HomeMy WebLinkAbout1998-06-03 PacketITEM NO. Urgency Item
DATE: June 3. 1998
AGENDA SUMMARY REPORT
SUBJECT:
COUNCIL ACCEPT RESIGNATION OF COLLEEN HENDERSON AND APPOINT
SHERIDAN MALONE AS INTERIM CITY CLERK AND INSTRUCT STAFF TO FILL BY
ELECTION OR APPOINTMENT PROCESS
It became necessary to add this item to the Agenda this evening as an Emergency Item as the
information was not received in time to add to the regular agenda packet. Due to Colleen
Henderson's resignation, effective June 15, 1998, it is necessary for Council to accept that resignation
and determine the direction to proceed in filling the vacancy.
Mayor Malone should be appointed as the interim City Clerk, effective June 16, 1998, so that the
business of the City Clerk office can proceed until an appointment is made or the election takes place.
Specific action will be taken after discussion takes place after this item is considered in Closed
Session.
RECOMMENDED ACTION: Council accept resignation of Colleen Henderson and appoint Sheridan
Malone as intedm City Clerk, effective June 16, until the vacancy can be filled by either appointment
or election process.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Do not accept resignation!
Citizen Advised: N/A
Requested by: City Manager
Prepared by: Candace Horsley, City Manager
Attachments: 1. Letter of resignation, dated June 1, 1998, from City Clerk Colleen
Henderson
APPROVED: ~-'~~ ~
ace Ho~s~e~,, Cit~
4/Can.ASRClerk ·
Manager
300 SEMINARY AVE., UKIAH, CA 95482-5400
· ADMIN. 707/463-6200 · PUBLIC SAFETY 463-6242/6274
· FAX # 707/463-6204 ·
June 1, 1998
Honorable Mayor and Councilmembers
Ukiah City Council
300 Seminary Avenue
Ukiah, California 95482
Dear Mayor and Councilmembers:
This is to advise you that I am resigning my position as City Clerk effective June 15, 1998.
I sincerely appreciate the confidence you showed in me when you appointed me to this
position. It has been my pleasure to serve the citizens of Ukiah and the City Council in this
capacity.
I have accepted a position with Assemblymember Strom-Martin as her Mendocino County
representative. In that position, I look forward to continuing our strong and positive
working relationship for the betterment of the Ukiah community.
Sincerely,
Colleen B. Henderson
City Clerk
'~Ve Are Here To Serve"
ITEM NO. Urgency Item
DATE: June 3, 1998
AGENDA SUMMARY REPORT
SUBJECT:
COUNCIL APPROVAL OF STAFF PREPARING COMMENTS TO FEDERAL ENERGY
REGULATION COMMISSION (FERC) ON THE PG&E POTTER VALLEY EEL RIVER
DIVERSION PROJECT ENVIRONMENTAL IMPACT STATEMENT (ELS)
It was learned after the regular Agenda was prepared and distributed that the City of Ukiah has until
June 15 to provide information, quantitative data, or professional opinion to FERC that may contribute
to defining the scope and identifying significant environmental issues on the PG&E Potter Valley Eel
River Diversion Project (ELS).
Staff will be prepared to discuss this item in detail during Closed Session.
RECOMMENDED ACTION: Council authorize staff to prepare comments for submittal to FERC by
June 15, 1998 relative to the PG&E Potter Valley Eel River Diversion Project.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. N/A
Citizen Advised:
Requested by:
Prepared by:
Attachments:
N/A
City Manager
Candace Horsley, City Manager
1. None.
APPROVED~
Candace Horsley, ~;ity!Manage
ITEM NO. 3a i
DATE: June 3, 1998
AGENDA SUMMARY REPORT
SUBJECT: INTRODUCTION OF NEW POLICE DEPARTMENT EMPLOYEES: RICK
PINTANE AND CEDRIC CROOK
SUMMARY: Rick Pintane and Cedric Crook are the newest sworn officers of the Ukiah Police
Department. Both officers have been hired under the "COPPS UNIVERSAL HIRING
PROGRAM" grant.
Rick is a 1991 graduate of Canyon High School in Anaheim, Ca. In 1994 he graduated
with an A.A. Degree in the Administration of Justice from Fullerton Junior College. In 1995,
Rick gained employment as a Correctional Officer with the Mendocino County Sheriff's Office.
Also, in 1995, Rick became a member of the Ukiah Police Reserves with the goal of becoming
employed full time by our Department. Rick attended the Santa Rosa Basic Police Academy at
Two Rock, Ca. where he graduated number three in his class and received the award for
Outstanding Performance in Firearms.
Rick has extended family in the Ukiah area and is the son of Mendocino County
Sheriff's Lieutenant Phil Pintane. Rick enjoys several hobbies, including hunting, fishing,
camping, water sports and music.
(Continued on next page)
RECOMMENDED ACTION: Welcome Rick Pintane and Cedric Crook as new employee's.
ALTERNATE COUNCIL POLICY OPTIONS: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Candace Horsley, City Manager
John D. Williams, Chief of Police
Candace Horsley, City Manager
None
APPROVED:L~
Candace Horsley, ~i~
Manager
Cedric was born and raised in Ukiah and is a 1993 graduate of Ukiah High School. Upon
graduation, Cedric attended the University of Nevada where he received a BA Degree in
Criminal Justice with a Minor in Spanish.
Cedric attended Santa Rosa Basic Police Academy and graduated number one in his class.
During his Police Academy, Cedric applied for and was accepted as a Ukiah Police Department
Reserve Officer.
Cedric has close family ties in and around the Ukiah area. Both of his grandfathers,
Bruce Crook and Henry Mercer, served as Mayors for the City of Ukiah. Cedric's mother,
Cynthia, is a teacher at Frank Zeek Elementary School, and his father, Bruce, is a local C.P.A.
Cedric's favorite activity is hunting, followed closely by just about any water sports.
We are very fortunate to have both Rick and Cedric join us. The Community will benefit
from their addition to our ranks.
MINUTES OF THE UKIAH CITY COUNCIL
Regular Meeting. May 20, 1998
A regular meeting of the Ukiah City Council, the agenda for which was legally noticed and posted,
convened at 6:31 p.m. in the Ukiah Civic Center Council Chambers, 300 Seminary Avenue, Ukiah,
California. Roll was taken and the following Councilmembers were present: Councilmembers Kelly,
Mastin, and Mayor Malone. Absent: Councilmembers Chavez and Ashiku. Staff Present: Customer
Service Supervisor Archibald, Public Utilities Director Barnes, Community Services Director
DeKnoblough, Finance Director Elton, Customer Service Representative Gooddck, Risk
Manager/Budget Officer Harris, City Manager Horsley, Public Works Director Kennedy, City Attorney
Rapport, Planning Director Sawyer, Senior Planner Stump, Building Inspector/Code Enforcement
Officer Tuliback, and Deputy City Clerk Giuntoli.
2. Pled_oe of Alle_eianc~
Councilmember Kelly led the Pledge of Allegiance.
.<:~::.
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3. Ar)Droval/Cormction of Minutes
3a. Reoular Meetino of May 6. 199~.~.......
Deputy City Clerk Gluntoli noted the draft Minut--,,, ,,~:':";,
Consent Calendar
M/_S Maatin/Kelly ,o approve the Minutes of the Regul~!~--ti..~!~:"Ma
.............. , ,'.:. : iTl~noeo to
re,ect the vote of 5 votes in favor of approving the Coni~ti~tendar' carried by th~:'f'°i:l°wing roll
,ca~ll,,v,.o!e,~.A_YES: .C~. unci[members Kelly, Mastin, and Mayor ~ii:~ES: None. ABSTAIN None
~=="~/: uounci~memDers Chavez and Ashiku.
4. RIGHT TO APPEAL DECISIOI~|
Mayor Malone read the appeal process.
5. CONSENT CALENDAR ;~ii?!!:'~
Mayor Malone announced that item~i'i:i~otifi~n to C~cil Regarding the Award of Bid for
4,000 FL of #2 AWG Aluminum, ~;::XLPE.jhSulated, .~'n.jacket, Concentric Neutral, Single
Conductor Cable to Pirelli Cab~Corpomtion for the ~mount of $5,787.37, was remo.,ed from
the agenda...::~:. '
a. Appr°~ii~;~men~ii~ ~ii!~th of Apdl 1998;
b. Received":~0tifi~tiOn rega~:~:!i~hase of Camera Transporter for Sewer System Video
Syste .m..~!~'i~t ¢)f $6,499~35;
c. Aut~H~:ed C~'M~e~to execute Quit Claim Deed related to a Public Utility Easement on
the:parcel of land 'M:the:~heast comer of East Perkins Street and Hospital Drive.
d..::~Warded bid to Ri~iOil, lac, for Supply of Products for Ci Facilities in '
.:~!i;i:i;$22 370.98; #i? "~i::: ty the amount of
e.:~:?!~!ii!~i:~warded bid for H~:?Vo~age Line Clearing and Tree Trimming at Vadous Locations within the
.!!!!!;i::!;:!iii~iCity of Ukiah to .Family Tree Service in an amount not to exceed $15,000;
fJ!:ii::i!::i;Authodzed the:i!!~C'ity Manager to execute Letter of Agreement 98-SNR-41 with the Siert'a
!ii!i!ii?i ': a:~iof the Western Area Power Administration for the purchase of excess capacity
g. "~i~i~ed the Mayor to sign Letters of Opposition to State Legislature efforts to repeal Vehicle
License Fees;
i. Authorized Mayor to sign Letter of Support for Mendocino Transit Authodty's Grant Application;
j. Adopted Ordinance No. 1003, Amending the Official Zoning Map for the City of Ukiah,
California; and
k. Adopted Ordinance No. 1004, Amending the Official Zoning Map for the City of Ukiah,
Califomia.
The motion carried by the following roll call vote: AYES: Councilmembers Kelly, Mastin, and Mayor
Malone. NOES: None. ABSTAIN: None. ABSENT: Councilmembers Chavez and Ashiku.
Regular Meeting. May 20, 1998
Page 1
6. AUDIENCE COMMENTS ON NON-AGENDA ITEM~
No one came forward to address the Council.
7. OLD BUSINE~
7a. Receive Development Process Report for the Railroad Deoot Pror)ert7
City Manager Horeley noted the City Council had directed staff to prepare a Development Process
Report for the railroad depot property which would define the roles of the major parties interested
in developing the property and outline the steps required for developmental review.
Senior Planner Stump noted such a report was prepared, outlining the planning stages for future
development of the site, and was before the Council at this time. A copy of the report was sent to
the Greater Ukiah Chamber of Commerce.
bMylS Ke!ly/Mastin to receive the Development Process Report for the railroad depot p~erty, carded
the tollowing roll call vote: AYES: Councilmembers Kelly, Mastin, and:..Mayor~one. NOES:
None. ABSTAIN: None. ABSENT: Councilmembers Chavez and Ashi~!iii!~i:~ ......
At Council request copies will be sent to the Northern Cal~ Rail~i~~': 'tv end tn
· . .:::;::::::.:." ~¥2. !: :::: .:~J.-,~ .........
Trotter, M.D., of the Recreation and Cultural Arts Commie':.' ,....~i!i~i~i i :::ii!iiiiii~i~
~!i' ¥:::~ -;-~:::: :" <'~¥:::::~:~! ' ':;:
8a. Al:)Dlication to Demolish St. Marv's Catholic Ch~L~'d It 608
Planning Director Sawyer noted the issue before the '~'!!~s to determine if S~. Mary's
Catholic Church was of historical and/or architectural s~fi~::ii:iEthe Council determines that
it is either, the Demolition Permit would be implicitly d~ied. ~~actions would be: 1) to
~eter..mi.n.e the. Church is of no historical or archit~ctm,al$ignifica~i~iaPprove the Demolition
.fTerm~!; z) un0er ~ovemment Code §37361, t0:.:~i~ !~!:~Susnce 6i~:i~e::Demolition Permit, even
mougn some I~istodc./architectural significan.c~i~:':~'~:.i3):~.find tha[~!:~e denial of a Demolition
Permit would constitute a Fifth Amendm~:' 'taki~i!~!;ii~d,z~:';' the BroBen'v ~wn,,,
erc~ally v~able use of the property;::~ 4) to f'~ thal~i~in~rmation is needed and defer
action until such time as the communi~" interesf.:i!i~ pres~eti0~might be better assessed. He
noted the building was built in 192~ia~d is office archit~ural style known as 'Period Revival
Spanish colonial.' The church buil~ ~Ceived~!:high ren~ for inclusion on the National Register
of Histodc Places. ~iii?:' ~iii?;i:
~:::::::: :.. ~:~::; ::::: :::,..<:::: ::::.:.
City Attomey;:Rapport ~ed!:~ coun~!Ji~:~ should be based on ail the information
Presented ~ ~:headng."=:~'~i~ined Gove~'~t:~ode §37361, which would allow the demolition
if a religi6Og:aS~n farben: ~olition and would suffer economic hardship if the demolition
were denied'?iiHe e~d Co~s:~nCems regarding the proper public forum in which a religious
organization c0~ ~ine de*~ti0n:.~as necessary and its concerns regarding the ~taking" of
property unde~j!i~i~ndme~ ~he Constitution.
Mayor ~ili~e w. Ic0~:::':¥:':'':::=:'':'~!:!~iktput' It 6:55 p.m.
Han~Ruygt, Pastor of ~: ~'s Catholic Church, spoke in favor of the Demolition Permit and
asked the Council not to.;~lay a decision as such an action would place an economic hardship on
~Parish. He noted it.~s not easy for the Parish to decide to demolish the present church. The
~ church is unsafe i~=i~ present condition and the Perldns Street site does not allow for expansion.
~::~ has...~jd over $2.5 million in a new complex which will incorporate all Parish facilities
~::!i:~e: iNte~!:iiii~presented a 960-signature petition to the Council, demonstrating that the
p~~i~ in favor of the demolition. He noted non-religious uses of the building are offensive
to the ChUrch community.
Sister Jane Kelly, 991 South Dora Street, noted her surpdse at finding the church building was on
record as historic.
Julie Baucom, Ukiah, mentioned she is a certified geologist as well as a parishioner of St. Mary's
and addressed the safety hazards associated with the unreinforcad masonry construction of the old
church.
John McCowen, Ukiah, noted this was not a question of religious freedom or of the "taking' of
property, but one of the cultural, architectural and historic significance of the building to the entire
community. He noted the importance of saving this building.
Regular Meeting - May 20, 1998
Page 2
John Klein, the attorney representing the Diocese of Santa Ro~a, read his objections for the
record and outlined the legal position of Bishop Patrick Ziemann in this matter.
Al Bazzani, outlined the history of the new church project, noting the process of forming and
designing a new church building for St. Mary's Parish began in 1988. Hundreds of parishioners have
been involved in this process. The needs of the Parish include a new, larger church, a meeting
facility, and a gymnasium. The Perkins Street site and/or a remodeling of the old church do not
accommodate these needs.
Discussion took place regarding the costs of upgrading and remodeling the old church.
Glenda Anderson spoke in favor of salvaging the old building.
A number of parishioners came forward to urge the Council to allow the demolition.
Judy Pruden, 304 South Hortense, noted the discussion of this matter should focus :on alternative
uses for the church building. She urged the Council to find the building ~storica!.!yi~ignificant and
save it for future generations to view and admire. She would like to sA~the .~ding used as
Community Center.
Mike Shapiro Ind Jeff Trouette, applicants for the Dem~'"Permit, .~'~!~uncll to gra~
the Demolition Permit. ~{iiiiiiii~:; ~iiii::i~: '~iiii::iiiii::iii?.~ ....
Public input on this matter was brought to a close at 8:~:ii~ ..... i~? .... ~%~ii?ii:.~iiil ::i:::i~ ....
~iiiiii~::::::i~iii~iiii!~!~i i i i:i ~ .... .~i:!;i:i.i :: :'-'
ayor Malone addressed the need for historical pres~iiti~i!iiSsues to be aired, noted the
~-~p,~mg me couecfive clecision o! tl~e Harisn in this i~e.
.co~ncil~ .m.b.r M..~,n noted ~e_ d,~cu~ty o~ thi~::~~i~ue to th~::~ed!~' preserve our
nemage wni~e adarassing the safety concems~:~$~g!i~uilding ~!~ii
Councilmember Kelly noted her ,nclinatio~ili~ decla~?;~i~i~i~::;Oric yet accept the bounds
M/S Kelly/Malone to find St. MarT'.t."!~olic ~'ch hist~lly and architecturally significant, but
to .allow the. de .m.o. lition under G~e~ment ..~e §$7~i' IIIowing exceptions to local historica
?~,n~.?.,ces !o:~:re,g.,.ous ...ss~!!~ based ~i~ f~c~:.0f:~he prope~ o~e~s objection car~ed by
Bb. Discussion'!~P~Vmlle_v i~"lm~endina Environme~l Im~)act Statement
Ses~s and:POssl~ble' Action~o m,,¢ome an Intervene -
MayorMalone noted tha~~' of the Mendoclno county Inland Water and Power Commission
have:been encouraged tOibeinterveners in this process.
;:::: :::
..:..::::::'
~Attomey Rappo~"::°utlined the Federal Energy Regulatory commission (FERC) process
~ in this issue~d noted agencies with "intervener" status become parties to the proceedings.
~:i~S iPtere~.e:re best served by this type of participation
M~!i~~;iiy to approve the filing of a Motion to Intervene with FERC es to the Potter Valley
Project Impending Environmental Impact Statement Scoping Sessions, carried by the following roll
call vote: AYES: Councilmembers Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None.
ABSENT: councilmembers Chavez and Ashiku.
ac. Discussion of Mendocino Solid Waste Msns~en~ent Authorffv'a ~MSWMAI Prooose~l
1998/99 Fiscal Year Buduet. and Recommendation Concernino the Prooosed Reductiou
111 or Rebi~i ~'i-~,m the MSWMA Surchara- -
--
Public Works Director Kennedy noted the proposed Mendoclno Solid Waste Management
Authority's (MSVVMA) 1998/99 budget incorporates the choice of a $.50 reduction in, or a rebate
from, the MSWMA surcharge. The Council is being asked to approve the budget and state its
preference as to a reduction in, or rebate from, the surcharge.
Regular Meeting - May 20, 1998
Page 3
Discussion ensued regarding the future of MSWMA as well as the advantages to the City of taking
a reduction in fees rather than a rebate from the surcharge.
M/S Mastin/Malorm to approve the proposed 1998/99 MSVVMA budget, carried by the following roll
call vote: AYES: Councilmembers Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN:
None. ABSENT: Councilmembers Chavez and Ashiku.
M/S Mastin/Kelly to recommend to the MSWMA Board of Director that the proposed reduction in
revenue be facilitated by reducing the amount of the surcharge by the proposed $50 per ton or $.0~
per cubic yard of waste disposed, carried by the following roll call vote: AYES: Councilmembers
Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: Councilmembers
Chavez and Ashiku.
Staff will report the Council's action to MSWMA in writing.
8d. Discussion and Reauest ~ Councilmember Kellv to S~nd a I.~r of SuDDorttO the Ukial,
Unified School DiatHct Reaardina the Montaomerv Ward S~
Councilmember Kelly reported on the Ukiah Unified Sch4~! Dist~il;~;ence for the old
_M_o_n~omery .Ward .s!!e f..or the..construction of a new s~?$he ~:~i:~!!~e site selection
c~mmmee aha urgea me f;ounal's support for this Iocatio~'rhaps by ~~!~olition waste:
at the City Landfill at no charge to the School District. ~!iii?;'
,C_o~u~n~,o, ilmember Maatin voiced concern for the imp,~ii!~.~id have on th";i:ii~~:~:~f the
La n cl Till. "~'~iii!iii:i;iil i ili!i i ?i:i:iiiiiii ....
Discussion ensued regarding the City's ability, both legally.~A~;:.to contribute to this proJect
and the benefit City residents would receive therefrom. S~eral p'"'~l~lilies were discussed on how
best the City might contribute to the success of the $~gOf the ne~i~ Which may also house
recreation and cultural arts facilities for the entir~:i~nity.
Judy P ude. urged the City to comm, m i; j s, ng procass .nd to
suggest to the School District that t~:?!~:School..~ 5'~!tr;iiii~ proximity to a residential
~M!S K.e,!ly/Ma. lone to .da .mcr. ~e Ma~!~":~end ~i~er to the...:i~iah Unified School District stating the
_~3_ u_n~'s, prem~..nce_f.o.r.me ...M0nt~.ery wa~:i~' the .~cant advantages of that site to the City
..~ a w~. ole., ~eL~.~...s.v~!:~n~ to pm~i~nif'~ant incentives to see that the site is selected
[ne ex'tent...m ~,vn,cn w, De:~!aetermmed du~ ~e'cffy's budget hearings, and to direct staff on
depa. rt.m~~to det~:~ in whi~;:~:City can facilitate this siting process. The motion
camea Dy::~:~ng ro,::~!i¥~e-...i~yE$: councilmembers Kelly, Mastin, and Mayor Malone
NOES: None?~i~5~N: Non'i~i:ii ~N'T: councilmembers Chavez and Ashiku
':.'.'::: ::::::::::::::::::::::::: ':~:~:i;!i:!:~:?':ii: ii!!:::'
Se. Diacusai~!i:~::!~rov, i O~!:~y Funded bv Redwood Vallev Coun~-v Water Diatri~
Re=ii'~in= Fea~llitvT~f Purchasinu Water fr°m the Citv of Ukiah
_City..M~ger Homley ~i~!~ I'~s been contacted by a representstive of the Redwood Valley
~ou~ty Water District r~rding the possibility of the District purchasing water under the City's
~. The Water Distri~iis willing to pay up to $2,500 for an attomey to review the files and advise
~i~ as to the legal.::fiasibility and advisability of the C~ attempting to sell water to the District.
~~¥ ~t noted he has a conflict of interest in this matter and will not be the attorney
~~:~!fites:' The research would be done in two phases, the first phase being the proposal
M/S Mastin/Malone to authorize the review of the City's files to determine the advisability of the City
of Utdah selling water to the Redwood Valley county Water District, carded by the following roll call
vote: AYES: Councilmembers Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None.
ABSENT: Councilmembers Chavez and Ashiku.
8f. Adoption of Policy Reaolution Providina Neceaurv City Services for Parade,
City Manager Homley noted the necessity of updating the City's parade services policy, which
identifies two major parades for full City sponsorship and other minor parades to be provided service
at the discretion of the City Manager. Established parades would have preference.
Regular Meel~ng. May 20, 1998
Page 4
MIS Malone/Kelly to adopt Policy Reaolution No. 30, Providing Necessary City Services for
Parades, amended to read under paragraph 3) 'The City may charge the actual costs of providing
services to all other parades at the discretion of the City Manager except that barricades shall be
provided at no cost for several events each year as approved by the City Manager." The motion
carried by the following roll call vote: AYES: Councilmembers Kelly, Mastin, and Mayor Malone.
NOES: None. ABSTAIN: None. ABSENT: Councilmembers Chavez and Ashiku.
ag. Re~)ort Reoardin= Commlasion and Board Member Te~-~
The Council accepted the report and determined all Planning Commission applicants would be
interviewed prior to the June 17, 1998 Council Meeting.
8h. A~Droval of Letter of Intent to Ne0otiate a Contract wAh FiratPoint Utilitv Solutions. Inc,
for Cu~ton-~er t~ormation S_v~tema (ClS} Includina_ Printin0 and Mailina_ of Customer Billf
City Manager Horaley reviewed the City's billing system and noted that ~he pro~.~is outdated.
Finance Diractor Elton outlined the need for reorganization of the ~$ ~:" system. The
FirstPoint proposal would allow all existing services to be co...r!tin.'., ued, ~:~!:~Ustomers to have
their bills customized to their particular needs ~!iiiii i~?
The Counc41 received a -?::~ --....".':':'.' ....
copy of F~rstPomnt s Letter of InterPro' dated Ma,,~:~5 1'~
Discussion ensued regarding some of the points of the ~sat?
M/S Mastin/Kelly to authorize the City Manager to sign ~i~i~f:of Intent with FirstPoint Utility
i~1o_lutio, n.s,. Inc., ..ca_m_'e_d bY the following roll call vote: ~E$'?~;:~B~members Kelly, Mastin, and
ayor Malone. NOES: None. ABSTAIN: None. ABSENT: CoLi:~~rs Chavez and Ashiku
,C~ u,n~l,,m.e. ~m~l~__r__l~_ll.y ~_po, rt.e~,.the G .r:a= ~So.n M~:i~ i~vers exhibit opened on May
,,,~,_, ~__~o_, ~w~. app .m.x~mme~y ouu I~_ople ,~i~enoan~.":' She~ributed a flyer regarding the exhibit.
one reponeo on me progress of the.::~mmun~:'::Garden:!:ipro]e:ct and that group's plans for a
community garden to the east of the ~ium witJ~?~" pathwayi~xtending to the Railroad Depot. She
reported on the joint meeting amo~!~i~ staff..;!~e Grace~dson Endowment Board of Directors,
and the Sun House Guild Board::.i!~ Truste~':i:regardi~?!~:he future of the Museum and possible
_fiJ, nd!n.g stra, t[gie, s for a new ~ ~ithe Mus~"~:~orted on several site locations for the new
Council~~:!~tin r~d::.~?~e well attended Ukiah Players Theater benefit auction.
Mayor Malone ~d:a North~l:PaCific Railroad Authority meeting in Fortuna and a meeting
.f the G.rea_t...~i.i~?~~r of"~merce at which the new highway signs for Ukiah were
~scusse.0..::::i~:ne r,.;na~i~i~ly seeking sponsors for the Fourth of July Fireworks Celebration.
10..~ MANAGE~~R REPORT~
: ....... .~i!~ '
~::i/lanager Horaley ~rted on the Russian River Symposium. She will be attending meetings
c~!~. Mendocino Co~ Inland Water and Power Commission in the future
~i~n:~!~e need for an historic preservation ordinance and complimented the Council
O~.:~:i~' ~ decision regarding St. Mary's Catholic Church.
Mayor Malone adjourned the meeting to Closed Session at 10:30 p.m. The Closed Session
followed the regular meeting of the Ukiah Redevelopment Agency.
11. CLOSED SESSION
· . Conference with Leaal Coun~el-Antici=ated Litiaatioi-
Initiation of Liti_aation _~umuant to G.C. Section 54956.9~c1: t'one
Regular Meeting - May 20, 1998
Page 5
bo
Conference with R.e~_! Pro~erty Ne0otiltor. Citv Man,=er
Pro;)ert¥: APN No. 002-232-~1 -
Neootiatino =attics: City_ of Ukiah and City of Wilii~-
The Council reconvened in Open Session at 11:22 p.m. No action was taken in Open Session
regarding the above-entitled matters.
12. ADJOURNMENT
The meeting was acljoumed at 11:23 p.m.
Marge Giuntoli, Deputy City Clerk
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Regular Meeting - May 20, 1998
Page 6
ITEM NO.
DATE: JUNE 3, 1998
AGENDA SUMMARY REPORT
SUBJECT:
DENIAL OF CLAIMS FOR DAMAGES RECEIVED FROM KATE PARKIN, DARCA
NICHOLSON, AND BRANDON REAGON, AND REFERRAL TO THE JOINT POWERS
AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND
The claim from Kate Parkin was received by the City of Ukiah on May 14, 1998 and alleges
damages related to sewer unplugging and cleaning operation on November 17, 1997 at 627 Leslie
Street.
The claim from Darca Nicholson was received by the City of Ukiah on May 22, 1998 and
alleges damages related to a power surge on May 19, 1998 at 798 South Spring Street.
The claim from Brandon Reagon was received by the City of Ukiah on May 22, 1998 and
alleges damages related to a false arrest on December 18, 1997 on Washington St.
Pursuant to City policy, it is recommended the City Council deny the claims as stated and refer
them to Redwood Empire Municipal Insurance Fund (REMIF).
RECOMMENDED ACTION: Deny Claims for Damages Received from Kate Parkin, Darca
Nicholson, and Brandon Reagon, and Refer to the Joint Powers
Authority, Redwood Empire Municipal Insurance Fund
ALTERNATIVE COUNCIL POLICY OPTIONS:
Alternative action not advised by the City's Risk Manager.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Claimants
Claimants
Michael F. Harris, Risk Manager/Budget Officer
Candace Horsley, City Manager
1. Claim of Kate Parkin, pages 1-2.
2. Claim of Darca Nicholson, pages 3-5.
3. Claim of Brandon Reagon, pages 6-8.
Candace Horsley, city M~nager
mfh:asrcc98
0603CLAIM
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1998
In the Matter of:
KATE PARKIN,
Claimant.
CI'I'Y Cl. lr_t{t'< D[:.l--',,-~i-,; i iVlL~ l
CLAIM FOR DAMAGES
TO:
NAME OF CLAIMANT:
ADDRESS OF CLAIMANT:
THE CITY OF UKIAH, CITY COUNCIL
KATE PARKIN
P.O. BOX 11].4
Ukiah, CA 95482
ADDRESS TO WHICH
NOTICES SHOULD BE SENT: RAWLES, HINKLE, CARTER,
DATE OF INCIDENT:
PLACE OF INCIDENT:
BEHNKE & OGLESBY
ATTENTION: MICHAEL D. MACOMBER
169 Mason Street, Suite 300
Ukiah, CA 95482
November ~7, 1997
627 Leslie Street
Ukiah, California
CIRCUMSTANCES (~IVIN~ RISE TO CLAIM:
Claimant alleges that the City of Ukiah was pumping and/or
cleaning out the sewage line down Leslie Street on the above
date. During this process, raw sewage backed up into 6
duplexes located on Leslie Street, including number 627, which
is the home of Claimant. Claimant came home on November 17, to
discover raw sewage both in the house and running out of her
garage.
The City of Ukiah negligently and carelessly conducted
this sewer unplugging and cleaning operation so as to cause raw
sewage to run into Claimant's property. As a direct result of
this sewage in her home, Claimant came down with bacterial
meningitis and suffered personal injuries, medical bills, loss
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of earnings and earning capacity.
Claimant makes this claim on theories of strict liability,
negligence, negligence per se, nuisance, trespass, and inverse
condemnation.
PUBLIC EMPLOYEES RESPONSIBLE~
At this time the public employees responsible for this
condition are unknown.
AMOUNT OF CLAIM:
As a result of the raw sewage being forced into Claimants
home, Claimant has incurred special damages in an amount of
over $25,000 to date. Claimant is still seeking medical care.
Claimant has also incurred loss of earnings. Claimant has
suffered general damages in the amount of $100,000.
Dated:May 13, 1998 RAWLES, HINKLE, CARTER,
BEHNKE & OGLESBY
MICHAEL D. MAC()MBER
Attorney for Claimant
NOTICE OF CLAIM AGAINST
This clafin must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title '1, of'thg'.Govbrnn~ent?Cbde of the
State of California, by the claimant or by a person acting on his/her behalf. ,:':: '.'" ......
RETURN COMPLETED FORM TO: CITY OF UKIAH
At'tn: City Clerk
300 Seminary Avenue
Ukiah, California 95482
1. CLAIMANT'S NAME:
MAY 2 2 1998
CITY CLI:.NK DEdAK I MEN'I
.
CLAIMANT'S ADDRESS:
'Number/Street and/or Post Office Box
City State
Home Phone Number
(
Zip Code
Work Phone Number
3. PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above):
Name
Number/Street and/or Post Office Box
(
Telephone
City
DATE OF THE ACCIDENT OR OCCURRENCE:
State Zip Code
5. PLACEOFACCIDENTOROCCURRENCE: '741 ~ ~' ~q/';~'t5 St. ~,
6. GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional page(s), if more
.
NAME(S), if known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CA USING THE INJURY OR LOSS:
WITNESS(ES), if known (optional):
Name
a.
Address Telephone
b.
.
DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREATED:
Name Address
Telephone
b.
,~
GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR LOSS so far
as it may be known at the time of presentation of the claim:
11.
STATE THE AMOUNT CLAIMED ff it totals less than ten thousand dollars ($10,000) as of the date of
presentation of the claim, including the estimated amount of any prospective injury, damage or loss, insofar
as/f may be known at the time of the presentation of fhe claim, together with the basis of computation of the
amount claimed (for computation use #12 below). However, ff the amount c/aimed exceeds ten thousand
dollars (510, 000), no dollar amount shall be included, but you must indicate whether the jurisdiction over the
claim would be in Municipal or Superior Court.
Amount Claimed $ Z~ ~ c~ ~J/'/ or Applicable Jurfsdicb'on
12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS:
a. Damages incurred to date:
Expenses. for medical/hospital care:
Loss of earnings:
Special damages for;.
General damages:
b. Estimated prospective damages as far as known:
Future expenses for medical and hospital care:
Future loss of earnings:
Other prospective special damages:
Prospective general damages:
This claim must be signed by the claimant or by ~ome person on his/her behalf. A claim relating to a cause of~
acfion for death or for injury to the person or to personal property or growing crops shall be presented not later than
six (6) calendar months or f82 days affer the accrual of the cause of action, whichever is longer. Claims rela~ing ~
to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action.
· (C~ SIGNATURE OF CLAIMANT(S)
Receiv~ in the Office of the City Clerk this ~'~c~ "~day of
NOTE: This form of claim is for your convenience only. Any o[her type of form maybe used if desired, as long as it
satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of
your legal dgh~s or to inte~ret any law. ff you are in doubt regarding your legal rights or the interpretation of any law,
you should seek legal counsel of your choice at your own expense.
Rev. 3/18/98
8];716
SERVICE
(NSTALL
WILL CALL
[] DELIVER
REOUES"[
TOTAL
MATERIAL
TAX
TOTAL
TtMATES'ARE FOI':/LABOR ONLY, MAI'ERIAL ADDITIONAL WE WILL NOT BE ilES¢ONSIBLE
I BYFIRE, TI. lEFT, TESTING OR ANY OTHER CAUSES IEYC, ND OUR C
83,716, .'.,1~.s,z?~~"'s
~ TERMS - NET CASH
"-__-.-.-" NO GOODS HELD OVER 30 DAYS
L6$S. on DA'M^SF_ C^US
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KEVIN DAVENPORT, ESQ.
MASON & MORRISON
104 N. School Street
Ukiah, CA 95482
Phone: (707) 468-9140
Fax: (707) 468-8096
California State Bar No. 172789
Attorney for Claimant
BRANDON REAGON
MAY 2 ;-: 199
CII'Y CLERK DEPARTMENT
In the Matter of the Claim of: )
)
,, BRANDON REAGON, )
)
Claimant. )
)
CLAIM FOR DAMAGES
PURSUANT TO GOVERNMENT
CODE § 910
Claimant, BRANDON REAGON, hereby submits this claim to the City of Ukiah
and Ukiah Police Department pursuant to §§ 905 and 910 of the California Government
;
Code, for the sum of more than $10,000.00, for the negligent infliction of emotional
· , r
distress, intentional infliction of emotional distress, personal injuries, abuse of process,
invasion of privacy, harassment, false arrest, and false imprisonment, in violation of
claimant's civil rights and applicable provisions of the State and Federal Law and
makes the following statements in support this claim.
1. The name of the claimant is Brandon Reagon.
2. The address of claimant is 345 Leslie Street, #2, Ukiah, California, 95482.
3. The mailing address to which claimant wishes notice of this claim to be
sent is Kevin Davenport, Attorney at Law, 104 N. School Street, Ukiah, California
95482.
4. The date and place of the incident giving rise to this incident is
December 18, 1997, at approximately 3:00 p.m., at Washington Street, in Ukiah,
California.
5. The circumstances giving rise to this claim are as follows:
Claimant was riding his bicycle along Washington Street, in Ukiah, California, at
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approximately 3:00 p.m. in the afternoon of December 18, 1997. Claimant was
accompanied by his friend Tom Nolan of Ukiah, California. Claimant and Mr. Nolan
were riding their bicycles in a lawful manner on Washington Street. Ukiah Police
Department Officer Mariano Guzman drove by in his automobile. Claimant made a
rude gesture with his hand as Officer Guzman passed along side of claimant. Officer
Guzman inquired of claimant as to why claimant made the gesture and claimant stated
that he was exercising his First Amendment Right of Free Speech. Claimant and Mr.
Nolan continued to ride their bicycles past Officer Guzman's vehicle in a lawful manner.
Thereupon, Officer Guzman accelerated his vehicle forward, turned toward
claimant, ramming the front of the vehicle into the front of claimant's bicycle. Claimant
and his bicycle were knocked forward onto the gravel sidewalk. Claimant's bicycle was
damaged. Although not seriously injured, claimant was bruised and badly frightened
from being hit by the vehicle and knocked off.of his bicycle. Officer Guzman then
detained claimant, handcuffed him and placed claimant into the rear of his vehicle and
called for baCkup to take claimant into custody.
While being booked at Ukiah Police Department, claimant was photographed
and charged with resisting arrest. During the booking process, Officer Guzman came
up to defendant and said, "Next time you do that, I'll take you into jail." After
approximately one hour, claimant was cited and released from custody with a court
date to appear for arraignment on the charge of resisting arrest.
Officer Guzman abused his authority as a police officer when he detained
claimant. Officer Guzman used excessive force in the arrest and detention of claimant.
Claimant was shocked and intimidated by Officer Guzman who took advantage of his
position of authority to seize the person of claimant and subject him to police custody.
Claimant was subject to detention and arrest without probable cause. Claimant alleges
that Officer Guzman used his authority illegally, without justification, in violation of
claimant's Fourth, Eighth and Fourteenth Amendment Rights of the United States
Constitution and parallel provisions of the California Constitution. Claimant alleges
civilVeagon~laim 2
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that the actions of Officer Guzman constitute a flagrant abuse of power without due
process of law; and that the excessive use of authority, including false arrest,
constitutes an abuse of process. In carrying out his duties as a police officer under
color of authority, Officer Guzman subjected claimant to an abuse of process in a cruel
and unusual manner, threatening and intimidating claimant and causing him great
distress and emotional pain.
Claimant alleges that without probable cause or due process, Officer Guzman
acted in an intimidating and threatening manner, taking advantage of his authority over
claimant. Claimant alleges that the actions of Officer Guzman in arresting claimant and
subjecting claimant to a booking in the Ukiah Police Department and false charges of
resisting arrest as alleged herein constitute an intentional and reckless infliction of
physical and emotional distress, causing fright and shock upon claimant.
As a result of the violation of claimant's rights and the acts of the above-
described representative of tile Ukiah Police Department, claimant has suffered
humiliation, inconvenience, embarrassment, mental anguish, emotional shock,
emotional distress, injury to his nervous system, all of which caused and is causing
great mental pain and suffering.
The amount claimed as of this date is in excess of $10,000.00, and jurisdiction of
this claim rests in Superior Court.
Dated: May
, 1998
Dated: May /:) , 1998
civilVeagon~laim
BRANDON REAGON '- ,-,,;'
Claimant
Attorney for Claimant
3
ITEM NO. 6b
DATE: June 3, 1998
AGENDA SUMMARY REPORT
SUBJECT:
CABLE TELEVISION FRANCHISE RENEWAL: CONCEPTUAL APPROVAL
TO COLLABORATE WITH THE COUNTY AND HIRE A CONSULTANT TO
DEVELOP THE OPTIMUM FRANCHISE AGREEMENT FOR THE CITY OF
UKIAH, AND OTHER PARTICIPATING ENTITIES
SUMMARY: The City's cable television franchise agreement with Century Communications
Corporation will expire on December 6, 2000, as will the other local agencies' agreements
with Century, and a new franchise agreement must be developed and made ready for
adoption in the intervening 2% years. This is a complicated and highly regulated field with
(Continued on page 2)
RECOMMENDED ACTION: Approve the proposal to collaborate with the County of
Mendocino and the other cities in the County to hire a consultant to assist in developing the
best possible cable television franchise agreement for Council's ultimate consideration and
approval.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Do not participate with the County and other cities in the county to collectively address the
cable franchise renewal issue, and, rather, independently develop a renewal agreement.
Citizen Advised: N/A
Requested by: County of Mendocino via City Manager Candace Horsley
Prepared by: Robert Sawyer, Planning Director
Coordinated with: Candace Horsley, City Manager
Attachments: Logan Letter (dated 4/2/98)
Mordhorst Letter (dated 4/29/98)
Gold Letter (dated 4/15/98)
APPROVED: ~~r~ ~~'"~_.~.~
Candace Horsley,
Manager
Page 2
rapidly advancing technologies, and the collective need for special expertise appears
necessary and warranted in order to develop a new franchise agreement which provides our
citizens with the best cable television service available.
Accordingly, staff is requesting that the Council authorize our early collaboration with the
County of Mendocino and the other cities in the county to hire a consultant to take us through
the franchise renewal process, and develop a franchise agreement worthy of Council's
eventual approval and adoption. After this initial authorization to proceed is granted, the City
of Ukiah, and the other cited local agencies would meet to develop consultant selection
criteria and a contribution model, which would be forwarded to the Council for review and
approval before proceeding with actually hiring the consultant. The County would take the
lead in this effort, and the attached correspondences provide the context for this request,
including a letter from Willits City Manager Gordon Logan to the County, a response letter
from Deputy County Administrative Officer Bruce Mordhorst, and a letter from Century
Communication Corporation to us requesting initiation of the franchise renewal process.
This item has been placed on the Council "Consent Calendar" at this time because it merely
represents authorization to proceed with the concept of hiring a consultant, and does not
obligate the City to any certain course of action, level of contribution, or selection criteria.
CITY OF WILLIT$
CITY HALL - 111 East Commercial Street, (707) 459-4601 · Fax (707) 459-1562
POLICE DEPARTMENT- 125 E. Commercial St., (707) 459-6122 · Fax (707) 459-0405
Willits, CA 95490
April 2, 1998
Mike Scannell, County Administrative Officer
501 Low Gap Road
Ukiah, CA 95482
Dear Mike,
As I am sure Chairman Pinches made you aware, the issue of county and city cable TV franchise
agreements was discussed at the Mayors/Managers meeting held here in Willits on March 30, 1998.
Discussion specifically focused upon rapidly advancing technologies and the role of fiber optics,
minimal cost lifeline cable services for those not interested in more extensive programming and on
limited incomes, and the collective need for special expertise relative to this complicated and highly
regulated issue. Following that discussion, I was asked to request, on behalf of the Mayors and
Managers, that the County consider taking the lead in this effort, much as it did in the early eighties.
All of our franchise agreements expire in the year 2000, and significant lead time will be required to
assure that the very best cable TV services are available to the citizens in the unincorporated and
incorporated areas of Mendocino County served by cable television.
The Mayors and Managers look forward to your consideration and response regarding this matter.
Please call me at your convenience if you desire clarification and/or additional information.
Very Truly. urs,
or on hogan j/ / ~'-
City Manager
GL:tjd
CC:
John Pinches, Chairman, Board of Supervisors
Mayor Sheridan Malone
Mayor Tom Lucier
Mayor Pro Tern Norb Olbrantz
Mayor Raven Earlygrow
City Manager Candace Horsley
City Administrator Jim Murphey
Harbor Master Bill Pettigrew
MICHAEL K. SCANNELL
COUNTY ADMINISTRATIVE
OFFICER
ADMINISTRATIVE OFFICE
501 LOW GAP ROAD, ROOM 1010
UKIAH. CALIFORNIA 95482
(707) 463-4441
FAX (707) 463-5649
JAMES M. ANDERSEN
ASSISTANT COUNTY
ADMINISTRATIVE OFFICER
April 29, 1998
Gordon Logan, City Manager
City of Willits
111 East Commercial Street
Willits, CA 95490
Dear Gordon:
RE: Renexval of Century Communication Franchise
Michael Scannell referred your letter of April 2, 1998 to me concerning the franchise renewal for
Century Communications. Staff at County. Administration shares your perspective of the rapidly
changing technologies of the cable industry and the role that the FCC, telephone companies, and
other emerging industries in this field will play during the next fifteen years. I estimate
conservatively, that the County will receive over two million dollars during this fifteen year term
with Century if changes are not considered. Century, if positioned correctly, will expand their
market and enter the realm of interactive communication and Internet services that could greatly
expand their gross revenues. Other areas, currently unknown to me, could also position our
respective entities to share in revenue base expansion of Century or any other provider that may
enter the market.
Based on the best information before County staff at this time, I would recommend that we
collectively consider hiring a consultant to take us through the process and position us to ensure
the best possible service for our communities and protect us from unknowingly not addressing
various aspects of the Federal Cable Bills and other areas where County Administration does not
have the required expertise. The County Administrative Office can take the lead in securing the
consultant on behalf of all entities involved when we agree on the criteria and contribution
model.
Based on this, I xvould suggest that you and your respective City Managers and City Councils
consider this proposal and let me know if the concept meets with a favorable response. If so, we
can set up a meeting in the near term to develop the criteria from a staff level and present our
recommendations to our respective governing bodies for consideration.
Gordon Logan
April 29, 1998
Page 2
Thank you for your time in this matter and please call if you have questions.
Sincerely,
Bruce Mordhorst
Deputy County Administrative Officer
cc: Board of Supervisors
Mayor Sheridan Malone
Mayor Tom Lucier
Mayor Pro Tern Norb Olbrantz
Mayor Raven Earlygrow
City Manager Candace Horsley
City Administrator Jim Murphey
Harbor Master Bill Pettigrew
Michael Scannell, CAO
CENTURY
COMMU N ICATIONm
CORPORATION
April 15, 1998
Mayor Sheridan Malone
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Dear Mayor Malone:
We are writing with regard to Century Mendocino Cable Television's franchise for cable
television operations in the City of Ukiah, California.
As you may know, our franchise is due to be renewed on or before December 6, 2000.
Under federal law, we are required to provide you with a notification at this time to request
commencement of the renewal process, to invoke formal renewal proceedings, and to preserve
the right to implement the federal procedures and standards in the event that a mutually
satisfactory franchise renewal cannot be achieved through informal negotiations.
The Cable Communications Policy Act of 1984 outlines formal procedures which may be
followed by franchising authorities and cable operators in order to renew franchises. The Cable
Act, nonetheless, encourages communities and cable companies to reach a franchise renewal
agreement through informal discussions and negotiation. The vast majority of communities and
cable operators have successfully renewed cable franchises in accordance with informal
proceedings. We are comfortable that this informal process will be the most useful method for
our discussions in the City.
Since our acquisition of this system in 1986, we have striven to provide high quality
service to the citizens of Ukiah.
Mayor Sheridan Malone
April 15, 1998
Page Two
We are pleased with the relationship we have built with the community and hope that the
cooperation and productivity which has' developed will continue in the ensuing years.
We look forward to speaking with you regarding our renewal at your earliest
convenience.
,.Iruly yours,
./.17aniel~ - E. Gold '
President
Cable Division
DEG:csg
CC:
CC:
Michael Cline
Candace Horsley, City Manager
Item No. 6 c
Date: June 3. 1998
AGENDA SUMMARY REPORT
SUBJECT: Authorze the Mayor to Execute Amendment No. 1 to License
No. DACW05-3-96-543 between the Department of the Army and the City of Ukiah and the
Payment of the Annual Facilities Rental Fee of $225.00.
REPORT: The City of Ukiah was issued a License from the Department of the Army for the
use of the entrance road and a license for the water supply system for the dissolved
oxygen monitoring system at the hydro plant. This Amendment No. 1 to License No.
DACW05-3-96-543 combines both uses into one license. The rental payment for the
annual use of these facilities is $225.00. Staff recommends the execution of this
Amendment and the payment of the annual use fee.
RECOMMENDED ACTION: Authorize the Mayor to Execute Amendment No. 1 to License
No. DACW05-3-96-543 between the Department of the Army and the City of Ukiah and the
Payment of the Facilities Rental Fee of $225.00.
ALTERNATIVE COUNCIL POLICY OPTIONS: Deny Authorization and Direct Staff as to
Alternative Action.
Citizen Advised: N/A
Requested by: Darryl L. Barnes, Director of Public Utilities
Coordinated with: Candace Horsley, City Manager
Attachment:l) Amendment No. 1 to License No. DACW05-3-96-543
APP ROVE D:~'~
candace Horsloy, ~y Manager
REPLY TO
ATTENTION OF
DEPARTMENT OF THE ARMY
U.S. ARMY ENGINEER DISTRICT, SACRAMENTO
CORPS OF ENGINEERS
1325 J STREET
SACRAMENTO. CALIFORNIA 95814-2922
April 28, 1998
Management & Disposal Branch
SUBJECT: Lake Mendocino, California; ProPosed Amendment No. 1 to License No.
DACW05-3-96-543
Mr. Darryl Barnes
Electrical Distribution Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, California 95482
Dear Mr. Barnes:
Enclosed is an original and three copies of the subject proposed Amendment No. 1. The
document adds the water supply system for dissolved oxygen previously granted under license
No. DACW05-3-91-525 to DACWO5-3-96-543.
Please sign, date and return the original and two copies to thi's office. You may keep the
re~naining copy for your files, pending receipt of a fully executed copy after the document is
signed by the Government's Contracting Officer.
Also, please send us your check for $225.00 to cover the rental payment required for the
Amendment to the license. Include the contract No. DACW05-3-96-543 on your check for
processing purposes.
If you have questions regarding the document, please contact Mr. Bill Casale at (916)
557-7386 or 557-6815.
Sincerely,
Enclosure
i~'''t _~../-
Chief, Management & Disposal Branch
AMENDMENT No. 1
TO
DEPARTMENT OF THE ARMY
LICENSE No. DACW05-3-96-543
LAKE MENDOCINO, CALIFORNIA
Department of the Army License No. DACW05-3-96-543, granting
to the City of Ukiah, a Public Body, Corporate and Politic, 300
Seminary Avenue, Ukiah, California 95482, permission to use a road
at Lake Mendocino, California, is hereby amended, effective 7 March
1998, in the following particulars:
1. Permission is hereby granted to construct, operate, and
maintain a water supply system for dissolved oxygen monitoring as
shown on Exhibit "B", attached hereto and made a part hereof.
2. The grantee shall pay to the United States the amount of TWO
HUNDRED TWENTY-FIVE AND NO 100/DOLLARS ($225.00) as consideration
for this amendment.
3. It is understood by and between the Secretary and the grantee
that the grantee is a self-insured entity. It is further
understood that for such period as the grantee shall enjoy the use
of the licensed premises pursuant to the provisions and conditions
of this license, and with respect to the exercise by the licensee
of the rights hereby granted, the grantee shall maintain in force
insurance covering workmen's compensation, and covering damage to
property and injuries to third parties caused by negligence or
wrongful acts by the grantee's representatives, employees,
contractors, or agents.
4. The grantee and the said officer shall coordinate their
respective operational activities so that grantee's activities will
not interfere with those of the Corps.
5. The grantee assumes all responsibility for the maintenance and
operation of its system. No responsibility shall accrue to the
Secretary in the event the grantee's property is damaged by
operation of the dam, including the grantee's concrete on the weir
damaged by vibration.
6. Any anchor holes shall be located to avoid hitting any
reinforcing bars. Should reinforcing bars be encountered, the
hole(s) shall be filled with an epoxy compound acceptable to the
said officer, and new holes located.
PAGE 1 OF 2
AMENDMENT No. 1
LICENSE No. DACWO5-3-96-543
LAKE MENDOCINO, CALIFORNIA
Said license is amended in the above particulars only, and all
other conditions thereof shall remain binding and in full force and
effect. This amendment shall henceforth be considered a part of
the said license as if fully and completely written therein.
IN WITNESS WHEREOF, I haveunto set my hand by authority
of the Secretary of the Army this day of 1998.
Reviewed as to
Form and Content
Attorney
The above Amendment No. 1 is hereby accepted this
1998.
day of
PAGE 2 OF 2
cl c) o
",. OX
%
°~.
,
ITEM NO.
DATE:
6d
June 3, 1998
AGENDA SUMMARY REPORT
SUBJECT: Report Regarding Rescheduling Interviews of Applicants to Planning Commission
and Reset Interview Date to July 1, 1998
At the May 20, 1998 Council Meeting, the date of June 17, 1998 was established by the Council for
interviews of Planning Commission applicants. By City of Ukiah Resolution No. 95-48, vacancies
must be advertised 30 days prior to the meeting at which appointments are made. Such
advertisement was made in the Ukiah Daily Journal on May 27, 1998 and a press release noticing all
Commission and Board vacancies was issued the same date. Both the advertisement and the press
release list the application deadline as June 24, 1998. In order to honor the City's requirements, as
well as to provide the public with at least four weeks to respond, it is recommended that the City
Council reschedule Planning Commission interviews to July 1, 1998, just prior to the regular Council
Meeting at which the appointments will be made.
RECOMMENDED ACTION: Receive Report Regarding the Rescheduling of Interviews of Applicants
to the Planning Commission and Reset Interviews for July 1, 1998
ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Keep June 17, 1998 as the date to interview
Planning Commission applicants and direct staff to establish and publicize an earlier deadline for
application to the Planning Commission.
Acct. No. (if NOT budgeted):
Appropriation Requested:
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A Acct. No. (if budgeted)
H d ~~l k
Colleen B. en erson, City C er
Candace Horsley, City Manager
N/A
APPROVED:
Manager
ITEM NO. 6e
DATE: June 3, 1998
AGENDA SUMMARY REPORT
SUBJECT:
AWARD ACQUISITION OF TILT DECK EQUIPMENT TRAILER FOR
STREET DEPARTMENT TO GREAT WEST EQUIPMENT IN THE AMOUNT
OF $13,127.40
SUMMARY: The City Street Department worked with the Purchasing Department to obtain
quotes for a tilt deck equipment trailer. A notice requesting quotes for the trailer was
published in the Ukiah Daily Journal on April 24, 1998 and April 30, 1998.
This is the second time that quotes were requested for this trailer. On April 15,1998 the
City Council rejected all bids for the tilt deck trailer because the specifications did not
adequately address all of the needed trailer features, in particular the axle weight
requirement. Staff revised its specifications for the trailer and requested quotes from nine
companies. Six quotes were received and opened on May 14, 1998.
continued on parle 2
RECOMMENDED ACTION: Award Acquisition of Tilt Deck Equipment Trailer for Street
Department to Great West Equipment in the Amount of $13,127.40.
ALTERNATIVE COUNCIL POLICY OPTIONS: None.
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by:
Prepared by:
Coordinated with:
Attachments:
Acct. No.: 100-3110-800-000
(if budgeted)
Rick Kennedy, Director of Public Works/City Er)c![~eer
Rick Seanor, Deputy Director of Public Works
Candace Horsley, City Manager
Rick Kennedy, Director of Public Works/City Engineer
1. Fiscal Year 1997/1998 budget sheet
,JS:^GT,^,'R.SUM Candace Horsley, City ~~,anager
Page 2
Award Acquisition of Tilt Deck Equipment Trailer for Street Department to Great West
Equipment in the Amount of $13,127.40
June 3, 1998
All of the quotes met the City's specifications for the trailer. Staff is recommending that the
City award a purchase order to Great West Equipment for purchase of the tilt deck
equipment trailer. The purchase amount of $13,127.40 is less than the street department
budget amount of $15,000. The tilt deck equipment trailer will be used primarily to
transport the City's pavement grinder.
Tabulation of Quotes - Tilt Deck Equipment Trailer
Company Quote
Amount
Great West Equipment
San Jose, CA
Stevenson Supply & Tractor Co.
Santa Rosa, CA
Nixon-Egli Equipment
Hayward, CA
Edward R. Bacon Co.
Sacramento, CA
Empire Tractor & Equipment Co.
Rohnert Park, CA
Westco Equipment
Santa Rosa, CA
$13 127.40
$13479.18
$13 684.03
$13 942.50
$14 961.38
$16,623.75
AGENDA
SUMMARY
ITEM NO.
DATE: June 3, 1998
REPORT
SUBJECT: NOTIFICATION TO COUNCIL REGARDING THE PURCHASE OF 4,000 FT. OF
#2 AWG ALUMINUM, 15KV, XLPE INSULATED, NON-JACKETED, CONCENTRIC NEUTRAL,
SINGLE CONDUCTOR CABLE TO HENDRIX, C/O C. STEPHENS & ASSOCIATES IN THE
AMOUNT Of $6,129.34.
In compliance with Section 1522 of the City of Ukiah Municipal Code,
this report is being submitted to the City Council for the purpose of
reporting the acquisition of material costing more than $5,0000 but less
than $10,000.
This cable will be placed in warehouse stock for planned future
projects, Account No. 800.3646.420.000.
A Request for Quotation (R.F.Q.) through the informal bid process was
sent to five suppliers. Two bids were received and opened by the
Electric Department on May 13, 1998 at 1:00 p.m. Of the bids submitted
and evaluated by Staff, Hendrix, c/o C. Stephens & Associates was the
only qualified bidder. A purchase order was issued in the amount of
$6,129.34 including tax and freight.
RECOMMENDED ACTION: Receive and file report regarding the purchase of
aluminum cable to Hendrix, c/o C. Stephens & Associates in the amount of
$6,129.34.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised: N/A
Requested by: Stan Bartolomei, Electrical Supervisor
Prepared by: Judy Jenney, Purchasing & Warehouse Assistant
Coordinated with: Candace Horsley, City Manager
Attachments: ~id resuL~
Candace ~rsl~y~City Manager
BID RESULTS
#2 AWGALUMINUM, 15 KVCABT.R
Pirelli Cable Corporation $5,767.37 *
Hendrix % Chris Stephens $6,129.34
· Specifications call for tin plated concentric, Pirelli offering
bare copper concentric; did not meet bid specifications.
ITEM NO. 6g
DATE: June 3: 1998
AGENDA SUMMARY REPORT
SUBJECT: REPORT OF DISPOSITION OF SURPLUSED MATERIALS, USED
EQUIPMENT AND SUPPLIES
As per our Procedures for sale of Surplus or Obsolete Materials,
Used Equipment and Supplies dated September 18, 1996, staff has
attached a list of items determined to be obsolete by various
departments and the disposition of other items.
Sale and disposal will be according to City Code Section 1533 and
the Surplus Procedure Statement.
RECOMMENDED ACTION:
Receive and file report regarding the disposition of SURPLUSED
materials, used equipment and supplies.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Acct. No. (if NOT budgeted): N/A Acct. No.:
Appropriation Requested: N/A
Citizen Advised: N/A ~/
Requested by: Gordon Elton, Director of Finance
Prepared by: Nora Kennedy, Purchasing Supervisor-/t~
Coordinated with: Candace Horsley, City Manager
Attachments:
1. Surplus Procedure Statement
2. City Code Section 1533
3. Surplus disposition lists
ag-surpt.wpd
PROCEDURES FOR SALES OF SURPLUS OR OBSOLETE
MATERIALS, USED EQUIPMENT, AND SUPPLIES
9/18/96
In order to process materials or equipment found to be surplus or obsolete within each City Department, the
following procedure is established:
.
.On a quarterly basis (July 1, October 1, January 1, April 1), each City Department Head completes and
submits a prescribed form listing all materials and equipment found to be surplus or obsolete to the
Director of Finance for approval. Copies of the completed form are distributed to the City Manager and
Purchasing/Warehouse Supervisor.
.
Those items listed as surplus will continue to be housed within the Department requesting disposition
until a sale is completed or date of auction.
.
Copies of the items listed as surplus are distributed by the Director of Finance to all Department Heads
for possible recycling.
Si
Purchasing Officer shall have the authority to dispose of surplus and file a report with the City Council
setlJng forth a description of sale by the close of the agenda for the next regularly scheduled meeting.
The Purchasing Department will follow City Code Section 1533, Procedures for Sale of the Surplus
Items.
a.
Purchasing Department will solicit bids on surplus wire and scrap iron from local and outside
dealers of these commodities.
b.
Purchasing Department will coordinate public auctions with the County of Mendocino, joining
with them for the sale of surplus items. The auctioneer will publicize the date of auction and
items available for sale.
Ce
Purchasing Department will coordinate the moving of surplus items to the auction site during
the week immediately preceding the auction.
d.
Following the auction, the auctioneer will provide a list of items sold, the selling prices, and the
funds received to the Purchasing Department.
e.
Specialty items as approved by the Purchasing Officer or extremely large items which cannot
be moved to the auction site, will be advertised for sale in the local newspaper or through direct
contact with governmental agencies or purchasers appropriate to the specialty surplus items
by the Purchasing Department. The Purchasing Officer shall have the authority to solicit on the
open market.
During those times of the year that items are declared as surplus that do not coincide with the
annual public auction conducted by the County, items for sale will be advertised by the
Purchasing Department and closed bids will be accepted by the City Clerk. Bids will be opened
at a designated time and the high bidder will be notified by the Purchasing Department. In the
event of the high bid ending in a tie for any item, all bids will be rejected and the bid process
will be repeated, with the tie bid as the new minimum bid.
6. If after completing steps 1-5 above, any item is not sold or recycled, and it is not reasonable to assume
that the item can be sold or recycled, the purchasing agent is authorized to dispose of such item by any
safe and lawful method.
4:Fin:Surplus:Rev~)/11/96
§1530
B)
§ 1534
1. Recorded Explanation. The head of such department shall send to the
Purchasing Officer a requisltion and a copy of the delivery record together with
a full written report of the circumstances of the emergency. The report shall be
filed with the Council as provided in subsection A1 above.
2. Emergency Procedure: The Purchasing Officer shall prescribe by rules and
regulations the procedure under which emergency purchases by heads of
departments may be made. (Ord. 667, §2, adopted 1975)
§1531'
COOPERATIVE PURCHASING: The Purchasing Officer shall have the
authority to Join with other units of government in cooperative purchasing
plans when the best interests of the City would be served thereby. (Ord.
667, §2, adopted 1975)
§1532: INSPECTION AND TESTING: The Purchasing Officer shall Inspect supplies
and equipment delivered to determine their conformance with the
specifications set forth In the order. Tile Purchasing Officer shall have authority to
require chemical and physical tests of samples submitted with bids and samples of
deliveries which are necessary to determine their quality and conformance with
specifications. (Ord. 667, §2, adopted 1975)
§1533' SURPLUS SUPPLIES AND EQUIPMENT: All departments shall submit to
the Purchasing Officer, at such times and in such forms as he shall
prescribe, reports showing all supplies and equipment which are no longer used or
which have become obsolete or worn out. The Purchasing Officer shall have authority
to exchange for or trade in on new supplies and equipment all supplies and equipment
which cannot be used by any agency or which have become unsuitable for City use.
The Purchasing Officer shall have the authority to dispose of surplus property by
solicitation of bids or by public auction. (Ord. 667, §2, adopted 1975)
§1534: SEVERABILITY: If any section, subsection, subdivision, sentence, clause
or phrase of this ordinance is for any reason held to be unconstitutional or
otherwise invalid, such invalidity shall not affect the validity of the entire ordinance or
any of the remaining portions thereof. The City Council hereby declares that it would
have passed this ordinance, and each section, subsection, subdivision, sentence,
clause and phrase hereof, irrespective of the fact that any one or more sections,
subsections, subdivisions, sentences, clauses or phrases be declared unconstitutional
or otherwise invalid. (Ord. 667, {}2, adopted 1975) ~
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6h
ITEM NO.
DATE: June 3, 1998
AGENDA SUMMARY REPORT
SUBJECT:
ADOPTION OF RESOLUTION CALLING AN ELECTION AND AUTHORIZING
EXECUTION OF AGREEMENT WITH THE COUNTY OF MENDOClNO FOR THE
PROVISION OF ELECTION SERVICES AT THE CITY ELECTION TO BE
CONSOLIDATED WITH THE REGULAR STATEWIDE GENERAL ELECTION
The City of Ukiah historically has consolidated its elections with Mendocino County. Attached, for the
Council's adoption, is a proposed Resolution, with agreement attached as Exhibit A, calling an
election on November 3, 1998, consolidating the election with the Statewide General Election, and
contracting with the County of Mendocino for election services. The election is necessary to fill the
vacancies created by the expiration of two Council terms (Chavez and Mastin) and the term of the
Mayor. Any ballot measures the Council may wish to include on the ballot are covered by the terms
of the Agreement.
The costs for providing these elections services will be approximately $10,000 to $13,500 and will be
budgeted accordingly in the 1998/99 budget.
RECOMMENDED ACTION: Adopt the Resolution Calling An Election and Authorizing an Agreement
between the City of Ukiah and Mendocino County and Authorize the Mayor to Execute the Agreement.
ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Choose not to consolidate the election with the
County of Mendocino and direct the City Clerk to conduct the election.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Colleen B. Henderson, lerk
Michael F. Harris, Risk Manager/Budget Officer
Candace Horsley, City Manager
1. Proposed Resolution with Agreement attached as Exhibit A
Candace Horsley, CitkManager
1
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8
9
10
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RESOLUTION NO. 98-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
CALLING AN ELECTION AND AUTHORIZING EXECUTION OF AGREEMENT WITH
THE COUNTY OF MENDOCINO FOR THE PROVISION OF ELECTION SERVICES AT
THE CITY ELECTION TO BE CONSOLIDATED WITH THE REGULAR STATEWIDE
GENERAL ELECTION
WHEREAS, The City of Ukiah did, by Ordinance No. 948, pursuant to the authority of
Section 36503.5(a) of the Government Code, set the date for the General Municipal Election
of the City of Ukiah to be held on the same day as the Statewide General Election; and,
WHEREAS, said Ordinance has been approved by the Board of Supervisors of the
County of Mendocino as required by law, by minute order of said Board of February 15, 1994;
NOW, THEREFORE, BE IT RESOLVED that an election shall be called; that the
General City Election shall be consolidated with the Statewide General Election, with the
following election candidates: two Council positions and the position of Mayor, and any and
all other required election matters; and that the County Clerk be authorized to provide election
services as set forth in the proposed agreement attached hereto as "Exhibit A" and that said
agreement be entered into by the Mayor of the City of Ukiah and the Chairman of the Board
of Supervisors of the County of Mendocino.
PASSED AND ADOPTED this
AYES:
NOES:
ABSTAIN:
ABSENT:
day of June, 1998, by the following roll call vote:
Mayor Sheridan Malone
ATTEST:
Colleen B. Henderson, City Clerk
Resolution No. 98-
EXHIBITA
AGREEMENT BETVVEEN THE CITY OF UKIAH AND
MENDOCINO COUNTY FOR ELECTION SERVICES
WHEREAS, the General Municipal Election has been set for November 3, 1998, the
same day as the Statewide General Election, and the City Council of the City of Ukiah
desires that the County Clerk shall conduct the election of November 3, 1998, for the filling
of two (2) Councilmember seats and the seat of the Mayor, and any other vacant seats or
ballot measures submitted to the Board of Supervisors with request for consolidation at
least 88 days before the election.
NOW, THEREFORE, the City of Ukiah and County of Mendocino agree as follows:
o
The County Clerk shall provide the following services in connection with conducting
the November 3, 1998 Municipal Election, on the City's behalf:
a.
Establish precinct boundaries to coincide with Statewide Election;
bo
Designate polling places and appoint election officers;
Co
Notify election officers of their appointment and instruct inspectors
concerning their duties;
d. Appoint and pay election officers;
e.
Arrange for the availability of polling places, all supplies necessary for
casting ballots, and setting up voting booths;
Publish lists of precincts, election officers, polling places and hours polls will
be open;
g.
Verify signatures appearing on candidates nomination papers;
h. Provide sample ballots to each voter;
Receive absent voter applications, accept absent voter ballot returns, retain
custody of absent voter ballot, and count absent voter ballots; and
Provide Certificate of County Clerk as to result of the Canvass, for approval
by the City Council.
.
The City Clerk of the City of Ukiah shall be responsible for:
a.
All functions of the City Clerk relative to arguments concerning City
measures as set forth in Elections Code § 9200, et seq., including filing and
accepting notices required;
b. Publication of the Notice of Election;
C.
d.
e,
Publication of Candidates as required by law;
Distribution and receipt of nomination papers;
Receipt of Candidate's Statement; and
Receipt of campaign statements and disclosure statements as required by
law.
.
In consideration of the services rendered by the County Clerk and described herein,
the City of Ukiah agrees to pay the actual direct costs reasonably attributable to the
City's Municipal Election, and a ten percent (10%) charge for associated overhead
based upon a detailed invoice prepared by the County Clerk and presented to the
City for payment.
.
Payment for services due under this agreement shall be made after billing is
submitted by the County of Mendocino.
Dated:
CITY OF UKIAH, CALIFORNIA
BOARD OF SUPERVISORS
MENDOCINO COUNTY, CALIFORNIA
By: By:
Mayor Sheridan Malone
Chairman of the Board
ATTEST: ATTEST:
By: By:
Colleen B. Henderson, City Clerk
Joyce Beard, Clerk of the Board
a:comendo.agr
AGENDA
SUMMARY
ITEM NO. 6i
DATE: JUNE 3, 1998
REPORT
SUBJECT:
ACCEPT THE WORK AS COMPLETE AND APPROVE THE FILING OF THE
NOTICE OF COMPLETION FOR THE CONSTRUCTION OF ADA CURB
RAMPS, PHASE 2, SPECIFICATION NO. 97-17
The work of the contract was completed on May 21, 1998 by Ferranti Construction
in substantial conformance with the approved plans and specifications.
The contract was completed at a total cost of 928,654 and no change orders were
issued. The contract was awarded at 927,497 based on unit prices bid at estimated
quantities. Because compensation for the performance of the work is based on unit
prices bid for contract item quantities actually installed, and since actual quantities
can exceed estimated quantities, the City Council authorized an additional expenditure
of 95,000 for the project. Those contract items where actual quantities installed
differed somewhat from the estimated bid quantities were the "Removal of asphalt
concrete pavement", 552 S.F. versus 388 S.F. and "Type B asphalt concrete
pavement," 557 tons versus 394 tons. It was necessary to remove and replace more
asphalt concrete to accommodate the construction of the new ramps than originally
planned. This slight overrun of quantities in the amount of 91,157 represents only
4.21% of the original bid, and this small differential is the result of the fine efforts of
Rick Sands, our Engineering Associate. Mr. Sands performed all of the design,
drawing preparation, and inspection work with review by Larry Woods, Senior Civil
Engineer.
Funds in the amount of 922,080 were awarded to the City for this project on August
4, 1997, by the Mendocino Council of Governments from the MCOG's Bicycle and
Pedestrian Program. The balance of the funds in the amount of 96,574 will be taken
from the Curb, Gutter, and Sidewalk Repair Program project, Account No.
303.9631.250.000.
RECOMMENDED ACTION:
1. City Council accept the work as complete.
2. Direct the City Clerk to file the Notice of Completion with the County Recorder
for the Construction of ADA Curb Ramps, Phase 2, Specification No. 97-17.
ALTERNATIVE COUNCIL POLICY OPTIONS: None.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Rick H. Kennedy, Director of Public Works/City Engineer
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
1. Notice of Completion
2. Semi-Final Pay Estimate
APPROVED:
R:I\PW:kk:AFERRANTI.4 Candace Horsley, CIy Manager
Please return to:
CITY OF UKIAH
300 Seminary Avenue
Ukiah, California 95482
(707) 463-6200
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
.
That the real property described is owned by the following whose address or addresses
are:
City of Ukiah, a Municipal Corporation
300 Seminary Avenue, Ukiah, California 95482
.
That the nature of the title to the, ADA CURB RAMPS NEAR SCHOOLS, PHASE 2
SPECIFICATION NO. 97-17, of all said owners is that of fee simple.
3. That on the day of May 20, 1998, the Contractor was actually completed.
.
That the name and address of the Contractor is
P.O. BOX 259, Redwood Valley, CA 95470.
FERRANTI CONSTRUCTION,
.
That the real property herein referred to is situated in the County of Mendocino, State of
California, and is described as City-owned property located at South Dora Street, North
State Street, and South Main Street.
CITY OF UKIAH, a Municipal Corporation
BY:
CITY CLERK
STATE OF CALIFORNIA)
COUNTY OF MENDOCINO)
COLLEEN B. HENDERSON, being duly sworn says: That she is the Clerk of the City
of Ukiah City Council, that she has read the foregoing Notice of Completion and knows that
content thereof and the same is true of her own knowledge.
COLLEEN B. HENDERSON, City Clerk
Subscribed and sworn to before me this
day of , 1998.
Notary Public in and for the County of
Mendocino, State of California
c:\projects\streets\ada-ramp\notcom.wpd
MEMORANDUM
DATE:
May 26, 1998
TO:
FROM:
BY:
SUBJECT:
Gordon Elton, Director of Finance
Rick Kennedy,
Rick S. Sands,
Director of Public Works/City Engineer
Engineering Associate
PROGRESS PAYMENT NO. 1, SEMI-FINAL
for
ADA CURB RAMPS NEAR SCHOOLS, PHASE 2
SPECIFICATION NUMBER: 97-17
PURCHASE ORDER No. 30702
ACCOUNT NO. 340.9649.250.200
CONTRACTOR:
FERRANTI CONSTRUCTION
P.O. BOX 259
REDWOOD VALLEY, CA 95470
Contract work as shown in the attached Progress Payment No. 1, Semi-Final for the above
project is a payment which is now due.
Please process the necessary warrant in the amount of $25,788.60, per the attached Estimate of
Payment.
Attachment
cc: Larry J. Woods
c:\projeclskstreets~ad aph2~'nem
CITY OF UKIAII, ENGINEERING DIVISION
PROGRESS PAYMENT NO. 1 , SEMI-FINAL
ADA CURB RAMPS NEAR SCllOOLS, PIIASE 2
SPECIFICATION NO. 97-17
CONTI{ACTOR:
FERRANTI CONSTRUCTION PURCIIASE ORDER: 30702
P.O. BOX 259 ACCOUNT NO. 340.9649.250.200
REDWOOD VALLEY, CA 95470
WORK COMPLETED AS OF 5/20/98
BID
ITEM NO. QUANTITY UNIT DESCRIPTION % COMPLETE ACTUAl. QUANTITY UNIT I'RICE AMOUNT
I 129 LF SAWCUT CONCRETE SIDEWALKS, 100 131 $3.00 $393.00
CURB & GUTTER AND VALLEY
GUTTERS
2 291 LF SAWCUT ASPIIALT CONCRETE 100 308 $3.00 $924.00
3 270 LF REMOVE PCC CURB & GUTTER I00 273 $6.00 $1,638.00
4 1330 SQFT REMOVE PCC SIDEWALK 100 1333 $3.00 $3,999.00
5 60 SQFT REMOVE PCC VALLEY GU'I'rER 100 60 $4.00 $240.00
6 388 SQFT REMOVE ASPHALT CONCRETE 100 552 $2.00 $1,104.00
PAVEMENT
7 269 LF CONSTRUCT CONCRETE CURB & I00 272 $24.00 $6,528.00
GUTTER
8 60 SQFT CONSTRUCT CONCRETE VALLEY 100 60 $4.60 $276.00
GUTTER
9 1329 SQI~F CONSTRUCT CONCRE'I~ 100 1332 $7.00 $9,324.00
SIDEWALK & WIIEELCIIAIR
RAMPS
I0 394 SQFT TYPE B ASPlIALT CONCRETE 100 557 $4.00 $2,228.00
PAVEMENT
11 2 EACII FIRE llYDRANT RELOCATION 100 2 $1,000.00 $2,000.00
TOTAL CONTRACT WORK COMPLETED $28,654.00
LESS 10% RETENTION ($2,865.40)
SUBTOTAL $25,788.60
LESS PREVIOUS PAYMENT $0.00
TOTAL AMOUNT DUE Tills PAYMENT
$25,788.60
Rick Sands
ENGINEERING ASSOCIATE
RECOM31ENDED FOR PAYMENT:
Larry J. Woods
SENIOR CML ENGINEER
DATE
C:\PROI ECTSXSTREETS\ADAPII2\PROG PAY I.XLS
ITEM NO, 6j
DATE: dune :3. 1998
AGENDA SUMMARY REPORT
SUBJECT: APPROVAL OF THE 1998/1999 BUDGET FOR MENDOCINO EMERGENCY
SERVICES AUTHORITY (MESA)
The proposed 1998-99 Fiscal Year Budget for MESA is attached for Council's consideration and
approval, pursuant to the Joint Powers Agreement executed between the cities and the County of
Mendocino. As noted in the attachment from MESA Chairman Gordon Logan, the primary goal of the
Authority in crafting this budget was to assure continuation of MESA's focus on training,
preparedness, and post-event recovery support.
Ukiah's contribution increased this year by $1,586, due to inflation and a 4% salary increase for the
Director beginning October 1, 1998. It is recommended that Council approve the budget, as
submitted and authorize the City Manager to execute and forward a letter of approval to MESA.
RECOMMENDED ACTION: Council approve Fiscal Year 1998/1999 Budget for Mendocino
Emergency Service Authority, and authorize City Manager to execute and forward letter of approval.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Council approve modified Budget for MESA and authorize City Manager to forward revised
letter of approval.
Citizen Advised: N/A
Requested by: MESA
Prepared by: Candace Horsley, City Manager
Attachments: 1. Letter from MESA Chairman Gordon Logan, dated May 22,
transmitting Proposed Fiscal Year 1998-99 MESA Budget
2. Fiscal Year 1997-98 MESA Budget
1998,
APPROVED:
4/Can. ASRMosa Candace Horsley, Cl~y Manager
MENDOCINO EMERGENCY SERVICES AUTHORITY
175 SOUTH SCHOOL STREET #175 UKIAH, CALIFORNIA 95482
TELEPHONE: (707) 463-5630 FAX: (707) 467-2504 EMAIL: mesaofc@pacific, net
May 22, 1998
Candace Horsley, City Manager
City of Ukiah
300 Seminary Ave.
Ukiah, CA 95482
Subject: 1998-99 Proposed Budget- Mendocino Emergency Services Authority (MESA)
Dear Candace,
First and foremost let me apologize for the lateness of this letter and its attachment. Pursuant to the
Joint Powers Agreement executed between the cities and the County ofMendocino, MESA's annual
budget process requires that the proposed budget for the ensuing fiscal year be transmitted to the
parties during the months of March and April, with each party providing specific comments,
objections, additions or deletions to the proposed budget for the forthcoming fiscal year, in writing,
on or before the 15th day of May. Clearly, we are well beyond these dates. However, your
forgiveness and indulgence are requested since MESA has been actively involved in its response and
support to the jurisdictions relative to this year's storms, and has further committed many hours of
effort to developing the attached proposed budget.
At its most recent meeting in May, the Authority unanimously approved transmittal of the attached
proposed budget for your review and comment. A primary goal of the Authority in crafting this
budget was to assure continuation of MESA's focus on training, preparedness, and post-event
recovery support. Further, the Authority made every effort to assure that the combination of cash
and in kind contributions by the participating jurisdictions did not exceed, to any significant degree,
those contributions required during the 1997-98 fiscal year.
Pursuant to the intent of the Joint Powers Agreement, please forward the attached budget to your
governing body for its consideration and, following consideration, provide written notification to
MESA regarding any comments, objections or deletions to the proposed budget for the forthcoming
fiscal year. While MESA has attempted to reduce its meetings to every other month, we anticipate
taking formal action to adopt the attached budget, or a modified version thereof based upon entity
comments, in late June.
Finally, I would like to take this opportunity to formally recognize and commend Jim Andersen,
Assistant County Administrative Officer, for his commitment and untiring efforts in support of this
proposed budget's development and his leadership, the result of which is the attached proposed
budget.
Letter to City and County Managers
Re: MESA Budget
May 22, 1998
Page 2
Again, thank you in advance for your patience and indulgence.
Chairman
Mendocino Emergency Services Authority
cc: Rick Paige, Emergency Services Coordinator
Revised Alternative Proposed Budget, MESA
Prepared at the direction of the Commission by
Gordon Logan and Jim Andersen
May 18, 1998
Line
Item Description Proposed
-
110 Salaries, Regular 44,363
111 Salaries. Non Reg 12,000
115 Overtime 0
141 Retirement 7,187
151 Health Insurance 3,000
152 Workem' Comp 560
154 Medicare 525
155 Unemployment 84
156 OASDI/FICA 3,372
157 Clothing 100
160 Travel and Conference 3,500
220 Communications 3,240
231 Pdnting and Publishing 1,500
250 Photocopy 2.000
253 Audit Expense 3,000
260 Memberships/Publications , 500
262 Memberships 200
290 Finance Services 1,500
301 Bldg Maintenance 100
302 Equipment Maintenance 1,000
330 Building Rental 7,500
340 insurance (General) 3,475
411 Postage 700
420 Office Supplies 2,500
431 Maintenance Materials 100
480 Photo Expense 250
440 Small Tools 100
640 Education/Training 2,000
690 Special Supplies 500
Recommended
43,260
6,000
0
7,008
3,000
548
512
84
3,288
0
3,500
3,240
1,000
1,500
3,000
5OO
200
1,500
100
1,000
7,500
3,475
700
2,500
0
125
0
2,000
500
Difference
(1,103)
(6,ooo)
o
(179)
0
(14)
(13)
0
(84)
(lOO)
0
0
(500)
(500)
0
0
0
0
0
0
0
0
0
0
(100)
(125)
(lOO)
o
o
800
691
Office Equipment 11,400 2,004 (9,396)
Reserves 2,500 0 (2,500)
Total Appropriations 118,756 98,042 (20,714)
EMA funding 25,000 25,000 0
Other Revenue 1,500 1,500
Fees 0 1,000 1,000
Funding Required 93,756 70~542~ (23,214}
?~'ecomrnended Share
In-kind
Cash
Note
1
3
4
97/9a Change~
Notes:
1
2
3
Fort Bragg
Point Arena
Ukiah
Willits
Unincorporated
Total
5,191
353
12,320
4,282
48,398
2,417
7,500
5,191 4,189 1,002
353 352 1
9,902 8,316 1,586
4,282 3,781 501
40~898 38,886 2,012
70,542 9.917 60~626
~5,624 5 101
Assumes 4% salary increase effective the pay period nearest to October 1, 1998.
Reductions agreed upon at the 4110198 MESA meeting.
Includes: Telephone sets $300
Video Camera $;800
TelevisionNCR $350
Sofware $554
Assumes no increase in fund balance reserves.
TOTAL P. 82
110 SA~R!ES, REGU~R ..42,000 . . , 0 42,000 42,000
111 SAblES, NON-REG ..9,000 6,000 3,000 ............ 9,000
115 OVERTIME 0 0 o 0
, . ,
- .
141 RETIREMENT 6,799 0 6,799 6,799
151 GROUP INSU~CE 4,401 0 4,401 4,401
,.
162 WORKER'S COMP. 512 0 512 512
1~ MEDICARE 525 0 525 525
_.~ ..........
, ..
.
155 UNEMPLOYMENT 84 0 84
.. 156 OASDI/FICA 3,216 0 ..... 3.~16 3,216
VACATION 0 0 0 0
. . ...
HOLIDAY 0 0 0 0
SICK L~VE 0 0 0 0
157 CLOTHING 50 0 50 50
-.- . ,
160 T~VEL + CONFERENCE 3,500 0 3.500 3.500
..
220 COMMUNICATIONS 2,064 0 2,064 2,0~
., .
231 PRINTING + PUBLISHING 1,000 0 1,000 1,000
., ,
250 PHOTOCOPY SERVICES 1,500 0 1 [500 1,500
253 AUDIT EXPENSE 3,000 0 3,000 3,000
, , ,..
260 MEMBERSHIPS + 400 0 400 400
PUBLICATIONS
. , ~,,,i ,,
262 MEMBERSHIPS + 150 0 150 150
MEETINGS
..... ,
29g. FINANCE SERVICE CHG_ 1,~00 1,500 0 1,509
301 BUILDING 0 0 0 0
MAINTEN~CE
SUPPLIES
, _ . ,-,. , , i,_ , i ,
PG+E 0 0 0 0
., ,
ELECTRIC 0 0 0 0
, ,.,, ,
WATER 0 0 0 0
, .~,.
302 EQUIP. MAINT + REP 1,000 0 1,000 1,000
,, , · ..
330 RENTAL OF ~ND + BLD 7~500 7.500 0 7,500
340 INSURANCE (GEN) 3,337 0 3,337 3,337
. 411 POSTAGE 700 0 700 700
420 GEN OFFICE SUP 2,500 0 2,500 2,500
431 .M..A.I_NT MATERIALS 100 0 100 100
480 PHOTO EXPENSE 150 0 150 150
440 SMALL TOOLS 0 0 0 0
640 EDUC + TNG 750 0 750 750
, . ,
690 SPECIAL SUPPLIES §00 0 500 500
800 OFFICE. EQUIPMENT 6,450 0 6,450 6,450
691 APPROP RESERVE 2,500 0 2,500 2,500
...
INCOME EMA FUNDING .. 2~,164 34,664
OSPR GRANT .... 2,000
LOCAL FEES ..... 1,000
CASH CARRYOVER 2,500
FUNDING REQUIREDII ... $70,524
MEMBER COST SUMMARY
FORT BRAGG 6,345 7.358 $ 5,189 $ 1,000 $ 4,189
POINT ARENA 432 0.500 352 0 352
_ .
UKIAH 15,059 17.464 12,316 4,000 8,316
,,,
WlLLITS 5,234 6.070 4,281 500 3,781
UNINCORPORATED 59,161 68.608 48,386 9,500 38,886
~TO~L ~: ~i': .'~', . ' ..... .... ..~':,!,.'~i ........ :':~ ! '~!i0o:o~o':.!!il"~!i!..~::'.: ~.;~.;i~'~;~iiti'.~.:~, ~.:: ~:.:. :.....~i:~;.~o'.'?li:..":'i~:';~.'.;';~'~i:i:.':~i~l
110 SALARIES, REGULAR 42,000 0 42,000 42,000
Executive Director
111 SALARIES, NON-REG 9,000 6,000 3,000 9,000
P/i' Admin. Assistant
In-Kind Amounts:
Fort Bragg ....... 1,000
Point Arena ........... 0
Ukiah ........... 2,500
Willits ............. 500
... County .......... 2,000 .........
115 OVERTIME 0 0 0 0
141 RETIREMENT 6,799 0 6,799 6,799
Mendocino Counly ..
151 gROUP INSURANCE 4,401 0 4,401 4,401
Mendocino Coun.ty
152 WORKER 512 0 512 512
COMPENSATION
Paid by MESA ...
.¢,
154 MEDICARE 525 0 525 525
Mendocino County
155 UNEMPLOYMENT 84 0 84 84
Mendocino County .........
,
156 OASDI/FICA 3,216 0 3,216 3,216
Mendocino County
VACATION 0 0 0 0
Includ...e.d in Salary ,
HOLIDAY 0 0 0 0
Included in Salary . ,
.,
SICK LEAVE 0 0 0 0
Included in Salery , ,.
· .
,.
.:
.
.
'1,57 CLOI I-tING 50
Safety/SPecial It. ems ...
160 TRANSPORTATION + 3.500 0 3,500 3,500
TRAVEL
Meetings both Local and
away.
220 COMMUNICATIONS 2,064 0 2,064 2,064
Telephone $80/mo
Long Distance $20/mo
Cellular $40/mo
InterNet $25/mo
Pager $12/mo . . _
231 PRINTING + PUBLISHING 1,000 0 1,000 1,000
Publishing of Emergency
Plans, Pamphlets
250 PHOTOCOPY SERVICES 1,500 0 1,500 1,500
,...
253 AUDIT EXPENSE 3,00.0 0 3,000 3,.000
260 MEMBERSHIPS + 400 0 400 400
PUBLICATIONS
Purchase of Maps, books,
other data.
,
,,
262 MEMBERSHIPS + 150 0 150 150
MEETINGS
Local Associetions and
meeting e. xpenses. .. .
290 FINANCE SERVICE CHG 1,500 1,500 0 1,500
City of Ukiah Accounting .. .
301 BUILDING 0 0 0 0
MAINTENANCE
SUPPLIES .
PG+E' 0 0 0 0
ELECTRIC 0 0 0 0
--
WATER 0 0 0 0
. ,
302 EQUIP. MAINT + REP 1,000 0 1,000 1,000
For repair and upgrede of
owned/donated equipment.
JU1~-i?-1997 09:20 I,IEHDOC I NO EHERG SUCS AUTH ?0? 46?
........... ' ....... ' ....... '~ ", ',~ ;m~', ........ ".~."-'~ ......... ,.
330 RENTAL OF ~ND + BLD 7,500 7,500 0 7,500
. MendocinR Coun~
,. ...,
340 INSU~NOE (GEN) 3,337 0 3,337 3,337
Special Disbict ASSN.
411 POSTAGE 700 0 700 700
.. ,. ,,
420 G.~N OFFICE SUP' 2,500 . 0 ~,500 2,500
431 MAINT MATERIALS 100 0 100 100
Housekeeping Items .
480 PHOTO ~PENSE 150 0 150 150
Photo processing +
Disposable ~meras.
, ,,
~0 SMALL TOOLS 0 0 0 0
Hand tools for Office
. Agency Donations .. .
640 EDUC + TNG 750 0 750 750
Support of MESA classes
and affendance at schools
~_ ,, , .
690 SPECIAL SUPPLIES 500 0 500 500
Includes special sewices
and con~ac~.
, , ,,
800 OFFICE EQUIPMENT 8,450 0 6,450 6,450
Chalkboard (Pod)
Computer (~st) 2,500
Radio, Po~ VHF
Radio, base Sta 1,800
Radio, Po~. AM/FM 150
Redio, ~6 meter 0
Camera, Video 0
Camera, still, digi~l 200
Computer, packet 0
Laptop. Computer 0 .....
691 APPROP RESERVE 2,500 .....0 2,500 ... 2,500
TOTALS . 105,188 ..... 15,000 90,188 105,188
TOTAL P.O?
ITEM NO. 6k
DATE: June 3, 1998
AGENDA SUMMARY REPORT
SUBJECT:
APPROVE LETTER OF SUPPORT TO THE CALIFORNIA COASTAL
CONSERVANCY FOR FUNDING THE GOBBI STREET RIVERSIDE PARK
SITE DESIGN STUDY
SUMMARY: On June 25, 1998, the California State Coastal Conservancy will consider a
funding request for the preparation of a Gobbi Street Riverside Park Site Design Study. This
initial request is for $12,000, and will be complemented by approximately $4000 worth of in-kind
assistance from City Staff. It is anticipated that future funds for implementing the first phases
of actual development of the park will total approximately $85,000 to $100,000. Securement of
these funds will be dependent upon the City's ability to obtain grant money or commit City funds
to assist in project implementation. The source of the Coastal Conservancy funds are the bonds
authorized by the Safe, Clean, Reliable Water Supply Act of 1996 (Proposition 204), which
encourages river parkway projects and projects in or near urban areas.
The Coastal Conservancy staff have indicated that a letter of project support from the City
Council will assist them in securing the funds. A draft letter has been prepared, and is attached
for the Council's review.
RECOMMENDED ACTION: Approve sending a letter of support to the California Coastal
Conservancy for funding the Gobbi Street Riverside Park Site Design Study.
ALTERNATIVE COUNCIL POLICY OPTION:
1. Do not approve sending the letter, and provide direction to staff.
Appropriation requested: N/A
Citizen Advised: N/A
Requested by: Planning Department
Prepared by: Charley Stump, Senior Planner
Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director
Attachments: Draft letter for Mayor's signature.
Candace Hors~ey, City Manager
300 SEMINARY AVE., UKIAH, CA 95482-5400
· ADMIN. 707/463-6200 · PUBLIC SAFETY 463-6242/6274
· FAX # 707/463-6204
Mr. William Ahern, Executive Officer
California State Coastal Conservancy
1330 Broadway, 11th Floor
Oakland, CA 94612-2530
June 4, 1998
RE: Gobbi Street Riverside Park
Dear Mr. Ahern:
On behalf of the Ukiah City Council and the citizens of Ukiah, I would like to express our
strong and unanimous support for the Gobbi Street Riverside Park project. The
community has envisioned a park at this site for many years, and recently included it as
a high priority in the updated General Plan.
We greatly appreciate the Coastal Conservancy's focus on this project, and we are
excited about the possibility of receiving funding for a Site Design Study, as well as
possible future funding for the first phase of actual park development.
Thank you for your consideration on assisting the City of Ukiah with the funding of this
very important Russian River public access project.
Sincerely,
Sheridan Malone
Mayor
'~/e Are Here To Serve"
ITEM NO. 61
DATE: June 3, 1998
AGENDA SUMMARY REPORT
SUBJECT:
REJECT ALL BIDS FOR CORPORATION YARD AND AIRPORT HANGAR
SLURRY SEAL PROJECT, SPECIFICATION NUMBER 98-06
SUMMARY: The City distributed plans and specifications to eleven builders' exchanges and
three contractors. The City publicly advertised this project on May 8, 1998 and May 15, 1998
in the Ukiah Daily Journal. Notices to Bidders were mailed to 42 potential bidders. Two
sealed proposals were received and opened by the City Clerk on May 26, 1998. The lowest
responsive, responsible bidder is Valley Slurry Seal of West Sacramento, California with a
total bid of $20,128.58. Based on this amount, the portion of the work at the Airport would
cost $11,335.84 and the remaining cost for work at the Corporation Yard would be $8,792.74.
Neither the Airport nor the Corporation Yard has sufficient funds to complete the work at the
prices bid by the Iow bidder. The airport fund has $3,200 in its budget for the slurry seal work
identified in this project. The Corporation Yard has reserved $2,500 for its portion of the
project. The engineer's estimate for the project is $7,197.10. Staff surmised that should the
bids arrive in the approximate range of the engineer's estimate, then additional funds would
be identified within the respective budgets to award the contract.
The other bidder, American Asphalt & Resurfacing had a total bid of $557,227.70. This bid
amount reflects an error that American Asphalt & Resurfacing made when calculating the total
bid price for crack sealing.
Continued on Page 2
RECOMMENDED ACTION: Reject all bids received for this project.
ALTERNATIVE COUNCIL POLICY OPTIONS: Identify adequate funding source(s) and
award the bid to the Iow bidder, Valley Slurry Seal.
Citizen Advised: N/A
Requested by: Rick Kennedy, Director of Public Works/City Engin. eer ,~-
Prepared by: Rick Seanor, Deputy Director of Public Works/'2-~~
Coordinated with: Candace Horsley, City Manager
Rick Kennedy, Director of Public Works/City Engineer
Don Bua, Airport Manager
1. Bid Tabulation
2. Fiscal Year 1997/1998 Budget Sheet
Attachments:
APPROVED:L~~
Candace Horsley, Cit
RJS:AGCORHAN.SUM
Manager
Page 2
June 3, 1998
Reject All Bids for Corporation Yard and Airport Hangar Slurry Seal Project, Specification
Number 98-06
In evaluating the bids, it was noted that the unit prices for slurry seal were considerably higher
than the engineer's estimated unit price. Staff spoke to both Valley Slurry Seal and American
Asphalt & Resurfacing regarding their bids. One of the reasons for the price difference is the
quantity of work identified for this project. With a smaller scale project with less square
yardage, the price for completing the work is higher. In addition, both bidders stated they
already have a significant number of projects scheduled for construction. As such, the unit
prices for this project were inflated somewhat due to the contractors' workloads.
If the City Council awards a contract for the runway and taxiway slurry seal (on the agenda
as a separate item), it may then be possible to negotiate a change order to place the slurry
seal in the airport hangar area identified in this project. Should a change order for this work
be approved, the airport hangar area will receive the same polymer modified slurry seal
specified for the runway and taxiway slurry seal project.
Since both bids were significantly greater than the engineer's estimate staff recommends all
bids be rejected and the work identified in this project be considered at a future date and
under other circumstances.
--- __
!°o ~ z
,["4
~ ~.. ~ 0
0
,,,< ,,",~ ,~ -
n,.. fj
~ . o
..........
~(-r o o
o o
.! ~o~,~ ~g
o~_8 _
o ~ ~
0 ~ g,~ ,,,, '-,
'~'= ~o° i ~, ~ ~o o g
zi~ ~c~ _~ ~o~
Z
~ '--~ -- = '--~ ---- ~ ........
~ z _ ~
0 [u - ~
0
~ .-
< .~
~ -
x
0
~T--'r~cH~EH T ~Z
ITEM NO. 6m
DATE: June 3, 1998
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF BIDS FOR CARGO CONTAINERS TO INTERNATIONAL
EQUIPMENT MARKETING, INC. FOR $12,333.75 AND STACKING CONES TO SEATEQ,
INC. FOR $320.00.
SUMMARY: Bids were sent out for five 20' x 8' x 8' watertight ocean cargo containers with
lockable double doors and sixteen stacking cones. These containers will be used for construction
of a training tower at the rear (West) of the fire station located at 300 Seminary Ave. After
review of each quotation it was determined that International Equipment Marketing, Inc. was
lowest and best bidder for the containers. Seateq Inc. was lowest and best bidder for the stacking
cones. The bid tabulation is attached. Funds for this purchase are budgeted for 1997/98 Fiscal
Year in account 698-2101-800-000.
RECOMMENDED ACTION: It is recommended the City Council award the bid for cargo
containers to International Equipment Marketing, Inc. in the amount of $12,333.75, and the bid
for stacking cones to Seateq, Inc. in the amount of $320.00.
ALTERNATE COUNCIL POLICY OPTIONS:
1. Select an alternate bidder.
2. Decline all bids.
Acct. No. (If NOT budgeted):
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by:
Prepared by:
Coordinated with:
Attachments:
Acct. No.: 698-2101-800-000
Candace Horsley, City Manager
Peter Bushby, Firefighter
Roe M. Sandelin, Fire Chief and Candace Horsley, City Manager
1. Tabulation of Bids
APPROVE~ I~-~f~..,.,'
Candace Horsley, Cit~ Manager
RECEIVED
~A~? ~
~ /~ ~ 5.~. '7.,~
PACKET
ADDITION
Meeting Date:
Received'
Distributed to:
STAFF REPORT ATTACHMENTS
Item 8(a)
Zoning Code Text Revisions -Planned Development Regulations
1. Planning Commission Staff Report, Dated March 25, 1998
2. Planning Commission Minutes, Dated March 25, 1998
CITY OF UKIAH
PLANNING REPORT
DATE:
TO:
FROM:
SUBJECT:
March 25, 1998
City of Ukiah Planning Commission
City of Ukiah Planning Department
Zoning Code Text Revisions - Planned Development Regulations
PROJECT SUMMARY: The existing Planned Development (PD) zoning regulations were
adopted in 1990. In staff's opinion, they do not provide clear and concise direction concerning
the PD Rezoning application process, nor do they detail the actual processing procedures. This
proposed Zoning Code amendment project proposes major changes to the Planned Development
regulations to update and revise them for consistency with the General Plan; to modernize the
approach to the planned development concept; and to create a more orderly and readable set
of regulations.
This project is quasi-legislative in nature and does not require City Planning
Commissioners to visit the site prior to formulating a recommendation to the City Council.
PROJECT LOCATION: N/A
DEPARTMENT RECOMMENDATION: The Planning Department recommends thatthe Planning
Commission recommend City Council APPROVAL of the proposed revisions to the Planned
Development Zoning regulations.
ENVIRONMENTAL DOCUMENTATION: The City of Ukiah has determined that this Zoning
Code text revision project is not subject to the requirements of CEQA, pursuant to Section 15061
(b)(3) of the CEQA Guidelines (no possible impact rule) because it merely revises the
procedures for processing Planned Development zoning proposals, and therefore would not alter,
change, or significantly impact the physical environment.
GENERAL PLAN AND ZONING DESIGNATIONS: N/A
PROJECT DESCRIPTION: The proposed revisions to the Planned Development Zoning
regulations include reformatting the Article; providing a Purpose and Intent section; creating an
Application of Combining Zone~District section; adding a Procedures and Process section; and
adding an Expiration section.
STAFF ANALYSIS/DISCUSSION: Article 14 (Regulations in Planned Development Districts) was
adopted in 1990 to provide a regulatory tool for absolving conventional zoning on parcels of land
to encourage creatively planned development projects. Since that time, the planned
development concept has been refined statewide, which in staff's opinion, necessitates revisions
to our local planned development regulations.
Additionally, the Energy, Community Design, Circulation/Transportation, and Housing Elements
contained in the General Plan include a number of provisions related to the planned development
concept. These proposed revisions to the Planned Development regulations would implement
these provisions of the General Plan.
Finally, based upon staff's experiences using and interpreting planned development regulations,
a number of revisions are proposed that will improve the strength and efficiency of this important
regulatory tool.
The following text summarizes the proposed amendments to the planned development district
provisions:
Purpose and Intent
A Purpose and Intent Section has been added to replace the existing opening Section,
which does not clearly state the actual purpose of the regulations. The new language
is concise and devoid of bureaucratic jargon, and provides a clear statement of intent to
developers, staff, and the general public.
2. Combinin¢~ Zone
The title of the Article has been changed to "Regulations in Planned Development
Combining Zone/Districts" to accurately describe the regulations. Additionally, language
is proposed that cleady states that the Planned Development Zone can be combined with
any Zoning District.
3. Minimum Area Requirement
It is proposed that the minimum area of land for a Planned Development Combining Zone
project be reduced from three (3) acres to one-half (1/2) acre. This allows the tool to be
used on smaller projects, which in staff's opinion could benefit most from having flexibility
in zoning standards. Additionally, the smaller minimum area requirement seems
appropriate because very little, if any, three (3) acre parcels of land are available for
development within the City limits.
4. Procedures and Process
A Procedures and Process Section is proposed to clearly descdbe what is required, and
how the Planned Development Combining Zone process works. The existing Article does
not adequately describe the procedures and process, making it hard for the public to
understand, and difficult for staff to explain.
5. Concept and Precise Development Plans
If no specific development is proposed as part of the Planned Development Combining
Zone application, the applicant is required to submit a Concept Development Plan, which
sets the general parameters for future development.
If a specific development project is proposed as part of the Planned Development
Combining Zone application, the applicant is required to submit a Precise Development
Plan, which is a very detailed development plan similar to a Site Development Permit.
If a Concept Development Plan was approved as part of the Planned Development
Combining Zone project, the applicant is still required to eventually submit a Precise
Development Plan pdor to the issuance of Building Permits.
6. Criteria for Precise Development Plan
The proposed amendments include criteria for determining a Precise Development Plan's
consistency with the purpose and intent of the Article. These criteria include, User
Impact and Needs, Relationship to Physical Features, Consistency of Architectural Style,
Balance and Integration with the Neighborhood, and Building Design.
7. Action on Planned Development Combinin~l Zone Projects
This proposed Section outlines the Planning Commission and City Council decision
making processes, and the process for changing adopted PD projects.
8. Expiration
This proposed Section establishes a three (3) year expiration date if the proposed uses
are not established. In the event of an expiration, the zoning classification on the site
reverts back to the previous zoning or its equivalent.
CONCLUSIONS: Staff is proposing to amend the regulations for the Planned Development
Zoning classification in an effort to update and modernize the provisions; to bring them into
conformance with the Ukiah General Plan; to make them more ordedy and easier to administer;
and to make them more understandable to the public.
ATTACHMENTS: 1. Draft revisions to the Planned Development Zoning Distdct regulations.
2. List of General Plan Implementation Measures satisfied with the proposed
revisions to the Planned Development Zoning regulations
ACKNOWLEDGMENTS: The following personnel prepared and reviewed this Planning Report,
respectively:
Charles Stump, Senior Planner
Bob Sawyer, Planning Director
PUBLIC HEARING OPENED: 8:52 p.m.
No one came forward.
PUBLIC HEARING CLOSED: 8:53 p.m.
Commissioner Larson stated there was not that much difference between the 1,000 square foot and 640
square foot proposed thresholds. He would prefer to incorporate some latitude for staff through a broader
set of criteria by which they could make the determination between the major and minor permits and not
rely solely on square footage. The 1,000 square feet could be used as a guideline; however, other
guidelines, such as percentage of building area or lot size, should also be used to allow for the best
decision on the individual permits.
Mr. Stump suggested the Commission could recommend to the Council language that would state a permit
of less than 1,000 square feet would be considered minor provided the Planning Director determines the
use, height, bulk and mass would not cause significant issues. He noted that the "Administration and
Procedures" Article does include .a requirement that if the Planning Director or Zoning Administrator
believes there are significant issues associated with any permit, they are obligated to bring it forward to
the Commission, regardless whether it fits in one of the categories.
Discussion followed wherein it was determined that a different threshold should be used for the different
zoning districts. It was recommended the 1,000 square foot threshold would be adequate in the C-1 and
C-2 and industrial districts; however, in the R-2, R-3, and C-N districts, the smaller threshold of 640 square
feet, similar to that for second units, would be more appropriate. In addition, language relative to bringing
projects with significant issues to the Planning Commission at the Planning Director's discretion should be
included.
Discussion followed relative to the posting of properties for public hearings on discretionary permits,
wherein it was the consensus of the Commission the posting of minor permits was unnecessary.
ON A MOTION by Commissioner Larson, seconded by Commissioner Correll, it was carried by the
following roll call vote to recommend to the City Council the approval of the City Zoning Ordinance Text
Amendment (Administration and Procedures), to make minor changes to Chapter 2 (Zoning), Article 20,
of the Ukiah Municipal Code, as filed by the City Planning Department, with changes as discussed and
recommended above.
AYES:
NOES:
ABSTAIN:
ABSENT:
Commissioners Larson, Chiles, Puser, Correll, and Chairman Pruden.
None.
None.
None.
7E.
City Zoninq Ordinance Text Amendment (Planned Development Combining Zone/Districts),
as filed by the City Planning Department to update and revise Article 14, Chapter 2 (Zoning),
of the Ukiah Municipal Code. The project involves adding a Purpose and Intent section;
adding an Application of Combining Zone/District section; adding a Procedures and
Process section; and deleting existing antiquated and/or vague language.
Senior Planner Stump reviewed the staff report, noting that the existing Planned Development (PD)
zoning regulations were adopted in 1990. In staff's opinion, they do not provide clear and concise direction
MINUTES OF THE PLANNING COMMISSION
Page 11
March 25, 1998
concerning the PD Rezoning application process, nor do they detail the actual processing procedures.
This proposed Zoning Code amendment project proposes major changes to the Planned Development
regulations to update and revise them for consistency with the General Plan; to modernize the approach
to the planned development concept; and to create a more orderly and readable set of regulations. The
proposed revisions to the Planned Development zoning regulations include reformatting the Article;
providing a Purpose and Intent section; creating an Application of Combining Zone/District section; adding
a Procedures and Process section; and adding an Expiration section.
PUBLIC HEARING OPENED: 9:11 p.m.
No one came forward.
PUBLIC HEARING CLOSED: 9:12 p.m.
Chairman Pruden commented she was glad to see staff has come forward with these recommended
changes, and inquired regarding the three year expiration date noted in staff's report which applies if the
proposed uses are not established.
Mr. Stump stated that a part of the motivation behind the proposed changes in the Planned Development
regulations is because of what has occurred in the Airport Industrial Park and other Planned
Developments. If these types of regulations had been in effect at the time the original Redwood Business
Park planned development was being drafted, there would have been a zoning strategy for that property
which perhaps would have required fewer amendments. He further stated that the three year expiration
date is a carryover from what exists presently, and is fairly standard to planned developments, in this
community particularly, three years is a reasonable period of time because things tend to take a bit more
time to happen, whereas in more urban areas the people that propose planned developments have a
precise development plan and it is all usually accomplished within a year. This difference in time lines is
not so much a reflection of a lack of sophistication, but rather a lack of market and finances.
Discussion followed relative to the merits of the three year expiration date, wherein it was noted for planned
development zoning, the three years was appropriate in order to avoid having a project be delayed for an
unreasonable period of time. Further discussion followed regarding the minimum area requirement of land
for a Planned Development Combining Zone, with concern expressed by the Commissioners at the
reduction in the minimum requirement from three acres to one-half acre.
Mr. Stump responded to the concerns by reiterating staff's rationale that this reduction allows for smaller
projects, which could benefit most from having flexibility in the zoning standards. Additionally, the smaller
minimum area requirement seems appropriate because very little, if any, three acre parcels of land are
available for development within the City limits. The real issue is whether the project has merit, regardless
of the size of the parcel, and it is up to the applicants to convince both the staff and the Planning
Commission of the creativity and workability of their project.
Discussion followed relative to density bonuses and the merits and disadvantages of the one-half acre
parcel, wherein it was noted the main constraint will be financial; an applicant must have the funds and the
creativity to successfully design and complete a project within those confines. Staff again emphasized that
creativity is the basic issue, and the size of the parcel is not crucial.
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Page 12
March 25, 1998
Chairman Pruden expressed her concerns relative to the existing planned developments in the
community, and the effect of filling small lots with large amounts of development and maximizing them out
economically.
Mr. Stump stated that staff was aware the recommended reduction from the three acres to the one-half
acre was radical; however, staff did not consider that to be a negative and had at one time thought of
eliminating the minimum requirement entirely. He reminded the Commission that the existing planned
developments in the community had been undertaken under the old regulations, and while these
developments may generate concern on the part of the Commission, staff is anticipating these new
regulations will offer more control over proposed projects.
Commissioner Chiles requesting clarification regarding Page 3, Chapter 2, D.3, of the proposed
regulations, and inquired if Item D.3.c. relative to covenants and restrictions puts the City into a position
of legally enforcing this.
Mr. Stump explained the first item relates to the Concept Development Plan, wherein the applicant will be
proposing a planned development zoning and proposed land use regulations for their property. The
statement regarding covenants is only for the purpose of giving an idea of how the project will be carried
out, but does not obligate the City to interpret or enforce the conditions, covenants, or restrictions.
Commissioner Larson referenced D.3.b., relative to governing residential density, and noted there was
no mention of commercial intensity.
Mr. Stump replied the phrase could be amended to read "governing density and intensity."
Commissioner Larson referenced Page 3, C.4., relative to circulation features, and noted it made no
reference that called for putting a project into a traffic and circulation context.
Commissioner Puser requested clarification regarding the General Plan Implementation Program, and
inquired how the language relative to circulation and transportation was being incorporated into these
proposed changes.
Mr. Stump replied the language of the General Plan implementation may not be stated specifically in the
text of the proposed ordinance; however, the concepts behind those implementation measure are
incorporated into the proposed changes.
Commissioner Larson clarified that a planned development is used to override or modify development
standards in general, but it can not override the General Plan. It must conform to the General Plan, as do
the development codes; however, there are other development codes that will comply with the General
Plan. If, for instance, the General Plan indicates there should be a certain amount of landscaping, the
planned development should reflect that or it is not a valid proposal.
Discussion followed regarding additional changes to the proposed amendment, wherein it was determined:
1) Section 9167, Item E.10. Sentence 1 be changed to read, "A proposed Landscaping Plan and Lighting
Plan..."; 2) Section 9167, E.10.e. Sentence 1 be changed to read, "Parking lots with twelve (12) or more
parking stalls"; 3) Section 9167, E.10.g. Sentence 1 be changed to read, "Parking lots shall have defined
pedestrian sidewalks"; 4) Section 9167, E.10.1. be changed to read, "The Planning Commission or City
Council shall have the authority to modify the required elements of a Landscaping and Lighting Plan
depending upon the size, scale, intensity, and location of the development project. If the City Council
MINUTES OF THE PLANNING COMMISSION
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March 25, 1998
significantly modifies the elements of Landscaping and Lighting Plan with major changes that were not
contemplated or discussed by the Planning Commission, the matter may be returned by the City Council
to the Planning Commission for its review"; 5) Section 9167, E.6. be changed to read, "An
and bicycle parking plan"; 6) Section 9168, B.l.a. Last sentence be changed to read, "Any substantial
automobile
modification...shali be returned by the City Council to the Planning Commission for its review", and 7)
Section 9168, F. 1., Sentence 2 be changed to read, "An amendment may be initiated by staff, the Planning
Commission, or the City Council...". '
ON A MOTION by Commissioner Puser, seconded by Commissioner Chiles, it was carried by an all AYE
voice vote of the members present to recommend to the City Council approval of the City Zoning
Ordinance Text Amendment (Planned Development Combining Zone/Districts), as filed by the City
Planning Department, to update and revise Article 14, Chapter 2 (Zoning), of the Ukiah Municipal Code,
with changes as discussed and recommended above.
8. PLANNING DIRECTOR REPORTS
8A.
Cit Council and Redevelo ment Agency Actions
8B. Future Planning ' _ _
8C. ~ C°mmis~enda Item~
See written reports.
9. PLANNING COMMISSION REPORTS
Chairman Pruden referenced City Ordinance 953 relative to areas for recycling facilities, and asked that
the Commissioners review and become familiar with the standards.
Discussion followed regarding recycling, and the necessity for the community to realize this is an important
issue to the Commission.
Commissioner Larson recommended that language referencing recycling areas be included in the
development standards in conjunction with the directives regarding other trash areas.
Chairman Pruden reported she had received a newsletter from the League of California Cities regarding
Internet access to Citylink 2000, and submitted the information to staff.
She further reported that she had received an anonymous letter regarding conditions at the recycling
center, and requested the matter be discussed as an item on the next meeting's agenda.
Associate Planner Lohse advised that the Fire Marshal, Planning Staff, and Building Inspector have all
visited the site and have observed that certain conditions of approval are not being met. He noted that not
all of the information contained in the anonymous letter was accurate.
Discussion followed wherein it was noted the violations could provoke a revocation hearing, it was noted
that the situation had recently improved; however, the appearance of the adjacent properties was also
unsightly. There had been no evidence of violation until approximately a month
did not personally observe all of the conditions cited in t i..**....~._ ...__ .. ,ag,o, and although staff
he ,~,,:,, [,u r"lre Jvlarsnal expressed concern
relative to debris and the storage of materials. Staff advised they would not act on the basis of the
anonymous letter, but were taking steps to remedy the situation and had given the owner the date of June
1, 1998 for a compliance deadline.
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Commissioner Correll repoded he was impressed with the organization and professionalism at the
Planning Institute in Long Beach, noting that there appeared to be a movement back to restoring and
developing downtown areas, and creating a sense of place within local communities.
Commissioner Puser reported she also enjoyed the Planning Institute, and had noted that in other cities,
a position on the Planning Commission was regarded much more politically than in this community, where
the Commissioners appear more interested in planning issues than running for an elected office.
Commissioner Chiles reported he had spoken to the City's Community Services Officer relative to his
concerns regarding blind intersections, and trucks being parked in the City. Also, there is a large
recreational vehicle parked in the driveway of a house on Observatory Avenue, which is protruding into
the street and forcing pedestrians to walk in the street.
Commissioner Larson stated he had requested an item be placed on the next meeting's agenda relative
to a discussion of land use implications for school siting. It is a critical land use issue, and even though
most of the sites being considered are outside of the Commission's legal jurisdiction, they are within its
Planning area and sphere of influence.
Mr. Stump stated staff will be providing the Commission with a small packet of information relative to the
school siting issue to prepare them for the discussion.
10. ADJOURNMENT
There being no further business, the meeting was adjourned at 10:16 p.m.
Judy Pruden, Chairman
M~r'ge Giuntoli, Recording Secretary
b:meg\pc032598.min
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AGENDA
SUMARY
Sa
ITEM NO.
DATE: June 3, 1998
REPORT
SUBJECT:
INTRODUCTION OF ORDINANCE AMENDING DIVISION 9, CHAPTER 2,
ARTICLE 14 (PLANNED DEVELOPMENT COMBINING ZONE/DISTRICT) OF
THE UKIAH CITY CODE
SUMMARY: The existing Planned Development (PD) zoning regulations were adopted in 1990.
In staff's opinion, they do not provide clear and concise direction concerning the PD Rezoning
application process, nor do they detail the actual processing procedures. This proposed Zoning
Code amendment project proposes major changes to the Planned Development regulations to
update and revise them for consistency with the General Plan; to modernize the approach to the
planned development concept; and to create a more orderly and readable set of regulations.
The proposed revisions include adding a Purpose and Intent section; adding an Application of
Combining Zone/District section; adding a Procedures and Process section; and deleting existing
antiquated and/or vague language.
(Continued on Page 2)
RECOMMENDATION: 1) Conduct a public hearing; and 2) Introduce by title only the Ordinance
amending Division 9, Chapter 2, Article 14 of the Ukiah City Code.
ALTERNATIVE COUNCIL POLICY OPTION: 1. Do not introduce the Ordinance, and provide
direction to staff.
Citizen Advised: Legal notice published according to the requirements of the Ukiah City Code.
Requested by: Planning Department
Prepared by: Charley Stump, Senior Planner
Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director, and
David Rapport, City Attorney
Attachments:
1.
.
Ordinance amending Division 9, Chapter 2, Article 14 of the Ukiah City
Code.
Planning Commission Staff Report, dated March 25, 1998
Planning Commission minutes, dated March 25, 1998
APPROVED:
'~-"'----Ca~d~ce Horsier. City Manager
On March 25, 1998, the City Planning Commission conducted a public hearing and considered
the proposed revisions to the PD Zoning District regulations. At the conclusion of the hearing,
and after considerable discussion, they voted unanimously to support the revised language, and
to recommend City Council adoption of the Ordinance.
The following text summarizes the proposed amendments to the planned development district
provisions:
1. Purpose and Intent
A Purpose and Intent Section has been added to replace the existing opening Section,
which does not clearly state the actual purpose of the regulations. The new language
is concise and devoid of bureaucratic jargon, and provides a clear statement of intent to
developers, staff, and the general public. The Planninq Commission is recommending
that this new Section be added.
2. Combininq Zone
The title of the Article has been changed to "Regulations in Planned Development
Combining Zone/Districts" to accurately describe the regulations. Additionally, language
is proposed that clearly states that the Planned Development Zone can be combined with
any Zoning District. The Planning Commission is recommendinq this chanqe to the title
of the Article, as well as the added lan.qua.qe.
3. Minimum Area Requirement
It is proposed that the minimum area of land for a Planned Development Combining Zone
project be reduced from three (3) acres to one-half (1/2) acre. This allows the PD tool
to be used on smaller projects, which in staff's opinion could benefit most from having
flexibility in zoning standards. Additionally, the smaller minimum area requirement seems
appropriate because very little, if any, three (3) acre parcels of land are available for
development within the City limits. The Planninq Commission is recommendinq this
reduction in the minimum land area requirement.
4. Procedures and Process
A Procedures and Process Section is proposed to clearly describe what is required, and
how the Planned Development Combining Zone process works. The existing Article does
not adequately describe the procedures and process, making it hard for the public to
understand, and difficult for staff to explain. The Planninq Commission is recommending
the addition of this Section.
5. Concept and Precise Development Plans
This proposed Section introduces a new approach to the PD Zoning process, which is
intended to clearly define the parameters for future development.
If no specific development is proposed as part of the Planned Development Combining
Zone application, the applicant is required to submit a Concept Development Plan, which
sets the general parameters for future development.
If a specific development project is proposed as part of the Planned Development
Combining Zone application, the applicant is required to submit a Precise Development
Plan, which is a very detailed development plan similar to what is required to be
submitted for a Site Development Permit.
If a Concept Development Plan was approved as part of the Planned Development
Combining Zone project, the applicant is still required to eventually submit a Precise
Development Plan prior to the issuance of Building Permits. The Planninq Commission
made some minor chanqes to the information requirements for Concept and Precise
Development Plans, and is recommendinq this new Section.
6. Criteria for Precise Development Plan
The proposed amendments include criteria for determining a Precise Development Plan's
consistency with the purpose and intent of the Article. These criteria include, User
Impact and Needs, Relationship to Physical Features, Consistency of Architectural Style,
Balance and Integration with the Neighborhood, and Building Design. The Planning
Commission is recommendinq the inclusion of criteria for Precise Development Plans.
7. Action on Planned Development Combining Zone Projects
This proposed Section outlines the Planning Commission and City Council decision
making processes, and the process for changing adopted PD projects. The Planninq
Commission is recommendinq the addition of this Section.
8. Expiration
This proposed Section establishes a three (3) year expiration date if the proposed uses
are not established. In the event of an expiration, the zoning classification on the site
reverts back to the previous zoning or its equivalent. The Planninq Commission is
recommendinq the addition of this Section.
CONCLUSIONS: Staff is proposing to amend the regulations for the Planned Development
Zoning classification in an effort to update and modernize the provisions; to bring them into
conformance with the Ukiah General Plan; to make them more orderly and easier to administer;
and to make them more understandable to the public.
The Planning Commission made a number of minor changes that staff fully supports, and is
unanimously recommending that the City Council adopt the proposed Ordinance revising the PD
Zoning District regulations.
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ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH
AMENDING ARTICLE 14, CHAPTER 2 (ZONING) OF DIVISION 9
OF THE UKIAH CITY CODE
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE
Pursuant to Section 9260 of the Ukiah City Code, Division 9, Chapter 2 (Zoning)
is amended by revising Article 14 (Regulations in Planned Development (PD) Combining
Zone/Districts); as indicated on Exhibit "A" attached to this Ordinance.
SECTION TWO
The amendments to Article 14 of Chapter 2 of the Ukiah City Code involve adding
a Purpose and Intent section; adding an Application of Combining Zone/District section;
adding a Procedures and Process section; and deleting existing antiquated and/or vague
language; and include reformatting the text to make it easier to read, understand, and
administer.
SECTION THREE
This amendment to Article 14 of Chapter 2 of the Ukiah City Code is necessary
to ensure that it is consistent with the Ukiah General Plan, and to create a more orderly
and readable set of Planned Development zoning regulations.
SECTION FOUR
This Ordinance shall be published as required by law in a newspaper of general
circulation published in the City of Ukiah.
SECTION FIVE
This Ordinance shall become effective thirty (30) days after adoption.
Introduced by title only on June 3, 1998, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ORDINANCE NO.
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Passed and adopted on
AYES:
NOES:
ABSENT:
ABSTAIN:
Sheridan Malone, Mayor
ATTEST:
Colleen B. Henderson, City Clerk
, by the following roll call vote:
ORDINANCE NO.
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ARTICLE 14.
ZONING
CHAPTER 2
REGULATIONS IN PLANNED DEVELOPMENT (PD)
COMBINING ZONE/DISTRICTS
SECTION'
9165: Purpose and Intent
9166: Application of Combining Zone/District
9167: Procedures and Process
9168: Action on Planned Development Zoning Projects
9169: Expiration of PD Combining Zone/District
9165: PURPOSE AND INTENT: The purpose of the Planned Development Combining Zone
is to allow flexibility in design and development in order to promote economical and efficient use
of land; to increase the level of urban amenities; to preserve the natural environment; and to
provide for phased completion of development projects. It generally provides a method for
deviating from standardized zoning requirements to foster well-planned, creative, and quality
development.
9166: APPLICATION OF COMBINING ZONE/DISTRICT:
A. The Planned-Development Combining Zone may be combined with any Zoning District.
B. A Use Permit for permitted land uses within the underlying zone shall not be required
when a Planned Development Zoning District a Precise Planned Development project are
proposed.
9167: PROCEDURES AND PROCESS:
A. Preapplication Review: Prior to application, the prospective applicant should consult
with the Planning Department to obtain information and guidance before entering into bidding
commitments or incurring substantial expense in the preparation of plans, surveys, and other
data.
ORDINANCE NO.
Exhibit "A"
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B. Minimum Area: A Planned Development Combining Zone shall include a minimum area
of one-half (1/2) acre, under single ownership or otherwise subject to unified planning,
construction, and management.
C. Application for Rezoning: Application for a Planned-Development Combining Zone
shall be made pursuant to Article 20 of this Chapter. The applicant shall include on the
application or the plot plan as applicable the following information:
1. Existing topography and the approximate location of buildings, improvements, and
natural or environmental features for the property and adjacent land within one hundred (100)
feet.
2. The current General Plan land use designation, the current zoning, and the
current land uses in the proposed district and adjacent land within one hundred (100) feet.
3. A general land use plan showing proposed uses to be developed on the site,
supported by projected acreage, population, housing units, building floor area, employment, or
related planning and development data, as determined by the Planning Director.
4. A general facility plan showing the approximate location of existing and proposed
streets, pedestrian ways, and circulation features; proposed public utility services and facilities;
and proposed public or community facilities and uses.
D. Concept Development Plan: If no specific development is proposed as part of the
Planned Development Combining Zone application, the applicant shall submit a Concept
Development Plan which shall contain a descriptive written statement indicating the following:
1. The manner in which the proposed development will be in accord with the
General Plan.
2. The architectural and environmental design qualities to be attained.
ORDINANCE NO.
Exhibit "A"
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3. A general description of proposed land use regulations, site development
regulations, and performance standards sufficient to govern subsequent development, including
but not limited to the following:
a. Allowable uses.
b. Maximum and/or minimum regulations governing density and intensity of
use, building floor area, height, coverage, lot size and dimensions, setbacks and open spaces,
landscaping, signs, architectural design, and other features of the development.
c. Conditions, covenants, and restrictions, and proposed means of
management and continued maintenance and operation of common facilities.
4. A general phasing plan and schedule, indicating the anticipated time for beginning
of construction and completion of each phase of development.
5. Evidence that the applicant has sufficient control over the land to effectuate the
proposed plan.
E. Precise Development Plan: If a specific development project is proposed as part of the
Planned Development Combining Zone application, a Precise Development Plan shall be
submitted. If a Concept Development Plan was approved as part of the Planned Development
Combining Zone project, a Precise Development Plan shall be required prior to the issuance of
Building Permits. The Precise Development Plan shall contain the following information:
1. All the information required for a Concept Development Plan.
2. A detailed Site Plan sufficient to fully illustrate the proposed project and adjoining
land uses. The Site Plan shall also indicate the existing topography and proposed grading.
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Elevation drawings of all proposed structures.
Details of the location, dimensions, and design of all proposed signs.
Floor plans of all proposed structures.
An automobile and bicycle parking plan.
ORDINANCE NO.
Exhibit "A"
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7. Residential and mixed-use developments shall contain on-site recreation facilities
commensurate with the size, scale, and scope of the project.
8. The location and design of all required trash and recycling facilities.
9. A clear depiction of all easements on the property.
10. A proposed Landscaping and Lighting Plan commensurate with the size and scale
of the proposed development project. Landscaping Plans shall be submitted as a required
component of all Precise Development Plans accompanying Planned Development Zoning
applications at the time of application filing. All proposed Landscaping Plans shall comply with
the following standards:
a. Landscaping shall be proportional to the building elevations.
b. Landscape plantings shall be those which grow well in Ukiah's climate
without extensive irrigation. Native species are strongly encouraged.
c. All landscape plantings shall be of sufficient size, health and intensity so
that a viable and mature appearance can be attained in a reasonably short amount of time.
d. Deciduous trees shall constitute the majority of the trees proposed along
the south and west building exposures; non-deciduous street species shall be restricted to areas
that do not inhibit solar access.
e. Parking lots with twelve (12) or more parking stalls shall have a tree
placed between every four (4) parking stalls within a continuous linear planting strip, rather than
individual planting wells, unless clearly infeasible. Parking lot trees shall primarily be deciduous
species, and shall be designed to provide a tree canopy coverage of 50% after ten-years of
growth of all paved areas. Based upon the design of the parking lot, a reduced number of trees
may be approved through the discretionary review process.
f. Parking lots shall have a perimeter planting strip with both trees and
shrubs.
ORDINANCE NO.
Exhibit "A"
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g. Parking lots shall have defined pedestrian sidewalks or marked pedestrian
facilities within landscaped areas and/or separated from automobile travel lanes. Based upon
the design of the parking lot, and the use that it is serving, relief from this requirement may be
approved through the discretionary review process.
h. Street trees may be placed on the property proposed for development
instead of within the public right-of-way if the location is approved by the City Engineer, based
upon safety and maintenance factors.
i. All new developments shall include a landscaping coverage of 20 percent
of the gross area of the parcel, unless based upon the small size of a parcel, it would be
unreasonable and illogical. A minimum of fifty percent (50%) of the landscaped area shall be
dedicated to live plantings.
j. Landscaping Plans shall include an automatic irrigation system, and
Lighting Plan for both the landscaping and exterior of buildings.
k. All required landscaping for Precise Development Plan projects shall be
adequately maintained.
I. The Planning Commission or City Council shall have the authority to
modify the required elements of a Landscaping and Lighting Plan depending upon the size,
scale, intensity, and location of the development project. If the City Council significantly modifies
the elements of Landscaping and Lighting Plan with major changes that were not contemplated
or discussed by the Planning Commission, the matter may be returned by the City Council to the
Planning Commission for its review.
m. The location, height, and design of all walls and fences.
11. Any other project related information requested by the Planning Director.
F, Criteria For Precise Development Plan: The following criteria shall be used in
determining a Precise Development Plan's consistency with the purpose and intent of this Article:
ORDINANCE NO.
Exhibit "A"
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1. User Impact and Needs: The design of the project shall consider the impact and
needs of the user in respect to circulation, parking, traffic, utilities, public services, noise and
odor, privacy, private and common open spaces, trash collection, security and crime deterrence,
energy consumption, and other design concerns.
2. Relationship to Physical Features: The location of the buildings and structures
shall respect the natural terrain of the site and shall be functionally integrated with any natural
features of the landscape to include the preservation of existing trees, where feasible.
3. Consistency of Architectural Style: All buildings or structures shall be
harmonious and consistent with the proposed architectural style regarding roofing, exterior
materials, windows, doors, textures, colors, and other exterior treatments.
4. Balance and Integration with the Neighborhood: The overall design shall be
integrated and compatible with the neighborhood and shall strive to be in harmony with the scale
and bulk of the surrounding built environment.
5. Building Design: The design of buildings and structures shall strive to provide
innovation, variety, and creativity in the proposed design solutions. All architectural elevations
shall be designed to eliminate the appearance of flat facades and boxlike construction.
6. Density: For residential projects, every effort shall be made to achieve the
maximum density possible pursuant to the underlying Zoning District.
9168: ACTION ON PLANNED DEVELOPMENT ZONING PROJECTS
A. Notice of Public Hearings: Notice of Planning Commission and City Council public
hearings shall be given pursuant to Section 9265 (B) of Article 20 (Administration & Procedures).
B. Action by the Planning Commission:
1. The Planning Commission shall review and formulate a recommendation on the
application to the City Council.
ORDINANCE NO.
Exhibit "A"
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2. The Planning Commission may request additional information from the applicant
when, in its opinion, there are substantial issues or significant public concerns requiring such
information in order to act on the application. In such cases, the Planning Commission shall
continue the public hearing for such time as is reasonable for preparation of the requested
information.
3. The Planning Commission may recommend changes in the Concept Development
Plan or Precise Development Plan, and forward such recommended changes to the City Council
with its recommendation regarding establishment of the Planned Development Combining Zone.
4. In formulating their recommendation to the City Council, the Planning Commission
shall find that the proposed project is consistent with the Ukiah General Plan and the purposes
of this Article.
C. Action by the City Council:
1. The City Council may adopt an Ordinance establishing a Planned Development
Combining Zone if it finds that:
a. The proposed Planned Development Combining Zone District, Concept
Development Plan and/or Precise Development Plan as recommended by the Planning
Commission, or as modified by the City Council, is consistent with the General Plan and with the
purposes of this Article. Any substantial modification to the Concept Development Plan or
Precise Development Plan by the City Council which has not been reviewed by the Planning
Commission shall be returned by the City Council to the Planning Commission for its review.
b. The proposed Combining Zone District and all uses therein shall be
compatible and complementary to existing and potential development in the general vicinity of
the project site.
2. The City Council shall consider the Planned Development Combining Zone
application and Concept Development Plan or Precise Development Plan, together with the
recommendation of the Planning Commission.
ORDINANCE NO,
Exhibit "A"
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3. An ordinance establishing a Planned Development Combining Zone, if enacted
by the City Council shall incorporate the Concept Development Plan or Precise Development
Plan for the district as approved by the City Council.
4. Each Planned Development Combining Zone shall be shown on the zoning map
by the letters "PD," and identified sequentially by order of enactment and reference to the
enacting ordinance.
5. A Precise Development Plan proposed subsequent to the adoption of a Planned
Development Combining Zone and Concept Development Plan shall be processed in the same
manner as a Site Development Permit, shall contain all the information required in Section
9167 (E) above, and may, in the event of approval, be conditioned by the City in the same
manner as a Site Development Permit.
In taking action on a Precise Development Plan that has been submitted
subsequent to the adoption of a Planned Development Combining Zone and Concept
Development Plan, the Planning Commission shall find that it is consistent with the Ukiah
General Plan, Concept Development Plan, and with the criteria in Section 9167 (F).
A Decision made by the Planning Commission on a Precise Development Plan
that has been submitted subsequent to the adoption of a Planned Development Combining Zone
and Concept Development Plan is final unless appealed to the City Council. All appeals shall
be made pursuant to Section 9266 of Article 20.
6. Changes to adopted Planned Development Combining Zones/Districts:
a. Concept Development Plans and Precise Development Plans may be
amended under the same procedures applicable to initial approval. An amendment may be
initiated by staff, the Planning Commission, the City Council, or by the original applicant or a
successor thereto having a continuing controlling interest in development or management of uses
within the Planned Development Combining Zone/District.
ORDINANCE NO.
Exhibit "A"
Page 8 of 9
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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22
23
24
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b. A Precise Development Plan may be amended by applying for rezoning
as provided in Article 20 of this Chapter.
c. Minor revisions or modifications not increasing the density or intensity of
the project and which would not adversely affect offsite property, may be approved by the
Planning Director if it is determined that the circumstances or conditions applicable at the time
of original approval remain valid and that changes would not affect any required findings.
9169: EXPIRATION OF PLANNED DEVELOPMENT COMBINING ZONE/DISTRICT.
A. Any Planned Development Combining Zone/District created after the effective date of this
title shall expire after three (3) years from its approval date by the City Council if the proposed
uses thereon are not established. No extension of the three (3) year time period shall be
considered or approved. If any PD Combining Zone District expires, the zoning (or its
current equivalent) which existed prior to the adoption of the PD District shall be in full force and
effect.
ORDINANCE NO.
Exhibit "A"
Page 9 of 9
ITEM NO, 9a
DATE: June 3. 1998
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING MAYOR TO SIGN EMPLOYMENT
AGREEMENT WITH CITY MANAGER CANDACE HORSLEY
The City Manager's contract is due for renewal. The City Council will review the City Manager's
Employment Agreement in Closed Session. If the Council finds the Agreement acceptable, it will be
necessary to adopt the attached resolution in Open Session.
RECOMMENDED ACTION: Council adopt Resolution Authorizing Mayor to Sign Employment
Agreement with City Manager Candace Horsley
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Council adopt revised resolution.
2. Council adopt resolution with revised Employment Agreement.
Citizen Advised: N/A
Requested by:
Prepared by: Candace Horsley, City Manager
Attachments: 1. Resolution.
A P P ROVE D.~(~"'~~.~.
4/Can. ASRCM.Con Can-dace Horsley, City, Manager
ITEM NO. 9b
DATE' JUNE 3, 1998
AGENDA SUMMARY REPORT
SUBJECT: DISCUSSION OF BALLOT MEASURE TO ELIMINATE DIRECTLY ELECTED MAYOR
At the May 6 meeting the City Council discussed the matter of elected versus appointed mayor and
considered possible wording for the measure. The City Attorney has drafted a "pro" argument which is
attachment 1.
The Council also discussed who would prepare the argument against the measure in the context of
the matter being strictly informational. Historically an advocate for either side does not write the opposing
argument. Council's direction relative to this aspect of the measure is requested.
The wording for the measure and the argument should be finalized by the June 17 meeting to allow
adequate time for publishing and transmittal to the County Clerk.
RECOMMENDED ACTION:
Discuss Wording of Argument Regarding Ballot Measure to Eliminate
Directly Elected Mayor and Provide Direction to Staff.
ALTERNATIVE COUNCIL POLICY OPTIONS:
Citizen Advised'
Requested by:
Prepared by:
Coordinated with:
Attachments:
1. Determine discussion is not appropriate and do not consider this matter.
N/A
City Council
Michael F. Harris, Risk Manager/Budget Officer
Colleen B. Henderson, City Clerk, David Rapport, City Attorney, and Candace Horsley,
City Manager
1. City Attorney draft argument wording, page 1.
APPROVED:
mfh:asrcc98
0603MAYOR
Candace Horsley, CitI Manager
In making the office of mayor elective the voters sought the right to directly choose the City' s
mayor. The City Council has learned that making the mayor an elected position has actually
increased the number of City Council appointments to fill the unexpired terms of elected
councilmembers. Ironically, making the office of mayor elective has reduced, rather than
increased the citizen's right to elect city officials.
The elected mayor serves for a two year term while the remaining four city council members
serve for four year terms. If a councilmember runs for mayor, he or she must vacate his or her
council seat with two years remaining. This has happened more than once, since the voters made
the office of mayor elective in 1983. When that happens, the City Council must appoint someone
to fill the unexpired term or call a special election at considerable cost to the taxpayers. In the
past the Council has chosen to fill the vacancy by appointment.
For this reason, the City Council questions the wisdom of keeping the position elective. Ukiah
has the oldest city manager fbrm of city government in the State of California. In a city manager
form of city government, the city manager, not the mayor, is the administrative head of city
government. The city manager is in charge of the day-to-day management of the City.
The mayor sits as the presiding officer of the city council, votes as a fifth councilmember and
represents the city during ceremonial occassions. A rotating mayor selected by the city
councilmembers could pertbrm these functions effectively and the voters, of course, would still
directly elect all five councilmembers.
For these reasons, the City Council believes that making the office of mayor appointive rather
than elective will actually increase city residents' opportunities to directly elect city officials with
no significant loss of voter control over the operations of the City government.
AGENDA
SUMMARY
ITEM NO. 10a
DATE: JUNE 3, 1998
REPORT
SUBJECT: ADOPTION OF INVESTMENT POLICY REVISIONS AND TREASURER'S
REPORT
The City Treasurer and Staff annually submit a smmary report to the City Council on
the City investment program. Included in this years report is discussion of revisions
to the investment policy, the Treasurer's report on the Investment Advisor's
performance and review of our banking service relationship.
Investment Policy
One of the responsibilities of the City's Investment Oversight Committee is to review
our investment policy on an annual basis as required by law. The City's investment
advisor, Public Financial Management, Inc., (P.F.M.) has proposed a revision to the
policy. The revised policy, Attachment 1, was reviewed and approved by the
Ivestment Committee in May, and is being brought to the Council for discussion and
adoption.
CONTINUED ON PAGE 2
RECOMMENDED ACTION: Adopt the Revisions to the Statement of Investment Policy
for the 1998/99 fiscal year.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Determine additional revisions to Policy are necessary, identify changes, and
adopt revised Statement.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments.'
N/A
Candace Horsley, City Manager
Candace Horsley, City Manager
Gordon Elton, Director of Finance
Candace Horsley, City Manager
1. July 1996 Statement of Investment Policy
2. June 1997 Draft Statement of Investment Policy
3. Letter from P.F.M. dated May 7, 1997
APPROVED!,~~ ~~
Candace Horsley, Cil¥ Manager
R:I\CM:kk
APFM.2
Adoption of Investment Policy Revisions and Treasurer's Report
June 3, 1998
Page 2
In mid-year 1997, the California Government Code Section which authorizes the use of money
market funds was revised slightly. To stay in strict conformance with the wording in the Code,
PFM recommended the City replace subsection (1) "Money Market Mutual Funds" in Section
V "Authorized Investments" of the City's investment policy. The language is not very different
than what is in current the policy, but was recommended as follows:
"Shares of beneficial interest issued by diversified management companies that are money
market funds register with the Securities and Exchange Commission under the investment
Company Act of 1940. To be eligible for investment these companies shall either:
.
Attain the highest or highest letter and numerical rating provided by not less than
two nationally recognized statistical rating organizations.
.
Have an investment advisor register or exempt from registration with the
Securities and Exchange Commission with not less than five years' experience
managing money market mutual funds with assets under management in excess
of five hundred million dollars ($500,000,000). The purchase price of shares of
beneficial interest purchased shall not include any commission that these
companies may charge and shall not exceed 20 percent of the Authority's surplus
money which may be invested pursuant to 53635 of the California Government
Code."
City Treasurer's Report
Employing Public Financial Management as the City's investment advisor has proved to be an
excellent decision for the City of Ukiah. Their expertise made a formerly difficult task
manageable. Such talent is indeed an asset to our City. PFM's performance has brought our
investment portfolio near compliance and improved the credit quality as well as liquidity of the
City' s portfolio.
PFM's recommendations have led to significant increased in the average rate of return for the
City's money funds. We moved lower yielding money market sweep accounts to higher yielding
Local Agency Investment Fund (LAIF). The City's Director of Finance provided a detailed cash
flow needs analysis, and PFM designed a strategy to best meet the cash needs according to that
analysis.
PFM's expert investment advise has been timely. Their investment advisor, Ken Scheibel, CFA,
is prompt with his recommendations to the City for investment opportunities. When interest
rates increase to a favorable level, we know it immediately and are able to invest the City's
money.
The City's liquidity position has significantly improved over the past year and half. The sale
of some of the more risky investments and subsequent conversion to LAIF additions are the
primary reason for the increase.
Adoption of Investment Policy Revisions and Treasurer's Report
June 3, 1998
Page 3
Overall, the City's reserves are safer, more liquid, and very close to full compliance with State
of California regulation. As the few remaining investments that are not in compliance mature
or become saleable, the City will achieve its goal of 100% compliance.
Attached is a report from PFM, "Year-End Review of Investment Performance", which provides
a synopsis of investment activity for the past year. Staff is in concurrence with PFM that the
City's portfolio is now better diversified, has a higher average credit quality rating, and that the
assets of the City more closely match expected cash flow requirements.
Banking Services
Westamerica Bank has provided the City's banking services since June, 1995. The availability
of electronic information has enhanced the City's capability to monitor its cash position.
During this time, new requirements for banking services have been implemented, including
electronic payment of utility bills, the "Easy Pay" plan, acceptance of credit cards for payments,
and direct deposit of payroll. Westamerica Bank has worked with Staff to make the
implementation of these services as smooth as possible. They have proven very will to meet the
City needs for any banking services required.
No changes to the City's bank relationship with Westamerica are recommended at this time.
GE:kk
R: 1 \CM
APFM.2
City Treasurer's Report
Employing Public Financial Management as the city's investment advisor
has proved to be an excellent decision for the City of Ukiah. Their expertise
made a formerly difficult task manageable. Such talent is indeed an asset to
our City. I personally appreciate the job PFM has performed; they have
brought our investment portfolio near compliance and improved the credit
quality as well as liquidity of the City's portfolio.
PFM's recommendations have led to significant increases in the average
rate of return for the city's money funds. We moved lower yielding money
market sweep accounts to higher yielding LAIF. The City of Ukiah Finance
Director provided a detailed cash flow needs analysis, and PFM designed a
strategy to best meet the cash needs according to that analysis.
PFM's expert investment advice has been timely. Their investment
advisor, Mr. Ken Scheibel, CFA, is prompt with his recommendations to the
city for investment opportunities. When interest rates increase to a favorable
level, we know about it immediately and are able to invest the city's money.
The city's liquidity position has significantly improved over the past year
and half. The sale of some of the more risky investments and subsequent
conversion to LAIF additions are the primary reason for the increase.
Overall, the city's reserves are safer, more liquid and very close to full
compliance with State of California regulation. As the few remaining
investments that are not in compliance mature or become saleable, the city
will achieve its goal of 100% compliance.
Respectfully submitted,
R. Allen Carter, CFP, City Treasurer
City of Ukiah
Year-End Review of
Investment Performance
Public Financial Management, Inc.
505 Montgomery Street, Suite 800
San Francisco, California 94111
(415) 982-5544
Atlanta · Austin · Boston · Cleveland * Dallas · Fort Myers · Harrisburg · Memphis · Minneapolis
Newport Beach · New York · Orlando · Philadelphia ° Pittsburgh ° San Francisco · Trenton · Washington D. C.
YEAR IN REVIEW
PFM was hired by the City of Ukiah in January, 1997 to develop and implement a long-term investment
strategy for the City's capital reserves and to provide ongoing investment management services to the
City. The portfolio is now better diversified with respect to sector and maturity distribution, has a higher
average credit quality rating, and the assets of the City more closely match expected cash flow
requirements.
After numerous discussions with the City and a thorough analysis of the City's cash flows, PFM
developed a long-term investment strategy that will help the portfolio meet its investment objectives safety
and prudently. The strategy calls for phasing in safer, more liquid investments into the portfolio as lower
quality or less liquid investments either mature or are sold, and we are very pleased with the current
composition of the portfolio relative to a year ago. The strategy has proved successful thus far.
A summary of the various improvements to the City's portfolio over the past year follows.
CREDIT QUALITY
The overall credit quality of the City's portfolio has been dramatically improved since December, 1996;
this improvement can be attributed to a number of factors:
The City owned 1,453,000 shares of five different Government National Mortgage Association
(GNMA) Unit Investment Trusts (UITs). We recommended the sale of these securities because: (1)
these securities are very complex because of their uncertain cash flow pay-downs, (2) they were
purchased at substantial premiums, so whether they were held to maturity or sold, they were going to
realize substantial book value losses, and (3) UITs are not permitted by the California Government
Code. Accordingly, we sold the UITs and reinvested the proceeds in safer, more liquid and more
appropriate investments.
The City owned $1 million Lehman Brothers corporate notes. Lehman Brothers had been
downgraded to "Baal," a rating below that permitted by California Government Code, and
represented an unacceptable credit risk in a public portfolio. PFM recommended the sale of this
security despite the recognition of a slight loss. We attempted to sell these notes in December, 1997,
but received bids we felt were unsatisfactory. We then recommended waiting until January, 1998 to
complete the transaction, subsequently selling the Lehman note at a yield 32 basis points (0.32%), or
$1,500, better than the price offered in December. The actual realized loss amounted to $2,170 which
was more than offset by the sale of U.S. Treasury STRIPS in December, 1997, which realized a gain
of over $7,000.
PFM emphasizes only high-grade securities. We placed $1 million in 2 ½-year Associates Corporation
of North America notes at an attractive yield of 6.14%. Associates Corporation is a diversified
finance company providing consumer and commercial finance, leasing and related services through
offices across the United States. The company is rated "AA-" by Standard & Poor's and "Aa3" by
Moody's Investors Service and is considered of high quality. The 6.14% yield exceeded the 5.82%
yield on the Lehman Brothers notes that were sold out of the City's portfolio.
Utilizing proceeds from the sale of the U.S. Treasury STRIPS and additional funds from LAIF, PFM
purchased a total of $5 million Federal Agency obligations with maturities in the two- to three-year
maturity area, and have an average yield of 6.16%. Each purchase was executed near the peak in rates
for the quarter and since interest rates have fallen sharply in recent months, the market value of these
securities has increased substantially. Federal Agency securities are "Aaa" rated, have very high
liquidity and have helped boost the overall credit quality of the portfolio.
Specifically, we purchased $1 million 3-year Federal National Mortgage Association (FNMA) notes
yielding 6.22% in August 1997, $2 million FNMA callable notes in December, 1997, at a yield of
6.22%, and $2 million of Federal Home Loan Mortgage Corporation (FHLMC) notes in late March,
1998, at a yield of 6.09%.
PORTFOLIO CREDIT QUALITY
$18.0
$16.0
$14.0
$12.0
$10.0
$8.0
$6.0
$4.0
$2.0
$.0
$1.2
$0 ~__
A-l/P-1
Short-Term Credit Ratings
$16.7
$0.4 $0
Money
Market
Fund
(AAA)
$8.4
LAIF
(Unrated)
1 December 31, 1996
El March 31, 1998
$0.3 $0
Kemper
UITs
$8.0
$7.0
$6.0
$5.0
54.0
$3.0
$2.0
$1.0
$.0
$4.2
$7.2
$0.3
Long-Term Credit Ratings
$1.o
$0.5
AAA AA A
$0.8
[] December 31, 1996
r'lMarch 31, 1998
$1.0
$0
SECTOR DISTRIBUTION
The changes noted above have also led to significant improvement in sector distribution and
diversification. Highlights are as follows:
We increased portfolio allocation to Federal Agency obligations--high quality, very liquid
investments that have offered excellent value relative to U.S. Treasury obligations in recent months.
· Eliminated the Kemper GNMA Unit Investment Trust shares and Lehman Brothers holdings.
We recommended that the City consolidate significant excess balances in the WestAmerica and
Schwab money funds into LAIF. LAIF is currently outperforming both of these money market
accounts by a wide margin while offering same-day liquidity. Although we feel LAIF is the best
short-term alternative given current market conditions, we are poised to utilize proceeds in the City's
account when fixed-income securities offer more value.
$18.0
$16.0
$14.0
$12.0
$10.0
$8.0
$6.0 $5.0
$2.0$4.0 $0.4 ~
$0 $0 $0r~..
$.0 ~ , ~ I~ ~
U.S. Federal Commercial
Treasury Agencies Paper
Securities
$1.8 $1.8
$3.7
$8.4
$16.7
]lDecember 31, 1996
[] March 31, 1998
$0.5
$0
$0.3 $0
Corporate Mortgage- LA_IF Money Kemper
Medium- Backed Market UITs
Term Notes Securities Fund
MATURITY DISTRIBUTION
In order to best meet the City's needs, we performed a thorough analysis of the City's cash flow
requirements. We kept these requirements in mind when executing each transaction over the course of the
year. As you can see from the chart below, we have begun to ladder the portfolio over a 5-year maturity
range to produce stable investment returns over time and match assets with liabilities.
$18.0
$16.0
$14.0
$12.0
.~ $10.0
$8.0
$6.0
$4.0
$2.0
$.0
$16.7
$2.0 $2.0
$1.3 $1.3
lday 2days- 1 yr 1 -2yrs
$6.0
$0.9
2 -3 yrs
$2.2
3 - 4yrs
December 31, 1996
March 31, 1998
$0.5 $0.2
$0
4 - 5 yrs 5+ yrs
RISK
The last of the short-term inverse floating rate Collateralized Mortgage Obligations (CMO) matured in
December, 1997 and the Kemper UITs were liquidated soon thereat~er. The only securities in the City's
portfolio that continue to be a source of concern are the three intermediate-term inverse floating rate
CMOs totaling $2.3 million, which were purchased in 1993 and 1994. These securities continue to
possess significant volatility and market risk, but given the sizable losses that would be realized if the
securities were to be sold, our recommendation is to continue to monitor these investments and gradually
sell them if market conditions become favorable. An additional $170,000 is invested in longer "PAC"-
type CMO structures, with average lives extending out to 8 years. Because these investments represent
such a small portion of the portfolio, we recommend continuing to hold these investments despite their
inherent market risk.
LIQUIDITY
The City's liquidity position has improved significantly since PFM was hired, in part, as a result of the
following factors:
· The liquidation of the Kemper GNMA UIT shares and Lehman Brothers corporate note holdings.
· The maturity of the shorter-term inverse floating rate CMO holdings.
PFM's purchases of Federal Agency securities for the portfolio. These obligations not only provide
the portfolio with greater liquidity, they are also very high quality, "Aaa" rated investments.
P LIC FINANCIALMANAGEMEN1
TM, INC.
Financial and Investment Advisors
505 Montgomery Street, Suite 800
San Francisco, California 94111
415-982-5544 (Fax) 415-982-4513
May 1, 1998
Ms. Candace Horsley
City Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Dear Candace:
Great to talk to you, as always!
I reviewed the City's investment policy this morning. While no changes are absolutely
mandatory, I do have one recommendation: to revise the language in the policy which authorizes
the use of money market mutual funds. Mid-year 1997, the California Government Code section
which authorizes the use of money market funds was revised slightly. To stay in strict
conformance with the wording in the Code, I recommend the City replace subsection (1) Money
Market Mutual Funds in Section V Authorized Investments of the City's investment policy. You
will see the language below is not very different than what is in your policy, but I recommend
you replace (1) with the following language.
Shares of beneficial interest issued by diversified management companies that
are money market funds registered with the Securities and Exchange
Commission under the Investment Company Act of 1940. To be eligible for
investment these companies shall either:
1. Attain the highest ranking or highest letter and numerical rating provided
by not less than two nationally recognized statistical rating organizations.
2. Have an investment advisor registered or exempt from registration with the
Securities and Exchange Commission with not less than five years' experience
managing money market mutual funds with assets under management in
excess of five hundred million dollars ($500,000,000). The purchase price of
shares of beneficial interest purchased shall not include any commission that
these companies may charge and shall not exceed 20 percent of the Authority's
surplus money which may be invested pursuant to 53635 of the California
Government Code.
Atlanta Boston Fort Myers Memphis New York Orlando Pittsburgh Trenton
Austin Cleveland Harrisburg Minneapolis Newport Beach Philadelphia San Francisco Washington, DC
Please don't hesitate to call if you have any questions about this recommendation.
NBJ/e~
Enclosure
Sincerely,
Nancy B. Jones
Managing Director
ITEM NC), 10b
DATE: June 3, 1998
AGENDA SUMMARY REPORT
SUBJECT:
APPROVAL OF BUDGET ALLOCATION FOR HIRING ATTORNEY FOR THE
MENDOCINO COUNTY INLAND WATER & POWER COMMISSION - POTTER
VALLEY PROJECT PROCESS
At their May 27, 1998 meeting, the Mendocino County Inland Water & Power Commission (IWPC)
voted to hire a water specialist attorney to assist the JPA and associated agencies with the FERC
process related to the Potter Valley project. The associated cost would be set at a cap of $15,000
a year for the next two years, with the City of Ukiah's additional JPA funding requirement being $3,000
per year. The JPA is asking for Council's approval of this additional $3,000, over the current $2,000
annual budget amount for the JPA in the 1998/99 budget process, so that they can immediately
contact the attorney, Antonio Rossman, to start receiving input and advice from him on the FERC
scoping session process in June.
Upon Council's approval of the additional $3,000 per year for the next two years, staff will include this
amount in the budget process, for a total of $5,000 allocated to the IWPC budget for fiscal year
1998/99.
RECOMMENDED ACTION: Council approve additional $3,000 budget allocation in the Fiscal Year
1998/99 Budget for IWPC to retain water specialist attorney.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Council not approve $3,000 budget allocation.
Citizen Advised: N/A
Requested by: IWPC
Prepared by: Candace Horsley, City Manager
Attachments: 1. None.
APPROVED:~ I~Y~:~'~"'~ ~,..,
4/Can.ASRIWPC C~-c~ac~ Horsley,~Ci~/Manager
AGENDA
SUMMARY
ITEM NO. 10c
DATE: JUNE 3, 1998
REPORT
SUBJECT:
APPROVE SOLE SOURCE PROCUREMENT AND AWARD CONTRACT TO
URETEK USA, INC., FOR THE REPAIR OF STATE STREET FROM HENRY
STREET TO LOW GAP ROAD AND SELECT PROJECT SCOPE OPTION
Submitted for the City Council's consideration and approval is Staff's request for a
sole source procurement and the award of a contract to Uretek USA, Inc., for the
repair of State Street from Henry Street to Low Gap Road. Two options with differing
project scopes and costs have been submitted and it is requested that the City Council
select the scope-of-work it desires to fund.
CONTINUED ON PAGE 2
RECOMMENDED ACTION'
I .
2.
3.
4.
5.
Approve sole source procurement.
Award contract to Uretek USA, Inc.
Select scope-of-work option - either Plan A or Plan B.
If Plan A is selected, identify and authorize the expenditure of additional funds.
If Plan B is selected, identify which two adjacent lanes are desired for repair.
ALTERNATIVE COUNCIL POLICY OPTIONS'
1. Reject sole source procurement and direct Staff to request bids for conventional
"mud jacking" method.
2. Not proceed with project.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Rick H. Kennedy, Director of Public Works/City Engineer
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
.
.
Proposal from Uretek USA, Inc., Plan A.
Proposal from Uretek USA, Inc., Plan B.
Memorandum from Glenn Behn regarding sole
contracting with Uretek USA, Inc.
.
source
Memorandum from District Director of District 04 regarding
sole source procurement with Uretek USA, Inc.
Request for approval to contract with pertinent information
regarding conventional and Uretek repair methods.
APPROVED: ~ ~
~an~ac~ I-:10rsley, (~ty Manager
R: 1 \PW:kk
AURETEK
Approve Sole Source Procurement and Award Contract to Uretek USA, INC.,
for the Repair of State Street from Henry Street to Low Gap Road and Select Project Scope Option
June 3, 1998
Page 2
The existing pavement section of State Street from Henry Street to Low Gap Road is
an exposed concrete pavement approximately 12" thick placed on an equally deep
section of cement treated aggregate base. The concrete pavement has cracked
between the transverse joint, as concrete slabs inherently do and over the years the
sections of pavement have been rocking over the underlying surface creating voids
under the transverse joints and cracks. The successive cracking of concrete
pavement and the subsequent creation of voids create an unlevel riding surface. This
physical condition causes the vehicle to rock as it traverses over high and Iow points
between the adjacent slab sections.
The traditional repair for unlevel concrete road beds involves the injection of flowable
concrete grout into the voids under the pavement joints thereby lifting Iow points and
then milling the surface to remove the high points in the slab sections. This system
of repair called "mud jacking" has been used for many years by State Highway
Departments.
A somewhat recent method to the United States is now replacing the conventional
repair system utilized by State Highway Departments in the repair of their concrete
highways. This new system is patented by Uretek USA and it consists of injecting
a special formulation of high density polyurethane in-lieu of concrete grout. The
formula technology was developed in Finland and it has become the material of choice
for lifting and undersealing concrete in Europe.
The Uretek undersealing method is now being utilized by Caltrans and they are finding
that the urethane will last significantly longer than the 18 months experienced with
the conventional concrete grout. There are reports of the urethane lasting for 18
years in Europe. As indicated in the attached internal correspondence between
Caltrans' departments, Caltrans has sole sourced Uretek for concrete slab
undersealing. Competitive bids are not possible because Uretek USA, Inc., does not
sell the material to others or make the equipment available for application. The patent
will be in effect until November 4, 2003. Caltrans District 04 has stated its position
that the high density polyurethane foam is environmentally safe and is superior to the
concrete grout which has the potential for polluting water bodies and aquifers.
Uretek USA, Inc., has submitted two proposals to the City designated as Plan A and
Plan B. The scope-of-work for Plan A involves the injection of the urethane and
milling of the road surface of all four lanes of traffic within State Street excluding the
parking lanes from Henry Street to Low Gap Road. The estimated duration of the
work is 14 days and the work would be accomplished between the hours of 10:00
p.m. to 6:00 a.m. Water, water loading facilities, dump location for waste water and
disposal fees would be the responsibility of the City. The total cost for Plan A is
estimated at $119,034 based on the maximum material usage of 13,900 pounds of
the urethane (Uretek 486). If the amount of material exceeds this stated maximum
the excess amount would be charged at $5.45 per pound, but in no case would
Uretek USA, Inc., apply material in excess of the maximum without prior approval
from the City. The City would be charged for the actual amount of Uretek 486
injected at a rate of $6.40 per pound up to the maximum of the 13,900 pounds.
Approve Sole Source Procurement and Award Contract to Uretek USA, INC.,
for the Repair of State Street from Henry Street to Low Gap Road and Select Project Scope Option
June 3, 1998
Page 3
The scope-of-work for Plan B involves the injection of the Uretek 486 material and
milling of the high points within the road surface for any two adjacent 12 foot wide
traffic lanes within State Street from Henry Street to Low Gap Road. The two
adjacent lanes could be the two inside lanes (one in each direction of travel) or the
two lanes in either the southbound or northbound directions. The estimated duration
of the contract is seven days and the work would be accomplished between the hours
of 10:00 p.m. and 6:00 a.m. As in Plan A, the City would provide water, water
loading facilities, dump location for wastewater and disposal fees. The total cost for
Plan B is estimated at $59,930 based on the maximum material usage of 6,900
pounds of Uretek 486. Material in excess of this stated maximum would be charged
at $5.45 per pound and the maximum would only be exceeded upon approval of the
City. As in Plan A, the first 6,900 pounds would be charged at $6.40 per pound.
Under both Plans, there will be nominal costs in the range of $300 for water usage.
Gas Tax Funds in the amount of $60,000 were budgeted for the surface repair of
State Street based on discussions with the Uretek USA, Inc., representative two years
ago and an original scope-of-work which included the injection of urethane only.
Uretek USA, Inc., is now recommending some milling of high spots which cannot be
corrected with the sealing and lifting of concrete slabs by injecting only at the joints.
It is obvious that Plan A would be the preferred option, however, the fund balance in
the Gas Tax Fund has been obligated for other projects. Current and future gas tax
allocations made to the City are supporting street maintenance and engineering
services. The budgeted amount of $60,000 will cover the costs for Plan B or half the
project.
Because sources of funds available to cities for road maintenance project are rapidly
diminishing, the City Manager is recommending that the City fund the entire project
now (Plan A) while a majority of the funds are available. It is recommended that the
anticipated balance of $22,000 in the 1998/99 Gas Tax Allocation which is not
designated for the support of Street Maintenance and Engineering Services and
$38,000 from Fund 110, Special General Fund Reserve be utilized to fund the
complete project. The proposed additional allocations would be presented for
approval during the Budget Hearings. It is recommended that Plan A be conditionally
awarded upon the allocation of additional funding with the approval of the 1998/99
Budget.
RHK:kk
R: 1 \PW
AURETEK
Thursday, May 21, 1998
Rick Kennedy
City Engineer
City of Ukiah
300 Seminary Ave.
Ukiah, CA
The
URETEK
Method®
fff
URETEK USA, INC.
Dear Rick:
Thank you for your continued interest in URETEK's Concrete Restoration and
Preservation Systems. I have enclosed the two Proposals we have discussed for your
review and presentation to the City Council. I have structured these Proposals to
provide the Council with two positive options.
PLAN A is the total repair of the four traffic lanes of State Street between Henry and
Low Gap. All joints will be undersealed, stabilized, lifted and leveled (where possible)
and surface ground to provide a smooth, stable ride. PLAN B is the total repair of any
two adjacent traffic lanes in the same area to the same condition. Both PLANS will be
turnkey projects.
When compared to other repair methods in the market, the superiority of The URETEK
Method is even more pronounced. Please consider the costs involved in delaying the
implementation of this obviously superior program against the ongoing cost of repeated
shod term fixes, complaints by the driving public, redundant and lengthy traffic
interruptions and valuable management time consumed in the rework. The choice is
simple, logical, economical, expedient and the right thing to do for the right
reasons.
If you have questions, please feel free to contact me at 707-864-9372.
Thanks again for your time, interest and favorable consideration.
Regards,
~:::::;;Jim Barber, PE
URETEK USA, Inc.
47 Jodi Ct. · Suisan City, CA 94585 · 707-864-9372 * Fax 707-864-9376
Proposal from URETEK USA, Inc. to City of Ukiah, California
To:
From:
Subject:
Date:
Rick Kennedy / City Engineer
Jim Barber/URETEK USA, Inc.
Application of The Uretek Method to Repair All Transverse Joint Areas of Pavement on
State Street / PLAN A - Repair of All Four Traffic Lanes
5/21/98
Scope of Work: URETEK USA, Inc. will drill 5/8 inch holes on approximate 6-foot centers and inject
URETEK 486 expanding polyurethane foam under the slab joints to be repaired. The expanding foam
will underseal, stabilize and lift the roadway to as near its original as the structure will permit. Some
surface grinding will be required after injection, undersealing and lifting is complete and will be
performed as part of this contract. Traffic control is the responsibility of URETEK USA, Inc. The work
will be accomplished between the hours of 10:00 PM to 6:00 AM (or to be determined by the City of
Ukiah). The work areas will be left free of construction debris at the end of each work period. Traffic
will be permitted to return immediately to the repaired areas after traffic control is removed.
Location: City of Ukiah, CA. The four (4) twelve foot wide traffic lanes on State Street from Henry
Street north to Low {Gap Street is the area to be repaired. PLAN A covers the repair of all four (4)
traffic lanes. The parking lane is not a part of this proposal.
Project Duration: The estimated total duration of this project is 14 days. URETEK USA, Inc. will
schedule this work as soon as possible based upon your needs and our existing production schedule.
Material: The material to be used is Uretek 486, a high-density expanding polyurethane foam with an
nominal density of 4 lb. Uretek 486 will expand up to 15 times its odginal liquid volume, exeding an
upward anisotropic lifting force of approximately 8 kips per square foot.
Assumed Conditions Specific to this Project:
1. The average depth of depressed paved surface ( below original grade profile ) over the entire repair
area cannot be determined exactly, therefore an estimate of Uretek 486 material required and the
resultant grinding is as follows:
Injection of Uretek 486 at transverse joints i.e., approximately 578 transverse joints are to
be undersealed using approximately 24 lb. of Uretek 486 per common joint. An approximate total of
13,900 lb. of material will be required at a cost of $88,960 and will require about fourteen (14) working
days at (8) hours per day. Traffic control will be provided at $490/day. This work will be done in
conjunction with and coordinated by URETEK USA, Inc. and the grinding subcontractor. See NOTE
below.
Gdnding of slab high points i.e., removing of approximately 1/4 to 3/8 inch of concrete at
the curled ends at transverse joints between all adjacent slabs will yield approximately 52,032 ft.sq, to
be ground. Based upon a composite crew with equipment (two workers - one G-38 highway grinder,
one 6000 gal. water truck ) and a production rate of 1800 ft.sq, per hour, the cost for this work item is
$23,074. This price includes the inbound and outbound transportation of the equipment and per diem
for the crew. Water loading facilities, dump location for waste water and disposal fees are the
responsibility of the City of Ukiah. The time required for this phase of the work is approximately four
Z
(4) days.
2. A 30 foot approach/departure gradient is required in each direction from all settled structures.
3. This work is covered by California State Prevailing Wage Rate Regulations.
NOTE: URETEK USA, Inc. has no way of determining the exact amount of material required to affect
the specified repairs due to possible extensive voids under the pavement; therefore, if the estimated
amount is reached pdor to completion of the repairs, URETEK will not proceed without the City of
Ukiah's specific approval. If additional material is required, URETEK USA, Inc. will provide it at a
reduced rate of $5.45/lb. up to ten percent (10%) of the original estimated quantity. In any case, the
City of Ukiah will only be charged for the actual amount of Uretek 486 injected.
COST: The standard charge for less than 20,000 lb. of Uretek 486 (installed) is $6.90/lb. For this
contract, URETEK USA, Inc. is pleased to offer an introductory rate of $ 6.40/lb. Additional material, if
required, will be charged at $5.45/lb. See NOTE above.
PROJECT COST: The total cost of the PLAN ^ project is $119,034.
Optional Additional Services: To be provided upon specific request and approval by the City of Ukiah
or it's designated representative.
A. Concrete sawing or concrete grinding (using powered hand guided equipment) on relatively small
areas.
$150 / hour (with two hour minimum charge)
B. Concrete planning (grinding) on large areas requiring road grinding machines and support vehicles.
$550 / hour plus portal to portal transportation costs of approximately $1680 to and from
the Sacramento area.
Accepted:
Signature:
Date:
Presented by:
Proposal from URETEK USA, Inc. to City of Ukiah
To:
From:
Subject:
Date:
Rick Kennedy / City Engineer
Jim Barber/URETEK USA, Inc.
Application of The Uretek Method to Repair Transverse Joint Areas of Pavement on
State Street / PLAN B - Repair of Any Two Adjacent Traffic Lanes
5/21/98
Scope of Work: URETEK USA, Inc. will drill 5/8 inch holes on approximate 6-foot centers and inject
URETEK 486 expanding polyurethane foam under the slab joints to be repaired. The expanding foam
will underseal, stabilize and lift the roadway to as near its original as the structure will permit. Some
surface grinding will be required after injection, undersealing and lifting is complete and will be
performed as part of this contract. Traffic control is the responsibility of URETEK USA, Inc. The work
will be accomplished between the hours of 10:00 PM to 6:00 AM (or to be determined by the City of
Ukiah). The work areas will be left free of construction debris at the end of each work period. Traffic
will be permitted to return immediately to the repaired areas after traffic control is removed.
Location: City of Ukiah, CA. The four (4) twelve foot wide traffic lanes on State Street from Henry
Street north to Low Gap Street is the area to be repaired. This PLAN B covers the repair of any two
(2) adjacent traffic lanes. The parking lane is not a part of this proposal.
Project Duration: Estimated duration of this project is 7 work days. URETEK USA, Inc. will schedule
this work as soon as possible based upon your needs and our existing production schedule.
Material: The material to be used is Uretek 486, a high-density expanding polyurethane foam with an
nominal density of 4 lb. Uretek 486 will expand up to 15 times its original liquid volume, exerting an
upward anisotropic lifting force of approximately 8 kips per square foot.
Assumed Conditions Specific to this Project:
1. The average depth of depressed paved surface (below original grade profile) over the entire area to
be repaired cannot be determined exactly, therefore an estimate of Uretek 486 material required and
the resultant grinding is as follows:
Injection of Uretek 486 at transverse joints i.e., approximately 288 transverse joints are to
be undersealed using an average of 24 lb. of Uretek 486 per common joint. An approximate total of
6900 lb. of material will be required at a cost of $44,160 and will require about seven (7) working days
at (8) hours per day. Traffic control will be provided at $490/day. This work will be done in conjunction
with and coordinated by URETEK USA, Inc. and the grinding subcontractor. See NOTE below.
Grinding of slab high points i.e., removing of approximately 1/4 to 3/8 inch of concrete at
the curled ends at all transverse joints between any two (2) adjacent traffic lane slabs will yield
approximately 26,016 fi.sq, to be ground. Based upon a composite crew with equipment (two workers
- one G-38 highway grinder, one 6000 gal. water truck) and a production rate of 1800 fi.sq, per hour,
the cost for this work item is $12,340. This price includes the inbound and outbound transportation of
the equipment and per diem for the crew. Water loading facilities, dump location for waste water and
disposal fees are the responsibility of the City of Ukiah. The time required for this phase of the work is
approximately two (2) days.
2. A 30 foot approach/departure gradient is required in each direction from ali settled structures.
3. This work is covered by Califomia State Prevailing Wage Rate Regulations.
NOTE: URETEK USA, Inc. has no way of determining the exact amount of material required to affect
the specified repairs due to possible extensive voids under the pavement; therefore, if the estimated
amount is reached prior to completion of the repairs, URETEK will not proceed without the City of
Ukiah's specific approval. If additional material is required, URETEK USA, Inc. will provide it at a
reduced rate of $5.45/lb. up to ten percent (10%) of the original estimated quantity. In any case, the
City of Ukiah will only be charged for the actual amount of Uretek 486 injected.
COST: The standard charge for less than 10,000 lb. of Uretek 486 (installed) is $7.10/lb. For this
contract, URETEK USA, Inc. is pleased to offer an introductory rate of $ 6.40/lb. Additional material, if
required, will be charged at $5.45/lb. See NOTE above.
PROJECT COST: The total cost of the PLAN B project is $59,930.
Optional Additional Services: To be provided upon specific request and approval by the City of Ukiah
or it's designated representative.
A. Concrete sawing or concrete grinding (using powered hand guided equipment) on relatively small
areas.
$150 / hour ( with two hour minimum charge )
B. Concrete planning (grinding) on large areas requiring road grinding machines and support vehicles.
$550 / hour plus portal to portal transportation costs of approximately $1680 to and from
the Sacramento area.
Accepted:
Signature:
Date:
Presented by:
Jim Barber, P.E.
L.,,/URETEK USA, Inc.
SubJect.:
Glenn Behm
TRMAI~T. TRMAINT1. RIwasaki
10/2/97 l:$0pm
uretek 4S~
This w~ll confirm our discussion on Tuesday Sept. 30, 1997 on the merits of
approving the sole source contract utilizing this u~ique expertise.The. August
8, 1997 memorandum from Robert N.Doty to Larry 0rcutt has been received and
the following should help alleviat~ thoro concerns ~o the evaluation can
continue:
1.The potential to crack slabs may be related to the experience and
2.Uretek has been used where conventional flowable grouu could not
do the Job. Oas such example was under wet conditions. The li~h~
w~i~ht of ~he foam may reduce Eutmre settlement.
3. Uretek is expected' to las~ significantly longer.than the 18 months
experienced for present flowable grout.. There a~e reports of the
foam lasting for 18 years in Europe. Comparing multiple 9rout
operations to one foam operation could significantly reverse the
cost-comparison disadvantage.
4. METS has been invited to the District to observe the operations and
discuss the District 0% exerience in more detail. On oct. 9, 1997
there is a scheduled job in Cloverdale on Son-lol which would be
a particularly ~ood iooation to observe'. M~T~ will be advised ~len
slabs are scheduled to be removed that had previously been raised
with the high density polyurethane foam,
cc:
CALTRAlqS. SMTP. ldeter, TRMAINT. TRMAINT1. MEVAN$, TRL...
State of California Business, Transportation, and Housing Agency
Memorandum
,'o: Mr. James R. Van Epps
Chief Deputy Director
Date:
December 9, 1997
File:
From:
DEPARTMENT OF TRANSPORTA?ION - 04
Subject: DIRECTOR'S OFFICE TRACKING NO. 972536-URETEK
SUPPLEMENT TO FACT SHEET
The contract for Ureteck was not put out for competitive bids, as no other
bidders would be allowed to compete with Uretek USA, Inc. The company does not sell
the material to others or make the equipment available for application. Patent
#4,567,708 will be in effect until November 4, 2003. The company'has advised they
have successfully pursued legal remedies in two previous infringements of the patent.
The company president is Brent Barron, (713)973-0125, and if needed, will be glad to
have the company attorneys' talk to Joel Phillips.
District 4 can not do the work, as it presently has neither the expertise, training,
equipment nor staff to do so. The equipment is specialized and would require several
years to obtain.
The work was put out to bid for the prior contract but Uretek USA, Inc. was the
only bidder.
c:Joel Phillips, Randy Iwasaki, Lee Deter
HYY, GEB, VBarbar[ck
REQUEST FOR APPROVAL TO CONTRACT OUT FACT SHEET
Date: 6-12-97 Director's Office Tracking No. ~')q ~% 350..,
District: 04
Program: Maintenance
Office/Branch: .Specialty Region
pr_.__oogram Manager:
Requester Tracking No.
Phone No.: 415-330-6500
OV ID'
CONTRACT REQUEST CONTRACT CLASSIFICATION CONTRACT SELECTION PROCESS
~ New [] Consultant XEI Sole Source-SS'*
E] Amendment* I~ Non-Consuttant [] invitation for Bid -
[] Interagency Agreement [] Request for Proposal - RFP
[] Architectural/Engineerin9 [] Request for Qualification - RFC
· Identifl/selection process for original contract being amended.
"Sole Source contracts must be justified as an exception to Departmental policy. A Sole Source Contracts and Purchase Order BT&H
Agency Exemption Request must be attached to this request, if applicable.
C'--ONTRACT CONTRACT TERM AMOUNT PERCENT BY FUNDING SOURCE
FROM TO State Federal Local/Other
New
Original
Amendment. 1
Amendment 2
Amendment 3
Total
97~98 99~2000 $4,500.000. 100%
97~98 $ 750,000. 100%
96~97
97198 97~98 $ 220,000. 100%
/
DESCRIPTION OF SERVICES
Provide a brief description of services. Pro~le for amendments: 1 ) a brief description of the scope of work and 2) ,denti~ what c~rcumstances hav~
changed since the original contract was executed that require an ,ncrease in funding, time or both.
Contractor shall furnish all labo¢, materials, tools, equipment, work signs, cones or traffic control equipment and incidentals necessary to cf(ectiv~t¥
perform on-call, as-needed Concrete Pavement Raising and Under Seal serwces utilizing High Density Polyurethane Foam. throughout Mann.
So~orna. Napa, Solano. Contra Costa. Alameda. Santa Clara, San Mateo and San Franosco Counties. Work shall be perfocm~l on an "as needed"
basis at the location s~crfled in each individual Task Order issued by the Co~tract Manager or his authorized representabv~
JUSTIFICATION
What alternatives to contracting o~t were considered? What are the consequences to the Caltrans program ~f th~s request ,s not approved? It
additional work is being requested in an amendment, justify why the work is not being bid out.
We have given close consideration to the continued use of our existing flowable grout (concrete) mudjacking material in the past we hav~ used a
material called flyash that causes the same problems as flowable grout (concrete) The industry standard for concrete pavoment raising and
subsealing is one 04 these two methods With the environmental considerations and constraints that are ever increasing, our standard
could inadvertently pollute which would lead to non compliance with our storm water pollution preventio~ guidelines.
Caltrans could be held financially liable for many dollars in cleanup. In the State of California environmental pollution is a very sensei,ye and polmcai
issue and Caltrans needs to be careful with any activibes W~th a potential to pollute
District 04 has many environmentally sensitive habitats that fiowable grout (our current concrete mudjack,ng material) can be very harmful to water
fowl, Esh and other aquatic wildlife. Controlling the distance under the ground that the material moves is impossible which often le. ads to non-
compliance with storm water pollution prevention guidelines. When using flowable grout (concrete) to stabilize a road bed ,n a geologically shde
prone area the shear weight of the material (over burden) creates more problems than solutions. The life expectancy of concrete ~s
unpredictable. It has been known to Crack and break within only 12 to 24 months.
High Density Polyurethane Foam on the other hand is very environmentally safe. Because of the consistency and nature of the material controlling
the movement under ground is v~ easy. The material is much tighter and stronger than concrete, thus works very well ,n slide prone areas The
foam has a life e_.xpe~tancy of w~-NI past 20 ye. ar~ and withstands damage even in the most adverse conditions
The foam injection process has been patented by URETEK USA Inc. under US Patent ff4567708. The formula for the foam ;s also proprietary
i certi~ that this request is consistent WRh program goals, Departmental policy and w~thin program budget.
District Director. Se~ce Center Director or r-.~'
Program Manager Signature: ..
Print Name / / /
Harry ¥. Yahata, Distr_ictlDtreltor
I certify that this request ~s consistent WRh program goals and Departmental policy.
Deputy Direct~
Print Name
Chief Deputy Director
A:\fact.2 2/96
Date.
SOLE SOURCE CONTRACTS AND PURCHASE ORDERS
BT&H AGENCY EXEMPTION REQUEST
Caltrans Director's Office Tracking No. ~)~ ?_.5'~
I1 I~I~SUUllll tLd]
--Requested by (District/Program) XE] New Contract- No Number Assigned
District 04 Maintenance (Specialty Region) [] CONTRACT No.
CONTRACTOR ·
Name: Phone:
- CONTRACT TERM AMOUNT CONTRACT sELECTION PROCESS*--
CONTRACT Begin-End Date ....
NEW Contract 97198 ' {)912000 $4,500,000. Sole 'Source
Or(ginal '96/97 97/98 $750,000. IFB
Amendment 1 97/98 97~98 $220,000. {ole Source
.,
Amendment 2 Sole Source
--Amendment 3 Sole SourCe
Total :-~,'~"~~~:: "'~'~ *"~"~ ~ "":~ ..... ~ ~';-"?:~:
· Choose one: SS-Sole Source IFB - Invitation for Bid RFP - Request for Prog
DESCRIPTION
Provide a brief description of services. Provide for amendment: ~) a brief description of the scope of work and 2) identify what
circumstances have changed since the original contract was executed that require an increase in funding, time or both.
Contractor shall furnish all labor, materials, tools, equipment, work signs, cones or traffic control equipment and
incidentals necessary to effectively perform on-call, as-needed Concrete Pavement Raising and Under Seal
Services utilizing High Density Polyurethane Foam, throughout Matin, Sonoma, Napa, Solano, Contra Costa,
Alameda, Santa Clara, San Mateo and San Francisco Counties. Work shall be performed on an."as needed"
basis at the location specified in each individual Task Order issued by the Contract Manager or his authorized
;presentative.
JUSTIFICATION
What alternatives to sole source contracting were considered? What are the consequences to the Caltrans program if this sole
source request is not approved? If there is additional work being requested in an amendment, justify why the work is not being bid
out.
What alternatives to contracting out were considered? What are the consequences to the Caltrans program if this request is not approved?
tf additional work is being requested in an amendment, justify why the work is not being bid out.
We have given close consideration to the continued use of our existing flowable grout (concrete) mudjacking material, tn the
past we have used a material called flyash that causes the same problems as flowable grout (concrete). The industry
standard for concrete pavement raising and subsealing is one of these two methods. With the environmental considerations
and constraints that are ever increasing, our standard operation could inadvertently pollute which would lead to non
compliance with our storm water pollution prevention guidelines.
Caltrans could be held financially liable for many dollars in cleanup. In the State of California environmental pollution is a very
sensitive and political issue and Caltrans needs to be careful with any activities with a potential to pollute.
District 04 has many environmentally sensitive habita~ .that flowable grout (our current concrete mudjacking material) can be
very harmful to water fowl, fish and-C,,l~er aquatic wildlife. Controlling the distance under the ground that the material moves is
impossible which often leads to non-compliance with storm water pollution prevention guidelines. When using flowable grout
(concrete) to stabilize a road bed in a geologically slide prone area the shear weight of the material (over burden) creates more
problems than solutions. The life expectancy of concrete is very unpredictable. It has been known to crack and break within
only 12 to 24 months.
High Density Polyurethane Foam on the other hand is very environmentally safe. Because of the consistency and nature of
the matedal controlling the movement under ground is very easy. The material is much lighter and stronger than concrete,
thus works very well in slide prone areas. The foam has a life expectancy of well past 20 years and withstands damage even in
the most adverse conditions.
The foam injection process has been patented by URETEK USA Inc. under US Patent #-4567708. The formula for the foam is
also proprietary.
AGENDA
SUMARY
10d
ITEM NO.
DATE: JUNE 3, 1998
REPORT
SUBJECT: STATUS OF PUBLIC IMPROVEMENT PROJECTS TO BE IMPLEMENTED
BY THE PUBLIC WORKS DEPARTMENT
The City Manager has requested a status report of current street projects with a
forecast projection of future tax dollars for Council's information and discussion. The
following public improvement projects have been or will continue to be programmed
for funding with the remaining Gas Tax Fund balance which has been accrued. After
these projects have been completed, the Gas Tax Fund held over for the past four
years will be depleted. Gas tax allocations are utilized to support Street Maintenance
and Engineering Support services, as well as, part of the street improvement projects.
Recent gas tax allocations have continued to decrease due to increased population in
Southern California. The result will greatly reduce dollars for road construction,
precipitating the need for even more years of accumulation before any road projects
can be accomplished.
I ,
Traffic Signal Modifications at State Street/
Low Gap Road/Brush Street
25,000
.
Reconstruction of Perkins Street from Main Street
to US 101 Overcrossing
9450,000
=
Orchard Avenue Reconstruction from Perkins Street
to Gobbi Street
9375,000
CONTINUED ON PAGE 2
RECOMMENDED ACTION' Receive Report.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised: N/A
Requested by: Rick H. Kennedy, Director of Public Works/City Engineer
Prepared by: Rick H. Kennedy, Director of Public Works/City Engineer
Coordinated with: Candace Horsley, City Manager
Attachments: 1. Notice of Funding award for HES candidate
.
project,
"Upgrade Traffic Signals at State Street and Gobbi Street
Intersection."
Notice of Funding award for HBRR candidate project,
"Painting of Orr Creek Bridge at Orr Creek."
Candace Horsley,
R: 1 \PW:kk
APUBIMP.PW
~it0'~'~Manager
Status of Public Improvement Projects to be Implemented
by the Public Works Department
June 3, 1998
Page 2
Public Improvement Projects (continued)
4. State Street Surface Remediation
$ 60,000
5. Replace Rail Guard Crossing at Gobbi Street
54,000
.
Curb, Gutter, Sidewalk Repair/Replacement
(two separate programs which will be combined)
50,000
,
Drainage Improvements and Catch Basin Remodels/
Installations
30,000
,
Orchard Avenue Bridge at Orr Creek Design
(LTF Funds)
50,000
Staff has recently learned that the City was awarded federal funding under separate
programs for two projects.
,
Painting of Orr Street Bridge at Orr Creek (federal
funding at 80% or $9,600. City must contribute 20%
or ~2,400). Funded under the Highway Bridge Repair
and Replacement (HBRR) Program.
12,000
10.
Reconfigure Intersection and Upgrade Traffic Signal at
State Street and Gobbi Street (federal funding at 90%).
Funded under the Hazard Elimination Safety (HES) Program.
$ 212,000
Not included in the above listing is the ADA Curb Ramps, Phase 2 Project which was
funded with MCOG and City Gas Tax Funds. This project was designed and inspected
by City Staff and the project was completed on May 21, 1998 at a total cost of
$28,654.
The State Street Surface Remediation Program is being submitted to the City Council
on June 3, 1998 agenda for the approval of a sole source procurement and the award
of a contract to Uretek USA, Inc. The project, if awarded, could be completed prior
to the end of July of this year.
The following milestones have been established for the reconstruction of Perkins
Street and Orchard Avenue Reconstruction. It is necessary that the design of these
projects be performed by outside forces.
Status of Public Improvement Projects to be Implemented
by the Public Works Department
June 3, 1998
Page 3
Perkins Street Reconstruction
Consultant Solicitation (3 weeks)
Consultant award for project design
Contract documentation preparation (4 weeks)
Bid solicitation (3-1/2 weeks)
Contract award
Start construction
End construction (4 weeks)
June I -June 19
July 1
July 6 - July 31
August 3- August 26
September 2
September 14
October 9
Reconstruction of Orchard Avenue
Consultant Solicitation (3 weeks)
Consultant award for project design
Contract document preparation (6 weeks)
Bid solicitation (3-1/2 weeks)
Contract award
Start construction
End construction (6 weeks)
June I -June 19
July 1
July 6 - August 14
August 17 - Sept 9
September 1 6
September 28
November 6
It is anticipated that construction inspection for both of the above projects will be
performed by City Staff.
The curb, gutter, sidewalk repair/replacement program and the drainage improvements
and catch basin remodel/installing project are being combined into one project. Staff
is performing the design work and will also perform the construction inspection.
Fourteen homeowners have elected to participate in the sidewalk replacement program
and have entered into financial participation agreements with the City. Under this
program the property owner pays for the materials and the City pays for the balance
of the work. Included with the sidewalk project will be drainage improvements at
eight locations. Project milestones are as follows:
Contract documents complete
Bid solicitation (2-1/2 weeks)
Contract award
Start construction
End construction
June 12
June 21 - July 7
July 15
July 27
September 10
Because of funding constraints, it will be necessary to complete the recently funded
HBRR project prior to this fall. Milestones for this project have not been established
yet.
The Orchard Avenue Bridge at Orr Creek Design will not begin until the Environmental
Review process is completed.
Status of Public Improvement Projects to be Implemented
by the Public Works Department
June 3, 1998
Page 4
The traffic signal project at State Street/Low Gap Road/Brush Street and the
replacement of the rail grade crossing at Gobbi Street will be slated for construction
in the spring/summer of 1998/99 fiscal year.
Staff is anticipating the presentation of the Runway and Taxiway Slurry Seal project
to Council for award in the near future. The Iow bid exceeds funding levels and Staff
has requested additional funding from the State Awarding Agency in the amount of
$18,208. The request is making its rounds within the system.
RHK:kk
R:I \PW
APUBIMP.PW
STATE OF CALIFORNIAmBUSINESS, TRANSPORTATION AND HOUSING AGENCY PETE WILSON, Governor
DEPARTMENT OF TRANSPORTATION
DISTRICT 1, P.O. BOX 3700
EUREKA, CA 95502-3700
TDD PHONE 707/445-6463
(707) 445-6399
April 24, 1998
HES Program
Mr. Rick Kennedy
Director of Public Works
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Dear Rick,
This is to announce that your HES candidate project to upgrade traffic signals at
the intersection of State Street and Gobbi Street, nominated for the multi-year program,
was selected for the years 1999/2000.
Also at this time we would like to solicit local projects to develop the new "Priority
List for Hazard Elimination Safety Projects" for the 2000/2001 year program. Please
send your candidate projects listed in your priority order to our office as soon as
possible but no later than June 1, 1998. Chapter 9 of the Local Assistance Program
Guidelines is a good source for instructions for your submittal. Project Status Reports
for new and existing projects are due July 1, 1998.
If you have any questions, please contact me at the above phone number.
Local Assistance Engineer
0 S E.,UKIAH, ~ 954~2-5400
. ~MIN. 707/463-6200 · PUBLIC ~ 463.6242/6274
· F~ ~ 707/463-6204 ·
August 27, 1997
Jan Ricks Bulinski
Local Assistance Engineer
Department of Transportation
District 1
P.O. Box 3700
Eureka, CA 95502-3700
RE: Candidate Project for the HES Program
Dear Ms. Bulinski:
Enclosed is our application for an HES candidate project which the City of Ukiah is submitting for consideration and
inclusion in the new HES funding cycle.
Our project involves the replacement of obsolete traffic equipment and standards and the reconfiguration of the
intersection at State Street and Gobbi Street. This project is being submitted under the Work Type Improvement
category.
The traffic signal at this intersection was installed in 1972 and is the oldest signal in our inventory. Given the width
of the turning lanes, the radius of the existing curb returns are deficient. The signal standards continue to be hit and
damaged by tuming truck trailers. The west leg of the intersection needs widening and additional fight of way has
been acquired for this purpose.
Your consideration in approving our project for funding is appreciated.
Sincerely,
Ric ngineer
4:Xpw'ql RtSpgnn
'We Are Here To Serve"
Local Assislnnce I'rogrnm Guidelines
lIES WORK TYPE IMI'ROVEMENT
EXIIIBIT 9-D
liES Work Type Improvement.
!
Work Type Calcgory: Reconfigure Intersection and Upgrade Traffic Signal
Applicant: City or County of: City of Ukiah
Project Location: (attach location map) Intersection of State Street and Gobbi Street
Describe Safety Problem to be Corrected: Inadequate curb return radius in combination with
turning lane widths, replace 25 yearLold'trattjc sagnal equipment and standards.
Descyib. e Prpp?sed Improv?n?nt: Enlarge curb return radius, at NE and NW corners, widen
wesl: Douncl lane on wes~ '~eg O~ ~fiol~bl btreet,' install new trat$~c signal equipment~-
standards and detection loops.
Project Cost ($1,000)
Construction $
Preliminary Engineering $
Conslruction Engineering $
Totals $
Number or Accidents (last 3 years)
Fatal -O-
f.jury 6
' I'DO 12
185
18.5
8.5
212
Construction Cost Itemization
Street Reconstruction 25K
Underground Overhead
City Power Lines 40K
Traffic Signal Replacement 120K
Posted
ADT Speed Limit
Major Direction 18,000 _ 30/25
Minor Direction '12,000 30
Total 18 ~
Was Project Selection Based on a Safety Management System? Yes o ....
If not, explain how the project svas chosen: ~Based on accident history, configuration of
intersection and condition of traffic siqn.al equipment.
Proposed A~vard Date: May ]., .1999
Is Right of Way Acquisition Required? Yes o~)
Are Any Environmental Problems Anticipated? Yes o /~/
Rick Kennedy ~~~~
Prepared By:' 463 6280 ' ,/
Telephone: - (707) . - ~/
Additional Comments: of the 18 reported accidents, 3 accidents involved truck t?ailer
hitting the traffic signal standard at corner of intersection. Curb return radius in
combination with turning lane width is deficient. Traffic signal equipment installed
by Caltrans in 1972 prior to relinquishment. Will be necessary to underground
· overhead City power and public communication lines.
Page 9-15
July 9, 1997
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300 SE~MINAR!.'.AVE.' UKIAH, CA 95482-5400
· ADMIN. 707/463-6200 · PUBLIC SAFETY 463-6242/6274
· FAX # 707/463-6204 ·
August 26, 1997
Jan Ricks Bulinsld
Local Assistance Engineer
Department of Transportation
District 1
P.O. Box 3700
Eureka, CA 95502-3700
Candidate Project for Bridge Painting / HBRR Program
Dear Ms. Bulinski:
Submitted for the Department's consideration is the City of Ukiah' s Candidate Bridge Painting Project which
is submitted for federal funding under the HBRR Program. Our project is the repainting of the steel structural
supports for the Orr Creek Bridge at Orr Street, bridge number 10C-0153.
Included in this submittal are the Field Review forms, Supplementary Bridge Report documenting the condition
of the bridge, bridge listing and project location map. We request that our project be programmed for funding
to permit a project advertisement date of May 1, 1998 and a start date of June 1, 1998.
Please call me at your earliest convenience should you require additional information.
Director of Public Works / City ngmeer
RK/mh
Encs.
'We Are Here To Serve"
LPP 95-07
Reengineering, Attachment 3. Field Review
Exhibit FR-A(2)
Page 1
FIELD REVIEW
Local Entity CITY OF UKIAH Field Review Date 8/26/97
Project Number None Locator (Dst/Co/Rte/Agcy) 01-MEN-CI.ST.-UKI
Project Name Repaint Orr Street Bridge at Orr Creek Bridge No.(s) 10C-0153
1. PROJECT LIMITS (see attached list for various locations) Orr Street Brid.~e at Orr Creek.
Approximately 50' wide project area over creek.
2. WORK DESCRIPTION
Net Length 50 feet (km)
or (mi)
Remove paint and rust from steel girder supports and repaint.
,
PROGRAMMING DATA
Amendment No.
Federal Funds $
Air Basin
FTIP(MPO/RTPA) FY Page
F'TIP PPNO FHWA/FTA Approval Date
Phases: P E R/W Const
(CMAQ only)
4. FUNCTIONAL CLASSIFICATION:
o
Urban X
STEWARDSHIP CATE~RY
On NHS System Yes
Principal Arterial
Minor Arterial
Collector Street
Local Street
Rural
._____Principal Arterial
Minor Arterial
_.___.Major Collector
Minor Collector
Local Road
6. Caltrans Encroachment Permit Required
,
X Exempt (Per Stewardship) Yes X NO___.__
If not exempt, Certification Acceptance Yes.__..._ NO~
Yes × NO
COST BREAKDOWN ESTIMATE
(including structures)
P E Environmental Process
Design- Documents
~ Constr. Contract
Constr. Engineer.
R/W Preliminary R/W Work
Acquisition
(No. of Parcels
(Easements
(Right of Entry
RAP (No. Families
RAP (No. Bus.
UTILITIES
(exclude if in contract item costs)
Total Costs $
,!
$1, O 00 Fed. Participation?
-0- Yes No
1 ' X yes --"--No
10 X Yes No
1 X Yes --'---No
-0- '---'--yes No
-0-
12
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
LPP 95-07
Reengineerin§, Attachment 3.
Field Review
Exhibit FR-A(2)
Page 2
,
PROPOSED FUNDING:
Federal Program HBBR
(Name/TotalS/Fed $)
Matching funds breakdown
State Highway Funds?
Total Costs $..
$
$
Local
,,
State
.,
Other
Yes
12
12 Feds
Feds
z.~" Gas lax
Sou rce
9.6
State CMAQ/RSTP (TSM) Match Eligible
(attach Minimum Information sheet, if yes)
Is this project underfunded (Fed $)
Yes
Yes
9. PROJECT ADMINISTRATION
Agency
P E Environ Process City
Design C i t,y .
R/W All Work N/A
_
CONST ENGIN Contract C i ty
~UCTION Contract City
MAINTENANCE C i tv
Will Caltrans be requested to review' PS &E?- Yes
1 0. SCHEDULES: PROPOSED ADVERTISEMENT DATE 5 / 1/9 8
_
Remarks
Consultant
No X
Reimb. Ratio
Reimb. Ratio
20 %
%
!
%
8O%
Partial
State
(Req'd for NHS projects)
11. PROJECT MANAGER'S CONCU~~~ ~.//''~ ~'~ ~
Local Entity Rick Kenne. dy~~
¥itle Public Wo~'ks'Director/Cit,y En,qin r
CALTRANS (District)
(if St. Hwy. Title
or NHS)
1 2. LIST OF A'i-FACHMENTS
( )
Date 6 / 26 / 97
Phone-No. (707) 463-6280
Date
(Include all appropriate attachments for NHS projects, see ( ) notes for
minimum required attachments for non NHS projects)
....____Preliminary Environmental Study Form (NEPA)
(Required - could be completed independent of field review)
_____ Field Review Attendance Roster or Contacts Roster
...._...__Vicinity map (Required for construction-type projects)
IF APPLICABLE (the following items should be completed, as appropriate, depending on the type
of work involved):
X
Roadway Data Sheets
Typical Roadway Geometric Section(s)
Major Structure Data Sheet (Req'd for HBRR)
Railroad Grade Crossing Data Sheet
Airport Data Sheet (if within 3 kilometers)
Sketch of Each Proposed Alternate Improvement
Signal Warrants
-.--.__ Collision Diagram
Protection of
Wetlands Statement
CMAQ/RSTP State-
TSM Match Sheet
LPP 95-07
Reengineering, Attachment 3. Field Review
Exhibit FR-A(3)
Page 1
ROADWAY DATA
1. TRAFFIC DATA
Curr. ADT 2010 Year 19
Terrain (Check One)
Design Speed
Proposed Speed Zone?
94 Fut. ADT 221_0 Year 2004
X Flat Rolling
15 mph
N/A Yes
DHV 200
Mountainous
Trucks 1%
N3 km/h
2. GEOMETRIC INFORMATION
ROADWAY SECTION
APPROACHES TO SINGLE LANE BRIDGE
i i
Thru Traffic Lanes Shoulders
~ ,
Min, Each
Year Curve No. of Total Width Median
Facility Constr, Radius I~nes Width Type Lt/Rt Type Width
? None 2 24 ASPH 2/2 Curb/Base
Exist.
Prop. ,
Min. AASHTO Stds.
,
N/E Contig. Sect.
SAN. Contig. Sect,
Remarks (If design standard exception is to be used, cite standard and explain fully how it varies):
See Attachment 6, Design Standards
3. DEFICIENCIES OF EXISTING FACILITY (mark appropriate one(s))
Pavement Surface
Alignment
Crossfall
Other (describe below)
Drainage
Bridge
Safety (Attach collision diagram or other documentation)
Pavement Structure
Remarks Paint Code 5 for Steel Girder Supports
4. TRAFFIC SIGNALS
Yes
5. MAJOR STRUCTURES
Structure No.(s)
New(attach warrants)
10C-0153
Modified X No
(attach structure data sheet)
LPP 95-07
Reen~, Attachment 3. Field Review
Exhibit FR-A(4)
Page 1
Bridge Name (facility crossed)
State Br. No. 10C-01§3
Road Name 0rr Street
MAJOR STRUCTURE DATA
(Please attach separate sheets for each structure)
Orr Creek Bridge (Orr Street)
Date Constructed ?
Historical Br. Inv. Category
N/A
Location
STRUCTURE DATA
Structure Type B ri dge
Minimum AASHTO
Structure Length 60 feet
Spans
(No. & Length) 1 - 60 '
Clear Width
(Curb to curb) 14 '
Shldr. Width -0- Lt.
Sidewalks or
bikeway width -0- Lt.
Total Br. Width 16 feet
-0- .Rt. ~Lt.
-0- Rt. Lt.
~.Rt,
_ Lt.
Rt.
Total Approach
Rdwy. Width 24 feet
1. Preliminary Engineering by
Design .by
_ City of Ukiah
City of Ukiah
N/A
N/A
N/A
3. Foundation Investigation by
4. Hydrology Study by
Detour, State construction, or Close Road
Resident Engineer for Bridge Work: ., X
Responsible Local Official
To be designed by Contract Documents
City of Ukiah
To be checked by
Length of Detour N/A
., Agency ---_._ Consultant (On Retainer as City/County Engineeer)
(If Consultant Involved)
by City of Ukiah
LPP 95-07
_Reengineering, Attachment 3. Field Review
Exhibit FR-A(4)
Page 2
Estimated Structure and Related Cost:
Bridge Cost
Repaint
~.s~m~id~e- $ 10,000
Bridge Removal $.
Slope Protection $
Channel Work $
Detour - Stage Construction $
Approach Roadway $
Preliminary Engineering $. 1,000
Construction Engineering $ 1,000
Right of Way Costs $
Utility Relocation $,
Mobilization $.
Federally Participating
NO
Remnrl~
Repaint Bridge Project
***** If the project is funded by the HBRR Pr _ogram. the field review sheets, the structure data sheets and the items
below must be submitted with the initial "Request for Authorization" :
1. Plan view of proposed improvements.
2. Typical Section.
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
SUPPLEMENTARY BRIDGE REPORT
DS-MI 9(RI~V. 1-90)
Bridge No. 10C-0153
Location O1-Men-Ci.St.-Uk~
DI JlnCO.,i~la.,PM,Clty
Date of Investigation 11-20-9(;
Name ORR' S CREEK (Orr' s Street)
RATINGS:
7~ Waterway Adequacy 7
Channel & Channel Protection ~ 72Approach 'Rdwy Align. B
TYPE OF INVESTIGATION/REPORT
Biennial × Group A Other
Damage Underwater Office
~ORK NOT DONE,
The Abutment 2 embankment has not been improved and protected. However the
current condition of the embankment does not necessitate repairs at this time.
removed at the Abutment 1 seat. --. ~6-~
The
debris
has
not
been
The steel girders have not been cleaned and painted.
CONDITION OF STRUCTURE
There is no sign of scour or Undermining at Abutment 2.
There is dirt and debris accumulating at the abutment seat near the girders.
The following signs are posted at both abutments to the structure: ONE LANE BRIDGE
3 TON WEIGHT LIMIT
EXISTING POSTING
This structure is able to sustain all legal loads, and therefore, the weight limit
signs are not needed. ~
PAINT CONDITION
Code 5. There is widespread rust and some section loss and pitting throughout the
steel girders.
WORK RECOMMENDED
Do "WORK NOT DONE".
Clean the girder seats at Abutment 2. '
Richard P. Jorgensen
Registered Civil Engineer
RPJ:zbt
AGENDA
SUMMARY
ITEM NO. lOe
DATE: June 3, 1998
REPORT
SUBJECT:
CONSIDERATION AND APPROVAL OF ESTABLISHMENT OF LOW
INCOME EMERGENCY ENERGY RELIEF AND SENIOR RATE
ASSISTANCE PROGRAMS THROUGH THE PUBLIC BENEFITS FUND
The Relief for Energy Assistance through Community Help (REACH) has been providing
electric utility billing assistance to Iow income citizens of Ukiah since 1983. REACH
typically assists 4 to 5 Iow income customers, experiencing energy emergency conditions,
per week with their electric utility bills. Due to deregulation of the electric utility
marketplace, the funding for this program has been drastically reduced as of March 1998,
which has subsequently reduced the number of recipients of this valuable service to
approximately 9 to 10 customers per quarter. At this rate of service, 40 to 50 electric
utility customers per quarter, who would normally qualify, do not receive assistance and
continuation of their utility service is potentially jeopardized.
(Continued on page 2)
RECOMMENDED ACTION: 1.) Establish Emergency Assistance Program; 2.) Establish
Senior Citizen Assistance Program; 3.) Approve negotiating with REACH to provide eligibility
services for both City of Ukiah Low Income Assistance Programs.
AL~ bRNATIVE COUNCIL POLICY OPTIONS:
1. Establish the Emergency Assistance Program and Senior Citizen Assistance
Program and approve administration of the programs within the Billing and
Collection Division of the Finance Department.
2. Modify the guidelines of Low Income Assistance Programs and approve
negotiating with REACH to provide eligibility services for both programs.
3. Do not authorize expenditure of funds to fund Low Income Assistance
Programs and take no action.
Acct. No. (if NOT budgeted): 806.3765.250.000
Acct. No.: N/A
Appropriation Requested: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
N/A
N/A
Patsy Archibald, Customer Service Supervisor
Candace Horsley, City Manager
Gordon Elton, Finance Director
Darryl Barnes, Director of Public Utilities
Attachments: Assistanc.~rogram Descriptions
APPROVED:~ ~ ~-
Candace Horsley, Cit~ Manager
PA: Iowincr.agn
CITY OF UKIAH
Attachment #1
EMERGENCY ASSISTANCE PROGRAM
This is a non-entitlement program providing emergency payment of household energy
bills for Iow income households within the City of Ukiah. Households having no alternative
form of assistance available to help them resolve their energy emergency and meet
certain assistance criteria which may be revised from time to time, may receive
assistance to help pay their City of Ukiah electric bills.
Applicants will be interviewed and their eligibility determined based on the following
guidelines which are already in place.
,
2.
3.
4.
5.
6.
7.
Applicant is unable to complete direct payment amortization to the City of Ukiah.
No alternative assistance is available.
Verification of income which meets Federal Poverty Income Guidelines.
Applicant must not be residing in subsidized housing.
Applicant must possess insufficient cash assets.
An energy emergency, such as a hardship situation, must be present..
A plan to pay their future energy bills must be completed.
The City of Ukiah will establish a maximum amount for each household and allow
assistance to be granted once per year (the current allowance is once every 2 years).
Assistance will also be subject to the availability of funds.
SENIOR CITIZEN ASSISTANCE PROGRAM
Eligible Seniors will receive a discount on their electric rate which provides the first 50
KWH at no charge. All monthly consumption above 50 KWH will continue to be billed at
the regular rate. This rate would not be retroactive prior to eligibility determination, and
will continue only as long as there is funding available. The City of Ukiah will periodically
review the criteria and rate based on the availability of funds.
Applicants will be interviewed and their eligibility determined based upon the following
guidelines.
·
Applicant must be 62 years or older.
Applicant must provide verification of income for all household members.
The total household income must meet the Federal Poverty Income Guidelines.
Utility services must be in the eligible senior citizen's name.
Eligibility must be renewed each year.
The City of Ukiah has found this program to be an extremely valuable asset to our
community and recognizes the need for continuation of this public service. Staff is therefore
proposing that the City of Ukiah provide funding for this program to ensure not only its
continuation, but expansion of service to include non-emergency assistance to qualified Iow
income seniors, as long as funding is available. This additional City of Ukiah program will
provide rate assistance to Iow and moderate income seniors by providing the first 50 Kilowatt
Hours (KWH) per month at no charge. Any usage above the 50 KWH ceiling would be
charged at the prevailing rate. Additional details of the program are provided in Attachment
#1.
Funding for these programs would be provided by the City of Ukiah through the Public
Benefits Charge established by the Electric Deregulation Bill, AB1890. The Public Benefits
Charge equates to 2.85% of the electric rate charged to all electric customers of both
investor owned and municipal electric utilities. These funds may be utilized for funding
energy efficiency programs, research programs, environmentally clean generation or Iow
income assistance programs. Since the City of Ukiah Electric Utility currently utilizes 98%
environmentally clean generated power, and there are no immediate plans for additional
programs, staff recommends these monies be used to fund Iow income programs for electric
customers.
Staff estimates the Public Benefits Charge will generate between $300,000 and $350,000
annually through calendar years 1998 and 2002. Based upon previous demand, staff
anticipates at least 45 - 55 moderate to Iow income customers per quarter in need of
emergency relief at a cost of $35,000 to $45,000 per year. An additional $100,000, or
approximately 30% of the annual Public Benefit Fund, would be utilized for assisting Iow
income senior citizens through the Senior Rate Assistance Program. The remaining monies
in the fund will be utilized to develop additional future programs of general public benefit.
Through a contract for services, REACH would continue to provide eligibility determination
services and provide assistance to Iow income households within the City of Ukiah. The
current FY 1998/99 Electric Utility budget identifies $177,006 in the 806.3765.250 account
providing for the expenditure of these funds through contractual services. Should the
Council approve the Low Income Emergency Assistance Program and the Senior Rate
Assistance Program a contract for services with REACH will be presented to the Council at
the June 17, 1998 meeting.
City of Ukiah Utility Billing and Collection staff routinely encounters the public need for these
programs and has experienced an effective and efficient working relationship with REACH
in meeting this basic community need. Staff is pleased to present to the Council these
proposed programs of such considerable public benefit, which will utilize mandated funds to
assist those members of our community most in need of assistance.