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HomeMy WebLinkAbout1997-11-19 PacketMINUTES OF THE UKIAH CITY COUNCIL Regular Meeting - November 5, 1997 A regular meeting of the Ukiah City Council, the agenda for which was legally noticed ·nd posted, convened at 6:32 p.m. in the UkJ·h Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken ·nd the following Councilmembers were pre·ant: Councilmembers Ch·vez, Ashiku, Kelly, Mastin, ·nd Mayor Malone. ~taff pre~ent: Public Utility Director Barnes, Community Services Director DeKnoblough, Assistant City Man·gar Harris, City Man·gar Horsley, Public Works Director Kennedy, City Attorney Rapport, and ~ Clerk Henderson. 2. Pledoe of Aiiealance Councilmember Chavez led the Pledge of Allegiance. 3. ~_~roval/Con'ection of Minutet Reaular Meetina - Oatober 15. 1997 M/S Ashiku/Kelly to approve the Minutes of October 15, 1997, as submitt~i~:i~':by the following roll call vote: AYES: Councilmembers Ashiku, Kelly, Masti~::~d Ma~ri~ne. NOES: None. ABSTAIN: Councilmember Chavez. ABSENT: None. :?? MIS Mastln/Ashiku to approve the Consent Calendar Ai" e. Denied Claims for Damages received from IVlendo-Lake Offi~i~.Layton Inong, Sherfi Madzette, end Ken Johnson, and refen'ed te:~ Redwood ~!MUhicipal Insurance Fund; b. A_.doptad Reeolufion No. ~8-15, ~:~~;::~Airport.~ Boulev.rd into the City ~-treet System; ~.:' .......... c. Received Report Regarding ~.... ~ure ~n~!~?~th Basketball League in the d. ~.ec~. i_ved Rep.o. rt to Council..~rding ~ergency~nduit Repair on Oak Manor Drive by wlpT r,.;onstruction in In Im~nt:not tO~ceed $1~00; e. Approved Budget Amender for Fi~:~part~:Grant to Secure Extraction Device ·nd AmbuJance Related ~u~ent f. Received Notificatio~ ;~ ~uncil R~r~g;':~rch·se of 5,000 Ft. of 750 MCM Aluminum, ~gte ~ducto¢~::l:°: ~ng Wir~;~':'::"in the ·mount of $8,12g.ss. The motion'~:~ :the foll~~:~ll vote: AYES: Councilmembers Chavez, Ashiku, Kelly, M·stin, ~nd MI~:~ NO~~::::'ABSTAIN: None. ABSENT: None. E. A~NCE"~MENTS ON ~ON-AGENDA ITEM~ 7~::::: PETITIONS AND:~3OMMUNICATION~ ?:?:: Presentation ~ Jack Dinaman of Reel Earth United Ent.. Ltd the Bio ~::~:~~y not. CAx~ Ke~y teamed of Real Ell"th United States Enterprises, L;=:¥~ me recant League of California Cities Annual Conference in San Francisco end requested this presentation. Jack Dingman, Managing C-,eneml Pa~'~er of Real Earth United States Enterprises, Ltd., (REUSE), introduced his business associate, Richard Jewett. Mr. Jewett presented ·n overview of the company which processes ·nd converts garb·ge ·nd Nudge into compost in six days, including the end product, the market therefor, ·nd product quality issues. He ·iso noted the importance of the process to the ecology of the earth. He requested Council fom~ · committee to look into REUSE's process of de·ling with garbage and sludge, and defer any decision on the use of its waste stream until REUSE's composting process has been investigated further. Regular Meeting - November 5, 1997 Mr. Dingman presented a 3-minute video on the REUSE plant which once operated in Madisonville, Kentucky. He addressed staff's analysis of a sample of compost, noting it was 15 years old. REUSE's current product would be refined to meet the stricter United States Department of Agriculture standards for compost. Fifteen years ago the process was not economically feasible. He believes, due to the strict recycling mandates now in place, the process is now economically competitive. Coun¢ilmember Kelly inquired as to REUSE's ability to provide an ongoing operation. Mr. Dingman resrx~-ied the company would have no trouble gaffing fir,.'~ncing and it would be able to provide a performance bond. Councilmember Mastin asked the amount of tonnage nacessa~ to make the operation feasible, and what were the available markets for the product. Mr. Dingman responded a minimum of 100 tn per clay would be required. He foresees agricultural uses for his compost product in California. In Kentucky, it was used to in~ll strip .~ned areas. On questioning by Councilmember Kelly, Mr. Kennedy note~he thou~ ~ ~ncept of turning garbage and sludge into compost was possible, however,,~'~had con~ f0~ the time and siting constraints facing the City. .c:._o.unc_i!_m?_m~.b?r Alhiku. comm..e.n, te.d. he did. not think ~:: proje~:!~:';' feasi~i~::i~ ~{~';siti~: aha ammg cons~m~ms, excessive capnmm, mmn costs, and diffi~im:~ucing i final ':~Uai:i'~ee from toxicities.  i "~;::: ::: :: The report was received. ea. Presentation of Prooosel from Solid Wi~ :~tems. I~::i;~he Conitruction and OPeration of a Solid Waste DisDosal Transfer _~*~tion at the:Taylor Drive Sit City Manager Horeley mentioned to.~::~ingma~ie Coun~:~f Sonoma was looking for a transfer .yste. m I.nd, if a. nd when I syste~!:~ as ~:iWere lo.ed near Ukiah, the City would consider irecting its waste stream to suc~.."iil facility. .Cit7 Mana~:i~rsle¥ in~~!:iMr, salye~'i~:~:::been requested by Council to develop plans mr cons~:~::l Dis~!l'Tra~fer Stati~!~M"the company's Taylor Drive site Jjm ' ,,nted, v ,o she ng ,s He, dsbu ,nd ~uemevme mc~rmes;'t~oth:o~ wnich:~' ~res similar to those proposed for the Taylor Drive site. He also showed ~.~ the ~ed Taylor Drive facility, noting the debds separation areas and the ~and"rllf ~::~ding ~ireas. His proposal ~t this time only included truck haul City ~ger Homley a~i~,~:'~lyers to ciarffy the transfer station was designed for both truck and~ haul, but the pro~s~:'being presented now was for truck haul, as it is more cost effective th~hrail haul at this time? ::;::::. :~::. ~i:~lyere note...d~.~:!haul is possible, but presently it is economically unattractive. ~b :~!~ Wagmchnotogie~, in response to a question from the Mayor, responded he did r~:~~::~ss to the north boundary of the site the Mendocino Transit Authority buildings ware located. Mayor Malone called for audience comments. Jack Tmmain, Northwestern Pacific Railroad, Operations Manager, assured the Council his company would be able to provide efficient rail service to this site. Michael McCartney, QLM Consulting, outlined the proposal he had recently submitted to the Mendocino Solid Waste Management Authority (IVISWMA) in response to its Request for Proposal to construct a waste transfer station at its North State Street site. Regular Meeling - November 5, 1997 Page 2 Pat McA·lister, North Forks Improvement Group, mentioned his group has filed ·n appeal to the judgment rendered in the lawsuit against MSWMA to bar the construction of a waste transfer station at its North State Street site. Judy Pruden, 304 S. Hortense, noted her general ·upport for the Taylor Ddve site. David Nelson, Board Member, North Coast Rail Authority, urged the Council to take a leadership role by committing to rail haul for this project. John Warren, Accountant for Solid V~'.~tes Systeml, Inc., noted rail haul for this proje~.*, was not feasible at this time without a commitment for the waste stra·m of the entire County of Mendocino. Solid W·ste's proposal did not include · rail haul option at this time. Robert Reich, Ukiah, felt rail haul of garbage was not feasible at this time. He noted the present proposal was beneficial to the City. .~i::. Mr. Dingman noted the proposal from Solid Wastes Systems did not address ~:::=mandates of AB939. A! Beltrami, Executive Director of the Mendocino Cou~'!E. mploy~' ~ncil (MCEC), noted his Board took · position in support of privatizafion, with ~ emphasis oft:cost effectiveness, ~ against a 20-year contract. The MCEC is supportive of ~hlul in ~ii~ng'::t~.; ~ supports the trucking option of this proposal at this time. J!!i!i ~ _~:~i? ......~i : ~:i:! ~ u.~ure ~rnmrmng zo me proposal. Discussion took place regarding rates, rate increases, ~ Val~:i~i:$;of the proposal ._C0_u,n?_lme. m .l~..r Ke[I.y no. ted s,h.e e .xpected two s from ~ ~tes Systems one for iru~ naul Ino me other/or rail naul. ~?!::!i?.i!;ii::i??;ii?:;i!i::i:i;iiiiiiii!!i; '~[??ii: ' David ~·vrich, Waste Solutions Group,!~""~ssed.::~ ~~:~:~i:iities to haul garbage by rail ?ic.h. ard Howl·nd, 1784 Despma,.?~erred ~ haul ·$;:::i cost effective ·nd secure means of naufing waste. ' ........ ~::::: :::::::::::.: ~iiii:!: .:~i!!:;~: Ma.yor. Milo:p/directed th~s~Sion ba~ii!~:~~:ncil. He strongly favors rail haul for this ity Mana~rH~ley no~:~:;~:COmmercial shippers in the area use trucks ·s it is more cost common·ms. ~~ ~ot ~.rail haul as ·n option at this time. Perhaps at a later date rail haul of o~:[~i;~ii~ would~me mom economically feasible Cit~...'?iMan·ger Horele~iii~d~d she has had many discussions with Solid Wastes Systems re~entatives in thep~ few weeks Ind she would like to continue to negotiate this matter. ~' ~hiku/Kelly.~..O.:.~'ve, in two weeks, two distinct proposals from Solid Wastes Systems, Inc., ~.;fOr*a tran.$f.~.. ~tion based on mil hauling of waste ·nd one for a transfer station built to haul a~n;~e~:~ ~ .1: .~'~.?sals .sl~d. be based on · lO-year capitalization of the transfer station aaL~year cums~ p.:~ ~ contract. Discussion took place ms to whether or not the proposals should include an operational plan. Council··mbo· Ashiku and Kelly agreed to amend their motion to have the proposals include an operational plan. The inclusion of this amendment in the motion carried by the following roll call vote: AYES: Council·embers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None. The motion, ·s amended, carried by the following roll call vote: AYES: Councilmembers Ch·viz, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None. Regular Mailing - November 5, lgg7 Page 3 8b. Possible Adoption of Resolution Making Aimort Park _~_nulevird or Portions Thereo,' Part of the City_ of' Ukish Street Systerq City Attorney Rapport indicated it w~s not necemry to discuss this matter at this time. MIS Ashiku/Cl~vez to drop this item from the agenda. The motion carried by a voice vote of all AYE. ABSENT: None. NEW BUSINE~-~ AdoBtion of Resolution ADDrOVino Com=osit~ ~n of. and Makino City Coun¢ilmemb~r A!)Dointment to. the CRv of Ukiah Disaster Council - City Manager Homley noted the draft Resolution had been revised to inctude representation by the Mendocino Transit Authority. Coun¢ilmember Ashiku volunteered to serve on the City of Ukiah Disaster CounciL~.!i~:. C~j.,_M.,a_i. ti_~?..h~_v~,z~_ t..o._ !d.o,p.,t..l~_l.olufi. on_08.1.6.' A4:)proving Com~n ,~t~'.?~nd Appointing ,,~.,,,,,=,,,u=f iu, ~ ~ny = urdan Disaster ~ouncil. and to lai:~oint City of Ukish Disaster Council, carried by the foIJowing.:~'!ir~l'i'vOt~?i~-'-'' Chsvez, Ashiku, Kelly, Mastin, and Mayor Malone. .. .... None. ~T~;~e. ABSENT NOES: .~.? None. ~'...'!;ili i: Councilmember Ashiku reported on the initial meeting ot' the Co~ee:~ the Master Plan of the courthouse. The C, ity of Ukiah needs to have ~':~put as ~~::plans for the present Courthouse, or a new one, am formulated. ~iiiiiiiiiii:iii!iiii: :~!iiiiiii~: _C_o~u.n.cilme.m. ber. Kelly me. ntioned the p~Ss of ~i~:~;rk Siting committee. She p-mc~psmc] in imerviews/or s new Di,t~or of t..l'M."'?~Sen~?~te~: She attended an Economic ~De.r:::rp. ment F,nanc~no Committe~g~C)~O. ~:iEDFC: is recruiting for an Executive Councilmember Me,in noted ~'Mend~i:!~ran.$iti:~hority Board of Dim=ors had reviewed several site..:~ans for the T..~sit?i~t=tion t~:~:~:~': on the Railroad Station property and had preferred .!~mnsit stati~'::!Jite::~ .the wesi'~:~the tracks. He Ilso noted an upcoming Ukiah Commu~!~r.fund~ d~nt. ~:':-":~'~;~:~ 11. CITy. MANAGER/DEPART~E~ HEAD REPORT~ ity Manager Homle¥ ~d~e enjoyed the Buddhists' Elders Day celebration and noted the ~:,_, o!.the.Day of the ~,lebration sponsored by the Grace Hudson Museum. She showed me~unal · sketch for a:i~nner which would promote City facilities and be hung over State Street ~ no other groups ~ hanging their banners. 'ii~i!iiii!iiii~:: ...... ~C :SectiOn S4gS7 a Confemnca with iiii?:i!?iiiiiiiiiiiiiii: egotiatoE C.4ndace Horlley; All Units ~!i::~?~ .........G,. C..Section 54956~. Conference with Legal Counsel Regarding Existing ufigetion, Kedwood Business Park v. City of Ukiah, Mendocino County Supedor Court, No. 77507 MIS Mastin/Melone to convene in Closed Session, carried by a voice vote of all AYE. ABSENT: None. Regular MNling - November 5. 1997 PiOe 4 The Council went into Closed Session at 9:46 p.m. and mconvened in Open Session at 9:59 p.m. No action wes taken. 13. ADJOURNMENT The meeting was adjourned at 10:00 p.m. Colleen B. Henderson, City Clerk Regular Meeting - November 5, 1997 Page 5 ITEM NO. 5a DATE: NOVEMBER 5, 1997 AGENDA SUMMARY REPORT SUBJECT: DENIAL Of CLAIM FOR DAMAGES RECEIVED FROM ROBERT KIGGINS AND REFERRAL TO THE JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Robed Kiggins was received by the City of Ukiah on November 6, 1997 and alleges damages related to a Iow voltage situation on October 17, 1997, at 720 Pomolita Way. Pursuant to City policy, it is recommended the City Council deny the claim as stated and refer it to Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION' Deny Claim for Damages received from Robed Kiggins; and Refer it to the Joint Powers Authority, REMIF. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Acct. No. (if NOT budgeted): N/A Acct. No.' N/A Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Claimant Michael F. Harris, AICP, Assistant City Manager Candace Horsley, City Manager 1. Claim of Robed Kiggins, pages 1-3. APPROVED: Candace Horsley, Cit~-y ~nager mfh:asrcc97 1105CLAIM NOTICE OF CLAIM AGAINST ~ CITY OF IJ'KIAH~ CALIFORNIA This claim must be presented, as prescribed by Par%s 3 and 4 of Division 3.6, of Title 1, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. RETURN TO: i · City Clerk's Office City of Ukiah 300 Seminary Avenue Ukiah, California 95482 2. CLAIMANT'S ADDRESS: RECEIVED CITY OF UKIAH NOV 0 6 1997 CITY CLERK DEPARTMEN'[ Number/Street and fice Box ~i~'y St~'t e Zip Code Home Phone Number Work Phone Number · NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): · · · P~CE OF THE ACCIDENT OR OCC~ENCE: GENE~L DESCRIPTION OF THE ACCIDENT OR OCC~ENCE (Attach additional pages if more space is needed) · ~ A.~L~ ~.~ . . · NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR LOSS: · NAMES AND ADDRESSES OF WITNESSES (optional): NAME ADDRESS A. TELEPHONE B· · NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: NAME ADDRESS TELEPHONE A. Be 10. GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED: 12. TOTAL AMOUNT CLAIMED: THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for: General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective. general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. DATED: SIGNATURE OF ~CLAIMANT (S) Received in City Clerk's Office this ~ day of ~~,~l~ 19~. $~GNATURE NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3: FORMXCLAIM Rev: 3/10/95 i;i. Tandy .,, ' 'ii .... ~--~'1~~..- ...... ; .... : ~ ...... ' -;~ ' - : "'*.~'" ''?' ............... ' ....... , ? ....,, ... ',' QUAU RVICE'. IS OUR ' ' -' , '. , : '1~ '%,' ,~ ,. · . , . ~ RetaiI.Store~ 1-32'58 Se icelnvoic ./272191 ,~g~ ~ of ~ -, . Store UK[AH-PEAR TREE CENTER, PEAR TREE CENTER Serviced By . UKIAH, CA 95482-45¢9 Return (707)462-05e5 m NO TANOY SERVICE, 4e-~309 26228 EXECUTIVE PLACE, HAYWARD, CA 94545-3724' Manager RAY VASSALLO Regional Director DAN EDWARDS (510)785-4050 Fax(510) 785-7920 (562)941-3562 State .Reg. i 10667 Serviced For: KIGGINS, ROBERT H0me(707)468-5055 Work( 720 PONOLITA WAY, UKIAH, CA 95482 In Store By In Center Brand Model Catalog # 10/25/97 RDO 11~/29/97 TANDY 43 4300743 Serial # Pur. Date Warranty In Out CFIG Serv. Contract # NA 08/25/96 LUST Pans X CUST Labor X Complaint/Config: NOT WORKING Condition: USED Accessories: ANSWERING MACHTNE, BATTERY Proceed With Repair [ X ] Authorized By KIGGINS, ROBERT Return Unit Unrepaired [ ] Customer [ X ] Date 10/25/97 No Response Received [ ] Store [ ] Verified By Service Estimate-~ : Labor 35.00 ' P~ds 17.50 Total 52.50 TECHNICAL SERVICES PERFORMED Qty Pan Number Part Loc. Description Complaint Code [ DEAD Service Code [ RPCB Amount Technician Comments:..R~IRED._PRINTED_CIRCUIT BOARD TRACES, BENCH TESTED, UNIT CHECKS OUT OK NOTE: RE-RECORD YOUR oUT'GOING MESSAGE.(OGM) RETURNED LISTED ACCESSORIES. Stading Time 10 / 29 / 97 Technician HARITH A. Completed Time 10/29/97 TLC Total Time (min.) Q/C By ~ Should you have any questions regarding your repair, please call the service center at the number listed above. Thank you for your businessl Notice to Customer,~ Please read important information on back _ ~ _ CUSTOMER COPY Pads Total .." Labor Total ""----SdlJt6tai Shipping/Handling TTott~ .~. ITEM NO. 5b DATE November 19, 1997 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF OCTOBER 1997 Payments made during the month of October 1997, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedules of Bills, representing the four (5) individual payment cycles within the month. Accounts Payable check numbers: 100432-100537, 100672-100863, 100103-101085, 101100- 101188, 77460-77461 Payroll check numbers: 100431, 100538-100671, 100864-101002, 101086-101099 Direct Deposit numbers: 1796-1921,0001-0007 Void check numbers: None This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of October 1997. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Gordon Elton, Director of Finance Coordinated with: Kim Sechrest, Accounts Payable Specialist Attachments: Report of Disbursements APPROVED Candace Horsley, City I~anager AGENDA.WPD/krs CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF OCTOBER 1997 Demand Payments approved: Check No. 100432-100537, 100672-100791, 100792-100863, 101003-101085, 101100-101188, 77460-77461 FUNDS: 100 General Fund $144,536.81 660 Sanit. Disp. Site 140 Park Development 661 Sanitary Disposal Replace 141 Museum Grants 663 Countywide JPA 142 National Science Foundation $220.00 665 Refuse/Debris Control 150 Civic Center Fund $251,691.40 670 U.S.W. Billing & Collections 200 Asset Seizure Fund 675 Contracted Dispatch Services 201 Asset Seizure (Drug/Alcohol) 678 Public Safety Dispatch 220 Parking Dist. Rev. Fund $483.05 679 MESA (Mendo Emerg Srv Auth) 260 Downtown Business Improv. $1,788.23 693 Clubhouse Renovations 270 Signalization Fund $6,067.80 695 Golf 301 2107 Gas Tax Fund 696 Warehouse/Stores 312 Airport Master Plan Grant 697 Billing Enterprise Fund 332 Federal Emergency Grant $11,201.26 698 Fixed Asset Fund 334 EDBG 94-333 Revolving Loan 800 Electric 335 Comm. Dev. Comm. Fund ($106,000.00) 805 Street Lights 410 Conference Center Fund $7,544.99 820 Water 550 Lake Mendocino Bond $10.50 900 Special Deposit Trust 555 Lake Mendocino Bond Reserve 910 Worker's Comp. Fund 575 Garage $37,0§9.54 920 Liability Fund 600 Airport $44,952.64 940 Payroll Posting Fund 610 Sewer Service Fund 950 General Service 611 Sewer Construction Fund 98,134.21 960 Community Redev. Agency 612 City/District Sewer $55,853.12 962 Redev. Housing Fund 618 Flood Damages 965 Redevelopment Cap Imprv. Fund 652 REDIP Sewer Enterprise Fund 966 Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 100431, 100538-100671 DIRECT DEPOSIT NUMBERS 1796 - 1857 PAYROLL PERIOD 9/21/97 - 10/4/97 PAYROLL CHECK NUMBERS 100864 - 101002 DIRECT DEPOSIT NUMBERS 1858- 1921 PAYROLL PERIOD 10/5/97 - 10/18/97 SPECIAL PAYROLL CHECK NUMBERS 101086 - 101099 DIRECT DEPOSIT NUMBER 0001 - 0007 PAYROLL PERIOD 10/24/97 VOID CHECK NUMBERS - None TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR DEDUCTION CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS $109,572.23 927,742.04 9124,842.91 92,764.89 917,666.34 938,368.82 (94,075.47) 97,907.57 9662,713.44 912,308.92 963,991.95 915,969.87 91,223.60 9220,066.11 99,674.40 924,328.73 (9143,554.05) 91,282.41 91,656,338.26 958,857.08 9206,894.71 9136,556.20 92,058,646.25 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. City Manager '~ CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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I I oo 0 o :~o Om U~ o Om ~OUUU OHHHH O H o ~ OOOOO 0 0 ~ HHHHH B ~ 0 ~ ~ ~ ~O HO Hl~4 o~ ~lH o~ o or~ HI21 o o H O0 ~l ~I ~I ~1 0000 0000 0 O0 O0 O3O3 O0 O0 000 000 O3O3O3 O3OO 000 O0 O0 000 000000 000000 0 0 0 0 0 0000 0000 0000 0000 ~0~ 0~00 0~00 0 0 0 · 0 O0 O0 O0 O0 0 ooo o o000 o oooo o oooo o oooo ~oo~ o m~HH 0 o 0 :~o Om U~ o 0~ H HH o o ~ ~HHHH m~oo~ [.z.] H 0 6 O~ ~O .r..q .u .1~ · o r.z.1 H o mo 0 O o o~ oo O0 O0 O0 O0 O0 O0 oo ~ 0 ~ ~ 0 ~ o o 0 o o o ~~~0~ o00000000 oooo0oooo 000000~ 000000000 000000000 0~~ 0oooooo 0000000 HHHHHHH 0000000 0000000 O0 O0 o 0 ~0 ~ 0 0 o ~o ~ o ~ o o~ ¥~ ~ o ~ 00000000~ 000000000 000000000 000000000 0000000~ 0000000~0 0000000 UUUUUUU~ ~o~o~~o~ OOOOOOO OOOOOOO OOOOOOO ~OOOOOO ~OO~O~ ~O~O~ ~OO~OOO ~OO~OO oo oo O0 ~o oo ~4~0 O o O o ~o Om U~ o ~;o O~ ~UUUUUUUUU HHHHHHHHH H HHHHHH 00000~ HHHHHH o~ o ~H ~o~ ~00oo 00ooo00 0oooo00 0ooooo0 oo00ooo O0 OO OO o3o3 O0 03o3 oo O0 U o o {'-03 oo oo ~u~ oo oo o303 oo oo oo o 0 U 0000~00 O0 0 0 0 0 O0 0 O0 0000000 O0 0 0 0 0 O0 0 O0 0000000 O0 0 0 0 0 O0 0 O0 ~000000 O0 0 0 0 0 O0 0 O0 000~0 O0 ~ 0 -- O0 0 O0 ~000~ ~ 0 ~ ~ 0 0 ~ ~ ~ ~000~ ~ ~ ~ ~ 0 ~ ~ ~ ~ ~ooooo ~ ~ ~ o o o ~ o oo ~00000 O0 0 ~ ~ 0 ~ O0 ~ ~ o o HH HH H~O O O :~o Om 0 O~ 0 ~O 0 ~U HO E4HH ~ H ~ o ~ ~ o ~ m Om ~ ~ ~H H O 0 rD 0 0 o o ~ o 0 o rj o ~ , r~ n~ AGENDA SUMMARY ITEM NO. 5C, DATE: November 19, 1997 REPORT SUBJECT' AWARD OF BID FOR 35, 45, AND 55 FOOT CLASS 3 WESTERN CEDAR POLES TO J. H. BAXTER AND COMPANY IN THE AMOUNT OF $12,471.03. A Request for Quotation (RFQ) for 35 foot, 45 foot, and 55 foot class 3 western red cedar poles was written to provide material for the maintenance of existing facilities. Deteriorated poles were replaced in conjunction with overhead upgrade and maintenance projects. These projects have depleted the City stock of 35, 45, and 55 foot poles. Appropriate funds were budgeted in the 1997/98 Fiscal Year in Account Number 800.3646.420.000. This will maintain the Pole Replacement Program with the expected upgrade, maintenance, and reconductoring projects for the year. The City sent the RFQ to eight vendors and five bids were returned. The bids were opened by the City Clerk on November 10, 1997, at 2:00 p.m. The bids were evaluated by Staff.and the lowest evaluated bidder was J.H. Baxter Company with a total bid of $12,471.03, including tax and freight. RECOMMENDED ACTION: Award bid for 35 foot, 45 foot, and 55 foot class 3 western red cedar poles in the amount of $12,471.03 to J. H. Baxter and Company. ALTERNATIVE COUNCIL POLICY OPTIONS' Reject all bids. Acct. No. (If not budgeted): N/A Appropriate Requested' N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Stan Bartolomei, Electrical Supervisor Judy Jenney, Purchasing & Warehouse Assistant Candace Horsley, City Manager Bid Tabulation Acct. No. 800.3646.420.000 $401,911 ~an~ace I4orsley, City ~an~ger Z 5d ITEM NO. MEETING DATE: November 1 9. 1997 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID FOR SODIUM BISULFATE PRODUCTS REPORT: Each year it is necessary to purchase approximately 24 tons of sodium bisulfate for use at the wastewater treatment plant. Sodium bisulfate is used to neutralize the chlorine in the treated effluent to meet the wastewater discharge requirements of our operating permit. Total quantities are an estimate of annual usage. Orders are placed on an as needed basis by wastewater treatment plant personnel. Requests for Quotations through the formal bid process were sent to nine chemical suppliers. Bids were opened by the City Clerk on November 12, 1997. The only bid received was from Pressure Vessel Service, Inc. for the amount of $500.00 per ton totaling $12,000 for the estimated 24 tons. $122,000 was budgeted in the Sewer account 61 2-3580-520 for the purchase of chemicals. RECOMMENDED ACTION: It is recommended that the City Council award the bid for Sodium Bisulfate to Pressure Vessel Service, Inc. for the amount of $500.00 per ton. ALTERNATIVE COUNCIL POLICY OPTIONS: Postpone award of bid Acct. No. (if not budgeted): N/A Acct. No.: 612-3580-520 Appropriation Requested: N/A Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: 1. Tabulation of bids APPROVED:~~. Candace Horsley, Cit~Manager AGENDA SUMMARY REPORT Se ITEM NO. DATE: NOVEMBER 19, 1997 SUBJECT: APPROVAL OF BUDGET AMENDMENT FOR FIRE HOSES AND FITTINGS SUMMARY: The Fire Department is requesting the City Council approve a budget amendment to the FY 1997-98 budget to cover the cost of fire hose and fittings ordered in the 1996-97 FY, but delivered in October, 1997, well beyond the specified delivery date (June 20, 1997) and after the 1996-97 budget was closed out. Because it was anticipated these items would arrive on time, as specified, no arrangement was made to encumber funds from the 1996-97 budget to cover payment. It is now necessary to add funding in the amount of $1,831.29 to cover payment. RECOMMENDED ACTION- Approve the amendment to the 1997/98 budget for fire hoses and fittings increasing expenditures in account no. 100.2101.690.001 by $1,832. ALTERNATE COUNCIL POLICY OPTIONS: 1. Determine budget amendment is not appropriate and take no action. Acct. No. (If NOT budgeted): 100.2101.690.001 Appropriation Requested: $1832 Citizen Advised: N/A Requested by: N/A Prepared by: Roe M. Sandelin, Acting Fire Chief Coordinated with: Attachments: Acct. No. N/A Gordon Elton, Director of Finance, Michael Harris, Assistant City Manager, and Candace Horsley, City Manager 1. Budget worksheets, pages 1-2. 2. Copy of Purchase order 28917, page 3. APPROVED: mfh:asrcc97 1119fire Candace Horsley, Cit~Manager Z IJ.I I-- Z rtl Z Z 0 - I, - GENERAL FUND #100 Budgeted amounts: Beginning fund balance 7/1/97 Revenue budgeted Expenses budgeted ~Transfers In/(Out), at net Loans to other funds Budgeted ending fund balance 6/30/98 $ 509,388 $ 6,308,310 $ (6,609,488) $ 2O5,775 $ - $ 413,985 Adjustments made durinq the fiscal year: Date Proposed 7/1/97 8/6/97 8/6/97 8/20/97 8/20/97 11/5/97 11/5/97 11/5/97 11/5/97 11/5/97 11/19/97 Change in beginning fund balance per audit Storm drain videotaping project South State Street repair City Clerk compensation adjustment Street portion of Garage cleaner/solvent contract Traffic Safety Grant Revenue Firefighters Association Donation Fees for services to Mendocino District Attorney Sale of Surplus Fire equipment Traffic Safety Grant Expenses Fire hoses and fittings Account No. 100.3110.250.000 $ 100.3110.250.000 $ 100.1101.110-156 $ 100.3110.303.000 $ 100.0600.488.911 $ 100.0900.900.911 $ 100.0800.616.911 $ 100.0800.625.002 $ 100.2101 .XXX.911 $ 100.2101.690.001 $ (4,000) (13,500) (741) (285) 20,175 2,100 2,500 2,000 (26,775) (1,832) Revised Budgeted Ending Fund Balance 6/30/98 $ 393,627 RESERV98.XLS 11/13/97 Page 1 Funds 100; 110; 115; 130; 131 FILE CITY OF UKIAH ~-PURCHASE ORDER~ UKIAH, CALIFORNIA 95482 PHONE (707) 463-6233 FAX (707) 462-4281 DATE No. 13450 L _j SUBMIT DUPMCATE INVOICES TO: PURCHASING DEPT. 1320 AIRPORT RD. PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES AND PACKAGES. DELIVER TO DELIVERY DATE ACCOUNT ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL )0-,2101-69) I 16 1~/~. I 3/4" x 50*, t~'eat~ DmzbZe ..T.a~ket., ~lm,~c~, 95.00 X.520.00 ~ Ltnect, ~A~r-r,c~k Coatlz~,, templet1 I ½" 8 - Xgtt~. ~d 8 - l~ht:a. '~ellow 2 2 5" St. oz-z, x 2~" ~e ~ ~. ~ 0~25~ 93.75 187050 ~z ~ ~ga 4/30/97 ~ ~ ~lt 3~5 ~s ~PP~ ~x ~ 3.79 TO,AC 1;83Io29 No other terms and condilions will be accepted unless agreed to and signed by both parties. PURCHASING/WAREHOUSE SUPERVISOR / AGENDA SUMMARY ITEM NO. 5¢ DATE: NOVEMBER 19, 1997 REPORT SUBJECT: APPROVE BUDGET AMENDMENT AND AUTHORIZE AN AGREEMENT WITH CHEC ENGINEERING CONSULTANTS IN THE AMOUNT OF $12,000 FOR THE PERFORMANCE OF A FORENSIC ANALYSIS AND REHABILITATION DESIGN FOR A PORTION OF AIRPORT PARK BOULEVARD As previously relayed to the City Council by the Director of Public Works, a major portion of Airport Park Boulevard which was constructed in conjunction with the Redwood Business Park Unit One Subdivision, has failed prematurely. Extensive pavement failures in the wheel paths of the south and northbound lanes between Talmage Road and the north line of the Friedman Brothers site have been observed. Please refer to the attached site observation report regarding the extent of the damage. CONTINUED ON PAGE 2 RECOMMENDED ACTION' 1. Accept the cost proposal from Che¢ Engineering Consultants for the performance of forensic analysis and rehabilitation design for a portion of Airport Park Boulevard and waive the necessity for an RFP process due to the urgency needed for these services. 2. Authorize the City Manager to execute a consultant services agreement with compensation provisions based on a time and expense basis not to exceed to a total cost of $12,000. 3. Approve an amendment to the 1997/98 budget reducing the authorized expenditure in Account No. 301.9827.250.000 by $12,000 and adding expenditures of $14,000 to Account No. 301.9834.250.000. ALTERNATIVE COUNCIL POLICY OPTIONS: Not act on consultant proposal or budget amendment at this time. Appropriation Requested' Citizen Advised' Requested by: Prepared by: Coordinated with' Attachments: N/A N/A Rick H. Kennedy, Director of Public Works/City Engineer Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager, Gordon Elton, Director of Finance, and Michael F. Harris, Assistant City Manager 1. Consultants proposal. 2. Site Inspection Report. 3. Budget Amendment Worksheets. R.',~"W:kk Candace Horsley, City, Manager ACHEC Approve Budget Amendment and Authorize an Agreement with Chec Engineering Consultants in the amount of $12,000 for the Performance of a Forensic Analysis and Rehabilitation Design for a Portion of Airport Park Boulevard November 19, 1997 Page 2 The reasons for the premature failure cannot be ascertained until field investigative work is performed and the recommended method of rehabilitation cannot be made until the reason or reasons for the failure have been determined. The pavement failures could be the result of water infiltration into the structural section, inadequate subsurface drainage, an inadequate structural section design, inadequate compaction of the base, sub-base and sub-grade material, or a combination of the above. As the City Council is aware, there is pending litigation between the Redwood Business Park and the City regarding the maintenance responsibility for this portion of Airport Park Boulevard. The City has maintained that it has not accepted this portion of Airport Park Boulevard into the City Maintained Street System in accordance with Section 1806 of the California Streets and Highways Code. Redwood Business Park has claimed that the City became responsible for the maintenance of this portion of Airport Park Boulevard when it approved the resolution approving the Final Map for the Redwood Business Park Unit One Subdivision. Whether the City prevails or not in the litigation, the reasons for the premature failure and the proper and adequate rehabilitation methods will need to be known. If the developer is required to bring the road to City standards prior to the City accepting the road into its Maintained Street System, the City should define the type of rehabilitation methods that would be acceptable. The Director or Public Works is recommending that the City take the initiative to hire a consultant proficient in the design of pavement structures and forensic engineering related to pavements to determine the causes behind the premature failure of Airport Park Boulevard and the recommended means of rehabilitation. Submitted for the City Council's consideration and acceptance is a proposal from Chec Engineering Consultants for the performance of forensic analysis and rehabilitation design for Airport Park Boulevard as requested by the Director of Public Works. Chec Consultants proposes to perform the outlined scope-of-work on a time and expense basis. The estimated cost for the three identified tasks is $11,363. It is recommended that the City enter into a consultant agreement based on a time and expense compensation basis not to exceed a maximum cost of $12,000 for the scope-of-work identified. In consideration of the type of excavations required in the structural section of the road and the pending winter season, an urgency in completing this project is present. Staff requests waiver of the RFP process, and award on a sole source basis. Approve Budget Amendment and Authorize an Agreement with (~hec Engineering Consultants in the amount of $12.,000 for the Performance of a Forensic Analysis and Rehabilitation Design for a Portion of Airport Park Boulevard November 19, 1997 Page 3 It is proposed that the anticipated balance of $12,410 remaining for the traffic calming project at Clara and Ford Streets be utilized to fund the subject consultant work. As reported previously to the City Council, the contract work being performed by Ferranti Construction and the materials being purchased for the traffic circles is estimated to cost $25,490. A change order in the amount of $2,100 will be issued to Ferranti Construction to make modifications to the north portion of the chicane on Clara Street and Orchard Avenue. The amount of $40,000 was budgeted for the Traffic Calming project. This budget amendment totals $14,000 to accommodate the $2,000 recently expended for initial road analysis conducted by this same firm. RHK:kk R:I\PVV ACHEC Civil Consulting Pavement Management Asphalt Technology Construction Services Asset Management October 27, 1997 Job No. 97288 City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Attn: Mr. Rick Kennedy, P.E. Director of Public Works/City Engineer Subject: Proposal for' Pavement Analysis/Rehabilitation Design Airport Park Boulevard Gentlemen: Based on the site visit and overview letter, CHEC Consultants is pleased to provide the following proposal for engineering services to perform forensic analysis and '. rehabilitation design for Airport Park Boulevard. As mentioned in our letter dated October 20, 1997, the rOadway is experiencing varying degrees of premature failure which include fatique cracking, rutting, ,,mud.pumping,,, severe raveling, and surface undulations. The extent and severity of these defects ~ have prompted a need for an investigation as to the factors leading to the noted pavement failures so early in the design life of the roadway. SCOPE CHEC will perform field testing, utilizing test pits at various locations within the roadway to determine the layer thicknesses, material quality, relative compaction, and in-place moisture contents and strength. Underlying native soils will be sampled and tested. R- value data will be compared to design data used for the original section to determine its accuracy. · , . We propose to provide DYNAFLECT deflection testing and analysis in accordance with California Test Method 356 for Airport Park Boulevard from Talmage Road to north property limit of Friedmans Hardware. We will arrange our own traffic control and perform pavement test pits and coring to determine the existing pavement section for the four lane, 1900 lineal foot. roadway. We will provide recommendations for . rehabilitation based on.the City's recommended ten yea.r Traffic Index information. CHEC CONSULTANTS INC. * 8796 AIRPORT ROAD, REDDING, CALIFORNIA. 96002 ~. (916) 222-2223 ,, (800) 523-2223 .: FAX (916)222-826f). City of Ukiah October 27, 1997 Page 2 CHEC Consultants, Inc. proposes to furnish safety control during the execution of the deflection testing and pavement coring. The cost for mobilization and operations of field testing, laboratory tests and traffic control equipment and operators are included in Table 1. If you have any questions, please call 1 (800) 523-2223. Very Truly Yours, CHEC CONSULTANTS, INC. Don A. Cobb Construction Services Manager' CITY OF UKIAH PAVEMENT ANALYSIS/REHABILITATION DESIGN AIRPORT PARK BOULEVARD JOB NO. 97288 Field Work (Based on 3 Man Crew, Estimated 2 Working Days) 16 hours Engineering Aide (Traffic Control, Sampling) @ $65/hr. 16 hours Field Technician (Gauge Testing, Coring) @ $75/hr. 16 hours Associate Engineer (Dynaflect Testing, Engineering) @ $95/hr. 7 hours Engineer Travel @ $55/hr. 14 hours Technician Travel @ $45/hr. 6 days Per Diem @ $105/day Material, Photos, Fuel- Allowance Subtotal $1,040 1,200 1,520 385 36O 630 250 $5,385 Laboratory Tests 4 each R Values @ $215/ea. 20 each Moisture Contents @ $18/ea. 4 each Proctor Curve (Maximum Density/OMC) @ $145/ea. 4 each Aggregate Sieve Analysis@ $105/ea.. 4 each Sand Equivalent @ $65/ea. $ 86O 36O 58O 420 26O Subtotal $2,480 TABLE 1 CONTINUED Report/Rehabilitation Design* 3 hours Data Input @ $100/hr. 6 hours Staff Engineer @ $85/hr. 24 hours Associate Engineer @ $95/hr. 4 hours Senior Engineer @ $102/hr. $ 300 510 2,280 , 408 Subtotal $3,498 ESTIMATED TOTAL $11,363 o, * Cost does not include any meetings or additional visits to site. CHEC reserves the right to transfer units between tasks as some tasks may take longer than estimated and others may require less. 10/20/97 10'.56 ' 2~'916 222 8260 CHEC CONSULTANTS ~ O02/004 ENGINEERING _CONSULTANTS Civil Consulting Pavement Management Asphalt Technology October 20, 1997 Job No. 97282 City of Ukiah Public Works Department 300 Seminary Avenue Ukiah, CA 95482 Attn: Mr. Rick Kennedy, P.E. Public Works DirectodCity Engineer Subject: Site Overview/Pavement Analysis Airport Park Blvd., Ukiah, CA Gentlemen: On October 'I 5, 1997, CHEC Consultants' representatiw!~ Don Cobb met with Rick Kennedy, City Engineer to perform a visual 'analysis of the pavement conditions for Airport Park Blvd. from Talmage Road to the north property limit of Friedmans Hardware. The following overview provides a historical account of the roadway with regard to age, design, and traffic as provided by Mr. Kennedy and our comments and observations. BACKGROUND Reportedly, this segment of Airport Park Blvd. was consl, ructed'in the fall of 1988. The original 1900 lineal foot segment consisted of a four-lane, roadway with divided landscaped medians. Added to the roadway were acceleration/deceleration turn pockets adjacent to Walmart accesses which were constructed five years later in 1993. Utilities are located within the roadway. Based on desigr'~ plans observed at the City's office, the proposed pavement section was 4 inches of a~l;phalt concrete, over 6 inches of Class 2 aggregate base, over 6 inches of aggregate subbase. It is assumed that the Walmart turn lanes were proposed at the same pavemer~t section. At the time of this letter, no as-built plans were available for review. :,,, ii, I ,. ,~ - . ,[JJJ I i I " -.- = ' ' CHEC CONSULTANT~ INC. 8796 NI~PORT ROAI), REI)DIN¢, CAUFORNIA 96002 t,'9t6) 22.2-ZZZ3 (~O0) 525--~23 FAX (cJ16) 22.2-8260 .0/20/97 10'57 ,'~916 222 8260 CHEC CONSULTANTS ~003/004 City of Ukiah October 20, 1997 Page 2 Based on the City's criteria for traffic usage and volume, a 20-year Traffic Index value of 7.5 was reportedly used for the pavement section. According to the City, the engineering design and all quality testing was performed by the developedcontractor. Aside from isolated areas of spot AC leveling and areas of localized slurry seal patching, no maintenance work was observed during m~r site evaluation. SITE C O N D~II.ON_S For purposes of the report, the segment was divided inll:o four sections based on pavement defects: northbound and southbound lanes from Talmage to Commerce (approximately 1200 lineal feet), and northbound and southbound lanes from Commerce to the northern limits of Friedman's Hardwar'e (approximately 700 lineal feet). N_o.~hbound lanes - Commerce to Talmag..e. This segment of two-lane roadway is in poor condition exhibiting continuous, moderate alligator fatigue cracking throughout the NO. 2 lane. Most of the pavement defects are located within the wheel paths, yet isolated areas were noted having advanced cracking of 100% which cover the full width of the lane. In general, the No. I northbound lane (closest to the median) showed areas of isolated, slight to moderate cracking. Southbound_lanes_-. T. almaqe to Commerce This segment is in very poor condition. Severe distres,,~, including areas of undulations, ruffing, pumping and fatigue cracking was observed throughout the segment. Both the NO. 1 and No. 2 lanes showed intermiffent, severe fatigue cracking_ Isolated areas of the No. 2 lane were severely rutted and depressed requiring extensive pavement repair. Adjacent to several of the landscaped medians, the cracking had "mud-pumping" visible indicating subsurface water conditions and compromise of the subgrade compaction. Northb_o_undJanes - Southern limit to Commerce Very little fatigue cracking was noted within this segment. The pavement is in good condition with the only defect noted being moderate to severe surface raveling throughout. This segment appears to be performing well based on the lack of visual distress. ~0/20/97 10' 58 '~916 222 8260 CHEC CONSULTANTS ~004/004 City of Ukiah October 20, 1997 Page 3 .southbound lanes- Commerce_to_.So..uthern limit Moderate fatigue cracking was observed adjacent to open planter medians for much of the roadway. Much of the segment is severely raveled ,~:lue in part to the relatively fiat cross slope. The pavement is in fair condition and doe.~ not require extensive repair of failed areas prior to rehabilitation measures. CONCLUSION Based on the roadway's current usage and age, we feel that the extent and severity of the visual defects observed are not typical for a nine- year old pavement. The roadway is in severe need of rehabilitation, and in isolated areas,, reconstruction is warranted. Typical rehabilitation actions such as structural overlay.~;, are generally anticipated after an original pavement has been in service for 13 to I5 years. Based on the comments from City staff, this roadway has exhibited defects as m~.~ntioned earlier, as early as five years into its service life. We feel that the premature failures may be in part to water infiltration from landscaped medians, subsurface water conditions, and materials quality. No in-depth analysis of the design or current pavement performance has been provided at this time. CHEC Consultants recommends the City perform a fore.nsic analysis as early as possible to find the reasons the roadway is performing .,~;.o poorly. The roadway should receive a structural overlay and repair this calender yeast to avoid reconstruction. We recommend that a deflection analysis, verification of existing pavement section and materials quality, and verification of design be performe,~J to determine the current overlay requirement. Should work for Airport Park be d,~!;layed, the roadway will most likely undergo accelerated pavement damage and increased costs for construction. If you have any questions, please call i 800-523-2223. Thank you for choosing CHEC for your pavement needs. Very truly yours, CHEC CONSULTANTS, INC. Don A. Cobb Construction Services Manager GAS TAX #2107 - FUND #301 Bud_aeted amounts: Beginning fund balance 7/1/97 Revenue budgeted Transfers budgeted Expense Budgeted ending fund balance 6/30/98 $ 549,251 $ 140,000 $ - $ (663,571) $ 25,680 ~ Adjustments made durinq the fiscal year: Date Approved 7/1/97 Change in beginning fund balance per audit 8/6/97 South 'State Street repair Transfer to Fund 100 11/5/97 Reduce traffic calming budget 11/5/97 Forensic analysis/Rehab design of Airport Park Blvd Account No. 301.260.000 301.9827.250.000 301.9834.250.000 $ 395 $ (13,500) $ 12,000 $ (14,ooo) Revised ending fund balance 6/30/98 $ 10,575 RESERV98.XLS 11/3/97 Page 2 Funds 300; 301; 302; 303 ILl ITEM NO. 5q DATE: NOVEMBER 19, 1997 AGENDA SUMMARY REPORT SUBJECT: ADOPT RESOLUTION ESTABLISHING A NO PARKING ZONE/BUS LOADING ZONE ON THE SOUTH SIDE OF COMMERCE DRIVE ALONG A PORTION OF THE STREET FRONTAGE OF THE LA-Z-BOY STORE At the request of Steve Turner of the Mendocino Transit Authority, the Traffic Engineering COmmittee reviewed the request for the establishment of a no parking zone/bus loading zone on the south side of Commerce Drive near the entrance to the La-Z-Boy Store. This bus loading zone will serve patrons of the commercial area and it will facilitate alternative transportation to the new shopping center. Surface improvements and curb cuts for the bus stop have been constructed. The Traffic Engineering Committee recommends to the City Council that a no parking zone/bus loading zone be established on the south side of Commerce between the westerly curb return of the La-Z-Boy drive entrance and the fire hydrant located to the west of the entrance. RECOMMENDED ACTION: Adopt resolution establishing a no parking zone/bus loading zone on the south side of Commerce Drive along a portion of the La-Z-Boy Store street frontage. ALTERNATIVE COUNCIL POLICY OPTIONS: Deny the request. Appropriation Requested:N/A Citizen Advised: N/A Requested by: Traffic Engineering Committee Prepared by: Rick H. Kennedy, Director of Public Works/City Engineer Coordinated with' Candace Horsley, City Manager Attachments: 1. Resolution 2. Traffic Engineering Committee Meeting Minutes 3. Site Plan APPROVED: Ca~-d'ac~ i-~rsley~'-Ci~ Manager R: 1 ~V:ltlt ,, ACOMMERCE.NP RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING A NO PARKING ZONE/BUS LOADING ZONE ON THE SOUTH SIDE OF COMMERCE DRIVE ALONG A PORTION OF THE LA-Z-BOY STORE STREET FRONTAGE WHEREAS, the City Council may by resolution designate portions of streets upon which the standing, parking, or stopping of vehicles is prohibited or restricted pursuant to Article 1 1, Chapter 1, Division 8, of the Municipal Code; and WHEREAS, the Traffic Engineering Committee (Traffic Engineer) considered the request from the Mendocino Transit Authority for the establishment of a bus loading zone on the west side of the driveway entrance to the La-Z-Boy Store facility; and WHEREAS, the Traffic Engineer recommends that the request for a bus loading zone along a portion of the street frontage of the La-Z-Boy Store for the purpose of providing bus service to the commercial center be approved. NOW, THEREFORE, BE IT RESOLVED by the Ukiah City Council that a no parking zone/bus loading zone is hereby established along the south side of Commerce Drive between the western return of the driveway entrance to the La-Z-Boy Store facility and the fire hydrant located to the west of the driveway. vote: AYES: NOES: ABSENT: ABSTAIN: PASSED AND ADOPTED this 19th day of November, 1997 by the following roll call ATTEST: Sheridan Malone, Mayor Colleen B. Henderson, City Clerk B:I\RESl COMMERCE.NP TRAFFIC ENGINEERING COMMITTEE Ukiah Civic Center Conference Room 5 300 Seminary Avenue Ukiah, California 95482 OCTOBER 14, 1997 3:00 p.m. MINUTES MEMBERS PRESENT Mike Harris, Assistant City Manager Rick Kennedy, Director of Public Works/City Engineer Robert Sawyer, Director of Planning Steve Turner, MTA Donna Roberts, Public Member William Fernandez, Chairman STAFF ABSENT Chris Dewey, Ukiah Police Department Jim Looney, Public Works Superintendent STAFF PRESENT Kathy Kinch Recording Secretary The Traffic Engineering Committee meeting was called to order by Chairman Fernandez at 3:04 p.m. Roll was taken with the results listed above. ON A MOTION by Member Harris, seconded by Member Kennedy, it was carried by an all AYE voice vote of the members present to cancel the meeting of November 11, 1997, due to the Veterans Day Holiday. The next meeting is scheduled for December 9, 1997. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Chairman Fernandez read audience comments. MINUTES OF THE TRAFFIC ENGINEERING COMMITTEE PAGE 1 OCTOBER 14, 1997 APPROVAL OF MINUTES ON A MOTION by Member Harris, seconded by Member Kennedy, it was carried by an all AYE voice vote of the members present to approve the minutes of August 12, 1997, as submitted. Member Turner abstained from the vote. NEW BUSINESS a, Request for a "NO PARKING" Designation on the South Side of Commerce Drive, East of Airport Park Boulevard, 15 Feet West of the Fire Hydrant to the Curb Return at the Driveway Entrance to La-Z-Boy- Steve Turner, MTA Member Kennedy advised the request is for a "NO PARKING/BUS STOP" designation, and requires approval by resolution of the City Council. ON A MOTION by Member Harris, seconded by Member Kennedy, it was carried by an all AYE voice vote of the members present, that the Traffic Engineering Committee recommends to the City Council approval to the request for a "NO PARKING" designation on,the south side of Commerce Drive, east of Airport Park Boulevard, 1 5 feet west of the fire hydrant to the curb return at the driveway entrance to La-Z-Boy. Member Turner abstained from the vote. b. Request for a "NO PARKING" Zone on Orchard Avenue, North of Clara, to Provide Site Distance for the Intersection of Clara and Orchard Avenue - Steve Tuner, MTA Member Turner advised when stopped west bound at the intersection of Clara and Orchard Avenues, the sight visibility for north bound traffic is not clear due to vehicles parked on the street, trees, and shrubbery. He also advised there is no parking designated on the east side of Orchard Avenue to Ford Street. Member Turner is requesting a no parking designation on Orchard Avenue, north to Clara, to provide site distance for the intersection. Discussion followed regarding this type of situation consist throughout the City. If the accident reports indicate a problem within a certain area, that area should be reviewed to correct the problem. Member Harris advised a bike lane is to be stripped on Orchard Avenue upon the completion of K-Mart, and may resolve the problem. Member Kennedy noted the bike lane is to be stripped from Clara Avenue to the intersection Perkins Street and Orchard Avenue and designated no parking. MINUTES OF THE TRAFFIC ENGINEERING COMMITTEE PAGE 2 OCTOBER 14, 1997 ON A MOTION by Member Harris, seconded by Member Kennedy, it was carried by an all AYE voice vote of the members present, that the request for a "NO PARKING" zone on Orchard Avenue, north of Clara Avenue, to provide site distance for the intersection of Clara and Orchard Avenues, be denied due to the pending bike lane striping from Clara Avenue to the intersection of Perkins Street and Orchard Avenue upon completion of the K-Mart project. Member Turner abstained from the vote. OLD BUSINESS None. COMMITTEE MEMBER REPORTS Member Kennedy reported the request for bids for the construction of traffic calming measures on Clara Avenue and Ford Street was awarded to Ferranti Construction in the amount of $1 6,490. The amount of $40,000 has been budgeted for the construction of traffic calming devices on Ford Street and Clara Avenue. These monies will fund the contract work, as well as, the necessary materials, needed to construct landscaped traffic circles at three locations. The traffic circles are to be constructed or placed by the Wagonseller Community Group at the following locations: Myron Street and Ford Street Sidnie Street and Ford Street Clara Avenue and Sidnie Street The work of the contract to be awarded to Ferranti Construction involves the construction of a traffic island on Ford Street at Orchard Avenue, a bulbout on the north side of Clara Avenue opposite the curvilinear curb and gutter recently constructed by K-Mart which together create a curved restriction to the traveled lanes, and a temporary bulbout on Clara Avenue west of Mason Street. The work is to be completed 90 days from the award date. MISCELLANEOUS ITEMS Member Turner expressed a concern with vehicles parking right-up to the intersections of Main and Norton and Mason and Norton Streets. Vehicles parked right up to the intersections narrows the streets creating problems for MTA buses to make right turns onto Norton, and left turn from Norton onto Main. MINUTES OF THE TRAFFIC ENGINEERING COMMITTEE PAGE 3 OCTOBER 14, 1997 Located near the intersection of Mason and Norton, on Mason, is a body shop. There are employee and customer vehicles parked in front of the shop and on the east side of Mason right up to the stop sign. Located at the intersection of Main and Norton Streets are several apartment buildings where vehicles park right up to the intersection. ADJOURNMENT There being no further business, the meeting adjourned at 3:20 p.m. William Fernandez, Chairman Kathy Kinch, Recording Secretary R:I\TEC M101497 MINUTES OF THE TRAFFIC ENGINEERING COMMITTEE PAGE 4 OCTOBER 14, 1997 I I NEW F. HYD. --'NEW 8" PVC WATER MAIN ITEM NO. 5h DATE: NOVEMBER "ii9, 1997 AGENDA SUMMARY REPORT SUBJECT: ACCEPT EASEMENTS AND CONSENT TO THE ABANDONMENT OF EASEMENTS RELATED TO THE K-MART PARCEL MAP, MINOR SUBDIVISION NO. 94-18 Submitted for the City Council's action is the acceptance of several public use easements which are offered for dedication and consent to the abandonment of various public easements and a prohibited vehicle access all as shown, denoted, and referenced on the Parcel Map for Minor Subdivision No. 94-18 related to the K-Mart project. Parcel Maps are not normally submitted to the City Council for any action and are usually reviewed and approved solely by the City Engineer. The K-Mart Parcel Map is being submitted to the City Council because the subdivider has elected to dedicate the required public easements by way of the Map. In most cases, required public easements related to a minor subdivision are dedicated by separate instrument and are accepted by the City Manager in accordance with Resolution No. 61-54. CONTINUED ON PAGE 2 RECOMMENDED ACTION: Accept for public use those easements offered for dedication as shown on the Parcel Map for Minor Subdivision No. 94-18 and consent to the abandonment of those public easements and prohibited vehicle access so denoted and referenced on said Parcel Map. ALTERNATIVE COUNCIL POLICY OPTIONS: Not accept for public use those easements offered for dedication that the City Council deems are not necessary or do not consent to the abandonment of those public easements that the City Council deems are necessary to maintain. Appropriation Requested:N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Rick H. Kennedy, Director of Public Works/City Engineer Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager 1. Reduced copy of the Parcel Map, 4 Sheets .:,~:~ Candace anager AKMART Accept Easements and Consent to the Abandonment of Easements Related to the K-Mart Parcel Map, Minor Subdivision No. 94-18 Page 2 The following easements and prohibited vehicle access are being abandoned by the Map pursuant to Section 66499.20~ of the Map Act: I , That portion of Hospital Drive lying within the K-Mart parcel. This abandonment is a reiteration of the vacation action taken by the City Council pursuant to Resolution No. 94-59. (Denoted as A1 on Sheet 2 of the Map). e Five foot public utility easements lying adjacent to a portion of Clara Avenue, that portion of Hospital Drive being abandoned, and the west side of Orchard Avenue. (Denoted as A2 on Sheet 2 of the Map). 1 A five foot wide public access and sidewalk easement lying along the south side of that portion of Hospital Drive being abandoned. (Denoted as A3 on Sheet 2 of the Map). A prohibited vehicle access along the east sides of the former Parcels 22 and I which were created by the Pear Tree Business Park Subdivision Map. (Denoted as A4 on Sheet 2 of the Map). , A portion of a 15 foot wide alley lying within the K-Mart parcel. (Denoted as A5 on Sheet 2 of the Map). The following easements are being offered for dedication for public use by the Parcel Map: I · The rededication of Hospital Drive for public street purposes at the west end of the K-Mart property. 1 A 30 foot wide public access and sidewalk easement running west and north of the new K-Mart facility. By way of this easement, the public may at all times gain access to Orchard Avenue via Hospital Drive which now terminates west of the new K-Mart facility. , Five foot wide public access, sidewalk, and public utility easements along the north and south sides of that portion of Hospital Drive being rededicated as a public street. Accept Easements and Consent to the Abandonment of Easements Related to the K-Mart Parcel Map, Minor Subdivision No. 94-18 Page 3 . . The re-establishment of non-vehicular access rights along Clara Avenue and Orchard Avenue excepting the two approved vehicular entrances along the west side of Orchard Avenue. New five foot wide public utility easements along the west side of Orchard Avenue and the south side of Clara Avenue abutting the K-Mart property. Various utility easements throughout the K-Mart property as shown on Sheet 3 of the Map. All the above offered dedications are shown on Sheet 3 of the Parcel Map. The Parcel Map will be approved by the City Engineer subsequent to the following events taking place. I · , . , The City Council accepts the dedications offered for public use on the Map and consents to the abandonment of the denoted easements and non-vehicular access· The completion of the Final Inspection of the conditioned off-site and on-site public improvements and the correction of deficient or unacceptable work. The field verification of the monuments to be set at the locations shown on the Map. The submittal of an updated title report and tax statements, R: i~:~VV AKMART Ill // AGENDA SUMMARY 5i ITEM NO. DATE: November 19, 1997 REPORT SUBJECT: APPROVAL OF BUDGET AMENDMENT FOR PUBLIC WORKS DEPARTMENT SUMMARY: The Public Works Department is requesting the City Council to approve a budget amendment to the FY 1997-1998 budget to allow receipt of funds from the Mendocino Council of Governments (MCOG) for the implementation of two work elements of the MCOG Overall Work Plan for Fiscal Year 1997/1998. The City did not receive approval from MCOG on these two work elements until after the City's FY 1997/1998 budget had been developed. One of the work elements will provide funding in the amount of $8,000 for a traffic sign reflectorization survey and inventory. The other work element will provide funding in the amount of $4,000 for the purchase of wireless traffic monitoring equipment and software. The City does not anticipate expending more funds than available from MCOG for these two work elements. MCOG will reimburse the City upon receipt of invoices/payment requests from the City. RECOMMENDED ACTION: 1) Approve the requested budget amendments to increase revenue account 340.0600.490.011 by $8,000, and; 2) increase expenditure account 340.9647.250.000 by $8,000, and; 3) increase revenue account 340.0600.490.012 by $4,000, and; 4) increase expenditure account 340.9648.800.000 by $4,000. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine amendment must be modified, define changes, and approve revised budget amendment. 2. Not approve the budget amendment. Acct. No. (if NOT budgeted): Appropriation Requested: Citizen Advised: N/A Requested by: Prepared by: Coordinated with: increase 340.0600.490.011 by $8,000 increase 340.9647.250.000 by $8,000 increase 340.0600.490.012 by $4,000 increase 340.9648.800.000 by $4,000 Rick Kennedy, Director of Public Works/City Engineer Rick Seanor, Deputy Director of Public Works t~~- Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer Gordon Elton, Director of Finance Attachments: -.. 1. Budget.~mendment Worksheet ,,,:AG,,co~.,u, Candace Horsley, City Manager i,m ~ ~ ~ ~ ~ ~- > ~' '~ > ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ > >'5,'5 '-- ~ 0 0 0 0 · ~_~ ~o oxxxxxxxx~~ o =~ E E E ~ ~ ~ ~ ~, oooo~ ~g'g'ggggg°°gg°gggg~gg gogg oo ~ gooogoooo ~gg o, oo~ o g o~ ~ ~ 00~ 0 00~ 0 0 ~~~ O0 0 ~ 0 '~ ' ~ -~ ~ 0 ~ ~~ ~:0 ~ ~ 0 0 O0 ~ 0 0 0 0 0 0 ~ ~ 0~0 ~ 0 0 0 0 0 ~ 0 0 ~ ~ ~ ~ ~ ~ ~ ~ 0:0 ~ ~ 0 ~ 0 0 0 ~jO 0 0 0 0 0 0 0 0 0,0 0 0 ~ 0 0 .... ~ ~ ~ 0 0 0~0 ~ 0 ~ 0 00 00000000000~0~0 ~ 00 ~ ~ ~ ~ ~ ~ ~ 00000000 ~ 0 ~ ~ ~ 00 ~ ~ ~ ~ 000,0 ~ ~ 0 ~ 0 ~ ~ ~ 0 ~ ~ ~ ~ ~ ~ 0000000~ 0 ~ 0 ~ 0000 ~ 0~00000000~ 00 ~ 0 ~ ~ ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ 0~ ~ ~ 0 ~ ~ ~ ~ ~ ~ 0000 ~,~ 0 ~ 0 ~ oooooo~~ow~~~,~ooooooooooo~~ ~ ~ o o ~ o oO ~o o o . .o . ~0 O0 . O0 . 0 ~ ~0~ 0 ~Om ~ ~ ~ ~ ~ ~ ~ ~ 000 0 ~ ~ ~ ~:~ ~ ~ ~ ~ ~ ~ 000 0 ~ ~ m m m m m U .... x .... = =~ ~ ~== o ooo o 0 Z m m SB325 Reimbursement (LTF) FUND - FUND #340 104,816 9,000 (50,000) - Bud.qeted amounts: Beginning fund balance 7/1/97 Revenue budgeted Expense budgeted Transfers budgeted Budgeted ending fund balance 6/30/98 $ 63,816 i Adjustments made durinq the fiscal year: Date Approved 11/19/97 Refiectorization survey/inventory 11/19/97 Reflectorization survey/inventory 11/19/97 Wireless traffic monitoring equipment 11/19/97 Wireless traffic monitoring equipment Account No. 340.0600.490.011 $ 8,000 340.9647.250.000 $ (8,000) 340.0600.490.012 $ 4,000 340.9648.800.000 $ (4,000) Revised ending fund balance 6/30/98 $ 63,816 RESERV98.XLS 11/13/97 Page 1 Fund 340; 341; 345; 361;400 ITEM NO. 5,i DATE: November 19. 1997 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO COUNCIL REGARDING THE PURCHASE OFA LIQUID RING GAS COMPRESSOR REPORT: Included in the 1997/98 Budget is $11,000 to purchase a new liquid ring gas compressor to process the digester gas at the wastewater treatment plant. Requests for Quotation were sent to eight suppliers through the informal bid process. Four bids were returned and evaluated by staff. The Iow bid was received from Atlantic Fluidics, Inc. for the sum of $8,235.73. A Purchase Order has been issued to Atlantic Fluidics for this amount. Based on our purchasing policies, we are giving the City Council the required notification of this action. RECOMMENDED ACTION: Receive and file report regarding the award of bid to Atlantic Fluidics for the sum of $8,235.73. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Acct. No. (if not budgeted): N/A Acct. No.: 612-3580-800 Appropriation Requested: N/A Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: 1. Tabulation of Bids APPROVED- (~:~ Candace Horsley, City, Man ager I-- 0 ~ 0