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Home My WebLink About1998-02-04 PacketMINUTES OF THE UKIAH CITY COUNCIL Regular Meeting - January 21, 1998 A regular meeting of the UkJah City Council, the agenda for which was legally noticed and posted, convened at 6:31 p.m. in the Ukiah Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following councilmembers were present: Chavez, Kelly, Mastin, end Mayor Malone, Abeent: Councilmember Ashiku. Staff preeent: Electdc Supervisor Bartolomei, Community Services Director DeKnoblough, Finance Director Elton, Assistant City Manager Herds, City Manager Horsley, Public Works Director Kennedy, Public Safety Director Keplinger, Police Administrative Captain McBdde, City Attorney Rapport, Fire Operations Chief Sandelin, Police Operations Captain Williams, and City Clerk Henderson. Mayor Malone announced item 8b, the Public Headng of the Appeal of Planning Commission Denial of Use Permit ~97-39, would be continued to the next regular meeting, Feb_ruary 4, 1998. 2. Pled,, of AII. I,nc, Mayor Malone led the Pledge of Allegiance. /~. ~.- · 3. $oecial Order of Business f 3a. Commendation for Wayne McBride for Work Related to'~the Polic~ll~ctivltlea City Manager Homley noted the extensive effortP~.ice Captain McBride ha~ given to the establishment and day-to-day operation of the Ukiah Polibe Activities League (PAL), designed to serve the youth of this community. Captain McBride,Mis do~ this as a volunteer, giving of his personal time to make PAL a tremendous success..~. Public Safety Director Keplinger praised .C~l~inMcBride ~dedication to the youth of Ukiah, noting he is an individual of high int~.~ with ';Feat commitment to bettering his community. Mayor Malone presented the comme/,~ion7ation to ptain~ride 4. ADDrovallCormction of Minutes /F .~ 4a. Re_eular Meetin_=. December 17. 1197 ~ · ' tuber to have included the follolb'ing in her council report: "She attended a Mendocino .County Air Quality Manag;r~.nt District Meetiqg and noted the District's Requests for Proposals for an Air Quality Plan satisfy~council's co~ regarding C.lifomia Environmental Quelity. . Act requirements." MIS Maafl~Kelly to approve theol, inutes of the Regular Meeting of December 17, 1997, as amended~arried b~/It[e following roll call vote: AYES: Councilmembers Chavez, Kelly, Mastin, and M_a~or Malone. NO~.S: None. ABSTAIN: None. ABSENT: CouncilmemberAshiku. 6./~ RIGHT TO APPEAL~EClSION i~ONSEI~I~ALENDAI~ M/S'Ma~tln/Kelly to approve the consent Calendar as follows: a, Denied Claim for Damages Received from Kagelini Kabinets, Inc., Grace Frost, and Gall Marie Morley, and Referred to City Insurance Carrier, REMIF; Approved Disbursements for the Month of December 1997; Adopted Reeolution No. g8-20, Approving Qualified contractors List for 1998 Calendar Year;, Adopted Resolution No. g8-2t, Eliminating On-Street Parking and Establishing a No- Partdng Zone on the East Side of Main Street Between Gobbi Street and Marshall Street; Approved Budget Amendment for Personnel Department for Costs Associated with Civil Service Board Activities; Received Notification Regarding the Purchase of Liquid Polymer;, Regular Meeting - January 21,1998 Page1 g. Approved Budget Amendment for Recreational Facility Feasibility Study Expenditures - CDBG Grant # 97-STBG-1175; h. Approved Budget Amendment for Institute of Museum and Library Services Grant; i. Adopted Resolution No. 98-22, Accepting a Portion of Hospital Ddve into the City Maintained Street System; j. Authorized the Mayor to Sign a Letter to Our Senators and State Representative Stating Our Opposition to Senate Bill 1483; k. Awarded Bids for Various Pole and Pad Mount Transformers and Rejected Bids for 5 and 10 KVA Pad Mount Transformers; I. Adopted Resolution No. 98-23, Approving Sale of Surplus Property* and Authorizing the City Manager to Execute Agreements, as to Assessor's Parcel No. 156-160-06 & 156-180-03; and m. Adopted Resolution No. 98-24, Establishing Procedures 'for Conducting Administrative Headngs Requested Pursuant to Vehicle Code Section 40215. 7. AUDIENCE COMMENTS ON NON-AGENDA ITEM.~ 9b. Aeoroval of Settlement Aureements. City of~.lkiah v. Invest Financlal*Comoration m r -~'*'~ ' ' ;"~ This atto was taken up in Closed Session at the enQ oT me m~,Hjng. No action was taken. 9. UNFINISHED BUSINESS ~'~.' *--- 9c. Presentation bv Phil Dow and Discussion of SB4S /: /~\. Phil Dow, Mendocino Council of Govern'ments (MCOG) sxtaff member, presented an overview of Senate Bill 45 and its affect on transportation fUnding. Significant to Mendocino County is the provision of the bill which will allow MCOG to specify which projects the local portion of State Transportation Funds should be' directed..~egional Improvement Program funds available to Mendocino County in this funding cycle tota~ $17.3 million. These funds must be used for capital improvement projects, no~ Operations and Ftaintenance. MCOG has the flexibility to direct these funds to~ous types of~apital improvements, not just state highway improvements. For years, the num.~ one priority for~_State Transportation Funding in Mendocino County has been the oonstructionxl[a Wlllits bypass,~.ven though there are many other needs. It is his recommendation to earmark.,~,~b~lk of ithe cu'~y available funding, $16.5 million, to the Willits bypass. The Cou~dl-~ad a'~ber of questiOns regarding the total funding requirements for the Willits bypa~and possible er~ ronmental challenges thereto, as well as the possibility of using these fund. s'for other modes ~transportation and on projects other than state highway 101, such as ~r.'~Dow smted'lhe guidelines for the use of these fUnds preclude use on rail projects unless it is MIS Malone/Meafln to not support a 4-lane Willits bypass, and ask MCOG to put together a Regional Improvement Program based on local priorities. Mayor Malone offered an amendment to his motion specifically to include fUnding in the program for rail transportation. The amendment died for lack of a second. The motion carded by the following roll call vote: AYES: Councilmembers Chavez, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: CouncilmemberAshiku. Mayor Malone once again announced item 8b was continued to February 4, 1998. Regular Meeting. January 21,1998 Page2 PUBLIC HEARING -7:00 ,,.m. Ado_Dtion of Resolution Increasina to $65.00 the Fee for the Release of Stored or Impounded Vehicles and Establishin_o a Fee of $15.00 _Der Day for Vehicles Stored on City_ of Ukiah Pro_Derty_ to be Collected by the Police De_Dertment Police Captain McBHde introduced Deputy District Attorney Kevin Maloney and Officer Greg Barts. both of whom were instrumental in developing the proposed increase in impound fees and the establishment of new storage fees for impounded vehicles. The new fees reflect the actual costs of impounding and storage of vehicles as allowed by state law. Mayor Malone opened the public hearing on this matter at 8:07 p.m. No one came forward to address the Council The Public Headng was closed at 8:08 p.m. MIS Masfin/Chavez to adopt Resolution 9a-25, Increasing to $65 tl~ F~.,:Jor/'~the Release of Stored or Impounded Vehicles and Establishing a Fee of $1~ per day.,~or vehicles Stored on City of Ukiah Property to be Collected by the Police Department~¥,arried I:fy.~JJ~e following roll call vote: AYES: Councilmembers Chavez, Kelly, Masfin, and MaWr Malone. ~_ .O~ES: None. ABSTAIN: None. ABSENT: councilmember Ashiku. ab. Ar)Deal of Plannina Commission Denial of LAm Permit ~97-3Q~ This matter was continued to the meeting of Februa 8. 9a. Presentation bv BMX Grour) and Consideration of~a_-se Renewal for Rus~ Bowl Community Services Director DeKnoblo~ug~in *~ BMX program representatives Debbie Rodgers and P, ulin. Albright. /i"~ Ms. A!bright outlined the BMX pro, ram for ~tf~'Council, ,~oting BMX activity in the community since me early 1980s. Members p~y a fee of,~35 per yea* to use the track and participate in the races, which include an awards prograrfi'. She,,~p~)vided a BMXer magazine for each Councilmember. ., ~. Councllme"/mber K.lly '~uiredrabout the~ of the site and the cost of running the program. Ms. AIbHghtand Ms. Rodgere felt the site was very good. Noise can be a factor in siting and this site is not adjacent to many ho;~es. They noted most parents accompany their children to the track, thus ~...ie~hot a 'drop off arid leave" situation. They noted the expenses of runnin the prograph covere~l~.~, the membership f., collected .ach year, g M/S.,Malone/Mastin to a~rove the renewal of the lease of the 'Old Sewer Plant" property to the Rus~y Bowl BMX program, can'led by the following roll call vote: AYES: councilmembers Chavez, K~ Masfin, and Mayoi'.Nlalone. NOES: None. ABSTAIN: None. ABSENT: councilmember ¶~d. A~}r)roYal of Leaee ~ North Uklah L#~ Sandm Telemo, 1480 Riesling Court, President of North Ukiah Little League, pointed out that 425 children participated in the program last year. Fundraising for this non-profit program is a large part of what the organization does, as wall as provision of the equipment and maintenance of the ball fields. M/S Kelly/Mastin to approve the lease of"Lions Field" to North UkJah Little League, carded by the following roll call vote: AYES: Councilmembers Chavez, Kelly, Masfin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: CouncilmemberAshiku. Regular Meeting. January 21,1998 10a. A_or~roval of the Americana with Disabilities Act (ADA] Manual ADA Compliance Officer Goodrick noted the City of Uldah began its first ADA compliance efforts in 1991, formally adopting accessibility measures in 1994. On January 9, 1998, the ADA Advisory Committee met and proposed certain recommendations for the manual. The proposed manual is a comprehensive document incorporating all the City's ADA compliance efforts. M/S Mastin/Kelly to approve the ADA Manual including the recommendations made by the Advisory Committee, carried by the following roll call vote: AYES: Councllmembers Chavez, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: CouncilmemberAshiku. 10b. A_=_=rove the Northern California Power A_eency Inte_erated Resource Plan ;IRP} artd Authorize Submittal to the Western Area Power Administration P~Nestem) City Manager Homley noted the governing bodies of Northern California Power Agency (NCPA) members are required to approve the Integrated Resource Plan prior to its subrnittalto the Western Area Power Administration (We. stem). ~: /. There was no one in the audience to speak to this issue,t- ,~ /. MIS Kelly/Masfln to adopt Resolution No. 98-26, ~r0ving California pOWer Agency's (NCPA) Integrated Resource Plan and ParJicipation~it~-its Submittal, carried by the following roll call vote: AYES: Councilmembers Chave~e~, M~sfin, and Mayo'~alone. NOES: None. ABSTAIN: None. ABSENT: CouncilmemberA~hiku. ¶0c. Consideration and Adootion of Resolz~r~on ADDrovin_= _u. emorendum of Underetandin_= for Em_=loyee Bar_eainin_= Unit - Polio1 This matter was discussed in Closed Session.~f°llowing action~ taken in open ..ion at Councilmembers Chavez, Kelly, Masfin, and.Mayor Malot'~. NOES: ABSENT: CouncilmemberAshiJ(~. ~... ~(.~ None. ABSTAIN: None. ¶0e. As_re;oval of Bud_e~,t Amendmentrfor Solid Waste Dia~t~__~_I Sl~_--_- · pp ~ te y the sam~swas budgeted. MIS Ma.stin~elly t°~prove an amendment to the 1997/98 budget by: 1) Increasing Landfill reven.ue'by $441,720 iil~ccount 660.0800.646.002; 2) increasing expenditures by $112,180 for Lan.drill operation in a~ 660.3401.XXX. XXX; 3 ) increasing transfer from account 76~'283.664 to Landfill ~,Jos=re Reserve Fund 664 by $175,000; and 4) authorizing a transfer of ,sa . s0.263. 1 to Pre-C osure Pro .ct ,oserv, Fund can by ~e t'o,owing mil call.,~tote: AYES: Councilmemberl Chavez, Kelly, Masfin, and Mayor Malone. IT~_, COUNCIL REPORT8 Councilmember Chavez attended a UIdah Valley SanCtion District meeting ~t which it was requested the City not impose right-of-way fees at this time. She met with the Main Street Board of Directors who are in the planning stages for the Cinco de Mayo celebration and parade. The Main Street Board would like the City to consider waiving the fees for a parade on State Street. City Manager Horeley noted the City does not charge parade fees, rather it =sks for reimbursement of Police overtime costs. Councilmember Kelly noted Coastal Conservancy funds are being allocated for the development of Riverside Park. Assemblywoman Strom-Martin's office was successful in convincing Caltrans to add the word "Museum" to the Sun House historic marker signs on Highway 101. The Regular Meeting. Janu~q~ 21,1998 Pege 4 Recreation Center committee is meeting tomorrow night at the Grace Hudson Museum. The salvage of beams from the old Safeway building is not going to be possible for use in the new recreation center. Councilmember Mestin attended the Fire Department's annual-dinner. He announced the Mendocino Solid Waste Management Authority meeting next week will focus on the future use or sale of its North State Street property. He will be meeting with representatives of public radio atation KZYX regarding the possibility of locating an inland studio at the Ukiah Valley Conference Center. Mayor Malone noted the Nor:th Coast Railroad Authority has approved an operations proposal with a private company, and it has put out a Request for Proposal to study the refurbishment of the rail line. He attended a steering committee meeting for the Transit Hub. The group is doing a study on the impact of the Transit Hub on the community, if located at the old Ukiah Railroad Station. He will attend · League of Califomia Cities Community Services policy com .rr}itt' ee meeting tomorrow in Ontario. t2. CITY MANAGER/DIRECTOR REPORTS · City Manager Homley noted staff has applied for a= a the Tmmidt Hub, and has located 10 possible grants to assist the Center: Mayor Malone announced the Redwood Empire of Califomi on February 7, 1998, in Fort Bragg. '"'- 13. CLOSED SESSION The Council convened in Closed Seesion at ~'" i 13a. G.C. Section ,~1956.9 - Conference With Legal Counsel Reaardina Exletino Lltiaation. Citv of Ukiah v. Invest Financial Coroorafl~n. et el.. Sen Mateo Surmrior ~ourt Cas; No action was taken. ~-Confe 'lSb. G.C. Section S49ST.6 - re 1.abor Ne_eofietor. A_eency Neoofletor · Cendace Homle_v: EmDIoyee Deoartment- Police Unit The m . am of U with the Police Unit was approved. See item t0c above. . t3c. G.C. Section ~4956.8 -~Confemnce wtth Reel Pronertv Neeotietor, Property: AP No. 184-' Negotiator: C~ndace Horsley, Under Negofiafior~: Terms of Payment . No was taken. "- ~ession at 9:25 p.m. at 9:26 p.m. Colleen B. Henderson, City Clerk Regular Meeting - J~u~ry 21,1998 Page5 Sa ITEM NO. DATE: FEBRUARY 4, 1998 AGENDA SUMMARY REPORT SUBJECT: DENIAL OF CLAIMS FOR DAMAGES RECEIVED FROM KARL SELITSCH AND SMALLS USED CARS, AND REFERRAL TO THE JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Karl Selitsch was received by the City of Ukiah on January 15, 1998 and alleges damages related to an arrest on November 24, 1997 at the Ukiah Police Department. The claim from Small's Used Cars was received by the City of Ukiah on January 20, 1998 and alleges damages related to a traffic stop on January 18, 1998, at 1400 South State Street. Pursuant to City policy, it is recommended the City Council deny the claims as stated and refer them to Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Deny Claims for Damages received from Karl Selitsch and Smalls Used Cars; and Refer them to the Joint Powers Authority, REMIF. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: N/A Yes Claimants ~~..~.~ Michael F. Harris, AICP, Assistant City Manager ~ Candace Horsley, City Manager 1. Claim of Karl Selitsch, pages 1-3. 2. Claim of Small's Used Cars, pages 4-5. APPROVE[~~ Can~ace Horsley, ~ity~vlanager mfh:asrcc98 0121 CLAIM NOTICE OF CLAIM AGAINST THE CITY OF UKIAIt, CALIFORNIA This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the ~overnment Code of the State of California, by the claimant or by a person acting on his/her behalf. RECEIV~., CITY OF UK~AH City Clerk's Office City of Ukiah 300 Seminary Avenue Ukiah, California 95482 RETURN TO: le · JAN 15 1998 ci'rY CLERK OEP'Ah: l~v~ [:_i'~ i CLAIMANT' S NAME: f J~Dl[,~'~/~ ' Number/Street and Post Office Box City State Zip Code Work Phone Number · NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): 4. DATE OF THE ACCIDENT OR OCCURRENCE: [I~ ~q ° q~ · - s~~ o~sc~~o~ o~ ~.~ ~ccxo~ o~ occ~~c~ (~tacn additional pages if more space is needed): ~V~5 ~~<(~ 7. N~ES,~~~ OF~~U~IC EMPLOYEES CAUSING THE INJURY OR LOSS:~~~_. . · · NAMES AND ADDRESSES OF WITNESSES (optional): B. TELEPHONE NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: A® NAME ADDRESS TELEPHONE Be 10. GENERAL DESCRIPTION. O~ THE LOSS, INJURY, OR DAMAGE SUFFERED: oe_ VISION 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for: General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. ~IGNATUR~'~ CLAIM~N~(S) Received in city Clerk's Office this /~ day of~ NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3:FORM~CLAIM Rev: 3/10/95 ~0 yooF' b' yd 7~hen HOYLE seafood me possession ~nd ~les HOYL['5 cSqarcje~ , nnd ~rrestecl me ¢c~ Hou~£ L^--bE'B; HOYLE ~d O~iccrs ~-~OYLE ~hen -Cocked himsel4 upon ~~ dHvinS hi.s ~umb ~~ my pry m/ eye open and p~h a my ~a~e. de~qa~d ed dru9 me hr'u-t-al I y, slamin9 my head, rig~ eyeball to NOTICE OF CLAIM AGAINST ~ CITY OF UK_IAH, CA!IFO~ This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title l, of the Government Code of the State of Californ~ claimant or b,. .c,n CITY OF UKIAH RETURN TO: City Clerk's Office City of Ukiah 300 Seminary Avenue Ukiah, California 95482 JAN 2 0 1008 CITY CLERK L)EP^N'I'MENT i · · CLAIMANT'S ADDRESS: Number/Street~ and Post Offic~ Box City '- State Zip' Nde Home Phone Number Work Phone-Nu~b&~ · NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): 5. P~CE OF THE ACCIDENT OR OCC~ENCE: 6. GENE~L DESCRIPTION OF THE ACCIDENT OR OCC~ENC~ (At~ac~ ~dditional pages i~ more space is needed): · · NAMES AND ADDRESSES OF WITNESSES (optional): A· NAME ADDRESS , __ TELEPHONE NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE'TREATED: A· NAME ADDRESS TELEPHONE Bi 10. 11. 12. GENERAL DESCRIPTION OF THE LOSS, INJUR%%, OR DAMAGE SUFFERED: TOTAL AMOUNT CLAIMED: %J ~._~..U% O'; 0_% ~ ~n,)' ~J O~ ~0/~ ~ ~. ~ _~__0OO. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Expenses for medical care: Loss of earnings: Special .damages for: General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after~~r~l of the cause of action. I SIGNATURE OF CLAIMANT (S) Received in City Clerk's Office this ~d"- day of ~~4w,~ , NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3:FORM~CLAIM Rev: 3110/95 5b ITEM NO. DATE: FEBRUARY 4, 1998 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF CITY COUNCIL ACTION DATES WITHIN THE SCHEDULE FOR FISCAL YEAR 1998-99 BUDGET Staff has prepared a schedule for the annual City of Ukiah Budget Process which identifies the key elements and time frames of the program. The budgeting process is lengthy and intense. The end result is the distribution of resources to meet the goals and objectives of the community. As in previous years, a session with the City Council is included in the process to provide an opportunity to review the progress made relative to last year's City Council goals and objectives and discuss directions and policy issues to be addressed in the upcoming fiscal year. This year this activity is scheduled for the regular Council meeting of April 15. Also, three days during the last week in June are set aside for the actual budget hearings with the intent of budget adoption prior to July 1. Staff believes the schedule properly delineates the time necessary to complete the tasks associated with this effort and earmarks appropriate opportunities for City Council action. Staff recommends the City Council approve the dates of April 15 for the goals session and June 23-25 for the budget hearings. RECOMMENDED ACTIONS: Approve the dates of April 15 for the goals session and June 23-25 for the adoption hearings relative to the Fiscal Year 1998-99 Budget process. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine proposed dates are not appropriate, identify changes, and direct Staff to adjust time frames. 2. Determine Council participation in the process should be modified, identify revisions, and direct Staff to prepare new schedule. Acct. No. (if NOT budgeted): N/A Acct. No.: NA Appropriation Requested: N/A (if budgeted) Citizen Advised: NA Requested by: NA ~~ Prepared by: Michael F. Harris, Assistant City Manager Coordinated with: Gordon Elton, Finance Director, and Candace Horsley, City Manager Attachments: 1. Fiscal Year 1998-99 Budget Schedule, page 1. APPROVED't. ~ Canda-ce Horsiey,-~itY I?lanager mfh:asrcc98 0204BUD DATES CITY OF UKIAH - FISCAL YEAR 1998/99 BUDGET SCHEDULE JANUARY 15, 1998 ACTION February 5 March 2 Budget worksheets distributed to Departments. Departments submit Goals and Objectives to City Manager March 23 Departments submit proposed budgets to Budget Team (Assistant City Manager and Director of Finance). March 23 Projected year end actual worksheets (February figures) distributed to Departments. March 23-30 Review of Department budget submittals by Budget Team. March 31-April 7 Individual Departmental budget reviews with Budget Team. April 8-14 Total budget requests reviewed and tallied by Budget Team. April 14 Departments submit projected year end actual figures. April 15 City Council consider current/projected goals and objectives; provide direction as to priorities and policies for completion of final budget (regular City Council meeting). April 16-20 Review of Department Budget proposals by City Manager and Budget Team. ^,3ril 21-May 1 Individual Department budget reviews with City Manager and Budget Team. May 4-8 Preliminary budget figures and calculations completed by Budget Team. May 11-15 Preliminary budget numbers finalized by Budget Team and City Manager. May 18-22 Final individual Department budget reviews with City Manager and Budget Team. May 26-June 5 Proposed final draft budget completed, copied, distributed to departments for final review and comments to Budget Team. June 8-11 Final department comments considered by Budget Team,ofinal draft budget completed and produced for distribution. June 12 Final draft budget submitted to City Council with Agenda Packet and to Ukiah Valley Sanitation District by separate distribution. June 13 Final draft budget available for public review at Library. June 15 Final draft budget available for public review at Civic Center counter. June 17 June 23-25 City Council set specific dates and times for Budget Hearings. Three days of City Council (including Redevelopment Agency and Ukiah Valley Sanitation District) Budget Hearings held and Budget Adopted. mfh:9899budget BUDSCH AGENDA SUMARY ITEM NO. 5c DATE: February 4, 1998 REPORT SUBJECT: APPROVE BUDGET AMENDMENT FOR PLANNING DEPARTMENT GENERAL PLAN COMPUTER MAPPING PROJECT SUMMARY: The Planning Department is requesting a budget amendment to finance an important General Plan computer mapping project. The requested amount is $4,000.00, which will cover the cost for consultant assistance and contingencies on this technically complex undertaking. When the General Plan was adopted in December of 1995, the Planning Department budgeted $50,000 for consultant help with implementing the General Plan. As a result of budgetary constraints, the original $50,000 was removed from the Planning Department budget, and all implementation has been performed by in-house staff. However, because of the technical nature of this computer mapping project, it is necessary to hire a consultant to perform the work. The project involves converting the existing General Plan land use map from the Visual CADD software program to the Auto CADD software. Auto CADD is currently used by the City Utilities and Public Works Departments, and is an easier program to learn and use. Future changes to the maps will be performed by staff without the need for consultant assistance. Once the General Plan land use map is converted to Auto CADD, it will be revised to reflect the changes to the various land use designations approved by the City Council over the past year. From this map, a new zoning map will be produced to similarly reflect the results of the recent City-wide General Plan rezoning program. The final products will include both color and "black & white" General Plan land use and zoning maps. RECOMMENDED ACTION: Approve the requested amendment to the 1997/98 budget for the Planning Department authorizing expenditures in Account 100.1501.250.000 by $4000.00. ALTERNATIVE COUNCIL POLICY OPTION: 1. Determine that the requested budget amendment is not appropriate and take no action. 2. Determine an alternative budget amendment is appropriate and provide direction to staff. Appropriation requested: $4,000.00 Citizen Advised: N/A Requested by: Planning Department Prepared by: Charley Stump, Senior Planner Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director Attachments: 1. Budget worksheets 2. Scope of work 3. Proposal from Ernst Architects Candace Horsley,tCity Manager GENERAL FUND #100 Bud.qeted amounts: Beginning fund balance 7/1/97 Revenue budgeted Expenses budgeted Transfers In/(Out), at net Loans to other funds Budgeted ending fund balance 6/30/98 509,388 6,308,310 (6,609,488) 205,775 - $ 413,985 Adiustments made durinq the fiscal year: Date Proposed Account No. 7/1/97 Change in beginning fund balance per audit 8/6/97 Storm drain videotaping project 100.3110.250.000 $ (4,000) 8/6/97 South State Street repair 100.3110.250.000 $ (13,500) 8/20/97 City Clerk compensation adjustment 100.1101.110-156 $ (741) 8/20/97 Street portion of Garage cleaner/solvent contract 100.3110.303.000 $ (285) 11/5/97 Traffic Safety Grant Revenue 100.0600.488.911 $ 20,175 11/5/97 Firefighters Association Donation 100.0900.900.911 $ 2,100 11/5/97 Fees for services to Mendocino District Attorney 100.0800.616.911 $ 2,500 11/5/97 Sale of Surplus Fire equipment 100.0800.625.002 $ 2,000 11/5/97 Traffic Safety Grant Expenses 100.2101.XXX.911 $ (29,242) 11/5/97 Reduce personnel costs 100.2101.110-157 $ 750 11/5/97 Reduce fire apparatus costs 100.2102.303.001 $ 300 11/5/97 Reduce Special Supplies costs 100.2101.690.000 $ 417 11/5/97 Delete radio equipment replacement and modifications 100.2102.800.006 $ 1,000 11/19/97 Fire hoses and fittings 100.2101.690.001 $ (1,832) 12/17/97 Animal Shelter property appraisal 100.1201.250.000 $ (2,800) 12/17/97 Animal Shelter property appraisal reimbursement 100.0600.489.000 $ 1,400 1/21/98 Legal services for Civil Service hearings 100.1601.250.000 $ (6,622) 2/4/98 Consultant services for General Plan map conversion 100.1501.250.000 $ (4,000) Revised Budgeted Ending Fund Balance 6/30/98 $ 381,605 RESERV98.XLS 1/28/98 Page 1 Funds 100; 110; 115; 130; 131 Ltl < o ~ ,,z, i ~'- A A A c~ ,-,-,-,-,-,-,-,-,-~ ,- ~- ,_ ..~ ,,,, ..~ >i~ > ~ '1~ . 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C~O C~O C~O~ ~ ~ 0 0 00 0PI CITY OF UKIAH Planning Department Computer Mapping Project Scope of Work II. GENERAL I BACKGROUND The City adopted a new General Plan in December of 1995. Over the past two (2) years, the Planning Department has completed a Citywide Rezoning Program to ensure that all zoning classifications assigned to City parcels are consistent with their General Plan Land Use Designations. In some cases, the City Council determined that the Land Use designations assigned in the General Plan were inappropriate, and directed staff to amend the new General Plan Map to either retain the old Land Use Designation, or assign a "different" new one. As a result of this major work effort, the City's General Plan Land Use Map and Zoning Map are now consistent with one another. The Planning Department is seeking consultant help to create computer generated General Plan and Zoning Maps in both color and "black & white," for internal use, display, and sale to the public. PROJECT DESCRIPTION A. The project includes the creation of four (4) maps: 1. "Black & White" General Plan Land Use Map This map was originally created on Visual CADD for the 1995 General Plan. It needs to be updated in response to the amendments made during the General Plan Rezoning Program. The Land Use Designations were shown with block letters (i.e., LDR - Low Density Residential) in defined areas. Our preference is to distinguish the various Land Use Designations by cross-hatch or symbols, and then include a corresponding map legend to explain the cross-hatch or symbol. 2. Color General Plan Land Use Map This will be a new map created out of the original Land Use Designation Map. Instead of cross-hatching or symbols to distinguish the various designations, this map will use colors. A similar corresponding map legend explaining the colors must be created. III. IV. 3. "Black & White" Zoning Map This will be a new map created out of the original Land Use Designation Map. Similar to Map #1, it will use cross-hatching or symbols to distinguish the various zoning classifications. It will also include a corresponding map legend to explain what zoning classification is represented by each symbol or cross-hatch. 4. Color Zoning Map Similar to map #2 above, this map will be new, and created out of the original General Plan Land Use Map. Colors will distinguish the various zoning classifications, and a corresponding map legend will explain what zoning classification each color represents. MISCELLANEOUS Am Scale of Maps: Each map will be created out of the original General Plan Land Use Map, which was prepared at 1" = 667'. No change to the scale is anticipated, but it is a possibility, depending upon the effectiveness of the maps in presenting the information. Bm Plottin_qlPrintin.q Maps: The project does not include the plotting/printing of maps. The City maintains a plotter, and will print the maps from disk. C. Conversion to Auto CADD: Depending upon the cost, the City may desire the conversion of the maps from the Visual CADD format to Auto CADD. PROPOSAL SUBMITTAL If possible, all interested consultants should meet with City Staff to review the Visual CADD software, existing General Plan Land Use Map, existing Zoning Map, and all necessary changes that must be made. Bids must include individual costs associated with each work product (maps), and the conversion from Visual CADD to Auto CADD. Based upon cost, the City may not choose to have all the maps prepared at the present time. The City would have either the "black & white" or color maps prepared now, and the remaining maps would be commissioned as funds become available. NOTE: The Zoning Map differs from the General Plan Land Use Map in that there may be a number of zoning classifications under a particular Land Use Designation. For example, parcels designated as "C" (Commercial) on the General Plan Land Use Map may be zoned "C-N" (Neighborhood Commercial), "C-1" (Light Commercial), or "C-2" (Highway Commercial/Restricted Industrial). The General Plan Land Use Map is a generalized land use pattern map, while the Zoning Map is a more detailed regulatory tool. ARCLIITECTURE ( PLAkJt,.IILIG 9'18 ldarlene ~. Ukich, CA 94582 erndl: lernct@zoff, om.net December 29, 1997 Charles Stump City of Ukiah Planning Department 300 Seminary Avenue Ukiah, CA 95482 RE: Computer Mapping Project - Update City Map Drawings Dear Mr. Stump, This letter is a proposal to do the work outlined in your Scope of Work for items Al-A4 in the above-mentioned project. l am proposing to do the work requested by updating minor changes to the existing maps so they meet current conditions. Then, starting with the Land Use map show the uses as requested. The Zoning Maps will be constructed by layering a hatch or color fill on top of the updated Land Use maps, thus the color for Commercial Land Use would be the same as the color for the predominate Commercial Zoning area, while the lesser Zones would be a different color. The colors used will be as close as possible to the existing colors, and the hatching patterns will be assigned with your approval. Hatches will cover all areas within the prescribed boundaries and fills will cover areas bounded by streets in the prescribed areas. Residential (RI) will not be hatched or filled, as per your current maps. item Al. $400.00 Item A3. $240.00 Item A2. $580.00 Item A4. $440.00 All changes after signing the proposal shall be charged at the architect's standard rate of $60.00 per hour, except as agreed to beforehand by the architect. Thank you for the opportunity to work with you, and your staff at the Planning Department. Sincerely Lyndon W. Ernst, AIA Architect Signed: Owner/Representative City of Ukiah Planning Department Ernst Architects This contract may be terminated with a seven day written notice, by either party. The architect will not be held liable for any mistakes on the above mentioned drawings. ARCHITECTURE f PLAklklILIG Uki~h, GA ~45&2 707.~7.9366 ernoil: lernsl~zop¢om.net December 29, 1997 Charles Stump City of Ukiah Planning Department 300 Seminary Avenue Ukiah, CA 95482 RE: Computer Mapping Project - Convert Drawings to AutoCad Dear Mr. Stump: This letter is a proposal to do the work outlined in your Scope of Work for converting the drawings listed in Al-A4 in the above-mentioned project to AutoCAD drawings. The drawings will be exported from Visual CADD to AutoCAD LT96 using Visual CADD's export utility and then cleaned up to present a drawing to match your current drawings. I propose to take the following steps to accomplish this: 1. Update textual formatting. 2. Redo the solid fills. AutoCAD will not read Visual CADD's fill command. 3. Alter all line color and widths to meet AutoCAD parameters. 4. Rename all layering to meet the 1996 AIA Layer Guidelines. 5. Separate the differing map elements into different cadd files. 6. Xrefall files together to create the maps you currently have. items 4, 5, & 6 are included because they give the city more flexibility with this valuable database, and make the maps more useful in the process of city planning and maintenance. Because this process is can be so unpredictable I am proposing to do this work on a time-and-materials basis of $60.00 per hour, with the time to complete the work not-to-exceed 30 hours. This time period may be increased with prior approval by the Planning Department. Thank you for the opportunity to work with you, and your staffat the Planning Department. Sincerely Lyndon W. Ernst, AIA' Architect Signed: Owner/Representative City of Ukiah Planning Department Ernst Architects This contract may be terminated with a seven day written notice, by either party. The architect will not be held liable for any mistakes on the above mentioned drawings. ITEM NO. MEETING DATE: 5d February 4. 1998 AGENDA SUMMARY REPORT SUBJECT: AWARD BID FOR 175 KW GENERATOR AT THE HYDRO PLANT REPORT: Each year it is necessary to rent a generator to supply emergency power for the water pumps that supply the fish hatchery. In an effort to reduce long term cost, staff felt that it would be prudent to purchase a used generator. In November, staff solicited bids for a used generator and subsequently recommended that the Council reject them due to the high cost. O'Brien Rental Services who actually owns the generator that we are now renting, has offered their rental unit to us for $12,870. This is a good unit that fully meets our original specifications. At a rental rate of over $2,100 per month, and the requirement to have a generator on site for at least four months a year, it will pay for itself in a short period of time. Staff recommends purchasing the used 175 KW generator from O'Brien Rental Services for the sum of $12,870. Since this is not a budgeted purchase, it will be necessary to transfer of funds from Account 800-5535-420 to Account 800-5536- 800. RECOMMENDED ACTION: Purchase the used 175 KW generator from O'Brien Rental Services for $1 2,870. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject proposal to purchase the generator. Acct. No. (if not budgeted): 800-5536-800 Acct. No.: Appropriation Requested: N/A Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by- George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: 1. Staff Report and Bid Tabulation for December 17, 1997 meeting. 2. Budget Transfer Authorization 3. Proposal from Obrien Rental Services Cand-ace Hor~ley, City)~anager ITEM NO. MEETING DATE: December 17, 1997 AGENDA SUMMARY REPORT SUBJECT: REJECT BIDS FOR 175KW GENERATOR AT THE HYDRO PLANT REPORT: Each year it is necessary to rent a generator to supply emergency power for the water pumps at the fish hatchery. In an effort to reduce long term cost, staff felt that it would be prudent to purchase a used generator. It was indicated to staff, through contacts with equipment suppliers, a used generator that would meet our needs could be purchased for approximately $13,000. Requests for Quotation through the formal bidding process were sent to eleven equipment suppliers. Six bids were returned and opened by the City Clerk on December 3, 1997. The bids came in substantially higher than anticipated. Based on these bids, it appears that it would cost approximately $30,000 to place a used generator at the Hydro Plant. Since this was an unbudgeted item and the cost seems rather high, staff recommends that Council formally reject all bids. RECOMMENDED ACTION: Reject all bids. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Acct. No. (if not budgeted): N/A Acct. No.: N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: Tabulation of Bids APPROVED: Candace Horsley, City Manager 0 0 0 0 0 0 0 c c BUDGET ADJUSTMENT AUTHORIZATION TO: Director of Finance DATE: /"' ~?-('.~ - ?c~ Please adjust the budget for the amount(s) as shown below: From To Account No. Amount Account No. Amount Justification: BY: Department Head APPROVED: City Manager Approval of City Manager required for transfers within Department Budgets. APPROVED: Mayor Council approval required between Depadment or Fund Budgets, O'Blll Ope,'ato~ ~ O[ The World's Lar~r Gert e~',a tOT R~ ~ I ~lg~t Sanuaty 15, t998 Rcrlial DepoLs Throughout The U.S. ,'~d Europe TO: CITY OF UKIAH FAX: (707) 467.2841 ATTENTION: Terry Eib REGARDING' Purchase of Gcncrator Dear Terry: O'BRIEN ENERGY SERVICES is pleased to offer the following for your consideration. One used 175KW generator set, O'Brien Model OB175M-DW63 with Mercedes OM407A diesel engine, 12 lead reconnectable generator, auto star~ panel, safety shutdowns, radiator, battery, silencer and flex, breaker, fuel tank, outdoor enclosure PRICE: FOB, Benicia, California $12,000,00 ,2~'/~ ,, <~.._) O, (2) CD -- Taxes are not included or shown but will be charged if'applicable. ,,~ ~Y?O. O0 7-,'9 X O'BRIEN ENERGY SERVICES appreciates the opportunity to supply your power generation requirements. Please feel free to contact me should you have any questions or require further information. Regards, O'BRIEN ENERGY SERVICES Dan Wirbick 1845 PAR/( ROAD. BEHICIA. CA 94510 tELEPHONE: 70 7- 745-9544 lO'd ~6~ZZOZ Ag~3N3 N~I~O Wd bP: ~0 86--~I--NU£ ITEM NO.: 7a DATE: February 4, 1998 AGENDA SUMMARY REPORT SUBJECT: APPEAL OF PLANNING COMMISSION DENIAL OF USE PERMIT AMENDMENT NO. 97-39 SUMMARY: This appeal was continued by the City Council at the January 21, 1998, meeting at the behest of the applicant's agent, Axt and Mitchell. The applicants are appealing the Planning Commission's decision to deny, on a 5-0 vote, a Use Permit Amendment application filed by Redwood Oil Company to amend Use Permit No. 88-3 and allow the installation of a take-out restaurant kitchen (Aztec Grill) in an existing Chevron service station/convenience store at 1099 South State Street. continued on Page 2 RECOMMENDED ACTION: Deny the subject appeal, thereby affirming the Planning Commission's decision to deny Use Permit Amendment No. 97-39. ALTERNATIVE COUNCIL POLICY ACTION: 1. Approve the subject appeal, thereby approving the application to install a takeout restaurant (Aztec Grill) in the existing Chevron gas station at State Street and Talmage Road. 2. Approve the project in a modified fashion or configuration, as may be articulated and directed by the City Council. Citizen Advised: Publicly noticed pursuant to provisions of Ukiah Municipal Code Requested by: Mr. Lawrence Mitchell, of Axt & Mitchell, for Redwood Oil Company Prepared by: Dave Lohse, Associate Planner Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director Attachments: . 2. 3. 4. 5. Letter of Appeal from Mr. Lawrence Mitchell (dated December 12, 1997) Minutes of Planning Commission Meeting on December 10, 1997 Planning Report for Use Permit Amendment No. 97-39 Letter from Matt Stranko (dated December 10, 1997) in support of project Letter from Patti Whitaker (dated November 10, 1997) in support of project APPROVEDL ~ ~ Cand-~ce Ror.~ley,-C~y lanager An auto service station has been in operation on the project site since the early 1960's, but the existing Chevron service station and convenience store were developed after the approval of Use Permit No. 88-3, which was required to allow expansion of the station since it is located in the C-2 Zoning District. The proposed take-out restaurant use may also be permitted in this zoning district, but does require the amendment of the previously approved Use Permit. The proposed restaurant would utilize existing kitchen facilities that comprise approximately 160 square feet of the 1,670 square foot convenience store located on the northern portion of the site. This kitchen area was formerly used for the cooking of pre- prepared chicken food products that were sold at the sales counter of the convenience store. The applicant has proposed to remodel this area to install a char-broiler, range/oven, hot table, food preparation counters and sinks necessary for the preparation of made-to-order items. A food-serving counter with no seating would also be installed along the southern wall of this store, according to the site plan and floor plan submitted with the application. The Planning Department reviewed the proposed amendment and determined that the restaurant use would be consistent with the applicable use and development standards for the C-2 Zoning District, particularly since the site area is already developed with the service station/convenience store use and a retail commercial shopping center located on an abutting property. Staff further determined that the proposed restaurant use would require the installation of at least one additional parking stall, which would increase the required number of parking stalls to four. The applicant has indicated that all four parking stalls would be installed on the site, but it is the opinion of staff that the proposed locations of these stalls would significantly increase existing circulation problems and congestion on the site. The sale of made-to- order food products could also increase the amount of time that vehicles remain at the gas pumps, which would further increase congestion on the site since there is little room available for drivers waiting to reach the existing facilities and the proposed restaurant. This congestion could also increase adverse effects on vehicle circulation along South State Street, particularly when the interior lane of south-bound traffic is blocked by vehicles waiting to turn left onto the site to reach gas pumps or other facilities. Overall, therefore, staff believes, and the Planning Commission concurs, the project site is too constrained by size, location and existing development to allow additional parking stalls, and to generally accommodate the proposed food facility. A full analysis of these potential impacts and the Findings recommended for the denial of this project are included in the Planning Report (attached) submitted to the Planning Commission. The Planning Commission reviewed the project at a hearing on December 10, 1997, and concurred with the concerns outlined by staff. Based on these concerns, the Commission adopted the Findings contained in the Planning Report for the project and denied the project by a 5 to 0 vote. The Minutes for this meeting are attached. T ITCHELL ARCHITECTS--PLANNERS (707) 462-8778 FAX (707) 462-1511 135 WEST GOBBI STREET, SUITE 205 UKIAH, CALIFORNIA 95482-5465 December 12, 1997 City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Uk(; 15 1997 Re: Use Permit #97-39 Amendment Redwood Oil Company, Inc. Redwood Plaza Chevron Gl I'Y GILkRt~ OLPp, lq I-fVlEN-1 Dear Council Members: At the request of my client, Redwood Oil Co., I am hereby appealing the decision of the Planning commission to deny Use Permit//97-39, action taken during its regular meeting on 12/10/97. In summary, my Client wishes to change the menu of his food service business operated out of the market located at 1099 So. State Street. The market is part of Redwood Plaza Chevron. The existing food service business has operated from that location for a number of years, having started there in February of 1995. County health Department and City approvals were given for that business. The change in menu necessitates the changing of existing appliances and the addition of new ones, but no walls are being moved and no floor area addition is being made. Some interior doorways are being relocated, but the balance of the market will remain as is. The Owner's vision for the business incorporates a new concept in the fuel station industry. It is called "dashboard dining". It teams a fuel station with a food service type use and allows the traveling public to obtain multiple services in one stop. It is intended that the fueling customers would be the primary market focus and customer base for the food service use. Secondarily, foot traffic from the adjacent commercial uses would also be desired and encouraged. City of Ukiah 12/12/97 Page 2 Please schedule a hearing on this petition at your earliest convenience and notify my client and me of the date, time and location so we may participate in the deliberations concerning this request. Thank you for considering this request. Sincerely, 'awrence S Mitchell, AIA Architect LSM/db c: P. VanAlyea, ROC Santa Rosa B. Sommers, ROC Ukiah MINUTES CITY OF UKIAH PLANNING COMMISSIOt~ DECEMBER 10, 1997 MEMBERS PRESENT Edc Larson Joe Chiles Jennifer Puser Mike Correll Judy Pruden, Chairman OTHERS PRESENT Robert Axt Dale Gibney Bridgett Summers [¥1,, EMBERS ABSENT None ~TAFF PRESENT Charles Stump, Senior Planner Dave Lohse, Associate Planner Melody Harris, Recording Secretary The regular meeting of the City of Ukiah Planning Commission was called to order by Chairman Pruden at 7:01 p.m. in the Council Chambers of the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, California. Roll was taken with the results listed above. 3. SITE VISIT VERIFICATION Chairman Pruden polled the Planning Commissioners and determined each had made the required site visits. 4. APPROVAL OF MINUTES - November 12, 1997 Commissioner Larson suggested the following corrections to the minutes: Page 9. Para_ora.oh 4, 1st Sentence, amend sentence to read, '...unfortunately, however, zoning alone can not remedy these problems"; Paoe 9. Pere_clreph 4, 3rd Sentence, replace 'rewriting' with 'considering"; Page 9. Paragra.oh 4.5th Sentence, amend sentence to read, UTo down zone the property to R-I...'; Page 10. Paragraoh 2.1st Sentence, amend sentence to read, '...since the Zoning Map must be consistent with the General Plan." ON A MOTION BY Commissioner Larson, Seconded by Commissioner Puser, it was carried by following roll call vote to approve the minutes of November 12, 1997, as amended: AYES: NOES: ABSTAIN: ABSENT: Commissioners Larson, Chiles, Puser, and Chairman Pruden. None Commissioner Correll None Chairman Pruden commended Staff on behalf of the Commission for the accuracy and thoroughness of the Planning Commission minutes. 6. COMMENTS FROM THE AUDIENCE ON NON-AGENDA ITEMS No one came forward. MINUTES OF THE PLANNING COMMISSION Page 1 DECEMBER 10, 1997 6. ,a. PPEAL PROCESS Chairman Pruden read the appeal process to the audience. For matters heard at this meeting, the final date for appeal is December 22, 1997. Chairman Pruden inquired of Staff if the Administrative Procedures governing the appeal process were now i,. effect. Charley Stump, Senior Planner, stated the Administrative Procedures Ordinance has been adopted by the City Council which states if you do not attend a meeting and address the Commission in either written or verbal form, you are precluded from filing an appeal in the r,)atter. He noted this procedure will ~e stated on all future Plannir,g Commission agendas. e PUBLIC HEARINGS Use Permit Amendment Application No. 97-39, as submitted by Redwood Oil Company, to amend a previously approved Use Permit (#88-03) to allow the installation of a food preparation and serving facility within an existing auto service station, on property located in the C-2 (Highway Commercial & Restricted Industrial) Zoning District, at 1099 South State Street (Assessor Parcel No. 003-140-36). Charley Stump, Senior Planner, presented a brief introduction of the Use Permit Amendment application to amend a previously approved use permit on the site of the Chevron gas station at the comer of Talmage and State Streets. The proposal is to establish an 'Aztec Grill" food preparation and serving facility. Mr. Stump stated that Staff is generally supportive of these types of land uses, and from their research and analysis Staff finds that this chain is outstanding, and that co-branded or mixed use facilities in general are both a good idea and a trend of the future. However, Staff does not believe it to be appropriate for this site. He introduced Dave Lohse, Associate Planner, for explanation of staff findings and to explain staff's recommendation for denial of this project. Dave Lohse, Associate Planner, reviewed the written staff report, indicating approval of the proposed Use Perm Amendment would amend the existing permit approved in 1987 to allow the currently existing gas station to install and operate a take-out restaurant within the existing convenience store. The store is approximately 1,250 square feet in area and the proposed take-out and food preparation area would constitute 160 square feet of this area. The applicants have not indicated if they would propose seating once the restaurant is opened, but there is no seating indicated on the site plans. Mr. Lohse noted this project is exempt from CEQA. In reviewing the project it was determined the installation of the proposed restaurant would introduce an additional primary use to the site that does require the amendment of the existing Use Permit. It was also determined that the remodel of the existing service station is generally consistent with the applicable development standards for the C-2 Zoning District, which include building height and yard areas. However, it was also determined that the project is not consistent with the parking requirements for the site. Mr. Lohse noted in calculating the number of parking stalls that would be required for this use Staff determined it would be a minimum of one and possibly more, depending upon whether or not seating was installed. The parking requirement is the most beneficial one Staff could give to this project site and after additional research into other 'Aztec Grills' located in the Chevrons in Windsor and Cloverdale, Staff determined that additional parking in the future might even be a higher prerequisite. Staff reviewed the varied parking schemes proposed by the applicant. The one shown on the project site would not work specifically because it does allow for the required back-up area to intrude into the designated right-of-way line for State Street. He noted there are no eminent plans to expand State Street at this point in time, but Staff feels it would be creating a hazard if it is developed in the future. The City Engineer has indicated it will be a future project, depending upon funding, etc. Staff also considered reconfiguring the parking stalls as they are striped now, which would have customer' backing to the south. It is felt that would interfere with the pump operations if they are used more frequently than MINUTES OF THE PLANNING COMMISSION Page 2 DECEMBER 10, 1997 they are now. The restaurant use would probably generate more traffic trips onto the site. The third parking stall is located towards the east of the project site, which is not real visible on site plans, and the fourth parking stall is not shown on the site plan but would be located to the south of the pumps. That area is currently used as the only through-access on the site. Between the pumps and the convenience store building the only other access that they have could be blocked if people are pumping gas. In summary, Mr. Lohse stated the site has certain constraints and the addition of more parking spaces would further constrain and potentially create more hazards and safety problems, particularly between vehicles, and between vehicles and pede~*rians. After analyzing this Staff made findings for recommendation for denial, as articc:lated in Findings I and 2, in the Staff Report. Chairman Pruden requested more information relative to the Variance issued in 1988. Mr. Lohse indicated the Vadance that accompanied the Use Permit coveting not only the project site, but the retail center to the east and the Redwood Auto Wash, allowed the parking required for the total uses of all these sites to be reduced by four or five spaces, by allowing the auto wash bays to be considered as parking stalls. Chairman Pruden inquired if that Vadance was still in affect since the properties have subsequently been subdivided. Mr. Lohse stated the Variance is still in affect, it just doesn't technically apply to this property since it has been subdivided off. The Use Permit did require that the project site have three parking stalls. The applicants have, since their submittal of this application, stdped those three parking stalls more cleady, as they were not visible on our first site visits. Commissioner Puser asked for clarification of existing parking spaces and what will additionally be required with this application. Mr. Lohse stated the three parking stalls in existence were required by the previous Use Permit #88-03, but does not comply with the current request. Technically they are still lacking one parking stall. Commissioner Chiles inquired if there is any minimum requirement for a radius turn into the parking stalls coming off of State street. Mr. Lohse stated the code does not specify such a radius. The code does require a 24 foot back out area required for parking stalls at a 90-degree angle. PUBLIC HEARING OPENED: 7:16 P.M. Robert Axt, 135 W. Gobbi, stated he is representing the applicants. He addressed issues raised in the Staff Report. He indicated there is no room in the convenience store for seating or stand up eating and stated the owners would most likely be agreeable to a condition of approval to that effect. Mr. Axt described this type of facility as "dashboard dining", indicating it is in vogue now and seems to have become a necessity to service stations these days. Mr. Axt presented letters to the Planning Commission from the-Windsor and Cloverdale Chevron Stations with Aztec Grills stating at least 90% of all patrons using their facility for the purpose of buying food are there primarily to get gas, not to buy food. The generation of additional traffic for food, if anything, would be very slight. He also noted gas pump ordering is a potential future consideration for this facility and other similar stations, whereby an intercom system is installed and food is ordered from the gas pump. He reiterated there may be some additional traffic, but it will be slight and should not be cause for alarm. He stated the requirement for an additional parking space is not unreasonable. MINUTES OF THE PLANNING COMMISSION Page 3 DECEMBER 10, 1997 Mr. Axt also addressed the Chester Fded Chicken food establishment formerly located in the Chevron, which was referenced on Page 2 of the Staff Report. He provided the Planning Commission with a written rebuttal to the Staff Report stating up until this year the Chester Fried Chicken was permitted by the Health Department and was inspected both by them and by Carl Tuliback, Code Enforcement Officer, and was never rejected for the functior in which it was used. This is merely a changeover from the chicken food service to the Aztec Grill. He notea copies of the health department inspection reports and a 2/8/96 inspection by Carl Tuliback attached to the written rebuttal. Mr. Axt referenced the plot plan provided in the Staff Report and discussed the three existing parking spaces to the west of the facility, which were recently striped, and a fourth compact parking space that could be utilized without impacting the access to the gas station. He also referenced the potential for a fifth parking space used only by staff at the restaurant. In the applicant's opinion there are four spaces existing and the potential for a fifth parking stall. He commented in regard to the 24 foot back-up that is required if you are making a 90 degree right angle into that parking space. It is not required if you are coming at it in any other angle and you are permitted to access a parking space from a diagonal or other access that permits you into the space. Mr. Axt circulated a drawing that indicates how parking currently sits on the site. Mr. Axt stated he is not sure at this time what the signage requests will be for the Aztec Grill, other than a standard window sign. He did note that the sign for Chester Chicken was permitted. In summary, Mr. Axt stated there won't be an appreciable increase in traffic. It is a service that Chevron feels is important for its operation. He referenced again the letters submitted from the two managers in Cloverdale and Windsor claiming that 90% of their customers are gas customers. Mr. Axt also pointed out that this isn't the same as a 'Jack in the Box" or "Subway Sandwich' where people come in to sit and dine. It is a minor adjunct to this operation for the convenience of its customers and to the customers to the laundromat next door. Chairman Pruden inquired as to the proposed operations of the Aztec Grill and hours of operation. Mr. Axt stated the Grill will primarily serve burTitos and he assumes the hours of operation will the same as the gas station, which is 24 hours. Mr. Axt introduced Bddgett Summers is an employee of Chevron and could probably address this question more specifically. Bridgett Summers, 5720 Ridgewood Road, stated the hours of operation will be 11:00 a.m. to 7:00 p.m. CommisSioner Chiles referenced the correspondence from the Cloverdale and Windsor locations and inquired what the site land area is on those two locations. He noted he has seen the new facility in Windsor and estimated it to be over half an acre. Mr. Axt stated he does not have that information. Mr. Lohse stated he does not have the exact acreages but he did contact both of the Planning Departments down there. The Windsor restaurant is located in an existing Chevron that had a GHII converted into it. A pdmary part of the approval by the Windsor Planning Commission was that additional parking could be put on the site. The Cloverdale site was designed with additional parking and a drive-through window. Part of Staff's pdmary contention with the project site, is that it is constrained. If you can squeeze an adequate number of parking spaces in, there would still be a problem with circulation that can't be addressed propedy because of the size and shape of the parcel. Chairman Pruden stated she has visited the Windsor site more than a dozen times, and stopped specifically for the food. She noted there are three handicaped parking spaces on the south side of the station, then you have to pull through the pumps and on the north side of the property there is almost double parking in the sense tha' you have the pumps and a parking spot beyond that. You essentially can not turn around and it is very awkward, MINUTES OF THE PLANNING COMMISSION Page 4 DECEMBER 10, '1997 but there are another four or five parking spaces over there. One of the spaces consists of the air and water dispensers. At best there are seven or eight parking spaces total. It is highly constrained ';d they are always full. Commissioner Chiles inquired as to what the applicants will do if the Aztec Grill becomes so popular, due to the quality of its food, that it becomes a large, thriving business at this small location. He stated he supports entrepreneurialship, and wonders if this would be a good prospect for it. Commissioner Correli inquired as to why Chester Fried Chicken was closed. Mr. Axt stated Chester Fried Chicken was not closed by the Code Enforcement Officer or the Health Department, but was closed to allow the changeover to the Aztec Grill. Mr. Stump inquired if there was a kitchen with Chester Fried Chicken, and if not where were the chickens prepared. We need to determine if the Grill is a similar use and Mr. Lohse can address if it was permitted or not. Mr. Lohse indicated he had not seen the information that Mr. Axt obtained from Carl Tuliback but in his personal conversations with Mr. Tuliback he indicated it was never a closed code enforcement action. He further stated that the Health Department inspects the health aspects only and does not have any jurisdiction over whether it is a valid land use operation. He pointed out that the Planning Department had received a complaint of food being prepared at that location. The code does not specifically address these co-branded or mixed use type facilities. Mr. Lohse and Mr. Tuliback discussed this issue and determined that it was not an allowed use, otherwise this would be a legal use for which the Aztec Grill would be a continuation and there would be no need for a public hearing. Commissioner Correll inquired of Staff if the Chester Fried Chicken business has definitely ceased to operate. ,/Ir. Lohse clarified the Chester Fded Chicken operation did not cease because of a code violation and he is not sure why it ceased but stated that it is not relative to this discussion. Mr. Lohse stated that chicken was being sold in bags from a heated container on the counter, which is not the same as someone coming in to order a meal and waiting while it is prepared. The Planning Commission addressed a similar issue with the Shell Station and that is why Staff opposed the Subway Sandwich operation they proposed, but recommended approval of the Baskin Robbins. When we look at these co-branded facilities one thing Staff looks at is the congestion that can occur. This is a 24-hour, full service gas station and cardlock facility, and the addition of another use of this potential strains the limit that this site can handle. He reiterated that Staff is not against the concept, but it must be reviewed on a site by site basis. Commissioner Larson requested to speak to a representative of the applicants who could address the food preparation issues more clearly. Bridgett Summers, 5720 Ridgewood Road, introduced herself as a representative for Chevron. Commissioner Larson asked Ms. Summers if Chevron is still operating the Chester Fded Chicken food service. Ms. Summers stated Chevron is no longer serving chicken and stopped that operation in anticipation of the Aztec Grill. She added it seems to be more successful than the Chicken in their other stations. Commissioner Larson asked for Ms. Summers clarification between the Staff Report, which indicated Chevron was informed that the Chicken operation was not a permitted use and that the function ceased, and her earlier statement that Chevron stopped in favor of a new franchise. MINUTES OF THE PLANNING COMMISSION Page 5 DECEMBER 10, t997 Ms. Summers said her earlier statement was correct and added she was never informed that it was not a permitted use. Commissioner Larson inquired if the Aztec Grill food would be prepared to order as customers come in. Ms. Summers stated the food would be prepared to order, and they will also have a warmer that currently sits on the existing soft drink counter for pre-made burritos. PUBLIC HEARING CLOSED: 7:40 P.M. Mr. Lohse stated for the record that Planning Staff had not seen any of the exhibits introduced by Mr. Axt prior to this hearing as none of them were presented to Staff. Commissioner Pruden stated she likes the food served by the Aztec Grill and indicated she has stopped at the Windsor location many times on her way home from the Bay Area because it is available during later hours. She stated it is very popular, and it does take time to get the food. She commented that she must be part of the 10% that does just stop for food and no fuel, because the food is above average for take-out food. Chairman Pruden stated she thinks the food is so good that it will attract people to that station for the food alone. She added she worked at the south end of town for the month of October and stopped everyday to purchase a soda on her way to work, and in her experience the parking is virtually non-existent. She cited several examples with lack of parking and congestion on the Chevron site. When recently inspecting the site again on a Sunday, every parking place in the front of the launder- mat was full, so there is no room for overflow. A person would have to park down on someone elses property to get into the Aztec Grill. Even though she loves the food, there is no place to park on this parking lot. Chairman Pruden added she does not know what has happened to the 'no parking' sign located by the garbage dumpster. It was posted all during the Fall when she was there and it is no longer there, yet that is access to the garbage and the back service areas. The striping that is there makes no sense because you can not swing into those perpendicular parking spaces. Commissioner Puser stated that Chevron station is the only gas station she goes to in town and it is always hectic and hard to pull out. If the Aztec Grill is decent food, people will hear about it and it will become even more congested. Even though it may be good food, it is not a good site plan. Commissioner Correll stated as much as he would like to see an operation like the Grill, he has to concur with staff's conclusions and findings. He agreed that it is always a congested site and stated he passes by the location all the time. He realizes this type of mixed use seems to be the wave of the future, however, in taking the long view and examining this particular site he can not approve the project. Chairman Pruden added it is too bad off-site parking isn't available on the large vacant lot to the north, but it is not currently available. Commissioner Larson concurred with the conclusions of the other Commissioners, adding it is not only a parking problem, but a circulation problem as well. Circulation on the site is marginal now; a food franchise service like this is going to present delays in ingress and egress in terms of the fueling station itself. The reason he inquired about the food preparation is when he does fuel up he doesn't like to tie up the gas pumps, unless there is a convenient place to pull off to go inside. That is why the air and water pumps are off to the side, so the fueling pump stations are not tied up. He does not consider the fuel pumps parking spaces. The way this site plan is laid out there is no room to move around. If all the pumps are occupied there is no way to traverse the lot, it is a very constrained lot. Commissioner Larson stated given the fact that a variance was granted for the overall project extending down through the strip mall area and a six space variance that was allowed in conjunction with the carwash, tells us something about the parking constraints for the original project. Another consideration is that as the Redwood Business Park is built out traffic will increase on Taimage Road. There are already some major traffic mitigations that involve that intersection which will further constrain the ability to access this property. It MINUTES OF THE PLANNING COMMISSION Page 6 DECEMBER 10, 1997 there were more room, he could see this project going through, but without the ability to conveniently pull aside while food is ordered and prepared he does not see this as a viable project. Commissioner Chiles concun'ed with the comments made by the Planning Commission. He inquired whether the Fire Department had any comments on this project. Mr. Lohse stated he spoke with the Fire Marshal who stated based on the small size of the lot the Fire Department would not need to get a fire truck on the site, so while he agreed that circulation would not allow him to get a truck on the site, he did n~t feel that would be a major factor. Chairman Pruden stated she eats at Marino's every Friday and has observed that the fire lane is always parked on and completely full. Chairman Pruden stated it appears the Planning Commission is in agreement about this project and stated it is unfortunate the applicant could not negotiate some additional parking on the empty lot contiguous to the property because they have an excellent product. Commissioner Chiles added there is also plenty of vacant retail office space in town that could be considered for the Aztec Grill. ON A MOTION by Commissioner Puser, Seconded by Commissioner Larson, it was carried by the following roll call vote to DENY Use Permit Amendment Application No. 97-39, based on Findings No. I and 2, as stated in the Staff Report: AYES: NOES: ABSTAIN: ABSENT: Commissioners Larson, Chiles, Puser, Correll, and Chairman Pruden None None None Chairman Pruden informed the applicants that their application had been denied and advised if they choose to appeal the decision they must submit it by November 22, 1997. Mr. Stump stated as the applicants indicated a dine and dash facility is a necessity to their operation, but as this Commission realizes, for this community it is a necessity to provide good land use planning. Discussion followed regarding proper use and location of such a franchise, as well as future uses in gas stations and the problems that exist with the Aztec Grills located in Windsor and Cloverdale. PLANNING DIRECTOR REPORTS City Council and Redevelopment Agency Actions Future Planning Commission Agenda Items Status Reports None to report. PLANNING COMMISSION REPORTS Commissioner Larson referenced the meeting agendas and resumes regularly provided with the Director's Report. He noted they do not receive any meeting synopsis for Design Review and requested to receive copies of minutes on Design Review meetings. MINUTES OF THE PLANNING COMMISSION Page 7 DECEMBER 10, 1997 Mr. Stump stated Planning Department does not normally attend Design Review Board meetings, unless the agenda contains a project pertinent to them. Larry DeKnoblough, Assistant Redevelopment Director, is the staff attendee. He indicated the minutes are available upon request. Chairman Pruden stated she will be attending a meeting on December 11, 1997 for the Ukiah Transit Center. She referenced an informational flyer that was circulated and inquired if Staff would be attending. Mr. Stump stated he and City Manager, Candace Horsley, would be there. Staff feels comfortable with the direction the project is moving. Discussion followed relative to the Ukiah Transit Center and the level of staff involvement that will be available. Chairman Pruden stated she and Commissioner Larson attended the Kmart and Safeway grand openings, which were alot of fun. She was pleased to see the historical plaque and decorative lighting which had been installed at the new Safeway. Mr. Stump added the lights were a very nice touch and noted several compliments had been received on the lights. Commissioner Correll reported he attended the Planning Seminar at Sonoma State and stated it was very beneficial and informative. He advised the Commissioners that he has a form for a course at Sonoma State, May 22 - July 28, 1998, called The Community Economic Development Process. If anyone is interested he has the form and the materials from the seminar. Commissioner Puser indicated she was unable to attend due to a conflict in schedules. Chairman Pruden referred to an article in Western Cities magazine about a skateboard park in Yucca Valley and noted it will be interesting to see, if and when, Ukiah's skateboard park does evolve what shape it will take on. She will make copies and pass them around since it is a current topic of discussion in Ukiah. Commissioner Puser referenced a recent article in the Ukiah Daily Journal regarding the skateboard Park in Santa Rosa. ADJOURNMENT There being no further business, the meeting was adjourned at 8:07 p.m. Judy Pruden, Chairman Melody Hards, Recording Secretary Ix:121097.min MINUTES OF THE PLANNING COMMISSION Page 8 DECEMBER 10, 1997 CITY OF UKIAH PLANNING REPORT AGENDA ITEM: _ DALE: _ 7A. 12-10-97 DATE: December 2, 1997 TO: City of Ukiah Planning Commission FROM' City of Ukiah Planning Department SUBJECT: Use Permit Amendment No. 97-39 APPLICANT: Redwood Oil PROJECT SUMMARY: Approval of the proposed Use Permit Amendment would amend Use Permit #88-03 to allow the installation and operation of a take-out restaurant at an existing auto service station located in the C-2 (Highway Commercial & Restricted Industrial) Zoning District. The discretionary action associated with this project is quasi-judicial in nature; therefore each decision-maker .must physically and personally visit the site prior to participating in the vote to approve, disapprove or modify the project. LOCATION. The project site is located at 1099 South State Street, at the northeast corner of the intersection of State Street and Talmage Road (Assessor Parcel No. 003-140-06). DEPARTMENT RECOMMENDATION: The Planning Department recommends DENIAL of Use Permit Amendment No. 97.:39 on the grounds that the approval of the restaurant would exacerbate existing adverse congestion and circulation impacts on the project site, which is too constrained by size and existing development to allow the installation of additional parking stalls required to accommodate restaurant customers. ENVIRONMENTAL DETERMINATION: The Environmental Coordinator has determined that this project is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to Categorical Exemption Section 15303, Class 3, which exempts the conversion of small portions of existing commercial structures. GENERAL PI.AN DESIGNATION: Commercial ZONING DISTRICT: C-2 (Highway Commercial & Restricted Industrial) PROJECT DESCRIPTION: The project site consists of a 7,750 square foot parcel that has been developed with an auto service station that includes two pump islands with four pumps and a 1,245 square foot convenience store structure. The project site has been used for an auto service station since at least the early 1970's, but was subsequently developed as a Chevron station used by card-lock patrons and the general public as part of a larger retail commercial center permitted by the Planning Commission's approval of Use Permit #88-3 and Variance #88-4. The service station site was later divided from the retail center, which is located on the property to the east, by the approval of Minor Subdivision Map #88-6. Approva~ of the proposed Use Permit Amendment would amend Use Permit #88-3 to allow a portion of the convenience store building at an existing auto service station site to be converted into a take-out restaurant known as the Aztec Grill. Specifically, a 160 square foot area of the 1,670 square foot store building would be remodeled to include a char broiler, range/oven, hot table, sandwich and preparation tables, and sinks necessary for the preparation of hot food items. A food-serving counter would also be installed along the southern wall of the building, although no seats would are proposed. The existing kitchen area in the convenience store building was used at one time for preparing chicken meals served by a separate franchiser, but Code Enforcement informed th!s user that such sevices were not a permitted use and this franchise was eventually discontinued. Therefore, the existence of these kitchen facilities in no way constitutes a legal, nonconforming use. STAFF ANALYSIS: Planning staff reviewed the proposed project and determined that the installation of the proposed restaurant use in the convenience store would introduce an additional primary use to the site that would require the amendment of the existing Use Permit to operate in the C-2 Zoning District. Staff has also reviewed the development standards for the C-2 Zoning District and determined that the remodel of the existing service station building is consistent with most of the applicable development standards, including those for building height and yard areas. Planning staff also reviewed parking requirements for the site, including a review of the site plans for Use Permit #88-3 to determine how many parking stalls are required for the existing auto service station and convenience store. Based on these plans, staff determined that at least three parking stalls were required on the project site. Two of these stalls were to be located on the northwest corner of the site, between the building and the State Street right-of-way; a third stall was to be installed on the eastern property line. Staff has further determined that the takeout restaurant use is required to provide a minimum of ten parking stalls or one parking stall for every 100 square feet of gross area used by the restaurant, whichever is greater. The service station was originally approved as part of the commercial retail center to the east, and the users of the proposed restaurant are allowed to use the parking stalls located on this property. This center, however, contains two other food servers (Marino's and The Bottle Shop) that provide takeout service as a substantial part of their business, and staff calculated the parking requirements for the takeout restaurant based on the area to be used. Therefore, it is the c--fnion of staff that the restaurant would require a minimum of one additional parking stall for the 160 square feet of restaurant preparation area and two if any seating is installed. This additional stall would bring the minimum number of required parking stalls to four. The applicant has proposed installing four parking stalls on the site, including one along the eastern property line, one to the south of the southernmost p'.~mp islan~J, and two along the west side of the convenience store building. However, Planning staff is very concerned with the placement and orientation of the proposed parking stalls for masons more clearly articulated in the following analysis. First, although the parking stall located along the eastern property line is consistent with the parking lot requirements for Use Permit #88-3, it does require that vehicles back into the path of vehicles entering the service station from the adjacent retail center. It is staffs opinion that the allowance of the proposed restaurant would increase the number of vehicles that would enter the project site at this point and exacerbate an existing circulation problem. Second, one of the proposed parking stalls would be located directly south of the southernmost pump island. The installation of a parking stall here would effectively close off the only direct access across the project site, and would require vehicles to back out of pump islands if other vehicles are fueling or paying for gas. Third, the two parking stalls near the west side of the building would be oriented in an east-west direction that would require vehicles leaving the site to back out to a point that is within five to ten feet of the driveway apron for the existing driveway along State Street. This pattern could directly interfere with vehicles entering or leaving the site, and could contribute to accidents if vehicles attempting to enter the site are forced to wait for vehicles that are exiting the parking stalls. This orientation would also force vehicles to drive through the gas pump lanes before exiting onto Talmage Road. The orientation of the two stalls adjacent to the building would also require vehicles to back into an area of the project site that has been dedicated as future right-of-way for State Street. The City Engineer has indicated that there are no immediate plans to fund and construct such an expansion on this portion of State Street, but approval of the parking stalls as shown by the applicant would be restrictive to the efficient and safe use of this right-of-way when constructed. The existing parking stalls west of the convenience store building could be retained with a north-south orientation to mitigate direct interference with the existing improvements and dedicated right-of-way for State Street. This orientation, however, requires vehicles to back into the ingress-egress for the northernmost pump island, and would further impact existing circulation conflicts between different vehicles and pedestrians and vehicles. 3 CONCLUSIONS: The Planning Department concludes that the installation of the proposed takeout restaurant in the convenience store building would require the expansion of existing parking facilities, which are already severely constrained by the relatively small size of the commercial lot and the existing development on this site. Staff further concludes that the installation of one or more additional parking stalls would substantially exacerbate existing circulation problems and increase the potential for conflicts between different vehicles and vehicles and pedestrians. FINDINGS: The Planning Department's recommendation for the denial of the proposed Use Permit Amendment is based, in part, on the following finding: , The installation of the takeout restaurant Would require one or more additional parking stalls that would cause additional congestion and circulation on a site that is already constrained by its size and the amount of existing development on the lot; and , The project would adversely affect the health or safety of persons working or residing in the neighborhood since any increase in congestion or circulation problems on the site would impair the ability of vehicles to enter or exit the site and cause additional on-site conflicts between different vehicles and vehicles and pedestrians. ATTACHMENTS: le 2. 3. 4. 5. Location Map Site Plan Floor Plan Revised Parking Plan Submittal Packet prepared by Applicant ACKNOWLEDGMENTS: The following personnel prepared and reviewed this Planning Report, respectively: Dave Lohse, UPA I?-,II.PC 4 LOCATION MAP USE PERMIT AMENDMENT APPLICATION NO. 97-3¢~: REDWOOD OIL COMPANY 1099 South State Street {Assessor Parcel No. 003-140-46) I I I I I I I 0 500 1000 1500 2000 2500 3000 FT. SCALE: 1 inch = 500 feet ..! PLOT PLAN BUILDING INSPECTION DIVISION ASSESSOR'S · ^,,=e~ No. $-/¢- APPLICATION NO. · rown o, COMMUNITY Show ~le. InaIMt8 orientiUon with B North ~row. IREDWOOD PLAZA CHEVRON 1090 South State Street Ukiah, CA 9.5482 10/31/97 Applicant's/Owner's name and other facts: Redwood Oil Company, Inc. 455 Yolancta Avenue $ama Ro~a. CA 95404 [7071 .546-0766 Contaa Person: Liz Ct/ss Redwood pl~ Chevron 1090 South State Street Ukiah, CA 95482 Manager: Bridg~ Sommers Agent for Applicant: Axt & Mitchell 135 Wes~ Gobbi Street, Suite #20.5 Uk/ah, CA 9.5482 Architect: Law~n~e Mitchell, AIA As~ssor Parcel Number(s): 003-140-046 Project Description: Convert e.'~s'ting food serv/ce menu offering in an existing mini-market/automobile fuel ~'tation complex from fried chicken and tempura to 8 Latin or Mexican menu. The conversion requ/re$ that appliances be changed, tha! a commercial cooking exhaust hood be added, and that a neg' appliance fuel gas service be installed. It requires the relocation of one walk-in refrigerator door and one kitchen access door. All work will be conducted within the existing structure, no added floor area or movemem of walls is proposed. There will be rome signage changes on the exterior to advertise the new use. It is the intent of the marketing for this business to draw patrons from the fueling islands and from the adjacent Redwood Plaza Shopping Center. The westerly lenant of the plaza being a Laundromat. This would be primarily foot tmflSc, not necessitating additional parking. No provision is being made for seating within or adjacent to the existing market. This will be strictly take-out. The employee loading will not change [ge facts below]. The hours of operation for the food ser¢ice portion of the business will be 11:00 AM to 7:00 PM. The n'arke~ and fuel glands will remain open 24 hours a day. Page I of I Facts abou! project/site: ]~EDWOOD PLAZA (~H£WRON 1090 South Slate Street UkJah, CA 95482 10/31/97 Site Land .A2'ea: Building .A.rea: Gro~s -- Net '" Open CanOl:5.' A~a: Site Coverage ('Bldgs): On-sit~. pas:-ing: Landscaped Area: Paved Land Coverage: To~ Site Coverage: +/- 9,792 si' +/- 1,248 ff Kitchen Area: Gross - +/- 1,110 si' Net = +/- 1,800 ~ % TGA '- 32% (includes open canol~') 4 spaces (not including the 8 fueling ~tations) +/- 907 si' (9.3% ofsite land area) +/- 5,837 sf (does not include ~rea under open canopy) ~0.7% (imper~'ious land coverage - Bldgs + Paving) 119.5 101.3 9.6% Hours of operation: Mayket~ue! islands Food service - 24 hours a day $ hours a day (11:00 AM to 7:00 PM) Employees: Cashier -- (3) g hour siftS(s) a day Kitchen -- (1) 8 hottr sh~(s) a da)' (1) 4 hour shJ~(s) a DeliveP,.'/Loadmg facilities: Hand-truck or carry-in only. Business history/location/change: Site has been occupied I~, a service/fueling station for man)' years. Originally the site housed a traditional service/fuel station with service bays and public toilets and a small office. The station was operated under a mtrnber of brands, including Shell Oil, Beacon. and more recently Chevron. Sometime in the late 1970's or ea.rlv 1980's the service bays, oflSce and retail sa. les a.rea, and slore room were remodeled and converied into a mi,-market.' In 1989 following the demolition of the old Bottle Shop and the construction of the Redwood Plaza shopping center, a neb' canopy was in.q~led and the facade ~s re-done on the market. Sometime in the earl)' 1990's the food service usc was added to the rr~rket. The new menu offenng is a new fcamre of an e.~s',.ing, established b~iness wkich has operated from tltis site for a ntLmbet of yea]'s [se~ photographs accompanying]. The proprietor, does not expect the new menu to in an)' way change the ex'terna.1 m2nfl'estation of the current use, in areas such as noise, lighting, dust, or vibration. T~e bus,ness ~ public utili~/setvices such as electricity, sc~ge, and water provided by the City of Ukiah. Gas service does not currently exist. An application has been subm/ued to PG&E for a n~v gas service for the kitchen. If th/s reclue~ is ~pproved, construct/on will ~rt within a week. Contractors are currenfl)' stu~-/ng the plans and preparing bids for the Owners corts/demtion. Land uses and zoning.on ndjacen! properties cons/~ of the follow/rig b)' direction: Direction ~one Present ~- a.) North Cl Vacant, Commercial b.) East Cl Mixed, Commercial c.) South C 1 Mix~ Commercial d.) West Cl Mixed, Commercial Page 2 of 2 Dec ] 0 ~'7 03: ;:'Si= 541~S96~1~ p.! ],:-10-g? 02'4~F1~! .~i~C'M NDE ]I96'B'IND$Ol~(, CA Ruth D. Carver 1640 Woodway Lane Redwood Valley, CA 95470 fEB 0 6 199B ITEM NO. 8a DATE: February. 4. 1998 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF SETTLEMENT AGREEMENTS, CITY OF UKIAH V. INVEST FINANCIAL CORPORATION, ET AL. The Investment Attorneys are still finalizing the subject agreements, which the Council has discussed in previous Closed Sessions. We anticipate receiving copies of the agreements prior to the City Council meeting so that Council has adequate time for review. RECOMMENDED ACTION: After Closed Session discussion, Council approve settlement agreements, City of Ukiah v. Invest Financial Corporation, et al. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Council provide further direction to the City Attorney and do not approve settlement agreements at this time. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: City Attorney Prepared by: Candace Horsley, City Manager Coordinated with: David Rapport, City Attorney Attachments: 1. None. Acct. No.: (if budgeted) A P P ROVE ~: ~,['.t~_,~ ~~.~c-~ ,~andace Horsley, City Manager 4/Can:ASRInvest.3~ ITEM NO. 9a DATE: .February 4, 1998 AGENDA SUMMARY REPORT SUBJECT: AMEND UKIAH MUNICIPAL CODE {}9661 TO DESIGNATE THE CITY ENGINEER AS THE FLOOD PLAIN ADMINISTRATOR SUMMARY: Ukiah Municipal Code currently designates the "Community Development Director" as the Flood Plain Administrator. However, the duties and responsibilities associated with this position, and articulated in [}9662 of the Flood Plain Management ordinance (attached), are more engineering than planning in nature, and, thereby, could (continued on page 2) RECOMMENDED ACTION: Introduce by title only the ordinance amending {}9661 of the Ukiah City Code to designate the City Engineer as the City's Flood Plain Administrator. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not amend [}9661, thereby maintaining the "Community Development Director" (Planning Director) as the City's Flood Plain Administrator. 2. Amend [}9661 in some other manner as may be articulated by the City Council. Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Robert Sawyer, Planning Director Coordinated with: Candace Horsley, City Manager; Mike Harris, Asst. City Manager; David Rapport, City Attorney; Rick Kennedy, City EngineedPublic Works Director Attachments: Draft Ordinance Amendment ([}9661) Ordinance Excerpt ([}9662) APPROVED CandaceVH~)rsley, City ~anager be more effectively administered by the City Engineer and his staff. Indeed, most of the tasks associated with flood protection relate to review of technical documents prepared by civil engineers and/or land surveyors. Likewise, the dialogue and interaction the Flood Plain Administrator must maintain from time to time with the Federal Emergency Management Agency (FEMA) is mostly related to engineering and field survey work, and not planning. Hence, the proposed shift in duties seems appropriate to all affected staff members. Under this proposal, however, the Planning Department would continue to play a part in the process by determining what flood zone a project lies in, and referring projects in the critical flood zones to the City Engineer for review. Planning would also continue to field calls and inquiries from the public as to locations of flood zones, and the Planning Department's Building Inspector would continue to provide field inspection oversight of buildings being constructed in flood zones. Otherwise, the City Engineer would become responsible for all other aspects of implementing the Flood Plain Management ordinance provisions. ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING DIVISION 9, CHAPTER 6, ARTICLE 4, SECTION 9661, OF THE UKIAH CITY ZONING CODE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Ukiah City Code Section 9661 shall read as follows: §9661' DESIGNATION OF FLOOD PLAIN ADMINISTRATOR: The City Engineer or his/her designee is hereby designated the Flood Plain Administrator to perform the duties of the Flood Plain Administrator and implement the provisions of this Chapter. SECTION TWO This ordinance shall be published as required by law in a newspaper of general circulation and shall become effective thirty (30) days after it is adopted. Introduced by title only on February 4, 1998, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Passed and adopted on ,1998, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Sheridan Malone, Mayor ATTEST: Colleen B. Henderson, City Clerk §9661 §9662 §9661' DESIGNATION OF FLOOD PLAIN ADMINISTRATOR: The Director of Community Development or his/her designee is hereby appointed to administer and implement this Chapter by granting or denying Development Permits in accordance with its provisions. (Ord. 789, §1, adopted 1982; amd. by Ord. 875, §1, adopted 1988) §9662' A. B. C, De DUTIES AND RESPONSIBILITIES OF THE FLOOD PLAIN ADMINISTRATOR: Duties and responsibilities of the Flood Plain Administrator shall include, but not be limited to' Permit review: 1. Review all development permits to determine that the permit requirements of the Chapter have been satisfied. 2. All other required State and Federal permits have been obtained. 3. The site is reasonably safe from flooding. 4. The proposed development does not adversely affect the carrying capacity of the floodway. For purposes of this ordinance, "adversely affects" means that the cumulative effect of the proposed development when combined with all other existing and anticipated development will not increase the water surface elevation of the base flood more than one foot (1') at any point. Use of other Base Flood Data: When base flood elevation data has not been provided in accordance with §9651, obtain, review and reasonably utilize any base flood elevation and floodway data available from a Federal, State or other source in order to administer Article 5. Whenever a watercourse is to be altered or relocated' 1. Notify adjacent communities and the California Department of Water Resources prior to any alteration or relocation of a watercourse and submit evide~me of such notification to the Federal Insurance Administration; and, 2. Require that the flood carrying capacity of the altered or relocated portion of said watercourse is maintained. Obtain and maintain for public inspection and make available as needed' 9199 §9662 D) E. Fl {9662 1. The certification required in {9665C1 (floor elevations). 2. The certification required in {9665C2 (elevations in areas of shallow flooding). 3. The certification required in {9665C3 (elevation of flood proofing of non- residential structures). 4. The certification required in {9665C4a or {9665C4b (wet floodproofing standard). 5. The certified elevation required in §9667B (subdivision standards). 6. The certification required in {9669 (floodway encroachments). Make interpretations where needed as to the exact location of the boundaries of special flood hazard areas. The person contesting the locations of the boundary shall be given a reasonable opportunity to appeal the interpretation as provided in Article 6. Take action to remedy violations of this ordinance as specified in {9652. (Ord. 789, §1, adopted 1982; amd. by Ord. 875, {1, adopted 1988) 9200 ~ 9b DATE: February_ 4. 199R AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF GROUND LEASE WITH THE UKIAH MEN'S GOLF CLUB The Ukiah Municipal Golf Course currently operates a fee based, private cart storage facility servicing 50 customers. There is also a waiting list maintained by the Course Pro which currently contains 40 people. The purpose of the storage facility is to house privately owned carts belonging to regular users of the course, who do not live near enough to the course to transport their cart from home. In response to several requests from individuals on the waiting list, staff has been studying the feasibility of constructing an additional facility which would meet the increased demand for this service. Staff has reviewed the potential for such a facility and the cost of publicly constructing the building could easily approach $60,000. The Golf Enterprise Fund does not currently possess adequate reserves to finance such an expense nor are revenues adequate to support construction as a budget expenditure. Staff has approached both a private operator and the Ukiah Men's Golf Club as possible candidates for the project. The private operator has declined, however, the Men's Club has expressed an interest in pursuing the project. They have proposed a ground lease from the City which would allow the Club to construct and operate a facility on a leased portion of golf course property adjacent to our current cart storage. Continued on page 2 RECOMMENDED ACTION: Approve ground lease with Ukiah Men's Golf Club. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine lease requires revision and approve as revised. 2. Determine lease is inappropriate and do not approve. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: (if budgeted) Ukiah Men's Golf Club Larry W. DeKnoblough, Community Services Director Candace Horsley, City Manager David Rapport, City Attorney Proposed Lease APPROVED~~'~ li~-C~ a Candace Horsley, ~i~ Manager LD CARTSTOR.ASR The proposed lease provides for a 15 year term, the first ten of which would include an annual payment of one dollar. The subsequent years 11 through 15 would provide for an aannual increase at the rate of $250. The rental breakdown is illustrated on page 2, Section 3 of the attached lease. All utilities, operational costs, and maintenance will be the responsibility of the Men's Club for the duration of the lease. At the end of 15 years, all improvements and operational rights would become the possession of the City. The terms of the lease are intended to assist the Men's Club in servicing the 15 year amortized debt which the Club will incur, while providing a long term return for the City at the end of the lease. Individual rental fees for space in the facility would be controlled by the Men's Club and the City would continue to operate its current, separate facility at rates set by the City Council. The Golf Committee reviewed and endorsed the proposal at their January 20, 1998 meeting. The Ukiah Men's Golf Club has been an instrumental partner throughout the history of the golf course in completing many improvement projects, including participating in the original construction of both the front and back nine holes. The club also regularly provides volunteers who participate in minor course upgrades and install such amenities as benches, water fountains, and memodal plaques. The Club is a private non-profit whose funds, including any revenues generated by this project, are used solely for the betterment of the golf course. Staff believes this project represents one more opportunity to utilize this partnership in accomplishing a much needed course improvement which will benefit all parties involved and recommends approval of the lease as proposed. LEASE AGREEMENT This Lease, made this~ day of ,19____, by and between thc City of Ukiah, State of California, acting by and through its City Council, hereinafter referred to as "Lessor" and the Ukiah Mens Goff Club, a non-profit corporation organized and existing under and in compliance with the laws of thc State of California and its officers, hereinafter referred to as "Lessee." RECITALS; 1. Lessor has the authority contained in Government Code { { 37380 and 37395 and does determine that the use of certain property owned by the Lessor is not required for its use at this time and is available for Lease, and 2. The use of said property by the Lessee would be and is beneficial for the citizens of the City of Ukiah. LEASE AGREEMENT 1. LEASE. The parties hereto agree that on the terms and conditions hereinafter expressed, Lessor does hereby let to Lessee and Lessee does hereby hire from Lessor a portion of that certain parcel of property commonly referred to as "Ukiah Municipal Golf Course", located on City property, County of Mendocino and adjacent to Todd Grove Park, more specifically described on the attached "Exhibit A" or together with a right of access thereto. 2. TERM. The term of this Lease is for a period of t-fl'teen (15) years commencing on the date set forth above. 3. RENT. As rent for the term hereby demised, Lessee agrees to pay to Lessor the sum of One Dollar ($1.00) per year for the first ten years. The remaining five years shall be paid as follows: -1- year eleven $250 per year year twelve $500 per year year thirteen $750 per year year fourteen $1,000 per year year fifteen $1,000 per year 3.1. Lessee specifically represents that the purpose of this lease is to construct, operate, and maintain a golf cart storage facility for the sole purpose of providing storage for privately owned golf carts. 3.2. Lessee further represents that any profits earned from the use of the leased premises will be used in the manner required by California laws governing non-profit corporations, and specifically the provisions of Corporations Code Section 51401e, or any successor provision that requires Lessee to use any profit it earns from business activity for its non-profit public purpose as set forth in its Articles of Incorporation and By-Laws. 3.3. Lessor hereby agrees to allow the continued use of private carts on the golf course for the entire term of this agreement. 3.4. Lessee agrees to maintain a fee schedule for use of the facility by sub-lessees at least equal to the fee schedule established by the City for use of City's facility. This does not preclude Lessee from establishing a fee schedule in an amount greater than City. 4. USE AND IMPROVEMENTS. Lessee hereby agrees to install all permanent improvements which shall become part of said property and title to said improvements shall be vested in the Lessor upon termination of this Lease except as set forth herein. 4.1. Lessee shall use the leased premises exclusively as golf cart storage facility to provide storage for patrons of the Ukiah Municipal Golf Course. -2- 4.2. Improvements, excavations, removal of any trees, brush, grass or improvements and other nxxtifications to the property shall be the sole responsibility of Lessee and shall be approved by Lessor prior to conducting work. Lessee shall prepare plans and specifications for said improvements and obtain approval prior to work on the leased premises. 4.3. Lessee agrees to keep the premises and all improvements in good repair and order, and to bear the full cost for maintenance of all improvements. 4.4. Lessee shall acquire the necessary and required permits from the appropriate regulating body for the development proposed under this lease. 4.5. Lessee is responsible for the relocation, alteration, removal, construction, reconstruction of any municipal or private facilities, structures or utilities existing on leased premises which are presently in use or abandoned. 4.6. Lessee shall not use or permit the leased premises to be used except in full compliance with all rules, regulations, laws or ordinances of the City of Ukiah, Ukiah Municipal Golf Course, and the State of Califomia. 4.7. Lessee shall not maintain any nuisance on the leased premises or engage in any activity that unreasonably interferes with the use of the Ukiah Municipal Golf Course by Lessor and the general public. 4.8. Lessee shall not be responsible in any way for landscaping or landscape maintenance of the surrounding area of the leased premises. 5. ASSIGNMENT. Lessee will not assign this Lease or any interest therein and will not let or undeflet the said premises or any part thereof without the prior written consent of the Lessor. 6. INDEMNIFICATION AND INSURANCE. 6.1. Lessor shall not be liable for and is free from the cost of any damages for personal injury or property damage resulting from the use made by Lessee of the demised premises, -3- any defective condition or faulty construction of the demised premises existing at the time of letting or arising thereafter and Lessee covenants and agrees to indemnify and save harmless said Lessor and its officers, agents and employees from and against any and all liability, loss, cost, or other obligation, including reasonable attorney's fee, on account of or arising out of any such injuries or losses however occurring. 6.2. Lessee covenants and agrees during the life of this Lease at Lessee's sole expense to comply with the requirements of Exhibit B, Insurance Requirements for Lessees (No Auto Risks), attached hereto and incorporated herein by reference. 6.3. Notwithstanding the provisions of Exhibit B requiring Lessee to procure workmen's compensation insttmnce, Lessee need not procure such insurance provided ail of the fol- lowing conditions are met: a. It maintains its status as a non-profit tax exempt organization; b. It's Board of Directors takes no action to designate any person providing services or work to the organization as its employee; and c. All persons performing services for the organization do so strictly as volunteers without receiving any compensation whatsoever. Lessee shall immediately notify Lessor if it fails to meet all of the conditions of this paragraph 6.3 and shall ~tely thereafter comply with the workmen's compensation provisions of Exhibit B. 6.4. Upon completion of the construction of the Improvements on the premises, Lessee or his sub-lessees shall carry fire insurance with extended coverage endorsements approved by Lessor, jointly in the names of Lessee and Lessor (and sub-lessee if appropriate), covering not less than the full insurable value of all improvements on the leased premises. Said policy or policies, or copies thereof, shall be deposited with Lessor, and Lessee (or his sub-lessee) shall pay all premiums and other charges payable with respect to such insurance. In the event of damage to any -4- irnprove~nts on the leased premises, Lessee shall rebuild, repair or otherwise reinstate the damaged Improvements in a good and substantial manner according to applicable Uniform Code standards. The reconstruction required herein shall commence within ninety (90) days after the damage occurs, and shall be pursued diligently to completion. 7. TERMINATION. 7.1.. Lessor can cancel this Lease immediately for any breach of this lease by Lessee without any prior notice to Lessee. 8. ATTORNEY'S FEES. In the event of any legal action arising out of this Lease, the prevailing party shall recover its attorney's fees and costs resulting from such action. 9. TIME OF ESSENCE. Time is of the essence of this agreement. 10. WAIVER. Ci~'s waiver of any default in Lessee's performance of any condition of this Lease, including the obligation to pay rent, shall not constitute a waiver of remedies available for a subsequent breach of the same or a different condition of this Lease. Acceptance of subsequent rental payments from Lessee or its assignees shall not constitute a waiver of the failure of Lessee to pay rent or obtain prior approval to an assignment of this Lease. 11. NOTICES. Any written notice required hereby shall be deemed sufficient when placed in the United States mail, postage prepaid and addressed as follows: TO LESSEE; ~ Ukiah Mens Golf Club. City Manager Ukiah Civic Center 300 Seminary Avenue ~' Ukiah, CA 95482 -5- 2. RECORDING AND BINDING EFFECT This Lease may be recorded and shall be binding upon and inure to the benefit of any successor to or purchaser of either party's interest. 13. PARAGRAPH HEADINGS. Paragraph headings are included for the convenience of the parties and are not intended to define or limit the scope of this Lease. 14. PREVIOUS AGREEMENTS. Any and all existing statement or agreements, whether oral or written, or renewals thereof, between the parties hereto, covering the same subject matter, are hereby canceled and superseded by the terms of this Lease, and such prior agreements, statements or understandings shall have no further force or effect. 15. DUPLICATE ORIGINALS. This Lease may be executed in one or more duplicate originals bearing the original signature of both parties and when so executed any such duplicate original shall be admissible as proof of the existence and terms of this Lease. Entered on the date first written above. ATTEST: Colleen Henderson, City Clerk CITY OF UKIAH By: Ukiah Mens Golf Club. By: Id/agreements golfshed.agr -6- ~:d~ibit B IJ"/SUR^i"/CE REOUfREMEI"ITS FOR LESSEESfNO ^UTO R.ISKS) ,.' · JIEDDER$' ATTENTION IS DII{ECTED TO TilE INSURANCE lJ. EQUI_REiVlENT5 BELOW. IT ]5 IFIGIILY ItLECOMMENDED TIIAT BIDDERS COh'FER W1TIt TItETR RESPECTI-V'E JI'/SURA/ICE CARILIEI{S OIL BII:OlCl!It:$ TO I)ETERMII',~ IN ADVANCE OF BID SUB- MI5SIO/'/ 'I-liE AVAILABILITY OF IFISUI~AtqCE CEIUI-ITIC,\'FI:_.$ Ai~ID E?fDORSEt,IT_HT.5 AS I'RESCRII1EI) AND PROVfI)ED IIEREIN. I_F At'i AI'PAJIENT LOW BI-DDER F/LFL$ TO COb, II'LY STRICTLY WTI'II TIlE INSURAtICE REQUIREMENTS, TIIAT BII)DER b'IAY BE DISQUALIF-LED FRO~,I AWjUI. D OF TIlE CONTRACT. Lessee sh;dl procure anti mai,lain for the duration of Um contract insurance again.st claims for injuries to lmtsonx or da~nages la property wlfich ina]}' a~Jse titan or in connection with Um Lcssce's operation and usc of fils leased Lin:raises. Thc cost of such imu~,-mce sl~all ~ borne by dm Lessee. ?l'~'Drb.'bl $COP£ OF' · Cover:~ge shall I~ at least as broad as: I. Ins,~ncd Service:; Office fotm number GL 000~2 (Ed. 1/73) covering Comprehensive General Liability a,d Insurance Sen'ices Offi~ 'form number GL Ot~ c~ver/ng Broad I--ott,'a Cou~ptchemive Gener,'d Liability: or htsut~nce Services Office Commcrr. ial General Liabilir/ coverage ("occurrence" form CG CCOI). 2. .Workers' Compensation insura~ce as ~cquimd by tl~e Labor Code of fl}e State of California and Eulploye~s Liability htsutance. · B. blm'~tm~ Lmf.rr5 orI,xstm.~,~c[ I.css~ shall maintain limits no Ir. ss o General Liability: 51.000.0~ combb~ed single limit per occurrence for bodily injury, pcrsorial bjury a,d pmperq' damage. II Commemial General Liability In_surance or other form ,,'.5tl~ a gc,cnd aggregate limit is used. either the general aggmgale limit shall ~pply separately lo lifts l,mjcct/locn6un or iix: gcn::~l aggregate limit sllatl bc twice fix: tcqubcd occa.,n-cncc Ii,nit. Workers' Comperuation :md Employers Liability: Workers' com[~mafion limits as n:quircd by the Labor Code of file Stale of California and Emplo)'crs LiabiLity Ii, alu of .SI,OO0.CCO v:r accidcnl. . .C. Dtouc-r~ntr_~ ^:m ,5£LF-IXst;'~rt~ Rrrr_.'cr!o.xs_ : · ga~y dcd,cfiblcs or sclf-imun:d ieicntimu must bc declared lo and appmvcd by Ihc City. Al option of Ibc Cily, ciflmr: linc ha.surer shall reduce or eliminam such deductibles or .scLf-h'tmrcd o ; retcntJo~ a.s r,z~'thc City, its officers, officials, e~nployecs and volunteers' or the Lcssvc shall procurefa bond gua~antra:ing payment of losses and related inve~gafions, cbim adru~stration ;w.d defct~sc ezl)cnsc.s. D. Qr~rcm lusun,,,:~cz Pnov~oss The polici~ arc to contain, or l:,d endorsed to contain, flit foUowing provisioru: General Liability · a. Tile City, its officers, officials, employees ~d volunteers am to tx: covered'as ir~umds aa respects: liability arising out of' premises owned, occa, pied or used by fl~e Lessee. Tile coverage si]all contah~ no special limitations on tl~e scope of protection afforded to fl~c City. its officers, officials, employees or volunteers. b. Tl~c Leasee's insurance coverage' shall be primary iruur~cc as respects thc City. its officers, officials, employees and volunteers. Any insurance or scll'-iru-ur~cc maintained b', file City. i~ officers, officials, employees or voluntccr.~ shall b,: cxcc~s of thc Lcsscc's h~-urance and sl~xll not contribute with it. c. Any failure to comply wifl~ reporting provisions of the poticics shall not affect covcngc provided to the City. its officers, officials, employees or volunteers. d. Coverage shall sram that fl~e Lcssca's inst/rance shall apply separately to each iruurv, d against whom claim is made or suit is brought, except with respect to thc ii.mits of thc irtsurcr's liability. Workers' Compensation and Employers Liability Coverage ., TI~c insu~ur shall ~grr. e. m waive all fights of subrogation against thc City, its officers, officials. employees and volunteers for losses afish~g from the leased premises. All Coverages ,Eacl~ ismu,-ance policy required by tiffs clause shall be endorsed to state that coverage shall not be suspended, voided, czncelled, reduced in coverage or in limits except after thirty (30) days' prior wriuen notice by certified mM1. return receipt requested, has been given ua the City. o E. ~cc[:rr.xnlLrry oF Iruurancc is to be placed with insure~ with a BcstS.~ rating ofno less than A:V'[I. Fe ¥CRITICATIObl OF · · Lessee shall furnish thc City x,.'ifl] certificates of insurance: and wifl'~ original endorsements cffccting covcn~ge required by rids clause. The cczfific:atcs and endorsements for each i~tsurancc policy am to bc signed by a person autllorizcd by that iruurer to bind coverage on its behalf. Tiic ccrtil'icatcs and cndor~c,,~cnts a~rc lo be on forms provided by thc City. Whcrc by s~tutc. Lhc City's wo~kcrs' Ottvi,ut Ir',.o/~ I) comFx:r~fion.ml~[cd forms cm-mo~ b<: uscd, cquiv~icm £onng ~ppr~vcd by U~c In_~r-anc~ Commissioncr ~ to be: ~ubsd~u~d. Ad[ c~rdiic~r_s and cndo~cmcnLs ~u~ ~o b<: n:cci¥cd and ~ppnovcd by the Cib' b<:forc work commcnce~. Thc City i'r_scrvcs U~c rig, hr to require complc~c. ccni/icd col)icg of all rc(tui~cd lyolicics, at an)' time. · · AGENDA SUMMARY ITEM NO. URGENCY MATTER DATE: FEBRUARY 4, 1998 REPORT SUBJECT: APPROVAL OF BUDGET AMENDMENT AND AUTHORIZATION OF ADDITIONAL WORK IN THE FORENSIC ANALYSIS AND REHABILITATION DESIGN STUDY FOR A PORTION OF AIRPORT PARK BOULEVARD NEED FOR URGENCY ACTION The need for the requested actions contained herein came to the attention of Staff after the finalization of the City Council's Agenda for February 4, 1998. The Forensic Analysis and Rehabilitation Design Study for the portion of Airport Park Boulevard within Unit One of the Redwood Business Park Subdivision cannot be concluded until the additional scope-of-work identified herein is completed. This report in turn is necessary for any recommendation to the City Council from the Director of Public Works regarding the possible acceptance of that portion of Airport Park Boulevard constructed in conjunction with the Friedman Brothers Hardware Store project into the City's Maintained Street System. Redwood Business Park has requested the City to take action on that portion of Airport Park Boulevard fronting the Friedman project. Time is critical to the developer, and Staff is requesting that this matter be heard as an urgency item. A 4/5 affirmative vote is required to hear and take action as an urgency matter. CONTINUED ON PAGE 2 RECOMMENDED ACTION: 1. Approve this Item as an urgency matter. 2. Authorize additional scope-of-work to Forensic Analysis. 3. Approve budget amendment to the 1997/98 Budget with the transfer of $1,000 from Fund 301 fund balance to Account No. 301.9834.250.000 ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Not approve this item as an urgency matter. Appropriation Requested: Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: $1,000 Fund Transfer N/A Rick H. Kennedy, Director of Public Works/City Engineer Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager 1. Budget amendment worksheets. 2. Correspondence from Consultant 3. 4, Copy of publication verifying critical relationship between life of pavement and void ratio. Original Scope-of-Work. Candace Horsley, Cit~ R: 1 \LANDFILL:kk AROAD.AIP Manager Approval of Budget Amendment and Authorization of Additional Work in the Forensic Analysis and Rehabilitation Design Study for a Portion of Airport Park Boulevard February 4, 1998 Page 2 SUMMARY Submitted for the City Council's action is a requested budget amendment in the amount of $1,000 which is needed to fund a change in scope to the service contract between the City of Ukiah and Che¢ Consultants. Che¢ Consultant's services were procured to provide a forensic analysis and rehabilitation design recommendation for a portion of Airport Park Boulevard which has prematurely failed. The work included field services consisting of core drilling the existing pavement section and the excavation of pits to obtain samples of the sub-grade materials for R value testing. From the core drilling activities, it became evident that the asphalt concrete portion of the road section contained an excess amount of air voids which apparently resulted from inadequate compaction of the asphalt layer. As indicated in the attached publications, the pavement life or its ability to withstand repeated loadings is affected by the percentage of air voids in the asphalt concrete layer. Because of the importance of the Forensic Report, it is advisable that we quantify and demonstrate the apparent inadequacy of the asphalt concrete section. An analysis and testing of the asphalt material was not included in the original scope-of-work. At the time the original services were requested, it was believed that the observed failures were the result of other factors such as aggregate base and sub-grade compaction or inadequate R value of the basement soils. Without the requested additional work the conclusions in the Forensic Analysis will not be conclusive. It is proposed that the $1,000 needed to fund the additional work be taken from the fund balance of Fund No. 301 (Gas Tax Fund 2107) which is estimated to be 910,575. R: I'd::NV AROAD.AIP GAS TAX #2107 - FUND #301 Budgeted amounts: Beginning fund balance 7/1/97 Revenue budgeted Transfers budgeted Expense Budgeted ending fund balance 6/30/98 $ 549,251 $ 140,000 $ - $ (663,571) $ 25,680 Adjustments made durinq the fiscal year: Date Approved 7/1/97 Change in beginning fund balance per audit 8/6/97 South State Street repair Transfer to Fund 100 11/5/97 Reduce traffic calming budget 11/5/97 Forensic analysis/Rehab design of Airport Park Blvd 2/4/98 Forensic analysis of Airport Park Blvd additional work Account No. $ 395 301.260.000 $ (13,500) 301.9827.250.000 $ 12,000 301.9834.250.000 $ (14,000) 301.9834.250.000 $ (1,000) Revised ending fund balance 6/30/98 $ 9,575 RESERV98.XLS 2/3/98 Page 2 Funds 300; 301; 302; 303 ,,i > ~ Ci ~ C~ ~ EEEEEEEEE ~ ~'~00 ~ c c c c c c c c c = . ~ .... ~ ~~. ~ ~ ~ .......... : : : g 8 °B ~o ~ >B~ Oommmmmmmmm.~mx x x x x~ x x x x ~ . ~ o ~ ~ o~o~ooo~oooo . ' · .q .qoq .qqqo ~~ .~ .... ~ ~8~~ooo~o~o~oo~ ~~~ - ~ .~ 0~~ ~0 0 0:00000 ~ ~ 00 ~ 00000 ~ 00 ~ ~ ~ ~ ~ ~ ~ ~ 00 ~ ~ O~ 0000000000000000~00~~~~0000~0~ oooooooooooooooomoommmmmmmooooooo o:o~d~dommd~ooodmoddd~dd~moododo ~0~ ~~ ~00~~~0000~0~0~~0~~~ ~ ~0000000~0~0~0000~000000000~00~0 ~~ ~ ~ ~0~~~0~~0~ ~~~0000~0~0 ooddddm~ooo~~o~~ddddddd~dd~dddd oooooo~~o~~~~~ooooooooooo~~ o 888 oo oO o 8o ooo ooooo o d: ' oo · d oo oo ~~ ~ O~ 0~0 ~ ~0~ 0 ~~mmm m~m~ m m ~ ooo o- ~~ ~ ~ ~ ~ 000 0 m ~] ~ ~ ~ ~ ~~ -~ ~o moo dm m mgm= gmm o ooo o ~~ ~ ~00 00 O~ Zo,= L~ ×- Civil Consulting Pavement Management Asphalt Technology Construction Services Asset Management January 29, 1998 Job No. 97288 City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Attn' Mr. Rick Kennedy, P.E. Director of Public Works/City Engineer Subject: Site Overview/Pavement Analysis Airport Park Boulevard Gentlemen: As discussed in an earlier telephone conversation, it has become apparent that further material testing is necessary to strengthen the report for the above project. Upon coring the roadway in several locations, the asphalt concrete appears to have an excessive amount of air voids. If high voids are determined through laboratory testing, this information could be detrimental to the ultimate design life of the asphalt concrete layer (see enclosed figure). Because of the legal ramifications of this report, we request additional authorization to complete the mentioned testing, as well as cover materials costs experienced for patching the test pits during our original site visit. An estimated $1000 is needed to complete the extra work not covered in the original proposal. Once the City has determined whether to continue with the testing, a draft report can be sent to you for review within four working days. If you have any questions, please call me or Mr. Alan Curtis at 1(800)523-2223. Very truly yours, CHEC CONSULTANTS, INC. Bryan Frerichs Project Technician CHEC CONSULTANTS INC. : ~,796AIRPORTR()AD, I.~EDDIN(; CAI IF()RNIA 96002 FATIGUE CRACKING VS VOIDS IN MIX 80-- 7O 6O 5O 30 " 20-- _ 7 8 9 10 11 12 13 Amount Varies Depending on Environmental Factors PERCENT VOIDS IN MIX * Token from "Effects of Compaction on Asphalt Concrete Performance", Linden, Mohoney, Jackson, TRB 1217, 1988 - Original work Finn, Epps, Monismith, Wilson, et. al. Using Ai Void Content as a Pavement Performance Measure B V Lam:v Sanlucci U(' l'aremen! Rexearch Cenler J)a\'ClllL'lll CII'.2JIICL'I'N Jl',IVC J{~ll~_' J,~II()WII lJlal Ill t~J~u'l' u'OIIIIKIL'IitHI {Jtll'jll~. L't}ll~ll IIL'J j{}ll I'~mlidlv cl'l'ccls lilt l)cl'l'ol'lllallcc of aspimll I);iVL. iiiC, iiI. IlladCClLlalC C()llll~;iclJ()ll Call I'C- ~tlJl ill IIJ~il air-wild c(mlclll, which I';~lJ~tlC ic~JM:lllCC, aJJ~w~ walCl' Jllll'tl~J{)ll 'dlld :ICCL'IL'I'iIIL's iI~JJl/g el' Iht asl)hall binder. (Jilll~k'l~ ~tlS. SI ilq~Cr> civil(lit io~ caused b)' JilL'. ii',l~Jlllll I:ilnlcr l~ thc SllI'J'iICC. ~,1' (.':ilil'~mlia, Berkeley has tried to deter- mi~c thc cfi'cci o1' coral)action on pavement ,. faliguc. Thc Cculcr has also developed a 'way to usc air-void crmlcnl as Iht basis for a ctmslrucli(m pay incentive I)rogram. Using C()llll)UlCr analysis, thc stress and strain slales wilhin a I)aVCmenl slruclur¢ can be cslimaled. Thc fatigue behavior o1' a pave- lnCnt as inl'lttenced by variables such as air- void content, asphalt content and asphalt mix thickness can be determined from Ibis analysis._Assuming mix properties typical of dense graded mixes in California and an applied load of 9,0()0 pounds through dual tires, results predicted that a pavement with an air void content of 5% will have three times lhe fatigue life of a pavement ~vilh an 8% air v(fid ColllClll. (Figure I) Even more dramatic results xvere obtained from tests on full-scale pavement sections. Thc heavy vehicle simulator (HVS) was used Io apply accelerated loading to a lest pavement with a clay subgradc, aggregate subbase, aggregate base, asphalt treated'per- ratable base and an asphall concrcle surface. 'l'he asplmll concrete layer was col~slruclcd in two applications of aboul equal thick- ncsses. Air voids averaged 7.8% in the upper lift and 4.4% in the loxver. To evalualc pavclncl~t response, technicians measured dcl'lection under load, the trans- verse profile of Ihe pavement, air Icmpcra- lure, and pavement Icmperalures al various dcplhs. Fatigue cracking was m{~ilorcd wilh i)hotographs and Ihe pavelncnl surface lem- pcralurc was mainlaincd at a fairly COllSlalll 20 degrees C (68 degrees F). The I IVS loading confirmed IJlc longer fatigue life predicted t'rom computer analysis, which showed that a mix with 4.4% air voids in thc bollotn application and 4.4% in Iht top pro- ~.9 times thc fatigue life ofa ~llix with duced ~ t 8% air voids in both applications. Recent results J'rolll by l)r. Jon lLpps el'Iht University o1' Nevada, Reno, rut tin ~ and fall,, ucc racking arc shown to generally increase with increasing place air-void COIIIClll lit ol~limum ilSj~JlilJl I)imlcr Colllclll. 'l'his occurs in bolh I'inc alld coarse graded mixes. This air void cfi'col on i'mvcmcnt fatigue life can be apl'died to pay incclltivc programs lo ellCOtlrage lhe collsll'UClioll of lollg¢l' I;.istiilg pavelllel'lls. ^gellCics Call stlpj')JelllClll COll- slrtlclioll specificalions wilh dclailcd (lual- ily conlrol/qualily assurance (QC/OA) pro- tOSSeS :llld pay incenlives for Collll'aclOl'S based on conslruction quality. Pay incen- WcsTrack, an accelerated pavement test facility southwest of Reno, Ncwlda, reinforce I lVS find- ings. In an interim report on WesTrack 3.0 2.o 0o~ 4.0 5.0 5.5 6.0 6.5 7.0 As-constructed average air-void content (%) As-constructed standard nit-void content {%) -- I 7.. 1.80%j 8.0 pel'fOl'lllallce l:igt..e I ' F. fJ}'('l.v q/'a.v-con,~'lrtu'icd air-void content oil i~avemcnt./itligtu' i)cij}.'ttuitu'e J 2 TE(~I! TIC\NSI;I';I{ University of Calil'ornia 250 ,L 2.00 .,.~ ._ ~ 1.50 0.50 , ~: 0.0o 5.0 Expected perfo~ 0615 million E', 6.5 rnance ;ALs) 7.0 7.5 8.0 8.5 As-constructed average air-void content (%) t Relative c rnpaction .~ Ye failure al )5% relativ, 9.5 )eciflcation. compactio, n) I"i.~,tu'e 2: I')qu'clcd I*m'cmcnl Iw¢Jin'mam'e lives aim to encourage thc construction of pavements with dccidcdly superior performance and provide a way to deal wilh marginally inadequate/adequate construction. Pay incentive models Focus on the economic impact to the agency. They assume that the appropriate penalty for inferior construction is the added, future cost to the agency and thc appropriate bonus for superior work is no more than thc added savings realized by the agency. 'l'l~c expected pavement performance for thc example in Vigurc 2, corrCSl~onding to an average air-void content of 7%, is about 16.5 million cquix, alcnt single axis loads (ESALs). This becomes thc target to measure both inferior (less than 16.5 million ESALs) and superior (more than 16.5 million ESALs) construction. Thc area lo thc right of Iht 16.5 million ESAI~ linc in Vigurc 2 represents lower ESAL pcrfof mance and the area to the left results in higher ESAL ratings. Aecncics can reasonably assess pcnallics for failure to mccl iht rclalivc c(~m pact ion spcc i float ion and in fcrior pcrl'ormancc and award ben uses when thc spcci I'ication is met and performance is superior, as shown in Figure 3. In summary, it appears that improved asphalt pavement performance of dense graded mixes can be realized by tightening compaction require- merits during construction. Highway agencies are encouraged to estab- lish appropriate QC/QA processes and institute pay incentives tied to performance criteria to reduce in-place air-void content and signifi- cantly extend pavement life. ~' 2.50 .'__ 2.00 '~ 1.50 0.50 0.00 6.0 Ho pay adjustment x~.~/(,ails specifica,ion) Penalty (fails specification 6.5 7.0 7.5 8.0 8.5 9.0 9.5 As-constructed average air-void content (%) Figure 3: h!/hu'ncc if air voids on contra('tor pay a(!iustments New Tech Center Advises on Crumb Rubber in Asphalt Thanks to tit(' Ruhberized Asphalt Co/tcrete Tech/u)logy Center .for in'eluu'ing this article. Crumb rubber froln scrap tires is an environmentally friendly, ¢luntl)lc, and cost-effective road construction material, and to pro,note its use, the County of Los Angeles and the Calilbrnia h~tegrated Waste Management Board joined in forming the P, ubberized Asphalt Concrete Technology Center in July 1997. Toll. Free Number Thc Center provides regional workshops, technical consulta- tions, on-site project assistance, problem solving and a toll-free hotline (1-888-777-4775) to local public agencies throughout California at no charge. The cost of this program is fully funded by thc California Integrated Waste Management Board in an effort to increase the use of crumb rubber and reduce the state's stockpile of scrap tires. The County of Los Angeles Department of Public Works is a leader in lhe use of crumb rubber in asphalt concrete pavcmcnls and slurry seals with over 250 rul)bcrizcd asphalt concrete resurfacing projects and 25 rubberized emulsion aggregate slurry seal pro.jecls. The Departlnent is also a major particil)ant in publishing the "Greenbook" which has developed spccil'ica- lions for rubberized asphalt concrete, chip seals and slurry seals. In addition to the services provided lo local agencies, the Technology Center participates in seminars and conferences sponsored by UC Berkeley, the Call fornia l~eaguc of Ci~ics, thc California Stale Association of Counties, the County Engineers Association of California and the California Contract Cities Association, and it will soon establish an Internet site. 10,000 Tires Per Mile A typical major highway I'csurfacing project employing crumb rubber will usc more than 10,000 tires per mile. And by using Caltrans design criteria, a 2-inch rubberized asphalt concrete overlay project can save over $20,000 per lane mile over the use of conventional asphalt concrete. For more inforlnation, contact Lynn Nichoison, thc center's program director, at thc toll-free nun~bcr listed abovc or al: Rubberized Asphalt Concrete Tccimology Center ILO. Box 1460 Alhambra CA 91802-1460 Tclcphonc: (626) 458-1773. ~' No. 60 WINTI':R 199,'4 l 3 ATTACHMENT "A" SCOPE-OF-WORK The work to be performed under the Professional Consulting Service Agreement shall include professional and technical services needed to perform forensic analysis and rehabilitation design for that portion of Airport Park Boulevard between Talmage Road and the north line of the Friedman Brothers parcel, approximately 1,900 linear feet. Consultant will perform field testing utilizing test pits at various locations within the 4 lane roadway section to determine the layer thicknesses, material quality, relative compaction, and in place moisture contents and strength. Underlying native soils will be sampled and tested and R value data will be compared to design data used for the original section to determine its accuracy. Consultant shall provide dynaflect deflection tcsting and analysis in accordance with California Test Method 356. Consultant shall provide traffic and safety control for all work performed by consultant under thin, Agreement. City forces shall backfill and patch test pits after consultants use. \ Consultant will provide recommendations for street rehabilitation based on the City's recommended 10 year Traffic Index information. The work is segregated into three work tasks as identified in Table 1 attached hereto and the level of effort for each work task are estimates. The consultant reserves the right to transfer units between tasks as some tasks may take longer than estimated and others may require less. The deliverable shall be a Rehabilitation Design Report which shall include the findings of the tests performed in the field and laboratory. Consultant shall complete the work of the Agreement within 60 calendar days from the date the Notice to Proceed with the work is issued. The Notice will be issued after the Agreement is executed by both parties and all required insurance documents have been received. It is recognized that the completion of the field work is weather dependent. The consultant will be provided an extension of time for each day it rains during the period the field work is to be performed. Upon execution of the Agreements, the consultant shall provide the City with a work schedule which shall identify the period of time reserved for field work. R:I~a, GREEMENTS CHECK' TABLE I CITY OF UKIAH PAVEMENT ANALYSIS/REHABILITATION DESIGN AIRPORT PARK BOULEVARD JOB NO. 97288 Field Work (Based on 3 Man Crew, Estimated 2 Working Days) 16 hours Engineering Aide (Traffic Control, Sampling) @ $65/hr. 16 hours Field Technician (Gauge Testing, Coring) @ $75/hr. 16 hours Associate Engineer (Dynaflect Testing, Engineering) @ $95/hr. 7 hours Engineer Travel @ $55/hr. 14 hours Technician Travel @ $45/hr. 6 days Per Diem @ $105/day Material, Photos, Fuel- Allowance subtotal $1,040 1,200 1,520 385 36O 63O 25O $5,385 Laboratory Tests 4 each R Values @ $215/ea. 20 each Moisture Contents @ $18/ea. 4 each Proctor Curve (Maximum Density/OMC) @ $145/ea. 4 each Aggregate Sieve Analysis@ $105/ea.. 4 each Sand Equivalent @ $65/ea. Subtotal $ 86O 36O 58O 42O 26O $2,480 TABLE 1 CONTINUED Report/Rehabilitation Design* 3 hours Data Input @ $100/hr. 6 hours Staff Engineer @ $85/hr. 24 hours Associate Engineer @ $95/hr. 4 hours Senior Engineer @ $102/hr. Subtotal ESTIMATED ~OTAL $ 300 510 2,280 408 $3,498 $11,363 '. * Cost does not include any meetings or additional visits to site. CHEC reserves the right to transfer units between tasks as some tasks may take longer than estimated and others may require less.