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HomeMy WebLinkAbout1998-03-04 PacketITEM NO. EMERGENCY DATE' March 4. 1998 AGENDA SUMMARY REPORT SUBJECT: REFINANCING OF THE SENIOR CENTER LEASE PURCHASE AGREEMENT Melissa Phillips, Executive Director of the Senior Center, contacted me Wednesday morning, March 4, 1998 regarding their need to immediately refinance the current lease purchase and sub-lease purchase agreements that they have with MPA Leasing Corporation. The City was the issuer and lessee, and sublessor in the previous transactions (original financing and refinancing) and acts as a conduit only, assuming no liability. Because of Internal Revenue Code section 148, the Senior Center qualifies for tax free financing (and a resulting lower interest rate) if the City plays this role. Melissa Phillips is asking for this to be brought to the Council tonight as an emergency action, as this refinancing will determine whether they are able to once again actively take on the "Meals on Wheels" program for senior citizens. A decision must be made by the end of this month, and until the refinancing has gone through its process and is approved, they will not be able to evaluate their budget to determine if the "Meals on Wheels" is a viable project. Staff is recommending approval of the refinancing upon review by the City Attorney. RECOMMENDED ACTION' Authorize City Manager to approve refinancing upon review by City Attorney. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Prepared by: Attachments: APPROVED' '-~ 4/Can.ASR.srctr Acct. No' (if budgeted) Candace Horsley,City Manager Candace Horsley, City Manager 1. Letter dated 3/4/98 from Melissa Phillips, Executive Director Ukiah Senior Center candace Horsley, C~ty Manager Ukiah Senior Center Building Community · Bridging Needs March 4, 1998 Ms. Candace Horseley City Manager City of Ukiah 300 Seminary Ukiah, CA 95482 Re: Lease-Purchase & Sublease-Purchase Agreements, 499 Leslie Street Dear Ms. Horseley: As you know, the City of Ukiah currently participates as the Lessor in a lease-purchase agreement with MPA Leasing Corporation involving our facility located at 499 Leslie Street. The Senior Center subleases the property pursuant to a sublease-purchase agreement with the City. These agreements were first entered into on August 15, 1992 and then again on May 15, 1996 when the agreement was refinanced to allow the Senior Center to obtain a more favorable interest rate and to pay-off an existing loan for construction cost overrides. MPA Leasing Corporation has currently agreed to refinance the agreement enabling us to payoff existing short-term obligations. We are respectfully requesting the City Council to again approve participation in the lease-purchase agreement on our behalf. As you know, under this arrangement the City acts as a conduit only and assumes no pecuniary liability. We would greatly appreciate any efforts from the City Council in expediting this process, Sincerely, Executive Director cc: Mr. David Rapport, City Attorney 499 Leslie Street · Ukiah, CA 95482 · 707-462-4343 RESOLUTION NO. 98- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DESIGNATING AGENT FOR FILING FINANCIAL ASSISTANCE APPLICATION TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY AND CALIFORNIA OFFICE OF EMERGENCY SERVICES WHEREAS, the City of Ukiah, when included in territory prescribed as a disaster declared by the Governor of California or the President of the United States, desires to participate in the available federal and state financial reimbursement programs; and WHEREAS, both the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services (OES) require an OES Form 130, Designation of Applicant's Agent Resolution, as part of the application process; and WHEREAS, this single resolution of the City Council is intended to be the City of Ukiah's OES Form 130 for prior, current, and future disasters. NOW THEREFORE, BE IT RESOLVED that the City of Ukiah City Council authorizes the Assistant City_ Manager or Risk Manager/Budget Officer to execute for and in behalf of the City of Ukiah, a public entity established under the laws of the State of California, this application and to file it in the Office of Emergency Services for the purpose of obtaining certain federal financial assistance under P.L. 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the Natural Disaster Assistance Act. THAT the City of Ukiah, a public entity established under the laws of the State of California, hereby authorizes its agent to provide to the State Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. PASSED AND ADOPTED this 4th day of March, 1998 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Sheridan Malone, Mayor Colleen B. Henderson, City Clerk RESSTORM1 MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting - February 18,1Dg8 A regular meeting of the Ukiah City Council, the agenda for which was legally noticed and posted, convened at 6:32 p.m. in the Ukiah Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, Califomia. Roll was taken end the following Councilmembers ware preeent: A~hiku, Kelly, Mastin, and Mayor Malone. Absent: Councilmember Chavez. Staff pre~ent: Customer Service Supervisor Archibald, Public Utilities Director Bames, Community Services Director DeKnoblough, Customer Service Representative Goodrick, Assistant City Manager Harris, City Manager Horsley, Public Works Director Kennedy, City Attorney Rapport, Fire Operations Chief Sendelin, and City Clerk Henderso,,. 2. Pled_oe of Alleaiane* Councilmember Ashiku led the Pledge of Allegiance. 3. AoorovallCormction of Minute- 3a. Re_oular Meetino_ of Februaw 4. lgga MIS Kelly/Masfin to approve the Minutes of the Regular Meetin..,g' of Febr~i~:~, carried by the following roll call vote: AYES: Councilmembers ~::~r Ashiku, Ke~y~!il;Masfin,~i. .... Malone. NOES: Mayor Malone reviewed the appeal process. a. Approved Disbursements for the Month b. Adopted Ordinance No. gga, Amendi,~?~$~!;~ii~hapter 6, ~e 4, ~ection 9661, of the U~Jah Ci~ Zoning Code; c. Awarded bid for annual Chlorine P~'~cts; .~... '=" '~iiiiii!iii!!i!iii!ili!iiiiii!iiii? ...... d. Awarded bid for Liquid Ferric Chide; ~:" e. Approved Budget Amendme .r!fi~f6~City M~:ger Trai..m..~g and General Supplies Funds; f. Received notification of awar~' ~bid to J~son Eq~ant Company in the amount of $g,808 t_o Perfo .r~n Required Main~hce and.~epair at.~tJke Mendocino Hydro Facility; g. t~eceivea repod regarding;IJie Acqui~§~o!.~ltant Services Pursuant to section 1522 of _~e...~ Mun*cip~.~ii~r Tra~c'~";!i~ry and R,n,~v~ S~u~ h. ~eceivecl ~port ~~g';~ Acqui~ttion~i~=Consultant Services Pursuant to Section 1522 of ~.~ii~ah Municipar=~if0~iP~vement Analysis on Perkins Street; and i. Acl°'~d~Res°lution N~!:~S~2B~:~ii~ending Resolution No. g8-24 Establishing Procedures for Condu~'~Administretiv~'~;.~e~: .........are uested Pursuant to V i The motion..ca'~'~ ~:it°ii~ng roii~ll vote: AYES: Councilmembers Ashiku, Kelly, Masfin, and Mayor M..aI6~e. NOES:':~e~iABSTAIN None. ABSENT: CouncilmemberChavez. *- ~i!~!i~UDIENcE COM'":~0N NON.AGENDA ITEM~ ~.:~!i!i?ii!~Rel~rt:0f'~rraffic Calminn Devices on Ford Stmc.,t and m,,ra Aven~l- ~1t¢ W~' Director Kennedy repod, ed on lhe apparent su~____~_~ of the trial blffic calming measures installed in the Wagonseller's neighborhood to counteract the effects of the increase in traffic expected to be generated by the new Kmart. A summary of the speed limits before and after the installation of the calming devices attests to lhe fact that the speed of Ihe vehicles traveling through the area has been lowered by some five miles per hour, in all but one of the device locations. The measures taken at Mason Street and Ctara Avenue have not been particularly effective. Public reaction to the traffic calming measures generally has been favorable. City Manager Horaley noted the use oflha circles as calming measures are temporary during this trial period. If permanent devices are approved, planter boxes with conical-shaped mounds will be installed in the place of the circles. The mounds, by nature of their design, will allow for greater visibility. Re~ubr Meeting - Pebru~y 18, 1998 PiCe1 Councilmember Masfln had concems regarding the ability of school buses to navigate Ihe current traffic circles. Public Works Director Kennedy noted the buses have been remuted to alleviate ·ny problem with fuming radii. Discussion ensued regarding the advantages of the circles over speed humps, the costs of various calming devices, and the designs of proposed permanent measures, should the Council choose to construct permanent calming. Mayor Malone welcomed comments from the audience. Mike Deckard spoke in favor of speed humps and noted the existing circles ·re difficult to ~ee in the clark ·nd inclement weather. Tony Ford, · resident of Ford Street, spoke against Ihe ~-i~c calming devices and urged.~their removal. Lorle Leaf, former resident of Clare Avenue, spoke in favor of traffic calmi~.mea~:~r this area. Ju..cly Pruden, 304 S. Hortense, property owner in the Wagonse~r's near'noted ~,. in me area were very supportive of the measures, as was s~iiii~iiii~i>' Tom Gte n ' ~?. e aw~y, n res,dent of Clare Avenue, v~s very s~ortive nrta Robert~, 781 ~cinw Oourl. wes very supporlive of ~;;~:~':::MIm traffic in Eric Leraon 123 Clare Avenue commended th ~i!?~iiiii;i!iiiiiiiiiii!!!i!ii~.. ~:" ' ' e staff for th~i:~:;:in this regard ·nd willingness to work closely with the Wagonseller's Neighborhood Com~'::~!i~'~ :success in this ·rea The report was received by the Council with ~::suggesti~.:~:B~inati~.-of the devices be improved. Staff will contact the resident of the araa,.:~etici.'.?. T~'; ~?~i~ssed opposition to the traffic calming measures in the form of a lettered petmo~::i~;" aa. Consideration and Ado.~'~:::'°f Res, ADa for Employee Bsr_~sinin~' 'Unit - DePartment.Hoed Unit This matterwas discussed:~:G~ Sessio usion of the regular meeting. Once returned .i . M S Ashlku/K~:itc~:i:~PrOve R~j~ii!~lo. ,,-2,, Adopting the Memorandum of Undemtanding between the C~i:i~i!Ui~i~h'ii!and De~'l Head Unit, which carried by the following roll cell vote: M. o, NOES: No... A. STA .- No.. .b~!~:"'.Award of. Co.n..tm~!f~CiVic Center HVAC Svetem C~_-.in. in the Amount of $,.020 In-, ~? ~orova~ ct .uaaet Ai~en~nent ~:~i?Manager Homl~!:~oted some employees who work in the Civic Center Imve been Imving M;$ Ashiku/~lasfln to approve nn amendment to the 1997-9B Budget by increasing expenditures in Account No. 100.1915.301.000 in the ·mount of $B,020, end ~vnrd · contract to AC&R Services for dennin~ of the Civic Cenf~ he~ing, ventii~, nnd ·ir conditioning system, carried by the following mil call vote: AYES: Councilmembers Ashiku, Kelly, Mnstin, ~ lt.1~or Malone. NOES: None. ABSTAIN: None. ABSENT: councilmemberOhnvez. Regul&- Mee~ng - February 18, 1eec 8c. Consideration of Local Task Force Recommendations Related to Solid Waste Divemioi' Policies for Inclusion into the AB93g Summary Plan Public Work· Director Kennedy asked the Council to consider deferring any action concerning Local Task Force recommendations regarding AB939 solid waste diversion policies for inclusion in the mandated Summary Plan until after the new waste characterization study, being conducted by the Mendocino Solid Waste Management Authority (MSWMA), is completed later this year. Bruce McCrecken, Solid Wastes Systems, noted the City is making improvement in the amount of waste being diverted from the Landfill through recyciing. He suggested targeting specific groups to remind them of the necessity of ~g waste. City Manager Horeley noted the need for periodic re.education of the public in ~ regard. Mike Sweeney, Executive Director, MSWMA, noted the Waste Characterization Study would be completed in about six months. The Summary Plan may be amended later to inciude~.'~th~%·tudy' Mike Deck·rd complimented the City on it~ recycling efforts. ES M.·lon. a/M_a·fln to recommend the MSWMA eoa~i~;eferen~ii?!~'rthcoming~'~'~":~ ~"" Waste ~arac~erizal~on Study in the Summary Pan and state that ne~d!~·ngeii~ii~:ili~:!~iversion polici ~.es... and programs will be made after the results oflhe Study ara ~i:ented to th..e:T~e~ri~ncies, by the following roll call vote: AYES: Councilmembers~hiku, Ke~.~i!~asfi'~i~d iiM~Pr Mlle. NOES: None. ABSTAIN: None. ABSENT: Councilm,~:...Clll~?" ad. Aooroval of Budoet Amendment for Heitin; Svi~:'Riosirs and In·tallafi6ii' of N·tu~! Gas Sv~tem at Civic Center _ .. un..Ey .Se~oc.es D,recto. r I~. Kno_blough noted this.action ~:p~ed by problems wi~ two neaung unrra in me Ttre apparatus Day. ~ ne cost of m...plirir~g the uniti:'~d::~:.approximately $4,500 per .un!t .The. cost of conve~ng the units, and ~~::~ entire ~:~nter complex, to more emc3em natura~ gas was evaluated. Staff rece~s';ilhSedi~r~, future ~'ngs, eventual conversion of the e.n..tira he.·tin.g, vent!lati, on and air con~ng sy.$.bm.=...:i~t~Cjy~::~'enter to natural gas. Future expeno~tures mr me graoum conversion v~lt:~be inciud~d iri'~att~b~ets. This budget amendment would fund only the cost of bdnging the ~: line to~b;:'buildi~i~:~::Pr~viding the heating un~ for the fire apparatus bay. ~iii!i![!ii?' ~?' · PP rFZ" · dmeM'~ the 19g~98 Budget by increasing expenditures in Account No. 1~00.1915.800.000~:~in ~': amount:~i$~6,0~i!::~'~ installation of a natural gas system at the .C.i~c_ Cent~[i!jnd re. placa~[:~ for the ~ :~a:~Us bay, r.~'led by the following roll o~ll vote: AT,'~: ~~rn~ers ~?Ke!!.y, Masfi~Mayer Malone. NOES: None. ABSTAIN: None. AB S ENT,~~mbe~~%:~::.. ~unity Sewic~..::~!ctor DeKnoblough noted the designated ·paces are distributed throughout ~i~:~a~a~nuiey Streets nave Dean addressed by improving Itm lighting on that lot and i~~i~ ' woddng order. Customer Service Supervisor Archibald men§oned the County will be billed and will pay for the spaces on · biannual basis. Car window ~tickers will be issued as identification for permit holders. City parking revenues are expected to increase because of the agreement even though there will be revenue lost from fewer parking tickets being issued. ~ Kelly/Ma·tin to approve lhe Agreement with the County of Mendocino to provide employee parking in Parking DistJict No. 1 and authorize the City Manager to execute the necessary documents. Richard Shoemaker, Mendocino County Second District Supervisor, 710 Willow Street, noted the Parking Agreement was a major achievement for improving the availability of parking in downtown Ukiah. Regul~' Meeting. Febm~y 18, The motion carried by the following roll call vote: AYES: Councilmembem Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: CouncilmemberChavez. 9. CITY COUNCIL REPORT~ Councilmember A~hiku mentioned Mike McDonald has left his position as Executive Director of the Northern California Power Agency to take I position with Enron. Councilmember Kelly attended a Sun House Guild meeting at which it was announced the Guild is endorsing a special bottling of zinfandel by wanamaker John Parducci. Proceeds from the &ale of the wine, which cMn'les a Sun House label and dedication to community volunteer Pat Denny,' are expected to be in the neighborhood of $35,000-$40,000 and will benefit the Grace Hudson Museum. She passed around a teacher's packet prepared by Museum staff' for the current exhibit, Art/sts of~he Ama/icon West, and noted the nel~onal importance of the upcoming Pomo basketry exhibit. Sheila Olivera of the Community Garden Project will be making a presentation to the Guild Board of Trustees regarding a garden project and walkway proposal for the properly to the east of the Museum. Councilmember Kelly a!so ~t. an. dad ?.n Arts. and Recreation Canter board meeting. That group has had respo~:.to mmea at youm aha i$ planning an adulf interests survey to be run in the ~ah ~:'Jo~mal. The Grapevine Cafe in Redwood Valley is aponsorlng a Cakewalk to benefit~:!!iBo~?~nd Girls Club of cali-,n program, and attended the Electric Car Rechamino Station .... ri-"' ' bba~::~'~n~::::~~"'~, ~,k_e_~ a~gencliz, for discussion the possibility of a bello'~ m~ra to Mayor Malone noted he received e corn h ~!i!i!i!ii!!!!iiii!iiii!::~ p 'mentary lette~;!?~:i!i~e ;Recovery Foundation of the ..So,wrest regarding the Conference Canter. He also recei~¥~;:~ ........... Rockefeller regarding me lack of FEMA and OES reimbursement to the unall bui'~esses ~k · . . . [iha:~:!been providing goods and ......... so. a u_mater u~J.a.n ~_namoer..~i~m~ meeting;iii;iiii~:.expanded county-wide ~_u.n~sm__ ~,_a ,m.,s !o_rm,.ng.' .]ne com..mmee .f.o.r th.~~:.~ad center.::~J!iholding · acoping aeseion n.x[ weeK. -e ,t~enoeo two meetings m ~.~i~and ~t~?i~e....~.;~mmiaaion last week. Mendocino regarding water righ~;~i:~es. Shi!!~elt it imperative that the City and the County have united front in this regard. CourtS, embers ~itin.and:~hiku agreed to participate in informal talks with County~resentative:~h~i~oted the ~J~$::bi~'r was hung over State Street for a few days. t~um~~ro.,.Ul~,~v~.e~~:~n~teres, i~..~e?.'.sing_their .e. vents by tagging their message onto -,,,~.:.,.~::,,m :~,,~. ~;iiiiiiii~ announcaa me City Affomey has determined it will not be necessary f'or~:~i~ cond%~ ~e~0n under the diotates of Proposition 218. · ........ii.!!!J!i'i'ii'.:~::!~ ed se'~i~':'e:52 p.m 11. CL~$ED S E i~:!i?!iii!!ii!i!!ii!~ .... .... G.C. ~ $4~$?.$:~f~'rence wtth Labor ~:" Negotiator:. ~n'clam Nomley ~!~? L Departml~:~ad Unit The meeting was adjourned at 9:56 p.m. Colleen B. Henclemon, City Clerk Regular Meeting - February 1~, 1~ Page 4 Sa ITEM NO. DATE: MARCH 4, 1998 AGENDA SUMMARY REPORT SUBJECT: DENIAL OF CLAIMS FOR DAMAGES RECEIVED FROM BRENDA FLYNN CLARK, PATTI MATTERN AND JOE COOKE, AND BARBARA MADDEN, D.B.A. LUCKY DISTRIBUTORS, AND REFERRAL TO THE JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Brenda Flynn Clark was received by the City of Ukiah on February 18, 1998 and alleges damages to a private vehicle on February 5, 1998, at the corner of Oak and Scott Streets. The claim from Patti Mattern and Joe Cooke was received by the City of Ukiah on February 18, 1998 and alleges damages related to a power outage on February 6, 1998, at Scott and School Streets. The claim from Barbara Madden, d.b.a. Lucky Distributors was received by the City of Ukiah on February 19, 1998 and alleges damages related to a power outage on February 6, 1998, at 975 Mazzoni Street. Pursuant to City policy, it is recommended the City Council deny the claims as stated and refer them to Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Deny Claims for Damages received from Brenda Flynn Clark, Patti Mattern and Joe Cooke, and Barbara Madden, d.b.a. Lucky Distributors; and Refer them to the Joint Powers Authority, REMIF. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: N/A Yes Claimants Michael F. Harris, AICP, Assistant City Manager Candace Horsley, City Manager 1. Claim of Brenda Flynn Clarke, pages 1-4. 2. Claim of Patti Mattern and Joe Cooke, pages 5-7. 3. Claim of Barbara Madden, d.b.a. Lucky Distributors, pages 8-9. AP P ROVE D: (~.,'~(~,:, __ Candace Ho~sley, l~ity ~lxanager mfh:asrcc98 0304CLAIM NOTICE OF CLAIM AGAINST ~ CITY OF UI~IkH, CALIFO~ This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. CITY OF [JK.~AH City Clerk's Office City of Ukiah 300 Seminary Avenue Ukiah, California 95482 RETURN TO: 1. CLAIMANT ' S NAME: 2. CLAIMANT'S ADDRESS: FEB 18 1998 '~q ~c oak- s+ Number/Street and Post Office Box City State Zip Code Home Phone Number Work Phone Number , NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): · · · PLACE OF THE ACCIDENT OR OCCURRENCE: GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURR~CE (At. tach additional pages if more space is needed): C~e c~~cQ · NAMES, IF KNOWN, OF ANY PUBL, IC EMPLOYEES CAUSING THE INJURY OR LOSS: · · NAMES AND ADDRESSES OF WITNESSES (optional): NAME ADDRESS A. 4a~~ ct~w~ ~M 5c~ %T TELEPHONE Be NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: NAME ADDRESS TELEPHONE Ao ~ Be 10. GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED: 12. TOTAL AMOUNT CLAIMED: ~; h g. g ,~ THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for: General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. DATED: SIGNATURE OF CLAIMANT (S) Received in City Clerk's Office this'~/~ ~ '3~~~ day of ' . SIGNATURE NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. ~:FORI%~CLAIM Rev: 3/!0/95 DORSEY'S AUTO REPAIR & BODY 24-HOUR TOWING AND ROAD SERVICE 1211 N, STATE ST., UKIAH, CALIFORNIA 95482 PHONE 462-2231 SHOP DAMAGE APPRAISAL-AS LISTED FOR LABOR AND MATERIALS-VERBAL AGREEMENTS NOT BINDING- GOOD FOR 90 DAYS Owner /'"..',""" ' '; ' "':~ ' ..... " ; '" " "~:/'-'" .... - ., · ' , ~ .. ,. .. Date - .. -- '-- -, ". / i.~2" Phone:/~' ~ ..~ , Address '-? / cJ' "' (-~' ' Est. No. Ins. Co. ~"2'f;2'!";:~ '''~' Order No. /<::'~© JMAREY(~, JMODEL ILICENSE NO. J SPEEDOMETER Retain Parts JDestroy ' ' ' '' l.' ...... ~- ~'" 4'/~'~'' ~-""=" '( r .... ~; I ." i, , · . t .'. / ~ ' - f" .... ~' "'~ "'" ; ~ '" . - ," ' .' ": ,t I ,' / ~ ~ [ . . :: ~ ". ,' .). - , - ~ ,-- :.' '.,, '. ~ · '- ,? ....... ' i" / ' '(i" ~'< .... ' / ~ '~ " /) ..C ,' ")' >~',~ "~ - / / ~11 Paris Prices Subjecl To Invoice Prices .... ~ Old parts removed trom cars will be iunked unless otherwise inslrucled. The above is an appraisal based on our inspeclion and does nol cover addilional paris or labor which may Total Material ~ ~-~ be required afler lhe work has been opened up. Occasionally atler work has slarled worn parts are dis- covered which are nol evidenl on Ii[sl inspeclion. Because ot lhis Ihe above prices are nol guaranleed ' Inspected By ~/{,. /,¢~', 'f / ,-- ~ppraisal~/t.[~,pproved By. Tax /~.~(. AUTHORIZED AND ACCEPTED You are hereby authorized to make the above specified repairs. Paid Out-Tow & Storage Sublet Repairs ow. , or Agent gat~ ~ ' *CODE N-NEW U-USED RE-REBUILT R. REPAIR Claim against City of Ukiah Submitted by Brenda Flynn Clark 2/18/98 Date of Accident: 2/6/98 .. On a recent night of severe storms, at approximately 2:30 AM, a power line on Scott Street was downed, causing a fire and power outage. A fire engine and City of Ukiah utility truck responded to the scene, parking at the intersection of North Oak and Scott Street. The City of Ukiah utility truck, with a "boom" extension, was seen backing up along side my white Volvo sedan that was parked on North Oak, at the North East corner of Oak and Scott. The truck eventually parked behind the Volvo before proceeding to repair the downed power line on Scott Street. Our claim is that while backing up alongside the Volvo, the truck collided with the Volvo, catching the side view mirror. The marks left on the car suggest that the damage was done from a front to rear impact, which would have been done by a car backing up alongside my car, which is exactly what my husband witnessed the city truck doing. The da~nage to the car was fom~d on 2/6/98 at 7:30 AM and at 9:00 AM I contacted thc City of Ukiah to inquire about the accident and what action to take. NOTICE OF CLAIM AGAINST TH_E CITY OF UKIAH, CA!IFO~ This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the Government Code of the State of California__by ~he claimant or RETURN TO: City Clerk's Office i · · FEB 10 i998 City of Ukiah 300 Seminary Avenue CIIY CLERK 'l.)~_r/~ I~N'I Ukiah, California 95482 Number/Street and Post Office Box City State Zip Code Home Phone Number Work Phone Number I NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): · · · · · · o~ ~,~. ~cc,~.~ o~ occ ,c~... ~=~. o~ ~= ~c~,=.~ o~ occ ~c~... ~ ~o ~ ~. 5~/qoo u 5t GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional pages if more space is needed): N~ES, IF KNO~, OF ~Y PUBLIC ~PLOYEES CAUSING THE INJ~Y OR NAMES AND ADDRESSES OF WITNESSES (optional): A· NAME ADDRESS TELEPHONE _ , 5%:. q~%.o wi_ NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: ai NAME ADDRESS TELEPHONE Be 10. GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED: 12. TOTAL AMOUNT CLAIMED: THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for: General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective. general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. SIGNATURE OF CLAIMANT(s) Received in City Clerk's Office this /~/ day of ~.~r~K£~ 'SlhSNATURE NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3:FORM%CLAIM R~: 3/10/95 NOTICE OF CLAIM AGAINST THE CITY OF UKIAH~ CALIFORNIA This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title l, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. CITY OF t.!K1AH RETURN TO: City Clerk's Office City of Ukiah 300 Seminary Avenue Ukiah, California 95482 FEB 19 }998 C1'|¥ CLLKI~, L)I:I-%K 1 ivl."-N'i i · · City state Home Phone Number Zip Code Work Phone Number · NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE .SENT (if different than above): · · · · oc PLACE OF THE ACCIDENT OR OCCURRENCE: GENERAL DESCRIPTION OF THE ACCIDENT OR OC. CURRE~CE (Attach additional pages if more s~ace is needed):~/) /)uL/ ~ ,~mSoc ~,~ NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR LOSS: U ~-/J~) ~/ · NAMES AND ADDRESSES OF WITNESSES (optional): NAME ADDRESS NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED: NAME ADDRESS TELEPHONE TELEPHONE 10. GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED_:=. , / 11 · TOTAL ~O~T C~IMED: ./ 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for: General damages Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: The claim shall be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. DATED: --Si GNATURE'-"'~F='c LA I MAN'I:'( S ) .... Received in City Clerk's Office this /~ day of ~~~ , - S I ~NATURE NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired, so long as it satisfies the requirements of the Government Code~ The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, we suggest that you seek legal counseling of your choice. 3:FORM~CLAIM R~': 3110/95 5b ITEM NO. MEETING DATE: March 4. 1998 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO COUNCIL REGARDING ALARM SYSTEM MODIFICATIONS AT THE WASTEWATER TREATMENT PLANT It is necessary to perform process alarm modifications at the wastewater treatment plant. These alarm modifications are required by the Water Quality Control Board to bring us into compliance with our operating permit. The firm of Krug, Bixby, Long and Associates (KBL) has performed all of the alarm modifications and computer programing associated with the advanced wastewater treatment project. KBL has given us a quotation of $8,652.43 to complete the required alarm and computer modifications. A Purchase Order has been issued to KBL for this amount. Necessary funding has been transferred from Account 61 2- 3580-800 to Account 61 2-3580-250 to cover this expenditure. Based on our purchasing policies, we are giving the City Council the required notification of this action. RECOMMENDED ACTION: Receive and file report regarding alarm system modifications at the wastewater treatment plant. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Acct. No. (if not budgeted): 612-3580-250 Acct. No.: Appropriation Requested: N/A Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent~'~ Coordinated with' Candace Horsley, City Manager Attachments: 1. Budget Adjustment Authorization APPROVED:candace Horsley, City Manager BUDGET ADJUSTMENT AUTHORIZATION.. TO: Director of Finance Please adjust the budget for the amount(s) as shown below: From To Account No. Amount Account No. Amount Justification: 7-h, T · BY: ,/'/ /z'¢"~'-'-~ - Depadm~nt Hea"E" APPROVED: ':-~ City Manager Approval of City Manager required for transfers within Department Budgets. Council approval required between Department or Fund Budgets. AGENDA SUMMARY Sc ITEM NO. DATE: March 4. 1998 REPORT SUBJECT: AWARD BID TO KRUG, BI×BY, LONG AND ASSOCIATES TO PROVIDE COMPUTER, SOFTWARE, COMMUNICATION EQUIPMENT, AND INSTALLATION SERVICES AT THE WASTEWATER TREATMENT PLANT REPORT: Operation of the wastewater treatment plant has become increasingly complex due to the addition of the advanced wastewater treatment process. In order to operate and maintain the facilities, it is necessary to have the capability to monitor plant functions from remote locations around the plant. With current staffing levels it is not always possible to operate all plant functions simultaneously. Staff believes that new communication equipment and software will provide the capabilities for a single employee to operate and monitor all plant processes from a single location. Since this equipment is proprietary, Krug, Bixby, Long and Associates (KBL), who has designed, configured and supplied all of the computerized plant equipment, was asked to provide a proposal for equipment and services that would give us this remote capability. The proposal for this equipment and services is $15,023.15. This equipment would act also as back-up equipment in the event of main computer failure. In addition, this equipment would allow the plant to be operated with less staff during extreme storm conditions such as we have just experienced. Staff recommends awarding the bid to KBL for the amount of $15,023.15. Funding for this purchase will come from Account 612-3580-800. RECOMMENDED ACTION: Award the bid to Krug, Bixby, Long and Associates to provide computer, software, communications equipment, and installation services for the sum of $15,023.15. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject proposal Acct. No. (if not budgeted): 612-3580-800 Acct. No.: Appropriation Requested: N/A Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: None APPROVED:~~____~i" '~ Candace Horsley, City ~anager 5g ITEM NO. DATE: March 4, 1998 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID TO RAINBOW AGRICULTURAL SERVICES FOR LEASE/PURCHASE OF NEW VACUUM MOWER In order to replace the 1983 vacuum mower currently being used by the Parks Division, a Notice to Bidders was issued with two respondents. Rainbow Agricultural Services and Lampson Tractors, both of Ukiah, submitted bids. Rainbow submitted the Iow bid in the amount of $14,828.38, for a John Deere Model 455. Lampson's bid for a comparable Kabota Model B-7300 is $18,304.25. The 1997/98 Budget provides for $5,000 to initiate a five year lease/purchase of the new mower. Rainbow's proposal includes a 48 month lease/purchase with an annual payment of $4,503.60. As part of this fiscal year has expired, the expenditure from the current budget will be $1,501.20. Staff is also reviewing with the City's Finance Department, any cost savings which may be obtained through internal financing of the purchase. The bid submitted by Rainbow Agricultural Services does meet or exceed the bid specifications and is within the approved budget expenditure limits for FY 97/98. Staff is therefor recommending award of bid to Rainbow Agricultural Services for the lease/purchase of a vacuum mower in the amount of $14,828.38. RECOMMENDED ACTION: Award bid to Rainbow Agricultural Services for lease/purchase of a vacuum mower in the amount of $14,828.38. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine lease/purchase is inappropriate at this time and reject all bids. Acct. No. (if NOT budgeted): N/A Acct. No.: 100.6001.255.000 Appropriation Requested: N/A Citizen Advised: N/A Requested by: Prepared by: Larry W. DeKnoblough, Community Services Director~, {,x.J~O Coordinated with: Candace Horsley, City Manager Attachments: 1. Rainbow Agricultural Services Bid Sheet 2. Lampson Tractor Bid Sheet APPROVED: Candace Hors-ley, c'ity ~anager LD2 MOWER.ASR ~ UKIAH 462-2404 ~te on 235 E. Perkins Mon-Sat 7-7, Sun 9-5 LAKEPORT 263-6350 CALISTOGA 942-4566 65 Soda Bay Road 810 Foothill Blvd. Mon-Sat 7-7, Sun 9-5 Mon-Fri 7:30-5:30, Sat 8-5 Estimate and Quote Sheet Prices subject to change actor 30 days. F.O.B. ARTICLE LIST PRICE SELLING PRICE /Z MPSON LA Tractor & Equipment Co., Inc. SCOTT WILSON - SALES Res. 894-2129 285 Talmage Rd. Geyserville Ukiah, CA 95482 707-857-3443 707-463-1210 ' MPSON Tractor & Equipment Co., Inc. St. Helena 707-967-3550 City of Ukiah 2-17-98 1- Kubota B-7300 tractor with turf tires. 1- Kubota RC-54-24B mid mount mower. Package Price $11,677.75 Tax 846.63 Total $12,524.38 1- John Deere 2663M-Hydraulic dump MCS 1000-6 horsepower engine and blower assembly, with tractor hydraulic valve to dump. $4,550.00 Tax 329.87 Total $4,879.87 1- Installion and adaption of John Deere grass collection system to Kubota mower deck. $900.00' To'lAc Installation and adaption would be no more then $900.00 if we do not have any problems doing the adaption and it takes less time than we have estimated, then we will bill it at a lessor amount. Lampson Tractor, Scott S. Wilson 285 Talmage Road, Ukiah CA 95482 · (707) 463 - 1210 P.O. Box 85, Geyserville, CA 95441 · (707) 857 - 3443 1151 Vintage Avenue, St. Helena, CA 94574 · (707) 967 - 3550 AGENDA ~UMMARY REPORT 5d ITEM NO. DATE: MARCH 4, 1998 SUBJECT: APPROVAL OF LE ~ ! ER OF SUPPORT REGARDING THE NORTH COAST RAILROAD AUTHORITY'S RECOVERY OF FEMA AND OES REIMBURSEMENTS At the February 18 City Council meeting Mayor Malone asked that the matter of a support letter for the North Coast Railroad Authority (NCRA) be agendized. This issue is in response to a request from the NCRA to assist in its efforts to recover disaster reimbursement funds from the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services (OES). Staff has prepared a draft letter for the Mayor's signature and recommends the City Council approve its execution and transmittal. RECOMMENDED ACTION: Approve Letter of Support Regarding the North Coast Railroad Authority's Recovery of FEMA and OE$ Reimbursements ALTERNATE COUNCIL POLICY OPTIONS: 1. Determine changes to the letter are necessary, identify modifications, and approve revised letter. 2. Determine letter is not to be sent and take no action. Acct. No. (If NOT budgeted): Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: APPROVED: mfh:asrcc98 0304NCRA Acct. No. N/A N/A North Coast Railroad Authority , , ~ ,,..,,,, Michael F. Harris, Assistant City Manager~..,V~.~) ~,~ Candace Horsley, City Manager 1. Draft letter, pages 1-2. 2. February 13 letter from NCRA Board of Directors, page 3. Candace Horsley, CityManager 300 SEMIN,~RYAVE., UKIAH, CA 95482-5400 · ADMIN. 707/463-6200 · PUBLIC S,~ETY 463-6242/6274 · FAX # 707/463-6204 · March 3, 1998 Addressed to attached list Dear Again this year the North Coast Railroad Authority/Northwestern Pacific Railroad (NCRNNWPRR) has been severely impacted by the storms pounding northern California. NCRA/NWPRR continues its efforts to make ends meet, while attempting to respond to the emergencies which arise along the line. Similar occurances have happened in the past and the promised relief funds to pay for these disasters still are not forthcoming to NCRA, negatively impacting the daily operation of the railroad. The pledged funds would be of significant assistance in bridging the financial gap until the proposed private contractor takes over the line with the intent of operating at a profit. Your assistance in expediting the previously committed reimbursements from the Federal Emergency Management Agency (FEMA) and the State Office of Emergency Services (OES) is necessary. We believe the railroad is a notable resource within the region for transport of goods, tourism, and possibly commuter service. The immediate release of past funds is essential and facilitating the rapid payment for current damages is crucial. Your support on behalf of the railroad is greatly appreciated. Sincerely, Sheridan Malone Mayor mfh:emerg 0304FEMNOES ..- {. -- '%~,/e Are Here To Serve" To: Dr. Richard Andrews Governor's Office of Emergency Services 2800 Meadowview Road Sacramento, CA 95832 Fax: (916)464-2874 Congressman Frank Riggs 1714 Longworth House Office Building Washington, DC 20515 Fax: (202) 225-3403 Senator Diarme Feinstein 331 Hart Senate Office Building Washington, DC 20515 Fax: (202) 228-3954 Senator Barbara Boxer 112 Hart Senate Office Building Washington, DC 20515 Fax: (415) 956-6701 Senator Mike Thompson State Capitol, Room 3056 Sacramento, CA 95814 Fax: (916) 323-2602 Assemblywoman Virginia Strom-Martin State Capitol Sacramento, CA 95814 Fax: (916) 322-5214 NORTH COAST RAILROAD AUTHORITY NORTHWESTERN PACIFIC RAILROAD February 13, 1998 Mayor Sheridan Malone City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 Dear Mayor Malone: As you are undoubtedly aware, the recent storms have had significant impacts upon the Northwestern Pacific Railroad. It is interesting to note that this year the major impacts which have suspended normal operations have occurred on the southern end, rather than in the Eel River Canyon. However, it is critical that the Railroad recover past years' storm damage reimbursements if we are to have any reasonable hope of normalizing operations! For your review and consideration I have prepared a sample letter designed to be issued by Cities, Counties and Chambers of Commerce throughout the north coast requesting that state and federal representatives assist us in our efforts to recover FEMA and OES reimbursements. I hope you join me in understanding the significant local economic impacts of the Northwestern Pacific Railroad and assist in our efforts to recover reimbursements owed to the North Coast Railroad Authority. If I can provide clarification of the above or the attached or provide additional information regarding this request, please feel free to contact me at (707) 459-2890 or Dan Hauser, our Executive Director, at (707) 444-8055. Sincerely, Ruth Rockefeller, Chai;~person NCRA Board of Directors cc:'JCandace Horsley, City Manager, City of Ukiah John Pinches, Chair, Mendocino County Board of Supervisors Elizabeth Brazil, Ukiah Chamber of Commerce 4 West 2nd Street, Eureka, CA 95501 Phone: (707) 444-8055 Fax: (707) 441-1324 AGENDA SUMMARY REPORT 5e ITEM NO. DATE: MARCH 4, 1998 SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING SUBMITTAL, EXECUTION, AND ACCEPTANCE OF FEDERAL EMERGENCY SHELTER GRANT The California State Department of Housing and Community Development (HCD) has announced the availability of approximately $6,000,000 over the next two years for the Federal Emergency Shelter Grant (FESG) program. Eligible projects include shelter or programs which provide essential services to the homeless or assist in the prevention of homelessness. Two local organizations, Ukiah Community Center (UCC) and the Ford Street Project (FSP) have requested City assistance in applying for the grant. Two separate applications might be evaluated as competing projects, and thus, a single coordinated effort through the City is proposed. There is no direct financial participation required of the City, though staff time is necessary for administration, accounting, and auditing. Funds to compensate for these activities (1% of the total request) are to be included in the grant application. The City is currently administering a FESG with both UCC and FSP serving as subcontractors. This existing grant was initiated in 1996 and will terminate in June of this year. The City has been successful in managing this program since 1992. The proposed grant will encompass the same activities at about the same funding levels as are presently being provided. The program has worked extremely well with substantial benefits to the community's targeted population. Staff is very pleased with the performances of UCC and FSP in the grant and believes continuation of the services is appropriate. Staff recommends that the City Council continue this partnership and authorize the submittal and acceptance of the grant by adopting the resolution. RECOMMENDED ACTION- Adopt Resolution Authorizing the Submittal, Execution, and Acceptance of Federal Emergency Shelter Grant (FESG) - 1998. ALTERNATE COUNCIL POLICY OPTIONS' 1. Determine changes to the resolution are necessary, identify modifications, and adopt revised resolution. 2. Determine application is not to be submitted and take no action. Acct. No. (If NOT budgeted): Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: APPROVED: mfh:asrcc98 0304FESG Acct. No. 332.4705 N/A Ukiah Community Center and the Ford Street Pr,,oject ~ ~ , Michael F. Harris, Assistant City Manager ~ ~ Candace Horsley, City Manager 1. Resolution_for adoption, page 1. Candace Horsley, ~ity Manager RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING SUBMITTAL, EXECUTION, AND ACCEPTANCE OF FEDERAL EMERGENCY SHELTER GRANT (FESG)- 1998 WHEREAS, 1. The State of Califomia, Department of Housing and Community Development, Division of Community Affairs, issued a Request for Proposals under the Federal Emergency Shelter Grant (FESG) Program for 1998; and 2. The Ukiah Community Center and the Ford Street Project are non-profit corporations willing to contract with the City of Ukiah to complete the activities proposed in the grant; and 3. Both the Ukiah Community Center and the Ford Street Project provide essential services to the homeless, are qualified to perform the programs eligible for grant assistance, and have extensive experience in quality grant compliance and administration; and 4. The City of Ukiah certifies that if it receivies a grant from the Federal Emergency Shelter Grant Program, all uses of the funds will be in compliance with Federal Emergency Shelter Grant Program Regulations and Contract. NOW, THEREFORE, BE IT RESOLVED that the City of Ukiah City Council hereby authorizes the City Manager to execute all required certifications, apply for and accept the Federal Emergency Shelter Grant in the amount of not more than $275,000 and to enter into a Standard Agreement and any amendment thereto with the Department of Housing and Community Development of not more than $275,000, and to perform any and all responsibilities in relationship to such contract. PASSED AND ADOPTED this 4th day of March, 1998, by the following roll call vote: AYES: NOES: ABSENT: ATTEST: Sheridan Malone, Mayor Colleen B. Henderson, City Clerk mfh:resord RESFESG Resolution No. Page 1 of 1 --t,- ITEM NO. 5f DATE: MARCH 4, 1998 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION DESIGNATING AGENT FOR FILING FINANCIAL ASSISTANCE APPLICATION FOR "EL NINO 98" FLOODS, FEMA-1203-DR-CA Beginning in early February winter storms wreaked havoc throughout California including Mendocino County and Ukiah. Since the County, Governor, and President declared states of emergency, the City is eligible for disaster financial assistance from both the State and Federal governments. As part of the assistance process, the local entity must designate an agent for filing the necessary applications. The attached resolution completes this procedural step. The Assistant City Manager has been the primary staff person responsible for these activities as the Emergency Services Coordinator. Staff recommends that the City Council adopt the resolution designating the Assistant City Manager as the agent for the "El Nino 98" Floods, FEMA-1203-DR-CA, disaster. RECOMMENDED ACTION: Adopt Resolution Designating Agent for Filing Financial Assistance Application for "El Nino 98" Floods, FEMA-1203- DR-CA ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine a different staff person should be agent, identify the position, and adopt revised resolution. 2. Determine assistance is not desired and do not adopt resolution. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: N/A N/A Federal Emergency Management Agency/California Office of Emergency Services Michael F. Harris, Assistant City Manager Candace Horsley, City Manager 1. Resolution for adoption, page 1. Candac Manager mfh:asrcc98 0304FEMA RESOLUTION NO. 98- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DESIGNATING AGENT FOR FILING FINANCIAL ASSISTANCE APPLICATION FOR "EL NINO 98" FLOODS, FEMA-1203-DR-CA WHEREAS, beginning in February, 1998, the City of Ukiah, an incorporated city within the County of Mendocino, incurred damage during the severe winter storms; and WHEREAS, the County of Mendocino declared a state of emergency due to the amount of damage received by both private and public properties; and WHEREAS, the City of Ukiah is applying to the State of California and the Federal Emergency Management Agency for financial assistance to cover some of the expenses caused by rescue, cleanup, repair, and replacement efforts during this disaster. NOW THEREFORE, BE IT RESOLVED that the City of Ukiah City Council authorizes the Assistant City Manager to execute for and in behalf of the City of Ukiah, a public entity established under the laws of the State of California, this application and to file it in the Office of Emergency Services for the purpose of obtaining certain federal financial assistance under P.L. 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the Natural Disaster Assistance Act for "El Nino 98" Floods, FEMA-1203-DR-CA, which was declared a disaster by the President on February 9, 1998. THAT the City of Ukiah, a public entity established under the laws of the State of California, hereby authorizes its agent to provide to the State Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. PASSED AND ADOPTED this 4th day of March, 1998 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Sheridan Malone, Mayor Colleen B. Henderson, City Clerk mfh:resord RESSTORM AGENDA ~UMMARY REPORT ITEM NO. 7a DATE: MARCH 4, 1998 SUBJECT: INTRODUCTION OF ORDINANCE AMENDING UKIAH MUNICIPAL CODE SECTION 7008 REGARDING HOLIDAYS FOR ENFORCEMENT OF PARKING REGULATIONS The existing municipal code section identifying holidays for enforcement of. parking regulations was adopted in 1963. Changes are necessary to eliminate misunderstandings relative to parking enforcement and bring the holiday listing into conformance with current practice. These revisions are embodied in the proposed ordinance. The first modification is to identify each holiday by name and define whether it is a specific date or day of the month. The second alteration is to add Martin Luther King Jr. Day, the third Monday in January, which was not a national holiday when the code section was originally adopted. The third amendment is the recognition of "Judicial Day", February 12, the same date as Lincoln's Birthday. This holiday is observed by the Courts and the County. Since the County and the Courts constitute a major component of the downtown where these parking regulations are applicable, it is recommended that this holiday be incorporated into the City's list to avoid confusion of "holiday" restrictions. Finally, a statement is added regarding observing the holiday on a Friday if it actually falls on a Saturday. Staff believes these are improvements to the code which will assist in parking management. Staff recommends introduction of the ordinance. RECOMMENDED ACTION: . Move to introduce the Ordinance by Title only. Introduce the Ordinance Amending Division 8, Chapter 1, Section 7008 of the Ukiah Municipal Code Regarding Holidays for Enforcement of Parking Regulations ALTERNATE COUNCIL POLICY OPTIONS: 1. Determine additional changes to the holiday list are necessary, identify modifications, and introduce revised ordinance. 2. Determine modifications to the list of holidays are not necessary, and take no action. Acct. No. (If NOT budgeted): Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Acct. No. N/A N/A Parking District Staff Michael F. Harris, Assistant City Manager Wayne McBride, Police Captain and Candace Horsley, City Manager 1. Ordinance for introduction, page 1. 2. Comparison of existing and proposed code section, page 2. APPROVED: mfh:asrcc98 0304PARKING Candace Horsley, ty Manager ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING DIVISION 8, CHAPTER 1, SECTION 7008 OF THE UKIAH CITY CODE REGARDING HOLIDAYS FOR ENFORCEMENT OF PARKING REGULATIONS The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Section 7008 of Chapter 1, Division 8 of the Ukiah City Code is hereby amended to read as follows: §7008: "HOLIDAYS" DEFINED: Within the meaning of this Chapter, "holidays" are New Year's Day (January 1), Martin Luther King Jr. Day (third Monday in January), Judicial Day (February 12), Washington's Day (third Monday in February), Memorial Day (last Monday in May), Independence Day (July 4), Labor Day (first Monday in September), Admissions Day (September 9), Columbus Day (second Monday in October), Veterans Day (November 11), Thanksgiving Day (fourth Thursday in November), and Christmas Day (December 25). If any of the holidays falls upon a Saturday, the Friday proceeding is a holiday; if any of the holidays falls on a Sunday, the Monday following is a holiday. SECTION TVVO This Ordinance shall be published as required by law and shall become effective thirty (30) days after it is adopted. Introduced by title only on March 4, 1998, by the following roll call vote: AYES: NOES: ABSENT: Adopted on AYES: NOES: ABSENT: ,1998, by the following roll call vote: ATTEST: Sheridan Malone, Mayor Colleen B. Henderson, City Clerk mfh: resord ordholi Ordiance No. Page I of I Comparison of existing and proposed City Code Section No. 7008. Additions are noted with underline and deletions are noted with stcik-ee~. {}7008: "HOLIDAYS" DEFINED: Within the meaning of this Chapter, "holidays" are New Year's Day (January 1), Martin Luther King Jr. Day (third Monday in January), Judicial Day (February 12),,r'-'-~,.,, ...... ,~o, ~, ~.,"'"' Washington's Day (third Monday in February), ~, Memorial Day (last Monday in May), Independence Day (July 4), Labor Day (the first Monday in September), Admissions Day (September 9.), (~tober--~ Columbus Day (second Monday in October), Veterans Day (November 11), Thanksgiving Day (fourth Thursday of November), and Christmas Day (December 25). If danuaf=y-~, Fsbruar~' I" rsbruar~' ,.., May ,.,,.,, ,,,,,y -.,, ,.,~,,~,,,,,~, % ,.,,.,,~,,.,~, I'~ ,",'~,,,~,,,b~, 11 ,.,, ,.,~,..~,,,,.,~, ~., any of the holidays falls upon a Saturday, the Friday proceeding is a holiday; if any of the holidays falls upon a Sunday, the Monday following is a holiday. 7b ITEM NO. DATE: MARCH 4, 1998 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION OF POSSIBLE BALLOT MEASURE TO ELIMINATE DIRECTLY ELECTED MAYOR POSITION/COUNCILMEMBER MASTIN) At the last meeting Councilmember Mastin requested that a discussion of rotation versus elected mayor be agendized. Attached for the Council's information is the ballot measure from June 1982 and excerpts from the minutes of City Council meetings in 1981, 1982, and 1983 during which the matter of an elected mayor was discussed. RECOMMENDED ACTION' N/A ALTERNATE COUNCIL POLICY OPTIONS: N/A Acct. No. (If NOT budgeted): Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Acct. No. N/A N/A Councilmember Mastin Candace Horsley, City Manager N/A 1. Ballot measure from 1982, pages 1-2. 2. Excerpt of November 4, 1981 City Council meeting minutes, pages 3-4. 3. Excerpt of November 18, 1981 City Council meeting minutes, pages 5-6. 4. Excerpt of February 3, 1982 City Council meeting minutes, page 7. 5. Resolution No. 82-47, with exhibits adopted February 3, 1982, pages 8-13. 6. Excerpt of July 7, 1982 City Council meeting minutes, page 14. 7. Excerpt of September 7, 1983 City Council meeting minutes, page 15. APPROVED: Candace Horsley, CitylManager mfh:asrcc98 0304MAYOR ¢"0/~0 'd d.,<::;~'¢'9'~£0,/-., ~3(~03'=1~ ~3-13 1-103 O(]N3N 60 :<:;1: 866~-£~-8B~ £0'd -I~.LO.L i .,". , } .3! £0/£0'd £~£9~&O& ~3d~033~ ~3q3 ROD OdN3N OT:gT 866T-£~-~35 .,, .:. '"'4' · . L,~,, ~'!.-, ,'a l':..' ~,,~. ~,x',~. ~ ,.':. I;~; .,~ .2' . M/S: Snyder/Riley to add a new Policy No. 9 (with the present Policy No. 9 becoming Policy No. 10) that no smoking is allowed. Motion carried by 4-1 (Hickey) voice vote. Councilmember Snyder made a motion that the Sun House grounds be kept in the same shape and condition as when originally purchase by the City as much as possible. City b~nager was of the opinion this was not a policy matter. Motion died for lack of a second. Original motion carried by the following roll call vote: AYES: Hickey, Feibusch, Snyder, Riley, Myers NOES: None ABSENT: None It was the consensus of Council that the grounds be maintained and kept in the same s~gyle as much as possible as when originally purchased. RECESS: 8:20 P.M. ADDITIONS TO AGENDA City Manager Payne requested that Agenda Item lOh, municipal identification sign, be added to the agenda. M/S: Snyder/Feibusch to place Agenda Item 10h, municipal identification sign, on the agenda. Motion carried by unanimous voice vote. Councilmember Feibusch requested that Agenda Items 8b, 10b and lOd be considered consecutively. M/S: Feibusch/Riley to consider Agenda Item 8b, Matter of elected Mayor and City Attorney, Item lOb, Matter of changing General Municipal Elections date and Item lOd, Matter of removal of Department Head positions from Civil Service consecutively. Motion carried by unanimous voice vote. UNFINISHED BUSINESS Sb. MATTER OF ELECTED MAYOR AND CITY ATTORNEY M/S: Feibusch/Riley to direct staff to prepare a resolution for Council's next meeting to submit the matter of an elected mayor before the voters as a ballot measure to include the following: 1) shall the electorate elect a mayor and four councilmembers; 2) shall the term of office to be 2 years; 3) shall the term of office to be 4 years. Councilmember Feibusch felt the election of a mayor would give an elected mayor an opportunity to have a platform, provide continuity and the opportunity to have visions as to what will happen in the City. An election of five elected councilmembers could lead to a Jumble of directions. Councilmember Riley felt continuity was an important element to the election of a mayor. She also pointed out the purpose of the motion was to put the matter on the ballot so the voters could decide whether or not a mayor should be elected. Councilmember Hickey felt appointment by councilmembers of a mayor gives more members of the council an opportunity to serve and get a better insight into the operation of City government. Councilmember Snyder agreed with Councilmember Hickey's statements, felt the present system is a good one. and expressed the opinion that an elected mayor may be good for large cities but not rural Ukiah. Mayor Myers felt that the office of mayor is very time consuming as well as demanding and to hold the office for 2 or 4 years could create a problem, Reg.Mtg. 11/4/81 Page 4 particularly for one who has a full time Job. He stated further that being elected mayor is an honor for each councilmember to enjoy. Motion failed by the following roll call vote: AYES': Feibusch, Riley NOES: ttickey, Snyder, Myers ABSENT: None Councilmember Feibusch stated, because of the vote, he would take the matter to the electorate by circulation of petitions. 10b. MATTER OF CHANGING GENERAL MUNICIPAL ELECTIONS DATE City Manager Payne referred to SB230 and stated that Council may enact an ordinance requiring a general municipal election to be held on the same day as the statewide direct primary election, the day of the statewide general election or on the day of school district elections. M/S: Feibusch/Snyder to direct staff to prepare an ordinance requiring the general municipal election to be held on the same day as the statewide direct primary election. It was pointed out that the ordinance will become operative upon approval by the Board of Supervisors. It was als0 p~inted out that the current terms of councilmembers would be extended from April to June. Motion carried by the following roll call vote: AYES: Hickey, Feibusch, Snyder, Riley, Myers NOES: None ABSENT: None 10d. }~TTER OF REMOVAL OF DEPARTMENT HEAD POSITIONS FROM CIVIL SERVICE SYSTEM M/S: Riley/Snyder to direct staff to prepare a ballot measure for removal of department heads from Civil Service. Motion carried by the following roll call vote: AYES: Hickey, Feibusch, Snyder, Riley, Myers NOES: None ABSENT: None CITY Mu~NAGER RECOMMENDATIONS 9a. AUTHORIZE CITY MANAGER TO EXECUTE AGREEMENT~ CITY OF HEALDSBURG/CONSERVATION GRANT City Manager Payne stated this matter and the following agenda item deal with agreements with Healdsburg and NCPA for residential conservation. M/S: Riley/Feibusch to authorize City Manager to enter into agreement with Healdsburg which establishes the formal process of performing the audits and the reimbursement for same. Motion carried by the following roll call vote: Snyder, Riley, Myers NOES: None A~SENT: None 9b. AUTHORIZE CITY MANAGER TO EXECUTE AGREEMENT~ NCPA/CONSERVATION GRANT AYES: Hickey, Feibusch, M/S: Riley/Feibusch to authorize City Manager to enter into agreement with NCPA to receive Healdsburg's energy conservation grant. Motion carried by the following roll call vote: AYES: Hickey, Feibusch, Snyder, Riley, Myers NOES: None ABSENT:' None NEW BUSI::ES$ 10a. RESOLUTION A~PROVING FINAL MAP~ PARK WEST CONDOMINIUM~ WEST END OF PARK BOULEVARD Reg.Mtg. 11/4/81 Page 5 22 M/S: Snyder/Hickey to introduce and adopt Ordinance No. 774 changing the date of the General Municipal Election to the date of the Statewide direct'primary. The seating of new council~embers coinciding with review of the budget was discussed. It was pointed out that a budget should be adopted by the first of July and old councilmembers would have handled the budget beforehand. Motion carried by the following roll call vote: AYES: Hickey, Feibusch, Snyder, Riley, Myers NOES: None ABSENT: None 9c. INTRODUCTION AND ADOPTION OF URGENCY ORDINANCE NO. 775 REVISING INSURANCE SECTION OF ORDINANCE NO. 768~ SEPTAGE RECEIVING REGULATIONS City Attorney reviewed for Council the ordinance requirements regarding insurance coverage for septic haulers. M/S: Snyder/Feibusch to introduce and adopt Ordinance No. 775 by title only. Motion carried by unanimous voice vote. M/S: Snyder/Hickey to introduce and adopt Ordinance No. 775 amending Section 3787 of Ordinance No. 768, an ordinance of the City Council of the City of Ukiah adding Article 11 to Division 4, Chapter 2, of the Ukiah Municipal Code (Septage Receiving Regulations). Donald Lucas, Lucas Septic Tank Service, stated it was not known how much insurance was needed. Mayor Myers stated the proposed urgency ordinance now clarified insurance coverage. Motion carried by the following roll call vote: AYES: Hickey, Feibusch, Snyder, Riley, Myers NOES: None ABSENT: None 9d. AUDIT REPORT~ Eb}~TT JONES M/R: Feibusch/Riley to postpone subject matter to December 2, 1981 Council meeting. Councilmember Feibusch asked if Council must accept the report before the auditor can be paid? Finance Director stated the auditor could be pa%d before formal acceptance of the audit report. Motion carried by unanimous voice vote. 9e. ..REQUEST TO RECONSIDER MATTER OF ELECTED MAYOR (FEIBUSCH) Counctlmember Feibusch asked that Council reconsider the matter of an elected mayor. In his correspondence to the Council, he stated that little consideration had been given to the preference of the voters. This reason and the fact that subject matter would be an extra burden on the City Clerk were reasons reconsideration of the matter was requested. If Council felt the same way as indicated at their last meeting, he would proceed by petition. Councilmember Hickey stated "Mr. Mayor, uh, at our last meeting, we didn't d~ what Councilman Feibusch wanted so he did threaten us that he'd go out and get a petition signed and so, I say, let him go ahead and get it signed. His concern about the City Clerk, from some of the things I've heard him say in the past about the City Clerk, I can't see that he would be too concerned about it." Councilmember Feibusch stated "Uh, Mr. Mayor, I have to take exception to this statement. I have never, ever made a derogatory remark against the.City Clerk, and I would, I resent that. I really resent that." Councilmember Hickey stated "Go right ahead." Councilmember Feibusch stated: "And you better substantiate your...". Councilmember Hickey stated: "I'll substantiate it." The matter was postponed to Personnel Session. Reg.Mtg. ~/~8/8~ Page 4 23 M/S: Feibusch/Riley to direct City Attorney to draw up a resolution for submittal to the voters asking the question whether to have an elected or appointed mayor. Councilmember Riley was of the opinion that it is important that the voters have an opportunity to make a choice. Motion failed by the following roll call vote: AYES: Feibusch, Riley NOES: Hickey, Snyder, Myers ABSENT: None It was the consensus of the Council that Councilmember Hickey's remarks be discussed in Personnel Session. NEW BUSINESS 10a. LOSS CONTROL LIABILITY EVALUATION REPORT, REMIF City Manager referred to REMIF's loss control liability evaluation report of August 27, 1981 and the Finance Director's memorandum of November 13, 1981. He stated that staff, as indicated, has and will take care of certain items, but council action is needed on those matters that are not routine. Discussion was had regarding second floor exits and options available to the City Council. Councilmember Riley was of the opinion that one of the implications of the Finance'Director's memorandum is that a definite schedule be established for the new City Hall. She felt that the proposed civic center was a long range solution and felt there were temporary or short term solutions available. Councilmember Snyder felt the matter must be addressed as the situation has existed for years and it has reached a point where it is almost intolerable. It was suggested that Council hold a workshop session to determine a civic center construction and financing schedule. City Manager stated the architect's report on the civic center will be available next month and, at that time, a time frame can be laid out. City Manager asked that Council consider exterior exit doors for the City Hall. M/S: Riley/Snyder that the number of people within the City Hall'be limited to 49. Motion carried by the following roll call vote: AYES: Hickey, Snyder, Riley, Myers NOES: Feibusch ABSENT: None 10b. b~TTER OF PLAYOR'S APPOINTMENTS TO BUILDING A~PEALS BOARD City Attorney stated that the Mayor is to appoint a board of appeal consisting of five people who have some expertise or knowledge of the subject matter. Mayor Myers stated he was in the process of appointing members and would report back to Council in the near future. Councilmember Feibusch was of the opinion that no councilmember should be appointed as there could be a conflict of interest should the matter come before the Council. 10c. REPORT, STONE & YOUNGBERG~ LAKE bfENDOCINO HYDROELECTRIC PROJECT Bob Powell, Stone & Youngberg, reviewed for Council the expected costs in order for the project to proceed. He suggested that Council, as soon as possible, retain the services of a bond counsel to work with council and staff in the final negotiations regarding the power purchase agreement as this agreement is Reg.Mtg. 11/18/81 Page 5 72 It was the consensus of Council that a ballot argument be agendized for Council's next meeting. M/S: Rlley/Hickey to authorize the Mayor to appoint a citizen's committee for promotion of the bond issue. Motion carried by unanimous voice vote. 9c. RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH COUNTY FOR PROVISION OF ELECTION SERVICES AT CITY ELECTION TO BE CONSOLIDATED WITH TilE REGULAR STATEWIDE DIRECT PRIP~RY ELECTION M/S: Hickey/Rlley to adopt Resolution No. 82-47 authorizing execution of agreement with the County of Mendocino for the provision of election services at the City election to be consolidated with the regular statewide direct primary election. City Manager asked if Council wished to form a subcommittee to submit arguments for the ballot measures regarding department heads? It was the consensus of Council that Councilmembers Snyder and Riley serve on this subcommittee and City Manager submit to them arguments for the ballot measures. Motion carried by the following roll call vote: AYES: Hickey, Feibusch, Snyder, Riley, Myers NOES: None ABSENT: None City Attorney stated that under Section 5011 of the Elections Code, the City Attorney may prepare an impartial analysis of ballot measures. M/S: Snyder/Hlckey to direct the City Attorney to prepare the impartial analysis of each ballot measure as provided by Section 5011 of the Elections Code. Motion carried by unanimous voice vote. Mayor Myers gave the following June 8 election information: February 15 - First day to pick up Nomination Papers March 12 - Last day to file Nomination Papers, 5 P.M. ~ February 26 - Last day to submit arguments for measures. 9d. AGREEMENT FOR COSTS O~ PRINTING & HANDLING CANDIDATE'S STATEMENT FOR MUNICIPAL OFFICE, STATEWIDE PRIFOkRY ELECTION M/S: Snyder/Hickey to continue with past policy regarding candidates' statements. Motion carried by unanimous voice vote. 9e. INTRODUCTION OF ORDINANCE DELETING CERTAIN PORTIONS OF CITY CODE PERTAINING TO TAXI OPERATION M/S: Snyder/Riley to introduce Ordinance No. 776 by title only. Motion carried by unanimous voice vote. M/S: Snyder/H£ckey to introduce Ordinance No. 776 amending Section 2581 of Article 5 of Chapter 5 of the City of Ukiah Municipal Code relating to reasons for denial of driver's permit for operating a vehicle for hire. Motion carried by the following roll call vote: AYES: Hickey, Feibusch, Snyder, Riley, Myers NOES: None ABSENT: None COM}IENTS FROM AUDIENCE Mike Kelley, Ukiah, asked that Council consider POST as an alternative to Biddle & Associates. He also pointed out that Police Department available positions have been vacate for some time. Mrs. Robert Gilgan, Ukiah, asked when the Munson-HastSngs annexation takes place and asked if residents of this area would be able to vote on City Reg. Mtg. 2/3/82 Page 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 9.9. 9.3 24 25 27 28 RESOLUTION NO. 82-47 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING EXECUTION OF AGREEmeNT WITH TttE COUNTY OF MENDOCINO FOR THE PROVISION OF ELECTION SERVICES AT THE CITY ELECTION TO BE CONSOLIDATED WITH THE REGULAR STATEWIDE DIRECT PRIMARY ELECTION. WHEREAS, the City of Ukiah did, by Ordinance No. 744, pursuant to the authority of Section 36503.5(a) of the Government Code, set the date for the general municipal election of the City of Ukiah to be held on the same day as the statewide direct pri- mary election; and, WHEREAS, said Ordinance has been approved by the Board of Supervisors of the County of Mendocino as required by law, by minute order of said Board of December 15, 1981; and, WHEREAS, the City Council of the City of Ukiah has heretofore, by Resolution No. 82-38 (Resolutions of the City of Ukiah) requested that the following measure be placed on said ballot, to wit: "Shall the City of Ukiah be authorized to assist with other State and/or public bodies in the development, construction or acquisition of not more than 100 units of housing for the elderly, disabled, handicapped and for other low income families, pursuant to Article XXXIV of the California State Constitution?" That, in addition thereto, City of Ukiah requires fur- ther measures to be placed on said ballot as set forth in Exhibit "A" attached hereto which, toqetherwfth"the foregoing measure and an additional measure to be hereafter submitted, are to be placed on said ballot. NOW, THEREFORE, BIT IT RESOLVED that the general City election shall be consolidated with the statewide direct primary election; that the measures hereinabove referred to shall be 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 placed on said ballot, together with the election candidates, an additional measure which shall be submitted, and any and all other required election matters, and that the County Clerk be authorized to provide the election services as set forth on the proposed agreement attached hereto and that said agreement be entered into by 'the Mayor of the City of Ukiah and the Chairman of the Board of Supervisors of the County of Mendocino. PASSED AND ADOPTED this 3rd day of February 1982, by the following roll call vote: AYES: Councilmembers Hickey, Feibusch, Snyder, Riley, Myers NOES: None ABSENT: None ATTEST: Mayor City clerk 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 EXHIBIT "A" CITY MEASURES TO BE PLACED ON BALLOT MEASURE A Shall the City of Ukiah issue revenue bonds in the principal amount of $23,000,000 pursuant to the Revenue Bond Law of 1941 to provide funds for the acquisition and construction of electric generation and trans- mission facilities for the City of Ukiah, including the acquisition and construction of a hydroelectric generating unit to be installed at Coyote Dam, together with related penstocks and outlet and control facilities, and the acquisition and construction of a 115 KV transmission line, together with related transformers and switching gear, and other works, properties or structures necessary or convenient for the acquisition and construction of electric generation and transmission facilities for the City of Ukiah? Yes No MEASURE B Shall the Civil Service Ordinance of the City of Ukiah be amended to withdraw City department heads from the Civil Service System; provided however, existing department heads as of the date of such amendment shall not be affected thereby but shall continu~ to hold their offices or employment according to their existing term of tenure? Yes MEASURE C Shall the City of Ukiah be authorized to assist with other State and/or public bodies in the development, construction or acquisition of not more than 100 units of housing for the elderly, disabled, handi- capped and for other low ~ncome families, pursuant to Article XXXIV of the California State Constitution? Yes No 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 23 24 25 27 28 MEASURE D Shall the electors elect a Mayor and four City Counci lmembers? Shall the term of office of such Mayor be two years? OR Shall the term of office of such Mayor be four years? Yes Yes Yes NO No No AGREEMENT BETWEEN TIlE CITY OF UKIAH AND MENDOCINO COUNTY FOR ELECTION SERVICES WHEREAS, the general municipal election has been set for June 8, 1982, the same day as the statewide direct primary,and WHEREAS, the required notices have been mailed to all City of Ukiah registered voters informing them of this change, it is hereby agreed as follows: 1. The County Clerk shall conduct the Election of June 8, 1982 for the filing of two seats on the Ukiah City Council by providing the following services: a. Publication of the Notice of election. b. Publication of candidates as required by law. c. Perform the functions of the City Clerk relative to arguments comc%rning City measures as set forth in Article 4, Chapter 3, Division 5 (Sec. 5012) of the Elections Code, including filing and accepting notices required. d. Recommend precinct boundaries for approval by City Council. e. Recommend precinct and election officers and designate polling places for approval by City Council. f. Notify election officers of their appointment and instruct inspectors concerning their duties. g. Hire and pay election officers subject only to City Council approval as required by law. h. Arrange for the availability of polling places, all supplies necessary for casting ballots, and setting up of voting booths. jo Publish lists of precincts, election officers, polling places and hours polls will be open. Verify signatures appearing on candidates nomination papers and supply precinct on nomination papers. Provide sample ballots to each voter. Receive absent voter applications; supply absent voter ballots to applicants; accept absent voter ballot returns; retain custody of absent .voter ballots; count absent voter ballots. Provide a count of ballots for official canvas by City Council. 2. The City Clerk shall be responsible for: a. Distribution and receipt of nomination papers. ' b. Receipt of Candidate's Statement c. Receive campaign statements and disclosure statements as required by law. 3. In consideration of the services rendered by the County Clerk and described herein the City of Ukiah agrees to pay actual costs for: a. Polling place rental b. Legal Notices c. Postage d. Precinct Kits e. Sample, Official'and Spanish Facsimile Ballots, if needed. f. Sample Ballot Envelopes (printing and addressing included). g. Index listing h. Miscellaneous forms i. Polling Place Cards J. Delivery and return of election supplies k. Election Officers Payroll I. Extra help (verification of signatures, absentee board, processing applications, preparation and mailing election materials) 4. The payment for services due under Article 3 of this agreement shall be paid after billing is submitted by the County of Mendocino.. DATED: February 3, 1982 CITY OF UKIAH, CALIFORNIA BOARD OF SUPERVISORS ~~.-~-L ~ MENDOCINO COUNTY, CALIFORNIA By ~. By Mayor -- ATTEST: ~i ~ , City Clerk Chairman of Board ATTEST: Clerk of the Board 144 WHEREAS, the City Council finds as a result of said canvass, the number of votes cast, the names of the persons voted for, and other matters as required by law to be as hereinafter stated, NOW, THEREFORE, it is hereby resolved, determined and declared as follows: That the General Municipal Election was held and conducted in the City of Ukiah on Tuesday, June 8, 1982, in time, form and manner prescribed by law; That the matters enumerated in Section 22933 of the Elections Code are contained in the Statement of Election which statement is attached hereto and incorporated herein by reference. RESOLVED, THEREFORE, that at said General Municipal Election held in the City of Ukiah, June 8, 1982, the following persons were elected to the following offices respectively: HAYS HICKEY was elected a member of the City Council for the full term of four years from and after June 8, 1982 and until his successor is elected and qualified. MIKE KELLEY was elected a member of the City Council for the full term of four years from and after June 8, 1982 and until his successor is elected and qualified. BE IT FURTHER RESOLVED that the }leasures as stated below passed: MEASURE A Shall the City of Ukiah issue revenue bonds in the principal amount of $23,000,00~ pursuant to the Revenue Bond Law of 1941 to provide funds for the acquisition and construction of electric generation and transmission fac£1ities for the City of Uktah, including the acquisition and construction of a hydroelectric generating unit toO be installed at Coyote Dam, together with related penstocks and outlet and control facilities and the acquisition and construction of a 115 KV transmission line, together with related transformers and switching gear, and other works, properties or structures necessary or convenient for the acquisition and construction of electric generation and transmission facilities for the City of Ukiah? MEASURE B Shall the Civil Service Ordinance of the City of Ukiah be amended to withdraw City department heads from the Civil Service System; provided, however, existing department heads as of the date of such amendment shall not be affected thereby but shall continue to hold their offices or employment according to their existing term of tenure? MEASURE C Shall the City of Ukiah be authorized to assist with other State and/or public bodies in the development, construction or acquisition of not more than 100 units of housing for the elderly, disabled, handicapped and for other low income families, pursuant to Article XXXIV of the California State Constitution? MEASURE D Shall the electors elect a Mayor and four City Councilmembers? Shall the term of office of such Mayor be two years? OR Shall the term of office of such Mayor be four years? (A two year term was set by the election) Reg. Mtg. 7/7/82 Page 2 386 10c. Introduction of Ordinance No. 818 Amending Agreement for Geothermal Project III M/S: Htckey/Myers: to introduce Ordinance No. 818 by title only carried by a unanimous voice vote. M/S; Hickey/Myers: to introduce Ordinance No. 818, Ordinance of the City Council of the City of Ukiah, Approving the Terms and Conditions of an Amendment to a Member Agreement Between Northern California Power Agency and Certain Participating Members, and Authorizing the Execution of and delivery of Said Amendment by Officers of the City of Ukiah, carried by following roll call vote: AYES: Councilmembers Dickens, Hickey, Myers, Kelley. NOES: Councllmember Feibusch ABSENT: None lOd. Introduction of Ordinance No. 819 Amending Calaveras Project Agreement M/S: Htckey/Myers: to introduce Ordinance No. 819 by title only carried by a unanimous voice vote. M/S: Hickey/Myers: to introduce Ordinance NO 819, An Ordinance of the City Council of the City of Ukiah, Approving the Terms and Conditions of An Amendment to a Member Agreement Between Northern California Power Agency and Certain Participating Members, and Authorizing the Execution of and Delivery of Said Amendment by Officers of the City of Ukiah, carried by following roll call vote: AYES: Councilmembers Dickens, Hickey, Myers. NOES: Counc£1members Feibusch, Kelley ABSENT: None lOe. Introduction and Adoption of Emergency Ordinance No. 820 .D.~partment Heads/Civil Service M/S: Htckey/Feibusch: to introduce emergency Ordinance No. 820 by title only carried by a unanimous voice vote. M/S: Hickey/Feibusch: to adopt Ordinance 820, Ordinance of the City Council of the City of Ukiah Amending Division 1, Chapter 5, Article ! of the Ukiah City Code - Civil Service, carried by following roll call vote: AYES: Councilmembers Feibusch, Dickens, Hickey, Myers, Kelley NOES: None ABSENT: None ~ 10f. City Attorney Report Regarding Ballot Measure "D" From June 1982 election City Attorney reported this measure was self-enforcing and subsequent action was not necessary. 10g. Matter of Processin8 Approvals for Businesses with Live Music (Kelley) Mayor Kelley requested Council refer this problem to Planning Commission for format to control problem of loud music before future problems arise. M/S: Hickey/Myers: to request Planning Commission to prepare control measures for Council approval carried by a unanimous voice vote. 10h. Resolution No. 84-24 Authorizin8 Mayor and Clerk to Sign Agreement Between WAPA and City of Ukiah and Authorizing City Manager to Si~n Exhibit "B" M/S: Hickey/Myers: to adopt Resolution No. 84-24, Resolution of the City Council of the City of Ukiah Approving Amendatory Agreement for Cogeneration and Renewable Resource Project, carried by following roll call vote. AYES: Councilmembers Feibusch, Dickens, Hickey, Myers, Kelley. NOES: None ABSENT: None City Council Minutes September 7, 1983 Page 7