HomeMy WebLinkAbout1997-11-19 PacketMINUTES OF THE UKIAH CITY COUNCIL
Regular Meeting - November 5, 1997
A regular meeting of the Ukiah City Council, the agenda for which was legally noticed ·nd posted,
convened at 6:32 p.m. in the UkJ·h Civic Center Council Chambers, 300 Seminary Avenue, Ukiah,
California. Roll was taken ·nd the following Councilmembers were pre·ant: Councilmembers
Ch·vez, Ashiku, Kelly, Mastin, ·nd Mayor Malone. ~taff pre~ent: Public Utility Director Barnes,
Community Services Director DeKnoblough, Assistant City Man·gar Harris, City Man·gar Horsley,
Public Works Director Kennedy, City Attorney Rapport, and ~ Clerk Henderson.
2. Pledoe of Aiiealance
Councilmember Chavez led the Pledge of Allegiance.
3. ~_~roval/Con'ection of Minutet
Reaular Meetina - Oatober 15. 1997
M/S Ashiku/Kelly to approve the Minutes of October 15, 1997, as submitt~i~:i~':by the following
roll call vote: AYES: Councilmembers Ashiku, Kelly, Masti~::~d Ma~ri~ne. NOES: None.
ABSTAIN: Councilmember Chavez. ABSENT: None. :??
MIS Mastln/Ashiku to approve the Consent Calendar Ai"
e. Denied Claims for Damages received from IVlendo-Lake Offi~i~.Layton Inong, Sherfi
Madzette, end Ken Johnson, and refen'ed te:~ Redwood ~!MUhicipal Insurance Fund;
b. A_.doptad Reeolufion No. ~8-15, ~:~~;::~Airport.~ Boulev.rd into the City
~-treet System; ~.:' ..........
c. Received Report Regarding ~.... ~ure ~n~!~?~th Basketball League in the
d. ~.ec~. i_ved Rep.o. rt to Council..~rding ~ergency~nduit Repair on Oak Manor Drive by
wlpT r,.;onstruction in In Im~nt:not tO~ceed $1~00;
e. Approved Budget Amender for Fi~:~part~:Grant to Secure Extraction Device ·nd
AmbuJance Related ~u~ent
f. Received Notificatio~ ;~ ~uncil R~r~g;':~rch·se of 5,000 Ft. of 750 MCM Aluminum,
~gte ~ducto¢~::l:°: ~ng Wir~;~':'::"in the ·mount of $8,12g.ss.
The motion'~:~ :the foll~~:~ll vote: AYES: Councilmembers Chavez, Ashiku, Kelly,
M·stin, ~nd MI~:~ NO~~::::'ABSTAIN: None. ABSENT: None.
E. A~NCE"~MENTS ON ~ON-AGENDA ITEM~
7~::::: PETITIONS AND:~3OMMUNICATION~
?:?:: Presentation ~ Jack Dinaman of Reel Earth United
Ent..
Ltd
the
Bio
~::~:~~y not. CAx~ Ke~y teamed of Real Ell"th United States Enterprises,
L;=:¥~ me recant League of California Cities Annual Conference in San Francisco end requested
this presentation.
Jack Dingman, Managing C-,eneml Pa~'~er of Real Earth United States Enterprises, Ltd., (REUSE),
introduced his business associate, Richard Jewett.
Mr. Jewett presented ·n overview of the company which processes ·nd converts garb·ge ·nd
Nudge into compost in six days, including the end product, the market therefor, ·nd product quality
issues. He ·iso noted the importance of the process to the ecology of the earth. He requested
Council fom~ · committee to look into REUSE's process of de·ling with garbage and sludge, and
defer any decision on the use of its waste stream until REUSE's composting process has been
investigated further.
Regular Meeting - November 5, 1997
Mr. Dingman presented a 3-minute video on the REUSE plant which once operated in Madisonville,
Kentucky. He addressed staff's analysis of a sample of compost, noting it was 15 years old.
REUSE's current product would be refined to meet the stricter United States Department of
Agriculture standards for compost. Fifteen years ago the process was not economically feasible.
He believes, due to the strict recycling mandates now in place, the process is now economically
competitive.
Coun¢ilmember Kelly inquired as to REUSE's ability to provide an ongoing operation.
Mr. Dingman resrx~-ied the company would have no trouble gaffing fir,.'~ncing and it would be able
to provide a performance bond.
Councilmember Mastin asked the amount of tonnage nacessa~ to make the operation feasible,
and what were the available markets for the product.
Mr. Dingman responded a minimum of 100 tn per clay would be required. He foresees agricultural
uses for his compost product in California. In Kentucky, it was used to in~ll strip .~ned areas.
On questioning by Councilmember Kelly, Mr. Kennedy note~he thou~ ~ ~ncept of turning
garbage and sludge into compost was possible, however,,~'~had con~ f0~ the time and siting
constraints facing the City.
.c:._o.unc_i!_m?_m~.b?r Alhiku. comm..e.n, te.d. he did. not think ~:: proje~:!~:';' feasi~i~::i~ ~{~';siti~: aha
ammg cons~m~ms, excessive capnmm, mmn costs, and diffi~im:~ucing i final ':~Uai:i'~ee from
toxicities.
i "~;::: ::: ::
The report was received.
ea. Presentation of Prooosel from Solid Wi~ :~tems. I~::i;~he Conitruction and
OPeration of a Solid Waste DisDosal Transfer _~*~tion at the:Taylor Drive Sit
City Manager Horeley mentioned to.~::~ingma~ie Coun~:~f Sonoma was looking for a transfer
.yste. m I.nd, if a. nd when I syste~!:~ as ~:iWere lo.ed near Ukiah, the City would consider
irecting its waste stream to suc~.."iil facility.
.Cit7 Mana~:i~rsle¥ in~~!:iMr, salye~'i~:~:::been requested by Council to develop plans
mr cons~:~::l Dis~!l'Tra~fer Stati~!~M"the company's Taylor Drive site
Jjm ' ,,nted, v ,o she ng ,s He, dsbu ,nd
~uemevme mc~rmes;'t~oth:o~ wnich:~' ~res similar to those proposed for the Taylor Drive site.
He also showed ~.~ the ~ed Taylor Drive facility, noting the debds separation areas
and the ~and"rllf ~::~ding ~ireas. His proposal ~t this time only included truck haul
City ~ger Homley a~i~,~:'~lyers to ciarffy the transfer station was designed for both truck
and~ haul, but the pro~s~:'being presented now was for truck haul, as it is more cost effective
th~hrail haul at this time?
::;::::. :~::.
~i:~lyere note...d~.~:!haul is possible, but presently it is economically unattractive.
~b :~!~ Wagmchnotogie~, in response to a question from the Mayor, responded he did
r~:~~::~ss to the north boundary of the site the Mendocino Transit Authority buildings ware
located.
Mayor Malone called for audience comments.
Jack Tmmain, Northwestern Pacific Railroad, Operations Manager, assured the Council his
company would be able to provide efficient rail service to this site.
Michael McCartney, QLM Consulting, outlined the proposal he had recently submitted to the
Mendocino Solid Waste Management Authority (IVISWMA) in response to its Request for Proposal
to construct a waste transfer station at its North State Street site.
Regular Meeling - November 5, 1997
Page 2
Pat McA·lister, North Forks Improvement Group, mentioned his group has filed ·n appeal to the
judgment rendered in the lawsuit against MSWMA to bar the construction of a waste transfer station
at its North State Street site.
Judy Pruden, 304 S. Hortense, noted her general ·upport for the Taylor Ddve site.
David Nelson, Board Member, North Coast Rail Authority, urged the Council to take a leadership
role by committing to rail haul for this project.
John Warren, Accountant for Solid V~'.~tes Systeml, Inc., noted rail haul for this proje~.*, was not
feasible at this time without a commitment for the waste stra·m of the entire County of Mendocino.
Solid W·ste's proposal did not include · rail haul option at this time.
Robert Reich, Ukiah, felt rail haul of garbage was not feasible at this time. He noted the present
proposal was beneficial to the City.
.~i::.
Mr. Dingman noted the proposal from Solid Wastes Systems did not address ~:::=mandates of
AB939.
A! Beltrami, Executive Director of the Mendocino Cou~'!E. mploy~' ~ncil (MCEC), noted
his Board took · position in support of privatizafion, with ~ emphasis oft:cost effectiveness, ~
against a 20-year contract. The MCEC is supportive of ~hlul in ~ii~ng'::t~.; ~ supports the
trucking option of this proposal at this time. J!!i!i ~ _~:~i? ......~i : ~:i:! ~
u.~ure ~rnmrmng zo me proposal.
Discussion took place regarding rates, rate increases, ~ Val~:i~i:$;of the proposal
._C0_u,n?_lme. m .l~..r Ke[I.y no. ted s,h.e e .xpected two s from ~ ~tes Systems one for
iru~ naul Ino me other/or rail naul. ~?!::!i?.i!;ii::i??;ii?:;i!i::i:i;iiiiiiii!!i; '~[??ii: '
David ~·vrich, Waste Solutions Group,!~""~ssed.::~ ~~:~:~i:iities to haul garbage by rail
?ic.h. ard Howl·nd, 1784 Despma,.?~erred ~ haul ·$;:::i cost effective ·nd secure means of
naufing waste. ' ........
~::::: :::::::::::.: ~iiii:!: .:~i!!:;~:
Ma.yor. Milo:p/directed th~s~Sion ba~ii!~:~~:ncil. He strongly favors rail haul for this
ity Mana~rH~ley no~:~:;~:COmmercial shippers in the area use trucks ·s it is more cost
common·ms. ~~ ~ot ~.rail haul as ·n option at this time. Perhaps at a later date
rail haul of o~:[~i;~ii~ would~me mom economically feasible
Cit~...'?iMan·ger Horele~iii~d~d she has had many discussions with Solid Wastes Systems
re~entatives in thep~ few weeks Ind she would like to continue to negotiate this matter.
~' ~hiku/Kelly.~..O.:.~'ve, in two weeks, two distinct proposals from Solid Wastes Systems, Inc.,
~.;fOr*a tran.$f.~.. ~tion based on mil hauling of waste ·nd one for a transfer station built to haul
a~n;~e~:~ ~ .1: .~'~.?sals .sl~d. be based on · lO-year capitalization of the transfer station
aaL~year cums~ p.:~ ~ contract.
Discussion took place ms to whether or not the proposals should include an operational plan.
Council··mbo· Ashiku and Kelly agreed to amend their motion to have the proposals include
an operational plan. The inclusion of this amendment in the motion carried by the following roll call
vote: AYES: Council·embers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None.
ABSTAIN: None. ABSENT: None.
The motion, ·s amended, carried by the following roll call vote: AYES: Councilmembers Ch·viz,
Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None.
Regular Mailing - November 5, lgg7
Page 3
8b. Possible Adoption of Resolution Making Aimort Park _~_nulevird or Portions Thereo,'
Part of the City_ of' Ukish Street Systerq
City Attorney Rapport indicated it w~s not necemry to discuss this matter at this time.
MIS Ashiku/Cl~vez to drop this item from the agenda. The motion carried by a voice vote of all
AYE. ABSENT: None.
NEW BUSINE~-~
AdoBtion of Resolution ADDrOVino Com=osit~ ~n of. and Makino City Coun¢ilmemb~r
A!)Dointment to. the CRv of Ukiah Disaster Council -
City Manager Homley noted the draft Resolution had been revised to inctude representation by the
Mendocino Transit Authority.
Coun¢ilmember Ashiku volunteered to serve on the City of Ukiah Disaster CounciL~.!i~:.
C~j.,_M.,a_i. ti_~?..h~_v~,z~_ t..o._ !d.o,p.,t..l~_l.olufi. on_08.1.6.' A4:)proving Com~n ,~t~'.?~nd Appointing
,,~.,,,,,=,,,u=f iu, ~ ~ny = urdan Disaster ~ouncil. and to lai:~oint
City of Ukish Disaster Council, carried by the foIJowing.:~'!ir~l'i'vOt~?i~-'-''
Chsvez, Ashiku, Kelly, Mastin, and Mayor Malone. .. .... None. ~T~;~e. ABSENT
NOES:
.~.?
None. ~'...'!;ili i:
Councilmember Ashiku reported on the initial meeting ot' the Co~ee:~ the Master Plan of the
courthouse. The C, ity of Ukiah needs to have ~':~put as ~~::plans for the present
Courthouse, or a new one, am formulated. ~iiiiiiiiiii:iii!iiii: :~!iiiiiii~:
_C_o~u.n.cilme.m. ber. Kelly me. ntioned the p~Ss of ~i~:~;rk Siting committee. She
p-mc~psmc] in imerviews/or s new Di,t~or of t..l'M."'?~Sen~?~te~: She attended an Economic
~De.r:::rp. ment F,nanc~no Committe~g~C)~O. ~:iEDFC: is recruiting for an Executive
Councilmember Me,in noted ~'Mend~i:!~ran.$iti:~hority Board of Dim=ors had reviewed
several site..:~ans for the T..~sit?i~t=tion t~:~:~:~': on the Railroad Station property and had
preferred .!~mnsit stati~'::!Jite::~ .the wesi'~:~the tracks. He Ilso noted an upcoming Ukiah
Commu~!~r.fund~ d~nt. ~:':-":~'~;~:~
11. CITy. MANAGER/DEPART~E~ HEAD REPORT~
ity Manager Homle¥ ~d~e enjoyed the Buddhists' Elders Day celebration and noted the
~:,_, o!.the.Day of the ~,lebration sponsored by the Grace Hudson Museum. She showed
me~unal · sketch for a:i~nner which would promote City facilities and be hung over State Street
~ no other groups ~ hanging their banners.
'ii~i!iiii!iiii~:: ...... ~C :SectiOn S4gS7 a Confemnca with
iiii?:i!?iiiiiiiiiiiiiii: egotiatoE C.4ndace Horlley; All Units
~!i::~?~ .........G,. C..Section 54956~. Conference with Legal Counsel Regarding Existing
ufigetion, Kedwood Business Park v. City of Ukiah, Mendocino County Supedor
Court, No. 77507
MIS Mastin/Melone to convene in Closed Session, carried by a voice vote of all AYE. ABSENT:
None.
Regular MNling - November 5. 1997
PiOe 4
The Council went into Closed Session at 9:46 p.m. and mconvened in Open Session at 9:59 p.m.
No action wes taken.
13. ADJOURNMENT
The meeting was adjourned at 10:00 p.m.
Colleen B. Henderson, City Clerk
Regular Meeting - November 5, 1997
Page 5
ITEM NO. 5a
DATE: NOVEMBER 5, 1997
AGENDA SUMMARY REPORT
SUBJECT: DENIAL Of CLAIM FOR DAMAGES RECEIVED FROM ROBERT KIGGINS AND
REFERRAL TO THE JOINT POWERS AUTHORITY, REDWOOD EMPIRE
MUNICIPAL INSURANCE FUND
The claim from Robed Kiggins was received by the City of Ukiah on November 6, 1997 and
alleges damages related to a Iow voltage situation on October 17, 1997, at 720 Pomolita Way.
Pursuant to City policy, it is recommended the City Council deny the claim as stated and
refer it to Redwood Empire Municipal Insurance Fund (REMIF).
RECOMMENDED ACTION'
Deny Claim for Damages received from Robed Kiggins; and
Refer it to the Joint Powers Authority, REMIF.
ALTERNATIVE COUNCIL POLICY OPTIONS:
Alternative action not advised by the City's Risk Manager.
Acct. No. (if NOT budgeted): N/A Acct. No.' N/A
Appropriation Requested: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Yes
Claimant
Michael
F. Harris, AICP, Assistant City Manager
Candace Horsley, City Manager
1. Claim of Robed Kiggins, pages 1-3.
APPROVED:
Candace Horsley, Cit~-y ~nager
mfh:asrcc97
1105CLAIM
NOTICE OF CLAIM AGAINST
~ CITY OF IJ'KIAH~ CALIFORNIA
This claim must be presented, as prescribed by Par%s 3 and 4 of Division 3.6, of
Title 1, of the Government Code of the State of California, by the claimant or
by a person acting on his/her behalf.
RETURN TO:
i ·
City Clerk's Office
City of Ukiah
300 Seminary Avenue
Ukiah, California 95482
2. CLAIMANT'S ADDRESS:
RECEIVED
CITY OF UKIAH
NOV 0 6 1997
CITY CLERK DEPARTMEN'[
Number/Street and fice Box
~i~'y St~'t e Zip Code
Home Phone Number
Work Phone Number
·
NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS
CLAIM SHOULD BE .SENT (if different than above):
·
·
·
P~CE OF THE ACCIDENT OR OCC~ENCE:
GENE~L DESCRIPTION OF THE ACCIDENT OR OCC~ENCE (Attach
additional pages if more space is needed) · ~ A.~L~ ~.~ . .
·
NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR
LOSS:
·
NAMES AND ADDRESSES OF WITNESSES (optional):
NAME ADDRESS
A.
TELEPHONE
B·
·
NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED:
NAME ADDRESS TELEPHONE
A.
Be
10.
GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED:
12.
TOTAL AMOUNT CLAIMED:
THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS:
Damages incurred to date:
Expenses for medical/hospital care:
Loss of earnings:
Special damages for:
General damages
Estimated prospective damages as far
as known:
Future expenses for medical and
hospital care:
Future loss of earnings:
Other prospective special
damages:
Prospective. general damages:
The claim shall be signed by the claimant or by some person on
his/her behalf. A claim relating to a cause of action for death or
for injury to the person or to personal property or growing crops
shall be presented not later than six (6) calendar months or 182
days after the accrual of the cause of action, whichever is longer.
Claims relating to any other causes of action shall be presented
not later than one (1) year after accrual of the cause of action.
DATED:
SIGNATURE OF ~CLAIMANT (S)
Received in City Clerk's Office this ~ day of ~~,~l~
19~.
$~GNATURE
NOTE: This form of claim is for your convenience only, and any other type of
form may be used if desired, so long as it satisfies the requirements of the
Government Code. The use of this form is not intended in any way to advise you
of your legal rights or to interpret any law. If you are in doubt regarding your
legal rights or the interpretation of any law, we suggest that you seek legal
counseling of your choice.
3: FORMXCLAIM
Rev: 3/10/95
i;i. Tandy .,, ' 'ii
.... ~--~'1~~..- ...... ; .... : ~ ...... ' -;~ ' - : "'*.~'" ''?' ............... ' ....... ,
? ....,, ... ',' QUAU RVICE'. IS OUR
' ' -' , '. , : '1~ '%,' ,~ ,.
· . , . ~
RetaiI.Store~ 1-32'58 Se icelnvoic ./272191 ,~g~ ~ of ~ -,
.
Store
UK[AH-PEAR TREE CENTER, PEAR TREE CENTER
Serviced By .
UKIAH, CA 95482-45¢9 Return
(707)462-05e5 m
NO
TANOY SERVICE, 4e-~309
26228 EXECUTIVE PLACE,
HAYWARD, CA 94545-3724'
Manager RAY VASSALLO Regional Director DAN EDWARDS
(510)785-4050 Fax(510) 785-7920 (562)941-3562
State .Reg. i 10667
Serviced For: KIGGINS, ROBERT H0me(707)468-5055 Work(
720 PONOLITA WAY,
UKIAH, CA 95482
In Store By In Center Brand Model Catalog #
10/25/97 RDO 11~/29/97 TANDY 43 4300743
Serial # Pur. Date Warranty In Out CFIG Serv. Contract #
NA 08/25/96 LUST Pans X
CUST Labor X
Complaint/Config: NOT WORKING
Condition: USED
Accessories: ANSWERING MACHTNE, BATTERY
Proceed With Repair [ X ] Authorized By KIGGINS, ROBERT
Return Unit Unrepaired [ ] Customer [ X ] Date 10/25/97
No Response Received [ ] Store [ ] Verified By
Service Estimate-~
: Labor 35.00 '
P~ds 17.50
Total 52.50
TECHNICAL SERVICES PERFORMED
Qty Pan Number Part Loc. Description
Complaint Code [ DEAD
Service Code [ RPCB
Amount
Technician Comments:..R~IRED._PRINTED_CIRCUIT BOARD TRACES,
BENCH TESTED, UNIT CHECKS OUT OK NOTE: RE-RECORD YOUR oUT'GOING MESSAGE.(OGM)
RETURNED LISTED ACCESSORIES.
Stading Time 10 / 29 / 97
Technician HARITH A. Completed Time 10/29/97
TLC Total Time (min.)
Q/C By ~ Should you have any questions regarding your repair, please call the service center
at the number listed above. Thank you for your businessl
Notice to Customer,~ Please read important information on back _ ~ _
CUSTOMER COPY
Pads Total
.." Labor Total
""----SdlJt6tai
Shipping/Handling
TTott~ .~.
ITEM NO. 5b
DATE November 19, 1997
AGENDA SUMMARY REPORT
SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF OCTOBER 1997
Payments made during the month of October 1997, are summarized on the attached Report
of Disbursements. Further detail is supplied on the attached Schedules of Bills,
representing the four (5) individual payment cycles within the month.
Accounts Payable check numbers: 100432-100537, 100672-100863, 100103-101085, 101100-
101188, 77460-77461
Payroll check numbers: 100431, 100538-100671, 100864-101002, 101086-101099
Direct Deposit numbers: 1796-1921,0001-0007
Void check numbers: None
This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7,
Article 1.
RECOMMENDED ACTION:
Approve the Report of Disbursements for the month of October 1997.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by: Candace Horsley, City Manager
Prepared by: Gordon Elton, Director of Finance
Coordinated with: Kim Sechrest, Accounts Payable Specialist
Attachments: Report of Disbursements
APPROVED
Candace Horsley, City I~anager
AGENDA.WPD/krs
CITY OF UKIAH
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF OCTOBER 1997
Demand Payments approved:
Check No. 100432-100537, 100672-100791, 100792-100863, 101003-101085, 101100-101188, 77460-77461
FUNDS:
100 General Fund $144,536.81 660 Sanit. Disp. Site
140 Park Development 661 Sanitary Disposal Replace
141 Museum Grants 663 Countywide JPA
142 National Science Foundation $220.00 665 Refuse/Debris Control
150 Civic Center Fund $251,691.40 670 U.S.W. Billing & Collections
200 Asset Seizure Fund 675 Contracted Dispatch Services
201 Asset Seizure (Drug/Alcohol) 678 Public Safety Dispatch
220 Parking Dist. Rev. Fund $483.05 679 MESA (Mendo Emerg Srv Auth)
260 Downtown Business Improv. $1,788.23 693 Clubhouse Renovations
270 Signalization Fund $6,067.80 695 Golf
301 2107 Gas Tax Fund 696 Warehouse/Stores
312 Airport Master Plan Grant 697 Billing Enterprise Fund
332 Federal Emergency Grant $11,201.26 698 Fixed Asset Fund
334 EDBG 94-333 Revolving Loan 800 Electric
335 Comm. Dev. Comm. Fund ($106,000.00) 805 Street Lights
410 Conference Center Fund $7,544.99 820 Water
550 Lake Mendocino Bond $10.50 900 Special Deposit Trust
555 Lake Mendocino Bond Reserve 910 Worker's Comp. Fund
575 Garage $37,0§9.54 920 Liability Fund
600 Airport $44,952.64 940 Payroll Posting Fund
610 Sewer Service Fund 950 General Service
611 Sewer Construction Fund 98,134.21 960 Community Redev. Agency
612 City/District Sewer $55,853.12 962 Redev. Housing Fund
618 Flood Damages 965 Redevelopment Cap Imprv. Fund
652 REDIP Sewer Enterprise Fund 966 Redevelopment Debt Svc.
PAYROLL CHECK NUMBERS 100431, 100538-100671
DIRECT DEPOSIT NUMBERS 1796 - 1857
PAYROLL PERIOD 9/21/97 - 10/4/97
PAYROLL CHECK NUMBERS 100864 - 101002
DIRECT DEPOSIT NUMBERS 1858- 1921
PAYROLL PERIOD 10/5/97 - 10/18/97
SPECIAL PAYROLL CHECK NUMBERS 101086 - 101099
DIRECT DEPOSIT NUMBER 0001 - 0007
PAYROLL PERIOD 10/24/97
VOID CHECK NUMBERS - None
TOTAL DEMAND PAYMENTS
TOTAL PAYROLL VENDOR DEDUCTION CHECKS
TOTAL PAYROLL CHECKS
TOTAL DIRECT DEPOSIT
TOTAL PAYMENTS
$109,572.23
927,742.04
9124,842.91
92,764.89
917,666.34
938,368.82
(94,075.47)
97,907.57
9662,713.44
912,308.92
963,991.95
915,969.87
91,223.60
9220,066.11
99,674.40
924,328.73
(9143,554.05)
91,282.41
91,656,338.26
958,857.08
9206,894.71
9136,556.20
92,058,646.25
CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on
City Clerk
APPROVAL OF CITY MANAGER
I have examined this Register and approve same.
City Manager '~
CERTIFICATION OF DIRECTOR OF FINANCE
I have audited this Register and approve for accuracy
and available funds.
Director of Finance
Or~
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AGENDA
SUMMARY
ITEM NO. 5C,
DATE: November 19, 1997
REPORT
SUBJECT'
AWARD OF BID FOR 35, 45, AND 55 FOOT CLASS 3 WESTERN CEDAR
POLES TO J. H. BAXTER AND COMPANY IN THE AMOUNT OF $12,471.03.
A Request for Quotation (RFQ) for 35 foot, 45 foot, and 55 foot class 3 western red cedar poles was
written to provide material for the maintenance of existing facilities. Deteriorated poles were
replaced in conjunction with overhead upgrade and maintenance projects. These projects have
depleted the City stock of 35, 45, and 55 foot poles. Appropriate funds were budgeted in the
1997/98 Fiscal Year in Account Number 800.3646.420.000. This will maintain the Pole Replacement
Program with the expected upgrade, maintenance, and reconductoring projects for the year.
The City sent the RFQ to eight vendors and five bids were returned. The bids were opened by the
City Clerk on November 10, 1997, at 2:00 p.m. The bids were evaluated by Staff.and the lowest
evaluated bidder was J.H. Baxter Company with a total bid of $12,471.03, including tax and freight.
RECOMMENDED ACTION:
Award bid for 35 foot, 45 foot, and 55 foot class 3 western red cedar poles in the amount of
$12,471.03 to J. H. Baxter and Company.
ALTERNATIVE COUNCIL POLICY OPTIONS'
Reject all bids.
Acct. No. (If not budgeted): N/A
Appropriate Requested' N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Stan Bartolomei, Electrical Supervisor
Judy Jenney, Purchasing & Warehouse Assistant
Candace Horsley, City Manager
Bid Tabulation
Acct. No. 800.3646.420.000
$401,911
~an~ace I4orsley, City ~an~ger
Z
5d
ITEM NO.
MEETING DATE: November 1 9. 1997
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF BID FOR SODIUM BISULFATE PRODUCTS
REPORT: Each year it is necessary to purchase approximately 24 tons of sodium
bisulfate for use at the wastewater treatment plant. Sodium bisulfate is used to
neutralize the chlorine in the treated effluent to meet the wastewater discharge
requirements of our operating permit. Total quantities are an estimate of annual
usage. Orders are placed on an as needed basis by wastewater treatment plant
personnel.
Requests for Quotations through the formal bid process were sent to nine chemical
suppliers. Bids were opened by the City Clerk on November 12, 1997. The only
bid received was from Pressure Vessel Service, Inc. for the amount of $500.00
per ton totaling $12,000 for the estimated 24 tons. $122,000 was budgeted in
the Sewer account 61 2-3580-520 for the purchase of chemicals.
RECOMMENDED ACTION: It is recommended that the City Council award the bid
for Sodium Bisulfate to Pressure Vessel Service, Inc. for the amount of $500.00
per ton.
ALTERNATIVE COUNCIL POLICY OPTIONS: Postpone award of bid
Acct. No. (if not budgeted): N/A Acct. No.: 612-3580-520
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by: Darryl L. Barnes, Director of Public Utilities
Prepared by: George Borecky, Water/Sewer Operations Superintendent
Coordinated with: Candace Horsley, City Manager
Attachments:
1. Tabulation of bids
APPROVED:~~.
Candace Horsley, Cit~Manager
AGENDA SUMMARY REPORT
Se
ITEM NO.
DATE: NOVEMBER 19, 1997
SUBJECT: APPROVAL OF BUDGET AMENDMENT FOR FIRE HOSES AND
FITTINGS
SUMMARY: The Fire Department is requesting the City Council approve a budget
amendment to the FY 1997-98 budget to cover the cost of fire hose and fittings ordered
in the 1996-97 FY, but delivered in October, 1997, well beyond the specified delivery date
(June 20, 1997) and after the 1996-97 budget was closed out.
Because it was anticipated these items would arrive on time, as specified, no arrangement
was made to encumber funds from the 1996-97 budget to cover payment. It is now
necessary to add funding in the amount of $1,831.29 to cover payment.
RECOMMENDED ACTION- Approve the amendment to the 1997/98 budget for fire hoses
and fittings increasing expenditures in account no. 100.2101.690.001 by $1,832.
ALTERNATE COUNCIL POLICY OPTIONS:
1. Determine budget amendment is not appropriate and take no action.
Acct. No. (If NOT budgeted): 100.2101.690.001
Appropriation Requested: $1832
Citizen Advised: N/A
Requested by: N/A
Prepared by: Roe M. Sandelin, Acting Fire Chief
Coordinated with:
Attachments:
Acct. No. N/A
Gordon Elton, Director of Finance, Michael Harris, Assistant
City Manager, and Candace Horsley, City Manager
1. Budget worksheets, pages 1-2.
2. Copy of Purchase order 28917, page 3.
APPROVED:
mfh:asrcc97
1119fire
Candace Horsley, Cit~Manager
Z
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0
- I, -
GENERAL FUND #100
Budgeted amounts:
Beginning fund balance 7/1/97
Revenue budgeted
Expenses budgeted
~Transfers In/(Out), at net
Loans to other funds
Budgeted ending fund balance 6/30/98
$ 509,388
$ 6,308,310
$ (6,609,488)
$ 2O5,775
$ -
$ 413,985
Adjustments made durinq the fiscal year:
Date
Proposed
7/1/97
8/6/97
8/6/97
8/20/97
8/20/97
11/5/97
11/5/97
11/5/97
11/5/97
11/5/97
11/19/97
Change in beginning fund balance per audit
Storm drain videotaping project
South State Street repair
City Clerk compensation adjustment
Street portion of Garage cleaner/solvent contract
Traffic Safety Grant Revenue
Firefighters Association Donation
Fees for services to Mendocino District Attorney
Sale of Surplus Fire equipment
Traffic Safety Grant Expenses
Fire hoses and fittings
Account No.
100.3110.250.000 $
100.3110.250.000 $
100.1101.110-156 $
100.3110.303.000 $
100.0600.488.911 $
100.0900.900.911 $
100.0800.616.911 $
100.0800.625.002 $
100.2101 .XXX.911 $
100.2101.690.001 $
(4,000)
(13,500)
(741)
(285)
20,175
2,100
2,500
2,000
(26,775)
(1,832)
Revised Budgeted Ending Fund Balance 6/30/98
$ 393,627
RESERV98.XLS 11/13/97
Page 1
Funds 100; 110; 115; 130; 131
FILE
CITY OF UKIAH
~-PURCHASE ORDER~
UKIAH, CALIFORNIA 95482
PHONE (707) 463-6233
FAX (707) 462-4281
DATE
No.
13450
L _j
SUBMIT DUPMCATE INVOICES
TO: PURCHASING DEPT.
1320 AIRPORT RD.
PURCHASE ORDER NUMBER
MUST APPEAR ON ALL
INVOICES AND PACKAGES.
DELIVER TO DELIVERY DATE
ACCOUNT ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL
)0-,2101-69) I 16 1~/~. I 3/4" x 50*, t~'eat~ DmzbZe ..T.a~ket., ~lm,~c~, 95.00 X.520.00
~ Ltnect, ~A~r-r,c~k Coatlz~,, templet1 I ½"
8 - Xgtt~. ~d 8 - l~ht:a. '~ellow
2 2 5" St. oz-z, x 2~" ~e ~ ~. ~ 0~25~ 93.75 187050
~z ~ ~ga 4/30/97
~ ~ ~lt 3~5 ~s
~PP~ ~x ~ 3.79
TO,AC 1;83Io29
No other terms and condilions will be accepted unless agreed to and signed by both parties.
PURCHASING/WAREHOUSE SUPERVISOR /
AGENDA
SUMMARY
ITEM NO. 5¢
DATE: NOVEMBER 19, 1997
REPORT
SUBJECT:
APPROVE BUDGET AMENDMENT AND AUTHORIZE AN AGREEMENT
WITH CHEC ENGINEERING CONSULTANTS IN THE AMOUNT OF
$12,000 FOR THE PERFORMANCE OF A FORENSIC ANALYSIS AND
REHABILITATION DESIGN FOR A PORTION OF AIRPORT PARK
BOULEVARD
As previously relayed to the City Council by the Director of Public Works, a major
portion of Airport Park Boulevard which was constructed in conjunction with the
Redwood Business Park Unit One Subdivision, has failed prematurely. Extensive
pavement failures in the wheel paths of the south and northbound lanes between
Talmage Road and the north line of the Friedman Brothers site have been observed.
Please refer to the attached site observation report regarding the extent of the
damage.
CONTINUED ON PAGE 2
RECOMMENDED ACTION'
1. Accept the cost proposal from Che¢ Engineering Consultants for the
performance of forensic analysis and rehabilitation design for a portion of
Airport Park Boulevard and waive the necessity for an RFP process due to the
urgency needed for these services.
2. Authorize the City Manager to execute a consultant services agreement with
compensation provisions based on a time and expense basis not to exceed to
a total cost of $12,000.
3. Approve an amendment to the 1997/98 budget reducing the authorized
expenditure in Account No. 301.9827.250.000 by $12,000 and adding
expenditures of $14,000 to Account No. 301.9834.250.000.
ALTERNATIVE COUNCIL POLICY OPTIONS: Not act on consultant proposal or budget
amendment at this time.
Appropriation Requested'
Citizen Advised'
Requested by:
Prepared by:
Coordinated with'
Attachments:
N/A
N/A
Rick H. Kennedy, Director of Public Works/City Engineer
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager,
Gordon Elton, Director of Finance, and
Michael F. Harris, Assistant City Manager
1. Consultants proposal.
2. Site Inspection Report.
3. Budget Amendment Worksheets.
R.',~"W:kk Candace Horsley, City, Manager
ACHEC
Approve Budget Amendment and Authorize an Agreement with
Chec Engineering Consultants in the amount of $12,000 for
the Performance of a Forensic Analysis and Rehabilitation
Design for a Portion of Airport Park Boulevard
November 19, 1997
Page 2
The reasons for the premature failure cannot be ascertained until field investigative
work is performed and the recommended method of rehabilitation cannot be made
until the reason or reasons for the failure have been determined. The pavement
failures could be the result of water infiltration into the structural section, inadequate
subsurface drainage, an inadequate structural section design, inadequate compaction
of the base, sub-base and sub-grade material, or a combination of the above.
As the City Council is aware, there is pending litigation between the Redwood
Business Park and the City regarding the maintenance responsibility for this portion
of Airport Park Boulevard. The City has maintained that it has not accepted this
portion of Airport Park Boulevard into the City Maintained Street System in
accordance with Section 1806 of the California Streets and Highways Code.
Redwood Business Park has claimed that the City became responsible for the
maintenance of this portion of Airport Park Boulevard when it approved the resolution
approving the Final Map for the Redwood Business Park Unit One Subdivision.
Whether the City prevails or not in the litigation, the reasons for the premature failure
and the proper and adequate rehabilitation methods will need to be known. If the
developer is required to bring the road to City standards prior to the City accepting the
road into its Maintained Street System, the City should define the type of
rehabilitation methods that would be acceptable. The Director or Public Works is
recommending that the City take the initiative to hire a consultant proficient in the
design of pavement structures and forensic engineering related to pavements to
determine the causes behind the premature failure of Airport Park Boulevard and the
recommended means of rehabilitation.
Submitted for the City Council's consideration and acceptance is a proposal from
Chec Engineering Consultants for the performance of forensic analysis and
rehabilitation design for Airport Park Boulevard as requested by the Director of Public
Works. Chec Consultants proposes to perform the outlined scope-of-work on a time
and expense basis. The estimated cost for the three identified tasks is $11,363. It
is recommended that the City enter into a consultant agreement based on a time and
expense compensation basis not to exceed a maximum cost of $12,000 for the
scope-of-work identified. In consideration of the type of excavations required in the
structural section of the road and the pending winter season, an urgency in
completing this project is present. Staff requests waiver of the RFP process, and
award on a sole source basis.
Approve Budget Amendment and Authorize an Agreement with
(~hec Engineering Consultants in the amount of $12.,000 for
the Performance of a Forensic Analysis and Rehabilitation
Design for a Portion of Airport Park Boulevard
November 19, 1997
Page 3
It is proposed that the anticipated balance of $12,410 remaining for the traffic
calming project at Clara and Ford Streets be utilized to fund the subject consultant
work. As reported previously to the City Council, the contract work being performed
by Ferranti Construction and the materials being purchased for the traffic circles is
estimated to cost $25,490. A change order in the amount of $2,100 will be issued
to Ferranti Construction to make modifications to the north portion of the chicane on
Clara Street and Orchard Avenue. The amount of $40,000 was budgeted for the
Traffic Calming project. This budget amendment totals $14,000 to accommodate the
$2,000 recently expended for initial road analysis conducted by this same firm.
RHK:kk
R:I\PVV
ACHEC
Civil Consulting
Pavement Management
Asphalt Technology
Construction Services
Asset Management
October 27, 1997
Job No. 97288
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Attn: Mr. Rick Kennedy, P.E.
Director of Public Works/City Engineer
Subject: Proposal for' Pavement Analysis/Rehabilitation Design
Airport Park Boulevard
Gentlemen:
Based on the site visit and overview letter, CHEC Consultants is pleased to provide the
following proposal for engineering services to perform forensic analysis and
'.
rehabilitation design for Airport Park Boulevard.
As mentioned in our letter dated October 20, 1997, the rOadway is experiencing varying
degrees of premature failure which include fatique cracking, rutting, ,,mud.pumping,,,
severe raveling, and surface undulations. The extent and severity of these defects ~
have prompted a need for an investigation as to the factors leading to the noted
pavement failures so early in the design life of the roadway.
SCOPE
CHEC will perform field testing, utilizing test pits at various locations within the roadway
to determine the layer thicknesses, material quality, relative compaction, and in-place
moisture contents and strength. Underlying native soils will be sampled and tested. R-
value data will be compared to design data used for the original section to determine its
accuracy.
· , .
We propose to provide DYNAFLECT deflection testing and analysis in accordance with
California Test Method 356 for Airport Park Boulevard from Talmage Road to north
property limit of Friedmans Hardware. We will arrange our own traffic control and
perform pavement test pits and coring to determine the existing pavement section for
the four lane, 1900 lineal foot. roadway. We will provide recommendations for
. rehabilitation based on.the City's recommended ten yea.r Traffic Index information.
CHEC CONSULTANTS INC. * 8796 AIRPORT ROAD, REDDING, CALIFORNIA. 96002 ~. (916) 222-2223 ,, (800) 523-2223 .: FAX (916)222-826f).
City of Ukiah
October 27, 1997
Page 2
CHEC Consultants, Inc. proposes to furnish safety control during the execution of the
deflection testing and pavement coring. The cost for mobilization and operations of
field testing, laboratory tests and traffic control equipment and operators are included in
Table 1.
If you have any questions, please call 1 (800) 523-2223.
Very Truly Yours,
CHEC CONSULTANTS, INC.
Don A. Cobb
Construction
Services Manager'
CITY OF UKIAH
PAVEMENT ANALYSIS/REHABILITATION DESIGN
AIRPORT PARK BOULEVARD
JOB NO. 97288
Field Work (Based on 3 Man Crew, Estimated 2 Working Days)
16 hours Engineering Aide (Traffic Control, Sampling) @ $65/hr.
16 hours Field Technician (Gauge Testing, Coring) @ $75/hr.
16 hours Associate Engineer (Dynaflect Testing, Engineering) @ $95/hr.
7 hours Engineer Travel @ $55/hr.
14 hours Technician Travel @ $45/hr.
6 days Per Diem @ $105/day
Material, Photos, Fuel- Allowance
Subtotal
$1,040
1,200
1,520
385
36O
630
250
$5,385
Laboratory Tests
4 each R Values @ $215/ea.
20 each Moisture Contents @ $18/ea.
4 each Proctor Curve (Maximum Density/OMC) @ $145/ea.
4 each Aggregate Sieve Analysis@ $105/ea..
4 each Sand Equivalent @ $65/ea.
$ 86O
36O
58O
420
26O
Subtotal $2,480
TABLE 1 CONTINUED
Report/Rehabilitation Design*
3 hours Data Input @ $100/hr.
6 hours Staff Engineer @ $85/hr.
24 hours Associate Engineer @ $95/hr.
4 hours Senior Engineer @ $102/hr.
$ 300
510
2,280
, 408
Subtotal $3,498
ESTIMATED TOTAL
$11,363
o,
* Cost does not include any meetings or additional visits to site.
CHEC reserves the right to transfer units between tasks as some tasks may take longer
than estimated and others may require less.
10/20/97 10'.56 ' 2~'916 222 8260
CHEC CONSULTANTS
~ O02/004
ENGINEERING
_CONSULTANTS
Civil Consulting
Pavement Management
Asphalt Technology
October 20, 1997
Job No. 97282
City of Ukiah
Public Works Department
300 Seminary Avenue
Ukiah, CA 95482
Attn: Mr. Rick Kennedy, P.E.
Public Works DirectodCity Engineer
Subject: Site Overview/Pavement Analysis
Airport Park Blvd., Ukiah, CA
Gentlemen:
On October 'I 5, 1997, CHEC Consultants' representatiw!~ Don Cobb met with Rick
Kennedy, City Engineer to perform a visual 'analysis of the pavement conditions for
Airport Park Blvd. from Talmage Road to the north property limit of Friedmans
Hardware. The following overview provides a historical account of the roadway with
regard to age, design, and traffic as provided by Mr. Kennedy and our comments and
observations.
BACKGROUND
Reportedly, this segment of Airport Park Blvd. was consl, ructed'in the fall of 1988. The
original 1900 lineal foot segment consisted of a four-lane, roadway with divided
landscaped medians. Added to the roadway were acceleration/deceleration turn
pockets adjacent to Walmart accesses which were constructed five years later in 1993.
Utilities are located within the roadway. Based on desigr'~ plans observed at the City's
office, the proposed pavement section was 4 inches of a~l;phalt concrete, over 6 inches
of Class 2 aggregate base, over 6 inches of aggregate subbase. It is assumed that the
Walmart turn lanes were proposed at the same pavemer~t section. At the time of this
letter, no as-built plans were available for review.
:,,, ii, I ,. ,~ -
. ,[JJJ I i I " -.- = ' '
CHEC CONSULTANT~ INC.
8796 NI~PORT ROAI), REI)DIN¢, CAUFORNIA 96002 t,'9t6) 22.2-ZZZ3 (~O0) 525--~23 FAX (cJ16) 22.2-8260
.0/20/97 10'57 ,'~916 222 8260 CHEC CONSULTANTS ~003/004
City of Ukiah
October 20, 1997
Page 2
Based on the City's criteria for traffic usage and volume, a 20-year Traffic Index value of
7.5 was reportedly used for the pavement section. According to the City, the
engineering design and all quality testing was performed by the developedcontractor.
Aside from isolated areas of spot AC leveling and areas of localized slurry seal
patching, no maintenance work was observed during m~r site evaluation.
SITE C O N D~II.ON_S
For purposes of the report, the segment was divided inll:o four sections based on
pavement defects: northbound and southbound lanes from Talmage to Commerce
(approximately 1200 lineal feet), and northbound and southbound lanes from
Commerce to the northern limits of Friedman's Hardwar'e (approximately 700 lineal
feet).
N_o.~hbound lanes - Commerce to Talmag..e.
This segment of two-lane roadway is in poor condition exhibiting continuous, moderate
alligator fatigue cracking throughout the NO. 2 lane. Most of the pavement defects are
located within the wheel paths, yet isolated areas were noted having advanced cracking
of 100% which cover the full width of the lane. In general, the No. I northbound lane
(closest to the median) showed areas of isolated, slight to moderate cracking.
Southbound_lanes_-. T. almaqe to Commerce
This segment is in very poor condition. Severe distres,,~, including areas of undulations,
ruffing, pumping and fatigue cracking was observed throughout the segment. Both the
NO. 1 and No. 2 lanes showed intermiffent, severe fatigue cracking_ Isolated areas of
the No. 2 lane were severely rutted and depressed requiring extensive pavement
repair. Adjacent to several of the landscaped medians, the cracking had
"mud-pumping" visible indicating subsurface water conditions and compromise of the
subgrade compaction.
Northb_o_undJanes - Southern limit to Commerce
Very little fatigue cracking was noted within this segment. The pavement is in good
condition with the only defect noted being moderate to severe surface raveling
throughout. This segment appears to be performing well based on the lack of visual
distress.
~0/20/97 10' 58 '~916 222 8260 CHEC CONSULTANTS ~004/004
City of Ukiah
October 20, 1997
Page 3
.southbound lanes- Commerce_to_.So..uthern limit
Moderate fatigue cracking was observed adjacent to open planter medians for much of
the roadway. Much of the segment is severely raveled ,~:lue in part to the relatively fiat
cross slope. The pavement is in fair condition and doe.~ not require extensive repair of
failed areas prior to rehabilitation measures.
CONCLUSION
Based on the roadway's current usage and age, we feel that the extent and severity of
the visual defects observed are not typical for a nine- year old pavement. The roadway
is in severe need of rehabilitation, and in isolated areas,, reconstruction is warranted.
Typical rehabilitation actions such as structural overlay.~;, are generally anticipated after
an original pavement has been in service for 13 to I5 years. Based on the comments
from City staff, this roadway has exhibited defects as m~.~ntioned earlier, as early as five
years into its service life. We feel that the premature failures may be in part to water
infiltration from landscaped medians, subsurface water conditions, and materials
quality. No in-depth analysis of the design or current pavement performance has been
provided at this time.
CHEC Consultants recommends the City perform a fore.nsic analysis as early as
possible to find the reasons the roadway is performing .,~;.o poorly. The roadway should
receive a structural overlay and repair this calender yeast to avoid reconstruction. We
recommend that a deflection analysis, verification of existing pavement section and
materials quality, and verification of design be performe,~J to determine the current
overlay requirement. Should work for Airport Park be d,~!;layed, the roadway will most
likely undergo accelerated pavement damage and increased costs for construction.
If you have any questions, please call i 800-523-2223. Thank you for choosing CHEC
for your pavement needs.
Very truly yours,
CHEC CONSULTANTS, INC.
Don A. Cobb
Construction Services Manager
GAS TAX #2107 - FUND #301
Bud_aeted amounts:
Beginning fund balance 7/1/97
Revenue budgeted
Transfers budgeted
Expense
Budgeted ending fund balance 6/30/98
$ 549,251
$ 140,000
$ -
$ (663,571)
$ 25,680 ~
Adjustments made durinq the fiscal year:
Date
Approved
7/1/97 Change in beginning fund balance per audit
8/6/97 South 'State Street repair Transfer to Fund 100
11/5/97 Reduce traffic calming budget
11/5/97 Forensic analysis/Rehab design of Airport Park Blvd
Account No.
301.260.000
301.9827.250.000
301.9834.250.000
$ 395
$ (13,500)
$ 12,000
$ (14,ooo)
Revised ending fund balance 6/30/98
$ 10,575
RESERV98.XLS 11/3/97
Page 2
Funds 300; 301; 302; 303
ILl
ITEM NO. 5q
DATE: NOVEMBER 19, 1997
AGENDA SUMMARY REPORT
SUBJECT:
ADOPT RESOLUTION ESTABLISHING A NO PARKING ZONE/BUS
LOADING ZONE ON THE SOUTH SIDE OF COMMERCE DRIVE ALONG
A PORTION OF THE STREET FRONTAGE OF THE LA-Z-BOY STORE
At the request of Steve Turner of the Mendocino Transit Authority, the Traffic
Engineering COmmittee reviewed the request for the establishment of a no parking
zone/bus loading zone on the south side of Commerce Drive near the entrance to the
La-Z-Boy Store. This bus loading zone will serve patrons of the commercial area and
it will facilitate alternative transportation to the new shopping center. Surface
improvements and curb cuts for the bus stop have been constructed.
The Traffic Engineering Committee recommends to the City Council that a no parking
zone/bus loading zone be established on the south side of Commerce between the
westerly curb return of the La-Z-Boy drive entrance and the fire hydrant located to the
west of the entrance.
RECOMMENDED ACTION: Adopt resolution establishing a no parking zone/bus
loading zone on the south side of Commerce Drive along a portion of the La-Z-Boy
Store street frontage.
ALTERNATIVE COUNCIL POLICY OPTIONS: Deny the request.
Appropriation Requested:N/A
Citizen Advised: N/A
Requested by: Traffic Engineering Committee
Prepared by: Rick H. Kennedy, Director of Public Works/City Engineer
Coordinated with' Candace Horsley, City Manager
Attachments: 1. Resolution
2. Traffic Engineering Committee Meeting Minutes
3. Site Plan
APPROVED: Ca~-d'ac~ i-~rsley~'-Ci~ Manager
R: 1 ~V:ltlt ,,
ACOMMERCE.NP
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
ESTABLISHING A NO PARKING ZONE/BUS LOADING ZONE ON THE
SOUTH SIDE OF COMMERCE DRIVE ALONG A PORTION OF THE
LA-Z-BOY STORE STREET FRONTAGE
WHEREAS, the City Council may by resolution designate portions of streets upon
which the standing, parking, or stopping of vehicles is prohibited or restricted pursuant to
Article 1 1, Chapter 1, Division 8, of the Municipal Code; and
WHEREAS, the Traffic Engineering Committee (Traffic Engineer) considered the
request from the Mendocino Transit Authority for the establishment of a bus loading zone
on the west side of the driveway entrance to the La-Z-Boy Store facility; and
WHEREAS, the Traffic Engineer recommends that the request for a bus loading zone
along a portion of the street frontage of the La-Z-Boy Store for the purpose of providing
bus service to the commercial center be approved.
NOW, THEREFORE, BE IT RESOLVED by the Ukiah City Council that a no parking
zone/bus loading zone is hereby established along the south side of Commerce Drive
between the western return of the driveway entrance to the La-Z-Boy Store facility and the
fire hydrant located to the west of the driveway.
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
PASSED AND ADOPTED this 19th day of November, 1997 by the following roll call
ATTEST:
Sheridan Malone, Mayor
Colleen B. Henderson, City Clerk
B:I\RESl
COMMERCE.NP
TRAFFIC ENGINEERING COMMITTEE
Ukiah Civic Center
Conference Room 5
300 Seminary Avenue
Ukiah, California 95482
OCTOBER 14, 1997
3:00 p.m.
MINUTES
MEMBERS PRESENT
Mike Harris, Assistant City Manager
Rick Kennedy, Director of Public Works/City Engineer
Robert Sawyer, Director of Planning
Steve Turner, MTA
Donna Roberts, Public Member
William Fernandez, Chairman
STAFF ABSENT
Chris Dewey, Ukiah Police Department
Jim Looney, Public Works Superintendent
STAFF PRESENT
Kathy Kinch
Recording Secretary
The Traffic Engineering Committee meeting was called to order by Chairman
Fernandez at 3:04 p.m. Roll was taken with the results listed above.
ON A MOTION by Member Harris, seconded by Member Kennedy, it was carried by
an all AYE voice vote of the members present to cancel the meeting of November 11,
1997, due to the Veterans Day Holiday. The next meeting is scheduled for December
9, 1997.
AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Chairman Fernandez read audience comments.
MINUTES OF THE TRAFFIC ENGINEERING COMMITTEE
PAGE 1
OCTOBER 14, 1997
APPROVAL OF MINUTES
ON A MOTION by Member Harris, seconded by Member Kennedy, it was carried by
an all AYE voice vote of the members present to approve the minutes of August 12,
1997, as submitted. Member Turner abstained from the vote.
NEW BUSINESS
a,
Request for a "NO PARKING" Designation on the South Side of Commerce
Drive, East of Airport Park Boulevard, 15 Feet West of the Fire Hydrant to the
Curb Return at the Driveway Entrance to La-Z-Boy- Steve Turner, MTA
Member Kennedy advised the request is for a "NO PARKING/BUS STOP" designation,
and requires approval by resolution of the City Council.
ON A MOTION by Member Harris, seconded by Member Kennedy, it was carried by
an all AYE voice vote of the members present, that the Traffic Engineering Committee
recommends to the City Council approval to the request for a "NO PARKING"
designation on,the south side of Commerce Drive, east of Airport Park Boulevard, 1 5
feet west of the fire hydrant to the curb return at the driveway entrance to La-Z-Boy.
Member Turner abstained from the vote.
b.
Request for a "NO PARKING" Zone on Orchard Avenue, North of Clara, to
Provide Site Distance for the Intersection of Clara and Orchard Avenue -
Steve Tuner, MTA
Member Turner advised when stopped west bound at the intersection of Clara and
Orchard Avenues, the sight visibility for north bound traffic is not clear due to vehicles
parked on the street, trees, and shrubbery. He also advised there is no parking
designated on the east side of Orchard Avenue to Ford Street. Member Turner is
requesting a no parking designation on Orchard Avenue, north to Clara, to provide site
distance for the intersection.
Discussion followed regarding this type of situation consist throughout the City. If the
accident reports indicate a problem within a certain area, that area should be reviewed
to correct the problem.
Member Harris advised a bike lane is to be stripped on Orchard Avenue upon the
completion of K-Mart, and may resolve the problem. Member Kennedy noted the bike
lane is to be stripped from Clara Avenue to the intersection Perkins Street and Orchard
Avenue and designated no parking.
MINUTES OF THE TRAFFIC ENGINEERING COMMITTEE
PAGE 2
OCTOBER 14, 1997
ON A MOTION by Member Harris, seconded by Member Kennedy, it was carried by
an all AYE voice vote of the members present, that the request for a "NO PARKING"
zone on Orchard Avenue, north of Clara Avenue, to provide site distance for the
intersection of Clara and Orchard Avenues, be denied due to the pending bike lane
striping from Clara Avenue to the intersection of Perkins Street and Orchard Avenue
upon completion of the K-Mart project.
Member Turner abstained from the vote.
OLD BUSINESS
None.
COMMITTEE MEMBER REPORTS
Member Kennedy reported the request for bids for the construction of traffic calming
measures on Clara Avenue and Ford Street was awarded to Ferranti Construction in
the amount of $1 6,490.
The amount of $40,000 has been budgeted for the construction of traffic calming
devices on Ford Street and Clara Avenue. These monies will fund the contract work,
as well as, the necessary materials, needed to construct landscaped traffic circles at
three locations. The traffic circles are to be constructed or placed by the Wagonseller
Community Group at the following locations:
Myron Street and Ford Street
Sidnie Street and Ford Street
Clara Avenue and Sidnie Street
The work of the contract to be awarded to Ferranti Construction involves the
construction of a traffic island on Ford Street at Orchard Avenue, a bulbout on the
north side of Clara Avenue opposite the curvilinear curb and gutter recently
constructed by K-Mart which together create a curved restriction to the traveled lanes,
and a temporary bulbout on Clara Avenue west of Mason Street. The work is to be
completed 90 days from the award date.
MISCELLANEOUS ITEMS
Member Turner expressed a concern with vehicles parking right-up to the intersections
of Main and Norton and Mason and Norton Streets. Vehicles parked right up to the
intersections narrows the streets creating problems for MTA buses to make right turns
onto Norton, and left turn from Norton onto Main.
MINUTES OF THE TRAFFIC ENGINEERING COMMITTEE
PAGE 3
OCTOBER 14, 1997
Located near the intersection of Mason and Norton, on Mason, is a body shop. There
are employee and customer vehicles parked in front of the shop and on the east side
of Mason right up to the stop sign. Located at the intersection of Main and Norton
Streets are several apartment buildings where vehicles park right up to the
intersection.
ADJOURNMENT
There being no further business, the meeting adjourned at 3:20 p.m.
William Fernandez, Chairman
Kathy Kinch, Recording Secretary
R:I\TEC
M101497
MINUTES OF THE TRAFFIC ENGINEERING COMMITTEE
PAGE 4
OCTOBER 14, 1997
I
I
NEW F. HYD.
--'NEW 8" PVC WATER MAIN
ITEM NO. 5h
DATE: NOVEMBER "ii9, 1997
AGENDA SUMMARY REPORT
SUBJECT:
ACCEPT EASEMENTS AND CONSENT TO THE ABANDONMENT OF
EASEMENTS RELATED TO THE K-MART PARCEL MAP, MINOR
SUBDIVISION NO. 94-18
Submitted for the City Council's action is the acceptance of several public use
easements which are offered for dedication and consent to the abandonment of
various public easements and a prohibited vehicle access all as shown, denoted, and
referenced on the Parcel Map for Minor Subdivision No. 94-18 related to the K-Mart
project.
Parcel Maps are not normally submitted to the City Council for any action and are
usually reviewed and approved solely by the City Engineer. The K-Mart Parcel Map
is being submitted to the City Council because the subdivider has elected to dedicate
the required public easements by way of the Map. In most cases, required public
easements related to a minor subdivision are dedicated by separate instrument and are
accepted by the City Manager in accordance with Resolution No. 61-54.
CONTINUED ON PAGE 2
RECOMMENDED ACTION: Accept for public use those easements offered for
dedication as shown on the Parcel Map for Minor Subdivision No. 94-18 and consent
to the abandonment of those public easements and prohibited vehicle access so
denoted and referenced on said Parcel Map.
ALTERNATIVE COUNCIL POLICY OPTIONS: Not accept for public use those
easements offered for dedication that the City Council deems are not necessary or do
not consent to the abandonment of those public easements that the City Council
deems are necessary to maintain.
Appropriation Requested:N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Rick H. Kennedy, Director of Public Works/City Engineer
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
1. Reduced copy of the Parcel Map, 4 Sheets
.:,~:~ Candace anager
AKMART
Accept Easements and Consent to the Abandonment of
Easements Related to the K-Mart Parcel Map, Minor
Subdivision No. 94-18
Page 2
The following easements and prohibited vehicle access are being abandoned by the
Map pursuant to Section 66499.20~ of the Map Act:
I ,
That portion of Hospital Drive lying within the K-Mart parcel. This
abandonment is a reiteration of the vacation action taken by the City Council
pursuant to Resolution No. 94-59. (Denoted as A1 on Sheet 2 of the Map).
e
Five foot public utility easements lying adjacent to a portion of Clara Avenue,
that portion of Hospital Drive being abandoned, and the west side of Orchard
Avenue. (Denoted as A2 on Sheet 2 of the Map).
1
A five foot wide public access and sidewalk easement lying along the south
side of that portion of Hospital Drive being abandoned. (Denoted as A3 on
Sheet 2 of the Map).
A prohibited vehicle access along the east sides of the former Parcels 22 and
I which were created by the Pear Tree Business Park Subdivision Map.
(Denoted as A4 on Sheet 2 of the Map).
,
A portion of a 15 foot wide alley lying within the K-Mart parcel. (Denoted as
A5 on Sheet 2 of the Map).
The following easements are being offered for dedication for public use by the Parcel
Map:
I ·
The rededication of Hospital Drive for public street purposes at the west end
of the K-Mart property.
1
A 30 foot wide public access and sidewalk easement running west and north
of the new K-Mart facility. By way of this easement, the public may at all
times gain access to Orchard Avenue via Hospital Drive which now terminates
west of the new K-Mart facility.
,
Five foot wide public access, sidewalk, and public utility easements along the
north and south sides of that portion of Hospital Drive being rededicated as a
public street.
Accept Easements and Consent to the Abandonment of
Easements Related to the K-Mart Parcel Map, Minor
Subdivision No. 94-18
Page 3
.
.
The re-establishment of non-vehicular access rights along Clara Avenue and
Orchard Avenue excepting the two approved vehicular entrances along the
west side of Orchard Avenue.
New five foot wide public utility easements along the west side of Orchard
Avenue and the south side of Clara Avenue abutting the K-Mart property.
Various utility easements throughout the K-Mart property as shown on Sheet
3 of the Map.
All the above offered dedications are shown on Sheet 3 of the Parcel Map.
The Parcel Map will be approved by the City Engineer subsequent to the following
events taking place.
I ·
,
.
,
The City Council accepts the dedications offered for public use on the Map and
consents to the abandonment of the denoted easements and non-vehicular
access·
The completion of the Final Inspection of the conditioned off-site and on-site
public improvements and the correction of deficient or unacceptable work.
The field verification of the monuments to be set at the locations shown on the
Map.
The submittal of an updated title report and tax statements,
R: i~:~VV
AKMART
Ill
//
AGENDA
SUMMARY
5i
ITEM NO.
DATE: November 19, 1997
REPORT
SUBJECT: APPROVAL OF BUDGET AMENDMENT FOR PUBLIC WORKS
DEPARTMENT
SUMMARY: The Public Works Department is requesting the City Council to approve a
budget amendment to the FY 1997-1998 budget to allow receipt of funds from the Mendocino
Council of Governments (MCOG) for the implementation of two work elements of the MCOG
Overall Work Plan for Fiscal Year 1997/1998. The City did not receive approval from MCOG
on these two work elements until after the City's FY 1997/1998 budget had been developed.
One of the work elements will provide funding in the amount of $8,000 for a traffic sign
reflectorization survey and inventory. The other work element will provide funding in the
amount of $4,000 for the purchase of wireless traffic monitoring equipment and software. The
City does not anticipate expending more funds than available from MCOG for these two work
elements. MCOG will reimburse the City upon receipt of invoices/payment requests from the
City.
RECOMMENDED ACTION: 1) Approve the requested budget amendments to increase
revenue account 340.0600.490.011 by $8,000, and; 2) increase expenditure account
340.9647.250.000 by $8,000, and; 3) increase revenue account 340.0600.490.012 by $4,000,
and; 4) increase expenditure account 340.9648.800.000 by $4,000.
ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine amendment must be modified,
define changes, and approve revised budget amendment. 2. Not approve the budget
amendment.
Acct. No. (if NOT budgeted):
Appropriation Requested:
Citizen Advised: N/A
Requested by:
Prepared by:
Coordinated with:
increase 340.0600.490.011 by $8,000
increase 340.9647.250.000 by $8,000
increase 340.0600.490.012 by $4,000
increase 340.9648.800.000 by $4,000
Rick Kennedy, Director of Public Works/City Engineer
Rick Seanor, Deputy Director of Public Works t~~-
Candace Horsley, City Manager
Rick Kennedy, Director of Public Works/City Engineer
Gordon Elton, Director of Finance
Attachments: -.. 1. Budget.~mendment Worksheet
,,,:AG,,co~.,u, Candace Horsley, City Manager
i,m
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SB325 Reimbursement (LTF) FUND - FUND #340
104,816
9,000
(50,000) -
Bud.qeted amounts:
Beginning fund balance 7/1/97
Revenue budgeted
Expense budgeted
Transfers budgeted
Budgeted ending fund balance 6/30/98 $ 63,816 i
Adjustments made durinq the fiscal year:
Date
Approved
11/19/97 Refiectorization survey/inventory
11/19/97 Reflectorization survey/inventory
11/19/97 Wireless traffic monitoring equipment
11/19/97 Wireless traffic monitoring equipment
Account No.
340.0600.490.011 $ 8,000
340.9647.250.000 $ (8,000)
340.0600.490.012 $ 4,000
340.9648.800.000 $ (4,000)
Revised ending fund balance 6/30/98 $ 63,816
RESERV98.XLS 11/13/97
Page 1
Fund 340; 341; 345; 361;400
ITEM NO. 5,i
DATE: November 19. 1997
AGENDA SUMMARY REPORT
SUBJECT: NOTIFICATION TO COUNCIL REGARDING THE PURCHASE OFA
LIQUID RING GAS COMPRESSOR
REPORT: Included in the 1997/98 Budget is $11,000 to purchase a new liquid
ring gas compressor to process the digester gas at the wastewater treatment
plant.
Requests for Quotation were sent to eight suppliers through the informal bid
process. Four bids were returned and evaluated by staff. The Iow bid was
received from Atlantic Fluidics, Inc. for the sum of $8,235.73. A Purchase Order
has been issued to Atlantic Fluidics for this amount. Based on our purchasing
policies, we are giving the City Council the required notification of this action.
RECOMMENDED ACTION: Receive and file report regarding the award of bid to
Atlantic Fluidics for the sum of $8,235.73.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Acct. No. (if not budgeted): N/A Acct. No.: 612-3580-800
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by: Darryl L. Barnes, Director of Public Utilities
Prepared by: George Borecky, Water/Sewer Operations Superintendent
Coordinated with: Candace Horsley, City Manager
Attachments:
1. Tabulation of Bids
APPROVED- (~:~
Candace Horsley, City, Man
ager
I-- 0
~ 0