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Home My WebLink About83-24 - authorizing destruction of records1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 30 RESOLUTION NO. 83-2m, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS The City Council of the City of Ukiah hereby RESOLVES- That the attached list of City records represents records which are no longer necessary and may at this time be destroyed. PASSED AND ADOPTED this 6th day of October__, 1982, by the following roll call vote: AYES' Councilmembers Feibusch~ Kelley, Hickey, Myers, Riley NOES: None ABSENT: None ATTEST: RECO.RDS DESTRUCTION NOTICE ' PF 1 of 6 A~A 5 Date 9-1 3-82 Department Finance & City Clerk Records Coordinator City'Clerk Current retention schedules show,that the recor, ds, listed are now ready for destruction. Instructions' l, Review. this listing 2. Obtain department head's signature 3. Destroy white copies of Records Transfer Notices 4..Return this notice within 5 working days Thank you .fOr cooperating. ,. . ; ; .. ; ', ~ . City Records Coordinator MUFFS No. Record Title WOrk Orders W. arra'n, ts, General & Warrant Registers · ~¢arrants., General Warrants, General Warrants, General War.rants, General Uti 1 i ty Ledgers ' , , Uti 1 i ty Ledgers , Utility Ledgers. · Utility Ledgers Utility Ledgers Miscellaneous Receipts Receipts Stubs Parking Tickets Parking Tickets P~r.ki ng Tic'kets · Purchase Or'ders .' P~rchase Orders ,. .Cash 'Receipt Vouchers, Taxi C~sh Receipt VouChers ' Cash Receipt Stubs., counter ,' Cash Receipt Stubs, Counter., cash Receipt Stubs, Counter Business Licenses & Applications Business Licenses & Applications. Receipt Stubs Receipt Stubs Receipt Stubs Receipt Stubs Parking Tickets Parking Tickets Billing Registers, Ga'rbage Garbage Billing . Years 976-77 1975-76 1975-76 1975-76 1975-76 1975-76 1976 1976 1976 1976 1975 1978-79 1979 1979 1977-78 977 1973-77 i19Y7-78 '1977-78 1978 1978 1977 1969-76 1976-77 1977 1977 1977 1977 11975-76 11976-77 979 979 Location 284 185 219 141 2O8 239 45 5.5 51 43 61 57 '16 26 97 '116 '281 225 53 71 56 5O 54 274 265 106 199 ll2 132 15 63 195 34 Box 368 344 343 342 341 340 · 349 348 351 35O 367 .363 429 432 455 449 391 313 352 404 347 346 34.5 392 379 334 335 336 337 406 4O7 493 447 RetentioF P~ri~d 4y 5y 5y 5y 5y 5y 5y 5y 5y 5y 5y 2y 3y 3y 3y 3y 5y 5y 3y 3y 3y 3y 3y 5y 5y 4y 4y 4y 4y 3y 3y 2y 2y Signatures Authorizing Destruction ! D epartm~ H~Td D~'t e ~/~ City Clerk -, ': l.c~ity Atto~ney I Destr°ye~/Y2z Date ~,~Z/2X IDa=e~zh. Date.,~p~ RECO,RDS DESTRUCTION NOTICE ~ Pr 2 of 6 A~A 5 Date 9-13-'82 Department Finance & City Clerk Records Coordinator City C1 erk Current retention schedules show:that the records, listed are now ready for destruction. Instructions' Thank you .for cooperating. I ~ ., , : l' Review.this listing 2. Obtain department head's signature 3 Destroy white copies of Records Transfer Notices ~ 4..Return this notice within 5 working days City Records Coordinator MUFFS No, , Record Title . , Bill.i.ng Register Copies Billi,n§ Register Copies Bi!ling .Register Copies Billing RegiSter Ci~ies, iSewer Checks, cancelled Airport reports'. Airport reports Airport ireports , Airport repor, ts. Work Orders, garbage Parking Tickets Parking Tickets Personnel recruitment Personnel recruitment Per'sonnel recrui tmen't 'Otiility re~or, dsl, receipt istUbs:, Sewer/g~rL Dti'lity reCords, receipt.!stQbe, sewer/garL I!nsurance Information (ES.IS) i · Years 75-76 75-76 1976 75-76 75-76 72-73 74-75 75-76 60-75' 76-77 77-78 1977 72-76 74-76 72-76 1977 1977 76-79' Location 137 102 129 172 i21 148 232 226 162 284 97 116 133 175 166 '154 188 C/Hall Box Retention P~ri~d 181 184 185 249 262 4 5 205 240 368 455 449 283 284 319 201 202 NA 5y 5y 5y 5y 5y 5y 5y 5y 5y 4y 3y 3y 5y 5y 5y 4y 4y 2y' Signatures Authorizing Destruction Depar~l,~j~~ ! City CTerk i -! City Attotcney Date ~ ~ Date - ~ Destroyed by Da t e/~.,~/~/~.~ RECORDS Date 9-13-82 DESTRUCTION NOTICE Department City Clerk P~ ~e 3 of 6 Records Coordinator City'Clerk Current retention 'Instructions' Thank you .fOr MUFFS No. 601'03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03' 601-03 601-.03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 schedules, show that the records. :listed are now ready for destruction. 1 Review. this listing 2. Obtain department bead's signature : 3 Destroy white copies of Records Transfer Notices 4..Return thi.,s notice within 5 working days cooperating. Record Title City Records Coordinator Building - Metal-Police Dept. Equipment-Stationary,Under. ground Devices .Equipment-Stationary-Street Light Fixtures Equi pment-Stati onary~Cabl e Equipment-Stationary-Park SWing Bridge. C1 imber Equl )ment- Station~ry-poles Equi ~ment-StationarY-.Underground Devices Equi ~ment-Stati Qnary~CondUi t~ · , Equi ~ment-Stationary Conduct:or Equi ~ment-Stationary-Street ~Li ghts Equi ~ment-Stati onary Equipment-Moving-Dump Truck Body w/Hoist Equi ~ment-Moving-St. Sweeper Equi ~ment-Movi ng-Taxi E.qui )ment-Moving-Aerial' Bucket' Lift Equi ~ment-Moving-PickUp,Truck, Compact Siz, Equi ~ment-Mov.i ng-2DR Sedan Compact Mi dsi ze Equi ~ment-Moving-2T TrUck' Equi )ment-Moving-Hopsti.ck' Tool ' Trai'l or Equi )ment-Moving-Compact Sedans Equi )ment-Moving-1 & 2 Ton T, ruck Equi )ment-Moving-Compact Pickup Trucks Equi )ment-Movi ng-Taxi cab Equi )ment-Moving-Emulsion Spray.Trailer Unit Equipment-Moving-Ford Tractor W/Mower Equi pment-Movi ng-Mowing Tractor Chlorine Gas Chlorine Gas Chlorine Gas - Rejected Chlorine' Gas Equi pment-Stati onary-Cabl e Equi pment-Stati onary-Cabl e Signatures Authorizing Destruction Years 1978 1979 1979 1979 1979 1979 1979 1979 1979 1979 1979 1979 1979 1979 1979 !1979 1979 1979 1979 1979 1979 1978 1978 1978 1978 1978 1978 1977 1979 1979 1978 1978 Location City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal Box 1 510 1 510 1 510 1 510 510 .510 510 510 510 510 510 510 510 510 510 510 510 510 510 510 510 510 510 510 510 510 510 510 510 510 510 510 Retention Period, ,y Department Head Date City Cler, k Id~ity Att/~rney Date ~/~ z~'/~lV~a te Date RECOgDS DESTRUCTION NOTICE ' P~ 4 of 6 A~A 5 Da te 9-13-82 Department City Clerk Records Coordinator City' Clerk Current retention 'Instructions.~ · lhank you .fOr , . · , schedules show,that the recor, ds, listed are now ready for destruction. 1 Review. this listing 2. Obtain department head's signature 3 Destroy white copies of Records Transfer Notices 4..Return this notice within 5 working days ,i cooperating. City Records Coordinator MUFFS No. 601-03 6,01-03 601=03 601-03 601,-03 601L03 601.03 601L03 601-03 601-03 601-03 601-03 6.01 03 601'03. , 6.01-03 601~03' 601,03 601-03 601,03 601'03 601-03 Record Title Equi pment-Stati onary-Vacum Fuse Assembl i es E, qui pmen t-S tat i o n a ry-- Vau l:ts Equ.i pme nt- S tat i on a ry.-T ra n'~s formers Equ:i pment-Stati onary~Li gh't Sta~ndard Equi pment-Stati onary- Radi.o Equ.i pment-Stationary'-Cabl]e'~' Equipment-Stationary:Sale: 'of Poles & Light Fi'xtures , EqUi pment-Stati on~ry'-U6de:rg'foUnd Conneci~or Equi pment-Stationary-Padn~ount Transformer Equi pment-Stati onary-Cabl e Equi pment-Stati onary-Faul t Indicators Equi pment-Stati onaryrVaul ts Equi pment-Stati ona ry.- Cond:u i t Equj pment-Sta t i onary- PVC .concui t. EqU;.i pment-Stat i °nary-Con'c:en ,tric Neutral Conductor Eq'u'ipment-st~tionary-Sewa]ge Gas Boiler Equi pmen.t-$tati onary-Tran, s f'ormers Airport .Electrical Sysi~ents "- T Hanars Removal-Lewis, Bethel, Nolrga'rd Lanes Bui,ldings-Removal on Lewi:s 'Lane Buildings-Removal-137 E. Mill St. Time Sheets (overtime) Years 1978 1978 1979 1979 1979 1979 1979 s1979 1979 1979 1978 1978 1978 1978 1978 1978 1978 1979 1979 1979 1978 1970-77 Location City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal CitY Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal City Hal Firehse Box 510 510 510 510 510 510 510 510 510 510 510 510 510 510 '510 510 510 510 510 510 510 510 RetentioF P~ri~d 5 yr. Signatures Authorizing Destruction City Cler.k . ! City Attorney Dat:2/-- ~_ /Dat! ~.~~' Destroyed by /~/',7~ Da t e.. RECORDS DESTRUCTION [iOTICE P~-~e 5 o~ 6 ~,,~A 5 Date Department _ 9-13-82 City Clerk Records Coordinator City' C1 erk Current retention schedules show that the reconds, listed are now ready for destruction. 'Instructions' 1. Review.this listing 2. Obtain department bead's signature 3. Destroy white copies of Records Transfer Notices 4. Return this notice within 5 working days Thank you .for cooperating. Record Title MUFFS No. N/A 704-03 703-03 102-02 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 60'1-03 601-03 ' 6011-03 City Records Coordinator 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 601-03 1601-03 1601-03 601-03 601-03 601-03 601-03 Building Trades Wage Rates Garbage-Ukiah 'Sanitary Di SP. Serv. -Hohnstei City Attorney 'Corresp.ondence City Manager Correspohdence Airport - Portable Hangars, Airport - Floor Co~erings : ~ Gibson Creek Channel , ' Nokomis Sch. Park Recrec. FaciTity' (1 of'3 Nokomis Sch. Park Recrec. iFaCility (2 of' 3 Nokomis Sch. Park Recrec. FaCility (3 of 3 Nokomis Sch. Park Recrec. Facility Rejecte~ Municipal Park - Retaining Wall. Petrol eum Products Petroleum Products' Pneumatic Tires, Tubes, RecaPs Construction.- Bush St. Ext. LOw Gap Northerly (2 of ,2) Construction - Bush St. Exit. Low Gap Northerly (1 of,2), Construction - Scott Stree,t(2. of 2) Construction - Scott Stree~c(1 of 2) Low .Gap Road Improvements Construction - Oak Street · Construction Bush Street Ext.. (1 of 2) ConStruction - Bush Street EXt. (2 of 2) Construction -' Street Surfacing Construction- Street'Surfacing (2 of 2) Construction - Street Surfacing (1 of 2) Construction- Gobbi Street (1 of 2) Co,nstruction - Gobbi Street (2 of 2) Underground Conduit -~Low Gap Rd. (3 of 3) Underground Conduit - Low Gap Rd. (2 of 3) Underground Conduit - Low GaP Rd. (1 of 3) Signatures Authorizing Destruction Years Depar'~ead Date C'~//~,~/~:~, 62-74 1965 77-79 77-79 1979 1978 1977 1979 1979 1979 1979 1979 1979 1978 1978 1979 1979 1979 1979 1979 1979 1978 1979 1978 1979 1979 1978 1978 1978 1978 1978 City C~ /~~/"Ci'ty At$~rney/~ .Date ~/~'~,Jc~~ ~)ate %//~/F~ ! Location Box 247 218 City Hall 5e5 City Hall 505 City Hall 505 City Hall 509 City Hall '509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 'City Hal 509 City Hall 509 Ci'ty Hall 509 City Hal 1 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 City Hall 509 Retention Period C 5Y AE 2Y 2Y 3Y Destroyed by ~ Date ./,~/~/~/~ Da te Depa r tn]eh t 9-]3-82 City Clerk Records Coordinator City 'Clerk Current retention Instructions. · _ , Thank you for , i schedules show that the reconds, listed are now ready for destruction. 1. Review. this listing 2. Obtain department bead's signature 3. Destroy white copies of Records Transfer Notices 4. Return thi.s notice within 5 working days cooperating. City Records Coordinator MUFFS No. 601-03 601-03 601-03 Signatures Record Title Ti res, Tubes, Recaps Swimmi.ng Pool Filter ~Weed Abatement Tanks Authorizing Destruction Years 1979 1979 1979 Department,/~,/~. Head Date ~/c2~/:c~, City Clerk ! City Attorney Da~e ~/~,/~.~ Date Location City Hall City Hall City Hal 1 Box 509 509 509 Retention Period 3Y / Destroyed by i ,