign associated with Shell, one pole sign facing the freeway associated with both facilities, gas pumps, etc.), and the judgment to some might remain that the site is "cramped," as already approved. Nevertheless, at this point in time, staff is no longer convinced that the inclusion of an additional, small monument sign in the location proposed would result in any ~ignificant visual degradation of the site, nor would it significantly degrade the visual quality of this entry street to the City. Staff would also like to point out that the proposed monument sign does not represent, at least in the case of the Jack in the Box applicant, an after-thought, or an attempt to "back door" a project component which was not originally intended to be considered. In contrast, staff is convinced, after having discussed this issue at length with the applicant and his architects, that they thought the monument sign was part of the original application, and that it was approved along with the original discretionary action. Evidently, a site plan including the monument sign was prepared but inadvertently not submitted for review, and the applicants were under the mistaken impression that it had been submitted, reviewed, and approved. This acknowledgment does not change the facts of the case, and it does not support a recommendation one way or the other; but, it does, in staff's opinion, deflect any criticism that the Jack in the Box applicant was being devious in trying to gain a larger-than-approved project after the fact. It also should be understood that staff's original recommendation to deny the addition of a monument sign to the site was based primarily on its exceedance of the sign program originally approved by the City Council. Staff felt that, at least from a visual quality standpoint, the limits had been established for physical features on the site, and that a recommendation to deny the monument sign was in order, and was consistent with the earlier project approvals. This was precisely the same logic and rationale used by staff in recommending denial for the recent sign expansion for the new Kmart store. There too, City Council had established a certain sign program, and the larger Kmart entry sign served to exceed the original limits. Nevertheless, on a 4-1 vote, the Planning Commission approved the Kmart sign expansion, and staff does not consider the Jack in the Box monument sign addition as being much different than the Kmart sign expansion. Overall, therefore, staff does not believe the subject monument sign should necessarily be denied. Though an outright denial might not be in order, staff would prefer, however, that the overall size of the monument sign be reduced, especially in height, and staff could whole-heartedly endorse the proposal. CITY OF UKIAH PLANNING REPORT DATE: August 6, 1997 TO: City of Ukiah Planning Commission FROM: City of Ukiah Planning Department SUBJECT: Site Development Permit Amendment No. 97-34 APPLICANT: Foodmaker Inc. (Jack in the Box Restaurant) PROJECT SUMMARY: Approval of the proposed Site Development Permit Amendment would allow the amendment of a Sign Program required by the previous approval of Site Development Permit #97-03, which was approved by the City Council earlier this year to allow the development of a drive-thru restaurant (Jack in the Box) on the subject property. This amendment would permit the construction of a 25 square foot freestanding monument sign that was not included as part of the Sign Program for the restaurant development. The discretionary action associated with this project is quasi-judicial in nature; therefore each decision-maker must physically and personally visit the site prior to participating in the vote to approve, disapprove or modify the project. LOCATION: The project site is located at 1115 Airport Park Boulevard, along the south side of Talmage Road, approximately 90 feet east of its intersection with Airport Park Boulevard (Assessor Parcel No. 180-070-36). DEPARTMENT RECOMMENDATION: The Planning Department recommends DENIAL of Site Development Permit Amendment No. 97-34 on the grounds that the proposed sign is not consistent with the intent of the Sign Program approved as part of Site Development Permit No. 97-03 due to its high visibility along a scenic corridor located next to a gateway entrance for the City of Ukiah. ENVIRONMENTAL DETERMINATION: The Environmental Coordinator has determined that this project is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to Categorical Exemption Section 15303, Class 3, which exempts the construction of accessory structures. GENERAL PLAN DESIGNATION: Master Plan ZONING DISTRICT: PD (Airport Industrial Park Planned Development) PROJECT DESCRIPTION: Approval of the proposed Site Development Permit Amendment would allow the construction of an additional freestanding monument sign on the project site, which is regulated by a Sign Program that was adopted as part of the development allowed by the City Council's approval of Site Development Permit No. 97- 03 in February of this year. The proposed sign would be located in the planter area on the north side of the site, perpendicular to the Talmage Road right-of-way. The sign would be constructed with two polycarbonate faces that would be 5 feet high and 5 feet wide, and enclosed in a red aluminum cabinet that would be approximately one foot wide. The "Jack in the Box" letters on either side of the sign would be white with black outline on a red background. The sign would be located on a white aluminum base that would be approximately one foot high, 8 inches wide and 7 feet long. The total height of the sign structure would, therefore, be approximately 6 feet high. The approval and recordation of Minor Subdivision Map No. 97-04 has actually allowed the project site to be divided into two parcels of record subsequent to the approval of Site Development Permit No. 97-03, with a Shell auto service station/car wash being developed on the western parcel and the Jack in the Box restaurant being developed on the eastern parcel. However, the Sign Program required by the approval of the Site Development Permit still regulates the 25 different signs and 486 square feet of sign copy approved for both of these commercial developments since this program was required prior to the approval of the final parcel map. The signs approved for the restaurant portion of the site development include three 5 foot by 5 foot building signs that will be installed on structural towers located on the east, south and west sides of the building. It also includes half of a single-faced freestanding monument sign with 100 square feet of sign area for Jack in the Box sign copy; this sign will also include copy for the Shell auto service station and will be constructed on the southeast corner of the parcel. The signs for the restaurant comprise approximately 36 percent of the approved signage for the entire site. Planning staff has also approved additional sign area for drive-thru lane reader boards and directional signs on the restaurant site, but none of these signs are considered to be part of the Sign Program sign area since none include corporate Iogos or advertising. STAFF ANALYSIS: Planning Department staff reviewed the site plan and elevation submitted for the proposed monument sign and determined that the additional sign area requested for the restaurant site would not be consistent with the approved Sign Program, and would, to the overall visual detriment of the area, add yet one more physical element to a site which already contains an abundance of physical and visual features (commercial structures, gas pumps, car wash, car queuing areas and other signs). Indeed, during discretionary review of the original Site Development Permit, both the Planning Commission and the City Council expressed some trepidation over the "over-built" and "cluttered" appearance of this corner lot once the Jack in the Box restaurant and a full-service Shell auto service station are fully constructed. Hence, adding a monument sign, albeit a relatively small physical element, to this particular site would seem to exacerbate a perceived visual problem, and, accordingly, staff cannot support any additional man-made features on the site. Planning staff also notes that the Planned Development ordinance for the Airport Industrial Park requires that sign areas and designs "shall generally comply with the sign regulations" contained in the Ukiah Municipal Code. This ordinance also requires that all development projects shall include a detailed Sign Program, such as the one approved for the development allowed by the approval of Site Development Permit No. 97-03. Staff also notes that the subject property abuts a freeway access identified as a "gateway" entrance to the city, which the City Council has consistently identified as areas where signage should be limited to lower heights and less area than permitted in standard commercial zoning for aesthetic reasons. In fact, the City Council specifically required that the planter area on the north side of the property be heavily planted with trees and other landscaping designed to provide screening of the commercial uses. Therefore, it is the opinion of staff that the proposed sign would not be consistent with the intent of the Sign Program approved as part of Site Development Permit #97-03 due to its proposed location, height and area. CONCLUSIONS: The Planning Department concludes that the proposed sign would not be consistent with the Sign Program approved for Site Development Permit No. 97-03 due to the high visibility to persons using or residing near Talmage Road or the freeway overpass for Highway 101. Moreover, staff has concluded that any physical features not originally contemplated and added to the site would exacerbate the perception that the site is "over-built" and "cluttered," as earlier discussed and debated during both the Planning Commission and City Council hearings. FINDINGS: The Planning Department's recommendation for the denial of the proposed Site Development Permit Amendment is based, in part, on the following finding: o The construction of the proposed sign would not be consistent with the Sign Program previously approved for Site Development Permit #97-03, which purposely limited sign placements and sign areas to those approved without the subject monument sign. , The proposed monument sign would contribute to the visual degradation of the site, as would any additional man-made feature(s) not originally contemplated by the Planning Commission and City Council during the review of Use Permit #97- 03, since it is a commonly held position that the site already contains the maximum amount of development and signage. 3 ATTACHMENTS: , 2. 3. 4. o Location Map Site Plan (reduced) Sign Elevation (reduced) , Letter dated 8/14/97 from Chuck Shaw, Regional Real Estate Manager for Jack in the Box Planning Commission Minutes (pages 6-14) from 2/26/97 City Council Minutes (pages 3-6) from 3/19/97 ACKNOWLEDGMENTS: The following personnel prepared and reviewed this Planning Report, respectively: .,, Dave Lohse,~ss"o~ciate Planner Robert Sawy/~,t, Planning Director UPA gT-34.PC ~// LOCATION MAP SITE DEVELOPMENT PERMIT AMENDMENT NO. 97.33 FOODMAKER, INC, (JACK IN THE BOX) 1115 Airport Park Boulevard (Assessor Parcel No. 180.070-36) I I I I I I I 0 500 1000 1500 2000 2500 3000 FT. SCALE: 1 inch = 500 feet '3'7 N August 14, 1997 Mr. Robert Sawyer Planning Director City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 A Division of Foodmaker, Inc. Rvstaurant I)e~ eloimment 901 Sunrise Average. R-se~'ille. 1;.~ 95661 916-781-77.16 FAX: 916-78,t-1386 Permit Amendment Application No. 97-34, Request for a 5'x 5' Monument Sign Mounted on a 1' Pedestal Facing Tahnage Road Dear Mr. Sawyer: Jack in the Box Restaurants is keenly aware of the concern that the planning staffhas regarding any modification of the above-referenced use permit. It is our hope that the planning staff and Planning Commission will consider this application based upon the same spirit of compromise in which this application was made. During the course ofour application many modifications were made to the site plan. The primary modification to reduce the overall building size and orientation was made after input from the Plamfing Commission. At this time, Jack in the Box was under the assumPtion that a monument sign was placed on Talmage Road as part of its application. If you review our approval process, Jack in the Box removed building signage facing Talmage Road and agreed to a single face freeway pylon sign with no visibility to Talmage Road due to concerns for the residents northeast ofthe property. We willingly compromised this signage with the belief that a monument sign was in place on Talmage Road. The sign's placement, perpendicular to the street, would not create light spillage for the residents, yet provide some identification for the restaurant on Talmage Road. Jack in the Box has willingly agreed to a higher development standard for this property due to its gateway location into the city of Ukiah. The extensive landscaping provided creates a visual barrier to the property making it difficult to recognize the restaurant. The addition of a monument sign greatly relieves this condition. It is our hope that the planning staff and Planning Commission will understand the oversight we made in our original amended planning application and will support this request. Since.rely, &,ACk IN THE BOX' Regional Real Estate Manager AIRPORT BOUND HWY. 101 ON RAMP i i I i ~ ' ~ :I~ .. ii i Commission could reconsider this application. If the Commissioners act to deny the project, the only option open to the applicant is lo appeal to the City Council. Chairman Pruden addressed the audience, stating that a use permit is conditional upon being a good neighbor. The people have made their feelings very clear that this project is a problem in their neighborhood, and it would behoove the applicant to resolve the problems. This petition is extensive and far-reaching. If the neighborhood continues to have problems, they have the legal righl to come forward for a revocation headng, which revokes the use permit and removes the ability to do this business in this location. That is one of the things that can occur when the use has demonstrated that it is not compatible to the neighborhood. Senior Planner Stump stated that revocation of the use permit would be predicated on a violation of said permit, and that to date staff has been unable to identify actual violations. Revocation would require detailed work and clear, documentable violation of the use permit. Chairman Pruden stated the neighborhood has made the intent clear that if they have to do that 1o solve the problem, they will. It was her hope that the applicant understands the seriousness of the neighbors' concerns. ON A MOTION by Commissioner Larson, seconded by Commissioner Pruden, it was carried by the following roll call vote, to deny without prejudice Use Permit Application No. 97-06, as submitted by Tori Brown, and that within a 6 month time frame the applicant can return, at no financial cost, with a potential solution before the Planning Commission. AYES: NOES: ABSTAIN: ABSENT: Commissioners Larson, Chiles, Puser, Correll, and Chairman Pruden. None. None. None. 7B. Ordinance Amendment Application No, 97-02, as submitted, by Robert H. Lee and ,Associates, to allow the Airport Industrial Park Planned Development Ordinance i~No. 979) to be amended bv the deletion of language that excludes drive-thru restaurants from the list of allowed u~es for.properties designated as Highway Commercial, on property located at 110s Airport Park Boulevard (Assessor Parcel No, 180-070-36. Associate Planner Lohse reviewed the wdtten staff report, and advised that Tentative Minor Subdivision Map No. 97-04 had been approved by the City Engineer;, however, the parcel map has not been received and as of this date the site still remains as one parcel. Discussion followed regarding C-2 zoning, and the assumption that a sit-down and a drive-thru restaurant would have the same traffic number~ and thus the same impact fees. Staff noted that a drive-thru restaurant would generate more traffic, but that the fee structures for the capital improvement program for the Airport Industrial Park had not been established because the fee had nol been determined by the City Council. In buildout of the Park, a drive-thru restaurant would not erode the levels of service at the intersection any more than a sit-down restaurant. MINUTES OF THE PLANNING COMMISSION Page 6 February 26, 1997 Commissioner Puser inquired regarding the recommendation from the Air Quality Management Board. Mr. Lohse replied the Board is generally opposed to all drive-thru operations because of their contention thai cars idling in drive-thru lanes generate more pollutants. However, their analysis is incomplete and the information is unsubstantiated. When asked if they were prepared to oppose all drive-thru lanes, and not just for this project, the Board replied they were not prepared to say that at this time. Senior Planner Stump commented that the Commission knows there was a certified Environmental Impact Report (EIR) for the buildout of the Airport Industrial Park, and that the EIR clearly stated there would naturally be air impacts. A seres of mitigations was developed for air quality impacts resulting from buildout of the Park, and they have been applied to this project. The EIR assumed larger retail commercial development than has actually happened. Commissioner Larson commented he was curious how this prohibition came about and when it was included in this zone. Mr, Stump replied it had been an unwritten City Council policy, without any adopted law or regulation, not to have drive-thrus. It was not until the Ordinance was amended in August, 1995, that the unwritten policy was codified. The desire has always been for a sit-down restaurant on this site; the current property owner has unsuccessfully attempted for two years to secure one. PUBLIC HEARING OPENED: 8:11 p.m. Chuck Shaw, Real Estate Manager for Jack-In-The-Box Restaurants, briefly reviewed the proposed project, and stated there was a recent study showing that automobiles with catalytic converters that idled for 7 to 10 minutes at drive-thrus generally released less pollution than restarted parked vehicles. In response to queries from the Commissioners, Mr. Shaw further stated his company is seeking to target a blended population, both local and highway, and that they do nol engage in non drive-thru facilities, whereas some of the other fast food companies will franchise for walk-up facilities, such as are contained in minimarts. Jack-In-The-Box accommodates seating for 90 in their facility, so that people who do not wish to avail themselves of the drive-thru feature can dine leisurely. Peter Bucklin, PMB Development Co., applauded staff for their input, which has culminated in a viable, appropriate development for the area, given the proximity to the freeway and the established retail ventures. Although he is aware of the preference for a sit-down restaurant and has contacted over 100 companies supplying that service, the site and market are not sufficient to gain their interest; the needs are not there. The proposed uses are the best for that particular location and for the existing marketplace. The Commissioners queried Mr. Bucklin regarding what things were lacking for a sit-down restaurant, single counter franchise operations within minimarts, and if the gas station will be constructed if the drive-thru restaurant is not approved. MINUTES OF THE PLANNING COMMISSION Page 7 February 26, '1997 Commissioner Chiles clarified that the project had been reviewed by the City's Public Safety Department, stated he agreed with staff that this area is highway commercial, and voiced his support of the amendment. Commlssloner Puser stated she was opposed to the amendment, because if a dinner house is "just around the corner," then they should wait for the dinner house; there is no need for another fast food restaurant. It is unforlunate that the. people who bought the property were not aware of the exclusion. Drive-thru types of businesses promote an automobile culture. Commissioner Correll staled he agreed with staff regarding the location for this project. Although he is not particularly excited about a drive-thru restaurant, he agrees it is actually a good site for this particular application and supports the amendment. Commissioner Larson stated that staff's argument that drive-thru facilities are legitimate or allowed uses in other highway commercial zones does not justify changing this particular piece of property. It begs the question whether drive-thrus are necessary; in his opinion they do not enhance the community. The entire issue of drive-thru restaurants and the type of market it creates has to be examined. He further stated he questioned the domino development theory. If the property remains vacant, the increasing retail market ventures to the south may help the chances for a sit-down restaurant on the site. He is not in favor of reactive planning, that is, reacting to a market situation rather than to what is good land use planning in this community. He does nol support a drive-thru use on this parcel. Chairman Pruden staled she did not like the site development plan and therefore could not approve the project. There have been too many amendments for site development at the Park, which limits any sense of future planning. She would prefer to see a regular restaurant at that location, and has a concern about another drive-thru there. Philosophically, amending the planned development at the Park every time there is a new project has got to be stopped, and she cannot support another amendment. Mr. Stump reviewed what he had determined to be the Commissioners' findings in support of their decision. He urged them not to make a finding related to the notion that they do not want to amend the Planned Development Ordinance; the property owners have the right to pursue amending it. If the amendment were supported, changes could be made to the site plan if the Commission considers it unacceptable. He suggested that, for the benefit of the applicants, the Commissioners state their findings/reasons supporting their conclusions. Chairman Pru~len referenced staff's findings in their report, and stated she was unable to find a compelling reason or a rational, logical explanation to amend the Ordinance; there is no compelling argument for that action. Although she is in agreement that a restaurant at that location is consistent with highway oriented commercial, she does not believe that a drive-thru operation is the only compatible alternative. Mr. Stump stated that the General Plan designates the property as Master Plan area, and the adopted Planned Development Ordinance functions as the Master Plan. The highway commercial designation in the PD Ordinance is consistent with the General Plan. Although the City Council will MINUTES OF THE PLANNING COMMISSION Page 9 February 26, 1997 be required to make their own findings regarding the amendment, he suggested the Commissioners refine their reasons for the Council's benefit. Commissioner Larson stated he took issue with the statement that the Commission has to make findings to expand the land use; it is not their obligation. They do not have to arrive at findings to justify observations. Chairman Pruden .inquired regarding the process for proceeding with the next agenda item of site development discussion, and whether the preference was to complete the discussion now, or at a later date, should the Council approve the Ordinance amendment. Mr. Stump suggested the discussion occur as scheduled to give the City Council the benefit of that discussion. ON A MOTION by Commissioner Puser, seconded by Commissioner Larson, it was carried by the following roll call vote, to deny Ordinance Amendment No. 97-02, based on the reasons discussed above. AYES: NOES: ABSTAIN: ABSENT: Commissioners Larson, Puser, and Chairman Pruden. Commissioners Chiles and Correll. None. None. RECESS: 9:06 p.m. RECONVENE: 9:20 p.m. 7C. Site Development Permit Appligatior~ No 97-0:3, as submitted by Robert H. Lee and Associates, to allow the construction of arl a. uto service statiorl and cQrwenience ,~tore, a drive-thru restaurant and a thi.rty-foot high _Dole sign on a 1.38 acre parcel located in a portion of the Airport Ir~dustrial Park designated for Highway Commercial land uses ltl the AlP Pii~nrlf'd Development Ordinance INo, 979). on property_ located at 1105 Airr)ort Park Boulevard (_Assessor Parcel No. 180-070-36. Senior Planner Stump reiterated that the Planning Commission had voted to recommend denial of the amendment to the AlP Planned Developed Ordinance, but would discuss Site Development Permit Application No. 97-03 in the event the City Council approved said amendment. Associate Planner Lohse dispensed with the lengthy staff report, and advised that the proposed Permit would allow the commercial development of the site, including a fast food restaurant with a drive-thru window and an auto service station with six pump islands, a convenience store, and a car wash. The applicants have also requesled approval of a 200 square foot pole sign with a proposed maximum height of 30 feet. He further advised that the traffic analysis showed the project would increase traffic by 150 tdps per day; however, that level is not sufficient to be miligaled. Staff does not recommend approval of the pole sign, but does support the majority of the sign program. In past projects, the City Council' has allowed larger than normal building signage rather than pole signs. The standard sign code provisions prohibit the sign from being viewed from the freeway. MINUTES OF THE PLANNING COMMISSION Page 10 February 26, 1997 The Commissioners queried staff regarding bicycle lanes, alternatives to the pole sign, access along Airport Park Boulevard, and staff's concerns regarding the driveway location by to the intersection. Staff replied the Ordinance requires Class 3 bicycle lanes and that Talmage Road is targeted for bike lanes in the future. Most of the buildings in the Park have larger signs on the set back buildings. Staff is proposing elimination of the pole sign. There are still concerns regarding the access. Discussion followed relative lo the potentially hazardous situations at the intersection, including the possibility of more accidents due to increased traffic, and sight blockage caused by the redwood trees. Staff explained that the ingress and egress into the Wal-Mart area on the south was for the purpose of a secondary access to provide direct access to the Wal-Mart site and to provide a more reasonable alternative to turning left on Airport Park Boulevard. The existing curb, gutter, and sidewalk would be moved, together with the landscaping, which will be replaced to conceal the car wash. There are certain restrictions on the site because the Ordinance does not permit any entrances on Talmage; however, drivers will have three options to exit. Staff noted that the applicants believe the circulation plan, while not optimum, will work for them. Commissioner Chiles noted he would like to see more windows in the buildings to alleviate the "big box" look. Further discussion followed relative 1o parking, with staff noting that the parking lots conform with the parking standards, with allowed back-up space. Staff clarified the location of the property line. PUBLIC HEARING OPENED: 9:44 p.m. Peter Bucklin, PMB Development Co., stated they agreed with the findings and staff recommendations and mitigations, with the exception of the pole sign. He expressed disappointment with the Commission's eadier action on the Ordinance amendment, and is uncertain of what other options exist, if any. The Commission queded Mr. Bucklin regarding the necessary easements, whether the gas station will be in private hands, and the responsibility for maintenance of the landscaping and parking medians. Mr. Bucklin assured the Commissioners they had secured all the required easements, that the station will be a Shell station operated by Golden Gate Petroleum and that both Jack-In-The-Box and Mr. O'Keefe's organization would be responsible for the maintenance of the medians. Chuck Shaw, Jack-In-The-Box Restaurants, stated they will remove the neon from the building and reserve the opportunity to work with staff on the matter of the sign, which is necessary since the highway interchange and the existing buildings hide the site. He does not have an alternative design for the sign at this time. MINUTES OF THE PLANNING COMMISSION Page 11 February 26, 1997 Discussion followed regarding the concrete sign for the Redwood Business Park, located at the comer of Talmage Road and Airpod Park Boulevard. It was determined that the sign will probably be removed; however, Mr. Akerstrom indicated lo staff that he does have an easement for it. The Commission could recommend that landscaping be done around the sign. Further discussion followed regarding outdoor seating for the restaurant, wherein it was noted that Jack-In-The-Box traditionally offers outdoor seating for their customers, depending on the parking ratio and the site plan. For this site, the restauranl could probably accommodate 24 seating areas consisting of polished aggregate concrete furniture with umbrellas. Staff noted they would like to see park benches and seating over the entire site, not just for dining. Chairman Pruden inquired regarding the architecture, including the 3 triangular parapets which rise up above the building. She further inquired regarding the corporate colors on the building design. Mr. Shaw replied the parapets were designed both as a portion of the normal architecture and to blend with the existing buildings in the Park. The standard colors are a charcoal gray mansard roof, and a white building with red accenl colors and red signs with white lettering. Chairman Pruden asked if Mr. Shaw were amenable to a few changes in the color scheme, and voiced her dislike of the stark white on the building, preferring instead an off-white or softened white color. Mr. Shaw replied he was unable Io answer, because the colors were a part of the overall development design. However, he could approach management with the request. Discussion followed regarding location of the free standing sign, wherein it was noled that if the signage is to be compromised from the applicant's request, frequently Jack-In-The-Box will raise a balloon Io bring to staffs attention what is aclually visible from the freeway. Dennis O'Keefe, President of Golden Gate Petroleum, stated he concurs with staff findings with the exception of the signage; it is his opinion thal it is important to have visibility from the freeway. Referencing the Commission's previous action on the Ordinance amendment, he alleged that his company felt a strong compatibility with Jack-In-The-Box. In addition, their experience has been thal car washes complement the gasoline business, and are necessary to offset and pay for the tremendous investments that are required. He further stated that Golden Gate Petroleum represents Shell Oil in certain areas. They have formed a joint venture with Shell, so this particular site would be owned and operated by the joint venture, Golden Gate Holdings. Chairman Pruden inquired relative to where the customers would pay, voiced her concerns regarding the safety of people having to cross the main road Io pay for their gas, and asked if the applicants would be willing lo have a cashier located near the center of the pumps. .' Discussion followed regarding the circulation plan on the site. It was noted that the project is designed for efficiency, with the bulk of the customers paying at the pump. Larger vehicles such as molorhomes and trailers will use the outside fueling lanes, and exit accordingly. MINUTES OF THE PLANNING COMMISSION Page 12 February 26, 1997 Chairman Pruden commented that the colors on the convenience store are nol coordinated with the colors on Jack-In-The-Box, and noted lhat in some areas the chain businesses have changed their corporate designs to accommodate the overall shopping center design in which they are located. She further commented on the lack of sidewalks. Jim McGrath, Robert E. Lee Associates, replied they will change the roofs to be charcoal gray, and have minimized the corporate colors to a simple yellow stripe around the building. Mr. Bucklin replied there is an existing pedestrian walkway, and they will build another sidewalk in the landscaping when they remove some of that for ingress to Wal-Mart, Mr. Lohse advised that Condition No. 34 addresses the issue of pedestrian linkage, and that the inclusion of pedestrian access onto this site would allow foot traffic from Friedman Bros. to the proposed Jack-In-The-Box. Chairman Pruden asked if the applicants accepted the conditions on the project. She further inquired regarding the hours of operation for the proposed businesses. Mr. Bucklin replied they were accepting of the conditions, except for the recommendation regarding the sign. The hours of operation for both the restaurant and gas station will be 24 hours a day, seven days a week. PUBLIC HEARING CLOSED: 10:34 p.m. Commissioner Chiles commented that the staff and applicants have invested a great deal of time and effort in this project. He would be in favor of recommending approval of the site plan as submitted. Commissioner Correll staled that he commends the staff for their work, but has concerns with the ingress, egress, and density of the project. He would prefer that, due to the safety issues, half of the project be eliminated or else the entire project be moved to the other side of the freeway. Commissioner Puser stated she also had concerns relating to the traffic flow within the project and pedestrians walking to the direcl services. It is not the appropriate project for the site. She prefers to continue the search for a sit-down restaurant. Commissioner Larson stated he agreed that this is a too intense use of the project. The significant number of off-site parking spaces tells him someone needs more space than they have and that the use is too intense. Two separale companies mean two separate projects; however, pedestrian safety issues have not been addressed. He further stated he does not like the access onto Airport Park Boulevard; the driveway is too close to the intersection. He prefers to see the primary access from the Wal-Mart property, with an "exit only" onto Airport Park Boulevard. It addition, the internal circulation is confusing. The elimination of the car wash and the drive-thru would eliminate some problems. Things must be scaled back in order for the projecl to work appropriately. ,. MINUTES OF THE PLANNING COMMISSION Page 13 February 26, 1997 Chairman Pruden stated that it appears there would be too many cars trying to maneuver in the small parking lot. The populace in this area is not sophisticated; they will enter and exit as they see fit. From a planning perspective, this is just too small a lot for all of the things the applicants want to develop. ON A MOTION by Commissioner Puser, seconded by Commissioner Correll, it was carried by the following roll call vote, to deny Site Development Permit No. 97-03, based on the reasons discussed above.. AYES: NOES: ABSTAIN: ABSENT: Commissioners Larson, Puser, Correll, and Chairman Pruden. Commissioner Chiles. None. None. Mr, Stump advised this project will go before the City Council on March 19,,-1997. 7D. Rezoning Application No. 96-52C, as filed by the Clty pla.n, nlng Department. to rezone 45.parcels of land to ~:oning classifications consistent wlth the Land Use Designation assigned in the new General Plan. The project Involves the rezoning of ;~5 parcels from "R-I" (Single Family Residential) to "R.-3" {General Multiple Residerltial) generally located along Luce Avenue between Dora Avenue and State Street. and along the east side of South Street between Luce Avenue and Observatory Avenue: ,19 parcels from "R-2" (Multiple Family Residential) to "R-3" generally located along Observatory Avenue between Dora Street and South Street: and 1 parcel from "R-3" to "C-N" (Neighborhood Commercial) located at 202 Washington Avenue. Senior Planner Stump briefly reviewed the proposed zoning changes, and advised that Planning staff recommends against the rezoning of the 25 parcels from "R-l" to "R-3," is supportive of rezoning the 19 parcels from "R-2" to "R-3," and recommends against the rezoning of the 1 parcel from "R-3" to "C-N." He stated he had received a number of correspondences that are consistent with staffs recommendations. The Commissioners waived their questions of staff and acted on each of the rezonings separately. Item No. 1; R-1 to R~3 PUBLIC HEAP. lNG OPENED: 10:53 p.m. Kate Gould, 230 Luce Avenue, spoke in support of staff's recommendation, and stated this is a stable neighborhood, and she prefers it stay zoned single family residential. Tiffany Reynolds, 224 Luce, spoke in support of staff's recommendation not to change the zoning. : PUBLIC HEARING CLOSED: 10:66 p.m, MINUTES OF THE PLANNING COMMISSION Page 14 February 26, 1997 potential rezoning of 25 parcels from 'R-l" (Single Family Residential) to 'R-3" (General Multiple Residential), generally located along Luce Avenue between Dora Avenue and Slale Slreet, and along the easl side of South Slreel between Luce Avenue and Observatory Avenue; 19 parcels from 'R-2" (Multiple Family Residential) to 'R-3," generally located along Observalory Avenue belween Dora Street and South Street; and 1 parcel from "R-3" Io 'C-N" (Neighborhood Commercial), located at 202 Washington Avenue. The Planning Commission, with staff"s concurrence, only recommends the rezoning of Ihe 19 parcels from "R-2" to 'R-3." No other rezoning is recommended. Mayor Malone opened the Public Hearing at 7:08 p.m. Pat Stefani spoke to retaining the zoning of 'R-3" for the parcel on Washington Avenue. Mayor Malone closed the Public Hearing at 7:09 p.m. MIS Ashiku/Chavez Io introduce an Ordinance of the City Council of Ihe City of Ukiah Amending the Official Zoning Map for Ihe City of Ukiah, California, as il pertains to the rezoning of 19 lois in lhe Miscellaneous Area No. 3 General Plan Rezoning Area by title only was carried by a voice vole of all AYE. ABSENT: Councilmember Mastin. City Clerk Henderson read the Ordinance by lille only. MIS AshlkulMalone Io introduce the Ordinance of lhe City Council of lhe City of Ukiah Amending lhe Official Zoning Map for the Cily of Ukiah, California as pertains Io the rezoning of 19 lois in lhe Miscellaneous Area No. 3 General Plan Rezoning Area was carried by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: Councilmember Mastin. 7C. Conslderalion and Approval of Ao_olications Submitted by Robert H. Lee and Assoclates for ProDerty Located at 1105 Airport Park Boulevard (_Assessor Parcel No. 180-070-36i: i. Adoption of Resolution Making CEQA Findings ii. Introduction of Ordinance Amending the Airport Industrial Park Planned Development (AlP PD) Ordinance (No. 979) to Delete the Existing Provision Which Prohibits Drive-Thru Restaurants from the List of Allowed Uses in the Highway Commercial Area of the AlP iii. Site Development Permit Application No. 97-03, to Allow the Construction of an Auto Service Station and Convenience Store, a Drive-Thru Restaurant, and a Freeway Oriented Pole Sign on a 1.38 Acre Pai:cel Located in a Portion of the Airport Industrial Park (ALP) Designated for Highway Commercial Land Uses in the AlP Planned Development Ordinance (No. 979) Associate Planner Lohse outlined this item for the Council. The Planning Commission did r,ot approve lhe Ordinance amending Ordinance 979 or approve the Site Development Permit. Since the Planning Commission's denial of the project, the applicanls made modifications lo the Sile Development Plan, based on Planning Commission concerns, and submilled a revised site plan. Staff considered traffic, design, and air quality issues, and, based on lhat analysis, recommended approval of the project. The 46 recommended conditions of approval, if adopted, will be made a permanent part of Site Development Permit No. 97-03. · : Senior Planner Stump gave the Council an overview of the California Environmental Qualily Act (CEQA) analysis of Ihe project. The Cily Engineer and planning staff believe Ihe project is consistent with the City's certified Environmental Impact Report, 85 Regular Meeting - March 19, 1997 Page 3 86 Planning Director Sawyer explained that two actions were necessary for approval of the project: one, Io inlroduce an ordinance amending the Airport Industrial Park Planned Developmenl Ordinance Io allow drive-thru restaurants in lhe Highway Commercial land use designalion; and anolher Io approve the Site Development Permit No. 97-03, as modified by lhe applicanls, and subject to Ihe conditions recommended by the Planning Department. City Attorney Rapport slated that one Public Hearing would encompass all actions relalive to this project. Mayor Malone opened the Public Hearing at 7:30 p.m. Adam Freeman, Citizens for Adequate Review, as a representative of that group, asked lo be allowed lo comment for 10 minules. Mayor Malone agreed Ihat would be acceptable. Mr. Freeman asked Ihe Council to continue Ihis mall, er until all Councilmembers could be presenl and !o lake its lime in making such an importanl decision. He does not think there is evidence in the record to make the necessary CEQA finds. He believes the project will result in Iraffic and circulalion problems, have an adverse visual impact, and have a detrimental effecl on the air quality of Ihe Ukiah Valley. He urged the Council to find solutions to these concerns before acting on this project. Gary Ackerstrom, developer of Redwood Business Park, spoke to traffic access problems and solutions for Talmage Road. Phil Baldwin, Uklah, felt Ihe projecl contradicted the mandates and vision slalement of the new General Plan. Peter Bucklin, PMB Development Company, Petaluma, commented that the modifications Io the Site Development Plan will result in the best use for Ihe location. Ellen Cianciaruli, Architect for the project and representing Robert H. Lee & Associates, addressed the design, site layout, accessibility and compatibility with the surrounding buildings in the Airport Induslrial Park. Her clients are willing Io adapt the projecl to blend with Wal-Mart. She explained the landscaping was planned as a screening device between Highway 101 and the adjacent shopping center. Chuck Shaw, Real Estate Manager for Jack in the Box, addressed his corporation's desire to be a part of the community and ils efforts to miligate the Planning Commission's concerns. Councilmember Chavez inquired of Mr. Shaw the number of people Io be employed from the Ukiah area and what the pay scale would be. Mr. Shaw anlicipated all but one would be hired locally and that the salary range was from $35,000-$40,000 per year for a manager Io $5 to $7 per hour for part-time employees. Jack in the Box employs belween 50 and 60 people per restaurant. Dennis O*Keefe, Golden Gate Petroleum, owners of the proposed Shell Station, stated the Shell Stalion plans to employ about 15 people locally with pay standards similar to Jack in the Box. Donna Roberts, 761 Sldnle Court, Uklah, spoke. I,o traffic and air quality concerns and Ihe blind approach from the over crossing of Highway 101. John McCowen, P.O. Box 454, Uklah, staled the projecl was a qualily project, but he Ihought zoning did nol allow such a use. He regretted the site originated as an industrial park and is now a shopping center. He stated no more changes, including this proposed , Regular Meeting- March 19, 1997 Page 4 87 change, should be made !o lhe Airport Industrial Park's zoning. He also had traffic and air qualily concerns. Mike Schutz, Park Boulevard, Uklah, spoke against Ihe project. He had concerns regarding lraffic, signage, and sile layoul. David Faulkner, Air Pollution Officer for the County of Mendocino, addressed the challenge of meeting Stale of California ozone slandards. He does not Ihink the project addresses Ihe cumulalive effecl on Ihe air quality of the Ukiah Valley. He stated Ihe Air Qualily Conlrol Districrs proposed air qualily ordinance is now on hold, but the Dislrict is willing !o work with the City on that ordinance. He was not willing lo commit to a lime frame in which his slarf could complele Ihe ordinance. He agreed this one, single project would nol put lhe Ukiah Valley's air qualily slandards over lhe acceptable Ihreshold, but emphasized cumulalive impacts need to be addressed. The Public Hearing closed at 8:47 p.m. RECESS: 8:47 p.m. RECONVENED: 8:58 p.m. Mayor Malone asked if the Council had questions on the project. City Attorney Rapport, in response !o a question from Mayor Malone, stated State slatutes prohibil the sale of alcoholic beverages al gas stations. Staff addressed Council's concerns regarding overall design slandards, air quality issues, and ingress and egress problems. There is no mandaled design review for Airpod Induslrial Park, however, projects have been direcled to be compalible wilh Ihe design elements of the Park's first lenant, Wal-Mart. Mendocino Counly is Ihe lead agency on air qualily mailers. The City Engineer did consider the ingress and egress problems on Airporl Boulevard. Councilmember Kelly had concerns lhal this project would not be conducive 1o Ihe southern galeway Io lhe City of Ukiah. Councilmember Ashiku slated the Cily needs to deal with the design issue of the Induslrial Park in general and since that has never been done, il would be wrong to deny the project because of its visual element. He looks at this site as highway commercial not induslrial. ,. Mayor Malone polled Ihe Council as to whether or not all had viewed the sile. All Councilmembers indicaled they had viewed Ihe site. MIS Ashiku/Malone Io adopl Resolulion No. 97-63 Making Findings Pursuant to Public Resources Code Section 21081 and California Environmenlal Quality Act ('CEQA") Guidelines Seclion 15091 Relying on the Previously Certified Subsequent Environmental Impact Report Prepared for Buildout of Ihe Airport Industrial Park (ALP) in Conjunction with Amendments to the AlP Planned Development Ordinance (97-02), and Approval of the Shell Gas Slation and Jack-in-lhe-Box Joint Developmenl Project was carried by Ihe following roll call vote: AYES: Councilmembers Chavez, Ashiku, and Mayor Malone. NOES: Councilmember Kelly. ABSTAIN: None. ABSENT: Councilmember Mastin. MIS Ashiku/Chavez 1o inlroduce by lille only lhe Or~linance of Ihe City Council of lhe City of Ukiah Amending lhe Airport Industrial Park Planned Development was carried by lhe following roll call vole: AYES: Councilmembers Chavez, Ashiku, and Mayor Malone. NOES: Councilmember Kelly. ABSTAIN: None. ABSENT: Councilmember Mastin. Regular Meeling - March 19, 1997 Page 5 88 City Clerk Henderson read the Ordinance by title only. MIS AshikulChavez to introduce the Ordinance of the City Council of the City of Ukiah Amending the Airport Industrial Park Planned Development was carried by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, and Mayor Malone. NOES: Councilmember Kelly. ABSTAIN. None. ABSENT: Councilmember Maslin. MIS AshikulChavez lo approve Site Development Permit No. 97-03 to allow the development o1' a drive-lhru restaurant and an auto service station that includes mulliple gas pumps, a convenience store and an auto wash, subject lo the 46 conditions of approval as outlined on pages 5 through 9 of the slaff report and with three additional conditions: 1) the car wash is open only to customers who have filled up with gas at the Shell Station; 2) the trimming of landscaping is subject to the approval of the Planning Depadment; and 3) the matter of the proposed driveway for ingress and egress 1o the site from Airport Park Boulevard is left to the discretion of the City Engineer; however, the driveway's disposilion shall not be based on Iraffic accidents. The motion was carried by lhe following roll call vote: AYES: Councilmembers Chavez, Ashiku, and Mayor Malone. NOES: Councilmember Kelly. ABSTAIN: None. ABSENT: Councilmember Mastin. 10. ~:LOSED SESSION There was no closed session. 11. ~DJOURNMEN'[ MIS Chavez/Ashiku to adjourn the meeting was carried by a voice vote of all AYES. ABSENT: Councilmember Mastin. The meeting was adjourned at 10:15 p.m. o~lleen B. Henderson, City Cie Regular Meeling - March 19, 1997 Page 6 Warren Say~. ers 1081 Helen Avenue Ukiah, CA 95482 August 21, 1997 Candace Horsley City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Dear/Vts. Horsley, Sometime ago ! met with you in regards to several dangerous conditions at the Ukiah Airport. ! believed that you would address these with the Airport Manage or Airport Commission, not so! Conditions are as follows: Fuel truck crosses tarmack area across the airstrip (by air sock) and then proceeds north on the air strip (depart) to the city corp fuel storage. 2, Cars still speed and use tarmack area as a freeway, lack of caution. 1 Children playing and ridin~ bikes on both tarmack and depart strip. As of this letter, these conditions, these conditions still exist. Why have my concerns ~Rone unheeded? I do fully understand regulations re~qarding fuel tankers both Federal and State. ! demand a letter by August 2.2, 1997. Sincerely, ~.-~ Warren Sawyers 300 SE~I~d~V£., UKI,~,H, C.~ 95482-5400 · ~IN. 7071463-6200 - PU~ ~ 463.624216274 August 21, 1997 Warren Sawyers 1081 Helen Avenue Uldah, CA 95482 Warren, you have asked about the situation regarding a City truck driving across the Alrport runway. I had previously told you that I had discussed this matter with staff and hod also reviewed FAA's approval of this practice. This did not seem to satisfy you, so I hove asked that this item be placed on the next Airport Commission agenda for further discussion. Please be advised that the next meeting will take place on September 9, at 7:30 p.m., at the Uklah Airport. This is a public meeting process so please affend so you can give the Commission your thoughts and comments. I hope this will address your concerns. Sincerely, Candace Horsley City Manager CH:ky 4.-Can;~ MINUTES UKIAH AIRPORT COMMISSION SEPTEMBER 9, 1997 COMMISSIONERS PRESENT STAFF PRESENT Mark Davis Ken Fowler Matt Froneberger Allan Hunter Robert Webb, Chairman Don Bua Airport Manager Paul Richey Airport Assistant OTHERS PRESENT Bud Ehrk The meeting was called to order at 7:30 p.m. at the Airport Administration Lobby, 1411 South State Street, Ukiah, California, by Chairman Robert Webb. The Pledge of Allegiance was led by Ken Fowler. Roll was taken with the results listed above. APPROVAL OF MINUTES The following correction was made to the July 8, 1997 meeting. On Page 2, Paragraph 4, changed to read "Commissioner Hunter asked Staff if Mrs. Holmes of Smith Air has been made aware of these developments." ON A MOTION by Commissioner Fowler, seconded by Commissioner Hunter to approve the minutes of July 8, 1997, as amended. AUDIENCE COMMENTS Airport Manager Bua introduced Mr. Bud Ehrk. He advised that Mr. Ehrk had approached him concerning an airport project, however, it was to late to add to the September 9, 1997, agenda. Mr. Ehrk addressed the Commission and stated that he is a mechanic for C.D.F. at the Ukiah Air Attack Base. He is interested in constructing a building north of the C.D.F. property located on the old bulk fuel storage site. The building would be a Minutes of the Ukiah Airport Commission Page 1 September 9, 1997 maintenance building approximately 40 x 80 feet. Mr. Ehrk asked the Commission to place this item on the next agenda. Airport Manager Bua advised a wooden building consisted on the proposed site, and a 26 x 80 foot slab remains on-site. He also advised repairs are needed to the fence and containment wall. Chairman Webb stated he would entertain this idea with Commission's approval and asked Mr. Ehrk to bring more detailed information to review at the next meeting. STAFF REPORTS Airport Manager Bua reported the bus shelter for M.T.A. and Greyhound, located on e Airport entrance, is completed. DISCUSSION/ACTION a Vehicles on the Ramp (Warren Sawyers was invited to the Commission meeting to give his input to the Commission, but did not attend.) Airport Manager Bua read a letter from Mr. Warren Sawyers, a response letter from Candace Horsley, City Manager, and a letter from the F.A.A. Airports Office. He explained Staff has reviewed City Code policy concerning airport operations. Staff contacted CalTrans Division of Aeronautics and the F.A.A. Airports Office for a comprehensive review of all Airport Operations Area. He further advised Mr. Sawyers appears to question the authority by which the City of Ukiah operates the Airport. The above mentioned review revealed the following: I · The City of Ukiah has operated the Ukiah Municipal Airport in excess of 50 years. . Ukiah City Code Section 5010 and 5060 clearly gives the Airport Manager the authority to Manage, operate, and oversee the operation of the Airport, subject to policies established by the Airport Commission and adopted by the City Council. · . F.A.A. Advisory Circular No. 150-5210-5B clearly states that aircraft refueler vehicles are allowed onto the Airport Operations Area. CalTrans Division of Aeronautics has issued an Airport Operations Permit No. 23-3, which authorizes the City of Ukiah to operate the Ukiah Municipal Airport Minutes of the Ukiah Airport Commission Page 2 September 9, 1997 as a General Utility Airport, pursuant to the laws of the State of California and in connection with the F.A.A. This permit was issued in 1949 and has been valid since that time. Airport Staff received a compliance inspection from CalTrans inspectors in May 1997 and was found to be in compliance at that time. Airport Manager Bua advised fuel trucks cross the runway to fill trucks from the bulk storage tank located on the east side of the Airport. It was the requirement of the City Fire Marshal that the bulk tank be placed in this location for fire protection reasons and regulations. He further added Staff is currently driving around the north end of the runway, on the dirt road, weather permitting, as suggested by the F.A.A. The City of Ukiah will be processing a grant request to the F.A.A. for the purpose of making the north access road an all weather road. The Commission members discussed at length that Staff has addressed the matter very well and felt all City, State and Federal regulations and policies are being complied with by the City Council and Staff. Commissioner Fowler stated he felt there is no further need to investigate this matter, and the Commission should move forward. Commissioner Davis stated he agreed with Commissioner Fowler and requested for the record that Mr. Sawyers was not in attendance of the meeting. Staff advised a letter should be sent Mr. Sawyers on the Commissions decision. ON A MOTION by Commissioner Fowler, seconded by Commissioner Davis, it was carried by an all AYE vote, to authorize Chairman Webb to write a letter to Mr. Warren Sawyers on behalf of the Commission advising him of the Commissions discussion and decision. b. A.O.P.A. Airport Economic Report Staff advised an A.O.P.A. booklet titled "Airports, A Valuable Community Resource" has been received, as per the request of the Commission. Portions of the booklet were reviewed. The chapter explaining what an airport is worth was of the most interest to the Commission and Staff. Staff advised a list of businesses located on-site and off-site at the Airport would be beneficial for presentation to the City Council. The Commission reviewed an economic questionnaire that could be sent to local businesses and suggested a list of services be included with the packet. Airport Manager Bua advised airfreight is moving 1.5 million pounds annually from the Airport. Commissioner Fowler advised Staff should contact the Chamber of Commerce for more information, and obtain a copy of the video showcasing the Ukiah area, and featuring the Ukiah Airport. Airport Manager Bua stated Staff will prepare a more detailed packet for the next meeting and send to the Commission for their review at the next meeting. COMMISSIONERS COMMENTS Commissioner Hunter asked about the future helipad and school building. Airport Manager Bua responded the helipad site is included in the new Airport Master Plan and is a future discussion item. The building has all utilities hooked up. He advised the courier company that inquired about the site has decided not to rent the building. Commissioner Davis asked about the compass rose. Airport Manager Bua responded he has not heard from former Commissioner McBride, and that Mrs. McBride is having difficulty getting an artist for the job. Commissioner Froneberger commented the fence at the Corporation Yard is still not finished. He asked about the sludge removal being sent to the Airport. Airport Manager Bua responded Candace Horsley, City Manager; Darryl Barnes, Director of Public Utilities; himself, and other Staff members are currently working on this project. Commissioner Fowler commented Staff should have radios for the fuel trucks and advised the Commission has not forgotten the golf cart. Staff advised radios have been ordered for the Airport. ADJOURNMENT ON A MOTION by Commissioner Davis, seconded by Commissioner Froneberger, it was carried by an all AYE vote, there being no further business, the meeting adjourned at 8:54 p.m. B:I ~JRPORT.2 M090997 Paul Richey, Airport Assistant Recording Secretary UKIAH AIRPORT COMMISSION Airport Administration Lobby 1415 South State Street Ukiah, California 95482 SEPTEMBER 9, 1997 7:30 P.M. AGENDA II. III. IV. Ve VI. VII. VIII. CALL TO ORDER APPROVAL OF MINUTES - JULY 8, 1997 AUDIENCE COMMENTS ON NON-AGENDA ITEMS The Ukiah Airport Commission welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than 10 minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. REPORTS a. Public Transportation Shelter DISCUSSION/ACTION Vehicles on Runway/Taxiway and Ramp Area AOPA Airport Economic Report COMMISSIONERS COMMENTS STAFF COMMENTS ADJOURNMENT B: 11~IRtaORT.2 August 22, 1997 Abel Tapia Federal Aviation ~'on Airport Dimi~t 831MFstten Rd. Budh~une~ Cal. 94O10 2) ~rmual survey is made ofboth ends of rummy mi ~ runway suffaee. 3) Truck is driven ~ across runway for a distance of 150 fl. As rapidly as i~ safe. 4) Tn~k then ~ on to pmdlel access track or taxiway/ramp area. Thc Ukiah Ci~ Code smion SOLO, and SO60, m,.hor~ the ~ Mama~ to regulate and oomrolaoeesstothenizportoperafiomntet This policy hm been dfeet s~nee 1958. review the enclosnd items and feel ~ to mntact me if'you hav~ any questions or su~miom We tomim~e to make eve~ e~fon m ~e a ~ ~. 1411S. State St. Ukhh. Cal. 95482 (?o'0 467-28 ! 7 arJomre ~: Airport Co,rdmsian u.s. Deponent of Transportotlo~ r-~deral Aviation Admini~'ation San Francisco Airports District Office 831 Mitten Road, Room 210 Burlingame, California 94010-1303 August 28, 1997 Mr. Don Bua Airport Manager Ukiah Municipal Airport 1411S. State Street Ukiah, California 95482 Dear Mr. Bua: We have reviewed your letter dated August 22, 1997, concerning existing procedures that allow fueling vehicles to cross Runway 15/33 at mid- field at Ukiah Airport. These procedures appear to be acceptable from an operational standpoint, and would be justifiable if no other alternative were available. However, a safer, and more often utilized alternative in this type of situation, would be to construct a service road connecting one side of the airport to the other. A service road could be constructed around the approach to Runway 15, which is an eligible construction item under the Airport Improvement Program. This would remove the potential hazards of a fuel spill or breakdown on the active taxiway and runway, that could impact the operation of the airport. The city is obligated by the federal airport improvement grants agreement to ensure that all airports and all facilities, which are necessary to serve the aeronautical users of the airport, be operated at all times in a safe and serviceable condition. The construction of a service road would be in keeping with the intent of your grant assurance obligations. You should contact Mr. Abel Tapia, at (650) 876-2724, to coordinate your efforts. Sincerely, Racior R. Cavole Airports Compliance Specialist Celebrating 50 Years of A/rport Development Mr. Warren Sawyers 1081 Helen Ave. Ukiah, Cai. 95483 September 16, 1997 · ADMIN. 707/463-6200 · POUCE463-6242 FIRE 463-6274 Dear Mr. Sawyers, At the Request of the City Manager, the City of Ukiah Airport Commission has reviewed your concerns about fuel truck operations etc. at our regular meeting of September 9, 1997. Because you were not in attendance at this meeting, there is an enclosed copy of the draft minutes from that meeting. The City Manager reviewed this matter with staff and after your second inquiry, asked the commission to do a policy review as well. Since that time staffhas researched the Ukiah City Code, Federal Aviation Administration Advisories Circulars and regulations. In addition, staff has contacted F.A.A. Airport District Office and CaITrans division of aeronautics for their input and review. The Airport Manager brought this information to the Airport Commission for our review. After this in depth review, the commission feels that the airport is being operated in a safe and appropriate manner by staff at this time. The Airport Commission has indicated to staff that unless further problems were to arise, this matter should be closed. Please accept the Airport Commissions thanks for you for your concern for safety at the Ukiah Airport, it is the goal of City Council, Airport Commission, and Staff Robert Webb Chairman, Ukiah Airport Commission enclosure cc: City Manager Airport Manager BW/pr glrf¥ OF' t?' "'~..~" 300 S~MI. NARY ,AVE., UKIAH, CA 95482-5400 · ADMIN. 707/463-6200 · PUBLIC SAFE'Pf 463-6242/6274 · FAX # 707/463-6204 August 27, 1997 Mrs. Susan Wertheimer 272 Arlington Dr. Ukiah, CA 95482 Dear Mrs. Wertheimer, I have received your letter of August 13 and wish to respond specifically to the concerns you expressed. We, like you, desire this free country of ours to be a place where there is no need for police actions. There are times however when enforcement of our constitution for the good of many may be necessary and may appear extreme to some. The effort by the Police Department on Arlington was designed to maximize the safety to_the residents and the officers. This program noted in the newspaper is an attempt t.c~a_~~ve~e-neig~~g~n knowing what is occurring throughout our community, block by block. The action was in direct r__~_sespo.n, se t_.__._.~o~a~ny Co~~J~m.~esidents in the immediate ,-~¢Z~,tQ.~__'l'here is a long history of drug.,a.ctivity in this area and police~log~y at least 65'~ ~alls since 1990 to just thre.e addresses al0ne.~'Based upon ~is know~edg~, the police Department-'* d~'t~rmined ti~at ~_ substantJ'gl number of offices was necessa.~ A comprehensive approach to all of the units was req-'~'~-Cl ~-~ '~)-r~vious ~-n~'~i'~'~i'~'-6iS-~'~,~~Py dwelling basis resulted in occupants exiting out the rear or evidence being moved to adjacent houses. The significant law enforcement presence should have had a se__~ling influence, intended to respond in a planned rath~..L~n reactive, emergency mode. As it was,Itw° arrests-were made and ille_g'al ~-ubSt-,~'~'~,~-e~nfisCa~e_~e~ I can assure you that th~ ~3-P'Tb~e_~ieg~d~r~'wer~ t-~ ~e-'~-~d~n~l' ~h'~ ~'r~e~ The Cp~ntY.~robation Depadment_and the State Corrections Board have approved searches of dwellings j ~~~ b~ ~r~6nS' ~ ~~ti~n '~ ~~ ~rd~ng ~o' {~~ fec~ds, your 'SO~' gave' permission to search ~ehiclehe had bee~ driving. I trust this was the ~se. I have discussed this o~u~e¢~ with ti3e City Msnager and Police Captain and suggested that E you have fudher ~n~ms or questions we ~uld meet with you to dis~ss the cir~mstances included in this event. It may be beneficial to see first hand how the neighborhood program is to work and meet some of our personnel who are t~ing to retain Ukiah as a safe and enjoyable place to live. Again we appreciate your concern for the safety and well being of your neighborhood and the treatment Ukiah's residents m~ive from city employees. Please ~ntact me or Canda~ Horsley, our City Manager, at 463~213, ~ we ~n provide any additional assistan~ or you would like to meet with US. Sincerely,/,.."'j;~ , .~ Sheridan ~alone Mayor c: Oity Manager Gity Gouncil mfS:letter97 O~27gTWERTHEIMER '~/e Are Here To Serve" Ukiah Unified School District 925 North State Street, Ukiah California 95482 ALTERNATIVT EDUCATION ~ SCI4OOL GAI.-oELLA SCi'IOOL FRANK ZEEK ,SOIOOL 10HN. blast., Ukah. GA IS4E ISl MOalSL. UIoM, CA 95412 707.463.17S7 707.4&5.1701 13710 MOmltan ItOuSe IM.. I~. CA 95446 #S ~ AW.. Ulaah. CA 95482 707 · 744 · 1333 FAX 707 · 744.1463 707 · 463.5242 ~ CENTER SPECtAL EDUCATICm 1100 N. Bush St,, LIIm~. GA ~5412 707.468.330Q/02 FAX 707.4M .3311 Septiembre 8, 1997 EAGLE I'F.4JC WDDLE SCHOOL MOt WISt W., Ik~'wO~ rally, C~ 95470 707.485.6154 YOKA¥O SCtlOOL 760 S, Dora SI. Ufaah, CA ~482 707.4L1.5231 FAX 707.4~3.5297 mo scaN4 w~y. I~qh,moO Vaky. CA g5470 707.485. 8741 I0~) N. Bush St. tJkia~ 95482 707.4~)3.5245 P(XdOLJTA MIDDLE 707 · 463. S224 UG4LI N)ULT SCHOOL 707.4~3.5217 KIMBERLY M. LOGAN, Ed.D. Superintendent 707-463-5211 kim_logan@mcoe.k12.ca, us Queridas Familias, Quiero informarles que el viernes, septiembre 5 de 1997 en la tarde aproximadamente alas 4:45 pm, un hombre aduito fue' arrestado en el porton por el lado Oeste de nuestro campo. E! se estaba inyectando heroi'na en su brazo en el campo de 'esta escuela (Oak Manor Campus). El equipo e instrumentos que el hombre utilizo' fue' recogido y usado como evidencia. Esta manana nuestros maestros informaron a sus estudiantes de 'este hecho. Como personal de 'esta escuela, nosotros sentimos de que el ~.rea del arroyo no es un iugar seguro para los estudiantes y que el u.~o de drogas ocurren ahi. Nosotros tambie'n creemos que cualquier'estudiante caminando sobre el puente necesita estar conciente sobre este caso de seguridad. Nosotros estamos alentando a los estudiantes que caminan a casa en esta d~recc~on, que caminen con un amigo. Los maestros tambi&n estamos senalando a los estudiantes la importancia de no recoger ning~n objeto extrano. Yo, la directora de esta escuela tuve contacto con el Departamento de. Policia y con el presidente de nuestro consejo de ~sta escuela, y nosotros estaremos en una junta con el Capitan Williams y Sheri Alton mar~ana por la tarde para seRalarles esta situaci(Jn. Yo siento que es indispensable que nosotros ~ehalemos esta situacion ahora, y actuemos activamente para asegurarnos de la seguridad de nuestra escuela y estudiantes en el futuro. Since,ramente/ ~ay ~ow Principal District Office: 925 N. State St., Ukiah, California 65482 FAX 707.463 · 2120 Business Office 707 · 463 · 5292 Educational Services 707 · 463 · 5213 Personnel 707 · 463 · 5208 Personnel Commission 707 · 463 · 5205 School Support Services 707 · 463 · 5202 ALTERNATTV[ EDUCATION 1056 N. hlh St.. Uldah. CA 95482 707.463° 1767 HOPL/~O SCHOOL 13710 Movn~n House Rd.. Hopland. CA ~5449 707,744,1333 FAX 707. 744,1463 PRESCHOOL CENTER SPECtAL EDUCA1q0N 1100 N. Bush St, Ukiah. CA 95482 707,468.33~ FAX 707,468,3311 UKIAH HIGH SCHOOL I000 Low Gae Rd.. tndah. CA 954e2 707.463,5253 FAX 707.463,4~56 Ukiah Unified School District 925 North State Street, Ukiah California 95482 CaL~LLA SCHOOL 161Moof~ SL Uldah. Ca 95482 707 · 485 · 8701 NOKOMIS SChooL #5 Washkloton Ave.. [mdb. CA g5482 707.463,5242 EAGLE P~.AK Mll)OLE ~ /07,48S .11S4 ¥OKAY0 SCHOOL ri0 S. Oem SL Ukt~. C4 964~ 707.463 · 533~ MX 707 o463.5297 CALP~LL* SC~OL 707. 485.1741 707.463.5249 42~ S. Oem SL. Ukmh. CA 954~2 707.463. ~ I:IM~IC ZEEK ~ 1060 N. hsll st.. Uk~ 95462 707.463. S245 I'OuOLrTA k~Ot.E ~ 740 N. Sp~O St.. Ukiah. C,A 9S482 7O7 · 463 · S224 ~ AOUt? SO'COt. 10S6 N. Bash St,. Ult. CA 95482 /07 · 463 · S217 KIMBERLY M, LOGAN, Ed.D. Superintendent 707-463-521 1 ~,Sf/[ ~ ,~/~ kim_loganOmcoe.kl 2.ca. us September e, 1997 ' '~~ '7''~,' '~ ~//4.,.~~'~ '~C,, Dear Families. d~JS ~. "/~,..~~ c;,v'~ I want to inform you that on Fri e y, ptember 5th, a t'~pproximately 4:4'5 P.M., an adult male was arrested on the bridge at the west edge of our~4~,~, campus. He had mainlined heroin into his arm on the Oak Manor campus. The paraphernalia he had used was collected as evidence. This morning our teachers informed their students of this event. As a ~~---'7 staff, we feel that the creek area is not a safe area for students and that drug use does occur here. We also feel that any student walking over the bridge needs to be aware o f this safety issue. We are encouraging students who walk home in this direction to walk with a friend. Teachers are also ~-".~.__ addressing with students the importance of not pick?rig up aJ:LY, foreign · items. I have contacted the police department and the President of our School Site Council, and will be meeting with Captain Williams and Sheri Alton tomorrow afternoon to address the above situation. I feel it is imperative that we address this situation now and act proactively, to ensure the safety of our school and students in the future. Sincerely, Gay T~-~~' Principal District Office: 925 N. State St., Ukiah. California 95482 FAX 707-463 -2120 Business Office 707 · 463 · 5292 Educational Services 707 · 463 · 5213 Personnel 707 -463 o5208 Personnel Commission 70? · 463, School Support Services 70;' · 463 · 5202 ITEM NO. 7a DATE: May 21, 1997 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF HERBICIDE SPRAYING BY CALTRANS At the April 2, 1997 meeting, the City Council requested that a public hearing be scheduled to discuss herbicide spraying of the freeway rights of ways within the city limits. Rick Knapp, District Director of Caltrans District 1, will be in attendance at the meeting to discuss the current vegetation program and future use of herbicides by Caltrans on the state highway system. I am including in this report, information from Mr. Knapp regarding the Caltrans Vegetation Management Program for Council's review before the public hearing is held. In addition, there is a letter attached for your review from Dave Bengston, Agricultural Commissioner, to the Board of Supervisors, regarding state mandates on Agricultural Commission duties and the requirement for prevention and abatement of certain plants and pests. It should be noted that Caltrans currently sprays two times a year along the Hwy. 101 corridor, and applies .2% (.002) of the poundage of pesticides applied in Mendocino County. (Continued on Page 2) RECOMMENDED ACTION: Council conduct public hearing and provide direction relative to herbicide use in Caltrans' Rights of Ways ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine public hearing should be held, and continue matter to future meeting for final resolution. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Caltrans Prepared by: Attachments: Acct. No.: (if budgeted) Candace Horsley, City Manager 1. "Presentation to Mendocino County Board of Supervisors Meeting" of January 28, 1997 2. Letter, dated February 19, 1997, from Dave Bengston 3. Information regarding Geotextile Roadside Weed Control Mat 4. Notification, dated March 10, 1997, from Department of Transportation APPROVED:~~____~~ ~~-~ ~, _... ~C~',.^SRHo~b~.C,,~ Can-d-ace Horsley, ~it~"'M~ager The following information is a summary on the Distdct Vegetation Management Program as provided by Rick Knapp. "Caltrans has prepared a comprehensive EIR on its Vegetation Management Program. The EIR included an analysis of all viable vegetation control methods in order to establish a comprehensive program that is safe. We are following the program certified in that EIR and use only herbicides licensed by the Federal and State EPA's. Even though the analysis showed there is no dsk in the use of the chemicals we use and the way we use them, as part of the EIR, Caltrans committed to a 50% reduction in herbicide use by the year 2000, and an 80% reduction by the year 2012. Statewide chemical use has been reduced 32%, and in Distdct I alone, reduction is approximately 36%. The Vegetation Management Program is one that focuses on safety. It is intended to reduce potential for fire; to improve the visibility of safety devices; and improve site distance, making it safer forthe traveling public and highway workers. The Management Program is an integrated program that, involves manual, mechanical, cultural, and chemical methods. We do a segment-by-segment analysis for every route, using specific criteria to determine where vegetation management is required and the appropriate methods. Approximately 70% of vegetation control is by non-chemical means. It is important to recognize that it is impractical to control vegetation in some areas by manual or mechanical means; e.g., around signs and guardrails. Each year, each District prepares an annual Vegetation Control Plan in which proposed methods are delineated. The approach is flexible because we consider the full range of options, constraints, and concerns when establishing the strategy to use. In establishing the strategy we consider local issues and work with local agencies, water districts, school districts, and citizens, to determine if there are specific areas of concern that require special treatment; e.g., bus stops, watersheds to wells, drainage ditches, etc. Caltrans is committed to an 80% reduction by the year 2012. The reason for the phased reduction is to allow development and implementation of alternatives to reduce the need to control vegetation and to experiment with and develop Iow-growing native species in the rights of ways. To respond to the need for alternative strategies, Caltrans, on a state-wide basis, has been working with a consultant and two advisory committees to development strategies to reduce the need for vegetation control. Approximately 50 strategies have been evaluated. We have a public advisory liaison committee assisting with representatives of virtually every type of interest group with a stake in our Vegetation Management Program. Implementation of these strategies will take place but will take some time. The idea is to reduce the inventory of acreage requiring vegetation control. To better respond to the concerns in District 1, ! have established a District Roadside Vegetation and Management Advisory Committee, which will serve as a way to better respond to areas of concern and to provide mutual education and facilitate the 2 SE?- 9-97 TUE 16'69 DO1 SERVlOE OONTRCtOTS STATE OF CALIFORNIA -,BUSINESS, TRANSPORIATION AND HOUSING AGENCY NO, 17074415778 ?, 02 PETE WILSON, Governor DEPARTMENT OF TRANSPORTATION DISTRiC! I. P.O. BOX 3700 ELJRFK,t, .'~ ~ 95502-3700 TD(; ~',~, '~ ::07/445-6463 (707) 445-6393 September 9, 1997 Ms. Candace H~rsley City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Dear Ms. I4~rsley: Attached is information regarding our Vegetation Control Program item for the Council meeting scheduled for Wednesday, September 17, 1997. Please call me at the above number or Bob Melendez of my stafYat (707) 445-6391, if you have any questions regarding this intbrmation. Sincerely, District Division Chief Maintenance & Operations Attachment SEP- 9-97 TUE 16:00 DO1 SERVlOE OONTR~OTS NO, 17074415778 P, 03 PRO PO SED VEG.ETATION CONTROL PROGRAM ON STATE HIGltWAYS WllfftlN TIlE UKIAH CITY LIxMITS FISCAL YEAR 1997/98 Consistent with the Caltrans Environmental Impact Report, we are utilizing the Integrated Vegetation Management (IVM) approach to vegetation control. Methods employed and considered include: Mechanical and manual Vegetation-related research: low growing, low maintenance ground covers, grass species as well as native grasses and wildflowers Mulches (organic and inorganic) Biological New structural and design methods Chemical Mechanical and manual methods remain the primary means of vegetation control on State ttighway rights of way within the Ukiah city limits. State highway roadsides adjacent to the Ukiah freeway will be one of the primary areas in our District to be used for testing alternative measures to chemical use. We will be working toward implementing these measures over time. As these measures are tested, analyzed and developed, limited chemical use will remain one of the components of our Integrated Vegetation Management (IVM) program. Some of the alternative measures will include: Low growing vegetation-relatcd testing Increased use of mulch '.4th mat barriers, weed fabric, gravel and chips Pavement, mat barriers and weed Fabric with mulch under guardrails Guardrail mower testing Geotextiles and any other potential alternative measures as they develop New structural and design methods Historically, the District generally sprayed a band up to eight feet along highway shoulders adjacent to Ukiah. In order to attain reductions in herbicide use, we now propose to selectively spray guardrails, eight-foot bands along on- and off-ramps for sight visibility, and six-foot bands along the medians. The strate~ to eliminate band spraying is a difficult step; we will continue to have concerns regarding fire hazard control, sight visibility, drainage and pavement integrity, but w/II address them the best we can using cultural, manual and mechanical methods as resources alloxv. Gallery, Surflan and Roundup applications are scheduled to take place in the fall after the first settling rains occur. In late winter/early spring, it may be necessary to apply Roundup to weeds that penetrate through the fall pre-emergent applications. Herbicide and adjuvant rates SEP- 9-97 TUEi 16:01 DO1 SEF~VIOE OONTIqFiOTS FI~× NO, 17074415778 P, 04 may vary depending upon species and maturity of weeds, time or season of the year, temperature, and weather or climate. Although herbicide and adjuvant rates will vary according to conditions, rates will strictly adhere to label directions. Mechanical control will also vary, depending on topography, climatic conditions, resources, and priority changes. ~Iechanical~anual Control: Mow trimmers will continue to control brush as needed. In landscaped areas, we will increase the use of mulch so that native species planted in these areas may evolve into natural settings. Special programs, CCC and inmate crews will continue to be utilized whenever possible. xgEP- 9-97 TUE 16'02 I)01 SERVICE OONTRfiOTSFP,× NO. 17074415778 P, 05 U KIAIt CITY LIMITS SPRAY PLAN FISCAl. YEAR 1997/98 Men-222-0.0 to 0.19 - No spraying Men-101-23,2 to 25.02 - Roadside Total Acres to be Sprayed = 6.35 Herbicide Applications: Around Guardrails Eight-foot bands along on- and ofF-ramps for sight visibility Six-foot bands along medians Herbicide Use: Sufflan, pre-emergent to control grasses Gallery, pre-emergent to control broad leaf weeds Roundup, post-emergent to control existing weeds Men-101-23.2 to 25.02 - Landscaped Areas Total Acres to be Sprayed = 2 Herbicide Applications Around Landscape Plantings At: Tahnage Interchange Post Mile 23.2 Gobbi Interchange Post Mile 24,0 East Perkins Interchange Post Mile 24.6 Herbicide Use: Surflan, pre-emergent to control grasses Gallery, pre-emergent to control broad leaf weeds Roundup, post-emergent to control existing weeds In November 1996 we applied 575 cubic yards of mulch (0.7 acre) around landscape plantings within the L3dah city limits - cost $5,000. In 1997 we applied 800 cubic yards of mulch (one acre) around the landscape plantings at West Road Interchange - cost $7,200. We plan on increasing the use of mulch with weed fabric/mat barriers at various locations including landscaped areas and around guardrails, signs, and possibly utilizing products such as decomposed granite in gore points. Hopefully we can have these in place in two years in order to fi~rther reduce herbicide use. discovery and use of the best possible vegetation management techniques. This idea was suggested to me by the organization, Californians for all Alternatives to Toxics. The committee will have a wide range of interests and geographical areas represented, including opposition groups, agricultural, WQCB, state parks, CDF, Native Americans, Native Plant Society, watershed management, etc. There are 14 members and all counties in District 1 are represented." Also included for Council's information is the Ukiah Daily Journal article of April 9, 1997, which discusses the County Supervisor's return to herbicide spraying with some conditions. The letter to the Board from the Agricultural Commissioner basically states that he has a responsibility, not only under the Mendocino County Code but also the California Food and Agricultural Code, regarding plants and pests which are public nuisances and are subject to prevention and abatement. Within the County there are several sites which are infested with noxious weed pests and they must destroy the weeds in order to control the infestation. Their current problem is with the skeleton weed, which can only be controlled by herbicides. If you attempt to dig up the plant, each plant will multiply ten- fold because any root fragment left in the ground will produce a new pladt. These are all considerations that must be determined and alternative methods or procedures carefully calculated and analyzed before action is taken. Caltrans appears to be working diligently with their committees and their studies to produce such an effect in the Caltrans' rights of ways. Also included for the Council's information, is an article on a geotextile roadside weed control mat, which is an alternative to spraying, which is being considered by the Texas Department of Transportation. Caltrans Director Rick Knapp will be bringing additional information to the Council and will be prepared to discuss any questions you may have on his presentation. SEP- 9-97 TUE 16'03 DO1. SEF~VIOE OONTF~F~OTS NO, 170744i5778 ?, 06 ~SPORTATI N AN HOUSING AGENCY DEPARTMENT OF TRANSPORTATION DISTRICT 1, P.O. BOX 3700 EUREKA, CA 95502-3700 TDD Phone 707/445-6463 Phone: 707/445-6475 · June 17, 1997 Ms. Candace Hursley Ukiah City Manager 300 Seminary Avenue Ukiah, CA 95482 Dear Candace: Attached per your request are excerpts from the Draft and Final EIR for the Caltrans Vegetation Control Program, in particular, elements that relate to the health and safety effects of chemical applications and alternatives. The entire EIR consists of three volumes, about 4 inches thick. Included with the excerpts of the Final EIR is the Table of Contents in case you see some other subjects that you would like information on; and a list of mitigation measures used to assure the protection of health and safety (pg. 2-14). I have included Chapter 5 of the Draft EIR which assesses public and worker health and safety. It presents several scenarios for. worker and public exposure and assesses health and safety risks. Most of the chapter is devoted to assessment of chemical applications. As you will see, utilizing the precautions defined, there is virtually no health and safety risks for workers or the public. On the other hand, the EIR does recognize risks associated with manual and mechanical means (pg. 5-59). If you have any questions, please call me. I will get back to you later this week regarding scheduling our follow-up agenda item. RICK KNAPP District Director Attachment ITEM NO. 10a DATE: September 17, 1997 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF HERBICIDE USE IN CALTRANS' RIGHTS-OF-WAY The City Council, at the May 21,1997 Council meeting, reviewed Caltrans' Vegetation Management Program as presented by Rick Knapp, District Director of Caltrans District 1. During his presentation, Mr. Knapp reported that Caltrans currently sprays twice a year along the 101 corridor, and applies approximately .02% of the poundage of pesticides applied in Mendocino County. Caltrans is committed to an 80% reduction of pesticides through their Vegetation Management Program and has had a complete and comprehensive EIR on this Vegetation Management Program prepared. The Council requested that Mr. Knapp bring back additional information regarding the reduction program, including pertinent sections of the EIR and a specific outline of how this program will be implemented within the City of Ukiah boundaries. Caltrans is prepared to present this information to the Council at this time. Included in the packet are written materials on the EIR, the technical fact sheet for the herbicide "Roundup," and the Ukiah City limits spray plan for fiscal year 1997-98. In addition, Caltrans has established a District Roadside Vegetation Management Advisory Committee, which will serve to respond to areas of concern and provide education on the best possible vegetation management techniques. Caltrans has dedicated six years to the analysis and preparation of the Roadside Vegetation Management Program and is requesting the opportunity to implement this program within the City boundaries of the 101 highway corridor. RECOMMENDED ACTION: Council discuss the presentation by Caltrans and provide direction relative to herbicide use in Caltrans' rights-of-way. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine additional information is required prior to providing direction on this item. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Attachments: Acct. No.: (if budgeted) N/A Caltrans Candace Horsley, City Manager 1. May 21, 1997 Agenda Summary Report 2. Caltrans' Proposed Vegetation Control Program on State Highways within the Ukiah City Limits for Fiscal Year 1997-98 3. Excerpts from the Vegetation Management Program EIR 4. Technical Fact Sheet on Roundup APPROVED: 4/Can.ASRHerbl .Cai Candace Horsley, Ci~-~ I~nager