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HomeMy WebLinkAbout1998-06-17 Packet (2)MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting - June 3, 1998 A regular me~ting of the Ukiah City Council, the agenda for which was legally noticed and posted, convened at 6:31 p.m. in the Ukieh Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Chavez, Ashiku, Mastin, and Mayor Malone. Absent: Councilmember Kelly. Staff preaent: Customer Service Representative Archibald, Public Utilities Director Barnes, City Treasurer Carter, Finance Director Elton, Risk Manager/Budget Officer Harris, City Manager Horsley, Public Works Director Kennedy, Purchasing Supervisor Kennedy, City Attorney Rapport, Planning Director Sawyer, Senior Planner Stump, Police Chief Williams, and City Clerk Henderson. 2. Pledoe of Alle_aianca. Mayor Malone led the Pledge of Allegiance. Councilmember Kelly joined the meeting at this time. ..:;~!~=!?:ii~ .... Mayor Malone announced the necessity of adding two additional matters ~ ha~i~!~isen since the preparation of the agenda. MIS Mastin/Ashiku to add 'to ~.~!~:?. the agenda an urgency.:~!~' resignation of Colleen Henderson as City Clerk, the appoi~nt of Shefi~an"~i~ as.interim:City Clerk, and instructions to staff to fill the vacancy by electi~!Or appo~t~ent, ca~: bYi~ ~ Vote of all AYE. Abaent: None. MIS MastinlMalone to add to the agenda an urgency it"ell~ T~'rding Council approval of staff preparation of comments to the Federal Energy Regulation~n'tnli~i(EERC) regarding the PG&E Potter Valley Eel River Diversion Project Environmentalirmpact ~ern~t:(EiS), carded by a voice vote of all AYE. Absent: None. '::;::::: :::: ::: :: MIS KellylMastin to add the above-noted u~:'~~:.i~e agen.:~:'::for discussion in Closed Session, carded by a voice vote of all Mayor Malo.ne announced the matter of ~:'City ~;~ resig~i~:'~:~uld be added as item 10f and the matter of the comments to FERC would..:~ added ~ item 109. Both rnatters would be discussed in Closed Session as ~j?.i:i~:" 3. Soecial Order of Bu~,in~:~ 3a. IntrOdUction of New'EmOlovee_~ i,:'i: In~da~ion ~ ~eW P~iCe D~_~:~ Emo~ovees: Rick Pint. ne .nd C,d~c Cro~k Police Chief'~i~:!introduce:~:l~'i~ Police Department employees, Officer Rick Pintane and 4. A.~a~/c0'~~:~ Min~e- 4a. ~;,Reeular Meetind~Ma¥20. 1 ...... ..:::::... CoU~ilmember Kelly ~p6~ed an amendment to the draft Minutes. On page 3, .the paragraph ~. reads "Council~ber Kelly noted" should continue with ~that the building is unquestionably ~, yet finds tha~i~e conditions of Government Code §37361 have been meet ' Also, in the ~.which follow~':i~'at paragraph, it should read Government Code §37361 "require~' not "allows" ~pfion$:~:~t ~istodcal ordinances for religious associations. M/~:~~lly to approve the Minutes of the Regular Meeting of May 20, 1998, with the above- noted amendment, carded by the following roll call vote: AYES: Councilrnembers Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: Councilmembers Chavez and Ashiku. ABSENT: None. RIGHT TO APPEAL DECISION Mayor Malone reviewed the appeal process. 6. CONSENT CALENDAR MIS KellylChavez to approve the Consent Calendar as follows: Regular Meeting. June 3, 1998 Page 1 a. Denied Claims for Damages received from Kate Parkin, Darca Nicholson, and Brandon Reagon, and referred to Joint Powers Authority, Redwood Empire Municipal Insurance Fund; b. Regarding Cable Television Franchise Renewal: gave conceptual approval to collaborate with the County and hire a consultant to develop the optimum Franchise Agreement for the City of Ukiah and other participating entities; c. Authorized the Mayor to execute Amendment No. 1 to License No. DACW05-3-96-543 between the Department of the Army and the City of Ukiah and payment of the Annual Facilities Rental Fee of $225.00; d. Received report regarding rescheduling interviews of applicants to Planning Commission and reset interview date to July 1, 1998; e. Awarded acquisition of Tilt Deck Equipment Trailer for Street Department to Great West Equipment, in the amount of $13,127.40 f. Received notification regarding the purchase of 4,000 Ft. of #2 AWG Aluminum, 15KV, XLPE Insulated, Non-Jacketed, Concentric Neutral, Single Conductor Cable to Henddx, cio C. Stephens & Associates, in the amount of $6,129.34; g. Received report of disposition of Surplused Materials, Used Equipment end Supplies; h. Adopted Resolution No. 98-42, Calling an Election and Authorizing Execution .~f Agreement with the County of Mendocino for the Provision of Election Services at the C~':~ection to be Consolidated with the Regular Statewide General Election; .~..'..?...ii .... ...~iiii i. Accepted the work as complete and approved the filing of the N~:o~i!i~mpletion for the Construction of ADA Curb Ramps, Phase 2, Specifica~hNo. 9?~i~i::iiiiiiiii~ .... j. Approved the 1998/1999 Budget for Mendocino Em~ Servi'~i:.:~ty (MESA); k. Approved letter of support to the California Coastal ~ervancy ~i::t~g ~i~ Gobbi St~:t Riverside Park Site Desion Studv' ~i::ii!: .,....? ..... ~i~i;i:;~::;::~:~iii~ ....... ~:~. I. ReJected all bids for Corporation Yard and Airpor'{;i~r)gar ~!~ Seal m. Awarded bids for Cargo Containers to International E¢]~. Marketing, Inc. f~'~'$12,333.75 and Stacking Cones to Seateq, Inc. for $320.00. The motion ca. ed by the fo,owing rd, vote: Ch.v., Ashiku, Ko,y, Mastin, and Mayor Malone. NOES: None. ABSTAINS;None. ABSENT;;iN~. 7. AUDIENCE COMMENTS ON ....... ~;;i!i:iii~::~ No one came forward to address the CO~il. .,~!!!ii~iii As it was not time for the Public .......... and ~:m 9a wasi!a Closed Session matter, the Council 9b. Discussion of allot.~ea~re to Eli~'!~:'~lv Elected Mayer · :~:;:.:: ::: ...,'.?:i ~i;i:... i;! Risk Ma~~dgat ~!~s not;~!i~:::~allot argument to support the elimination of the directly elected..:~:~:~Ma~r ~ :~:~ ~::~.~:~was p~ared ~ City Attorney Rapport for the Council's consideration. dis.d~:'.rding~':~+~ntages'" ::':'"'" ' ':: :¥:' '~:' '": ':::~""'~:~ of presenting this m.tter to the voters for their There was review ...... .... ' ::iiii;~: M/S M~n/Kelly to offe~i~!~rs, at the November 1998 election, the choice of eliminating the dire~elected Mayor porn ~d to use the argument drafted by the City Attorney as the Council's he. argument, carried ~;ithe':following roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin and Mayor Mal~. NOES: None. ABSTAIN: None. ABSENT: None. ~i~i~he consens~iiS/the Council that the four Councilmembers end Mayor would sign the ballot ~~;as ~ors thereof. CoUh~'ber Aahiku suggested Councilmember Mastin present a letter reflecting the Council's position on this matter to the editor of the Ukiah Daily Journal. 10. NEW BUSlNES~ 10a. Adoption of Investment Policy Revisions and Tmaaum~a Reoo~ City Manager Homley reported the Investment Policy is reviewed annually. Staff is in concurrence with Public Financial Management (PFM) that the City's investment po~olio is well diversified, has a high average credit quality rating, and the assets of the City closely match expected cash flow requirements. City Treasurer Carter reported this year's revisions are to fine tune the policy. He feels that PFM is doing a good job for the City, keeps City staff well informed, and recommends investment changes in a timely manner. He noted there is less risk and more liquidity in the portfolio than in years past. Regular Meeting - June 3, 1998 Page 2 City Manager Homley commended City Treasurer Carter and Finance Director Elton on their fine job of keeping an adequate cash flow available to the City. She noted directly from PFM's report that 'The portfolio is now better diversified with respect to sector and matudty distribution, has a higher average credit quality rating, and the assets of the City more closely match expected cash flow requirements" and secondly, that 'The strategy calls for phasing in safer, more liquid investments into the portfolio as lower quality or less liquid investments either mature or are sold, and we are very pleased with the current composition of the portfolio relative to a year ago." M/S Mastin/Kelly to adopt the revisions to the Statement of the Investment Policy for the 1998/99 fiscal year, carded by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None. 8. PUBLIC HEARING. 7:00 o.rrl, aa. Introduction of Ordinance Amendino Division 9. Cha=ter 2. Article 14 fPlanned Develooment Combinin= Zone/District) of the Ukiah City Code City Manager Homley noted an addition to the staff packet was distributed to the ~uncil. .;:::::~ ::... .¢.<.::~::::*'* Senior Planner Stump noted the existing Planned Development (PD).;l:on[ng.~l,agulations do not provide clear end concise direction concerning the PD Rezorting appl~i~h:~i~cess, nor do they gu m~ons ~or consistency wim me ~eneral Pan, to ~emize the~-a~i~.~ the plan~~ development concept, and to create a more orderly and ~dable Mayor Malone opened the Pubhc Hearing at 7:05 p.m. No one came forward to address the Council. · Pubhc Heanng was closed at 7:06 p.m. ~' The Council asked questions regarding specifics:.a~"~!!~iriance a~i!~Aended the following modifications: 1) on page 9, line 10, delete "usesi~ei~i~ establish~and add in place thereof "development has not yet begun'; 2) page 4i?:ii'ne 1, ~:~o~slte .r~ational fadlities, cladfy the concept; and 3) page 5, line 22, cladfy the.~mference~:~'~i°~h,i~h~fght, and design of all walls and fences. ::~iii? .~/.,..!i? MIS Ashiku/Mastin to introduce by::~ ~ly the~dinance ~ending Article 14, Chapter 2 (Zoning) of Division 9 of the Ukiah City Co~iWith the:~ibOve-not~:!i~mendments, carded by a voice vote of ell AYE. Absent: None· ~'"'"~:' .i!!i? :~!~i?~iiiiii~i?:i:~.~ .............. .... ;i!ii .... .,..:?!iii::i;:.. ~,.-'::i::iii:~ .... ?~!~!i :.:.i=:f!:~:: .~.,.~..,'.~ ~fi!ii! i i:ii=:!!!i!::!i!if::ii:~ iiii::~i!ii::~:::i ;: !::: i i ?:!:: ::i::!i T ::ii! City Clerk Hendereon ~i~!:~inance A. .s .mend.d. carded by the fo,owing ro, ca, vote: AYES: CounC~m~:;.Chav~<~:i!ii~ Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: N~ ~~:::None 9. UNFINISHED... 9a..~Adoption of ResOlutjon:Authorizin_a Ma.rot to $ian Em~lo_vment Aam~r~ent with City_ .~!?!Manaaer Candace:!Ho~ley ........... ............. ..... .,....... ~s :matter was takeB~ in Closed Session. See action report as item 13a. ~bi :!~val e~':~daet Allocation for Hirin~ Att_nmev for the Mendocino County Inland water ~A,~ii~;:.iii& poWer C0'mmission - Potter Valley Proiect Pfoces Mayor Malone reported the Mendoclno County Inland Water & Power Commission (IVVPC) has voted to hire a water specialist attorney to assist the agency with the Federal Energy Relation Commission process related to the Potter Valley project. The City of Ukiah's share of the attorney's fees would be $3,000 over a two-year period. City Attorney Rapport c. Jarified that this expenditure is separate from the City's own intervener proceedings. Councilmember Kelly noted the importance of protecting the City's water rights in this matter. MIS Ashiku/Kelly to approve an additional $3,000 budget allocation for the 1998/99 budget to be used for IWPC to retain a water specialist attorney, carded by the following roll call vote: AYES: Regular Meeting. June 3, 1998 Page 3 lOg. Council Act)royal of Staff Prepsrin_u Comments to Federal Commission (FERC} on the PG&;= Potter Valley Eel River Environmental Imoact Statement (ELS) Enerav Reaulatior~ Diversion Proiec; This matter was discussed in Closed Session. See action reported under item 13c. 11. CITY COUNCIL REPORTR Councilmember Chevez attended a Main Street Program board meeting; that boards request for funding from the City should be finalized soon. She announced the American Cancer Society fund raiser scheduled for June 19 and 20, 1998; she is seeking sponsors for her entrance in the relay event, which is in memory of community volunteer Pat Denny. Councilmember A~hiku had no report. Councilmember Kelly noted the need to upgrade the City's webpage. .4,<.i .... Councilmember Mastin reported on the Mendocino Transit Authority meeting andi!~ Mendocino Solid Waste Management Authority meeting. ~mes uenera~ l.<esolutlon r,.;ommmee. Councilmember City Manager Horaley noted the ~ is taking advantage'~!~i~:!;Ad federal surplu';!~i~ii~':"stock up on emergency supplies. She displayed s poncho, which ~i~*S~ be used as a sleeping bag; the City received 100 of these for use in emergencies. Shei~e~'~d a cooperative effort with the Greater Ukiah Chamber of Commerce in developing C~and C~r'~bpages. Councilmember Mastin noted the next meeting:d'i~R~ood En~!~i:Sion of the League of .omia c,ie? snd fo. er Pub,c Safety re rementl; y have been scheduled r tne same oay. .~i~i!:i~:::::~ ..,.'i!?:' ,At 8:35 p.m., the Council adjourned to ~:~ed 13. CLOSED SESSION ~;ililili!i:i:?i; .~?:" The Council..:~convened in.<~e~i~ession ~:~~ely 11:o0 p.m. 13a. Gov~:~nt Code:ii~if:~Citv Ma::~:~'~!i~°ntract Renewal M/S Mssti~A*~k~!:~.adop~~{i~ No. 98-43, Authorizing Mayor to Sign Agreemertt with Candace Horsley ~i~e.ndme~:.i~:~.;~ntract es discussed in Closed Session), carried by the following roll qal!vote: AYE$~. CourtS,ii, tubers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: Noni::::ABSTAIN; ;~. ABSENT: None. 13b..p~blic Emolovme~:!?~i'Citv cler~. ....~i?Council Acceot ReSignation of Colleen Henderson and A~_ ~oint Sheridan Malone C or :""nd Inst =t Sta, to Fi, bv E e=tion Aooointment Proc. . ~;~sfin/Ashiku:~:.accept the resignation of Colleen Henderson, to appoint Sheridan Malone as ~rim~ Clerk~!i~ to instruct staff to fill the position by appointment, carried by the following roll ~:Y°~e; AYES; ~uncilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN!:N0ne. ABSENT: None. 13c. Conference with Leoal Counsel -Antici_~ated Litiostiorl Initiation of Liti_astion Pursuant to Government Code 654956.9(c); Council .am~roval of Staff Pre_Bsrino Comment~ to Federal Commission ~_FERC} on the PG&E Potter Valley Eel River Environmental Impact Statement Enerav Re_aulstio. Divereion Pro_ie~, ' MIS MslonelAshiku to approve staff recommendations regarding submitting comments on the Environmental Impact Statement (ELS) for the Potter Valley Project, carded by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None. Regular Meeting - June 3, 1998 Page 5 14. ADJOURNMENT Mayor Malone adjourned the meeting et 11:02 p.m. Colleen B. Henderson, City Clerk Regular Mee~ng. June 3, 1998 Page 6 ITEM NO. 6a DATE June 17, 1998 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF MAY 1998 Payments made during the month of May 1998, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedules of Bills, representing the five (5) individual payment cycles within the month. Accounts Payable check numbers: 104937-105048, 105168-105345, 105473-105614 Payroll check numbers: 105049-105167, 105346-105472 Direct Deposit numbers: 2816-2975 Void check numbers: None This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of May 1998. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Gordon Elton, Director of Finance Coordinated with: Kim Sechrest, Accounts Payable Specialist Attachments: Report of Disbursements APPROVED: AGENDA.WPD/krs Candace Horsley, C!y Manager CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF MAY 1998 Demand Payments approved: Check No. 104937-105048, 105168-105345, 105473-105614 FUNDS: 100 General Fund $184,577.05 140 Park Development 141 Museum Grants 142 National Science Foundation 143 N.E.H.I. Museum Grant $7,038.33 150 Civic Center Fund 201 Asset Seizure (Drug/Alcohol) 220 Parking Dist. #10per & Maint $1,049.16 230 Parking Dist. #1 Revenue Fund $12.00 250 Special Revenue Fund $1,900.00 260 Downtown Business Improvement 301 Gas Tax Fund (2107) 332 Federal Emerg. Shelter Grant $4,456.39 333 Comm. Develp. Block Grant $1,805.61 340 SB325 Reimbursement Fund $25,788.60 410 Conference Center Fund $10,121.82 550 Lake Mendocino Bond $1,286,522.50 555 Lake Mendocino Bond Reserve ($44,320.81) 575 Garage $2,036.75 600 Airport $35,624.05 610 Sewer Service Fund 611 Sewer Construction Fund 612 City/District Sewer $47,866.46 615 City/D/st Sewer Replace 640 San D/st Revolving Fund 660 Sanitary Disposal Site Fund 661 Sanitary Disposal Replace 665 Refuse/Debris Control 670 U.S.W. Billing & Collections 675 Contracted Dispatch Services 678 Public Safety Dispatch 679 MESA (Mendo Emerg Srv Auth) 695 Golf 696 Warehouse/Stores 697 Billing Enterprise Fund 698 Fixed Asset Fund 800 Electric 801 Electric Revenue Fund 805 Street Lighting Fund 806 Public Benefits Charges 820 Water 900 Special Deposit Trust 910 Worker's Comp. Fund 920 Liability Fund 940 Payroll Posting Fund 950 General Service 960 Community Redev. Agency 962 Redev. Housing Fund 965 Redevelopment Cap Imprv. Fund 966 Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 105049 - 105167 DIRECT DEPOSIT NUMBERS 2816 - 2891 PAYROLL PERIOD 4/19/1998 - 5/2/1998 PAYROLL CHECK NUMBERS 105346 - 105472 DIRECT DEPOSIT NUMBERS 2892 - 2975 PAYROLL PERIOD 5/311998 - 5/16/1998 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR DEDUCTION CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS VOID CHECK NUMBERS- NONE $6,845.49 $1,136.67 $131,189.46 $1,779.55 $11,780.00 $40,842.70 $386.46 $6,523.85 $14,828.39 $661,780.72 $9,086.50 $46,619.95 $3,524.56 $223,526.61 $306.98 $39,205.09 $4.99 $52.93 $191,201.04 $2,955,099.85 $64,208.04 $178,699.96 $169,663.92 $3,367,671.77 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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In doing so, the Council made a number of minor changes, which included articulating examples of required on-site recreation facilities (line 1, page 4); completing a sentence describing requirements for the location, height and design of walls and fences (line 22, page 5); and revising the language pertaining to the expiration of a Planned Development Combining Zone (line 10, page 9). These minor language changes have been made, and the Ordinance is attached and ready for adoption. RECOMMENDATION: 1)Adopt the Ordinance amending Division 9, Chapter 2, Article 14 of the Ukiah City Code. ALTERNATIVE COUNCIL POLICY OPTION: 1. Do not adopt the Ordinance, and provide direction to staff. Citizen Advised: Legal notice published according to the requirements of the Ukiah City Code. Requested by: Planning Department Prepared by: Charley Stump, Senior Planner Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director, and David Rapport, City Attorney Attachments: 1. Ordinance amending Division 9, Chapter 2, Article 14 of the Ukiah City Code. APPROVED: ~'*~?:~ -- Cat'dace Horsley,~City Manager 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING ARTICLE 14, CHAPTER 2 (ZONING) OF DIVISION 9 OF THE UKIAH CITY CODE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Pursuant to Section 9260 of the Ukiah City Code, Division 9, Chapter 2 (Zoning) is amended by revising Article 14 (Regulations in Planned Development (PD) Combining Zone/Districts); as indicated on Exhibit "A" attached to this Ordinance. SECTION TVVO The amendments to Article 14 of Chapter 2 of the Ukiah City Code involve adding a Purpose and Intent section; adding an Application of Combining Zone/District section; adding a Procedures and Process section; and deleting existing antiquated and/or vague language; and include reformatting the text to make it easier to read, understand, and administer. SECTION THREE This amendment to Article 14 of Chapter 2 of the Ukiah City Code is necessary to ensure that it is consistent with the Ukiah General Plan, and to create a more orderly and readable set of Planned Development zoning regulations. SECTION FOUR This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION FIVE This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on June 3, 1998, by the following roll call vote' AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone NOES: None ABSENT: None ABSTAIN: None ORDINANCE NO. Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Passed and adopted on June 17, 1998, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Sheridan Malone, Mayor ATTEST: City Clerk ORDINANCE NO. Page 2 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 ARTICLE 14. ZONING CHAPTER 2 REGULATIONS IN PLANNED DEVELOPMENT (PD) COMBINING ZONE/DISTRICTS SECTION: 9165: Purpose and Intent 9166: Application of Combining Zone/District 9167: Procedures and Process 9168: Action on Planned Development Zoning Projects 9169: Expiration of PD Combining Zone/District 9165: PURPOSE AND INTENT: The purpose of the Planned Development Combining Zone is to allow flexibility in design and development in order to promote economical and efficient use of land; to increase the level of urban amenities; to preserve the natural environment; and to provide for phased completion of development projects. It generally provides a method for deviating from standardized zoning requirements to foster well-planned, creative, and quality development. 9166: APPLICATION OF COMBINING ZONE/DISTRICT: A. The Planned-Development Combining Zone may be combined with any Zoning District. B. A Use Permit for permitted land uses within the underlying zone shall not be required when a Planned Development Zoning District a Precise Planned Development project are proposed. 9167: PROCEDURES AND PROCESS: A. Preapplication Review: Prior to application, the prospective applicant should consult with the Planning Department to obtain information and guidance before entering into bidding commitments or incurring substantial expense in the preparation of plans, surveys, and other data. ORDINANCE NO. Exhibit "A" Page 1 of 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 B. Minimum Area: A Planned Development Combining Zone shall include a minimum area of one-half (1/2) acre, under single ownership or otherwise subject to unified planning, construction, and management. C, Application for Rezoning: Application for a Planned-Development Combining Zone shall be made pursuant to Article 20 of this Chapter. The applicant shall include on the application or the plot plan as applicable the following information: 1. Existing topography and the approximate location of buildings, improvements, and natural or environmental features for the property and adjacent land within one hundred (100) feet. 2. The current General Plan land use designation, the current zoning, and the current land uses in the proposed district and adjacent land within one hundred (100) feet. 3. A general land use plan showing proposed uses to be developed on the site, supported by projected acreage, population, housing units, building floor area, employment, or related planning and development data, as determined by the Planning Director. 4. A general facility plan showing the approximate location of existing and proposed streets, pedestrian ways, and circulation features; proposed public utility services and facilities; and proposed public or community facilities and uses. D. Concept Development Plan: If no specific development is proposed as part of the Planned Development Combining Zone application, the applicant shall submit a Concept Development Plan which shall contain a descriptive written statement indicating the following: 1. The manner in which the proposed development will be in accord with the General Plan. 2. The architectural and environmental design qualities to be attained. ORDINANCE NO. Exhibit "A" Page 2 of 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. A general description of proposed land use regulations, site development regulations, and performance standards sufficient to govern subsequent development, including but not limited to the following: a. Allowable uses. b. Maximum and/or minimum regulations governing density and intensity of use, building floor area, height, coverage, lot size and dimensions, setbacks and open spaces, landscaping, signs, architectural design, and other features of the development. c. Conditions, covenants, and restrictions, and proposed means of management and continued maintenance and operation of common facilities. 4. A general phasing plan and schedule, indicating the anticipated time for beginning of construction and completion of each phase of development. 5. Evidence that the applicant has sufficient control over the land to effectuate the proposed plan. E. Precise Development Plan: If a specific development project is proposed as part of the Planned Development Combining Zone application, a Precise Development Plan shall be submitted. If a Concept Development Plan was approved as part of the Planned Development Combining Zone project, a Precise Development Plan shall be required prior to the issuance of Building Permits. The Precise Development Plan shall contain the following information: 1. All the information required for a Concept Development Plan. 2. A detailed Site Plan sufficient to fully illustrate the proposed project and adjoining land uses. The Site Plan shall also indicate the existing topography and proposed grading. . o o . Elevation drawings of all proposed structures. Details of the location, dimensions, and design of all proposed signs. Floor plans of all proposed structures. An automobile and bicycle parking plan. ORDINANCE NO. Exhibit "A" Page 3 of 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 7. Residential and mixed-use developments shall contain on-site recreation facilities commensurate with the size, scale, and scope of the project. Such facilities may include, but not be limited to picnic areas, tot lots, open turf areas, and sport courts. 8. The location and design of all required trash and recycling facilities. 9. A clear depiction of all easements on the property. 10. A proposed Landscaping and Lighting Plan commensurate with the size and scale of the proposed development project. Landscaping Plans shall be submitted as a required component of all Precise Development Plans accompanying Planned Development Zoning applications at the time of application filing. All proposed Landscaping Plans shall comply with the following standards: a. Landscaping shall be proportional to the building elevations. b. Landscape plantings shall be those which grow well in Ukiah's climate without extensive irrigation. Native species are strongly encouraged. c. All landscape plantings shall be of sufficient size, health and intensity so that a viable and mature appearance can be attained in a reasonably short amount of time. d. Deciduous trees shall constitute the majority of the trees proposed along the south and west building exposures; non-deciduous street species shall be restricted to areas that do not inhibit solar access. e. Parking lots with twelve (12) or more parking stalls shall have a tree placed between every four (4) parking stalls within a continuous linear planting strip, rather than individual planting wells, unless clearly infeasible. Parking lot trees shall primarily be deciduous species, and shall be designed to provide a tree canopy coverage of 50% after ten-years of growth of all paved areas. Based upon the design of the parking lot, a reduced number of trees may be approved through the discretionary review process. f. Parking lots shall have a perimeter planting strip with both trees and shrubs. ORDINANCE NO. Exhibit "A" Page 4 of 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 g. Parking lots shall have defined pedestrian sidewalks or marked pedestrian facilities within landscaped areas and/or separated from automobile travel lanes. Based upon the design of the parking lot, and the use that it is serving, relief from this requirement may be approved through the discretionary review process. h. Street trees may be placed on the property proposed for development instead of within the public right-of-way if the location is approved by the City Engineer, based upon safety and maintenance factors. i. All new developments shall include a landscaping coverage of 20 percent of the gross area of the parcel, unless based upon the small size of a parcel, it would be unreasonable and illogical. A minimum of fifty percent (50%) of the landscaped area shall be dedicated to live plantings. j. Landscaping Plans shall include an automatic irrigation system, and Lighting Plan for both the landscaping and exterior of buildings. k. All required landscaping for Precise Development Plan projects shall be adequately maintained. I. The Planning Commission or City Council shall have the authority to modify the required elements of a Landscaping and Lighting Plan depending upon the size, scale, intensity, and location of the development project. If the City Council significantly modifies the elements of Landscaping and Lighting Plan with major changes that were not contemplated or discussed by the Planning Commission, the matter may be returned by the City Council to the Planning Commission for its review. m. The location, height, and design of all walls and fences shall be consistent with the scale and style of the proposed development, and shall be compatible with the surrounding built environment. 11. Any other project related information requested by the Planning Director. ORDINANCE NO. Exhibit "A" Page 5 of 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 F. Criteria For Precise Development Plan: The following criteria shall be used in determining a Precise Development Plan's consistency with the purpose and intent of this Article: 1. User Impact and Needs: The design of the project shall consider the impact and needs of the user in respect to circulation, parking, traffic, utilities, public services, noise and odor, privacy, private and common open spaces, trash collection, security and crime deterrence, energy consumption, and other design concerns. 2. Relationship to Physical Features: The location of the buildings and structures shall respect the natural terrain of the site and shall be functionally integrated with any natural features of the landscape to include the preservation of existing trees, where feasible. 3. Consistency of Architectural Style: All buildings or structures shall be harmonious and consistent with the proposed architectural style regarding roofing, exterior materials, windows, doors, textures, colors, and other exterior treatments. 4. Balance and Integration with the Neighborhood: The overall design shall be integrated and compatible with the neighborhood and shall strive to be in harmony with the scale and bulk of the surrounding built environment. 5. Building Design: The design of buildings and structures shall strive to provide innovation, variety, and creativity in the proposed design solutions. All architectural elevations shall be designed to eliminate the appearance of flat facades and boxlike construction. 6. Density: For residential projects, every effort shall be made to achieve the maximum density possible pursuant to the underlying Zoning District. 9168: ACTION ON PLANNED DEVELOPMENT ZONING PROJECTS A, Notice of Public Hearings: Notice of Planning Commission and City Council public hearings shall be given pursuant to Section 9265 (B) of Article 20 (Administration & Procedures). B. Action by the Planning Commission: 1. The Planning Commission shall review and formulate a recommendation on the application to the City Council. ORDINANCE NO. Exhibit "A" Page 6 of 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 2. The Planning Commission may request additional information from the applicant when, in its opinion, there are substantial issues or significant public concerns requiring such information in order to act on the application. In such cases, the Planning Commission shall continue the public hearing for such time as is reasonable for preparation of the requested information. 3. The Planning Commission may recommend changes in the Concept Development Plan or Precise Development Plan, and forward such recommended changes to the City Council with its recommendation regarding establishment of the Planned Development Combining Zone. 4. In formulating their recommendation to the City Council, the Planning Commission shall find that the proposed project is consistent with the Ukiah General Plan and the purposes of this Article. C. Action by the City Council: 1. The City Council may adopt an Ordinance establishing a Planned Development Combining Zone if it finds that: a. The proposed Planned Development Combining Zone District, Concept Development Plan and/or Precise Development Plan as recommended by the Planning Commission, or as modified by the City Council, is consistent with the General Plan and with the purposes of this Article. Any substantial modification to the Concept Development Plan or Precise Development Plan by the City Council which has not been reviewed by the Planning Commission shall be returned by the City Council to the Planning Commission for its review. b. The proposed Combining Zone District and all uses therein shall be compatible and complementary to existing and potential development in the general vicinity of the project site. 2. The City Council shall consider the Planned Development Combining Zone application and Concept Development Plan or Precise Development Plan, together with the recommendation of the Planning Commission. ORDINANCE NO. Exhibit "A" Page 7 of 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 3. An ordinance establishing a Planned Development Combining Zone, if enacted by the City Council shall incorporate the Concept Development Plan or Precise Development Plan for the district as approved by the City Council. 4. Each Planned Development Combining Zone shall be shown on the zoning map by the letters "PD," and identified sequentially by order of enactment and reference to the enacting ordinance. 5. ^ Precise Development Plan proposed subsequent to the adoption of a Planned Development Combining Zone and Concept Development Plan shall be processed in the same manner as a Site Development Permit, shall contain all the information required in Section 9167 (E) above, and may, in the event of approval, be conditioned by the City in the same manner as a Site Development Permit. In taking action on a Precise Development Plan that has been submitted subsequent to the adoption of a Planned Development Combining Zone and Concept Development Plan, the Planning Commission shall find that it is consistent with the Ukiah General Plan, Concept Development Plan, and with the criteria in Section 9167 (F). A Decision made by the Planning Commission on a Precise Development Plan that has been submitted subsequent to the adoption of a Planned Development Combining Zone and Concept Development Plan is final unless appealed to the City Council. All appeals shall be made pursuant to Section 9266 of Article 20. 6. Changes to adopted Planned Development Combining Zones/Districts: a. Concept Development Plans and Precise Development Plans may be amended under the same procedures applicable to initial approval. An amendment may be initiated by staff, the Planning Commission, the City Council, or by the original applicant or a successor thereto having a continuing controlling interest in development or management of uses within the Planned Development Combining Zone/District. ORDINANCE NO. Exhibit "A" Page 8 of 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 b. A Precise Development Plan may be amended by applying for rezoning as provided in Article 20 of this Chapter. c. Minor revisions or modifications not increasing the density or intensity of the project and which would not adversely affect offsite property, may be approved by the Planning Director if it is determined that the circumstances or conditions applicable at the time of original approval remain valid and that changes would not affect any required findings. 9169: EXPIRATION OF PLANNED DEVELOPMENT COMBINING ZONE/DISTRICT. A. Any Planned Development Combining Zone/District created after the effective date of this title shall expire after three (3) years from its approval date by the City Council if actual construction has not occurred. A one (1) year extension of the three (3) year time period may be granted by the Planning Director if substantial progress has been made towards securing a building permit. All requests for an extension must be made in writing, and shall detail the progress made towards implementing the project and securing a building permit. If any PD Combining Zone District expires, the zoning (or its current equivalent) which existed prior to the adoption of the PD District shall be in full force and effect. ORDINANCE NO. Exhibit "A" Page 9 of 9 ITEM NO. 6c MEETING DATE: June 1 7, 1 998 AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE EXPENDITURE TO DISPOSE OF BIOSOLIDS AT THE REDWOOD LANDFILL FOR THE SUM NOT TO EXCEED $21,000 REPORT: Included in the 1997/98 Wastewater Treatment Plant Budget, Account Number 612-3580-690, is $100,000 for the disposal of biosolids (sludge). The wastewater treatment plant has been directed by the Regional Water Quality Control Board to begin removal of our inventory of biosolids. Currently, 500 cubic yards of biosolids are processed and ready for disposal. Redwood Landfill, located in Novato, CA, is the only permitted disposal facility within a reasonable distance that will accept our biosolids. Tipping fees for the biosolids at the Redwood Landfill are currently $41.00 per ton. Our estimated 500 cubic yards equates to approximately 512 tons of material. Staff recommends that the City Council authorize the expenditure for the disposal of biosolids at the Redwood Landfill not to exceed $21,000. RECOMMENDED ACTION: Authorize expenditure to dispose of biosolids at the Redwood Landfill for the sum not to exceed $21,000. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Deny request and refer back to staff. Acct. No. (if not budgeted): N/A Acct. No.: 612-3580-690 Appropriation Requested: N/A Citizen Advised: N/A Requested by' Darryl L. Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent ~ Coordinated with' Candace Horsley, City Manager Attachments: None APPROVED: Candace Horsley-, ~ity Manager ITEM NO. 6d DATE: June 17, 1998 AGENDA SUMMARY RE PORT SUBJECT: NOTIFICATION TO COUNCIL REGARDING THE AWARD OF BID TO HART FOR THE MAINTENANCE AND TESTING OF THE MAIN SUBSTATION SWITCHGEAR IN THE AMOUNT OF $5,900.00. Included in the 1997/98 Budget, Account No. 800.3646.250.000 is $10,000 for the maintenance and testing of the Main Substation Switchgear. A Request for Quotations (R.F.Q.) through the informal bid process was sent to six companies. Four bids were received and opened by the Electric Department on June 5, 1998 at 1:00 p.m. The iow bid was received from HART in the amount of $5,900.00. A purchase order was issued. Based on our purchasing policies we are giving City Council the required notification of the action. RECOMMENDED ACTION: Receive and file report regarding the award of bid to HART in the amount of $5,900.00 ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Stan Bartolomei, Electric Supervisor Prepared by: Judy Jenney, Purchasing & Warehouse Assistant Coordinated with: Candace Horsley, City Manager Attachments: Bid results Can~ace Horsle~,~City Manager BID RESULTS MAINTENANCE AND TESTING OF MAIN SUBSTATION SWITCHGEAR HART $5,900.00 WESTERN UTILITIES $11,138.00 S.D. MYERS $12,662.00 H.E.L.P.E.R. INC. N/B ITEM NO. 6e DATE: June 17, 1998 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO COUNCIL REGARDING THE AWARD OF BID TO WIPF CONSTRUCTION FOR THE INSTALLATION OF TWO PULL BOXES BEHIND ALBERTSONS AND LOCATING AND STUBBING UP CONDUIT AT STATE AND HENRY STREETS IN THE AMOUNT OF $6,980.00. These two projects were sent to three contractors for bids and three were received. The iow bidder on both projects was Wipf Construction, $5,540.00 for the installation of two pull boxes and $1,440.00 for locating and stubbing the conduit. The projects were combined and a purchase order was issued to Wipf Construction for a total of $6,980.00. Based on our purchasing policies, we are giving the City Council the required notification of the action. RECOMMENDED ACTION: Receive and file report regarding the award of bid to Wipf Construction for the sum of $6,980.00. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Acct. No. (if NOT budgeted): N/A Acct. No.: 800-3646-250 Appropriation Requested: N/A Citizen Advised: N/A Requested by: Stan Bartolomei, Electrical Supervisor Prepared by: Judy Jenney, Purchasing & Warehouse Assistant Coordinated with: Candace Horsley, City Manager Attachments: Bid re~s Can~ce ~orsley~ City Manager BID RESULTS Installation of Pull Boxes Wipf Construction Ferranti Construction Valley Paving $5,540.00 $6,014.00 N/B Locate and Stub Conduit Wipf Construction Feranti Construction Valley Paving $1,440.00 $2,480.00 N/B ITEM NO. 6 f DATE: June 17, 1998 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO COUNCIL REGARDING THE AWARD OF BID TO WIPF CONSTRUCTION FOR THE INSTALLATION OF A SIX-INCH CONDUIT AT EMPIRE DRIVE AND STATE STREET IN THE AMOUNT OF $9,160.00. This project was sent to three contractors for bids and three were received. A purchase order has been issued to Wipf Construction for the iow bid of $9,160.00. Based on our purchasing policies, we are giving the City Council the required notification of the action. RECO~NDED ACTION: Receive and file report regarding the award of bid to Wipf Construction in the amount of $9,160.00. ~tLT~RNATIVE COUNCIL POLICY OPTIONS: N/A Acct. No. (if NOT budgeted): N/A Acct. No.: 800-3646-250 Appropriation Requested: N/A Citizen Advised: N/A Requested by: Stan Bartolomei, Electrical Supervisor Prepared by: Judy Jenney, Purchasing & Warehouse Assistant Coordinated with: Candace Horsley, City Manager Attachments- Bid rests APPROVED: _~. Candace Hors City Manager BID RESULTS INSTALLATION OF SIX INCH CONDUIT Wipf Construction Ferranti Construction Valley Paving $9,160.00 $11,498.00 N/B ITEM NO. 6c[ -- DATE: JUNE 17, 1998 AGENDA SUMMARY REPORT SUBJECT: SET DATES AND TIMES FOR FISCAL YEAR 1998-99 BUDGET HEARING The adopted budget schedule identifies the last week in June as the period for formal budget consideration. The Council has indicated a desire to hold the hearing on Tuesday and Wednesday, June 23 and 24, commencing at 10:00am and continuing to 8:00pm. Timed sessions for the Redevelopment Agency and the Ukiah Valley Sanitation District (joint with City Council) are necessary. Redevelopment is recommended to be set for Wednesday, 4:00pm. The joint meeting with the Ukiah Valley Sanitation District is set for 3:00pm, Wednesday, June 24 to correspond with its standard meeting date and time. The draft 1998-99 budget will be submitted to the Council prior to the June 17 City Council meeting. RECOMMENDED ACTION: 1 ) 2) 3) Set Tuesday and Wednesday, June 23 and 24, 10:00am to 8:00pm as the dates and times for the City of Ukiah Budget Public Hearing. Set Wednesday, June 24, 3:00pm as the time and date for joint hearing with Ukiah Valley Sanitation District. Adjourn the June 17 meeting to June 23, 10:00am. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine other dates and times are more appropriate and set those as desired. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: NA Michael F. Harris, Risk Manager/Budget Officer Gordon Elton, Director of Finance and Candace Horsley, City Manager None APPROVED: ~ ~~.. Candace H'orsley,-Ci~y Manager mfh:asrcc98 0617BUDSHC ITEM NO. ~_~ DATE: June 17. 1998 AGENDA SUMMARY REPORT SUBJECT: COUNCIL AUTHORIZE MAYOR TO EXECUTE LETTER TO STATE LEGISLATURE IN SUPPORT OF ACA 42 The League of California Cities just introduced ACA 42, which is a measure aimed at halting the growth of shifting local tax revenues to state programs. This measure needs a 2/3 vote in the Legislature by July to qualify for the November ballot, and staff if requesting Council approval to pen a letter for Mayor Malone's signature to be forwarded to Senator Thompson and Assembly Member Strom-Martin in support of this measure. RECOMMENDED ACTION: Council approve letter of support going to Senator Mike Thompson and Assembly member Strom-Martin in support of ACA 42. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine letter is not appropriate at this time. Citizen Advised: N/A Requested by: Jere Melo, Ft. Bragg Councilmember Prepared by: Karen Yoast, Executive Assistant Coordinated with: Candace Horsley, City Manager Attachments: 1. Letter, dated May 5, 1998, from Jere Melo APPROVE~ ~,,~_ ~/~.L.~i~ 4/Can.ASRACA42 Candace Horsley, City~anager May 5, 1998 CITY OF FORT BRAGG Incorporated August5, ~889 416 N. Franklin St. Fort Bragg, CA 95437 FAX 707-961-2802 Honorable Sheridan Malone, Mayor City of Ukiah 300 Seminary Street Ukiah, CA 95482 RE: Consideration of Support ACA 42 (Aguiar, R-Chino) Dear Sheridan: Since 1992, cities, counties and special districts have seen the transfer of substantial amounts of local property tax revenue to support state programs. This has left your city, and mine, with large amounts of deferred maintenance and reduced service. At least in Fort Bragg, citizens feel they are not getting value for their tax dollars. That's probably correct, as the funds have gone elsewhere. The League of California Cities has just introduced ACA 42, a measure aimed at halting the growth of sending local tax revenues to state programs. ACA 42 needs a 2/3 vote in the Legislature by July to qualify for the November ballot. I find that I am the only council member in Mendocino County on the contact list for the League, so I am asking your City Council to consider adopting a support position and then communicating that position to Senator Thompson and to Assembly Member Strom-Martin. If you wish, I am willing to attend a Cotmcil meeting and to make a presentation. Phone 961-3397 (Work) or 964-0676 (Home). Thank you in advance for your consideration of this request. ~ i~cer~ely, (~c~i~l~ember cc: Mayor and Council Leagur of California Cities, ATTN: ACA 42 ADMINISTRATION/ENGINEERING (707) 961-2823 FINANCE/WATER WORKS (707) 961-2825 ECONOMIC/COMMUNITY DEVELOPMENT (707) 961-2828 ITEM NO. 6 J. DATE: JUNE 17, 1998 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF LEilER OPPOSING FEDERAL BUDGET REDUCTIONS OF VETERANS BENEFITS By letter of May 29, 1998, the Fort Bragg City Council has requested a letter of opposition to federal budget reductions regarding veterans benefits. Recent actions at the Congressional and White House level relate specifically to decreasing funding for certain programs within the Veterans Administration. A draft letter for the City Council's consideration is attached as is the information provided by Fort Bragg. RECOMMENDED ACTION' 1 ) Authorize Mayor to execute letter opposing federal budget reductions for veterans benefits. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine modifications to letter are necessary, identify changes, and approve revised letter. 2. Determine letter is not appropriate and take no action. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: NA Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager , Letter for Mayor's signature, page 1. Ma)/29, 1998 letter from Lindy Peters with attachments, pages 2-15 APPROVED:L~ ~~-~_~ Candace Horsley, Cit~Manager mfh:asrcc98 0617VET 300 SEMIN~I~AVE., UKIAH, CA 95482-5400 · ADMIN. 707/463-6200 · PUBLIC SAI:ET~ 463-6242/6274 · · FAX # 707/463-6204 · June 18, 1998 The President of the United States The White House Washington, D.C. 20000 Re: Veterans Budget Dear Mr. President, The City Council of the City of Ukiah wishes to express its opposition to unilateral federal budget reductions of veterans benefits. These most worthy citizens who gave so much of themselves for our Country should not be negatively impacted by other financial priorities imposed by yourself or Congress. Many residents of our City and adjacent community are veterans and deserve the assistance provided by these programs. The economy is touted as being the strongest in years and a surplus in the federal budget surplus is the talk of the nation. We are concerned that reductions are contemplated in disability funding for those who served. We strongly urge you to consider the responsibility this nation has to assist the veterans and insure their past efforts on our behalf are recognized and truly compensated. Your continued high regard for the men and women of the military and support of their long term well being is necessary. Retain the benefits which directly sustain the veterans and do not let them be cut in favor of programs or projects of lesser importance. Sincerely, Sheridan Malone Mayor mfh:letter98 0618PRESIDENT '%~'e Are Here To Serve" Mayor Sheridan Malone City of Ukiah 300 Seminary Avenue Ukiah CA 95482 CITY OF FORT BRAGG CITY OF FORT BR, AGG 416 N. ~n St. Fo~ B~g, CA 95437 F~ 707-961-2802 May 29, 1998 787 961 2882 P.02/11 Re: Proposed Federal Budget Reducing Veterans Beneffts Dear Mayor Malone: In spite of the fact that our City and County desperately need Federal funding for vadous programs we have been following with alarm certain actions at the Federal level related to the proposed Federal budget. There was an initial proposal to strip $10.5 billion in funding for veterans' disability compensation to pay for various transportation projects. The amount of the reduction in veterans' benefits has since been increased to $15 billion. Various letters and press clippings are attached as background information. At a special meeting our City Council has unanimously voted to oppose such action by: 1. Addressing a leffer to the President opposing cuts of veterans' benefits, (see .attached); 2. Requesting the support of the U.S. Senate through our Senators; and 3. Requesting the support of the County Board of Supervisors and the City Councils of the other cities in the County. By this leffer I request that you bring the matter before your Council/Board at the earliest possible time and join us in opposing Federal budgetary action which will do great harm to many needy veterans, those who have given so much for us and the rest of our country, to say nothing of the rest of the world. They need to be supported, not to be stripped of their benefits. Lindy Peters, Mayor ^DMINISTRAT~ON/ENGIN EERING (7O7) 961-2823 FiNANCE/WATER WORKS {707) 961-2825 ECONOMIC/COMMUNITY DEVELOPMENT (707) 961-2828 ,~ 7_. 0~: 56 CITY OF FORT BRAGG CITY OF FORT BRAGG 416 N. Franklhl St. Fort Bragg, CA 95437 FAX 707-961-2802 May 29, 1998 707 961 2802 P.03/11 The President of the United States The White House Washington, D.C. 20000 Re: Veterans Budget Dear Mr. President: We, the City Council of the City of Fort Bragg, want to thank you for all of the positive things you have accomplished since you came into office, Most assuredly, tackling the immense budget deficit stands out in our minds as one of your most noteworthy achievements. However, in our opinion, one important aspect of the newly proposed budget stands out as a blemish on an otherwise laudable record of accomplishments for your administration. Specifically, we note the stripping away of funds from the Veterans Administration that can only negatively impact the deserving veterans, both men and women, who gave so much to this country in our times of crisis. We seek assurance from your office that any effort to balance the budget on the backs of those who gave their health, limbs and lives to help keep the world free from tyrants and dictators will be vigorously opposed. We feel strongly that any attempt to shift funding from veteran services, especially from disability compensation, should and will be opposed as a moral dereliction of the duties of your high office and will be viewed with a jaundiced eye. Our community has suffered financial hardship because of impacts on the lumber and fishing industries which sustained us in the past. We badly need assistance in funding various programs, especially transportation, but R is our decision to reject any federal monies coming to this community that can be traced to reduction in funding for veterans' benefits. We trust we have placed the mantle of responsibility on the correct shoulders, Validate our trust in you .and your office by supporting our country's veterans. Please take the necessary budgetary action to retain the benefits which directly support those veterans. Lindy Peters, Mayor Norb Olbrantz, Ma~ore Oarrell Galli, Councilmember Matt Huber, C~ouncilmember Councilmember ADMINISTRATION/ENGINEERING FINAflC~WA~R WORKS ECONOMIC/COMMUNITY DEVELOPMENT (707) 961-2823 (707) 9~1-2825 (707) 961-2828 CITY OF FORT BRAGG CITY OF FORT BRAGG Inco~o~ated dlugutt $..~89 416 N. Fr~nlr!i_u St. Fort Br~gg, CA 95437 FAX 707-961-2802 May 29, ~ 998 787 961 2882 P.04/11 Senator Barbara Boxer 112 Hart Building Washington DC 20510 Re: Proposed Federal Budget Reducing Veterans Benefits Dear Senator Boxer: In spite of the fact that our City and County desperately need Federal funding for various programs we have been following with alarm certain actions at the Federal level related to the proposed Federal budget. There was an initial proposal to strip $10.5 billion in funding for veterans' disability compensation to pay for various transportation projects. The amount of the reduction in veterans' benefits has since been increased to $15 billion. Various letters and press clippings are attached as background information. At a special meeting our City Council has unanimously voted to oppose such action by: 1. Addressing a letter to the President opposing cuts of veterans' benefits, (see attached); 2. Requesting the support of the U.S. Senate through our Senators; and 3. Requesting the support of the County Board of Supervisors and the City Councils of the other cities in the County. Ely this letter I request that you bring our concerns as expressed in this packet before the Senate and oppose Federal budgetaw action which will do great harm to many needy veterans, those who have given so much for us and the rest of our country, to say nothing of the rest of the world. They need to be supported, not to be stdpped of their benefits. AOMINISTRATION/ENGINEERING (707) 961-2823 FINANCE/WATER WORKS (707) 961-2825 ECONOMIC/COMMUNITY DEVELOPMENT (707) 961-2828 CITY OF FORT BRAGG CITY OF FORT BRAGG Intor~ort,~¢d.4u~s# $, tS~9 416 N. Franklin St. Fort Bragg, CA 95437 FAX 707-961-2802 May 29, 1998 707 961 2802 P.05/11 Senator Dianne Feinstein 331 Hart Building Washington DC 20510 Re: Proposed Federal Budget Reducing Veterans Benefits Dear Senator Feinstein' In spite of the fact that our City and County desperately need Federal funding for vadous programs we have been following with alarm certain actions at the Federal level related to the proposed Federal budget. There was an initial proposal to strip $10.5 billion in funding for veterans' disability compensation to pay for various transportation projects. The amount of the reduction in veterans' benefits has since been increased to $15 billion. Vadous letters and press clippings are attached as background information. At a special meeting our City Council has unanimously voted to oppose such action by: 1. Addressing a letter to the President opposing cuts of veterans' benefits, (see attached); 2. Requesting the support of the U.S. Senate through our Senators; and 3. Requesting the support of the County Board of Supervisors and the City Councils of the other cities in the County. By this letter I request that you bring our concerns as expressed in this packet before the Senate and oppose Federal budgetary action which will do great harm to many needy veterans, those who have given so much for us and the rest of our country, to say nothing of the rest of the world. They need to be supported, not to be stripped of their benefits. Sincerely, ~ Lindy Peters, Mayor ADMINISTRATION/ENGINEERING (707) 961-2823 FINANCE/WATER WORKS {707) 961-2825 ECONOMICICOMMUNITY DEVELOPMENT (707) 96~.2828 ~UN-08-1998 09:56 CITY OF FORT BRAGG ?0? 961 2802 P.06/11 On Anti-Veteran Amendment to, Budget Plan R'~tlowing is the recordgd yom on .S~.- mr ~m v. ~nici'~ mnmdm~ m ma~ SlO.5 billion from vet~ dis- ability com~ti~ to ~y tbr m~ ~ other truncation Spencer Abraham { R-MI) Wayne Ailurd {R-CO) John Ashcrof[ I R-MO) M~ B~ (D-MT). Ro~ B.nn~ (R-U~ Christopher "Kk" S. Bond John B. Br~ux (D-~) · Sum Bmwnb~k Coned John H. Chaf~ (R-RI) ~ Ct~h~ fR-MS~ ~ ~ Cmi~ (R-ID) Mike ~Wi~ (R-OH) ~te V. D~nici (R-NM) Mi~et B- ~zi (R.WY) Sill F~st l R-TN1 Sl~e Oonon f R-WA) R~ G~ (R-MN) ~ E ~~ (R-lA) J~ G~ iR-Nm ~m Huichi~t~n (R-AR} ~y Baley Hu[chi~n Ja~ DiA Kemp~ho~ (R-ID) J. Ro~ Jon L. M~ ~nd~cu n Richard G. Lupr Connie M~k (R-FL) John McCain (R-AZ) Mitch M¢Conuell (R-KY) PrnnK I-L Mutk. owski iR-AK) Don Nicld~s (R-OK) l~t Robes~ (R-KS) William V. Ror. h. Jr. (R-DE] Rick Sanmmm Jet'f Sessions (R-AL) Richu~t C. Shelby iR-AL) Gordon Smim (R-OR) Robin C. Smiu~ (R-NIB Ted Slovens (R-Al(} Craig Thoo~s (R-WY) ~ Thompson (R-TN) Sux~m Thurmond (R.SC} John W'. Warner (R-VA) Denial lC Ak:aka (D-H1) J~sel~ R. Biden. Jr_ (D-DE) Jeff ainpznml (D-NM) Dale Bumpe~ (D-AR) lte~ Nighflmo~e C~mpbell (R-CO) ,.~.. Max W. Cleland (D-GA) Su.~n M. Collins {R-ME)-..., -... Kent Conrad (D-ND) Paul Coverall ('R-~A) '"" - Alt'on.se M. D'Am~to (R-NY).. -.. 'l'homns A. D'as~hle { D-SD) Chrismph~, J. D~ld (D-CT) Bytnn L. Dorg.',n I D-ND~ Ri¢l~u,d .L Durbin (D-IL) Russ Feingold (D-WI) Dianne Feinstein Wendell I-L Ford (D-KY) John Gl~nn (D-OH) Bob Graham (D-FL) Tom H~tkin (D-IA) Ernest F. Hollin~ (D-SC) Jim M. ~eifords (R-VT) , .., Tim Joht~son (D-SD) ' F.,dwnrd M. Kennedy (D-MA) John F. Ken-y (D-MA) l'{etben H. Kohl (D-Wl) r-~k R. 'Laa~eme,~ (O-NJ) Patak J. Cart Levin Jesepa L [.iebem~ (O-CT) ~ A. Mikuiski (D-MD) Carol Mometey,,,Bmuu ID.,IL). O'aaiel ~ Mu~x (D-WA) Jar, k Ree~ ID-RI) Clmelem S. Rebb (D-VA) ~ O. Recke~le,.. IV (D-WInO. Paa! S. Sad;,anea (D-MD) Olympia ,i. Aden Specm, (R-iA)--- -,,,., Rolx, rt G. Tomco{Ii (D.NJ) Pa~i David Welbmne (D-MN) Ron Wyden (O.OR) No! Voting Jes.~ Helms (R.NC~ Daniel K. lnouye (D-HI) D..\V X,l..'~ (';,,\ ZINK JUN-08-1998 09:5? CITY OF FORT BRAGG ?0? 961 2802 P.07/11 DATE: May 19, 1998 ~S_le2~er. was w~itten before Fort Bragg City Council City A~inis2ra2or FROM: Council Member Olbrantz Anti-veteran Amendment to National Budget Plan City Council; I have never brought anything to the City Council Table for consideration that was somewhat personal. I always said it was my job to address all the issues and not try to push forward my own agenda such as disability or veteran related issues and I Chink so far I've done that. But something has come up that should concern everyone especially anyone who represents government. Enclosed is backup information taken from the MAY/JUNE 1998 Disabled American Veterans Magazine where the U.S. Senate voted 52 Yea (5 Democrats) to 46 Nays (7 Republicans) ON ANTI-VETER~ AMENDMENT TO BUDGET PLAN. I salute the Democrats for their commitment to the Veterans and I'm a republican but I guarantee you I will put some deep thought into changing parties. Apparently Senator Pete V Domenici's (Republican) maker of the amendment has never visited a V.A. Hospital or served on the front lines in combat. To understand what a sensitive issue this is to Veterans, a person has to try and put themselve~ into the mind set of a veteran. I don't expect you to but I can tell you what is in my mind. I was born in a small Wisconsin farm community, two sisters and four brothers, I being the youngest. Ail of the boys joined the military, one Navy and four Marine corps including myself. At that time in t~e 1950's young men couldn't wait to serve their country, =hat was my dream since as far back as I can remember. Ail of us boys were in the service at the same time, at least one of us served in every military conflict since World War Two. I personally served in combat in Dominican Republic and in Vietnam. I volunteered for Vietnam because I felt that it was my duty and I was well trained for that type of warfare, by the way my oldest brother was in Vietnam at the same time as I. My rank was Sergeant and I controlled the lives of approx, thirty to forty men, our job was front line infantry although I specialized in automatic weapons (Machine guns). I can't tell you how many people I saw killed in action and I can't tell you how many people I saw wounded or killed fighting for something they believed in, but one thing for sure they deserve better treatment then what they are getting now. A couple of things I did ~ee I will relate to you. First, in combat I saw a Marine repeating "God Bless America" while breathing his last breath, JUN-08-1998 09:5? CITY OF FORT BRAGG ?0? 961 2802 P.08×11 another Marine wanted to touch the American flag before he died, * The two years I spent in a military hospital after stepping on a land mine I had over forty major operations, but while I Was there i can't describe how it was. One Veteran with jungle fever wrapped completely in ice would not die until an American Flag was draped over him, another marine's family come to visit him but left shortly after but not before telling him they did not want to see him anymore because they did not consider him a whole human being, they didn't want to be burdened by him. These are just a few of the cases that I personally witnessed but there were hundreds of other veterans that went through that hospital and other hospitals throughout the nation that believed in what they were doing for their country was right but when they got home many were disappointed because they were rejected and treated like dirt. Now we have a U.S. Senate that believes the roads are more important then taking care of the people who risked their lives in order to protect our country,s freedom. What would have happened if the Veterans would have refused to go into combat like some have? I can't predict the future but I do believe this country wouldn't be enjoying the freedom they have without the commitment and dedication of its Veterans, furthermore it is that freedom that enables you to represent us. In closing, I want to say in all my life I have never been so disappointed in our government. I'm requesting the City Council to: 1. Write a letter to the President to stop this Amendment to the Budget. 2- Letter to the U.S. Senate, letting them know how disappointed we are in them for not supporting our Veterans. '"" 3. Include all material enclosed with and including this letter with the above three (3) requests. REFER TO MEMO DATED MAY ~S, 1998 ON LAST P~GE OF THIS PACK~GE FO~ Ci~NGES TO I~EQIIEs?s_OF._._?~F~_C!T~...._g0UNC~?: Thank you for your consideration. Norb Olbrantz 391 Osprey Ct. Fort Bragg, CA. 95437 (707)961-0460 -8- JUN-08-1998 09:5? CITY OF FORT BRAGG ?0? 961 2802 P.09/11 FROM THE N&TZONAL COMMANDI~ Veterans Won't Be Pushed Around Ham/R. McDonald. ,Ir.. National Commander National Commander Harrv R. McDonald, Jr, Crl)r~:~.ved the DA Vk deep sense of otttrage at the Prt, siden[5' fiscal year 1999 federal budge! ami prr)posal.v rim[ wm~M severely hamper e#'orrs u) improve the VA benefit~ delivery ,~$tem. As the Commander dally. ered the DA V's National Legislative Program to a joint s~,~ion of the House and Senate Ver, ran,f ' Affair~ Committees on March 18, a gathering of DA V and Auxiliary. mem- bers interrttpr~d the presentation with applause and stand- ing ovations throughout. Printed here are itigh[ights of the Commander's presen. port of your efforts on their behalf. But, Messrs. Chairmen, 1' must Convey to you it very real sense of alarm at wh:tt can oniv be dc- scribed as a dangerous shift in this nation's policies Orl veterans isaucs. I used to believe that veterans could be secure in the 'knowledge that a srateful nation would always be willing to take care of the neecL~ of its. defenders of democracy. But time is pmvint mc wronl. Veterans can no longer be assured that this ~ov- · mment will rulfill im promises to them. Our detractors would have the American public believe chat veterans programs are too generous and that veterans only want more,mom,mom. They claim veterans are unwilling to listen to reasonable ~lter- natives and that VA, health care is provided only m social misfits. Nothin$ could be further from the math, ye~ ~hcs¢ anti-veteran distortions continue, year ~fter year, But most recently--.of all places----they surf'aced ration, the finale of rite DA V~ 1998 Mid. Winter . in the Administration's budget. CottfereI~¢¢. i Messrs. Chairmen, on behalf of the more than one million members of the DAV and its Aux- iliary. I want to thank you and your Committees for the support you have given to veterans, their loved ones, and to the programs and services that have helped enrich their lives. As the principal advoeate~ within Congress for our Nation's veterans, you provide the critical leader- ship nc~,-ded to ensure that America honors its moral obligation to the men and women who have served and sacrificed to preserve the freedoms all Ameri- cans enjoy today. Thank you for all you have do~e tbr veterans and their families. Since 1920, the DAV has been dedicated to one, single purport building better lives for ~his nadon's service-connected disabled veterans and their fatal. lies. And I pledge this organization's continued sup- tn his State of the Union address. Presiden~ Clinton said the main theme of his administration's millen- nium program is Honor the Past: Imagine the Fu- ture. And he invited all Americans to Give Gi~s to the Future. ' But v~.~.ans w~ no~ m~nfioned ev~ once.--either in ~he Srar~ or the Union s'l)~h or in th~ Rq)ublicans' · response to the President's addr-~t onc~t. How can we as a nation honor the past without · remembering the sacrifices made by out citizen-sol- diets throughout our history? Veterans have always given ~fts to the future~ the gift of freedom, the gift of security, the gift of democracy. Those gifts did not come without a pric~. For nome, it was the ultimate sacrifice of life. For otbers. it wa.,; ~he toss of' limbs, eyesight, or mental well-being. But ~his gilt ol"giv lng---or sacri fice--.has not ended. ICt)t~ti.tted t),, p(r.~- 25) ~UN-08-1995 09:55 CITY OF FORT BRAGG ?0? 961 2B02 P.10×ll · i I I I LIII I [L _1 National Commander, . (Continued from page I ) 'Veterans and their families continue to honor the past. They cominue giving gifts to the future long after the guns have fallen silent, long after most people have pu.,~hed . aside the memories of that service and ~crif'tce. For exanple, the DAV has donated 608 vans to VA medical centers since 1987 as part of our nationwide transportation network. These vans, operated by volunt~r drivers, transport sick and disabled veterans to and from VA facilities for much-needed medical care. This summer, we will donate I47 ~'ans to'VA medical, cen- ters in 41 states--our largest ever one-year contribution. On a more somber note. the President's budget proposal is'a deep disappointment to veterans. It fails to provide enough resources to improve the quality and timeliness of the claims adjudication and benefits delivery system, It is inadequate to maintain high quality medical care for our sick and di.~bled veterans. The VA has developed a sweeping plan to remedy the claims backlog issue and resolve some of the problems that have plagued the system for years. We support thc plan and are optimistic that the new leader-' ship team at the Veterans Benefits Adminisu'ation will bring a new ~nse of purpose to the system that will benefit veterans and the VA as well, However, those efforts will be seriously hampered without sufficient staff and other resources. But what's worse is that the propose, d budget lays thc ground- work for an unsettling stfift in public policy regarding this nation'~ voter',ms. If the proposed changes were to bc enacted, they would se- verely weaken the VA's capacity to meet the needs of out' veterans. One outrageous proposal would strip the VA of its current' aulhority to compensate veterans for disabilities related to to. bacco use that began in military service. The au-called savings from denying disability compensa- tion and survivors' benefits would be used to pay for other non-VA programs. Only a :~mall fraction would go to veterans programs. The DAV i~ unalterably opposed to any retroactive elimina- tion of compensation iht tobacco-related illness or disability. If thc government is allowed to abolish compensation for tobacco-related disabilities, it could set a dangerous prece- dent tot eliminating other benefits down the road. We simply cannot and will not let that happen! Another very disturbing aspect of the President's budget are' wrong-headed recommendations for funding veterans benefits under thc Department of Defense. That ia an insult to veterans. It demeans our patriotism and demonstrates a startling lack of understanding about veterans benefits and services. We can well imagine just where the administration i~ head.· lng with that line of thinking---t~e elimination of the VA as a Cabinet department and subjecting veterans programs to the · whims of the military, The implications of such a plan are very distUrbing.· if the Defen~ r)epartment had to choose between buying a MAY/JUNE 11)98 tank or caring for vetexans, just where do you think the Penta- gon would rather spend its money? From our perspective, it'is clear that thc administration's budget signals a dangerous shift in public policy a~vay from honoring America's commitment to our veterans. There are others with immens~ political power who ala~ wish to break or severely weaken the nation's sacred covenant with veterans. They are more inclined to make new commitments than to honor America's promises., Each year veterans must, fight agal~t ~he pork barrel po]i- · , '" (Continued on page 26) . , Illl Intemet Carries Warning VA Health" ..' Cam Cutoff .. ii~,i~';.?tI'iey'' do not.em'oil' '.'.'~! :'? Th~'mialeading ~,:'~:,:';:htemet: ?~!':'among'~eteran~as*;. ., .,.~ ~!/' or. grehter.will !,:7:'. services ':.:"..:'.'i:~'~]led to be ;?:::, help the: i!'.:::,.,: Applicants ,. 50% :"... .. ~UN-08-1998 09:59 CITY OF FORT BRAGG ?0? 961 2802 P,11/11 Hospitalized Vets Get TV ... Representing members of DAV Chapter 11, Las Vegas, Ney., Commander Steve clark, right, donates a new color TV with VCR for hospitalized veterans to use at the Las Vegas VA Ambulatory Care Center (ACC) Women Veterans Clinic. Aisc at the presentation are, from left, ACC Director Ramon Reevey and Women Veterans Clinic Coordinator Denise Bartlett-Chekai. . . "Volunteer" State Appreciation ... Representing members of DAV Chapter 108, £ewisburg, Tenn., Chapter Treasurer Harry Alderdice, left, presents a Certificate of Appreciation to Assistant Chief Pharmacist Michale B. Hopkins, center, at the Alvin C. York VA Medical Center in Murfreesboro. Mr. Hopkins received the award for exemplary service rendered to veterans at the medical center. Also attending lhe presentation is Chief Pharmacist John Russell Montgomery, right. _ IIIII I III I lift National Commander ( Continued frmn page 25) ties of Congress to obtain adequate funding for VA programs. But that fight has become more difficult under th~: Balanced Budget Act. This pits veterans programs against projects like highways and the transportation fund. · Sadly, though, some nlember~ of Congress, it seem.~, choos0 'pork-barrel projects over doing what's right--fulfilling past commjmleltts to veterans. But they would not have to make that choice if there were more Senators and Representatives who are advocates for vet- .erans, advocates who will stand up and speak out against leg- . islafion that adversely affects veter:ms programs. We need those advocates in Coligrcss now. 1 know I've spoken at some length about, the need for ad- . equate funding for VA benefits, programs, and services: at,out the ne~d to improve th~: quality and ti,n¢lin¢as of benefits to veterans and their dependents. But veterans ,'u'en't just asking for more, IllOre, more, a.$ some Would have you believe. .,However, I must tell you in ail candor, veterans will no longer tolerate being pushed around! No longer will our veterans tolerate those who would rather blindly cut fede~ programs than make the ditfieult choices nec- rosary to fulfill the nation's commitment to our citizen.~ldie~. Let me assure you, though, that the DAV deeply appr~iates the efforts that your Conunittees have made ~o convince tho~c who control the purse strings of the value of veterans pro- grams and our nation's legal and moral obligation to provide adequate funding for those progrmns. We believe, as Pre.,:ident Lyndon Johnson noted, "Our gov- ernment and our people have no greater obligation than to assure that those who have ~erved their country and Ihe cause of freedom will never be forgotten or neglected." ~ National Adjutant (Continued from page 3) ,D° it now before it's too late: · All you have to do is call 1-800-393-90'~2 and a personal- ized letter from you will bc sent to your Congressional Repre- sentative and both your U.S. Senator~. The cost of ~nding the three letters by Western Union is $7.9g. (A copy of the letter is on page 4.) , .Of course, you can write directly to your elected offi- cials in Congress using the Western Union letter as a model to urge them to support suft]ci¢~t federal funding for vet- erans program~, maw · ,~,~!.~.;'~".:'~:~ '.'.',:: ... ;, '~,': ! :i?:'<¢,:".,i;?: :'~.',.:.,.~.?.,...,..:....;;,....:.i.-, ',: '.'.'.?'..;.: ;., '. ':.' ..... . ;:.;,;;..?.;: :letters:.; ,,". :'".',; ,..: :, ...,: :.~ ;.;.,. :?.:!...,'~,.'/i. ,;;,..",..' :. '., ;¢,% ..,,:',:, .: :' . "'T ' '.', ". ..? ', .~.'.~,',~.,:~,,J:d4'~..;~.:a~.,'~ .'~'...'¢;i ..... .-.'" ..;..' .. ',. o contact :.your.:?;'::~;.?}:,,.::.:'"..,....,., ,TO;Contact.Your i:::'Representative.;i.;!.WHte;~ ?; i¢:.;;'::!!;.¢.":,: se~iatOrs,. ~rite: · :.: Honorable..(full~.,n'ame)(;'?. :i:~.i.i:'!i:SenatOr.. (full.name) :; U.S.' Housd ~of~i.ii,;,/!,,~;,,~.,,:~: i~'i?":'~'.,!ii., !i';;:" :.U,S,.?senate J.:.~ .. ':: Representativ~;s'::"!'.;7. ;ii'":.!?:. !,.' :' ,',.::,:,:WaShington,'('.D.C. ':.. Washington;;' D;Cii!,"205:15 ';i,;?;:;'2 05,10, ,..:.: ~,, :. ,..,...,~ ,, .... ]......,.~.~.~,:,, .., .::':: , ,.".:, , ,~. :~,,r'.?.../.:.~: ::,,' . ' ' ...... . .,..:.. :'/.,,..:,.i.~'..':..;.' ...... :....";:; ,':,:i,:;,!;,i,-':, :>... '..~". ' '. DAV MAGAZINE TOTAL P. 11 C.~dm.~ /"mm Pqt 4 I ~ ~ bY ~w, ~ ~ to b~ ~ ~ p~ to ~ ~e hill into law, ~ ~ ~e p~j~ It ~i help '"~ ~ ~o~ ~~'. ~-ye~ auuoflzacloo ~rl~: ~ f~ ~u ~ 23 per. ~ fl~ably ~g ~ u pra~ ~ou to ~ouf~ s~t~ into · hue ~ ht the W~e vo~a n~ ~ ~ ~ tho ~ ~ ~ by the ~ ~ t~ fire p~Q~ ~- ~d m ~ to ~ u~hd ~ c~fer- ~o~mT. ~ ~nO~C [gt~e d~ on the f~ ~ve~- me~ tuv~S !~ r~ ~c in the Thc bill's S216 blllio~ tetnl CITY OF FORT BRAGG * "-' coverage ' ~nesses .~ ~m-.. ~ ~ ~refor~.~~~.  in a move t~t ~ ~ -- ~ ~ g ~ ~ ~'e Vct~m leede~ ~l~ the d~ r = ~ ~ e ~ ,. ~ A o ~ mcat'hi.way rob~.' ~w ~n~ ~w& w ~ ~(apatflf~ll~y,'~id ~flflls ~k~ for _ m .~m~-' --u ~ mm of Con~ b~ d~d. rq . ~ n a ~ ag ~ ~* S203 billio~ M~y bill cx- ~ ~ e o Cllatofl ~1~ pl~o~e, ~ ~ ~ m · ~ P ~ ~ G ~ VA fun~ to p~de ~blll~ compefl- ~ ~ w ~ ~8 ~ ~ ~ g ~ ~ *h~ ~mo~8~t~ iUfl~ COUld g~.~e~ ~' ~e not be dl~ IM~ to ~li~ --& n'-~ --u ~ office J~ mont~ w -- w ~ tea's p~ofl by ~M ~ ~o~ Z~ ~.~ =~ ~ ~ ~ll~. , s z G~m s;~_~ ~ lordw, the~~ m ~ M ~ ~ ~S World ?0? 961 2802 P.02/05 JUN-08-1998 10:84 CITY OF FORT BRAGG 707 961 2802 P.OJ×05 Da~e: May 25, 1998 To: City Council City Administrator · From: Nor~ olbrantz, City Councilmen Subject: Anti-veteran Amendment to Budget Plan I'm requesting the Council to take action on the three following items: 1. Letter to the President requesting him to Veto this Anti- Veteran Amendment and let him know if any of those funds are directed toward the City of Fort Bragg we will reject them in hopes those funds will be pu~ to better use like helping our veterans. 2. Letter =o the U.S. Senate, letting them know how disappointed we are in them for not supporting their Veterans and the voters will remember this in November. 3. Send a Memo to all other incorporated cities in Mendocino County and to the County Board of Supervisors requesting they do ~he same as above. The statement~ made by our President and VA Secretary Togo wes~ "military personnel were never required to smoke but did so by choice" proves how little they know about the military. When I went t~rough boot camp in 1939 we were often given lO-lSmin breaks for the one reason only and that wa~ to have a cigarette. If you didn't smoke many times the Drill Instructor would have you do other things =hat did not include a restful break. When we did something right we were rewarded by a smoking break, again if we ~idn't smoke there was no break. So many veterans took u9 smoking ~o they could get the same benefits as smokers did. I'm sure this was not a Marine Corps 9olicy but this wa~ reality. If it hadn't been for this type of trea~ent in =he Marine Corps there would be a lot less smokers today and a lo= more living, heal=bier veterans. So you see Mr. President many of the veterans that took uD smoking was n~t ~y choice ~ut by necessity and anyone who tell~ you different is blowing smoke at you.. Last but not least how can you and all =he other 9oliticians in Washing=on fight these big corporations to make them responsible and correct their ac=ions to the victims, yet cover up the actions of the military, making the victims suffer and pay for lack of responsibility by =he military. Charges fly in highway fund snafu CITY OF FORT BRAGG ,. lofted IMe l'dd~ by ~ prM~ In the N~B gay, N~le preJ~ ~ am ~ ~ G~'s cons~I of. · the ~o ~er~. I~ u~ the lt~ KMIM Rlddw He~ WASIflN~TON -- In a legin- rml~ -- for a freeway IwoJ~c~ In Ihe Inlnstwfqnllen bill Ilml pMsed Fttdny. ?8? 961 2802 P.0~/05 IJu( Iff elevenlh.hoor ByTOM~IONN~U . once commi(t~, con~to~l S~Wd.r ; I~dm dKIdff (O ~le the · m~y ~ ~pr~M ~ (~lnf y I~i commu(~ tn fan f~l bill uccusatJons over more than , b Slt~ ml01~, StTS ~lllofl $24 ~HI~ rot ~lul ~lhway ~ which Is de~ ia (be ~ed I~ wok tn l~ute R~ dbmed W~'s ~y bi~ on t~ fu~ ~ In the s~y,' ~d ~. L~n w~, ~ ~u~d~ tittle hu~ edv~d~ c~mffdlleu IbM hen41ed Ihe bill ctmflrmed IbL5 wc~lt (bat dali m4mi~S failed to CQofdI* nnie the requeda log the Fall Line Freeway prelect coaeect- I~S Aupus~a ia Mac~n. The bill ael.~ OSlde $49,75 miitioo to colllpie4a IM 2SO- mile hllhWfly, when on~y $23 unilll~n tees 'Il'Il be tho bell dom hlih. way ]rum'ye lot down there,' J~l~ed $~oll Brenner, e epoke~. men for the Hoesc TruMports- {le~ end fnlrndructure ~ Me Itlradl~d I~ Iil1.1 MIIIlell. ail In Ibl clo~lef, ~ 13~rlia'a semgOff added D-PetoJtlm& "We bM I bilmrLtson !' proFemsl. -try unlorlunMe Ihnt of~'eemenl to lo a/tnt thin mm~ey ,. on)one w~uld cnsnp In fir, pr- arid he reacted au the a~'emucuL 1)oivJlln&' he nM. ~Bd Il sbeuicl Praletlbemoney&,etewny,- be pobied ot~ that wilhed my Not so, Mid ~ R-Vlndm)r. ~Pr~Jeci hmdiu$ ~ ~ n~m there w~'t la. bi nyoav Tho highway hill. which ~o~ ~e ~ $2tg billion ~ ~ifk~y, Pagf JlO there wouldn't ~1~.' i01 ~ N~o. wMch ~ comptd~ I~(de W~f d~ f~wuy MJIly ~niu. rot i~r~nl t~ ~ the mitll~ c~ J~ro~menb end mdd~s he ~ '"~"'-'-'-': ............ ' '" ' ', Sales tax vole set I ' fn recruit moalhs, lupportera of : the p~ct accuray IobM~ chde ~ul h~f of the ~ -- f~m ~lah~ lo the ~rtfl C~ Ly tine ~ la · pr~sed ~ t~ ~e~e ~ tO go ~o~ vol~ I~ l~ ~ure ~uM p~ide part 0f the ~timnted $~ minion ~ed to Im~ve ~ ~den lhe ; ot q~ hl~y I~de ' orfl~ In ~th M~h ~ ,.Item dale n~ f~l ~u~ ]1 i Il i ii , ,1 . "Frank Riggs let the money get away." Riff, LYNN WOOL3i~¥, U-WFr&LIIMA co.creese Ant~,diflcnt l)ropq]sed ~ fl~ I~M d~el the ImM ~ ~od come u~llable If valero In Sonora Couni~ u~rov~ ~o (~ ~r~ It the I~ f~ the mortal vaold ~ ~K to ~y f~ pralK~ tn R~' ~e oa~ h~d that he wnn(~ lQ pM ~ff~ ~ tee dee." ~ eR~ we v~ on 4he bill, t~ ~ ~ ~ t~, minnie that he' would lc( th~ funds IQ mbewhof~ t w~td have mW i Infidel r~ m~ll; requestu, and drove up award I0 fleorl! $284 mminn. Slephe~ hntfleld, ~ u~ ~hllC WOr~ mlt(~, ~d commW~ 10 mit 5c~cd ~lom" la tM bill la'ntb iffy do nM ~, ~bku ore ~d ~p. fundlnl Imlx wU oireedy billing. W~oe-ldBT m~in& Glfelo ~, a Red.tun 1~ "to sh~d ~1 off~ ~ We~ty t~ ll.~ mllll~ d~l~ s r~ ~ from me *'~e ail hoiMd IbM Me7 WoUld come IhroGt#." ~td Sermon Oudrmm Pod galley. 'But ~ ,fid ~d pearly $1 million end tbet sial show tl~l the f~dorM JOvorn* emi I~ eommHted to the I~WBy 10! wtdcnMi pr~ overelt nd hl~rov~nS Ih Nlrl~B In ~ecff- lc.,* Thc federal legialo4hm, which If leced with more than 1,30Q specLf. lc prelect, b the IMpost public works bill eve, Iqq)reved, In olde- elan (o tan lundlpl for Lhe PeMLu- ma-Nevada WarP,, thl Nofllt hy wttl receive $14 mllil(m, fnchldifl! $1 ndltlafl f~ mil stotioen in Cef~k Uemddmr& O~e of the bio wtl~f M Ihe biff wH the Golden OMc BTldlc Wlct, wbtch recoJved ' TIlt $33 IT~iJh)lt M fedortll 8PS ~ , ~~b ~ .~11 ~ RI~ ~ hq did c~Mef I ~ d~M of I~ MIL cl4~ ~in S~ld Ihe Cq~lereacc cumndXe~ ah'~dy bad ~wd Md W~ ~ld ~ vat O~ ~ 4~ ~ ~Ht~ the toad. InS re~ ~ pan of (~ I~ b~bwey ~1~ RI~ hewer. ~, did MI I~ve mKh a~ FundinK n 'do~e d~al' ~e d~l ~ ~n deal' he · l~t I ~uld ~ mun~ n~d ~lhifl my niT--lion tn ~t mote J~ ~ out of my distill, [ ~'t ihJnk that would ~ fo&F to my co~ituen(e." ~e political fallout from der way. llll~ n member el tim b ~1~ ~ Ikt I~ I~S* ~M Ihe~h~~ ~. Mini for r~l~ ml~t · ~ a ~olt h I~ d~m by ~ n~ t~ In Iht ~( 0tNe~iS~ have r~vl~.= ~ R~ could ha~ d~ ~e Io ~.~ tee r~dlnl durlnl tho ... lq-- JUN-08-1998 10:05 CITY OF FORT BRAGG ?0? 961 2802 -. . '. !~..,. . : :;.. a.$39-b Oh: ex " ... ~ ........ . '~,,~ '~~~-aecuion.' . s .,. · .tl~. ~ ~~~' - ~~- .~ne for 1999 ~t Inciud~ a-$101 ~'c"" .; ..... - ...... ._.. .... ~~ ,,, .2..->; ..... ._ o. ,.t o~~ ~~ ~ .. ~u nv~ye~ ~ ~t ~--k~ for o~ ~ ~y R~U~ wbok wmc~ ~ -xn some, du~qn~me r~ to ~d a ~ffion of ~e ..~h,. '"' .c~up~ pa~n~ more ~, fi: ~ h~ ~ ~. ---~-~:.< . . . ...... ~ . ~ ~ ~--~ ~ ~ ~ ~ ~ > .... ' ' ' ' ~--~' -. . .' '. .~ ~--, . . ' T . -..- >. ~ ~,.,,. , -,$1 · bfl~on,: ~--~.. , - e~ S~ for ,~' , defl~tfo~'I998 w~t------o--- ' · ~ ,~.,,.. .,. m 1992 l~ hefor~ ~o -' ........ ~. ~o1~eS~ ,.. , .... :., .,~,~....,....:.. - , .. . · · , .. a~ ~ f~ ~ s~ · ' -~ = TOTAL P.05 AGENDA SUMMARY ITEM NO. 6j DATE: June 17, 1998 REPORT SUBJECT: AWARD BID TO ADVANCED COMPUTER CONNECTIONS, TO PROVIDE AND INSTALL A PUBLIC SAFETY COMPUTER (HARDWARE) SYSTEM, FOR THE PUBLIC SAFETY TECHNOLOGY ENHANCEMENT PROJECT, IN THE AMOUNT NOT TO EXCEED $90,200. SUMMARY: As presented at the March 18, 1998 City Council Meeting, the Public Safety Technology Enhancement Project plans include the purchase of a new computer network, which is designed to meet specifications for a Windows NT computer network servicing all of the Public Safety Departments. City Staff prepared a comprehensive Request For Proposals (RFP) to search for possible solutions to meet our needs in design, quality and serviceability. This RFP was issued to 35 vendors and 8 competitive proposals were received and opened by the City Clerk on May 18, 1998. The two lowest priced proposals provided by vendors did not meet the specifications of the RFP. The next lowest design solution, presented by Advanced Computer Connections, was economical and provided the best possible design features for our Technology Enhancement Project. Advanced Computer Connections supplies computer hardware, installation and support which meets the design criteria of: functionality, durability, quality, and system requirements. The proposed cost of this computer network is within the allowed budget. Negotiated payment terms include a $15,000 payment upon order, and the remaining funds upon acceptance of the project. Staff recommends awarding the bid to Advanced Computer Connections in the amount not to exceed $90,200. Funding for this purchase is from Account 698.2001.800.001. RECOMMENDED ACTION: Award bid to Advanced Computer Connections to provide computer equipment, and installation services in the sum not to exceed $90,200. ALTERNATIVE COUNCIL POLICY OPTION: 1. Reject proposal, and award bid to next lowest proposal. 2. Reject all bids and direct staff to reissue the RFP. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: APPROVED: N/A Public Safety Departments - Police, Fire and Dispatch Chris Dewey- Police Sergeant Candace Horsley, City Manager, Gordon Elton, Director of Finance, John Williams, Police Chief, and Roe San&lin, Fire Chief. 1. Bid Analysis 2. E~ui oment.-Li s~q Candace Horsley, Cit~Manager Public Safety Technology Enhancement Project Request for Proposal Vendor Response: Vendor: Proposed Price: First Computers - San Francisco, CA Quantex - Somerset, N.J. Tech Support- Ukiah, CA Advanced Computer - Huntington Beach Impress Technology, Irvine, CA Global Computers - Compton, CA Inacomp, Sacramento, CA Data Flow, Santa Rosa, CA No Bid $16,454.00 $24,495.9O $90,200.00 $93,867.34 $95,233.00 $105,869.00 $133,870.24 Does not meet specifications Does not meet specifications Proposed Vendor Computer Vault Equipment / Software Qty Description Server - (1) CAD Server / (1) RMS Server 2 Compaq ProSigma Server (or like equip.) 266mhz PII (or better), Bus Card "RAID" Controller w/three (3) 6.5 GB Ultra SCSI HD's SCSI Ultra-Wide controler w/One (1) - 2 GB Ultra SCSI HD 256MB RAM, 16x CD Rom Compaq 12-24 GB DDS-3 DAT tape drive (or like) 15" Monitor & Keyboard w/mouse Raritan - Compuswitch 4 Channel Model (or like equipment) Primary Domain Controller/Back-up Domain Controller 2 P166 (or better), 265kb cache, 2.5 GB HD, 128 MB Ram, 8x CD Rom - NO MONITOR, KEYBOARD OR MOUSE Dial-in Modem Server 1 P166 (or better), 265kb cache, 2.5 GB HD, 128 MB Ram, Hubs 2 1 UPS 5 8x CD Rom, 56k Modem, 15" Monitor, Keyboard, Mouse Intel Ether-Express 10/100 Stackable Hub 12-port (CAD /Fire) Intel Ether-Express 10/100 Stackable Hub 24-port (Police) APC 420 w/Powerchute Pro Software (or like equip) Software 4 2 5 Microsoft Back Office SRV For WNT V4.0 Microsoft Windows NT Server 4.0 Microsoft NTWorkstation without IE V4/0 Set-up & Install Computer Vault Equipment & Software CAD Equipment/Software Qty Description CAD Workstations 2 P233 PII (or better), 265kb cache, 2.5 GB HD, 128 MB Ram, 8x CD Rom, 17" Monitor, "Microsoft Natural Keyboard" (or like) Mouse, 100-Base T Fast Eternet NIC's (or like equip) 3270 Emulation Card CAD Supervisor 1 P233 PII (or better), 265kb cache, 2.5 GB HD, 128 MB Ram, 8x CD Rom, 17" Monitor, 56k Modem "Microsoft Natural Keyboard" (or like) Mouse 100-Base T Fast Etemet NIC's (or like equip) 3270 Emulation Card UPS 3 APC 420 w/Power Shoot Software (or like equip) Printer 2 HP LJ4000N Laserjet Primer Printer Server Card 2 HP JetDirect 300x Ext Prim SRV (or like equip) Software 4 3 3 3 Microsoft NTWorkstation 4.0 without IE V4.0 Maplnfo Microsoft Office 97 - Standard Edition McAfee VirusScan Deluxe 3.0 Software for NT 4.0 (Or Site License for All Applications) Set-up & Install CAD Equipment & Software Work Stations Equipment- Software Qty Description New Work Stations 20 P 166 (or better), 265kb cache, 2.5 GB HD, 64 MB Ram, 8x CD Rom, 15" Monitor, Keyboard, Mouse, 100-Base T Fast Etemet NIC's (or like equip) P 166 (or better), 265kb cache, 2.5 GB HD, 64 MB Ram, 8x CD Rom, 15" Monitor, Keyboard, Mouse, 56k Modem 100-Base T Fast Etemet NIC's (or like equip) Existing Work Stations Upgrades 4 48MB Ram Upgrade 100-Base T Fast Etemet NIC's (or like equip) Printer 1 HP Laserjet 6LXI 600 DPI 6PPM Software 25 25 25 25 25 Microsoft NTWorkstation 4.0 without IE V4.0 Seagate Crystal Reports V6.0 Standard Visio V4.0 for NT Microsoft Office 97 - Standard Edition McAfee VimsScan Deluxe 3.0 Software for NT 4.0 (Or Site License for All Applications) Set-up & Install Workstation Equipment & Software AGENDA SUMMARY ITEM NO. 6 tc DATE: June 17, 1998 REPORT SUBJECT: AWARD BID TO MASTERSON COMMUNICATIONS, INC., IN THE AMOUNT NOT TO EXCEED $55,585.00, TO PROVIDE AND INSTALL PUBLIC SAFETY COMMUNICATION CENTER, COMMUNICATIONS EQUIPMENT, FOR THE APPROVED COMMUNICATION CENTER IMPROVEMENT PROJECT. SUMMARY: As presented at the March 18, 1998 City Council Meeting, the Public Safety Communications Center Improvement Project plans include the purchase of new desk top radio consoles which meet current specifications for design and use. City Staff prepared a comprehensive Request For Proposals (RFP) to search for possible solutions to meet our needs in design, quality and serviceability. This RFP was issued to 11 communication system providers in California and 2 competitive proposals were received and opened by the City Clerk on May 18, 1998. The proposal provided by Orbacom Systems, proposed two possible partial solutions to our specifications, and neither solution met the bid specifications. The second proposal was offered by Motorola through Masterson Communications. Staff found that the Motorola proposal was both low cost and met all specifications, while providing long-term maintenance, support and assistance through the product's life. Based upon the criteria sought in the RFP, staff recommends that Masterson Communications be awarded the bid. Since these proposals have been obtained, the Police Department has found and applied for an additional grant, which if approved would fund the equivalent to the purchase of two radio consoles, by providing radio communication through computer use. Notification of additional grant approval will be received in the next two weeks. If notification is received approving additional funding, $27,182 in funding will be expended, resulting in a savings of $28,457. If funding from the grant is not approved by the State of California, $55,585 in funding will be required. Negotiated payment terms include a 25% payment upon order, and the remaining funds upon the completion of the project, September/October 1998. With a three to four month order, delivery and installation time frame, Council action is necessary, to begin procurement procedures for a smooth transition into the new communications center. RECOMMENDED ACTION: Award bid to Masterson Communications Inc., to provide dispatch communications equipment, and installation services in the amount not to exceed $55,585.00, from accounts 205.2001.800.000, 207.2001.800.000, 698.2001.800.00, for the purchase of 1-3 consoles at the discretion of the City Manager. ALTERNATIVE COUNCIL POLICY OPTION: 1. Reject proposal. 2. Reject all bids and direct staff to reissue the RFP. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Public Safety Departments - Police, Fire and Dispatch Chris Dewey - Police Sergeant Candace Horsley, City Manager, Gordon Elton, Director of Finance, John Williams, Police Chief, and Roe Sandelin, Fire Chief. 1. Bid Analysis APPROVED: Candace Horsley, CitlManager Communications Center Improvement Project Request for Proposal Vendor Response: Vendor: Proposed Price: Orbacom Systems Option 1 $40,655.51 (additional labor and equipment costs not incl.) (DID NOT MEET SPECIFICATIONS) Option 2 $75,746.93 (additional labor and equipment costs not incl.) (DID NOT MEET SPECIFICATIONS) Masterson Communications $55,585.00 ( including all specified labor and equipment costs) 61 ITEM NO. DATE: June 17, 1998 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF ALL PROPOSALS RECEIVED FOR PROVIDING FUEL CARD LOCK SERVICE SUMMARY: In response to the City's request for proposals (RFP) for providing Fuel Card Lock Services, the City Clerk received three responses by the deadline of 5:00 p.m. June 9, 1998. Proposals were sent to nine vendors. The specifications state an estimated quantity for each of three petroleum products, and asks the vendor to price each item using the OPIS (Oil Price Information Service) San Francisco average price confirmed through April 30, 1998, plus dealer mark-up including freight. The price of fuel purchased throughout the year will fluctuate based on the average fuel rate per gallon as listed on the OPIS or the vendor's rack price. Continued on Page 2 RECOMMENDED ACTION: 1. Reject all proposals; 2. Waive the bidding requirements required by Section 1522 of the Ukiah Municipal Code; and 3. Allow the Purchasing Department to negotiate purchase order agreements with vendors which can substantially conform with the City's billing requirements. ALTERNATIVE COUNCIL POLICY OPTIONS' Award a one year service agreement to Golden Gate Petroleum thereby requiring all City departments to purchase fuel through one source. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Rick Kennedy, Director of Public Works/City Engineer Rick Seanor, Deputy Director of Public Works j~Jj~- Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer Nora Kennedy, Purchasing Supervisor 1. Card lock proposal tabulation APPROVED: ~ . .~~__b~ RJs~Acc.o,~.suM Candace Horsley, CitI Manager Page 2 June 17, 1998 Rejection of all Proposals Received for Providing Fuel Card Lock Services Some vendors offer a single card lock system as well as a two card system. In the prior year, staff recommended the award of service agreements to three vendors: Eel River Fuels, Rino Pacific and Redwood Oil to allow the departments the flexibility in choosing their security requirements with the card lock system along with convenience of fueling locations. This year responses were received from Rino Pacific, Golden Gate Petroleum, and Tosco Marketing Company. Staff has reviewed the three proposals and find that two do not meet all requirements as specified. Phone calls have been made to the vendors not responding to the RFP and have found that they either chose not to respond (Eel River Fuels), overlooked the deadline date (Redwood Oil- Santa Rosa) or did not receive the proposal in the mail (Redwood Oil- Ukiah). Lightel Petroleum has not responded for two years. Upon review of the proposals, Golden Gate Petroleum is the only vendor which staff determined to fully meet the criteria of the RFP. After further evaluation, staff realized that the proposal format with the fuel price equal to the sum of the OPIS price (for the current week) and the markup price was not practical for the billing process. During fiscal year 1997-1998, neither Redwood Oil nor Rino Pacific was able to successfully incorporate the OPIS plus mark-up pricing into their computer billing systems. As a result, staff spent a considerable amount of time reviewing cardlock billing invoices for correct pricing. Staff has determined that the billing process can be simplified for both the City and the vendors by having each vendor quote a firm discount price from the selling price at the pump. Fuel prices would still fluctuate according to OPIS/rack prices, however, the City would be assured of receiving a specified discount from the fuel prices offered to the public. The benefit would be that neither the City nor the vendor would have to calculate special fuel prices unique to the City of Ukiah based upon the vendor's mark-up price. RECOMMENDATION For the purposes of flexibility in fueling locations, separate needs of the different departments, invoicing issues, and emergency fueling, staff is recommending that all proposals be rejected. Staff further requests that the City Council waive the Municipal Code Section 1522 bidding procedure which requires purchases to be based on three bids (whenever possible) and allow staff to negotiate with those vendors who can provide an equitable price discount for volume purchases and can substantially conform to the City's billing criteria. This procedure has been discussed with the City Attorney who has determined that the City Council has the authority to waive the Municipal Code bidding requirement. Z o 13_ 1:: 0 < · o :t:: 0 o 0 0 ! 0 ,-- o o 0 0 o 0 ATTACHMENT '3 CITY OF UKIAH PLANNING REPORT · '~3ENDA ITEM: DATE: 7a April 8, 1998 ii DATE: April 1, 1997 TO' City of Ukiah Planning Commission FROM: City of Ukiah Planning Department SUBJECT: Rezone/Development Plan/Major Subdivision Map #97-44 APPLICANT: Rural Communities Housing Development Corporation (RCHDC) PROJECT SUMMARY: The proposed project consists of three applications for a single 3.11 acre site. Approval of the proposed Rezone would allow the site to be rezoned from the R-3 (Multiple Residential) Zoning District to PD (Planned Development), which would, in turn, allow the applicants to process a Development Plan application. Approval of the proposed Development Plan would allow the site to be developed with 23 single family residential units, including 22 units on lots that would be substandard in size and/or width. This proposed density of 7.4 units per acre is technically consistent with the R-2 zoning classification, but is functionally more akin to the allowed densities and development requirements of the R-1 (Single Family) zoning classification. The approval of the Major Subdivision Map application would permit the division of the site into 23 individual parcels with areas ranging from 2,800 to 6,000 square feet. The discretionary action associated with the proposed Development Plan is quasi-judicial in natu?e; therefore each decision-maker must physically and personally visit the site prior to participating in the vote to approve, disapprove or modify the project. LOCATION: The project site is located at 1175 Mulberry Street, approximately 500 feet south of Observatory Avenue, at the southern terminus of Mulberry Street (Assessor Parcel No. 003-530-23). DEPARTMENT RECOMMENDATION: The Planning Department recommends DENIAL of Negative Declaration No. 97-44 and Zone Change/Development Plan/Major Subdivision Map Application No. 97-44 on the grounds that the proposed rezone and subsequent development of the site with single family housing units are not consistent with the goals and policies of the Ukiah Valley General Plan, which designate the project site for high density housing, and would allow the development of individual lots with modified development standards that are too extreme to provide the privacy and development potential normally associated with single family neighborhoods. ENVIRONMENTAL DETERMINATION: The Environmental Coordinator has determined that this project is not exempt from the requirements of the California Environmental Quality Act (CEQA) and an Initial Study has been prepared by Planning Department staff that concluded the project would create potential adverse environmental impacts. The Initial Study further determined that these impacts were not significant or could be 1 mitigated to levels that are not significant by the implementation of the specific mitigation measures included in the Initial Study. The mitigation measures are discussed in both the Initial Study and the Staff Analysis section of this report, and are also recommended as Conditions of Approval for the proposed Development Plan project, should it be approved. A draft copy of the ordinance required to implement this plan is attached to this report. GENERAL PLAN DESIGNATION: HDR (High Density Resid~;ntial) ZONING DISTRICT: R-3 (Multiple Residential) PROJECT DESCRIPTION: The 3.11 acre project site is currently vacant, but a Development Plan (#92-40) and Subdivision Map (#92-39) were approved in 1992 by the City Council to allow the development of 38 townhouses and a 3,500 square foot play area on 39 individual parcels. The Development Plan also permitted lot sizes, street frontages, lot widths and setbacks to be reduced to accommodate the higher density of individually-owned townhouse units. Access to the approved lots was to be from a public street, with a single cul-de-sac terminus. Other features of the proposed site design included extensive modifications to Doolan Creek, a public access trail next to the creek and the extension of Mulberry Street across Doolan Creek. The approved Development Plan discussed above was not developed due to financial reasons, and the project approval for the plan eventually expired. Last year the City Council rezoned the property from PD to the R-3 Zone District, based on its designation in the Ukiah Valley General Plan as a preferred site for high density residential uses. Approval of the proposed project would allow the subject property to be rezoned from R-3 (Multiple Family Residential) to PD (Planned Development). It would also allow a Development Plan for the construction of 23 single family units on lots that would generally be substandard in area and/or lot widths and street frontages, with a Major Subdivision Map to divide the project site into the 23 individual parcels. The project site consists of a single 3.11 acre parcel located at the southern terminus of Mulberry Street. This irregular-shaped property contains a small slope that rises along the entire western property line, but the majority of the site is relatively fiat. Vegetation consists of several trees and bushes located within or next to the Doolan Creek stream channel, which flows for approximately 330 feet along the southern property line. Surrounding uses include commercial retail stores to the east; two large multiple family apartment complexes to the north; and a medical office complex and retirement home to the west. There are residential units and offices to the south, across Doolan Creek. The individual parcels in the proposed subdivision would all front the proposed public street shown on project exhibits as "Creekside Court". This street is designed to extend west from its intersection with Mulberry Street to a cul-de-sac turn, and then north to a terminus in a second cul-de-sac that would be located near the northeast property line. The right-of-way for this road and sidewalk would be 47 feet wide, with a 42.5 foot wide radius in each of the culs-de-sac. Due to the proposed residential density and the irregular shape of the subject property, most of the lots in the proposed subdivision would have substantially less area and/or lot width than those normally required for the development of single family units. According to the Tentative Map exhibit, interior parcels in the subdivision would range between 2,800 to 6,000 square feet in area, with lot widths measuring between 20 and 67 feet at the back of the sidewalk. The three corner lots would have areas of 3,400 to 5,800 square feet, and would be between 40 to 75 feet wide. The Development Plan for the project shows that residential units on the interior lots in the proposed subdivision would be developed with the standard setbacks for the R-1 District, including a 20-foot wide front yard, 15-foot rear yard and side yard setbacks of 5 feet. The two corner lots fronting Mulberry Street would also be developed with units that would be consistent with all R-1 setback requirements, but a third corner lot (Lot 20) would have a residential unit located only 10 feet from the proposed public street. The Development Plan also shows that nineteen of the proposed lots would be developed with two-story residences similar to the attached building designs (Plan # 431-22), which were submitted as part of the plan. The use of this two-story design would allow a larger overall floor plan and parking area per parcel, particularly since this design would allow the buildings to fit within the smaller than average building envelopes created by the narrow lot widths and small lot areas proposed for most of the lots. Proposed Lots 13 and 22 would be developed with a one-story design (see attached Front Elevation for Plan #317-2G) since these interior parcels contain larger building envelopes than the other interior parcels. Proposed Lot 23 may be developed with either design since the parcel configuration would allow either structure to be constructed within the proposed setback areas. The proposed two-story units would contain two-car garages and driveways large enough to allow two additional cars to park. According to the applicants, this emphasis on providing at least four parking spaces for each residence is designed to reduce the amount of parking on the proposed public street. The remaining open areas of the proposed lots would be used for open space and yards. The Development Plan shows that at least two trees would be planted on each of the proposed lots. A full landscape plan was not submitted for the Development Plan, so the tree species and planting sizes for proposed Lots 8-23 is not known. A partial landscape plan for proposed Lots 1-7 has been submitted as an addendum to the application. This plan proposes that a mix of Liquidambar, Sour Gum, Hazelnut, Crabapple and Quince trees be planted in a continuous canopy designed to provide shade and bank stabilization along the Doolan Creek channel. The Development Plan also includes modifications to the Doolan Creek channel that runs through the site. These modifications would consist of the removal of the existing concrete culvert, the widening the channel and the grading of the creek banks to slopes with a 2:1 ratio. Rock coverings would be used on a portion of the north bank to stabilize this portion of the bank. These modifications are designed to ensure more efficient movement of flood waters through the site, which is susceptible to 100-year flood events on the southern portion (proposed Lots 1-7). The Federal Emergency Management Agency (FEMA) has reviewed the proposed modifications and determined that they would provide sufficient relief from flooding to warrant the removal of the floodplain designation on the site. STAFF ANALYSIS: Planning staffs review of this project includes the preparation of the Initial Study and Negative Declaration to analyze potential environmental impact~. It also includes a review of the project's consistency with the goals and policies of the Ukiah Valley General Plan and a consistency analysis that compares the proposed subdivision design to the Municipal Code's standards for single family residential development. The results of these analyses are discussed in separate sections of this report. 1. Environmental Impacts A. Earth: The project site contains no known unstable soils or unique geologic structures, but the extensive grading that would be required to prepare the site for proposed residential pads, streets and culs-de-sac could cause significant disruptions and displacements to on-site soils. It is also likely that up to 60% of these soils would be compacted and overcovered by development. These activities could also cause substantial wind and/or water erosion that could cause impacts on the site or on abutting properties if these activities are too intense or displaced soils are not properly stored. Based on the potential impacts, Planning and Engineering Division staff required that a Grading and Drainage Plan be required to mitigate the adverse impacts to soils and water movements on the site. Planning staff also recommend that this measure be included as Condition 14 of the attached draft ordinance in the event the proposed Development Plan is approved. This condition would require the review and approval of the plan by the City Engineer prior to the approval of site grading or development activities. B. Water: The southern portion of the site is also susceptible to flooding from Doolan Creek during one hundred year flood events, as shown by this area's inclusion in Zone A5 on the Flood Insurance Rate Map (FIRM) for this area. In an effort to reduce the potential for on-site flooding, the applicants have proposed that the portion of the stream channel fronting Lots 1-7 be substantially modified to provide a more efficient stream flow through the project area. Specific improvements include widening the bed of the creek to approximately 20 feet, grading the banks of the creek to provide a 2:1 slope over the entire northern bank and a portion of the southern bank, and the installation of rock over a portion of the northern bank. The applicants also intend to eliminate the existing box culvert that spans the creek near the eastern property line of the site. Based on the proposed level of work in or near Doolan Creek, the Grading and Drainage Plan required in the Initial Study will require the applicants to obtain a Stream Alteration Agreement with the California Department of Fish and Game prior to the approval of grading activities or other development. C. Air Quality: Extensive use of heavy earth-moving equipment during construction could cause significant short-term adverse impacts to local air quality, particularly if grading is conducted during windy periods. Planning staff required three specific measures to mitigate these impacts as part of the Negative Declaration; these measures are also included as Conditions 15-17 in Exhibit "A" of the draft ordinance. D. Plant Life: The project site contains little vegetation, and no significant adverse impacts to existing vegetation are directly associated with the development of the project. However, the introduction of trees onto the site would substantially alter the vegetative cover of the area, and could hinder the propagation of native and riparian tree species. Therefore, Planning staff has required that a Landscape Plan be reviewed and approved by the Planning Director prior to the allowance of grading activities on the site, and that this plan include indigenous and riparian trees species. This measure is included as Condition 19. E. Animal Life: Planning staff determined that the proposed alterations to Doolan Creek could adversely impact migration paths and habitat by salmonid fish species known to inhabit the creek. Therefore, staff required that verification of a Stream Alteration Agreement with the California Department of Fish and Game be included as part of the Grading and Drainage Plan for the site prior to the approval of grading or development activities on the site. This measure is included as Condition 14. F. Noise: It is the opinion of Planning staff that the use of heavy machinery and extended working hours during the construction of the proposed units would cause ambient and incidental noise to increase to significant nuisance levels for the occupants of the adjoining single family and multiple family housing. Therefore, staff required that the hours of construction be limited to the hours between 7:00 a.m. and 7:00 p.m., Monday through Saturday, to mitigate these short-term nuisance impacts. This mitigation ~measure is included as Condition 23. G. Risk of Upset: Emergency access to and from the project site would be limited to the paved portion of the proposed public street, which would be approximately 39 feet wide, with two culs-de-sac for turning. The Ukiah Fire Marshal has determined that the proposed road width would be adequate for emergency vehicles, but that the 38.5 foot wide turnaround area on the culs-de-sac would be too narrow for emergency vehicle turnings if on-street parking is allowed. Therefore, in order to ensure that the emergency response and evacuation plan for the site is not adversely impacted, the Fire Marshal has required that parking on the culs-de-sac be prohibited as a mitigation measure. This measure has also been included as Condition 10. 2. General Plan Consistency Planning staff also reviewed the project to determine whether it is consistent with the Ukiah Valley General Plan, which was adopted by the City Council in December of 1995. Open Space and Conservation Element: General Plan Implementation Measures OC-7.5(a), OC-9.2(a)&(e), OC-9.3(a)&(b), OC 9.5(a) and OC-23.1(b)&(c) all contain requirements for the preservation and/or restoration of riparian habitat, and its integration into the design of development projects that border the Russian River and its tributaries. The southern boundary of the project site consists of a 330 foot long section of the Doolan Creek tributary with several smaller trees on the top of the north bank of the creek. These trees would be retained and incorporated into the Landscape Plan, or replaced with riparian tree species as part of the landscaping for the site. The modifications to Doolan Creek proposed in this project are designed to enhance water movement through the site and alleviate the flooding potential on the southern portion of the site. The applicants have submitted a partial landscape plan as part of the creek modifications that indicates that trees would be planted on the top of the bank to provide a solid canopy and shade cover on the creek. In addition, shrubs would be planted within the creek channel to provide bank stabilization and habitat for smaller animals. It is Planning staff's opinion that the proposed layout and number of trees would be sufficient, but staff does not totally concur with the plant species proposed by. the applicants. The proposed planting list contains only one plant that is listed on the City's List of Important Riparian Vegetation, which has been used by the City to advise potential developers of riparian vegetation that is particularly suited for the Ukiah area. Therefore, Planning staff recommends that the developers of this project be required to replace some, or all, of the plants on the conceptual landscape plan with plants from the list discussed above to ensure full compliance with the General Plan. The actual placement of trees and shrubs on the top or slopes of the banks will be subject to the review and approval of the Department of Fish and Game as part of any Stream Alteration Agreement for the proposed creek modifications. This project has been referenced to the Department of Fish and Game, but no comments have been returned to the City. The proposed plantings would also have to be reviewed and approved by the City Engineer as part of the Grading and Drainage Plan required in the Negative Declaration for this project. Implementation Measure OC-9.3(a) requires that stream restoration efforts shall not impede floodwater carrying capacities of creek sections, and the proposed vegetation would not be permitted in the floodway channel if it is determined that it would interfere with floodwater flows. Implementation Measure OC-9.5(a) requires that the Land Development Code eventually include specified setback areas with construction limits to provide protection for riparian vegetation and streambanks. No specific setback area has been provided on the Development Plan for the areas of the site next to the Doolan Creek channel, but the residential units on proposed Lots 1-7 of the Development Plan would be required to maintain a 15-foot rear-yard setback that would effectively establish a creekside setback area. Planning staff recommends, however, that an area located 15 feet from the top of the bank be designated and maintained as a Creek Protection Area on the landscape plan, and that no structures or other development that would adversely affect the riparian tree cover or bank stability be permitted in this area unless it is reviewed and approved by both the Planning Director and the City Engineer. Based on this evaluation, it is the opinion of Planning staff that the proposed development would be consistent with applicable Open Space and Conservation Element requirements if the riparian plant species proposed for use in or near the Doolan Creek channel are replaced with plants from the City's list of recommended plants and a suitable setback area is established next to the north bank of the creek. B. Energy Element: General Plan Goal EG-4 requires that new development shall maximize on-site solar energy use, and policies and implementation measures are included to provide design means to accomplish this goal. Implementation Measure EG-4.1(a) specifically requires streets and lots to be oriented in ways that provide maximum design opportunities for passive solar heating and cooling. Planning staff reviewed the design of the proposed public street and determined that the east/west orientation of this street would provide excellent opportunities for solar heating and cooling on proposed Lots 1-7 and 20-23. Those lots that front the north/south extension of the proposed street would be more limited in the use of passive solar systems, and it is staffs opinion that the proposed street orientation and the density of two-story structures would not provide for overall maximum usage of passive solar heating and cooling systems. Implementation Measure EG-4. l(b) requires setbacks and building height limitations that would provide optimal solar air and water heating/cooling opportunities. A review of the proposed building setbacks and building heights for all of the proposed structures determined they would be consistent with the standards for development in the R-1 District. However, staff noted that the proposed reduction of parcel sizes would effectively require that the one-story and two-story buildings proposed for this site be constructed closer together than is normal in single family neighborhoods. This proximity to adjacent structures and the prevailing two-story construction design would cause structures to shade other structures, which would limit solar access on the site and preclude maximum use of passive solar systems for heating and cooling. Implementation Measure EG-4.1(c) requires structures and landscaping in Planned Developments to be located in a manner that provides maximum solar access, but the relatively small size of the proposed lots would require structures to conform to specific building envelopes that would limit the ability to orient individual buildings in a manner that is most conducive to passive solar design. In addition, the size of the proposed lots would limit open areas that could be used for planting shade trees or installing independent solar collection panels for active solar systems. The proposed Development Plan does show that the number and location of the trees to be planted on the site would provide effective shading of the proposed public street and driveways on individual lots. The proposed tree canopy coverage would be consistent with General Plan Goal EG-5, which requires site designs to use shade trees for energy conservation. This consistency would be based, however, on the use of deciduous tree species that would shed leaves during cooler winter months, and the use of tree species that conform to these requirements has been included in proposed Condition 19, which requires a Landscape Plan. In summary, it is the opinion of staff that the reduced parcel sizes would severely limit the potential for utilizing passive heating and cooling systems on most of the proposed lots. C. Housing Element: The proposed subdivision would be consistent with General Plan goals that encourage home ownership and affordable housing in the Ukiah City limits. However, the development of the 3.11 acre site with only 23 residential units would provide a housing density of only 7.4 units per acre. This density is actually more consistent with the LDR (Low Density Residential) density of 7 units per acre than the existing HDR (High Density Residential) land use density of 28 units per acre. Therefore, the rezone of the property to PD and the approval of the proposed Development Plan would effectively restrict the maximum development capacity of the site, which could be developed with 87 residential units under the existing R-3 zoning. Housing Element Implementation Measure HS-7. l(a) requires that the Land Use Element list land areas in the City that reflect the appropriate locations and densities to meet the City's housing needs through the year 2001. The subject property was rezoned to the R-3 District in 1996 to provide it with maximum residential development potential, and is included on the Housing Element's list of parcels that are particularly suitable for large- scale, high-density residential development (see Table VI-30 - Inventory of Undeveloped Land Within the City of Ukiah Suitable and Zoned for Residential Use). The Housing Production Goals (Section 1.09.02) of the General Plan also identifies the need to encourage development plans with the highest permitted residential densities on undeveloped parcels. The proposed single family residences are a permitted use on lands designated for HDR uses, but approval of the proposed Rezone and Development Plan would allow development of a Iow density residential subdivision that directly conflicts with the high density development envisioned for the property and the cited need to develop such parcels to maximum densities. It should also be noted that the proposed detached single-family residential density could only be accomplished by substantial deviation from the development standards of the R-1 Zone District. Planning staff does recognize that the proposed Development Plan is a creative and persuasive use of the Planned Development process to provide more single family dwelling units per acre than normal. However, it is staff's opinion that the construction of single family units on individual lots actually subverts one of the prime intents of this process, which is to allow flexibility in development standards as a means to maximize the number of units on a site. As noted above, the approval of this project would allow the development of more single family units than normal, but it would substantially decrease the total number of residential units that could be developed on the site if multiple family units were developed. Based on the potential loss of units, it is staff's opinion that the proposed development is inconsistent with the General Plan goals of providing opportunities to provide maximum housing starts. D. Land Use Element: The General Plan identifies a number of specific standards for implementing development on lands designated for HDR classifications, including the requirement for the provision of on-site open space or recreational opportunities. Single family neighborhoods would not typically be expected to provide such on-site open 8 space, but most single family neighborhoods consist of standard-sized lots that provide each family with open spaces for recreational activities. The proposed Development Plan does not include any areas for open space or recreation, and most of the proposed lots would be substantially smaller than comparable lots in the R-1 zone, which would limit open spaces to required rear and front yard setbacks. Due to the lack of open space on individual lots, it is the opinion of staff that the proposed Development Plan would be inconsistent with the intent of the Land Use Element's requirements for on-site recreational ~reas unless a common area is provided for open space and/or recreation area is included as part of the plan. Should such an area be required, Planning staff recommends that one of the proposed lots bordering the creek be redesignated and maintained as a private open space for neighborhood use. This area would provide easy access to the creekside area for all occupants of the subdivision. 3. Compliance with R-1 Zoning District Development Standards The approval of the proposed Planned Development land use designation would allow the applicants to deviate from standard R-1 zoning requirements and provide a higher residential density on the subject property. However, Planning staff has compared the lots in the proposed Development Plan with the R-1 development standards since the intent of this project is to provide opportunities for individual ownership of homes in a single family neighborhood setting. A. Building Heights: According to the elevations submitted with the Development Plan, the project site would be developed with three or four one-story units that would be approximately 14 feet high, and 19-20 two-story units that would be approximately 23 feet high. These building heights are consistent with R-1 building height standards. B. Building Site Area: Interior lots in the R-1 Zone are required to have a minimum building site area of 6,000 square feet, while corner lots are required to have a minimum building site area of 7,000 square feet. The Tentative Map shows that the proposed interior parcel shown as Lot 13 is the only lot in the development that would be entirely consistent with R-1 lot size requirements. The other interior parcels would be approximately 2,800 to 5,400 square feet in area, with 15 of the 20 interior parcels having areas of 4,800 square feet, or less. In fact, three of the proposed parcels would be less than 3,000 square feet, or 50 percent of a single family lot in the R-1 District. The three corner lots shown on the proposed Development Plan would range between 3,400 to 5,800 square feet in area, or 48 to 83 percent of the area required for corner lots in the R-1 District. Interior lots in the R-1 Zoning District are also required to have 60 feet of lot width; corner lots must have a minimum width of 70 feet. A review of the proposed Development Plan shows that at least 17 of the proposed parcels would be between 25 and 40 feet in width, on average, and would not be consistent with R-1 development standards. The remaining parcels contain sufficient width to comply with these standards. C. Front Setbacks & Required Yards: According to the conceptual building envelopes shown on the Development Plan, all but one of the lots in the proposed subdivision would fully comply with R-1 zoning development standards for front yards (20 feet), rear yards (15 feet) and side yards (5 feet). D. Parking: Zoning Code standards require at least two parking stalls for each of the residential units. According to the building elevations and the conceptual building envelopes shown on the Development Plan, all of the proposed units would have a double-wide garage and paved driveways wide enough to accommodate at least two additional parked vehicles. E. Second Residential Units: The Zoning Code specifically prohibits the construction of second units in all zone districts other than the R-1 Zoning District, and staff would be unable to support the allowance of these units as part of the proposed Planned Development due to the limited size of most of the parcels and the overall density of the proposed neighborhood. In fact, Planning staff recommends that second units be prohibited in this neighborhood if the Development Plan is approved, as shown in recommended Condition 22 of the draft ordinance. 4. Subdivision Ordinance Requirements Based on Subdivision Ordinance definitions, the proposed development is most typical of a Type I subdivision. The development standards for lot area, width and minimum setbacks in Type I subdivisions are similar to the R-1 Zoning District standards discussed above, but staff reviews all the standards and noted several inconsistencies. A. Street Improvement Standards: Section 8072 of the Subdivision Ordinance specifies that a cul-de-sac street shall not be longer than 300 feet, with a turnaround radius of at least 40 feet from its center to the face of the curb. This section also indicates that the road length may be up to 400 feet, provided no more than 14 lots are served by the street. The Tentative Map exhibit shows that the public street shown as "Creekside Court" would serve all of the proposed lots, and would extend approximately 425 feet from its intersection with Mulberry Street to its terminus at a cul-de-sac on the northern portion of the property. Therefore, this street does not conform to length requirements, the number of residential units it is allowed to serve, or the minimum standards for turnaround areas. 10 $ "10 . . Section 8076 of the subdivision standards also requires that minor, cul-de-sac streets in Type I subdivisions comply with the following standards: a minimum right-of-way width of 50 feet; a pavement width of 38 feet; curbs and gutters with 6 inches vertical height; a 4 foot wide sidewalk on both sides of street; and maximum cross slopes of 15%. The public street right-of-way shown on project exhibits would have a total width of 47 feet, with a pavement width of 38 feet and 0.5 foot wide curb returns and 4.5 foot wide sidewalks on both sides of the street. Engineering staff has reviewed the cross-sections on the Tentative Map exhibit and noted that the proposed pavement and sidewalk widths would be adequate for vehicle and pedestrian traffic, respectively. However, the lack of a standard 50-foot right-of-way dimension will require public utility facilities (i.e. fire hydrants, transformer boxes and signs) to be placed into easements in the front yard setbacks if sidewalks are to be maintained without obstructions. The curb and gutter improvements and the cross slopes shown in cross-sections also comply with the standards listed above, and Engineering Division staff indicated that compliance with these and other street improvement standards will be required at the time the street is developed. B. Water Supply and Sanitary Sewers: According to Water and Sewer Department staff, each of the proposed residential units will be required to have independent water and sewer supply connections to lateral connections that would be located in a public utility easement proposed for the front yard setbacks of the individual lots. These services could be extended in separate pipes from existing water and sewer mains in the Mulberry Street right-of-way. C. Fire Protection: The Ukiah Fire Marshal has indicated that at least two fire hydrants will be required along the proposed public street, in accordance with Subdivision Ordinance requirements. The Fire Marshal also provided written comments in a memorandum to the Project Review Committee (attached), in which he cites the need to prohibit any on-street parking in the proposed culs-de-sac by painting curbs red and posting "NO PARKING" signs in affected areas. This requirement is based on the fact that the proposed radius of 38.5 feet is considered to be the minimum radius for emergency vehicles to turn around, and parked vehicles would restrict emergency fire responses and evacuations. The Fire Marshal also cites the Fire Department's desire to have the applicants establish and maintain a second access onto the site for emergency vehicles. The Department would prefer the extension of Mulberry Street to Washington Avenue or the improvement and continued use of the box culvert crossing over Doolan Creek since these would allow the site to be accessed in the event that Mulberry Street is blocked. Should both these accesses be negated by the approval of the proposed Development Plan, the Fire Marshal may require that an alternative secondary access be developed prior to the issuance of occupancy permits for any of the proposed residential units. In fact, the Fire 11 Marshal is working with project applicants to determine possible routes and requirements for a second access. D. Storm Drainage: Project plans do not contain sufficient information to analyze storm drainage on the project site, but Engineering Division staff has indicated that a comprehensive analysis of drainage will be done as part of the Grading and Drainage Study required as a Mitigation Measure and included as Condition 14 of the draft ordinance for the proposed Development Plan. Engineering staff further indicated that the relatively fiat topography of the site should enable the applicants to capture surface drainage through catch basins on each lot and move it through storm drain laterals under the proposed public right-of-way or public utility easement to a Doolan Creek drainage. This drainage system should preclude drainage onto other parcels or by direct sheeting of drainage into the creek. E. Utility Easements, Fire Alarm Systems and Street Lighting Facilities: Project plans are not specific about the location or type of facilities for water supply, sanitary sewers, fire protection, storm drainage, or other public utilities (electricity, cable, gas), but a 10 foot wide public utility easement (P.U.E.) is proposed for the frontage of each lot. This easement has been reviewed by all members of the Project Review Committee and is considered to be adequate for the location of most required facilities. However, should the reduced right-of-way for the proposed public street be approved as part of the Development Plan, smaller public utility easements may be required for the specific installation of fire hydrants, transformer boxes and other facilities. F. Park and Recreation Requirements: The subject property is not listed as a potential park site in the Recreation Element of the Ukiah Valley General Plan, so the developers of the 23-unit subdivision would be required to provide an in-lieu fee for public park sites development. Based on the Municipal Code's formula for determining land dedications, Planning staff has determined that the amount of land that would be dedicated if the project site encompassed a park site would be 0.414 acre. The required in-lieu fee is based on the fair market value for a comparable portion of the project site, which staff has calculated to be $61,644.73. This amount is based on the site's assessed value of $463,080 in December, 1997, when the Tentative Map was submitted. The Municipal Code does permit the in-lieu fee to be reduced by as much as fifty percent (50%) if lands are reserved and maintained as open space or recreational areas in accordance with Code Section 8408. The reduction of in-lieu fees for this project could be reduced by as much as $30,822 if the City Council determined that an adequate portion of the site would be reserved and maintained for a common open space/recreational area. It is the opinion of Planning Department staff that a monetary reduction should be supported since the small size of the proposed lots would greatly limit group recreational opportunities on the subject property, and would encourage children to play in the public street that would serve the proposed subdivision. An on-site recreational area would also be important for this site since the southern portion of the City has been identified in the General Plan as an area that does not contain an adequate number of parks and recreational facilities. 12 The provision of private open space/recreational areas on the site would also satisfy the Land Use Element requirements for the provision of such sites on larger subdivisions and multiple family developments. 5. Other Development Requirements: A. Building Orientation: The Zoning Code does not conta;n standards or guidelines for the orientation of single family residential units, but the location and placement of individual units should be considered as part of this project due to the unique design of the subdivision. The majority of the proposed units would be two-story in height and are generally closer to each other than housing units in most residential subdivisions. It is the opinion of staff that the orientation of most of the units would substantially reduce the privacy of the residents, and could increase the number and severity of nuisance impacts (i.e. noise and odors) generally associated with close proximity between neighbors. These impacts would be exacerbated by the limited size of the lots, which would inhibit construction of porches, deck covers or other structures typically used to provide outdoor privacy from neighbors. The proposed building orientation would also restrict opportunities to use passive or active solar construction on some of the proposed units since the height of the buildings and their proximity to each other would shade other lots and the structures on these lots. B. Landscaping: The full landscape design for the project has not yet been submitted, but a conceptual landscape plan showing the proposed number and approximate location of trees was included as part of the Development Plan submittal. Based on this design, it is staff's opinion that a sufficient number of trees would be planted to provide the canopies needed to provide shade on paving and structures that would be developed. Planning staff noted, however, that this shading could impair the use of passive solar heating and cooling methods if the trees planted on the site are not deciduous. Staff also noted that trees that grow higher than 35-40 feet could shade active solar heating and electrical collection systems if they are located too near adjoining residences. Therefore, staff recommends that these impacts be considered by the applicants during plant selection and approved by the Planning Director as part of the Landscape Plan required by proposed Condition 19. C. Circulation: Ingress and egress at the proposed single family neighborhood would be provided by a proposed public street that would extend from the proposed terminus of Mulberry Street. This street would run approximately 250 feet west from Mulberry Street, and then extend north for approximately 175 feet before terminating in a cul-de- sac. The 47-foot right-of-way for this public thoroughfare would be wide enough to provide dual 4.5 foot wide sidewalks, 0.5 foot wide curb returns and traffic lanes of 18.5 feet each. The culs-de'-sac at the dog-leg turn and the terminus of the street would each have a radius of 42.5 feet. 13 The City Engineer has reviewed the proposed street and noted it does not meet all of the requirements for cul-de-sac street widths, but has determined that the proposed traffic lane width would provide sufficient area for vehicular ingress and egress and vehicle parking. The City Engineer noted that this was possible because the reduction of the overall right-of-way width would be accomplished by the reduction the area normally reserved for improvements from 5 feet to 3 feet. Therefore, no significant impacts to through-traffic circulation on this street are anticipa:sd. The Fire Marshal also noted that the proposed width of the culs-de-sac would provide a turnaround radius of only 38.5 feet. This radius is adequate to allow emergency vehicles to turn around, provided no vehicles are parked next to curbs. Therefore, the Fire Marshal has indicated that this area will require curbs to be painted red and the posting of signs designating it as a "NO PARKING" zone. The City Engineer will not require that Mulberry Street be extended across Doolan Creek as required for the previous project approved on this site. The extension of this street would require the removal of the existing box culvert and its replacement with a larger culvert and street improvements, and the City Engineer has indicated that these improvements are not warranted at this time by the existing circulation or the anticipated increase in the average daily traffic that would be caused by the development of 23 additional units. The Fire Marshal has indicated that the elimination of the existing box culvert across Doolan Creek would eliminate any secondary access onto the site. Based on the proposed number of units, it is probable that a second access lane will be required prior to the approval of any building permits on the site. Fire Department staff are currently working with the applicants to design such an access, possibly through existing parking lots on the property to the north. CONCLUSIONS: The Planning Department has concluded that the proposed project would provide home ownership for persons with Iow and moderate incomes, and that the approval of the Planned Development would allow the required flexibility to provide a maximum number of individual lots for the proposed single family neighborhood. However, the proposed use of single family residential design conflicts with Housing Element goals and policies that designate certain sites within the City for high density residential uses and encourage their development with the maximum number of units. The proposed development also conflicts with Open Space and Conservation Element policies for the preservation and restoration of riparian habitats; Energy Element policies for maximum development of passive and solar systems; and Land Use Element requirements for on-site open space and recreation. It is the opinion of staff that the resolution of these conflicts would require that the proposed single family project design be abandoned or modified substantially to be consistent with these General Plan goals and policies. The proposed development would also conflict substantially with the development standards for single family lots and circulation, as defined in the Municipal Code. Planning staff recognizes that the Planned Development zoning proposed for the site 14 could be approved to allow some flexibility in the design of the proposed single family lots. In fact, staff would support the use of modified lot sizes and alternative development standards if the proposed project fulfilled the high density residential goals established for the site in the Housing Element, or complied with the other General Plan goals and policies cited in this analysis. However, it is staff's conclusion that these goals would require a multiple family development with attached dwelling units to provide the high density residential density envisioned for this site. Staff further concludes that even a multiple family unit would require a creative design to be consistent with General Plan requirements, due to the environmental and development-oriented constraints associated with the subject property. In this case, however, it is the opinion of staff that the proposed lot modifications and development standards are generally too extreme to provide future occupants with the levels of privacy and development potential inherent with home ownership in a single family neighborhood. Therefore, Planning staff recommends the denial of the proposed Rezone, Development Plan and Subdivision Map. FINDINGS: The Planning Department's recommendation for the denial of the proposed Rezone/Development Plan/Major Subdivision is based, in part, on the following findings: . . . . . The proposed project conflicts with Housing Element policies for maximum development of residential lots on City lands designated for High Density Residential land uses since it would allow the development of the site with approximately one-quarter of the maximum permitted residential density; The proposed project conflicts with Open Space and Conservation Element goals and policies for preservation and restoration of riparian habitat since it would not include riparian habitat in the areas within or near the creek channel for Doolan Creek; The proposed project conflicts with Energy Element goals and policies for providing maximum opportunities for passive and active solar design since the reduced lot sizes, building heights and overall density of residential units would not permit maximum opportunities for utilizing passive solar heating and cooling on many of the proposed lots; The proposed project conflicts with Land Use Element requirements for on-site open space and recreation in multiple family developments since no common areas have been established for common open space or recreational opportunities and proposed lot sizes are too small to allow normal recreational opportunities on individual lots; and The deviations from standard lot sizes and road standards proposed in the Development Plan for the project would allow development that would be too dense and compact to provide future occupants with the privacy and development potential normally associated with a single family neighborhood. ALTERNATIVE PLANNING COMMISSION ACTION: Based on factual information contained in the record, the Planning Commission can determine that the project is consistent with the Ukiah Valley General Plan, and therefore, recommend approval of the project to the City Council. If this alternative recommendation is selected, the Commission must provide specific direction to staff in terms of findings related to the project's compliance with the General Plan. ATTACHMENTS: 1. Location Map 2. Development Plan 3. Tentative Subdivision Map 4. One-story Dwelling Front Elevation (Plan #317-2G) 5. One-story Dwelling Optional Front Elevations (Plan #311-2G) 6. Two-story Dwelling Elevations (Plan 331-22) 7. Project Review Committee Meeting Notes from December 16, 1997 8. Memo from Fire Marshal to Planning Department (dated 4/28/97) 9. Negative Declaration ACKNOWLEDGMENTS: The following personnel prepared and reviewed this Planning Report, respectively: ~.,, Dave Lohs'e--7', Associate Planner ~/~St u~ S~y-Planner Robert Sawyer, Pl~(~ing Director UPA ~7.44.PC 16 LOCATION MAP ZONE CHANGE/DEVELOPMENT PLAN/SUBDIVISION MAP APPLICATION Rural Communities Housinp Development Corporation 1175 Mulberry Street (Assessor Parcel Nos. 003-530.23) MIS ITARY ~OL I I I I I I I 0 500 1000 1500 2000 2500 3000 FT SCALE: 1 inch = 500 feet ·, ,, \ \ Z ','¥oo Ld }-W>-~ .' / · .0 \ ,? 3-17 Z Zo 0~ ~r ! ! ' I I 1 · I I I i I i i I I ! I i I I I I ' I I ! · i I I I · I ~ I I ! I I [ I ! f ' , i I ! I ~ , t ', ! . City of Ukiah PROJECT REVIEW COMMITTEE MEETING NOTES December 16, t STAFF PRESENT Charley Stump, Senior Planner Dave Lohse, Associate Planner George Borecky, Water/Sewer Ops. Supr. Bruce Evans, Fire Marshal Jim Looney, Public Works Supervisor Rick Sands, Engineering Associate Carl Tuliback, Building Inspector Larry Woods, Sr. Civil Engineer John Yoast, Electrical Technician Melody Harris, Recording Secretary OTHERS PRESENT Steve Brooks W.C. Hallmark Janet Jackson Jerry $chwank Russ Tow Mark Vogel The Project Review Committee meeting was called to order at 10:02 a.m. by Senior Planner, Charley Stump. Roll was taken with the results listed above. Mr. Stump outlined the format and purpose of the meeting. 2. PROJECT REVIEW A. Review of Building Conversion at 1324 South State Street Charley Stump, Senior Planner, postponed discussion of Agenda Item 2A to the end of the meeting since the agents representing the project were not in attendance. as Zone Change/Development Plan/Subdivision Map Application No. 97-44, as submitted by Rural Communities Housing Development Corporation, to allow a 3.11 acre parcel located at 1175 Mulberry Street (Assessor Parcel No. 003-530-23) to be rezoned from the R-3 (Multiple Residential) Zoning District to the PD (Planned Development) Zoning District. The approval of this project would also permit the subject property to be divided into 23 individual parcels, including 22 lots with substandard lot areas of 3,100 to 5,800 square feet and 18 lots with substandard lot widths. Dave Lohse, Associate Planner, briefly described the project, the approval of which would include a zone change to rezone the 3.11 acre proiect site from R-3 (Multiple Family Residential) to PD (Planned Development); a development plan that would permit the development of 23 single family units on lots that would generally be substandard in area and/or lot width; and would allow a Major Subdivision Map to divide the project site into 23 individual parcels. He defined the proiect site, located at the terminus of Mulberry Street, the elevation and the surrounding uses. Mr. Lohse noted the Planning Department is currently working on preparation of the Initial Study to determine if there are any significant adverse environmental impacts. He advised previous projects that had been prepared on this site had identified potential adverse environmental impacts to earthen materials, water drainage, air quality, traffic circulation and noise and Staff will determine if this project will have similar impacts, particularly on the creek and with traffic. Air quality will also be monitored to determine if the extensive use of heavy equipment during construction causes any short term/long term impacts or whether the development of single family units is going to cause enough traffic to impact air quality. Mr. Lohse also Project Review Committee Notes Page 1 December 16, 1997 noted Staff will be looking at ~ :Sr, overcovering of soils, drainage int,-'-ie creek, plant life, animal life, noise, light and glare from the new buildings, and land use for compliance with the General Plan. Other components which are being reviewed in relation to the project are risk of upset, the impacts on housing stocks, and transportation issues. He indicated the developers of the project site have requested that they not be required to extend Mulberry Street through Washington Avenue, but Staff anticipates detailed comments from Public Safety and the City Engineer before a recommendation could be made. Potential for impacts on public services and recreation will also be reviewed. From the zoning code standpoint, Staff will be looking at the Development Standards for the R-1 Zoning District. Based on their initial review they have noted it does comply with building heights. The project does not comply with building site areas or lot widths on most parcels for R-1 zoning. Staff will determine specifically which parcels and whether or not the Planning Department thinks too many parcels are substandard in either lot area and/or lot width. Front setbacks and required yards were examined and staff noted that the design submitted does show building envelopes that comply with all of the front setbacks and required yard areas. Mr. Lohse noted that due to the reduced lot width there are several lots that couldn't be developed any further to either side. This also limits the access they have to the rear yard areas. Zoning Code standards require at least two covered parking stalls and two parking areas in the driveway areas for a total of four, which is in response to the road design and the proposed culdesac which will probably require that no parking be allowed on the street itself. In terms of second residential units, Mr. Lohse noted there is only one lot large enough to accommodate it, so it does not appear to be an issue. Subdivision Ordinance requirements were also reviewed in relation to this project and Staff noted the proposed public street right of way would be 47 feet wide with two traffic lanes and 4 foot wide sidewalks on both sides of the street. Staff also noted the maximum length of the culdesac street shall be 300 feet with a turnaround radius of no less than 40 feet if more than 14 lots are served by the street. The proposed street does not comply fully with this requirement because ali 23 of the proposed lots would be served by the proposed street, which is 348 feet long with a turnaround of 38.5 feet. Engineering Department will have to determine if that can be accommodated or not. Mr. Lohse stated this is only his initial review of the project and there is a lot more work to be done on the project. George Borecky, Water/Sewer Operations Superintendent, indicated each lot will have to be served by its own separate, independent water and sewer service and these improvement plans will have to be prepared by a licensed engineer for the City's approval. John Yoast, Electrical Technician, stated each unit will have to be served separately by electricity. He provided a copy of a 1992 plan he previously prepared for Mr. Vogel to review which requires that the system be extended all the way down Washington Street. He requested copies of Mr. Vogel's finalized Cad sheets for his use in layout. Carl Tuliback, Building Inspector, requested three sets of plans, to include 2 sets per parcel and one master set showing the entire development. He provided Mr. Vogel a plan check submittal list. Larry Woods, Senior Civil Engineer, indicated his major concern is that the development shows Mulberry terminating and not extending over to Washington Street. He referenced a memo from the City Engineer to the Planning Department addressing this issue wherein the City Engineer did not support the idea of terminating the street. Mr. Woods stated there is a consideration both for the circulation of traffic and the Project Review Committee Notes Page 2 December 16, 1997 safety of accessing this Iocatior,'~,~' two different routes. The reference to ,i-,e length of culdesac of 348 feet, which is greater than City code, would actually be something greater than that if you consider the fact that the culdesac is .~ctually extending from the intersection of the next tee intersection to the north. Those discovering the'.. :ame to the wrong place would have to go all the way to the end of the culdesac to turn around and exit ;ne culdesac. He added previous traffic studies for the previous proposed development assumed the construction of the culvert in connection of Mulberry to Washington. If it were to be terminated another traffic study should be prepared to analyze the situation. Mark Vogel, Architect, asked if the previous traffic study would be available for his review. Mr. Woods stated the traffic study was requested by the previous Engineer, however it was prepared by George Rau and could most likely be obtained from him. Mr. Woods stated other considerations would be the storm drainage and grading, and he requested calculations for the run-off and back water. He requested that the slope of the gutter be maintained at least a one-half percent longitudinal slope with a minimum two percent cross-slope in the street. The trees proposed to be located outside the public right of way, would serve the same purpose as a street tree and he would like to see them located in root barriers so they do not uplift the sidewalk. Trees should be selected from the City's approved tree list. The width of the traveled way is 38 feet, which is identical to what was done on the Cleveland Lane subdivision. He noted that is the bare minimum. He would prefer to see 40 feet, but he could probably accept that. The 4-1/2 foot sidewalk is adequate in most locations, however, where street light poles, fire hydrants, or signs obstruct that sidewalk he requests a widening of the sidewalk to get around with a clearance of at least 3 feet from those obstructions. Mr. Vogel indicated they have a complete 10 foot public utility easement that wraps all the way around the project that could probably be a sidewalk easement in places. Mr. Woods stated that would probably suffice. He continued in relation to the extension across Doolan Creek stating he realizes there is a triangle of land that the applicant does not have control of. He noted one possible situation may develop in which the City may have to condemn in order to develop the right of way necessary to build. He referred to examples from other developments. Mr. Woods indicated he would research the issue further. The channel itself is proposed to be dedicated to the City. He would like to discuss the issue further with the City Engineer. In a case of all newly acquired roadway developments the City acquires as easement rather than right of way. The City may want to do the same in the case of the channel for reasons of liability and for the City's ability to require adjacent property owners to participate in the maintenance of the channel. Discussion followed between Mr. Woods and Mr. Vogel regarding easements and maintenance of roadways on the plans. Mr. Woods stated the lots would actually go to the center of the street and indicated to Mr. Vogel how that would be monumented on the map. Mr. Vogel inquired who would be resposible for road maintenance. Mr. Woods stated once the roadway is built to City standards it can formally be accepted by Council into the City maintained road system. Discussion followed regarding this procedure and it's implementation on Airport Park Boulevard. Mr. Woods stated any development of the channel would require a Fish and Game permit and a permit through the Corps of Engineers because it is a blue line creek. Improvement plans would be required, and he requested, prior to approval of the plans, the completion of the composite drawings to be sure utilities do not interfere with design improvements. Project Review Committee Notes Page 3 December 16, 1997 Bruce Evans, Fire Marshal, distributed written comments to Mr. Vogel and staff. He stated he has previously talked with Mr. Vogel and proceeded to outline his written comments. Mr. Evans concurred with Larry Woods that the street is minimal in width to the extent that the Fire Department may need to require no parking on the street. There will definitely be no parking in the culdesac because the minimum acceptable turn radius would require no parking. He mentioned past problems with "no parking" signage and people ignoring the signs. Because of this he recommends the curb be painted red. He moved the fire hydrants slightly for accessibility and visibility. Mr. Evans stated the main issue is the termination of Mulberry Street and the Fire Department would prefer to see Mulberry be extended through. In discussions with other Staff it seems to be the consensus that Mulberry should be extended. The Fire Department is not the sole restrictor of the project based upon the extension of Mulberry, though they do have the written authority through the Uniform Fire Code to actually require a second means of access to the area. Depending upon the final outcome, the Fire Department would accept the use of the existing box culvert provided that it is inspected, certified and that they upgraded the approaches and abutments so a second means of access is available to the project. Mr. Vogel stated that would cause a problem with drainage. Mr. Evans stated he is simply offering that as an option, he does not know if it is a viable solution or not. He reiterated based upon the Fire Department's authority, as well as what appears to be the opinion of the rest of City staff, they want to see the street extended on down to a connection with Washington or Washington Court. Mr. Stump stated Planning Staff will be looking at that issue more specifically as it relates to public safety, traffic and circulation, etc., when they prepare the initial study for CEQA purposes. Jim Looney, Public Works Superintendent, had no comment. Rick Sands, Engineering Associate, stated his comments were addressed by Larry Woods. Mr. Woods added the previous design for all work within the channel had been analyzed and run through FEMA with a determination that there would not be a rise in the water surface. Any work the applicants might be proposing that would be different than that will have to be analyzed in a similar way. Mr. Vogel inquired if he was referring to any work other than what staff proposed on the box culvert and channel. Mr. Woods stated if there was a channel that was in some way constricting more than the box culvert then it would create a problem. Mr. Yoast suggested a joint meeting with Pacific Bell and PG&E for the purpose of reviewing the composite drawings together. Discussion followed between Mr. Vogel and Staff regarding parking, street widths, and required parking lanes, wherein it was determined that parking will only be limited in the culdesac and the Fire Department requires a parking lane a minimum of 20 feet, which is the minimum shown on the site plans. Rick Sands, Engineering Associate, suggested making the radius in the culdesac larger and allowing parking, citing the Cleveland Lane neighborhood where people park, whether it is marked or not. He noted it would be much easier on property owners as well. Project Review Committee Notes Page 4 December 16, 1997 Mr. Evans added any time yo~ uesignate a no parking zone, it becomes a maintenance issue to' enforce. Mr. Stump indicated in relation to the timing for public hearing of this project ~:at an Initial Study still has to be prepared. Mr. Lohse stated he does not have a target date for the Planning Commission at this time. He will contact Fish and Game, who has offered to look at the project in a less informal manner so the applicant does not incur burdensome review costs. If it becomes complicated it may have to go to Fish and Game in the out field, which may take some time. Mr. Lohse estimated the Initial Study will take approximately two weeks to prepare. He will keep the applicant informed. Janet Jackson, 1190 N. State Street, #233, Ukiah, informed Staff that she is in escrow to purchase the property across the creek from the proposed subdivision and is concerned about the possibility of water diversion if they build the property up. Mr. Vogel stated the net result of the project would be that things would be vastly improved. They would have to revise the floodplain in order to lower it. Ms. Jackson and Mr. Vogel briefly discussed construction surrounding the creek. Mr. Stump affirmed Ms. Jackson's concerns and indicated that Mr. Vogel is the appropriate person to discuss them with. He suggested that they continue their discussion outside of the meeting so the other projects could be heard in a timely fashion. Mr. Lohse added Staff will be addressing the same issues in the course of preparing the Initial Study and would be happy to share their findings with Ms. Jackson if she is interested. Mr. Woods stated the Engineering staff has reviewed the improvements that are being proposed and it would indicate that there would be improvements that would lower the water surface from the present condition. Gl Minor Use Permit Application No. 97-45, as submitted by Ric Piffero and Dave Hull, to allow vegetation removal and improvements to an existing fire service road and firebreak located on a 40 acre site (Assessor Parcel No. 001-040-45) in the R-1 H-4 (Single Family Residential/Hillside Combining) Zoning District, on property located directly to the east of the western boundary of the Ukiah city limit line. Charley Stump, Senior Planner, introduced the project and informed the applicants that this is not a decision-making hearing but an informal discussion about the project. Dave Lohse, Associate Planner, described the project as removal of vegetation and improvements to an existing access road for fire vehicles and firebreak for the property. The property is located in an undeveloped area of the City's Hillside District. He indicated he is still in need of more specific project plans and he anticipates receiving more specific plans during the course of this meeting. Due to the current Subdivision Ordinance the City does not have a grading permit, which would probably have been a more efficient way to proceed with this project. Therefore a Use Permit must be obtained. Mr. Lohse stated he needs to know what types of vegetation have been removed, what other types of vegetation are planned for removal, the type of cuts being made, how much soil is being removed, etc. He will provide a more detailed list of requirements, incorporating any comments received at this meeting, to the applicants. Mr. Lohse added that a determination will be made with the Environmental Coordinator as to whether or not to proceed formally with the processing of this Use Permit, or if it will be placed on hold until after Staff has Project Review Committee Notes Page 5 December 16, 1997 3'2.7 oy UKIAH FIRE DEPARTMENT PROJECT REVIEW COMMENTS PROJECT #: PROJECT: LOCATION: DATE: REVIEWED BY: Zone Change/Development Plan No. 97-44 Major Subdivision 1 1 7 5 Mulberry Street, Uklah December 16, 1997 Bruce P. Evans, Fire Marshal Fire Department Project Review Comments are best recommendations based upon the information submitted, and do not constitute binding conditions or approval of any aspect of the project. Specific conditions, requirements and approvals are conducted only upon receipt of plans in conjunction with an Application for Building Permit. le . , . . A project review fee is assessed by the Ukiah Fire Department for major subdivisions; $50 plus $5 per lot (fee schedule attached) . Fire lane requirements' parking is permitted on all street frontage with the exception of all areas within all radius's of the cul-de-sac; within that area, curb will be painted red and signs posted stating "NO PARKING". (Uniform Fire Code Sections 902.2.2.3, 902.2.2.4, 901.4.2) Water main sizing of 6 inch pipe is approved for Creekside Court providing the main is looped as indicated on plans. All water main on Mulberry Street is to be eight inch. Fire hydrants: move fire hydrant at intersection of Mulberry and Creekside Court from Southwest corner to Northwest corner; move hydrant at dogleg on Creekside Court from trailing edge of radius to leading edge. (Uniform Fire Code Appendix Ill-A, B) Street numbering and identification: all structures will have approved numbers posted so as to be clearly visible from the street; lettering to be minimum 3 inches in height with minimum 1/4 inch stroke, and on a contrasting background. Curb addresses, while not required, are highly recommended; black lettering four inches in height and 1/2 inch stroke, on a white background extending one inch larger that the lettering in all directions. (Uniform Fire Code Section 901.4.4) Regarding the continuation of Mulberry Street to Washington Avenue, the Ukiah Fire Department has stated that it does not prefer termination of Mulberry Street at Do.lan Creek (see memorandum of April 28, 1997.) The Department reiterates the desire to see two access/egress points for Mulberry Street, and technically has the authority under the Uniform Fire Code to make this requirement. In the event it is determined that Mulberry Street would terminate, the Ukiah Fire Department would request that the existing box culvert crossing be maintained as an emergency access route, that the abutments of this crossing be upgraded as needed, that the approaches to this crossing be paved, and that the Department be provided with access through any barriers that may be applied to this crossing. (Uniform Fire Code 902.2.1) TYPE OF FEE FEE SCHEDULE (Adopted 5-15-96) AMOUNT Site and Plan Reviews Does not apply to actual construction of single family dwellings a. Site Development and Use Permit review $50.00 b. Plan Review - Minor Subdivision (1-4 parcels) $50.00 c. Plan Review - Major Subdivision (5 or more parcels) $50.00 + $5.00 per lot Plan Checks, Inspections. and Permits Does not apply to construction of single family dwellings, except fire sprinkler systems a. Plan Review - Building Permit $50.00 per hour ~A hour minimum b. Automatic Fire Sprialder System: Original Installation (includes: plan review, underground flush, pressure test, alarm test) i. NFPA13&13R (commercial, motel, apartments) ii. NFPA 13D (1 & 2 family residential) $.01 per square foot of sprinldered area ($250.00 minimum) $60.00 c. Automatic Fire Sprinkler System: Modification / Replacement i. Modification per rented or $.01 per square foot separately occupied space of sprinklered area ($100.00 minimum) (includes: plan review, underground flush, pressure test, alarm test) ii. Underground pipe installation $50.00 iii. System supervision alarm $50.00 d. Other Automatic Fire Extinguishing Systems, (includes: plan review and test) $100.00 e. Fire Alarm Systems (includes: plan review & test) :$150.00 f. Combustible / Flammable Liquid Storage Tanks (removal, installation, above or below ground) $100.00 for first tank $25.00 each additional tank g. Other permits required under Section 105.8 of the 1994 Uniform Fire Code (includes: plan review and testing, if applicable) $50.00 per hour (1 hour minimum) h. Inspections & Tests: (including: requested inspections, follow-up or reinspections due to non-compliance or malfunction) $50.00 per hour (1 hour minimum each) City of Ukiah Fire Depar~ent MEMORANDUM DATE: April 28, 1997 TO: FROM: SUBJECT: David Lohse, Associate Planner Bruce P. Evans, Fire Marshal RCHDC Proposal to Terminate Mulberry Street North of Doolan Creek The Ukiah Fire Department has been requested by Mr. Duane Hill of the Rural Community Housing Development Corporation to comment on their proposal to terminate Mulberry Street North of Doolan Creek. The Ukiah Fire Department applies sections of the Uniform Fire Code which relate to fire apparatus access roads, including dimensions, termination of roads, turnaround requirements, fire road signing, and water supplies for such roads. The Department provides input on such conditions, but generally defers to the Planning and Public Works Departments regarding new streets unless there are unusual conditions which would adversely effect the movement of fire apparatus into an specific area or project. There are no specific requirements in the Uniform Fire Code necessitating fire department access from more than one direction into a given area or project. The basic requirement dictates that a fire access road be provided when any portion of a building is more than 150 feet from an approved roadway. There are some exceptions, such as for buildings with fire protection systems, and for a maximum of two dwellings on a property. (UFC 902.2.1) However, the Uniform Fire Code does provide that additional access may be required "when it is determined by the chief that access by a single road might be impaired by vehicle congestion, condition of terrain, climatic conditions or other factors that could limit access." The addition of this project to the existing residential density on the street has the potential to create conditions where vehicular congestion could be considered as a factor which would necessitate an additional access route for emergency apparatus. It is always preferred to have at least two routes of access/egress for any site. Emergency apparatus may at any time have the necessity of approaching a given site from any direction. Presently, the closest firefighting apparatus is located South of this project, and would desirably approach from Washington Avenue. Through an aid agreement, this fire apparatus would conceivably be the first to arrive at the scene of a fire emergency. You are referred to City of Ukiah Municipal Code Section 8071 for the maximum length of minor streets. This section permits a street of 1500 feet in length in Type I subdivisions. You are also referred to City of Ukiah Municipal Code Section 8072 for the maximum length of cul-de-sac streets. This section permits a street length of 3'00 feet unless frontage lots are limited to no more than 14, where the length may be 400 feet. A determination will be necessary as to whether the street constitutes a minor street or a cul-de-sac street. In my opinion, the termination of the street would be permitted for a minor street, but would already be non-complying for a cul-de-sac street. It appears that the original intention was to provide .a minor subdivision street for the full length from Observatory through to Washington Avenue, and to not terminate the street in a cul-de-sac. In the event it is determined that the street will terminate in a cul-de-sac, the Fire Department will have specific requirements for the turn-around. At this time, it is the strong recommendation of the Fire Department is that the street be continued through to a connection with Washington Avenue. However, the Department will not be the sole agency to hold up the proposed project for lack of a secondary means of access/egress. copies' Rick Kennedy, City Engineer Roe Sandelin, Fire Operations Chief Duane Hill, RCHDC Mark Vogel, Civil Engineer 901.5-902.2.2.4 ·-i' '~ , ";IFORM FIRE CODE 901.5 Obstruction and Control of Fire Apparatus Access Roads and Fire Protection Equip- ment. See Sections 902.2.4 and 1001.7. 901.6 Fire Protection in Recreational Vehicle, Mobile Home and Manufactured Housing Parks, Sales Lots and Storage Lots. Recreational vehicle, mobile home and manufactured hous- ing parks, sales lots and storage lots shall provide and maintain fire hydrants and access roads in accordance with Sections 902 and 903. EXCEPTION: Recreational vehicle parks located in remote areas shall be provided with protection and access roadways as required by the chief. SECTION 902 -- FIRE DEPARTMENT ACCESS 902.1 General. Fire department access roads shall be provided and maintained in accordance with Sections 901 and 902. 902.2 Fire Apparatus Access Roads. 902.2.1 Required access. Fire apparatus access roads shall be provided itl accordance with Sec- tions 901 and 902.2 for every facility, building or portion of a building hereafter constructed or moved into or within the jurisdiction when any portion of the facility or any portion of an exterior wall of the first story of the building is located more than 150 feet (45 720 mm) from fire apparatus access as measured by an approved route around the exterior of the building or facility. See also Section 902.3 for personnel access to buildings. EXCEPTIONS: I. When buildings are completely protected with an approved automatic fire sprinkler system, the provisions of Sections 902.2. I and 902.2.2 may be modified by the chief. 2. When access roads cannot be installed due to location on property, topography, waterways, nonnego- tiable grades or other similar conditions, the chief is authorized to require additional fire protection as specified in Section 1001.9. 3. When there are not more than two Group R, Division 3, or Group U Occupancies. thc requirements of Sections 902.2. I and 902.2.2 may be modified by Ihc chief. More than one fire apparatus road shall be provided when it is determined by the chief that access by a single road might be impaired by vehicle congestion, condition of terrain, climatic conditions or other factors tha! could limit access. For high-piled combustible storage, see Section 8102.5.1. For required access during construction, alteration or demolition of a building, see Section 8704.2. 902.2.2 Specifications. 902.2.2.1 Dimensions. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet (6096 nlm) and an unobstructed vertical clearance of not less than 13 feet 6 inches (,4115 mm). EXCEPTION: Vertical clearance may be reduced, provided such reduction does not impair access by fire apparatus and approved signs are installed and maintained indicating the established vertical clearance when approved by the chief. Vertical clearances or widths shall be increased when, in the opinion of tile chief, vertical clear- ances or widths are not adequate to provide fire apparatus access. 902.2.2.2 Surface. Fire apparatus access roads shall be designed and maintained to support the imposed loads of fire apparatus and shall be provided with a surface so as to provide all-weather driving capabilities. 902.2.2.3 Turning radius. The turning radius of a fire apparatus access road shall be as approved by the chief. 902.2.2.4 Dead ends. Dead-end fire apparatus access roads in excess of 150 feet (45 720 mm) in length shall be provided with approved provisions for the turning around of fire apparatus. MEMORANDUM AGENDA 7c. ITEM: ,. . DATE: 5-13-98 DATE: TO: FROM' SUBJECT: May 6, 1998 City of Ukiah Planning Commission Associate Planner Dave Lohse, Planning Department Modifications to ZC/DP/S Application #97-44: Rural Communities Housing Development Corporation (RCHDC) On April 8, 1988, the Planning Commission continued the project referenced above to its meeting on May 13, 1998. This continuance was granted to allow the applicant the time to work on design modifications intended to address the need for a second emergency access onto the site, the preparation of a more complete landscape plan and the provision of an area for open space and recreation. Modifications to this project have been submitted by the applicant, and are attached to this memorandum. STAFF ANALYSIS: Planning staff has reviewed the propose modifications to the project and specific analyses of the changes are included below. Emergency Access: The applicant has contacted the owner of the property located to the north and east of the project site to discuss the development of an emergency access road across this adjoining property. The preferred emergency access route, which is partially shown on the modified landscape plan exhibit, would utilize an access easement over existing driveways the ajdacent apartment complex to provide access to a lawn area located east of proposed Lot 16 on the project site. This access would be completed by the development of a 20-foot wide driveway over the lawn area, with on- site access through the portion of Lot 16 that borders the cul-de-sac terminus for the proposed public road shown as Creekside Court on project plans. The access would be reserved for emergency responses only, with a closed gate accessible only to fire and police personnel. The Ukiah Fire Marshal has reviewed the proposed emergency access and determined that it would be acceptable for secondary access purposes. However, Duane Hill of RCHDC has indicated that the request for an access easement is still being reviewed by the owner of the adjoining property, and the securement of a second access from the northeast has not been completed. Since no other access route has been proposed by the applicant, Planning staff recommends that Condition No. 10 be required to ensure that final review and approval of a secondary fire access by the Fire Marshal is done prior to the issuance of any building permits for the site. Landscape Plan: The landscape plan for the project site has been substantially modified by the inclusion of more trees, including a high percentage of native tree and shrub species. This plan now includes a well-designed mix of deciduous and evergreen plants, and an intensive planting of native riparian plants in the proposed buffer zone along the creek bank. Specifically, the landscape plan proposes the planting of 28 shrubs and 85 trees on the 3.11 acre site. The shrubs proposed for the site include an equal mix of native riparian Blue Elderberry plants and an introduced species of Redbud and Dogwood plants. The non-native shrubs, which can be groomed to small tree size, would be used primarily along streets and sideyards on the interior of the property. The native Elderberry plants would be planted along the north bank of Doolan Creek, in the rear yards of proposed Lots 1-7. These shrubs, which can also be groomed to a small tree size, would complement each other in size and color, and would fill in gaps between riparian trees that would also be planted in this area. The proposed trees also include a mix of native and introduced species, with an emphasis on the use of native species over non-native species. In fact, the native trees would constitute sixty-one percent (61%) of the tree plantings, including 7 Bigleaf Maples, 6 California Black Walnuts, 9 Fremont Cottonwoods, 8 California Black Oaks, and 22 Coast Redwoods. At least 19 of these trees would be planted in the riparian area along Doolan Creek, including all of the Bigleaf Maple and Fremont Cottonwood trees, and three of the California Black Walnut trees. The remaining native trees would be planted in yard areas throughout the property. Introduced trees include Sweet Gum and Chinese Pistache trees that would be planted on the interior of the property. These trees do not grow very tall or have wide canopies, and should be well-suited to the relatively small planting areas that would be available on the smaller lot sizes proposed in this project. Planning staff also noted that seventy-five percent (75%) of the proposed trees and all of the proposed shrubs are deciduous species that would provide shade in warmer months and open canopies during colder months. These characteristics will contribute to the energy efficiency of the proposed residential units, and would be compatible with commonly accepted passive and active solar methods. In addition, the evergreen tree species would be planted along the northern exposures of the site, which would have minimal effects on the use of on-site passive solar methods. Open Space/Recreation Area: The applicants have included a proposal for a Recreation Area that would be located on the north and south sides of Doolan Creek. The northern portion of this area would be located at the proposed terminus, and would require that proposed Lot 1 be reduced from the originally proposed size of 4,800 square feet to an area of approximately 3,200 square feet. The southern portion of the recreation area consists of a portion of the property that is separated from the rest of the site by Doolan Creek, and would not affect any of the proposed parcel sizes. These areas would be planted with a sufficient number of trees and shrubs to provide shade and screening of future recreational facilities. The two portions of the proposed recreational area would be connected by a 50-foot long pedestrian bridge, and would be wide enough (6') for pedestrian access. However, no specific design or structural plans have been included with the Recreation Area plans and no analysis of its aesthetic impacts or structural integrity can be with this report. Therefore, Planning staff recommends that the structural aspects of the bridge be approved by the City Engineer and the architectural design of the bridge be approved by the Planning Director prior to the issuance of building permits for any structure on the site (see attached Conditions 26 and 27). CONCLUSIONS: Based on its review of the proposed modifications for the project, it is the opinion of staff that the basic design of the project is consistent with the modifications required by the Planning Commission during the first hearing on the project. However, Planning staff does have minor concerns with the lack of a confirmed secondary access for emergency vehicles and the lack of a specific design for the proposed pedestrian bridge. As noted at the first hearing, the secondary access .will be required by the Fire Marshal prior to the approval of any building permits on the site, and the failure to secure such an access would effectively preclude the construction of the proposed residential neighborhood. Therefore, it is the opinion of Planning staff that a secondary access be secured by the applicant and approved by the Fire Marshal before any building permits for houses or other site development are approved by City staff. This recommendation is included with this memorandum as Condition No. 10. Planning staff also recommends that the final architectural design and the structural integrity of the proposed pedestrian bridge be approved by the Planning Director and City Engineer, respectively, prior to the issuance of any building permits for houses or other site development. This recommendation is included as Conditions 25 and 26. Planning staff has also concluded that the provision of a recreational area on the site could be sufficient grounds for the City Council to reduce the required in-lieu park fee for the project. This amount could be reduced by half ($15,411), although the determination of any reduction must be approved by the City Council. REVISED RECOMMENDATION: The Planning Department recommends APPROVAL of Negative Declaration No. 97-44 and the APPROVAL of Zone Change/ Development Plan/Subdivision Map No. 97-44, on the grounds that the proposed project, as modified by the applicant and conditioned by the Commission, is consistent with the goals and policies of the Ukiah General Plan and the applicable Zoning Code standards for single family development. · . · FINDINGS' The Plan~ir~g Department's recommendation for the approval of Zone Change/Development Plan/Subdivision Map Application No. 9744 is based, in part, on the following findings' , The proposal is consistent with the goals, objectives and policies of the Ukiah General Plan since it would provide individual home ownership for persons with Iow to moderate incomes, provides energy-efficient designs and landscaping that would be compatible with passive solar techniques, and provides on-site recreation areas; , The location, size and intensity of the proposed single family neighborhood would not create a hazardous or inconvenient vehicular or pedestrian traffic pattern since the City Engineer has determined that the extension of Mulberry Street is not warranted by the size of the proposed development and that the proposed public access road shown on project plans as Creekside Court is consistent with the requirements for cul-de-sac streets, and a secondary access approved by the Fire Marshal will be provided for emergency access; , The accessibility of off-street parking areas and its location relative to traffic on the proposed public street would not create a hazardous or inconvenient condition since required off-street parking would be provided for each residential unit and parking in the culs-de-sac would be prohibited by the Ukiah Fire Code; . Sufficient landscaping areas and plantings would be available to provide screening of residential structures from the site; . The use of passive solar methods would not be inhibited by the proposed location of the residential structures and the location and types of landscaping that would be planted on the site; , The proposed development would not excessively damage or destroy natural features since proposed modifications to Doolan Creek would be consistent with creekside restoration policies of the Ukiah General Plan and the riparian requirements of the California Department of Fish and Game and the U.S. Army Corps of Engineers; , There is sufficient variety, creativity and articulation in the proposed design of the structures and grounds to avoid monotony and a box-like appearance since the residential structures will utilize a variety of designs and orientations, including the use of both one-story and two-story structures. CONDITIONS OF APPROVAL: The following Conditions of Approval shall be made a permanent part of Zone Change/Development Plan/Subdivision Map No. 9744, shall remain in force regardless of property ownership, and shall be implemented in order for this entitlement to remain valid: . . , . . , , o o 10. 11. All use, construction, or occupancy shall conform to the Development Plan application approved by the City Council, and to any supporting documents submitted therewith, including maps, sketches, renderings, building elevations, landscape plans, and alike. Any construction shall comply with the "Standard Specifications" for such type of construction now existing or which may hereafter be promulgated by the Engineering Department of the City of Ukiah; except where higher standards are imposed by law, rule, or regulation or by action of the City Council. In addition to any particular condition which might be imposed, any construction shall comply with all building, fire, electric, plumbing, occupancy, and structural laws, regulations, and ordinances in effect at the time the Building Permit is approved and issued. Applicant shall be required to obtain any permit or approval which is required by law, regulation, or ordinance, be it required by Local, State, or Federal agency. Building Permits shall be issued within three years after the effective date of the Development Plan, or same shall be subject to the City's permit revocation process and procedures. The approved Development Plan may be revoked through the City's revocation process if the approved project related to the plan is not being conducted in compliance with the stipulations and conditions of approval; or if the project is not established within three years of the effective date of approval. Except as otherwise specifically noted, the Development Plan shall be granted only for the specific purposes stated in the action approving such plan and shall not be construed as eliminating or modifying any building, use, or zone requirements except as to such specific purposes. All curbs, gutters, sidewalks, and/or street paving which are broken or damaged, or driveways which will not be used, shall be removed and replaced as required by the City Engineer. The curbs along the cul-de-sac bulbs shall be posted as fire lanes, in accordance with the Uniform Fire Code restrictions in effect at the time that the street is constructed. A secondary emergency access shall be reviewed and approved by the Ukiah Fire Marshal prior to the issuance of any building permits for structures or other site development. All on-site paving shall be a minimum of 2" (inches) of asphalt concrete with a 6" (inches) aggregate base, or, alternatively, any option approved by the City Engineer. 3'37 12. 13. 14. 15. 16. 17. 18. Street improvem: ~.,[s, including curbs, gutters, sidew~, i.~, and street trees shall conform to the City Engineer's recommendations. All work within the City right-of-way shall be performed by a properly licensed Contractor with a current City of Ukiah Business License. Contractor must submit copies of proper insurance coverage (Public Liability: $1,000,000; Property Damage: $1,000,000) and current Workman's Compensation CertifiCate. An Encroachment Permit from the Public Works Department is required to perform all work within the street right-of-way. No grading or excavation shall be permitted on the project site without the review and approval of a Grading and Drainage Plan by the City Engineer. This Plan shall include the following: a, bo c, d, e. the extent of modifications to the creek or existing drainage patterns on the site; the extent of storm drainage improvements and erosion control measures for building pads, driveways, parking lot areas and other movements of soils; other development that the City Engineer determines could adversely affect existing drainage patterns on the site or abutting properties or cause wind or water erosion; the incorporation of the PM-10 Mitigation Measures listed in the discussion on AIR QUALITY in the Initial Study; establishment of a Creekside Protection Area that would extend fifteen feet from the top of the bank for Doolan Creek and inclusion of riparian habitat plantings in the setback area and creek channel; and verification that a Stream Alteration Agreement for creek grading or other modifications has been completed with the California Department of Fish and Game. Low emission mobile construction equipment (e.g. tractor, scraper, dozer, etc.) shall be used in developing the site. The project site shall be regularly watered to control dust and all mobile equipment shall be washed regularly to prevent dust from leaving the site. The following construction management techniques shall be employed, as needed, during development of the site to reduce sources of particulate matter. ao b, Extended construction periods to reduce the number of days soils are exposed and heavy machinery; Limiting the use of different construction machinery at the same time; Increasing distances between emission sources located on the site; and Reducing or changing work hours if construction activities cause congestion on abutting streets. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. Sewer, water, and electric service shall conform to the specifications of the City Public Utilities and Public Works Departments. A Landscape Plan shall be reviewed and approved by the Director of Planning prior to the allowance of grading on the site or the issuance of building permits for any structures. This plan shall include, but not be limited to the following: ao b. Co d, the use of trees for shading and screening of residential structures and access drives; the use of deciduous tree species with a crown height of 35-40 feet in areas where evergreen species would shade residential structures or limit solar access opportunities during winter months; the use of indigenous tree and plant species for 25 percent of total landscaping; the inclusion of indigenous riparian trees and vegetation in the 15-foot wide Creek Protection Area required for Lots 1-7, and the use of riparian shrubs on the banks of Doolan Creek. Any roof-mounted air conditioning, heating, and/or ventilation equipment shall be aesthetically screened from view consistent with the architecture of the building upon which it is located. Any outdoor refuse/recycle containers shall be aesthetically screened from view; garbage shall not be visible outside the enclosures. Hours of construction shall be limited from 7:00 a.m. to 7:00 p.m., Monday through Saturday. No second residential units shall be permitted on the site. An in-lieu park fee of $30,822 shall be paid to the City of Ukiah for development of area park and recreation facilities prior to the issuance of occupancy permits for any residential units on the site. This fee may be reduced by no more than fifty percent by the designation of private open space, in accordance with Subdivision Ordinance requirements for the reduction of in-lieu fees. The location and structural integrity of the pedestrian bridge across Doolan Creek shall be reviewed and approved by the City Engineer prior to its installation and the issuance of any building permits for structures or other site development. The architecture of pedestrian bridge across Doolan Creek shall be reviewed and approved by the Planning Director prior to its installation and the issuance of any building permits for structures or other site development. All conditions shall be completed prior to release of final building inspection and issuance of a Certificate of Occupancy. ATTACHMENTS: ,. . - · o · , , . Letter from Brooks & Vogel, including revised Landscape Plan and Recreation Area exhibit (dated 4/24/98) Letter from Duane Hill, Executive Director for RCHDC (dated 4/28/98) Proposed Declaration of Covenants, Conditions and Restrictions for Doolan Creek Subdivision (submitted by applicant on 4/28/98) Letter of Opposition to Project received from Peggy Ross (dated 4/7/98) ACKNOWLEDGMENTS: The following personnel prepared and reviewed this Planning Report, respectively: Robert Sawyer, ~n'hing Director 5-'-}0 Stephen M. Brooks BROOKS & VOGEL Civil Engineering & Land Surveying 160 E. Gobbi Street P. O. Box 1470 Ukiah. CA 95482 707-462-2303 Fax 707-.462-8550 Apra 24, 1998 Mark D. Vogel Dave Lohse City of Ukiah 300 Seminary Ave. Re: Doolan Creek Subdivision Dear Mr. Lohse: This letter is in response to the additional information requested by the Planning Commission and detailed in your letter of April 9, 1998. The three areas of concern were related to emergency access, landscaping and open space / recreation. Emergency Access- We understand that Fire Marshall Bruce Evans will require secondary fire access to the site. However, we are not yet sure of the form that the access will take. We have identified the following options: - Access from the existing fire access lane at Ukiah Terrace Apartments through a gated fence and into the cul-de-sac at the end of the proposed Creekside Court. This lane is identified as 'Preferred Emergency Access' on the Landscape Plan attached to this letter. - Access across Doolan Creek either through installation of a single lane box culvert or emergency access bridge. This would occur in the area of the pedestrian bridge identified on the Landscape Plan. Either of these options would also provide pedestrian access. One of these options will be provided. Landscape Plan - Please find the attached Landscape Plan for the proposed planting location of trees and shrubs on the project site. We have selected vegetation from the City's List oflmportan~ ..Riparian Vegetation to be used along the creek corridor. In addition, the creek bank will be planted with Willow in accordance with the attached specifications. The non-riparian area of the site has trees shown that are predominantly native to the area mixed with some ornamentals to provide color and variety. The trees are also predominantly deciduous. Open Space / Recreation - Please find an attached map entitled 'Recreation Area'. The site is as suggested by City Staff and includes tree planting, a pedestrian bridge and areas that could include picnic tables ( shown ) and / or swing sets to facilitate recreation and enjoyment of the creek corridor. Thank you for your attention to these issues. If you require more information, please don't hesitate to call. Sincerely Brooks & Vogel Mark D Vogel, P.E. MDV:mdv At~' 638 Riparian Planting of Doolan Creek Creek Banks Disturbed or reconstructed embankment slopes shall receive treated jute mesh fabric installed in a manner common to the trade. Hydraulically seed over jute mesh fabric with the following slurry: fiber mul ch Fertilizer 5-20-20 Crimson Clover pelkote Rose Clover pelkote White Clover pelkote 2500 Lb per Acre 400 Lb per Acre 20 Lb per Acre 20 Lb per Acre 10 Lb per Acre Harvest native Willow cuttings, genus Salix (Nov.-Jan.), Species ]aevigata, ]asiandra, ]asio]epis, hindsiana. Cutting shall be approx. 1/4 in. caliper, 18 in. length with plump viable nodes. Insert cuttings into the soil approx. 6 in. Install cuttings in two uniform rows that are 3 ft. apart, the top row shall be 18 in. below and para]]e! to the top of slope. Space cuttings in rows 5 ft. O.C. Willow cuttings shall be planted the same day they are harvested. _C_o_rridor Trees Install native trees (Acer Macrophyllum, Popu]us fremonti, Juglans hindsii, Sambucus Caerulea) at the locations designated on the "Landscape Plan" Trees shall be locally grown, healthy, not rootbound, well branched and well foliaged. 838.6 \ \ \ \ Z \ \ 'o -r 20' Lot ~ lan Recrea[ion Area April Creek 1998 Subdivision Rural Commun ttes Housing Development Corporation 237 E. Gobbi St. Ukiah, California 95482 (707) 463-1 975 Fax (707) 463-2252 A Non-Profit Corporation Serving Lake and Mendocino Counties April 28, 1998 City of Ukiah Planning Commission 300 Seminary Ave. Ukiah, CA. 95482 Dear Commissioners: At the Planning Commission meeting two commissioners told us during the break they were not familiar with Rural Communities Housing Development Corporation (RCHDC), and one thought that we were an organization based in Sacramento. RCHDC is based in Ukiah and primarily works in Lake, Mendocino, and Humboldt Counties. All of our board members are from Lake and Mendoicno Counties; in fact most are from Ukiah. RCHDC is a non-profit organization dedicated to developing affordable housing for low- income families, seniors, and handicapped. Over the past twenty years (20) RCHDC has developed over six-hundred (600) units of multi-family housing (ie, apartments), as well as two-hundred and fifty (250) units of single-family housing (self-help housing). RCHDC's multi-family projects include the tbllowing: · Walnut Village- 48 units of senior housing located on Bush Street north of Low Gap Road. · Jack Simpson Apartments- 30 units of senior housing located on the comer of Low Gap and Bush Street. · Creekside Village- 44 units of senior housing located on Waugh Lane. · Holden Street Apartments- 6 units for handicapped persons. McCarty Manor- 40 units of family housing located on Waugh Lane. A list of the self-help pr.oj....e0t is attached, and I highlighted the projects located in Ukiah. The purpose of this let~r js to simply introduce to you who we are and a bit of our history. Duane Hill Executive Director 3'% Rural Communities Housi. .g Development Corporation 237 E. Gobbi St. Ukiah, California 95482 (707) 463-1975 Fax (707) 463-2252 A Non-Profit Corporation Serving Lake and Mendocino Counties June 12, 1998 Charlie Stump Senior Planner City of Ukiah 300 Seminary Avenue Ukiah, California 95482 Dear Mr. Stump: This is to clarify the position taken by RCHDC on the Mulberry Street Subdivision open space and emergency access as requested by the City Council. When the request was initially made by the City Council to create open space in the subdivision and make it accessible, I reluctantly agreed and had the engineer shift the lots in order to create the open space. We did agree to install a box culvert for pedestrian traffic and emergency vehicle access, which would comtect the two open spaces. In further contemplating the full ramifications to the homeowners of this open space and access, I feel I must reverse my initial recommendation. This subdivision has been developed to provide affordable housing for low income families who would otherwise not be able to become homeowners. If an open space in the subdivision is created and owned by the homeowners, this will make the subdivision a Common Interest Development. That will necessitate the formation of a Homeowners Association and compliance with Common Interest Development regulations and costly insurance requirements. While any affordable housing development necessitates major trade off's, this will pose a burden and a hardship to the homeowners that can least afford it. It comes down to the choice; shall these families be ihomeowners with no open space, or shall the open space be created but now they can't afford to be homeowners. More importantly, since this open space will be a combination of private land with public access, the homeowners who may or may not use the area will have full responsibility with no way to control who uses the area or what activities occur. After careful consideration, my preference would be to eliminate the entire crossing box culvert and open space requirement. By so doing, we would eliminate the pedestrian traffic that is so prevalent in the area as well as the accompanying cost and burden to the families. As I have already stated, the open space in the long term will prove to be a hardship on the families. To address specifically the access requirement, the Public Works Department does not require the bridge and the Fire Department seems flexible. However, if the City requires that the open space and box culvert be created, I would then recommend that the city accept thc open space for dedication and maintenance. In that case we would pay the full park fees to the City instead of the proposed reduced amount. I appreciate that as is the case with all infill sites, this project has been difficult to develop, therefore I want to thank you for your consideration of all the aspects and problems. If you have any questions, please call me. Sincerely,//) Duane Hill Executive Director ITEM NO.: 8a DATE: June 17, 1998 AGENDA SUMARY REPORT SUBJECT: INTRODUCTION OF AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP FOR THE CITY OF UKIAH AND APPROVING THE RCHDC/DOOLAN CREEK SUBDIVISION AND PLANNED DEVELOPMENT PROJECT. SUMMARY: On May 13, 1998, the City of Ukiah Planning Commission voted 5 to 0 to recommend adoption of a Negative Declaration and approval of the Rural Community Housing Development Corporation (RCHDC) Subdivision Map, Rezoning, and Planned Development project on Mulberry Street. The project involves the rezoning of the property from "R-3" (Multiple Residential) to "P-D" (Planned Development) and the subdivision of a 3.11 acre parcel into 23 single family residential lots and a lot for open space and recreational uses. The "P-D" zoning classification is requested to allow the relaxation of lot size and width requirements for the development of 23 "sweat equity" Iow income single family residential units. (continued on page 2) RECOMMENDED ACTION: 1) Conduct a public hearing; 2) Adopt the Negative Declaration; and 3) Introduce by title only the proposed Ordinance approving the Rezoning, Tentative Subdivision Map, and Development Plan for the RCHDC Mulberry Street project. ALTERNATIVE COUNCIL POLICY ACTION: 1) Do not introduce the Ordinance and make findings to disapprove the project, or 2) modify the project as may be directed by Council. Citizen Advised: Publicly noticed pursuant to the requirements of the Ukiah Municipal Code. Requested by: Rural Communities Housing Development Corporation (RCHDC) Prepared by: Dave Lohse, Associate Planner Coordinated with: Candace Horsley, City Manager; Bob Sawyer, Planning Director; and Charley Stump, Senior Planner Attachments: 1. Negative Declaration/Initial Study. 2. Ordinance approving the Rezoning/Tentative Subdivision Map/Planned Development. 3. Planning Commission Staff Reports, dated April 8, 1998 and May 13, 1998. 4. Planning Commission minutes, dated April 8, 1998 and May 13, 1998. APPROVED:, ~ '~~~ Candace Horsley, City I~anager 1 Description of Project The proposed project consists of three applications for the 3.11 acre site, including a Zone Change application to rezone the property from R-3 to PD. This zoning is required to process a Development Plan application to allow the site to be developed with a common open space/recreation area and 23 individually-owned lots that would generally be substandard in lot size, lot width and/or public street frontage, as required by the Municipal Code. The project also includes a Tentative Subdivision Map to allow the division of the site into the 24 parcels proposed on the Development Plan. Planning Commission Action The Planning Commission based their recommendation for approval of the project on the seven Findings of Fact contained in the May 6, 1998, Staff Report/Memorandum (attached). Their recommendation includes 28 Conditions of Approval designed to mitigate adverse environmental impacts, assure compatibility with surrounding development, and improve the design and function of the project. These conditions are listed on Pages 8-10 of this Agenda Summary Report and as Attachment "B" to the proposed Ordinance. The recommended Conditions of Approval also include specific requirements for several issues that warranted the project's continuation from an initial hearing before the Commission on April 8, 1998. These issues included a secondary fire access driveway, the completion of a landscape plan, and the establishment of an area for open space and/or recreation. A brief discussion of these issues is included below. Secondary Emergency Access: The Ukiah Fire Marshal reviewed the project and noted that the Fire Code requires that a secondary fire access be developed as part of the project since no through access is required across Doolan Creek. The development of a secondary access would ensure emergency personnel access to the property in the event that the primary access (Mulberry Street) is blocked. It would also provide egress to residents of the proposed neighborhood if Mulberry Street is closed. The applicant for the project addressed the issue of a secondary emergency access by agreeing to provide a pedestrian/emergency access bridge across Doolan Creek, which would allow emergency personnel to reach the site from Washington Avenue. No specific bridge design has been submitted due to time and cost constraints, but the applicants did provide a conceptual design for the proposed creek crossing. This design, which is included on Page 6 of this summary, shows a 10-12 foot wide bridge that would cross Doolan Creek near the southeast corner of the project site. The applicant also agreed that the design, location, and size of the crossing would be consistent with Ukiah Fire Code standards for such structures. In order to ensure that the design of the creek crossing is compatible with emergency access requirements and accepted design standards for creek crossings, the Planning Commission recommended the inclusion of Condition Nos. 26 and 27. These conditions require that the structural integrity and aesthetic impacts of the bridge are reviewed by City staff prior to the issuance of building permits for any residential structures on the site. The design and location of the crossing may also be subject to the approval of a Stream Alteration agreement with the California Department of Fish and Game. Landscape Plan: The applicants also provided a modified landscape plan at the second Planning Commission hearing in response to the Commission's concerns that the landscaping proposed for the site was too conceptual in nature, did not guarantee passive solar access, and might not include a sufficient number of native and native riparian trees. The modified landscape plan, which is included as Page 7, includes a total of 85 trees that would be spread throughout the subject property, including 30 non- riparian trees considered native to the Ukiah area, 22 native riparian trees that would be concentrated along the banks of Doolan Creek, and 28 shrubs (including 14 native plants) that would be planted throughout the site. The majority of the proposed trees to be planted on the site are also deciduous, which would provide future occupants with the opportunity to use passive solar methods since these trees provide shade during warmer periods of the year and solar access during cooler periods. The Planning Commission agreed by consensus that the modified version of the landscape plan would provide adequate opportunities to utilize passive solar methods, and does contain a sufficient number of trees to satisfy General Plan goals for using native plants. The Commission also agreed that the landscaping proposed along the banks of Doolan Creek would be sufficient to provide the reintroduction of native/riparian plants to this portion of the creek and provide some stabilization of the north bank of the creek. The Commission also required that the integrity of the final landscape plan be maintained by the inclusion of Condition No. 20 as part of their recommendation. Open Space/Recreation Area: The Planning Commission also required that an open space/recreation area be included as part of the project design to comply with General Plan goals and policies for on-site recreational opportunities in medium to high density residential areas. In response to this requirement, the applicant designed a 4,000 square foot recreational area that encompasses the eastern portion of the residential parcel shown as Lot 1 on the Development Plan and the vacant portion of the site that is located on the south bank of Doolan Creek (opposite the terminus of Mulberry Street). This plan, which is shown on Page 6 of this summary, also includes the pedestrian/emergency access bridge, which would permit foot traffic and emergency vehicles to cross the creek from the south. Several picnic tables and at least eight trees are also shown on the plan. The Planning Commission agreed by consensus that this design would be adequate to satisfy General Plan requirements for on-site recreation, and directed staff to modify recommended Condition No. 25 to reflect the opinion of the Commission that the in-lieu park fees required for the proposed subdivision should be reduced by at least fifty percent (50%), in accordance with Subdivision Ordinance provisions. Based on Section 8408 of the Ukiah Municipal Code, this reduction could only be approved if the proposed open space/recreation is privately developed and maintained, as reflected in the proposed condition, and only if the private open space is adequately provided for by recorded written agreement, conveyance, or restriction. Accordingly, it is staff's position that the small on-site recreation area be privately owned and privately maintained, and that it not become a part of the City's larger and regionally based system. Moreover, the Community Services Department staff indicated prior to the Planning Commission meeting that they did not have the staff or financial resources to maintain the on-site recreation area. The Planning Commission, based upon input from staff, and their understanding of budgetary constraints, agreed that the City should not accept the small recreation area into the park system. However, they acknowledged that this ultimately was a decision for the City Council to make, and so they amended recommended condition number 25 to add the word "public" to the final sentence. It must be noted that if the Council accepts the small recreation component into the City's park system, the applicants, pursuant to the Municipal Code, would be obligated to pay the entire in-lieu park fee. Additionally, it is staff's opinion the RCHDC, and not a homeowner's association nor an assessment district, should be required to own and maintain this area, and it is our understanding that RCHDC currently employs maintenance personnel to perform such functions on other property. The Commission also suggested that a berm or other traffic barrier be required along the northern boundary of the recreation area to ensure that vehicle traffic using Mulberry Street did not inadvertently enter the area. In order to reflect this recommendation, Planning staff has included it in Condition No. 25. RCHDC staff continues to request that the proposed open space/recreation area be accepted for a public park dedication by the City of Ukiah. This request is based on the fact that lender requirements may prohibit the formation of a homeowners' association to construct and maintain the common area. It also reflects the applicant's concerns that the park would be used by other members of the general public and the security problems that might be caused by public access. Conclusions Planning staff concludes that the proposed project would permit the development of a dense single family neighborhood with substandard lots. This development does not provide the maximum residential development originally intended by the City Council when the 3.11 acre site was rezoned to the R-3 Zoning District, but it does provide for a denser pattern of single-family home ownership by persons with Iow to moderate incomes. Staff's analysis of the original project identifies a number of adverse environmental impacts and development issues caused by the dense development of the site and the lack of access across Doolan Creek. However, it is the opinion of staff that all of these impacts have been resolved by modifications to the project, including an increase in the number of native, riparian, and deciduous trees on the site; a pedestrian/emergency access bridge across Doolan Creek; and a common area for open space/recreation. Planning staff generally supports the conceptual design modifications proposed by RCHDC, but does not concur with the applicant request that the City Council accept the proposed open space/recreation area as a public park. This opinion is based on the costs of establishing and maintaining such a park, and the fact that the General Plan does not establish the project site as one of the prime areas for public park site development. Staff recommends that after the public hearing is conducted, actions regarding the Negative Declaration and the project (Rezoning, Tentative Subdivision Map, and Planned Development Plan) be take by separate motions. 0 0 I"- 0 > r,,, .< ,. 0,.,~ z ~c 0, · PROPOSED OPEN SPACE/RECREATION AREA FOR DOOLAN CREEK.SUBDIVISION ,. 20' of 1 1'1 0 ]an RecreaLion Area April Creek 1998 Subdivision LANDSCAPE PLAN FOR DOOLAN CREEK SUBDIVISION RECOMMENDED CONDITIONS OF APPROVAL FOR DOOLAN CREEK SUBDIVISION . All use, construction, or occupancy shall conform to the Development Plan application approved by the City Council, and to any supporting documents submitted therewith, including maps, sketches, renderings, building elevations, landscape plans, and alike. , Any construction shall comply with the "Standard Specifications" for such type of construction now existing or which may hereafter be promulgated by the Engineering Department of the City of Ukiah; except where higher standards are imposed by law, rule, or regulation or by action of the City Council. . In addition to any particular condition which might be imposed, any construction shall comply with all building, fire, electric, plumbing, occupancy, and structural laws, regulations, and ordinances in effect at the time the Building Permit is approved and issued. . Applicant shall be required to obtain any permit or approval which is required by law, regulation, or ordinance, be it required by Local, State, or Federal agency. . Building Permits shall be issued within three years after the effective date of the Development Plan, or same shall be subject to the City's permit revocation process and procedures. , The approved Development Plan may be revoked through the City's revocation process if the approved project related to the plan is not being conducted in compliance with the stipulations and conditions of approval; or if the project is not established within three years of the effective date of approval. , Except as otherwise specifically noted, the Development Plan shall be granted only for the specific purposes stated in the action approving such plan and shall not be construed as eliminating or modifying any building, use, or zone requirements except as to such specific purposes. o All curbs, gutters, sidewalks, and/or street paving which are broken or damaged, or driveways which will not be used, shall be removed and replaced as required by the City Engineer. . The curbs along the cul-de-sac bulbs shall be posted as fire lanes, in accordance with the Uniform Fire Code restrictions in effect at the time that the street is constructed. 10. A secondary emergency access shall be reviewed and approved by the Ukiah Fire Marshal prior to the issuance of any building permits for structures or other site development. 11. All on-site paving shall be a minimum of 2" (inches) of asphalt concrete with a 6" (inches) aggregate base, or, alternatively, any option approved by the City Engineer. 12. 13. 14. 15. 16. 17. 18. 19. Street improvements, including curbs, gutters, sidewalks, and street trees shall conform to the City Engineer's recommendations. All work within the City right-of-way shall be performed by a properly licensed Contractor with a current City of Ukiah Business License. Contractor must submit copies of proper insurance coverage (Public Liability: $1,000,000; Property Damage: $1,000,000) and current Workman's Compensation Certificate. An Encroachment Permit from the Public Works Department is required to perform all work within the street right-of-way. No grading or excavation shall be permitted on the project site without the review and approval of a Grading and Drainage Plan by the City Engineer. This Plan shall include the following: a. the extent of modifications to the creek or existing drainage patterns on the site; b. the extent of storm drainage improvements and erosion control measures for building pads, driveways, parking lot areas and other movements of soils; c. other development that the City Engineer determines could adversely affect existing drainage patterns on the site or abutting properties or cause wind or water erosion; d. the incorporation of the PM-10 Mitigation Measures listed in the discussion on AIR QUALITY in the Initial Study; e. establishment of a Creekside Protection Area that would extend fifteen feet from the top of the bank for Doolan Creek and inclusion of riparian habitat plantings in the setback area and creek channel; and f. verification that a Stream Alteration Agreement for creek grading or other modifications has been completed with the California Department of Fish and Game. Low emission mobile construction equipment (e.g. tractor, scraper, dozer, etc.) shall be used in developing the site. The project site shall be regularly watered to control dust and all mobile equipment shall be washed regularly to prevent dust from leaving the site. The following construction management techniques shall be employed, as needed, during development of the site to reduce sources of particulate matter: a. Extending construction periods to reduce the number of days soils are exposed and heavy machinery is used; b. Limiting the use of different construction machinery at the same time; c. Increasing distances between emission sources located on the site; and d. Reducing or changing work hours if construction activities cause congestion on abutting streets. Sewer, water, and electric service shall conform to the specifications of the City Public Utilities and Public Works Departments. 20. 21. 22. 23. 24. 25. 26. 27. 28. A Landscape Plan shall be reviewed and approved by the Director of Planning prior to the allowance of grading on the site or the issuance of building permits for any structures. This plan shall include, but not be limited to the following: a. the use of trees for shading and screening of residential structures and access drives; b. the use of deciduous tree species with a crown height of 35-40 feet in areas where evergreen species would shade residential structures or limit solar access opportunities during winter months; c. the use of indigenous tree and plant species for 25 percent of total landscaping; the inclusion of indigenous riparian trees and vegetation in a 15-foot wide Creek Protection Area extending from the north bank of Doolan Creek onto Lots 1-7, and the use of riparian shrubs on the banks of Doolan Creek; and the inclusion of a planting and maintenance schedule and a tree replacement policy for the trees approved as part of the final landscape plan. do so Any roof-mounted air conditioning, heating, and/or ventilation equipment shall be aesthetically screened from view consistent with the architecture of the building upon which it is located. Any outdoor refuse/recycle containers shall be aesthetically screened from view; garbage shall not be visible outside the enclosures. Hours of construction shall be limited from 7:00 a.m. to 7:00 p.m., Monday through Saturday, unless longer construction are approved by the City Engineer. No second residential units shall be permitted on the site. An in-lieu park fee of $30,822 shall be paid to the City of Ukiah for development of area park and recreation facilities prior to the issuance of occupancy permits for any residential units on the site. This fee may be reduced by no more than fifty percent by the designation of public or private open space, in accordance with Subdivision Ordinance requirements for the reduction of in-lieu fees. The location and structural integrity of the pedestrian bridge across Doolan Creek shall be reviewed and approved by the City Engineer prior to its installation and the issuance of any building permits for structures or other site development. The architecture of pedestrian bridge across Doolan Creek shall be reviewed and approved by the Planning Director prior to its installation and the issuance of any building permits for structures or other site development. All conditions shall be completed prior to release of final building inspection and issuance of a Certificate of Occupancy. 11 ATTACHMENT CITY OF UKIAH PLANNING DEPARTMENT NEGATIVE DECLARATION DATE: APPLICANT: PROJECT NO.: LOCATION: February 19, 1997 Rural Community Housing Development Corporation Zone Change/Development Plan/Subdivision Map No. 97-44 1175 Mulberry Street, City of Ukiah DESCRIPTION OF PROPOSAL/ENVIRONMENTAL SETTING: The project consists of a Zone Change to change the zoning for the 3.11 acre site from R-3 (Multiple Residential) to PD (Planned Development); a Development Plan to allow the development of the site with 23 single family residential units on parcels with substandard lot widths and/or areas; and, a Major Subdivision Map to divide the site into 23 separate lots. The project site consists of a 3.11 acre vacant parcel located at the southern terminus of Mulberry Street. The majority of the site is generally flat, with a mild grade (2-5%) that declines towards Doolan Creek, which runs across the southern portion of the property. There is also a six to eight foot high slope that separates the project site from the abutting property to the west. Small pockets of vegetation are scattered throughout the site, but there are no large, mature trees. ENVIRONMENTAL ANALYSIS' Potential impacts identified by staff in this initial study consist of the following' . . , 5. 6. 7. 8. Disruptions, displacements, compaction and overcovering of soils; .Changes in the course, absorption rates, quantities and quality of surface and ground waters on the site; Introduction of exotic plant species onto project site and the preclusion of riparian vegetation along the banks for Doolan Creek; Degradation to stream channel and fish habitat; Loss of high density housing stock; Site access for residents and emergency personnel; Shod-term impacts to air quality from construction activities; and Lack of on-site recreational facilities. FINDINGS SUPPORTING A NEGATIVE DECLARATION: 'The potentially significant impacts resulting from this project would be mitigated to levels that are not considered to be significant if the recommended mitigation measures are adopted; 'The project will not be detrimental to the health, safety, and welfare of the general public because the proposed residential Use would be consistent with adopted land uses and residential densities; and 'The use is consistent with adopted General Plan land use goals and policies, and with the development standards for the R-1 (Single Family Residential) and R-2 (Multiple Family) Zoning District. I-i STATEMENT OF DECLARATION: After appraisal of the possible impacts of this project, the City of Ukiah has determined that the project will not have a significant effect on the environment, and further, that this Negative Declaration constitutes compliance with the requirements for environmental review and analysis required by the California Environmental Quality Act. This document may be reviewed at the City of Ukiah Planning Department, Ukia;; Civic Center, 300 Seminary Avenue, Ukiah, California. Charles Stump, Senior Planner/Environmental Coordinator POTENTIAL' ENVIRONMENTAL 'IMPACTS I, BACKGROUND INFORMATION m e e 6, e Se . Name of Project Proponent: Rural Communities Housinq Development Corp.. Address of Project Proponent: 237 East Gobbi Street, Ukiah, CA 95482 Name of Project: Zone Chancre/Development Plan/Subdivision Map No. 97-44 Assessors Parcel Number(s): 003-530-23 Date of Initial Study Preparation: February 19th, 1998 Name of Lead Agency: Ci.ty of Ukiah Planning Department Address and Phone Number of Lead Agency:. ,('707) 463-6200 300 Seminary Avenue, Ukiah, CA 9548_2 Project Description: The proposed project consists of a Zone Change to rezone the project site from the R-3 (General Multiple) Zoning District to PD (Planned Development); a Development Plan to allow the proposed lots to be substandard in width and/or area; and a Major Subdivision Map to allow the project site to be divided into 23 individual parcels. The proposed development would occur on an irregularly-shaped parcel that is 3.11 acres in area. The proposed lots would be located on a proposed public street that would be approximately 348 feet from its intersection with Mulberry Street and would terminate in a cul-de-sac. Seventeen of the proposed lots would be between 25 and 40 feet wide, and only one of the lots would have the 6,000 square feet of net lot area normally required for single family residential development. Person(s) Responsible for Preparing Initial Study:,, "~A Dave Lohse'-""~, er LOCATION MAP ZONE CHANGE/DEVELOPMENT PLAN/SUBDIVISION MAP APPLICATION #97-44: Rural Communities Housinq Development Corporation 1175 Mulberry Street ~Assessor Parcel Nos. 003-530.23) )OL I I I I I I I 0 500 1000 1500 2000 2500 3000 FT. SCALE: I inch = 500 feet ',..,, \ \ i /-.... , I 1 , WILL THE PROJECT RESULT #o Not $1gnmcant Significant Cumulath~ IN THE FOLLOWING Significant Unless No k~pactz, ENVIRONMENTAL EFFECTS: M.Jg.t,d Apparent Mitigation 1. EARTH' in geologic structures. b. Disruptions, Displacements, l"""~ c~,~o~, o~ o~,~o~,~ ,,o,. I:;;j !:;;]1_ l:;;j l:;;k c. Change in topography or ground 1"~ d. The destruction, covering, or r'~ physical f~atures. e. Any increase in wind or water erosionI'"'11 of soiis, e~er on or o~ the ·~e. ~ 1. f. Changes in deposition or erosion of deposition, or erosion mat may mod~y the channel of · dyer, stream, ~t, or bay? g. Exposure of peop~ or property to earthquakes. , 4 2. AIR: deterioration of a~nt air b. ~a~on~~onal ~o~. or ~mtum, or any ~te, e~er ~1~ ~ ~nal~? 3. WATER: ~sh or ~d~ watem. b. Changes in ~e abso~fion a~unt o~ su~ mno~. ~ water. water in any water ~y. e. D~a~e into su~ w,er. or any aRemfion of su~ water ~uding b~ n~ ~ te~ratu~, d~so~ ~n ~ of groo~ water. g. Change in ~ quan~ ~ gmu~ or w~drawals, or ~rough ~ter~ption of an aqu~r by ex~vations. h. Chan~ in ~ qua,~ ~ g~ water' water o~e~e avaii~ ~ wa~r supples. water mlat~ h~a~ s~ ~i~ ~ ~una~. 4. PLANT LIFE: I. Change in the divers~ of species, or numbers of any ,pecie, of plants including trees, shrubs, grass, crops, and aquatic plants. b. Reduction of the number~ of any unique, rare, or endangered .pecies of plants. into an area, or in. ba~r to t~ normal replenishment of existing species. d. Reduction in acreage of any $. ANIMAL LIFE: a. Change in the diversity of species, or number of any species of animals including birds, land animals, reptiles, f~h, insects, and benthic organisms, unique, rare, or endangered species of animals. animals into an area, or in a barrier to the m~gration or movement of animals' d. Deterioration of existing fish or wildlife habitat. 6. NOISE: b. Exposure of people to revere noise 6 ,, ,, 7. LIGHT AND GLARE: b. Reduction of solar exposure or .dverse impacts to existing .o~ar collection facilities. 8. LAND USE: or planned land use of a given area. 9. NATURAL RESOURCES: a. Increase in the rate of use of any rtatural resources. 10, RISK OF UPSET: of h~.ardous substances, (including oil, pestic~es, chemicals, or radiation) in the event of an acc~ent or upset conditions. b. Possible interference wtth an evacuation plan. 11, POPULATION: density, or growth rote of human populations. 12. HOUSING: housing or ~eate ~ dema~ for ~w housing? 7 13.TRA NS PORTATION: ~ ~nd ~r ~w ~ ~1~? d. ~emfions to present ~ems ~ a~or g~s? e. trafflc?~erati°ns ,o wate~, .,1, . air vehi~s, bi~clis~ or ~~ns? 14. PUBLIC SERVICES: a. ~11 the proposal have an e~ ~n, or resuE in a n~ ~r .w or aEe~ govem~nt semi~s in any ~ ~ ~ll~ing areas: 6. ~er govem~n~l ~s? 15. ENERGY: S. Subs~nfial ~a~ ~ ~ ~n ~ ~velop~nt ~ ~ ~u~? I-IO 16. UTILITIES: a. Will the project result in I need for new systems or substantial a~terations to the following: 17. HUMAN HEALTH: potential health hazard? b. Exposure of people to any existing hearth hazards? 18. AESTHETICS: view open to the public, or create an aesthetically offensive site open to public view? 19. RECREATION: · . Impact upon the quality or quantity of existing recraational opportunities? 20. CULTURAL RESOURCES: · . Alteration or destruction prehistoric or historic archaeological site? b. Adverse phy$ica, or aesthetic effects to a prehistoric or historic building or Structure? effect the unique ethnic cultural values? I-II . o DISCus~SIoN"'OFPOTENTIALi !ENvlRO~:ME:NTA:L'IMpACTs ~"/ 1. EARTH: The Ukiah Valley is part of an active seismic region that contains the Maacama Fault, which traverses the valley to the east and north of the City. According to resource materials maintained by the Ukiah Planning Department, the projected maximum credible earthquake along this fault would be approximately 7.4 magnitude on the Richter scale. According to information compiled by the Soil Conservation Service, the project site is underlain by a variety of"urban" soil types, which consist of naturally occurring soils that have been mixed with fill deposits. The site contains no known unique geologic or physical features, or areas of instable soils that would be affected by the development of the proposed subdivision, but site soils would require grading and coverage for buildings, driveways and roads. a. Impacts' Soils on the project site have been substantially altered by the introduction of dirt and other fill materials over a large number of years, and there are no definable soil types or formations that are expected to cause adverse impacts. The majority of the site has relatively fiat topography, and it is not anticipated that major grading would be required to prepare individual building pads or access roads for most of the proposed residential units. However, Planning staff estimates that almost all of the site would require some level of grading activities, and would eventually be compacted and overcovered by concrete, asphalt or other building materials. Staff is also concerned that the cumulative effects of grading over the entire site could cause significant levels of wind or water erosion of soils that could adversely affect site topography and users of abutting properties. Increased levels of wind or water erosion could also deposit substantial amounts of earth into Doolan Creek, which runs along the southern portion of the property and is a major carrier of surface water in the project area. Preliminary grading plans for this project show that surface drainage for the site would be routed to the creek and increased siltation could significantly affect water levels and flow patterns in the creek. These impacts could, in turn, affect biotic resources, including vegetation and anadromous fish species. In addition, project developers have proposed that the banks of the creek be graded to provide 2:1 slopes, and that these banks be covered with rock to prevent bank erosion. Applicants have also proposed the removal of the existing culvert that is topped by a secondary access road across Doolan Creek. These improvements are designed to 10 eliminate flooding on the southern portion of the parcel, which is currently susceptible to 100-year flood events. The City Engineer has reviewed drainage information submitted by the applicant and determined that the proposed work would effectively prevent flooding. However, he has also concluded that the work that would be required to alter the creekbed would also require detailed planning and regular site inspections to ensure that it is constructed in a manner that is consistent with the drainage information submitted by the applicants. Therefore, Engineering staff has recommended that all grading on the site be subject to the review and approval of a Grading and Drainage Plan by the City Engineer prior to site preparation and grading activities. b. Mitigation: The following measure should be required to mitigate anticipated adverse impacts associated with grading and paving activities required to develop the project site: No grading or excavation shall be permitted on the project site without the review and approval of a Grading and Drainage Plan by the City Engineer. This Plan shall include the following: a. b, c. d, e, the extent of modifications to the creek or existing drainage patterns on the site; the extent of storm drainage improvements and erosion control measures for building pads, driveways, parking lot areas and other movements of soils; other development that the City Engineer determines could adversely affect existing drainage patterns on the site or abutting properties or cause wind or water erosion; the incorporation of the PM-10 Mitigation Measures listed in the discussion on AIR QUALITY in the Initial Study; inclusion of riparian habitat planting areas on the north bank of Doolan Creek; and verification that a Stream Alteration Agreement for creek grading or other modifications has been completed with the California Department of Fish and Game. 2, AIR QUALITY: Potential impacts to air quality at a project site are measured by the concentrations of a pollutant in the atmosphere above the site, which are largely dependent on the volumes of pollutant emitted and the atmosphere's ability to dilute the pollutant. The proposed single family residential units would be developed within the Ukiah Valley air basin, where air quality has generally been in compliance with the attainment levels required for all air-borne pollutants by' the federal and state air quality standards. According to information received from the Mendocino County Air Quality Management District, the only known exceptions to air quality attainment consist of isolated, but regular, occurrences of non-attainment for small particulate matter (PM-10). a..Impacts' The development of additional residential units on the project site would generate additional vehicle traffic, which is a known source of air pollutants. The projected increase in traffic volumes, however, would be approximately 230 vehicle trip ends (VTE) per day, which is a Iow percentage of the traffic that occurs along major 11 roads in the area and an even lower percentage of the vehicle trips occurring in the Ukiah Valley air basin. In addition, the proposed development would encompass 23 residential units, which would generate only one-fourth the number of vehicle trips that would originate from the site if it were to be developed to the maximum densities permitted by the existing R-3 Zoning District land use designation. Therefore, Planning staff does not anticipate any sign!ficant adverse air quality impacts to be, caused by traffic originating from the site. Planning staff further determined that the development of the site would require the use of additional energy for lighting, heating and cooling of the individual units, which could cause additional air quality impacts if energy production required the burning of fossil fuel or other emission-laden sources. It is not anticipated that this increase would significantly affect the air quality in the Ukiah Valley since the majority of energy supplies come from "clean" sources (i.e. hydroelectric and natural gas) or are purchased from energy suppliers located outside the Valley. However, based on the goals and policies contained in the Energy Element of the General Plan, staff suggests that energy reduction measures be integrated into the design of the project, including the orientation of buildings to provide maximum passive solar heating and cooling; the installation of insulation in amounts that exceed the requirements of the Uniform Building Code (Title 24) standards for insulation; and the incorporation of shade trees over buildings and paved areas. It is the opinion of Planning staff that these conservation measures would be effective in decreasing energy consumption, and staff will recommend that they be considered as Conditions of Approval for the project in order to be consistent with General Plan policies. The Planning Department does not, however, require their implementation as formal mitigation measures since the potential adverse impacts from increased energy use are not deemed to be significant. Planning staff is also concerned with the potential for adverse shod-term impacts to air quality from particulate matter (PM-10) raised by the use of high emission construction equipment, traffic delays from construction, and/or the improper or prolonged storage of earthen materials. It is anticipated that these impacts would not be long-term, but they could cause significant impacts to localized air quality. Staff has, therefore, compiled the measures listed below to mitigate these impacts to levels that are not significant. b. Mitigation: The following measures are required to mitigate short-term adverse impacts to air quality during construction of the proposed residential units: le Low emission mobile construction equipment (e.g. tractor, scraper, dozer, etc.) shall be used in developing the site. . The project site shall be regularly watered to control dust and all mobile equipment shall be washed regularly to prevent dust from leaving the site. 12 e The following construction management techniques shall be employed, as needed, during development of the site to reduce sources of particulate matter. a, bo Extended construction periods to reduce the number of days soils are exposed and heavy machinery; Limiting the use of different construction machinery at the same time; Increasing distances b~t,vsen emission sources located on the site; and Reducing or changing work hours if construction activities cause congestion on abutting streets. 3. WATER: The project site contains a 335 foot long portion of Doolan Creek, which extends along the entire southern portion of the project site. This year-round creek flows from the hills west of Ukiah to the Russian River, and is one of the major carriers of surface water drainage for the southern portion of the City. The majority of the project site is located in Flood Zone C, according to the Flood Insurance Rate Map (Community Panel No. 060186-0002D) prepared for the area by the Federal Emergency Management Agency. This zone designates that the site is not within either a 100-year or 500-year flood event, and is, 'therefore not susceptible to regular flood events. The FIRM exhibit also shows, however, that the portion of the site bordering Doolan Creek is located in Flood Zone A-5 and is subject to 100-year flooding events. These areas, which have base flood elevations ranging between 627 and 630 feet above sea level, would encompass the rear yard areas of Lots 1-7, as shown on project site plans. a. Impacts: Due to the existing topography of the site, the majority of surface water runoff at the site drains to the south and east, into Doolan Creek. The drainage information submitted for this project indicates that the majority of the site will require grading to prepare building sites and orient future drainage toward storm drains in the right-of-way for the proposed street (Creekside Court) before eventually draining into the Doolan Creek channel. It is not anticipated that these grading activities would have significant long-term impacts on the site or adjacent properties, but they could cause significant short-term erosion by wind or waters if these activities are not completed during drier periods of the year or done using techniques designed to reduce the potential for erosion. Therefore, the City Engineer will require the submittal of a Grading and Drainage Plan prior to site preparation and grading activities. Approximately 1.4 acres of the 3.11 acre project site would be also compacted and overcovered with concrete or asphalt surfacing materials. This development would preclude direct percolation of surface waters during wet periods of the year, and could require that surface runoff measuring 0.85 cubic feet per second be moved to storm drains if rain fell in a "worst-case" intensity of two inches per hour. Staff of the City Public Works Department reviewed the potential for this runoff level to cause impacts to abutting properties and concluded that runoff could cause significant adverse impacts at the site or to adjacent properties if it is not properly routed to storm drainage systems. 13 Engineering staff also noted, however, that the proposed drainage patterns should be sufficient to transport anticipated drainage to Doolan Creek. Specific drainage routes and improvements must be included as part of the Grading and Drainage Plan, and approved by the City Engineer prior to the approval of site grading or development activities to ensure that drainage is properly roLrted during construction. b. ;'.~itigation: Please refer to Mitigatic, n Measure #1 in the discussion on EARTH. 4. PLANT LIFE: The project site contains no mature trees, and resources maintained by the City Planning Department reveal no known plant species within the project area that are included in Federal or State listings as rare, threatened or end.~ngered. a..Impacts: The project site contains no mature trees, but the applicants have indicated that at least 46 trees, or two trees per parcel, would be planted on the site. This increase in vegetation would be a substantial improvement to site landscaping, but it could introduce exotic plant species in numbers that could adversely impact area vegetation by precluding the planting of indigenous plant species on the site. Therefore, Planning staff would require that a Landscape Plan for the site be reviewed and approved by the Planning Director prior to the issuance of occupancy permits for any of the proposed residential units, and that this plan provide the exact number, types and locations of proposed trees and shrubs. Staff further recommends that this plan utilize native plant species and other vegetation that promotes shading and screening for buildings and roadways, solar access, and shading for the Doolan Creek channel. These issues are discussed in greater detail below. Planning staff notes that the location of the trees on the conceptual landscape plan included with the development plan for the project could provide shade and screening for most of the proposed residences. However, staff recommends that deciduous tree species be used on southern exposures to ensure that solar access and building faces are not blocked in winter months. Planning staff also noted that there would only be between 15 and 25 feet of yard area between the proposed residences on Lots 1-7 and the top of the bank for the north side of Doolan Creek. This limited area would not provide for planting of more than one or two trees per lot, but even one tree on each parcel could provide substantial shading and aesthetic improvements, as well as shade and shelter for birds and other animals that use the creek for habitat and movements. Planning staff does recommend that these improvements be further enhanced by the planting of indigenous riparian trees that have roots and trunk structures that are better suited to accommodate higher water levels and occasional flooding. Project plans show that no vegetation has been proposed for the banks of Doolan Creek, which would be graded with 2:1 slopes to provide a straighter drainage channel for flood control purposes. The lack of vegetation on creek banks may enhance water transport through the creek channel, but it would substantially reduce the use of this channel by birds, fish and other wildlife. Therefore, Planning staff recommends that indigenous 14 riparian shrubs be planted along the north bank of the creek to provide shelter and food for wildlife that use the creek, and to enhance possibilities for restoration of the creek and its fishery. b. Mitigation' The following measure is recommended for the restoration of vegetation on the project site: le A Landscape Plan shall be reviewed and approved by the Director of Planning prior to the allowance of grading on the site or the issuance of building permits for any structures. This plan shall include, but not be limited to the following: aJ be ce the use of trees for shading and screening of residential structures and access drives; the use of deciduous tree species in areas where evergreen species would shade residential structures or limit solar access opportunities during winter months; the use of indigenous trees and plants; and the inclusion of indigenous riparian trees and vegetation on proposed Lots 1-7 and on the north bank of Doolan Creek. 5. ANIMAL LIFE: The majority of the project site contains limited animal habitat, and there are no known rare, threatened or endangered animal species on the portions of the site located outside the Doolan Creek channel, according to the Natural Diversity Data Base prepared by the California Department of Fish and Game. Doolan Creek is a year-round creek that serves primarily as a flood control channel, . although portions of the creek contain suitable habitat for anadromous fish species. This channel also serves as travel corridor for smaller land animals and birds. a. Impacts: The majority of the project site has been cleared and there is no substantial amount of vegetation or other valuable habitat on the areas located north of Doolan Creek. Therefore, no significant impacts to animal life are anticipated on these areas of the site. The portion of Doolan Creek that runs through the project site has been modified in years past to provide a relatively straight channel that is generally devoid of vegetation. This configuration is well-suited for flood control purposes, but has not been conducive in providing habitat for fish or other wildlife that use this creek corridor for shelter, food and migration. Therefore, Planning staff has required that indigenous trees species be incorporated into the landscape plan for the site to at least provide limited shade and habitat along the creek (see Mitigation Measure #1 under discussion on PLANT LIFE). Excessive drainage or erosion from site development could also cause substantial adverse impacts to the creek channel that could, in turn, significantly affect the potential to restore fish habitat in this portion of the creek. Therefore, the City Engineer has required that a Grading and Drainage Plan be reviewed and approved prior to the 15 I-I'/ approval of site preparation and grading activities (see Mitigation Measure #1 under EARTH discussion). b. Mitigation' See Mitigation Measure #1 under EARTH discussion and Mitigation Measure # I under PLANT LIFE discussion. 6. NOISE: The development of 23 residential units on the project site could generate increases in incidental noise levels, particularly during grading and construction phases of development. Minor increases in ambient noise levels are also expected as a result of common residential activities once the units are occupied. a. !mpacts: There is no evidence that the development of the proposed residences would cause a significant increase in either ambient or incidental noise levels at the site. The Planning Department is concerned, however, that noise generated by heavy equipment and other construction activities during project development would cause a substantial increase in the number of incidental noise occurrences on the site and a slight increase in the ambient noise levels for the area. It is doubtful that such activity would expose persons to hazardous noise levels if occupational safeguards are observed by workers, or that these noise levels would exceed Municipal Code standards. It could, however, cause significant nuisance-level noise impacts that would affect users of the site, passersby, and users of adjacent properties, including the occupants of abutting apartments, single family residences and commercial buildings. Therefore, the Planning Department recommends that construction requiring heavy equipment be limited to certain hours, as outlined in the mitigation measure listed below. This requirement is consistent with Standard Condition No. 23, and is applied routinely to projects requiring long periods of construction activities and/or the use of heavy equipment. b. Mitigation: The following measure is required to mitigate potentially significant nuisance-level noise impacts: le Hours of construction be limited to the hours between 7:00 a.m. to 7:00 p.m., Monday through Saturday. 7. LIGHT AND GLARE: The proposed residential units would cause increases in the amounts of glare and light caused by windows and house and street lighting. a. Impacts: The proposed residential units would use plate glass windows that could cause glare and light to spill onto abutting parcels, particularly from second-story windows. It is not anticipated, however, that the impacts from this light or glare would be significant, since the amount of glass being used is common for residential buildings and all of the proposed structures would maintain standard single-family setbacks. The landscaping that would be planted on the site would also reduce any light and glare produced from glass and lighting. 16 b. Mitigation: None required. 8. LAND USE: The project site, which is currently vacant, is designated for high density residential land uses in the Ukiah Valley General Plan. The proposed zone change, planned development and subdivision would require that the site continue to be used for residential land uses, but would allow the development of single family residences c,,~ individual parcels that are generally smaller in area and width than those normally permitted for single-family homes. a. Impacts: The development of the proposed project would provide 23 affordable, owner-occupied single family units within City limits. However, the project site is currently designated in the Ukiah Valley General Plan Land Use Element for high density residential land uses, which permits residential densities of 28 units per acre, or a maximum of 87 units for the 3.11 acre project site. Therefore, the development of the project site does represent a substantial land use change since it could result in a net loss of 64 residential units. The construction of owner-occupied homes and affordable housing are both listed as goals in the Housing Element of the General Plan that the City should pursue, although the construction of individual units that meet both of these criteria is not specifically required. In fact, it is the opinion of Planning Department staff that the development of a limited number of single family units would conflict directly with the housing production goals of the Housing Element that cite the need to provide approximately 775 residential units to satisfy "fair share" allocations for the Ukiah urban area. This section also notes that there are few large parcels that lend themselves to large-scale development, and recommends that the City encourage development plans that would allow the construction of the maximum permitted residential densities on undeveloped parcels in the City. The proposed project would implement a planned development that would, in effect, "down-zone" the project site to a lower residential density of approximately 7.7 units per acre, or one-fourth its current development potential. The development of these units would also require the elimination of the Mulberry Street extension to Washington Avenue due to the intended demolition of the existing creek culvert and creek crossing on the southeast portion of the parcel. It is the opinion of staff that the loss of these units and the elimination of the road extension would be a substantial alteration of the planned land use of the area, but that these changes reflect General Plan conflicts and are not environmental impacts that require mitigation. b. Mitigation: None required. 17 9. NATURAL RESOURCES: It is anticipated that the construction of the proposed single family residential units would require the use of relatively minor amounts of common natural resources, including wood and earth materials. a. Impacts' The development and use of the single family units would not require the use of a significant amount of natural resources since it would utilize building materials (i.e. cement, woods and metals) that are readily ~vailable in the Ukiah Valley area or nearby locations. b, Mitigation: None required. 10. RISK OF UPSET: It is not anticipated that the proposed single family units would contain, utilize or store hazardous substances (i.e. oils or chemicals) in amounts that could cause a substantial risk of an explosion or exposure to such substances. a. Impacts: There is no substantial evidence that the proposed single family units would contain significant amounts of hazardous substances or be susceptible to the risk of explosions. In the event of a fire, explosion or other emergency, the homes on the project site would be accessible from the proposed street referred to as Creekside Court on project plans. This road would extend 260 feet to the west before turning north for approximately 215 feet and terminating in a cul-de-sac on the northern portion of the site. According to the Ukiah Fire Marshal, this 38-foot wide roadway is wide enough to allow City fire vehicles to serve the site so long as adequate turn-around areas are maintained in the cul-de-sacs at the main turn of the street and at its terminus. In order to ensure that turnaround space is maintained, on-street parking in the cul-de-sac areas must be prohibited and the curbs in these areas will require posting as fire lanes. The Fire Marshal also indicated that the preferred emergency response plan for the area would require the extension of Mulberry Street from its existing terminus at Doolan Creek to Washington Avenue or the retention and improvement of the access over the existing box culvert since either would permit dual access to the project site. However, the Fire Marshal has indicated that any impairment to the emergency response plan for the area caused by the lack of a second access would be a substantial, but not significant impact. b. Mitigation: The following measure is required to ensure that emergency response to the site is not significantly affected: . The curbs along all cul-de-sac bulbs shall be posted as fire lanes, in accordance with the Uniform Fire Code restrictions in effect at the time that the street is constructed. 18 11. POPULATION: The current population for the City of Ukiah is approximately 14,900 persons, with a projected annual growth rate that is less than two percent (2.0%) per year. The Housing Element of the Ukiah Valley General Plan identifies the project site as High Density Residential and the 3.11 acre area could be developed with a maximum of 87 multiple family units. a. Impacts: The development of the proposed single family units would provide needed residential units in the City of Ukiah, which has been identified in the Housing Element as having a shortage of such units. Due to this shortage, it is doubtful that the development of these units would be growth inducing or cause adverse alterations to the location, distribution, density or growth rates of human populations in the City of Ukiah. b. Mitigation: None required. 12. HOUSING: The proposed development would add twenty-three single family units to the housing stock for the City of Ukiah, but it would also preclude the full development of residential development now permitted on the project site. a. Impacts: The Ukiah Valley General Plan currently designates the site for high density residential land uses that would allow a maximum of 87 multiple family residential units to be developed, but the approval of this project would require that no more than 23 units be developed. The potential loss of housing stock in this area of the City is a substantial impact, as noted in the discussion on LAND USE. However, it has been determined that this loss is an inconsistency with General Plan policies rather than a significant adverse environmental impact, and no mitigation measures will be required. b. Mitigation' None required. 13. TRANSPORTATION: The proposed development of the subject property with 23 single units and access driveways would, ultimately, result in the generation of additional traffic at the site and on existing roads in the general vicinity of the project site. a. Impacts' Primary access to the project site is from Mulberry Street, a 40-foot wide public street that extends across the eastern portion of the site. There is also a secondary access over a narrow, unimproved road that crosses over Doolan Creek on an existing box culvert located on the southeast corner of the site. The developers of this project have proposed to terminate the secondary access across Doolan Creek by removing the culvert from Doolan Creek as part of the flood control measures discussed in the WATER section of this analysis. The removal of this culvert would effectively preclude the extension of Mulberry Street to Washington Avenue, but the City Engineer has indicated that this extension would not be required to maintain 19 I-2,1 traffic circulation in the project area. The City Engineer also noted that the extension of Mulberry Street would be difficult due to the fact that the current alignment of Mulberry Street north of the creek would not line up effectively with the existing street that extends from Washington Avenue to the culvert that crosses the creek. Mulberry Street currently serves two large apartment complexes, but does not have any direct connections to any of the abutting commercial uses. Therefore, it is estimated ;hat this street has an average daily traffic volume of approximately 1,200 vehicle trips per day. Based on standard trip generation calculations, Planning staff determined that the 23 single family units proposed in this project would generate approximately 230 vehicle trip ends per day, increasing the total daily traffic volume to approximately 1,500 trips per day. The City Engineer has indicated that this volume of traffic will not have any substantial impacts on service levels for Mulberry Street or the intersections in the area. The project site would be accessed by a 47-foot wide right-of-way that includes two 5- foot wide sidewalks and the 38-foot wide roadway shown as Creekside Court on the project site plans. This access would extend west from Mulberry Street for approximately 260 feet before turning at a cul-de-sac and extending approximately 225 feet to the north, where it would terminate in another cul-de-sac. The City Fire Marshal has indicated that parking will be prohibited in the cul-de-sac areas, but on-street parking would be allowed along the straight portions of this street. The City Engineer indicates that the allowance of parking would effectively reduce traffic lanes to a width of 9.5 feet, but that this width is acceptable for circulation purposes. Parking for the individual residential units would consist of four stalls per parcel, including two stalls in the garages and two in the driveways. This number of parking stalls is adequate to comply with Zoning Code parking requirements and will not require mitigation since it would not cause an adverse environmental impact. b. Mitigation: None required. 14. PUBLIC SERVICES: The proposed residential subdivision would be located in an area of the City of Ukiah where all public services are available. a. Impacts: The Ukiah Fire Marshal noted that the development of this site with no secondary access could lessen the effectiveness of emergency response crews since any blockage of the Mulberry Street access could impede fire or ambulance personnel from reaching the scene of a fire or accident on the site (see discussion on RISK OF UPSET). However, the Fire Marshal also noted that expansion of existing fire protection services on the site would include the installation of fire hydrants and the construction and maintenance of access drives suitable for fire trucks and other emergency vehicles. The Fire Marshal does not anticipate that these requirements would cause substantial effects to existing fire protection/suppression services, or require additional personnel. 2O City Police Department staff also reviewed the project and did not indicate that the development of the project site would require substantial impacts to existing police protection services or staffing levels. No comments were received from the Ukiah Unified School District, but Planning Department staff noted that the proposed single family residential neighborhood could increase the number of children that would attend area schools by approximately 58 students, or 2.5 students per household. School district staff have also previously indicated that Nakomis Elementary School, which is the closest elementary school to the project site, has not exceeded its capacity. Therefore, there is no evidence that the construction of the proposed units would adversely affect area schools. The project site is located in an area of the City that is deficient in parks and recreation facilities, according to the Ukiah Valley General Plan. However, there is no evidence to indicate that the relatively minor increase in area population would have an adverse impact on existing City parks or their maintenance. The project site is located on private property and no impacts to public facilities or other governmental services are anticipated as a result of its development. b. Mitigation: None required. 15. ENERGY: The construction of the proposed single family units would require the use of additional electricity and natural gas supplies. a. Impacts: It is anticipated that the proposed residential units would require additional supplies of electricity and natural gas. The exact amounts of these energy resources is not known and may be expected to fluctuate, but staff of the City Utilities Department and Pacific Gas and Electric have indicated that available energy resources can accommodate the highest needs of the complex. Therefore, it is not anticipated that additional sources of energy or transmission would be required. b. Mitigation: None required. 16. UTILITIES: The development of the proposed single family units would require connections to and expansion of existing electrical utility systems and water and sewer main connections. a. Impacts: The City Electrical Department has indicated that the proposed residential units would require minor expansion of the existing electrical transmission systems found in the Mulberry Street corridor, including the extension of underground transmission lines onto the site. No significant adverse impacts to electrical facilities are anticipated from this project due to the presence of existing electrical facilities near the site. 21 Staff of the City Water and Sewer Division reviewed project plans and noted that the proposed residential units could be served by extending existing sewer and water mains located along Mulberry Street, and no significant impacts to these service facilities or to abutting properties are anticipated. Staff from Pacific Gas and Electric have indicated that the proposed units could be served from existing gas mains located beneath the Mulberry Street right-of-way. b. Mitigation: None required. 17. HUMAN HEALTH: The proposed single family units would be located in what is generally a clean and healthful environment and would not create any known significant hazards. a. Impacts: The proposed single family neighborhood would be located in an area of the City of Ukiah that is generally recognized as a clean and healthy environment, and there are no known hazards to human health on the subject property. Therefore, there is no substantial evidence that the development of this site would cause any substantial or significant safety impacts resulting from increased numbers of persons using the site. b..,.Mitigation: None required. 18. AESTHETICS: The proposed project would allow single family development that would alter the existing viewshed for the site, which has remained vacant for many years. However, the site is designated for residential development and the designs that would be used for the one-story and two-story structures incorporate standard design features and materials commonly found in single family residential buildings. a. Impacts: The appearance of the homes in the proposed development would be consistent with other single-family neighborhoods due to the design of the structures, but the overall appearance of the site would be adversely affected by the increased density and lack of open space that would result from the proposed lot area reductions. However, Planning staff does not anticipate that these impacts would be significant since the project site is in a relatively secluded location and is partially shielded by two-story structures to the north and higher topography to the west. The aesthetic impacts would also be further mitigated by the number and location of the trees proposed in the conceptual landscape plan for the site. b. Mitigation' None required. 19. RECREATION: City-maintained recreation areas closest to the project site include the tennis courts on Wabash Avenue and McGarvey Park, which are approximately 0.25 and 0.85 miles from the site, respectively. The largest recreational facilities accessible to the public are located at Todd Grove Park and Low Gap Park (which is operated and maintained by the County of Mendocino), but these parks are over two miles from the site. There are recreation fields at Nokomis and Yokayo Elementary Schools, which are withln one-halt Inile of the site, but these are only open to the public at the discretion of the Ukiah Unified School District, which maintains these sites. a. !mpacts' It is anticipated that the proposed single family units would be occupied by approximately 75 to 125 persons. Due to the relatively small number of residents at the site, no direct or significant cumulative impacts to recreational facilities are anticipated. Planning staff did note, however, that the proposed residential development would be constructed on smaller parcels than those normally allowed in single-family neighborhoods, which would reduce the amount of open area normally found on such lots. The use of the smaller lot areas would also increase the number of such units on the project site, and Planning staff is concerned that the lack of open play areas on individual parcels would leave the street and creek basin area as the only substantial recreational opportunities on the site. It is staff's opinion that the lack of recreational opportunities would also conflict with General Plan goals for providing recreational facilities within higher density neighborhoods, and the provision of such opportunities should be required as a Condition of Approval for this project. Planning staff has determined, however, that, while the lack of recreational facilities represent a conflict with City General Plan policies, it is not a significant environmental impact. Therefore, no mitigation measures will be required for this impact. b. Mitigation: None required. 20. CULTURAL RESOURCES: The project site is vacant and contains no known historical, archeological or cultural resources. a. !m~3acts' The project site is vacant and there is no evidence that it contains no known historical, archaeological or cultural resources. b. Mit~ation: None required. 23 21. MANDATORY FINDINGS OF SIGNIFICANCE: a. Potential to degrade: Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or anima~ species, or eliminate important examples of the major periods of California history or prehistory? YES [~ NO b. Short Term: Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? (A short-term impact on the environments one which occurs in a relatively, brief, definitive period of time. Long-term impacts will endure well into the future). YES [~ .o c. Cumulative: Does the project have impacts which are individually limited, but cumulatively considerable? (A project may impact on two or more separate resources where the impact on each resource is relatively small, but where the effect on the total of those impacts on the environment is significant). YES ~ NO d. Substantial Adverse: Does the project have environmental effects which will cause substantial adveise effects on human beings, either directly or indirectly? YES [~ NO 24 22. DETERMINATION: On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described within the initial study have will be incorporated into the design of the project or required by the City of Ukiah. A NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT shall be required. Title Print Name Date 25 I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ATTACHMENT 2 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF UKIAH AMENDING THE OFFICIAL ZONING MAP FOR THE CITY OF UKIAH, CALIFORNIA AND APPROVING THE DOOLAN CREEK SUBDIVISION AND PLANNED DEVELOPMENT PROJECT The City Council of the City of Ukiah ordains as follows: SECTION ONE Pursuant to the procedures set forth in Section 9009 of the Ukiah City Code, the Official Zoning Map for the City of Ukiah is amended to change the zoning on a Assessor Parcel No. 003-530-23 from R-3 (Multiple Residential) to PD (Planned Development). Additionally, pursuant to Sections 9165-9167 of the Ukiah City Code, the Doolan Creek Planned Development is hereby established. The Planned Development encompasses 3.11 acres at the terminus of Mulberry Street, on Assessor Parcel No. 003-530-23, and is identified on the map attached as Exhibit "A". SECTION TVVO The rezoning action and amendment to the Official Zoning Map of the City of Ukiah is to classify the subject property as "P-D" (Planned Development) and is necessary to allow relaxed development standards for the proposed project. SECTION THREE The rezoning action is reasonable and appropriate because it satisfies goals and policies of the Ukiah General Plan that support individual home ownership and the creation of Iow and moderate income housing. SECTION FOUR The Development Plan for this Planned Development, as prescribed in Ukiah City Code Section 9167(b), and attached as Exhibit "A", is approved. ORDINANCE NO. Page 1 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION FIVE Development standards not addressed in the Planned Development regulations delineated in Section Five shall be those specified in the City of Ukiah Zoning Code. SECTION SIX The regulations for this Planned Development, as prescribed in Ukiah City Code Sections 9166 and 9167(b), are as follows: A. USES 1. Single family residential; one dwelling unit per parcel. B. DEVELOPMENT STANDARDS 1. Building Heights: Dwellings, maximum height of 30 feet; Accessory structures, maximum height of 20 feet. 2. Building Site Areas: Parcel sizes and configurations shall be as shown on the Development Plan. 3. Building Setbacks: Front, 20 feet; Side, 5 feet; Rear, 15 feet 4. On-site Parking: Two spaces (9' x 20') per dwelling unit; No on-street parking shall be permitted in the culs-de-sac. SECTION SEVEN The approval of the Development Plan shall also be subject to the specified Conditions of Approval, which are included as Exhibit "B" of this ordinance. SECTION EIGHT Based on the analysis and conclusions contained in the Initial Study, the City Council concluded that the proposed rezoning project would not have a significant adverse effect on the environment, and adopted a Negative Declaration. ORDINANCE NO. Page 2 of $ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 SECTION NINE The approval of the proposed project is based on the following findings: 1. The proposal is consistent with the goals, objectives and policies of the Ukiah General Plan since it would provide individual home ownership for persons with Iow to moderate incomes, provides energy-efficient designs and landscaping that would be compatible with passive solar techniques, and provides on-site recreation areas; 2. The location, size and intensity of the proposed single family neighborhood would not create a hazardous or inconvenient vehicular or pedestrian traffic pattern since the City Engineer has determined that the extension of Mulberry Street is not warranted by the size of the proposed development and that the proposed public access road shown on project plans as Creekside Court is consistent with the requirements for cul-de-sac streets, and a secondary access approved by the Fire Marshal will be provided for emergency access; 3. The accessibility of off-street parking areas and its location relative to traffic on the proposed public street would not create a hazardous or inconvenient condition since required off-street parking would be provided for each residential unit and parking in the culs-de-sac would be prohibited by the Ukiah Fire Code; 4. Sufficient landscaping areas and plantings would be available to provide screening of residential structures from the site; 5. The use of passive solar methods would not be inhibited by the proposed location of the residential structures and the location and types of landscaping that would be planted on the site; ORDINANCE NO. Page 3 of $ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 o , The proposed development would not excessively damage or destroy natural features since proposed modifications to Doolan Creek would be consistent with creekside restoration policies of the Ukiah General Plan and the riparian requirements of the California Department of Fish and Game and the U.S. Army Corps of Engineers; There is sufficient variety, creativity and articulation in the proposed design of the structures and grounds to avoid monotony and a box-like appearance since the residential structures will utilize a variety of designs and orientations, including the use of both one-story and two-story structures. SECTION TEN This ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah. SECTION ELEVEN This ordinance shall become effective 30 days after its adoption. INTRODUCED by title only on the ~ day of ,1998, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ORDINANCE NO. Page 4 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 vote: PASSED AND ADOPTED this AYES: NOES: ABSENT: ABSTAIN: __ day of ,1998 by the following roll call Sheridan Malone, Mayor ATTEST: City Clerk ORDINANCE NO. Page 5 of 5 EXHIBIT "A" ORDINANCE NO. EXHIBIT "A" Page 1 of 1 N\ x, \ ., · . . , . . , . , EXHIBIT "B" CONDITIONS OF APPROVAL FOR DOOLAN CREEK SUBDIVISION (ORDINANCE NO. ) All use, construction, or occupancy shall conform to the Development Plan application approved by the City Council, and to any supporting documents submitted therewith, including maps, sketches, renderings, building elevations, landscape plans, and alike. Any construction shall comply with the "Standard Specifications" for such type of construction now existing or which may hereafter be promulgated by the Engineering Department of the City of Ukiah; except where higher standards are imposed by law, rule, or regulation or by action of the City Council. In addition to any particular condition which might be imposed, any construction shall comply with all building, fire, electric, plumbing, occupancy, and structural laws, regulations, and ordinances in effect at the time the Building Permit is approved and issued. Applicant shall be required to obtain any permit or approval which is required by law, regulation, or ordinance, be it required by Local, State, or Federal agency. Building Permits shall be issued within three years after the effective date of the Development Plan, or same shall be subject to the City's permit revocation process and procedures. The approved Development Plan may be revoked through the City's revocation process if the approved project related to the plan is not being conducted in compliance with the stipulations and conditions of approval; or if the project is not established within three years of the effective date of approval. Except as otherwise specifically noted, the Development Plan shall be granted only for the specific purposes stated in the action approving such plan and shall not be construed as eliminating or modifying any building, use, or zone requirements except as to such specific purposes. All curbs, gutters, sidewalks, and/or street paving which are broken or damaged, or driveways which will not be used, shall be removed and replaced as required by the City Engineer. ORDINANCE NO. ATTACHMENT "B" Page 1 of 4 , 10. 11. 12. 13. 14. 15. 16. The curbs along the cul-de-sac bulbs shall be posted as fire lanes, in accordance with the Uniform Fire Code restrictions in effect at the time that the street is constructed. A secondary emergency access shall be reviewed and approved by the Ukiah Fire Marshal prior to the issuance of any building permits for structures or other site development. All on-site paving shall be a minimum of 2" (inches) of asphalt concrete with a 6" (inches) aggregate base, or, alternatively, any option approved by the City Engineer. Street improvements, including curbs, gutters, sidewalks, and street trees shall conform to the City Engineer's recommendations. All work within the City right-of-way shall be performed by a properly licensed Contractor with a current City of Ukiah Business License. Contractor must submit copies of proper insurance coverage (Public Liability: $1,000,000; Property Damage: $1,000,000) and current Workman's Compensation Certificate. An Encroachment Permit from the Public Works Department is required to perform all work within the street right-of-way. No grading or excavation shall be permitted on the project site without the review and approval of a Grading and Drainage Plan by the City Engineer. This Plan shall include the following: a. the extent of modifications to the creek or existing drainage patterns on the site; b. the extent of storm drainage improvements and erosion control measures for building pads, driveways, parking lot areas and other movements of soils; c. other development that the City Engineer determines could adversely affect existing drainage patterns on the site or abutting properties or cause wind or water erosion; d. the incorporation of the PM-10 Mitigation Measures listed in the discussion on AIR QUALITY in the Initial Study; e. establishment of a Creekside Protection Area that would extend fifteen feet from the top of the bank for Doolan Creek and inclusion of riparian habitat plantings in the setback area and creek channel; and f. verification that a Stream Alteration Agreement for creek grading or other modifications has been completed with the California Department of Fish and Game. Low emission mobile construction equipment (e.g. tractor, scraper, dozer, etc.) shall be used in developing the site. ORDINANCE NO. ATTACHMENT "B" Page 2 of 4 17. The project site shall be regularly watered to control dust and all mobile equipment shall be washed regularly to prevent dust from leaving the site. 18. The following construction management techniques shall be employed, as needed, during development of the site to reduce sources of particulate matter: a. Extending construction periods to reduce the number of days soils are exposed and heavy machinery is used; b. Limiting the use of different construction machinery at the same time; c. Increasing distances between emission sources located on the site; and d. Reducing or changing work hours if construction activities cause congestion on abutting streets. 19. Sewer, water, and electric service shall conform to the specifications of the City Public Utilities and Public Works Departments. 20. A Landscape Plan shall be reviewed and approved by the Director of Planning prior to the allowance of grading on the site or the issuance of building permits for any structures. This plan shall include, but not be limited to the following: a. the use of trees for shading and screening of residential structures and access drives; b. the use of deciduous tree species with a crown height of 35-40 feet in areas where evergreen species would shade residential structures or limit solar access opportunities during winter months; c. the use of indigenous tree and plant species for 25 percent of total landscaping; d. the inclusion of indigenous riparian trees and vegetation in a 15-foot wide Creek Protection Area extending from the north bank of Doolan Creek onto Lots 1-7, and the use of riparian shrubs on the banks of Doolan Creek; and e. the inclusion of a planting and maintenance schedule and a tree replacement policy for the trees approved as part of the final landscape plan. 21. Any roof-mounted air conditioning, heating, and/or ventilation equipment shall be aesthetically screened from view consistent with the architecture of the building upon which it is located. 22. Any outdoor refuse/recycle containers shall be aesthetically screened from view; garbage shall not be visible outside the enclosures. 23. Hours of construction shall be limited from 7:00 a.m. to 7:00 p.m., Monday through Saturday, unless longer construction are approved by the City Engineer. 24. No second residential units shall be permitted on the site. ORDINANCE NO. ATTACHMENT "B" Page 3 of 4 25. An in-lieu park fee of $30,822 shall be paid to the City of Ukiah for development of area park and recreation facilities prior to the issuance of occupancy permits for any residential units on the site. This fee may be reduced by no more than fifty percent by the designation of public or private open space, in accordance with Subdivision Ordinance requirements for the reduction of in-lieu fees. 26. The location and structural integrity of the pedestrian bridge across Doolan Creek shall be reviewed and approved by the City Engineer prior to its installation and the issuance of any building permits for structures or other site development. 27. The architecture of pedestrian bridge across Doolan Creek shall be reviewed and approved by the Planning Director prior to its installation and the issuance of any building permits for structures or other site development. 28. All conditions shall be completed prior to release of final building inspection and issuance of a Certificate of Occupancy. ORDINANCE NO. ATTACHMENT "B" Page 4 of 4 · ATTACHMENT 4 , - 6. APPEAL PROCESS Chairman Pruden read the appeal process to the audience. For matters heard at this meeting, the final date for appeal is April 20, 1998. , PUBLIC HEARINGS Zo_ne ChangelDeveloDment Plan/Subdivision MaD Application No, 97~.. e.~ .Submitted by Rural Communities Housing DeveloDment Corporation (RCHDC). to allow a 3.11 acre parcel located at 1175 Mulberry_ Street (Assessor Parcel No, 003. 530-23) to be rezoned from the R-3 (MultiDle Residential} Zoninc~ District to the p_n {Planned Development) Zoning District. The aDDroval of this _~ro_iect would al.S( Dermit the sub_iect Dro=erty to be divided inte 23 individual _=arcels. includinc~ 22 Io!~ ...with substandard lot areas of 3,100 to 5.800 so_uare feet and 18 lots with substandard' lot widths. Senior Planner Stump advised this project is similar to RCHDC's Cleveland Lane project, and was difficult for staff to rule on since they are fully aware there is a need for this type of housing in this community. However, staff is recommending denial of the project, primarily because of its inconsistency with the General Plan in that it does not propose enough units. The area was recently rezoned F~-3 and targeted for high density residential developments. Associate Planner Lohse reviewed the staff report for the project, noting the substandard lot sizes, proposed modifications to Doolan Creek, potential environmental impacts, and the severe inconsistency with the housing element of the General Plan. The Commissioners queried staff relative to what would be a realistic number of units given the constraints of the parcel, the Fire Marshal's concerns regarding emergency access, and impacts on Doolan Creek. Staff replied 60 to 65 units would appear to be a reasonable number for the property. A second access for emergency vehicles could be necessary; however, the most likely situation is the vehicles would enter through the lot of the adjacent apartment complex, although to staff's knowledge no easement is in place at this time that would allow that to happen. The Fish and Game Department responded informally relative to Doolan Creek, and indications are that staff's mitigation measures would correspond to theirs. Although the portion of the creek that is related to the property is a straight channel and not a major spawning area, staff is proposing there be a shade cover so the area would continue to be conducive to fish. Discussion followed relative to alternative proposals for development of the parcel, wherein staff suggested the applicants be consulted regarding what can and cannot be achieved on the property. Staff further clarified that when they recommend denial of a project, findings for that denial must be made. In some cases staff may offer up an alternative for recommendation for approval; however, in this case the project was too large and they did not wish to confuse the issue by including Conditions of Approval, although they are referenced in the text of the staff report. MINUTES OF THE PLANNING COMMISSION Page 2 April 8, 1998 Chairman Pruden inquired if the new planned development zoning text would apply if RCHDC chose to resubmit their application at a different time. She further inquired whether approval of this specific planned development implied approval of any planned development. Mr. Stump replied if RCHDC resubmitted after the new planned development regulations are adopted, they would be bound by those regulations. The project is a proposed planned development zoning with an associated specific development project in mind. Chairman Pruden clarified that any development of this property will be heard under the site development process if the R-3 zoning is retained; however, if it is submitted as a planned development and approved by the Commission, there will not be a further site development project to review. She also inquired how close the City stood to staying on track with the General Plan statistics on potential housing sites now that the rezoning process was completed. Mr. Stump commented that through the rezoning programs, staff has accomplished major revisions in the R-2 and R-3 districts. This particular site was one of those captured from the R-3 district, and was previously zoned PD. Currently staff is conducting a housing element status report to answer this question; however, the vacant land survey and the zonings attached to it are not as good as hoped, and certainly not as good as portrayed in the General Plan. However, staff is offedng other suggestions to increase the housing opportunities, including the recommendation they be established in the C-2 zone. Commissioner Chiles inquired if the new planned development regulations had been reviewed with the applicants. Mr. Stump replied yes; however, the new ordinance has not come before the City Council as yet. This application was processed long before staff worked on the planned development zoning changes. PUBLIC HEARING OPENED: 7:37 p.m. Tom Mon Pere, RCHDC, 1129 West Church Street, stated they had worked with staff for over a year and addressed the issues that were raised; however, it was only last week, after RCHDC had invested substantial amounts of money and staff time, that they became aware staff was opposed to the project and were intending to recommend denial. Throughout the staff report there is no reference to the benefits of providing home ownership for 23 working families in this community; those benefits should have been noted in some manner. Also, RCHDC has never received copies of the Conditions that were mentioned relative to the project. RCHDC is in the business of providing affordable housing, both in rentals and home ownership. In many communities there is a higher demand for rental housing rather than home ownership, and they attempt to meet those needs in those areas, but in other communities there is a bigger demand for home ownership among working families, and that demand is what RCHDC is attempting to address with this project. Although they understand there are density issues that may need to be addressed, the Commission needs to ask why the last multi-family project failed, and when was the last multi-family project built in Ukiah; this site has been for sale for 15 years. The answer lies in the fact that in many respects it is not financially feasible to build a multi-family project here; in MINUTES OF THE PLANNING COMMISSION Page 3 April 8, 1998 a market sense, it is not even financially feasible for entities who receive subsidies to do so. He noted that in this case the lender, which is USDA, does have owner occupancy requirements. Commissioner Larson inquired as to the reasons the last project failed, and commented that he was surprised to hear that multi-family high density residential construction is not as profitable from a development perspective as single family development. Mr. Mon Pere replied the failure was due to financial reasons, and that four to five years ago, during the early stages of the previous townhouse project proposed for this site, developers had done market surveys, which revealed that in this particular market there was no receptivity to townhouses or attached units. Les Ryan, Real Estate Broker, stated he had been aware of this project for the last several years, and was also one of the two people who built the last apartment units in the City. Big projects are not built because the absorption rate is not good enough so that it makes financial sense. They stopped building over a year ago, because they felt the market was saturated with apartments. The other people who were previously involved with this project did not succeed because of the costs involved, and because they did not feel they could sell that many units at a fast enough rate to make a profit. Also, in all of the discussion with the Planning Department, RCHDC was encouraged 100% on the project all of the way, and no one said one word that made RCHDC think this project would not be approved, and were even told the rezoning would not affect the project. The Commission queried Mr. Ryan relative to the current vacancy rate for apartments and his relationship with RCHDC. Mr. Ryan replied currently the vacancy rate stands at 5% to 10%, largely due to the betterment of the economy and the fact no new apartments have been built. He stated he had been the real estate broker on the project, and had finished his commitment upon the closure of the sale in December. Jack Sutherland read a letter from resident Peggy Ross in support of staff's recommendation for rejection of the application for the subdivision of single family homes, citing deficiency of open space, substandard lot size, and inadequate emergency vehicle access as lacking in the development plan. He also is not in support of the project, and would prefer to see apartments built on the property. Duane Hill, RCHDC, 230 East Gobbi Street, stated that in the 25 years he has been working in Ukiah, he has spent many hours listening to both the Planning Commission and the City Council discuss how to make single family housing affordable for the working residents of this community; there is no simple solution to making that housing affordable. He was also dismayed to discover staff was recommending denial of the project, although he was aware of staff's concerns regarding density and the Fire Marshals concerns regarding access. Unlike RCHDC's Cleveland Lane project that serves 12 to 13 families, this project offers two-car garages, and ali of the houses are of a new two-story design that they have been working on for the last 3 years in order to better utilize the land. There are no R-1 sites left in Ukiah, at least none that are for sale. It is interesting how the staff report mentions concerns regarding Doolan Creek, since he was present in front of the MINUTES OF THE PLANNING COMMISSION Page 4 April 8, 1998 Planning Commission ten years ago speaking in opposition when they wanted RCHDC to put in a concrete ditch so it could be cleaned out with a back hoe. RCHDC has been 20 years ahead of City staff in their concern for this community, and have planted over 800 new trees in addition to all of the existing ones they have saved on the sites. He further stated that RCHDC owns four family, not senior citizen, apartment complexes in this community, which all have certain things in common which are no longer available, including 1% financing, a 40 year amortized mortgage, and rental assistance. In addition, one of the projects has federal tax credits. And yet, these four projects are on the verge of a cash deficiency every month. The federal government is out of the affordable housing business, especially in the matter of apartments, and if RCHDC cannot make money on their four projects, surely no developer is going to build here at today's fees and requirements. That is why no apartments are being built; 2 out of 3 of the row housing developments that were built in the City have been converted into apartments because there is just no demand for row housing in Ukiah. Everything RCHDC is experiencing is the same the for-profit people are experiencing, and if RCHDC is in trouble, they definitely are in trouble. Initially there had been discussions relative to asking for the 25% density bonus; however, the property cannot be utilized to its best potential with a density bonus, and that is why they came in under the planned development design. It is difficult, even with sweat equity, to build affordable housing. These houses are being sold to families with incomes between $18,000 and $30,000 per year, and even if most of these families were given a down payment, they would not be able to qualify at the local banks. Under the self-help programs, they have their sweat equity, which amounts to approximately $20,000 in this market, an adjustable loan with a Iow of 1% interest and 38 year amortization, and a new perspective on life. This program changes people's lives, and RCHDC is very proud of that. If approved, the project will reach build-out in a year and a half. Commissioner Larson queded Mr. Hill relative to resale value of row housing, average lot size in the project, the reason for the two-car garages, and commented that the project as it is proposed is close to a direct correlation with the density bonus situation already. Mr. Hill replied row housing resale value had improved the past few years, but was still Iow. The average lot size is probably in the 4200 square foot area, and the garages were increased from one to two cars because there was a recent change in the regulations, and the financing entity allows it now. Commissioner Lamon inquired if Mr. Hill generally felt the housing goals that have been set in the General Plan housing element are realistic to meet, given there is no market and no ability to build high density housing in this community. Mr. Hill stated it was his understanding that the state sets those housing goals, and he has not seen any goals in 20 years that have been set in any community that were realistic. In his opinion, the City is being held to unrealistic standards. Bill Howland, RCHDC, 237 East Gobbi Street, stated he has been involved with RCHDC for 20 years, and their mission has been to provide housing for Iow and moderate income people. He, too, would like to build more apartments, but it is just not feasible in this market. Recently the MINUTES OF THE PLANNING COMMISSION Page 5 April 8, 1998 federal govemment took away 2.2 billion dollars of voucher money for Iow income housing, and one of the reasons RCHDC is seeking to provide the single family houses is because the financing is available for that type of project. He noted that recently RCHDC had applied to HUD for the financing of three apartment house projects. There was only one rural housing project funded in the entire state of California, and RCHDC was the recipient for its 12-unit project in Willits. Pat Stefani, 225 Washington Avenue, stated she preferred the development of single family houses, regardless of the density, because there are already numerous apartments in the area. She would also prefer the road be opened up from Washington to Observatory Avenues for easy access. PUBLIC HEARING CLOSED: 8:11 p.m. Mr. Stump offered apologies to those at RCHDC who felt offended by staff's position; however, staff is obligated to interpret and to follow the City's General Plan. Staff does acknowledge RCHDC's incredible service to this community, and the recommendation for denial of this project is in no way reflective of staff's dissatisfaction with RCHDC or their performance. Secondly, in relation to the reasons why the past project may have failed, the idea of the road being extended to Washington Avenue was a costly endeavor for that project, and that may have had some effect on its feasibility. Staff is not suggesting that the road be built for this project, and that helps from a financial standpoint. Also, staff did send to RCHDC the initial study dated February 19, 1998 outlining staff's concerns relative to the inconsistencies with housing element of the General Plan. These were not environmental issues, but staff did want to set the stage for their concern about these inconsistencies, and did so in two paragraphs in that document. Staff received no comment from RCHDC regarding these concerns that staff articulated exactly as they were in the staff report on the project. Staff's intent was to inform RCHDC of these inconsistencies, so they would not be caught by surprise by the recommendation for denial. Chairman Pruden commented on her preference for lower density projects, and voiced her concern relative to whether the Planning Commission could violate its own document, i.e. the General Plan, and whether a legal dilemma would result from creating lesser density on the property. In addition, if the Commission appears to be leaning toward support of this project, she would prefer there be additional review and more documentation, including the Conditions of Approval and landscape plan. Commissioner Chiles stated his concurrence with Chairman Pruden's comments. Commissioner Puser stated she wanted to see the project work, but would like extra time to determine how that could happen. Mr. Lohse suggested that the idea of a continuance be discussed with the applicants pdor to action being taken, since the discussion had brought forward several issues, and some of them may not be able to be resolved. Chairman Pruden stated that lack of documentation is part of the problem, since the project was MINUTES OF THE PLANNING COMMISSION Page 6 April 8, 1998 not thoroughly presented to the Commission, and the applicant may want to have further review and fine tuning of their project. Commissioner Correll stated he prefers the lesser density of the single family homes, even though it may be in legal conflict with the General Plan. Any improvement on the property would be welcome; however, additional review of the project is needed. Commissioner Larson stated this project raises more questions than answers, and directs those questions towards the housing policy of this City. What the community is asking for is single family housing, yet it seems the only way that can happen is through relaxed standards. The issue is whether the housing goal in the General Plan is realistic. A continuance is in order; however, the applicants need to be given some direction relative to what the Commissioners want to see when it comes before them again. PUBLIC HEARING REOPENED: 8:23 p.m. Mr. Hill stated that RCHDC would be in favor of a continuance, but would prefer the Commission take ample time for review of their project. Mr. Stump cautioned the Commissioners against taking action to continue this item if their final intent was to deny the project, and cladfied that it appeared at this time it was the consensus of the Commission to support it. : Chairman Pruden stated RCHDC had certainly provided compelling evidence for approval of their project; however, her concern is with the aforementioned inconsistency with the General Plan. The second access issue needs to be addressed so that it meets Fire Department requirements. Mr. Hill stated they had discussed a narrower street, but rejected the idea with the opinion that a narrow street lacks the ambience of a wider avenue, and tends to look cluttered. If there is a choice, they would prefer the wider street. Commissioner Chiles inquired if a set of covenants, codes, and restrictions (CCRs) were proVided for each parcel, and if there was general landscaping planned. Mr. Hill replied CCR's had been recorded on this project. The landscape plans have been drawn up for the area along the creek, but not for the individual lots. Discussion followed relative to recreational facilities for the complex, wherein it was suggested a "tot lot" be incorporated somewhere within the development, if possible. Staff indicated they would explore that idea and other various possibilities for on-site recreational facilities with the applicants. Chairman Pruden clarified that the Commission was in consensus regarding a second access that is acceptable to the Fire Marshal, a completed landscaping plan for the project which meets the intent of the General Plan, pedestrian access through the property, and the possibility of an open space park site. MINUTES OF THE PLANNING COMMISSION Page 7 April 8, 1998 Mr. Hill commented they would explore the idea of the open space area; however, it could be somewhat problematic in that the USDA is not particularly in favor of tenants' or homeowners' associations because they frequently find themselves in the center of disputes. Commissioner Larson stated there must be a way to create some type of park or open space for the children to play in, and that he would be resistant to approval of the project if no room is allowed for recreational space in this development. In his opinion, wider streets which allow for additional parking have more of a tendency to collect derelict vehicles than do narrower streets. This project appears to be auto-dominated, and also lacks bicycle paths. Commissioner Puser reiterated the need for bicycle lanes, and stated she would favor reducing the parking space and adding more trees. Street trees could be added along the narrowed streets, which would create even more ambience within the development. Mr. Hill stated he was familiar with Commissioner Puser's concept, and added RCHDC had experienced problems with derelict vehicles only rarely in their projects. Among all of the houses they had built in Ukiah, he was only aware of two cases where they were a concern. Commissioner Chiles confirmed that standard square curbing would be used. Discussion followed regarding the length of time necessary for RCHDC to follow through with the Commission's direction, wherein it was decided all of the parties were in favor of a four-week time period. PUBLIC HEARING CLOSED: 8:41 p.m. ON A MOTION by Commissioner Chiles, seconded by Commissioner Puser, it was carried by the following roll call vote to continue the public headng on Agenda Item A, Zone Change/Development Plan/Subdivision Map Application No. 97-44, as submitted by Rural Communities Housing Development Corporation, to the May 13, 1998 Planning Commission meeting. AYES: NOES: ABSTAIN: ABSENT: Commissioners Larson, Chiles, Puser, Correll, and Chairman Pruden. None. None. None. RECESS: 8:43 p.m. RECONVENE: 8:51 p.m. 8. NEW BUSINESS 8A. Ukiah Unified School District - Elementary_ School Site Selection Process Chairman Pruden advised the audience that the Planning Commission had not determined a particular location for the proposed school, but is aware that a school site significantly impacts land use, particularly in regards to the issues of transportation, recreation, and open space. The Commission is inviting comments from the public relative to what they would like to see happen MINUTES OF THE PLANNING COMMISSION Page 8 April 8, 1998 approximately 15 feet east of the staircase leading down the hill to the airport tarmac, and noted that it could present a potential hazard. Mr. Stump commented staff would pass that concern on to the Airport Manager for his evaluation regarding any potential danger presented by the condition of the path. Commissioner Puser stated her concurrence with the two year time cap, and noted~she was also concerned to see the buildings already on site. ~ .~,~ ON A MOTION by Commissioner Correll, seconded by following roll call vote to approve Site Development Permit Richard Lowrance (Calstar Helicopter Ambulance Se Condition of Approval Nos. 1-16, as defined and re( carded by the as submitted I 1-3 .~ AYES: Commissioners Larson, Chiles, Puser, NOES: None. ABSTAIN: None. ABSENT: None. Chairman PrL 7C. C( 4 ' to allow a 3.11 acre oarcel ocatedat 1175 Mul~rrvStreet~A_~_~es$or Parcel No. 003 530-23) to be rezoned from theR;3 CMulti~le~R~identiel) zonin¢~ District to the PD {Planned Development) Zoni~ DistricC~'The~6r¢~al 0f this ~roject wCuld also pe~it the sub, eot Drope~tb~ ~e divided into 23~i~d'iVidual parceJs, includina 22 Io~ with subs~ndard lot area~ 6f 3,100 ~:~,800 seU~re feet and 18 Io~ with sub~ndar~ lot widths. 8~nior ~lafi~r 8turn ~ all o~ i:fi~$~ation the ~lannin~ Commission requested following?!he previous a~s been ~iii:~d, and staff is recommending approval of the project. Associate above on designi'imodificati site, t~&~reparation spa~and recreation. 8, 1998, the Planning Commission continued the was granted to allow the applicant the time to work to address the need for a second emergency access onto the landscape plan, and the provision of an area for open plan has been substantially modified by the inclusion of more tre~ including a high ,ntage of native tree and shrub species, a well-designed mix of ~duous and evergreen: plants, and an intensive planting of native dparian plants in the proposed ~bfferzone along t~eek bank The open space and recreation area is a two-part pro'ect that we Id ~nclude access to the north and south sides of the creek, a pedestrian access bridge across ~e creek; several :picnic tables, and shade trees. The only things lacking in the plan in terms of r~'~eati6nal fa~ijities are what types of activities it would be designed for, i.e. barbecue area, tot lot. HOWeVer, staff has no problem with the plan ~ing presented on a conceptual basis since the residents of the area should have a large voice in how the recreational areas will be used. MINUTES OF THE PLANNING COMMISSION Page 7 May 13, 1998 He continued by noting there was some confusion regarding emergency access. The applicants have indicated they were pursuing the access shown on the landscape plan, which is an existing fire lane on the apartment complex to the north and east of the project site, as a preferred emergency access. However, staff received a letter dated May 13, 1998 from Rooftree Management Company, indicating the owners of the complex were opposed to the project and not willing to supply that access. In anticipation that the access might not be allowed by Rooftree, staff has crafted the Conditions in such a manner that would allow approval of the project tonight, but would require that a secondary fire access be approved by the Fire Ma:rshal...F~b~ a planning standpoint, that is an entirely viable option, and would allow the apl ~,~t~!!i~Ursue that one particular issue without having to continue the project for time. Commissioner Puser inquired if the number of units,.~§ the sar at ~was prop0s~d previously, and if the Department of Fish and Game ...... :: requiredt~ Sign c re e k. Mr. Lohse replied the number of units was the same, site design is that the northern segment of the recreation to a comparable size to those to the west. Because of grading and bank modification, they will be required to secure the Department of Fish and Game. This contra~ a very specific analysis of the work that woul~ Fish and Game would allow or require an~ .... a unique portion of the creek, because?~t~iempts only difference in terms of the a lot that would be reduced g a large amount agreement with but does provide interested to see if ban~'of Doolan Creek. This is to keep all of the riparian plantings on top of the bank to allow of the bank in a manner that would allow for efficient flood contrgl;~!:pa:rticulady"!~ the exi! ..... g covered culvert is removed. That was done for two reasons: 1) Tb~ $0~therni!~rtion of,t~b site can no longer be flooded. The applicant has received verificatio~°m FE '~'"::': !ederalE~rgency Management Agency) that they could probably .g, eta letter o~m~ revision the manner in which they are describing; and 2) The:~ity s General~iAhl ~hile it is ent in recommending that riparian areas be restored ~hen ~s in ci§ng that flood control is the primary benefit that needs to be ac~brded ~en any the creek. Staff feels this is a very suitable compromise, although n6~$pec~Cinput h~ il from Fish and Game. The information was sent directly to the~ at th~time ri was received, when the Negative Declaration was completed, and ~gai~ ~h~n it was ,=r to the State clearing house. CommiSSioner C~ aired if the applicant had seen the letter from Rooftree Management Com~ny, which appea~6d t~ have been faxed to staff that afternoon Mr; Lohse replied no;~ff had not had the opportunity to advise the applicant of the letter. ~is~Ssion follow~Yelative to the aforementioned letter, following its distribution to the a licant : erem ~ wasnoted staff had received conflicting statements from Rooftree personnel re ardin tl'ieiemeroency access, but that ~t appeared to be the consensus of the parties concemed that there wa~:~'i~terest in granting an easement to the applicant. Further discussion followed regarding the Fire Marshal's requirement for a secondary access and gated entrance and the options for gaining the necessary access, wherein staff suggested that if the Commission were to recommend MINUTES OF THE PLANNING COMMISSION Page 8 May 13, 1998 approval of this project, that language be included that the in-lieu park fee outlined in Condition No. 25 be reduced by 50 per cent. Chairman Pruden inquired relative to how, since the past discussion, staff had reconciled this to the Housing Element of the General Plan. Mr. Stump replied the Commissioners had expressed concerns relative to the law and doing something that would be illegal if they were to recommend approval of.~th~ proje'~t.~ However, it · .~;;ii~ must be remembered that the General Plan's goals and policies are n( hBances or laws, and that the Housing Element is particularly complex and As previously, the General Plan contains housing policies encouraging a housing, yet at the same time seeking for maximum to be rectified as the Commission works through the ~jects suggest a whole litany of ways in which this project Someone may disagree, and it is up to the decision-m~ Policies can be interpreted in different ways, and staff to see the maximum density on this R-3 lot, the arg would be economically unfeasible, and that the final pr~!~t that is preferable to leaving the land vacant or allow' does not provide housing. Staff believes this p site and for the needs of this community. PUBLIC HEARING OPENED: 8:05 "sweat equi~yll are thi Is or not. gh their initial reaction was by the applicant that such income housing al facility that appropriate for this Duane Hill, RCHDC, 237 East Gobti¥$~treet, ~d~°rted. spoken with Chuck Zahn, advisor to the owners of Ukiah Terrace~h0:had tg~him the~r°perty owners were not interested in granting RCHDC an easement~i~!?~'nd that h~'ihad fo~Jd~d up with another letter to Mr. Zahn indicating that RCHDC's a~orn~:had ad~iS~:.him,i!~re would be no liability problem for the owners if they did choos~t~ gl:a~[ the ease~[; H~=~ommented on the Fire Marshal's preference for a newb0X CUlvert aches, land noted tha{~RCHDc would be amenable to either option, althoug, h one wouid ibe mom expen~i~an the other. He further commented that as he reviewed the City s Housing Ei~nt, 'he notic~:~at, between 1970 and 1990 the percentage of private home ownership in th~ilCitY.dr°Pped fr~i~0~it0~the current 64%, and that the self-help housing RCHDC is proposin. ' pe(~p!ea home of their own to live in. Chairm~n Pruden in( the maintenance of the proposed open area and the other landscaping on the site, if~it would be appropriate for her to recommend that a plant species b~:~ePlaced should it d~i~i ~ Mr.. Hill replied it wa~ihis understanding the park was going to be dedicated to the City, but that ~:had.not direct!y...~en discussed with staff· What has been discussed is that the financing entity homeowners' association that is taxed in any way, because they often find t being required to intervene and pay past dues. Although there currently are no mai~'[enance requirements for individual landscaping in the covenants, conditions and restrictions (CCR's) for the project, RCHDC would be amenable to incorporating some guidelines, including the replacement of plants. MINUTES OF THE PLANNING COMMISSION Page 9 May 13, 1998 L{ Discussion followed regarding the use of garages, berming of corners, privacy issues, potential problems with vagrants, clean up of debris along the creek, and legal access to Washington Avenue. Commissioner Larson inquired if it was conceivable to combine the box culvert and pedestrian bridge and incorporate it into the park in the event the northern access option is not feasible. Mr. Hill replied it was his assumption the two would be combined, altl discussed with City staff. Dale Higgins, 247 Garnet Drive, Landscape Consulta~tfor th~ coding of the lines on the landscape plan submitted with!{~ ~Project. Mark Vogel, 160 East Gobbi Street, assisted Mr. Higg[~S with original proposal included a Iow, open wire fence incol along the creek. :ati~ never been drifted the color the area Commissioner Larson inquired who would retain along the creek bed. Mr. Vogel replied they had previously discus~ Engineer, and he suggested there should be an easement on ownership would be retained by each individual lot owner. Th, ownership of property, probably out of the fear of liability resultin§'from.. te tanks and contamination. Mr. Lohse reported he had consulted~[h the C~~' Engineer, and had been advised that the City desires the easement so that it ~n ~'dorm:ffS~:responsi~ility of creek maintenance as needed, including the clearing of vege~ion and,.~ean up~f;?debris. Because of cost factors, the responsibility for bank mainte~b'Ce and probably fall to the owners of the property. ~.i~.;. · · Discussibn followed maintenance of the creek and related liability issues. relative to traffic possibly experiencing difficulty or using excessive s~d While maki~g th'e turn at the corner adjacent to the open recreation area, thereby pr~ucing a ~potential danger to children or families who might be present in the park. He suggested that some t~:~ ~°f...~ing or barrier be erected in the form of a curb or retaining wall to p~event vehicles from ntially entering the liffle park. Mr, Vogel replied the ~Velopment plan indicates a standard City barH~de across what would be e end of the street a~ a typical signing and posting so traffic would be deflated away from the ...... he~ould consult with the City Engineer relative to the details of such. ss~on folloWed regarding lands~ping details for the site, including the possible addition of a grouhd cover or vine near the preferred emergency access. Carol Harris, 720A El Rio Street, stated she was an employed grandmother presently raising two MINUTES OF THE PLANNING COMMISSION Page 10 May 13, 1998 granddaughters, and expressed her appreciation to RCHDC for furnishing her the opportunity to own her own home and thereby provide for her retirement and the future of her grandchildren. Pat Stefani, 225 Washington Avenue, expressed her disapproval of the proposed park for the project, noting that if the City were to assume its operation and maintenance, it would then technically be considered a City park and open to the general public. She further expressed her concern relative to the Iow fences and lack of security along the creek, and the possibility of teen- agers or other individuals frequenting the park and causing problemsJor the~idents of the neighborhood. Cecilia Vargas, 2101 South State Street, expressed her family's dreams of home ownership come true. for making h~r Commissioner Larson asked Ms. Vargas for her opir Ms. Vargas replied she had no opinion at this time was unaware of all of the requirements and details involved in this type of develo it appeared to her that RCHDC is doing careful planning, and that the City so children do not have to play in the streets. PUBLIC HEARING CLOSED: 8:44 p.m. Commissioner Puser inquired relative:~~ what. ~?~~??~' the City did not assume responsibility for the recreational area Mr. Lohse replied he had the m~6r with Community Se~ices Director DeKnoblough, and had ~en ad~ the Ci[y~has no i~te~St in the site at this time. Originally staff had proposed the park as a..private recreat~na! ama; ~6' be maintained by the applicant. If the City does acceP~ the park wit i ~System, ~b~{ ~°pen to the public since the City would be unable m~aintain a for t~tdevelopment alone. Mr. Stum p'~6mment~ staff~ y suggesting the City would not ac~pt the park into its system, butdoes t~e Parks Depa~ment is struggling now to maintain its existing pa~~ thecuffent staffi~g.~vel. If the City Council feels differently, ~aps that would paHay ove~;~into the ~'~get diSCussions,and enough resources could be created to maintain both the ~rrbnt parks and t~Velb~ment s recreational area. Dis~ssion followed mga~in~ the maintenan~ and possible relocation of the pa~, wherein it was r~emted that RCHDC~funding agency disapproves of any type of prope~y ownem' association at:would incur f~, and noted that any relocation of the park would require a major ~nfiguration of~ Site. It was fu~her noted that one option would ~ to enter into an agreement ~th R~HDc:th~t ~ey maintain the small pa~ for a ~ain numar of years, and then allow for its t~n~fe~'t°':the City at some point in the future, when the City may be better able to afford to maintain'it~' Commissioner Puser stated she was supportive of the project, and particularly impressed with MINUTES OF THE PLANNING COMMISSION Page 11 May 13, 1998 the landscaping plan and the positioning of the trees to maximize solar benefits. However, the positioning of the garages in relation to the houses is, to her, a negative factor. Chairman Pruden voiced her support for the project, but stated she wanted the CCR's to reflect landscaping maintenance standards so that if a species in the landscape plan dies, the property owner is required to replace it. She would also like to assure that at least 50% of the open garage space remain open to parking a car. ~i~ Mr. Lohse suggested that maintenance of landscaping could be a~ Condition of Approval No. 20, and that a section for the m~ small recreational area be added as well. Chairman Pruden concurred, noting that could all, som~ transferred to the CCR's in the future. as~S~bction e. under ping for the Commissioner Correll stated his opinion the proposed since the Commission specifically requested that RCr recreational area to accommodate the residents. should be in the private sector, with a design for a Commissioner Larson stated this is a self-hel pdvate interests. The success of the park wil willing to put into maintaining and policing it of the community as well as the police have the cooperation and participatio~,~f'the neighborhood such as this where contrary to the notion that they If that fails, then that bodes fail the recommend ~to Council that:so~e~recreati if the neigb~ood does the discuss~'at iSSUe with the le is a between public and how effort the residents are is the responsibility very ineffective unless they failure of that happening in a sweat equity to create homes is polici a public space within their domain. a whole. He further stated he would set aside, given the small lot sizes, and are congregating in that area, they can then olice. Discussion and responsibility of the park. Commi~ that Condition No. 25 be changed to read: An in-Ii, $30,822 shall be paid to the City of Ukiah for development of area park facilities pdor to the issuance of occupancy permits for any residential the site. This fee may be reduced by no more than fifty percent by the d~i~nation or dedication of pdvate or public open space, in accordance with Subdiv~i~ Ordinance requirements for the reduction of in-lieu fees. ssioner Puser, seconded by Commissioner Correll, it was carried by the to recommend to the City Council the approval of Negative Declaration No. AYES: NOES: Commissioners Larson, Chiles, Puser, Correll, and Chairman Pruden. None. MINUTES OF THE PLANNING COMMISSION Page 12 May 13, 1998 ABSTAIN' None. ABSENT: None. ON A MOTION by Commissioner Puser, seconded by Commissioner Chiles, it was carried by the following roll call vote to recommend to the City Council the approval of Zone Change/Development Plan/Subdivision Map No. 97-44, as submitted by Rural Communities Housing Development Corporation, based on Finding Nos. 1-7 and Condition of Approval Nos. 1-28 as defined and recommended in staff's wdtten report, with the exception of the addition to Condition No. 20 regarding landscaping, and the revision to Condition No. 25 as AYES: NOES: ABSTAIN: ABSENT: Commissioners Larson, Chiles, Puser, Co~ None. None. None. 8. PLANNING DIRECTOR REPORTS 8A. Cil 8B. F~ ' 8C. Status Rer)orts See written reports. 9. PLANNING COMMISSION Discussion followed relative to the .,p ~in Plannin Commission ' ~.~'... @; i'.~,~ g ~,~ g ers terms on June 30, and the process fo~i~tion ~ Chai~dllowing the new appointments by the Council in July. sCitheasi orr~;~~t~;~e P o, afro,s ~ ~:'~1 Siting Commiffee and their prefe~ed three ' .?,; i~ , a ~a'~b:ii~w Tree. The other ~o agricultural sites, which have be considered for school sites at this time. She fu~her repoded on Demolition Permit Review Commi~ee in which it was they recomm~ permit for St. Ma~'s Catholic Church. omm;ss~oner Pus; hired at 7:00 p.m. on Wednesday, May 20, the consultant the City master plan will be headng public input at the Todd Grove business, the meeting was adjourned at 9:22 p.m. Judy Pruden, Chairman Marge Giuntoli, Recording Secretary b:meg~pc051398.min MINUTES OF THE PLANNING COMMISSION Page 13 May 13, 1998 AGENDA SUMMARY ITEM NO. 8b DATE: June 17, 1998 REPORT SUBJECT: INTRODUCTION OF ORDINANCE AMENDING ARTICLES 6, 7, AND 8 OF CHAPTER 2, DIVISION 9 OF THE UKIAH MUNICIPAL CODE REVISING THE REGULATIONS FOR THE COMMERCIAL ZONING DISTRICTS. SUMMARY: This proposed Zoning Code revision project updates the regulations for the City of Ukiah Commercial Zoning Districts. The purpose of revising these regulations is to bring the provisions into conformance with the Ukiah General Plan; to make them more orderly and easier to administer; and to make them more understandable to the public. The proposed Zoning Code revision project includes reformatting the text to make it easier to read, understand, and administer; changing the name of the "~-1" Zoning District from "Light Commercial" to "Community Commercial", and the name of the""C-2'' Zoning District from "Highway Commercial and Restricted Industrial" to "Heavy Commercial"; adding a Purpose and Intent Section to each district; amending the allowed and permitted land uses within the "C-1" and "C-2" Zoning Districts; expanding the permitted land uses in the "C-N" (Neighborhood Commercial) Zoning District; providing opportunities for mixed residential and commercial land (continued on page 2) RECOMMENDATION: 1) Conduct a public hearing; and 2) Introduce by title only the Ordinance amending Articles 6, 7, and 8 of Chapter 2 of the Ukiah Municipal Code. ALTERNATIVE COUNCIL POLICY OPTION: Do not introduce the Ordinance, and provide direction to staff. Citizen Advised: Legally noticed according to the requirements of the Ukiah Municipal Code. Copies transmitted to the Chamber of Commerce and Mendocino County Employers Council for review and comment. Requested by: Planning Department Prepared by: Charley Stump, Senior Planner Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director, and David Rapport, City Attorney Attachments: 1. , Ordinance Amending Articles 6, 7, and 8 of Chapter 2 of the Ukiah Municipal Code. Planning Commission Staff Report, dated February 11, 1998. Planning Commission minutes, dated February 11, 1998. Development Standards Tables - Existing and Proposed. APPROVED: C'-~nda~ce Horsley, Cit~J~nager uses in all Commercial Zoning Districts; updating the development standards for all three (3) Zoning Districts; adding specific landscaping requirements for development projects in all three (3) districts; and reducing the parking requirements for retail commercial land uses. DISCUSSION AND ANALYSIS: The proposed revisions to the Commercial Zoning Districts are the result of direction provided in the General Plan, as well as the comments and suggestions of the Planning Commission during a public workshop and subsequent public hearing. Changes are also proposed to assure compliance with State law, and to improve the practical application of the regulations. The following discussion summarizes the proposed revisions: 1. Reformatting It is proposed that a Purpose and Intent section be added to the "C-1" and "C-2" Zoning Districts to clearly state the objective of each district. Additionally, the titles of some sections have been simplified, and their order has been rearranged to provide a logical sequence of the individual regulations. It is also proposed that provisions found elsewhere in the Zoning Code be included in each Commercial Zoning District. This will eliminate the task of referring to other Zoning Code Articles for information that is applicable to the Commercial Districts. For example, the basic parking requirements for the primary allowed uses within each Commercial Zoning District are included in the District provisions, rather than in a separate Article. 2. Name Changes The name of the "C-1" Zoning District has been changed from "Light Commercial" to "Community Commercial", and the name of the "C-2" Zoning District has been changed from "Highway Commercial and Restricted Industrial" to "Heavy Commercial." These changes are intended to better capture the purpose of each district, and in the case of the "C-2" Zoning District, eliminate an antiquated title. 3. Allowed and Permitted Land Uses The allowed and permitted land uses in each Commercial Zoning District have been changed in response to the guidance provided by the Planning Commission during the workshops, and as a result of the direction established in the General Plan. The main changes to the allowed and permitted land uses within the districts are as follows: C-1: It is proposed that the long paragraph listing allowed retail uses be replaced with "retail stores." Also, new allowed uses such as hotels, motels, bed and breakfast establishments, and child day care homes have been added. The long paragraph listing of permitted uses has been deleted, and replaced with a list of the individual uses. Outdoor sales, multiple family residential units, and mixed residential/commercial uses have been added as permitted land uses. C-2: It is proposed that the paragraph listing allowed uses be replaced with a list of individual land uses. Antiquated land uses such as "cleaning and dyeing establishments" and "creameries" have been deleted as allowed uses, and "auto laundries" and "service establishments" have been deleted as permitted land uses. Multiple family development and mixed residential/commercial land uses have been added under permitted uses. C-N: Bed and breakfast establishments have been added as a permitted land use. 4. Development Standards Front Yard Setbacks: In the "C-1" and "C-2" Zoning Districts, it is proposed that the front yard setback be increased from zero feet (0') to ten feet (10'), except in cases where fifty percent (50%) of one side of the block is already built out, the average (median) setback would apply. This regulation does not apply to the commercially zoned parcels within the Downtown Master Plan (DMP) area. It is recommended that the zero foot (0') front yard setback be retained for this area of the community, because the majority of structures are situated without any setback, and in a dense downtown commercial setting, a front yard setback is inappropriate. It is proposed that the existing five foot (5') front yard setback in the "C-N" Zoning District be increased to ten feet (10') to insure that buildings are setback from streets to maintain consistency with the residential/commercial theme of the district, and to provide more room for landscaping treatments. Similar to the "C-1" and "C-2" Districts, the 50% build-out standard is included in the "C-N" front yard setback regulation. Additionally, it is recommended that a graduated front yard setback be established for new two-story and three-story buildings outside the DMP area in all three (3) Commercial Zoning Districts. These buildings would have to be setback a minimum of fifteen feet (15'). Once again, the 50% build-out standard is included in this provision to allow the average setback to apply in densely developed areas. Height Standards: The only change in the existing height standards is in the "C-2" Zoning District, where it is proposed to be reduced from fifty feet (50') to forty feet (40'). This change is proposed because the Planning Commission determined in the workshop sessions that the tallest buildings in the City should be located in the commercial areas along the major transportation corridors, rather than along residential and collector streets such as Cherry Street, Apple Avenue, and Waugh Lane. Lot Coverage: Pursuant to a requirement in the General Plan, a forty percent (40%) lot coverage standard must be developed for the commercial zoning districts. Accordingly, it is proposed that this standard be included for all three (3) Commercial Zoning Districts. For a 6,000 square foot lot, this would allow the development of a 2,400 square foot building. Based on an analysis that included the application of yard setbacks, landscaping, and parking requirements, the 40% lot coverage standard appears reasonable and appropriate. It is also proposed that the Floor Area Ratio (FAR) standard in the "C-N" Zoning District be deleted, in lieu of adding the 40% lot coverage standard. It is staffs opinion that both are not needed to successfully shape development, and because of the General Plan directive to have the lot coverage standard, the FAR standard becomes expendable. 5. Landscaping Requirements The requirement to prepare and submit a landscaping plan for commercial development projects has been added to essentially codify current staff practices. In addition, twelve (12) separate standards have been listed for the required landscaping plans, which will provide consistency and comprehensiveness. 6. Parkin~ Standards for Retail Commercial Land Uses It is proposed that the parking requirement for retail commercial land uses be reduced from 1 parking stall for every 250 square feet to 1 stall for every 300 square feet. In a project where a 50,000 square foot retail commercial development is proposed, 166 spaces would be required rather than 200. This will satisfy a number of goals and policies contained in the General Plan, such as creating more attractive parking facilities; reducing storm water run-off; and reducing parking lot heating and vehicle baking emissions, which will correspondingly reduce the speed and rate of ozone formation. Staff conducted a survey of similarly sized rural California cities to discover what parking standards were being used for retail commercial land uses. Eight (8) cities were surveyed, and the range was broad, with the City of Lodi requiring 1 space for every 500 square feet, and the City of Fairfield requiring 1 space for every 180 square feet. The overall average was 1 parking space for every 285 square feet. Accordingly, staff believes that for Ukiah, 1 space for every 300 square feet is reasonable, because it would provide adequate parking, while satisfying important General Plan goals. In addition, it is proposed that bicycle parking facilities be required of commercial development projects that would attract bicyclists. Similarly, this requirement would satisfy a number of implementation measures contained in the General Plan. PLANNING COMMISSION REVIEW: The Planning Commission conducted a public hearing on February 11, 1998 to consider the proposed amendments to the Commercial Zoning Districts. After a lengthy discussion, and a number of minor changes, the Commission voted unanimously to recommend City Council adoption of the proposed Ordinance. CITY ATTORNEY REVIEW: The City Attorney has reviewed the proposed revisions to the Commercial Zoning District regulations, and the language has been modified according to his recommendations. These changes are regarded as minor, and are intended to provide a legally sound Ordinance. Accordingly, it has been determined that the Ordinance does not have to be remanded to the Planning Commission for further review. COMMUNITY ORGANIZATION REVIEW: Copies of the proposed revisions were sent to both the Chamber of Commerce and Mendocino County Employers Council for review and comment. While no written comments were submitted, and no testimony provided at the Planning Commission meeting, both organizations followed-up with verbal inquiries concerning the extensiveness of the proposed language changes, and whether or not any major changes were being proposed that would adversely impact the business community. Staff responded that the Planning Commission expressed concern throughout the revision process about protecting and enhancing the business environment, and that major changes were not being proposed. CONCLUSIONS: It is proposed that the Zoning Code text for the three (3) Commercial Zoning Districts be updated and revised according to the direction contained in the new General Plan, as well as the direction provided by the Planning Commission during a series of recent workshops and a duly noticed public hearing. Moreover, the revisions reflect staffs ideas for creating a more useable set of regulations for the general public, staff, and the decision makers. Finally, the proposed new regulations are intended to protect and enhance the local business community, and to foster more aesthetically pleasing commercial development throughout the City. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING ARTICLES 6, 7, AND 8, CHAPTER 2 OF DIVISION 9 OF THE UKIAH CITY CODE The City Council of the City of Ukiah does hereby ordain as follows: SECTION ONE Pursuant to Section 9260 of the Ukiah City Code, Division 9, Chapter 2 (Zoning) is amended by revising Articles 6, 7, and 8 (Regulations for the Commercial Zoning Districts) as indicated on Exhibit "A" attached to this Ordinance. SECTION TWO The purpose of this amendment is to revise the provisions of the Commercial Zoning District to bring them into conformance with the Ukiah General Plan; to make them more orderly and easier to administer; and to make them more understandable to the public. SECTION THREE Articles 6, 7, and 8 of Chapter 2, Division 9, of the Ukiah City Code is hereby amended to reformat the text to make it easier to read, understand, and administer; change the name of the "C-1" Zoning District from "Light Commercial" to "Community Commercial", and the name of the "C-2" Zoning District from "Highway Commercial and Restricted Industrial" to "Heavy Commercial"; add a Purpose and Intent Section to each district; change the allowed and permitted land uses within the "C-1" and "C-2" Districts; expand the permitted land uses in the "C-N" (Neighborhood Commercial) Zoning District; provide opportunities for mixed residential and commercial land uses in all Commercial Zoning Districts; update the development standards for all three Zoning Districts; add specific landscaping requirements for development projects in all three districts; and reduce the parking requirements for retail commercial land uses. ORDINANCE NO. Page 1 of 2 1 SECTION FOUR 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION FIVE This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on June 17, 1998, by the following roll call vote' AYES: NOES: ABSENT: ABSTAIN: Passed and adopted on AYES: NOES: ABSENT: ABSTAIN: , by the following roll call vote: Sheridan Malone, Mayor ATTEST: City Clerk ORDINANCE NO. Page 2 of 2 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ARTICLE 7. CHAPTER 2 ZONING REGULATIONS IN COMMUNITY COMMERCIAL (C-1) DISTRICTS SECTION: 9080: 9081: 9082: 9083: 9084: 9085: 9086: 9087: Purpose and Intent Allowed Uses Permitted Uses Building Height Limits Required Site Area Required Yard Setbacks Required Parking Additional Requirements 9080: PURPOSE AND INTENT: The purpose of the Community Commercial Zoning District is to provide a broad range of commercial land use opportunities along the primary transportation corridors within the City. It is intended to promote, and provide flexibility for commercial development, and to encourage the establishment of community-wide commercial serving land uses. The Community Commercial (C-1) Zoning District is consistent with the Commercial (C) General Plan Land Use Designation. 9081: ALLOWED USES: The following uses are allowed in the Community Commercial (C-1) Zoning District: A. a. Co D. E. F. Retail stores. Personal improvement and personal service establishments. Professional offices and banks. Public or private schools. Places of religious worship, assembly or instruction. Condominiums. ORDINANCE NO. Exhibit "A" Page 1 of 24 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 H. Community Care Facility which provides service for six (6) or fewer persons, with the residents and operators of the facility being considered a family. I. Small Family Child Day Care Home, which provides care for eight or fewer children, including children under the age of ten years who reside at the home. J. Hotels, motels, and bed and breakfast establishments. K. Small homeless facilities, pursuant to Section 9171. L. Accessory uses to any of the uses allowed in the C-1 District. M. Restaurants 9082: PERMITTED USES: The following uses require approval of a Use Permit pursuant to the provisions contained in Section 9262: A. Veterinarian. B. Auto repair shop, auto body and painting shop, car wash, auto service (gas) station, and new and used car sales. C. Theater. D. Cabinet shop. E. Machine shop. F. Mini/Convenience storage. G. Parking lot H. Single-family dwelling, duplex, multiple family residential units, and mobile home park. I. Social halls and lodges. J. Outdoor sales establishments that occur for no more than thirty (30) days within a twelve (12) month period may be considered by the Zoning Administrator. All other applications shall be heard by the Planning Commission. 1. All outdoor Sales Establishments shall comply with the following criteria: a. Parking: Parking shall be designated for a minimum of three (3) automobiles, located off the public right-of-way with no automobile maneuvering permitted in the ORDINANCE NO. Exhibit "A" Page 2 of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 public right-of-way. The Use Permit may require additional parking, depending on the nature of sales proposed. b. Signage: A maximum of twenty five percent (25%) of the largest side of the vehicle or structure used in the sales operation. In addition, one sandwich board or "A" frame sign pursuant to Section 3227(A)(5) of the Ukiah Municipal Code. c. Utilities: The need for sanitary sewer, water, and electrical services shall be determined through the Use Permit process, and all hook-ups shall comply with the Ukiah Municipal Code. d. Business License: Business license must be prominently displayed at all times, and the operator shall have proof of Board of Equalization Sales Permit. K. Large homeless facility, pursuant to Section 9171. L. Bar, dance hall, live entertainment establishment and nightclub. M. Billiard parlor, amusement arcade, and bowling alley. N. Community Care Facility for more than six (6) persons, but not more than 12 persons. O. Large Family Child Day Care Home for a minimum of 7 to 14 children inclusive, including children under the age of ten (10) years who reside at the home.. P. Mixed residential and commercial land uses on one parcel provided they are found to be compatible. 9083: BUILDING HEIGHT LIMITS: The maximum height of any building in a Community Commercial (C-1) District shall be fifty feet (50'). 9084: BUILDING SITE AREA REQUIRED: No minimum building site area except for residential development which shall be as follows: A. For each building or group of buildings a minimum of six thousand (6,000) square feet in area and a minimum width of sixty feet (60') on interior lots; a minimum of seven thousand (7,000) square feet in a area and a minimum width of seventy feet (70') on corner lots. ORDINANCE NO. Exhibit "A" Page 3 of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 B. For each family unit intended to occupy any building or group of buildings a minimum of one thousand five hundred (1,500) square feet of site area. C. For each mobile home park a minimum of two (2) acres. 9085: YARDS REQUIRED: In Community Commercial (C-1) Districts, yards shall be required in the following minimum widths: A. Front Yards for Single-Story Buildings: On both interior and corner lots outside the boundaries of the Downtown Master Plan area, the front setback line shall be a minimum of ten feet (10') measured from the street right-of-way line fronting such lot, except in cases where fifty percent (50%) of one side of the block is already built out, the average (median) setback shall apply. B. Front Yards for Multiple-Story Buildings: For multiple-story buildings outside the Downtown Master Plan area, the front setback line for the first story shall be ten feet (10'), and the front yard setback for the second story shall be a minimum of fifteen feet (15') measured from the street right-of-way line fronting such lot, except in cases where fifty percent (50%) of one side of the block is already built out with multiple-story buildings, in which case the average (median) setback shall apply. C. Rear and Side Yards: None required except where the rear or side of a lot abuts on an R-l, R-2, or R-3 District, in which case such rear or side yard shall be that of the adjoining zone. 9086: PARKING REQUIRED: The minimum parking area required in the Community Commercial (C-1) Zoning Districts shall be as follows: A. Retail stores, professional offices, and business offices: 1 parking space for each three hundred (300) square feet of gross leasable floor area. B. Personal services and personal improvement facilities: 1 parking spaces for each three hundred fifty (350) square feet of gross leasable floor area. C. Commercial recreation and public assembly: 1 parking space for each four (4) persons capacity. ORDINANCE NO. Exhibit "A" Page 4 of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 D. Restaurant: 1 parking space for every three (3) seats, with a minimum of four (4) spaces. An additional parking space for each two (2) employees at maximum shift. E. Bicycle Parking: Safe bicycle parking facilities shall be provided in all commercial developments, where it is determined that the use would attract bicyclists. The number of bicycle parking spaces required shall be not less than ten percent (10%) of the number of required off-street automobile parking spaces. Such safe bicycle parking shall be located convenient to the entrance(s) to the use. F. All parcels within the Downtown Parking District No. 1 are not subject to the C-1 Zoning District parking standards. These parcels shall comply with the provisions of the Downtown Parking Improvement Program. G. All other uses are subject to the provisions contained in the Article 17 of this Chapter. H. Relief from the parking requirements in the C-1 Zoning District may be approved through the discretionary review process, provided a finding is made that there is a unique circumstance associated with the use or property that results in a demand for less parking than normally expected. 9087: ADDITIONAL REQUIREMENTS: The following additional requirements are applicable in the Community Commercial (C-1) Zoning District: A. A Site Development Permit shall be required for development projects in the Community Commercial (C-1) Zoning District, pursuant to the requirements of Section 9261 (B). B. Second story development shall be designed to preserve the privacy of adjoining property owners. C. The maximum lot coverage shall be forty percent (40%) of the gross size of the parcel(s), except in the Downtown Master Plan area when off-site parking is provided through a parking district, in which case no maximum lot coverage standard shall apply. Relief from the lot coverage standard may be approved through the discretionary review process, based upon the size, scope, and intensity of the development proposal. ORDINANCE NO. Exhibit "A" Page 5 of 24 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 D. All development projects in the C-1 Zoning District requiring discretionary review shall include a proposed Landscaping Plan commensurate with the size and scale of the proposed development project. Landscaping Plans shall be submitted as a required component of all Site Development and Use Permits at the time of application filing. Properties within the Downtown Master Plan (DMP) area are exempt from the landscaping requirements. 1. All proposed Landscaping Plans shall comply with the following standards: a. Landscaping shall be proportional to the building elevations. b. Landscape plantings shall be those which grow well in Ukiah's climate without extensive irrigation. Native species are strongly encouraged. c. All landscape plantings shall be of sufficient size, health and intensity so that a viable and mature appearance can be attained in a reasonably short amount of time. d. Deciduous trees shall constitute the majority of the trees proposed along the south and west building exposures; non-deciduous street species shall be restricted to areas that do not inhibit solar access. e. Parking lots with twelve (12) or more parking stalls shall have a tree placed between every four (4) parking stalls within a continuous linear planting strip, rather than individual planting wells, unless clearly infeasible. Parking lot trees shall primarily be deciduous species, and shall be designed to provide a tree canopy coverage of 50% over all paved areas within ten years of planting. Based upon the design of the parking lot, a reduced number of trees may be approved through the discretionary review process. f. Parking lots shall have a perimeter planting strip with both trees and shrubs. g. Parking lots with twelve (12) or more parking stalls shall have defined pedestrian sidewalks or marked pedestrian facilities within landscaped areas and/or separated from automobile travel lanes. Based upon the design of the parking lot, and the use that it is serving, relief from this requirement may be approved through the discretionary review process. ORDINANCE NO. Exhibit "A" Page 6 of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 h. Street trees may be placed on the property proposed for development instead of within the public right-of-way if the location is approved by the City Engineer, based upon safety and maintenance factors. i. All new developments shall include a landscaping coverage of 20 percent (20%) of the gross area of the parcel, unless because of the small size of a parcel, such coverage would be unreasonable. A minimum of fifty percent (50%) of the landscaped area shall be dedicated to live plantings. j. Landscaping Plans shall include an automatic irrigation system, and Lighting Plan. k. All required landscaping for commercial development projects shall be adequately maintained in a viable condition. I. The Planning Director, Zoning Administrator, Planning Commission, or City Council shall have the authority to modify the required elements of a Landscaping Plan depending upon the size, scale, intensity, and location of the development project. E. No fence shall be constructed over three feet (3') in height in any required front yard setback area. F. Existing development as of the date of this Ordinance inconsistent with the provisions listed herein, shall be considered legal Non-conforming, provided that they were legal at the time of their creation, and shall be subject to the non-conforming provisions contained in this Chapter. 9088: DETERMINATION OF APPROPRIATE USE BY PLANNING DIRECTOR: VVhenever a use is not listed in this ^rticle as a use permitted by right or a use subject to a Use Permit in the C-1 Zoning District, the Planning Director shall determine whether the use is appropriate for the zoning district, either as a right or subject to a Use Permit. In making this determination, the Planning Director shall find as follows: ^. That the use would not be incompatible with other existing or allowed uses in the C-1 Zoning District. ORDINANCE NO. Exhibit "A" Page 7 of 24 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 B. That the use would not be detrimental to the continuing development of the area in which the use would be located. C. In the case of determining that a use not articulated as an allowed or permitted use could be established with the securing of a Use Permit, the Planning Director shall find that the proposed use is similar in nature and intensity to the uses listed as permitted uses. All determinations of the Planning Director regarding whether a use can be allowed or permitted in the Community Commercial (C-1) Zoning District shall be final unless a written appeal to the City Council, stating the reasons for the appeal, and the appeal fee, if any, established from time to time by City Council Resolution, is filed with the City Clerk within ten (10) days of the date the decision was made. Appeals may be filed by an applicant or any interested party. The City Council shall conduct a duly noticed public hearing on the appeal in accordance to the applicable procedures as set forth in this chapter. At the close of the public hearing, the City Council may affirm, reverse, revise or modify the appealed decision of the Planning Director. All City Council decisions on appeals of the Planning Director's actions are final for the City of Ukiah. ORDINANCE NO. Exhibit "A" Page 8 of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ARTICLE 8. CHAPTER 2 ZONING REGULATIONS IN HEAVY COMMERCIAL (C-2) DISTRICTS SECTION: 9095: 9096: 909'7: 9098: 9100: 9101: 9102: Purpose and Intent Allowed Uses Permitted Uses Building Height Limits Yards Required Parking Required Additional Requirements 9095: PURPOSE AND INTENT: The purpose of the Heavy Commercial Zoning District is to provide opportunities for commercial service, wholesale activities, auto repair shops, agricultural supply stores, and other activities which are generally inappropriate in areas developed with professional offices and retail stores. The Heavy Commercial (C-2) Zoning District is consistent with the Commercial (C) General Plan Land Use Designation. 9096: ALLOWED USES: The following uses are allowed in the Heavy Commercial (C-2) Zoning District: A. B, D. E. F. G. Wholesale Store. Mini/Convenience storage. Business service. New and used automobile sales. Construction sales and service. Cabinet shop, sign shop, and machine shop. Equipment repair shop. Kennel, pet shop, and pet services. Recycling facility. ORDINANCE NO. Exhibit "A" Page 9 of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 U. K. L. U. Safety service. Transportation service. Warehousing and distribution (limited). Service (gas) station, automobile repair, automobile body and painting shop, and car washing facility. N. Farm equipment sales and feed stores. O. Laundry service and laundromat. P. Accessory uses to any allowed or permitted uses. 9097: PERMITTED USES: The following uses require approval of a Use Permit pursuant to the provisions contained in Section 9262: A. Light industrial and manufacturing uses. B. Parks, Playgrounds, community gardens, and other recreational uses. C. Hotels, motels, and Bed & Breakfast establishments. D. Retail stores, restaurants, and professional offices. E. Public and quasi-public buildings, structures and uses. F. Resident manager/security personnel housing. G. Multiple family dwellings in conformance with the development standards for the R-3 Zoning District. H. Mobile Home Park. I. Mixed residential and commercial land uses on one parcel provided they are found to be compatible. J. Establishment, maintenance, operation and removal of circuses, carnivals, amusement parks, open air theaters, or other similar temporary establishments involving large assemblages of people. K. Warehousing and distribution (General). ORDINANCE NO. Exhibit "A" Page 10of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 L. Temporary uses complying with the purpose and intent of the C-2 zoning district. The temporary use shall be for a maximum period of six (6) months, and shall be subject to permit renewal/time extension at the discretion of the Planning Director. M. Outdoor sales establishments that occur for no more than thirty (30) days within a twelve (12) month period may be considered by the Zoning Administrator. All other applications shall be heard by the Planning Commission. 1. All outdoor Sales Establishments shall comply with the following criteria: a. Parking: Parking shall be designated for a minimum of three (3) automobiles, located off the public right-of-way with no automobile maneuvering permitted in the public right-of-way. The Use Permit may require additional parking, depending on the nature of sales proposed. 'b. Signage: A maximum of twenty five percent (25%) of the largest side of the vehicle or structure used in the sales operation. In addition, one sandwich board or "A" frame sign pursuant to Section 3227(A)(5) of the Ukiah Municipal Code. c. Utilities: The need for sanitary sewer, water, and electrical services shall be determined through the Use Permit process, and all hook-ups shall comply with the Ukiah Municipal Code. d. Business License: Business license must be prominently displayed at all times, and the operator shall have proof of Board of Equalization Sales Permit. 9098: BUILDING HEIGHT LIMITS: The maximum height of any building in a C-2 District shall be as follows: a. Forty feet (40') for primary buildings. b. Twenty feet (20') for accessory buildings. c. To exceed the height limits for primary and accessory buildings, a Use Permit must first be secured. ORDINANCE NO. Exhibit "A" Page 11of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 9100: YARDS REQUIRED: In C-2 Districts yards shall be required in the following minimum widths: A. Front Yards for Single-Story Buildings: On both interior and corner lots the front setback line shall be a minimum of ten feet (10') measured from the street right-of-way line fronting such lot, except in cases where fifty percent (50%) of one side of the block is already built out, the average (median) setback shall apply. B. Front Yards for Multiple-Story Buildings: On both interior and corner lots the front setback line shall be a minimum of ten feet (10') for the first story and fifteen feet (15') for the second story measured from the street right-of-way line fronting each side of the lot, except in cases where fifty percent (50%) of one side of the block is already built out, the average (median) setback shall apply. C. Rear and Side Yards: None required except where the rear or side of a lot abuts on an R-l, R-2, or R-3 District, in which case such rear or side yard shall be that of the adjoining zone. 9101: PARKING REQUIRED: The minimum parking area required in the Heavy Commercial (C-2) Zoning District shall be as follows: A. Wholesale stores: 1 parking space for each four hundred (400) square feet of gross leasable space. B. Automobile sales: 1 space for each five hundred square feet of floor area plus 1 space for each two thousand (2,000) square feet of outdoor display area. C. Cabinet shop, machine shop, and sign shop: 1 space for each employee on the maximum shift plus required space for office areas. 2 spaces are also required for customer parking, and 1 space for each vehicle operated from or on the site. D. Warehouse, mini/convenience storage: 1 parking space for each two thousand five hundred (2,500) square feet. 4 additional spaces are also required for customers, 1 parking space for each two (2) employees at maximum shift, and 1 space for each vehicle operated from or on the site. ORDINANCE NO. Exhibit "A" Page 12of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 E. Bicycle Parking: Safe bicycle parking facilities shall be provided in all new commercial developments where it is determined that the use would attract bicyclists. The number of bicycle parking spaces required shall be not less than ten (10) percent of the number of required off-street automobile parking spaces. Such safe bicycle parking shall be located convenient to the entrance(s) to the use. F. Retail stores, professional offices, and business offices: 1 parking space for each three hundred (300) square feet of gross leasable floor area. G. All other uses are subject to the provisions contained in Article 17 of this Chapter. H. Relief from the parking requirements in the C-2 Zoning District may be approved through the discretionary review process, provided a finding is made that there is a unique circumstance associated with the use or property that results in a demand for less parking than normally expected. 9'102: ADDITIONAL REQUIREMENTS: The following additional requirements are applicable in the Heavy Commercial (C-2) Zoning District: A. A Site Development Permit shall be required for development projects in the Heavy Commercial (C-2) Zoning District, pursuant to the requirements of Section 9261 (B). B. Second story development shall be designed to preserve the privacy of adjoining property owners. C. The maximum lot coverage shall be forty percent (40%) ofthe gross size ofthe parcel(s). Relief from the lot coverage standard may be approved through the discretionary review process, based upon the size, scope, and intensity of the development proposal. D. All development projects in the C-2 Zoning District requiring discretionary review shall include a proposed Landscaping Plan commensurate with the size and scale of the proposed development project. Landscaping Plans shall be submitted as a required component of all Site Development and Use Permits at the time of application filing. ORDINANCE NO. Exhibit "A" Page 13of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1. All proposed Landscaping Plans shall comply with the following standards: a Landscaping shall be proportional to the building elevations. b. Landscape plantings shall be those which grow well in Ukiah's climate without extensive irrigation. Native species are strongly encouraged. c. All landscape plantings shall be of sufficient size, health and intensity so that a viable and mature appearance can be attained in a reasonably short amount of time. d. Deciduous trees shall constitute the majority of the trees proposed along the south and west building exposures; non-deciduous street species shall be restricted to areas that do not inhibit solar access. e. Parking lots with twelve (12) or more parking stalls shall have a tree placed between every four (4) parking stalls within a continuous linear planting strip, rather than individual planting wells, unless clearly infeasible. Parking lot trees shall primarily be deciduous species, and shall be designed to provide a tree canopy coverage of fifty percent (50%) over all paved areas within ten years of planting. Based upon the design of the parking lot, a reduced number of trees may be approved through the discretionary review process. f. Parking lots shall have a perimeter planting strip with both trees and shrubs. g. Parking lots with twelve (12) or more parking stalls shall have defined pedestrian sidewalks or marked pedestrian facilities within landscaped areas and/or separated from automobile travel lanes. Based upon the design of the parking lot, and the use that it is serving, relief from this requirement may be approved through the discretionary review process. h. Street trees may be placed on the property proposed for development instead of within the public right-of-way if the location is approved by the City Engineer, based upon safety and maintenance factors. i. ,All new developments shall include a landscaping coverage of twenty percent (20) percent of the gross area of the parcel, unless based upon the small size of a ORDINANCE NO. Exhibit '*A" Page 14of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 parcel, it would be unreasonable and illogical. A minimum of fifty percent (50%) of the landscaped area shall be dedicated to live plantings. j. Landscaping Plans shall include an automatic irrigation system, and Lighting Plan. k. All required landscaping for commercial development projects shall be adequately maintained in a viable condition. I. The Planning Director, Zoning Administrator, Planning Commission, or City Council shall have the authority to modify the required elements of a Landscaping Plan depending upon the size, scale, intensity, and location of the development project. E. No fence shall be constructed over three feet (3') in height in any required front yard setback area. F. Existing development as of the date of this Ordinance inconsistent with the provisions listed herein, shall be considered legal Non-conforming, provided that they were legal at the time of their creation, and shall be subject to the non-conforming provisions contained in this Chapter. 9103: DETERMINATION OF APPROPRIATE USE BY PLANNING DIRECTOR VVhenever a use is not listed in this Article as a use permitted as of right or a use subject to a Use Permit in the C-2 Zoning District, the Planning Director shall determine whether the use is appropriate for the zoning district, either as of right or subject to a Use Permit. In making this determination, the Planning Director shall find as follows: A. That the use would not be incompatible with other existing or allowed uses in the C-2 Zoning District. B. That the use would not be detrimental to the continuing development of the area in which the use would be located. C. In the case of determining that a use not articulated as an allowed or permitted use could be established with the securing of a Use Permit, the Planning Director shall find that the proposed use is similar in nature and intensity to the uses listed as permitted uses. All ORDINANCE NO. Exhibit "A" Page 15 of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 determinations of the Planning Director regarding whether a use can be allowed or permitted in the Heavy Commercial (C-2) Zoning District shall be final unless a written appeal to the City Council, stating the reasons for the appeal, and the appeal fee, if any, established from time to time by City Council Resolution, is filed with the City Clerk within ten (10) days of the date the decision was made. Appeals may be filed by an applicant or any interested party. The City Council shall conduct a duly noticed public hearing on the appeal in accordance to the applicable procedures as set forth in this chapter. At the close of the public hearing, the City Council may affirm, reverse, revise or modify the appealed decision of the Planning Director. All City Council decisions on appeals of the Planning Director's actions are final for the City of Ukiah. ORDINANCE NO. Exhibit "A" Page 16of 24 CHAPTER 2 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ZONING ARTICLE 6. REGULATIONS IN NEIGHBORHOOD COMMERCIAL (C-N) DISTRICTS SECTION: 9060: 9061: 9062: 9063: 9064: 9065: 9066: 9067: 9068: Purpose and Intent Uses Allowed Uses Permitted with Securing of a Use Permit Building Height Limits Building Site Area Required Front Setback Lines Yard Requirements Parking Requirements Additional Requirements 9060: PURPOSE AND INTENT: The purpose of the Neighborhood Commercial (C-N) Zoning District is to encourage and promote a balanced mix of Iow intensity professional office, commercial, residential, and quasi-public land uses. Large and incompatible commercial retail stores, such as supermarkets, chain drugstores, convenience stores, and discount clothing stores, are not allowed or permitted. Similarly, highway serving commercial uses, such as motels, and gas stations/automotive repair businesses are not allowed or permitted. The C-N district is intended to provide Iow intensity commercial services, such as medical offices, small retail stores, and personal services to the adjacent and integrated residential community. Additionally, the provisions of this Chapter are intended to assure that development is compatible with the surrounding community, in terms of both design and use, and does not adversely impact surrounding properties. 9061: USES ALLOWED: The following uses are allowed in Neighborhood Commercial Zoning Districts: A. Professional and medical offices, barber shop, beauty shop, drugstore, florist, delicatessen (seating/tables permitted), small grocery store, and all other uses ORDINANCE NO. Exhibit "A" Page 17of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 which, in the opinion of the Planning Director, are similar. The Planning Director may refer a determination regarding similar uses to the Planning Commission for a decision. B. Small homeless facilities. C. Accessory uses to any of the uses allowed in a C-N District. E. Single family dwelling. F. Home occupations. G. A mix of any of the above allowed uses. 9062: USES PERMITTED SUBJECT TO FIRST SECURING A USE PERMIT: The following uses may be permitted in neighborhood Commercial (C-N) Districts, subject to first securing a Use Permit pursuant to provisions contained in Section 9262: A. Large homeless facilities. B. Sit-down Restaurant or cafe.(no drive-thru restaurants shall be permitted). C. Second dwelling unit. D. Public or private schools. E. Medical care facility or hospital. F. Retail stores not listed in Section 9061, except for large commercial retail stores, such as department stores, supermarkets, chain drugstores, and discount clothing stores. Go Ho J, K, Mo Places of religious worship, assembly or instruction. Personal service establishment. Bakery. Bookstore. Tailor shop. Coffee Shop. Small and large family child day care homes. Bed and breakfast establishment. ORDINANCE NO, Exhibit "A" Page 18of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 O. A mix of any of the above permitted uses. P. Other uses which, in the opinion of the Planning Director, are similar. The Planning Director may refer a determination regarding similar uses to the Planning Commission for a decision. Q. Rental dwelling units, when combined in a mixed development with any allowed or permitted use(s). 9063: BUILDING HEIGHT LIMITS: The following shall be the maximum limits for height of buildings in neighborhood Commercial (C-N) Districts: A. For main buildings, a maximum height of thirty feet (30'). B. For accessory buildings, a maximum of twenty feet (20'). C. To exceed the height limit, a Use Permit must first be secured. 9064: BUILDING SITE AND LOT AREA REQUIREMENTS: In Neighborhood Commercial (C-N) Districts, the building site area shall be as follows: A. For each main building a minimum of seven thousand (7,000) square feet of area, and a width of seventy feet (70'). B. Existing lots as of the date of this Ordinance under seven thousand (7,000) square feet are considered legal building sites. C. All newly created parcels shall have a minimum of seven thousand (7,000) square feet of area. 9065: FRONT SETBACK LINES: The provisions for front setback lines in neighborhood Commercial (C-N) Districts shall be as follows: A. On interior lots, the front setback line shall be a minimum of ten feet (10') measured from the street right-of-way line fronting such lot, except in cases where fifty percent (50%) of one side of the block is already built out, the average (median) setback shall apply. B. On corner lots, there shall be a front setback line on each street side of a corner lot. The ORDINANCE NO. Exhibit "A" Page 19of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 front setback line shall be a minimum of ten feet (10') measured from the street right-of-way line adjacent to such lot. 9066: YARDS REQUIRED: In Neighborhood Commercial (C-N) Districts, yards shall be required in the following widths: A. Front Yards for Single-Story Buildings: On both interior and corner lots the front setback line shall be a minimum of ten feet (10') measured from the street right-of-way line fronting such lot, except in cases where fifty percent (50%) of one side of the block is already built out, the average (median) setback shall apply. B. Front Yards for Multiple-Story Buildings: On both interior and corner lots the front setback line shall be a minimum of ten feet (10') for the first story and fifteen feet (15') for the second story measured from the street right-of-way line fronting such lot, except in cases where fifty percent (50%) of one side of the block is already built out, the average (median) setback shall apply. C. Side Yards: The minimum depth required shall be five feet (5') for single-story structures, and ten (10') feet for two-story structures, except in cases where fifty percent (50%) of one side of the block is already built out, the average (median) setback shall apply. D. Rear Yards: The minimum depth required shall be ten feet (10') feet, except in cases where fifty percent (50%) of one side of the block is already built out, the average (median) setback shall apply. 9067: PARKING REQUIRED: The minimum parking area and number of on-site parking spaces required in the Neighborhood Commercial (C-N) Zoning District shall be as follows: A. Retail stores, professional offices, and business offices: 1 parking space for each three hundred (300) square feet of gross leasable space. B. Personal services and personal improvement facilities: 1 parking spaces for each three hundred fifty square feet of gross floor area. ORDINANCE NO. Exhibit "A" Page 20 of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 C. Restaurant: 1 parking space for every three (3) seats, with a minimum of four (4) spaces. An additional parking space for each two (2) employees at maximum shift. D. Bicycle Parking: Safe bicycle parking facilities shall be provided in all new commercial developments where it is determined through the discretionary review process that the use would attract bicyclists. The number of bicycle parking spaces required shall be not less than ten (10) percent of the number of required off-street automobile parking spaces. Such safe bicycle parking shall be located convenient to the entrance(s) to the use. E. All other uses are subject to the provisions contained in the Article 17 of this Chapter. F. Relief from the parking requirements in the C-N Zoning District may be approved through the discretionary review process, provided a finding is made that there is a unique circumstance associated with the use or property that results in a demand for less parking than normally expected. G. If parking is to be provided on the rear or sides of lots, fencing and landscaping shall be required to effectively screen the development from adjoining properties. 9067.5: LOT COVERAGE: The maximum lot coverage shall be forty percent (40%) of the gross size of the parcel(s). Relief from the lot coverage standard can be approved through the discretionary review process, based upon the size, scope, and intensity of the development proposal. 9068: ADDITIONAL REQUIREMENTS: The following additional requirements are applicable in the Neighborhood Commercial (C-N) Districts: A. A Site Development Permit shall be required for development projects in the Neighborhood Commercial (C-N) Zoning District, pursuant to the requirements of Section 9261 (B). B. Second story development shall be designed to preserve the privacy of adjoining property owners. ORDINANCE NO. Exhibit "A" Page 21 of 24 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 C. No fence shall be constructed over three feet (3') in height in any required front yard. D. All development projects in the C-N Zoning District requiring discretionary review shall include a proposed Landscaping Plan commensurate with the size and scale of the proposed development project and surrounding area. Landscaping Plans shall be submitted as a required component of all Site Development and Use Permits at the time application filing. 1. All proposed Landscaping Plans shall comply with the following standards: a. Landscaping shall be proportional to the building elevations. b. Landscape plantings shall be those which grow well in Ukiah's climate without extensive irrigation. Native species are strongly encouraged. c. All landscape plantings shall be of sufficient size, health and intensity so that a viable and mature appearance can be attained in a reasonably short amount of time. d. Deciduous trees shall constitute the majority of the trees proposed along the south and west building exposures; non-deciduous street species shall be restricted to areas that do not inhibit solar access. e. Parking lots with twelve (12) or more parking stalls shall have a tree placed between every four (4) parking stalls within a continuous linear planting strip, rather than individual planting wells, unless clearly infeasible. Parking lot trees shall primarily be deciduous species, and shall be designed to provide a tree canopy coverage of fifty percent (50%) over all paved areas within ten (10) years of planting. Based upon the design of the parking lot, a reduced number of trees may be approved through the discretionary review process. f. Parking lots shall have a perimeter planting strip with both trees and shrubs. g. Parking lots with twelve (12) or more parking stalls shall have defined pedestrian sidewalks or marked pedestrian facilities within landscaped areas and/or separated from automobile travel lanes. Based upon the design of the parking lot, and the use that it is serving, relief from this requirement may be approved through the discretionary review process. ORDINANCE NO. Exhibit "A" Page 22 of 24 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 h. Street trees may be placed on the property proposed for development instead of within the public right-of-way if the location is approved by the City Engineer, based upon safety and maintenance factors. i. All new developments shall include a landscaping coverage of 20 percent (20%) of the gross area of the parcel, unless based upon the small size of a parcel, it would be unreasonable and illogical. A minimum of fifty percent (50%) of the landscaped area shall be dedicated to live plantings. j. Landscaping Plans shall include an automatic irrigation system, and Lighting Plan. k. All required landscaping for commercial development projects shall be adequately maintained in a viable condition. I. The Planning Director, Zoning Administrator, Planning Commission, or City Council shall have the authority to modify the required elements of a Landscaping Plan depending upon the size, scale, intensity, and location of the development project. E. All commercial land uses shall be limited in hours of operation from 7:00 a.m. to 6:00 p.m., except where the Planning Commission approves alternative hours through the discretionary permit review process. F. Existing development as of the date of this Ordinance inconsistent with the provisions listed herein, shall be considered legal Non-conforming, provided that they were legal at the time of their creation, and shall be subject to the provisions of Section 9209. 9069: DETERMINATION OF APPROPRIATE USE BY PLANNING DIRECTOR Whenever a use is not listed in this Article as a use permitted as of right or a use subject to a Use Permit in the C-N Zoning District, the Planning Director shall determine whether the use is appropriate for the zoning district, either as of right or subject to a Use Permit. In making this determination, the Planning Director shall find as follows: ORDINANCE NO. Exhibit "A" Page 23 of 24 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 A. That the use would not be incompatible with other existing or allowed uses in the C-N Zoning District. B. That the use would not be detrimental to the continuing development of the area in which the use would be located. C. In the case of determining that a use not articulated as an allowed or permitted use could be established with the securing of a Use Permit, the Planning Director shall find that the proposed use is similar in nature and intensity to the uses listed as permitted uses. All determinations of the Planning Director regarding whether a use can be allowed or permitted in the Neighborhood Commercial (C-N) Zoning District shall be final unless a written appeal to the City Council, stating the reasons for the appeal, and the appeal fee, if any, established from time to time by City Council Resolution, is filed with the City Clerk within ten (10) days of the date the decision was made. Appeals may be filed by an applicant or any interested party. The City Council shall conduct a duly noticed public hearing on the appeal in accordance to the applicable procedures as set forth in this chapter. At the close of the public hearing, the City Council may affirm, reverse, revise or modify the appealed decision of the Planning Director. All City Council decisions on appeals of the Planning Director's actions are final for the City of Ukiah. ORDINANCE NO. Exhibit "A" Page 24 of 24 CITY OF UKIAH PLANNING REPORT DATE: February 11, 1998 TO: City of Ukiah Planning Commission FROM: City of Ukiah Planning Department SUBJECT: Zoning Code Text Revisions - Commercial Zoning Districts PROJECT SUMMARY: This proposed Zoning Code revision project would update the regulations for the City of Ukiah Commercial Zoning Districts. The purpose of revising these regulations is to bdng the provisions into conformance with the Ukiah General Plan, and to create a more orderly and readable set of commercial zoning regulations. This project is quasi-legislative in nature and does not require City Planning Commissioners to visit the site prior to formulating a recommendation to the City Council. PROJECT LOCATION: N/A DEPARTMENT RECOMMENDATION: The Planning Department recommends thatthe Planning Commission recommend City Council APPROVAL of the proposed Zoning Code text revisions. ENVIRONMENTAL DOCUMENTATION: The City of Ukiah has determined that the proposed revisions to the text of the Commercial Zoning Districts do not constitute a project under the provisions of CEQA, pursuant to Section 15378, because they would not directly or indirectly result in a physical change in the environment. GENERAL PLAN AND ZONING DESIGNATIONS: N/A PROJECT DESCRIPTION: The proposed Zoning Code revision project includes reformatting the text to make it easier to read, understand, and administer; changing the name of the "C-1" Zoning District from "Light Commercial" to "Community Commercial", and the name of the "C-2" Zoning District from "Highway Commercial and Restricted Industrial" to "Heavy Commercial"; adding a Purpose and Intent Section to each district; amending the allowed and permitted land uses within the "C-1" and "C-2" Zoning Districts; expanding the permitted land uses in the "C-N" (Neighborhood Commercial) Zoning District; providing opportunities for mixed residential and commercial land uses in all Commercial Zoning Districts; updating the development standards for all three (3) Zoning Districts; adding specific landscaping requirements for development projects in all three (3) districts; and reducing the parking requirements for retail commercial land uses. STAFF ANALYSIS/DISCUSSION: The proposed revisions are the result of direction provided in the General Plan, as well as the comments and suggestions of the Planning Commission during the series of workshops last fall. Additionally, staff is proposing changes to improve the ATTACHMENT 2-1 practical application of the Commercial Zoning Distdct regulations, as well as codifying existing procedures. A copy of the proposed revisions are attached for review. Deletions are illustrated by a ~, while new language is illustrated by ~~i. The following discussion summarizes the proposed revisions to the Commercial Zoning District regulations. 1. Reformattin¢~ Reformatting portions of the text is a key to making the regulations easier to read, understand, and administer. It is proposed that a Purpose and Intent section be added to the "C-1" and "C-2" Zoning Districts to clearly state the objective of each district. Additionally, the titles of some sections have been simplified, and their order has been rearranged to provide a logical sequence of the individual regulations. It is also proposed that provisions found elsewhere in the Zoning Code be included in each Commercial Zoning District. This will eliminate the task of referring to other Zoning Code Articles for information that is applicable to the Commercial Districts. For example, the basic parking requirements for the pdmary allowed uses within each Commercial Zoning District are included in the District provisions, rather than in a separate Article. 2. Name Changes The name of the "C-1" Zoning Distdct has been changed from "Light Commercial" to "Community Commercial", and the name of the "C-2" Zoning District has been changed from "Highway Commercial and Restricted Industrial" to "Heavy Commercial." These changes are intended to better capture the purpose of each district, and in the case of the "C-2" Zoning District, eliminate an antiquated title. 3. Allowed and Permitted Land Uses The allowed and permitted land uses in each Commercial Zoning District have been changed in response to the guidance provided by the Planning Commission during the workshops, and as a result of the direction established in the General Plan. The main changes to the allowed and permitted land uses within the districts are as follows: C-1: It is proposed that the long paragraph listing allowed retail uses be replaced with "retail stores." Also, new allowed uses such as hotels, motels, bed and breakfast establishments, apartment houses, and child day care homes have been added. The long paragraph listing of permitted uses has been deleted, and replaced with a list of the individual uses. Outdoor sales, multiple family residential units, and mixed residential/commercial uses have been added as permitted land uses. C-2: It is proposed that the paragraph listing allowed uses be replaced with a list of individual land uses. Antiquated land uses such as "cleaning and dyeing establishments" and "creameries" have been deleted as allowed uses, and "auto laundries" and "service establishments" have been deleted as permitted land uses. Multiple family development and mixed residential/commercial land uses have been added under permitted uses. C-N: Bed and breakfast establishments and medium density residential development have been added as permitted land uses. ATTACHMENT 2-2 4. Development Standards Front Yard Setbacks: In all the "C-1" and "C-2" Zoning Districts, it is proposed that the front yard setback be increased from zero feet (0') to ten feet (10'), except in cases where fifty percent (50%) of one side of the block is already built out, the average (median) setback would apply. This regulation does not apply to the commercially zoned parcels within the Downtown Master Plan (DMP) area (see attached map of the DMP). It is recommended that the zero foot (0') front yard setback be retained for this area of the community, because the majodty of structures are situated without any setback, and in a dense downtown commercial setting, a front yard setback is inappropriate. It is proposed that the existing five foot (5') front yard setback in the "C-N" Zoning Distdct be increased to ten feet (10') to insure that buildings are setback from streets to maintain consistency with the residential/commercial theme of the district, and to provide more room for landscaping treatments. Additionally, it is recommended that a graduated front yard setback be established for two-story and three-story buildings outside the DMP area in all three (3) Commercial Zoning Districts. These buildings would have to be setback a minimum of fifteen feet (15'). Height Standards: The only change in the existing height standards is in the "C-2" Zoning District, where it is proposed to be reduced from fifty feet (50') to forty feet (40'). This change is proposed because the Planning Commission determined in the workshop sessions that the tallest buildings in the City should be located in the commercial areas along the major transportation corridors, rather than along residential and collector streets such as Cherry Street, Apple Avenue, and Waugh Lane. Lot Coverage: Pursuant to a requirement in the General Plan, a forty percent (40%) lot coverage standard must be developed for the commercial zoning districts. Accordingly, it is proposed that this standard be included for all three (3) Commercial Zoning Districts. For a 6,000 square foot lot, this would allow the development of a 2,400 square foot building. Based on a analysis that included the application of yard setbacks, landscaping, and parking requirements, the 40% lot coverage standard appears reasonable and appropriate. It is also proposed that the Floor Area Ratio (FAR) standard in the "C-N" Zoning District be deleted, in lieu of adding the lot coverage standard. It is staffs opinion that both are not needed to successfully shape development, and because of the General Plan directive to have the lot coverage standard, the FAR standard becomes expendable. Landsca~3in¢~ Requirements The requirement to prepare and submit a landscaping plan for commercial development projects has been added to essentially codify current staff practices. In addition, thirteen (13) separate standards have been listed for the required landscaping plans, which will provide consistency and comprehensiveness. ATTACHMENT 2-3 Table '/: EXISTING DEVELOPMENT STANDARDS ZONING Front Yard Side Yard Rear Yard Height Lot DISTRICT Setback Setback Setback Limit Coverage 0 feet 0 feet 0 feet 50 feet 0 C-1 C-2 0 feet 0 feet 0 feet 50 feet 0 5 feet if C-N 5 feet 1-story 10 feet 30 feet 0 10 feet if 2-story Table 2: PROPOSED DEVELOPMENT STANDARDS ZONING Front Yard Side Yard Rear Yard Height Lot DISTRICT Setback Setback Setback Limit Coverage 10 feet if 1-story 0 feet 0 feet 50 feet 40% C-1 15 feet if 2-story 10 feet if 1-story C-2 0 feet 0 feet 40 feet 40% 15 feet if 2-story 10 feet if 1-story 5 feet if 1- C-N story 10 feet 30 feet 40% 15 feet if 2-story 10 feet if 2- story 6. Parkina Standards for Retail Commercial Land Use~ It is proposed that the parking requirement for retail commercial land uses be reduced from 1 parking stall for every 250 square feet to 1 stall for every 300 square feet. In a project where a 50,000 square foot retail commercial development is proposed, 166 spaces would be required rather than 200. This will satisfy a number of goals and policies contained in the General Plan, such as creating more attractive parking facilities; reducing storm water run-off; and reducing parking lot heating and vehicle baking emissions, which will correspondingly reduce the speed and rate of ozone formation. 4 ATTACHMENT 2-4 Staff conducted a survey of similarly size rural Califomia cities to discover what parking standards were being used for retail commercial land uses. Eight (8) cities were surveyed, and the range was broad, with the City of Lodi requiring 1 space for every 500 square feet, and the City of Fairfield requiring 1 space for every 180 square feet. The overall average was 1 parking space for every 285 square feet. Accordingly, staff believes that for Ukiah, 1 space for every 300 square feet is reasonable, because it would provide adequate parking, while satisfying important General Plan goals. In addition, it is proposed that bicycle parking facilities be required of commercial development projects that would attract bicyclists. Similarly, this would satisfy a number of implementation measures contained in the General Plan (see attachment No. 3). CONCLUSIONS: It is proposed that the Zoning Code text for the three (3) Commercial Zoning Districts be updated and revised according to the direction contained in the new General Plan, as well as the direction provided by the Planning Commission dudng a series of recent workshops. Moreover, the revisions reflect staff's ideas for creating a more useable set of regulations, and will codify staff's current practice of requiring detailed landscaping plans. ATTACHMENTS: 1. Draft Revisions to the Commercial Zoning Districts. 2. Map of the Downtown Master Plan area. 3. List of General Plan Implementation Measures satisfied with the proposed revisions to the City Commercial Zoning Districts. ACKNOWLEDGMENTS: The following personnel prepared and reviewed this Planning Report, respectively: Charley Stump, Senior Planner Bob Sawyer, Planning Director 5 ATTACHMENT 2-5 Commissioner Larson inquired if it would be appropriate for the Commission to direct staff to draft a letter to Motel 6 pointing out that the Commission had serious reservations relative to the architectural compatibility of the building, and ask them to reconsider possible architectural modifications to the roof lines. Mr. Stump replied this might not be entirely appropriate. However, a confirmation letter listing the Conditions of Approval is sent to the applicant upon approval of a project, and a statement could be included in the letter reflective of Chairman Pruden's comments on that topic. PUBLIC HEARING REOPENED: 8:07 p.m. John Walker, 2891 Eastside Road, stated that Motel 6 is engaged in a renovation program for their properties across the entire United States, and want them to be attractive to the public. It was the Corporation's concern that if they made significant structural changes, the project would be prolonged and could meet with difficulties from neighbors. Regarding the roof, it is their intention to remove the swamp coolers, and add a facade or canopy around the front to accent the office area. Chairman Pruden explained that with this use permit, the only thing actually being decided upon is the change in the use of the building. However, the Commission is also expressing their frustration that they cannot require a better quality design for the final product. Mr. Walker replied they will attempt to design something for the front of the building and submit it for approval to the Planning Director, which will perhaps satisfy some of the Commission's concerns. In addition, the parking lot will be completely restored, the landscaping redone, the air conditioning units removed, new swimming pool fencing installed, and the old motel reroofed. PUBLIC HEARING CLOSED' 8:10 p.m. ON A MOTION by Commissioner Chiles, seconded by Commissioner Correll, it was carried by the following roll call vote to approve Use Permit Application' No. 98-02, as submitted by Motel 6 Corporation, based on Findings 1-3 and subject to Condition of Approval Nos. 1-21, as defined and recommended in staff's written report. AYES: NOES: ABSTAIN: ABSENT: Commissioners Larson, Chiles, Correll, and Chairman Pruden. None. None. Commissioner Puser. City Zoning Text Amendment Application No. 97-41 (b), as filed by the City Planning Department, to update and revise the requlations for the City of Ukiah Commercial Zoning Districts. The purpose of revisinq the text of the Commercial Zoning Districts is to bring the provisions into conformance with the Ukiah General Plan, and to create a more orderly and readable set of commercial zoning regulations. The project involves the updating and revising of the allowed and permitted land uses within all three (3) Commercial Zoninq Districts. The proposed revisions also update MINUTES OF THE PLANNING COMMISSION Page 8 February 11, 1998 ATTACHMENT 3-1 the development standards for all three (3) Zoning Districts, and add landscaping requirements for development projects on commercially zoned properties. Tho proposed revisions also include reformatting the text to make it easier to read, understand, and administer. Chairman Pruden suggested this item be heard next since there was audience present who may wish to speak on the subject. She opened the public hearing for the entire discussion of the matter. PUBLIC HEARING OPENED: 8:14 p.m. Senior Planner Stump suggested it would be an easier process if the Commissioners reviewed the revisions in page order. Commissioner Larson referenced Page 3, Paragraphs 2 and 3 of the staff report, and inquired whether the 50% median setback rule should apply in the C-N District, similar to its application in the C-1 and C-2 Districts as stated in the first paragraph of the page. Mr. Stump noted that Page 16 of the Zoning Code Text Revisions did include the median setback for the C-N District. Chairman Pruden referenced the tables on Page 4 of the staff report, and noted the side yard setbacks had not changed; therefore, a building as large as the new Safeway would still be allowed to build out to the sidewalks. Mr. Lohse commented that staff would consider a building like the new Safeway to have three front yards, one rear yard, and no side yards, and noted that the Planning Commission has the authority to expand on the Development Standards, if necessary. Commissioner Chiles referenced the zero feet rear yard setbacks in the C-1 and C-2 Districts, and inquired if abutting commercial properties could build directly up to each other at the rear, and if so, was that a good idea in the event of a fire or other emergency. Mr. Stump replied the Police Department may think it a bad idea; the Fire Department may think it a good idea. It is preferable to leave the issue to the discretionary review process. Discussion followed relative to fire codes and downtown buildings w,hich are typically built with no air space between them. Further discussion followed regarding staggered setbacks for building heights, wherein it was suggested language be added that stipulates front yard setbacks on lots outside the boundaries of the Downtown Master Plan area be a minimum of ten feet for single-story buildings, and 15 feet for multiple-story buildings. In the case of remodeling an existing building, the first story may be within a ten foot setback; however, the second story must be built with a 15 foot setback. Chairman Pruden inquired if the stories in a building were defined by height, function, or a combination of both. MINUTES OF THE PLANNING COMMISSION Page 9 February 11, 1998 ATTACHMENT 3-2 Mr. Stump replied those types of definitions would be discussed in a workshop prior to forming a recommendation to the City Council. Discussion followed regarding what constitutes a single story building. The Commission began a page-by-page review of the Zoning Text Revisions, clarifying that at the end of each District in the commercial zones section, there is a procedure specified by which the Planning Director can make a determination if a particular use is not actually listed as an allowed or permitted use. Further clarification was given that on Page 2 an apartment house is defined to be three or more units, and that if a use permit for a machine shop in a C-1 zone came before the Commission, nuisance factors would be considered and the Commission would have the ability to approve or deny since a use permit is discretionary. On Page 4, Bicycle Parking, it was suggested the word "new" be deleted, thereby allowing bicycle parking to be provided for all commercial development where it is determined the use would attract bicyclists. Mr. Stump referenced Page 4, and stated that staff was suggesting the reduction of the standard for required parking for retail stores from one space for every 250 square feet of gross leasable floor area to one space for each 300 square feet, in order to encourage more landscaping and amenities. If an applicant wishes more parking, they can request it through the discretionary review process. Commissioner Larson referenced Page 5, and recommended the wording "based upon the size, scope, and intensity of the development proposal" be deleted from the last sentence of Item C. Commissioner Chiles referenced Item D.1.E., and clarified that "non-deciduous street species shall be restricted to areas that do not inhibit solar access" was meant to also include adjacent propedies, if there is new development. Mr. Lohse commented that if there was a situation where staff felt solar access could be severely restricted, or if a building was shaded during the winter where it required more heating, then staff would request a profile and verify the tree would not shade the building during the colder months. Discussion followed regarding Item D.1.A., relative to screening structures from view, wherein it was determined it should be deleted. Discussion continued with a review of Page 6 of the revisions rela, ting to landscaping, with the Commissioners noting the hazards of shredded bark, and the need for concrete or stone cut paths across perimeter planting strips since pedestrians often use them as throughways, it was staff's recommendation to leave decisions regarding the paths to a case-by-case basis. Regarding Item E., it was determined the word "fences" could also be interpreted to mean hedges, or live fences, and that the wording should be amended to read, "No fence shall be constructed over three feet in height in any required front yard setback area." The Commission then began discussion of the C-2 Districts on Page 7, including the changes from the designation of "highway" to "heavy" commercial, and from "light" to "community" commercial in the C-1 District. Staff noted the mix of commercial land uses within what is now the C-1 and C-2 MINUTES OF THE PLANNING COMMISSION Page 10 February 11, 1998 ATTACHMENT 3-3 Districts, and stated they were attempting to provide development standards and allowed and permitted land uses to facilitate the evolution of the commercial districts toward a varying range of intensity. Mr. Stump stated they are also receiving direction from the General Plan relative to providing for different land uses within the commercial districts and, more specifically, allowing for more residential possibilities. Commissioner Larson clarified the differences between the C-1 and C-2 Districts. Mr. Stump commented there are the heavier uses within the C-2; however, there are similarities between uses in the C-1 and C-2 partly because of the way the existing City is, and also partly because it is the direction of the General Plan to attempt to allow for a blending of land uses in some of these districts. Within the discussion of Page 8, Item J., "safety service" was clarified to mean "ambulance service." The definition of "wholesale store" was considered, wherein it was noted a store such as Costco could possibly be considered big box retail, rather than wholesale, and that a clearer definition was needed, although "wholesale" was generally understood to be confined to the sale of items to people who held wholesale licenses. Mr. Stump read a draft of a possible definition of a wholesale store, as follows: "Thc wholesale handling and sale of any article, substance or commodity for profit or livelihood, but not including the handling of lumber or other building materials or the open storage for sale of any material or commodity, and not including the processing or manufacturing of any product or substance." Commissioner Larson commented that this definition would fit a bulk sales operation, allowing a business such as Costco to go in as a wholesale store. In an industrial zone architectural review and landscaping are demanded less by the public, and a revision of different types of design criteria may be necessary. He stated he does not want to see a business coming in under a loophole through some type of marketing ploy, and since land use definitions and certain standards are being determined that will regulate commercial development, they need to be worded so the loophole does not exist. Mr. Stump replied that if a building permit application was received for a wholesale type store in the C-2 District, and it has the typical C-2 land uses surrounding it, the project would probably work without discretionary review. Commissioner Larson commented that he felt the definitions needed to be looked at very carefully, to make sure they are being clear and fair and flexible enough to allow for the myriad of situations existing in this community. Commissioner Chiles clarified that landscaping plans would be the same for both the C-1 and C-2 parking lots, with discretionary review of a site development permit. MINUTES OF THE PLANNING COMMISSION Page 11 February '11, 1998 ATTACHMENT 3-4 Chairman Pruden inquired regarding the strip malls such as the one on Talmage Road, stating that the businesses there include a car wash, deli, restaurant, video store, jewelry store, laundromat, and a gas station mini-mart, which are not compatible uses; both zonings are exemplified in this one development. She asked if these standards help refine that process so that not just any business can go in those areas. Mr. Stump noted that he hoped so, by defining the allowed and permitted land uses and by expanding the definitions from the forty that exist currently. Staff will be proposing 205 definitions that will give developers and the general public more direction and the Planning Commission a clearer picture regarding what is allowed and permitted, with the hope of avoiding that type of a development in the future. Mr. Lohse stated the level of detail in these definitions gives both Planning staff and discretionary review bodies the opportunity to say no more effectively. The existing C-2 standards are very vague, and part of the reason for the existence of what is on Talmage is that people just did not say no. RECESS: 9:12 p.m. RECONVENE: 9:22 p.m. The Commission began their discussion relative to Neighborhood Commercial (C-N) Districts, Page 14 of the revisions, wherein "small homeless facilities" were clarified to mean 12 or fewer residents plus two live-in staff. Commissioner Larson inquired regarding Section 9062.C. and whether it was redundant with O., relative to medium density residential development. Mr. Stump noted that staff is changing some of the provisions relative to second units, the most notable one being a cap on the size. When considering a single family residence in the C-N district, is the character to be the attachment of a duplex similar to the project considered earlier this evening, or would it be preferable to pursue a second unit. Discussion followed with staff inquiring whether medium density residential development duplexes should be a permitted use, where it was the consensus of the Commission that Item O. should be deleted as a permitted land use. Chairman Pruden referenced Page 17, D.1.C., and stated that in most instances within the City the C-N's are converted residential on collector streets. It would:appear that the landscaping standards should be more closely tied to what is the consistent standard for the neighborhood, as opposed to what is commercially accepted landscaping. More detailed language for this Item might be desirable, since the City's C-N neighborhoods are converted residential with some unusual infilts or replacement buildings, and there is a need to make this zoning distinct from other commercial zonings. Mr. Stump suggested that the first sentence in Heading D be amended to read: "All development projects in the C-N Zoning District requiring discretionary review MINUTES OF THE PLANNING COMMISSION Page '12 February 11, 1998 ATTACHMENT 3-5 shall include a proposed Landscaping Plan commensurate with the size and scale of the proposed development project and surrounding area." Discussion followed relative to Page 18, E. relative to hours of operation for commercial land uses, wherein staff noted the change from 8:00 a.m. to 7:00 a.m. for morning hours was primarily due to specific requests from dentists who frequently open at that hour to serve their working customers. Fudher discussion followed regarding parking requirements, wherein it was clarified the downtown parking district is a distinct entity from the Downtown Master Plan area, and the parking standards for new development are a 1 to 350 standard. PUBLIC HEARING CLOSED: 9:39 p.m. ON A MOTION by Commissioner Correll, seconded by Commissioner Chiles, it was carried by the following roll call vote to recommend to the City Council APPROVAL of City Zoning Ordinance Text Application No. 97-41(b), filed by the City Planning Department to update and revise the regulations for the City of Ukiah Commercial Zoning Districts, as defined and recommended in staff's written report, with the exception of the changes as noted above. AYES: NOES: ABSTAIN: ABSENT: Commissioners Larson, Chiles, Correll, and Chairman Pruden. None. None. Commissioner Puser. 7C. Continuation of Discussion Regarding R-1 Development Standards Pertaining to Second Units Chairman Pruden opened the public hearing for the entire discussion of the item. PUBLIC HEARING OPENED: 9:41 p.m. Senior Planner Stump explained the supplement containing language derived in a discussion between himself and City Attorney Rapport for Item O(1), which reads as follows: "This provision is applicable to all existing second units as w, ell as those proposed after the effective date of this ordinance. Existing units must 'have an approved use permit to be considered as a legal use. Existing second dWelling Units aS of the date of this ordinance inconsistent with the provisions listed herein, shall be considered legal non-conforming, provided that they were legal at the time of their creation. Existing second dwelling units created without the benefit of a Use Permit when one Was required rnay be legalized With thelappro~ai of a' Use Permit if theY comply with the development standat'ds foi-"sLlCh~.anitsi~in.effectatthe time of their creation." MINUTES OF THE PLANNING COMMISSION Page 13 February 11, 1998 ATTACHMENT 3-6 COMMERCIAL ZONING DISTRICTS Existing Development Standards ZONING FRONT YARD SIDE YARD REAR YARD HEIGHT COVERAGE DISTRICT SETBACK SETBACK SETBACK O-feet on interior O-feet unless O-feet unless parcels, abutting a abutting a C-1 residential district, residential district, 50-feet 0 10-feet on corner then the side yard then the side yard parcels, of the R-District of the R-District shall apply, shall apply. O-feet on interior O-feet unless O-feet unless parcels, abutting a abutting a C-2 residential district, residential district, 50-feet 0 10-feet on corner then the side yard then the side yard parcels, of the R-District of the R-District shall apply, shall apply. 30-feet for 5-feet for 1-story primary buildings, buildings. 30% Floor C-N 5-feet 10-feet Area Ration 10-feet for 2-story 20-feet for (FAR) buildings, accessory buildings. NOTE: Floor Area Ratio is defined as the ratio of gross floor area on a lot to the gross lot area. ATTACHMENT 4-1 COMMERCIAL ZONING DISTRICTS Proposed Development Standards ZONING FRONT YARD SIDE YARD REAR YARD HEIGHT COVERAGE DISTRICT SETBACK SETBACK SETBACK 10-feet for 1-story t:) feet except 0 feet except buildings and 15-feet where the rear or where the rear or for multiple story side of a lot abuts side of a lot abuts buildings except in on an R-l, R-2, or on an R-l, R-2, or cases where fifty R-3 District, in R-3 District, in percent (50%) of one which case such which case such C-1 side of the block is rear or side yard rear or side yard 50 feet 40% already built out, the shall be that of the shall be that of the average (median) adjoining zone. adjoining zone. setback shall apply. (Does not apply to the Downtown Master Plan area). 10-feet for 1-story 0 feet except 0 feet except 40 feet buildings and 15-feet where the rear or where the rear or for for multiple story side of a lot abuts side of a lot abuts primary buildings except in on an R-l, R-2, or on an R-l, R-2, or buildings; cases where fifty R-3 District, in R-3 District, in 40% C-2 percent (50%) of one which case such which case such 20 feet side of the block is rear or side yard rear or side yard for already built out, the shall be that of the shall be that of the accessory average (median) adjoining zone. adjoining zone. buildings setback shall apply. 10-feet for interior 5 feet for single- 10 feet except in 30 feet lots, except in cases story structures, cases where fifty for where fifty percent and ten (10') feet percent (50%) of primary (50%) of one side of for two-story one side of the buildings; the block is already structures, except block is already C-N built out, the average in cases where built out, the 20 feet 40% (median) setback fifty percent (50%) average (median) for shall apply, of one side of the setback shall accessory block is already apply, buildings 10-feet on each street built out, the side of a corner lot. average (median) setback shall apply. ATTACHMENT 4-2 ITEM NO. DATE: June 17, 1998 AGENDA SUMMARY REPORT SUBJECT: INTRODUCE ORDINANCE AMENDING SECTION 3000 ("MODEL CODE ADOPTION") OF THE CITY BUILDING REGULATIONS SUMMARY: Two years ago, the City Council adopted an ordinance which amended [}3000 of the City Code, and established generic language for the continual adoption of model building codes as they are periodically adopted by the State of California. Model building codes consist of the Uniform Building Code, the Uniform Plumbing Code, the Uniform Mechanical Code, and the National Electric Code. They are periodically (Continued on page 2) RECOMMENDED ACTION: Introduce by title only the ordinance amending Ukiah Municipal Code [}3000, thereby adding the appendices of the model codes to the local building code provisions. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not introduce the subject ordinance, thereby disallowing the reference material contained in the appendices of the nationwide uniform codes. Citizen Advised: N/A Requested by: Robert Sawyer, Planning Director Prepared by: Robert Sawyer, Planning Director Coordinated with: Candace Horsley, City Manager; David Rapport, City Attorney; and Carl Tuliback, Building Inspector Attachments: Ordinance ([}3000) Table of Contents excerpts from relevant model codes APPROVED~~ Candace Horsley, CIy Manager Page 2 maintained and adopted by national or international conferences or associations of building officials and professionals, and they are subsequently reviewed, revised and adopted by the State of California, under the statute entitled "Title 24 of the California Code of Regulations." As a matter of law, local agencies in California must adopt "Title 24," which encompasses most of the model code provisions, and many additional provisions deemed appropriate for application within the State, such as handicap access requirements. Each model code book, except for the National Electric Code, contains appendices which the State of California leaves to the local agency to adopt, or not, depending on their individual needs. When Planning staff and the City Attorney developed the generic language cited above, in order to ensure that our local codes were, by reference, always up to date in terms of the adopted model codes, we inadvertently failed to explicitly include the appendices of the model codes. The appendices of the model codes (except the Electric Code) contain useful information and guidance on a variety of building-related subjects and issues, including alternative methods of construction, alternative methods of product installation, and grading and excavation of earth, among others. Our Building Inspector is of the opinion that these specialty subjects are applicable from time to time, and that we should have the enabling authority to refer to them when necessary. Moreover, both the Planning Director and the City Engineer are anxious to have the grading and excavation appendix adopted (Appendix Chapter 33), so that when a project is proposed that involves earth movement unrelated to a building project, it will be reviewed and inspected, pursuant to the criteria contained in Appendix Chapter 33, for safety and environmental issues. Hence, staff believes it would be useful and beneficial to the public and the building community alike to expand the local building regulations as articulated in this report, and, therefore, recommends that the Council introduce the attached ordinance amending Ukiah Municipal Code §3000. The "Table of Contents" from the relevant code books are attached to show the Council by title what constitutes the totality of the various appendices herein referenced. Also, the amendments discussed in this report are shown as underlined text in the attached ordinance. ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 3000 OF THE UKIAH CITY CODE The City Council of the City of Ukiah hereby ordains as follows: SECTION 1. Ukiah City Code Section 3000 is hereby amended to read as follows: Except as amended or modified by other provisions of this Division (Division 3, entitled "Building"), the City Council hereby adopts by reference and makes effective within the City of Ukiah, the following; the versions of the uniform codes, as defined in Sections 3001-3011, which have been adopted by the Department of Housing and Community Development and are contained in Title 24 of the California Code of Regulations, as they are adopted, amended, or repealed from time to time pursuant to Chapter 2 of Part 1.5 of Division 13 of the Health and Safety Code (commencing with Section 17910); and the Appendices contained in the model codes including the Uniform Building Code, the Uniform Plumbing Code, and the Uniform Mechanical Code. as respectively adopted by the International Conference of Building Officials (ICBO), and the International Association of Plumbing and Mechanical Officials (IAPMO). SECTION 2. This ordinance shall be published as required by law and shall become effective thirty (30) days after it is adopted. Introduced by title only on June 17, 1998, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on AYES NOES: ABSENT: ABSTAIN: ,1998, by the following roll call vote: ATTEST: Sheridan Malone, Mayor City Clerk ORDINANCE NO. Page 1 of I TABLE OF CONTENTS--VOLUME 1 1994 UNIFORM BUILDING CODE ·., · Section Section Section Section Section Chapter 32 Section Section Section Section Section Section Section Chapter 33 Section Section Section Chapter 34 Section Section Section Section Section Chapter 35 Section Section 3105E -- Structural Requirements ................................. 1-378.59 3106E -- Exit Requirements ...................................... 1-378.59 3107E ~ Heating Equipment ..................................... 1-378.60 3108E -- Membrane (Air-supported and Air-inflated) Structures ......... 1-378.60 3109E ~ Alternate Means of Protection ............................. 1-378.60 Construction in the Public Right of Way ......................... 1-379 3201 -- General ............................................... 1-379 3202 -- Projection into Alleys .................................... 1-379 3203 -- Space below Sidewalk .................................... 1-379 3204 m Balconies, Sun-control Devices and Appendages ............... 1-379 3205 -- Marquees .............................................. 1-379 3206 -- Awnings ............................................... 1-380 3207 -- Doors ................................................. 1-380 Site Work, Demolition and Construction ......................... 1-381 3301 -- Excavations and Fills 1-381 3302 -- Preparation of Building Site ............................... 1-382 3303 ~ Protection of Pedestrians during Construction or Demolition ..... 1-382 Existing Structures 1-385 3401 -- General ............................................... 1-385 3402 ~ Maintenance ........................................... 1-385 3403 ~ Additions, Alterations or Repairs ........................... 1-385 3404 ~ Moved Buildings 1-386 3405 ~ Change in Use 1-386 Uniform Building Code Standards .............................. 1-387 3501 -- U.B.C. Standards 1-387 3502 -- Standard of Duty 1-387 Section 3503 -- Recognized Standards .................................... 1-387 Section 3504 -- Amendments to National Standards .......................... 1-398.6 Appendix Chapter 3 Use or Occupancy .................................... 1-399 Division I~ Detention and Correctional Facilities ............................. 1-399 Section 313 -- Scope .................................................. 1-399 Section 314 ~ Application ............................................. 1-399 Section 315 -- Definitions 1-399 Section 316 ~ Construction, Requirement Exceptions ........................ 1-399 Section 317 ~ Compartmentation ........................................ 1-399 Section 318 ~ Occupancy Separations .................................... 1-400 Section 319 -- Glazing ................................................ 1--400 Section 320 ~ Electrical 1-400 Section 321 -- Automatic Sprinkler and Standpipe Systems ................... 1-400 Section 322 ~ Fire Alarm Systems ....................................... 1-401 Section 323 -- Smoke Management ...................................... 1-401 Section 324 ~ Exits .................................................. 1-401 Section 325 ~ Fenced Enclosures ........................................ 1-402 Division II ~ Agricultural Buildings ....................................... 1-403 Section 326 -- Scope .................................................. 1-403 Section 327 -- Construction, Height and Allowable Area ..................... 1-403 Section 328 ~ Occupancy Separations .................................... 1-403 1-xx .x 1994 UNIFORM BUILDING CODE TABLE OF CONTENTS--VOLUME 1 Section 329 -- Exterior Walls and Openings ................................ 1-403 Section 330 -- Exit Facilities ........................................... 1-403 Division III -- Requirements for Group R. Division 3 Occupancies ............... 1-405 Section 331 -- General ................................................ 1-405 Section 332 -- One and Two Family Dwelling Code Adopted .................. 1-405 Division IV --Requirements for Group R, Division 4 Occupancies ................ 1-405 Section 333 -- General ................................................ 1--405 Section 334 ~ Construction, Height and Allowable Area ..................... 1-405 Section 335 -- Location on Property ...................................... 1-406 Section 336 -- Exits and Emergency Escapes ............................... 1-406 Section 337 -- Light. Ventilation and Sanitation ............................. 1-406 Section 338 -- Yards and Courts ......................................... 1-406 Section 339 -- Room Dimensions ........................................ 1-407 Section 340 -- Shaft Enclosures ......................................... 1-407 Section 341 -- Fire Alarm Systems ....................................... 1-407 Section 342 ~ Heating ................................................ 1-407 Section 343 ~ Special Hazards .......................................... 1-407 Appendix Chapter 3A Requirements for Group R, Division 6 Occupancies ......... 1-407.1 Section 313A ~ General ............................................... 1-407.1 Section Section Section Section Section Section Section Section 314A -- Applicability of Other Provisions ............ . ............... 1-407.1 315A--Definitions ............................................. 1-407.1 316A ~ Construction, Height and Allowable Area .................... 1-407.1 317A ~ Location on Property ..................................... 1-407.2 318A ~ Exits and Emergency Escapes .............................. 1-407.2 319A ~ Shaft Enclosures ........................................ 1-407.3 320A ~ Fire Alarm Systems ...................................... 1-407.3 321A ~ Local Amendments ...................................... 1-407.3 Appendix Chapter 4 Special Use and Occupancy ............................ 1-408 Division I -- Barriers for Swimming Pools, Spas and Hot Tubs ................... 1-408 Section 419 -- General ................................................ 1-408 Section 420 -- Definitions .............................................. 1-408 Section 421 -- Requirements ........................................... 1-408 Division Il -- Aviation Control Towers ...................................... 1-410 Section 422 ~ General ................................................ 1-410 Section 423 ~ Construction, Height and Allowable Area ..................... 1-410 Section 424 -- Exit Facilities ........................................... 1-410 Section 425 -- Fire Alarms ............................................. 1-410 Section 426 -- Accessibility ............................................ 1-410 Section 427 -- Standby Power and Emergency Generation Systems ............. 1-410 Division III ~ Regulations Governing Fallout Shelters ......................... 1-4 12 Section 428 -- Purpose ................................................ 1-412 Section 429 -- Scope .................................................. 1-412 Section 430 -- Definitions .............................................. 1-412 Section 431 ~ Occupancy Requirements .................................. 1--412 Section 432 -- Exits .................................................. 1-412 Section 433 -- Flame-spread Index of Interior Surfaces ....................... 1-413 Section 434 -- Minimum Design Loads ................................... 1-413 Section 435 -- Sanitation ............................................... 1-413 1-xxi 1994 UNIFORM BUILDING CODE TABLE OF CONTENTS--VOLUME 1 Appendix Chapter 30 Elevators, Dumbwaiters, Escalators and Moving Walks .... Section 3008 -- Purpose ............................................... Section 3009 -- Scope ................................................. Section 3010 m Definitions ............................................. Section 3011 m Permits--Certificates of Inspection ......................... Section 3012 -- ANSI Code Adopted ..................................... Section 3013 -- Design ................................................ Section 3014 -- Requirements for Operation and Maintenance ................. Section 3015 ~ Unsafe Conditions ....................................... Appendix Chapter 31 Special Construction ................................. Division I ~ Flood-resistant Construction ................................... Section 3104 ~ General ............................................... Section 3105 ~ Manufactured Structures .................................. Section 3106 ~ Protection of Mechanical and Electrical Systems ............... Section 3107 -- Flood Hazard Zones--A Zones ............................ Section 3108 --Coastal High Hazard Zones--V Zones ....................... Section 3109 ~ Elevation Certification ................................... Section 3110 -- Design Requirements .................................... Division II ~ Membrane Structures ........................................ Section 3111 m General ............................................... Section 3112 -- Type of Construction and General Requirements . .' ............. Section 3113 ~ Inflation Systems ........................................ Section 3114 ~ Section Provisions ....................................... Section 3115 -- Engineering Design ...................................... Division III ~ Patio Covers Section 3116- Patio Covers Defined .................................... Section 3117 ~ Design Loads ........................................... Section 3118 -- Light and Ventilation ..................................... Section 3119 -- Footings ............................................... Appendix Chapter 33 Excavation and Grading .............................. Section 3304 -- Purpose ............................................... Section 3305 -- Scope ................................................. Section 3305a ~ Scope ................................................ Section 3306 ~ Permits Required ........................................ Section 3307 ~ Hazards ............................................... Section 3308 ~ Definitions ............................................. Section 3309 -- Grading Permit Requirements .............................. Section 3310 ~ Grading Fees ........................................... Section 3311 ~ Bonds ................................................. Section 3312 ~ Cuts .................................................. Section 3313 -- Fills .................................................. Section 3314 ~ Setbacks .............................................. Section 3315 -- Drainage and Terracing ................................... Section 3316 ~ Erosion Control ......................................... Section 3317 ~ Grading Inspection ...................................... Section 3318 ~ Completion of Work ..................................... Appendix Chapter 34 Existing Structures .................................. Division I -- Life-safety Requirements for Existing Buildings Other Than High-rise Buildings ...................................... Section 3406 -- General ..................................... . .......... 1-498 1--498 1-498 1-498 1-498 1-499 1-499 1-499 1-499 1-501 1-501 1-501 1-501 1-501 1-501 1-502 1-503 1-503 1-504 1-504 1-504 1-505 1-505 1-506 1-507 1-507 1-507 1-507 1-507 1-508 1-508 1-508 1-508 1-508 1-509 1-508 1-509 1-511 1-512 1-512 1-512 1-513 1-513 1-514 1-514 1-515 1-518 1-518 1-518 1-xxiii TABLE OF CONTENTS--VOLUME 1 1994 UNIFORM BUILDING CODE Appendix Chapter 9 Basement Pipe Inlets 1-414 Section 907 -- Basement Pipe Inlets 1-414 Appendix Chapter 10 Building Security .................................... Section 1023 -- Building Security ....................................... 1-415 1-415 Appendix Chapter 11 Accessibility ........................................ 1-416 Division I- Site Accessibility ............................................ 1-416 Section 1106 -- Accessible Exterior Routes ................................ 1-416 Section 1107 -- Parking Facilities ........................................ 1-416 Section 1108 -- Passenger Loading Zones ................................. 1-417 Division II -- Accessibility for Existing Buildings ............................. 1-418 Section 1109 ~ Scope ................................................. 1-4 18 Section 1110 -- Definitions ............................................. 1-418 Section 1111 -- Alterations 1-418 Section 1112 ~ Change of Occupancy .................................... 1-419 Section 1113 -- Historic Preservation ..................................... 1-419 Appendix Chapter 12 Interior Environment ................................ 1-420 Division I ~ Ventilation ................................................. 1-420 Section 1206 -- Scope 1-420 Section 1207 -- Ventilation 1-420 Division Il- Sound Transmission Control 1-425 Section 1208 -- Sound Transmission Control ............................... 1-425 Section 1209 -- Sound Transmission Control Systems ........................ 1-425 Division IIA ~ Sound Transmission Control 1-425.1 Section 1208A -- Sound Transmission Control .............................. 1-425.1 Appendix Chapter 13 Energy Conservation in New Building Construction ....... 1-426 Section 1302 ~ General ............................................... 1-426 Appendix Chapter 15 Reroofing .......................................... 1-427 Section 1514 -- General 1-427 Section 1515 ~ Inspections 1-427 Section 1516 ~ Built-up Roofs .......................................... 1-427 Section 1517 -- Shingles and Shakes ..................................... 1-428 Section 1518 -- Tile .................................................. 1-429 Section 1519- Metal Roofing .............................. ............ 1-429 Section 1520 ~ Spray Polyurethane Foam Roofs ............................ 1-429 Section 1521 -- Other Roofings ......................................... 1-430 Excerpts from Appendix Chapter 16 Structural Forces ....................... 1-431 Excerpts from Appendix Chapter 18 Waterproof'rog and Dampproofing Foundations ........................... 1-432 Excerpts from Appendix Chapter 21 Prescriptive Masonry Construction in High-wind Areas .................... 1-435 Excerpts from Appendix Chapter 23 Conventional Light-frame Construction in High-wind Areas ................ 1-487 Appendix Chapter 29 Minimum Plumbing Fixtures .......................... 1-494 Section 2905 ~ General 1-494 1-xxli TABLE OF CONTENTS--VOLUME 1 1994 UNIFORM BUILDING CODE Section Section Section Section Section 3407 -- Exits ................................................. 3408 M Enclosure of Vertical Shafts ............................... 3409 -- Basement Access or Sprinkler Protection ..................... 3410 M Standpipes ............................................. 3411 -- Smoke Detectors ........................................ Section 3412 ~ Separation of Occupancies ................................ Division II -- Life-safety Requirements for Existing High-rise Buildings ........... Section 3413 ~ Scope ................................................. Section 3414 ~ General ............................................... Section 3415 ~ Compliance Data ........................................ Section 3416 ~ Authority of the Building Official ........................... Section 3417 ~ Appeals Board .......................................... Section 3418 ~ Specific Provisions and Alternates .......................... UNIT CONVERSION TABLES ............................................ INDEX MATRIX ADOPTION TABLES ............................................. HISTORY NOTE APPENDIX .............................................. 1-518 1-520 1-520 1-520 1-520 1-521 1-522 1-522 1-522 1-522 1-522 1-522 1-522 1-529 1-533 1--647 1 -xxiv Section 1102 Section 1103 Section 1104 Section 1105 Section 1106 Section 1107 Section 1108 Section 1109 Section 1110 Section 1111 Section 1112 Section 1113 Section 1114 Section 1115 Section 1116 Section 1117 Section 1118 Section 1119 Section 1120 Section 1 ! 21 Section 1122 Section 1123 Section 1124 Section 1125 Chapter 12 Chapter 13 Chapter 14 Section Chapter 15 Refrigerants ............................................. Classification of Refrigeration Systems ....................... Requirements for Refrigerant and Refrigeration System Use ....... General Requirements ..................................... Refrigeration Machinery Rooms ............................. Refrigeration Machinery Room Ventilation .................... Refrigeration Machinery Room Equipment and Controls ......... Refrigerant Piping, Containers and Valves ..................... Erection of Refrigerant Piping ............................... Refrigerant Control Valves ................................. Pressure-limiting Devices .................................. Pressure-relief Devices .................................... Pressure-relief Device Settings .............................. Marking of Pressure-relief Devices ........................... Over-pressure Protection ................................... Discharge Piping ......................................... Special Discharge Requirements ............................. Ammonia Discharge ...................................... Detection and Alarm Systems ............................... Equipment Identification ................................... Testing of Refrigeration Equipment .......................... Maintenance and Operation ................................ Storage of Refrigerants and Refrigerant Oils ................... Cooling Towers, Evaporative Condensers and Huid Coolers ....... Hydronic Piping .............................................. Fuel Gas Piping ............................................... Special Piping and Storage Systems .............................. 1401 -- Oil-burning Appliances .................................... Solar Systems ................................................. Chapter 16 Uniform BuiMing Code, Uniform Mechanical Code and Uniform Fire Code Standards ........................................ Section 1601 ~ Standards ............................................... Section 1602 -- Standard of Duty ......................................... Section 1603 -- Recognized Standards ..................................... APPENDIX A Uniform Mechanical Code Standards Uniform Mechanical Code Standard 2-2 Galvanized Sheet Metals ............... Section 2.201 -- Scope ................................................. Section 2.202 -- Base Metal Manufacture .................................. Section 2.203 -- Mass of Coating ......................................... Section 2.204 -- Bend Test .............................................. Section 2.205 -- Specimens for Triple-spot Test .............................. Section 2.206 ~ Specimens for Single-spot Test ............................. Section 2.207 ~ Specimens for Base Metal Bend Test ......................... Section 2.208 -- Specimens for Coating Bend Test ........................... 103 103 104 104 106 106 108 109 109 110 110 110 111 111 112 113 113 114 114 114 115 115 115 116 120 121 122 122 123 124 124 124 124 132 132 132 132 132 132 133 133 133 Section 2.209 -- Section 2.210 -- Section 2.211 -- Uniform Mechanical Section 6.101 -- Section 6.102 Section 6.103 Section 6.104 Section 6.105 Section 6.106 Section 6.107 Section 6.108 Section 6.109 Section 6.110 Section 6.111 Section 6.112 Section 6.113 Section 6.114 Section 6.115 Section 6.116 Section 6.117 Section 6.118 Section 6.119 Section 6.120 Section 6.121 Section 6.122 Section 6.123 Dimensional Requirements ................................ Defects ................................................ Rejection ............................................... Code Standard 6-1 Factory-made Air Ducts ............... Scope ................................................. Classification ........................................... Instructions ............................................. Performance ............................................ Construction ............................................ Tests for Surface-burning Characteristics ..................... Flame-resistance Test ..................................... Flame-penetration Test .................................... Burning Test ............................................ Corrosion Requirements ................................... Mold Growth and Humidity Test ............................ Temperature Test ........................................ Puncture Test ........................................... Static Load Test ......................................... Impact Test ............................................. Erosion Test ............................................ Pressure Test ............................................ Collapse Test ........................................... Tension Test ............................................ Torsion Test ............................................ Bending Test ............................................ Leakage Test ............................................ Marking ............................................... Uniform Mechanical Code Standard 6-2 Standard for Metal Ducts .............. Section 6.201 -- Scope ................................................. Section 6.202 ~ Definitions ............................................. Section 6.203 ~ Performance Requirements for Ducts ........................ Section 6.204 ~ Support Requirements for Ducts ............................ Section 6.205 -- Complying Systems ...................................... Uniform Mechanical Code Standard 6-3 ° Test Method for Fire and Smoke Characteristics of Electrical Cable and Plastic Sprinkler Pipe .......... Section 6.301 -- Scope ................................................. Section 6.302 Section 6.303 Section 6.304 Section 6.305 Section 6.306 Section 6.307 Section 6.308 Section 6.309 Exclusions Fire-test Chamber ........................................ Test Specimens---Cables .................................. Test Specimens--Pipe .................................... Calibration of Test Equipment .............................. Test Procedure .......................................... Report ................................................. Acceptance Criteria ...................................... Uniform Mechanical Code Standard 6-5 Standard for Installation of Factory-made Air Ducts ............................................... Section 6.501 ~ Scope ................................................. Section 6.502 -- General ................................................ 133 133 133 135 135 135 135 135 135 135 136 137 138 139 140 141 141 142 143 144 145 145 146 146 146 146 147 151 151 151 151 152 152 176 176 176 176 178 178 178 180 180 180 188 188 188 Section 6.503 Section 6.504 Section 6.505 Section 6.506 Section 6.507 Section 6.508 Section 6.509 Section 6.510 Closure Systems ......................................... Reinforcement .......................................... Fire Dampers ........................................... Hangers and Supports .................................... Suitable Installations ..................................... Connecting, Joining and Splicing Flexible Duct ................ Supporting Flexible Duct .................................. Checklist ............................................... Uniform Mechanical Code Standard 11-1 Standard Test Method of Concentration Limits of Flammability of Chemicals ........................ Section 11.101 -- Scope ................................................ Section 11.102 ~ Summary of Method ..................................... Section 11.103 ~ Definitions ............................................ Section 11.104- Significance and Use .................................... Section 11.105 ~ Interferences ........................................... Section 11.106 ~ Apparatus ............................................. Section 11.107 ~ Safety Precautions ...................................... Section 11.108 ~ Equipment Calibration ................................... Section 11.109 ~ Procedure ............................................. Section 11.110 ~ Calculations ........................................... Section 11.111 -- Report ................................................ Section 11.112 -- Precision and Bias ...................................... Uniform Mechanical Code Standard 11-2 Methods for System Identification ...... Section 11.201 ~ Scope ................................................ Section 11.202 ~ Contents .............................................. Section 11.203 -- Functions ............................................. Section 11.204 -- Methods of Identification ................................. Section 11.205 ~ Tagging ............................................... Section 11.206 ~ Location .............................................. Section 11.207 -- Visibility .............................................. Section 11.208 ~ Methods of Application .................................. Uniform Fire Code Standards Uniform Fire Code Standard 2-2 Flash Point by Pensky-Martens Closed Tester ... Section 2.201 ~ Scope ................................................. Section 2.202 ~ Apparatus .' ............................................. Section 2.203 ~ Sample ................................................ Section 2.204 -- Procedure .............................................. Section 2.205 ~ Flash Point ............................................. APPENDIX B Chapter 10 Steam and Hot-water Boilers .................................... Section 1001 -- Purpose ................................................ Section 1002 -- Scope .................................................. Section 1003 ~ Workmanship ........................................... Section 1004 ~ Definitions .............................................. Section 1005 ~ Permit Required ......................................... Section 1006 -- Detailed Requirements .................................... xii 188 193 213 214 220 222 224 227 229 229 229 229 230 230 230 230 231 231 233 234 235 237 237 237 237 238 238 238 238 238 240 240 240 240 240 241 242 242 242 242 242 243 243 .t Section Section Section Section Section Section Section Section Section Section Section Section Section Section Section Section Section Section Section Section Chapter 12 Section Section Section Section Section Section Section Section Chapter 13 Section Section Section Section Section Section Section Section Section Section Section Section Section Section Section Section Section Section Section 1007 m Expansion Tanks ......................................... 1008 -- Safety or Relief Valve Discharge ............................ 1009 -- Shutoff Valves ........................................... 1010 -- Gas-pressure Regulators ................................... 1011 -- Low-water Cutoff ........................................ 1012 -- Combustion Regulators: Safety Valves ........................ 1013 -- Automatic Boilers ........................................ 1014. -- Clearance for Access ...................................... 1015 -- Boiler Rooms and Enclosures ............................... 1016 m Mounting ............................................... 1017 -- Floors ................................................. 1018 ~ Chimneys or Vents ....................................... 1019 -- Drainage ............................................... 1020 -- Fuel Piping ............................................. 1021 -- Air for Combustion and Ventilation .......................... 1022 ~ Operating Adjustments and Instructions ....................... 1023 ~ Inspections and Tests ...................................... 1024 -- Operating Permit ......................................... 1025 m Maintenance Inspection ................................... 1026 ~ Operation and Maintenance of Boilers and Pressure Vessels ....... Hydronics .................................................... 1201 -- Steam and Water Piping ................................... 1202 -- Polybutylene Pipe or Tubing ................................ 1203 -- General 1204 -- Installation .............................................. 1205 -- Piping Materials ......................................... 1206 -- Piping Joints ............................................ 1207 -- Heat Sources ............................................ 1208 -- Testing ................................................. Fuel-gasPiping 1301mGeneral 1302-- 1303-- 1304-- 1305-- 1306-- 1307-- 1308-- 1309m 1310~ 1311-- 1312~ 1313-- 1314-- 1315-- 1316-- 1317-- 1318-- 1319~ Definitions .............................................. Permit ................................................. Plans Required .......................................... Workmanship ........................................... Inspections ............................................. Certificate of Inspection ................................... Authority to Render Gas Service ............................ Authority to Disconnect ................................... Temporary Use of Gas .................................... Gas Meter Locations ...................................... Material for Gas Piping .................................... Installation of Gas Piping .................................. Appliance Fuel Connectors ................................. Liquefied Petroleum Gas Facilities and Piping .................. Leaks .................................................. Interconnections of Gas Piping Systems ....................... Required Gas Supply ...................................... Required Gas Piping Size .................................. 244 244 245 245 245 245 245 246 246 246 247 247 247 247 247 247 247 248 248 248 252 252 256 258 258 258 259 259 259 260 260 260 260 261 261 261 261 262 262 262 262 263 263 265 265 266 266 266 266 xiii Section Section Chapter 14 Section Section Section Section Section Section Section Chapter 15 Section 1320 m Medium- and High-pressure Gas Piping ....................... 1321 -- Fuel-Gas Equipment and Installations in Mobile Home Parks ...... Process Piping ................................................ 1401 m General 1402 -- Definitions .............................................. 1403 -- Permit 1404 ~ Plans Required .......................................... 1405 -- Workmanship ........................................... 1406 -- Inspections ............................................. 1407 ~ Piping and Tubing ........................................ Solar Systems ................................................. 1501 ~ Heat Source ............................................. APPENDIX C Chapter 8 Sizing of Venting Systems Serving Appliances Equipped with Draft Hoods and Appliances Listed for Use with Type B Vents ........... Section 819 ~ Use of Tables .............................................. APPENDIX D Table D-l--Approximate Minimum Thickness (inch]mm) for Carbon Sheet Steel Corresponding to Manufacturer's Standard Gage and Galvanized Sheet Gage Numbers ........................................ UNIT CONVERSION TABLES ............................................. INDEX .................................................................. c ^ MATRIXADOPTIONTABLES A C HISTORY NOTE APPENDIX ............................................... 267 268 277 277 277 277 277 278 278 278 281 281 282 282 293 295 299 318 341 xiii. 1 Chapter 13 Special Piping and Storage Systems ..............................................151 Chapter 14 Referenced Standards .................................................................... 153 Appendix A Recommended Rules for Sizing the Water Supply System ............ 169 Appendix B Explanatory Notes on Combination Waste and Vent Systems ....... 187 Appendix C Minimum Plumbing Facilities ........................................................... 189 Appendix D Rainwater Systems ......................................................................... 195 Appendix E Manufactured/Mobile Home Parks and Recreational Vehicle Parks ................................................................................................ 203 Appendix F Medical Gas Systems ...................................................................... 217 Appendix G Graywater Systems for Single Family Dwellings .............................. 233 Appendix H Procedures for Sizing Commercial Kitchen Grease Interceptors .... 245 Appendix I Private Sewage Disposal Systems ................................................. 247 Appendix J Reclaimed Water Systems for Non-Residential Buildings ............... 263 IAPMO Installation Standards ................................................................. 269 Useful Tables ......................................................................................... 407 Index to the UPC ..................................................................................... 415 vii AGENDA SUMMARY ITEM NO. 9a DATE: June 17, 1996 REPORT SUBJECT: PRESENTATION AND PROPOSAL FOR COLLABORATIVE CREATION OF WEBSITES The Greater Ukiah Chamber of Commerce annually presents to the Council a summary of the previous year's activities and programs as well as their projected goals and objectives for the upcoming fiscal year. This is also an opportunity for the Chamber Board to present any new programs they would like to implement in partnership and collaboration with the City of Ukiah. The Council has discussed updating and improving the City of Ukiah web page. In December 1997, we were able to start with the bare minimum of information without any design or enhancements. Major improvements need to be made and staff has studied various alternatives. Staff has discussed with Chamber representatives collaborating on a process to develop and provide web pages for both the Chamber of Commerce and the City of Ukiah with links between the two entities to share information and eliminate duplication. Attached is the Chamber's proposal to not only provide informational brochures for the Chamber and City's use, but to develop an innovative and vital website for the City of Ukiah. The City will have editorial approval for all the information and oversee the creation of the page designs. The estimated cost for the City's web page would be between $2,000 and $3,500. The Chamber will be including all of their members on their website and expect to have approximately 50 pages. The cost for the Chamber website is estimated at $4,500 for complete design and marketing. Staff is requesting Council's approval to work with the Chamber on developing our integrated website. We believe this is yet another example of how partnering can provide Iow-cost, effective results for both agencies to meet their goals. The Chamber is also requesting Council's consideration of additional funding to the Chamber to provide for the their website development in consideration of their overview and lead role in the development of both sites. RECOMMENDED ACTION: After Chamber presentation, Council authorize the City's participation in developing a joint website program with the Chamber of Commerce and authorize increased funding for the Chamber's portion of the website. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine alternate funding amount is appropriate Citizen Advised: N/A Requested by: Chamber of Commerce Prepared by: Candace Horsley, City Manager Coordinated with: Karen Yoast, Executive Assistant Attachments: 1. Chamber of Commerce Proposal APPROVEDL_,~. 4/Can. ASRWeb Candace Horsley, yty Manager Candace Horsley City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 c;reater uktah chamber of commerce :zoo south school street uktah, CA 95482 (707) 462-4705 fax (707)462-2088 June 10, 1998 Dear Candace: The Greater Ukiah Chamber of Commerce is a member organization who's vision is to be a leader in the promotion of a strong economy and enhance a positive quality of life. The Chamber's volunteer board of directors represents over 500 businesses employing thousands in the greater Ukiah area. Funding request for Tourism, Relocation and Economic Development: $19,000.00 The City of Ukiah has historically invested in this effort by providing funding to support specific efforts of the Chamber. The Chamber needs the City of Ukiah's continued support so that we can continue to provide benefits to the city residents, the general community and area visitors that reach beyond the needs of our members. These areas include our efforts to promote tourism, relocation and economic development. We would like you to continue your support at the current level. The Chamber has historically kept track of the following: 1. Walk in traffic requesting information. 2. Written inquiries requesting various information and publications. 3. Telephone calls that request various verbal information as well as print materials. In the past 12 months the Chamber has served the following inquiries: Written inquiry: 2,261 Walk-in visitors/tourists: 8,497 Telephone inquiries: 21,801 Total served 32,529 It costs an estimated $1.75 to $15.00 per contact in materials, staff time, postage and overhead costs to fulfill each request. Based upon the contacts during the fiscal year 1997-98, the City contribution was $0.58 per contact. Your funding helps to allow us to continue to provide this service for residents and visitors. The investment we are requesting will provide returns to the City in sales and bed tax dollars many times over. The Chamber's efforts in tourism support, relocation support, the annual Fourth of July Celebration, community promotion and economic development ensure that the Ukiah Area will continue to be seen by its residents and others as a premier place to visit, live & do business. The Greater Ukiah Chamber of Commerce has worked well with the City of Ukiah and we look forward to continuing this public/private partnership. Sincerely, Jim Mayfield, President Greater Ukiah Chamber of Commerce GREATER LIKIAH CHAMBER OF COMMERCE 200 SOUTH SCHOOL STREET LIKIAH, CALIFORNIA 95482 707 462-4705 F,LX: 707 462-2088 June 11, 1998 Candace Horsley City Manager City of Ukiah 300 Seminary Avenue Ukiah, California 95482 Dear Candace: We are pleased to provide Ukiah City Council with the following information and website proposal for review prior to our presentation on Wednesday, June 17, 1998. We have also attached eight examples of websites from chambers throughout California along with comments from their staff. We encourage those of you with access to the Internet to take a look at the sites. In some cases the printouts do not do them justice. If there are any questions prior to the meeting, please contact Image Committee Chairperson Jeanie Nord at 466-5868 or myself at 462-4705. We look forward to discussing this great opportunity further next week. Sincerely, General Manager Greater Ukiah Chamber of Commerce EB/jn PROPOSAL TO LINK THE CITY OF UKIAH AND THE GREATER UKIAH CHAMBER OF COMMERCE TO CREATE COMMERCIALLY VIABLE WEB SITES. Submitted by: Jeanie Nord Vince Caramella Greater Ukiah Chamber of Commerce Image Committee June 17, 1998 THE CITY AND THE CHAMBER'S LONG TERM PARTNERSHIP: The City of Ukiah and the Greater Ukiah Chamber of Commerce enjoy a mutually beneficial relationship. Through this long-term partnership, the Chamber provides the services of a promotional arm for the City and the greater Ukiah area by creating and distributing tourism, visitor, residential and business relocation information. In the past year the Chamber has served over 31,000 inquiries on behalf of the City and our community. The City assists this effort through substantial, sustainable funding each year, which helps to cover mailing, production and overhead costs of distribution of the current materials. THE GREATER UKIAH CHAMBER IMAGE COMMITTEE: Each year the entire Chamber Board of Directors gathers for a two-day retreat, at the end of February, to formulate goals and objectives. One of the goals borne out of this year's retreat was the formation of a committee to take a close look at the image of our Chamber and our community. This committee was conceived to review all information distributed by the Chamber, identifying how these materials can be improved to better represent both the Chamber and the City. The board directed the committee to focus on two specific areas; written materials and a web site. To insure the committee's success, the following members were carefully selected for their expertise and knowledge of what our community has to offer. The Image Committee is comprised of Mike Cline of Century Cable; Kathy Davidson of Creative Workshop; Kathy Spencer of Mendo Lake Credit Union; either Candace Horsley or Karen Yoast (depending upon who can attend our meetings) representing the City of Ukiah; Elizabeth Brazil, the General Manager of the Chamber; and Vince Caramella of Blower Hansen Sohn. The Committee is co-chaired by Dennis Wilson, Publisher of the Ukiah Daily Journal and Jeanie Nord, General Manager of KUKI. WHAT HAS THE IMAGE COMMITTEE CONCLUDED: Upon review of the current information available for Ukiah and review of what other chambers and cities in California are doing, we decided to focus our efforts in 6 separate areas: % Information provided to perspective new businesses from outside of our area Information Information Information Information community Information community provided about and for local businesses provided for families relocating to our area and opportunities provided to tourists visiting our area provided to existing chamber members and the provided to perspective chamber members and the At least four of these objectives are shared with the City. HOW DO WE INTEND TO ACCOMPLISH THESE OBJECTIVES? Based upon the materials gathered from other cities and chambers and taking into consideration their reported successes, we decided to approach our brochure materials from two perspectives. One set of brochure information will be economic, demographic, community and business relocation based and can be augmented with data from the school district, real estate information, cultural arts, local services, clubs and organizations. The second set of brochure materials will focus on tourist and visitor information, which can include schedules of events, local attractions, lodging, restaurants, regional tourist information, recreation and entertainment. In order to present a consistent, attractive package for any and all brochure requests, the Image Committee is generating a multi-use folder, which will give the Chamber and the City the freedom to create a unique, professional image for each request, at the same time, providing diverse types of information. The Chamber intends to make these brochures available to the City as an additional resource included in the current funding received from the City. We hope to have this project completed by the end of this fiscal year. ON TO THE WEB PAGE: The Image Committee is proposing creation of a Chamber website and the re- creation of the City website. The Image Committee will use similar approaches in the creation of Chamber and City websites, offering visitors to either site the same consistency of information that we will create for the brochures. Both the City and the Chamber share common goals and therefore common information that we wish to disseminate. Yet there are distinct differences. Differences that will make the City and the Chamber's websites unique. Visitors to either site may choose where they go inside the site. They may choose the economic, demographic, community and business relocation information or the tourist and visitor information. The City and the Chamber can link to each other through these pages and visitors will perceive them as owned by whichever site they visit. In addition to the many "linked" pages, the City might choose to incorporate minutes and agendas for all City Council, Redevelopment Agency and Planning Commission Meetings- and/or - application forms for building and planning permits, business licenses, utility services, recreation classes, etc. Since anything can be easily printed directly off of the website, these forms would be readily available for printing to visitors to the City's site. This information would probably not be included in the Chamber website. However, the Chamber site can direct visitors interested in this information via a link made available on our website, sending Chamber Internet visitors directly to the City's website. The first impression visitors have of the City and the Chamber websites is paramount. The Chamber and the City websites must be as meaningful to Internet visitors right here in Ukiah as those from another community across the globe. This is our worldwide image! It is vital that we get it right! Our objectives in creating sites for the Chamber and for the City are to extend our reach beyond what we collectively can accomplish with brochures. To reach out to the world by creating multifaceted websites, which will allow immediate access to information for the people located both within our community and worldwide. Ideally we can take this even one step further by linking to the websites of the County, Coast, Mendocino County Promotional Alliance, Redwood Empire Association, California Trade & Commerce, California and United States Government sites, other Chambers of Commerce, local businesses, etc., thereby giving our sites full advantage of all information contained in all of the sites! This can give us the opportunity to create a wodd of information about our community for anyone who visits our websites. SO., WHY SHOULD THE CITY WORK WITH THE CHAMBER ON WEB SITE CREATION? OR - WHAT,ARE WE GOING TO GET FOR OUR MONEY? % By creating these sites in concert, the logistics of navigating through the sites can be similar, and even if the appearances are completely different this would create a user-friendly connection for the visitor. % The Chamber will do the footwork. The City will have editorial approval for all information contained on the "linkecf' pages, but the Chamber will see this project through to completion. The City will need to step in and oversee the creation of pages designed and built exclusively for the City's page. % By working together on website creation we could also share in web maintenance for each site. % Collaboration on website development and production will continue to send the very clear message that the City and the Chamber work effectively together to reach common goals. Sounds like a pretty neat place to work or live, or play! % Websites offer the City and the Chamber an unparalleled opportunity to reach a worldwide audience. Websites will enable both the Chamber and the City to stimulate tourism from across the globe. According to ZD Internet Magazine, 53% of Internet users have completed 4 years of college, spend an average of 5 % hours per week on line, 92% are registered voters, and earn an average income of $59,000 per year. It is easy therefore to understand how communities with well-structured websites have benefited by increased tourism and therefore increased sales and bed tax revenues (please see attached testimonial letters). Websites will save both the City and the Chamber money on printed materials and postage. The option will be available to direct callers to the websites if they are on-line. Once there, they may select any and all information they wish to see or print. VVebsites will also enable the City and the Chamber the ability to make real time changes and additions to our sites giving us the advantage of immediately disseminating important information. HOW MUCH FUNDING,IS NECESSARY? First, an important reminder. The Chamber is increasing its value in 1998 as the City's promotional arm by adding customized brochures. The Chamber can extend this extra asset to the City for future years as part of their generous yearly allotment to the Chamber. Website development is an additional investment request on behalf of the Chamber of $4,500. The Chamber has been able to secure a substantially reduced price for website design and maintenance as follows: Design $70 per page for design (reduced from $100-$150) Marketing $60 per hour (reduced from $100 per hour) Maintenance $55 per hour (reduced from $75 per hour) After carefully reviewing the information the Image Committee believes must be included to create user centered informative sites, with a variety of options presented up front along with the convenient navigation that will serve the many needs of the Chamber and the City, we estimate that costs will be approximately $4,500 for complete design and marketing of the Chamber website. Website testimonial letters Chamber Website information Yreka Chamber of Commerce Email: a-¥reka~inreach.com Website: www.yrekachamber, com Calistoga Chamber of Commerce Email: execdir@napanet.net Websites: www.calisto.qafun .com www.napavalle¥.com San Leandro Chamber of Commerce Email: tomeuarino@prodi~v.com VVebsite: www. sanleandro.com Cloverdale Chamber of Commerce Email: rjehn~,netdex.com Website: www.cloverdale.net Ft. Bragg-Mendocino Coast Chamber Email: chamber~mcn.or,q Website: www. mendocinocoast.com Half Moon Bay/Coastside Chamber & VB Email: info~halfmoonbaychamber, or.q Website: www. halfmoon baychamber, org Riverside Greater Chambers Email: ch a m com. rch am be r~iaq u a r, net Website: www. riverside-chamber.com Eastern Madera County Chamber Email: chamber~sierratel.com Website: www.sierratel.com/chamber Subject: [Fwd: ] Date: Wed, 10 Jun 1998 12:10:30-0700 From: "Elizabeth R. Brazil" <qe2~saber.net> To: Jeanie Nord <jnord~inreach. com> Subject: Date: Wed, 10 Jun 1998 09:33:02-0700 From: "Yreka Chamber of Commerce" <a-yreka~inreach. com> To: <QE2~saber.net> Elizabeth- Of course the success of your web site will be determined by its design. Our site has been successful, by our estimation, because of the number of hits it has had over this last year- its first year. Our e-mail has increased dramatically as well- from all over the world. If you haven't seen our site its at www.yrekachamber.com. Pictures help give a site the look you want to sell to folks & you'll be changing it from time to time, adding and subtracting, until you get it the way you want it. To sell it to your city council is simple- if they want the world to know about your community- & get it done by an inexpensive means- you need to be on the Internet. Good Luck- Yreka Chamber Staff 1 ofl 6/11/98 1:04 PM Welcome to Yreka, California! Yreka Chamber of Commerce Home Page C~ity of Yreka Information Siskiyou CounW Information Siskiyou (:ount¥ Balloon Fair Webcast 1997 Yreka, California (pronounced Why-Reeka) is designated as 48th in the top one-hundred small communities in the U.S. It is located twenty-two miles south of the California/Oregon border along Interstate Five, nestled in the northern most comer of the majestic Shasta Valley. Yreka Facts: 1 of 3 6/11/98 5:14 PM '..P ~/www.yre'~achamber.com/ Population- 7150 - Elevation- 2625 fi. - Size - 12 square miles. Avg. Annual Rainfall- 17 inches ~ Avg. Snowfall- 20 inches Avg. Summer Temperature - 71.5 Avg. ~ Winter Temp - 33.6- Avg. Humidity- 54.5 Yreka is a quiet little city located in an area rich in history and generous in natural resources. Yreka is nestled in the northern most comer of the Shasta Valley, 22 miles from the Oregon border. Serving as the county seat of Siskiyou County, geographically the fifth largest county in the state, Yreka is the largest full service community situated along Interstate 5, from the Oregon border to 120 miles south. The population base provides support for professional services, medical facilities and a full range of retail businesses which make Yreka the trade center for the county. Yreka is abundant in its intrinsic beauty and enjoys the diversity of all four seasons. Close at hand are recreational opportunities featuring; golf, tennis, fishing, white water rafting, gliding, hiking/back- packing, camping, hunting, water skiing, bowling, snowmobiling, snow skiing ( at two nearby ski parks), racquetball and bicycling. Yreka is home to several retail shopping areas, antique stores, 32 restaurants, auto service stores, 13 motels, 2 bed and breakfasts, and the Yreka Western Railroad/Blue Goose Steam Train. For More Information Contact: Yreka Chamber of Commerce 117 West Miner Street Yreka, California 96097 (530) 842-1649 or 1-800-ON-YREKA Email: ~-~'reka(d!inreach.com 2 of 3 6/11/98 5:14 PM Visitors since July 22,1997 Email Web site designed by MacShasta & WebShasta Web Services. For information about putting a page online, please ~_~'4i_1 us. Photos courtesy of Don Carey & the Yreka Chamber of Commerce. Copyright ~ Yreka Chamber of Cornrnerce 1997. All Rights Reserved. 3 of 3 6/11/98 5:14 PM Subject: [Fwd: Website Info.] Date: Wed, 10 Jun 1998 12:11:24-0700 From: "Elizabeth R. Brazil" <qe2~saber.net> To: Jeanie Nord <jnord~inreach. com> Subject: Re: Website Info. Date: Wed, 10 Jtm 98 10:51:51 PDT From: "Calistoga Chamber of Commerce" <execdir~napanet.net> To: "Elizabeth R. Brazil" <qe2~saber.net> Hello from Calistoga Chamber of Commerce, Computers / Internet Marketing & Sales / Is the "WAVE" of the future. We have two Internet webpages .... www.calistogafun.com ............ & www.napavalley.com ............ The first is our privately owned domain name page...fairly new The second we've been using for about a year. We are a tourist destination town. So many people find out about us on the internet. Thru napavalley alone we generate 20,000 page hits a month, plus 400 email requests per month asking us to send our 48 page brochure. Our postage budget is $10,000 per year. We send out 50,000 brochures yearly and last year we ran out 2 months early. Our web sites list all our members by category (napavalley is being updated now) 1. Our lodging generates 12% TOT tax (bed tax) for the city 2. Web connections are a great selling tool to get members to join the chamber. (In return they get a free listing on calistogafun and link to their home page) Also links available thru Napavalley - with enthusiastic marketing skills using banners all over the net. 3. Money for the city is generated through sales tax and increased revenue for business license purchases. We also do newspaper and magazine advertising . (which is our biggest producer of results) The web is quickly growing though and should not be overlooked as a marketing tool. If you have any questions please feel free to call Calistoga Chamber of Commerce Executive Director Shirley Lauborough 707-942-6333 execdir@napanet.net > Dear Chamber staff: > > We are in the process of building a website for our Chamber. We would > appreciate any and all > information you wish to share concerning the advantages you have 1 of 2 6/10/98 12-.26 PM Home W®l¢om® to our worldl Stepping into Calistoga brings to the forefront of your memory those pictures of the friendly hometowns where everyone knows each other and folks say hello to you as you are walking down the main street. Ask one of the locals for directions and they will also let you know where to eat, and, by the way, don't forget to stop by and see... hot spri gso Attractions Ballooninq Bic¥'c~ (gib of Calisto~a~ Dininq Festivals Galleries Golf News Guides and Directories Historv Museums Reviews Shoppin_Bg Spa News Weather and Road Conditions Wine News and Review See! There are so many things to see in the Calistoga area. The very best thing about Calistoga, however, is the feel of the place.., the ambiance. Calistoga is, simply put, a neighborly place to be. The people care about their home town and are actively involved with their well-being, and it shows! Calistoga is a walking town. Park your car and you can spend the day walking. With a dedicated main street, Lincoln Avenue, the heart of downtown Calistoga is where the shops and offices exist. Being a few blocks long, walking the length of Lincoln Avenue allows you to rub shoulders with the open front doors of the locally owned businesses, to smell the delightful smells and listen to the chatter of visitors, see the colorful displays and sample the many tastes of Calistoga. Something is always happening in Calistoga. The Concerts in the Park delight the tourists and locals alike. The Fourth of July parade has become a major attraction and folks mark their calendars to celebrate America's birthday in Calistoga. The Ice Cream Festival, the Southwest Art in the 1 of 2 6/11/98 9:53 AM Wine Country and the Christmas Tractor parade have taken an annual spot on the calendar of events in Calistoga. The Napa Valley Fairgrounds provides a venue for the Mai Fest, the fair on the Fourth of July, and the Annual Calistoga Beer and Sausage Festival held each October. The Napa Valley Classic is a must for horse enthusiasts, and the Sprint Car Races is a. major draw for auto aficionados. At the hub of all the activity in Calistoga is a productive Chamber of Commerce. The majority of businesses in town belong to and support the Chamber, and that involvement is reflected in the camaraderie and vibrancy of the town ... all of which are crucial elements in the cultivation of the ambiance that is quintessentially Calistoga. Stop in and visit the Chamber Front Desk and say hello to Shirley or Edna. The Chamber is located at the back of the restored railway depot at 1458 Lincoln Avenue, and can be reached at 707-942-6333. Front Desk I Lodoinq I Spas I Wineries I Events Attractions I AII Members Directory ©: 1996-1998 NapaLinks, P.O. Box 235, Calistoga, CA 94515 Telephone: (707) 942-6162 Internet: www. napalinks.com E-mail 2 of 2 6/11/98 9:53 AM 11 - What's New Co~ ' & Wineries A Visit Stuff :' Search Privacy Policy Awards. we've won '-) ~ 1998 Ft:ec+F<,.tn Te,~hnolo,]ies all rights reserved. I of 2 6/11/98 9:58 AM Subject: [Fwd: Website Info.] Date: Wed, 10 Jun 1998 12:09:21 -0700 From: "Elizabeth 1L Brazil" <qe2~saber.net> To: Jeanie Nord <jnord~inreach.corn> Subject: Website Info. Date: Wed, 10 Jun 1998 10:52:41,-0500 From: tomguarino~prodigy.com (MR TOM G GUARINO) To: qe2~saber.net CC: ddunn~canet.com Hi Elizabeth.. Our Chamber has had our site for about two years now and here's a breakdown: advantages: offers local businesses a listing on the internet without having to have their own page. They of course could have their own pages linked to the Chamber (our page drew 12,000 hits last month alone). With more exposure by chamber businesses throughout the world that means more competitive businesses which means more revenue and more sales tax revenue for your city. It is also a good opportunity to promote tourism in your area, also increasing the value of the site. It keeps the internet infrastructure competitive with other communities - you don't fall behind! We are on the verge of building a world class resort which we now will generate more revenue for the City, especially as we expose our community to resort users from throughout the world. This is money well invested. It is extremely affordable to put a site on the web and expose your community to the world.. As you know, Internet commerce is doubling every three months, you must be well positioned! Link to the City, link to your community college, regional tourist bureaus etc. Check out our site at www.sanleandro.com for additional information. Another good person to talk to is Dave Dunn, our contractor, at MCA Internet Marketing. I'm certain he'll be of much help! Good luck Tom Guarino San Leandro Chamber 1 ofl 6/10/98 12:27 PM Welc Business Journal Jan-March, 1998 New Business Members Developed by MCAnet 1998 sanleandro.com is a private commercial site and is not affiliated in any way with the City of San Leandro. Last Updated: May 13, 1998 1 ofl 6/11/98 10'.29 AM Subject: Ukiah Website Date: Tue, 9 Jun 1998 21:29:24-0700 From: Robert Jehn <rjehn~netdex. com> To: "'jeanie~ukiahbroadcasting.com'" <jeanie~ukiahbroadcasting.com> CC: "Joan Trimble (E-mail)" <jtrimble(~netdex.¢o~, "Thomas Reed Sink (E-mail)" <sink~netdex. com>, "Mark Kinsey (E-mail)" <kkavon~netdex. com>, "John Doble (E-mail)" <doble~netdex. com>, "Michele Winterbottom (E-mail)" <miteh(~Cnetdex.co~, "Sheridan Malone (E-mail)" <smalone~_~zapcorn. net>, "Jim Mastin (E-mail)" <jmastin(~mendocino.cc.ca.u~, "'kkelly~pacific.net"' <kkelly~pacific.net> Jeanie Nord Greater Ukiah Chamber of Commerce Ukiah CA 9482 Dear Jeanie: The Cloverdale Chamber of Commerce forwarded a copy of your question regarding the economic benefits of the Cloverdale Website to me for comment. I believe you will also receive a response from a member of our Chamber staff. First of all, the philosophy of the Cloverdale Site was to involve the entire community in a "coordinated" site which would provide "one-stop shopping" for a citizen or visitor wishing information relating to our community. The current participants in the site include the City of Cloverdale, the Cloverdale Chamber of Commerce, the Cloverdale Economic Development Commission, the Cloverdale Citrus Fair, the Cloverdale Health Care District, and, soon, the Cloverdale Fire District. We have active links to sites supported by the Cloverdale Unified School District, the Sonoma County Library, and a site with updated information on transit information. Our current visitation is over 7000 per month. It is difficult to quantify and categorize visitors, and, therefore, economic benefit; however, we do get some indications of what's happening: * Last year we sold approximately $1,200 worth of tickets to the "Celebrity Wine Train EVent'' over the Internet alone. * In the last six months we have faxed Wine Maps with Coupons attached from local businesses to over 200 individuals from Germany to Taiwan. Presumably, some of them visited Sonoma County. * If the City Council Agenda is not posted on the site on the Friday before the Wednesday City Council Meeting, people call wanting to know why not (not just Cloverdale residents). * We have received over 50 inquiries from businesses who have filled out our "Relocation Information Form" wanting information about doing business in Cloverdale. I would be happy to talk with you further about our experiences on the Internet, or to talk with any of your Councilmembers. Sincerely, Robert Jehn, Mayor, City of Cloverdale; Webmaster, http://www.cloverdale.net/ rjehn@netdex.com 1 ofl 6/10/98 12:36 PM Where the Vineyards meet the Redwoods Free Winery Map! What are you looking for? Click here for helo on searching. City News... Black Bart Festival a Success Richard Pelligrini named "Volunteer of the Year" Square Dancers strut their stuff Cloverdale Reveille - This year's annual Black Bart Festival is considered a great success thanks to the hard work of its many volunteers and funding by its corporate .. sponsors. According to the Chamber of Commerce, the crowd was up over last year's attendance for almost all events including the Gold Rush race, fashion, magic and trade shows and much more. The new break dance event drew a large crowd at the Plaza as well as the Black Bart Gunfighters. The barbecue served approximately 350 dinners, an increase of 150 over last year. Is this really Black Bart?.,. 1 of 2 6/11/98 10:34 AM Subject: Re: Websites Date: Wed, 10 Jun 1998 08:55:45 -0700 (PDT) From: Mendocino Coast Chamber of Commerce <chamber~mcn. org> To: Jeanie Nord <jeanie~saber.net> Jeanie Nord We do not have any hard figures about increased revenues, however the fact that more and more of our members are putting up web sites so they can be linked to ours indicates that it is working well. Our page has recorded 29,429 hits since 7/9/97. That's a lot of folks accessing information about the Mendocino Coast. There are several businesses i.e. Lark In The Morning and Flow Beds, to name just two that have put their whole catelogs on their site and are doing fantastic business through the net. I think that once a chamber develops a site it convinces individual businesses to do the same. We link any member's site to ours free of charge as a member benefit. However, I think there are chambers who charge for this service. The San Francisco Convention & Visitors Bureau charges $280 to link businesses to its site. Please let me know if we can be of further help to you. Barbara Matheson Chamber Administrator At 04:03 PM 6/9/98 -0700, you wrote: >Dear Chamber staff: > >We are in the process of building a website for our Chamber. We would >appreciate any and all information you wish to share concerning the >advantages you have realized by having a website. > >Specifically we are looking for information about increased revenues >that your community may have garnered from your website. We are making >a presentation to our city council and the information you provide may >assist us in convincing them to help us with funding for our website. > >Jeanie Nord >Board of Directors >Greater Ukiah Chamber of Commerce > > >-- >Jeanie Nord - General Manager >KUKI A/F, KDAC AM, KSPY FM >1400 KUKI Lane, Ukiah, CA 95482 >(707) 463-5868 fax: 463-5852 >jeanie~ukiahbroadcasting. corn >Bite the bullet - but wash it first! > > > > 1 ofl 6/10/98 12:34 PM June Highlights Oklahoma! has nothing on us! June is bustin' out all over on the Mendocino Coast. El Nino is a thing of the past, (we hope), but it left a lasting impression on us, not the least being that, with so much rain this winter, the grasses are high and waving in the breeze, wild flowers are still in full bloom and gardens everywhere are ablaze with color. Thousands of swallows and other like-minded birds are gorging on an overabundance of bugs brought on by an overabundance of flowers brought on by an overabundance of rain. There, that's out of the way. June is a big deal here for brides and wedding parties. June is also a big deal for mellow, non-hectic things to do, like biking, hiking, canoeing, fishing, for walking tours at the Lighthouse, walking along miles of beaches. It's a good time to go to a BarBQ, or to a play. Sylvia opens in Mendocino this month.., the musical My Fair Lady, opens in Fort Bragg. Then there's the Mendocino Winegrower's Alliance Super Wine Auction towards the end of the month. In between all these nice things to do? There's great dining all along the Coast, wonderful shopping in ali the towns and, of course you know about the luxurious places to stay. Check it all out on the pages below. I of 4 6/11/98 11:03 AM Nay iga~fe yo~tr way along the entire M'endocino Coast... through lovely seacoast towns and vill~e$ of~ (fi'o~n south to north)~ Att thor Bay, Point Arena, Manchester, Irish Beach, Elk, Albion, Little fiiver, Mendocino, Caspar, Fort Bragg, Cleone attd Westport... and inland to Comptche and the Anderson Valley towns of Philo and Boonville. The Mendocino Coast offers a great variety of lodging and dini~ag establishments, a fidl calendar of events and fun things to do in all the towns and villages. You can find out about the Coast by clicking the icons below.., and you can go on to find out how to find us, check out our weather, and where you can fit~d anything ~rom antiques to zircons. Lodging ' ' Activities Access .. Press Releases/Media Contacts for the Mendocino Coast! ~... The Mendocino County Film Office .. And now for something completely different The Beautiful, Magical MENDOCINO COAST Crashing waves against the sea stacks attd high bhtffs ... miles of beaches and sand dunes ... windswept cypress trees on the blufJ~ ... towerhtg redwoods, Douglas firs' ... pockets of mysterious Pygmy forest ... clean, cool, fresh air, whispering fog attd wildflower~ ... picture windows on breathtakingly intpressive ocean storms ... soaring hawks, passbtg whales ... picturesque villages & towns dotting the coast... attd, of course.., rontantic sunsets and awesome ocean views. Westport Bookmark this Mendocino Coast site now for your future travel & vacation planning 2 of 4 6/11/98 11:03 AM ~ Activities Access Visitors to the Mendocino Coast often complement their travels with trips to the City of San .Francisco. The Mendocino Coast Chamber of Commerce is a member of the San Francisco Convention & Visitors Bureau; if yom' travel plans include San Francisco, click on the icon here for Visitor Information. Member of the Redwood Empire Association. Follow this link to explore other ADVENTURES in the REDWOOD EMPIRE the beautiful and dramatic regions of northern California and southern Oregon featuring San Francisco, Matin, the wine country of Napa & Sonoma, the wine country & coast of Mendocino, the lakes of Lake County... then north to Humboldt & Del Norte Counties & the iRogue River area of Oregon Wcbsitc of Fort Bragg - MCndocino Coast Chamber of Cmmncrc¢ 332 Norlh Main Slr~¢l (PO Box 1141), Fort Bragg, CA 95437 Voice: 707-961-6300 - Fax: 707-964-2056 - ¢mail: ~hambcr(/pmcn.org Written & designed by Jim Hay. Comments to Webmaster. The author is a member of... Copyright For! Bragg-Mendoci.o Coast Chamber of C'ommerce~99s Links of Interest: USACityLhlk 3 of 4 6/11/98 11:03 AM Subject: Re: Websites Date: Wed, 10 Jun 1998 14:55:25 -0700 From: Glenna Sager <Glenna~oonbaychamber.org> Organization: Half Moon Bay Chamber of Commerce & Visitor's Bureau To: Jeanie Nord <jeanie~saber.net> Jeanie Nord wrote: Dear Chamber staff: We are in the process of building a website for our Chamber. We would appreciate any and all information you wish to share concerning the advantages you have realized by having a website. Specifically we are looking for information about increased revenues that your community may have garnered from your website. We are making a presentation to our city council and the information you provide may assist us in convincing them to help us with funding for our website. Jeanie Nord Board of Directors Greater Ukiah Chamber of Commerce -- Jeanie Nord - General Manager KUKI A/F, KDAC AM, KSPY FM 1400 KUKI Lane, Ukiah, CA 95482 (707) 463-5868 fax: 463-5852 jeanie~ukiahbroadcasting, corn Bite the bullet -but wash it £irst! Greetings, Jeanie! Just to follow up on today's telephone conversation, here is a list of what we took into consideration (in order of priority) in designing our site: 1) must be user-friendly, easy to navigate!!! 2) images must download quickly., but shouldn't be "remedial" 3) must be a resource/tool that the staff can use to reduce time spent on the phone answering questions 4) must serve both the visitor/tourism chamber member AND the business-oriented, non-tourism chamber member (hence, the Goods & Services category) 5) We use "frames" to keep browsers on our site - even if they visit a link from our site, only one "frame" on the screen displays the link page while the browser's master "frame" stays on our site. 6) We wanted a "guest book" sign-in page for collecting data about possible visitors. We share this info with our tourism-related businesses. 7) We have capability for a secured sight so that we can sell products through our Site (ie logo wine glasses, logo blanket, relocation package, tickets to events, etc). We are not currently using this feature. 1 of 2 6/10/98 4:44 PM 8) We offer free links to all members as a value-added benefit 9) Wherever possible, we added links to other sites (weather, tides/currents, maps, directions) so that we wouldn't have to do the research/inputting. 10) We paid for this out of our annual budget at a one time cost of roughly $3,500 and a monthly fee of $20-$50 for maintenance. It is designed to be income-generating, although it is unlikely to earn enough to pay for itself. It is NOT income-generating for us right now, because we are not yet using it to sell things. The primary benefit to us is that it reduces the amount of time we spend answering questions over the phone, the free links for members help us recruite more members, and it is less expensive than sending out so many visitor packages via US post. We are spending less on postage since we started using the Site. Hope this helps with your research! Best Regards, Glenna Sager Office Manager (650)726-8380, extension 10 2 of 2 6/10/98 4:44 PM '['hi. nq:~ To, Do Placo. s To Stay. Chamber .Info write lo us Less than an hour's drive from downtown San Francisco, between the Pigeon Point Lighthouse and Devil's Slide, is a hike through redwoods, a bike ride along ocean bluffs, a walk on the beach, and the wonder oftidepools. Come for a visit; take a stroll down Main Street, enjoy the art, eat well, and take in the invigorating coastside air. If you'd like, click here to ~._e_!!_d.t_!s_~_n_o_.t.~. 1 ofl 6/11/98 11:23 AM Subject: Websites-Reply Date: Wed, 10 Jun 1998 15:51:58-0700 From: Art Pick <chamcorr~apick~jaguar. net> To: jeanie~saber.net jeanie it is difficult to quantify increased revenues, in fact impossible, but if you don't have a web site you will be way benind the current tecnology of competant chambers. I have been asked to be THE host web site for Western Riverside County which includes 3 universities, a community college, the city and the county because people alway call THE CHAMBER for information and not anyone else. this puts you in the continuing prestigeous position of first contact by visitors, and potential businesses, if you don't have a web site they will call someone else and you will be left out of the loop. we have over a thousand hits per month on our web site. we list all of our members and only members by category and alphabetically, so it would be impossible for us to know if they get business from that referral but it is the same as giving a referral over the phone and a lot easier. let me know if I can help you further art pick president / ceo greater riverside chambers of commerce >>> Jeanie Nord <jeanie~saber.net> 06/09/98 03:37pm >>> Dear Chamber staff: We are in the process of building a website for our Chamber. We would appreciate any and all information you wish to share concerning the advantages you have realized by having a website. Specifically we are looking for information about increased revenues that your community may have garnered from your website. We are making a presentation to our city council and the information you provide may assist us in convincing them to help us with funding for our website. Jeanie Nord Board of Directors Greater Ukiah Chamber of Commerce 1 ofl 6/10/98 4:45 PM About Riverside .~ City Facts ~ Stalis~ics ~, importer Numbers ~ Cor~uni~y ~ Public & ~v~ment ~ L~r & ~ Visitor information ~ ~g & L~ging ~ He~ & F~ ~ A~ & ~l~e ~ ~uni~ C~= ~ ~ ~u~ts Welcome to the Greater Riverside Chambers of Commerce! 3685 Main St. Suite 350 Riverside. Ca. 92501 {909) 683-7100 Fax: {909) 683-2670 E-Mail Us At: The Greater Riverside Chambers of Commerce promotes the interest of local businesses to government at all levels and the general public. The Chamber is a leader in focusing resources to issues affecting the quality of life in the metropolitan Riverside area. The Chamber initiates opportunities for inter-business communication and action. This page created Night Photograph By: Michael J. Elderman This page has been accessed ~;_~-! 27_ times. About Our Chamber ~,, Chamber Info I~ Board of Direclors ~, Divisions I~ ^c#vities !~ Publica~ns ~ Stall ~, Bec~g A Member ~, Search Our Members I~ IBy Name ~, By Catego~ ~ Calendar of Meetings } Business Seminars Last updated on Monday, 08-Jun-98 17:02:09 MET DST Send comments to u.;t~ bj-!!~.t.:~'/c? ~_Ui{t~/.,q!:,~?cd © 1997 Greater Riverside Chambers of Commerce. All rights reserved. ~'t Main 1 ofl 6/11/98 11:29 AM Subject: [Fwd: website info.] Date: Thu, 11 Jun 1998 10:25:40-0700 From: "Elizabeth R. Brazil" <q¢2~saber.nct> To: Jeanie Nord <jeanie~saber. nct> Subject: Re: website info. Date: Wed, 10 Jun 1998 12:52:39-0700 From: Dave Lapic <chamber~sierratel. com> To: "Elizabeth R. Brazil" <qe2~saber.net> Elizabeth We have been tremendously lucky in that SierraTel Internet created and maintains our Chamber Web site. Jan Clair, our web master at SierraTel, qualifies in my book for Sainthood. Our site is getting better than 700 hits a month. We list all of our members - and our in the process of letting them have a free hyperlink. As far as it's value to our members is concerned - Let me ask you... If YOU wanted to find out about an area or town, and wanted to get ahold of businesses in that area, wouldn't you start at the local Chamber of Commerce? -Dave Lapic Elizabeth R. Brazil wrote: Dear Chamber staff: We are in the process of building a website for our Chamber. We would appreciate any and all information you wish to share concerning the advantages you have realized by having a website. Specifically we are looking for information about increased revenues that your community may have garnered from your website. We are making a presentation to our city council and the information you provide may assist us in convincing them to help us with funding for our website. Thanks ! Elizabeth Brazil General Manager Greater Ukiah Chamber of Commerce QE2~saber. net 1 ofl 6/I 1/98 11'32 AM Subject: [Fwd: Eastern Madera County Chamber of Commerce] Date: Thu, 11 Jun 1998 10:25:55-0700 From: "Elizabeth R. Brazil" <qe2~saber.net> To: Jeanie Nord <jeanie~saber.net> Subject: Eastern Madera County Chamber of Commerce Date: Wed, 10 Jun 1998 13:07:11 -0700 From: Jan Claire <janc~sierratel.com> To: qe2~saber.net Hello Elizabeth, Dave Lapic of the EMCCC shared your e-mail with me regarding the benefits of a Chamber of Commerce web page. I'm sure he has answered you by now, but, as the web designer of the Chamber of Commerce website, I thought I would add a couple of cents worth of information. We don't host the Chamber website for revenue purposes, although I'm sure the added awareness and convenience for those planning on moving to our town certainly results in revenue, as well as the extra publicity given to Chamber fundraising events. I have received many letters from people out of California who are looking for a retirement home, or a small town great for bringing up kids, etc., and they seem to have thoroughly digested our many web pages. Our main hope is that the sum-total of our web pages gives an outsider a good feel for what goes on in our town, yet at the same time gives the local Chamber Member a place to find out what's going on within the Chamber's organization. Also, local residents with Internet connections (nearly 26% of our local population now) find it a quick way to find out what's doing around town and can keep up on the ongoing calendar of events. This threefold purpose is why we host the Chamber of Commerce site, which is donated to them by Sierra Tel Internet as part of our "contribution" to the operation of our local Chamber of Commerce. It gives the chamber a "voice" they wouldn't ordinarily have, and is currently garnering well over 1,000 "hits" a week by interested users far and wide. Great to hear from you...and if We can be of any service to you just let us know as we are big Chamber supporters! Sincerely, Jan Claire Webmaster Sierra Tel Internet 1 ofl 6/11/98 11:32 AM East,m~ Madcra Cotmty Chamb~n' oF Conun~n'ce 490 ! 5 Road 426 Oakhursl, CA 93644 Telephone: 209-683-7766 Fax: 209-6834)784 E-Mail: dnmibcr(ibsicrrat¢l.com Committees BEAUTIFICATION MERCHANT & BUSINESS FORUM EOONOMIC I)EVELOPMENT EDUCATION EMERGENCY I~REPAREDNESS MEMBERSHIP PARK RIVER P:LRKWAY PI.ANNING Chamber Dave Lapic Executive Director Charlene ttagen Executive Assi~am Donna C~hr~ Sp~l Ev~s Coordinator Office Volunt~: MaD' H~xb~ l~'ila Gilbefl Welcome To California's Sierra Nevada Mountains! Our World Wide Web visitors arc ahYays welcome in our villages and towns making up thc southern gateway lo Yosemite National Park and our many natural scenic wonders. Look to our "Members" pag~ Ibr a complete "Yellow Pages" listing of our EMCCC Member t)usinesses, and be sure to mad our monthly messages l¥om our Preside~_~l and {)ur Execuliv¢ Director. Oakhurst River Parkway Annual Clean-Up Day The Oakhurst River Parkway will be holding its Annual Clean Up Day, Saturday June 27, 1998. The fun filled day will include a bounce house, naturalist tour of the Parkway, games and prizes. This community event will begin at 9:00 a.m. in the Library parking lot. Sign up to receive your trash ,;. bag. When the bag is filled, bring it back to receive your coupon to bounce, or go on the nature tour. There will also be a prize for the most unusual item found in the river, and a scavenger hunt. Bring a lunch. Fruit and drinks will be provided. Everyone will meet in the park for awards lunch at Noon. This will be our sixth annual Clean Up Day. In previous years tons of trash and debris have been removed. Come help clean up your community and have fun too! The directory is chock full of facts, figures, photos, and a complete listing of all the members of the Eastern Madera County Chamber of Commerce as of press time. E-Mail Sandy Brinley, Committee Chair for more information. UPCOMING EVENTS See our Calendar for complete listing. " 1 of 4 6111/98 11:35 AM Wednesda¥~ June 17th Chamber Mixer 5:30 to 7:00 p.m. Sierra Tel Internet's New Location What fun this will be! High atop Chapel Hill in Oakhurst (corner Roads 426 and 425B on China Creek), Sierra Tel Internet will be hosting its first Chamber Mixer. Food, refreshments, interesting information and tours of their new Internet server facility. Don't miss it! Thursday, Jpne 25th Women in Business Luncheon 12-Noon O1' Kettle Restaurant Office Technology is the program for the monthly Women in Business luncheon. Cost is $10.00 (members) and $12.50 (non-members)including meal and tip. Must cancel no later than 24 hours before the event. Call 683-7766 for reservations. Bring guests! Cost is $21.00 (members) including meal and tip. 24-hour cancellation policy applies. Call 683-7766 to reserve for you and your guests. ': %'.~*'~ '' NEW & :,: .:~!,~ :.. RENEWING MEMBERS Get the most out of your membership by participating in your Chamber! A full listing of Chamber Members is on our Members, Pa.qe. State Community College District has let the Chamber know that enrollment for the Summer and Fall Semesters and the number of classes offered continues to exceed previous years. The college is also adding a Hotel Management course and has expanded their programs in the Distance Learning Program. The College will continue to advise the Chamber on any classes available that may be of interest to Chamber Members. Ron and Dwanise Foster, the owners of the Sears Store in Oakhurst are presently attending advanced training and additional staff training to improve Customer Service. They are giving special attention to their on-time delivery! Sakani Spa Opens! The Executive Director and members of the Board of Directors attended the Grand opening of Sakani Spa on May 2nd. The spa offers gorgeous surroundings with reasonably priced memberships. Congratulations to Congressman and Mrs. George Radanovich on the birth of their son, George King Radanovich on May 7, 1998 at 3:15 a.m. He weighed in at 8 pounds 2 ounces, and was 22-1/4 inches long. Mother and son are doing well, according to their doctor, and as soon as he can travel, George King will make his 19th district debut! The River Parkway Committee's annual River Cleanup Day will be June 28th. Prizes and lunch will be donated. For more information call Sandy Brinley at 683-4611. Thanks to: Sierra Sky Ranch for the April Women in Business luncheon! Yosemite Bank for the Chamber Mixer on April 29th. BPOE Lodge for the Chamber Dinner on May 7th. Camp Pacifica for the Chamber Mixer on May 9th. Jim at A1 Printing for printing the Chamber News each month. Pam at PR Design for all your design work for the Peddler's Fair. 2 of'4 6/11/98 11:35 AM NEW: Bob Freedman Music Sierra Tel Internet RENEWING: · Fish Camp General Store · Northland Cable TV · Nick and Annie Kachadoorian · Western Sierra Nursery · Amerigas · Linn, Blate and Blea · Sierra Sky Ranch · Oakhurst Office Supply ° Nature's Design · Apple Tree Inn · KAAT Radio · Oakhurst Radiator Service These are the people who make our communities special and offer the goods and services that we need. Support your local Chamber members! VOLUNTEERS Research Volunteers: for several special projects needed. Please contact Dave at the Chamber office, 683-7766. if you would like to volunteer for office-related tasks, talk to Fran in our front office. We need you! 683-7766 GARDEN CART Garden Cart needed for use in Chamber-sponsored events. 'Send Us Your Business News! Your business' doings are front page news here at your Chamber of Commerce. Send us information on exceptional things your employees have done, new directions of your business, or anything else you're doing that the ~',nmm~ ~nifl~ ehn~ ~IH I~nn~ ~hn~ Irt allowing us to have our volunteer seminar and luncheon there. Congratulations.~ To the Park Committee and Tenaya Lodge. The Elegant Auction was awesome!!! To Don Oisen of Oakhurst Lodge on the re-opening of Earp's Coffee! They are now open at 6:00 a.m.. Apologies To Bob Freedman Music, a NEW MEMBER since March. Our apologies for not getting you listed in the April issue of Chamber News! Look for a Peddler's Fair update" in the July issue of Chamber News. A trillion "Thank Yous" for the help we receive each month during our many activities! , Benefactor Member ($1,000.00 Suppo~ Con~ibu~on) Brad D~on Centu~ 21 DiEon Reai~ Yosemite Bank - Oakhurst Jim Watkins Watkins & Coilings Silver Miner Member ($350.00 Support Contribution) Don Olsen Oakhurst Lodge 3 of 4 6/11/98 11:35 AM Got A Web Page? An E-Mail Address? A Fax Machine? Let us know so we can add it to your listing on our Members PaRe! Just call us at 683-7766, or send E-Mail 4 of 4 6/11/98 11'.35 AM ITEM NO. 9b DATE: June 17, 1998 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF 1997/98 YEAR END BUDGET AMENDMENT Throughout the year various budget amendments were presented for City Council approval as revenue and expenditure conditions changed or as specific new projects/programs were identified. Other changes have occurred during the year for which formal budget amendments were not prepared. Also, various authorizations for new programs were made by Council with the understanding that expenditures would be incurred, but without the formal adoption of a budget amendment to coincide with the project approval. This budget amendment recommendation is intended to formally establish budget levels for revenues, transfers and expenses which have, or still will, occur during fiscal year 1997/98. Staff believes, that bringing actual and budgeted amounts for both revenue and expenditures into closer alignment, a more up-to-date and therefore more accurate picture of the City's financial position will be presented to the public. The first page of the attachment is a summary which identifies the changes by fund. The first column identifies the change in revenue. The second column identifies the increases in expenses and the third column identifies the net change in transfers between funds. The fourth column lists the net impact on the fund balance of each fund. This proposed amendment will increase budgeted revenue by $1,582,138 and increase budgeted expenses by $3,063,267 for a net reduction in fund balance of $1,481,129. The most significant item in this amendment is the payment of $2,500,000 to N.C.P.A. for the City's contribution to the N.C.P.A. debt restructuring program. This amount is taken from reserves within the Electric Utility's Funds. More specific information on revenue, expenses and transfers is presented in the attached pages. Staff recommends approval of this budget amendment which results in a budget which more nearly reflects the anticipated totals for FY97/98. RECOMMENDED ACTION: Approve the 1997/98 budget amendment as identified in the budget amendment schedules. ALTERNATE COUNCIL POLICY OPTIONS: 1. Determine modifications to budget amendment are necessary, identify changes, and approve revised amendment. 2. Determine budget amendment is not necessary and take no action. Citizens advised: N/A Requested by: Prepared by: Coordinated with: Attachments: N/A Gordon Elton, Finance Director/:-~ Michael Harris, Risk Manager/Budget Officer and Candace Horsley, City Manager 1997/98 Budget amendment schedules APPROVED: ~~;' 'H0~sley~'~ ty Candace ~ Manager GE:BUDCHG03.AGN Summary of proposed budget amendments by Fund 100 150 206 220 250 270 290 334 345 530 550 600 603 660 661 666 667 678 698 8OO 801 810 910 92O Fund Name General Fund Debt Service Fund COPS Grant Fund Parking District Operations Special Projects Fund Signalization Fund Bridge Fund Revolving Loan Fund Off System Roads Fund Parking District Debt Service Lake Mendocino Debt Service Airport Fund Hangar & Site Improvement Solid Waste Disposal Fund Solid Waste Pre-Closure Reserve Solid Waste Post-Closure Reserve Disposal Site Self Insurance Fund Dispatch Fund Asset Replacement Fund Electric Utility Operations Electric Utility Revenue Fund Electric Utility Reserve Workers Compensation Fund Liability Insurance Reserve Total Increase Increase Increase Increase (Decrease) In (Decrease)In (Decrease)In (Decrease) In Revenue Expense Transfers Fund Balance 679,502 93,402 (681,220) (95,120) 104,201 (104,201) 38,405 4,317 (34,088) 6,451 6,451 37,450 14,325 154,500 177,625 42,593 42,593 284,000 284,000 76 (76) 350 350 (6,451) (6,451) 600,000 600,000 15,300 18,000 (10,832) (13,532) 10,832 10,832 270,000 (450,000) (720,000) 300,000 300,000 150,000 150,000 86,200 86,200 (69,103) (69,103) 13,986 14,858 420,818 419,946 2,500,000 2,606,475 106,475 (706,475) (706,475) (2,500,000) (2,500,000) 292,223 292,223 204,123 10,000 101,585 295,708 1,586,624 3,063,267 - (1,476,643) AMENDMTS.XLS 6/12/98 Page 1 Summary Revenue Revenue is influenced by forces in the community and the larger economy of the state and country. When the budget is adopted, revenue projections are based on the information available at the time. During the year, actual revenue is identified and variances between actual and budget are more readily identifiable. Even at this late date in the fiscal year, the actual revenue for the year is a combination of actual to date receipts and projections for the remaining month as well as year-end accruals. The revenue budget amendment is intended to bring the projected actual revenue for the year and the amended budget for the year closer together. Major differences occur when revenue is received that was not anticipated in the budget or when shortfalls from the budgeted level occur. Refunds from the Redwood Empire Municipal Insurance Fund (REMIF) were not budgeted for FY 97198. While anticipated, the more conservative budgeting approach is to include only those revenues which can reasonably be anticipated and that can be quantified as to the anticipated amount. The potential variability of the amount of any REMIF refunds is the reason to not include an estimate in the budget. The refunds were received and this proposal recognizes the refunds as budgeted revenue. The developer's funding for the Orchard Avenue bridge project was not included when the budget was adopted. The revenue for Fund #290 changes the budgeted amount to include the amount received. Part of the budgeting process includes estimating when revenue will be recorded. If revenue is recorded in the year ending, it becomes part of the beginning fund balance for the new year. Other times, anticipated revenue does not appear during the year and must be re-budgeted in the subsequent year. The OTS Grant (Fund 250) funding is expected to occur in fiscal year 1998/99 and will be included in the budget proposal. In yet another situation, contracts that previously generated revenue may be cancelled. Funding for dispatch services under a contract with the City of Fort Bragg was terminated when the contract was discontinued. The contract with the county for maintenance of the signal at Kuki Lane was likewise discontinued during the year. In most cases, the actual revenue that is anticipated for the year, based on 10-11 months of actual data plus 1-2 months of estimates, will vary from the amount originally budgeted. This proposal adjusts the budgeted amounts for various revenue items where the actual amount is projected to vary from the previously adopted amount. AMENDMTS.XLS 6/12/98 Page 2 Discussion-R 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 41 42 45 47 49 50 Budget Amendment Detail Revenue Increase Fund/Account No. Description (Decrease) 100.0300.300.011 Property tax 16,000 100.0300.300.021 Property tax 4,455 100.0300.300.041 SB813 Supplemental Tax 5,200 100.0300.320.000 Sales tax 83,792 100.0300.324.000 Property transfer tax 8,000 100.0300.325.000 Occupancy tax 34,000 100.0300.328.000 Business License tax 10,000 100.0300.330.001 Refuse disposal franchise fee 18,000 100.0300.330.002 Cable franchise fee (11,000) 100.0300.330.005 City Utility franchise fee 72,836 100.0400.420.000 Building permits 31,000 100.0400.421.000 Electrical permits 4,746 100.0400.422.000 Plumbing permits 2,995 100.0400.423.000 Mechanical permits 1,526 100.0500.459.000 Justice Court Fines 25,000 100.0500.461.000 Restitution 5,000 100.0600.488.911 OTS Grant (20,175) 100.0600.490.003 Kuki Lane signal maint. (9,058) 100.0600.495.000 State mandated cost reimb. 47,860 100.0700.500.000 Interest income 20,000 100.0700.510.000 Land Rental 9,000 100.0700.515.000 Council Chamber rents 450 100.0700.520.000 Recreation Dept rentals 4,000 100.0700.521.001 Recreation Program fees 1,000 100.0700.521.002 Rec Brochure ads 1,100 100.0700.530.001 Sun House donations (1,000) 100.0800.614.001 Emergency Response Fire (3,725) 100.0800.614.002 Emergency Response Police 16,415 100.0800.616.002 Misc. Fire revenue 7,176 100.0800.616.004 Fire Prevention Fees 10,515 100.0800.616.911 Services to Dist. Atty (2,500) 100.0800.625.000 Sale of Property 12,994 100.0900.900.911 Fire Fighter Assn Contribution (2,100) 100.0900.905.000 Misc. Receipts 276,000 250.0600.490.000 Misc. Participation 36,250 250.0700.500.000 Interest income 1,200 270.0600.496.000 Signalization 37,493 270.0700.500.000 Interest income 5,100 290.0600.490.000 Misc. Participation 275,00o 290.0700.500.000 Interest income 9,00O 345.0700.500.000 Interest income 350 600.0800.650.001 Gas & Oil Sales 15,300 667.0700.500.000 Interest income 1,200 667.0900.901.000 Fees from Solid Waste 85,000 678.0600.487.000 POST Reimbursements 2,397 678.0700.500.000 Interest income 2,50o 678.0800.645.000 Contract Services (74,000) 698.0900.905.601 Payment from Parks 4,5O0 698.0900.492.000 REMIF Reimbursement 5,O00 698.0900.905.211 Payment from Fire 4,486 Total 1,090,278 AMENDMTS.XLS 6/12/98 Page 3 Revenue 51 52 Budget Amendment Detail Revenue Fund/Account No. Description 910.0600.492.000 REMIF Refunds Increase (Decrease) 292,223 920.0600.492.000 REMIF Refunds 204,123 Total 496,346 Cumulative total 1,586,624 Revenue - Summary Increase Fund/Account No. Description ('Decrease) 100 General Fund 679,502 250 Special Projects Fund 37,450 270 Signalization Fund 42,593 290 Bridge Fund 284,000 345 Off System Roads Fund 350 600 Airport Fund 15,300 667 Disposal Site Self Insurance Fund 86,200 678 Dispatch Fund (69,103) 698 Asset Replacement Fund 13,986 910 Workers Compensation Fund 292,223 920 Liability Insurance Fund 204,123 Total 1,586,624 AMENDMTS.XLS 6/12/98 Page 4 Revenue Expenses During this fiscal year the City Council has considered many budget amendments as the need has occurred. The necessity for those budget amendments was varied. Some were simply re- orientation or re-prioritizing of scheduled projects. Others reflected unanticipated expenses which arose during the year. The schedule of additional budget amendments includes the full range of reasons for the changes. The Northern California Power Authority (N.C.P.A.) debt restructuring is the majority of the proposed expenditure adjustments. Adjustments of the budget to conform with generally accepted accounting practices is necessary in the case of the bond principal and interest changes in Fund #150. The various funds pay their portion of the debt payments to this debt service fund. Then the entire payment is made to the lender from this fund. Only a portion of this payment was originally budgeted. This adjustment does not reflect any increase in expense to the City. Payments for the purchase of the Gun Club property, Fund #660, if paid as scheduled, would continue beyond the closure date of the disposal site. An accelerated payment schedule is proposed to more closely aline the final payment with the projected closure date. Amounts scheduled for payment to the disposal site insurance fund were retained in fund balance instead of being paid to the insurance Fund ~67. This additional amount catches up for one of the years that was not made when scheduled. When various grants, projects and expenses were approved, i.e. the C.O.P.S. Universal Hiring, C.O.P.S. More, Bike/Pedestrian Plan, and Inland Water & Power Commission, budget amendments were not adopted. This schedule establishes budgets for expenditures which were previously approved by the Council. Expenses budgeted in prior years that were not paid as scheduled must be paid from the current budget. The budget authorization must be increased to match these additional expenditures, particularly booking fees. The attached schedule was developed after considering these reasons and is presented for Council approval. AMENDMTS.XLS 6/12/98 Page 5 Discussion-E 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Budget Amendment Detail Expense Fund/Account No. Description 100.1990.260.000 Inland Water/Power Commission Increase (Decrease) 3,000 100.2001.500.001 Booking fees 55,0OO 100.3301.699.000 Reimbursable credit 54,282 100.3301.800.000 Capital Projects (18,880 150.7005.681.000 Bond Principal 90,000 150.7005.682.000 Bond Interest 14,201 ~206.2006.110.000 Salary 25,379 206.2006.115.000 Overtime 743 206.2006.141.000 Retirement 4,920 206.2006.151.000 Insurance 1,564 206.2006.152.000 Workers compensation ins. 2,168 206.2006.154.000 Medicare 379 206.2006.155.000 Unemployment 78 206.2016.110.000 Salary 2,625 206.2016.141.000 Retirement 495 206.2016.152.000 Workers compensation ins. 8 206.2016.154.000 Medicare 38 206.2016.155.000 Unemployment 8 250.1501.250.001 Bike/Pedestrian Plan 14,325 334.4704.250.000 Grant administration 52 334.4704.690.000 Miscellaneous expense 24 600.5001.451.000 Aviation Fuel 18,000 660..3401.340.000 Insurance 85,000 660.3401.255.003 Gun Club Loan payment 100,000 660.3401.340.000 Insurance 85,000 698..6001.800.000 Parks mower 14,858 800.3702.214.001 NCPA Debt Restructuring 2,500,000 920.1990.340.002 Dental Deductibles 10,000 Total 3,063,267 Expense - Summary 1 2 3 4 5 6 7 8 9 10 Fund Description 100 General Fund Increase (Decrease) 93,402 150 Debt Service Fund 104,201 206 C.O.P.S. Grant Fund 38,405 250 Special Projects Fund 14,325 334 Revolving Loan Fund 76 600 Airport Fund 18,000 660 Disposal Site Fund 270,000 698 Asset Replacement Fund 14,858 800 Electric Utility Fund 2,500,000 920 Liability Insurance Fund 10,000 Total 3,063,267 AMENDMTS.XLS 6/12/98 Page 6 Expense Transfers Transfers are proposed for a variety of reasons. The largest transfer is between the Electric Reserve Fund #810 and the Electric Operating Fund #800. This is the amount the City will pay toward the debt restructuring at N.C.P.A. The Electric Revenue Fund #801 receives the revenue from the sale of electricity. Revenue is then transferred to the Electric Operating Fund #800 in an amount sufficient to cover the expenses of the fund. The proposed transfer is projected to cover the operating expenses of the fund. Additionally, it is proposed to transfer an amount from the Electric Revenue Fund #801 to the Lake Mendocino Hydro plant Debt Service Fund #550 for future debt service payments. As additional funds are reserved for debt service, the date when debt service requirements will no longer affect rates will move closer. Money received in the Parking District Debt Service Fund #530 is routinely transferred to the Parking District Operating Fund #220. This transfer was previously omitted from the schedule of transfers in the adopted budget. It is brought forward at this time to officially include this as a scheduled transfer. Two grants were received from the Department of Justice - C.O.P.S. More and C.O.P.S. Universal Hiring. These grants require matching funds from the City. Previous authorizations to accept these grants did not officially amend the budget to identify the transfer of matching funds to the grant fund. The proposed transfer provides the matching funds for the projected actual expenses of Fiscal Year 1997/98. The Airport Fund #600 has accumulated a cash balance. The best use of available funds appears to be reducing the loan, owed to the Electric Fund, for construction of hangars. The proposed transfer will allow for an additional principal payment during fiscal year 1997198, thereby accelerating the loan repayment by approximately one year. During the course of the year, various changes occur in the financial picture. Sometimes these changes require additional expenditures. Establishing a practice of reserving money for certain contingencies that are reasonably expected to occur, but not specifically identifiable in advance, is a method of preparing for these future events. In recent years, asset replacement was accomplished by incurring debt. The transfers to the Asset Replacement Fund #698 are the reinstitution of the asset replacement plan. Annual contributions to the replacement fund will be based on asset replacement schedules. Sufficient funds will be set aside to allow for purchasing replacement assets when their useful life has expired. This approach avoids incurring debt to acquire replacement assets and therefor avoids the added expense of interest. Another benefit of the annual contribution for asset replacement is the leveling impact on budgets. Normalized annual contributions for replacements avoid the peaks in expenditures necessary when replacement assets are funded from operating budgets. AMENDMTS.XLS 6/12/98 Page 7 Discussion-T m o ~ ._ 0 ~ ~ 0 ~ I I I I I I ~ EEEEEE ~ X X X X X X ~ 0 0 0 0 0 ~ ~ ~ 0 ~ ~ 0 ~ ~ ~ggg~ ~ 0 0 0 ~ ~ 0 ~ 0 ~ 0 0 0 ~ ~ 0 0 0 ~ ~ 0 ~ 0 ~ 0 0 ~ ~ ~ 0 0 ~ ~ ~ 0 ~ 0 ~ 0 0 ~ ~ ~ 0 ~ ~ 0 0 0 0 ~ 0 ~ ~ E ~ ,~ ~ -- ~ ~o 0 ~ ~ E.~ o ~ ~ ~ 0 0 0 ~ ~ 0 ~ 0 ~ 0 0 0 ~ ~ ~ 0 0 0 ~ ~ 0 ~ 0 ~ 0 0 ~ ~ ~ 0 0 ~ ~ ~ 0 ~ 0 ~ 0 0 ~ ~ 0 ~ ~ 0 0 0 0 ~ 0 ~ ~ 0 0 ~ ~ 0 0 0 ~ ~ ~ oooo°°°°'~ ~~8~o ~° m~ -~ 0 ~ E EEE ~ o o o~ o -